HomeMy WebLinkAboutPacket - 03/04/2013 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
Monday, March 4, 2013, 7:30 PM
1. Calf to Order
2. Roll Call
3. Pledge of Allegiance: McHenry Cub Scout Pack 131
4. Public Input Session: 10 Minute Limitation
5. Consent Agenda:
A. Supplemental Illinois Department of Transportation Resolution appropriating additional Motor Fuel Tax funds due to
ditch grading work completed on Draper Road as part of the 2012 City of McHenry Road Program;
B. Ordinance authorizing the sale of five Article 36 vehicle seizures utilizing Clinton Auto Auctions;
C. Ordinance decreasing the number of Class A liquor licenses from 24 to 23;
D. Picnic/Special Use Permits;
E. Approval of February 4, 2013 and February 18, 2013 City Council meeting minutes; mid
F. List of Bills.
6. Request from McHenry Kiwanis Club for permission to 1) host the t t`s annual All American Soap Box Derby mi
June 8, 2013 (rain date June 9; 2), hold a practice event on June 1,2013 (rain date June 2"a); 3), authorize use of
city support services and closure of certain portions of Waukegan Road and Green Street in conjunction the
event; and 4), waiver of all associated fees
7. Planning and Zoning Commission recommendation to consider an Ordinance granting variances from the
Subdivision Control and Development Ordinance Technical Specifications Manual and Standard Details to allow
the construction of a horseshoe -style driveway at 1506 N. Richmond Road
8. Request for a temporary use permit for a term expiring on May 31, 2013, conditioned on the applicant
proceeding to the Planning and Zoning Commission for a public hearing to allow a tattoo parlor located at 2906
West Route 120
9. Request from The roomplace for variances to the sign ordinance for area and number of wall signs for the
property located at 2221 North Richmond Road. -
10. Parks and Recreation Committee recommendation to initiate PLANT TREES McHENRY! cost -sharing program
to promote the planting of trees throughout the city for an estimated annual cost of $7,500
11. Community Development Committee recommendation to consider an Ordinance amending Municipal Code
Chapter 12, Licenses and Permits Generally adding new Article II, regulating, licensing, and establishing a
$1,400 annual license fee for the operation of a Flea Market in the City of McHenry
I2. Request from 7-Eleven, Inc. d/b/a 7-Eleven # 338471 located at 3808 West Elm Street, for a Class F2 liquor
license authorizing the retail sale of packaged alcoholic liquors
13. Consideration of l) IDOT Construction Engineering Services Agreement for Federal participation with HR
Green, Inc. for an amount not to exceed $134,860.63; and 2) IDOT Local Agency Agreement for Federal
Participation for the Crystal Lake Road Improvements project Phase III Engineering
14. Mayor Statement and Reports
15. Committee Reports
16. Staff Reports
17. Adjournment
Posted: February 27, 2013
Office of Finance & Accounting
Carolyn Lynch, Manager
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: March 4, 2013
T0: Mayor and City Council
FROM: Carolyn Lynch, Finance & Accounting Manager
RE: MFT Supplemental Resolution for Year 2012 Road Program
ATTACHMENTS: IDOT Supplemental Resolution
BACKGROUND: At the May 7, 2012 council meeting, the City Council approved an Illinois
Department of Transportation (IDOT) resolution requesting $559,000 of Motor Fuel Tax (MFT)
funds be used for the 2012 street resurfacing project. The project is now complete and
additional funds must be appropriated through a supplemental resolution which must be sent
to IDOT. Additional funds were needed for this project due to ditch grading work that was
completed on Draper Road to allow for the new pavement to tie into the existing ditch line.
RECOMMENDATION: Staff
recommends
approval of the attached
supplemental resolution
allocating additional Motor
Fuel Tax fund
revenues to the 2012 street
resurfacing project.
Illinois Department
of Transportation
BE IT RESOLVED, by the
Supplemental Resolution for
Maintenance of
Streets and Highways by Municipality
Under the Illinois Highway Code
Council
of McHenry ,Illinois, that there is hereby
(City, Tewn-er-Pillage) (Name)
appropriated the sum of $28,105.18 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2012
(Date)
to December 31, 2012
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk
shall immediately
transmit two
certified copies of this
resolution to the district office of the Department
of Transportation,
at
Schaumburg , Illinois.
Janice Jones
Clerk in and for the
(City, 3ewr+er-Pillage)
of McHenry ,County of
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting on
(Council er-FresidenFand�eard-ef3wstees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of
(SEAL)
rilrlll
YiIYL
(City, 3ewner�lillage)
Approved
Date
Department of Transportation
Clerk
Printed 2/19/2013 BLR 14230 (Rev. 11lO6)
Office of the Chief of Police
John M.Jones
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.ci. mchenry. i l.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Jolm M. Jones, Chief of Police
FOR: March 4, 2013 Regular City Council meeting
RE: Sale of Seized Police Vehicles
ATT: Ordinance
Background: This police department is active in seizing vehicles for various reasons. Some are
seized as a result of drug investigations and some are seized as a result of other investigations
(Article 36). The below listed vehicles have been seized and titled by the City of McHenry
Police Department:
All of the vehicles listed are results of Article 36 seizures.
Seized
1994
CHRYSLER
CONCORDE
GREEN
2C3EL56F4RH231325
Seized
1994
CHEVROLET
SUBURBAN
BLU/SILVER
1GNFK16K6RJ375523
Seized
1999
JEEP
GRAND
CHEROKEE
BRONZE
1J4GW58S1XC789293
Seized
2008
NISSAN
SENTRA
BLACK
3N1AB61E28L714807
As seized vehicles are integrated into the Police Fleet some seized vehicles are retired for various
reasons. The below listed vehicle was a drug seizure that was assigned as a detective vehicle and
titled to the City of McHenry.
Detective
2000
Chevrolet
Blazer
Black
IB4HS28Y2WF179647
Vehicle
Analysis:
Article 36 Seizures:
The four Article 36 vehicles have all been awarded and titled to the McHenry Police Department.
All of the Article 36 vehicles have high mileage and are in poor mechanical shape. Based on
maintenance records and overall condition, these vehicles would not be sufficient for use with
the police department.
Drug Seizure:
The drug seizure vehicle has been placed in service and used by the Police Department for over
two years. The vehicle is 12 years old with mileage above 150,000 miles. In recent months the
vehicle has experience mechanical breakdown that has reached a point in which repairing the
vehicle will outweigh the benefit and value of keeping it.
Staff recommends utilizing the services of Clinton Auto Auctions to sell the seized vehicles as
mandated by the state. The city has worked with Clinton Auto Auctions in the past with positive
results. The timely sale of this property will allow for the highest purchase prices and return of
asset forfeiture funds.
If Council concurs, then it is recommended to approve the attached Ordinance authorizing
the sale of the presented vehicles through Clinton Auto Auction out of Clinton, Illinois.
Ordinance No. ORD-13-
Au Ordinance Authorizing the Sale of Public Property
Owned by the City of McHenry
WHEREAS, the City of McHenry, McHenry County, Illinois, is a ionic rule
municipality as contemplated under Article V11, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers
and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, in the opinion of the corporate authorities of the City of McHenrry, it is no
longer necessary or useful to or for the best interests of the City of McHenry to retain ownership
of the public property hereinafter described; and
WHEREAS, it has been determined by the Mayor and City Council of the City of
McHenry to sell said public property for cash.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF NICHE NRY, as follows:
SECTION 1: The Mayor and City Council of the City of McHemy find that the
following described public property now owned by said jurisdiction is no longer necessary to said
jurisdiction and said jurisdiction would be best served by the said public property sale:
Seized
1994
CHRYSLER
CONCORDE
GREEN
2C3EL56F4RH231325
Seized
1994
CHEVROLET
SUBURBAN
BLUlSILVER
IGNFK16K6RJ375523
Seized
1999
JEEP
GRAND
CHEROKEE
BRONZE
IJ4GW58SIXC789293
Seized
2008
NISSAN
SENTRA
BLACK
3NIAB61E281,714807
Detective
Vehicle
2000
Chevrolet
Blazer
Black
IB4HS28Y2WFI79647
SECTION 2: The City Administrator is hereby authorized and directed to execute an
auction services agreement with Clinton Auto Auction and to sell via public auction utilizing the
services of said company the herein named items now owned by the City of McHenry.
SECTION 3: Upon payment in full, the City Administrator is hereby authorized and
directed to convey andlor transfer the aforesaid property to the respective buyer.
SECTION 4: This ordinance shall be in full force and effect from and after its passage
by the corporate authorities.
PASSED and APPROVED this 'I' day of , 2013
Voting Aye:
Voting Nay:
Abstaining:
Not Voting:
Absent:
ATTEST:
City Clerk
Mayor
City of McHenry Mayor Susan E. Low
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2108
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: March 4, 2013
TO: McHenry City Council
FROM: Mayor Susan E. Low
RE: Ordinance decreasing Class A liquor licenses
ATT: Ordinance
As a result of the
fire that destroyed the
building
located at 1266 North Green Street, GRJ
Pizzeria, Inc. d/b/a
Windy City Wings is no
longer in
business.
Attached is an ordinance decreasing the number of Class A liquor licenses from 24 to 23.
If Council concurs with this request, then it is recommended a motion is considered to
approve the attached ordinance decreasing the number of Class A liquor licenses from 24
to 23.
ORDINANCE NO. 13-
AN ORDINANCE
Decreasing number of Class A Liquor Licenses (Windy City Wings)
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,
McHENRY COUNTY, ILLINOIS, as follows:
SECTION 1: Section 4-6(1) of the Municipal Code relating to liquor license
classifications is hereby amended by decreasing the number of Class "A" Liquor Licenses from 24
to 23.
SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions
hereof, be and the same are hereby repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5.: This ordinance shall be in fiill force and effect from and after its passage,
approval and publication, as provided by law.
PASSED and APPROVED this 4°i day of March 2013.
Voting Aye:
Voting Nay:
Absent:
Abstaining:
ATTEST:
City Clerk
Mayor
CONSENTAGENDA
To: Mayor and City Council
From: Bill Hobson, Assistant City Administrator
For: March 4, 2013 - City Council Meeting
Re: BeerNdine Permit Requests & Special Use Permits
COUNCIL RECOMMENDATION
To approve the attached BeerNVine Permits &Special Use Permit requests.
BACKGROUND
The attached list of permit applications have been received in our office with all fees and
documentation properly submitted.
TConaway/pic perm CA for.doc
FOR COUNCIL MEETING OF MARCH 4, 2013 a
Beer/Wine Permit Requests
These are beer and wine permit requests associated with picnic permits.
Date of
Picnic PP cant Address
06/01/13 Pat Spears Graduation 2908 Gregg Dr, McH
06/22/13 Kimberly Davis Wed/Recpt 290 Anita Terrace, Apt 205, Antioch
06/23/13 Julaine Peroni/AP Freund 4000 W Maple Ave, McH
06/30/13 Ann Miller/Bolger 5701 Fieldstone Tr, McH
07/07/13
Eleanor Reid 90"' Bday
3922
Clearbrook AveMcH
Special Use Application Requests
There are special use application requests associated with picnic pennits.
Date of
Picnic Annlicant Address Special Use
05/25/13 Angel Nicolls Wed Cerem 1713 Donovan St, McH chairs, music
06/01/13 Pat Spears Graduation 2908 Gregg Dr, McH DJ, inflatable, tables, chairs
06/22/13 Kimberly Davis Wed/Recpt 290 Anita Terrace, Apt 205, Antioch DJ, tables, chairs
08/03/13 Thomas Schmidt Fam 214 N Dale Ave, McH tables, chairs
08/18/13 Bernie Matchen/N Shore Rods 3808 W Maple Ave, McH music, food vendors
08/25/13 Marianne Ruiz/Patriot Park 2108 Orchard Beach Rd, McH music, food, craft, merch vendors
Dunk tank, DJ
09/14/13 Michelle Roberts/10 Yr ReUn 3515 Forest Rd, McH tables, chairs, music, tent
TConaway\pic perm list.doc
McIIENRY PARI{ FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
:ontactPerson: r\%: DateofPienie:�/d
T
'ompany/Organization: Address: 013
;ity/State/Zip; At" 1 r_ Work/Cell Phone:
'ark; ❑ Knox Park (A only) Petersen Park ❑ Veteran's Memorial Park
1rea: ❑ Shelter A ❑ Shelter B helter C o Other:
lrrival Time: L a Departure Time: UO Total Number Attending: 9 b
461sifying ullen(lmrce numbers will result in loss of deposit.
>roups over 500 must obtain additional: o dumpsters ❑ pm table toilets
Vater, electricity and restrooms are available at all sites except Knox Park A which has a portable restroom.
'lease explain additional needs from the Parks Dept:
3rief description of event (company picnic, car show, craft show, wedding, etc.): We,-CQN� f)
Jst all activities to be held:
tens being brought into park site: o Tables Chairs ❑Benches ❑Carnival [tides�fMusic ❑Animals
1 Other
) Tent: Location
'ent Staked: o yes ❑ no ❑PARKS TO LOCATE ❑APPLICANT TO CALL JULIE (1-800-892-0123)
Vill beer/wine be present: o YesKNo IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied .Indicate amount of beer/wine to be brought into the City Park
nder this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)
I agree that all the hoer/wine containers will be removed by applicant or placed in proper containers on site on the permit
ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
RcHen y park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
pplication will be sold, it being understood that the sale of beerhvine under this permit issued pursuant to this application is
xpressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Jse and/or Beer/Wine Application(s) and will assunne responsibility for any loss, damage or liability arising from the use of the
ark property. 1 alsq understand that not complying with the Park Permit rules will result in loss of deposit.
'ignature: /inn4ei 6A220 Date:_/���0
Iealth permits are required by law for concessions and catering. Please make arrangements to obtain permits.
JO'1'E: Approval will be based on the items listed above. Any other requests are subject to further approval.
Iestrictions:
ORRICE USE
lcservalion Pee: $ +* D � Date Paid: 1 � Initials: `�` C
)eposit Fee: $ Payment: ❑ Cash heck ❑ Charge`e,,
'otal Fee: $ 1 2)3 Submitted to City Council: HfO0 /
'onlirmation Sent:._ Initials: City Council Approval:
Dons\picnic 1'0rnulcpeci411 use and lnCr and/of wine nppricarinn
McHENRY PARI{ FACILITIES
(� SPECIAL USE AND/OR BEERMNE APPLICATION
Antact Person: / �� Date of Picnic:
'ompany/Organization: Address: 69" &f&
'ity/State/Zip:fA'1A Jkj JL W0ZHonie Phone: /23t?,S� 19197 Work/Cell Phone: S'l
'ark: ❑ Knox Park (A only) (Petersen Park ❑ Veteran's Memorial Park
area: ,Shelter A ❑ Shelter B ❑ Shelter C ❑ Other:
arrival Time: 9,0 0 D PM Departure Time: % tS k Total Number Attending: f �,70
�'oLsifjring nllendance nrunGers will resrr[I in loss of deposit.
;roups over 500 must obtain additional: o dunipsters ❑ portable toilets
Water, electricity and restrooms are available at all sites except Knox Park A which has a portable restrooni.
'lease explain additional needs from the Parks
3rief description of event (company picnic, car
ist all activities to be held: 1tVtAG1v
craft show, wedding,
toms being brought into park site: uTables Chairs ❑benches ❑Carnival RidesiMusic ❑Animals
� Tent: Location: Size:
feat Staked: o yes no ❑ PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
vVill beerhvine be present: Yes ❑ No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought into the City Park
order this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) SAC A se- 5
1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
late and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
vicHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
:xpressly prohibited. I have read and will comply with the City of McHenry Park Permit rides.
1 have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
.1se and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the
Lark propm'l�lalso understand that not complying with the Park Permit rules will result in loss of deposit.
:[calth permits are required by law Cor cmicessions and catering. Please make arrangements to obtain permits.
SOT E: Approval will be based on the items listed above. Any other requests are subject to further approval.
2cslrictions:0*1
orrlcl: useI I 1�**£££*******£******************.
teserv:ttion Pee: $_ _ * Date Paid: Initials: �/
)eposit Fee: $ _ D Payment: ❑ Cash ❑ Check Charge
1•0111 Pee: $ �� Submitted to City Council: PlOf
:•ontirmntion Sent:__ Initials: City Council Approval:
rams\picnic livmsikspecial use and txz.r and/or wine application
Pw"wFROM CITY CIF Mla1EM71' PARKS & C FHONc N0. t BiS 3o mis Feb, 14 2013 01;25PM Pl.
M R'Y PA rA01LL 111._,
:414180tPerson: liAtli� _•�— -----n--�auntooil pii'cale;_jut-.- ZI:Id
.ontpany/Organitatlon:_ _ _ _^''_• _, Address: _1S LSAtac tisn ��� J
Clry/State/zip:�Q�.l i�.. ���+ontePhone�•a80`1�2� Work/CellPhona:,_.—__._—.�.,....
Park: ❑ Knox Park (A only) MPLLetersan Park o Veteran's Memorial fork
Area ❑ Shelter A e Shelter B o shelter C a—
ArrivalTimtt;DepartureTime:Total Number Attending:_._
Prrlelfying atUnda+rce numbers 19111 r•esau In toss of depose
Croups over 500 rnuat obtain addttioval: ❑ duntpsters portable rollers
Water, electricity end restrooms are available at all sites except Knox Park A which has a portable restroom,
Fleece explain additional rleeda from the Parks
Brief deseript on of event (company p(onlo, cars craft show, wedding,
LlstallectivitiestOLeh eld; V),X./
home being brought into park site:6 Tables
aDenehcs aCarnivatRides CiMusic ❑Animals
o vmar — --
u Tent: Loeatlent APA
Tent Staked: o yes o o PA,fiKS TO LOCATE ❑ APPLICANT TO CALL JULIE (I•S00-892-0123)
vV•#*l YNAA*N*r0***WF**kYMN4/#A}*v*4*e*Raft**frR*N**Yf N3**ANFNfY*hk*A*a A*A AA 0"**NYVY*Att*k**"kA*RA"NYtf4*YYN?>ifvJY♦
Will beerMine bo prtsont: Zes c: No IF YOU CHTICTC)E�A!'Y"I PLEASE ANSWER QUESTIONS BRLOWt
Indicate the number of beer/wine permits denied �'L. lndicato amount of hxr/wina to be brought Into the City Park'
under this permit on above date (number of wine bottles, beer ctsos, beer kegs, etc.),
I agree that all the beer/wine containers will be removed by applicant or placed in proper writainora on site on the perYnit
date and that no underage or Intoxicated poraorn will be allowed to aoneume any of the beadwine brought into the City of
McHenry park under this permit I agree that none (If the be9r/wine allowed to the City of McHenry park, pursuant to He
application will be sold, it being understood that the sale of boar/wino under this permit issued.pursunnt to this application is
expressly prohibited. I have read and will comply with the City of McHenry Park Pennit rules.
I have rend and understand rho rules and regulations dint have been set forth by the City of McHenry regarding the Special
Use and/or Beer/Wine Applications) and will assume rosponalbility for any logs, damage or liability arising from the use of the
park property,.'! also understand 1 not complying with the Park Pcrntit rules will result in loss of d(e�posit.
Signature: Yl1(ld,L Vate: i�
Health
pelmlts era acquired by law
for concessions and catering. Please
make arrangements
to obtain
permits.
NOTE:
Approve! will be based on the
items iiated above. Any other rsyuesis
are subject to furdter
approval.
Uaponit pea: payment O Cash p Chock Charge
'rowl Pu: subminod to city councu:,,., C14 Ll 20l 3
Confl«nation Sent: _.. lrltiels; _—__ City Council Approval:.
1'er47ys0ieniprnrnt,{�;ial use and ln¢rwWbr x4ne aip.icadon I
MMENRY PARK FACILITIES
SPACIAL USE AND/OR BEER/WINE APPLICATION
.ontact Person: J U I t�41 2 P! Cr'DY1 t Date of Picnic: ~ Z✓ (7�
.ontpany/Organization: Address: ri0 (ry• hla-l)(ex �/e
SAS ----� /
ity/State/Zip:(d�Pt�✓t t_Home Phone: Work/Cell Phone: qq
'ark: ❑ Knox Park (A only) Petersen Park o Veteran's Memorial Park
Area: XShelter A ❑ Shelter B o Shelter C ❑ Other:
\rrival Time: Departure Time: 62(� Total Number Attending:
�misrfj�irrg nlfe�ulance nuaebers wi!! resull /n foss of deposit .
>roups over 500 must obtain additional: o dunipsters ❑ portable toilets
vVater, electricity and restrooms are available at all sites except Knox Park A which has a portable restroom.
'lease explain additional needs from the Parks Dept:
3rief description of event (company picnic, car show, craft show, wedding, etc.): rl LA/ pt CJJ ( C
,ist all activities to be held:
terns being brought into park site: o Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals
Other
Tent: Location:_ Size:
I•ent Staked: ❑yes ❑ no ❑PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (]-800-892-0123)
Nill beer/wine be present: Yes o No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied -d—. Indicate amount of beer/wine to be brought into the City Park
ruder this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) a I!!A4 e4,J I eiJ
1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
late and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
vlcHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
xpressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Jse and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the
nark property. I also understand that not corn lying with the Park Permit rules will result in loss ofdeposit.
iign•rtnre: ��/I { �c-c_ ..ram__( C/t c�_ ,� Date: / ' 3` /3
[ealth permits :ire required by law for concessions and catering. Please make arrangements to obtain permits.
JO"fB: Approval will be based on the items fisted above. Any other requests are subject to further approval.
tescrvation Fee: $ �p /�� Date Paid:4�1 /
)eposit Fee: $ 22J� Payment: ❑ CasliA Check ❑ Charge,(( nn
'otal Fee: $ �'J� Submitted to City Council: M w(� + N WUr
'onlirmation Sent:__ Initials: � City Council Approval:
wnrsVpicnic liimts\epceiN use and beer miJ/or wine nppliceainn
McHENRY PARK FACILITIES
_,ontact Person:Z
.company/Organ izat iow,
'ity/State/Zip/wG/C
'ark: ❑ Knox
Date of Picnic:
=417me Phone: �jr 3���%i Work/Cell Phone:
❑ Petersen Park Veteran's Memorial Park
1rea: ❑Shelter A ❑ Shelter 11 ❑ Shelter C
lrrival Time:Id,YIU /0/>l DeparturreTime: e) e
Falsifying allendpnee numbers will result M loss of deposit.
0
Total Number Attending:_ 10
:soups over 500 must obtain additional: o dumpsters ❑portable toilets
Water, electricity and restroorns are available at all sites except Knox Park A which has a portable restroom.
'lease explain additional needs from the Parks Dept:
3rief description of event (company picnic, car show, craft show, wedding, etc.): 17W? i' F/CN/G
,ist all activities to be held: G'X%WGQlleds (> Wl;I E,S P/CN/G
terns being brought into park site: ❑ Tables>K�Chairs ❑ Benches ❑ Carnival Rides ❑ Music ❑ Animals
Tent:
I•ent Staked: o yes ❑ no ❑PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
i,x.:xa��ax«x,xaa:k:x::««ax««««aa«:t�«a:«aFa:a«««a,tcoaxx«x�«aa«aaaaxa:xt��o�a«axxxx::vx«��xa:ax�a�xaar�«a,raaaaaa«�:x«««a
Will beerhvine be present:�'Yes o No IF YOU CHECI{TD YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied NN . Indicate amount of beer/wine to be brought into the City Park
order this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) 3 Clbs�'s A`451e�
f agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
late and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
Aclienry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
:xpressly prohibited. 1 have read and will comply with the City of McHenry Park Permit rules.
1 have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Jse and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the
)ark property. I also understand hat not complying with the Park Permit rules will result in loss of deposit.
iigna
Health
permits
arc required by law
for concessions and catering. Ptcase
matte arrangements
to obtain permits.
VO'I'IL:
Approval
will be based on the
items listed above. Any other requests
are subject to further
approval.
i2cscrvation Fee: $ U,%!. "D Date Paid: / �� �3«« Initials:
Deposit Pee: $ Payment: ❑ Cash Yoleck ❑ Charge
j� 7
Folal Fee: $ Submitted to City Council:al7_ /q"ud qr
ontirmation Sent:
rituals: City Council A
Ponuslpicnic litnnc\ipyeinl use and lxer and/or wine application
Mc IENRY PARK FACILITIES
SPECIAL USE AND/OR BEERMNE APPLICATION
:ontact Person:C L L-79•A1 ma &E /::) Date of Picnic:_ 7 7
'ark: ❑ Knox Park (A only)
Address: 9 9a EL /Lk312UU /<
Home Phone: -3/539t, `A ? /0 9 Work/Cell Phone: B / 6 -
❑ Petersen Park veteran's Memorial Park �CIN�Y E p> LJo��—Sj2�
area: Elielter A ❑ Shelter B ❑ Shelter C ❑ Other:
krrival Time: fly) JI� Departure Timer Total Number Attending: /2G7�
'alsifying attendance numbers will result in loss of deposit.
Yroups over 500 m st obtain additional: p dmnpsters ❑portable toilets
Hater, electricity and res " oms are av�itaable at all sites except Knox Park A which has a portable restroom.
'lease explain additional
3rief description of event (%c lhpal�
,ist all activities to bi Id d:
tems being brou�h iinto park site: ❑
� Tent:
the Parks
car show, crait show, wedding,
Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals
❑ yes ❑ no ❑PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
�, /
Hill beer/wine be present: _ Yes o No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied --J—• Indicate amount of beer/wine to be brought into the City Park
ender this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) e3 a�
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
late and that no underage of intoxicated person will be allowed to consume any of the beer/wine brought into the City of
AcHenly park under this permit. I agree that none of the beer/ine allowed in the City of McHenry park, pursuant to this
pplication will be sold, it being understood that the sale of beerhvine under this permit issued pursuant to this application is
xpressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Jse and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the
lark property. I also understand that not complying with the Park Permit rules will result in loss of deposit,
Signat
tcalth permits are t•equiretl by law for concessions and catering. Please make arrangements to obtain permits.
Approval will be based on the itenns listed above. Any other requests are subject to further approval.
teservation Fec: $ 05��--;yJ� Date Paid: � Il'I � htitials: �ff�
Deposit Pee: $ J V Payment: ❑ Cash ❑ Check Charge
'oral Fee: $ 3 Submitted to City Council OM
'onlu llalion Sent: Initials:___ City Council n ,.,• t•
'unuslpicnic titnnsVpeciitl use and lceer mtd/ur wine application
MMENRY PARK FACILITIES
Contact Person: �AA1 P%i SM I Tl I Date of Pien
Company/Organization/: Address: A60 Gi(;'t°Pn( t ,
City/State/Zip• y Home Phone: "i1S3 6S �3315Work/Cell Phone:I/% "k
Park: ❑ Knox Park (A only) ❑ Petersen Park Xeteran's Memorial Park
Area: Shelter A Phelter B ❑ Shelter C ❑ Other:
Arrival Time: //), by . Departure Timer Total Number Attending:
Falsifying ntlentlance numbers will restdl in loss of deposit
Groups over 500 must obtain additional ❑ dumpsters ❑portable Toilets
Water, electricity and restroonu are available at all sites except Knox Park A which has a portable restroom.
Please explain additional needs fi•om the Parks Dept:
Brief description of event (company picnic, car show, craft show, wedding, etc.): FAN ILJ✓ PtCN/ C.
List all activities to be held:
Items being brought into park site: o Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals
Tent;
tent Staked: ❑yes ❑ no ❑PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-500-892-0123)
Will beer/wine be present: Yes o No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number oof`beer/wine permits denied �. Indicate amount of beer/wine to be brought into the City Park
order this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) 9 6&!ZA RA 4WAJ .t &g--4 4 Lti,firi
I agree that all the beerhvine containers will be removed by applicant or placed in proper containers on site on the permit
late and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
Acl-lenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
apressly prohibited. 1 re d and will comply with the City of McHenry Park Permit rules,
I have reaVandupnp,rstand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Jse and/or Beer/ion(s) and will assume responsibility for any loss, damage or liability arising from the use of the
park property. 1 �!s(o w eAtq(id that not compfyi;iVvith the Park Permit rules will result in loss of
t
Flealth�nermits arc required by taw for concessions and catering. Please make arrangements to obtain permits.
VO'I'B: Approval will be based on the items listed above. Any other requests are subject to further approval.
teservation Fee: $ U� Date Paid:! �+���� Inil/iais:�.
Deposit Pee: $ ? Payment-. []Cash ❑ Check charge
7 tlU rI// tt Z?A�
I'otal Fee: $ Submitted to City Council:HACC�I y' !it/� 3
:'on lirnnat ion
itials:
City Council Approval:
4n ors\picnic Innns\.peeiul nse oral lx:cr nnA/or wine application
McHENRY PARK FACILITIES
Contact Person: Date of Picnic:
;'ompany/Organization4 E dJ col �KNiM ddress: fa tS Le) `] OY��maf
City/State/Zip: I I IL /l Ll U0� Home Phone:25C".3t� '/ Work/Cell Phone:
Park: ` ❑ Knox Park (A only) Petersen Park ❑ Veteran's Memorial Park
Area: `� Shelter A ❑ Shelter B ❑ Shelter C it Other:
4rrival Time: Y.
/4 6 Departure Time: Total Number Attending:
Falsifying attendance numbers will result in loss of deposit.
Groups over 500
must obtain additional: ❑
dumpsters ❑ pm table
toilets
Water, electricity
and restrooms are available
at all sites except Knox
Park A
which has a portable restroom.
Please explain additional needs from the Parks Dept:
Brief description of event (company picnic, car show, craft show, wedding, etc.): /Ji/ "
List all activities to be held:
Items being brought into park site: u Tables ❑ Chairs ❑ Benches ❑ Carnival Rides ❑ Music ❑ Animals
i Other
:i Tent: Location: Size:
I•ent Staked: o yes ❑ no ❑PARKS TO LOCATE ❑APPLICANT TO CALL JULIE (1-800-892-0123)
Will beer/wine be present: o Ye �ij No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied Indicate amount of beer/wine tobebrought into the City Park
.coder this permit on above date (number of wine botteer c les, bases, beer kegs, etc.)
1 agree'.iat all the beer/wine containers will be removed by applicant or placed in proper caaainers on site on the permit
late and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
VlcHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
1xpressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and
regulations that have been set forth by the
City of McHenry
regarding
the Special
Use and/or Beer/Wine Application(s) and will assume
responsibility for any
loss, damage or liability arising
fi-om the use
of the
dark property. I also a iderlstannd that not complying with the Park Permit rules will result in Ions ofdep/osit. /
Signature: /LL PP k-� %!✓� 1�.�J Date:
Health
permits
are required
by law
for concessions and
catering. Please
make arrangements
to obtain permits.
Approval
will
be based on the
items listed above.
Any other requests
are subject to further
approval.
Deposit Fee: $ 56 Payment: ❑ Cash ❑ Check, Charge
t'olal Pee: $ 3 Submitted to City Council: M
Confirmation Sent:_— Initials: City Council Approval:
Ponns\laicnic limns\�peeial we and boor and/or wine application
MMENRY PARK FACILITIES
SPECIAL USE AND/OR BEERMNE APPLICATION
.ontact Person: ...Tom o,6t4 i 1 b % Date of Picnic:
:ompany/Organization: Address: J14 Ni b/itZ� y`V
'ity/State/7_ip:4 EAR 7 AL HomePhone:_t�S'3W—S93/ Work/CellPhone: V6482'8/ZD
'ark: ❑ Knox Park (A only) o Petersen Park IVVeteran's Memorial Park
\rea: X Shelter A ❑ Shelter B o Shelter C ❑ Other:_ (y A ZEBO
\rrival Time: /I ;00 Departure Time: 1100. Total Number Attending: 100
°nlsifying attendance numbers will result in foss of deposit.
;roups over 500 must obtain additional: a dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites except Knox Park A which has a portable restroom.
'lease explain additional needs from the Parks Dept:
3rief description of event (company picnic, car show, craft show, wedding, etc,): FAA/ / Lj/ P1 GA%/ G
,ist all activities to be held:
terns being brought into park site:�.Tables Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals
i Other
� Tent: Location:
'eat Staked: o yes ❑ no ❑PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
Vill beerhvine be present:�Yes o No IF YOU CHECTCED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied 0 Indicate amount of beer/wine to be brought into the City Park
ender this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) SE
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
late and that no underage or intoxicated person will be allowed to consume any of the beerhvine brought intu the City of
dcl-lenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
pplication will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
xpressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Jse and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use ofthe
lark property. I also understan that not comp ying with the Park Permit rules will result in loss of deposit.
>ignature: wr vdL Date:. I `?,/
�. I
lealth permits are equired by law for concessions and catering. Please make arrangements to obtain permits.
4
0"I'E: Approval will be based on the items listed above. Any other requests are subject to further approval.
reservation Fee: $ **„�*. J * Date Paid:_ �/a�/� � Initials: �L-� go
)eposit Fee: $ Payment ❑Cash ❑Check ❑Charge
'otal Fee: S Submitted to City Council:, Ltj q
'ontirmation Sent: Initials:City Council Approval:
tuns\picnic limns\speci;d use and Ixcr and/or wine npplinirion
MCHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
ontactPerson:as njerSO(% Date of Picnic: � �rlTZ(2 _
.:ompany/Organization: Address: _ 5905 601 e `J
Jity/State/Zip: 9c y 40050 Home Phone: V j - s f 7 Work/Cell Phone:
'ark: ❑ Knox Park (A only) ❑e'Petersen Park Veteran's Memorial Park
Nrea: Shelter A 1#shelter B ❑ Shelter C ❑ Other:
arrival Time: 0-0 Departure Time: G, U 0 Total Number Attending: 0
Calsifying attendance numbers wffl result in loss of deposit.
3roups over 500 must obtain additional: o dumpsters o portable toilets
Water, electricity and restrooms are available at all sites except Knox Park A which has a portable restroom.
'lease explain additional needs from the Parks Dept:
3rief description of event (company picnic, car show, craft show, wedding, etc.):
.ist all activities to be held:
tens being brought into park site: ❑Tables o Chairs ❑Benches ❑Carnival Rides ❑Music o Animals
Tent:
Pent Staked: o yes ❑ no ❑PARKS TO LOCATE ❑APPLICANT TO CALL JULIE (1-800-892-0123)
. r�ca:�,�a:aaaxnx:a,�axa.�xr�xxx,�xaR:aaaxxxa:Kaaaxaxxaa�xxa;: r��xxr�axar�aauxxr:�,�,taK,�xxr�xx�xak�x�xxoaxar�xx��aaK,t��xa:aaaexxx
Will beer/wine be present: Yes o No IF YOU CHF,CKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied --P-1. Indicate amount of beer/wine to be brought into the City Park
ender this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) �A7 rper e 0�`
dillI agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
late and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into Clc City of
vlcHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
:xpressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Jse and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the
nark property. I ado undeystpgd that not gcymplyiAig with the Park Permit rules will result in loss of
fIcalth permits are required by law for concessimns and catering. Please make arrangements to obtain permits.
VOTE: Approval will be based on the itenns listed above. Any other requests are subject to further approval.
Zestrictions:
.1...,�,..,.....�..,�„1.,.. .>,..�x.....,,Foa orrice use oivt,v......./.x.�.,� <...,..,....k.�..,>.. �-.-.<......,.,...
ieservation Pee: $ �✓ - ** Date Paida'��—�� * hiitials:_�?)
:)eposit Fee: $ A Payment-. r� Gash ❑ Check ❑ Charge
I'otal Fee: $ Submitted to City Council: ���2(�i_ U Zoi3
:'ontirmation Sent:_ Initials:City Council Approval:
:orms\picnic lirnnslisipcei:al use and beer and/or whic application
McHENRY PARK FACILITIES
Contact Person; 1"ela {rl e o -� 8eSeb Date of Picnniic::
Company/OrganizAiewo Addres/s` �z�
City/State/Zip: PM /LHome Photte�� 5�31. r'7 7d Work/Cell Phone:
Park: o Knox Park (A only) >Otersen Park ❑ Veteran's Memorial Park
Area: l--�helter A ❑ Shelter B ❑ Shelter C ❑ Other:
Arrival Time: `\ ") �)t+. Departure Time: Total Number Attending: 5
Falsifying attendance numbers will result in loss of deposit.
Groups over 500 must obtain additional: o dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all site cept Knox Park A which has a portable restroom.
Please explain additional needs from the
Brief description of event (company pict
List all activities to I held:
car show, craft show, wedding,
Items being brought into p�site: o Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals
Tent:
"Pent Sta S: o yes ❑ no ❑PARKS TO LOCATE ❑APPLICANT TO CALL JUL[E (1-800-892-0123)
=Ka xr aa,taaxxxxoxa�x,tnxa��;:+��v,v,v+axa�aaa��:xar�r�os::axx;:�,x,va,�xr��xxxxxxr�a,txnaasxa�e�r���a�xxxa�at�o+�,c:,v:�r��+:xx�xaKKxxx:
Will beerhvinc be present: o Yes o No TF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied , Indicate amount of beer/wine to be brought into the City Park
under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) 5;Z
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the
park property. I
the Park Permit rules will result in loss of
Elcalth porn rts a re required by law fm• cmtcessions and catering. I'Iease make arr:mgements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
:.,�..��.........................<,.....,....x.�,�.�.roR orrtcc use oNt.v�...:.....,,t�....,.......,.t.�...........�*'.L�. x,,..,�.
Reservation Fee: $ �� Date Paid:_�L-k_ Initials: I "I �3
Deposit Fee: $ a'J Payment: Cash ❑ Check El ICharge
Total Fee: $ 0 Submitted to City Council: MA) (H Ll zoI3
Conluntation Sent_ Initials:__ City Council Approval: 1
14vms\picnic rnnnsAspecial use and lxer and/or wine npplicmion
MCHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
'ontact Person: 41-50A Sellomi:r/- Date of Picnic: -1 i —! a
:ompany/Organization: Address: 72�1/rr�szt�E /.�
'ity/State/Zip:_ �Home Phone: Work/Cell Phone: ,>/ 5�,qPa - 96GC
'ark: o Knox Park (A only) (-Petersen Park ❑ Veteran's Memorial Park
\rea: ❑ Shelter A Shelter B o Shelter C ❑ Other:
krrival Time: / 0 e4T Departure Time:: n1P, Total Number Attending:
4alsifying altearlance numbers will rests t in loss of deposit.
Yroups over 500 must obtain additional: o dumpsters ❑ pm•table toilets
Water, electricity and restrooms are available at all sites except Knox Park A which has a portable restroom.
'lease explain additional needs from the Parks
3rief description of event (company picnic, car show, craft show, wedding,
.ist all activities to be held:
Pl(aC//c�
terns being brought into park site: a Tables o Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals
� Tent: Location:
'eat Staked: o yes ❑ no ❑PARKS TO LOCATE. ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
Will beerhvine be present: o Yes o No IF YOU CHECI{E�D/YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied J _-. Indicate amount of beer/wine to be brought into the City Park
mder this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) q cfids(i al/ 0 eg
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the nermit
late and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
.McHenry park muter this permit. I agree that none of the beer/vine allowed in the City of McI-lenry park, pursuant to this
application will be sold, it being understood that the sale of beer/vine under this permit issued pursuant to this application is
:xpressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand [he rules and regulations that have been set forth by the City of McHenry regarding the Special
Jse and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the
)ark property. I also un tand that not coplym with the Park Permit rules will result in loss of deposit.
signature: 4� Date: l — j 3
tealth permits are required by law for concessions and catering. Please make arrangements to obtain permits.
JO'fE: Approval will be based on the items listed above. Any other requests are subject to further approval.
.,.....*.<*..**.*..*...**.**,*.,*.**..***..***.*****roa orrtet: usE oivt,�•*.*,....,*....,.,..*.*.*******....*...*.�*p*,....
Zeservation Fee: $ �� Date Paid: I Z ** 3 Initials: �l' .
)eposit Fee: $_ '� Payment: Cash ❑ Check ❑ Charge
I'olal Fee: $_ Submitted to City ouncil: Nfgal q % Ol
.�onlirmation Sent:
tials:
City Council Approval:
`sinus\picnic Ilnns\spccinl u:c nnJ beer unA/or wine application
4MENRY PARK FACILITIES
SPECIAL USE AND/OR BEERMINE APPLICATION G�
intact Person: /���0���� IL�34406T _ Date of Picnic: leyo6v
mpany/Organization: Address:
ty/State/Zip/ n Home Phone: / `� �3 ��6r0 Work/Cell Phone:_ 6/W 1Cf��—
rk: ,!,'Knox Park (A on y) qrPetersen Park ❑ Veteran's Memorial Park
ea: Shelter A ❑ Shelter B ❑ Shelter C ❑ Other:
rival Time: Departure Time: Total Number Attending:
�lsifjring n[[enrlmrce nuntGers wit! resu(! irr loss of depos/l.
coups over �uu must outam auaaronat: o aumpsters ❑ pm•tame toners
ater, electricity and restrooms are available at all sites except Knox Park A which has a portable restroom.
mase explain additional needs from the Parks Dept:
ief description of event (company picnic, car show, craft show, wedding, etc.): F J/J//G J J J/ yl. /t/% G
st all activities to be
G�J
as being brought into park site: o Tables�m'Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals
Other
lent Location: Size:
:nt Staked: o yes ❑ no ❑PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
xaa�r�:aaa,+::a,rx:.r�:�,��x:�ar�xKxaxxaxK�xrx:�aa�r�xa�r�x:aria.aaaaxaxaa�v:��x:x:xxx�aaK:r.,�axasaxxxxt:xa*aa,tasxa,vxa�=;:a
ill beer/wine be present: � Yes o No Ir YOU CI3ECI{ED XES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied W dS Indicate amount of beer/wine to be brought into the City Paa ik
der this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) y 45:�5�
I agree that. all the beer/wine containers will be removed by applicant or placed in proper containers on site on the pe=it
to and that no underage or intoxicated person will be allowed to ceranne any of the beer/wine brought into the City of
cHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
placation will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
pressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the S�--.�.ial
>e and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use ofr=
rk property. I also understand that not complying with the Park Permit rules will result in loss of de osit.
gnature: IL , Date: —�_�
eallh
permits are
required by law
for concessions and catering. Please make arrangements
to obtain permits.
O'1 E:
Approval
will be based on the
items listed above. Any other requests are subject to further
approval.
scrvation Fee: $ �✓ Date Paid: `vf�( Initials:
:posit Fee: $ / Payment: ❑ Cash ❑ Check '�! #harge/
Hal Fee: $ U Submitted to City Council: (%� , gal
)[1
lirnr<uion
City Council Approval:
nuslpicnic fonns�specinl use nnJ lmar and(or wine npplicnrinir
r' McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEERMNE AI'PLIC�
1 Person: ,(' 4R.�-�-� J -
A I _ �� �_ Date of Picn
dome Phone: Work/Cell Phone:RZ67 S''VV50
k: ❑ Knox Park (A only) ❑ Petersen Park o Veteran's Memorial Park
a: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑ Other:
ival Time:__( Departure Time: •ryp
Total Number Attending. s O
elf}}ring attendance numbers will resup in loss of deposit,
mps over, 500 must obtain additional: o dumpsters ❑ portable toilets
er, electricity and restrooms are available at all sites except Knox Park A which has a portable restroom.
ise explain additional needs from the Parks Dept` rmg a-7:2�gn /�� �e �,
•f description of event (company picnic, car show, craft show, wedding, etc.):_ (,29
all activities to be held,
rs being brought into park site: o Tables o Chairs ❑ Benches ❑ Carnival Rides rinsic it Animals
them7s e^ � m2pm �.._�
Staked: ❑yes ❑ no ❑PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
fitfitfitfiitRtfit,;R�xRRRk#kk*krtixkx#kkR*icR#R*z*,tR**z*kk,ikRrtxie�k irkR2Rk*i£kx£*RxtiRk£ir*£*i*Rz**filetR**kirRkxiirkirR*ARk*feir
beerhvine be present: o Yes,kNo IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/vine permits denied . Indicate amount of beer/wine to be brought into the City Park
r this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
and that no underage or intoxicated person will be allowed to consume any of the beerhvine brought into the City of
'eery park under th'a permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this
cation will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
:ssly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
:nd/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising fi•om the use of the
property. I also understand that not complying with the Park Permit rules will result in loss ofdep9Sit.
Inn p•vi.
Date: l/�//3
th Permits are required by law for concessions and catering. Please matte arrangements to obtain permits.
I': Approval will be based on the items listed above. Any other requests are subject to further approval.
ictions:
OFFICE USE ONI.Yt.+.+..,..t.•.•,tt.fi...,tfi:,fififittt.txfi..tfi..tttnfit +tt+ .at ion Fee: $ (j Date Paid: 3 Initial11M /_
s:_
it Pee: $
Payment: ❑ Cash Check ❑ Charge
Submilted to City Council: Raw/3
oration Scnu Initials; t
City Council Approval:
icnic Ibnns\speeial use and beer mid/or wine applicstirnr
McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEER/WINE APPLICATION
�(r����1�J� )�%1 �� Date of Picnic: v�� yh �Zot3
Contact 1 erson: /1�,,,{�� �, /�
Company/Organizationa��J w�� Address:�/�(� (\�l(VILCI� �CiCVI
City/State/Zip: �C� ��%� Home Phone: Work/Cell Phone:
Park: ❑Knox Park (A only) ❑Petersen Park ❑Veteran's Memorial Park J�`�1,.i1`��' ��
Area: a Shelter A ❑ Shelter B ❑ Shelter C ❑Other:
Arrival Time:_ Departure Time: %� Total Number Attending: � S �
P'«isifyirrg «tte«dmrce «umGers rvi[i result iu loss of deposit.
Groups over 500 must obtain additional• o dumpsters ❑ pm•table toilets
Water, electricity and restrooms are available at all sites except Knox Park A which has a portable restroom.
Please explain additional needs from the Parks Dept: /�
Brief description of event (company picnic, car show, craft show, wedding, etc.): ���U� /�! �� �.�i�/�
List all activities to be hel
5
Items being brought into park site: o Tables ❑Chairs ❑Benches ❑Carnival Rides�Music ❑Animals
Other DUNK "17�K t�J � PD�0 l�Cw1�U2s �� ��«j2u-fly 5� �/Cw��,`j
i�Tent: Location: Size:
'Pent Staked: yes ❑ no ❑PARKS "l'O LOCATC ❑ APPLICANT TO CALL JUL[E ((-800-892-0123)
xxx.xxxKKxKxxxrxK,xxxK_KxxKKxxrxxxxxx,�KxxxxxxrxxrrrrxrrxxxnxxrxrxxxxxxxxxxxxKxxxKKKx.xxxrxxrxxxxxrxxxKxxrx..,..x
Will beer/wine be present: o Yes ❑ No IR YOU CHECI{ED YF,S, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied .Indicate amount ofbeer/wine to be brought into the City Park
under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)
I agree that all the beerhvine containers will be removed by applicant or placed in proper containers on site on the permit
date and that no underage or intoxicated person will be allowed to consume any of the beerhvine brought into the City of
McHenry park under this permit [agree that none of the beerhvine allowed in the City of McHenry park, pursuant to this
application will be sold, it being understood that the sale of beerhvine under this permit issued pursuant to this application is
expressly prohibited. I have read and will comply with the City of McFlenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arising from the use of the
park property. 1 also understand that not complying with the Park Permit rules will result in loss of deposit.
Health
permits
are required by la�i�
fm• concessimrs and catering. Please
make arrangements
to obtain permits.
NOTF,:
Approval
will be based on the
items listed above. Any other requests
are subject to further
approval.
,:,.rx,x,:.,v,::�,.,:xx.,�.x..,...,.,:v...,. x,: xr,�,.xxr:,.r:,:.xr�,�,: ;FOR O�FICI. USE ONLY:Fx....�rx....,:.....xxax,:x.x... �...a...rx.�Frxtxx.r:,x
Reservation Fee: $ Date Paid: initials:
Deposit Fee: $ Payment; ❑Cash ❑Check ❑Charge
Total Fee: $ Submitted to City Council:
Confirmation Sent:-_ .Initials:_ _ City Council Approval:
Penns\picnic Fonns�special use and beer and/ur wine application
MMENRY PARK FACILITIES
SPECIAL USE AND/OR BEERMNE APPLICATION
ntactPerson: k-J,1� mlie V0bej_Ht DateofPicnic: S(_
mpany/Organization:XI(ICS Address:�15i es i- i1 d
y/State/Zip: MLMtf1Y a Home Phone: Work/CelI Phone: 2SIS- 4SOZ-
rk: ❑ Knox Park (A only) o Petersen Park X;veteran's Memorial Park
a: *Shelter A 6helter B ❑ Shelter C tv Other: (- azebt> Sline fte'V
rival Time: Departure Time: `rf3b Chj Total Number Attending: 100'• I SCE
Islay/iig ntlenrinnce numGers will resrdt in loss ql deposit.
oups over 500 must obtain additional: a dumpsters ❑ portable toilets k' ayLi SS 0, (ZOb P 1Ct ��
CIS-yxz-V41z
uer, electricity and restrooms are available at all sites except Knox Park A which has a portable restrootn.
,ase explain additional needs from the Parks Dept:
ief description of event (company picnic, car show, craft show, wedding, etc.): ��GSS f � I,'1'1 IOt'l
;t all activities to be held: (,T� / <Ayl1)1tS 4 4sou S( C_
ins being brought into park site:�d Tables* Chairs o Benches ❑ Carnival Rides iWusic ❑ Animals
Mier
tent Location: _ Size: "jP�l�'• WQlk�-h�r (�z rl'Yl l 11l i�97
nt Staked: o yes ❑ no ❑ PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123) /
xxKxxxxxrr,x.Kxxxxxxxxxx.xxr...KxxxxxxxxxKxxxxxxxxxxxxrxrrxxx,KKxxrxxxxK,..xxx�xx...xxx,xx „x,�xxx xxxKKxxxx
ill beer/wine be present: Yes o No IF YOU CIiECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of beer/wine permits denied _0. Indicate amount of beerhvine to be brought into the City Park
Jet- this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) 2b v OC W1N Q. / l u q
I agree that all the bu, i /wine containers will be removed by applicant or ulaccd in proper conttiners on site on the permit
:c and that nr Linde -age rw int-,>:;cated person will be allowed to consume any of the beeriwine brought u:t . the City of
:Hc, ty park ':::tde: ibis pc: mi:. I agree that none of the beer/wine allowed in the Cit, of Mcl-li my park, 1 .usuan[ to this
plication will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is
pressly prohibited. I have read and will comply with the City of Mcf-leery Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special
.e and/or Beer/Wine Application(s) and Will assume responsibility for any loss, damage or liability arising from the use ofthe
rk property. I also understand that gotiNcomplying with the Park Permit rules Will result in loss ofdeoosit.
-
nature: i Date: �� � � �2�
oath permits are required by law Cor concessions and catering. Please make arrangements to obtain permits.
)TE: Approval will be based on the items listed above. Any other requests are subject to further approval.
'strlctlOns:
.*„*.<«,..,rota ort>tcr USE olut.v�..,...,_
,ervation Pee: $�__ Date Paid: x�',�(""/� Initials:
posit Pee: $_ SZ w Payment ❑ Cash ❑ Checkiharge
tal Pee: $��j vu Submitted to City Council:_ 4_V q &13
.ntlrm1tinn Sent:
ials:
City Council Approval:
nu\picnic fonns\-Spccial use and 6czr and/or wine application
REGULAR MEETING
February 4, 2013
Mayor Low called the regularly scheduled February 4, 2013 meeting of the McHenry City
Council to order at 6:00 p.m. In attendance the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson and Condon. Absent: None
Also in attendance: City Administrator Morefield, Deputy City Administrator Martin, Assistant
City Administrator Hobson and City Clerk Jones.
Also in Attendance: Helen Glab
WHISPERING OAKS COMMUNITY CENTER TOUR
Assistant City Administrator Hobson provided a tour of the building to Council. He
stated that the Whispering Oaks Homeowners' Association wishes to sell the building to the
City of McHenry at a price of $1.00.
Assistant City Administrator Hobson stated that the building is approximately 1,600
square feet consisting of an upstairs and downstairs. Upstairs is a great room and a kitchen.
Downstairs are a reading room, small library and a room containing two pool tables.
Assistant City Administrator Hobson noted that an inspection of the building has been
performed by Construction and Neighborhood Services Director Schwalenberg. Mr. Hobson
stated that the results of the inspection would be discussed during Executive Session.
Alderman Glab opined that he did not believe the discussion should
take place in
Executive Session.
He suggested
that any discussion regarding the purchase of the property
should be during a
public forum.
Alderman Glab stated that two persons on
the Council, in
addition to himself,
participate in
maintenance of the building: Alderman Santi
and Alderman
Peterson.
ADJOURNMENT TO RE -CONVENE AT MUNICIPAL CENTER
Motion by Santi, seconded by Glab, to adjourn the meeting at Whispering Oaks
Community Center to be re -convened at the Municipal Center, City of McHenry, Illinois at 7:30
pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 6:17 pm.
Regular Meeting
Page 2
February 4, 2013
Mayor Low re -convened the regularly scheduled February 4, 2013 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson and Condon. Absent: None.
Also in attendance: City Administrator More field, Deputy City Administrator Martin, Assistant
City Administrator Hobson, City Clerk Jones, Director of Public Works Schmitt, Director of Parks
aDid Recreations Merkel; Chief of Police Jones, City Engineer Pieper, City Attorney Cahill,
Finance and Accounting Manager Lynch and Superintendent of Forestry and Park Planning
Schmidt
PUBLIC INPUT SESSION
Ms. Beth Taylor, 1501 North Green Street, McHenry, spoke at the Public Input Session
regarding the business proposed for the property at Route 31 and Pearl Street.
Ms. Taylor informed Council that she and her family reside in a home built in 1898. She
mentioned that within blocks of her home are located many City landmarks. Ms. Taylor opined
that the positioning of an extremely commercial business, open 24-hours a day that sells lottery
tickets, fuel and liquor, next to a residential area is not appropriate.
Ms. Taylor stated that the area is historic and residential and should remain so.
CONSENT AGENDA
Motion by Wimmer, seconded by Blake, to approve the Consent Agenda, as presented:
A. Street Closure Request for McHenry Rotary Club Sponsored "St. Patrick's Day Community Service Group Awareness
Parade'
B. Consideration of a Contract Extension for Mowing Services;
C. Temporary Use Permit to Allow Auctions at 3017 West Route 120,
D. Temporary Use Permit to Allow Live Pro Wrestling Event at 914 North Front Street
E. Temporary Sign Permit for the McHenry High School Booster Club's Trivia/Game Night Fundraiser;
F. Temporary Use Permit and Temporary Sign Permit for the McHenry Area Chamber of Commerce Expo; and
G. List of Bills:
A -ABLE ALAR[d SERVICE INC
181.50
ADAt4S ENTERPRISES INC, R
492..59
ADA[45 STEEL SERVICE INC
105.76
ADVANCED AUTO}fATION AND
1,430.00
AIRGAS SAFETY INC
165.84
At4ERICAN ALUIIINUtl ACC IN
180.00
Ah1ERICAN WATER WORKS ASS
154.00
AQUAFIX
811.29
ASSOCIATED ELECTRICAL CO
9,990.00
AT&T
7,649.64
AT&T LONG DISTANCE
237.59
HANK OF NEW YORK NELLON
428.00
HARTOS, DONNA
178.75
BATTERIES PLUS
554.64
BONNELL INDUSTRIES INC
517.88
BSN SPORTS INC
137.71
BUSS FORD SALES
17,92
CENTEGRA OCCUPATIONAL HE
236.50
CHEMICAL PUP1P SALES & BE
222.60
CHE14SEARCH
455.69
CHESTERTON COMPANY, A W
1,088.08
Regular Meeting
Page 3
February 4, 2013
CHICAGO INTERNATIONAL TR
21529.10
CHICAGO SUBURBAN EXPRESS
43.05
GLSEEN, NICHOLAS
33.51
COMED
115.67
CONNOR CO
221.25
CRESCENT ELECTRIC SUPPLY
11211.34
C USTO'M LANDSCAPING
660.00
CVS SYSTEMS INC
167.45
DOCUMENT IIIAGI14G DIMENSI
831.00
DREISILKER ELECTRIC NOTO
994.10
DURA WAX COMPANY INC, TH
94.35
E 4 E LIGHTING INC
833.20
ED'S RENTAL G SALES INC
65,90
F ISCHER BROS FRESH
249.75
FOX WATERWAY AGENCY
40.00
FUN EXPRESS
43.34
FUTURE LINK OF ILLINOIS
904.56
GALLAGHER RISK MANAGEMEN
30.00
GROWER EQUIPMENT L SUPPL
413,59
HAWKINS INC
1,162.78
HOME DEPOT CREDIT SERVIC
11809.20
H RGREEN
58,354,66
IACP
480,00
CC
54.00
I LLINOIS FBI NA
75.00
ILLINOIS PUBLIC WORKS MU
187.50
I I'fAGETEC LP
853.29
INSITUFORM TECHNOLOGIES
31470.26
ISANNA
25.00
J G UNIFORMS INC
61530.05
JC LICHT/EPCO
197.15
JEUSED, TED
1,596.00
J ONGMANN, MARLENE B
234,00
KIMBALL MIDWEST
11501.49
KING, LAURA
8.00
KIWANIS CLUB OF 11CHE14RY
227,40
KUNZER, KATHLEEN
40.40
L ISS, NEVA
121.88
I9CANDREWS PC, THE LAW OF
6r800.00
DICAULIFF G SEMROW PC
637.50
I9CCAN14 INDUSTRIES INC
417.17
MCHENRY ANALYTICAL WATER
285.00
61CHENRY COUNTY CHIEFS OF
45.00
I9CHENRY COUNTY COLLEGE
15.00
t7CHENRY COUNTY DIV OF TR
31196.53
PICHENRY FIRESTONE
1r386.36
MCHENRY POWER EQUIPMENT
83.19
I4CHENRY SPECIALTIES
90.00
MCMASTER-CARR SUPPLY CO
515.27
4fE YER MATERIAL COMPANY
290.38
MID AMERICAN WATER OF WA
145.00
IdI DWEST METER INC
27,471.90
LIINUTEMAN PRESS OF WCH
28.00
N ICOR GAS
61852.14
NORTH AMERICAN SALT COMP
9r983.21
NORTH EAST 14ULTI-REGIOIIA
200.00
NORTH SUBURBAN WATER
45.00
NORTHERN KEY L LOCK INC
855.00
NORTHWEST ELECTRICAL SUP
88.83
O'BRIEN, CHRISTINA
8.00
OVERHEAD INC
985.00
OI7SLEY, MIKE
15.31
PALA, JOSIE
42.50
PATTEN INDUSTRIES INC
755.87
PETROLIANCE LLC
181411.38
PORTER LEE CORPORATION
1r150.00
PRECISION SERVICE G PART
313.73
QUILL CORPORATION
17.09
REBARS G STEEL COMPANY
644.00
REICHE'S PLUMBING SEWER
120.00
Regular Meeting
Page 4
February 4, 2013
RELIABLE OFFICE SOPPLIES
413.25
ROC CONSTRUCTION SUPPLY
215,74
ROTARY CLUB OF MCHENRY
249.00
S CHATZr DONALD
195,00
S CIAME, RYAN
24.00
SECRETARY OF STATE/INDEX
10.00
SH ERMAN MECHANICAL INC
184.88
ST PAULS EPISCOPAL GEORG
190.80
S TAN'S FINANCIAL SERVICE
222,00
S TANS OFFICE TECHNOLOGIE
572.47
STAPLES ADVANTAGE
167.24
STAPLES CREDIT PLAN
29.99
STUDIO 222 ARCHITECTS
10,782.53
S YNEK, JENNIFER
8.00
THIRD MILLENNIUM ASSOCIA
995.00
TRAFFIC CONTROL G PROTEC
155.49
TRAFFIC CONTROL CORPORAT
554.00
TREASURER, STATE OF ILLI
4r693.68
VELODYNE VELOCITY DYNAMI
44.81
V IKI14G CHEMICAL COMPANY
21,241.16
{'TASTE MANAGEIIE14T OF WI P
12,636.40
WATER PRODUCTS - AURORA
668.50
WATER WELL SOLUTIONS
585.00
WI LSON LANDSCAPE SUPPLY
162.50
GRAND TOTALS
248,535.00
FUND TOTALS
GENERAi. FUND
65,511.84
MOTOR FUEL TAX FUND
54,822.04
DEBT SERVICE-1997A FUND
428.00
CAPITAL. IMPROVEMENTS FUND
10r782.53
WATER/SEWER FUND
90f948.63
UTILITY IMPROVEMENTS FUND
21r638.26
RISK MANAGEMENT FUND
158,70
I14FORI-IATION TECHNOLOGY FUND
3r258.00
RETAINED PERSONNEL ESCROW
987.00
TOTALS
248r535.00
Responding to an inquiry from Alderman Glab regarding whether the City receives any
revenue from the proposed auction or the proposed Live Pro Wrestling events, Deputy City
Administrator Martin stated that the City receives no revenue from either event.
Responding to an inquiry from Alderman Glab regarding placement of the signs for the
McHenry High School Booster Club's Trivia/Game Night Fundraiser, Deputy City Administrator
Martin stated that locations where the signs can be placed are in the Zoning Ordinance.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glob.
Absent: None.
Motion carried.
WORKSHOP DISCUSSION: FISCAL YEAR 2013/2014 CITY OF McHENRY FIVE-YEAR. CAPITAL
IMPROVEMENT PROGRAM
City Administrator Morefield provided Council with the City of McHenry FY13/14
through FY17/18 Capital Improvement Program ("CIP"). He noted that the CIP has been revised
and expanded to include a "Status Update" chapter that includes implementation and
Regular Meeting
Page 5
February 4, 2013
completion updates for projects approved for implementation as part of the FY12/13 Budget.
Additionally, he noted that the CIP includes detailed project narratives for all projects identified
in the proposed FY13/14 through FY17/18 planning period.
City Administrator Morefield stated that the CIP, as presented, continues to reflect the
guiding principles that it be balanced and meet the needs of the City. In establishing the
balance, it is important to identify that the Plan includes the funding of projects, which are
related both to the maintenance and replacement of existing assets as well as the evaluation
and introduction of new projects, services and facilities in order to be able to respond to the
increasing needs of a growing and diverse population. This balance is necessary if the City of
McHenry is to retain and expand upon the high quality of life which its residents currently
enjoy.
City Administrator Morefield noted that having a CIP allows for the annual evaluation,
prioritization and scheduling of projects via a uniform, consistent and objective process. In
addition to recommending projects for funding in the Capital Budget Year, the CIP also
identifies and outlines those projects that are recommended to be undertaken in the
succeeding five years and, hence, compels the City to begin planning and strategizing those
projects from a community -wide perspective in relation to the goals and objectives established
for the City.
City Administrator Morefield advised that specific to the FY13/14 — FY17/18 CIP, delayed
state -shared revenues, declining income tax receipts, reduced sales tax receipts, declining
property tax receipts and reduced permit/impact fees have had a drastic impact on the ability
of the City to not only implement new projects, but to ensure that existing municipal assets can
be maintained and existing debts paid. While the economy is beginning to show signs of
improvement, recent successive years of decline will continue to have an effect and, as such,
the City will not see the positive effects of a resurgent economy for an extended period of time.
City Administrator Morefield informed the Council that the proposed FY13/14 Capita)
Budget Year CIP includes 36 projects at a total cost of $14,803,700. While $14,803,700 is
substantially higher than the $4,188,500 amount proposed in FY12/13, it should be noted that
$9,592,000 of that amount is comprised of alternative (non -city) funding sources (IDOT, STP,
ITEP and MFT) for roadway projects. The remainder of the FY14/15 through FY17/18 CIP
planning period includes a total of 68 projects totaling more than $100 million.
City Administrator Morefield reiterated that a Capital Improvement Program serves as a
planning tool and not a budget document. Projects identified for implementation in the Plan
may be modified, moved up, pushed out to successive years or deleted entirely. Additionally,
the actual inclusion of projects in any capital budget year is dependent upon the availability of
funds and the priority of the project within the community.
Regular Meeting
Page 6
February 4, 2013
City Administrator Morefield noted that the purpose of discussing the 5-year CIP at a
Committee of the Whole meeting is to allow for the overall introduction of the CIP document
and provide Council with the opportunity to ask questions about specific project or programs.
Alderman Peterson inquired about the City ability to levy NISRA dues. He indicated that
he would like to discuss the matter at a future date. Additionally, he opined that he would like
to see the fee for the annual City Stickers either raised or the program done away with
altogether.
Alderman Glab opined that revenue from City Stickers could be doubled if the program
was adequately enforced. Alderman Glab requested a report from Staff regarding the cost to
maintain the City of the Vehicle/City Sticker program.
Alderman Glab stated that a traffic signal is required at Dartmoor. He would like to see
that project included in the CIP.
Alderman Schaefer requested information from surrounding communities about their
Vehicle Sticker program and implementation. He asked that Staff explore the possibility of a 1-
time fee added to all houses in the community on a utility bill.
Responding to an inquiry from Council regarding Knox Park Pool, Assistant City
Administrator Hobson stated that an aquatic facility is being explored.
Responding to an inquiry from Council regarding adding streets to the Streets Program
on Page 75 of the CIP, City Administrator Morefield explained that the streets program is a
priority however virtually no funding is available with all the other proposed projects.
Alderman Santi opined that he really appreciates the addition of the "Status" chapter to
tIle CIP. Responding to an inquiry from Alderman an regarding Crystal Lake Road
Improvements, Page 11 of the CiP, Director of Public Works Schmitt stated that the project is
due for letter in April 2013.
Alderman Glab stated he would like to see the streets program become active again.
Responding, Director of Public Works Schmitt stated that the ranking system is updated every
year and the numbers are based on grinding and overlay.
Responding to an inquiry from Alderman Schaefer regarding funding for streets and
roads received from the Council of Mayors, Director of Public Works Schmitt stated that the use
of the STP funding is very specific, 80% is for use in construction and 80% for Phase II,
Alderman Schaefer inquired if the current work on the Charles Miller Bridge is in the CIP.
Director of Public Works Schmitt indicated the bridge is IDOT funded. For informational
purposes, Director of Public Works Schmitt informed Council that the Pearl Street Bridge is
inspected regularly.
Regular Meeting
Page 7
February 4, 2013
Alderman Condon concurred with Alderman Glab regarding the need for a signal light at
Dartmoor. Alderman Condon indicated she would like to see it on the CIP.
Responding to an inquiry from Alderman Glab regarding STP funding for streets,
Director of Public Works Schmitt stated that STP funding cannot be utilized for residential
streets.
Alderman
Schaefer suggested it
would be helpful
to Council to receive an update on the
summary section
of the CIP quarterly.
City Administrator Morefield stated that the CIP information is a joint project. He gave
credit to the Department Heads for their input and assistance.
City
Administrator
Morefield informed
Council that if they have specific questions or
suggestions
to feel free to
contact him directly.
MAYOR STATEMENT AND REPORT
Mayor Low made no Statement or Report.
STAFF REPORTS
There were no Staff Reports,
EXECUTIVE SESSION
Motion by Wimmer, seconded by Condon, to adjourn to Executive Session to discussion
Property Acquisition at 8:17 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Alderman Glab departed Council Chambers at 8:30 pm.
Director of Public Works Schmitt departed Council Chambers at 8:30 pm.
Motion by Peterson, seconded by Blake, to return to Open Session at 8:55 pm.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon,
Voting Nay: None.
Absent: Glab.
Motion carried.
Regular Meeting
Page 8
February 4, 2013
Council returned to Open Session at 8:55 pm.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:55 pm.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Glab.
Motion carried.
The meeting was adjourned at 8:55 pm.
Mayor
City Clerk
MINUTES
MCHENRY CITY COUNCIL
February 18, 2013
City Council Chambers
The regular meeting of the McHem•y City Council was called to order by Mayor Susan
Low at 7:30 PM on Monday, February 18, 2013, in the Municipal Center Council
Chambers.
A roll call was taken.
COUNCIL MEMBERS PRESENT: Aldermen Geoff Blake, Geri Condon, Andy Glab,
Victor Sarrti, Jeffrey Schaefer, Richard Wimmer, and Mayor Susan Low.
COUNCIL MEMBERS ABSENT: Alderman Robert Peterson.
STAFF PRESENT: City Adminishator Derik Morefield, Deputy City Adminishator
Doug Martin, Assistant City Administrator Bill Hobson, Public Works Director Jon
Schmitt, Chief of Police John Jones, Parks and Recreation Director Pete Merkel, City
Attorney David McArdle, and Executive Assistant Marci Geraghty,
Mayor Low annomrced agenda items #8 and #9 have been removed from the Agenda at
the request of Thornton, Inc.
�I1H� [�13iT1_IIf;YDl,Y.Y[i1�1
Mr. Don Allen who resides at 1609 Lincohi Road, McHenry, IL 60051 expressed Iris
opposition to the proposed Thorntons gas station on North Richmond Road and Pearl
Street,
CONSENT AGENDA
Motion by R. Winumer, second by G. Blake, to approve the consent agenda as presented:
A.
Request from Letizia Financial Group Club
to host annual McHeruy Cruise
Nights in
Green Street Municipal Parking Lot on Mondays, from 6:00 PM to 8:30 PM
beghming
June 10`h through September 30th; temporary
signs advertising the event; and
waiver of
$175 sign variance fee;
B.
Request for Special Event Liquor License to
sell beer and wine for The Church of Holy
Apostles Knights of Columbus fundraiser on
Saturday, March 2, 2013;
C.
Approval of January 21, 2013 City Council meeting minutes;
D.
As Needed Checks:
AT&T 194,48
BANKCARD PROCESSING CENT
5,249.20
BLUE CROSS BLUE SHIELD 0
251,099,38
COMED
11521,87
FOP UNITS I/II
2,021.00
BARTLETT, DR TIM
96.74
IMAGETEC LP
11468,84
IUOE, LOCAL 150
2,261.32
KEEVIL, JA14ES
612.69
KIMBALL MIDWEST
526,42
LANG AUTO GROUP, GARY
105,000.00
LEGALSHIELD
64,75
MIDWEST OPERATING ENGINE
51626,50
MUNICIPAL CLERKS OF LAKE
15.00
NATIONAL GUARDIAN LIFE 1
42,33
NCPERS GROUP LIFE INS.
224.00
NWBOCA
15,00
McHenry City Council
February 18, 2013
Page 2 of 7
PLU[4BERS LOCAL 93 JAC
25.00
POSTMASTER MCHENRY IL
2,5D0.00
RESERVE ACCOUNT
1,243.44
SMILEY, CINDY
100,00
SUDSY [SASH
400.00
UNITED PARCEL SERVICE
237,12
WITANOWSKI, JUDY L
425,00
FUND TOTALS
GENERAL FUND
121,722,92
WATER/SEWER FUND
1,311,85
EMPLOYEE INSURANCE FUND
257,338,57
RZ SK MANAGEMENT FUND
96.74
RETAINED PERSONNEL ESCROW
250,00
POLICE PENSION FUND
250,00
TOTALS
380,970,08
6. List of Bills.
ABSOLUTE SOUND
100.00
ACE HARDWARE, BJORKMAN'S
2,625.67
ACME BRICK & SUPPLY CO I
1,608.95
ADAMS ENTERPRISES INC, R
317.88
ADAMS STEEL SERVICE INC
513,16
ADAMS, SAMANTHA
154,00
ADVANTAGE EAP
41290,00
AFTERMATH INC
155.00
ALEXANDER EQUIPMENT COMP
60.40
ANCHOR TOWING
135,00
ANDREWS, MAUREEN J
132.00
ARCO MECHANICAL EQUIPMEN
1,350.00
AT&T
5,362.43
B&W CONTROL SYSTEMS INTE
82,50
BANKCARD PROCESSING CENT
1,615.02
BAXTER & WOODMAN
848.85
BHFX DIGITAL IMAGING
433,08
BONNELL INDUSTRIES INC
1,627.78
EPEE SOFTWARE
397.00
BUCK BROS INC
25.62
BUSS FORD SALES
1,044.84
CABAY & COMPANY INC
58.00
CAREY ELECTRIC
41094,00
CASEY EQUIPMENT COMPANY
283,52
CDW GOVERNMENT INC
225,84
CENTEGRA OCCUPATIONAL HE
63,70
CERTIFIED SERVICES INC
70,51
CHICAGO INTERNATIONAI. TR
11083,68
CINTAS CORPORATION 4355
700.34
COMCAST CABLE
324.02
COMED
25,781.80
CONSTELLATION NEWENERGY
39,461,09
CRESCENT ELECTRIC SUPPLY
199,23
D'ANGELO NATURAL SPRING
38.75
DIAMOND DISCS INTERNATIO
183,94
DOCUMENT IMAGING DIMENSI
109.96
DREISILKER ELECTRIC MOTO
1,166.37
DULTMEIER SALES INC
127.86
DURA WAX COMPANY INC, TH
49.75
ED'S AUTOAfOTIVE/JIf•1'S MU
167,50
FOX VALLEY FIRE & SAFETY
520,00
GREGORIO, RYAN
15,31
HAWKINS INC
5,175.58
HOPP, SHELLY
8.00
HRGREEN
5,313.54
IAEI
102,00
IDEOA
720.00
IER COMPUTER
200,00
JC LICHT/EPCO
88,08
JULIE INC
3,679.82
KENO & SONS CONSTRUCTION
26,923,00
KIMBALL MIDWEST
705.90
KING, LAURA
51,96
McHenry City Council
February 18, 2013
Page 3 of 7
Y.I RCHNER FIRE
2. 68.75
LANG -CADILLAC-BUICK-Gt1C
25.30
LEXISNEXIS
115,50
LILEENG, MICHAEL D
21400,00
LOCKER'S FLOWERS
57,00
MARATHON TONING
150,00
MAXIM CONSTRUCTION CORP
319,404.60
MCHENRY ANALYTICAL WATER
380.00
MCHENRY AREA CHAMBER OF
850.00
MCHENRY COUNTY CHIEFS OF
70.00
MCHENRY COUNTY COUNCIL O
38.00
MCHE14RY COUNTY RECORDER
960,00
MCHENRY FIRESTONE
512.68
MCHENRY TOWNSHIP ROAD DI
41380,39
MCMASTER-CARR SUPPLY CO
215,77
MERTZ, GARY
28,61
MERIIIN, BENJAMIN J
800,00
METROPOLITAN INDUSTRIES
21815,78
MEYER MATERIAL COMPANY
476,40
MORRIE AND SONS INC
150,00
NAPA AUTO PARTS MPEC
21103.66
NATIONAL PUBLIC EMPLOYER
190,00
NCISC
600.00
'NCL OF WISCONSIN INC
797,17
NEUMANN JR, EDWARD J
500,00
NORTH AMERICAN SALT COMP
24,633.13
NORTH EAST MULTI-REGIONA
50.00
NORTH SUBURBAN WATER
100.00
NORTHWEST ELECTRICAL SUP
140.14
O'BRIEN, CHRISTINA
16.00
OTTOSEN BRITZ KELLY COOP
156.00
OVERHEAD INC
975,72
PETROLIANCE LLC
13,463.12
PRECISION SERVICE G PART
142.57
PRECISION SHARPENING
48,00
RADICOM INC
61,50
RADIOSHACK CORPORATION
71,97
RASMUSSEN REBUILDING L 11
318,28
RECREATION ACCESSIBILITY
6,134.00
REICHE'S PLUMBING SEWER
180.00
RELIABLE OFFICE SUPPLIES
181.33
RELIABLE SAND L GRAVEL
391,42
RESERVE ACCOUNT
687.52
RIVERSIDE BAKE SHOP
14.16
SCHMITT, JON
34.76
SECRETARY OF STATE
95.00
SEWER EQUIPMENT CO OF AM
181,17
SHAW SUBURBAN MEDIA
86,70
SHERMAN MECHANICAL INC
3,006.39
SPEER FINANCIAL
310,42
STANS FINANCIAL SERVICES
135.00
STANG OFFICE TECHNOLOGIE
179.00
STAPLES ADVANTAGE
621.91
STATE TREASURER IDOT
61746.70
SUBURBAN BUILDING OFFICI
330.00
TARAS, NOEI,LF.
33.33
TEAIQ REIL INC
720.09
THREE ➢ DESIGN STUDIO LL
625,00
TRIEBOLD IMPLEMENT INC
172.58
UNITED LABORATORIES
153.60
USA BLUEBOOK
1,561.29
VALLEY VIEW ACRES
85,00
VERIZON WIRELESS
21243.15
WASTE MANAGEMENT OF I'I P
16,011,02
WILKENS-ANDERSON CO
126,76
GRAND TOTALS
560,085,57
FUND TOTALS
GENERAL FUND
93,
850.92
t30TOR FUEL TAX FUND
29,
633.13
McHenry City Council
February 18, 2013
Page 4 of 7
DEBT SERVICE FUND
310.42
CAPITAL nMPROVEMENTS FUND
51236,62
WATER/SEWER FUND
902,613.48
UTILITY IMPROVEMENTS FUND
26,923.00
RISK MANAGEMENT FUND
4,157.70
INFORMATION TECHNOLOGY FUND
1,735.30
RETAINED PERSONNEL ESCROW
500.00
POLICE PENSION FUND
125.00
TOTAL
560,085.57
V. Santi asked if during Cruise Nights, cars would be parked on the west side of Green
Street. Mr. Hobson answered 18 spaces on the west side of Green Street would be used
for parking.
A 1•0ll call vote was taken.
Ayes: Wimmer, Blake, Condon, Glab, Santi, and Schaefer
Nays: None
Abstentions: None
Absentees: Peterson
Motion carried.
REQUEST FOR TRANSFER OF CLASS Gl-3 LIQUOR LICENSE for 929
NORTH FRONT STREET.
Mayor Low reported to those present she met with the applicant Mr. Abel Machado,
president of La Hacienda, Inc. Mr. Machado was fingerprinted by McHenry Police and
satisfactory reports were received by the FBI and State of Illinois. All fees have been
paid and the applicant is conversant with State of Illinois liquor license requirements.
Mayor Low recommended approval of the request with the condition all employees
involved in the service of alcohol obtain BASSETT certification.
Motion by R. Winuner, second by G. Condon to approve the request for the transfer of
Class Gl-3 liquor license to sell alcoholic beverages at tables only in conjunction with a
restaurant from Gustavo Taco and Burrito Express, Inc. d/b/a Blue Agave, to La
Hacienda, Inc., d/b/a La Hacienda located at 929 North Front Street with the condition all
employees involved in the service of alcohol obtain BASSETT certification.
A roll call vote was taken.
Ayes: Winuner, Condon, Blake, Glab, Santi, and Schaefer
Nays: None
Abstentions: None
Absentees: Peterson
Motion passed.
REQUEST FOR CLASS H LIQUOR LICENSE FOR 2078 NORTH RICHMOND
ROAD AND ORDINANCE INCREASING THE NUMBER OF CLASS H
LICENSES FROM TWO TO THREE.
McHenry City Council
February 18, 2013
Page 5 of 7
Mayor Low reported to those present she met with the applicant Mr. Xing Guan Z neng,
president of Sushi King, Inc. Mr. Zheng was fingerprinted by McHenry Police and
satisfactory reports were received by the FBI and State of Illinois. All fees have been
paid and the applicant is conversant with State of Illinois liquor license requirements as
he has owned restaurants in the past. Mayor Low recommended approval of the request
with the condition all employees involved in the service of alcohol obtain BASSETT
certification and also recommended approval of an ordinance increasing the number of
Class H licenses in effect from two to three.
Motion by J. Schaefer, second by G. Blake to approve the request for a Class H liquor
license to sell alcoholic beverages at tables only in conjunction with a restaurant from
Sushi King, Inc. d/b/a Sushi King located at 2078 North Riclmiond Road with the
condition all employees involved in the service of alcohol obtain BASSETT certification;
and, approval of an ordinance increasing the number of Class H licenses from two to
tlnce.
A. Glab asked if this license classification is autha•ized for video gaming. Mayor Low
responded yes. A. Glab suggested the council consider limiting the number of licenses
issued by the city.
V. Santi asked if video gaming applies to liquor license A tluough H. Mr. Morefield
answered Class A. 01, and H.
A roll call vote was taken.
Ayes: Schaefer, Blake, Condon, Glab, Santi, and Winuuer
Nays: None
Abstentions: None
Absentees: Peterson
Motion carried.
REQUEST FOR AMENDMENT TO MCHENRY ROTARY CLUB BLUES
BREWS & BBQ'S FESTIVAL LIQUOR LICENSE AND ADDITION OF 5K
SUNSET RUN.
Mr. Hobson reported on November 19, 2012, the City Council granted the McHenry
Rotary Club permission to host the Blues, Brews, and BBQ's festival im Petersen Park
along with a special event liquor license authorizing beer sales to conclude at 10:30 PM
on Friday, August 2ad, and Saturday, August 3`d, and 7:30 PM on Sunday, August 4"'.
Subsequent to this meeting, representatives from McHenry Rotary approached staff to
consider amending their special event license hours by granting an additional 15 minutes
to the time when beer ticket sales and service must terminate each night. This
amendment would mirror the hours granted to the McHenry Area Chamber of Commerce
license for Fiesta Days.
The Rotary Club also requested permission to add a SK Sunset Run to the event. The run
�voulci be held on Saturday, August 3`d and begin at 7:00 PM.
McHenry City Council
February 18, 2013
Page 6 of 7
After conferring with Chief of Police Jones, Mr. Hobson reported staff has no concerns
with adding an additional 15 minutes to the festival liquor license noting municipal parks
close at 11:00 PM. Chief Jones stated 15 minutes is an adequate buffer between the time
alcohol sales are terminated and park closure. Staff is in favor of providing a policy of
consistency for all future events.
Mr. Hobson said the addition of the SK Sunset Run does not present a challenge to the
city. The run would originate from the paved lot adjacent to the maintenance building
and require the temporary closure of Petersen Park Road and a small portion of
Lakewood Road from 7:00 PM to 7:15 PM. The run would conclude back at Petersen
Park via the Prairie Trail. Rotary anticipates approximately 200 — 250 runners in the
event. Although most of the run would be on the roadway, there is no need for traffic
control at various points along the course. The run would be managed by McHenry
Police and race volunteers and the McHenry Rotary will pay for any costs incurred to
nnanage the run. Mr. Hobson added a similar course has been utilized in the past for
other events.
Motion by J. Schaefer, second by G. Blake to approve the request fronn the McHenry
Rotary Club for amendment to the festival liquor license and addition of the 5K Sunset
Run.
J. Schaefer suggested council receive a report on the outcome of the event
G. Condon asked if beer sales should end earlier to acconuuodate the 11:00 PM park
closure and asked for clarification on when ticket sales for Deer would end. Mr. Hobson
answered beer ticket sales would terminate at 10:30 PM and beer service at 10:45 PM,
exactly as the McHenry Area Chamber of Commerce operates beer sales in Petersen Park
for Fiesta Days.
A. Glab asked if 15 minutes was adequate time to cut off beer sales comparing it to the
closing hours for a bar adding alcohol cannot be purchased or served 15 minutes prior to
closing time. A. Glab said for clarification purposes, last November the Council
approved was what presented to them.
Chief Jones stated during Fiesta Days, 15 minutes is enough time to clear the park. It has
not been a problem in the past.
Mayor Low reiterated beer ticket sales would terminate at 10:30 PM and beer service
would end at 10:45 PM.
J. Schaefer asked to amend his motion to approve 1) the request from the McIIemy
Rotary CIuU to amend the previously approved festival liquor license hours to allow beer
ticket sales until 10:30 PM and terminate the service of beer at 10:45 PM on Friday,
August 2" d and Saturday, August 3`d' and on Sunday, August 4"', allow beer ticket sales
until 7:30 PM and terminate the service of beer at 7:45 PM; and 2) approve the temporary
closure of Petersen Park Road and Lakewood Road from 7:00 PM to 7:15 PM on
Saturday, August 3rd in conjunction with a 5K Sunset Run, second by G. Blake.
McHenry City Council
February 18, 2013
Page 7 of 7
A roll can vote was taken.
Ayes: Schaefer Blake, Condon, Glab, Sami, and Winuner
Nays: None
Abstentions: None
Absentees: Peterson
Motion carried.
MAYOR STATEMENT AND REPORTS
None.
COMMITTEE REPORTS
G. Condon stated the Community Development Committee meeting scheduled for
February 26°i has been moved to March 12"'. She asked members of the committee to
contact her if they were not available on March 12t".
ADJOURNMENT:
Motion by R. Wimmer, second by G. Condon, to adjourn the regular meeting of the
McHenry City Council to the next regular meeting.
Ayes: Wirnmer, Condon, Blake, Glab, Santi, and Schaefer.
Nays: None
Abstentions: None
Absentees: Peterson
Motion carried. Meeting adjourned at 7:SOPM.
Respectfirlly submitted,
Mayor Susan E. Low
Executive Assistant Marci Geraghty
DATE 2/26/2013 10:48
AM
CITY OF MCHENRY
PAGE 1
LIST
OF BILLS COUNCIL MEETING 3/4/13
CLAIM # FUND DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC
UNIT COSTS PROJECT # CODE
,
----------------------------------
_----------------------------
___----------------- _
13020687 100
04
1065
ACCESS INFOMATION
MANAGE
28601 DOCUMENT SHREDDING
03/04/13 0
022013
142,00
100.04,5110
1302
022013
GW5353
142.00
022013
13020688 100
33
1108
ADAMS
ENTERPRISES
INC, R
705400VEHICLE PARTS
03/04/13 0
022013
223.91
100.33.5370
1302
022013
GW5353
223.91
022013
13020731 100
33
1108
ADAMS
ENTERPRISES
INC, R
705643VEHICLE PARTS
03/04/13 O
022113
149.81
100.33,5370
1302
022113
GW5357
149.81
022113
13020732 100
33
1108
ADAMS
ENTERPRISES
INC, R
705617VEHICLE PARTS
03/04/13 0
022113
523,65
100,33.5370
1302
022113
GW5357
523.65
022113
13020814 100
33
1108
ADAMS
ENTERPRISES
INC, R
706430SUPPLIES
03/04/13 O
022513
80,74
100.33,5370
1302
022513
GW5365
80,74
022513
13020689 510
32
1113
ADVANCED AUTOMATION AND
13-1799 ROOM GAS DETECTOR REPAIRS
03/04/13 O
022013
220.00
510.32.5375
1302
022013
GW5353
220,00
022013
13020815 100
30
1578
APWA
144162MEMBERSHIP RENEWAL
03/04/13 O
022513
314,00
SCHMITT & STOLL
100.30.5410
1302
022513
GW5365
314.00
022513
13020690 510
31
1632
ARAMARX
15200701 EMPLOYEE UNIFORMS
03/04/13 O
022013
219,94
510,31,4510
1302
022013
GW5353
219,94
022013
13020816 100
XXXXX
1450
AT&T
FEE/MARCH ALARM CIRCUITS
03/04/13 0
022513
175.59
100.43.5320
1302
022513
GW5365
113.24
022513
100,45.5320
1302
022513
GW5365
62,35
022513
13020817 510
32
1450
AT&T
FEB/MARCH ALARM CIRCUITS
03/04/13 0
022513
48.41
510,32,5320
1302
022513
GW5365
48.41
022513
13020845 100
XXXXX
1450
AT&T
FEB/MARCH ALARM CIRCUITS
03/04/13 O
022513
1,878.78
100.22.5320
1302
022513
GW5367
1732,98
022513
100,43.5320
1302
022513
GW5367
145,80
022513
13020846 510
32
1450
AT&T
FEB/MARCH ALARM CIRCUITS
03/04/13 O
022513
706.07
510,32,S320
1302
022513
GW5367
706.07
022513
13020847 XXXXX XXXXX
1450
AT&T
815R262388PRI PHONE LINES
03/04/13 0
022513
5,656.22
100.01,5320
1302
022513
GW5367
926.95
022513
100,02,5320
1302
022513
GW5367
326.16
022513
100.04,S320
1302
022513
GW5367
380.52
022513
100.22.5320
1302
022513
GLZ5367
2120.00
022513
100,30,5320
1302
022513
GW5367
326,16
022513
100.33.5320
1302
022513
GW5367
109,72
022513
100,03.5320
1302
022513
GW5367
706.67
022513
100,41,5320
1302
022513
GW5367
326,14
022513
100.44.5320
1302
022513
GW5367
54,36
022513
100,46.5320
1302
022513
GW5367
108,72
022513
100,47,5320
1302
022513
GW5367
54.36
022513
DATE 2/26/2013 10:48
AM
CITY
OF MCHENRY
PAGE 2
LIST OF HILLS
COUNCIL MEETING 3/4/13
CLAIM H FUND DEPT
VENDOR NAME
INVOICE
DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL
DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY 8 LOC
UNIT COSTS
PROJECT 0 CODE
620.00.5110
1302
022513 GLJ5367
217.44
022513
100,41,5320
1302
022513 G105368
.02
022513
13020866 100
45
1450 AT&T
815Z991586ALARM
CIRCUITS
03/04/13 0
022613
145.80
100.45.5320
1302
022613 GW5375
145.80
022613
13020691 100
XXXXX
1452 AT&T LONG DISTANCE
813828058
LONG DISTANCE PHONE SERVICE
03/04/13 0
022013
243,69
100.01.5320
1302
022013 GW5353
226.31
022013
100,22,5320
1302
022013 GW5353
.38
022013
100.30.5320
1302
G22013 GW5353
1.99
022013
100.33,5320
1302
022013 GW5353
10.53
022013
100.41.5320
1302
022013 GW5353
3,54
022013
100.45.5320
1302
022013 GW5353
.94
022013
13020692 510
XXXXX
1452 AT&T LONG DISTANCE
813828058
LONG DISTANCE PHONE SERVICE
03/04/13 0
022013
4.95
510,31.5320
1302
022013 GW5353
2.29
022013
510,32.5320
1302
022013 GW5353
2.66
022013
13020693 100
33
1739 AUTO TRUCK GROUP
1113876
VEHICLE PARTS
03/04/13 0
022013
1,300.72
100,33,5370
1302
022013 GW5353
1300.72
022013
13020750 510
31
5 BAGGIO, ERNESTO
104209130SWATER OVERPAYMENT REFUND
03/04/13 0
022213
292.62
510.31.3610
1302
022213 OW5359
292.62
022213
13020818 100
33
2007 BARBATO, EMIL
225478SUPPLIES
03/04/13 0
022513
15.70
100.33.5370
1302
022513 GW5365
15.70
022513
13020695 100
22
2033 BATTERIES PLUS
- 456101412
BATTERY
03/04/13 0
022013
28.99
100,22,6210
1302
022013 GW5353
28,99
022013
13020696 100
33
2535 DONNELL INDUSTRIES
INC 143777-IN
GARMIN GPS SENSOR
03/04/13 O
022013
522.55
100.33.5370
1302
022013 GW5353
522.55
022013
13020819 100
33
2535 BONNBLL INDUSTRIES
INC 144558-IN
HYDRAULIC PUMP -
03/04/13 0
022513
437.95
100.33,5370
1302
022513 GW5365
437,95
022513
13020694 100
41
1 BURCH, MELODY
PARKS PROGRAM REFUND
03/04/13 O
022013
35.00
100.41.3636
1302
022013 GW5353
35,00
022013
13020697 100
XXXXX
3015 CARQUEST AUTO PARTS STOR JAN 2013
VEHICLE REPAIR PARTS
03/04/13 O
022013
480.92
100.01.5370
1302
022013 GW5353
196,15
022013
100.22.5370
1302
022013 GW5353
124.82
022013
100.33.5370
1302
022013 GW5353
90.85
022013
100.45,5370
1302
022013 GW5353
69,10
022013
13020699 510
XXXXX
3015 CARQUEST AUTO PARTS
STOR JAN 2013
VEHICLE REPAIR PARTS
03/04/13 0
022013
680.34
510,31.5370
1302
022013 GW5353
113.09
022013
510.32.5370
1302
022013 GW5353
567,25
022013
13020699 100
33
3135 COW GOVERNMENT INC
X559874
OKIDATA PRINTER SUPPLIES
03/04/13 0
022013
.01
100.33.6270
1302
022013 GW5353
.01
022013
DATE 2/26/2013 10:48
A14
CITY OF MCHENRY
PAGE 3
LIST
OF BILLS COUNCIL MEETING 3/4/13
CLAIM # FUND
DEPT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
AMNUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
13020700 100
33
3135
CDW GOVERNMENT INC
X615044 OKIDATA PRINTER
03/04/13 0
022013
1,492.24
100.33.6270
1302 022013 GLJ5353
1492.24
022013
13020701 100
01
3157
CENTEGRA OCCUPATIONAL HE
115288MEDICAL SERVICES
03/04/13 0
022013
39.20
100.01.5110
1302 022013 GW5353
39.20
022013
13020702 610
00
3157
CENTEGRA OCCUPATIONAL HE
115498MEDICAL SERVICES
03/04/13 0
022013
63.70
610.00.6940
1302 022013 GW5353
63,70
022013
13020820 510
31
3248
CHEMICAL PUMP SALES & SE
72484 PUMP REPAIRS
03/04/13 O
022513
234.90
510.31.6110
1302 022513
GLJ5365
234.90
022513
13020703 100
33
6635
CHICAGO INTERNATIONAL TR
12013883 VEHICLE PARTS
03/04/13 0
022013
158.77
100.33.5370
1302 022013
GW5353
158.77
022013
13020733 510
32
6635
CHICAGO INTERNATIONAL TR
11039212 VEHICLE REPAIR PARTS
03/04/13 O
022113
615.00
510,32.5370
1302 022113
GW5357
615.00
022113
13020821 100
33
6635
CHICAGO INTERNATIONAL TR
12014019 VEHICLE REPAIR PARTS
03/04/13 O
022513
119.49
100,33,5370
1302 022513
GLJ5365
119.49
022513
13020822 510
32
3531
CONED
JAN 2013 SEWER PUMPING CHARGES
03/04/13 0
022513
621.28
510.32.5510
1302 022513
GLJ5365
621.28
022513
13020823 100
45
3531
CONED
0216583005UTILITIES
03/04/13 0
022513
11278.38
100.45,5510
1302 022513
GLJ5365
1278.38
022513
13020713 100
46
3538
CONVEY SAFETY PRODUCTS
4362858 SUPPLIES
03/04/13 O
022113
62.27
100.46.6110
1302 022113
GW5354
62.27
022113
13020824 510
32
3634
CRESCENT ELECTRIC SUPPLY
112-222857ELECTRICAL SUPPLIES
03/04/13 O
022513
33.05
510.32,5375
1302 022513
GW5365
33.15
022513
510.32.5375
1302 022513
GLJ5365 EARLY PAY DISCOUNT
.10CR
022513
13020825 510
32
3634
CRESCENT ELECTRIC SUPPLY
112-222960ELECTRICAL SUPPLIES
03/04/13 0
022513
63.83
510.32.5375
1302 022513
GW5365
65.12
022513
510,32 .5375
1302 022513
GLJ5365 EARLY PAY DISCOUNT
1.29CR
022513
13020826 100
33
3634
CRESCENT ELECTRIC SUPPLY
112-223231ELECTRICAL SUPPLIES
03/04/13 0
022513
110.78
100.33.6110
1302 022513
GLJ5365
113,04
022513
100.33.6110
1302 022513
GW5365 EARLY PAY DISCOUNT
2.26CR
022513
13020704 620
00
3640
CROSS MATCH TECHNOLOGIES
5259 LIVE SCAN ANNUAL ?,lAINTENANC£
03/04/13 0
022013
1,620,00
620.00.5110
1302 022013
GW5353
1620.00
022013
13020705 620
00
4530
DOCUMENT IMAGING DIMENSI
178732PRINTER TONER CARTRIDGES
03/04/13 0
022013
516.00
620.00,6210
1302 022013
GW5353 22
516.00
022013
13020706 510
32
4637
DREISILKER ELECTRIC MOTO
I849735 CENTRAL PLANT BLOWER #3 REP
03/04/13 0
022013
144.00
510.32.5375
1302 022013
GLJ5353
144.00
022013
..i'E 2/26/2013 10:48
AM
CITY OF MCHENRY
PAGE 4
LIST OF BILLS COUNCIL MEETING 3/4/13
CLAIM # FOND DEPT
VENDOR NAME INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY N TOC UNIT COSTS - PROJECT # CODE
13020707 510 32
4742 DUFFY, ➢ANIEL COL REIMS
03/04/13 O
022013
60.00
510.32,5440
1302 022013 GW5353
60.00
022013
13020708. 100 01
4760 DURA WAX COMPANY INCH TH 361729SUPPLIES
03/04/13 0
022013
270.80
100.01,6110
1302 022013 GLJ5353
270.80
022013
13020709 100 22
6390
FLESCH COMPANY INCH GORD IN10278239COPIER MAINTENANCE
03/04/13 O
022013
103.53
100.22.5110
1302 022013 GLJ5353
103.53
022013
13020710 620 00
6780
FUTURE LINK OF ILLINOIS 44802 INSTAGATE MONTHLY RENTAL
03/04/13 0
022013
540.00
620,00.5110
1302 022013 GW5353
540.00
022013
13020711 620 00
6780
FUTURE LINK OF ILLINOIS 44812 ENDPOINT SECURITY SUPPORT
03/04/13 0
022013
350.00
620.00.5110
- 1302 022013 GW5353
350.00
022013
13020712 620 00
6780
FUTURE LINK OF ILLINOIS 44828 DELL SERVER FOR PH FACILITY
03/04/13 O
022013
4t758.23
620.00.6270
1302 022013 GW5353
4758.23
022013
13020859 610 00
7050
GALLAGHER RISK MANAGEMEN 670824NOTARY BOND/FUNK
03/04/13 O
022613
30.00
610,00,5960
1302 022613 GW5372 NOTARY BOND
30.00
022613
13020860 61-0 00
7050
GALLAGHER RISK MANAGEMEN 670822NOTARY BON➢/DAWSON
03/04/13 O
022613
30.00
610.00.5960
1302 022613 GIJ5372 NOTARY BOND
30.00
022613
13020861 610 00
7050
GALLAGHER RISK MANAGEMEN 672549NOTARY BOND/MARTENSON
03/04/13 O
022613
30.00
610,00.5960
1302 022613 GLJ5372
30.00
022613
13020862 610 00
7050
GALLAGHER RISK MANAGEMEN 670820NOTARY BOND/GLICK
03/04/13 0
022613
30.00
610.00.5960
1302 022613 GW5372
30.00
022613
13020863 610 00
7050
GALLAGHER RISK MANAGEMEN 672548NOTARY BOND/KRUG
03/04/13 0
022613
30.00
610.00.5960
1302 022613 GW5372
30.00
022613
13020714 510 32
7633
GRAINGER 9065321193CAMERA VAN WASH WATER PUMP
03/04/13 0
022113
92.66
510,32,5380
1302 022113 OW5354
92.66
022113
13020715 610 00
15013
NO SUPPLY WATERWORKS 6188009 DAMAGE REPAIRS
03/04/13 0
022113
289.00
610.00.5980
1302 022113 GLJ5354
289.00
022113
13020853 620 00
8529
HOBSON, BILL I -PAD SUPPLIES REIMS
03/04/13 0
022513
21.47
620,00.6110
1302 022513 GLJ5370
21.47
022513
13020716 100 01
8650
HRGREEN 84437 LIGHTING COST EAST OF GREEN
03/04/13 O
022113
67.00
100.01.5110
1302 022113 GW5354
67.00
022113
13020717 510 32
8650
HRGREEN 84437 IN -PIPE PROPOSAL
03/04/13 0
022113
179.50
510.32.5110
1302 022113 GW5354
141.00
022113
510,32.5110
1302 022113 GW5354
38.50
022113
13020718 740 00
8650
HRGREEN 84436 IRISH PRAIRIE UNIT 1
03/04/13 0
022113
619.75
DATE 2/26/2013 10:48
AM
CITY OF MCHENRY
PAGE 5
LIST OF BILLS COUNCIL MEETING 3/4/13
CLAIM # FUND
DEPT
VENDOR
NAME
INVOICE ➢ESCRIPTION
DATE STAT ACCR UT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD ➢ATE JOURNAL ➢ESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC
UNIT COSTS PROJECT # CODE
------------------------------'
--
740.00.5220
1302.
022113 GW5354
619.75
022113
13020719 740
00
8650
HRGREEN
84438 DIEDRICH / 4040 DAYTON
03/04/13 0
022113
1,465.75
740,00,5220
1302
022113 GW5354
1465.75
022113
13020720 270
00
8650
HRGREEN
84292 CRYSTAL LAKE ROAD PHASE II
03/04/13 0
022113
15,000.00
270.00.8600
1302
022113 GW5354
15000,00
022113
440-CLRDIMPR
13020721 580
32
8650
HRGREEN
84439 CENTRAL PLANT CLARIFIER REHAB
03/04/13 0
022113
987.00
580.32.8500
1302
022113 GW5354
987.00
022113
580-CWWTP
13020735 100
03
9509
ICC
INV0236037BALANCE ➢UE FOR CODE BOOKS
03/04/13 0
022113
10.00
100.03,5450
1302
022113 GW5358
10.00
022113
11020722 100
22
9418
ILLINOIS FBI NA
3/20/13 MONTHLY LUNCHEON MEETING
03/04/13 0
022113
75.00
100,22,5430
1302
022113 GW5354
75.00
022113
13020723 100
04
9402
ILLINOIS GFOA
5851439 ➢OES
03/04/13 0
022113
300.00
LYNCH
100,04,5410
1302
022113 GW5354
300.00
022113
13020725 510
31
9497
INFRASTRUCTURE RESOURCES 2723 LINE LOCATING WEBINAR
03/04/13 O
022113
125.00
510,31,5440
1302
022113 GW5354
125.00
022113
13020726 510
32
9520
INTERSTATE BATTERY
SYSTE 1005518 BATTERIES
03/04/13 0
022113
47.07
510.32.5375
1302
022113 GW5354
47.07
022113
13020727 100
22
10211
J G UNIFORMS INC
29764 EMPLOYEE UNIFORMS
03/04/13 0
022113
1,172.79
100,22,4510
1302
022113 GW5354
1172.79
022113
13020827 100
33
11286
KIMBALL MIDWEST
2830632 SUPPLIES
03/04/13 0
022513
402.07
100.33.5370
1302
022513 GW5365
424.43
022513
100,33,5370
1302
022513 GW5365 EARLY PAY DISCOUNT
22.36CR 022513
13020828 100
33
11286
KIMBALL MIDWEST
2842079 SUPPLIES
03/04/13 0
022513
345.83
100.33,5370
1302
022513 GW5365
368.12
022513
100.33.5370
1302
022513 GW5365 EARLY PAY DISCOUNT
22.29CR 022513
13020728 100
22
11680
KRUG, PAT
REIMB CHICAGO AUTO SHOW PARKING 2/10
03/04/13 0
022113
14.00
100,22,5420
1302
022113 GW5354
14.00
022113
13020829 510
32
12011
LAI LTD
13-11070 DRAIN PUMP SEAL KIT
03/04/13 0
022513
2,180.22
510.32.5380
1302
022513 GW5365
2180,22
022513
13020729 100
22
12017
LANG-CADILLAC-BUICK-GMC 103174WHICLE REPAIR PARTS
03/04/13 0
022113
183.98
100,22.5370
1302
022113 GW5354
183.98
022113
13020730 100
22
12747
LUNSMANN, JOAN
REIMB SUPPLIES FOR COPPER WITH CHIEF
03/04/13 0
022113
21.83
100.22.6110
1302
022113 GW5354
21.83
022113
DATE 2/26/2013 10:48
AM
CITY OF MCHENRY
PAGE 6
LIST OF BILLS COUNCIL MEETING 3/4/13
CLAIM # FUND DEPT
VENDOR NAME
INVOICE DESCRIPTION -
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
13020830 100
22
16015
MARATHON TOWING
21088 VEHICLE TOWING SERVICES
03/04/13 0
022513
40,00
100.22.5370
1302
022513 GW5365
40.00
022513
13020751 100
41
13015
MARKS TREE SERVICE
6 SNO 2/21/13 TREE REMOVAL SERVICES
03/04/13 0
022213
14,000.00
100.41.6950
1302
022213 GW5359
14000,00
022213
13020854 100
01
14067
MCANDREWS PC, THE
LAW OF 01 105LEGAL FEES - TRAFFIC
03/04/13 O
022513
6,800.00
100.01,5230
1302
022513 OW5370
6800.00
022513
13020867 100
44
14264
MCH COUNTY ➢EPT OF
DEALT 2013 CONCESSION PERMITS
03/04/13 0
022613
230.00
100,44,5110
1302
022613 GW5375
230.00
022613
13020753 510
32
14246
MCHENRY ANALYTICAL
WATER 310171NITROGEN TESTING
03/04/13 0
022213
60.00
510.32.6110
1302
022213 GW5359
60.00
022213
13020754 510
32
14246
MCHENRY ANALYTICAL
WATER 310172NITROGEN TESTING
03/04/13 O
022213
60.00
510,32,6110
1302
022213 GW5359
60.00
022213
13020755 510
32
14246
MCHENRY ANALYTICAL
WATER 31023INITROGEN TESTING
_ 03/04/13 O
022213
60.00
510.32.6110
1302
022213 GW5359
60,00
022213
13020756 510
31
14246
MCHEN18t ANALYTICAL
WATER 1300573 WATER SAMPLE ANALYSIS
03/04/13 0
022213
380.00
510,31,5110
1302
022213 GW5359
380,00
022213
13020757 100
00
14247
MCHENRY AREA CHAMBER OF REFUND PERMIT #13-02-006/007
03/04/13 0
022213
60.00
100.00.3410
1302
022213 GW5359
60,00
022213
13020758 100
22
14253
MCHENRY COUNTY CHIEFS OF 3/26/13 MONTHLY LUNCHEON MEETING
03/04/13 0
022213
45.00
100.22.5430
1302
022213 GW5359
45.00
022213
13020759 100
22
14263
MCHENRY COUNTY JUVENILE DUCAK MEMBERSHIP DUES
03/04/13 O
022213
15.00
100,22.5410
1302
022213 GW5359
15,00
022213
13020760 620
00
14258
MCHENRY COUNTY RECORDER 2013220-13LARED0 QUARTERLY PAYMENT
03/04/13 O
022213
250.00
620,00.5110
1302
022213 GW5359
250.00
022213
13020833 100
33
14266
MCHENRY FIRESTONE
19180 FLAT TIRE REPAIRS
03/04/13 0
022513
48.00
100.33.5370
1302
022513 GW5365
48.00
022513
13020752 510
31
13309
MID AMERICAN WATER
OF WA 140487W SUPPLIES
03/04/13 0
022213
492.80
510.31.6110
1302
022213 GW5359
492.80
022213
13020831 100
XXXXX
13291
MINUTEMAN PRESS OF
MCH 78884 PRINTED PURCHASE ORDERS
03/04/13 O
022513
570.72
100.01.6210
1302
022513 GW5365
81.62
022513
100.30.6210
1302
022513 GW5365
203.74
022513
100.33.6210
1302
022513 GW5365
203.74
022513
100.45,6210
1302
022513 GW5365
81.62
022513
13020832 510
XXXXX
13291
MINUTEMAN PRESS OF
MCH 78884 PRINTED PURCHASE ORDERS
03/04/13 0
022513
407.46
510.31,6210
1302
022513 GW5365
203,73
022513
DATE 2/26/2013 10:48
AM
CITY OF MCHRNRY
PAGE 7
LIST OF BILLS COUNCIL METING 3/4/13
CLAIM # FUND DEFT
VENDOR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR ➢T
LIQUIDATED
INVENTORY # LOC
UNIT COSTS PROJECT # CODE
510,32,6210
1302
022513 GW5365
203.73
022513
13020844 100
04
13291
MINUTEMAN PRESS OF
MCH 78888 WATER SEWER BILL PRINTING
03/04/13 0
022513
3,795.86
100.04,5330
1302
022513 GW5366
3795.86
022513
13020761 100
42
15545
NICOR GAS
JAN/FEB 13UTILITIES
03/04/13 0
022213
31.22
100.42.5510
1302
022213 GW5359
31.22
022213
13020762 510
XXXXX
15345
NICOR GAS
JAN/FEB 13UTILITIES
03/04/13 0
022213
3f789.23
510,31.5510
1302
022213 GW5359
299.13
022213
510,32.5510
1302
022213 GW5359
3490,10
022213
13020834 100
XXXXX
15545
NICOR GAS
JAN/FEB 13UTILITIES
03/04/13 0
022513
683.61
100,43,5510
1302
022513 GW5365
176.14
022513
100.45.5510
1302
022513 GW5365
434.03
022513
100,46,5510
1302
022513 GW5365
73.44
022513
13020835 510
XXXXX
15545
NICOR GAS
JAN/FEB 13UTILITIES
03/04/13 0
022513
2,116.12
510,31,5510
1302
022513 GW5365
840.75
022513
510.32.5510
1302
022513 GW5365
1275,37
022513
13020763 510
31
15553
NORTH SUBURBAN WATER 3/14/13 MONTHLY LUNCHEON MEETING
03/04/13 0
022213
45.00
510.31.5430
130P
022213 GW5359
45.00
022213
13020836 100
33
15557
NORTHWEST ELECTRICAL SUP 17090448 ELECTRICAL SUPPLIES
03/04/13 0
022513
353.32
100,33.6110
1302
022513 GW5365
353.32
022513
13020848 100
33
15557
NORTHWEST ELECTRICAL SUP 17091186 FLUORESCENT LIGHTS
03/04/13 0
022513
251.61
100,33,6110
1302
022513 GW5367
251.61
022513
1302OB37 510
32
16800
OVERHEAD INC
45013 GARAGE DOOR REPAIRS
03/04/13 0
022513
181.75
510,32,5375
1302
022513 GW5365_
191.75
022513
13020849 510
32
17020
PATTEN INDUSTRIES INC
60CO224442DOOLIN LIFT BLOCK HEATER
03/04/13 0
022513
252.25
510.32.5375
1302
022513 GW5367
252.25
022513
13020764 100
01
2532
PETROLIANCE LLC
9279684 VEHICLE FUEL
03/04/13 0
022213
36.83
100,01,6250
1302
022213 GW5359
36.83
022213
13020765 100
01
2532
PETROLIANCE LLC
9281848 VEHICLE FUEL
03/04/13 0
022213
100.48
100.01.6250
1302
022213 GW5359
100.48
022213
13020766 100
01
2532
PETROLIANCE LLC
9283113 VEHICLE FUEL
03/04/13 0
022213
51.27
100,01.6250
1302
022213 GW5359
51.27
022213
13020767 100
01
2532
PETROLIANCE LLC
9285985 VEHICLE FUEL
03/04/13 O
022213
133.02
100,01,6250
1302
022213 GW5359
133.02
022213
13020768 100
XXXXX
2532
PETROLIANCE LLC
9286007 VEHICLE FUEL
03/04/13 0
022213
75.72
100.01.6250
1302
022213 GW5359
29.17
022213
100,03,6250
1302
022213 GW5359
46.55
022213
DATE 2/26/2013 10:48
AM
CITY
OF MCHENRY
PAGE 8
LIST OF BILLS
COUNCIL MEETING 3/4/13
CLAIM # FUND
DEPT
VENDOR
NAME
INVOICE
DESCRIPTION
DATE STAT
ACCR DT
AMOUNT CHECK
ACCOUNT
P.O.
PERIOD DATE JOURNAL
DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATED
INVENTORY
# LOC
UNIT COSTS
PROJECT # CODE
-----------------------------------------------------------------------------------------------------------------------------------
13020769 100
03
2532
PETROLIANCE
LLC
9289043
VEHICLE FUEL
03/04/13 0
022213
64.24
100,03.6250
1302
022213 GW5359
64.24
022213
13020770 100
22
2532
PETROLIANCE
LLC
9283136
VEHICLE FUEL
03/04/13 0
022213
1,421.75
100.22.6250
1302
022213 GW5359
1421.75
022213
13020771 100
22
2532
PETROLIANCE
LLC
9286012
VEHICLE FUEL
03/04/13 O
022213
3,294-06
100.22.6250
1302
022213 GW5359
3294,06
022213
13020772 100
33
2532
PETROLIANCE
LLC
9283135
VEHICLE FUEL
03/04/13 0
022213
1,835.90
100.33.6250
1302
022213 GW5359
1835.90
022213
13020773 100
33
2532
PETROLIANCE
LLC
9286011
VEHICLE FUEL
03/04/13 0
022213
70600.37
100.33.6250
1302
022213 GW5359
7600.37
022213
13020774 100
45
2532
PETROLIANCE
LLC
928GO10
VEHICLE FUEL
03/04/13 0
022213
70.95
100,45.6250
1302
022213 GW5359
70,95
022213
13020775 100
45
2532
PETROLIANCE
LLC
9289046
VEHICLE FUEL
03/04/13 0
022213
358.71
100.45.6250
1302
022213 GW5359
358,71
022213
13020776 510
31
2532
PETROLIANCE
LLC
9286009
VEHICLE FUEL
03/04/13 0
022213
246.42
510.31.6250
1302
022213 GW5359
246,42
022213
13020777 510
32
2532
PETROLIANCE
LLC
9286008
VEHICLE FUEL
03/04/13 0
022213
909.89
510.32.6250
1302
022213 GW5359
809,89
022213
13020864 100
22
2532
PETROLIANCE
LLC
9289048
VEHICLE FUEL
03/04/13 O
022613
3,524.54
100.22.6250
1302
022613 GW5372
3524.54
022613
13020838 100
46
17134
PETROW, STEPHANIE S
2/13/13
PARKS PROGRAM INSTRUCTOR
03/04/13 0
022513
155,00
100.46,5110
-
1302
022513 GW5365
155.00
022513
13020778 100
22
17154
PETTIBONE &
CO, P F
27094 EMPLOYEE
UNIFORMS
03/04/13 0
022213
275.00
100.22.4510
1302
022213 GLJ5359
275.00
022213
13020855 100
01
17154
PETTIBONE &
CO, P F
27166 PRINTED LIQUOR LICENSES
03/04/13 0
022513
237.00
100.01.6210
1302
022513 GW5370
237-00
022513
13020779 100
22
17536
POLIDORI, PATRICK
2/1/13TRAVEL EXPENSE REIMB
03/04/13 0
022213
53.91
100.22.5420
1302
022213 GW5359
53.91
022213
13020780 510
32
17640
PRECISION SERVICE &
PART 31F11296
VEHICLE REPAIR PARTS
03/04/13 0
022213
69.29
510.32.5370
1302
022213 GLJ5359
69.29
022213
13020939 100
22
17640
PRECISION SERVICE &
PART 31F17460
VEHICLE REPAIR PARTS
03/04/13 0
022513
41.12
100.22.5370
1302
022513 GW5365
41.12
022513
13020781 100
22
19015
RADIC0M INC
98935 DISPATCH HEADSET REPLACEMENT
03/04/13 O
022213
116.23
100,22.5370
1302
022213 GW5359
116.23
022213
,ATB 2/26/2013 10:48
AM
CITY OF MCHENRY
PAGE 9
LIST OF BILLS COUNCIL MEETING 3/4/13
CLAIM 8 FUND DEPT
VENDOR NAME INVOICE ➢ESCRIPTION
DATE STAT ACCR DT
AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT
ACCR ➢T
LIQUI➢ATE➢
INVENTORY N DOC UNIT COSTS PROJECT # CODE
13020782 100
22
19015
RADICOM INC 98940 NARROW BAND LICENSE
03/04/13 0 022213
100.00
100,22,5110
1302 022213 GW5359
100.00
022213
13020856 100
22
19550
ROTARY CLUB OF WHERRY 2165 DUES
03/04/13 0
022513
249.00
100,22,5410
1302 022513 GLJ5370
249.00
022513
13020857 100
22
19550
ROTARY CLUB OF MCHENRY 2197 DUES
03/04/13 0
022513
223.00
100,22.5410
1302 022513 GLJ5370
223.00
022513
13020858 100
22
19550
ROTARY CLUB OF MCHENRY 2239 DUES
03/04/13 O
022513
249.00
100,22,5410
1302 022513 GW5370
245.00
022513
13020840 100
45
20095
SCHOPEN PEST SOLUTIONS I 19175 PEST CONTROL SERVICES
03/04/13 0
022513
90.00
100,45,5110
1302 022513 GW5365 -
90.00
022513
13020865 100
01
20151
SECRETARY OF STATE/INDEX KRUG + 4 NOTARY COMMISSIONS
03/04/13 0
022613
50.00
DAWSON/MARTENSON/GLICK/FUNK
100.01.6940
1302 022613 GW5372
50.00
022613
13020744 100
22
20311
SIRCHIE FINGER PRINT LAB 109481-IN EVIDENCE SUPPLIES
03/04/13 0
022113
287.18
100,22,6210
1302 022113 GW5358
287.18
022113
13020745 100
03
20707
STAN'S FINANCIAL SERVICE 14501 LARGE FORMAT COPIER LEASE PYMT
03/04/13 0
022113
222.00
100.03,5110
11080352 1302 022113 GW5358
222.00
022113
222.00
13020746 100
XXXXX
20711
STAPLES ADVANTAGE 8024591993OFFICE SUPPLIES
03/04/13 0
022113
223.35
100,00,6210
1302 022113 GW5358
325.70CR 022113
100.22.6110
1302 022113 GW5358
29.69
022113
100-CHARACTER
100.22.6210
1302 022113 GW5358
210.82
022113
100.33.6210
1302 022113 GW5358 _
85.19
022113
100.00,6210
1302 022113 GW5358
7.96
022113
100,03,6210
1302 022113 GW5358
31.92
022113
100.22.6210
1302 022113 GW5358
183.47
022113
13020868 100
XXXXX
20711
STAPLES ADVANTAGE 8024664862OFFICE SUPPLIES
03/04/13 0
022613
279.83
100,00.6210
1302 022613 GW5375
254.88
022613
100,22,6210
1302 022613 GW5375
24.95
022613
13020747 620
00
20705
STAPLES CREDIT PLAN 3038053001PRINTER
03/04/13 0
022113
399.99
620.00.6110
1302 022113 GW5358
399.99
022113
13020748 100
22
20705
STAPLES CREDIT PLAN 77685 FLASH DRIVE
03/04/13 O
022113
19.99
100.22,6210
1302 022113 GW5358
19.99
022113
13020749 510
32
20705
STAPLES CREDIT PLAN 3515335001DIGITAL CAMERA
03/04/13 0
022113
74.95
510,32,6110
1302 022113 GW5358
74.95
022113
13020742 100
22
21538
TOPS IN DOG TRAINING COB 14291 K-9 TRAINING/BOARDING/TOYS
03/04/13 0
022113
381.00
100,22,6310
1302 022113 GW5358
381.00
022113
DATE 2/26/2013 10:48
AM
CITY OF MCHENRY
PAGE 10
LIST
OF BILLS COUNCIL MEETING 3/4/13
CLAIM N FUND DEPT
VEN➢OR
NAME
INVOICE DESCRIPTION
DATE STAT ACCR DT
AMOUNT
CHECK
ACCOUNT
P.O. PERIOD DATE
JOURNAL DESCRIPTION
AMOUNT
ACCR DT
LIQUIDATE➢
INVENTORY # LOC UNIT COSTS PROJECT N CODE
13020743 100
33
21632
TRAFFIC CONTROL 6 PROTEC
76127 DELINEATORS
03/04/13 O
022113
670.53
100,33.6110
1302 022113
GW5358
670.53
022113
13020739 100
XXXXX
22497
UNITED PARCEL SERVICE
60X485073 UPS CHARGES
03/04/13 0
022113
39.76
100.01.5310
1302 022113
GW5358
28.76
022113
100.04.5310
1302 022113
GW5358
11.00
022113
13020740 100
22
22503
UNITROL / STINGER SPIKE
97088359 RADAR UNIT REPAIRS
03/04/13 O
022113
106.00
100.22.5370
1302 022113
GW5358
106.00
022113
13020841 100
33
10519
VACULA, JOHN T
1263 TREE REMOVAL SERVICES
03/04/13 O
022513
1,500.00
100,33,5110
1302 022513
GW5365
1500,00
022513
13020842 100
33
10519
VACULA, JOHN T
1264 TREE REMOVAL SERVICES
03/04/13 O
022513
10500/00
100,33,5110
1302 022513
GW5365
1500.00
022513
13020741 100
33
23003
VALENTINES REPAIR
33077 CHAIN SAW PARTS
03/04/13 0
022113
34.85
100.33.5370
1302 022113
G1,75358
34.85
022113
13020843 100
33
23030
VANLANDUYT, CHRIS
CLOTHING ALLOWANCE REIMS
03/04/13 0
022513
85.99
100,33,4510
1302 022513
GW5365
85.98
022513
13020850 510
32
23287
VIKING CHEMICAL COMPANY
240369CHEMICALS
03/04/13 0
022513
8,497.83
510.32.6110
1302 022513
GLOS367
8497.83
022513
13020736 510
32
24028
WASTE MANAGEMENT OF WI P
2630727424SLUDGE DISPOSAL SERVICES
03/04/13 0
022113
10,192.77
510.32.5580
1302 022113
GW5358
10192,77
022113
13020738 510
31
24038
WATER SOLUTIONS UNLIMITE
32701 CHEMICALS
03/04/13 0
022113
5,300.00
510.31,6110
1302 022113
GW5358
5300,00
022113
13020737 510
32
24100
WEF
MEMBERSHIP DUES
03/04/13 O
022113
306.00
RUZICKA 4 BEGS
510.32.5440
1302 022113
GW5358
306.00
022113
13020734 100
O1
27765
ZUKOWSKI ROGERS FLOOD 6
102314LEGAL FEES - CORP
03/04/13 0
022113
4,012.50
100,01,5230
1302 022113
GL75357
4012.50
022113
GRAND TOTALS
EXPENDED
142, 219.89
LIQUID ACCRUAL
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 75, 060.96 222.. 00
270 MOTOR FUEL TAX FUND 151000.00
DATE PAGE
2/26/2013 10:49 AM
CITY OF MCHENRY
LIST
OF BILLS
COUNCIL MEETING 3/4/13
CLAIM
# FUND DEPT VENDOR NAME
INVOICE
DESCRIPTION DATE STAT ACCR IT AMOUNT
ACCOUNT P.O.
PERIOD DATE
JOURNAL
DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY
# LOC UNIT COSTS
PROJECT # CODE
510
WATER/SEWER FUND
39,910.60
580
UTILITY IMPROVEMENTS FUND
987.00
610
RISK MANAGEMENT FUND
502.70
620
INFORMATION TRCHNOLOGY FUND
81673,13
740
RETAINED PERSONNEL ESCROW
2t085.50
++++
142,219.89
222.00
CHECK
Assistant City Administrator Bill Hobson
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone:(815)363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: December 17, 2012 Regular City Council Meeting
RE: McHenry Kiwanis Soap Box Derby
The Kiwanis Club of McHenry is requesting permission to hold the 1 I'h annual All American Soap Box
Derby on Saturday, June 8`h, from 7:00 AM to 6:00 PM and a practice run on Saturday, June Is` from 9:00
AM to 12:00 PM. The Kiwanis Club of McHenry will notify residents in the area of the event.
Requested rains dates are June 2 a for the practice run and June 9'h for the derby.
The proposed schedule of events is unchanged from past years. A 15-minute paeade will be held at 9:00
AM and staged in the First Methodist Church parking lot. The parade, led by a squad car, will be
comprised of race participants, Mayor Low, Little Miss Peanut, Miss McHenry, a small marching band,
and a MTFPD vehicle. The race will run from 9:30 AM to 4:30 PM with an awards ceremony at 4:45
PM.
The following city services are requested for the event:
1. Sheet Closing. Closure of Waukegan Road from Third Street to East Campus from 7:00 AM to
6:00 PM on the day of the event, 9:00 AM to 12:00 PM on the practice day, and intermittent
closure of Green Street at Waukegan Road while the race is underway. Through -traffic will be
permitted between races except during the parade and final heats.
2. Police Support. Police Officers for traffic control during the event at Waukegan Road/Green
Street intersection.
3. Signage and Barricades. Signage, barricades, and traffic cones to alert drivers in the area of road
closures.
4. Bleachers and Trash Receptacles. Six sets of bleachers and additional trash receptacles setup
along Waukegan Road.
5, Reviewing Stand and Public Address System. Setup of a reviewing stand and public address
system near the finish line.
If council concurs, then it is recommended to approve the following requests from the Kiwanis
Club of McHenry to 1) host I1'h Annual All American Soapp Box Derby on June 8, 2013 (rain date
June 9; 2) practice event on June 1, 2013 (rain date Ju ne 2° ); 3) authorize city support services and
closure of certain portions of Waukegan and Green Streets in conjunction with the event; and, 4)
waiver of all associated fees.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: March 4, 2013
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
RE: Variances from the Subdivision Control and Development Ordinance for the
property located at 1506 N Richmond Road
ATTACHMENTS:
1. Location Map
2. Ordinance granting variances from the Subdivision Control and Development Ordinance
for the property located at 1506 N Richmond Road
3. Planning and Zoning Commission Minutes dated 1/17/13
4. Application Packet
BACKGROUND: The applicant is proposing to construct ahorseshoe-style driveway and is
seeking a second driveway cut onto Richmond Road. In order to do this three variances from
the Subdivision Control and Development Ordinance are required: variance from the 100' total
frontage requirement for two driveway cuts; variance from the 50' separation requirement
between two driveway cuts and a variance from the 5' property line setback requirement for
driveways. The variances were considered by the Planning and Zoning Commission at their
meeting on January 17, 2013
ANALYSIS: Richmond Road (Illinois Route 31) is a state route; therefore the applicant is
required to obtain a permit from the Illinois Department of Transportation for any additional
access onto Richmond Road. Attached is a letter from IDOT stating written approval from the
City of McHenry on official City letterhead is required for the installation of a horseshoe
driveway.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
The subject property is located along north Richmond Road, and the applicant is requesting the
driveway variances to expand the existing driveway so vehicles can easily turn around on the
property. Currently, vehicles must back into traffic on Richmond Road, and as is stated in the
letter from Edward Varga PE, expanding the current driveway towards the home would still not
allow a vehicle to make a 180 degree turn to exit safely onto Richmond Road. Expanding the
driveway to the south is the only remedy for vehicles to exit safely onto Richmond Road. Mr.
Varga also notes in his letter the property directly north of the subject property has an existing
horseshoe -style driveway.
Staff believes the applicant has a major hardship, and the three variances are justifiable. There
is not enough land area between the house and Richmond Road to expand the current
driveway and provide an adequate space to turn vehicles around. Staff believes backing onto
Richmond Road at this location is not safe or practical. The three variances all relate to space
constraints on the property.
PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously
recommended approval of the following variances from the Subdivision Control and
Development Ordinance:
Variance
from
the
100' frontage requirement for two driveway cuts
Variance
from
the
50separation requirement between two driveways
Variance
from
the
5' setback requirement for driveways
with the condition the site is developed in substantial accordance with the plans prepared by
Edward Varga, PE dated 7/27/12 with a latest revision date of August 9, 2012 and including any
additional revisions suggested by the City Engineer.
If the City Council concurs with the Planning and Zoning Commission it is recommended the
attached ordinance granting variances from the Subdivision Control and Development
Ordinance Technical Specifications Manual and Standard Details for the property located at
1506 N Richmond Road be approved with the condition imposed by the Planning and Zoning
Commission.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60o50
Phone: (815)363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
1506 N Richmond Road
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
lC r McHenry, Illinois 0
Phone: (815)363-217-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
ORDINANCE NO. 13-
AN ORDINANCE GRANTING VARIANCES FROM THE SUBDIVISION CONTROL AND DEVELOPMENT
ORDINANCE TECHNICAL SPECIFICATION MANUAL AND STANDARD DETAILS FOR THE PROPERTY
LOCATED AT 1506 N RICHMOND ROAD IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, Bill Nettleton (referred to as the "OWNER") has requested variances from the
Subdivision Control and Development Ordinance Technical Specifications Manual and Standard
Details for the property located at 1506 N Richmond Road and legally described on attached
Exhibit A ("SUBJECT PROPERTY"); and
WHEREAS, the Planning and Zoning Commission has reviewed the variances at a public
meeting held January 17, 2013 and provided a written record of this meeting and its
recommendation to the City Council; and
WHEREAS, the City Council finds that the approval of the variances is in conformance
with the Ordinances of the City.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry
County, Illinois, as follows:
1. SECTION 1: That the following variances from section T — 5.3 Residential Driveways
and Parking Lots (F) of the Subdivision Control and Development Ordinance
Technical Specifications Manual and Standard Details shall be and the same are
hereby approved for the SUBJECT PROPERTY with the condition the site is developed
in substantial conformance with the plans, attached hereto and incorporated herein
as Exhibit B ("SITE PLAN"), prepared by Edward Varga, PE dated 7/27/12 with a
latest revision date of August 9, 2012 and including any additional revisions
recommended the City engineer.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
1. Variance from 100' frontage requirement for two driveways on one lot
2. Variance from the 50' driveway separation requirement for two driveways on one
lot
3. Variance from the 5' minimum side lot line setback requirement
SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 3: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION
4:
This Ordinance
shall be in full
force and effect and after its passage, approval
and publication
in
pamphlet form
as provided by
law.
PASSED THIS DAY OF , 2013
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF 2013
ATTEST: CITY CLERK
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815)363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Exhibit A
Legal Description of the Subject Property
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815)363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Exhibit B
SITE PLAN
(copy on file with the Office of the City Clerk)
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
City of McHenry
Planning and Zoning Commission Minutes
January 17, 2013
File No. Z-806
1506 N. Richmond Road
Variances from the Subdivision Control and Development Ordinance
In attendance was William Nettleton, 3320 Cardington Way, Johnsburg, owner of the property
at 1506 N. Richmond Road, regarding his request for variances from the subdivision control and
development ordinance for the property located at 1506 N. Richmond Road Mr. Nettleton
summarized his request to expand his existing driveway to allow easier access to Richmond
Road in conjunction with the future highway construction.
Deputy City Administrator Martin provided the Commission with the Staff Report regarding this
matter. He noted Mr. Nettleton is proposing to construct a horseshoe -style driveway and is
seeking a second driveway cut onto Richmond Road. In order to do this three variances from
the Subdivision Control and Development Ordinance are required: variance from the 100' total
frontage requirement for two driveway cuts; variance from the 50' separation requirement
between two driveway cuts and a variance from the 5' property line setback requirement for
driveways.
Deputy City Administrator Martin stated the subject property is located along north Richmond
Road, and the applicant is requesting the driveway variances to expand the existing driveway so
vehicles can easily turn around on the property. Currently, vehicles must back into traffic on
Richmond Road, and expanding the current driveway towards the home would still not allow a
vehicle to make a 180 degree turn to exit safely onto Richmond Road. Expanding the driveway
to the south is the only remedy for vehicles to completely turn around on the subject property
and exit safely onto Richmond Road. The property directly north of the subject property has an
existing horseshoe -style driveway.
Deputy City Administrator Martin stated staff believes the applicant has a major hardship, and
the three variances are justifiable. There is not enough land area between the house and
Richmond Road to expand the current driveway and provide an adequate space to turn vehicles
around. Staff believes backing onto Richmond Road at this location is not safe or practical. The
three variances all relate to space constraints on the property.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Chairman Schepler invited questions and/or comments from the Commission. Commissioner
Thacker asked how much of the front yard of the property will be taken by IDOT and whether
the neighbors to the south have any objections. Mr. Nettleton responded ]DOT is taking
approximately 2-4 feet and that he gets along with the neighbors and they have not voiced an
objection to him. He also stated due to the placement, a reconfiguration of his driveway will not
disturb the neighbors' driveways in any way. Mr. Nettleton further stated as a result of the
construction on Route 31 and a median curb line being added, his driveway will only have a
one-way entrance and exit.
Chairman Schepler opened the floor to questions and comments from the audience. He noted
there was no one in the audience who wished to address the commission on this matter. The
public comment portion of the meeting was closed at 7:40 p.m.
Motion by Nadeau, seconded by Buhrman, to recommend to City Council approval of the
following variances:
Variance
from
the
100' frontage requirement for two driveway cuts
Variance
from
the
50separation requirement between two driveways
Variance
from
the
5' setback requirement for driveways
Voting Aye: Buhrman, Doherty, Morck, Nadeau, Schepler, Strach, and Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None,
Absent: None.
Motion carried 7-0.
Respectfully submitted,
Dorothy M. Wolf, Planning &Zoning Secretary
City of McHenry
October 29. 2012
Doug Martin, Deputy City Administrator
City of McHenry
333 S. Green Street
McHenry, IL 60050
Varga & Associates
Engineers • Planners - Consulfanfs
�J
subject: Proposed Driveway
Entrance Addition
At 1506
North Richmond Road
Varga & Associates
Project
Number 12-030-0102
reference: Additional Driveway Construction Permit Request Submital
Illinois Department Of Transportation (IDOT) Reference 056-55884
Review Comments Dated August 6, 2012
Mr. Martin:
Pursuant to the third review comment of the IDOT response correspondence noted above,
a copy of which is provided herein for reference, this correspondence is to serve as a
written request for City of McHenry approval for the proposed driveway addition depicted
on the enclosed drawings.
After discussing the property owner's proposed driveway addition with Ryan Schwalenberg,
Director of Construction and Neighborhood Services with the City of McHenry, I was
informed the proposed additional driveway requires variance to City standards for three
factors. First, the property has 66 feet of frontage, not the required minimum 100 feet.
Second, the new driveway would be 30 feet from the existing driveway, not the minimum
50 feet. And finally, the proposed driveway is three feet from the south property line not the
required minimum of five feet. To allow this construction, variances from those minimum
standards must be granted.
The property in question is located along Route 31 and is served by a driveway along it's
north property line which leads directly into asingle-car-width garage attached to a
residence. The subject driveway access point is in line with Maple Avenue at its
intersection with Route 31. Given the limited available driveway length and width, the
property owner is forced when exiting the subject property to back their vehicle onto Route
31 and into the lanes of traffic flow. This presents a safety concern as such exiting requires
the driver to coordinate reverse vehicle travel with not only the north and south bound
traffic on Route 31 but also intersecting traffic at Maple Avenue as well as that in the
dedicated turn lane on Route 31 at Maple Avenue. Traffic in this location is often
congested due to reduction in the number of lanes on Route 31 just north of the subject
site as well as the multiple points of access from existing residential driveways.
Page 1 of 2
X \12102 NE I1 LETON\ie\ler to city manayer wptl
ww„v.e-varga.com • P.O. Box F, 3806 IL Route 173, Richmond, Illinois, 60071 •Tel: (S15)678-2521 •Fax: (815)678-4172 •into@e-varga.com
In the past an attempt was made to alleviate this hazardous reverse access situation with
the construction of a widened driveway surface on the subject property. It was the owner's
intention this extra surface would allow room for vehicles to turn around in three-point
fashion within the property boundaries. Unfortunately the available space between the
existing residence and the road right-of-way does not afford a complete 180 degree turn
around. As is illustrated on the attached drawings, the addition of a driveway access point
at the south edge of the subject property and increase in driveway surface will allow for
vehicles exiting the site to do so in a forward -facing manner, improving safety. It should
also be noted that an existing horse shoe driveway configuration similar to the one being
requested is already in place on the property located directly north of the subject property.
That neighboring property is 66 foot wide as well.
This request for tentative approval comes at a time when expansion of Route 31 in the
area of the subject property is being planned. Accordingly it is the hope of the property
owner that City of McHenry approval as will satisfy the IDOT review comments, as well as
required granting of variances, will take place soon. Once IDOT approval is obtained for
the addition of a driveway within their right-of-way, the necessary City of McHenry driveway
construction permit will be finalized, including Bond and Permit Fees.
Should you have any questions or comments regarding this request, please advise.
Sincerely,
Edward Var((a, PE
enclosures: Copy of August 6, 2012 IDOT Review Correspondence
City of McHenry Driveway Permit Application Form
Proposed Driveway Construction Plan and Detail Drawings
copy provided: Bill Nettleton, property owner
(w/o enclosures) Thomas G. Gallenbach, PE, IDOT Traffic Permit Engineer
Page 2 or 2
' X \t 2102 NE t TLE70NVeller to ary manayer wptl
www.e-varga,com • P.O. Box F, 3806 IL Route 173, Richmond, Illinois, 60071 •Tel: (815)678-2521 •Fax: (815)678-4172 •into@e-varga.com
Illinois Departme-rdl ' of Transportation
Division of Highways/Region One / District One
201 West Center Court/Schaumburg, Illinois 60196-1096
PERMITS
Location: IL Route 31 at 1506 N. Richmond Road
Reference No : 056-55884
August 6, 2012
Mr. Edward Varga, P.E.
Varga & Associates
3806 State Route 173
P.O. Box F
Richmond, IL 60071
Dear Mr. Varga:
We have completed our review of your engineering drawings for the
subject location. Our comments are marked in red on the enclosed plan
set. This marked set must be returned with your next submittal.
Additionally, we offer the following comments:
1. A portion of the driveway within the IL Route 31 right of way
exceeds the 8% recommended slope for a residential driveway
Please revise to comply with Department standards.
2. Please replace the portion of the sidewalk within the pavement
limits of the proposed driveway. Construction on both sides of the
sidewalk, along with underpinning the existing concrete, may
reduce the integrity of the sidewalk if not reconstructed.
3. Please provide written approval from the City of McHenry on
official City letterhead for the installation of a horseshoe driveway
at the residence in question.
4. Add IDOT Standards 701006 and 701501 to appropriate sections
on the plans for acceptable traffic control during construction.
Please revise your drawings/plans in accordance with the above
comments and resubmit two (2) copies of your revised plans along with a
written disposition of comments to continue the review process.
Location: IL Routc 3I at 1506 N. Richmond Road
August 6, 2012
Pagc 2
If you have any questions regarding this matter, please contact Jonathan
Karabowicz at (847) 705-4149.
Very truly yours,
John Fortmann, P.E.
Acting Deputy Director of Highways
Region One Engineer
Thomas G. GallenbachtL
Traffic Permit Engineer
cc: City of McHenry
Reading File
CITY OF McHENRY
DRIVEWAY PERMIT APPLICATION
PROPERTY ADDRESS ISC7tlp IGF}
SUBDIVISION S• �'?cr �- ZNr P.I.N.#Oq - Zoo _ 400V Q7L
NAME 11.1 tJ�'iil,.la."ft,�t,!. k OWNER ❑ TENANT
HOME PHONE L_—'jR---�-• WORK PHONE Z( 6Z) 27ej ZGv S
ESTIMATED COST OF CONSTRUCTION S JP I d . �0
GENERAL CONTRACTOR 1 EjD
TYPE OF MA
TYPE OF USE:
❑ INDUSTRIAL
❑ COMMERCIAL
❑ MULTI FAMILY
PERMIT SUBMITTAL CHECKLIST
SINGLE FAMILY
IN ORDER TO PROCESS YOUR APPLICATION IN A TIMELY MANNER, THE
FOLLOWING ITEMS ARE REQUIRED.
building permit application.
PERMIT NO,
Office use oily
ZONING DIST:
FLOOD ZONE:
TOWNSHIP:
PERMIT FEES
BUIILDING:
COPtES:.
PW BOND:
TOTAL:
Two (2) copies of the plat of survey for the property indicating the proposed location of the driveway or driveway
expansionI Indicate the width of the driveway or driveway expansion, and indicate the proposed material for the driveway
or driveway expansion, and the material of the existing driveway, if applicable,
if applicable provide written approval from Association. Note! Contact Association to verify requirements K.I/A
1500 Public Works bond (If work is being done on concrete a ron, sidewalk or curb).
Permit Cost: Residential $25.00 /Commercial $45.00
Laz lnti A"T IHI�, )IMP, �4
,u CTU/�l� M ITy Huj r � 1�JD I tJ Gr I�N'T"!�T (V �- �F�'I'�-bvb r_
/1��'I�._ /�EF,z•,�
b/✓l CfTtJ- I -[ /J 6L Ir�'� '/G.tl/b[� �TZOf.� it
1 HEREBY DECLARE TH WINFO ATI�N HEREINAND ATTACHED IS CORRECT AND AGREE INCONSIDERATION OF AND UPON ISSUANCE OF
PERMIT, TO DO ORA,LY SUCH WORK AS HEREWITH APPLIED FOR AND THAT SUCH PREMISES AND ITS EXISTING AND PRO-
POSED BUILDING i BE USED OR ALLOWED TO BE USED FOR ONLY SUCH PURPOSES AS SET FORTH,
SIGNED: "--F-r> AQ-t V/,A24 7?E, DATE: 10 'Zvi I Z
OWN ER OR AUTHORIZ AGENT)
THIS PERMIT IS GRANTED AND ACCEPTED WITH THE EXPRESS UNDERSTANDING AND AGREEMENT THAT SAID BUILDING AND CONNECTIONS
SHALL CONFORM IN ALL RESPECTS WITH THE ORDINANCES OF THE CITY OF McHENRY AS NOW IN FORCE REGULATING THE CONSTRUCTION OF
BUILDINGS.
DATE:
(DIRECTOR, COMMUNITY DEVELOPMENT)
333 S. GREEN STREET McHENRY ILLINOIS 60050 (815) 363-2170
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Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: March 4, 2013
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
RE: Temporary Use to allow a Tattoo Parlor at 2906 Illinois Route 120
ATTACHMENTS:
1. Location Map
2. Temporary Use Permit Application
3. Permission to apply from the property owner
4. Interior Building Layout
5, McHenry County/Illinois Department of Public Health Body Art Establishment Inspection
Form
6. Plat of Survey
BACKGROUND: The applicant is requesting a temporary use permit to allow a tattoo parlor at
2906 Illinois Route 120. Attached are a temporary use application, floor plan and approved
inspection form from the McHenry County Department of Health.
Temporary uses of land are permitted in any zoning district. A tattoo parlor is not currently a
permitted or conditional use in any zoning district. The applicant understands he is required to
obtain a use variance to allow the tattoo use on a permanent basis; however, a temporary use
permit is required in the interim. The applicant is anticipating filing for the April 25 Planning
and Zoning Commission meeting.
ANALYSIS:
Attached
is an interior
layout of the
building depicting
the
proposed tattooing
area. Staff
has verified
the applicant
has obtained
appropriate state
and
county licensing for
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
tattooing. In staffs opinion a tattoo parlor will not have any adverse land use impacts on
adjacent properties or require additional City services.
If the City Council concurs with staffs analysis it is recommended to approve the temporary
use permit, conditioned on the applicant proceeding to the Planning and Zoning Commission
for a public hearing, to allow a tattoo parlor from March 5, 2013 to May 31, 2013 at 2906
Illinois Route 120 as -presented.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Location Map: 2906 Illinois Route 120
CITY OF MCHENRY
TEMPORARY USE PERMIT APPLICATION
APPLICANTNAME: f •, 2S� 2 r= (91A55,uA2e(.16e%)sr (ATr7e t)
ADDRESS:
PHONE: ( 1j7 30?, — i528z MOBILE: j Co 27- GZFr2
FAX: (—� E-MAIL:
EVENTDATE(S)/HOURS: \n rcy ,lA¢��t7
EVENT ADDRESS: `L"ICO� /�. /(rrF' r�% U/C /-/FiV2y /c (acre:
GENERAL EVENT DESCRIPTION: ti--r-Yvn P-A(2L41R
EXISTING LAND USE: �-roRA,inF /
SETUP:(Date)T / 3 TAKE DONVN:(Date)_S_�X%/ j 3
OPEN TO PUBLIC: YES: �O ❑ (Invitation only) ATTENDANCE (Projected)
ADMISSION FEE: YES: ❑ A' S JII NONE El
PARKING: NO. OF VEHICLES: E [-� SELF �ALET ElREMOTE/SHUTTLE ❑
MUSIC: NONE BYES [I (if yes) ACOUSTIC ❑ AMPLIFIED ❑
TEMPORARY STRUCTURES: NO 'YES ❑ (If yes, indicate number, size, and t}ye)
WILL EVENT BE ADVERTISED?: NO: ❑YES: (If yes, indicatenfiereandhoa•)
PYROTECHNICS: NO:�YES: ❑(Ifyes describe)
SUBMITTAL CHECKLIST
PERMIT NO,
OFFICE USE ONLY
ZONING DIST:
Construction and
Neighborhood Services
FEB 2 6 2013
City of McHenry
PERMIT FEES
FEE:
DEPOSIT:
COPIES:
TOTAL:
EXPIRATION DATE:
COUNCIL ACTION:
DATE:
APPROVED ❑ DENIED ❑
\VJ CONDITIONS: YES ❑ NO: ❑
❑ Completed temporary use permit application. (including property owner signature).
❑ Two copies of site plan showing event layout, location of all structures (existing and/or temporary), property
lines, abutting streets, ingress/egress.
❑ Two copies of a parking plan including on site and/or remote parking/shuttle.
❑ Completed sign permit application, if applicable.
I HEREBY CERTIFY THAT ALL INFORMATION CONTAINF;D HEREIN IS ACCURATE AND TRUE AND THAT I WILL ABIDE ABIDP. BY ALL CITY OF MCHENRY
ORDINANCES AND CODES RELATIN TO'1'HE ISSUANCE OF THIS TEMPORARY USE PERMIT. -
SIGNED: DATE:
(OWNER RA 'fH IZEDAGENT) ,
SIGNED: DATE:
(PROPERTY OWNER)
THIS PERMIT IS GRANTED AND ACCEPTED WITH THE. EXPRESS UNDERSTANDING AND AGREEMENT THAT SAID TEMPORARY USE SHALL CONFORM
IN ALL RESPECTS WITH THE ORDINANCES OF THE CITY OF MCHENRY AS NOW IN FORCE.
DATE:
(DIRECTOR„ CONSTRUCTION AND NEIGHBORHOOD SERVICES
333 S. GREEN STREET McIiENRY ILLINGIS 60050 (815) 363-2170
This is to certify that I MnA am the legal ownwer of the property of 2906 ll. Rte
120, McHenry, Illinois, 60051. I give qan Lanning permission for tattooing and piercing at the listed
property for conditional us(�and zone variance needs applying to these uses.
Signatu
i
D�
r/aa—
PC
i
Illinols Department bt/Publlc Health dkegistrauoB t! A,
I pm Inspector ID #
BODYART ESTABLISHMENT INSPECTION FORMTotal 0ofworkstations 3l
`Name of Establishment 60it (� %�.J� T 40[r, - - - Telephone �I 5^�G3 `�aCIO� !.
'Street Address _ 5WO 6 '%,2
Ctty - Illinois ZIPCode+4 rJ _
Owner / it ...
Artist ZL/ -4 / nn n.. � -�
Type o[reglsfratlon J;J�Permane t ❑ Temporary - Event Name -
Type of Inspection offal - ❑ Routine/Renewal ❑ Follow-up - ❑ Zed Follow-up
❑ Change of Owner ❑ Out of Business ❑ No Permit ❑ Other
Based on an inspection this day, the items circled below identify violations of the Tattoo and Body Piercing Establishment Registration Act 410ILCS54 and the Body Art Code, III. Adm.
Code 797, promulgated under this act. The inspectors observation(s) and corrective action date(s) are described below. Failure to correct these violations within the time specified may
result in prosecution and/or fines under the enforcement provisions of this act. Ashort description of each item number and its citation in the act and/or the code appears on the reverse side
of this inspection form. Bold, italic item numbers represent critical violations that must be corrected immediately. Underlined item numbers represent serious violations that must be corrected
within five days. All other numbers represent minor violations that must be corrected within 30 days. ,
List Establishment's Spore Testing Agency & Location cej
ITEM: 1 2 3 4 5 7 8 9 -10 jj ji 13 -14'
is 16 17 18 19 20 21 22 23 24 25 26 - - 27 28
29 30 31 32 33 34 35 36 37 38 39 40 41 42
43 44 45 46 41 as 49 50 51 52 53 54
ITEM#
OBSERVATIONS
MARK IF REPEAT-
CORRECT
VIOLATION. _ _
WITHIN
64 Fcti p/
l e o
f
i w
IIII't IA S�
DESCRIBE ADDITIONAL OBSERVATIONS ON
Inspection Report Form Received By
G
ENTAL INSPECTION REMARKS" FORM IL 482-02)03
Date
Time In
Time Out •jam /�
Division of Food, Dmgs and Dairies
525 W. Jet)crson St., Springfield, III. 6276t
Phone: 217-735-2439 Fax: 2t7-782-0943
Shaded items represent critical violations. The establishment must start correction immediately.
Underlined items represent serious violations. The establishment must have corrected within five days.
All other items represent minor violations. The establishment must have corrected within 30 days.
ITEM#
CODE
ACT
DESCRIPTION
ITEM
CODE
ACT
DESCRIPTION
SECTION
.:SECTION
SECTION
SECTION
.,
1
300 (a)
Insufficient employee information -
28 -
900 (g)
Incorrect reconstitution of inks/pigments
2
300 (b)
Insufficient establishment information -
29
900 (h)
Reuse of ink on multiple clients -
3
300 (c)
(I-S)
Insufficient or inaccessible emergency
30
900ryl.
Pnllyd/lrlrorrert/imu•e.Clsleddirot
procedures
mnilnGle spore tests
4
300 (d)
Body Art Code on premise
' 31
1000 (a)
-Re-use ofsbngle rose items
5
400 (a)
40
Documentation of current certificate of
32
1000 b
�1
Incorrect use of skin products or
1200(f)
registration Change of owner certified
contact items
6
i400 (b)
elitists younger Ibau 18 years of age
i 33
1000 (c)
Single use items stored properly to prevent
contamination
7
400 (c)
Eating or drinking in procedure area by
34
!!00 (Q
Proredaie roaun rail n aintained lit n lit
persons other than client
clean/snnitarT conditions -
8
400 (elm)
27
Body art performed on incorrect skin
35
1100 (a)
Construction and surfaces lack clean-a6ilily
without clearance -
9
400 (Un)
Incorrect artist hygiene
36
1100 (b)
Establishment not separated from activities
causing potential contamination
10
400
No glove use or incorrect usage
37
1100 (c)
InseeWpesls present
I I ,.
400 (b)
-
Coodmninated/eonoprondsed
m instruents or gloves not repincfd
38
1100 (d)
No screens or walls for privacy available
p y
12
400(l)'
Incorrect storage or disposal of
regulated waste
i
, 39
I100 (e)
No ventilation R)or incorrect lighting
-
13
400'*'
- -
Incorrect age verlfrcation or plercing
I40
1100(t)
Animals present
400(!)
clletrtcoosentnotcorreelly)eorded
j
14
600 (a)(c)
Educational materials not complete
41
1100 (g)
Nan -compliant hand sinks in work area
(establishment info, signed and offered)
15
600 (b)
Aftercare instructions not provided
42
1100 (h)
Non -compliant toilet facilities
16
600 (c)
Department's warning and contact
information not properly posted
43
1100 (i)
Inadequate waste receptacles
17
000 (r1J
/nsu�ciept (uo) report of hife colon to
I
4a
I100 �)(k)
Incorrect storage of used or unused
.the Aepartonent
�
supplies/cloth towels
18
600 (d)
[L--81
Incorrect report of infection to the
45
1100
Procedures not conducted in properly
department
(1) (1)
constructed enclosed vehicle
19
700 (a•1)
- Nat applicable or incomplete request of
-
46
1100)
No water
client h1fornmllo) ,
-
(1) (2
potable -
20
800 (a)
Incorrect preparation of body art
47
1100
Incorrect waste tank and/or disnosil
procedure area
(11(31
of waste
800(b)
Single use ilerns not disposed ajpraperl
48
1100
Inadequately equipped mobile
.
(Il (4)
toilet facility
22
900 (a)
Incorrect cleaning of instruments or other items
'49
1200(d)
IS
Registration posted rcl/bin vie0' ojellenls
upon entry
23
900 (b)
Incorrect packaging for sterlization
`50
1300
fnsr J)YNeur evidence of artist prof7cleney-.'
-
(ro-d)
requirernertls or DllPfrnlaing
�24„ _-,
900 (c)
�, lncorreclsterilization �'t: j
51
1300 (c)
No list posted of amsts that comply with
1300 (a through d)
25
900 (d)
Incorrect storage of sterilized instruments
52
1400_(a-j)
20
Non-compliance with any temporary
establishment requirements
_G
900 (e)
rnilurc to use sanitary techniques when
53
1500 (b)
- F
-
Inspection detdM
assembling body art instruments
-
27 -
. 900 (t)
Non -industry specific ink, pigments or
'Sit
15
Closure regnlred dote to endnenl health
Q!fdi items used in hotly art
hazard mrrUnr'/dek oJ'reglslrn1.rlpn <
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Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: March 4, 2013
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
RE: Sign variances for the property located at 2221 N Richmond Road -the
roomplace
ATTACHMENT: Proposed Sign Package
BACKGROUND:
The roomplace
is proposing
to occupy
the former Borders building at 2221
North Richmond
Road; which has
been vacant
since April
2011.
ANALYSIS: The building located
at 2221 N Richmond Road,
in the Meijer/Home Depot Shopping
Center, is zoned
C-5 Highway
Commercial District and
is considered a single -user outlot
building. Under
the current
sign ordinance a single -user
outlot building is allowed one
freestanding sign
and one wall
sign. The roomplace
is proposing to utilize the existing
freestanding sign
and place two
wall signs on the building.
One wall sign is proposed on the north fapade of the building and another on the east facade. A
variance is being requested for the additional wall sign, as well as 22.5 additional square/feet of
total wall signage. The variance would allow the roomplace to advertise to traffic traveling
south on Richmond Road as well as traffic traveling north. The front of the building faces north,
and if only one sign is permitted on the building it would be installed on the north fagade;
however, in this scenario traffic traveling north would not be able to see the sign until they
drive past it. If this building was not a single -user outlot it would be allowed two wall signs
instead of one.
If the City Council concurs with stafYs analysis it is recommended that variances to the sign
ordinance for area and number of wall signs be approved for the property located at 2221
North Richmond Road (the roomplace).
CITY OF McHENRY
PERMANENT SIGN AT
PROPERTY ADDRESS: Z e
NAMEOFBUSINESS: TAe-
CONTACT NAME; P111
/%ei Vr,,/ Pt ❑ OWNER/ PIJENANT
BUSINESS PHONE: 6 A/ 65Z' '7/ I CELL Pit.11; (7 3d 06 07
SIGNCONTRACTOR:
ADDRESS: //Jib h1 41? �i E/� Ph. #:
PROPERTY OWNER: PIt.
ELECTRICIANS
LICENSE #
° Copy ojelechicinus license requb•erl Ividi pm�uif snbm(tM(
SIGN SPECIFICATIONS
PERMIT NO.
Offtee use only
ZONING DIST:
U'unstruition anti
NOIghborhoo'd Services
FEB 0 B 2013
City Of McHenry
PERMIT FEES
SIGN PEE:
COPIES:
TOTAL:
TYPF, OF SIGN: R WALL ❑FREE STANDING ❑CANOPY ❑OTHER:
ILLUM ❑ ATED NON —ILLUMINATED
It jri
HEIGHT OF SIGN: % � FEET LOT FRONTAGE: FEET
(Measured from adjacentgrado to top orsign)
BUILDINGITENANT FRONTAGE&$- 8FEET SIGN AREA: /J 0 SQ/FT (one sideonly) SIGN VALUE: S
PERMIT SUBMITTAL CHECKLIST
• Permits wlll not be acceptedfm- review rndess all required documentation has been attached to this
❑ Completed Sign permit application.
❑ Two (2) sets of drawings which Include sign dimensions (width and height). If individual letters are used, provide
letter size and overall width and height.
❑ Elevation sketch of proposed sign. Include exact copy, colors and exterior disconnect location.
❑ Provide plot plan showing location of sign on lot and distance from all property lines.
❑ Provide number and sizes of EXISTING signs on premises.
❑ Provide Landscape Plan for all free standing signs.
❑ Property owner MUST provide a letter or sign permit application approving new signage.
NOTES:
SIGNATURE OF
SIGNATURE OF PROPERTY
DATE:
THIS PERAIIT IS ORANTEU AND ACCEPTGD 1l'tTH THE ExPRf:SS IRJDERSTANUING AND AGRF.F.MENT THAT SAID BUILDING AND CONNECTIONS
SHAL1. CONFORM IN ALL RESPECTS 1VITII TIIE ORDINANG&S OF TIIE CITY OF hIcHENRI' AS NOW IN FORCE REGULATING THE CONSTRUCTION OF
BUILDINGS.
llATE:
(DIRECTOR, CONSTRUCTION AND NEIGHBORHOOD SERVICES)
333 S. GREEN STREET AIc1IGNttI' ILLINOIS 60050 (815) 363.2170
OLY/�lP�/C
1130 N. C?adield, Lornbard, U.60146 Phone: 6301424-6100
%w(wolysigns.com Fax: 690/4241-6120
Standards
Re: The Roomplace
1. The hardship is based on the ordinance itself, not the general site conditions. If the
ordinance was followed to the "T" The Roomplace would not be able to display two (2) wall
signs as did the previous occupant "Borders Books."
2. The conditions are unique to the property. The building has two frontages, one facing
Richmond Rd & another facing an access road, and by allowing the two wall signs The
Roomplace will be able to convey its location to perspective customers traveling on either
road.
3. The Roomplace is looking to keep their corporate identity at this location the same as their
other stores throughout the area which includes their two main I.D. signs. In a discussion
with staff we were informed that based on The Roomplace frontage they would be allowed
a total of 238 square footage of signage. The total of their two proposed main I.D. signs if
allowed will total 300 square feet, of which the actual copy area itself will only total 238
square feet for both signs.
4. The Roomplace hardship is caused solely by the ordinance allowing for only one wall sign
and not by any outside entities having an interest in the property.
5. The Roomplace location is within a retail shopping center and the proposed signs will have
no site lines to any residential properties causing any undo hardships to homeowners, The
additional signs will be in harmony with the rest of the retail establishments located in the
center.
6. Being part of a retail shopping center with other businesses The Roomplace proposed signs
if allowed will in no way alter the general character of the area.
7. The two (2) proposed signs are internally illuminated cabinets, UL rated, with visible safety
disconnect switches.
EXISTING
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SIDEVIEW RECOVER EXISTING AWNING Wi5m=114"
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REMOVE BLACK CANVAS COVERING.
RECOVER Wl NEW CORPORATE BLUE &
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page 3 of 4
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2221 N Richmond Rd, McHenry. IL - Googgle Maps
Google
Pagge 1 of 1
To see all the details that are visible on the
screen, use the "Nnr link next to the map.
(�rCIONT.5
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http://maps.�oogle.com/maps?h1=en&bar—on.2,or.roc.raw.r_qf.&bvm=bv.41867550,d.aWc&biw=891&bih=572&wnpid=tlifl36000697115.._ 2/4/2013
Office of Peter J. Merkel
Director, Parks & Recreation
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Peter J. Merkel, Director, Parks & Recreation
FOR: March 4, 2013 Regular City Council meeting
RE: PLANT TREES McHENRY!
ATT: Program description
2013 Sample Program
October 17, 2012 Community Development Committee meeting minutes
At the October 17, 2012 Parks and Recreation Committee meeting, a presentation was made
detailing the components of PLANT TREES McHENRY!, a cooperative cost -sharing tree
planting program.
The anticipated cost to the city for an annual 25-tree program is estimated to be between $7,000
and $7500 dollars per year. A proposed program is attached that lists the type of tree and number
available for the year. Information on the program will be distributed through the city newsletter
to reach all residents who may be interested in the program. PLANT TREES McHENRY! would
be funded on an annual basis through the budget process in forestry operations.
This cost -sharing program combined with information on planting needs from inventory data are
part of the overall master plan for foreshy operations in the City of McHenry.
If Council concurs then
it is recommended to approve initiation
of the PLANT
TREES
McHENRY! cost -sharing
program to promote the planting of trees
throughout the
city.
PLANT TREES WHENRYI,
TREE CITY USA'
A cooperative cost sharing program for Tree Planting.
The Forestry
Division
of
the City of McHenry
has started a cost sharing tree planting program to
promote the
planting
of
trees throughout our
city.
Participation
Open to Single Family Residential within the corporate city limits of McHenry with property
adjacent to the public right-of-way and with sufficient space to accommodate a tree. A
minimum spacing of 40 feet between trees is necessary, along with proper clearance from
driveways (10'), fire hydrants (10') and utilities (5'). The program is limited to one tree per
property, with consideration given to homeowner desires in regard to the placement of the
tree within the space limitations.
Homeowner Requirements
Those who wish to participate in the "share -the -cost" program must complete a written
application and send in $150.00 with their tree planting request. In addition, the property
owner agrees to water the tree after planting and during dry periods for the first three years.
The homeowner also agrees to protect the tree from lawn mower, fertilizer, weed killer and
other potential damages and to notify the city should the tree not survive the first year.
What the City Will Do
The Forestry Division will provide guidance as to the best species of trees and planting locations
for the program. The Forestry Division will be responsible for the selection, purchase and
planting of all trees. Future trimming/pruning will also be the responsibility of the city, as will
removal when that becomes necessary. The Joint Utilities Location Information for Excavators
(J.U.L.I.E.) will be contacted to ensure that there are not conflicts with underground utilities.
Finally, the city will pay one-half the cost of the tree and will replace any tree that does not
survive the first year.
Program Priorities
The determination of program participation will be based on the following circumstances:
1. Time of official contact: First come, first served basis in terms of the city receipt of the
application and payment.
2. Need: Some areas of the city are void of trees and will be considered a priority.
3. Replacement of ash trees lost to Emerald Ash Borer.
4. Funding: The amount of money available in the current year budget.
Important Date
The final date to submit applications is July 31't of each year.
What
to
Do
Next
If you are interested
in participating in
the "share -the -cost" planting program or require
additional
information,
please contact the
Forestry Division at
(815) 363-2160.
Plant Trees McHenry,
2013 Program
This year 25 trees will be available to the community for planting through the "share the cost" program.
Trees are available on a first come, first serve basis to participants who meet the criteria. The following
is a list of trees for planting in this year's program.
Ginkgo Magyar Strees
Hackberry Common 5 trees
Little leaf Linden 5 trees
State Street Miyabe Maple 5 trees
Turkish Hazelnut 5 trees
If your location requires a small tree under utility lines a Japanese Tree Lilac will be this year's choice.
Parks and Recreation Commiaee
Oclober 17, 2012
Page Three
bench
adding funds remaining from the bankruptcy settlement could be used to develop plans for `the sittn
Alderman Glab asked about the cost to develop a concept plan and he questioned the need to spen
money on a plan. Director Merkel said a plan would help as there are many questions about w d
be in the park.
Alderman Glab asked how much the city paid to develop the 22-acr t a property extension to Petersen
Park. Director Merkel stated the cost was included in the tolfe city was awarded to develop the park.
Chairman Alderman Peterson stated he was not in f ending money on a concept plan to develop
the site however he suggested staff obtain a n sal
Alderman Glab made a motio econded by Chairman Alderman Peterson to name the tot lot in
Neighborhood 5 "Homest of Lot" and "Galway Tot Lot" for the site in Neighborhood 6.
Aye: erson, Glab
Nay: None
Ab Schaefer
otion caffied.
Plant Trees McHenry! 50/50 Tree Planting Program
Superintendent Schmidt presented the Plant Trees McHenry! cost sharing tree planting program to the
committee. The budgeted cost for a 50 tree program is approximately $12,500. A sample program was
included in the meeting packet. Information about the program would be disseminated via the city
newsletter and website. This program was previously considered by the committee in 2008, At that time
it was the committee's recommendation to bring the program to the full council for consideration
however, the program was never presented to the council due to economic considerations. Although
economic circumstances have not changed much, presently there are other aspects to consider such as the
Emerald Ash Boer and urban tree decay. Over the next two years, McHenry will lose an estimated 800
street trees due to the Boer. The cost to replace 800 trees is estimated at $200,000. A cost -sharing
program would be beneficial to the city. Also since 2007, the Forestry Division has tracked the diameter
of trees removed from the urban trees canopy and in 2009 there was a surplus of trees due to developers
planting trees in new subdivision. However, with the lack of development, we now have a deficit of 192
trees, which will increase due to the Emerald Ash Boer. Lastly there are several vacant planting areas
throughout the city, which left unregulated may lead to undesirable species being planted and the costs to
deal with the potential problems this may cause.
Chairman Alderman Peterson asked if purchasing trees would be more cost-effective through the city.
Schmidt said yes. Chairman Alderman Peterson noted that in the proposal only the first 50 residents
would get the 50/50 deal and asked if the next 51 to 100 residents would be eligible to have the trees
installed if they pay for the full cost of the tree versus applying for a parkway tree permit.
Alderman Glab asked what size trees would be purchased through the program. Schmidt answered two -
inches in diameter. Alderman Glab asked if a two-inch tree is a proper size. Schmidt said two-inch trees
are the best size for survivability. The trees would be budgeted at $12,500 and half of the cost would be
collected from resident contributions. Alderman Glab suggested the program be limited to right-of-way
trees and none planted on public property. Schmidt added sites with open ditching would not be eligible
because of the lack of right-of-way area.
Alderman Glab made a motion, seconded by Chairman Alderman Peterson to recommend the
establishment of the Plant Trees McHenry! 50/50 tree planting program conditioned on funding approval
through the annual budget process.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: March 4, 2013
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
RE: Text amendment to the municipal code regarding regulation flea markets
ATTACHMENTS:
1. Community Development Committee minutes dated August 21, 2012 and October 16,
2012
2. An ordinance adopting a text amendment to the City of McHenry municipal code
regarding the regulation of flea markets
3. Business License Application
4. Assumed Name Certificate of Ownership Application
BACKGROUND: At their August and October meetings the Community Development
Committee discussed a text amendment to the municipal code regulating the operation of flea
markets. The Committee directed staff to prepare an ordinance, and attached is a draft
ordinance addressing the licensing of flea markets. Additionally, the Committee directed staff
to send the proposed ordinance to the two existing flea market operators currently in the City
and invite them to the October Community Development Committee meeting. The Committee
and seven attendees including representatives from the Fox River Flea Market and Eckel's
McHenry Flea Market discussed the proposed ordinance.
ANALYSIS: The majority of the discussion at the October committee meeting focused on fees,
specifically those proposed to be imposed on individual vendors. Flea market operators were
concerned daily fees would be too onerous on individual vendors. After further discussion it
was agreed to require an annual Flea Market Operator's License with a fee of $1,400. As
proposed a lump sum payment of $1,400 could be made May 1 of each year, or the flea market
operator has the option of paying $350 in four quarterly installments due: May 1, August 10,
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
November 10 and February 10 of each business license year, which also coincides with the
City's fiscal year (May 1-April 30) and other annual City license renewals. The flea market
ordinance is proposed to be effective May 1, 2013.
The Committee requested staff to look at preparing a more detailed business license
application. Attached is a business license application which requires a flea market vendor
space layout, with corresponding length by width dimensions measured in feet of all vendor
spaces. The business license application also requires the type of ownership of each business,
i.e., whether individual (sole proprietorship), partnership (general partnership), corporation or
otherwise. It was determined that because some vendors use social security numbers, rather
than a sales tax number, another method should be applied which does not require the flea
market owner or the City to request social security numbers.
Staff is proposing each vendor be required to submit articles of incorporation or organizational
documentation if the business is incorporated or a limited liability organization or alternatively
a certificate of ownership, which is issued by the McHenry County Clerk's Office if the business
is a sole proprietorship or general partnership.
The Community Development Committee unanimously recommended to direct staff to present
the proposed flea market ordinance to the full City Council for consideration with an annual
license fee of $1,400, which can be paid in a lump sum or quarterly, effective May 1, 2013.
If the City Council concurs with the Community Development Committee it is recommended
the attached ordinance regulating flea markets be approved.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
COMMUNITY DEVELOPMENT COMMITTEE MEETING
Tuesday, August 21, 2012
Aldermen's Conference Room, 7:00 p.m.
In Attendance: Committee Members: Chairman Alderman Condon, Alderman Peterson
and Alderman Santi, Absent: None. Also in Attendance: Deputy City Administrator Martin,
Construction and Neighborhood Services Director Schwalenberg and City Clerk Jones.
Chairman Alderman Condon called the meeting to order at 7:00 p.m.
Public Input Session
No one signed in for Public Input Session.
Discussion Regarding Regulation of Flea Markets
Deputy City Administrator Martin informed the Committee that Staff has been researching how
surrounding communities regular the flea market industry. The City of McHenry, with the
exception of zoning, does not have specific regulations for flea markets.
The City has ordinances for garage sale and special sales fire sales/damaged goods, going
out of business sales, etc.). Deputy City Administrator Martin stated that flea markets are
distinguished between garage sales in that garage sales are permitted in residential areas.
There are also requirements for a person requesting a special sales license.
Staff reviewed the City's garage sale ordinance in 2009. Many of the issues raised by the
Committee at that time, while discussing garage sales could be applied in flea markets,
including:
• Sales hours;
• Noise issues;
• Signage;
• Requiring a permit and fee;
• Service of food;
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
• Sale of adult merchandise;
• Sale frequency; and
Attaching stickers to approved signage to streamline enforcement.
Deputy City Administrator Martin provided the Committee with information from two large flea
market operators. The information contained:
Vendor rules;
• Hours of operation;
• Admission charges;
• Types of food offered; and
• Item for sale.
Deputy City Administrator Martin informed the Committee that he has spoken with
representatives from Melrose Park, Alsip, Racine County, Swap-O-Rama and 7 Mile Fair in an
effort to obtain different perspectives regarding the operation and regulation of flea markets.
Deputy City Administrator Martin provided the Committee with the following summaries:
Melrose Park
Melrose Park does not have any specific regulations. Flea markets are overseen by the Melrose
Park Health Department. The Swap-O-Rama is located on the edge of town. Police department
personnel and health inspectors go through the market regularly to insure the outside area in
particular is properly cleaned following weekend flea market activity. No major incidents have
been reported at the Swap-O-Rama site in Melrose Park.
Alsip
The Village of Alsip has an ordinance devoted to the regulation of flea markets and the building
department is responsible for issuance of vendor license and monitoring the operation and
clean-up at the flea markets. The ordinance is quite comprehensive, addressing the annual
license fee of $35, plus individual vendor fees, insurance, permits, inspections, sanitation,
parking, traffic, snow removal, etc.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Racine County
Racine County in Wisconsin, with the exception of requiring a conditional use permit, does not
have any regulations pertaining to the operation of flea markets. The 7-Mile Fair is located in
unincorporated Racine County in Raymond Township. The County is responsible for zoning,
building and code enforcement. The individual Deputy City Administrator Martin spoke to has
been employed with the County in excess of 21 years and does not have a recollection of any
issues associated with the flea market.
Swap-O-Rama
The individual from Swap-O-Rama was unable to provide a great deal of information other than
what was on the website, but indicated that no major problems have occurred in the past
associated with operation.
7-Mile Fair
The 7-Mile Fair is located in unincorporated Racine County, adjacent to the Village of Caledonia,
off a major roadway intersection. 7-Mile Fair is open year round outdoors and indoors on
Saturdays, Sundays and selected Holidays with no public admission charge. There are two
primary buildings, consisting of 80,000 sf. and 46,000 sf. respectively. The staff person for 7-
Mile Fair stated that all vendors are registered and vendor names are provided to the State of
Wisconsin. The State follows -up ensuring sales tax payments are made and monthly sales tax
reports are filed.
The issue of sales tax reported was discussed with each individual Deputy City Administrator
Martin spoke to, however no concerns were expressed regarding this issue. The individual from
7-Mile Fair stated that all sales tax proceeds are forwarded to the state and that local
government entities do not benefit from sales tax revenue generated. Deputy City
Administrator Martin indicated that other than the Village of Alsip, no other community could
be located with regulations specifically addressing flea markets, other than in their zoning
ordinances.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Staff likes the Alsip ordinance, particularly the license fee and the fact that the responsibility is
placed on the operator to collect monthly vendor fees, which are then sent directly to the
Village as a monthly revenue benefit. Staff believes an ordinance proposed by the City should
contain points contained in the Alsip ordinance.
Staff is seeking direction from the Committee regarding drafting a proposed ordinance
regulating flea markets to be brought back at a future Community Development Committee
meeting for further discussion prior to forwarding an ordinance to full Council for
consideration.
Alderman Peterson opined that he likes the idea of vendors paying a daily fee. Alderman Santi
concurred with Alderman Peterson and stated he likes Alsip's ordinance and codes. He
inquired about the difficulty of enforcing a fee structure. Deputy City Administrator Martin
stated that the license application would put the onus on the flea market operator to collect
the fees from vendors.
Chairman Alderman Condon inquired about food service. Director of Neighborhood Services
Schwalenberg stated that any food service would be governed by McHenry County Health
Department requirements.
Chairman Alderman Condon inquired about the definition of "regular basis." Director of
Neighborhood Services Schwalenberg stated that the vendors pay the flea market operators on
a monthly basis which is termed "regular basis." Chairman Alderman Condon opined that she
would like the term defined more specifically. Deputy City Administrator Martin stated the
term should be specifically defined or removed from the ordinance.
Deputy City Administrator Martin suggested that there be consistency regarding a licensing fee.
He suggested a quarterly fee be collected from operators. Alderman Santi opined he would
prefer collecting a licensing fee on a monthly basis. Following a discussion it was the consensus
of the Committee that collecting a license fee every other month is adequate. Chairman
Alderman Condon suggested random checks be performed to ensure compliance regarding
licensing and vendor fees.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Chairman Alderman Condon inquired whether the number of licenses issued to flea market
operators should be limited. A discussion ensued regarding licensing. It was the consensus of
the Committee that rather than issuing licenses retroactively, fiscal year would be adequate.
Alderman Condon stated that she is comfortable with a daily fee of $1 - $2 from each vendor
rather than $3 — $4. Responding to an inquiry from Alderman Peterson, Director of
Neighborhood Services Schwalenberg indicated the capacity at the former Sullivan's building
has a potential to hold 80 vendors and the site at the former Jeep dealer has the potential to
hold up to 150 vendors.
Alderman Peterson suggested that prior to any changes, operators should be invited to attend
the next meeting of the Community Development Committee in order to participate in
discussion and perhaps offer suggestions. Deputy City Administrator Martin assured the
Committee he would extend invitations to the operators.
It was the Consensus of the Committee that Staff would invite the two current local flea market
operators to the next meeting of the Community Development Committee, to be held on
October 16, 2012 and that Staff would prepare a proposed ordinance to be reviewed by the
Committee at the October 16, 2012 meeting.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
COMMUNITY DEVELOPMENT COMMITTEE MEETING
Tuesday, October 16, 2012 Aldermen's Conference Room, 7:00 p.m.
Discussion Reeardine Regulation of flea Markets
Deputy City Administrator Martin provided the Committee with a proposed Ordinance
addressing the licensing of flea market operations in the City of McHenry, together with the
City of McHenry business license application and proposed language for flea market licensing.
Deputy City Administrator Martin advised that the proposed Ordinance suggests a $50 annual
licensing fee and a daily fee of $4.00/day for food vendors and $2.00/day for non-food vendors.
The ultimate responsibility for collection of the daily fee would be the flea market operator,
who would then remit the fee to the City on the tenth day of every third month for the previous
two month period.
Deputy City Administrator Martin noted that the proposed Ordinance has not been reviewed by
the City Attorney. Staff requests that if the Committee is in agreement with the Ordinance
provisions, as written, a recommendation be made to forward the Ordinance to full Council for
consideration.
Responding to Mr. Eckels inquiry regarding as to why flea markets have not been licensed in the
past, Deputy City Administrator Martin stated the City of McHenry has not had flea markets, so
the matter has not been addressed before now.
Alderman Peterson stated he is comfortable with the license application and proposed
Ordinance. He opined that all businesses in the City avail themselves in some way of City
services.
Alderman Santi stated he appreciated the attendance of the interested parties. He opined that
after visiting each of the flea markets, which appear to be well run, he is comfortable with both
the license application and proposed Ordinance.
Chairman Condon
opined the fees
are necessary because City Staff time is
required to
regulate
businesses within
the City limits.
Chairman Alderman Condon requested
input from
those in
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
attendance. She requested each individual introduce themselves and for clarification state
their name prior to addressing the Committee.
Responding to an inquiry from Alderman Peterson regarding how sales tax is paid to the State,
Mr. Eckels stated that mostly sales tax is paid quarterly, however, if income is not sufficient
sales tax can be paid on a yearly basis.
Responding to an inquiry from Alderman Peterson, Mr. Eckels informed the Committee that
there are no food vendors on the premises of his facility and the facility is not set up for the sale
of food. Only pre -packaged foods are sold on the premises.
Mr. Eckels informed the Committee that licensing and fees are a burden to the vendor during a
poor economy. The vendors already pay taxes. Some of the flea market's vendors are crafters
and sometimes only make $50 per day. Mr. Eckels inquired about whether consignment shops
and resale shops are licensed and charged fees in the City of McHenry? Deputy City
Administrator Martin informed the Committee he would look into the matter.
Alderman Santi inquired whether a State license was required by flea markets. Mr. Eckels
responded affirmatively.
Responding to an inquiry from Chairman Alderman Condon regarding how many vendors
regularly attend the flea market on a weekly basis, Mr. Eckels stated that anywhere from one
half to three quarters of the vendors are regulars.
Following a brief discussion, Alderman Peterson opined that his impression is that the license
fee is not at issue, but the daily vendor fees are a concern. Mr. Eckels stated that the flea
markets expect to pay a licensing fee in any City where they do business, but the daily vendor
fees would be a burden.
Mr. Collier suggested a higher licensing fee to avoid the vendors having to pay a daily fee. Mr.
Pedrata opined that a daily fee to the vendors of $2.00 per day is excessive and collecting and
tracking the fee on a regular basis could be difficult.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Deputy City Administrator Martin suggested the vendor fee vary depending on the time of year,
with the winter season indicated as the peak time. Chairman Alderman Condon opined she is
more in favor of a consistent fee in order to avoid a logistical nightmare.
Alderman Peterson stated he would like to see a more detailed Business License Application. It
was determined that because some vendors go by social security numbers, rather than a sales
tax number, another method should be applied which does not require the City to request
social security numbers. Deputy City Administrator Martin advised he would research the
matter regarding the application.
Following
further
discussions, it
was the
consensus of those
in attendance
that the preference
would be
to pay a
higher annual
licensing
fee and not have to
collect a daily
vendor fee.
Alderman Santi suggested a method which would permit the flea market to pay the licensing
fee either annually or quarterly.
Chairman Alderman Condon suggested a licensing fee of $1,500 annually. Mr. Eckels stated an
annual licensing fee of $1,500 would be difficult for him to afford. Mr. Nevitt suggested an
annual fee of $1,500 for the license fee. Deputy City Administrator Martin stated that an
annual fee of $1,400 would equate to $350 per quarter. A discussion ensued. Chairman
Alderman Condon stated that a decision has to be made whether or not the flea market wants
to absorb the vendor cost.
Motion by Santi, seconded by Peterson directing Staff to present the proposed Ordinance to full
Council for approval with an annual license fee of ?1,400, which can be paid in a lump sum or
quarterly, effective May 1, 2013.
Aye: Condon, Santi. Peterson
Nay: None,
Absent: None.
Motion carried.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
ORDINANCE NO. MC-13-
An Ordinance Amending City of McHenry Municipal Code Chapter 12, Licenses and Permits
Generally adding a new Article II entitled Flea Markets
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, AS FOLLOWS:
SECTION 1: Anew Article II entitled Flea Markets is hereby added to the City of
McHenry Municipal Code, Chapter 12 Licenses and Permits Generally as follows:
"Article II Flea Markets
A. No person shall have or keep a Flea Market Operation unless licensed by the City.
B. Applications for licenses shall be made to the City Clerk and all applicants shall
conform to the general provisions set forth in Chapter 12, Licenses Generally of the
Municipal Code.
C. The applicant must obtain federal and state licenses and approvals as applicable and
exhibit proof of said licenses and/or approvals prior to the issuance of a Flea Market
license. Upon receiving applicable state and federal approvals and payment of the
applicable license fee the City shall issue one license for each Flea Market Operation.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Definitions.
For purposes of this article, the following definitions apply.
Consignment Stores: Stores which people bring items they no longer want (such
as old clothes, shoes and equipment) to have them sold. When an item at a
consignment store is sold the person who brought it to the store gets a portion of the
money paid for it.
Flea Market Operation: Any business activities commonly known as but not
limited to swap shops, penny markets, rummage sales, and where tangible articles are
bought, sold, or exchanged by more than one vendor, not otherwise regulated in the
City of McHenry Municipal Code. Flea Market Operation shall not include resale or
consignment businesses.
Flea Market Operator: Any person, firm or corporation who owns or controls
the premises at which a Flea Market Operation is conducted. A Flea Market Operation
may/may not be the owner of the premises on -which the Flea Market Operation is
conducted.
Flea Market Vendor: Any person, firm or corporation who engages in or
conducts the activity of buying, selling or exchanging, whether on a casual or regular
basis, any tangible articles, whether new, secondhand or used, in any Flea Market
Operation.
Flea Market
VendorSpace: The total square footage area, measured length X
width in feet generally occupied by one Flea Market Vendor.
Garage Sales: Sales of any new or used personal property conducted on or
about the premises of a private residence in a residentially -zoned district by the owner
or occupant or with the permission of the owner or occupant, and which sale is open to
the public.
Resale/Secondhand Store: Stores which sell items which had been already
purchased by another party.
Persons, sales exempted.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
The following are exempt from this Article:
a. Persons selling goods pursuant to an order or process of a court of
competent jurisdiction;
b. Religious, benevolent, charitable and civic organizations operating as not -for -
profit, provided all articles presented for sale or exchange have been
donated;
c. Garage Sales;
d. Consignment Stores;
e. Resale/Secondhand Stores;
f. All sales listed in Chapter 20-Special Sales of the Municipal Code;
g. Persons acting pursuant to an order or process of a court of competent
jurisdiction.
Application.
Any person, firm or corporation desiring to conduct a Flea Market Operation shall file a
written application with the Department of Community and Economic Development on
a form furnished by said department. The applicant shall furnish the following
information:
a. The type of ownership of the business, i.e., whether individual (sole
proprietorship), partnership (general partnership), corporation or otherwise;
b. Articles of incorporation or organizational documentation if the business is
incorporated or a limited liability corporation;
c. A certificate of ownership issued by the McHenry County Clerk's office if the
business is a sole proprietorship or general partnership;
d. A layout of flea market vendor space with corresponding length by width
dimensions measured in feet of all vendor spaces.
Fees.
An annual license fee shall
be paid
to the City
in the sum of $1,400 for each Flea
Market
Operation. The license fee
shall be
paid in full
at the time the license is issued or paid in
four quarterly installments
of $350
each, with
the first quarterly installment due
no later
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
than
May 15t
of each calendar year.
Subsequent
installment payments of $350 each
shall
be due
August 10, November 10
and February
10 of each year.
Inspection.
The police chief or his designee shall have general supervision over all Flea Market
Operations and shall also have power to inspect their respective places of business. This
inspection shall be limited to (1) confirming the proper posting of a Flea Market
Operation license, and (2) inspection of record books, computers and inventory directly
related to the purchase and sale of articles deemed to be identified as transactions
under this article. All inspections must take place at the business and during normal
operating hours of the business.
Articles which the City of McHenry police department or other law enforcement agency
have reasonable grounds to believe were stolen may be impounded or left with the
vendor under a hold order at the discretion of any member of the police department.
An article may be impounded or held under a hold order by the City of McHenry police
department or other law enforcement agency for seven (7) days pending investigation
as to ownership of the article. It shall be unlawful for any Flea Market Operator and/or
Vendor to dispose any property contrary to any hold order issued by a member of the
City of McHenry police department or other law enforcement agency.
Revocation.
The City Council
shall have the authority
to revoke
or suspend a license issued
hereunder when it
finds that The Flea Market
Operation
is being conducted in violation
of this article or of
any other ordinance, rule or regulation
of the City of McHenry.
Duties, responsibilities of operator.
It shall be the duty of every Flea Market Operator to confirm that all Flea Market
Vendors using the Flea Market Operation are provided a copy of these regulations.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
Prohibited transactions.
It shall be unlawful for any Flea Market Vendor or for any employee or agent
thereof to receive any articles by purchase or otherwise from:
a. Minors under eighteen (18) years of age.
b. Any person appearing to be under the influence of drugs or alcohol.
c. Any person known to the Flea Market Vendor to have been involved in the
previous sale of stolen property or known to have been convicted of theft,
burglary, home or vehicular invasion, armed robbery, robbery, or electronic
fencing under the laws of the State of Illinois, or the equivalent laws of any other
state, and any person presenting a serial numbered article from which the serial
number has been removed or obliterated.
Character of produce and other foodstuffs.
The sale of general merchandise of all kinds, and the sale of foodstuffs shall be
permitted subject to the review and approval of the McHenry County Health
Department. It shall be the responsibility of the Flea Market Operator to ensure all
applicable permits have been obtained and are current.
Adult Merchandise
The sale of any type of adult -oriented merchandise, as defined in the City's municipal
codeI shall be expressly prohibited.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such
judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder
shall remain and continue in full force and effect.
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect May 1, 2013 after its
publication in pamphlet form as provided by law.
PASSED THIS DAY OF , 2013
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF , 2013
f�T_\Y�71
ATTEST:
CITY CLERK
Business Name:
Business Street Address:
City:
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
City of McHenry
Licensing Department
333 S. Green Street
McHenry IL 60050
Phone:815-363-2170 Fax:815-363-2173
Flea Market Business License Application **
May 1, 20_ to April 30, 20
State:
Business Manager: Phone:
Annual Fee: 1400.00 Check No
Zip Code:
Cash Credit/Debit
1" Payment 2nd Payment 3rd Payment 4th Payment
Approved and issued by the City of McHenry this day of
Signed:
Title:
20
**Included with each business license application shall be a flea market vendor space layout, with
corresponding length by width dimensions measured in feet of all vendor spaces, as well as the type
of ownership of each business, i.e., whether individual (sole proprietorship), partnership (general
partnership), corporation or otherwise. Articles of incorporation or organizational documentation for
each incorporated business or limited Liability Corporation is required. A certificate of ownership
issued by the McHenry County Clerk's office is required if the business is a sole proprietorship or
generalpartnership.
An annual license fee shall be paid to the City in the sum of $1,400 for each Flea Market Operation.
The license fee shall be paid in full at the time the license is issued or paid in four quarterly
installments of $350 each, with the first quarterly installment due no later than May 1" of each
calendar year. Subsequent installment payments of $350 each shall be due August 10, November 10
and February 10 of each year.
Rev. 1/13
8051LCS 405
File No
CERTIFICATE
The undersib" person or persons do hereby certify that our business is or is to be wnducted or transacted under the
name of
that its location is or will be
(Street Address)
in the
(City or Village of)
in the County of DfeHenry, State of Illinois, and that the true or real Cull name or names of the person or persons owning,
conducting or transacting the same with the post office address or address of said persons is as shown below.
STATE OF ILLINOIS } SS
COUNTY OF McHENRY
Personally appeared before me
sRm..erm..,n
sew.,r<rau<n
xrms.�.ro.:nn
x:.e+r.Rdm�rs
sb�cto.:a u, h:.wxv�exo.o:«e
who duly acknowledged that they executed tho above certificate.
llaled
Notary Public
NOTE: Strikeout words "or is to be"aid "or will be" in the ceniGcates if the business is already operotino.
City of McHenry Mayor Susan E. Low
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2108
Fax: (815) 363-2119
lcHenry www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: March 4, 2013
TO: McHenry City Council
FROM: Mayor Susan E. Low
RE: 7-Eleven, Inc. request for transfer of Liquor License Classification
ATT: Application and Ordinance
A request was received from 7-Eleven, Inc. d/b/a 7-Eleven #33847J, located at 3808 West Elm
Street to change the classification of the current liquor license for the business fiom a Class B,
packaged beer and wine, to a Class F2, authorizing the sale of packaged beer, wine, and spirits
where more than 50% of the business sales area is devoted to goods other than alcoholic liquors.
All the required paperwork has been submitted, the store manager was been fingerprinted by
McHenry Police and an application fee m $800 has been paid.
If Council concurs with this request, then it is recommended a motion is considered to 1)
authorize the request from 7-Eleven, Inc. d/b/a 7-Eleven #33847J, located at 3808 West Elm
Street to transfer the classification of the current Class B license to a Class F2 license as
presented; and 2) approve the attached ordinance increasing the number of Class F2
licenses from nine to ten, and decreasing the number of Class B licenses from two to one.
scs Consu%ing, Jnc,
Full -Service Business Licensing
January 31, 2013
City of McHenry
Attn: Marci Geraghty
333 S Green Street
McHenry, IL 60050
Sue Swanson
Phone: 630-519-3915
slsconsulting@comcast.net
This application is in regards to the 7-Eleven located at 3808 W. Ehn Street in McHemy. This store currently holds
a liquor license to include beer and wine for off- premise consumption. 7-Eleven would like to ask for the City's
consideration in applying for a class F2 license to include beer, wine and hard liquor for off -premise consumption.
Although this location is currently in the position to sell beer and wine, there are many requests for liquor and the
store would like to be able to furnish their customers with the broadest range of product available.
Thank you in advance for any consideration you are able to give this request. Attached you will find the
application, back up documentation and check for the license. If you have any questions or concerns please feel free
to contact me.
Sincerely,
Sue Swanson
License Consultant
ORDINANCE NO, 13-
AN ORDINANCE
Increasing number of Class F2 Liquor Licenses (7-Eleven, Inc.) and
Decreasing number of Class B Liquor Licenses
WHEREAS, the City of McHemy, McHemy County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,
McHENRY COUNTY, ILLINOIS, as follows:
SECTION
1:
Section
4-6(5) of the
Municipal Code relating
to liquor license
classifications is hereby
amended by
increasing the
number of Class "F2" Liquor
Licenses from nine
to ten.
SECTION 1:
Section
4-6(2) of the
Municipal Code relating
to liquor license
classifications is hereby
amended by
decreasing the
number of Class `B" Liquor
Licenses from two
to one.
SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions
hereof, be and the same are hereby repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5.: This ordinance shall Ue in full force and effect from and after its passage,
approval and publication, as provided by law.
PASSED and APPROVED this 4°i day of March 2013.
Voting Aye:
Voting Nay:
Absent:
Abstaining:
ATTEST:
City Clerk
Mayor
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: March 4, 2013
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Crystal Lake Road Improvements Phase III Engineering
ATT: 1)
IDOT's
Construction
Engineering
Services Agreement for Federal Participation
2)
IDOT's
Local Agency
Agreement
for Federal Participation
BACKGROUND: At the November 19, 2012 City Council Meeting, the City Council authorized an
agreement with FIR Green for the Phase II engineering for the improvements to Crystal Lake
Road from Route 120 to Bull Valley Road. The improvements include traffic signal
modernization, hot -mix asphalt surface removal and resurfacing, pavement patching, spot
concrete curb and gutter replacement, detectable warnings and pavement striping. The
McHenry County Council of Mayors awarded up to $1,500,000 of Surface Transportation
Program (STP) funds for Crystal Lake Road Improvements. STP funding will pay for up to 80% of
the total cost of construction and Phase III engineering with a local match requirement of 20%.
The city was responsible for 100% of the cost of Phase I and II Engineering.
ANALYSIS: HR Green, Inc. has submitted a construction engineering services agreement using
the Illinois Department of Transportation's standard form. The construction engineering scope
of work includes project startup, full time construction observation, pre -construction and bi-
weekly construction progress meetings, administration/coordination, material testing and
project closeout in an amount not to exceed $134,860.63. IDOT has approved the attached
construction engineering services agreement. It is estimated that the contract documents will
be prepared to meet an April 2013 letting.
Motor Fuel Tax (MFT) revenues will be utilized for the City's cost of the project as outlined on
the attached Local Agency Agreement for Federal Participation.
RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the attached:
1) Crystal Lake Road Improvements Construction Engineering Services Agreement for Federal
Participation with HR Green, Inc. in an amount not to exceed $134,860.63 and 2) the Local Agency
Agreement for Federal Participation.
Loral Agency
Consultant
City of McHenry
L
Illinois Department
HR Green, Inc.
p
of Transportation
C
County
C
0
Address
McHenry
A
N
420 N. Front Street
Section -
L
S
City
11-
U
McHenry
Project No.
A
Construction Engineering
L
State
G
Services Agreement
T
L
Job No:
For
Zip Code
C-91-192-12
E
Federal Participation
ep
A
60050
Contact Name/Phone/E-mail Address
N
N
Contact Name/Phone/E-mail Address
Jon Schmitt, 815.363,2198
C
T
Todd Destree/815.509.9307
jschmitt@ci.mchenry.il.us
Y
tdestree@hrgreen.com
THIS AGREEMENT is made and entered into this day of beriveen the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT
described herein. Federal -aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of
Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation
Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the PROJECT
In Responsible Charge A full time LA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
Project Description
Name Crystal Lake Road Route FAU 0085 Length 2:05 mi Structure No. n/a
Termini BuII Vallev Road fFAU 3860) to US Route 120
Description: Improvements
to Crystal
Lake Road
consisting of pavement patching, hat
mix asphalt removal, and installation of hot mix
asphalt binder and surface,
aggregate
shoulders,
traffc signal improvements and other
incidental items.
Agreement Provisions
I. THE ENGINEER AGREES,
To perform or be responsible for the performance of the engineering services for the LA, in connection with the PROJECT
hereinbefore described and checked below:
® a. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality
Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform
testing as noted below.
z..
® b. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples
and perform testing as noted below.
® c. For soils, to obtain samples and perform testing as noted below.
® d. For aggregates, to obtain samples and perform testing as noted below.
NOTE: For 1 a. through 1 d. the ENGINEER is to obtain samples far testing according to the STATE BMPR "Project
Procedures Guide", or as indicated in the specifications, or as attached herein by the LA; test according to the
STATE BMPR °Manual of Test Procedures for Materials", submit STATE BMPR inspection reports; and verify
compliance with contract specifications.
Page 1 of 8 BLR 05611 (Rev. 01/10/12)
Printed on 2/19/2013 8:45:36 AM
® e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit
inspection reports to the LA and the STATE in accordance with the STATE BMPR °Project Procedures Guide" and
the policies of the STATE.
® f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA
trained technician classes.
® g. Inspect, document and inform the LA employee In Responsible Charge of the adequacy of the establishment and
maintenance of the traffic control.
❑ h. Geometric control including all construction staking and construction layouts.
® I. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with
the STATE Construction Manual.
® j. Measurement and computation of pay items.
® k. Maintain a daily record of the contractors activities throughout construction including sufficient information to permit
verification of the nature and cost of changes in plans and authorized extra work.
® I. Preparation and submission to the LA by the required form and number of copies, all partial and final payment
estimates, change orders, records, documentation and reports required by the LA and the STATE.
® m. Revision of contract drawings to reflect as built conditions.
® n. Act as resident construction supervisor and coordinate with the LA employee In Responsible Charge,
2. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties
of the ENGINEER in connection with the AGREEMENT.
3. To furnish the services as required herein within twenty-four hours of notification by the LA employee In Responsible Charge.
4. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or
STATE.
5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
6. The ENGINEER shall submit invoices, based on the ENGINEER's progress reports, to the LA employee In Responsible Charge, no
more than once a month for partial payment on account far the ENGINEER'S work completed to date. Such invoices shall
represent the value, to the to of the partially completed work, based on the sum of the actual costs incurred, plus a percentage
(equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work.
7
• That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to
improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to
perform the services enumerated herein.
8. That the ENGINEER shall be responsible for the accuracy of the ENGINEER'S work and correction of any errors, omissions or
ambiguities due to the ENGINEER'S negligence vrhich may occur either during prosecution or after acceptance by the LA. Should
any damage to persons or property result from the ENGINEER's error, omission or negligent act, the ENGINEER shall indemnify
the LA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from
such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the
contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from
the LA.
9. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
10. The undersigned certifies neither the ENGINEER nor I have:
a)
employed or
retained for commission, percentage,
brokerage,
contingent fee or other
considerations, any firm or person
(other
than a bona
fide employee working solely for me or
the above
ENGINEER) to solicit or secure this AGREEMENT;
Page 2 of 8 BLR 05611 (Rev. 01/10/12)
Printed on 2/5/2013 11:23:04 AM
b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT,
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
e) have not wthin athree-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
f) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (a) of this certification; and
g)
have not within athree-year period
preceding
this AGREEMENT had one or more public transactions
(Federal,
State or local)
terminated for cause or default.
11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT.
14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER's assigned staff is named as
resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract
Quantities certification.
15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification.
II. THE LA AGREES,
1. To furnish a full time LA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT
activities.
2. To furnish the necessary plans and specifications.
3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services.
4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT and Exhibit F — Scope of
Services, on the basis of the following compensation formulas:
Cost Plus Fixed Fee
Formulas
❑
FF
= 14.5%[(2.3
+ R)DL +IHDC]
Where: DL =Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm's Actual Overhead Factor
R =Complexity Factor
FF=Fixed Fee
SB0 = Services by Others
Total Compensation = DL +IHDC+OH+FF+SBO
Specific Rate ❑ (Pay per element)
Lump Sum ❑
Page 3 of 8 BLR 05611 (Rev. 01110/12)
Printed on 2/5/2013 11:23:04 AM
5._ _To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 6051LCS 5/5-409:
❑ With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90 % of the value of the.partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95 % of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment — Upon approval of the work by the LA but not later than 50 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of
any DOT -assisted contractor in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall
take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -
assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as
violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may
impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C.
1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 at seq.).
7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT.
III. It is Mutually Agreed,
1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books, documents, papers, accounting records and
other evidence pertaining to cost incurred and to make such materials. available at their respective offices at all reasonable times
during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the
STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be
furnished if requested. -
2. _ That all services are to be furnished as required by construction progress and as determined by the LA employee In Responsible
Charge. -The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the
CONTRACTOR has completed the construction contract.
3. That all field notes, test records and reports shall be turned over to and become the property of the LA and that during the
performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the
documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the
ENGINEER's expense.
4. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER'S last known
address, with the understanding that should the AGREEMENT be terminated by the IA, the ENGINEER shall be paid for any
services completed and any services partially completed. The percentage of the total services which have been rendered by the
ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be
multiplied by this percentage and added to the ENGINEER's actual costs to obtain the earned value of work performed. All field
notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be
delivered to, the LA.
5. That any differences between the ENGINEER and
the LA concerning the interpretation
of the provisions of this AGREEMENT shall
be
referred to a committee of disinterested parties
consisting of one
member appointed
by the ENGINEER, one member appointed
by
the LA, and a third member appointed by the two other members
for disposition and
that the committee's decision shall be final.
6. That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished
by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shalt have the right to supplement
the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA.
Page 4 of 8 BLR 05511 (Rev. 01110/12)
Printed on 2/5/2073 71:23:04 AM
7.. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the
contractor's safety precautions, except as provided in numbered paragraph if of Section I.
8. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract
or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this
certification, °granteeor
°con tractor means a corporation, partnership or other
entity with twenty-five (25) or
more employees at the
time of issuing the grant,
or a department,
division or other unit thereof, directly
responsible for the specific
performance under a contract or grant of $5,000
or more from the
State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractors workplace.
{2) Specifying the actions that will betaken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) abide by the terms of the statement; and
(B)
notify the employer of any
criminal drug statute
conviction for a violation occurring in the workplace
no later than five (5) days
after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's or contractor's policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation and employee assistance program; and
{4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance
of the contract or grant and to post the statement in a prominent place In the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under !fart (B).of=..-
paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
(a) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT -assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination this AGREEMENT or such other remedy as the LA deems appropriate.
Page 5 of 8 BLR 05611 (Rev. 01{10/12)
Printed on 2/512013 11:23:04 AM
Agreement Summary
Prime Consultant: TIN Number Agree Amount
HR Green, Inc. 42-0927178 $127 662.63
Sub -Consultants:
TIN Number
A reement Amount
Rubino Engineering
80-0450719
$ 70198.00
Sub -Consultant Total:
$ 7,198.00
Prime Consultant Total:
$127,662.63
Total for all
Work:
$134,860.63
Executed by the LA:
ATTEST:
By:
Clerk
(SEAL)
Executed by the ENGINEER:
ATTEST:
By:
Title: Construction Operations Manager
City of McF
(Municipality)
By:
Title:
HR Green, Inc.
By: 1.
Title: Proiecl Manager
Page 6 of 8
Printed on 2/19/2013 9:00:24 AM
BLR 05611 (Rev. 01/10/12)
Exhibit A - Construction Engineering Summary
Route: Crystal Lake Road (Route 0085
Local Agency: City of McHenry
(Municipality)
Section No. 11-00073-00-13S
Project: M-9003(934)
Job No. C-91-192-12
approved rates on file with IDOT's
of Accounting & Auditing:
Overhead Rate (OH)
Complexity Factor (R)
Working Days
Cost Pius Fixed Fee Methods of Compensation:
Fixed Feel N14.5%[DL+R(DL)+OH(DL)+IHDC)
C]
Fixed Fee 2 14.5% [(2.3 + R)DL + IHD
Specific Rate
Lump Sum
Cost Estimate of Consultant's Services in Dollars
Element of Work
Employee
Classification
Man-
Hours
Payroll
y
Rate
Payroll
y
Costs (DL)
Overhead
(OH*DL
Services by
Others
(SBO)
In -House
Direct Costs
(IHDC)
Fixed Fee
(FF )
Total
Project Start U
Construction Observation
80
861
$30.42
$31.05
$2,433.60
$26,734.05
$4,088.45
$44,913.20
$945.70
$10,388.85
$7,467.74
$82,036.11
Meetings
Administration
Project Closeout
See
ExhibitC
64
56
200
$43.17
$42.79
$30.00
$2,762.88
$2,396.24
$6,000.00
$4,641.64
$4,025.68
$109080.00
$7,198.00
$3,420.00
$1,569.56
$931.18
$2,331.60
$19,592.07
$7,353.10
$18,411.60
0
$0.00
$0.00
$0.00
$0.00
$0.00
0
$0.00
$0.00
$0.00
$0.00
$0.00
Totals
1261
$40,326.77
$67,748.97
$7,198.00
$3,420.00
$16,166.88
$134,860,63
Exhibit B
Illinois Department
of Transportation
Prime Consultant
Name
Address
Telephone
TIN Number
Project Information
HR Green, Inc.
420 Front Street
815,385.1778
42-0927178
Local Agency City of McHenry
Section Number 11-00073-00-RS
Project Number M-9003(934)
Job Number C-91-192-12
Engineering Payment Report
This form
is to verify the amount paid to the Sub -consultant on
the above captioned
contract: Under penalty of law for
perjury
or
falsification, the undersigned certifies that work was
executed by the Sub -consultant
for the amount listed below.
Sub -Consultant Name
TIN Number
Actual Payment
from Prime
Rubino Engineering
80-0450719
Sub -Consultant Total:
Prime Consultant Total:
Total for all Work
Com leted.
Signature and title of Prime Consultant
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the
statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be
deemed as concurring with the payment amount specified above.
Page 8 of 8 BLR 05613 (Rev. 01/10/12)
PrinEed on 2/5/2013 11:23:04 AM
Exhibit C -Construction Engineering
Route Crystal Lake Road (Route 0085)
Section 11-00073-00-RS
County McHenry Consultant HR Green, Inc.
Job No. C-91-192-12
PTB/Item
Average Hourly Project Rates
Date 02/06/13
Sheet 1 OF 1
Payroll
Classification
Principal
Operations Manager
Construction Engineer 11
Construction En ineer 1
Construction Project En ineer
Average
Payroll
Rates
$70.00
$56.32
$32.a9
$24.51
$40.32
Total Project Rates
Project Start Up
Construction Observation
Meetings
Administration
Project Closeout
Hours
4
70
548
21
%
Part.
0.32%
5.55%
43,46%
1.67%
Wgtd
Avg
0.22
3.13
14.12
0.5421
Hours
40
%
Part.
50.00%
Wgtd
Avg
16.25
Hoursr48.78%
21
420
Wgtd
Avg
1.37
15.85
Hours
4
28
8
%
Part.
6.25%
43.75%
12,50%
Wgtd
Avg
4.38
24.64
4.06
Hours
21
%
Part.
37.50%
37.50%
Wgtd
Avg
21.12
15.12
Hours
80
%
Part.
40.00%
Wgtd
Avg
13.00
Field Technician I
$22.95
Field Technician 11
Administrative
$28.35
$26.20
588
30
46.63%
2.38%
18.80
0.55
40
50.00%
14,18
420
,
13.83
8
16
12.50%
25.00%
3.54
6.55
14
25.00%
6.55
120
60.00%
17.01
TOTALS
1261
100 %
$37.35
80
1 100 %
$30.42
1 861
100 %
$31.05
64
1 100 %
1 $43.17
1 76
100016
$42.79
200
100 %
$30.00
Exhibit D - Construction Engineering
Direct Costs
Project Start Up
In -House Direct Costs
Mileage
5 vehicle days $45.00 per vehicle day $225.00
vehicle daysx
$45.00
per vehicle day
$45.00
Sub -Total
$270,00
Construction Observation
In -House Direct Costs
Vehicle Use
70 vehicle days x
$45.00 per vehicle day per mile =
$3,150.00
Sub -Total
$3,150.00
Total Mileage Direct Cost
$33420,00
Services by Others - Geotechnical
Subconsultant
Rubino Engineering
$7,198.00
Sub -Total
$73198,00
Total Services by Others $7198.00
EXHIBIT E
February 4, 2013
To: Todd Destree, P.E.
Construction Operations Manager
HR Green, Inc.
420 N. Front Street, Suite 100
McHenry, IL 60050
Via email: tdestreephrgreen.com
Dear Mr. Destree,
PROPOSAL
Re: Construction Materials Testing Services
Crystal Lake Avenue Quality Assurance
McHenry, IL
Proposal No. Q13.027
Rubino Engineering, Inc. is pleased to submit the following proposal to provide construction materials testing
and inspection services for the above referenced project.
Proiect Correspondence
Rubino Engineering, Inc. received the request for proposal and attached Summary of Quantities on February 1
2013 via e-mail from you.
Proiect Understanding
Based on our review of the Summary of Quantities, it appears the project will consist of the resurfacing of
approximately 2.05 miles of roadway.
General Scope of Services
Rubino understands our services will generally include Quality Assurance (QA) testing services of hot mix asphalt
and concrete at the project site and laboratory. Field and laboratory testing services will follow IDOT, ASTM, and
AASHTO specifications and procedures, as applicable.
o QA Field testing of uncured concrete —slump, air, temperature, and casting of cylinders
o QA Laboratory testing of cured concrete — compressive strength
o QA Laboratory testing of hot mix asphalt (HMA) — bulk SG, max SG, loss on ignition
o QA Field testing of HMA—density by the nuclear method after core correlation -
Extras
o Re -inspection for failed tests
o Work areas not ready for inspection at the time scheduled
o Delays by the contractor
o Cancellations
o QA of Concrete and Asphalt at the production plants
o Field subgrade stability testing per IDOT's Subgrade Stability Manual
o Field proofroll observation and recommendations for subgrade amendment
o Field compaction testing of fill placement
The proposed Scope of Services is a product of Rubino's review of the available information, our estimate of the
requested services and our experience providing these services on similar. projects. It is Rubino's belief that
these services have been accounted for in our estimated cost. Should additional services be requested, they
will be invoiced at the fee schedule rates in effect at that time, unless otherwise agreed upon in advance.
Rubino Engineering, Inc. • 665 Tollgate Rd. • Unit H •Elgin, IL 60123 • (647) 931-1555 • (647) 931-1560 fax
EXHIBIT E
C))w'�llLake Road Qua(igv Assurance Februmy 4, 2013
ProplsalTo: Q13.027
Rudno Engineering, Inc. proposes to provide experienced, technical personnel to perform the requested testing
in general accordance with the client -provided project specifications. If any of the above information is incorrect,
p lease notify us or change it on the signed copy of the proposal.
Fees
Thework will be accomplished on a unit prce basis in accordance with the Rubino Engineering, Inc. Schedule
of Services and Fees for prevailing wage projects, and will be performed pursuant to the attached General
Conditions. Copies of our Schedule of Services and Fees and General Conditions are enclosed herewith and
ncorporated into this proposal.
Rubino Engineering, Inc.'s fees will be determined by the actual amount of technical time expended for this
project and the amount of laboratory testing performed by the client's request.
The prevailing wage fees charged under this agreement will be adjusted if there is any change in the applicable
prevailing wage rate established by the Illinois Department of Labor.
Rubino Engineering, Inc. will proceed with the planned work only after receiving a signed copy of this proposal.
Please complete the attached Project Data Sheet before returning the proposal to enable your file to be properly
established.
Estimate of Cost and Summary of Quantities
Item Description
Quantities
c
2
v�
D
n
y
m
<
rti
p
`�
m
x
d
1p
I
A
A
a
m
�
m
HMA Binder Course
6,350 Tons
24 14
2
4 ;
1 :
HMA Surface Course
4,545 Tons
18 I
3
1.5
3
1
'
PCC Driveways and Sidewalks
53752 SF
5
1
0.5
4 i
1
HMA Pavement and Patches, 4"
21700 SY
5
1
. 0.5
1
---- - _ -- ------
PCC Concrete Curb &Gutter and
—
-
—
-
365 LF
4
1
0.5
4
1
Medians
Total Units
I
56
10
5 i
8!
8
2
2
GRAND TOTAL = $7,198.00
Ra6ino Engineering, ! m. Page 2 of 7
EXHIBIT E
CtyslalLake Road Quality Assurance Febmary 4, 2013
Proposal No: Q/3.027
Closing
Rubino Engineering Inc. appreciates the opportunity to offer our services for this project and we look forward to
working with your company. Please contact us with questions pertaining to this proposal or requests for
additional services.
Respectfully submitted,
RUBINO ENGINEERING, INC.
Rick Choyce
Project Manager
rick.chovice[c rubinoeng.com
r
Michelle A. Lipinski, PE
President
michelle.lioinski(rubinoen,q.com
vsa'..�.aw.x•.e._.e:�.vs3e'o�a:+-: ea �:•.aa:sxsxoec.�:eaa
RUBINO ENGINEERING, INC. IS:
AN AASHTO=ACCREDITED LABORATORY
[DOT PREQUALIFIED
[DOT DBE -CERTIFIED (100% WOMAN -OWNED)
,AA'St:C.sS!wG!Yi:3�'�.:w�Ywi'.R:!:OT+A7::Mw!:.4''.:'.:!S!:!:!wKA:Qi!:!i:Qw� :!wk:�•:!.�.:5!.e:•+ZS:.:.'!..' .i!
Rubino Engineering Inc. Poge 3 oj7
EXHIBIT E
_. Crystal Lake Road Quality Assurance
Proposal No: Q13.027
Febneary 4, 2013
AUTHORIZATION AND PROPOSAL ACCEPTANCE
If this proposal is acceptable to you, Rubino Engineering, Inc. will perform the work in accordance with
the attached General Conditions that are incorporated into and made a part of this proposal. Please
sign below as notice to proceed and return one copy of this proposal intact to our office. We will
proceed with the work upon receipt of signed authorization.
AGREED TO, THIS DAY OF 120134
BY (please print):
TITLE:
COMPANY:
SIGNATURE:
PROJECT INFORMATION:
1. Project Name:
2. Project Location:
3, Your Job No:
4. Project Manager:
5. Site Contact:
6. Number and Distribution of Reports:
( ) Copies To:
Attn:
Email:
( )Copies
Attn:
Email:
7. Invoicing Address:
Purchase Order No.:
Telephone No.:
Telephone No.:
( )Copies To:
Attn: _
Email:
( )Copies To: _
Attn: _
Email:
Attn:
Email:
8. Other Pertinent Information Or Previous Subsurface Information Available:
Rubino E ngineenng, Lnc. Page 4 of7
EXHIBIT E
CMNI Lake Road Quality Assurance February 4, 2013
Proposal No: Q13.027
Rubino Engineering,
Inc.
Schedule of Construction Materials Testing Services 8 Fees
as of March
1, 2012
(Illinois
Prevailing
Wage)
LABORATORY TESTING SERVICES
Compression testing of concrete cylinders by ASTM procedures Per Cylinder $17.00
Pick-up of test cylinders and transportation to lab (Does not include vehicle charge) Lump Sum $80,00
Asphalt
Maximum Theoretical Specific Gravity Each $115.00
Bulk Specific Gravity Each $95.00
Ignition Oven Test Each $126,00
Sieve Analysis Each $79.00
Density relationship of soils
ASTM D698 -AASHTO T99 (Standard Proctor) Each $175.00
ASTM D1557 - AASHTO T180 (Modified Proctor) Each $190.00
Sample preparation for the above tests (clay samples) Each $40,00
MATERIAL TESTER -1 -Hand coring and drilling for testing of materials field inspection of
-uncured concrete and asphalt.
Per Hour - $87.00
Per Hour Overtime (before 8am, after 5pm and Saturdays) $121.80
Per Hour Overtime Sundays and Holidays - $165.30
MATERIAL TESTER - 2 -Field inspection of welds, structural steel, fireproe/ing, masonry, soil,
facade, reinforcing steel, formwork, cured concrete, and concrete and asphalt batch plants;
adjusting proportions of bituminous mixtures.
Per Hour $91,00
Per Hour Overtime (before 8am, after 5pm and Saturdays) $127.40
Per Hour Overtime Sundays and Holidays - $172,90
EQUIPMENT CHARGES
Vehicle Charge -Round Trip Per Day $45.00
Nuclear Density Gage Per Day $40.00
Chief Engineer
Project Engineer/Manager
Secretarial Services
REMARKS
Per Hour $185.00
Per Hour $50.00
1) All fees and services are provided in accordance with the attached Rubino Engineering, Inc. General Conditions.
2) Unit prices/rates are in effect for 12 months from the date of this proposal and are subject to change without notice thereafter.
3) Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 8:00 AM or after 5:00 PM,
and for all hours worked on Saturdays, Sundays and holidays. The overtime rate is 1.5 times the applicable hourly rate.
4) All rates are billed on a portal-to-portal basis.
5) Standby time due to delays beyond our control will be charged at the applicable hourly rate.
6) Transportation and per diem are charged at the applicable rates per trip.
7) Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon increases in the
national average gasoline price.
8) A minimum charge of 4 hours applies to field testing and observation services.
9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are
to be performed. Services cancelled without advance andfor inadequate notice will be assessed a minimum 4-hour charge.
10) For all Rubino Engineering, Inc. services, a project managementlengineering review charge will be billed for all reports issued for the
scheduling/supewision of personnel and the evaluatiordreview of data and reports.
Rubino Engineering, I rc. Page S oj7
EXHIBIT E
-. -. -- Crystal Lake Road Quality Assurance Febnmry 4, 2013
Proposal No: Q13.027
11) The minimum billing increment for time is a half hour.
12) A projects et -up charge of a minimum of hvo hours applies to all projects.
13) Professional Services rates are exclusive of expert deposition or testimony time.
This proposal is based on Rubino Engineering, Inc. being scheduled on an on -call basis and letters of certification vhll not be provided
14) unless Rubino Engineering, Inc. is notified in advance and Rubino Engineering, Inc. is scheduled for full time inspection and testing of the
area or item to be certified.
15) If special inspections are required by the city where the construction is to take place, it must be brought to the attention of Rubino
Engineering, Inc. prior to the start of construction as additional charges will apply.
16)
Prevailing wage fees
are subject to
change based on
the Illinois
Department of Labor.
17)
Services and fees not
listed on this
schedule may be
quoted on
request.
Rubino Engineerirg, lnc. Page 6 of7
Cpstal Zaire Road QualifyAuaralum
PraposalAo: Q13.027
r:rnraA
February 4, 1013
GENERAL CONDITIONS
1, PARTIES AND SCOPE OF WORK: Rubin Engineering, Inc. shall include a" mepany Or Its partciar dNdm, subsidiarya afrgiate peRomtrg Me work Woolf means the spedfic
geote hnca, ar a ybos, tesE g or other service to be perfomred by Ru no Engineering, Ins. as set forth In Rudro Engineering, Ices proposal, Moore acceptance hereof and Ness General
Candvons. Addtional vmrk ordered by Gent shall also be sub)ect to these General GDrdAms. 'Went! refers to the person or busness entity ordering to ae r to he done by Rubino Ergneedrg,
Ins. If Glen is ordering the %wk an behalf of another, Mont represents and warrants that It is the dLiy auhorized agent of said party for he purpose of entering and directing said walk Unless
oheressa awatad In vriing, Gent assunes see respensa3ty for defer among whether he quantity and he nature of he work Ordered by he client Is adequate and suf§dent for Client's Intended
purpose. Oent shall comwn:mte here General Cwhdatms to each and everyiNrd party to whom Client bansut arty part of Rubino Engineering, braes %vcxt Rubino ErgnewrUth Ica. shall have
no duty c ol Ala6m to any third party greater than hat set forth I Rubino Engineering, Ins.'s proposal, Client's acceptance hereof and Mesa General Conditions. The Ordering of vmrk from Rubino
Eng)leering. Inc., or Me reform w any of Rubino Enctnwnng, Ines work shag consfilule acceptance of he tears of Rubino Ergimmeng, Ins's proposal and Mass General Cond ions, regen tss of
the terms of any subsequeney issued docunent
2. TESTS A40 INSPECTIONS: Giant steal muse all tests and inspection of that site, mabair s and work pedonred by Rubio Engneering, Inc. or others to be Cmely and properly performed In
ccatlancerAM the plans, spedfimtons and mnbaddamrtent antl Rubino Engreering, bhc.'s remrxrendabons. No dainty for krss, dal ge"k&u shal by brmghl against Rubino Erdneenng,
Ina by CFent or any t rd party unless al tests and inspections have been m peRonned and adess Rubino Engineering, Ua7s remnmendamns have been fo:o vad. Went agrees to idemdly,
defend add hold RUBINO ENGINEERING, INC., its offcars, employees and agents hanums from any and all dalrrt, sot, josses, costs and expenses, I luring, but not Mutant to, mud costs and
reasonable adomeys fees In the event hat sit such tests arel Inspections are nth so performed or Rubino Engimedng,iris's recwrvoendations are not so fcftot d except to Me extent hat seer failure
t de rest ttf the negigenm, wttiful Or annton ad of Orrimbn of RubInc Engineering, Inc., Its off _rs, agents or employees, svbe', ct to On F,uttion contained in paragraph 9.
3. SCHE IA LING OF WORK: The services set forth in Rubin Engineering, Ins.'s proposal and Meek aecepWoe w01 be aonnplishei In a Mealy, worknnngke and Professional maroor by RUBINO
ENGINEERNG, INC. personnel at he prices quoted. If Rubric Engineering, Inc Is requied to delay mmencenrent of he vwk or A, upon ebbaddng upon its vonk, Ruhn' o Engineerig, Inc. Is
required to hop or Interrupt Me progress Of is vmrk as a result of charges in the scope of Me vwk requested by Client, to fuifiq Me requirements of third partes, Intemhplons in Me progress of
mmWcUonadhermuses beyond Me erect reasonable control of Rubino Engineering, Inc., additional charges rill be appimKe and payalbe by Went-
C. ACCE SS TO SITE: Client oil arrange and provide such access to he sins as Is necessary for Rubino Engineering, I= to penfam he area. Rubino Engneering, Inc shag take reasonable
rnwsuoes and premodern; I unielze carnage to Me site and any Improvement located hereon as Me result of As work or Me use of its equtpaenk hmwar, Rubio EngimeAg, Inc has not
induced In Ls fee Ma cost of restoration of damage wtdch may ocau. if CTienl deares or requies Rubino Engineering, Inc. to restore the site b it former condition, upon writon request Rubio
Engireerirg.lm. xill perform such additional vmnc w is necessary t do so and Went agrees to pay Rubino Engineering, Inc for he mat.
S. CLIENT'S DUTY TO NOTIFY ENGINEER: Client represenw and warrants Mat it has advised Rubbw Engineering, Inc of any known or suspected hazardous rretenals, utMY lines and pTutanls at
any site at Mich Rubhho Engneenrg, Ina is to do work hereunder, and below; Rubino Fngimedng, Inc. has assumed in wriU g the respmsib3ly of locating subsurface object, structures, lines or
conclude. Giant agrees to defeM, indemnify and save Rubino Engineering, Iran haradme; from Al daims, sut, loses cast and expenses, Inducting reasonable atameys fees as a result u personal
Inpry, is Were Me actual
cartage mmsmres presence
rasped l t Ruh eoofm aerid r Inc'; ptRormanoe of it work al by
Cfio to Ormpsed by mntct vith suMwrtam of intent obmt, s Wctvres, toes w
corMut', s s+Nse he actual w potential presence and laztim Hereof none nwi revealed to RuGna Engineering, Inc. by CNanL
6. RESPONSIBILITY: Rubin Engineering, Iris's earA shag rot Induce detemirug, supe using Or hoomentng Me means, methods, tederques, sequences or procedures d construction. Room
Engineering, Ina shad not be responsible for evaluating, reporting craffecting fob condtiors mncerelag health, safety or velfare. Rubino Engineering, Inc.'s work wfaure to pafortn cents shill not in
any xay exas any coeador, submn0aclwor suppCor from pert race of its work in accordance with Me marad dommmis. Rubino Engineering. Ina has no right or duty to step the oonbadols
wont
T. SAMPLE DISPOSAL: Urdeu ohenrise agreed in vritng, lest spedmens orsamples will be deposed IramGatey upon completion of Me test. A11 d 71irg sartples or spedmens rill be Gsposad
sbey(60)dals after sugelss!on o(Rub%vro Engineering, lea's repot
&PAYMENT: Ghent shagbelnvoicetl coca each rherhM fa vork pedomntl during the preceding Period. Gientagreestopayeachlwlcewilhin Wdy(W)daysof iisreueipt Gienl luMwagrees to
pay bdera.N en all amount Invoked and not paid Or oS,'eded to for vald muse In vnfing with said thirty (30) day period at Me rate of dghten (16) percent per anmrm (orthe marimum Interest rate
peruted order appgradn law), until paid. Client agrees to pay Rubio Engineering, Ins.'s cost of mllecim of aM anent clue and unpaid after sixty (60) days, Including mud male and reasonable
aftonys fees. Rubino Engimenng, Ina shall Trot be bound by any provident oragreement repfdng or proNdno for arbibation or disputes or controversies snobs out of his agreement, any provision
Mende Faulk m Engineering, Inc. waives any this to a nechanics' Fen, or any povson mxOEon!ng Rubino Engince ding, Ines right to receive payment for As work upon payment to allot by any
Wrd party. These General Conditions are notes, where required, that RuMm Engineering, Inc. shall file a ten xhenever necessary to mtled past due arrounls. Fatal to make payment what Way
(W) days oflvdce shall consG ute a release of Rubino Enginoenrg, Inc. from any and ad dairre vhkM Client Trey have, whether in tot, contract or cherwise and whether known or uneaten at Me
fime.
SERVICES
9. WARRANTY: RUBINO ENGINEERING, INC.'S SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS PROPOSAL,
RUBINO
ENGINPTANCE THEREOF, THESE THAT GENERAL
GREECONDITIONS FCARE AND
GENERALLY ACCEPTED PRINCIPLES AND PRACTICES. INPERFORMING ITS PROFESSIONAL
,
RUBINO ENGINEERING, INC. WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR STATEMENTS
IMADE IN
RUBINO
MEMBERS E RS INC.
REPORT THIS
WARRANTY IS IN LIEU ENGINEERING
OTHER WARRANTIES OR REPRESENITATIONS4
CON EITHER S REPRESENTATIONS
T TIONSIMPLIED. STATEMENTS MADE IN RUBINO ENGINEERING, INC. REPORTS ARE
OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT.
SHOULD RUBINO ENGINEERING, INC. OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK OR TO HAVE MADE
AND BRE5 CHEO ANY EXPirESBED OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT. ALL PARTIES CLAIMING THROUGH CLIENT AND ALL Fr, RTIES CLAIMING TO
i IAVE IN ANY WAY RELIED UPON RUBINO ENGINEERING, INC.'S WORK, AGREE THAT THE MAAMUTA AGGREGATE AMOUNT OF THE LIABILITY OF RUBI NP 4--"1:NEERING, M.,_ff � - --- ---
OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $10,000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO RUBINO ENGINEERING, INC. FOR ITS WORK PERFORMED
WITH RESPECTTO THE PROJECT, WHICHEVER AMOUNT IS GREATER -
NO
ACTION OR CLAIM, WHETHER IN TORT, CONTRACT OR OTHERWISE, MAY BE BROUGHT AGAINST RUBINO ENGINEERING, INC., ARISING FROM OR RELATED TO RUBINO
ENGINEERING, INC.'S WORK, MORE THAN TWO (2) YEARS AFTER THE CESSATION OF RUBINO ENGINEERING, INC.'S WORK HEREUNDER
10. INDEMNRY: Sub,'ed to Me loregdrg Williams, Rubino Engineering, Inaagrees to Indemnify and hold Cgenl harmless from and against any and es chins, sells, cost and expenses Inducing
reasonable aftomeys fees and mat cost ansing not of Rubio EngMmmnng. Ins.'s neg€genet to Me extent of RUBINO ENGINEERING, INC: s negligence. Client shall provide the were protarSon to
Me extent of it negligence. In Me event hat Client or Client's prtdpal shad bring any soil, muse of acted, datm ormunlerdaim against Rubino Erg'neerirg, Inc, be party Iriialing such adun shall
pay to Re lulno Engneenng, Iran. Me cost and expenses Ironed by Rubino Engineering, Ina. to Invesfigate, beaver and defend t, including reasonable attorneys and Whew; fees and court cost to
the extant Mat Rubino Eng'neen g, im shag pravag in such suL
11.TERMINATION: Tithe; Agreement may betemtlnoletl by ether party upon seven (7)days'priw vrihen notice. IlheevenldlemynaUm,RuNm Engineerig,Ine;hallbemrpemaledby CFent
for all services perforaetl up to and Inducting the tearmation dale, Including reirMursat a expenses and for Me mmplefim of such services and rewrds as are necessary to place Rubino ErAlneenng,
Ina'; has In order and/or protect it profewt nal reW Icon.
12. EMPLOYEES WITNESS FEES: Rubino Englmmring, Ins's empbyew shall nut he retained as expert xitrasses except by separate written agreement- Client agrees l pay Rubino Engmenng,
Ins.'s legal expenses, adrri istrativs costs aM fees pursuant to Rubino Engineering, Ine.'s hen arrrenlfee shechm for Ru W' n Engineering, Inc. to respond to any subpoena. Client agrees not b hl e
Rubino Enlilwarrg, lea's employees except through Rubino Engineering, Ica. In the event Client hires a Rubino Engineer rg, Inc. eaVoyaa, Wont shall pay Rubino Engineering, Inc. an amoac
equal to ona�hat of Me enpoyee's annuaized mlary, vnth Rubno Engineering, no. mhurs; ocher renedhes It may have.
13, HAZARDOUS MATERIALS: Nothing mntined viWn this agreement shall be construed or interpreted as raquring Rubino Engineering, Inc. to assume to status of an anrner, operator,
RA
M my Federal Or
generator,
toregeauddis bof Intbeater
Clien assurom full�ess�To.'tty for appear
tanhcel ve Ne of µNuns of RCRA arel anState
other Feederal or State governing reguaa4on governing Me hareirg, bmtrnent,
paw podu pond mop prows yp
storesa and mspowal of I,wutams.
14. PROVISIONS SEVERABLE: The parties have entered into Ws agreement in good faith and lilt Mespecifici rent of Me parees that Me bums of Me General Ghncitionsbe enforced exertion.
Ina be event any of Me proviskns of these General ConMfions shmyd be found to be unerformabe, Ransil be sWe<en and the renulning prWwons shaft be enferceab'e.
1S.ENTIRE AGREEMENT: T-ils agreement mshrudes An "Ere understanding of the parties, and More are no representations, vzmenfies or undeadings made other Man asset forth heron. This
agreement nay bar an ended, rtntliFed cr arrinated only in writing, signed by each of the pandas hereto.
Rubino Engineering, Inc. Page 7 aj7
Exhibit F
Construction Engineering Scope of Work
The following is a description of the related construction engineering activities as
referenced in paragraph 1, The Engineer Agrees, in the BLR 05611 to which this exhibit
is attached.
HR Green, Inc. anticipates the duration of this project to be 35 working days. The man
hours required for construction observation were based upon the assumption that full
time monitoring of the project will be required and that the contractor will complete the
project by the contract specified deadline. Any additional work due to an extended
schedule dictated by the contractor's performance or unanticipated work due to site
conditions shall warrant a contract addendum.
The following is a breakdown of the various tasks associated with the construction
observation which will be completed by HR Green, Inc.:
A. Project Startup
HR Green will complete a preconstruction video of the proposed
construction area to document the existing conditions prior to the start of
construction. HR Green will also utilize this time to prepare its filing
system to IDOT contract documentation standards and incorporate IDOT's
ICORS construction management software project specific information
into HR Green's computer system.
The project startup also allows HR Green time to review the plans and
specification prior to the start of the project, attend preconstruction
meeting with the contractor and the City of McHenry. HR Green will
coordinate with the City of McHenry to ensure that all governmental
entities are aware of the project details and any impacts that the project
may create. HR Green will also coordinate with the contractor to ensure
that a progress schedule is submitted to IDOT prior to the start of
construction, that subcontractor approvals forms are approved by IDOT,
ensure that proper notice is provided to the City, School District, Police
and Fire and the motoring public prior to the start of the project, ensure
that QC/QA plans have been submitted to IDOT and approved prior to the
start of construction.
HR Green will mark, measure and document contract removal payment
items prior to the contractor starting work.
Exhibit F
Crystal Lake Road Resurfacing
and Traffic Signal Improvements
Scope of Work
Section: I1-00073-00-RS
Project No.: M-9003(934)
Page 2 of 4
HR Green anticipates a Field Technician and Construction Engineer will
be onsite full time for approximately forty (40) hours to complete the above
noted coordination and construction preparation. A total of a total of
eighty (80) hours have been allotted to complete the project start up.
B. Construction Observation
HR Green will provide full-time Construction Observation Services on a
time and material, not -to -exceed contract amount basis. HR Green will be
on -site to observe and verify that items being constructed and materials
being utilized are in general conformance with the approved plans and
specifications and the Illinois Department of Transportation Standard
Specifications for Road and Bridge Construction,
HR Green will complete Inspector's Daily Reports (IDRs) and a daily diary,
measure and document contract quantities, complete payment estimates,
change orders, and weekly reports. Weekly reports will be submitted to
the contractor, IDOT and the City of McHenry. HR Green will verify that all
materials incorporated into this project are [DOT approved and evidence
of material inspection is in compliance with the Project Procedures Guide
and Special Provisions of this contract. HR Green shall keep [DOT and
the City of McHenry informed as to the progress of construction.
HR Green will provide erosion and sedimentation control observation
services on a weekly basis and after Ulu" of/z' or more or 6" or more
of snow. HR Green will document each observation and will direct the
contractor to repair and/or replace deficient erosion and sediment control
measures.
HR Green anticipates that a Field Technician and Construction Engineer
will be onsite full time, approximately fifty (50) hours per week. Due to the
short duration of the project multiple operations will be required to be
completed at the same time. The Construction Operation Manager has
allocated three (3) hours per week to provide technical assistance and
support for the project. A total of eight hundred and sixty one (861) hours
have been allotted for daily field observation for this project.
C. Meetings
HR Green
will
attend the
preconstruction meeting at IDOT
with the City of
McHenry,
the
contractor
and subcontractors. HR Green
anticipates that
Exhibit F
Crystal lake Road Resurfacing
and Traffic Signal Improvements
Scope of Work
Section: 11-00073-00-RS
Project No.: M-9003(934)
Page 3 of 4
there will be four (4) bi-weekly construction progress meetings. A total of
sixty four (64) hours has been allotted for the Principal, Operations
Manager and administrative staff to attend the IDOT preconstruction
meeting, construction progress meeting, to complete b[-weekly
construction meeting agendas, and construction meeting minutes.
D. Administration/Coordination
This task will involve the oversight of the project by management, which
will include the on -going review of the project execution, documentation,
schedule and budget, contract file management, and general
correspondence between HR Green, City of McHenry, the contractor, and
subcontractors. HR Green has allotted three (3) hours per week or
approximately twenty one (21) hours for the management and oversight of
the project by the Construction Operations Manager and the Project
Engineer and fourteen (14) hours for an Administrative Assistant to
complete correspondence and general documentation preparation. A total
of fifty six (56) hours has been allotted for project
administration/coordination for this project.
E. Project Close Out
HR Green anticipates approximately two hundred (200) hours for
completing the project closeout and final documentation for this project.
This task includes the preparation of final job records in accordance with
IDOT policy. All quantity measurements and calculations will be checked
and cross referenced, evidence of material inspection will be finalized,
ICORS forms will be printed and bound, and field books and records will
be indexed and boxed for final submittal.
F. Material Testing
Rubino Engineering will be providing material testing services for this
project. Quality Assurance testing for asphalt and concrete shall be
completed in accordance with [DOT QC/QA requirements. Geotechnical
services shall be provided on an as needed basis. See Exhibit E for a
breakdown of State Testing's anticipated costs.
Exhibit F
Crystal Lake Road Resurfacing
and Traffic Signal Improvements
Scope of Work
Section: 11-00073-00-RS
Project No.: M-9003(934)
Page 4 of 4
Disclaimer
HR Green shall not supervise, direct or have any control over the contractor's work. HR
Green shall not have any responsibility for the construction means, methods,
techniques, sequences or procedures selected by the contractor. Also, HR Green is not
responsible for the contractor's safety precautions or programs in connection with this
work. These rights and responsibilities are solely those of the contractor.
HR Green shall not be responsible for any acts or omissions of the contractor,
subcontractor or any entity performing any portion or the work, or any agents or
employees of any of them. HR Green does not guarantee the performance of the
contractor and shall not be responsible for the contractor's failure to perform its work in
accordance with the contract drawings and documents:
HRGreen
Exhibit G
PROJECT SCHEDULE FOR CONSTRUCTION ENGINEERING SERVICES
Crystal Lake Road
Resurfacing and Traffic Signal Isuprovements
Section 11-00073-00-RS
Project: M-9003(934)
Job No.: C-91-192-12
Anticipated Construction Engineering Start Date: June 13 2013
Anticipated Construction Engineering Completion Date: July 28, 2013
HPGreen.com
F�one 815.385.1778 Fa>:816.385.1781 Toll Fray 800.728.Z805
420 Norti� Front Street, Suite 100, McHenn/, Illinois 600s0
' Illinois Department
of Transportation
Local Agency Agreement
for Federal Participation
Local Agency
City of McHenry
State Contract
X
Day Labor
Local Contract
RR Force Account
Section
11-00073-00-RS
Fund Type
STU
ITEP and/or SRTS Number
Construction
En
ineerin
RI ht-of-Wa
Job Number
Project Number
Job Number
Project Number
Job Number
Project Number
C-91-192-12
M-9003
(934)
This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA' and the state of Illinois, acting
by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the
designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA".
Location
Local Name Crystal Lake Road Route FAU 0085 Length 2.05 MI
Termini Bull
Ccu ecr J:;;isdiction
Road to Illinois Route 120
V
Pro)ect Description
Existing Structure No NA
The proposed improvement consists of hot -mix asphalt surface removal, hot -mix asphalt resurfacing, combination concrete curb and gutter
replacement, sidewalk replacement, pavement patching, pavement striping, traffic signal improvements and all necessary and collateral
work to construct the improvements.
Division of Cost
Type of Work
Participating Construction
Non-Participaling Construction
Preliminary Engineering
Construction Engineering
Right of Way
Railroads
Utilities
Materials
TOTAL
STU % STATE % LA % Total
1,270,946 ( * ) ( ) 317,737 ( BAL } 1.588,665
108,000 ( ) ( ) 27,000 ( SAL ) 135,000
$ 1,378,948 $ $ 344,737 $ 1,7231685
*Maximum FHWA (STU) participation 80% not to exceed $1,378,948.
NOTE:
The costs shown In
the Division of Cost
table are
approximate -and subject to change.
The final LA share
is dependent on the final Federal and
State padicipation.
The actual costs will
be used
in the final division of cost for billing
and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Agency Appropriation
By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the projectcost and
additional funds will be appropriated, if required, to cover the LA's total cost.
Method of Financing (State Contract Work)
METHOD A ---Lump Sum (80% of LA Obligation)
METHOD 8--- Monthly Payments of
METHOD C--- LA's Share Balance
divided by estimated total cost multiplied by actual progress pavmen"4
(See page
two for details of the above methods and
the financing
of Day Labor and
Local Contracts) _
Pdnted on 2/18/2013
Page 1
of 5
BLR 05310 (Rev.
01/10/13)
Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the slate if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(8) To comply vrilh all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nnndiscrminugo•i R��nu!.,ir r: required by the U.S. Department o(Transportaticn.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to
provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
(8)
To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within we limits of
the proposed improvement.
(9)
To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10)
(Slate Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lurnp sum,
an amount equal l0 80 % of the LA's estimated obligation incurred under this Agreement, and will pay tolhe STATE
the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the
project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a sfecified
amount each month for an estimated period of months, or until 80 % of the LA's estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligaton (including
any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt o(the contractors first and subsequent progressive bills for this impro/ernent, the
LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total
cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until
the entire obligation incurred under this Agreement has been paid.
(11)
(Day Labor or Local Contracts) To provide or cause lobe provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12)
(Preliminary Engineering) In the event that fight -of -way acquisition (or, or actual construction of the project for which tbs
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year folloving the
fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13)
(Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertakenby the
close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
Printetl on 2/18/2013 Page 2 of 5 BLR 05310 (Rev. 01/70/13)
(14)
(Railroad Related Work Only) The estimates and general layout plans for at -grade crossing improvements should be forwarded io
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. Alt railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT's District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of
Local Roads and Streets office.
Engineers Payment Estimates in accordance with the Division of Cosl on page one.
(15)
And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within athree-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen
property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) vrith
�,0�1 r,ission of any of the offenses enumerated in item (b) of this certification; and ---
(d) have notwithin athree-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16)
To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17)
(State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the constmctioncontract to
the responsible low bidder as determined by the STATE.
(18)
That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's cedificat�n that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer oremployee of
Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, th?making of
any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federalcontract,
grant, loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing orattempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or anemployee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersgned shall
complete and submit Standard Form-LLL, °Disclosure Form to Report Lobbying", in accordance with its ins(ruciio;s;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards 8 all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all sU,recipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvemenfn
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly (or the FHWA and/or STATE share of the costs incurred for this phase o'the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Sgporting
documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if thisloriion of
theproject described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,(90, 000).
(24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoie �+.'ith all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year fern the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this place of the
improvement, the most recent invoice maybe considered the final invoice and the obligation of the funds closed.
Printed on 2/18/2013 Page 3 of 5 BLR 05310 (Fv. 01/10/13)
i
(25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that expend less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after
the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway
planning and constmction activities is 20.205.
(26) Thal the LA is required to register with the Central Contractor Registration (CCR), which is aweb-enabled government -wide
application that collects, validates, stores, and disseminates business information about the federal government's trading partners
in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at
his:/Iwww.uscontractorregistration.com. If the LA, as asub-recipient of a federal funding, receives an amount equal to or greater
than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following
award terms: htto://edocket.access.000.aov/2010/pdf/2010-22705.odfand http://edocket.access.aoo.00v/2010/pdf(2010-
22706.odf.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
offhe LA's certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of th_eproposed improvement, after receipt of a
satisfactory ma.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/orconstruction
work:
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings cenlain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling, to furnish off -site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge constmction.
(2) That this Agreement and the covenants contained herein shall become null and void. in the event that the FHWA does not approve
the proposed improvement for Federal -aid padicipation or the contract cevering the consiruction work contemplated hares n is not
avrerded within three years of the dale of execution of this Agreement.
(3) This Agreement shall be binding upon the parties, theirsuccessors and assigns.
(4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the avard and
performance of any USDOT—assisted contract or in the administration of its DBE program or the requirements of 49 CPR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award xnd
administration of USDOT —assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approves by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the department may impose sanctions as provided for under part 26 and may, inappropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT—approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under he
provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program.
(5) Incases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty ortrrther
payment being required if, in any fiscal year, the Illinpis General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make available funds for the work contemplated herein.
(6) qlI projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreemnt and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/O.Os et sea.) unless the provisions of that Act ex>mpt its
application
Printed on 2/i8/2013 Page 4 of 5 8LR 05310 (Rer. Ot/10/13)
'I ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a pa t of this Agreement.
Number 1 Location Man
(Insed addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that -it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED
Local Agency
Susan Low
Name of OfFclal (Print or Type Name)
Mayor
T itle (County Hoard ChairpersonlMayorMllage PresidenVetn)
(Signature) Date
The above signature certifies the agency's TIN number is
36-6005993 conducting business as a Governmental
Entity.
DUNS Number 023996275
NOTE: If signature is by an APPOINTED official, a resolution
authorizing said appointed official to execute this agreement is
required.
APPROVED
State of Illinois
Department of Transportation
Ann L. Schneider, Secretary of Transportation Date
Aaron A. Wealherholl, Deputy Director of Highways Date
Omer Osman, Director of Hghways/Ch(ef Engineer Date
Michael A. Fodi, Chief Counsel Date
Matthew R. Hughes, Director of Finance and Administration Date
Printed on 2Jt8/2013 Page 5 of 5 BLR 05310 (REr. 01ltel13)