HomeMy WebLinkAboutPacket - 02/04/2013 - Committee of the WholeDerik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
dmorefield@ci.mchenry.il.us
MEMORANDUM
DATE: January 30, 2013
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Finance & Accounting Manager
CC: Department Directors
RE Transmittal of the FY13/14 through FY17/18 Capital Improvement
Program (CIP)
Provided for your review is the City of McHenry FY13/14 through FY17/18 Capital
Improvement Program (CIP). As you will see, the CIP has been revised and
expanded to include, most notably, a “Status Updates” chapter that includes
implementation/completion updates for projects approved for implementation
as part of the FY12/13 Budget; and, detailed project narratives for all projects
identified in the proposed FY13/14 through FY17/18 5-year planning period.
The FY13/14 - FY17/18 Capital Improvement Program, as presented, continues to
reflect the guiding principles that it be balanced and meet the needs of a full-
service city. In establishing this balance, it is important to identify that this plan
includes the funding of projects which are related both to the maintenance and
replacement of existing assets – from vehicles and equipment to playground
amenities – as well as the evaluation and introduction of new projects, services
and facilities to be able to respond to the increasing needs of a growing and
diverse population. This balance is not only desirable but, more importantly,
necessary if McHenry is to retain and expand upon the high quality of life which
its residents enjoy. Ultimately, the benefit of the 5-Year CIP is not measured in
the number of projects or dollars expended in any single year, but rather is
measured cumulatively in achieving the long-range goals of the community.
As proposed, the schedule of projects identified in the 5-Year CIP far exceeds
the City’s existing financial resources however this is not unexpected, unusual or
uncommon. Conversely, this is one of the benefits of having a capital
improvement program. It allows for the annual evaluation, prioritization, and
scheduling of projects via a uniform, consistent, and objective process. In
addition to recommending projects for funding in the Capital Budget Year, the
CIP also identifies and outlines those projects that are recommended to be
undertaken in the succeeding five years and, hence, compels the City to begin
planning and strategizing these projects from a community-wide perspective in
relation to the goals and objectives established for the City, as distinct from the
view of a single department and/or operation. Most often, when clear
communication and cooperation exists between the public, elected officials,
and the administrative organization of the municipal government, the CIP tends
to become a planning tool with clear short and long term capital objectives
and goals.
Specific to the FY13/14 – FY17/18 Capital Improvement Program, delayed state-
shared revenues due to the State of Illinois’ multiple billion dollar debt, declining
income tax receipts due to recent high unemployment, reduced sales tax
receipts due to a decrease in personal spending, declining property tax receipts
due to a downward spiraling housing market, and reduced permit/impact fees
due to stagnant residential, commercial and industrial development has had a
drastic impact on the ability of the City of McHenry to not only implement new
projects, but to ensure that existing municipal assets can be maintained and
existing debts paid. Unfortunately, while the economy is beginning to show signs
of improvement, recent successive years of decline will continue to effect the
municipality and, as such, the City will not see the positive effects of a resurgent
economy for years, as opposed to months.
As proposed, the FY13/14 Capital Budget Year CIP includes thirty-six (36) projects
at a total cost of $14,803,700. While this amount is substantially higher than the
$4,188,500 amount proposed in FY12/13, it should be noted that $9,592,000 of
this amount is comprised of alternative (non-city) funding sources (IDOT, STP,
ITEP, MFT) for roadway projects.
The remainder of the FY14/15 through FY17/18 CIP planning period includes a
total of sixty-eight (68) projects totaling more than $100 million!
Again, a Capital Improvement Program serves as a planning tool and NOT a
budget document. Projects identified for implementation in this plan may be
modified, moved up, pushed out to successive years, or deleted entirely.
Additionally, and most importantly, the actual inclusion of projects in any capital
budget year is dependent upon the availability of funds and the priority of the
project within the community.
The purpose of discussing the 5-year Capital Improvement Program at a
Committee of the Whole Meeting is to allow for the overall introduction of the
CIP document and provide Council with the opportunity to ask questions about
specific projects or programs. As proposed, the workshop will begin with an
overview of the CIP process and identification of major projects, followed by the
opportunity for Council to ask questions about specific projects. Department
Directors will be in attendance to further describe any included projects. It is not
proposed that all sixty-eight (68) projects will be reviewed and discussed at the
workshop.
Should you have any question or comments about the document or the process
prior to the February 4th Workshop please feel free to contact me.
CITY OF MCHENRY, ILLINOIS
ANNUAL 5-YEAR
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2013/2014
THROUGH
FISCAL YEAR 2017/2018
CITY OF MCHENRY
ANNUAL 5-YEAR
CAPITAL IMPROVEMENT PROGRAM (CIP)
FISCAL YEAR 2013/2014
THROUGH
FISCAL YEAR 2017/2018
Submitted To:
Susan E. Low, Mayor
Geoffrey T. Blake, Alderman Geri A. Condon, Alderman
Andrew Glab, Alderman Robert Peterson, Alderman
Victor A. Santi, Alderman Jeffrey A. Schaefer, Alderman
Richard Wimmer, Alderman
Janice C. Jones, City Clerk
Steven C. Murgatroyd, City Treasurer
Prepared By:
Derik Morefield, City Administrator
Doug Martin, Deputy City Administrator
Bill Hobson, Assistant City Administrator
Carolyn Lynch, Finance and Accounting Manager
John Jones, Chief of Police
Pete Merkel, Parks and Recreation Director
Jon Schmitt, Public Works Director
Vickie Zinanni, Human Resources Manager
Marci Geraghty, Executive Assistant
January, 2013
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CITY OF MCHENRY
5-YEAR
CAPITAL IMPROVEMENT PROGRAM
FY2013/2014 THROUGH FY2017/2018
TABLE OF CONTENTS
Schedule of Officials i
Table of Contents ii
Chapter 1 INTRODUCTION TO CAPITAL IMPROVEMENT
PROGRAMMING
Introduction 1
What Are Capital Improvements? 2
What Are the Characteristics of Capital
Improvements? 2
What Is Capital Improvement Planning? 2
Why Use A Five-Year Programming Period? 3
Why Update the Program Annually? 3
What Are the Benefits of Capital Improvements
Programming? 4
Organization of the Capital Improvement Program
Document 5
Chapter 2 STATUS OF FY12/13 CAPITAL IMPROVEMENT PROJECTS
Introduction 7
Status – FY12/13 Capital Improvement Program
Expenditures by Fund & Line Item:
Capital Equipment Fund 8
Capital Improvements Fund 10
Utility Improvements Fund 12
Chapter 3 SUMMARY & OVERVIEW 5-YEAR CAPITAL IMPROVEMENT
PROGRAM
Introduction 16
Prioritization of Projects 16
Alternate Funding Sources 18
FY13/14 – FY17/18 Capital Improvement Program
Summary & Overview, All Funds 20
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Chapter 4 GENERAL FUND CIP
General Fund: 5-Year Summary Overview, Tables &
Project Descriptions:
Summary & Overview 25
General Administration 28
Public Facilities 33
Public Safety 43
Parks 53
Motor Pool/Equipment 64
Streets/Sidewalks/Signals 72
Stormwater/Drainage 85
Chapter 5 WATER & SEWER UTILITY FUND CIP
Water & Sewer Utility und: 5-Year Summary Overview,
Tables & Project Descriptions:
Summary & Overview 90
Water Projects 93
Sewer Projects 105
Chapter 6 TAX INCREMENT FINANCE FUND CIP
Summary & Overview 114
Tax Increment Finance Projects 117
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CHAPTER ONE
INTRODUCTION TO
CAPITAL IMPROVEMENT PLANNING
CITY OF MCHENRY
ANNUAL 5-YEAR
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2013/2014
THROUGH
FISCAL YEAR 2017/2018
INTRODUCTION
Like most communities, the City of McHenry does not have sufficient funds
to accomplish all the infrastructure and public improvement projects
desired. The City is faced with the dilemma of attempting to maintain an
existing, rapidly aging infrastructure while meeting the needs of the
community for new facilities and infrastructure. While the City is fortunate
to have a solid sales tax base that has expanded in recent years, the
remaining funding vehicles available to the City are relatively fixed. In
addition, there is no guarantee that the favorable trends in sales tax
revenues will continue, which could add to the challenge of providing
adequate funding for a capital improvements program.
In an effort to meet this challenge, the City of McHenry is utilizing a
Capital Improvement Program (CIP) to establish project priorities and
identify the amount and source of funds available to undertake these
capital projects. The City is also charged with the responsibility of ensuring
that public funds are spent wisely and efficiently. A Capital Improvement
Program is the process best suited to assist the Mayor and City Council in
meeting the challenges of maintaining and improving the City’s
infrastructure and facilities.
Among the primary responsibilities of municipal officials is to preserve,
maintain and improve the City’s inventory of buildings, streets, parks, and
water and sewer facilities. Capital Improvement Planning is recognized as
a prudent financial management tool and a necessary planning
practice. Maintenance and upkeep of facilities today may prevent crises
and major replacement costs tomorrow. Equally important, communities
that are seeking to attract business investment to guarantee a balanced
and stable economic base recognize that a carefully planned
infrastructure program is critical to this effort. Coupled with the
Comprehensive Plan and other planning documents, the CIP promotes
new investment in locations that can accommodate development with
quality systems and services.
As presented, the FY2013/14 through FY2017/18 CIP attempts to balance
the competing needs of maintaining existing facilities (i.e., what we have)
with expanded and/or new facilities to meet present and future needs
(i.e., what we need). This process also aids in distinguishing a “want” from
a “need.”
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WHAT ARE CAPITAL IMPROVEMENTS?
Capital Improvements are, simply, public improvements that meet a set of
pre-determined criteria. They represent projects involving the expenditure
of public funds, over and above annual operating expenses, for the
purchase, construction, or replacement of the long-term physical assets of
a City. Examples include:
Streets/Roads/Sidewalks
Storm Sewers
Parks
Public Buildings
Water and Sanitary Sewer Systems Including Treatment Plants
Vehicles and Equipment
WHAT ARE THE GENERAL CHARACTERISTICS OF CAPITAL IMPROVEMENTS?
Capital projects, as defined in the City of McHenry’s Capital Improvement
Program, are:
They are large in size and/or scope.
They have a substantial price tag (>$10,000).
They have a long-term usefulness and permanence (i.e.,
>greater than 10 years).
They involve expenditures of a non-recurring nature.
They add substantially to the value of the City’s fixed assets.
WHAT IS CAPITAL IMPROVEMENT PLANNING?
Simply stated, capital improvement planning is the multi-year preparation,
scheduling, and updating of a list of projects and related equipment to
be acquired, built or improved by the City within a fixed period. It covers
the entire range of public facility and service requirements. The program
lists all future projects, the amount requested for appropriation in each
year, and the proposed source/method of financing. On the basis of this
information, summaries of capital activities and financial requirements
can be determined for each year.
As both a short- and long-range plan for physical development, the CIP
links the City’s Comprehensive Plan and other planning documents with
the annual budget. It provides a mechanism for:
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Estimating capital requirements;
Proposing revenue sources for existing and future projects;
Planning, scheduling and, most importantly, implementing
projects;
Budgeting high priority projects;
Coordinating the activities of various departments’ project
schedules; and
Monitoring and evaluating the program of capital projects.
The first year of scheduled projects is referred to as the “Capital Budget
Year” and includes those projects recommended for funding in the
upcoming fiscal year. The CIP does not, in and of itself, appropriate funds
for capital projects. Instead, these projects will subsequently be included
in the FY2013/14 Budget request submitted to the City Council for
consideration, based on available funding. The current capital project
budget as well as the succeeding years’ schedule of projects make up
the “Capital Improvement Program.”
WHY USE A FIVE-YEAR PROGRAMMING PERIOD?
A five-year period is considered to be most suitable for municipal capital
improvement planning. Two or three years is too little time for effective
programming because planning and financing of major projects usually
takes longer. On the other hand, a period of more than five years dilutes
the accuracy of the projections to the point of becoming less than
meaningful.
WHY UPDATE THE PROGRAM ANNUALLY?
The Capital Improvement Program is proposed to be updated annually in
order to fine tune the capital budget to reflect changing economic
conditions and shifting priorities. The City must have the most accurate
project costs included in the budget for the upcoming fiscal year. The
program is also designed to be adjusted to reflect the need for additional
projects and to respond to different priorities as established by City
Council, in response to citizen input.
Like McHenry itself, the CIP is not static. Instead, it can and should be
reviewed and updated every year to reflect changing priorities,
unexpected events, unique opportunities, cost changes, and/or alternate
financing strategies.
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WHAT ARE THE BENEFITS OF CAPITAL IMPROVEMENTS PROGRAMMING?
1. Focusing attention on community goals, needs and capabilities.
The CIP process ensures that CIP projects reflect community-wide
goals and do not exceed available resources. It requires that
projects be looked at collectively as opposed to individually to
determine their value to the community. It forces projects to
compete and justify expenditures when compared to other needs
and wants.
2. Achieving optimum use of taxpayer’s dollars. Advance
programming can help avoid costly mistakes and duplication. It
aids in making sound annual budget decisions and can result in
significant savings on interest for projects financed through bonds
due to a higher bond rating attributable to the existence of a
formal CIP.
3. Guiding future community growth and development. The location
and capacity of capital improvements help shape how, when, and
where a community develops.
4. Serving wider community interests. Projects within the CIP are
prioritized, in part, on the basis of greatest benefit to the greatest
number of City residents as opposed to department objectives
which are usually narrower.
5. Encouraging more efficient government. Coordination of capital
improvements can reduce scheduling problems and conflicting or
overlapping projects. An obvious example is that utilizing a CIP can
prevent paving a street one year only to have it torn up the next
year to install a sewer.
6. Improving intergovernmental and regional cooperation. The CIP
promotes the opportunity to plan the location, timing, and
financing of improvements in the interest of the community as a
whole and facilitates the identification of possibilities for shared
facilities.
7. Maintaining a sound and stable financial program. The CIP reduces
the frequency of large, unplanned expenditures that can endanger
the financial well being of the City. With ample time for planning,
the most economical means of financing a project can be studied
and selected in advance. A balanced CIP can help prevent
making commitments and debts that may prevent the initiation of
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more important projects in the future. Finally, it has a positive
impact on the City’s credit rating and makes the community more
attractive to business and industry.
8. Repairing or replacing existing facilities and equipment. As a
whole, the country’s infrastructure is in serious disrepair and the CIP
process helps focus attention on the need to maintain existing
assets.
9. Enhancing opportunities for participation in federal and/or state
grant programs. Preparing a CIP improves the chances of
obtaining grant funds through documentation of the project as an
officially identified community need.
10. Transparency of local government. The Capital Improvement
Program process enhances transparency by providing the public
with insight regarding those capital projects being considered by
the public body for funding in both the upcoming fiscal year and
subsequent capital improvement program planning period.
ORGANIZATION OF THE CAPITAL IMPROVEMENT PROGRAM DOCUMENT
This Capital Improvement Program document is subdivided into the
following chapters:
Chapter 2: Status of FY12/13 Capital Improvement Projects
Chapter 2 includes a summary and overview of all FY12/13 Capital
Improvement Program revenues and status updates for all capital
improvement projects approved in the FY12/13 Annual Budget.
Chapter 3: Summary & Overview of the 5-Year CIP
Chapter 3 includes an introduction of the FY13/14-FY17/18 Capital
Improvement Program and a summary and overview of all projects
included in the 5-year plan.
Chapter 4: General Fund Capital Improvement Program
Chapter 4 includes a description of the policy recommendations and
goals for the FY13/14 General Fund CIP, a summary and overview of the 5-
year plan, and project descriptions for all projects recommended for
funding in the FY13/14 Capital Budget Year as well as those projects
identified within the 5-year plan.
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Chapter 5: Water/Sewer Fund Capital Improvement Program
Chapter 5 includes a description of the policy recommendations and
goals for the FY13/14 Water/Sewer Fund CIP, a summary and overview of
the 5-year plan, and project descriptions for all projects recommended for
funding in the FY13/14 Capital Budget Year as well as those projects
identified within the 5-year plan.
Chapter 6: Tax Increment Finance Fund Capital Improvement Program
Chapter 6 includes a description of the policy recommendations and
goals for the FY13/14 Tax Increment Finance Fund CIP, a summary and
overview of the 5-year plan, and project descriptions for all projects
recommended for funding in the FY13/14 Capital Budget Year as well as
those projects identified within the 5-year plan.
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CHAPTER TWO
STATUS OF FY12/13
CAPITAL IMPROVEMENT PROJECTS
CITY OF MCHENRY
ANNUAL 5-YEAR
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2013/2014
THROUGH
FISCAL YEAR 2017/2018
INTRODUCTION
The purpose of this chapter is to provide a summary of the status of projects that
were approved as part of the FY12/13 Capital Equipment Fund, Capital
Improvements Fund, and Utility Improvements Fund budget. For the FY13/14 –
FY17/18 CIP document, these updates will be presented based on the way they
were presented as part of the FY12/13 CIP and budget processes. However, in
the future, these status updates will be categorized based on the organization
and presentation of projects as per Chapters 3 through 6 of this document.
In FY12/13, a total of twenty (20) projects totaling $4,785,500 were approved
and included in the FY12/13 Budget. At the end of FY12/13 (April, 2013) it is
anticipated that all or portions of all twenty (20) projects will be completed at a
total cost of $6,848,166. The primary reason for the $2,063,166 excess in
expenditures was due to roadway projects being moved forward faster than
anticipated. However, it should be noted that a majority of funding for these
projects is from non-municipal sources (MFT, STP, ITEP, IDOT) and, as such, the
excess in expenditures is not necessarily being born by the City of McHenry.
Expenditure Comparison
FY12/13
Budget & Actual
Fund Budget Projected +(-) # Projects*
Capital Equipment $571,075 $529,857 ($41,218) 7
Capital Improvements $1,565,000 $4,015,473 $2,450,473 5
Utility Improvements $2,498,500 $2,167,336 ($331,164) 5
Department/Fund
Specific* $151,000 $136,000 ($15,000) 3
TOTAL ALL FUNDS $4,785,500 $6,848,666 $2,063,166 20
Represents combination of Dog Park Development ($100,000), Route 120
Community Sign ($45,000), and Police Antenna in Johnsburg ($6,000)
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STATUS
FY12/13
CAPITAL IMPROVEMENT PROGRAM
EXPENDITURES BY FUND & LINE ITEM
Capital Equipment Fund:
Project: Police – Squad Cars (3) & Patrol Command SUVs (2),
Including Equipment and Accessories
FY12/13 Budget: $200,775
FY12/13 Projected: $175,603
Current and Projected Status
The funding authorized for FY12/13 was for the purchase of three (3) 2013 Ford
Interceptor Squad Cars, two (2) Chevy Tahoe PPV Command SUVs and all
equipment and accessories (i.e., light bars, cages, window guards, computers
and computer mounts, etc.) to make these vehicles operational. All five (5) of
these vehicles, with equipment and accessories, have been purchased.
Project: Public Works - Ford 250/Hi-Ranger
FY12/13 Budget: $172,000
FY12/13 Projected: $156,423
Current and Projected Status
The purpose of this project was for the replacement of an existing “Hi-Ranger”
aerial bucket lift truck. The purchase of this vehicle was authorized, bids
received, and vehicle ordered in FY12/13. Vehicle delivery anticipated for late
FY12/13 or early FY13/14.
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Project: Streets - Dump Truck (Includes Plowing Accessories)
FY12/13 Budget: $116,000
FY12/13 Projected: $115,259
Current and Projected Status
This project included the replacement of an existing dump truck with snow plow
and sander. The purchase of this vehicle and equipment was authorized in April
of 2012 and the vehicle was delivered in September 2012.
Project: Streets - Ford 250 Truck (Includes Accessories)
FY12/13 Budget: $35,300
FY12/13 Projected: $35,300
Current and Projected Status
The purchase of this replacement vehicle and related snowplow accessories
was authorized by Council in May of 2012. The City received delivery from Buss
Ford, McHenry in August 2012.
Project: Community & Economic Development - Sedan (4-door)
FY12/13 Budget: $17,000
FY12/13 Projected: $16,805
Current and Projected Status
This project included the purchase of a Ford Focus for the Department of
Community & Economic Development (formerly Construction & Neighborhood
Services). This vehicle replaced a Jeep Cherokee which was subsequently
transferred to the Public Works Fleet.
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Project: Parks – Sand-Pro Infield Machine
FY12/13 Budget: $20,000
FY12/13 Projected: $23,602
Current and Projected Status
Previous to the purchase of this new machine the process to prepare baseball
and softball fields, specifically the “edging” of the fields, was a labor intensive
task. This Sand-Pro Infield Machine will be invaluable well into the future in
prepping ballfields and reducing the number of hours to do so. The machine
was purchased and delivered in 2012. The machine cost was slightly over the
budgeted amount however, this was offset by a less than budgeted cost for the
following project.
Project: Parks – Workman Utility Tractor
FY12/13 Budget: $10,000
FY12/13 Projected: $ 6,865
Current and Projected Status
This project included the purchase of multi-purpose utility vehicle for use during
general parks maintenance and special events throughout the community. The
tractor was purchased and delivered during 2012.
Capital Improvements Fund:
Project: Local Street Program
FY12/13 Budget: $635,000
FY12/13 Projected: $690,473
Current and Projected Status
The FY12/13 Budgeted amount included $470,000 from the Motor Fuel Tax (MFT)
fund and $165,000 from the Legend Lakes Subdivision Surety Bond. Subsequent
to the start of the fiscal year an additional $100,000 of MFT funds were allocated
to this project (bringing the total to $735,000) due to reduced salt purchases for
the FY12/13 winter season. The project was publicly bid in May of 2012, Curran
Contracting was awarded the bid in July of 2012 and the program scope was
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completed in September of 2012.
Project: Public Works Facility-Building Improvements
FY12/13 Budget: $ 830,000
FY12/13 Projected: $1,200,000
Current and Projected Status
The scope of this project includes the complete reroofing of the approximate
100,000 square foot Public Works Facility on Industrial Drive and the installation of
a new infra-red heating system as part of the project. The City issued bonds in
the amount of $850,000 in early FY12/13 for this project based on an engineering
estimate however, once the design architect was selected it was learned that
this project could actually cost up to as much as $1,200,000. It is anticipated
that actual construction bids will come in somewhere between these amounts.
The goal is to pay for any “gap” in cost through the refunding/reissuance of
existing bonds. This project will be started prior to the end of FY12/13 but will not
be completed until mid-FY13/14.
Project: Pavement Maintenance Program
FY12/13 Budget: $30,000
FY12/13 Projected: $30,000
Current and Projected Status
The purpose of this project is to provide general maintenance, in the form of
asphalt cracksealing, to public roadways. The project is funded entirely with
MFT funds. Public bidding was conducted in May of 2012, the project was let to
Behm Maintenance in June and the project was completed in August of 2012.
Project: Crystal Lake Road Improvements (Phase II Engineering)
FY12/13 Budget: $ 50,000
FY12/13 Projected: $1,875,000
Current and Projected Status
The amount budgeted for FY12/13 was for an engineering agreement with HR
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Green for Phase I engineering services. Based on the project schedule, it is
possible actual construction for this project could begin in 2013 and, as such,
construction costs have been identified in the projected amount. As a
reminder, the McHenry County Council of Mayors approved up to $1,500,000 in
STP funding for 80% of the Phase III and construction costs for this project.
Project: Illinois Routes 120 & 31 Intersection Improvements
(Phase III Engineering)
FY12/13 Budget: $ 20,000
FY12/13 Projected: $220,000
Current and Projected Status
This project, in the planning stages since 2004, is for the reconstruction of the
Route 120 and Route 31 Intersection (Richmond Road). While $20,000 was
budgeted in FY12/13, it is anticipated that this project will move forward to
construction in the spring of 2013. A combination of municipal, ITEP and IDOT
funding will fund this project.
Utility Improvements Fund:
Project: Water Treatment Plant #2 Rehabilitation
FY12/13 Budget: $2,300,000
FY12/13 Projected: $1,907,710
Current and Projected Status
The scope of this project included a major rehabilitation to Water Treatment
Plant #2. Started in June of 2011 and bid in June 2012, Maxim Construction will
have substantially completed the project prior to April 2013 with an anticipated
final completion date of June 2013.
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Project: Willow Lift Station Emergency Power Generator
FY12/13 Budget: $50,000
FY12/13 Projected: $51,430
Current and Projected Status
The scope of this project included the replacement of the emergency power
generator at the Willow Avenue Lift Station. The project will be substantially
complete by February 8, 2013 with a final completion date of April 26, 2013.
Project: Central Wastewater Treatment Plant (CWWTP) Clarifier
Rehabilitation
FY12/13 Budget: $110,000
FY12/13 Projected: $349,936
Current and Projected Status
In April 2012 the City Council authorized the public bidding for this project and
bids were received in June 2012. Final costs were substantially higher than the
budgeted amount due to findings made during the inspection process. An
amendment to the Utility Fund expenditures was approved by Council for these
costs.
Project: Southside Wastewater Treatment Plant (SWWTP) Return
Activated Sludge Upgrades
FY12/13 Budget: $138,500
FY12/13 Projected: $138,500
Current and Projected Status
This project included the upgrading of the return activated sludge pumps of the
SWWTP. The project was approved in July 2012 with a final completion date of
June 2013.
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Project: Golfview Drive Sanitary Sewer Relining
FY12/13 Budget: $50,000
FY12/13 Projected: $34,703
Current and Projected Status
This project, the relining of 822 feet of sanitary sewer main, was approved by
Council and completed by Insituform Technologies in 2012.
Department/Fund Specific Projects:
Project: Parks – Dog Park Development
FY12/13 Budget: $100,000
FY12/13 Projected: $ 85,000
Current and Projected Status
This project is for the improvement of property just north of the Kohl’s
Department Store for a dog park. The site has been developed with only a few
remaining items – water fountain installation, access gate pass management
controls, park identification and rules/signage, site restoration and over seeding
remaining. The park is anticipated to open the spring/summer of 2013.
Project: Parks – Community Sign
FY12/13 Budget: $45,000
FY12/13 Projected: $45,000
Current and Projected Status
The scope of this project includes the replacement of existing community sign
located in Whispering Oaks Park with a new, digital sign similar to the one used
by the McHenry Public Library. The City Administration has been working to
have the sign designed and to solicit interest from local service organizations to
help offset the costs in exchange for advertising. The goal is to have the sign
constructed and installed prior to the end of FY12/13.
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Project: Police – Johnsburg Radio Antenna Upgrade
FY12/13 Budget: $6,000
FY12/13 Projected: $6,000
Current and Projected Status
The purpose of this project was to upgrade the existing antenna, used for police
and emergency services, located in Johnsburg. The project has been
completed.
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CHAPTER THREE
SUMMARY & OVERVIEW
5-YEAR CAPITAL IMPROVEMENT PROGRAM
CITY OF MCHENRY
ANNUAL 5-YEAR
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2013/2014
THROUGH
FISCAL YEAR 2017/2018
CITY OF MCHENRY
CAPITAL BUDGET YEAR FY13/14 &
5-YEAR CAPITAL IMPROVEMENT PROGRAM
FY13/14 THROUGH FY17/18
SUMMARY & OVERVIEW
INTRODUCTION
The dynamics of the City are no more evident than in the variety of projects
contained in the Capital Improvement Program. This chapter is intended to
provide a “big picture” summary and overview of the major projects comprising
the 5-Year CIP. This will be accomplished by providing a comparison of the
FY12/13 5-Year CIP and the Proposed FY13/14 CIP and, further, a discussion
regarding the goals of the City and the interdependence and relationship
between various projects competing for funding that have been identified in
the 5-Year CIP. This summary/overview will highlight the importance of a
balanced Capital Improvement Program and the need to ensure that the
needs of the community are identified, considered and addressed to the extent
possible with funds available. Throughout this discussion, tables and/or charts
will be utilized to assist in identifying FY13/14 – FY17/18 proposed project
expenditures and for comparison purposes with previous CIP projects.
Subsequent chapters of this document are arranged by fund and contain a
narrative overview of each fund, tables and charts, which identify and compare
proposed expenditures throughout the 5-year planning period, detailed
descriptions arranged by priority, for each project proposed in the 5-year
planning period, and proposed funding sources for project implementation.
Prior to delving into the 5-Year CIP overview it is important to present a summary
of how the projects are prioritized and a word about alternate funding sources ,
which are referenced throughout the project descriptions.
PRIORITIZATION OF PROJECTS
All projects submitted for inclusion in the 5-Year CIP are reviewed by the City
Administrator, Deputy City Administrator, Assistant City Administrator, Finance &
Accounting Manager and respective Department Directors and prioritized
according to their perceived economic and operational necessity in relation to
the anticipated community-wide benefits to be gained. Priorities are
established using the following classification system:
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Priority A – URGENT
Projects which cannot reasonably be postponed. These may be to
complete an essential or partially-finished project, or to maintain a
minimum level of service in a presently established City program. Also,
any project needed to address an emergency situation.
Priority B – NECESSARY
Projects which should be implemented within a few years to respond to
anticipated needs of current City services, or replacement of unsafe or
unsatisfactory facility (ies).
Priority C – DESIRABLE
Projects needed for the proper expansion of a City service or facility, the
exact timing of which can be deferred until adequate funding sources
can be secured.
Priority D – DEFERRABLE
Projects which would be needed for ideal operation, but which cannot
yet be recommended for action. These can be postponed without
detriment to present services.
Projects that are ranked within the same classification can be distinguished
further based on public health and safety considerations, breadth of service
area, and/or the availability of matching funds from other sources. When
determining the appropriate project funding levels throughout the 5-year
program period, one or more of the following options will be exercised:
Recommend funding the project in the year and the amount requested
by the Department Director
Recommend partial funding of the project in the year requested
Recommend delaying funding of the project to another fiscal year
Recommend setting aside a portion of the requested money each year
to save enough to fund the project in a future year
Recommend that the project not be funded at all
Again, the Capital Improvement Program is a planning tool, not a budgeting
tool, and as such even projects that receive an “A” priority may not be able to
be funded in any given budget year. However, prioritization of projects serves as
17
a guide in preparing the annual City budget and can assist the City Council in
arriving at project funding decisions given limited resources.
ALTERNATE FUNDING SOURCES
Based on the fact that funding for many of the projects presented in the Capital
Budget Year and 5-Year CIP are dependent upon funding sources other than
those which are derived from property tax, sales tax, income tax, or user fees,
the City must continue to evaluate and utilize one or a combination of the
funding alternatives such as telecommunications taxes, permit fees, and
franchise fees, as well as others described below, in financing the myriad of CIP
projects contained in the 5-Year CIP:
General Obligation Bonds: As a home-rule community, the City Council has the
authority to issue bonds to fund large, community-wide projects. The taxing
power of the City is automatically pledged to pay the principal and interest to
retire the outstanding debt, but the City has always abated these taxes and
paid the balances with general fund revenues. As such, it is important to be
conservative with issuing G.O. Bonds because revenues must be available to
cover the principal and interest payments each year. In the past, G.O. Bonds
have been used for street programs, drainage improvements, property
acquisition and maintenance, and utility improvements.
Special Service Area: Special Service areas are created to provide additional
government services above the normal services to a specific area. The cost of
the special services is paid through revenues collected from taxes levied or
imposed upon property within that area. Examples of projects typically funded
through this source are water, sewer, and road projects.
State and Federal Grants: The City has actively looked for grants to fund utility
development, road improvements, and parks and recreation projects.
Currently, road projects are the largest portion of the grant funding the City
receives. These grant funds are contingent upon the City providing a match, so
grants are selected carefully with the knowledge that funds have to be
available to cover the match.
Annexation Fees: The City Council created a policy whereby land annexed to
the City would be assessed a fee per acre to offset costs for infrastructure and
impact of the project on the City. These fees are typically used for road
projects.
Developer Donations: As a condition of approval of a final plat of subdivision,
planned unit development, or building permit, each subdivider shall dedicate
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land and/or make cash donations in lieu of land for park sites to serve the
immediate and future needs of the residents of the development. These fees
are collected and used for park improvements.
Developer Contributions: Fees built into the annexation agreement for specific
projects. Developer contributions are generally used for new roads and
neighborhood parks.
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FY13/14 – FY17/18
CAPITAL IMPROVEMENT PROGRAM
SUMMARY & OVERVIEW
ALL FUNDS
FY13/14 Proposed 5-Year CIP
Ranked by Total Expenditures
FY13/14
Rank
Activity/Fund
# Projects
$ Proposed
FY13/14 %
of Total
1 Streets/Sidewalks/Signals 9 $46,452,200 46.2%
2 Sewer 9 $15,726,300 15.6%
3 Tax Increment Finance 5 $13,878,000 13.8%
4 Water 13 $10,682,000 10.6%
5 Public Facilities 5 $6,470,000 6.4%
6 Motor Pool 6 $2,386,500 2.4%
7 Parks 10 $2,003,000 2.0%
8 Public Safety 3 $1,490,900 1.5%
9 Stormwater/Drainage 4 $1.365,000 1.4%
10 General Admin/IT 4 $163,000 .1%
TOTALS 68 $100,616,900 100%
The 5-Year Capital Improvement Program, as presented, continues to reflect the
guiding principles that it be balanced and meet the needs of a full-service city.
In establishing this balance, it is important to identify that this plan includes the
funding of projects which are related both to the maintenance and
replacement of existing assets – from vehicles and equipment to playground
amenities – as well as the evaluation and introduction of new projects, services
and facilities to be able to respond to the increasing needs of a growing and
diverse population. This balance is not only desirable but, more importantly,
necessary if McHenry is to retain and expand upon the high quality of life which
its residents enjoy. Ultimately, the benefit of the 5-Year CIP is not measured in
the number of projects or dollars expended in any single year, but rather is
measured cumulatively in achieving the long-range goals of the community.
As proposed, the schedule of projects identified in the 5-Year CIP far exceeds
the City’s existing financial resources however this is not unexpected, unusual or
uncommon. Conversely, this is one of the benefits of having a capital
improvement program. It allows for the annual evaluation, prioritization, and
scheduling of projects via a uniform, consistent, and objective process. In
addition to recommending projects for funding in the Capital Budget Year, the
CIP also identifies and outlines those projects that are recommended to be
undertaken in the succeeding five years and, hence, compels the City to begin
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planning and strategizing these projects from a community-wide perspective in
relation to the goals and objectives established for the City, as distinct from the
view of a single department and/or operation. Most often, when clear
communication and cooperation exists between the public, elected officials,
and the administrative organization of the municipal government, the CIP tends
to become a planning tool with clear short and long term capital objectives
and goals.
Specific to the FY13/14 – FY17/18 Capital Improvement Program, delayed state-
shared revenues due to the State of Illinois’ multiple billion dollar debt, declining
income tax receipts due to recent high unemployment, reduced sales tax
receipts due to a decrease in personal spending, declining property tax receipts
due to a downward spiraling housing market, and reduced permit/impact fees
due to stagnant residential, commercial and industrial development has had a
drastic impact on the ability of the City of McHenry to not only implement new
projects, but to ensure that existing municipal assets can be maintained and
existing debts paid. Unfortunately, while the economy is beginning to show
signs of improvement, recent successive years of decline will continue to effect
the municipality and, as such, the City will not see the positive effects of a
resurgent economy for years, as opposed to months.
One example of need compared to funding availability is in the area of
Streets/Sidewalks/Signals. The Department of Public Works has developed a
comprehensive street improvement program for the resurfacing and/or
improvement of existing public roadways. As identified and described in this
document, the 5-year Street Program is more than $46 million! Furthermore, due
to other demands within the 5-Year CIP, no funding is currently identified to
address this important need. Moving forward, as the City fulfills its commitment
to roadway projects with shared funding resources (Route 120/31 Intersection
Improvements, Crystal Lake Road Improvements, MCullom Lake Road
Improvements, Bull Valley Road Improvements) and General Fund Revenues
increase due to an improved economy, the City must look to dedicate funds
annually to high priority public infrastructure improvement projects (streets,
sidewalks, water and sewer utilities).
The discussion that follows provides a snapshot/overview of the focus of all
Capital Improvement Program funds (detailed project narratives begin in
Chapter 4) and further details the need to defer the introduction of new, large
projects; ensure that funding is available to meet existing debt service
commitments; and, continue to focus on the maintenance and/or
redevelopment of existing assets.
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General Administration
The FY13/14-FY17/18 General Administration CIP, as proposed, includes four (4)
projects totaling $163,000 over the 5-year planning period. These projects range
from the implementation of technical software and hardware to ensure primary
and secondary communication between municipal facilities (DPW Telephone
Switch/Phase 2 Microwave Link and Net Motion Software), to the
implementation of a new Finance/Utility/Permitting Software Package.
Public Facilities
In the Public Facilities CIP there are five (5) projects recommended within the 5-
year planning period totaling $6,470,000. In addition to significant municipal
facility maintenance and improvement projects (DPW Building Improvements to
the roof and HVAC system and Municipal Center Building Improvements), a
significant public facility project will be the development of a new Aquatic
Facility/Recreation Facility, or some combination thereof. Identified in this
document is the development of a combination aquatic facility with added
multi-purpose space to take advantage of shared locker room space and in
light of the fact that the cost for developing new, separate facilities appears to
be beyond the City’s financial capabilities.
Public Safety
Public Safety CIP projects proposed for FY13/14-FY1718 include the Vehicle
Replacement Program; the related purchase of Vehicle Equipment; and the
purchase/replacement of Emergency Radio Equipment.
Parks
The FY13/14-FY17/18 Parks CIP proposes ten (10) projects totaling $2,003,000. In
addition to important maintenance-related items such as Parking Lot
Improvements and Sport Court Renovations, higher profile projects include a
much needed Ft. McHenry Renovation and proposed improvements to the
municipal assets at Petersen Farm and Hickory Creek Farm. It should be noted
here that the City should at least consider the adoption/implementation of a
Northern Illinois Special Recreation Association (NISRA) tax levy in FY13/14 to
help offset the cost of related municipal projects (such as the ADA Park
Improvements). This levy could realize as much as $200,000, thus freeing up
money in the City’s General Fund for other improvement projects.
Motor Pool
The Motor Pool CIP proposes six (6) projects totaling $2,386,500 within the 5-year
planning period. These projects primarily include the replacement of vehicles
22
and equipment within Streets, Parks, Downtown Maintenance, and Community
& Economic Development based on consistently reviewed and updated
vehicle replacement programs. As standard policy, the Administration will
continue to push vehicles and equipment to their full useful lives without
incurring unreasonable maintenance costs.
Streets/Sidewalks/Signals
As is reflected in the specific section and project narratives, the
Streets/Sidewalks/Signals CIP represents the largest area of proposed
expenditures ($46,452,200 or 46.2%) of the entire Capital Improvement Program.
Maintenance and replacement of public roadways presents an even greater
challenge to municipalities than water and sewer utilities due to the fact that no
adequate mechanism for funding roadway improvements exist. While water
and sewer improvements can be planned based on water and sewer rate
adjustments/revenues, the only current mechanism for funding local street
improvements is via Motor Fuel Tax (MFT) revenues. Unfortunately, population-
based MFT funding at approximately $700,000 per year does not come close to
meeting the multi-million dollar needs of a local Street Program and, further,
nearly all of the existing MFT funding received by the City is committed to multi-
jurisdictional roadway projects at this time. In regards to the 5-year planning
period of this CIP, while the Street Program is identified as an “A” priority, and
funding amounts are identified, there are currently no funds being committed to
this program. The City must attempt, in future years, to identify and set aside
funding for street improvements in order to ensure that the City’s local roads are
maintained.
Stormwater/Drainage
The Stormwater/Drainage CIP includes four (4) projects within the 5-year
planning period of the CIP. These are related to regional, or broader,
improvements to the public stormwater/drainage system which benefit multiple
residences and neighborhoods.
Water & Sewer
The Water & Sewer CIP (subdivided for more specific detail in this document)
includes a combined twenty-two (22) projects totaling $15,726,300. Not unlike
the importance of ensuring that the public roadways are appropriately
maintained, the projects included within the Water & Sewer CIP focus on
ensuring that the City’s water and sewer infrastructure is maintained and,
furthermore, that there is sufficient capacity of the system for serving new
residents and businesses well into the future.
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Tax Increment Finance
Due primarily to a decrease in the assessed value of property within the Tax
Increment Finance (TIF) District and, thus, decreased TIF revenues, the primary
focus of the TIF within the first couple of years of this 5-year planning period is to
limit proposed expenditures and ensure that existing debt service obligations
related to existing improvements are able to be made. Riverwalk Improvements
identified for FY13/14 include enhancements to the Miller Point property.
Again, more detailed project information, along with proposed expenditures,
can be found in the accompanying chapters.
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CHAPTER FOUR
GENERAL FUND
CAPITAL IMPROVEMENT PROGRAM
CITY OF MCHENRY
ANNUAL 5-YEAR
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2013/2014
THROUGH
FISCAL YEAR 2017/2018
GENERAL ADMINISTRATION: 5-Year Summary Overview
Most often, the General Administration category of the General Fund CIP
includes the fewest number of projects and generally ranks at or near the
bottom of the list in terms of proposed CIP expenditures. In addition, General
Administration projects usually reflect proposed improvements to internal
municipal operations that are not as easily recognizable or perceived as
beneficial to the general public. However, this could not be further from the
truth. In fact, as you will see, projects proposed in the FY13/14 Capital Budget
Year and throughout the 5-year period of the CIP not only include technological
improvements which directly enhance and expand customer services by
strengthening the internal processing and administrative functions of the City
which, in turn, results in improved efficiency, productivity and service to the
residents and businesses of McHenry without the need for significant increases in
municipal staffing, but also the latest in technology which will increase
communication between residents and various departments of the municipality.
In summary, the FY13/14-FY17/18 General Administration CIP, as proposed,
includes four (4) projects totaling $163,000 over the 5-year planning period. The
FY13/14 Capital Budget Year includes two (2) projects totaling $50,000. The
following section provides a summary narrative of the projects included in the
FY13/14 Capital Budget Year and then the remaining FY14/15 through FY17/18
CIP planning period. This is followed by graphic tables identifying proposed
funding levels as well as funding sources in addition to revenues derived solely
through the General Fund. Finally, more detailed project narratives are
provided which identify the specific goals and outcomes of each proposed
project.
FY13/14 Capital Budget Year Highlights
In FY12/13 the City funded a project to connect the Municipal Center and the
Public Works Facility via a “Microwave Link.” The intent of this link was to provide
for the elimination of the Centrex telephone system at the Public Works Facility
and to connect the telephone system at the Municipal Center with the Public
Works Facility. The first phase of this project has been completed and is
functioning properly.
The FY14/15 proposed Phase 2 Microwave Link, along with the DPW Telephone
Switch, will provide a redundant and diverse path for data and telephone
transmissions between the Municipal Center and the Public Works Facility.
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The Net Motion project includes software to provide a more substantial link
between police in-car computers and the Police Department’s computer
system.
FY14/15 – FY17/18 CIP Planning Summary
Projects recommended within the 5-year CIP planning period include the
installation of a Disaster Plan Storage Device and the development and
implementation of a consolidated Finance/Utility Billing/Permitting Software
Package.
The Disaster Plan Storage Device will allow the City to backup and store network
data from the Municipal Center at a remote location (Public Works Facility) in
the event of a system failure at the Municipal Center.
The Finance/Utility Billing/Permitting Software Package represents a much
needed upgrade to the City’s existing software packages, which are in some
cases beyond update capability. Plans include the selection of a single vendor
for all components of the package. It is important to note that this project is
proposed to be funded by a combination of General Fund and Water and
Sewer Fund revenues.
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GENERAL ADMINISTRATION: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
General
Administration
$50,000 $113,000 $0 $0 $0 $163,000
Public
Facilities
$1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
Public
Safety
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Parks
$307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
Motor
Pool
$439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
Streets/
Sidewalks/
Signals
$11,877,800 $7,991,400 $8,409,800 $9,399,500 $8,773,700 $46,452,200
Stormwater/
Drainage
$0 $0 $0 $700,000 $665,000 $1,365,000
Total General
Fund CIP
$14,175,400 $9,302,500 $12,103,000 $13,733,500 $11,016,200 $60,330,600
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GENERAL ADMINISTRATION: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1
DPW Telephone
Switch/Phase 2
Microwave Link
A $30,000 $0 $0 $0 $0 $30,000
2 Net Motion
Software B $20,000 $0 $0 $0 $0 $20,000
3 Disaster Plan
Storage Device $0 $13,000 $0 $0 $0 $13,000
4
Finance/Utility
Billing/Permitting
Software
$0 $100,000 $0 $0 $0 $100,000
Totals $50,000 $113,000 $0 $0 $0 $163,000
# of Projects 2 2 0 0 0 4
Proposed Funding Source(s):
Funding Source
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 General Fund Revenues $50,000 $63,000 $0 $0 $0 $113,000
2 Water/Sewer Fund $0 $50,000 $0 $0 $0 $50,000
Totals $50,000 $113,000 $0 $0 $0 $163,000
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GENERAL ADMINISTRATION: Project Narratives
Project: DPW Telephone Switch/Phase 2 Microwave Link
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$30,000 $0 $0 $0 $0 $30,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$30,000 $0 $0 $0 $0 $30,000
Project Purpose, Description and Benefit
The purpose of this project is to provide the ability for the Department of Public
Works Facility and Municipal Center to have a seamless telephone connection
(e.g., transfer calls between facilities as distinct from having to provide numbers
to callers). In order to complete this connection a telephone switch needs to be
installed and configured at the Public Works Facility. The proposed component
will be purchased and installed by the City’s current telephone system provider.
In conjunction with the telephone switch, the City has worked to provide a
“microwave link” to provide a redundant and diverse path for data and
telephone transmissions between the Public Works Facility and Municipal
Center. Phase 1 of this link was completed in FY12/13 with Phase 2 being
proposed for implementation in FY13/14.
The telephone switch proposed amount is $14,500 and the Phase 2 microwave
link is $15,500.
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Project: Net Motion Software
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$20,000 $0 $0 $0 $0 $20,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$20,000 $0 $0 $0 $0 $20,000
Project Purpose, Description and Benefit
By September 30, 2013, the Federal Bureau of Investigation (FBI) Criminal Justice
Information Services (CJIS) Division will require local law enforcement agencies
who utilize wireless access to CJIS systems to use Advance Authentication (AA)
technologies. There are several methods by which this requirement can be met.
After some discussion with the Police Department, staff has identified the use of
a product called Net Motion.
Net Motion uses most of the technologies already in place on the in -house Local
Area Network (LAN). The product creates a persistent wireless VPN connection
to this system, the use of which allows users to accomplish the required dual -
authentication or AA. In addition, this connection allows IT staff to service
mobile units much the same way that in-house computers are serviced and
allows the placement of email and other applications in the patrol vehicles, thus
providing the officer with more timely response capabilities.
The project consists of the purchase of Net Motion software, one physical server,
technical consulting for system setup, and three-years of system support.
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GENERAL ADMINISTRATION: Future Years Project Narratives
Project: Disaster Plan Storage Device
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $13,000 $0 $0 $0 $13,000
Project Purpose, Description and Benefit
One of the purposes of adding a microwave connection between the
Municipal Center and the Public Works Facility was to provide for a remote
disaster recovery site. In order to store the City’s data at the remote site (Public
Works Facility), a data storage device needs to be installed at that location.
The proposed project calls for the reconfiguration of an existing Domain
Controller to make it a Virtual Server. The physical server device would then be
installed at the remote site. IT staff would then connect the storage device to
this server and set it up for disaster recovery.
Project: Finance/Utility/Permitting Software Package
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $100,000 $0 $0 $0 $100,000
Project Purpose, Description and Benefit
The existing software package used for the management of the City’s finances
and utility billing was installed in 1999 and, unfortunately, it has become quite
difficult to get service when needed because only a few people from the
software company (Tyler) have the knowledge necessary to work with the
current version. In order to ensure that financial information and water and
sewer account management remains an efficient municipal process, it is
recommended that the software be updated and/or replaced. The software
would include the following modules: financial, utility billing, payroll and cash
receipting with the potential for including fixed assets, inventory, time sheet
entry, electronic time clock, and court case (adjudication) management. In
addition to these modules, many software companies offer “full service”
municipal packages which include building inspection, permitting, and project
management modules.
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As envisioned, City staff representing Finance, Community & Economic
Development and Public Works will coordinate to select a single source vendor
for a new/expanded system for installation in FY14/15.
It should be noted that since this project includes a substantial component
related to water and sewer billing and account management that at least 50%
of the total cost of the software package could come from the water and
sewer fund, with the remaining to be paid from the general fund.
The entirety of this project is extremely important to be able to continue to
provide a high level of customer service and maintain the integrity of the
financial management system.
32
PUBLIC FACILITIES: 5-Year Summary Overview
The development of appropriately sized and maintained public facilities is
important to a community in many ways. First, this ensures the needs of the
existing residents are addressed now and for the foreseeable future. Second,
because a solid public facility program results in a higher quality of life for
residents, often interpreted by businesses as “desirable” when choosing where
to locate or expand. In other words, modernized public facilities can be an
effective economic development tool for retaining and attracting businesses.
In summary, the FY13/14 - FY17/18 Public Facilities Capital Improvement
Program, as proposed, includes a total of five (5) projects totaling $6,470,000
over the 5-year planning period. The FY13/14 Public Facilities Capital Budget
Year includes three (3) proposed projects totaling $1,300,000. The following
section provides a summary narrative of the projects included in the FY13/14
Capital Budget Year and then the remaining FY14/15 through FY17/18 CIP
planning period. This is followed by graphic tables identifying proposed funding
levels as well as funding sources in addition to revenues derived solely through
the General Fund. Finally, more detailed project narratives are provided which
identify the specific goals and outcomes of each proposed project.
FY13/14 Capital Budget Year Highlights
The most significant project identified in the FY13/14 Public Facilities Capital
Budget Year is the Department of Public Works Facility Improvements to the Roof
and HVAC system. This project, funded solely through the issuance of General
Obligation Bonds, was started in FY12/13 but identified in FY13/14 since the
majority of work and payments will be made during the FY13/14 fiscal year. The
replacement of the roof and installation of an infra-red heating system will help
ensure that this outstanding public works facility remains a valuable asset to the
community for many years to come.
The Municipal Center is now more than twenty (20) years old and a combination
of technological advancements, operational reorganization, and decreased
staffing levels due to economic conditions has resulted in the need to assess
how best the existing space within the facility can be used to ensure the highest
level of efficiency and customer service. In FY13/14 it is proposed that a firm be
retained to conduct a feasibility analysis to assist us in planning for physical
improvements to the facility for future Municipal Center Building Improvements.
Finally, the Department of Public Works has physically relocated a generator
from Water Plant #2 to the Public Works Facility on Industrial Drive. In order for
this to serve as a backup in the case of power outages, substantial electrical
33
work needs to be completed. This has been identified as DPW Improvements for
FY13/14.
FY14/15 – FY17/18 CIP Planning Summary
Projects recommended within the 5-year CIP planning period include additional
DPW Improvements in the form of the construction of a new salt storage facility,
the planning and development of an Aquatic Center and/or Recreation Facility
and the planning and implementation of Municipal Center Building
Maintenance projects.
The future DPW Improvements include the need for development of a 500 ton,
covered salt storage building on the existing grounds of the Public Works Facility.
During times of substantial development the City of McHenry had the foresight
to set aside certain developer donations for the development of a municipal
recreation facility. Unfortunately, the cost for the development of an
appropriately sized new recreation facility far exceeds the funds that have been
set aside. Further, a review of existing facilities for retrofitting as recreation
facilities has not identified any possibilities. In addition, the City currently
operates an aquatic facility that is not only more than 30 years old, but
drastically undersized for a community the size of McHenry. While the Parks and
Recreation Committee continue to discuss this project, it may be that a
combination of a new Aquatic Center/Recreation Facility be developed. This
may include an appropriately sized zero-depth pool with slides and water
amenities, kiddy pool, concessions area and a dual purpose poolhouse/locker
room that serves as a multi-purpose space with classrooms for recreation center
programs. This would not be a full-service recreation center but, rather, space
for specific classes with the ability to be divided for smaller uses. This would
allow the locker rooms to serve a dual purpose and the facility to be
open/operated year round. The first step in this process would be to identify
and retain a consultant to assist in designing the facility and, related, how it may
fit into existing or redeveloped space at Knox Park.
34
PUBLIC FACILITIES: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
General
Administration
$50,000 $113,000 $0 $0 $0 $163,000
Public
Facilities
$1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
Public
Safety
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Parks
$307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
Motor
Pool
$439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
Streets/
Sidewalks/
Signals
$11,877,800 $7,991,400 $8,409,800 $9,399,500 $8,773,700 $46,452,200
Stormwater/
Drainage
$0 $0 $0 $700,000 $665,000 $1,365,000
Total General
Fund CIP
$14,175,400 $9,302,500 $12,103,000 $13,733,500 $11,016,200 $60,330,600
35
PUBLIC FACILITIES: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 DPW Building
Improvements A $1,200,000 $0 $0 $0 $0 $1,200,000
2
Municipal
Center Building
Improvements
B $25,000 $200,000 $200,000 $200,000 $200,000 $825,000
3 DPW
Improvements C $75,000 $0 $0 $100,000 $0 $75,000
4
Aquatic
Center/
Recreation
Facility
$0 $50,000 $2,000,000 $2,000,000 $0 $4,050,000
5
Municipal
Center Building
Maintenance
$0 $35,000 $60,000 $50,000 $75,000 $220,000
Totals $1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
# of Projects 3 3 3 3 2 5
Proposed Funding Source(s):
Funding Source
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 General Fund Revenues $100,000 $235,000 $260,000 $350,000 $275,000 $1,220,000
2 General Obligation
Bonds $1,200,000 $0 $0 $0 $0 $1,200,000
3 Developer Donations $0 $50,000 $2,000,000 $2,000,000 $0 $4,050,000
Totals $1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
36
PUBLIC FACILITIES: Project Narratives
Project: DPW Building Improvements
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$1,200,000 $0 $0 $0 $0 $1,200,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Obligation
Bonds
$1,200,000 $0 $0 $0 $0 $1,200,000
Project Purpose, Description and Benefit
In 2012 City Council approved the issuance of an $8 50,000 General Obligation
Bond for the design and implementation/construction of a new approximate
100,000 square foot roof and installation of an infra-red heating system for the
Department of Public Works Facility. It is anticipated that the bids for this project
will come in closer to $1,200,000. In order to pay for the additional costs, the City
has the opportunity to refinance an existing bond obligation and will add the
addition approximate $350,000 without a significant increase to the principal
and interest payment amount, due to the refinancing.
The General Obligation Bond payments for this project will come from General
Fund Revenues.
37
Project: Municipal Center Building Improvements
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$25,000 $200,000 $200,000 $200,000 $200,000 $825,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$25,000 $200,000 $200,000 $200,000 $200,000 $825,000
Project Purpose, Description and Benefit
The Municipal Center is over 20 years old and as originally designed created a
good deal of compartmentalization throughout the building and the
departments. In 2013/14, a firm would be hired to perform a space analysis of
the municipal center as a whole.
Goals subsequent to that would be to address the proximity of an initial contact
point closer to the main entrance doors and how a shift would affect
conference rooms and the space as a whole. Another major point to be
addressed would be the space constraints of the Police Department. The
constraints are virtually across the board but beginning with an expanding
dispatch center. A cramped sergeants’ room, squad room, detectives area are
all in need of expansion. In addition the evidence locker needs to be examined
and redesigned to conform to current CALEA standards.
The overall space study would also look to identify consolidation of departments
or offices to offer the best possible customer service in all of our departments
and meet the needs of each of our departments.
38
Project: DPW Improvements
Priority Ranking: C
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$75,000 $0 $0 $100,000 $0 $1755,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$75,000 $0 $0 $100,000 $0 $175,000
Project Purpose, Description and Benefit
The purpose of this project category is to identify DPW facility -related projects
other than the 2013 reroofing/infrared heating project.
FY 2013/2014 Standby Generator: Currently the Public Works Facility has very
limited emergency standby electrical power capabilities in the event of a
power failure. Only two overhead doors on the east side of the facility are
operable during an electrical power outage. The need for a standby generator
for the entire building was emphasized in June 2011 when a very powerful wind
storm left the Public Works Facility without electrical power for several days. As
part of the recent rehabilitation of Water Treatment Plant #2 a larger standby
generator was installed replacing the existing generator at that location. Staff
purposes to utilize the generator removed from Plant #2 at the Public Works
Facility. This generator relocation will require combining the two existing
electrical services at the facility into one, the installation of an electrical transfer
switch and miscellaneous conduit and wire installation.
FY 2017/18 Covered Salt Storage Bin: Currently the Public Works Department has
a 500 ton salt storage facility located at the South Wastewater Treatment Plant.
During the snow season salt is also stored inside the Public Works Facility; this is
not a long term solution due to the potential damage the salt moisture might
cause to the interior of the building. Staff recommends constructing a second
salt storage facility at the Public Works Facility location where salt will be stored
in a separate building year round.
39
PUBLIC FACILITIES: Future Years Project Narratives
Project: Aquatic Center/Recreation Facility
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $50,000 $2,000,000 $2,000,000 $0 $4,500,000
Project Purpose, Description and Benefit
During times of substantial development, the City of McHenry had the foresight
to set aside certain developer donations for the development of a municipal
recreation facility. Unfortunately, the cost for the development of an
appropriately sized new recreation facility far exceeds the funds tha t have been
set aside. Further, a review of existing facilities for retrofitting as recreation
facilities has not identified any possibilities. In addition, the City currently
operates an aquatic facility that is not only more than 30 years old, but
drastically undersized for a community the size of McHenry.
While the Parks and Recreation Committee continue to discuss this project, it
may be that a combination of a new Aquatic Center/Recreation Facility be
developed. This may include an appropriately sized zero-depth pool with slides
and water amenities, kiddie pool, concessions area and a dual purpose
poolhouse/locker room that serves as a multi-purpose space with classrooms for
recreation center programs. This would not be a full -service recreation center
but, rather, space for specific classes with the ability to be divided for smaller
uses. This would allow the locker rooms to serve a dual purpose and the facility
to be open/operated year round. The first step in this process (FY14/15, $50,000)
would be to identify and retain a consultant to assist in designing the facility
and, related, how it may fit into existing or redeveloped space at Knox Park. The
funds proposed for FY15/16 and FY16/17 are for the actual construction of the
facility.
40
Project: Municipal Center Building Maintenance
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $35,000 $60,000 $50,000 $75,000 $220,000
Project Purpose, Description and Benefit
The Municipal Center is over 20 years old and has begun to show its wear in
certain areas. Over the past 5 years we have seen building repair costs rise.
Major building repairs need to be planned for and identified. In FY14/15, $35,000
would be set aside to replace the entry doors with an automated system. While
the current doors meet all ADA standards they are not the most customer
service friendly. In addition we would look to replace the rope caulking around
all the windows in the facility. In FY15/16, $60,000 would be allotted to address
the aging boilers, both of which have been re-tubed once, with modern high
efficiency systems. The $50,000 in FY16/17 would be purely for re-roof purposes
and finally $75,000 would be required to continue the re-roofing and
replacement of the discolored and aging metal flashing around the building in
FY17/18.
41
PUBLIC SAFETY: 5-Year Summary Overview
All projects included in Public Safety are primarily for the maintenance and/or
replacement of equipment for the McHenry Police Department. These
upgrades and replacements are necessary to ensure that public safety
programs continue to meet the high customer service expectations of the
community.
In summary, the FY13/14-FY17/18 Public Safety Capital Improvement Program, as
proposed, includes three (3) projects totaling $1,490,900 over the 5-year
planning period. The FY13/14 Public Safety Capital Budget Year includes two (2)
proposed projects totaling $201,200. The following section provides a summary
narrative of the projects included in the FY13/14 Capital Budget Year and then
the remaining FY14/15 through FY17/18 CIP Planning period.
FY13/14 Capital Budget Year Highlights
The continued implementation of a police Vehicle Replacement Program is
important to ensure that the proper level of dependable police vehicles is
maintained. The Vehicle Equipment item relates to the light bars and other
related equipment required for each new vehicle.
FY14/15 – FY17/18 CIP Planning Summary
Within the 5-year CIP planning period funding is proposed for upgrading the
McHenry Police Department’s Emergency Radio Equipment. The need to
upgrade from the current VHF/UHF to an all digital based service is the result of
new narrowbanding requirements mandated by the FCC.
42
PUBLIC SAFETY: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
General
Administration
$50,000 $113,000 $0 $0 $0 $163,000
Public
Facilities
$1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
Public
Safety
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Parks
$307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
Motor
Pool
$439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
Streets/
Sidewalks/
Signals
$11,877,800 $7,991,400 $8,409,800 $9,399,500 $8,773,700 $46,452,200
Stormwater/
Drainage
$0 $0 $0 $700,000 $665,000 $1,365,000
Total General
Fund CIP
$14,175,400 $9,302,500 $12,103,000 $13,733,500 $11,016,200 $60,330,600
43
PUBLIC SAFETY: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1
Vehicle
Replacement
Program
A $145,300 $149,600 $154,100 $158,800 $136,300 $744,100
2 Vehicle
Equipment A $55,800 $57,500 $77,100 $70,200 $68,200 $328,800
3
Emergency
Radio
Equipment
$0 $0 $178,000 $120,000 $120,000 $418,000
Totals $201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
# of Projects 2 2 3 3 3 3
Proposed Funding Source(s):
Funding Source
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 General Fund Revenues $201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Totals $201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
44
PUBLIC SAFETY: Project Narratives
Project: Vehicle Replacement Program
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Obligation
Bonds
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Project Purpose, Description and Benefit
The purpose of this program is to assure the McHenry Police Department
maintains the proper level of dependable police vehicles needed to service the
community in all law enforcement efforts. This project will outline the vehicle
replacement plan proposed over the course of the next five fiscal budgets.
The McHenry Police Department currently maintains a vehicle fleet that includes
the following vehicles as part of the vehicle replacement program:
1. 17 Marked Police Patrol Squad Cars
2. 3 Marked Specialty Cars (CSO Vehicles and Evidence Van)
3. 9 Unmarked Squad Cars
Between 2007 and 2011 the police department reduced its vehicle fleet by four
vehicles. The current fleet identified above is predicted to be of sufficient size
for the next five fiscal years. It is the goal of the replacement program to
continue to replace marked patrol squads once they have exceeded 80,000
miles, unmarked squads between 100,000 and 120,000 miles (depending on
condition) and marked specialty cars as needed (based on condition). An
evaluation of our current fleet has been conducted and the following
replacements over the course of the next five fiscal years are requested.
FY13/14: 4 marked police patrol vehicles and 2 unmarked police vehicles
FY14/15: 4 marked police patrol vehicles and 2 unmarked police vehicles
FY15/16: 5 marked police patrol vehicles and 1 marked specialty vehicle
FY16/17: 5 marked police patrol vehicles and 1 unmarked police vehicle
FY17/18: 4 marked police patrol vehicles and 1 marked specialty vehicle
45
This rotating replacement program allows for the entire fleet to be rotated out
every five years by replacing 20% of the fleet each year.
Below is the breakdown of estimated individual vehicle costs for marked patrol
squads and unmarked vehicles. A 3% increase was added for each year due to
the increased cost of vehicles and the equipment placed in them.
Description Pricing
Average Pricing of Police Vehicles
(Ford Interceptor Sedan, SUV or Specialty Vehicle)
23,502.00
Total (2012/2013 fiscal year pricing) 23,502.00
Total 3% rate increase (2013/2014 fiscal year pricing) 24,207.00
Total 3% rate increase (2014/2015 fiscal year pricing) 24,933.00
Total 3% rate increase (2015/2016 fiscal year pricing) 25,681.00
Total 3% rate increase (2016/2017 fiscal year pricing) 26,451.00
Total 3% rate increase (2017/2018 fiscal year pricing) 27,244.00
The above projected replacements would be needed to maintain the current
level of police services to the community. Police vehicles are the key piece of
equipment used by all officers to perform their job tasks and are a necessity to
perform both routine jobs and those of an emergency nature.
A review of vehicle maintenance records has shown that marked police
vehicles (driven 24 hours a day by numerous people) begin to experience an
increase in minor and major mechanical problems after they have exceed ed
80,000 miles. The cost to repair and maintain a marked police patrol over 80,000
miles will exceed the benefit of keeping it in service. Unmarked police vehicles
are often driven by only one officer and subsequently last longer and are
maintained in better condition. Based on maintenance records, unmarked
police vehicles will exceed 100,000 miles before experiencing an increase in
both minor and major mechanical issues. Marked specialty vehicles (CSO
vehicles & Evidence Vehicle) are vehicles that are driven typically by only one
person and only on a limited basis. Marked specialty vehicles will traditionally
last longer than all other vehicles and are replaced on an as needed basis only.
46
Project: Vehicle Equipment
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$55,800 $57,500 $77,100 $70,200 $68,200 $328,800
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Obligation
Bonds
$55,800
$57,500
$77,100
$70,200
$68,200
$328,800
Project Purpose, Description and Benefit
The purpose of this program is to assure that the McHenry Police Department
maintains the proper level of equipment needed in all newly purchased police
vehicles. This program will outline the vehicle equipment replacement plan
proposed over the course of the next five fiscal budgets. The cost of this
equipment is directly related to vehicles purchased annually.
The McHenry Police Department currently maintains a vehicle fleet that includes
the following vehicles as part of the vehicle replacement program:
1. 17 Marked Police Patrol Squad Cars
2. 3 Marked Specialty Cars (CSO Vehicles and Evidence Van)
3. 9 Unmarked Squad Cars
Between 2007 and 2011 the police department reduced its vehicle fleet by four
vehicles. The current fleet identified above is predicted to be of sufficient size
for the next five fiscal years. As current vehicles are replaced (highlighted in the
CIP Vehicle Program) new equipment will be needed for each vehicle. The
need for this new equipment is due to the following factors:
1. Age of current equipment: Equipment is transferred from one car to
another for an average of three cycles before it needs replacement
due to excessive use and wear. Current equipment has reached three
cycles as we have purchased no new light bars, sirens, and control
boxes over the last seven years.
2. Compatibility of old equipment: With the purchase of new model
police vehicles existing equipment parts (cages, consoles, computer
mounts, prisoner seats, etc.) are not compatible.
47
3. Information Technology: Squad computers have an average
operational life of four years. In car video cameras have an average
operational life of five years.
The following vehicle replacements will require vehicle equipment purchases
annually over the next five years.
FY13/14: 4 marked police patrol vehicles and 2 unmarked police vehicles
FY14/15: 4 marked police patrol vehicles and 2 unmarked police vehicles
FY15/16: 5 marked police patrol vehicles and 1 marked specialty vehicle
FY16/17: 5 marked police patrol vehicles and 1 unmarked police vehicle
FY17/18: 4 marked police patrol vehicles and 1 marked specialty vehicle
Below is the breakdown of estimated equipment costs for each type of vehicle
purchased. A 3% increase was added for each year due to the increased cost
of equipment.
Marked Squad Equipment Cost Analysis:
Description Pricing
Panasonic Laptop Computer 5,000.00
Vehicle Striping 600.00
Computer Mounting System 500.00
Emergency Lights, Electronics & Mounting
Hardware
2,500.00
Rear Plastic Seat 350.00
Prisoner Cage & window bars 1,000.00
Installation Labor 1575.00
Video Camera Install 225.00
Total (2012/2013 fiscal year pricing) 11,750.00
Total 3% rate increase (2013/2014 fiscal year
pricing)
12,102.50
Total 3% rate increase (2014/2015 fiscal year
pricing)
12,465.58
48
Total 3% rate increase (2015/2016 fiscal year
pricing)
12,839.55
Total 3% rate increase (2016/2017 fiscal year
pricing)
13,224.74
Total 3% rate increase (2017/2018 fiscal year
pricing)
13,621.48
Unmarked Squad Equipment Cost Analysis:
Description Pricing
Emergency Lights, Siren & Hardware 2,000.00
Installation Labor 1575.00
Total (2012/2013 fiscal year pricing) 3,575.00
Total 3% rate increase (2013/2014 fiscal year
pricing)
3,682.25
Total 3% rate increase (2014/2015 fiscal year
pricing)
3,792.72
Total 3% rate increase (2015/2016 fiscal year
pricing)
3,906.50
Total 3% rate increase (2016/2017 fiscal year
pricing)
4,023.70
Total 3% rate increase (2017/2018 fiscal year
pricing)
4,144.41
Based on the CIP Vehicle Program, the below equipment packages will need to
be purchased at the time the vehicles are purchased.
Fiscal Year #Marked Veh. Equip. Cost Total Cost #Unma rked Veh. Equip. Cost Total Cost Total Fiscal Year Cost
FY13/14 4 12,102.50 48,410.00 2 3,682.25 7,364.50 55,774.50
FY14/15 4 12,465.58 49,862.32 2 3,792.72 7,585.44 57,447.76
49
FY15/16 6 12,839.55 77,037.30 0 0 0 77,037.30
FY16/17 5 13,224.74 66,123.70 1 4,023.70 4,023.70 70,147.40
FY17/18 5 13,621.48 68,107.40 0 0 0 68,107.40
The above equipment replacement program would be needed to maintain the
current level of police services to the community. Police vehicle equipment is
required for all officers to perform their job tasks and is a necessity to perform
both routine jobs and those of an emergency nature.
Equipment placed in vehicles is directly related to the effective and efficient
operations of the department. Emergency lighting and equipment reduces risk
of vehicle accidents /city liability and allows officers to respond to emergency
calls in a fast and safe manner. Prisoner transport equipment (cages and seats)
allow for a reduced risk of officer and arrestee injury. Computer equipment
allows for the high and accurate communication both internally and externally
increasing operation while at the same time reducing liability. Video camera
systems allow for an accurate accounting of police incident, used for criminal
prosecutions and protection, from false allegations of misconduct.
50
PUBLIC SAFETY: Future Years Project Narratives
Project: Emergency Radio Equipment
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $178,000 $120,000 $120,000 $418,000
Project Purpose, Description and Benefit
The purpose of this project is to upgrade the McHenry Police Department’s
emergency radio equipment from VHF/UHF based equipment to an all digital
based service (Motorola Starcom21).
The McHenry Police Department currently operates on a VHF/UHF dispatching
system for emergency radio communications. Equipment used for radio
communications includes thirty (30) car radios, fifty (50) portable radios,
dispatch console radios, and a self-maintained infrastructure to operate the
system. The infrastructure consists of repeater towers placed thr oughout the
McHenry area that are owned, maintained and operated by the city. The age
of our equipment ranges from 6 to 15 years in age and much of it is becoming
obsolete as some equipment cannot be narrowbanded or repaired as the units
have been discontinued.
Furthermore, narrowbanding requirements by the FCC have mandated that the
McHenry Police Department narrowband our current equipment and frequency
twice in the last ten years. It is predicted that we will be required to narrowband
at least one more time in the next ten years. Each time narrowbanding takes
place the strength of our signals, when transmitting, is reduced, affecting overall
emergency communications. This reduction in signal strength causes the need
for improvements to our infrastructure. Narrowbanding has caused for poor
radio communications within certain areas of McHenry. These improvements
can be seen in the installation of additional antennas and repeater towers
throughout the McHenry area. The cost to maintain this infrastructure has
continuously grown over the years and will continue if we chose to maintain our
system. An example of this can be seen in the installation of the new repeater
tower north of Johnsburg in November 2012 and rising costs of approximately
$2,000 per month for AT&T to serve these repeater towers.
Motorola’s Starcom21 digital radio service is what we are recommending for
purchase within the next five years. Starcom21 is the official statewide public
safety radio network of Illinois. It is a Project 25 compliant 700/800MHz IP based
radio system with over 250 radio tower sites across the state. More than 32,000
51
subscribers use Starcom21 which includes all State agencies, McHenry County
Sheriff’s Office and numerous municipalities within our county.
An estimate breakdown for this project is as follows:
1. Portable radios & accessories (50) $239,850
2. Mobile radios & accessories (30) $130,410
3. Dispatch Center console radios $ 1,750
4. Monthly cost per radio ($34.00) $ 2,720/month
It is recommended that the cost of this equipment be phased-in over Years 2
through 5 by purchasing a designated amount of equipment each year until
the need is met. This equipment could also be expanded to include the
Department of Public Works if so desired.
Additional benefits of upgrading to Starcom21 include:
Managed Network
Reliability
Interoperability
Statewide Coverage
Advanced Features
No infrastructure expense
No narrowbanding expense
Local Control
Spectrum Efficiency/Consistent Audio Quality
Advanced Security
Round-the-Clock Support
Although not currently an “A” priority, the project must be addressed within the
next five years as our current VHF/UHF radios are being phased out nationally.
With the recent growth of our dispatching center and levels of communication,
combined with the potential growth of the center, this project should be
initialized and implemented at the same time as any changes to the dispatch
center.
52
PARKS: 5-Year Summary Overview
Without question, one of the City’s most popular assets is its comprehensive
system of parks (38 park sites comprising more than 635 acres) and their various
user amenities that contribute to the outstanding quality of life enjoyed by the
residents of McHenry. While there is not a need to expand the number of park
sites and acreage, there is a need to ensure that appropriate maintenance and
replacement of existing park amenities (court resurfacing, parking lot
improvements, fence replacement, playground equipment replacement, etc.)
is undertaken. Additionally, looking towards the future needs of the community
and use of the park system, future park improvements must be identified.
In summary, the FY13/14 – FY17/18 Parks Capital Improvement Program, as
proposed, includes ten (10) projects totaling $2,003,000 over the 5-year planning
period. The FY13/14 Parks Capital Budget Year CIP includes six (6) proposed
projects totaling $307,000. The following section provides a summary narrative
of the projects included in the FY13/14 Capital Budget Year and then the
remaining FY14/15 through FY17/18 CIP Planning period.
FY13/14 Capital Budget Year Highlights
As described throughout this document, limited revenues mean that very few
projects can be implemented within the Parks-CIP. Of the $307,000 proposed
for FY13/14, $200,000 is proposed for the Ft. McHenry Renovation project. The
remaining five (5) projects – ADA Park Improvements, Parking Lot Improvements,
Knox Park Improvements, Petersen Park Improvements, and Sport Court
Renovations – are all projects which include upgrades of or maintenance to
existing park amenities.
FY14/15 – FY17/18 CIP Planning Summary
Projects identified in the 5-year planning period include improvements to the
barn at Petersen Farm, construction of a connector sidewalk and tot lot in the
Legend Lakes subdivision (developer donation funding), improvements to the
Hickory Creek Farm property, and construction of Park Washroom Facilities at
Shamrock Farms Park and Foxridge Park.
53
PARKS: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
General
Administration
$50,000 $113,000 $0 $0 $0 $163,000
Public
Facilities
$1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
Public
Safety
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Parks
$307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
Motor
Pool
$439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
Streets/
Sidewalks/
Signals
$11,877,800 $7,991,400 $8,409,800 $9,399,500 $8,773,700 $46,452,200
Stormwater/
Drainage
$0 $0 $0 $700,000 $665,000 $1,365,000
Total General
Fund CIP
$14,175,400 $9,302,500 $12,103,000 $13,733,500 $11,016,200 $60,330,600
54
PARKS: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 Ft. McHenry
Renovations A $200,000 $0 $0 $0 $0 $200,000
2 ADA Park
Improvements A $20,000 $20,000 $20,000 $20,000 $20,000 $100,000
3 Parking Lot
Improvements A $50,000 $25,000 $30,000 $80,000 $150,000 $335,000
4 Knox Park
Improvements B $12,000 $20,000 $175,000 $0 $0 $207,000
5 Petersen Park
Improvements B $10,000 $28,000 $0 $0 $0 $38,000
6 Sport Court
Renovations C $15,000 $10,000 $10,000 $10,000 $0 $45,000
7 Petersen Farm
Improvements $0 $12,000 $100,000 $100,000 $50,000 $262,000
8 Legend Lakes Park
Improvements $0 $46,000 $0 $0 $0 $46,000
9 Hickory Creek Farm
Improvements $0 $0 $170,000 $0 $0 $170,000
10 Park Washroom
Facilities $0 $0 $0 $275,000 $325,000 $600,000
Totals $307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
# of Projects 6 7 6 5 4 10
Proposed Funding Source(s):
Funding Source
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 General Fund Revenues $107,000 $115,000 $505,000 $210,000 $220,000 $1,157,000
2 Park Developer Donations $200,000 $46,000 $246,000
3 IDNR Grant $275,000 $325,000 $600,000
Totals $307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
55
PARKS: Project Narratives
Project: Ft. McHenry Renovation
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$200,000 $0 $0 $0 $0 $200,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Park
Developer
Donations
$200,000 $200,000
Project Purpose, Description and Benefit
This project includes the complete renovation of the Fort McHenry playground,
originally constructed in 1994. Costs include all professional design and
construction management, materials, equipment and contracted labor to
complete the work and will come from collected, on hand, developer
donations.
Contract for design services was presented to the City Council on December 3,
2012.
56
Project: ADA Park Improvements
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$20,000 $20,000 $20,000 $20,000 $20,000 $100,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$20,000 $20,000 $20,000 $20,000 $20,000 $100,000
Project Purpose, Description and Benefit
The City of McHenry will need to comply with the 2010 ADA standards for
outdoor recreation facilities. The Access Audit and Transition Plan report will be
completed in January 2013. This report will identify the revisions that will be
needed with estimated costs.
NISRA dues are paid out of the City General Fund. The reduction in the City EAV
will result in the dues being lowered from $142,501 in FY12/13 to a projected
$124,443 in FY13/14. This $18,000 can be used in the upcoming year’s budget to
fund all or a substantial portion of these ADA renovations.
NOTE: The City is one of 3 agencies in NISRA that does not assess the Special
Recreation Levy to fund our membership and other related costs such as
inclusion, ADA costs for facility renovations and other qualified costs.
As a Home Rule community this levy up to .004 can be adopted without
referendum. An estimated $140,000 can be freed up in the general fund for
other projects and expenses. The implementation of this levy may be proposed
for consideration in 2013 to fund these and related improvements and
programs.
57
Project: Parking Lot Improvements
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$50,000 $25.000 $30,000 $80,000 $150,000 $335,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$50,000 $25,000 $30,000 $80,000 $150,000 $335,000
Project Purpose, Description and Benefit
Several of the asphalt parking lots in our public parks are severely in need of
replacement. The breakdown of these lots and the year in which they were
originally installed is listed below, as well as recommendations for the order in
which they should be replaced.
Location Year installed Year budgeted for
replacement
Petersen Park South Lot 1976 FY13/14
Lakeland Park 1970’s FY14/15
West Beach Park 1970’s FY15/16
Maintenance Garage 1970’s FY16/17
Several additions and patching since installed
Knox Park Pool 1981 FY17/18
58
Project: Knox Park Improvements
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$12,000 $20,000 $175,000 $0 $0 $207,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$12,000 $20,000 $32,000
Park
Developer
Donations
$175,000 $175,000
Project Purpose, Description and Benefit
The first two years of this project include: resurfacing of Knox Park tennis courts ;
the City’s primary location for summer tennis lessons and open tennis which,
since 1980, has only been resealed on 2 occasions; and, the replacement of
fencing on the two existing softball fields. The ballfield fencing may be delayed
or deleted based on the development of an aquatic center/recreation facility
in Knox Park.
The FY15/16 proposed amount is for the redevelopment of the Knox Park
wooden skate park ramps. The original ramps, installed in the park in 2001, were
removed in 2011.
59
Project: Petersen Park Improvements
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$10,000 $28,000 $0 $0 $0 $38,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$10,000 $28,000 $38,000
Project Purpose, Description and Benefit
The FY13/14 proposed amount is for the removal of the Petersen Park tennis
courts. Installed in 1977-78, the base to these courts is now in extremely poor
condition and, despite multiple attempts to crack seal and color coat these
courts over the past 30+ years, the only remedy for making them playable is to
rebuild them. The recommendation from staff is to remove th e courts
completely since there are other lighted courts (Knox Park, West Campus) that
can accommodate tennis programs and open play.
It should be noted that these courts may be able to be removed in conjunction,
as an add-on, to the Petersen Park Parking Lot improvement project. This could
result in cost savings and will be explored.
The FY14/15 proposed amount is for the installation of an irrigation system at the
Petersen Park baseball field. All work would be contracted.
60
Project: Sport Court Renovations
Priority Ranking: C
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$15,000 $10,000 $10,000 $10,000 $0 $45,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$15,000 $10,000 $10,000 $10,000 $0 $45,000
Project Purpose, Description and Benefit
There are several basketball courts in the park system that are in need of
renovation and new equipment. There are 3 full court layouts in the community
and 5 half court or shooting courts in various parks. A recommendation was
made to the Parks and Recreation Committee on November 14, 2012 on the
renovations needed for these sites. Two of these shooting courts are located on
the parking lots at Petersen Park and Lakeland Park. These upgrades to the
equipment will be made when the asphalt surfaces are replaced.
Location Year Installed Year
budgeted for work
Full Courts
Freund Field (Althoff Courts) 2003 converted to Bball FY13/14
Fox Ridge Park 1990 FY13/14
Shamrock Farms Park 2007 FY13/14
Half court/shooting courts
Center Street Park 1970’s FY15/16
Kiwanis Tot Lot 1970’s FY15/16
Lakeland Park 1960’S FY16/17
Petersen Park 1978 FY16/17
McHenry Shores Beach 1960’s FY16/17
61
PARKS: Future Years Project Narratives
Project: Petersen Farm Improvements
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $12,000 $100,000 $100,000 $50,000 $262,000
Project Purpose, Description and Benefit
As a significant historical asset to both our community and the region,
maintenance and restoration of the Petersen Farm must remain a constant
focus of the City’s resources. The proposed amounts include work to
weatherproof (i.e., seal) the barn’s interior from the elements and painting,
substantial renovations to the Petersen farmhouse, and repair or removal of
other structures on the site.
It is anticipated that the Landmark Commission and City staff will identify funding
sources in addition to the General Fund with which to undertake these
improvements.
Project: Legend Lakes Park Improvements
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $46,000 $0 $0 $0 $46,000
Project Purpose, Description and Benefit
Two projects can be finished with remaining funds from the Legend Lakes bond
money to complete public improvements in this subdivision.
1.)Shamrock Farms Park - $6,000 for a sidewalk connecting the park with the
subdivision to the north.
2.) Galway Tot Lot - $40,000 for the grading, seeding and installation of park
equipment in this1.3 acre tot lot. The developer committed in the annexation
agreement to build 2 tot lots in this subdivision. Credit was given in the park
developer donation fund to complete these sites. One tot lot was finished on
Homestead.
62
Project: Hickory Creek Farm Improvements
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $170,000 $0 $0 $170,000
Project Purpose, Description and Benefit
The Hickory Creek Farm buildings will need attention in the upcoming years. The
most pressing need will be to replace the wood shingle roof on this large
structure. This facility received a $500,000 grant from the State of Illinois in 1995
for historic preservation purposes. The roof, siding, windows, electric, and utilities
were replaced or upgraded to this building.
Maintenance on this building is the responsibility of the City of McHenry. Future
grant funding from the State or other sources for this building is highly unlikely.
Other areas of need in the near future are exterior painting of the building and
fencing, fencing replacement, repairs to the awnings, replacement of heating
units and other minor work.
Project: Park Washroom Facilities
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $275,000 $325,000 $600,000
Project Purpose, Description and Benefit
This proposed project is for the c onstruction of two washroom facilities in
Shamrock Farms Park and Foxridge Park. These two facilities were submitted to
the State of Illinois for PARC grant funded projects and were n ot approved. The
funding has been put on hold with other State capital fund projects. If any grant
program funding becomes available the preliminary estimates and equipment
are specified in the grant documents. Smith Engineering (HR Green) assisted the
city with the development of the specifications and estimated costs. The largest
cost associated with the washrooms was the extension of utilities to the
proposed sites.
63
MOTOR POOL/EQUIPMENT: 5-Year Summary Overview
As the community continues to expand, both geographically and population-
wise, municipal vehicles and equipment are required to maintain the City’s
existing and new network of park land, roads, and utilities. Therefore, the Motor
Pool/Equipment category of the General Fund CIP continues to grow
incrementally each year as the City expands. Similar to items funded through
the General Administration category, it is sometimes difficult to identify the
public benefit of expenditures in the Motor Pool/Equipment category. However,
without the proper equipment and rolling stock, City crew’s would be unable to
mow and maintain the increasing system of parks and athletic fields, plow
streets and/or maintain the water and sewer distribution system.
In summary, the Motor Pool/Equipment Capital Improvement Program, as
proposed, includes six (6) projects totaling $2,386,500 over the 5-year planning
period. The FY13/14 Capital Budget Year CIP includes five (5) proposed projects
totaling $439,500. The following section provides a summary narrative of the
projects included in the FY13/14 Capital Budget Year and then the remaining
FY14/15 through FY17/18 CIP planning period.
FY13/14 Capital Budget Year Highlights
A combination of requests from the Department of Public Works/Streets Division,
Department of Parks & Recreation/Parks Division, the Downtown Maintenance
Division of Administration and the Department of Community & Economic
Development comprise the Motor Pool/Equipment category. Each of these
departments/divisions maintains a rotational replacement schedule, primarily
based in vehicle mileage as distinct from vehicle age, from which requests are
made. Due to the dramatic decline in revenues over the last 5 years the City
has been stringent with replacing aged vehicles or acquiring new vehicles.
However, this prudent approach can only continue for a finite period until
vehicle maintenance costs approach the costs of vehicle replacement. In
FY12/13 the City began to loosen its approach to vehicle acquisitions in
replacing older, less serviceable vehicles and equipment. This approach will
continue into FY13/14 and for the foreseeable future.
Vehicles proposed for acquisition in FY13/14 include a 20-year old Case front-
end loader and three (3) pickups ranging in age from 10 to 24-years old in the
Streets Division of Public Works; the replacement of a 24-year old pickup and 12-
year old mower in the Parks Division of Parks & Recreation; and the purchase of
a cab for the aforementioned mower for use by the Downtown Maintenance
Division for snow removal.
64
FY14/15 – FY17/18 CIP Planning Summary
As identified above, the City’s ability to continue to expand the motor
pool/equipment program will continue to be severely limited in the 5-year
planning period and, therefore, the identified departments/divisions will
continue to closely monitor replacement schedules and propose vehicular and
equipment replacements only as absolutely necessary.
The only additional project identified within the 5-year planning period is the
replacement of two small pickup trucks in the Department of Community &
Economic Development.
65
MOTOR POOL/EQUIPMENT: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
General
Administration
$50,000 $113,000 $0 $0 $0 $163,000
Public
Facilities
$1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
Public
Safety
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Parks
$307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
Motor
Pool
$439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
Streets/
Sidewalks/
Signals
$11,877,800 $7,991,400 $8,409,800 $9,399,500 $8,773,700 $46,452,200
Stormwater/
Drainage
$0 $0 $0 $700,000 $665,000 $1,365,000
Total General
Fund CIP
$14,175,400 $9,302,500 $12,103,000 $13,733,500 $11,016,200 $60,330,600
66
MOTOR POOL/EQUIPMENT: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1
Streets –
Equipment
Replacement
A $217,000 $80,000 $120,000 $51,000 $118,000 $586,000
2
Streets –
Vehicle
Replacement
B $139,000 $387,000 $314,000 $339,000 $230,000 $1,409,000
3
Parks –
Vehicle
Replacement
B $38,000 $78,000 $60,000 %60,000 $60,000 $296,000
4
Parks –
Equipment
Replacement
B $31,500 $0 $0 $0 $0 $31,500
5 Downtown
Maintenance C $14,000 $0 $0 $0 $0 $14,000
6
CED –
Vehicle
Replacement
$0 $0 $25,000 $0 $25,000 $50,000
Totals $439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
# of Projects 5 3 4 3 4 6
Proposed Funding Source(s):
Funding Source
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 General Fund Revenues $439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
Totals $439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
67
MOTOR POOL/EQUIPMENT: Project Narratives
Project: Streets – Equipment Replacement
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$217,000 $80,000 $120,000 $51,000 $118,000 $586,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$217,000 $80,000 $120,000 $51,000 $118,000 $586,000
Project Purpose, Description and Benefit
The FY13/14 proposed project includes the purchase of a new front-end loader
to replace an existing Case front-end loader that is more than twenty (20) years
old.
Project: Streets – Vehicle Replacement
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$139,000 $387,000 $314,000 $339,000 $230,000 $1,409,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$139,000 $387,000 $314,000 $339,000 $230,000 $1,409,000
Project Purpose, Description and Benefit
The amount proposed in FY13/14 is for the replacement of three (3) ¾ ton
pickup trucks ranging in age from 10-24 years, all with approximately 100,000
service miles, in the Streets Division of Public Works.
68
Project: Parks – Vehicle Replacement
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$38,000 $78,000 $60,000 $60,000 $60,000 $296,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$38,000 $78,000 $60,000 $60,000 $60,000 $296,000
Project Purpose, Description and Benefit
The amount proposed in FY13/14 is for the replacement of one (1) 23-year old
pickup truck with more than 130,000 miles in the Parks Division of the Parks &
Recreation Department.
Project: Parks – Equipment Replacement
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$31,500 $0 $0 $0 $0 $38,500
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$31,500 $31,500
Project Purpose, Description and Benefit
The amount proposed in FY13/14 is for the purchase of a deck mower to replace
an approximate 12-year old mower with more than 3,500 service hours and for
the replacement of a 28-year old utility trailer.
69
Project: Downtown Maintenance Equipment
Priority Ranking: C
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$14,000 $0 $0 $0 $0 $14,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$14,000 $0 $0 $0 $0 $14,000
Project Purpose, Description and Benefit
The FY13/14 proposed amount is for the purchase of a new equipment cab for
mounting on the previous project/mower to allow this piece of equipment to be
used for downtown snow removal in the winter months.
70
MOTOR POOL/EQUIPMENT: Future Years Project Narratives
Project: CED – Vehicle Replacement
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $25,000 $0 $25,000 $50,000
Project Purpose, Description and Benefit
The proposed project is to replace two (2) Department of Community &
Economic Development vehicles. The Department currently utilizes five (5)
vehicles for its operations.
71
STREETS/SIDEWALKS/SIGNALS: 5-Year Summary Overview
The Streets/Sidewalks/Signals category must remain a leading priority financial
commitment of the City based on the existing and increasing needs of a
growing community. The development of new roadways and, most importantly,
maintenance and expansion of the community’s existing roadway infrastructure
are important to meeting the needs of McHenry’s residents. In addition, the
development of a comprehensive transportation network is essential to the
economic development efforts undertaken by the City. Without sufficient
transportation routes to move goods and consumers, existing businesses,
frustrated, could choose to relocate out of the community and/or new
businesses will also choose to locate elsewhere.
Nowhere is the impact of the growth of a community more evident than the
transportation difficulties related to McHenry’s primary east-west and north-south
arteries – Routes 120 and 31, both under the jurisdiction of the Illinois Department
of Transportation (IDOT). As you will see in the following charts and descriptions,
a heavy emphasis is currently being placed on coordinating with other local,
regional, state and federal organizations to plan and initiate improvements to
Routes 120 and 31. However, the City cannot lose sight of the importance of
ensuring that local roads and related infrastructure is maintained and/or
enhanced and, as such, the Streets/Sidewalks/Signals Capital Improvement
Program attempts to incorporate a balance of infrastructure maintenance and
expansion projects. Of special note, the reader will identify that the “Street
Program” is a $32 million project that involves programmatic improvements to
the City’s existing streets system. Currently, this program cannot be funded due
to a combination of other roadway improvement commitments. It is listed as an
“A” priority and included in the list of recommended projects as it is extremely
important the reader is aware that maintenance/replacement of existing public
roadways cannot be delayed indefinitely. At some point funding must be
committed on an annual basis for the maintenance of the existing public
roadway system.
In the following table and descriptions the acronyms MFT, STP and ITEP are used.
MFT refers to Motor Fuel Tax and is a population-based revenue source provided
by the State of Illinois. MFT funds are to be applied to pavement maintenance
and resurfacing projects at the discretion of the municipality. STP refers to
Surface Transportation Program, a transportation funding program authorized
through the United States Department of Transportation (USDOT) and the
Transportation Equity Act for the 21st Century (TEA-21). The STP provides flexible
funding that may be used by States and localities for projects on any Federal-
aid highway, bridge projects on any public road, transit capital projects, and
intracity and intercity bus terminals and facilities. A portion of funds reserved for
72
rural areas may be spent on rural minor collectors. In McHenry County, STP
funded projects are reviewed and authorized through the McHenry County
Council of Mayors. Finally, ITEP refers to the Illinois Transportation Enhancement
Program which provides funding for community based projects that expand
travel choices and enhance the transportation experience by improving the
cultural, historic, aesthetic and environmental aspects of our transportation
infrastructure.
In summary, the FY13/14 – FY17/18 Streets/Sidewalks/Signals Capital
Improvement Program, as proposed, includes nine (9) projects totaling
$46,452,200 over the 5-year planning period. The FY13/14
Streets/Sidewalks/Signals Capital Budget Year CIP includes seven (7) proposed
projects totaling $11,877,800. The following section provides a summary
narrative of the projects included in the FY13/14 Capital Budget Year and then
the remaining FY14/15 through FY17/18 CIP planning period.
73
STREETS/SIDEWALKS/SIGNALS: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
General
Administration
$50,000 $113,000 $0 $0 $0 $163,000
Public
Facilities
$1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
Public
Safety
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Parks
$307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
Motor
Pool
$439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
Streets/
Sidewalks/
Signals
$11,877,800 $7,991,400 $8,409,800 $9,399,500 $8,773,700 $46,452,200
Stormwater/
Drainage
$0 $0 $0 $700,000 $665,000 $1,365,000
Total General
Fund CIP
$14,175,400 $9,302,500 $12,103,000 $13,733,500 $11,016,200 $60,330,600
74
STREETS/SIDEWALKS/SIGNALS: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 Street Program A $2,249,800 $7,775,400 $6,164,100 $9,214,500 $7,263,700 $32,667,500
2
Pavement
Maintenance –
Cracksealing
(MFT)
A $30,000 $30,000 $30,000 $30,000 $30,000 $150,000
3
IL 120/31
Intersection
Improvements
(ITEP, MFT, IDOT)
A $7,640,000 $0 $0 $0 $0 $7,640,000
4
Crystal Lake
Road
Improvements
(STP, MFT)
A $1,800,000 $0 $0 $0 $0 $1,800,000
5
McCullom Lake
Road
Improvements
(MFT)
A $65,000 $60,000 $1,205,700 $0 $0 $1,330,700
6
Bull Valley Road
Improvements
(MFT)
A $68,000 $51,000 $935,000 $0 $0 $1,054,000
7 Sidewalk
Program B $25,000 $75,000 $75,000 $75,000 $100,000 $350,000
8
Curran/Bull
Valley
Intersection
Improvements
$0 $0 $0 $80,000 $980,000 $1,060,000
9 IL 31/Veterans
Parkway Signal $0 $0 $0 $0 $400,000 $400,000
Totals $11,877,800 $7,991,400 $8,409,800 $9,399,500 $$8,773,700 $46,452,200
# of Projects 7 5 5 4 5 9
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Proposed Funding Source(s):
Funding Source
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 General Fund Revenues $25,000 $75,000 $75,000 $75,000 $100,000 $350,000
2 IDOT $6,559,500 $0 $0 $0 $0 $6,559,500
3 STP $1,500,000 $0 $0 $0 $0 $1,500,000
4 ITEP $864,400 $0 $0 $0 $0 $864,400
5 MFT* $668,100 $550,000 $550,000 $550,000 $550,000 $2,868,100
Totals $9,617,000 $625,000 $625,000 $625,000 $650,000 $12,142,000
Unfunded $2,249,800 $7,150,400 $5,539,100 $8,589,500 $6,613,700 32,349,500
FY14/15-FY17/18 MFT amounts assume $700,000 in MFT funds per year available.
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STREETS/SIDEWALKS/SIGNALS: Project Narratives
Project: Street Program
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$2,249,800 $7,775,400 $6,164,100 $9,214,500 $7,263,700 $32,667,500
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$0 $0 $0 $0 $0 $0
Project Purpose, Description and Benefit
THIS PROJECT IS IDENTIFIED AS PRIORITY LEVEL “A” BUT NO FUNDING IS IDENTIFIED.
The city has approximately 125 centerline miles of roadway under their
jurisdictional responsibility. To establish the list, staff and the city engineer visited
each street to verify and inspect the current condition of the pavement. Street
ranking is based on a 10 point system with the ranking of #1 equivalent to a
gravel road and a ranking of #10 equivalent to a newly paved road. The
estimated dollar amounts listed above were derived from using th e ranking
system as follows; FY2013/14 streets with a ranking of #1, #2 or #3; FY2014/15
streets with a ranking of #4; FY2015/16 streets with a ranking of #5; FY2016/17
streets with a ranking of #6; FY2017/18: streets with a ranking of #7. Currently the
street program is totally funded by Motor Fuel Tax (MFT) revenues. MFT funds are
also used for the purchase of road salt and the CI ty’s portion of any matching
fund requirement of grants used for road improvements which are received
through the Federal or State Agencies.
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Project: Pavement Maintenance – Cracksealing (MFT)
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$30,000 $30,000 $30,000 $30,000 $30,000 $150,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Motor Fuel
Tax (MFT) $30,000 $30,000 $30,000 $30,000 $30,000 $150,000
Project Purpose, Description and Benefit
The FY12/13 Capital Improvement Program included $30,000 for a crack sealing
maintenance program with revenues from the Motor Fuel Tax Fund. This was the
first year a pavement maintenance program using the cracksealing method
was performed on City streets. Routing, cleaning, and sealing cracks is effective
pavement preservation practice for streets that exhibit nominal pavement
distress. The primary cause of asphalt failure is water infiltration into the street sub
grade. Cracksealing is one of the most cost-effective preventative
maintenance practices for City’s roadways. Public Works Staff will prepare a list
of potential streets for the FY13/14 pavement maintenance program and will
also perform construction observation. A pavement maintenance program such
as cracksealing protects the investment of the road resurfacing program.
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Project: Illinois Route 120/31 Intersection Improvements (ITEP, MFT,
IDOT)
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$7,640,000 $0 $0 $0 $0 $7,640,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
ITEP $ 864,422 $ 864,422
MFT $ 216,105 $ 216,105
IDOT $ 2,314,431 $ 2,314,431
CMAQ $ 2,745,000 $ 2,745,000
STP $ 1,500,000 $ 1,500,000
Project Purpose, Description and Benefit
The improvements to Illinois Route 31 and Illinois Route 120 include road and
bridge widening, traffic signal modernization, hot-mix asphalt surface removal
and resurfacing, sidewalk replacement, street lighting and streetscape
improvements. The project limits include Illinois Route 120 approximately 1,100
feet west of Illinois Route 31 to Green Street; and Illinois Route 31 from Illinois
Route 120 to approximately 400 feet south of McCullom Lake Road. The total
combined length of improvements is approximately 3,895 feet or 0.74 miles. The
project is primarily funded from the Illinois Department of Transportation and
Federal funds. The City was successful in obtaining an Illinois Transportation
Enhancement Program (ITEP) grant through the Illinois Department of
Transportation (IDOT). The ITEP grant is in the amount of $928,000 for street
lighting/ streetscape improvements and requires the City to provide a 20%
funding match. Additional lanes will improve roadway safety by remediation of
identified High Accident Location spots and segments that exist throughout the
project limits and to remove a traffic bottleneck that results in severe traffic
congestion during peak daily travel times. The bottleneck section is a remaining
“gap section” in-between multi-lane sections to the east and west of Illinois
Route 31, and a multi-lane section of Illinois Route 31 north of McCullom Lake
Road. It is estimated that the contract documents will be prepared to meet an
April 2013 letting.
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Project: Crystal Lake Road Improvements (STP, MFT)
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$1,800,000 $0 $0 $0 $0 $1,800,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
STP $1,500.000 $1,500,000
MFT $300,000 $300,000
Project Purpose, Description and Benefit
The improvements to Crystal Lake Road from Route 120 to Bull Valley Road
include traffic signal modernization, hot-mix asphalt surface removal and
resurfacing, pavement patching, spot concrete curb and gutter replacement,
detectable warnings and pavement striping. The McHenry County Council of
Mayors awarded up to $1,500,000 of Surface Transportation Program (STP) funds
for Crystal Lake Road Improvements. STP funding will pay for up to 80% of the
total cost of construction and Phase III engineering with a l ocal match
requirement of 20%. The City is responsible for 100% of the cost of Phase I and II
Engineering. Motor Fuel Tax (MFT) revenues will be utilized for the City’s cost of
the project. It is estimated that the contract documents will be prepared to
meet an April 2013 letting.
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Project: McCullom Lake Road Improvements (STP, MFT)
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$65,000 $60,000 $1,205,700 $0 $0 $1,330,700
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
STP $963,700 $963,661
MFT $65,000 $60,000 $242,000 $367,000
Project Purpose, Description and Benefit
McCullom Lake Road (FAU 4085) from Illinois Route 31 (FAU 0336) to the northern
City limits at the railroad tracks 800 feet north of Lakewood Road will be
improved for a total length of approximately 5,600 feet. The proposed
improvements consist of traffic signal modernization, intersection capacity
improvements, widening, hot mix asphalt removal, hot-mix asphalt resurfacing
with binder course and surface course, aggregate shoulders, pavement
patching, minor drainage improvements and new pavement markings.
Additionally a new sidewalk will be constructed on the south side of the road in
front of Petersen Park connecting to the existing Prairie Path bike route. The new
sidewalk will provide increased access to Petersen Park, numerous
neighborhoods as well as City's north side commercial corridor. Intersections
within the project limits will be analyzed to enhance traffic flow and improve
turn lane capacity. Turn lanes will be evaluated and lengthened to current
standards. In addition, the Blake Boulevard intersection will be evaluated and
modernized in accordance with the latest standards and technology. It is the
intent of the improvements to enhance intersection capacity, increase the
structural integrity of the pavement structure, provide travel lanes with an
adequate aggregate shoulder with the ability to support occasional vehicle
loads, enhance safe pedestrian access to specific points of interest, address
various minor drainage issues and to modernize existing traffic signals at the
Blake Boulevard intersection. The McHenry County Council of Mayors awarded
up to $964,529 of Surface Transportation Program (STP) funds for McCullom Lake
Road Improvements. STP funding will pay for up to 80% of the total cost of
construction and Phase III engineering with a local match requirement of 20%.
The city is responsible for 100% of the cost of Phase I and II Engineering. Motor
Fuel Tax (MFT) revenues will be utilized for the City’s cost of the project. It is
estimated that the contract documents will be prepared to meet a 2015 l etting.
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Project: Bull Valley Road Improvements (MFT)
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$68,000 $51,000 $935,000 $0 $0 $1,054,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
STP $748,000 $748,000
MFT $68,000 $51,000 $187,000 $306,000
Project Purpose, Description and Benefit
Bull Valley Road (FAU 3860) from Draper Road to Curran Road (FAU 0084) will be
improved for a total length of approximately 5,200 feet. The proposed
improvements consist of intersection capacity improvements, widening, hot-
asphalt resurfacing with binder course and surface course, aggregate shoulders,
pavement patching, minor drainage improvements and new pavement
markings. Intersections within the project limits will be analyzed to enhance
traffic flow and improve turn lane capacity. The Curran Road intersection will be
evaluated to determine the feasibility of installing a right turn lane to enhance
the intersection capacity. It is the intent of the improvements to enhance
intersection capacity, increase the structural integrity of the pavement structure,
provide travel lanes with an aggregate shoulder with the ability to support
occasional vehicle loads, and address various minor drainage issues along the
route. The McHenry County Council of Mayors awarded up to $749,346 of
Surface Transportation Program (STP) funds for Bull Valley Road Improvements.
STP funding will pay for up to 80% of the total cost of construction and Phase III
engineering with a local match requirement of 20%. The City is responsible for
100% of the cost of Phase I and II Engineering. Motor Fuel Tax (MFT) revenues will
be utilized for the City’s cost of the project. It is estimated that the contract
documents will be prepared to meet a 2015 letting.
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Project: Sidewalk Program
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$25,000 $75,000 $75,000 $75,000 $100,000 $350,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$25,000 $75,000 $75,000 $75,000 $100,000 $350,000
Project Purpose, Description and Benefit
Sidewalks are removed and replaced by Public Works Staff on an as -needed
basis. Sidewalk repairs are also included in the annual road resurfacing program.
Sidewalks with trip hazards, major cracks and significant spalling are replaced. In
addition, sidewalk crossings that require ramp retrofits to meet the requirements
of the Americans with Disabilities Act (ADA) are constructed.
The city’s last major sidewalk program took place in 1995, at that time $190,000
was budgeted for the program. Staff has recognized the need to once again
initiate a sidewalk program due to the large amount of sidewalks throughout
town that are deteriorated, do not meet ADA requirements , and gaps that exist
between the sidewalk network. Sidewalks improve pedestrian safety, by
separating vehicle and pedestrian traffic.
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STREETS/SIDEWALKS/SIGNALS: Future Years Project
Narratives
Project: Curran/Bull Valley Intersection Improvements
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $80,000 $980,000 $1,060,000
Project Purpose, Description and Benefit
In May 2007 the City Council approved an engineering services agreement with
SEC for Phase I design of the Bull Valley Road/ Curran Road intersection
improvements. The annexation agreement for the Preserves of Boone Creek
states that the developer must con tribute in-kind intersection improvements to
Curran Road and Bull Valley Road in the amount of $400,000. In addition, the
agreement states that these intersection improvements shall be constructed
within ninety days after the first final plat of the subdivision for commercial
development is approved, or in the alternate, prior to the developer receiving a
building permit for the 200th residential unit. A traffic warrant study was
performed in spring 2012. At that time the current traffic conditions did not meet
warrant requirements for the installation of a multi-way stop or a traffic signal as
outlined in the Manual on Uniform Traffic Control Devices.
Project: Illinois Route 31/Veterans Parkway Signal
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $0 $400,00 $400,000
Project Purpose, Description and Benefit
The annexation agreement for the Morgan Hills/Prairie Pointe Subdivisions states
the developer shall be responsible for and pay the cost of the construction and
installation of a traffic control signal at the intersection of Illinois Route 31 and
Veterans Parkway. Traffic warrant studies have been performed by the Illinois
Department of Transportation and at this time the current traffic conditions d o
not meet warrant requirements for the installation of a traffic control signal as
outlined in the Manual on Uniform Traffic Control Devices. The developer
currently has a letter of credit on file with the City to cover the cost of the traffic
control signal once traffic warrants are met.
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STORMWATER/DRAINAGE: 5-Year Summary Overview
The Stormwater/Drainage Capital Improvement Program has two primary goals:
first, the maintenance and/or enhancement of existing public stormwater
management infrastructure; and, second, to respond to requests from individual
residents or small groups of residents to undertake projects that will relieve their
properties of stormwater management concerns. Unfortunately, as is most often
the case, many of these problems relate to the topography of individual parcels
or adjacent parcels and/or private property improvements, which have resulted
in increased stormwater detention onto properties. As such, the focus of the
Stormwater/Drainage CIP is the implementation of public projects which benefit
larger areas of the community and not individual properties.
In summary, the FY13/14 – FY17/18 Stormwater/Drainiage Capital Improvement
Programs, as proposed, includes four (4) projects totaling $1,365,000 over the 5-
year planning period. No projects are identified within the FY13/14
Stormwater/Drainage CIP. The following narrative descriptions will identify these
projects further.
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STORMWATER/DRAINAGE: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
General
Administration
$50,000 $113,000 $0 $0 $0 $163,000
Public
Facilities
$1,300,000 $285,000 $2,260,000 $2,350,000 $275,000 $6,470,000
Public
Safety
$201,100 $207,100 $409,200 $349,000 $324,500 $1,490,900
Parks
$307,000 $161,000 $505,000 $485,000 $545,000 $2,003,000
Motor
Pool
$439,500 $545,000 $519,000 $450,000 $433,000 $2,386,500
Streets/
Sidewalks/
Signals
$11,877,800 $7,991,400 $8,409,800 $9,399,500 $8,773,700 $46,452,200
Stormwater/
Drainage
$0 $0 $0 $700,000 $665,000 $1,365,000
Total General
Fund CIP
$14,175,400 $9,302,500 $12,103,000 $13,733,500 $11,016,200 $60,330,600
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STORMWATER/DRAINAGE: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 Ramble Road
Storm Sewer $0 $0 $0 $500,000 $0 $500,000
2 Willow Lane
Storm Sewer $0 $0 $0 $200,000 $0 $200,000
3 Lakeland Park
Ditch Dredging $0 $0 $0 $0 $500,000 $500,000
4 Storm Sewer
Mapping $0 $0 $0 $0 $165,000 $165,000
Totals $0 $0 $0 $700,000 $665,000 $1,365,000
# of Projects 0 0 0 2 2 4
Proposed Funding Source(s):
Funding Source
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 General Fund Revenues $0 $0 $0 $700,000 $665,000 $1,365,000
Totals $0 $0 $0 $700,000 $665,000 $1,365,000
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STORMWATER/DRAINAGE: Future Years Project Narratives
Project: Ramble Road Storm Sewer
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $500,000 $0 $500,000
Project Purpose, Description and Benefit
This project includes engineering and construction of storm sewer improvements
in the area of Ramble Road and Home Avenue. Specific drainage
improvements will be determined by engineering and could include storm
sewer piping, sheet flow modifications, or detention to reduce the risk of
localized flooding. This area is served by open ditch drainage and driveway
culverts with limited underground storm sewer pipe. Drainage improvements
projects such as this repair and/or improve existing drainage structures in order
to provide better protection for property and life from storm sewer runoff.
Project: Willow Lane Storm Sewer
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $200,000 $0 $200,000
Project Purpose, Description and Benefit
This project includes engineering and construction of storm sewer improvements
in the area of Knoll Avenue and Willow Lane. Specific drainage improvements
will be determined by engineering and could include storm sewer piping, sheet
flow modifications, or detention to reduce the risk of localized flooding. This area
is served by open ditch drainage and driveway culverts with limited
underground storm sewer pipe. Drainage improvements projects such as this
repair and/or improve existing drainage structures in order to provide better
protection for property and life from storm sewer runoff.
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Project: Lakeland Park Ditch Dredging
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $0 $500,000 $500,000
Project Purpose, Description and Benefit
The Lakeland Park Drainage Ditch is located north of Elm Street (Illinois Route
120) between Ringwood Road and Maple Avenue. The ditch generally flows in
an easterly direction to a point where it joins Boone Creek just upstream from the
Fox River. Over the past several years the City has been addressing drainage
problems within the Lakeland Park subdivision. Improvements have included
cleaning out existing storm sewers, regrading existing open ditches and
constructing new larger size storm sewers. This project would be the first phase of
surveying, engineering and possible construction of the regrading/dredging to
the Lakeland Park Drainage Ditch to assure continued drainage to prevent
potential flooding.
Project: Storm Sewer Mapping
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $0 $165,000 $165,000
Project Purpose, Description and Benefit
The Public Works Department is currently utilizing a geographic information
system (GIS) for the City’s water and sewer mapping. The GIS mapping was
constructed in 2006 by SEC Group using global positioning system (GPS)
equipment. The original GIS mapping included the locations of watermains, fire
hydrants, main line valves, wells, water towers, sanitary sewer lines, sanitary
sewer manholes and sanitary sewer lift stations. Since the original mapping staff
has added the locations of b-boxes, City maintained street lights, and storm
sewer outfalls. Currently staff has very limited mapping (nothing on GIS )of the
City’s vast storm sewer system and is purposing to add this to the existing GIS
system.
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CHAPTER FIVE
WATER & SEWER UTILITY FUND
CAPITAL IMPROVEMENT PROGRAM
CITY OF MCHENRY
ANNUAL 5-YEAR
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2013/2014
THROUGH
FISCAL YEAR 2017/2018
WATER & SEWER UTILITY FUND: 5-Year Summary Overview
Similar to the Capital Improvement Program recommendations for the General
Fund CIP, the Water & Sewer Fund CIP requires a balanced, broad-based
approach. As in previous years, all of the various elements and aspects of the
City’s utility infrastructure need to be considered when preparing the 5-year
plan for the Water & Sewer Utility Fund. The City needs to consider the projects
and funding to properly maintain all of the utility systems on a daily basis,
provide compliance with both current and future regulatory standards, provide
reliable, quality service to our customers, and at the same time, balance
expenses with available revenue. The City must be able to continue to provide
the daily service while also planning for the future in all areas including water
treatment, well capacity, water storage, water distribution, wastewater
treatment, sanitary sewer mains, motor pool, maintenance of lift stations, and
water meter installation, maintenance and reading.
The Water & Sewer Utility Fund CIP consists of projects related to both the
operations and capacity of the municipal water and sewer utility system. As
such, except for the Streets/Sidewalks/Signals Category of the General Fund
CIP, the Water & Sewer Fund CIP includes the largest and most costly CIP
projects – from the construction of water and sewer mains to the development
of expanded or new water and wastewater treatment plants.
The City of McHenry has been very successful in achieving both a balanced
Capital Improvement Program and, at the same time, using sound
management of the Water & Sewer Utility Fund. McHenry has invested a
substantial sum, on an annual basis, for the proper maintenance and
improvement of the utility systems, and the accompanying new 5-Year CIP will
continue this strategy.
Given the extreme importance of utility infrastructure in all aspects of the
community, attention must be given to the proper maintenance of the existing
facilities and the daily operation and maintenance of the utility systems to
provide a reliable service to our customers. This attention to the present must be
balanced with the need to prepare for the future by identifying and
undertaking improvements that will be needed to improve capacity,
compliance, technology, and efficiency of the system to continue to provide
the high quality of service that our customers expect. With utility operations, one
of the greatest challenges is not only to keep up with the ever changing
regulatory standards and the goal to achieve compliance, but to also
anticipate future changes in regulations and treatment standards in advance.
Due to the complexity of these regulations, the time required to modify the
treatment processes for improved performance, and the time required to
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accumulate funding, these changes and improvements can require years to
implement from start to finish. As a result, the 5-Year CIP becomes critical for the
successful operation of the City’s utilities.
In summary, the FY13/14 – FY17/18 Water & Sewer Fund CIP proposes a total of
twenty-two (22) projects at a total cost of $15,726,300. The FY13/14 Capital
Budget Year Water & Sewer Fund CIP proposes ten (10) projects totaling
$573,300. The following proposed project narratives will be presented separately
as Water System Improvement projects and then Sewer System improvement
projects in order to assist the reading to quickly and clearly distinguish between
the two.
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Water & Sewer Utility Fund: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
Water System
Improvements $224,000 $160,000 $1,103,000 $295,000 $8,900,000 $10,682,000
Sewer System
Improvements $349,300 $440,000 $1,065,000 $250,000 $2,940,000 $5,044,300
Total Water &
Sewer Utility
Fund CIP
$573,300 $600,000 $2,168,000 $545,000 $11,840,000 $15,726,300
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WATER CIP: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 Water Meter
Replacement B $119,000 $100,000 $100,000 $50,000 $50,000 $419,000
2
Utility –
Motor Pool
(Replacement)
B $40,000 $30,000 $10,000 $55,000 $15,000 $150,000
3
Utility –
Motor Pool
(New)
B $30,000 $0 $0 $0 $0 $30,000
4
Water Tower
Maintenance/
Repair
C $20,000 $0 $0 $0 $300,000 $320,000
5 GIS Web-Based
Mapping C $15,000 $0 $0 $0 $0 $15,000
6
Water
Treatment
Plant #4
Maintenance
$0 $30,000 $0 $0 $0 $30,000
7
Route 31/Miller/
Bull Valley
Water Main
Construction
$0 $0 $585,000 $0 $0 $585,000
8
Barreville Road
Water Main
Extension
$0 $0 $308,000 $0 $0 $308,000
9
Water Main
Replacement
Program
$0 $0 $100,000 $100,000 $100,000 $300,000
10
Well #14 & Raw
Water Line to
Plant #6
$0 $0 $0 $65,000 $885,000 $950,000
11
Water
Treatment
Plant #6
Development
$0 $0 $0 $25,000 $2,700,000 $2,725,000
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12
Water
Treatment
Plant #5
Development
$0 $0 $0 $0 $4,100,000 $4,100,000
13
Eastside Water
Main Extension
(North & South
Legs)
$0 $0 $0 $0 $750,000 $750,000
Totals $224,000 $160,000 $1,103,000 $295,000 $8,900,000 $10,682,000
# of Projects 5 3 5 5 8 13
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WATER CIP: Project Narratives
Project: Water Meter Replacement
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$119,000 $100,000 $100,000 $50,000 $50,000 $419,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $119,000 $100,000 $100,000 $50,000 $50,000 $419,000
Project Purpose, Description and Benefit
In December 2001 the City started installing Badger Meter "Trace" transponders ,
which had a 10 year battery life expectancy, and allowed the meters to be
read via radio technology (drive-by). In 2006 Badger Meter discontinued "Trace"
and produced "Orion" which is still a "drive-by" technology with a greater battery
life expectancy, 20 years. There are approximately 3875 "Trace" units in
circulation. With the Trace units already approaching their battery life
expectancy, and the City utilizing two different meter reading technologies, the
decision to replace aging Trace units with Orion has started and will continue
throughout the 5-year CIP period.
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Project: Utility – Motor Pool (Replacement)
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$40,000 $30,000 $10,000 $55,000 $15,000 $150,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $40,000 $30,000 $10,000 $55,000 $15,000 $150,000
Project Purpose, Description and Benefit
The purpose of this project request is for the replacement of Water Division motor
pool vehicles. Proposed for FY13/14 is the replacement of one (1) pickup truck
with lift gate. Vehicles proposed for replacement throughout the remainder of
the 5-year CIP planning period are as follows:
FY14/15 – Ford Pickup Truck
FY15/16 – Wells Cargo Trailer
FY16/17 – Ford F350 Utility Truck (1 ton with lift gate)
FY17/18 – Air compressor
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Project: Utility – Motor Pool (New)
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$30,000 $0 $0 $0 $0 $30,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $30,000 $0 $0 $0 $0 $30,000
Project Purpose, Description and Benefit
The purpose of this project request is for the purchase of new Water Division
motor pool vehicles. The only vehicle proposed for purchase within the 5 -year
CIP planning period is one additional pickup truck.
Project: Water Tower Maintenance & Repair
Priority Ranking: C
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$20,000 $0 $0 $0 $300,000 $320,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $20,000 $0 $0 $0 $300,000 $320,000
Project Purpose, Description and Benefit
The Public Works Department's mission and focus is to maintain facilities and
infrastructure so that a high and reliable level of customer service can be
continually delivered to the residents and consumers of the City of McHenry.
FY 2013/2014 Water Tower #4 was placed in service in June, 2006. The coating
repairs needed to the exterior of the tank will help reach the coating life
expectancy and overall appearance for years to come. The exterior and interior
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of the tank coating are assumed at a 20 year life expectancy.
FY 2014/2015 Water Tower #3 construction began in the fall of 2000. The coating
on the tower has experienced some failures. An attempt to clean and repair
those areas that can be reached was done by in-house personnel. There are
areas on the exterior that cannot be reached by personnel. A 20 year life
expectancy for the coating is desirable, but that goal may need to be attuned
in light of the premature failure being witnessed. To date there has not been a
complete evaluation of specifications for repainting the entire structure insid e
and out. This will enable the City to realize the true cost of the project.
Maintenance of the coatings provides longevity to the steel structure, and a
clean appearance.
Project: GIS Web-Based Mapping
Priority Ranking: C
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$15,000 $0 $0 $0 $0 $15,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $15,000 $0 $0 $0 $0 $15,000
Project Purpose, Description and Benefit
In January 2006, the City Council approved an engineering services agreement
with Smith Engineering Consulting to develop a Geographical Information
System "GIS" for the City's Utility Systems. The GIS system is hosted "locally" on City
servers. This poses certain issues for software licensing, "real time" viewing when
updates are done. Web based hosting would allow viewing through internet
connected devices, such as; tablets, laptops in the field.
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WATER CIP: Future Years Project Narratives
Project: Water Treatment Plant #4 Maintenance
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $30,000 $0 $0 $0 $30,000
Project Purpose, Description and Benefit
Water Treatment Plant #4 was constructed in 1993. The treatment plant is
located in a residential neighborhood, and was constructed to look similar to
homes being constructed in the Oaks of McHenry. This fiscal year the building
will be 20 years old and replacement of the exterior aluminum siding will need to
be considered. The exterior siding is a protective layer to the building, as well as
providing a pleasant appearance for neighboring residents. There has been no
defined scope for replacement, but that will be carefully considered in the
upcoming year. For this reason the funds being requested are only very rough
estimates at this time, and may need to be adjusted accordingly.
Project: Route 31/Miller/Bull Valley Water Main Relocation
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $585,000 $0 $0 $585,000
Project Purpose, Description and Benefit
In the fall of 2012, McHenry County DOT started Phase 1 of the Route 31/Miller
Road/Bull Valley Road Improvements. Funding and land acquisition issues made
it necessary to split the project into 2 phases. In Phase 2, engineering has
identified conflicts between existing water main and storm sewer improvements
related to the project. The areas identified are along portions of Rt.31, south of
Bull Valley Road, and Bull Valley Rd. west of Rt.31. It is anticipated the City will be
required to “adjust” or relocate sections of water main at various locations.
McHenry County DOT has not given a start date for Phase 2, for this reason staff
is anticipating this expenditure for FY15/16.
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Project: Barreville Road Water Main Extension
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $308,000 $0 $0 $308,000
Project Purpose, Description and Benefit
In June 2008 the IEPA issued a permit for construction of approximately 1300 feet
of water main along the west side of Barreville Road extending from Charles
Miller Road to the Pebble Creek Subdivision. This project would "loop" the
respective area describe above, providing improved water quality, fire
protection, and added system redundancy. The installation of sidewalks along
Barreville Road is included in this project. The down turn in the housing market
has impacted the Capital Development Fees collected, and as a result, the
project has been delayed until funding becomes available.
Project: Water Main Replacement Program
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $100,000 $100,000 $100,000 $300,000
Project Purpose, Description and Benefit
To date there is no official water main replacement program. The City in 1996
replaced a limited amount of water main in the Millstream Subdivision due to
the high frequency of water main breaks and disruptions to service that local
residents were experiencing. In 2007 the City Council approved an engineering
service agreement with Smith Engineering Consulting (SEC Group) to create a
water system model evaluating the overall performance of the system. In this
report, areas of town were identified with "undersized" water mains, creating
issues like "bottle necks" where water hydraulically reaches maximum flow rates.
This can pose issues for future development, fire protection, water quality, etc.
Staff is attempting to institute a water main replacement program for aging
infrastructure, and proactive replacement for future needs, and to address
water quality issues.
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Project: Well #14 (Liberty Trails) & Raw Water Line to Plant #6 (Adams
Industrial Park)
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $65,000 $885,000 $950,000
Project Purpose, Description and Benefit
The City conducted a test well program in the fall of 1997, concluding in the
spring of 1998. One site was determined to have the possibility to produce 455
gpm. The site at that time was known as the Diedrich Property, now known as
the Liberty Trails Subdivision. Depending on the construction of WTP #6, a raw
water line would need to be installed from Liberty Trails to the treatment plant
site located in Adams Commercial Center, Water Tower #3, and Well #11 site.
This project will need to be revisited for its true cost and feasibility.
Project: Water Treatment Plant #6 Development (Adams Industrial
Park)
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $25,000 $2,700,000 $2,725,000
Project Purpose, Description and Benefit
On February 18, 2002 the City Council approved an Engineering Services
Agreement with Baxter & Woodman to design Water Treatment Plant #6. This
treatment facility would treat a total of 1000 gpm, supplied from two 500 gpm
shallow wells, Well #11 located at the Water Tower #3 site, and a future well. The
need for the expansion was documented in a 1994 Update to the Utility Master
plan. Subsequently in a letter from the City to Baxter & Woodman dated May 4,
2005, the City terminated the agreement with Baxter & Woodman. The reason
for terminating the agreement (switching gears) was that the water system
demonstrated a greater demand on the west side of the City, as that was the
area of greatest development. WTP #6 was never "completely" finished with the
design phase. For this reason, funds outlined in FY16/17 are to be used to
complete the design. Some questions remain and will need to be addressed for
the design to be completed.
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Project: Water Treatment #5 Development (Legend Lakes)
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $0 $4,100,000 $4,100,000
Project Purpose, Description and Benefit
On September 6, 2006 the City Council approved an engineering services
agreement with Smith Engineering Consultants. SEC’s agreement was to
provide construction documents consisting of plans and specifications for the
construction of a new water treatment facility for Well #12 and Well #13,
approximately 1,400 lineal feet of new finished water piping from the new facility
to Farmstead Road, and selection of submersible-type well pump and controls
for Well #13. The new facility will be designed to remove barium and radium
from the raw water of Well #13 and iron from the raw water of Well #12. The new
treatment facility will utilize ion exchange to treat/remove the barium and
radium from the 1,200 gpm from Well #13 and aeration/filtration to treat/remove
iron from the 500gpm from Well #12. The new treatment facility will be housed in
a new building that will architecturally resemble the Fire House that was
constructed to the east and include backwash retention, brine storage,
chemical treatment systems, clear well, high service pumpage, 1/2 bathroom,
basic laboratory, dehumidifier, generator, transfer switch, instrumentation,
controls and necessary apparatus. Due to the economic downtown, the
Capital Development Fund cannot support the construction of WTP #5 at the
present time. Expansion of the City's water system, as in the past, will be driven
by current and future development.
Project: Eastside Water Main Extension (North & South Legs)
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $0 $750,000 $750,000
Project Purpose, Description and Benefit
In January 2007 the IEPA released a "Fact Sheet" detailing sampling of
monitoring wells located at 3004 W. Route 120. The results indicated significant
levels of chemical solvents in the ground water. Further testing concluded that
private wells in a defined area were affected by this contamination. The IEPA
asked the City to prepare to extend the public water supply to affected areas.
Some of the affected areas - primarily north of Rt. 120- are in unincorporated
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McHenry County. Due to the public health risk, installation of a public water
supply is necessary to provide safe and clean water to the affected properties.
There are two designed and permitted phases for construction, i.e. "North and
South legs.” A small section of the "south leg" has been install ed by the owner of
the property on the southeast corner of Route 120 and River Road. As of January
2013 funding still has not been secured for this project. There are multiple
regulatory agencies involved, such as; IEPA, USEPA, Illinois Department of Health,
and McHenry County Department of Health. This is a "shovel ready" project
once funding has been secured.
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Water & Sewer Utility Fund: 5-Year Summary Overview
GENERAL CORPORATE FUND CIP
5-YEAR SUMMARY
Fund Title
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year
Total
Water System
Improvements $224,000 $160,000 $1,103,000 $295,000 $8,900,000 $10,682,000
Sewer System
Improvements $349,300 $440,000 $1,065,000 $250,000 $2,940,000 $5,044,300
Total Water &
Sewer Utility
Fund CIP
$573,300 $600,000 $2,168,000 $545,000 $11,840,000 $15,726,300
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SEWER CIP: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 CWWTP
Improvements A $90,000 $0 $0 $0 $0 $90,000
2 SWWTP Chlorine
Contact Gates B $118,000 $0 $0 $0 $0 $118,000
3
Sanitary Sewer
Main Rehab
Program
B $20,000 $100,000 $100,000 $100,000 $100,000 $420,000
4
Utility –
Motor Pool
(Replacement)
B $91,300 $300,000 $200,000 $150,000 $150,000 $891,300
5
Utility –
Motor Pool
(New)
C $30,000 $0 $0 $0 $0 $30,000
6 SWWTP Grit
Removal $0 $40,000 $565,000 $0 $0 $605,000
7 Lift Station
Generators $0 $0 $200,000 $0 $0 $200,000
8 Millstream Lift
Station Rehab $0 $0 $0 $0 $1,990,000 $1,990,000
9
Hunterville
Sanitary Sewer
Installation
$0 $0 $0 $0 $700,000 $700,000
Totals $349,300 $440,000 $1,065,000 $250,000 $2,940,000 $5,044,300
# of Projects 5 3 4 2 4 9
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SEWER CIP: Project Narratives
Project: Central Wastewater Treatment Plant (CWWTP) Improvements
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$90,000 $0 $0 $0 $0 $90,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $90,000 $0 $0 $0 $0 $90,000
Project Purpose, Description and Benefit
The CWWTP has an emergency power generator that should start up and
engage within seconds of a power failure. This immediate transfer of power is
necessary to insure that all the pumps, essential equipment and computers
continue to operate to prevent a sanitary sewer overflow and discharge into the
river.
The generator is equipped with an automatic transfer switch that senses when
Comed is no longer supplying power. When the switch senses a loss of Comed
power it calls for the generator to start. Once the generator has started up and
is up to speed, the switch automatically cuts the power from Comed and
transfers the power supply to the emergency power generator. When Comed
power is restored, the transfer switch senses this and operates in reverse;
engaging the Comed supply and disconnecting the generator and shutting it
off after a cool down period.
Currently the automatic transfer switch will not start the emergency power
generator or automatically transfer the power supply. This means that during a
power outage the CWWTP is without power until an operator arrives onsite and
manually starts the generator and the manually transfers the load.
This project requires the replacement of two 600 amp transfer switches and all
necessary wiring. In addition electrical service to the back building must be
upgraded. This portion of the project consists of new conduit, a new junction
box and a new 480 volt feed line to the back pump/blower building.
Completion of this project ensures a safe and reliable emergency power source
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for the CWWTP. This emergency power generator and transfer switches will
remain on site to power the pumps and equipment after the CWWTP is
decommissioned.
Project: South Wastewater Treatment Plant (SWWTP) Chlorine Contact
Gate Replacement
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$118,000 $0 $0 $0 $0 $118,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $118,000 $0 $0 $0 $0 $118,000
Project Purpose, Description and Benefit
Chlorine contact tanks are the final step in the wastewater treatment process.
This is where the chlorine comes in contact with the treated wastewater and
any remaining pathogens are removed or neutralized. Approximately once a
month these chlorine contact tanks have to be drained and cleaned. The way
this is accomplished is to close the gates that allow the wastewater to enter the
contact tanks and open the drain valve. Once the contact tank is empty it can
be cleaned of any grit or solids that may have accumulated.
Over the years small holes have developed in the gates. This is due to oxidation ,
which is a natural occurrence in this type of operation. The holes have become
so big that the drain in the chlorine contact tanks cannot sufficiently empty
them to be cleaned. Even with the gates closed the contact tanks cannot be
drained without the aid of a large gasoline power pump which must be kept
running during the process. In addition, the tanks cannot be drained completely
to perform any needed maintenance.
The project would consist of installing new operating mechanisms and new
fiberglass gates. The fiberglass gates will prevent holes from rusting-through in
the future. Replacing the gates will allow the tanks to be completely isolated
and drained for cleaning, repair and maintenance.
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Project: Sanitary Sewer Rehabilitation Program
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$20,000 $100,000 $100,000 $100,000 $100,000 $420,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $20,000 $100,000 $100,000 $100,000 $100,000 $420,000
Project Purpose, Description and Benefit
Over half of the flow entering the treatment plants, or approximately 1,000 ,000
gallons per day, is groundwater and would not need to be treated. This
groundwater enters the sanitary sewer system through cracks, breaks and loose
joints in the sewer mains. During a severe rain event, over 2,000,000 gallons of
ground water per day could potentially enter the sanitary sewer system. This
amount of groundwater entering the treatment plants on a daily basis severely
restricts the capacity and performance of the treatment plants. By eliminating
as much of this infiltration as possible the city can greatly increase the capacity
and effectiveness of the treatment plants.
The infiltration and inflow is reduced or stopped by inserting a new lining in th e
existing sewer main and thereby stopping the flow of groundwater into the
sewer main. This type of repair was done in October 2012 on a section of the
sewer main that runs down Golfview Ave.
By cutting the amount of infiltration by one third or approximately 300,000
gallons per day, the City could increase the capacity of the treatment plant by
300,000 gallons per day. Currently the design, permitting and plant construction
costs for 1,000,000 gallons of physical capacity are in the $8 - $10 million dollar
range. By reducing the inflow/infiltration by 300,000 gallons per day the city
could save approximately $2.4 million dollars in expansion costs. Also the
treatment plants would perform better and have reduced operating costs.
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Project: Utility – Motor Pool (Replacement)
Priority Ranking: B
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$91,300 $300,000 $200,000 $150,000 $150,000 $891,300
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $91,300 $300,000 $200,000 $150,000 $150,000 $891,300
Project Purpose, Description and Benefit
The purpose of this project request is for the replacement of Sewer Division motor
pool vehicles. Proposed for FY13/14 is the replacement of one diesel truck with
a hoist crane. Vehicles proposed for replacement throughout the remainder of
the 5-year CIP planning period are as follows:
FY14/15 – Aqua Tech
FY15/16 – Dump Truck and Pickup Truck
FY16/17 – Dump Truck
FY17/18 – Dump Truck
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Project: Utility – Motor Pool (New)
Priority Ranking: C
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$30,000 $0 $0 $0 $0 $30,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
Water/Sewer
Revenues $30,000 $0 $0 $0 $0 $30,000
Project Purpose, Description and Benefit
The purpose of this project request is for the purchase of new Sewer Division
motor pool vehicles. The only vehicle proposed for purchase within the 5 -year
CIP planning period is one additional pickup truck.
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SEWER CIP: Future Years Project Narratives
Project: South Wastewater Treatment Plant (SWWTP) Grit Removal
System
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $40,000 $565,000 $0 $0 $605,000
Project Purpose, Description and Benefit
A grit removal system is one of the first and most important steps in the
wastewater treatment process. Grit and sand are inorganic matter that cannot
be removed by any biological means during the wastewater treatment process.
The only way to remove them is with a grit removal system at the beginning of
the treatment process. The grit removal system would be sized to
accommodate the additional flow of raw wastewater from the CWWTP when it
is decommissioned. Currently neither treatment plant has a grit removal system
so the grit settles in the treatment plant causing damage to pumps and other
equipment. Also, as the grit settles and accumulates in the plant, it takes up
valuable space that could be used to treat more wastewater. In addition, the
grit that accumulates can harbor pathogens and bacteria that make treating
the wastewater more difficult and costly.
The City is in the process of testing two different grit removal systems. Although
they are from different manufacturing companies the process used is similar. As
wastewater enters the treatment plant it passes through a screen with ¼”
openings. This removes any large rocks, sticks, and pieces of metal or other
inorganic material like cigarette butts. This fine mesh screen captu res all the grit,
sand and a percentage of the organic material entering the treatment plant.
There are multiple benefits to the City from purchasing and installing a grit
removal system. First, taking the grit out of the wastewater will help prolong the
life and efficiency of the many pumps and other pieces of equipment used to
move and treat the water. Grit in the water wears down the insides of the
pumps and pipes, which require them to be rebuilt or replaced more often.
Every time a pump must be rebuilt there is a substantial amount of money and
time spent to do so. Eliminating some of the wear and tear on the pumps will
make them last longer and perform better while cutting the operating cost of
the equipment. Removing the grit that would settle out in the treatment plant
oxidation ditches and the aerobic digesters frees up this space to be used to
treat wastewater. Additionally, the grit removal system is capable of removing
some of the organic material entering the treatment plant. Having this
capability means the treatment plant could potentially handle a much high er
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flow rate and still meet the I.E.P.A. permit limits. Being able to process a much
greater flow at the SWWTP will save the City money when looking at options to
abandon the CWWTP.
Project: Lift Station Generators
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $200,000 $0 $0 $200,000
Project Purpose, Description and Benefit
The purpose of this project is to install a permanent emergency back-up power
generator at the Broadway Ave Lift Station and the South Riverside Dr. Lift
Station so they can continue to operate seamlessly in a power outage. The
generators would be natural gas powered units with sound attenuation and
sized to sufficiently handle the electrical load. Currently the only source of
electricity for these lift stations during a power outage are portable generators.
When a power outage occurs an operator must be called in to access the
situation and tow a generator to the lift station and hook it up. Often during a
power outage there are multiple lift stations and possibly treatment plants that
are without power. It could potentially take the operator an extended amount
of time to get the power resupplied to these two lift stations. By installing
permanent generators at these two lift stations the City can be assured that the
residents are much less likely to experience a sanitary sewer back-up in their
home.
Project: Millstream Lift Station Rehabilitation and Sewer Main
Relocation
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $0 $1,990,000 $1,990,000
Project Purpose, Description and Benefit
The project purpose is to eliminate one lift station and relocate a sewer main.
This will be accomplished by relocating and increasing the size of the Millstream
Ave Lift station. Once this is done the Freund Ave Lift stations’ flow will be
diverted to the new lift s tation. This will eliminate one lift station, two pumps and
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all of the controls necessary to operate it. Another component of this project is
to relocate the existing sewer main, which runs under the old Sullivan Foods on
Rt. 120 and then along Boone Creek. The existing main is in poor condition and
will need to be replaced/relocated prior to development occurring along
Boone Creek.
Project: Hunterville Sanitary Sewer Installation
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $0 $700,000 $700,000
Project Purpose, Description and Benefit
The purpose of this project is to install a sanitary sewer system and collection
system in the Hunterville Subdivision. The project consists of the design and
construction of the systems. Although some of the preliminary design work has
been completed the actual type of sanitary system has not been chosen. Due
to the geography of the area the most likely system to install would be a low
pressure system. This subdivision is right on the Fox River and makes a traditional
gravity collection system cost prohibitive. This project does qualify for
Government Funding under a DCEO grant. That grant would pay for a portion of
the project costs with the remainder to be funded by the residents.
This project would benefit the residents in that it would provide a safe and more
effective way to deal with their sanitary wastewater.
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CHAPTER SIX
TAX INCREMENT FINANCE FUND
CAPITAL IMPROVEMENT PROGRAM
CITY OF MCHENRY
ANNUAL 5-YEAR
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2013/2014
THROUGH
FISCAL YEAR 2017/2018
TAX INCREMENT FINANCE FUND: 5-Year Summary Overview
By action of the City Council, the City of McHenry Downtown Tax Increment
Finance (TIF) District was established in 2002. Tax Increment Financing (TIF) is an
economic development tool that was provided by state lawmakers more than
25 years ago to assist local governments in attracting private development and
new businesses to their respective communities. TIF helps public and private
investors overcome extraordinary costs that often prevent development and
private investment from occurring on environmentally sensitive and other
properties that are at risk of remaining underutilized/underdeveloped for an
extended period of time. As a result of this investment, the TIF area is improved
and property values increase.
Without TIF benefits, a deteriorating area is less likely to improve. Investors do not
invest capital into decaying areas and most local governments cannot afford
the needed costly improvements without raising taxes. When considering an
area for TIF designation, municipal officials must ask the question “Will the same
kind of private investment occur here without an incentive?” In other words,
“but for” the establishment of a TIF as a mechanism for providing financial
incentives for private investment, would redevelopment occur that is desired by
the community?
Once a TIF is established, private investors and local governments are able to
undertake redevelopment projects by utilizing the increase in property tax
revenues, or tax increment, as a funding source for TIF improvements over a
period not to exceed 23 years. The tax increment is the difference between the
amount of property tax revenue generated before TIF district designation and
the amount of property tax revenue generated after TIF designation.
Establishment of a TIF does not reduce property tax revenues available to the
overlapping taxing bodies because property tax revenues collected on
properties included in the TIF at the time of its designation continue to be
distributed to taxing districts in the same manner as if the TIF did not exist. Only
property taxes generated by the incremental increase in the value of these
properties after that time are available for use by the TIF.
On April 15, 2002 the City Council established the City of McHenry TIF District.
The TIF District encompasses the area between John Street on the south and the
Fox River on the east, Third Street on the west and Pearl and Broad Street on the
north. The primary intent of creating the TIF District was to revitalize the
downtown with a primary focus of generating funds to construct the proposed
Riverwalk. Much work has been completed to date in the TIF District and as a
result the City is now positioned to encourage downtown revitalization.
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The first development within the TIF District, Riverwalk Place Townhomes was
formally approved by the City Council on April 14, 2003. The project consists of
twenty (20) luxury townhome units with two bedrooms (third bedroom option),
2.5 bathrooms and two-car garages with an exterior of brick and siding. The
1.69-acre site is located on the north side of Waukegan Road, south of Boone
Lagoon and east of Green Street. Construction of the development has
transformed a vacant parking lot into a quality development that serves as an
example for future developments in the TIF District. TIF assistance has also made
it possible for the city to fund boat piers and public utility improvements at the
site. Another project that came to fruition through the assistance of the TIF
District has been the redevelopment of the former Eby Brown Building. The
building has been completely renovated and is the new home of Verlo Mattress
as well as various other inline store frontage.
In 2007/08, the second major project within the TIF District began to take form on
a parcel on the site of the former medical arts property at 1110 N. Green Street.
The site was purchased and prepared by the city of McHenry eventually
including the site as a TIF incentive through an RFQ/RFP process. A
redevelopment agreement was approved by city council on March 5, 2007 and
work on the building commenced. This four story mixed use building contains
62,000 total square feet including 17,000 square feet of first floor retail space.
The 45,000 square feet of residential space occupy floors two through four of the
building with 27 total units. In all just over $2,000,000 in incentives were provided
to the Riverwalk Place development with the first certificate of Occupancy
issued in January of 2010.
Finally in the fall of 2012, the city of McHenry entered a in a contract to
purchase the former site of the Dobyn’s House, commonly referred to as Miller
Point in the Riverwalk Plans. The 2.6 acres of land will potentially be the base for
the next redevelopment project as well as the continuation of the Riverwalk
project and its extension to the Fox River. The public improvements on the site
will include a number of public boat slips to provide access to those utilizing the
Fox River a place to dock and enjoy Downtown McHenry.
The hard work of many has come to fruition with construction of the Riverwalk
beginning and the base of redevelopment projects set. It is the intent of the
City of McHenry to continue to aggressively encourage additional development
and redevelopment according to the adopted Downtown Plan and to
complete the construction additional phases of the Riverwalk.
The FY13/14 – FY17/18 Tax Increment Finance CIP includes five (5) projects
totaling $13,878,000. The FY13/14 Tax Increment Finance CIP includes one (1)
project totaling $55,000. The project identified for FY13/14, RIverwalk
Improvements, is for the installation of a boat pier system on the Miller Point
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(former Dobyn’s House) property subsequent to the City’s purchase of the
property. Other projects included within the 5-year planning period include
Parking Lot Improvements, the installation of a Riverwalk Surveillance System,
and continued Streetscape Improvements. Further, future years of the Riverwalk
Improvements include substantial improvements to the Riverwalk as found in
planning documents related to this project. It is anticipated that a combination
of private developer-related improvements in conjunction with the
redevelopment of the Miller Point property, in conjunction with increased TIF
revenues generated through redevelopment will ultimately fund these
improvements. Again, as stated previously, improvements within the entire TIF
District, but especially the development of the RIverwalk as an economic
development amenity, are vital to the future success of McHenry’s downtown
area.
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TAX INCREMENT FINANCE: Recommended Projects
Project
Priority
FY13/14
FY14/15
FY15/16
FY16/17
FY17/18
5-Year Total
1 Riverwalk
Improvements
A $55,000 $0 $0 $0 $13,000,000 $13,055,000
2 Parking Lot
Improvements $0 $80,000 $38,000 $24,000 $16,000 $158,000
3
Riverwalk
Surveillance
System
$0 $15,000 $0 $0 $0 $15,000
4 Streetscape
Improvements $0 $0 $300,000 $350,000 $0 $650,000
Totals $55,000 $95,000 $338,000 $374,000 $13,016,000 $13,878,000
# of Projects 1 2 2 2 2 4
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TAX INCREMENT FINANCE: Project Narratives
Project: Riverwalk Improvements – Miller Point/Dobyn’s House Pier
System
Priority Ranking: A
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$55,000 $0 $0 $0 $13,000,000 $13,055,000
Funding Source(s):
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
General
Fund
Revenues
$55,000 $0 $0 $0 $0 $55,000
TIF
Revenues $0 $0 $0 $0 $13,000,000 $13,000,000
Project Purpose, Description and Benefit
Identified as an improvement as part of the Downtown Plan, the City’s recent
acquisition of the Miller Point/Dobyn’s House property allows for some
immediate improvements, which will benefit the downtown by increasing public
access to the Fox River and draw boaters and traffic off of the River by providing
a public boat dock. The piers would be installed in accordance with the
Riverwalk Plan and placed as such to match any future infrastructure expansion,
as was done with the Riverwalk Place Townhome piers. The initial phase would
account for the installation of approximately 10-12 boat slips.
The amount identified for FY17/18 reflects the total amount of proposed
Riverwalk Improvements which will hopefully be financed through private
investment and/or TIF revenues generated through increased property tax
values within the TIF.
As a result of declined TIF revenues due to property reassessments, the project
identified for FY13/14 will be funded through the General Fund and repaid by
the TIF Fund as revenues increase.
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TAX INCREMENT FINANCE: Future Years Project Narratives
Project: Parking Lot Improvements
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $80,000 $38,000 $24,000 $16,000 $158,000
Project Purpose, Description and Benefit
All of the downtown parking lots are in extremely poor condition. Lot
replacement would be phased beginning with the most heavily utilized Green
Street lot, then Court Street, and finally the lots located on Main Street.
Project: Riverwalk Surveillance System
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $15,000 $0 $0 $0 $15,000
Project Purpose, Description and Benefit
The purpose of this project is to install a multiple camera system to monitor the
RIverwalk to protect from vandalism (destruction of property and graffiti) and to
provide a mechanism for potentially identifying and prosecuting vandals.
Project: Streetscape Improvements
Funding Request:
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 Total
$0 $0 $0 $300,000 $350,000 $650,000
Project Purpose, Description and Benefit
The purpose of this project is for the purchase and installation of streetscape
related amenities within the TIF District. Identified within the 5-year planning
period is the purchase and installation of street lighting for the Route 120
corridor.
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