HomeMy WebLinkAboutPacket - 06/03/2013 - City Council%
AGENDA -a -
REGULAR CITY COUNCIL MEETING
Monday, June 3, 2013, 7:30 PM
1. Call to Order
2. Roll Call
3. Presentation: National Garden Week Proclamation
4. Public Input Session: 10 Minute Limitation
5. Consent Agenda:
A. Block Party Request to close a portion of Jennifer Lane from Prestwick to Orleans on Saturday, July 27,
2013, from 12:00 PM to 12:00 AM;
B. Police Department request for payment to the Northern Illinois Regional Crime Lab of $30,306.27 for FY
13114 membership fee of $27,306.27, and intergovernmental Maintenance Agreement fee of $3,000;
C. April29, 2013 annual City Council meeting minutes;
D. List of Bills.
6. Resolution designating the corner of Green Street and Main Street as "Honorary Dr. Gina Swinney Way"
7. Temporary use permit request from The Roomplace, 2221 N. Richmond Road to host a tent sale on
Saturday, July 13 and Sunday, July 14, 2013
8. Request from McHenry Baseball Association for $4,000 donation from Tourism Fund for McHenry
Baseball Association
9. Amendment to FY 13/14 budget authorizing the expenditure of $8,225 from Recreation Center Fund;
authorize execution of Professional Services Agreement with HR Green for Project Management of
Aquatics & Recreation Center; and, authorize execution of Simple Short Form Agreement to complete
Task #2, Development of an RFQ and Selection of an Architect for an amount not to exceed $8,225
10. Mayor Statement and Reports
1 I. Committee Reports
12. Staff Reports
13. Future Agenda Items
14. Adjournment
Posted: May 29, 2013
Office of the Mayor
Susan Low, Mayor
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2108
Fax: (815) 363-2119
www.ci.mchenry.il.us
PROCLAMATION
DATE: June 3, 2013
TO: McHenry City Council
FROM: Mayor Susan E. Low
RE: National Garden Week
Members of the McHenry Garden Club will be in attendance at the June 3`d Council meeting to
receive a Mayoral Proclamation declaring the week of June 3, 2013 "National Garden Week" in
the City of McHenry.
Proclamation
WHEREAS, National Garden C1uU was established in order to stimulate the love and
knowledge of gardening and to aide in the protection of native trees, birds, shrubs and wild flowers;
and
WHEREAS, the National Garden Club encourages the accomplishment of at least one
community garden project each year, civic planting, and the establislunent of a community garden
club; and
WHEREAS, the McHemy Garden Club was instituted in January 2004 and embraces the
goals and objectives of the National Garden Club; and
WHEREAS, the McHenry Garden Chrb hopes to foster and stimulate a love of gardening,
knowledge of gardening practices, and aid in the protection of native trees, birds, shrubs and wild
flowers.
NO W THEREFORE, I, Susan E. Low, Mayor of McHemy, do hereby proclaim fire week of
June 3-8, 2013 as National Garden Pr eek in the City of McHemy. I urge all citizens to recognize Lite
efforts of the McHenry Garden Club and to support its goals and objectives as stated herein.
Signed this 3"� day of June 2013.
Signed:
Mayor Susan E. Low
Office of the City Administrator
Derik, Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
FOR: June 3, 2013 Regular City Council Meeting
R)C: Block Party Request
ATT: Application and Aerial Photograph
The following block party request was submitted for consideration
Jennifer Lane. Ron Bielski who resides at 1719 Jennifer Lane in the Millcreek subdivision is
seeking permission to close Jennifer Lane between Prestwick and Orleans Street for a block
patty. The party will be held on Saturday, July 271h, from 12:00 PM to 12:00 AM. Attached is
an application submitted by Mr. Bielski on behalf of the residents of Jennifer Lane.
The block party as proposed will not adversely affect the neighborhood.
If Council concurs, then it is recommended that a motion is considered to approve the
block party requests as presented. The Public Works Department will provide barricades
and the McHenry Township Fire Protection District and Police Department will be notified
of the event.
Via- d
It
dA
Nepop
q O RYAN STREET m00
00,
N'
�yti4 'm
oQ
N
m
e �I
Model
LL
�-
JENNIFER NE i
ra
--f say
fi
Is, `
cdQ
Lw
N LEO ARD .VENUE I {, LE AR AVENUE
I •`AOL
F4
I Lk
r
T y
s y N RR WJ� T,REEIIT s N7
Z; 7.
me
n
I� �
Construction and
Neighborhood Services
MAY 1 5 2013
Block Party Permit Application
D Revised5/12 City of McHenry
Application submitted by: /� 6hl � r e �5 k 1
Street Address: (� � �( 3� ,v ni r-Fe � `cp �..� � �71 � l� en��-�, ,�` / (�Oo �o
Date Submitted: 5 - /N � / 3
NOTE:
PLEASE SUBbICI'YOUA APPLICATION TO THE ADMINISTRATION OFFICE
AT LEAST JO DAVS PRIOR TO DATE OF PROPOSED $LOCK PARTY
Date of Block Party: Sg Tv ��et-/ � �y �� a 7 , 20 13
Hours of Proposed Street Closure: lot / l70 •�''•..�mtil /� : 6 O ��.m.
Subdivision Name: /yi 1 � � C P e P_ �=
Specific Location of Proposed Street Closure (i.e. from what intersection to what intersection):
.S'Q ,<-/ N 1 -� e { �t n.i e Street
from Pt �,s -� w 1 G � to (� � � e .a a S
Contact Person(s): _.._�o ru /.Sr e IS k r
Contact Persons) Address: $ A i✓I � /a S � (7 v J e
Daytime Phone Number: gj l S - 3 N r-I � °13ri3Evening Phone Number: S (5 = 3 �f �i-Y3�I 3
I hereby cehtify all persons in my neighborhood impacted by the closure of this street have been
notified of same. /� //,,
g /<!i � y� _ \ / �
Si ned: it ¢ E ,� Date: S / / 3/ '
UPON GOMPLETIONI PLEASE SUBMIT APPLICATION TO:
CITY OF MCHENRY
ADMINISTRATION OFFICE
` 333 SOUTH GREEN STREET
MCHENRY IL 60050
OR FAX: 815-363-2119
- - ORE -MAIL: mQeraehtvCa,ci.mchenrv.il.us
COUNCIL APPROVAL ON: / /
OFFICE USE ONLY
_ NOTIFICATION MADE TO:
❑ MCHENRY POLICE DEPT.
❑ MCHENRYPUBL[C WORKS STREET DIVISION
❑ MCH TOWNSHIP FIRE PROTECTION DISTRICT
❑ APPLICANT
Office of the Chief of Police
John M.Jones
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: John M. Jones, Chief of Police
FOR: June 3, 2013 Regular City Council meeting
RE: Northeastern Illinois Regional Crime Lab membership
ATT: Copy of NIRCL Invoice 748
Copy of NIRCL Invoice 785
Background:
The Northeastern Illinois Regional Crime Laboratory (NIRCL) is a multi jurisdictional
laboratory available to member departments for crime scene and evidence processing. The
McHenry Police Department has developed a professional relationship with this laboratory for
the last (11) eleven years that has greatly improved the effective and efficient analysis of
evidence collected at crime scenes.
Analysis:
The Northeastern Illinois Regional Crime Laboratory is the vendor that we contract with to
handle all of our evidence processing that is not done in house. They are linked to our
computerized evidence inventory program (BEAST) that assists in tracking of evidence. They
also have the ability to examine evidence, process it and return results much faster than all other
regional labs, including the ISP. The NIRCL is equipped to handle all major investigations for
its agency members. Their proven track record with this department, including major sexual
assault and homicide cases, lend us to continuing our partnership with them. Thousands of
pieces of evidence are processed by the NIRCL on behalf of the McHenry Police annually. This
year's annual membership amount is the same it has been since 2007, $27,306.27.
As in the
past the department is also requesting
to pay the
intergovernmental maintenance
agreement
of
$3,000.00 which has
also remained the
same since
2007.
Recommendation:
If Council concurs, then it is recommended to approve payment of the membership fee of
$27,306.27, and intergovernmental maintenance agreement of $3,000.00, not to exceed a total of
$30,306,27, allowing the police department to remain an active member of the NIRCL.
Note: This is an amount that has been approved through this year's 2013/2014 budget process.
Northeastern IL Regional Crime Lab
1000 Butterfield Road
Suite 1009
Vernon Hills, IL 60061
Voice: 847.362.0676
Fax: 847.362.0712
McHenry Police Department
333 South Green Street
McHenry, IL 60050
Ice Number: 748
fee D•2013
Sha to:
McHenry Police Department
333 South Green Street
McHenry, IL 60050
I
i
Customer ID Customer PO `--- --- --- Payment Terms
MCHENRY
i Net 30 Days
_ Sales Rep ID -- Shaping Method Ship Date Due Date
- -- - ---- --- = - — Airborne 1 &31/13
- -----
Check/Credit Memo No:
_-___---.--- Subtotal
Sales Tax
Total Invoice Amount
Payment/Credit Applied
I 27,308.27
_ _
272306.27!.
i
27.306.27
Northeastern IL Regional Crime Lab
1000 Butterfield Road
Suite 1009
Vernon Hills, IL 60061
voice: 847-362.0676
Fax: 647*362m0712
Bill To:
McHenry Police Department
333 South Green Street
McHenry, IL 60050
Customer ID D„atn,
7
McHenry Police Department
333 South Green Street
McHenry, IL 60050
Terms
-- Net30 Days
Sales Rep ID Shipping Method Ship Date Due pate
Airborne
- — -- -- -- - ------ ----- 5/31/13
ChecWCredit Memo No: PaymenUCredit Applied t --- - "" - -,
REGULAR MEETING
April 29 2013
Mayor Low called the regularly scheduled April 29, 2013 meeting of the McHenry City Council
to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake,
Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator
Morefield, Deputy City Administrator Martin, Assistant City Administrator Hobson, Director of
Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, City Clerk Jones and City
Engineer Pieper.
PRESENTATION: CHARACTER COUNTS!
Alderman Condon requested that Maya Keesey, student at Parkland School, and Jordan
Carr, student at McHenry West Campus come before Council.
Alderman Condon informed Council that Ms. Keesey, nominated by Trista Vosburgh of
Parkland School, and Ms. Carr, nominated by Carl Vallianatos of McHenry West Campus, have
been recognized for leadership based on their contributions to the St. Baldrick's fundraising
efforts.
Carl Vallianatos, Assistant Principal at McHenry West Campus High School, informed
Council that Jordan Carr is an incredible person. She is the first female in the nation to shave
her head for St. Baldrick's during all four years of her attendance at McHenry West Campus.
Trista Vosburgh, Vice Principal at Parkland School, informed Council that while battling
the disease of cancer herself, Maya Keesey still participated in St. Baldrick's and raised $7,102.
Alderman Condon stated she is very proud of the many fine young people in the City of
McHenry. Alderman Blake stated that St. Baldrick's is a special event at Parkland School and
Ms. Keesey was able to pull all the grades together in participation.
Ms. Vosburgh commended Ms. Keesey on her courage. Ms. Carr thanked everyone who
participated in St. Baldrick's.
Alderman Condon presented Carl Vallianatos with the Citizen of Character award in
recognition of his work during the St. Baldrick's event.
PUBLIC INPUT SESSION
No one signed in for Public Input.
CONSENT AGENDA
A. Ordinance authorizing the mayors execution of a Communications Site Lease Agreement permitting the City of
McHenry to utilize space on the base of the Whispering Hills Water Company, lohnsburg, Illinois Water Tower for
radio communication signals for a one-time payment of $10.00;
B. Request from Fox River Flea Market located at 3017 West Route 120 for a temporary use permit to hold two live
auctions a month beginning June 2013 through June 2014;
Regular Meeting
Page 2
April 29 2013
C.
March
18, 2013
and April
1, 2013
City Council meeting minutes; and
D.
List of
Bills:
A DAMS ENTERPRISES INC, R
6.22
A DAMS STEEL SERVICE INC
264.87
ADAMS, SAMANTHA
253.00
AFTERMATH INC
105.00
ALEXANDER EQUIPMENT COMP
234.90
APIERICAN SOLUTIONS FOR B
262.50
ANDREWS, MAUREEN J
219.00
ANGIES PIZZERIA
30.00
ARAMARK
381,88
ASAP GARAGE DOOR REPAIR
131.25
AT&T
81339,96
AT&T LONG DISTANCE
320,27
BANK OF NEW YORK MELLON,
300.00
BUSS FORD SALES
18.40
CALABRESE, TARA
243,75
CAREY ELECTRIC
265.00
CASEY EQUIPMENT COMPANY
382.14
CDW GOVERNMENT INC
292.97
CENTEGRA OCCUPATIONAL HE
171.50
CHICAGO CHAIN & TRANSMIS
2,076.83
CHICAGO INTERNATIONAL TR
21280,77
CMS COMMUNICATIONS INC
271,00
COMCAST CABLE
209,64
COMED
186,88
CONSERV FS
841.78
COUGHLIN, PATRICIA
139,00
COUNTY CLERKS OFFICE
10,00
CRESCENT ELECTRIC SUPPLY
564.57
CURRAN CONTRACTING COMPA
617,91
DOCUMENT IMAGING DIMENSI
470,00
DUNN, TAP114Y
178,50
DURA WAX COMPANY INC, TH
49,75
ECKELS MCHENRY FLEA MARK
30,00
EJ EQUIPt9ENT
3,079.77
EJ USA INC
4,950.00
FAST EDDIES CAR WASH
14.95
FIRE GUARD OF ILLINOIS I
1,200.00
FOX VALLEY FIRE & SAFETY
936.00
FRIBBLE, JEFF
60.00
BY, ROBERT J
30,00
FUTURE LINK OF ILLINOIS
565,00
G IMPRESSIONS INC
144,00
GEMPLER'S INC
192,50
GI TZKE, WILLIAM J
172.45
GOLD MEDAL PRODUCTS
1,552.45
GROWER EQUIPMENT & SUPPL
11590,00
HACH COMPANY
2,539.95
HALOGEN SUPPLY COMPANY
180,25
I{AWEIRS INC
489.04
HERITAGE -CRYSTAL CLEAN L
151.14
HRGREEN
17,598.81
ILLINOIS STATE POLICE
300,00
INTERSTATE BATTERY SYSTE
194,40
KIMBALL MIDWEST
265,17
KING, LAURA
50,00
LAMZ, TYLER
70,52
LRD SYSTEMS & FORMS
840,00
hfCCAFFERTY, BRITTANY
420.00
h1CCANN INDUSTRIES INC
512.93
P9CHENRY ANALYTICAL WATER
1,025.00
i9CHENRY AREA CHAMBER OF
245,50
i4CHENRY COMMUNITY HIGH S
561.04
P9CHENRY COUNTY COUNCII. O
76.00
29CHENRY FIRESTONE
15,00
I9EYER MATERIAL COMPANY
683,09
Regular Meeting
Page 3
April 29 2013
i9IDCO
458.46
t-0I LLER, ROBERTA
139.00
t4I NUTEFIAN PRESS OF MCH
583.30
bfORITZ, SHERRIE
29,96
N ICOLET SCENIC TOURS
4,842.00
N ICOR GAS
4,745.42
NORDBROCK, CAROL
81.17
NORTH EAST MULTI-REGIONA
200.00
NORTHERN KEY L LOCK INC
554.00
OLSSON ROOFING COMPNAY I
171,358,82
PE PSI BEVERAGE COMPANY
161.95
PETROLIANCE LLC
13,664,95
PETTIBONE G CO, P F
114.00
PI TEL SEPTIC INC
600.00
PSP-BROOKFIELD
297.90
RADICOM INC
150.00
REISHUS, DEIRDRE
279.93
REVCORE RADIATOR INC
240,00
REX AUTO BODY
4,293.19
ROTARY CLUB OF MCHENRY
498,00
SECRETARY OF STATE / POL
101,00
SHARPE, TIMOTHY W
2,100.00
SHERMAN MECHANICAL INC
431.38
SPEER FINANCIAL INC
11,038,97
S TAN'S FINANCIAL SERVICE
222,00
STAPLES ADVANTAGE
447,55
STEPHAN, MEAGHAN
81,00
TEAM REIL INC
430.40
TOBIN, TRACY
84.00
TRAFFIC CONTROL G PROTEC
436.35
T UFILSON, VICTORIA
22,13
UNITED PARCEL SERVICE
35.50
VIKING CHEMICAL COMPANY
% 257.16
{VASTE MANAGEMENT OF WI P
10,794.94
ZOKOWSKI ROGERS FLOOD G
842.78
AND TOTALS
300r471.41
FUND TOTALS
GENERAL FUND
48,294.82
ALARM BOARD FUND
936.00
DEBT SERVICE-1997A FUND
9,414.11
CAPITAL IMPROVEMENTS FUND
173,283.68
S9ATER/SEWER FUND
57r707,58
UTILITY IMPROVEMENTS FUND
1,650.00
i9ARINA OPERATIONS FUND
150.84
RISK MANAGEMENT FUND
4,293.19
INFORMATION TECHNOLOGY FUND
2,391.19
RETAINED PERSONNEL ESCROW
300.00
POLICE PENSION FUND
2,100.00
TOTALS
300,471.41
Alderman Condon requested a correction to the March 18, 2013 Council meeting
minutes. She requested that the first sentence on Page 2 of the minutes be revised to reflect
four "days" rather than four months. City Clerk Jones assured Alderman Condon that the
revision would be made.
Motion by Wimmer, seconded by Blake, to approve the Consent Agenda, as presented:
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon,
Voting Nay: None.
Regular Meeting
Page 4
April 29 2013
Absent: None.
Motion carried.
RESOLUTION R-13-009 RECOGNIZING STEVEN J. MURGATROYD FOR HIS SERVICE AS CITY
TREASURER.
Mayor Low recognized Treasurer and former Alderman of the City of McHenry, Steve
Murgatroyd,
Mayor Low read into the record a Resolution outlining Mr. Murgatroyd's many
accomplishments and contributions to the City, thanking him for his service. She congratulated
him on a job well done.
Alderman Wimmer stated that it was a pleasure serving with Mr. Murgatroyd.
Alderman Condon praised Mr. Murgatroyd's financial acumen and opined she had learned a
great deal working with him. Alderman Blake stated that, as a new Alderman, then Alderman
Murgatroyd was very helpful to him during the transition.
Mr. Murgatroyd stated that he feels comfortable that the community is in good hands.
Motion by Condon,
seconded
by Wimmer, approving
Resolution R-13-009 recognizing
Steven J. Murgatroyd for his
service to
the City of McHenry as
City Treasurer,
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM THE NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATIONS (NISRA) TO
HOST "A TASTE OF THE RED WHITE & BREW FESTIVAL" FUNDRAISER BENEFITTING NISRA IN
VETERANS MEMORIAL PARK ON SUNDAY JUNE 23RD FROM 12:00 PM TO 5:00 PM WITH A
SPECIAL EVENT LIQUOR LICENSE FOR BEER & WINE TASTING; LIVE ENTERTAINMENT; FOOD
VENDORS• ART DISPLAY• SMALL SILENT AUCTION• AND WAIVER OF ALL ASSOCIATED FEES
Assistant City Administrator Hobson informed Council that The Northern Illinois Special
Recreation Association ("NISRA") has applied for a Parks Facilities Special Use Beer & Wine
Permit to host the first annual 'A Taste of the Red, White & Brew Festival" fundraiser in
Veterans Memorial Park. The event is proposed on Sunday, June 23, 2013 from 12:00 noon to
5:00 pm and will be sponsored by STAR 105.5 radio. Food will be provided by the festival
retailer, 31 North Banquet and Conference Center, who will also provide beer and wine for the
tastings and wine bottles for purchase. Live entertainment and artwork by NISRA participants
will be available for sale and a small silent auction will be offered in the park. All proceeds from
the event will support NISRA's cultural arts programs.
Regular Meeting
Page 5
April 29 2013
Adult wine tasting tickets will be sold for >25 on the day of the event and $20 in
advance. The price of admission will include 10 tasting tickets, light snacks and live
entertainment. Non-alcoholic beverages will also be provided at the event. Tickets for those
not participating in the wine tasting portion of the event will be sold at $10 per ticket. Assistant
City Administrator Hobson stated that participants in the wine tasting event(s) will be identified
through a wrist -banding process arranged by NISRA. Organizers anticipate an estimated 200
attendees.
Under park rental guidelines, as a resident special event with less than 500 attending, a
typical charge of $300 would apply. Mr. Hobson noted that the City of McHenry has been an
active member and partner with NISRA for 19 years. Based on the partnership and
intergovernmental agreement governing the relationship, Staff recommends the waiver of all
associated fees for the event.
Motion by Schaefer, seconded by Peterson, approving the request for the use of
Veterans Memorial Park on Sunday, June 23, 2013 from 12:00 noon to 5:00 pm; a Special Event
Liquor License to host beer and wine tasting in the park and the sale of bottled wine and waiver
of all associated fees, as presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None,
Absent: None.
Motion carried.
ANNUAL LIQUOR LICENSE RENEWALS
Mayor Low announced that pursuant to Chapter 4 of the City of McHenry Municipal
Code, owners of establishments serving and/or selling alcoholic beverages located in the City
limits must annually renew their liquor licenses. All applicants and managers have been
fingerprinted and all license fees have been paid.
The following establishments have requested Liquor Licenses for Fiscal Year 2013/2014:
Class A
Beer &Liquor - $12400
Class
F3 Packa¢ed Beer &Liquor - $800
A-1
McHenry County Club
F3-1
McHenry BP
A-2
Firewood Restaurant & Sports Lounge
F3-2
Bull Valley BP
A-3
Fox Hole Tap & Pizzeria
F3-3
Bucky's Express
A-4
The Corner Tap
A-5
N/A
Class
G1 Beer & Liquor —Service Bar - $700
A-6
The Gambler of McHenry
G1-1
Asi es me Pueblo
A-7
N/A
G1-2
Touch of Italy
A-8
Marzano's
GI-3
La Hacienda
A-9
Bimbo's Bar & Grill
G1-4
Windhill Restaurant
A-10
The Old Bridge Tavern
G1-5
Green Street Cafe'
A-11
Town Club
G1-6
Brunch Cafe'
A-12
After the Fox
G1-7
Sakura
A-13
Main Street Saloon
G1-8
Kim & Patty's Cafe'
Regular Meeting
Page 6
April 29 2013
A-14
N/A
A-15
N/A
A-16
Village Squire of McHenry
A-17
Main Street Station
A-18
Twisted Moose
A-19
Buddyz Riverwalk
A-20
Corkscrew Pointe
A-21
Plum Garden Restaurant
A-22
Monaco's
A-23
Vickie's Place
A-24
N/A
A-25
Applebee's Neighborhood Bar & Grill
A-26
The Olive Garden Restaurant
A-27
Nicolino's
A-28
Green Peapod Restaurant
Class A3 Beer &Wine - $1,250
Al-1 Chain O'Lakes Brewing Co.
Class A2 Caterer -Retailer - $1,660
A2-1 Route 31 Banquet & Conference Center
A2-2 Chili's Grill & Bar
Class B PackaRed Beer &Wine - $700
B-1 Aldi
Class D Beer & Liauor fNFP) - $100
D-1 Liberty Club of McHenry
D-2 McHenry American Legion Post N491
D-3 VFW Veterans Club, Inc.
Class FS PackaRed Beer &Liquor - $1,100
F1-1 Binny's Beverage Depot
F1-2 McHenry Liquors, Inc.
F1-3 Liquor & Wine Place
F1-4 Sam's Liquors & Wine
F1-5 Family Food Mart
F1-6 Gill Liquor
Class F2
Packaged Beer &Liauor - $800
F2-1
Shamrock Convenient Food &Liquor
F2-2
Osco Drug Store
F2-3
Jewel Food Store
F2-4
River Road Shell
F2-5
Walgreens
F2-6
7-Eleven
F2-7
La Huerta Carniceria
F2-8
Angelo's Fresh Market
F2-9
Meijer Store #218
F2-10
Riverside Shop-N-Go
Class H Beer & Wine Only - 2700
H-1 Sushi King
H-2 The Hickory Pit
H-3 Jimano's Pizza
Regular Meeting
Page 7
April 29 2013
Responding
to Alderman
Santi s inquiry
regarding vacant
licenses, Mayor
Low explained
that liquor licenses
are increased
or decreased,
as necessary, and
that there is no
set amount.
Motion by Santi, seconded by Blake, approving the Liquor Licenses for Fiscal Year
2013/2014,as presented.
Class A
Beer &Liauor - 510400
A-1
McHenry County Club
A-2
Firewood Restaurant & Sports Lounge
A-3
Fox Hole Tap & Pizzeria
A-4
The Corner Tap
A-5
N/A
A-6
The Gambler of McHenry
A-7
N/A
A-8
Marzano's
A-9
Bimbo's Bar & Grill
A-10
The Old Bridge Tavern
A-11
Town Club
A-12
After the Fox
A-13
Main Street Saloon
A-14
N/A
A-15
N/A
A-16
Village Squire of McHenry
A-17
Main Street Station
A-18
Twisted Moose
A-19
Buddyz Riverwalk
A-20
Corkscrew Pointe
A-21
Plum Garden Restaurant
A-22
Monaco's
A-23
Vickie's Place
A-24
N/A
A-25
Applebee's Neighborhood Bar & Grill
A-26
The Olive Garden Restaurant
A-27
Nicolino's
A-28
Green Peapod Restaurant
Class Al Beer &Wine - 51,250
Al-1 Chain O'Lakes Brewing Co.
Class A2 Caterer -Retailer - $1,650
A2-1 Route 31 Banquet &Conference Center
A2-2 Chips Grill & Bar
Class B Packaged Beer &Wine - $700
B-1 Aldi
Class D Beer &Liquor (NFP1 - 5100
D-1 Liberty Club of McHenry
D-2 McHenry American Legion Post 9491
D-3 VFW Veterans Club, Inc.
Class F3 Packazed Beer & Lipuor - S800
F3-1 McHenry BP
F3-2 Bull Valley BP
F3-3 Bucky's Express
Class G1 Beer &Liauor —Service Bar - 5700
G1-1 Asi es me Pueblo
G1-2 Touch of Italy
G1-3 La Hacienda
Gl-4 Windhill Restaurant
G1-5 Green Street Cafe'
Gl-6 Brunch Cafe'
Gl-7 Sakura
G1-8 Kim & Patty's Cafe'
Class H Beer &Wine Only - $700
H-1 Sushi King
H-2 The Hickory Pit
H-3 Jimano's Pizza
Regular Meeting
Page 8
April 29 2013
Class F1 Packaged Beer & Liquor - $1,100
F1-1 Binny's Beverage Depot
F1-2 McHenry Liquors, Inc.
Fl-3 Liquor & Wine Place
Fl-4 Sam's Liquors & Wine
F1-5 Family Food Mart
F1-6 Gill Liquor
Class F2
Packaged Beer & Lipuor - $800
F2-1
Shamrock Convenient Food & Liquor
F2-2
Osco Drug Store
F2-3
Jewel Food Store
F2-4
River Road Shell
F2-5
Walgreens
F2-6
7-Eleven
F2-7
La Huerta Carniceria
F2-8
Angelo's Fresh Market
F2-9
Meijer Store #218
F2-10
Riverside Shop-N-Go
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
FINANCE AND PERSONNEL COMMITTEE RECOMMENDATION TO APPROVE THE FISCAL YEAR
2013/2014 ANNUAL BUDGET
City Administrator Morefield informed Council that on behalf of the City Administration
he is pleased to submit for review the Proposed Fiscal Year 2013/2014 Budget, City
Administrator Morefield provided a brief summary of the detailed revenues and expenditures.
He noted that the revenues and expenditures presented have been reviewed by the Finance &
Personnel Committee, at meeting held on March 11 and April 11, 2013, and the Proposed Fiscal
Year 2013/2014 Budget, as presented is forwarded with the recommendation of the Finance &
Personnel Committee.
City Administrator Morefield stated that of notable significance, the Budget is balanced
while continuing to meet the community's program, service, capital equipment and capital
improvement needs. The proposed spending plan totals $37,104,087 for All Funds and
$18,089,792 for the General Fund.
City Administrator Morefield informed Council that the Budget proposes
promotions/reclassifications and related wage adjustments for Carolyn Lynch, from Finance &
Accounting Manager to Finance Director, and Bill Hobson, from Assistant City Administrator to
Deputy City Administrator/Parks & Recreation, Special Events & Support Services, City
Administrator Morefield noted that both these individuals have proven they are more than
Regular Meeting
Page 9
April 29 2013
capable of leading the Finance Department and Parks & Recreation Department, respectively,
and filling these roles with existing Staff allows the City to save approximately $250,000-
$300,000 in salary and benefits that would be required to fill the positions of Finance Director
and Parks & Recreation Director, City Administrator Morefield stressed that Ms. Lynch and Mr.
Hobson are being promoted/appointed and their roles expanded to include additional duties
and responsibilities. The existing positions, of Finance and Accounting Manager and Assistant
City Administrator, will not be replaced.
Alderman Wimmer opined that it has been another difficult year financially and thanks
Staff for their efforts. Alderman Santi concurred, noting he is pleased with the balanced
Budget. Alderman Schaefer concurred.
Alderman Santi inquired about when the Crystal Lake Road project would begin.
Director of Public Works Schmitt stated that construction is scheduled to begin in early
summer.
Motion by Wimmer, seconded by Blake, approving the Fiscal Year 2013/2014 Budget, as
presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT AND ANNUAL APPOINTMENTS
Mayor Low recommended that the appointment of Roger Thacker be approved for a
one year term on the Planning and Zoning Commission. Mayor Low reminded the Council that
a vacancy existed since Neal Shepler had recently been elected to the Township Board.
Mayor
Low
announced
to the Council that she is pleased that she recently received the
application of
Paul
Letizia to fill
a vacancy on the Landmark Commission.
Motion by Condon, seconded by Wimmer, approving the 2013/20014 Mayoral Annual
Appointments.
Voting Aye: Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Santi, Glab.
Absent: None.
Motion carried.
Regular Meeting
Page 10
April 29 2013
COMMITTEE REPORTS
Alderman Condon informed Council that there would be a special meeting of the
Community Development Committee on Tuesday, April 30, 2013 at 7:00 pm in the Alderman
Conference Room.
STAFF REPORTS
City Administrator Morefield announced that a Committee of the Whole meeting is
tentatively scheduled on Monday, May 13, 2013 at 7:30 pm to discuss the proposed aquatic
center.
FUTURE AGENDA ITEMS
Alderman Glab requested that the Public Works Committee revisit, at a future meeting,
the topic of no left turn on to State Route 120 off of Green Street.
It was the consensus of Council to discuss the matter at a Public Works Committee
meeting.
EXECUTIVE SESSION
Motion by Wimmer, seconded by Santi, to adjourn to Executive Session to discuss
Personnel at 8:24 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Peterson, seconded by Schaefer, to return to Open Session at 8:51 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council returned to Open Session at 8:51 pm.
OPEN SESSION
Motion by Wimmer, seconded by Condon, approving the four year Employment
Agreement between the City of McHenry and William Derik Morefield, at a salary of $140,314
effective May 1, 2013.
Regular Meeting
Page 11
April 29 2013
Voting Aye: Schaefer, Blake, Wimmer, Peterson, Condon,
Voting Nay: Santi, Glab,
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Wimmer, seconded by Blake, to adjourn the meeting at 8:52 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: None,
Absent: Peterson.
Motion carried.
The meeting was adjourned at 8:52 pm.
Mayor
City Clerk
DATE 5/24/2013 02:15
PM
CITY OF MCHENRY
PAGE 1
LIST
OF ➢ILLS COUNCIL MEETING 6/3/13
CLAIM N FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY 0 LOC
UNIT COSTS
PROJECT H CODE
--------------------------------------------------------------------------------------------------------------------------"_--------
13050642 510
32
1108
ADAMS ENTERPRISES
INC, R
71103OVEHICLE REPAIR PARTS
06/03/13 0
052113
66.00
510.32.5370
1305
052113
GW5837
66,00
052113
13050643 100
33
1106
ADAMS STEEL SERVICE
INC
5850 YEARLY BOTTLE RENT
06/03/13 0
052113
80.00
100,33,6110
1305
052113
GW5837
80.00
052113
13050644 100
33
1106
ADAMS STEEL SERVICE INC
310253VEHICLE PARTS
06/03/13 0
052113
33.00
100.33.5370
1305
052113
GW5837
33.00
052113
13050972 510
32
1106
ADAMS STEEL SERVICE
INC
308997CRANE TRUCK RENTAL
06/03/13 O
043013
150.00
510.32.5110
1305
052313
GW5857
150,00
043013
13050942 510
32
5
ADVANTAGE FINANCIAL
1027330104WATER/SEWER REFUND
06/03/13 0
052213
245.97
510.32.3610
1305
052213
GW5844
245,97
052213
13050645 440
00
1120
ADVANTAGE MECHANICAL INC
MP-03 PW FACILITY HEATING SYSTEM
06/03/13 0
052113
47,757.35
440.00.8200
1305
052113
GW5837
47757,35
052113
100-1415IND
13051003 100
22
1414
ALTERNATE POWER INC
6269C GENERATOR REPAIRS
06/03/13 0
052413
129.44
100.22.5110
1305
052413
GW5865
129.44
052413
13050634 100
47
1421
AMELIO, RO➢ERT
5/1-17/13 SOFTBALL UMPIRE SERVICES
06/03/13 0
052113
352.50
100,47,5110
1305
052113
GLJ5837
352.50
052113
13050974 100
30
1440
AMERICAN WATER WORKS
ASS
436161MEMBERSHIP RENEWAL
06/03/13 O
052313
77.00
SCHMITT
100,30.5410
1305
052313
GW5858
77.00
052313
13050617 100
47
1497
ANDERSON, LORI
4/6/13PARKS PROGRAM INSTRUCTOR
06/03/13 0
043013
23,25
100.47.5110
1305
052113
GLT5836
23,25
043013
13050646 100
47
1497
ANDERSON, LORI
5/11/13 PARKS PROGRAM INSTRUCTOR
06/03/13 O
052113
23.25
100,47.5110
1305
052113
GW5837
23.25
052113
13050647 100
47
1501
ANDREWS, MAUREEN J
MAY 2013 PARKS PROGRAM INSTRUCTOR
06/03/13 O
052113
56.00
100,47,5110
1305
052113
GW5837
56.00
052113
13050648 100
43
1450
AT&T
MAY 2013 ALARM CIRCUITS
06/03/13 0
052113
47.87
100,43,5320
1305
052113
GW5837
47,87
052113
13050649 510
32
1450
AT&T
14AY 2013 ALARM CIRCUITS
06/03/13 0
052113
48.37
510,32,5320
1305
052113
GW5837
48.37
052113
13050964 100
XXXXX
1450
AT&T
MAY 2013 ALARM CIRCUITS
06/03/13 0
052313
1,878.75
100.22.5320
1305
052313
GW5852
1732.95
052313
100.43.5320
1305
052313
GW5852
145.80
052313
13050965 510
32
1450
AT&T
MAY 2013 ALARM CIRCUITS
06/03/13 O
052313
706,06
510,32,5320
1305
052313
GW5852
706,06
052313
DATE 5/24/2013 02:15
PM
CITY
OF MCHENRY
PAGE 2
LIST OF BILLS
COUNCIL MEETING 6/3/13
CLAIM N FUND
DEPT
VENDOR
NAME
INVOICE
DESCRIPTION
DATE STAT ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD
DATE JOURNAL
DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY R LOC
UNIT COSTS
PROJECT k CODE
------------------------------------------------------------------------------------------------------------------------------------
13050966 XXXXX
XXXXX
1450
AT&T
R26238805
PHI PHONE LINES
06/03/13 0
052313
5,609.31
100.01.5320
1305
052313 GW5852
919.17
052313
100,02,5320
1305
052313 GW5852
323.46
052313
100.04.5320
1305
052313 GW5852
377.37
052313
100.22.5320
1305
052313 GW5852
2102.48
052313
100.30.5320
1305
052313 GW5852
323,46
052313
100,33,5320
1305
052313 GW5852
107.82
052313
100,03,5320
1305
052313 GW5852
700,83
052313
100.41.5320
1305
052313 GW5852
323.46
052313
100,44.5320
1305
052313 GW5852
53.90
052313
100,46,5320
1305
052313 GW5852
107,82
052313
100.47.5320
1305
052313 GW5852
53.90
052313
620.00.5110
1305
052313 GW5852
215.64
052313
13050991 100
45
1450
AT&T
Z99158605
ALARM CIRCUIT
06/03/13 0
052413
145.80
100.45.5320
1305
052413 GW5864
145.80
052413
13050650 100
XXXXX
1452
AT&T LONG DISTANCE
813828058
LONG DISTANCE PHONE SERVICE
06/03/13 0
052113
273,66
100.01.5320
1305
052113 GW5837
252,22
052113
100.22.5320
1305
052113 GW5837
2,11
052113
100.30.5320
1305
052113 GW5837
2.77
052113
100.33.5320
1305
052113 GW5837
10.77
052113
100,41,5320
1305
052113 GW5837
5.70
052113
100.45.5320
1305
052113 GW5837
.09
052113
13050651 510
XXXXX
1452
AT&T LONG DISTANCE
813828058
LONG DISTANCE PHONE SERVICE
O6/03/13 0
052113
6.41
510.31.5320
1305
052113 GW5837
4.33
052113
510.32.5320
1305
052113 GW5837
2.08
052113
13050992 100
33
2006
BAKER & SON CO, PETER 28890148
MATERIALS
06/03/13 0
052413
1,008.59
100.33.6110
1305
052413 GW5864
1008,59
052413
13050635 100
47
2637
BREMER, CURTIS H
5/1-17/13
SOFTBALL UMPIRE SERVICES
06/03/13 0
052113
52,00
100.47,5110
1305
052113 GW5837
52.00
052113
13050943 100
47
2670
BSN SPORTS INC
95336880
SUPPLIES
06/03/13 0
052213
541,75
100.47,6110
1305
052213 GW5844
541.75
052213
13050652 100
33
3007
CAREY ELECTRIC
027563PW
FACILITY PARKING LOT LIGHTS
06/03/13 0
052113
247.00
100.33.5115
1305
052113 GW5837
247,00
052113
13050653 620
00
3135
COW GOVERNMENT INC
CG12929
COMPUTER EQUIPMENT
06/03/13 0
052113
850.99
620.00.6270
1305
052113 GW5837
850,99
052113
13050967 620
00
3135
COW GOVERNMENT INC
CJ76422
COMPUTER EQUIPMENT
06/03/13 0
052313
23.72
620.00.6270
1305
052313 GLJ5852
23.72
052313
13050968 620
00
3135
CUE GOVERNMENT INC
CK03405
COMPUTER EQUIPMENT
06/03/13 0
052313
1,464.99
620.00.5110
1305
052313 GW5852
1464.99
052313
13050654 100
01
3157
CENTEGRA OCCUPATIONAL
HE 118898MEDICAL SERVICES
06/03/13 0
052113
227.36
DATE 5/24/2013 02:15
PM
CITY OF MCHENRY
PAGE 3
LIST
OF BILLS COUNCIL MEETING 6/3/13
CLAIM N
FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT
ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD
DATE
JOURNAL DESCRIPTION
AMNJUNT
ACCR DT
LIQUIDATED
INVENTORY R L.00
UNIT COSTS PROJECT 8 CODE
100.01,5110
1305
OS2113
GW5837
227.36
052113
13050618
510
31
3531
COMED
246168025 UTILITIES
06/03/13 0
043013
42.45
510.31.5510
1305
052113
GL05836
42.45
043013
13050655
100
01
3559
COUNTY CLERKS OFFICE
FUNK NOTARY CCXrMISSION
06/03/13 0
052113
10.00
100,01.6940
1305
052113
GW5837
10.00
052113
13050656
100
01
3634
CRESCENT ELECTRIC SUPPLY
112-226536ELECTRICAL SUPPLIES
06/03/13 0
052113
76.93
100.01.6110
1305
052113
GLJ5837
78.50
052113
100,01,6110
1305
052113
GL05837 EARLY PAY DISCOUNT
1.57CR
052113
13050993
510
32
3732
CUMMINS NPOWER LLC
711-46172 UTILITY SYSTEM EQUIPMENT
06/03/13 0
052413
561.06
510.32.5375
1305
052413
GLJ5864
561.06
052413
13050994
100
45
4317
D'S MARINE SERVICE
INC
124310SUPPLIES
06/03/13 0
052413
18,48
100.45.5370
1305
052413
GLJ5864
18.48
052413
13050657
620
00
4530
DOCUMENT IMAGING DIMENSI
186851PRINTER CARTRIDGES
06/03/13 0
052113
991,00
620.00,6210
1305
052113
GW5837 01
653,00
052113
620.00.6210
1305
052113
GW5837 22
338.00
052113
13050969
620
00
4530
DOCUMENT I14AGING DIMENSI
187919PRINTER CARTRIDGE
06/03/13 0
052313
79.00
620.00.6210
1305
052313
GL.J5852 03
79.00
052313
13051004
100
22
10144
DUCAK, XELLY
5/13-14/13TRAINING EXPENSE REIMS
06/03/13 0
052413
16.00
100,22,5420
1305
052413
GW5865
16,00
052413
13051019
100
45
5107
ED'S RENTAL 6 SALES
INC
68859-2 EQUIPMENT RENTAL
06/03/13 0
052413
251,00
100,45.6110
1305
052413
GLJ5866
251,00
052413
13050636
100
47
5800
EVANS, JAMES
5/1-17/13 SOFTBALL UMPIRE SERVICES
06/03/13 0
052113
46,00
100.47.5110
1305
052113
GLJ5837
46,00
052113
13050619
225
00
6570
FOX VALLEY FIRE G SAFETY
758259FEESFADIOS MONTHLY MAINTENANCE
06/03/13 0
043013
936.00
225.00.5110
1305
052113
GW5836
936.00
043013
13051020
100
XXXXX
6559
FOXCROFT MEADOWS INC
39567 GRASS SEED G SUPPLIES
06/03/13 0
052413
659.30
100.33.6110
1305
052413
GLJ5866
555.00
052413
100,45,6110
1305
052413
GLJ5866
104.30
052413
13051021
100
45
6559
FOXCROFT MEADOWS INC
39554 SOD
06/03/13 0
052413
214.40
100.45,6110
1305
052413
GLJ5866
214.40
052413
13050658
100
01
7149
G G E GREENHOUSES INC
160973LANDSCAPE SUPPLIES
06/03/13 0
052113
385.00
100.01.6110
1305
052113
GLJ5837
385.00
052113
13051005
100
22
7007
GALLS LLC
605580EMPWYEE UNIFORMS
06/03/13 0
052413
68.48
100.22.4510
1305
052413
GL 5865
68.48
052413
13051006
100
22
7007
GALLS LLC
607478EMPLOYEE UNIFORMS
06/03/13 0
052413
104.47
DATE 5/24/2013 02:15
PM
CITY OF MCHENRY
PAGE 4
LIST
OF BILLS COUNCIL MEETING 6/3/13
CLAIM 0 FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD
DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY B LOC
UNIT COSTS PROJECT q CODE
------------------------------------------------------------------------------------------------------------------------------------
100.22.4510
1305
052413
GW5865
104.47
052413
13050659 100
01
7150
GEMPLER'S INC
1019513678SUPPLIES
06/03/13 0
052113
207.85
100.01.6110
1305
052113
GW5837
207.85
052113
13050660 100
44
7535
GOLD MEDAL PRODUCTS
25600000NCESSION SUPPLIES
06/03/13 0
052113
297.33
100.44.6110
1305
052113
GW5837
297.33
052113
13050661 100
45
7645
GROWER EQUIPMENT &
SUPPL
52073 TRIM4ER PARTS
06/03/13 0
052113
107.96
100.45.6110
1305
052113
GW5837
107.96
052113
13051022 100
42
8012
HALOGEN SUPPLY COMPANY
43465SPOOL SUPPLIES
06/03/13 0
052413
21374,60
100.42.6110
1305
052413
GLJ5866
2374.60
052413
130SO662 100
45
8022
HARM'S FARM
19330 LANDSCAPE SUPPLIES
06/03/13 0
052113
19.98
100.45.6110
1305
052113
GW5837
19,98
052113
13050995 510
31
8042
HAWKINS INC
3465201 CHEMICALS
06/03/13 0
052413
2,136.78
510.31.6110
1305
052413
GW5864
2136.78
052413
13050975 SIB
31
3662
HERITAGE -CRYSTAL CLEAN
L
12497517 PARTS WASHER SERVICES
06/03/13 0
052313
151.14
510.31.6110
1305
052313
GLJ5858
151.14
052313
13050620 510
31
8650
HRGREEN
85784 WTP42 RENOVATIONS
06/03/13 0
043013
20,391.58
510.31,8500
1305
052113
GW5836
20391.58
043013
580-WTRPL2
13050621 580
32
8650
HRGREEN
85818 RAS STATION UPGRADES
06/03/13 0
043013
200.20
580,32,8500
1305
052113
GW5836
200,20
043013
510-EQUIPSW
13050622 580
32
8650
HRGREEN
85819 CWWTP CLARIFIER REHAB
06/03/13 0
043013
300.00
580.32.8500
1305
052113
GW5836
300.00
043013
580-CWWTP
13050948 100
01
9390
ILLINOIS CITY/COUNTY
MAN
HODSON14EMBERSHIP RENEWAL
06/03/13 0
052213
176,50
100,01,5410
1305
052213
GW5846
176.50
052213
13050949 760
00
9434
ILLINOIS STATE TREASURER
F58676PUBLIC PENSION FUNDS
06/03/13 0
052213
3,439.57
COMPLIANCE FEE
760.00.5110
1305
052213
GW5846
3439.57
052213
13050663 100
41
9513
INTEGRA DUSINESS SYSTEMS
INV54116 DIGITAL DUPLICATOR MAINTENA
06/03/13 0
052113
295.00
100,41.5110
1305
052113
GW5837
295.00
052113
13051007 100
22
10211
J G UNIFORMS INC
30609 EMPLOYEE UNIFORMUS
06/03/13 0
052413
127.75
100.22.4510
1305
052413
GW5865
127.75
052413
13051008 100
22
10211
J G UNIFORMS INC
30618 EMPLOYEE UNIFORMS
06/03/13 O
052413
116,83
100,22,4510
1305
052413
GW5865
116,83
052413
DATE 5/24/2013 02:15
PM
CITY OF MCHENRY
PAGE 5
LIST
OF BILLS COUNCIL MEETING 6/3/13
CLAIM N FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT
ACCR DT
AM•K)UNT CHECK
ACCOUNT
P.O. PERIOD
DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY N IOC
UNIT COSTS PROJECT N CODE
------------------------------------------------------------------------------------------------------------------------------------
13051009 100
22
10211
J G UNIFORMS INC
30621 EMPLOYEE UNIFORMS
06/03/13 0
052413
121.56
100,22,4510
1305
052413
GW5865
121.56
052413
13050664 100
41
1
JENSEN, KIM
PARKS PROGRAM REFUND
06/03/13 0
052113
8.00
100.41,3636
1305
052113
GW5837
8.00
052113
13050989 580
32
11150
KENO G SONS CONSTRUCTION
06 - 5253 CW P CLARIFIER REHABILITAT
06/03/13 0
043013
4,652.00
580.32.8500
1305
052413
GW5863
4652,00
043013
580-CWWPP
13050996 100
33
11296
KIMBALL MIDWEST
2976045 SUPPLIES
06/03/13 0
052413
327.70
100.33.5370
1305
052413
GW5864
366,52
052413
100.33.5370
1305
052413
GW5864 EARLY PAY DISCOUNT
38.82CR
052413
13050944 100
01
12013
LAKE COUNTY CLERK
CRUZ NOTARY COMMISSION
06/03/13 0
052213
10.00
100.01.6940
1305
052213
GW5844
10.00
052213
13050623 100
01
12026
LAKESIDE PEST CONTROL BE
06713OPEST CONTROL SERVICES
06/03/13 0
043013
110,00
100.01.5110
1305
052113
GW5836
110.00
043013
13050976 510
32
12021
LANCE, MICHAEL
SAFETY BOOT REIM•1B
06/03/13 O
052313
60.96
510.32.4510
1305
052313
GW5858
60.96
052313
130SO665 100
41
1
L.ARSON, ANY
PARKS PROGRAM REFUND
06/03/13 0
052113
85.00
100,41,3636
1305
052113
GW5837
85,00
052113
13050997 100
33
12152
LEISTEN, RICK
CLOTHING ALLGWANCE REIMB
06/03/13 0
052413
155.14
100.33,4510
1305
052413
GW5864
155.14
052413
13051023 100
42
12283
LIFEGUARD STORE INC,
THE
INV136387 SUPPLIES
06/03/13 0
052413
118.46
100.42.6110
1305
052413
GW5866
118.46
052413
13050950 610
00
13014
1•1ARSH USA INC
287588PUBLIC OFFICIAL BOND-SANTI
06/03/13 O
052213
340.00
610.00.5960
1305
052213
GW5846
340.00
052213
13050951 610
00
13014
MARSH USA INC
287589PUBLIC OFFICIAL BOND-GLAR
06/03/13 O
052213
180.00
610.00.5960
1305
052213
GW5846
180.00
052213
13050952 610
00
13014
ttARSH USA INC
287590PUBLIC OFFICIAL BOND -LOW
06/03/13 0
052213
340,00
610.00.5960
1305
052213
GW5846
340,00
052213
13050953 610
00
13014
MARSH USA INC
287591PUBLIC OFFICIAL BOND-PRUST
06/03/13 0
052213
180.00
610.00.5960
1305
052213
GW5846
180.00
052213
13050954 610
00
13014
MARSH USA INC
287592PUBLIC OFFICIAL BOND-FOERSTER
06/03/13 0
052213
180,00
610,00,5960
1305
052213
GW5846
180.00
052213
13050955 610
00
13014
ttARSH USA INC
287593PUBLIC OFFICIAL BOND-GREGORIO
06/03/13 0
052213
260,00
610.00.5960
1305
052213
GW5846
260.00
052213
13050956 610
00
13014
MARSH USA INC
287594PUBLIC OFFICIAL BOND-BLAKE
06/03/13 0
052213
180.00
DATE 5/24/2013 02:15
P14
CITY OF MCHENRY
PAGE 6
LIST
OF BILLS COUNCIL MEETING 6/3/13
CLAIM N FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT
ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
A1,50UNT
ACCR UT
LIQUIDATED
INVENTORY k LOC
UNIT COSTS PROJECT N CODE
——----------------------————————————-----------——————----—----------------—-----——————---------------——--——————————---—-------———---
610.00.5960
1305
052213
GW5846
180.00
052213
13050957 610
00
13014
MARSH USA INC
287596PUBLIC OFFICIAL BOND—SCHAEFER
06/03/13 0
052213
340,00
610,00,5960
1305
052213
GW5846
340.00
052213
13050958 610
00
13014
GIARSH USA INC
287601PUBLIC OFFICIAL ➢OND—WIMMER
06/03/13 0
052213
340.00
610,00,5960
1305
052213
GW5846
340.00
052213
13050959 610
00
13014
MARSH USA INC
287602PU➢LIC OFFICIAL BOND—JONES
06/03/13 0
052213
340,00
610.00.5960
1305
052213
GW5846
340.00
052213
13050960 610
00
13014
MARSH USA INC
287606PUBLIC OFFICIAL BOND—MEYER
06/03/13 0
052213
180.00
610.00.5960
1305
052213
GW5846
180.00
052213
13050637 100
47
13045
MAZZUCA, JOE
5/1-17/13 SOFTBALL UMPIRE SERVICES
06/03/13 0
052113
69.00
100,47.5110
1305
052113
GW5837
69.00
052113
13050977 100
01
14067
MCANDREWS PC• THE
LAW OF
MAY 2013 LEGAL FEES — TRAFFIC
06/03/13 0
052313
5s175,00
100.01.5230
1305
052313
GLJ5858
5175.00
052313
13050998 510
32
14246
MCHENRY ANALYTICAL
WATER
310960NITROGEN SAMPLE ANALYSIS
06/03/13 0
052413
60,00
510.32.6110
1305
052413
GW5864
60.00
052413
13050999 510
32
14246
MCHENRY ANALYTICAL
WATER
31096INITROGEN SA1,1PLE ANALYSIS
06/03/13 0
052413
60.00
510.32.6110
1305
052413
GW5864
60.00
052413
13051000 510
32
14246
MCHENRY ANALYTICAL
WATER
310962NITROGEN SA!•1PLE ANALYSIS
06/03/13 0
052413
60.00
510.32.6110
1305
052413
GW5864
60.00
052413
13050625 200
00
14289
MCHENRY COUNTY CONVENTIO
M.CH013ANNUAL CONTRIBUTIONS
06/03/13 0
043013
12,000.00
200.00.5110
1305
052113
GW5836
12000.00
043013
13050669 620
00
14258
MCHENRY COUNTY RECORDER
2013517-14LARED0 QUARTERLY BILLING
06/03/13 0
052113
250.00
620.00.5110
1305
052113
GW5837
250.00
052113
13050978 510
32
14266
MCHENRY FIRESTONE
19320 TIRES
06/03/13 0
052313
754.08
510.32,5370
1305
052313
GLJ5858
754,08
052313
13050979 100
45
14266
MCHENRY FIRESTONE
19338 TIRE REPAIRS
06/03/13 0
052313
18.99
100.45.6110
1305
052313
GLJ5858
18,99
052313
13051001 100
33
14269
N.CHENRY POWER EQUIPMENT
66199 SUPPLIES
06/03/13 0
052413
64.95
100.33.6110
1305
052413
GW5864
64,95
052413
13050624 100
33
13309
MID AMERICAN WATER
OF WA
142034W SUPPLIES
06/03/13 0
043013
615.52
100,33,6110
1305
052113
GW5836
615.52
043013
13050666 510
32
13309
LAID AMERICAN WATER
OF WA
142323W SUPPLIES
06/03/13 0
052113
98.00
510.32.6110
1305
052113
GW5837
98.00
052113
13050667 100
04
13291
MINUTEMAN PRESS OF
M.CH
79428 NOTARY STNB) — tt TENSON
06/03/13 0
052113
28.00
DATE 5/24/2013 02:15
PM
CITY OF M.CHENRY
PAGE 7
LIST OF BILLS COUNCIL MEETING 6/3/13
CLAIM N
FUND DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT
ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY H LOC
UNIT COSTS PROJECT 0 CODE
------------------------------------------------------------------------------------------------------------------------------------
100.04.6210
1305
052113 GW5837
28.00
052113
13050668
100
XXXXX
13291
MINUTEMAN PRESS OF
MICH 79460 CUSTOM ENVELOPES - W/S BILLS
06/03/13 0
052113
1,241.96
100.00.6210
1305
052113 GW5837
993.56
052113
100.04,6210
1305
052113 GW5837
248.40
052113
13050945
100
XXXXX
13291
MINUTEMAN PRESS OF
MCH 79467 ➢USINESS CARDS
06/03/13 0
052213
73.00
100.01.6210
1305
052213 GW5844 HOBSON
36.50
052213
100,04.6210
1305
052213 GW5844 LYNCH
36,50
052213
13050638
100
47
13534
M,OORE, KEVIN
5/1-17/13 SOFTBALL UMPIRE SERVICES
06/03/13 0
052113
102.00
100.47.5110
1305
052113 GW5837
102,00
052113
13050639
100
47
13600
MROZ, GREGORY
5/1-17/13 SOFTBALL UMPIRE SERVICES
06/03/13 0
052113
230.00
100.47.5110
1305
052113 GW5837
230,00
052113
13050670
100
01
15032
NATURESCAPE DESIGN
INC 45164-IN IRRIGATION SYSTEM ACTIVATIO
06/03/13 0
052113
367.48
100.01.5110
1305
052113 GW5837
367.48
052113
13050671
100
XXXXX
15545
NICOR GAS
MAY 2013 UTILITIES
06/03/13 0
052113
445.36
100,42,5510
1305
052113 GW5837
371.24
052113
100.45.5510
1305
052113 GW5837
37,06
052113
100.46,5510
1305
052113 GW5837
37.06
052113
13050672
510
XXXXX
15545
NICOR GAS
MAY 2013 UTILITIES
06/03/13 0
052113
1,742.82
510,31,5510
1305
052113 GW5837
478.34
052113
510.32.5510
1305
052113 GW5837
1264.48
052113
13050941
510
32
15545
NICOR GAS
069698100OUTILITIES
06/03/13 0
052213
20.99
510.32.5510
1305
052213 GLJ5844
20.99
052213
13050970
100
XXXXX
15545
NICOR GAS
MAY 2013 UTILITIES
O6/03/13 0
052313
161.57
100.43.5510
1305
052313 GLJ5852
57.43
052313
100.45.5510
1305
052313 GLJ5852
104.14
052313
13051024
100
45
15548
NORTHERN KEY 4 LOCK INC 81283 LOCK REPAIRS
06/03/13 0
052413
195.00
100,45,5110
1305
052413 GW5866
195.00
052413
13051002
100
33
15555
NORTHWEST AUTO ELECTRIC 42178 REPAIR PART FOR SIGN BOARD
06/03/13 0
052413
55,00
100,33.5370
1305
052413 GW5864
55.00
052413
13050673
100
33
15557
NORTHWEST ELECTRICAL SUP 17104245 ELECTRICAL SUPPLIES
06/03/13 0
052113
80.15
100.33.6110
1305
052113 GW5837
90.15
052113
13050626
100
01
16716
01TTOSEN GRITZ KELLY COOP 64630 PROFESSIONAL SERVICES
06/03/13 0
043013
780.00
100.01.5230
1305
052113 GW5836
780.00
043013
13051025
100
44
17156
PEPSI BEVERAGE COMPANY 98084008 CONCESSION SUPPLIES
06/03/13 0
052413
441.61
100.44.6110
1305
052413 GW5866
441,61
052413
13050640
100
47
17161
PETERSON, DWAYNE
5/1-17/13 SOFTBALL UMPIRE SERVICES
06/03/13 0
052113
345.00
DATE 5/24/2013 02:15
PM
CITY
OF 14CHENRY
PAGE 8
LIST OF BILLS
COUNCIL MEETING 6/3/13
CLAIM 0
FUND DEFT
VENDOR
NAME
INVOICE
DESCRIPTION
DATE STAT
ACCR DT
WEOUNT CHECK
ACCOUNT
P.O.
PERIOD DATE JOURNAL
DESCRIPTION
AMAUNT
ACCR DT
LIQUIDATED
INVENTORY 0 LOC
UNIT COSTS
PROJECT H CODE
-----------------------------------------------------------------------------------------------------------------------------------
100.47.5110
1305
052113 GLJ5837
345.00
052113
13050674
100
03
2532
PETROLIANCE
LLC
9323701
VEHICLE FUEL
06/03/13 0
052113
79.27
100.03.6250
1305
052113 GLJ5837
79.27
052113
13050675
100
22
2532
PETROLIANCE
LLC
9320962
VEHICLE FUEL
06/03/13 0
052113
2,735.47
100.22.6250
1305
052113 GW5837
2735.47
052113
13050676
100
22
2532
PETROLIANCE
LLC
9323706
VEHICLE FUEL
06/03/13 0
052113
2,963.09
100.22.6250
1305
052113 GW5837
2963.09
052113
13050677
100
33
2532
PETROLIANCE
LLC
9320961
VEHICLE FUEL
06/03/13 0
052113
760.26
100,33,6250
1305
052113 GW5837
760.26
052113
13050678
100
33
2532
PETROLIANCE
LLC
9323705
VEHICLE FUEL
06/03/13 0
052113
411.86
100.33.6250
1305
052113 GW5837
411,86
052113
13050679
100
45
2532
PETROLIANCE
LLC
9323704
VEHICLE FUEL
06/03/13 0
052113
1,070.30
100.45.6250
1305
052113 GW5837
1070.30
052113
13050680
510
31
2532
PETROLIANCE
LLC
9320959
VEHICLE FUEL
06/03/13 0
052113
55.26
510.31.6250
1305
052113 GW5837
55.26
052113
13050681
510
32
2532
PETROLIANCE
LLC
9320958
VEHICLE FUEL
06/03/13 0
052113
446.92
510,32,6250
1305
052113 GW5837
446.92
052113
13050980
100
33
2532
PETROLIANCE
LLC
9323997
VEHICLE 14MINTENMCE FLUIDS
06/03/13 0
052313
965.17
100.33.6250
1305
052313 GW5858
965.17
052313
13050991
100
33
2532
PETROLIANCE
LLC
9324002
DRUM DEPOSIT CREDIT
06/03/13 0
052313
20.00-
100.33.6250
1305
052313 GW5858
20.000R
052313
13050982
510
32
2532
PETROLIANCE
LLC
9323702
VEHICLE FUEL
06/03/13 0
052313
647,05
510.32.6250
1305
052313 GW5858
647,05
052313
13050983
510
31
2532
PETROLIANCE
LLC
9323703
VEHICLE FUEL
06/03/13 0
052313
215.62
510,31,6250
1305
052313 GW5858
215.62
052313
13051026
100
45
2532
PETROLIANCE
LLC
9326693
VEHICLE FUEL
06/03/13 0
052413
291.47
100.45.6250
1305
052413 GW5866
291,47
052413
13050682
100
22
17154
PETTIBONE &
CO, P
F 27677 SUPPLIES
06/03/13 O
052113
365.75
100.22.6210
1305
052113 GW5837
365,75
052113
13050683
100
22
17154
PETTIBONE &
CO, P
F 27678 SUPPLIES
06/03/13 0
052113
350,00
100.22.6210
1305
052113 GW5837
350.00
052113
13051010
100
22
17154
PETTIBONE &
CO, P
F 27776 EMPLOYEE
UNIFORMS
06/03/13 0
052413
57.00
100.22.4510
1305
052413 GW5865
57.00
052413
13051011
100
22
17154
PETTIBONE &
CO, P
F 27779 EMPLOYEE
UNIFOMiS
06/03/13 0
052413
128.97
DATE 5/24/2013 02:15
PM
CITY OF N.CHENRY
PAGE 9
LIST
OF BILLS COUNCIL MEETING 6/3/13
CLAIM 0 FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY N LOC UNIT COSTS PROJECT 8 CODE
------------------------------------------------------------------------------------------------------------------------------------
100.22.4510
1305 052413
GW5865
128,97
052413
13051012 100
22
17154
PETTIBONE & CO, P F
27785 EMPLOYEE UNIFORMS
06/03/13 0
052413
192.02
100.22.4510
1305 052413
GW5865
192.02
052413
13051013 100
22
17154
PETTIBONE & CO, P P
27791 EMPLOYEE UNIFORMS
06/03/13 0
052413
84,99
100.22,4510
1305 052413
GW5865
84.99
052413
13051014 100
22
17154
PETTIBONE & CO, P F
27821 EMPLOYEE UNIFORMS
06/03/13 0
052413
169.99
100,22,4510
1305 052413
GW5865
169.99
052413
13051015 100
22
17154
PETTIBONE & CO, P F
27822 EMPLOYEE UNIFORMLS
06/03/13 0
052413
200,94
100.22.4510
1305 052413
GLJ5865
200,94
052413
13050684 100
41
19028
PITEL SEPTIC INC
9337 PORTABLE TOILET RENTAL
06/03/13 0
052113
600.00
100.41.5110
1305 052113
GL05837
600.00
052113
13050984 100
33
17551
POTSIE'S SOILS
8025 TOPSOIL
06/03/13 0
052313
350.00
100,33,6110
1305 052313
GLJ5858
350,00
052313
13050987 510
31
17551
POTSIE'S SOILS
8025 TOPSOIL
06/03/13 0
052313
700.00
510.31.6110
1305 052313
GLJ5858
700,00
052313
13051016 100
22
17657
PROSHRED SECURITY
990001381 DOCUMENT SHREDDING SERVICES
06/03/13 0
052413
43.00
100.22.5110
1305 052413
GW5865
43.00
052413
13050630 100
22
19018
RADAR MAN INC
1869 RADAR CERTIFICATIONS
06/03/13 0
043013
640,00
100.22.5110
1305 052113
GW5836
640,00
043013
13050632 100
22
19018
RADAR P41N INC
1869 LIDAR CERTIFICATIONS
06/03/13 0
052113
250.00
100.22.5110
1305 052113
GLJ5837
250,00
052113
13050946 100
44
19155
REINDERS INC
4022544 SUPPLIES
06/03/13 0
052213
392.00
100.44.6110
1305 052213
GLJ5844
392.00
052213
13050686 100
00
19147
RELIABLE OFFICE SUPPLIES
DQQ44000 OFFICE SUPPLIES
06/03/13 0
052113
123.40
100,00,6210
1305 052113
GLJ5837
123.40
052113
13050687 100
45
19277
RICK'S SIGNS/REPAIRS
B236512 RELAMP ROUTE 120 SIGN
06/03/13 0
052113
489.00
100,45,5110
1305 052113
GLJ5837
489,00
052113
13051027 100
42
19285
RIDGEVIEW ELECTRIC INC
33816 POOL LIGHT REPLACEMENT
06/03/13 0
052413
115.00
100,42.5110
1305 052413
GW5866
115.00
052413
13050688 100
45
20095
SCHOPEN PEST SOLUTIONS I
20229 QUARTERLY PEST CONTROL SERVICE
06/03/13 0
052113
90.00
100.45.5110
1305 052113
GLJ5837
90.00
052113
13050689 100
01
20095
SCHOPEN PEST SOLUTIONS 1
20381 QUARTERLY PEST CONTROL SERVICE
06/03/13 0
052113
87.00
100.01,5110
1305 052113
OW5837
87,00
052113
13050690 100
01
20150
SECRETARY OF STATE
N412 VEHICLE PLATE REPLACEMENT
06/03/13 0
052113
6.00
DATE 5/24/2013 02:15
PM
CITY OF M,CHENRY
PAGE 10
LIST
OF BILLS COUNCIL MEETING 6/3/13
CLAIM 4 FUND DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE SPAT ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD
DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY 4 WC
UNIT COSTS PROJECT 4 CODE
------------------------------------------------------------------------------------------------------------------------------------
100.01.6940
1305
052113
GW5837
6.00
052113
13050691 100
01
20152
SECRETARY OF STATE
/ POL
4343 VEHICLE REGISTRATION
06/03/13 0
052113
196,00
100,01.6940
1305
052113
GW5837
196,00
052113
13050692 100
01
20152
SECRETARY OF STATE
/ POL
4345 VEHICLE REGISTRATION TRANSFER
06/03/13 0
052113
120,00
100.01,6940
1305
052113
GW5837
120.00
052113
13050628 100
01
20250
SHERMAN MECHANICAL
INC
559654CLIMATE CONTROL REPAIRS
06/03/13 0
043013
246.50
100.01.5110
1305
052113
GW5836
246.50
043013
13051017 100
22
20311
SIRCHIE FINGER PRINT LAB
122350-IN SUPPLIES
O6/03/13 0
052413
267,14
100,22,6210
1305
052413
GW5865
267,14
052413
13050990 100
47
20733
ST PAULS EPISCOPAL
CHURC
AUG 2012 CHECK REPLACEMENT/PARKS SPA
06/03/13 0
043013
127.20
#749098 DATED 8/13/12
100.47.5110
1305
052413
GW5863
127.20
043013
13050631 510
31
20711
STAPLES ADVANTAGE
31997562350FFICE CHAIR
06/03/13 0
043013
69.99
510.31.6210
1305
052113
GW5836
69.99
043013
13050633 100
XXXXX
20711
STAPLES ADVANTAGE
80255989440FFICE SUPPLIES
06/03/13 0
052113
156.12
100.00.6210
1305
052113
GW5837
489.1OCR 052113
100,03,6210
1305
052113
GW5837
302.73
052113
100,22,6210
1305
052113
GLJ5837
186.37
052113
100.00,6210
1305
052113
GW5837
82.42
052113
100.01.6210
1305
052113
GW5837
29.97
052113
100,04,6210
1305
052113
GW5837
21.36
052113
100.22.6210
1305
052113
GW5837
22,37
052113
13050971 100
XXXXX
20711
STAPLES ADVANTAGE
80256714440FFICE SUPPLIES
06/03/13 O
052313
202.44
100.00.6210
1305
052313
GW5852
83.09
052313
100.03.6210
1305
052313
GW5852
70.20
052313
100.30.6210
1305
052313
GW5852
19.16
052313
100.41.6210
1305
052313
GW5852
29.99
052313
13050627 100
33
20714
STATE TREASURER IDOT
40127 TRAFFIC LIGHT MAINTENANCE
06/03/13 0
043013
6,370.04
100.33.5110
1305
052113
GW5836
6370.04
043013
13050641 100
47
20718
STERWERF, JASON
5/1-17/13 SOFTBALL UMPIRE SERVICES
06/03/13 O
052113
115.00
100.47.5110
1305
052113
GW5837
115.00
052113
13050988 510
32
21255
THOME, BRYAN
SAFETY BOOT REI14B
06/03/13 0
052313
117.69
510,32.4510
1305
052313
GW5858
117.69
052313
13050693 100
46
21527
TOBIN, TRACY
5/18/13 SERVICES AT DANCE RECITAL
06/03/13 0
052113
49.88
100.46.5110
1305
052113
GW5837
49.88
052113
13051018 100
22
21538
TOPS IN DOG TRAINING CDR
14565 K-9 TRAINING & FOOD
06/03/13 O
052413
312,95
100.22.6310
1305
052413
GW5865
312.95
052413
DATE 5/24/2013 02:15
PM
CITY OF MCHENRY
PAGE 11
LIST
OF BILLS COUNCIL MEETING 6/3/13
CLAIM 4 FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY 8 LOC UNIT COSTS PROJECT 4 CODE
------------------------------------------------------------------------------------------------------------------------------------
13050694 100
33
21632
TRAFFIC CONTROL G PROTEC
76943 STREET SIGNS
06/03/13 0
052113
341,30
100,33.6110
1305 052113
GW5837
341,30
052113
13050695 450
00
22396
ULTRA STRO➢E CONIMUNICATI
9531 SQUAD CAR EQUIPMENT INSTALL
06/03/13 0
052113
1,523.72
450,00,8400
1305 052113
GW5837
1523.72
052113
100-VEHPD
13050696 450
00
22396
ULTRA STROBE COM+741UNICATI
9532 SQUAD CAR EQUIPMENT INSTALL
O6/03/13 0
052113
1,626.75
450.00.8400
1305 052113
GW5837
1626.75
052113
100-VEHPD
13050697 510
32
22669
USA BLUEBOOK
956282EQUIPMENT
06/03/13 0
052113
975,29
510,32,5375
1305 052113
GW5837
975.29
052113
13050629 100
33
10519
VACULA, JOHN T
1269 TREE REWVALSERVICES
06/03/13 0
043013
1,500.00
100,33,5110
1305 052113
GLJ5836
1500.00
043013
13050973 100
33
10519
VACULA, JOHN T
1272 TREE REMOVAL SERVICES
06/03/13 0
043013
1,500.00
100.33.5110
1305 052313
GW5857
1500,00
043013
13050698 100
33
23003
VALENTINES REPAIR
33602 WEED WHIP REPAIR PARTS
06/03/13 0
052113
29.23
100.33.5370
1305 052113
GW5837
29,23
052113
13050947 510
32
24028
WASTE MANAGEMENT OF WI P
2653027421SLUDGE DISPOSAL SERVICES
06/03/13 0
052213
7,983.42
510.32.5580
1305 052213
GLJ5844
7983.42
052213
13050699 100
33
24037
WATER PRODUCTS - AURORA
0239749 SUPPLIES
06/03/13 0
052113
522,00
100.33.6110
1305 052113
GW5837
522.00
052113
GRAND TOTALS
RECAP TOTALS
FUND TOTALS
100 GENERAL FUND
200 TOURISM FUND
225 ALARM BOARD FUND
440 CAPITAL IMPROVEMENTS FUND
450 CAPITAL EQUIPMENT FUND
510 WATER/SEWER FUND
580 UTILITY IMPROVEMENTS FUND
610 RISK MANAGEMENT FUND
620 INFORMATION TECHNOLOGY FUND
760 POLICE PENSION FUND
EXPENDED
LIQUID
ACCRUAL
171,382.79
EXPENDED
53, 37.95
12, 000.00
936.00
47,757.35
3, 150.47
38,573.91
5,152.20
2,860,00
3, 875.34
3,439.57
171,382.79
LIQUID ACCRDAL
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmaitin&i. mchenry. i Lu s
www.ci.nicheny.iLus
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
FOR: June 3, 2013 Regular City Council Meeting
RE: Honorary Street Sign Application for Dr. Gina Swinney
ATT: 1. Resolution designating the intersection of Main Street and Green Street as an
honorary street entitled "Honorary Dr. Gina Swinney Way"
2. Honorary Street Sign Application
BACKGROUND: The City Council has approved thirteen honorary street sign applications since
the inception of the program in 2005, the last of which was on August 27, 2012 for Donna Frett
and Dustin Rozmenoski. To be considered, the proposed honoree is required to meet the
following criteria: historical/cultural influence on the city, significant lineage or family ties to
the city, clear geographical relationship of street to the area of interest of the applicant, known
to be of good moral character, and a clearly defined community or public contribution made by
the honoree.
ANALYSIS: Attached is an honorary street sign application for Dr. Gina Swinney submitted by
Sarah Swinney. Dr. Swinney, who is currently Superintendent of McHenry High School District
156, is retiring at the end of June 2013. She began her career teaching English for District 156
and has devoted her life to education. Dr. Swinney has served in many different capacities for
Districts 15 and 156 over her 35-year career.
Dr. Swinney has mentored many educators throughout her tenure with both school districts
and volunteered time to assist during Fiesta Days. Additionally, she traveled to Africa to assist
training teachers. The proposed sign location is at the intersection of Green and Main Streets
across from McHenry East Campus and adjacent to the District 15 administration building.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dniartiD@ci.mchenry.iI.us
www.ci.mchemy.iLus
If the City Council concurs with the attached request it is recommended the attached
resolution be approved designating the corner of Green Street and Main Street "Honorary Dr.
Gina Swinney Way."
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin&i.nrchenryy. iLus
www.ci.ntchenry.il.us
RESOLUTION NO. R-13-
A RESOLUTION DESIGNATING THE INTERSECTION OF GREEN STREET AND MAIN STREET AS AN
HONORARY STREET ENTITLED HONORARY DR. GINA SWINNEY WAY IN THE CITY OF
MCHENRY, MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, the City Council has established the Honorary Street Sign Policy and Program
to honor individuals from the City of McHenry who have contributed significantly to the City of
McHenry or our society in general through cultural, historical or humanitarian acts; and
WHEREAS, the City Council has considered the evidence and recommendation and finds
that the approval of the application for the honorary street designation of Dr. Gina Swinney
Way at the intersection of Green Street and Main Street is consistent with the criteria set forth
in the Honorary Street Sign Policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: That the intersection of Green Street and Main Street be granted the
honorary street designation of "Honorary Dr. Gina Swinney Way".
SECTION 2:
That an honorary street sign entitled
"Honorary Dr.
Gina Swinney Way"
shall be posted at the
intersection of Green Street and Main
Street.
SECTION
3:
That this
Resolution shall be in
full
force and effect from and after the date
of its passage and
approval in
the manner provided
by
law.
This 3rd Day of June, 2013.
Voting Aye:
Voting Nay:
Not Voting:
Abstaining:
Absent:
MAYOR
ATTEST:
CITY CLERK
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.iLus
APPLICANT NAME: Sarah Swinney
PHONE NO.: 815-575-2704
ADDRESS: 2704 Whiting Ct. McHenry, IL 60050
NAME OF HONOREE: (as it would appear on sign) Dr. Gina Swinney
EXISTING STREET NAME: Main St. or Green St.
REQUESTED SIGN LOCATION (intersection): Main St. and Green St.
CRITERIA FOR DESIGNATION
PLEASE COMPLETE THE FOLLOWING CRITERIA, WHICH ARE USED IN THE
EVALUATION FOR EACH REQUEST FOR AN HONORARY STREET SIGN. USE
ADDITIONAL PAPER IF REQUIRED. IN ADDITION, HONOREE MUST BE OF
GOOD MORAL CHARACTER.
HISTORICAL AND/OR CULTURAL INFLUENCE OF THE HONOREE ON THE CITY
AND CLEARLY DEFINED COMMUNITY OR PUBLIC CONTRIBUTION MADE BY
THE HONOREE:
After 35 years of dedicating herself to teaching the students and families of
McHenry, Gina Swinney is retiring. Gina moved to McHenry in 1980 after she
was hired to teach English at East Campus. While there, she expanded the
McHenry Theatre Department (which has since grown to encompass both high
schools in.McHenry), helped developed the American Studies curriculum (which is
still used today), and made a huge impact on the lives of her students.
After marrying her husband in 1987, Gina transferred over to West Campus.
While at West Campus she continued her love of teaching and eventually moved to
her first administrative position for McHenry High School District 156 as a Dean
of Students. After serving numerous years as a dean at the high school. level, Gina
changed grades and became the first assistant principal at Valley View Elementary
School. When an assistant principal ppsition opened at Parkland Middle School,
Gina transferred over there.
Having many yearn of administrative positions under her belt, Gina then
became the Director of Learning for McHenry Elementary School District 15.
While there, she helped developed new curriculum for the district and helped pass
a referendum for the betterment of the children of McHenry's education.
Her last move in McHemy found her back in the place where she started her
career, McHemy High School District 156. She served there as Assistant
Superintendant until the winter of 2011, when she took over as the Superintendant
after Theresa Lang retired. Though there have been many instances where people
disagree with the decisions she has had to make, Gina has never lost sight of what
is really important; educating the children of McHemy. Gina goes above and
beyond her job title. Over the years she has mentored new educators.as they enter
through McHemy's doors for the first time, she has volunteered her time to help
out the town during Fiesta Days and at her church's monthly dinner which ..
provides meals to people in need, she has gone to the slums of Africa to train
teachers, she spends her free time helping others in this community and answering
any questions they may have, etc. She has truly dedicated herself for the past 35
years to education and the town of McHemy.
PROVIDE PROOF OF SIGNIFICANT LINEAGE OR FAMILY TIES TO THE CITY:
Gina Riddle moved to McHenry in 1980 after she was hired to teach English and
Theatre at East Campus. While teaching there she met her husband Emory
Swinney. For the past 24 years, Gina Swinney and her husband have raised their
kids in McHemy, instilling in them the values this town holds dear. In return, her
children have grown up to influence this town as well from being a member of the
Miss McHenry Court to being the first students ever to represent McHenry High
School in the Illinois All -State Theatre Productions held at the University of .
Illinois. Gina has put her heart and soul into educating this community. From her
daughter's point of view, "We cannot go anywhere in McHenry where she doesn't
know at least one person there." She has had many of her former shident's
children in school and has also had former students return to McHenry as her
colleagues
ESTABLISH CLEAR GEOGRAPHICAL RELATIONSHIP OF STREET TO THE AREA
OF INTEREST OF THE APPLICANT:
Throughout Gina's career, she has worked for and influenced both school districts- ,
(15 and 156) in McHenry. This sheet is by East Campus (where Gina first started
her educational career as an English teacher as well as the founder of the McHemy
Theatre Department) as well as District 15's Central Office (where Gina served as
an adminishator for the district for numerous years).
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci,mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: June 3rd, 2013
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
RE: Temp Use for the property located at 2221 N Richmond Road The Roomplace
ATTACHMENT: Proposed tent sale packet
BACKGROUND: The Roomplace has occupied 2221 N Richmond Road since March 21, 2013.
ANALYSIS: The Roomplace is proposing to conduct a tent sale on the weekend of July 13`h and
14`h. The 30'x60' tent will be erected in the far northeast portion of the parking lot so not to
impede traffic or parking patterns close to the building. The proposal is to set up the tent on
July 12`h and remove the tent on July 15`h, A 20KW generator will be used to power lights and
fans to help cool the tent. The generator will not be used except during normal business hours.
Restrooms will be available at the normal business location. All signs posted will comply with
the City's sign ordinance.
If the City Council concurs
with staffs
analysis it
is recommended that the temporary use be
granted for the Roomplace
located at
2221 North
Richmond Road.
CITY OF CHEW(
TEMPORARY USE PERM1TAPPI4ICA'1't0N
APPLICANT NAME:
ApvrU>Ss: JJ,9i )•;tu1,,,,.oa) pull c\
PIIONr (f,ALJ). jgtm�o\
FAX: (L3o)...47:.:%.�`-----• r.n1AIL:
PVrN1' DATr(SyHOURS: Xoj%i.''v...__Lj;vu_}\tf+ f 4r>Pn'Y-
----------
rVIiN'I'ADURL•'SS; J•7.71 (d,A,m S;A,\ �uA
0ENTRALrVGNTDl?SCltIP1'l0N:
rXISTINO LAND I)SC:, Rk'r h,l
Slfl'I1PdUa.•1._: , b _.._TAKr:uowN:m.11o+_!)1511
OPEN TO PtnJl.ur: Yrs; ElNo ❑U ,rul m,al,J ,Yrr'I:Npnncr: (r,,.;;,,, )
ADMISSION I'(tli: YGS: pS NOW ($f
1'ARKINO: NO.OP VIi11tCLIiS:...1.o r.,_, SurOVALl r pftlin101'rlSlltl"rl'I,li ElMUSIC: NOM' 1'IiS jlfyM ACOUSTIC ❑AMPLIPIRI)
1'fn1POR\AItY S'fRtl("fl!ItIiS: NO,(pV'rS f�((1)a;, inJlcmc ouu+hcr.>i<,•.aM l)Iv)
WILLrvfiN'I'I11i .1p\'I>Itl'ISLD7: NO: QI 1'IiS; [] Iu>o.ind6elu „hne ,dun„)
rvaor(?cuNt<s
: No: WYrs: pnr„YJ,,;rro,.,
r
Pr,IIMr NO,
4n�Ir):lxl:oslA
I.ONINC DISTI
I71.bo(i)a rr _crt iC<Fz ��
MAY Q #3 291:i
t:'ily u) Plcfiettr��
PERMIT i EES
DIiPOSI'I':
ro YAL:
IiSVIRA'FION purr: _..—_. _..
COUNCIL ACTION;
iPr'ROVrp 11-..-Immil p^ p --
\ i ('ONDITIONS : Yrs ❑ No: ❑
--
�❑ C01111)le(eO temporary use permit 11pPlicati0o. (iuehRiing property owner signal lre), ~-
❑ I\vo copies of Silo plan shoving event layout, 1001111011 011111 sr'ucttIIes (esistlug and/or temporary), properly
Tines, abafting streets, ingress/egress,
❑ Two copies ol'a parking plan iacludiag on site and/or remote parkin8/shtillie.
❑ Complolcd sign permit applica(ion, ifap )liable.
I I II:IURPV C Ht I IF MAT ALL IM ORNIA1ION C'ONFAINF) IIFNF N IA ACC'l)RAI Ii ANn 1ltUli AND'I IIA I I WILL All lnl! 111' AI.1• (11' OI' \I CII1f. Hy
URUIN'ANVVS ANn Co )I:S ItF 171N(I1011IC ISS(IAN(Volz I III,1'UNMI'ORAft Y(IS P I'IMII:
SIGNED:__-`
{Ol) t A�IIIORI'.EU AI ------ �-'�--_--�
•' )rn cinnNllin ANn AC'CIiDflin ll'1
IN ,51, 1, IIIiAf'Y.C'TS 54'I rll'fllli ORUINAit('fS f)F
(UII(I!C' I (IIt„ C0NS7'1111C710N A.Nn NI:1(illl)ORI IOOO SI:RVII'I S
ANO A<iltl:lilf
I;N1"rnA'rSAln'll
+tl'ORAN1'
I ISIi
SI IAI.1.
('0NP(/R51
J1J S, OI1F.t:N'S'IlUllir Jlollt;\'R1'll.l,l\pIS 0005U (Rlg)JGJ•2170
1'l+ 1d1 I SALL
�Vhm
The Room Place.
1J'herc:
2221 N. Richmond Road
\9cl lenry, IL 60051
Am!!A
We will sell furnilorc and home accessories IF, Lamps, pictures, lable accessories, etc.
(tile same as whal we sell in our retail location). A11 fm•niture will he Sold through the
existing business and all applicable sales (axes will he collecic(l.
When:
The teal and merchandise will he set up on Ilriday.luly I)
The Sale will last two days and operate during normal business hours.
The first Sale day will be Saturday .Iuly 13. We will he open from 10 AM ._ 9 131\11.
The second day will be Sunday.luly 14, We will he open from I I AM —6 Pao,
The lent will be removed on noonday July 15.
How•
We will have at 3W x 60' tent prol"essionally erected on site (pelt the Submitted site plan).
e Tent will have bright lime Safely caps oil all stakes
U Teal will have Sides that are not translucent
U Tom will not cover or impeded any handicap parking
C Ample employee and customer parking is available
f Plante Celli ification
We will have it 2010W quiet generator supplying power to
U fans to help cool employees and customers
C lights forSufety
We will have Allied Bal ton security on site overnighl on Friday and Saturday u> secure
the merchandise and Surround'arg areal.
Rest rooms:
We have, rest rooms and Willer drinking fountains availahic tin- potttms and employees
aside the Ioealiou.
f
p I{
an �L
I, I
I
f ��r
\rill ply INIV,
�x
tj
I �I
1111 � t
r,r ,
To:
FROM:
FOR:
RE:
Parks and Recreation Department
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815)363-2100
Fax: (815) 363-2119
www.ci.mchenry.il. us
AGENDAS UJ-AElVIENT
Mayor and City Council
Bill Hobson, Deputy City Administrator
June 3, 2013 Regular City Council meeting
McHenry Baseball Association request for donation
Background. For the past three years, the McHenry Baseball Association (MBA) was an
integral part of the CABA baseball tournament. Along with sponsoring teams to participate in
the tournament, MBA volunteers prepared and maintained Petersen Park Field #2 and the VFW
ball fields during the week-long tournament. City staff appreciated the MBA's assistance as it
alleviated some of the workload placed on city employees during the active summer season.
Staff received a request from the MBA fora $4,000 donation to assist with their endeavors in the
McHenry County Youth Sports Association (MCYSA) Summer International Championship baseball
tournament scheduled in McHenry from July 20th through August 4th. MBA volunteers have
committed to provide field maintenance support for the MCYSA tournament.
Analysis. If the city were solely responsible for maintaining tluee fields for the MCYSA
totunament, manpower costs would be approximately $4,500. Also, field maintenance would be
required in addition to the usual summer maintenance duties and staff has no concerns with the
request. In the past, the City Council authorized financial support to CABA and the MBA in
the form of improved ball fields and in 2012 a $4,000 contribution was authorized and funded
through hotel/motel tax revenues.
If Council concurs with this request, then it is recommended a motion is considered to
approve a donation of $4,000 from the Tourism Fund for the McHenry Baseball
Association for their contributions to the McHenry County Youth Sports Association
Summer International Championship baseball tournament.
January 13, 2013
Mayor Sue Low
City of McHenry
333 South Green Street
McHenry, Illinois 60050
Re: 2012 MCYSA Tournament
Dear Mayor Low,
On behalf of the entire Cobras organization, I would like to thank you and the City for
your efforts in working with the MCYSA and enabling McHenry to become a site city for the
2012 MCYSA/USSSA Summer International Championship tournament. This is a great
opportunity for our 15, 13, and 11 year old teams to compete at a high level as well as enjoy
the camaraderie that goes with the game of baseball. We are proud of our community, fields
and athletes and we will work to spotlight McHenry as the great city it is.
The Cobras organization spends a great deal of time developing our student athletes.
Our parents spend countless hours volunteering their time and also pledge a substantial
monetary commitment. I am writing to request the City of McHenry help the Cobras athletes,
coaches and families in this endeavor. Many games will be played at our local VFW fields. It is
the hope that the city, through the hotel tax program, will be able to help offset the costs of
field maintenance, additional electricity charge, the mowing of the fields and other expenses
that will be incurred during the tournament. I am asking the City to approve the spending of
$4000 towards this event. The City of McHenry has always been generous in their
commitment to youth sports and it is the hope of the Cobras organization that we can continue
building this relationship.
I would be happy to meet with you to discuss our request. The McHenry Cobras
appreciate your time.
Sincerely,
Donald Willemarck
McHenry Baseball Association, Cobras Vice -President
847-343-7570 cell 815-363-4250 home
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone:(815)363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: June 3, 2013
TO: Mayor Low and McHenry City Council
FROM: Bill Hobson, Deputy City Administrator
RE Consideration of Professional Services Agreement with
HR Green for Aquatics/Recreation facility
ATT: Professional Services Agreement with HR Green
Short Scope Form Agreement Task #2
At the May 13, 2013 Committee of the Whole meeting, the City Council was presented with a
preliminary project outline and parameters of the overall concept for an aquatics and recreation facility.
As a result of that meeting, staff asked for direction to explore a professional services agreement with HR
Green for the advancement of the project and more specifically to identify a qualified architect through a
Request for Qualifications (RFQ) process managed by HR Green.
Staff met with representatives from HR Green to determine the parameters of the project and scope of
services. As with the project itself, phasing is key, with each phase dependent on the previous. With this
in mind, a Professional Services Agreement (PSA) was formulated and is attached to the supplement.
The PSA outlines eight tasks that would take the project from start to finish. It is designed so that each
task will be presented and completed independently. The city has input on each task and what is to be
included in each task. There are no fees tied to the PSA; they will be included and broken down with
each specific task.
This is explained in detail in Task #2 Selection of an Architectural Design Finn located in the Simple
Scope Short Form Agreement. Within each task there are items that are to be completed. Each item is
outlined very specifically defining what is to be done, homy necessary to complete the task, purpose and
the deliverables. Task #2 takes the project from the development of the RFQ document through the
Selection, Definition of Architectural Scope and Fee Negotiations.
The agreement is set up as a time and material contract with an amount not to exceed $8,225 to complete
Task #2.
If Council concurs with this request, then it is recommended that a motion be made to (1) amend the
FY33/14 Budget authorizing the expenditure of $8,225 from the Recreation Center Fund; (2) approve
and the authorize the execution of the Professional Services Agreement with HR Green for Project
Management of the Aquatics and Recreation Center and; (3) approve and authorize the execution of
the Simple Short Form Agreement to complete Task #2, development of an RFQ and Selection of an
Architect for an amount not to exceed $8,225.
HRGreen
1004
fsi. i!11:4
PROFESSIONAL SERVICES AGREEMENT
For
City of McHenry
Aquatics and Recreation Facility
Program Management
Mr. Bill Hobson
Deputy Administrator
City of McHenry
333 South Green Street
McHenry, Illinois 60050
(815) 363-2108
Prepared by:
Chad J. Pieper, P.E.
Project Manager
HR Green Job No.: 86130213
May 28, 2013
Join the Centennial Celebration al HRGreen.com
Phone 815.365.1778 Fax 815.385.1781 Toll Free 800.728.7805
420 N. Front Street, Suite 100, McHenry, IL 60050
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Aquatics and Recreation Center— Program Management
HR Green Job No.: 86130213
May 28, 2013
Page 1 of 6
THIS AGREEMENT is between CITY OF McHENRY (hereafter "CLIENT") and HR GREEN,
INC. (hereafter "COMPANY").
1.0 Project Understanding
1.1 WHEREAS, the CLIENT intends to retain COMPANY to render certain professional
engineering and project management services (hereinafter "services") for the
development of an Aquatics and Recreation Facility; and
WHEREAS, COMPANY is willing to provide the services for consideration and upon
the terms herein stated;
Now, THEREFORE, in consideration of the services to be performed by COMPANY
and payment by the CLIENT, the parties agree to the terms, provisions, and
conditions as hereinafter set forth.
2.0 Scope of Services
The Scope of Services requested by the CLIENT shall be described in separate work
orders, agreed upon by each party with the scope of work and the fee clearly
indicated. The terms and conditions of this Agreement between COMPANY and the
CLIENT shall apply to all work orders issued from the date of acceptance until June
30, 2015 except to the extent expressly modified in each work order.
The following task codes are anticipated to be used on this project:
Task 441 Project Management
Task #2 Selection of Architectural Design Firm
Task #3 Site Investigation
Task #4 Potential Funding Identification
Task #5 Engineering Site Design
Task #6 Selection of Construction Firm
Task #7 Construction Management
Task #8 Project Closeout
A signature is required on each work
order by both
parties to signify
acceptance of
that work order, and bind these terms,
provisions, and
conditions to that
work order.
3.0 Deliverables and Schedules Included in this Contract
No deliverables are included in this contract. The individual work orders will determine
deliverables.
Professional Services Agreement
City of McHenry - Mr. Bill Hobson
Aquatics and Recreation Center - Program Management
HR Green Job No.: 86130213
May 283 2013
Page 2 of 6
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this agreement:
The scope of work does not include any environmental work, such as services related to
asbestos or hazardous or toxic materials.
Land acquisition services are not included in the scope of work.
Each individual work order will outlines services not provided for the indicated work.
Supplemental services not included in the agreement can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
Services by others will be determined and included in each work order.
6.0 Client Responsibilities
To be determined and outlined in each individual work order.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be determined and outlined in each individual work order and will
be based on COMPANY standard hourly rates current at the time the agreement is
signed. These standard hourly rates are subject to change upon 30 days' written notice.
Non salary expenses directly attributable to the project such as: (1) living and traveling
expenses of employees when away from the home office on business connected with the
project; (2) identifiable communication expenses; (3) identifiable reproduction costs
applicable to the work; and (4) outside services will be charged in accordance with the
rates current at the time the work is done.
7.2 Invoices
Invoices for COMPANY's services shall be submitted, on
a monthly basis. The CLIENT
agrees
to pay in
a timely manner following the terms of
the "Illinois Local Government
Prompt
Payment
Act, 50 ILCS 50531.
7.3 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Each individual work order will determine method of payment.
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Aquatics and Recreation Center— Program Management
HR Green Job No.: 86130213
May 28, 2013
Page 3 of 6
8.0 Terms and Conditions
The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it.
8.1 Standard of Care
Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with
that degree of care and skill ordinarily exercised by members of the same profession currently practicing
at the same time and in the same or similar locality.
8.2 Entire Agreement
This Agreement, and its attachments, constitutes the entire understanding between CLIENT and
COMPANY relating to professional engineering services. Any prior or contemporaneous agreements,
promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent
modifications or amendments to this Agreement shall be in writing and signed by the parties to this
Agreement. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra work
or services pursuant to this Agreement, CLIENT will pay for the additional services even though an
additional written Agreement is not issued or signed.
8.3 Time Limit and Commencement of Work
This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth
herein. The work will be commenced immediately upon receipt of this signed Agreement.
8.4 Suspension of Services
If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30)
calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall
be compensated for all services performed and reimbursable expenses incurred prior to the receipt of
notice of suspension. In addition, upon resumption of services, the CLIENT shall compensate the
COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the
COMPANY'S schedule and fees for the remainder of the Project shall be equitably adjusted.
If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the
aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar
days' written notice to the CLIENT.
If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services
upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT,
and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension
caused by any breach of this Agreement by the CLIENT. Upon receipt of payment in full of all
outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to
suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to
the remaining project schedule and fees as a result of the suspension.
8.5 Book of Account
COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental
expenses for a period of five (5) years. Said books and accounts will be available at all reasonable
limes for examination by CLIENT at the corporate office of COMPANY during that time.
8.6 Insurance
COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from
General Liability and Automobile claims for bodily injury, death, or property damage arising from the
negligent performance by COMPANY'S employees of the functions and services required under this
Agreement.
8.7 Termination or Abandonment
Either party has the option to terminate this Agreement for any reason or no reason at all.
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Aquatics and Recreation Center— Program Management
HR Green Job No.: 86130213
May 28, 2013
Page 4 of 6
8.8 Waiver
COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant,
shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof.
8.9 Severability
If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court
of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in
fA force and effect, and no provision shall be deemed dependent upon any other provision unless so
expressed herein.
8.10 Successors and Assigns
No assignment of this Agreement shall be made without written consent of the parties to this Agreement.
8.11 Third -Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this
Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have
any claim against the COMPANY because of this Agreement or the performance or nonperformance of
services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts
with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to
carry out the intent of this provision.
8.12 Governing Law and Jurisdiction
The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity,
nterpretation and performance shall be governed by the laws of the State of Illinois, McHenry County
without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions.
It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this
Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the
State of Illinois, McHenry County.
8.13 Dispute Resolution
Mediation. The CLIENT and COMPANY agree that all disputes between them arising out of or relating to
this Agreement shall be submitted to non -binding mediation as the parties mutually agree. The CLIENT
and COMPANY further agree to include a similar mediation provision in all agreements with independent
contractors and consultants retained for the project and to require all independent contractors and
consultants also to include a similar mediation provision in all agreements with subcontractors, sub -
consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method
for dispute resolution between the parties to those agreements, within McHenry County Illinois.
Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute
arising out of the services under this Agreement, involving an amount of less than $50,000, in Mediation,
then such disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by
the parties, and shall proceed in accordance with the Construction Industry Arbitration Rules of the
American Arbitration Association currently in effect. Following unsuccessful Mediation, for disputes
involving amounts greater than or equal to $50,000, the parties agree to submit the dispute first to non-
binding Arbitration. If a dispute is still unsettled, all other legal means of dispute resolution, including
litigation, shall be available to the parties, at the discretion of the complaining party.The venue of any
Mediation or Arbitration proceeding shall be the McHenry Municipal Center, 333 S. Green Street,
McHenry, IL 60050, or other venue otherwise agreed to by the parties.
8.14 Attorneys Fees
If litigation or
binding Arbitration
is used for purposes of collecting fees or
expenses due
under this
Agreement, the
Court in such
proceeding shall award reasonable costs
and expenses,
including
attorney fees,
to prevailing party.
In awarding attorney fees, the Court shall not
be bound by
any Court
Professional Services Agreement
City of McHenry — Mr. Bill Hobson
Aquatics and Recreation Center — Program Management
HR Green Job No.: 86130213
May 28, 2013
Page 5 of 6
fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney
as paid or incurred in good faith.
8.15 Ownership of Instruments of Service
All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and
other documents including all documents on electronic media prepared by COMPANY as instruments of
service shall remain the property of COMPANY. The COMPANY agrees release information pursuant to
the Illinois "Freedom of Information Act, 5 ILCS 140."
8.16 Reuse of Documents
All project documents including, but not limited to, plans and specifications furnished by COMPANY
under this project are intended for use on this project only. Any reuse, without specific written
verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend,
indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's
fees arising out of or resulting therefrom.
Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the
COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and
fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential
damages as a result of the CLIENT's use or reuse of the electronic files.
8.17 Design Information in Electronic Form
CLIENT shall retain copies of the work performed by COMPANY in electronic farm only for information
and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not
be used by CLIENT or transferred to any other party, for use in other projects, additions to this project,
or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's
expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at
CLIENT'S sole risk.
8.18 Job Site Visits and Safety
Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and
subconsultants at a construction site, shall relieve the General Contractor and any other entity of their
obligations, duties and responsibilities including, but not limited to, construction means, methods,
sequence, techniques or procedures necessary for performing, superintending or coordinating all
portions of the work of construction in accordance with the contract documents and any health or safety
precautions required by any regulatory agencies. COMPANY and its personnel have no authority to
exercise any control over any construction contractor or other entity or their employees in connection
with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is
solely responsible for job site safely, and warrants that this intent shall be made evident in the CLIENT's
AGREEMENT with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and
COMPANY'S consultants shall be shall be made additional insureds on the General Contractors and all
subcontractors general liability policies on a primary and non-contributory basis.
8.19 Indemnification
The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the
CLIENT, its officers, directors and employees (collectively, CLIENT) against all damages, liabilities or
costs, including reasonable attorneysfees and defense costs, to the extent caused by the COMPANY'S
negligent performance of professional services under this Agreement and that of its subconsultanls or
anyone for whom the COMPANY is legally liable.
The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the
COMPANY, its officers, directors, employees and subconsultanls (collectively, COMPANY) against all
damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent
caused by the CLIENT'S negligent acts in connection with the Agreement and the acts of its contractors,
subcontractors or consultants or anyone for whom the CLIENT is legally liable.
Professional Services Agreement
City of McHenry— Mr. Bill Hobson
Aquatics and Recreation Center— Program Management
HR Green Job No.: 86130213
May 28, 2013
Page 6 of 6
Neither the CLIENT nor the CONSULTANT shall be obligated to indemnify the other party in any
manner whatsoever for the other party's own negligence or for the negligence of others.
This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed
agreement. The effective date of the AGREEMENT shall be the last date entered below.
Sincerely,
HR GREEN, INC.
,4 J. 4�
Chad J. Pieper, P.E.
Project Manager
Approved by:
Printed/Typed Name: Timothy J. Hartnett
Vice President/Practice Leader —
Title: Governmental Services
CITY OF McHENRY
Accepted by:
Printed/Typed Name:
Title:
Date: May 28, 2013
Date:
Wgrrhnas\0:186130213\Propasa1lCorrWgt-052813-HR_Green_PrNess!onal_Serrces_�reementtlocx
HRGreen
Simple Scope Short Form Agreement
Project: City of McHenry Project No: 86130213.uz
Aquatics and Recreation Facility Phase No(s).: Task #2
Task #2 — Selection of Architectural Design Date: 05/28/2013
Firm
Client:
Contact:
Title:
Address:
City/State/Zip:
Phone/Fax No.
CITY OF McHENRY
Mr, Bill Hobson
Deputy Administrator
333 South Green Street
McHenry, Illinois 60050
815-363-2108 / 815-363-2119
The CLIENT agrees to employ HRGreen, Inc. (COMPANY) to perform the following services:
See attachment " Task #2 Selection of Architectural design Firm" for detailed scope and fee
The CLIENT agrees to pay COMPANY for the above scope of services:
Time & Material , Not to Exceed in the amount of $8,225.00
p Reimbursable Expenses Included
❑ Subconsultant Services Included
❑ Prepayment Required for Work to Commence
Copy To:
® Accounting
Short Form Agreement
City of McHenry Aquatics and Recreational Facility
Task#2 — Selection of Architectural Firm
May 28, 2013
Page 2 of 2
This Short Form Agreement is an addendum to and is considered part of the Master Agreement between the CLIENT and
the COMPANY titled "City of McHenry Aquatics and recreation Facility', dated May 28, 2013. All terms and conditions
contained in that agreement apply to this Short Form Agreement.
This agreement is approved and accepted by the CLIENT and COMPANY upon both parties
signing and dating the agreement. Work will not begin until COMPANY receives a signed
agreement. The effective date of the agreement shall be the last date entered below.
CITY OF McHENRY HR GREEN, INC.
Accepted by: Project Manager: 4 �. 4;
Printed/ Printed/
Typed Name: Bill Hobson Typed Name: Chad J. Pieper, P.E.
Title: Deputy Administrator Date: May 28, 2013
Date:
Task #2: Selection of Architectural Design Firm
Summary:
Item #
1 Task
Man Hours
Fee
2.A
Request for Qualifications Document Development
12
$1,020,00
2.13
RFQ Document Review Meeting
4
$790,00
2.0
RFQ Issuance
2
$170,00
2.D
RFQ Review
29
$3,625,00
2.E
Firm Interviews
9
$1,620,00
2.F
Architectural Scope and Fee Negotiations
6
$1,000.00
Totals:
62
$8,225.00
See the following sheet for detailed scope, fee and task deliverables.
2.A. Request For Qualifications Document Development
Assigned to: Chris Castillo
Total Hours: 12
Total Budget: $1020.00
Purpose:
This will create the framework for the RFQ document that will be distributed to
prospective Architectural Design firms. HR Green will craft a draft document for City
staff to review and comment.
Information Needed:
Defined project scope/description, RFQ schedule, Review Team Members
Deliverables:
1) Oraft RFQ Document for City Review
2) Score sheets with process for review of RFQ
2.B RFQ Document Review Meeting
Assigned to: Chris Castillo/Chad Pieper
Total Hours: 4
Total Budget: $790.00
Purpose:
Meeting with Project Team and City staff to review draft RFQ documents and finalize
items needed. This will set items such as review team members and RFQ schedule. This
meeting will provide the project team with direction to finalize the RFQ documents.
Information Needed:
Defined project scope/description, RFQ schedule
Deliverables:
1) Meeting Minutes
2) Finalized RFQ Documents for approval
2.0 RFQ Issuance
Assigned to: Chris Castillo
Total Hours: 2
Total Budget: $170,00
Purpose:
This task will take the finalized RFQ and make the documents available for firms. HR
Green will create the Notice which is posted in the local newspapers about the project.
HR Green will also send a copy of this request to several qualified firms in order to
inform them of the project. FIR Green will create and distribute a list of all firms that
show interest in the project by requesting a proposal package or ask questions regarding
the project.
Information Needed:
Newspapers for submittal
Deliverables:
1) Notice for News Paper
2) Finalized RFQ Documents —10 copies
3) List of firms holding RFQ
2.D RFQ Review
Assigned to: Chris Castillo/Chad Pieper/Dave Reitz
Total Hours: 29
Total6udget: $3626.00
Purpose:
This task will take the received RFQ submittals and distribute them for review, collect
and review the results, determine the top scoring firms and make recommendations for
interviews. An agenda with scoresheets and set Question and Answers for the
interviews will also be created.
Information Needed:
Assumes 3 to 6 submittals.
Deliverables:
1) Recommendations for firms to Interview
2) Notifications of Interview/Thank you for submittal letters for each submitting firm
3) Agenda and scoresheets with Q &A for interviews.
2.E Firm Interviews
Assigned to: Chris Castillo/Chad Pieper/Dave Reitz
Total Hours: 9
Total Budget: $1,620.00
Purpose:
This task involves the interview process of the selected firms. Each interview will last for
a set time period of 30 minutes. This will give the firms time for a brief presentation
and a questions and answer period. Each firm will be scored on the same criteria as
determined in the previous task. These scores will be collected and reviewed. A
recommendation will be made to the City Council from HR Green and City Staff as to the
Architectural firm to be chosen for work on this project.
Information Needed:
Assumes 3 firms with 30 minute interviews, each.
Deliverables:
1) Meeting Minutes from HR Green/City Staff meeting to discuss selection of firm
2) Notifications letters for selected firm
2.F Architectural Scope and Fee Negotiations
Assigned to: Chad Pieper/Dave Reitz
Total Hours: 6
Total Budget: $1,000.00
Purpose:
This task is to collect a proposed scope and fee from the selected Architectural Firm and
review it for conformance with the City's project objectives. The fee will be reviewed to
determine if it is appropriate given the approved scope. A meeting will be held with City
Staff, the selected firm and HR Green to discuss the proposed scope and fee prior to a
review. After review, the City and HR Green will meet to discuss any possible changes
or recommendations to be made. After City staff and HR Green reach an agreement
with the selected firm, the contract will be sent to City Council with a recommendation
for approval.
Information Needed:
Scope and Fee submittal from selected firm.
Deliverables:
1) Meeting Minutes
2) Recommendation to City Council
3) Communication as necessary with selected firm.