HomeMy WebLinkAboutPacket - 10/09/2017 - Public Works Committee (2) ti
MCHenr
Public Works Committee
Municipal Center
333 S Green Street, McHenry, IL 60050
October 9, 2017 — 6:30 PM
Meeting Agenda
I. Call to Order
2. Public Comment: People wishing to address the Committee will be asked to identify
themselves for the record and will be asked but are not required to provide their
address. Public comment may be restricted to three-minutes for each individual
speaker. Order and decorum shall be maintained at all public meetings.
3. Discussion regarding Pedestrian Crosswalks on Green Street.
4. Discussion regarding the Installation of Radar Speed Signs.
5. Discussion regarding Public Works 5-Year Capital Improvement Program
6. Committee Comments.
7. Motion to Adjourn.
The City of Mellemy is dedicated to providing its citizens,businesses,and visitors with the highest quality grprograms and
services in a custom er-orien ted,erficient,and fiscalli'responsible manner.
Department of Public Works
Jon M.Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
McHenr www.ci.mchenry.il.us
COMMITTEE AGENDA SUPPLEMENT
DATE: October 9, 2017
TO: Public Works Committee
FROM: Jon M. Schmitt, Director of Public Works
RE: Discussion regarding pedestrian crosswalks on Green Street
Public Works Committee Chairman Santi requested Committee discussion regarding pedestrian
crosswalks on Green Street from Waukegan Road north to the Boone Lagoon Bridge. Currently
there are pedestrian crosswalks at the intersection of Waukegan Road and Green Street. There
is also a pedestrian crosswalk between the Riverwalk sidewalk and 1111 North Green Street
crossing Green Street. Accident data provided by the McHenry Police Department reveals one
pedestrian related accident at the intersection of Green Street and Waukegan Road within the
last four years.
Possible pedestrian crosswalk enhancements at this location might include repainting of the
crosswalk between the Riverwalk sidewalk and 1111 North Green Street to the "block style"
similar to the other crosswalks in the vicinity and installing additional pedestrian crossing signage.
The City of McHenry is dedicated to providing the citizens,businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented,efficient and fiscally responsible manner.
Department of Public Works
Jon M.Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
McHenr wFax: (815) 363-2214
ww.ci.mchenry.il.us
COMMITTEE AGENDA SUPPLEMENT
DATE: October 9, 2017
TO: Public Works Committee
FROM: Jon M. Schmitt, Director of Public Works
RE: Discussion regarding radar speed sign
ATT: Traffic Control & Protection Inc. quote
Alderman Glab requested Public Works Committee discussion regarding installation of radar
speed signs. Staff received the attached quote from Traffic Control & Protection Inc. for a Wanco
pole mounted radar speed sign in the amount of $4,813.00 (mounting pole not included). The
display on the radar speed sign is 13 inch LED characters with a battery-powered automatic solar-
based charging system.
The following locations were provided by the McHenry Police Department as having received the
most speeding traffic complaints:
• Richmond Road (Route 31) north of Pearl Street (requires Illinois Department of
Transportation approval for sign placement)
• Dartmoor Drive between Curran Road and Crystal Lake Road
• Anne Street between Front Street (Route 31) and Green Street
Staff is proposing to purchase one sign at the present time as a trial to be installed at one of the
locations listed above as directed by the Public Works Committee.
The City of McHenry is dedicated to providing the citizens,businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented,efficient and fiscally responsible manner.
GpSiSR0t 6 p'POf��'
Traffic Control & Protection Inc. Quote
T x 225 Miles Parkway
°o � i Bartlett, IL 60103-2502 Date Quote#
b
4 Phone:630-293-0026 Fax:630-497-0526 7 3
O4<<lNING v+
Bill To: Ship To:
City Of McHenry City of McHenry
333 S Green Street Attn: Ron
McHenry, IL 60050 1415 Industrial Dr
McHenry, IL 60050
Terms Rep FOB Shipping Method Estimated Ship Date
Net SFG Bartlett Best Way 5-6 Weeks
Item Description Quantity Cost Subtotal
Speed Radar Wanco Pole Mount Speed Radar(WSD2430P) 1 4,563.00 4,563.00
Text Box Includes: 0 0.00 0.00
13"LED Characters
Radar Speed Sign 24"X 30"
w/4"to 4-1/2"Round Pole Brackets
Electronics Control Box
Text Box Solar Panel Assembly(65W on Tilt Frame) 0 0.00 0.00
Battery Box(Aluminum Enclosure w/Pole Brackets)
Batteries(2-AGM GRP 27)
'Pole Not Included`
-------------------- -------------------------—---------------------------------- 0 0.00 0.00
Shipping&Handling Drop Shipped Direct From Mfg 1 250.00 250.00
Shipping&Handling
This is a quote only. Please DO NOT remit payment. Thank you. Subtotal $4,813.00
Orders for custom products cannot be cancelled or returned once order has been Tax $0.00
placed. TCP has a 30 day return policy on all products that we sell. Please call
ahead for approval on any returns. Standard restocking charge is 25%. Total $4,813.00
Signature
Page 1 of 1
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gANCO Driving traffic safety. 800-972-0755
mmwancoxom
. • ere
Traffic calming in locations wh
x �> vehicles regularly travel at unsafe speeds
■ Configurable settings
SPEED ■ Choice of sizes and mounting options
LIMIT ■ Battery or AC powered
■ Optional 365-day timer
35
Commonly deployed in school zones,construction areas,high-accident areas and
neighborhoods,Wanco speed signs provide a strong measure of traffic calming unmatched
...... by other roadway signs.With a radar-triggered display,bright LED characters flash a vehicle's
YOURexcessive speed,thereby encouraging tite motorist to slow down.
P E E D Wanco radar-speed signs feature configurable settings and input for auxiliary equipment,such as caution
beacons.Above the user-configured speed setting,the sign(lashes the motorist's speed.At excessive
speeds,tiie sign flashes a user-selected message.Below the speed limit,the display remains blank.
Displays are available with either 13-or 26-inch characters.Both sizes can display two characters for miles
per hour and three characters for kilometers per hour.Optical lenses and sun shades over bright LED
characters produce superior visibility.
Pole-mount kits provide advanced speed-display in an easy-to-use,fixed-mount system.A typical
configuration includes the speed display,a control box,battery box,solar panel,and all necessary wiring.
A regulatory speed limit sign is optional,as are a variety of auxiliary devices.
For more information,call 800.972.0755 or visit wanco.com.
OUR SPEED
Sign specifications YOUR
Character size Enclosure size,W x H x D SPEED
I 13-inch 24 x 30 x S in. (61 x 76 x 13(m)
t.:
26-inch 36x36x5in. (91x9lxl3cm)
Power system options Small sign large sign
Commercial power 110/120VAC,haid-wired
Battery/solar 12VDC battery power,65W solar-panel
charging system,70 All battery capacity
, i
f
a 1
Due to wanco's commitment to continuous Improtement or our products,all inrormation is subject to change%ithout notice.Wanco and the lVanco
logo are registered trademarks or Pfanco Inc
WANCO INC.
0 5870 Tennyson Street
Arvada,Colorado 80003
800.972.0755
303.427-5700
303-427.5725 fax
svlvsv.wanco.com
Ma Prfn[etl on recycled paper
020121•ianco Inc.All rights reserved.Printed in the USA 1 wPB0032 December 2012
Priority C—DESIRABLE
Projects needed for the proper expansion of a City service or facility, the exact
timing of which can be deferred until adequate funding sources can be secured.
Priority D—DEFERRABLE
Projects which would be needed for ideal operation but which cannot yet be
recommended for action. These can be postponed without detriment to present
services.
Projects that are ranked within the same classification can be distinguished further based on
public health and safety considerations, breadth of service area, and/or the availability of
matching funds from other sources. When determining the appropriate project funding
levels throughout the 5-year program period, one or more of the following options are
exercised:
• Recommend funding the project in the year and the amount requested by the
Department Director.
• Recommend partial funding of the project in the year requested.
• Recommend delaying funding of the project to another fiscal year.
• Recommend setting aside a portion of the requested money each year to save
enough to fund the project in a future year.
• Recommend that the project not be funded at all.
The Capital Improvement Program is a planning tool, not a budgeting tool, and as such even
projects that receive an "A" priority may not be able to be funded in any given budget year.
However, prioritization of projects serves as a guide in preparing the annual City budget
and can assist the City Council in arriving at project funding decisions given limited
resources.
STREETS/SIDEWALKS/SIGNALS: FY 18/19 Requested Project
Narratives
Project: Pearl Street/Lincoln Road Improvements
Priority Ranking: A
Funding Request:
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
$2,295,000 -0- -0- -0- -0- 12,295,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General
Fund $794,500 -0- -0- -0- -0- $794,500
STP Funds $1,500,000 -0- -0- -0- -0- $1,500,000
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The McHenry County Council of Mayors placed the Pearl Street/Lincoln Road
Improvements project on their FFY 2019 program for $1,500,000 of Surface
Transportation Program (STP) funding. Due to recent updates to the STP funding
schedule local projects are being allowed to move to construction as soon as
project readiness allows. The McHenry Township Road District has committed to
allocating funds towards Phase III Engineering and construction of improvements
which fall under their jurisdiction which is approximately 1,100 linear feet of Lincoln
Road. The project will include intersection capacity improvements, on-street bicycle
lanes between Illinois Route 31 and the Fox River, an off-street bicycle path
between the Fox River and Chapel Hill Road, sidewalk improvements to conform to
the latest accessibility guidelines, curb and gutter replacement, bridge deck
rehabilitation and resurfacing. STP funding will pay for up to 80% of the total cost of
construction and Phase III engineering with a local match requirement of 20%. The
City is responsible for 100% of Phase I and 11 Engineering costs. In fall of 2016 an
inspection of the concrete deck on the Pearl Street Bridge was performed. As a
result of the inspection concrete bridge deck repairs were identified with an
estimated construction cost of $250,000. The City will be responsible for 100% of the
deck repair costs because the structural sufficiency rating for the bridge is above
threshold levels for federal participation. General Fund revenues will be utilized for
the City's cost of the project.
On September 14, 2015 City Council approved a Preliminary Engineering Services
Agreement for Motor Fuel Tax Funds with HR Green, Inc. in a lump sum amount of
$169,200.00 for Phase I & II Engineering of the Pearl Street/Lincoln Road
Improvement. Also included in the contract bid plans is the extension of
approximately thirty-five sanitary sewer stubs from the sanitary sewer main under the
Lincoln Road pavement to the homeowner's property line. City staff and the City
Attorney are investigating option to recapture the cost of the sanitary sewer stub
installations through future annexation agreements, adoption of requiring payment
upon connection or creation of a special service area assessment (SSA). The
contract documents are being prepared to meet an April 2018 IDOT letting date.
Project: Curran Road (formerly Draper Road) S-Curve Safety Improvements
Priority Ranking: A
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
35,000 $460,000 -0- -0- -0- 1495,000
Funding Source(s):
FY18/19 FY19/20 FY20/21 FY21 22 FY22/23 Total
General
Fund $3,500 $68,500 -0- -0- -0- $72,000
HSIP Funds $31,500 $391,500 -0- -0- -0- $423,000
,
The Illinois Department of Transportation though the Highway Safety
Improvement Program (HSIP) awarded $450,000 for this project. The
improvements on Curran Road from approximately 400 feet south of Route 120
to Ojibwa Lane includes super-elevated pavement, paved shoulder with rumble
strips, ditch grading for recoverable slopes, pavement markings and additional
signage. HSIP funds pay for 90% of Phase I & 11 engineering, construction and
Phase III engineering. General Fund revenues will be utilized for the City's cost of
the project.
On November 2, 2015 City Council approved a Preliminary Engineering Services
Agreement for Federal Participation with HR Green, Inc. in an amount not to
exceed $29,990.27 for Phase I Engineering of Curran Road (formerly Draper
Road) S-Curve Safety Improvements. Phase I Engineering is anticipated to be
completed in fall of 2017 and Phase 11 Engineering will begin upon IDOT
approval of the Phase 1 Project Development Report. Construction is currently
anticipated to be completed in 2019.
0
Project: Ringwood Road Improvements
Priority Ranking: A
Funding Request:
FY18/19 FYi9/20 FY20/21 FY21/22 FY22/23 Total
264,500 -0- -0- -0- -0- $270,000
Funding Source(s):
FY18/19 FYI 9 20 FY20/21 FY21/22 FY22/23 Total
General
Fund $53,000 -0- -0- -0- -0- $58,500
STP Funds $211,500 -0- -0- -0- -0- $211,500
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The McHenry County Council of Mayors awarded $1.5 million dollars though the
Surface Transportation Program (STP) for this project. The Village of Ringwood is
the lead agency on the Ringwood Road Improvement Project (Route 120 to
Spring Grove Road). The Village of Johnsburg, McHenry Township Road District
and the City of McHenry are participating on their respective jurisdictional
responsibility. The Village of Ringwood completed the Phase 1 on the proposed
project. The Village of Johnsburg and the McHenry Township Road District have
also committed to allocating funds towards Phase II Engineering and
construction of the road improvements. The City of McHenry's portion of the
project is approximately 3,200 feet of Ringwood Road, north of Route 120. The
proposed improvements consist of hot-mix asphalt surface removal, hot-mix
asphalt resurfacing with binder course and surface course, patching and
pavement striping. STP funding will pay for up to 80% of the total cost of
construction and Phase III Engineering with a local match requirement of 20%.
General Fund revenues will be utilized for the City's cost of the project. On June
5, 2017 the City Council approved an inter-governmental agreement for the
City's portion of local participation for construction and phase III Engineering.
The approved City portion for construction and Phase III engineering is $52,800.
This project will be let to bid on the January 19, 2018 ]DOT State Letting.
Project: Street Program
Priority Ranking: A
Funding Request:
I FY18/19 FY19/20 I FY20/21 I FY21/22 I FY22/23 Tot",
[�8—,4-93,314 $11,726,605 $14,354,524 $9,007,689 1 $1,961,531 $45'54'-16/—'-J
Funding Source(s):
FY18/19 FYI /20 FY20/21 FY21/22 FY22/23 Total
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The city has approximately 125 centerline miles of roadway under their
jurisdictional responsibility. To establish the priority list of street improvements,
staff and the city engineer visit each street to verify and inspect the current
condition of the pavement in order to rank streets for improvement. Street
ranking is based on a 10 point system,with the ranking of #1 being equivalent to
a gravel road and a ranking of #10 being equivalent to a newly paved road.
Based on the most recent rankings, verified in 2017, funding was requested in
FY18/19 in the amount of $8,493,314 for streets with a ranking of 43; FY 19/20 in
the amount of $11,726,605 for streets with a ranking of #4; FY20/21 in the amount
of $14,354,524 for streets with a ranking of #5; FY21/22 in the amount of
$9,007,689 for streets with a ranking of #6; and FY22/23 in the amount of
$1,961,531 for streets with a ranking of #7.
Unfortunately, the amount of improvements far outweighs the dollars available
in Motor Fuel Tax (MFT) revenues and/or General Fund revenues to be able to
undertake these projects. In fact, in recent years, MFT dollars have been
dedicated to a combination of purchasing road salt and as the local match for
multi-jurisdictional/multi-funding source projects.
The needs of the Streets Program are only increasing, not diminishing and, as
such, beginning in FY14/15 the City Administration made a concerted effort to
dedicate a portion of General Fund Revenues to fund the Street Program. While
it is not possible that all of the annual needs of the Street Program can be met, it
is step towards addressing the highest priority/lowest ranked streets.
Project: Pavement Maintenance-Cracksealing and Reclamite
Priority Ranking: A
Funding Request:
FY18/19 I FY19/20 I FY2 21/22 FY22/23 Total
1 $50,0001 $75,0001 $75,0001 $75,000 $75,000 $350.000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 -FY22/23 Total
General
Fund $50,000 $75,000 $75,000 $75,000 $75,000 $350,000
Revenues
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Reclamite is an asphalt rejuvenator that is applied on the newly paved roads
within the first year to extend the life of the road. This will be applied on the
roads that were resurfaced in 2017.
All the roads that can be crack sealed are complete at this time. At some time
in the future with the roads that have been paved in the last seven to ten years
crack sealing will start again.
Project: Sidewalk Program
Funding Request: A
FYl8/19 FY19/20 I FY20/21 I FY21/22 FY22/23 Total
75,000 $75,0001 $75,000175,000 1 $75,0001 $375,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General
Fund $75,000 $75,000 $75,000 $75,000 $75,000 $375,000
Revenues
,
Sidewalks are removed and replaced by Public Works Staff on an as-needed
basis. Sidewalk repairs are also included in the annual road resurfacing program.
Sidewalks with major cracks and significant spalling are replaced. In addition,
sidewalk crossings that require ramp retrofits to meet the requirements of the
Americans with Disabilities Act (ADA) are constructed.
Staff recognizes the need for a sidewalk program due to the large amount of
sidewalks throughout town that are deteriorated, do not meet ADA
requirements, and gaps that exist between the sidewalk networks. Sidewalks
improve pedestrian safety, by separating vehicle and pedestrian traffic.
Project: Bull Valley Road Bike Path Extension Phase I Engineering
Priority Ranking: A
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
$37,500 -0- -0- -0- -0- $37,500
Funding Source(s):
FY18/19 FY1 9/20 FY20/21 FY21/22 FY22/23 Total
General $37,500 -0- -0- -0- -0- $37,500
Fund
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This request is for funding for Phase I Engineering Services for the Bull Valley Road Bike
Path Extension Project.
As part of the Bull Valley Road/Charles J. Miller Road project from Illinois Route 31 to
River Road, the McHenry County Division of Transportation (MCDOT) installed a 10-foot
wide shared-use path along Charles J. Miller Road from the intersection of Illinois Route
31 to the entrance of Moraine Hills State Park. While the path's construction along the
County Highway provides mobility for pedestrians and cyclists, it does not provide a
connection to the McHenry County Conservation District Prairie Trail located 4,300 feet
west of Illinois Route 31.
This project has been identified by regional planning agencies as a high priority project
which may be eligible for federal grant funding such as TAP or ITEP. Projects which are
funded through these programs are not typically eligible for federal funding for Phase I
Engineering. Phase I Engineering Services will need to be completed in order for
federal grant funding to be awarded for Phase 11 Engineering along with Construction
and Phase III Engineering Services. The City and the McHenry County Division of
Transportation have been seeking to partner with an intergovernmental agreement to
share engineering and construction costs, pursue grant funding, coordinate land
acquisition, and negotiate With the Union Pacific Railroad to install a pedestrian
crossing. The Division of Transportation has carried this project in its five year
Transportation Program and has included funding for Phase I Engineering for this project
in its FY 2018 budget. The results of the Phase I Engineering Study will allow the City to
identify an Engineer's Opinion of Probable Cost to the project and pursue federal grant
funding for this project.
When completed this project will enhance mobility for pedestrian cyclists between two
major regional trail systems and allow City residents better access to such trail systems.
Project: Green Street Bridge Rehabilitation
Priority Ranking: B
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
400,000 -0- 1 -0= -o- -0- 400,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General
Fund $400,000 -0- -0- -0- -0- $400,000
5`
-
ose ,Des e
The Green Street Bridge, which was constructed in 1949, is in serviceable condition and
Will not be in need of replacement for some time. Currently the sufficiency rating of the
bridge does not make it eligible for federal participation for replacement or major
rehabilitation. However, the bridge has shown sufficient deterioration that minor
rehabilitation will be required to maintain the bridge until a point in time at which it
would become federally eligible for replacement. Recent inspections have shown that
the concrete sidewalks are in need of replacement as well as needed repairs and
reconnections for the bridge railing. The concrete fascias which support an above
ground stream crossing for a city water main are also showing heavy deterioration and
may be in need of minor structural repairs. Other minor work would include
rehabilitation of the approach pavement which has settled behind the abutments and
a replacement of the asphalt wearing surface. City Council approved a Professional
Services Contract with Bollinger Lach and Associates, Inc. on July 17, 2017 in the
amount of $17,650 professional engineering design services for the rehabilitation of the
Green Street Bridge. This project will enable the City to maintain the structure until it
can be eligible for federal funding for replacement.
Project: Medical Center Street Lighting
Priority Ranking: B
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
50,000 -0- -0- -0- -0- $50,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General $50,000 -0- -0- -0- -0- $50,000
Fund
- ec
The existing street lights on the City Streets surrounding the hospital are approximately
30 years old and are beginning to experience structural failure in their attachments to
their concrete foundations. A number of existing locations in the area have
experienced fallen poles. The existing wiring, conduits, control cabinets, and concrete
foundations all appear to be serviceable. City staff has inquired to local lighting and
electrical contractors soliciting quotes for the replacement of the existing poles while
reusing the remainder of the existing installation. However, the project is of such cost
that a competitive bidding process will be required in order to secure a contractor.
This project will replace the existing street lighting and reinstall new light poles thereby
reducing the risk to the City and the motoring public of damage caused by fallen street
lighting poles.
Project: Tree Replacement Program
Priority Ranking: B
Funding Request:
FY18/19 I FY19/20 I FY20/21 I FY21/22 I FY22/23 Total
$25,000 1 $25,0001 $25,000 1 $25,000 1 $25,000 1 $125,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General $25'.000 $25,000 $25,000 $25,000 $25,000 $125,000
Fund
..........
-.2-N
Due to the large number of trees lost within the City due to the Emerald Ash Borer the
City has been planting replacement trees through various funding sources. This request
would establish an annual program for the planting of trees within City Parkways and
would be managed within house public works staff. The program will allow for annual
planting of trees to enhance the character of the City streets and replace trees lost due
to the Emerald Ash Borer.
Project: Dartmoor Road Bridge Wearing Surface
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
-0- $20,000 $150,000 -0- -0- $170,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General
Fund -0- $20,000 $150,000 -0- -0- $170,000
c ,P r se es r� n
The Dartmoor Road Bridge, which was constructed in 1998, is in relatively good
condition. It will be sometime before any major rehabilitation or replacement would be
necessary for this structure. This structure is a precast box beam design which includes
a waterproof membrane and asphalt wearing surface. At this particular point in the
service life of the structure the membrane and wearing surface are in need of
replacement as is indicated in the most recent inspection report. The most critical
element of bridges of this design to preserve are the precast beams and the best way
to preserve them is to maintain the wearing surface in order to prevent leakage of
water and deicing chemicals through the keyway joints between the precast beams.
As the beams have begun to show keyway leakage, this point in the structure's life is
the appropriate time to replace the wearing surface. This will prevent deterioration of
the precast beams and extend the life of the overall structure.
Project: Illinois Route 31/Veterans Parkway Traffic Signal
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Totat
_a -0- -0- -0- 300,000 $300,000
:
ec , u.r .ose .,Descri f ° •
The annexation agreement for the Morgan Hills/Prairie Pointe Subdivisions states
the developer shall be responsible for and pay the cost of the construction and
installation of a traffic control signal at the intersection of Illinois Route 31 and
Veterans Parkway. Traffic warrant studies have been performed by the Illinois
Department of Transportation and at this time the current traffic conditions do
not meet warrant requirements for the installation of a traffic control signal as
outlined in the Manual on Uniform Traffic Control Devices, The developer
currently has a letter of credit on file with the City to cover the cost of the traffic
control signal once traffic warrants are met.
STORMWATER/DRAINAGE: FY 18/19 Requested Proiect
Narratives
Project: Central Avenue Storm Sewer
Priority Ranking: A
Funding Request:
FYi8/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
270,000 -0- -0- -0- -0- $270,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General
Fund $270,000 -0- -0- -0- -0- $270,000
--
__
This project includes engineering and construction of storm sewer improvements
in the area of Central Avenue, Clearview Drive, and Parkway Drive. Currently
there are isolated areas along the rear loft lines on sections of Parkway Drive and
Clearview Drive which do not have a drainage outlet. These areas tend to
collect water which cannot drain out of the properties through an overland
route but rather through infiltration even in small rain events. Improvements
would include drainage collection structures installed along the rear property
lines which are connected to a mainline storm sewer along Central Avenue
which would outfall into the Lakeland Park Drainage Ditch. This improvement
will provide drainage relief to a location within Lakeland Park for which overall
improvements to the drainage ditch such as upstream detention will not provide
complete relief.
Project: Ramble Road Storm Sewer
Priority Ranking: A
Funding Request:
FY1 8/19 FY1 9/20 FY20/21 FY21/22 FY22/23 Total
$50,000 $500,000 -0- -0- -0- $550.000
Funding Source(s):
Y18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General $50,000 $500,000 -0- -0- -0- $550,000
Fund
N
This project includes engineering and construction of storm Sewer improvements
in the area of Ramble Road and Home Avenue. Specific drainage
improvements which will be determined in the project design phase are to
include storm sewer piping, sheet flow modifications, and detention to reduce
the risk of localized flooding. In order to construct a localized detention basin for
this area property acquisition will need to be completed prior to any detention
being constructed. $50,000 in FY18/19 is requested for property acquisition in
order to complete design and construction in FY19/20, This area is currently
served by open ditch drainage and driveway culverts with limited underground
storm sewer pipe. Drainage improvements projects such as this repair and/or
improve existing drainage structures in order to provide better protection for
property and life from storm sewer runoff.
Project: Lakeland Park Upstream Detention and Sediment Control
Facility
Priority Ranking: A
Funding Request:
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
225,000 1,110,000 -0- -0- -0- $1,335,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General 370,000
Fund $ $445,000 -0- -0- -0- $815A00
IEPA
Section 319
Grant $135,000 $665,000 -0- -0- -0- $800,000
Funding
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The Lakeland Park Drainage Ditch is located north of Elm Street (Illinois Route
120) between Ringwood Road and Maple Avenue. The ditch generally flows in
an easterly direction to a point where it joins Boone Creek just upstream from the
Fox River. Over the past several years the City has been addressing drainage
problems within the Lakeland Park Subdivision. In 2016 HR Green Completed a
Drainage Study for the entirety of the watershed which contributes flow to the
drainage ditch. The findings of the study indicate that in order to reduce
sediment pollution as well as catastrophic and nuisance flooding, an upstream
wetland detention facility will be necessary to reduce the amount of storm flow
and sediment entering the drainage ditch. The drainage areas within the
watershed at the western limits contribute a significant amount of runoff, stream
flow, and sediment to the drainage ditch. An upstream wetland detention
facility would allow for a large portion of the runoff from these drainage areas
which contribute much of the flow and sediment to the drainage ditch to be
reduced. The wetland basin would detain flow and allow for sediment to be
collected in locations which the City can maintain at regular intervals. The
drainage ditch and associated network of culverts have limited capacity to
pass flows during large storm events and the reduced flows would enhance the
ability of the existing system to perform as it currently exists. This particular
potential location for a wetland detention facility has been identified in the
Boone-Dutch Creek Watershed plan recently completed by CMAP. Because it
has been identified as a potential improvement in this plan, this particular
project is a strong candidate for Illinois Environmental Protection Agency Section
319 Grant Funding for non-point source sediment reduction. A grant application
for this project was submitted in August of 2017, the selection process will be
ongoing through the early part of 2018. Should this project be selected, up to
60% of engineering and construction costs would be eligible for grant funding
with the remaining 40% being the responsibility of the local agency through the
utilization of General Fund revenues.
FY 18/19
Complete Phase 1/II Engineering - $225,000
Property Acquisition - $280,000
FY 19/20
Complete Construction & Provide Phase III Engineering Services - $1,110,000
Project: Lakeland Park Drainage Ditch Bank Stabilizations
Funding Request:
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
-0- -0- $100,000 $100,000 1100,000 $300.000
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The Lakeland Park Drainage Ditch is located north of Elm Street (Illinois Route
120) between Ringwood Road and Maple Avenue. The ditch generally flows in
an easterly direction to a point where it joins Boone Creek just upstream from the
Fox River. Over the past several years the City has been addressing drainage
problems within the Lakeland Park Subdivision. In 2016 HR Green Completed a
Drainage Study for the entirety of the watershed which contributes flow to the
drainage ditch. The findings of the study indicate that in order to prevent both
catastrophic and nuisance flooding, an upstream detention facility will be
necessary to reduce the amount of storm flow entering the drainage ditch and
ultimately into Lakeland Park. Another maintenance concern for the ditch is the
amount of bank erosion at locations along the channel. This erosion leads to
sediment deposition in the channel and the potential destruction of property for
homeowners along the channel. The recommended bank stabilizations may
include rip rap armored stream banks, dredging of sediment, and construction
of spurs to redirect flow. These improvements will reduce erosion and sediment
deposition at further downstream locations as well as protect homes adjacent
to the drainage ditch from property damage. The City wishes to pursue federal
EPA grant funding if available in order to offset direct costs to the city.
Project: Lakeland Park Culvert Replacements
Funding Request:
FY18/19 FY1 9/20 FY20/21 FY21/22 FYL2/=23
-o- -0- -0- $390,000 $610,000
FY23/24 FY24 25 FY25/26 FY26/27 FY27/28 Total
$270,000 $540,000 $690,000 $780,000 $720,000 1 $4,000-000
The Lakeland Park Drainage Ditch is located north of Elm Street (Illinois Route
120) between Ringwood Road and Maple Avenue. The ditch generally flows in
an easterly direction to a point where it joins Boone Creek just upstream from the
Fox River. Over the past several years the City has been addressing. drainage
problems within the Lakeland Park Subdivision. In 2016 HR Green Completed a
Drainage Study for the entirety of the watershed which contributes flow to the
drainage ditch. The findings of the study indicate that in order to prevent both
catastrophic and nuisance flooding, an upstream detention facility will be
necessary to reduce the amount of storm flow entering the drainage ditch and
ultimately into Lakeland Park. Additionally, there are several culverts and
structures along the drainage ditch which need to be increased in size in order
to promote conveyance of water. The proposed culvert improvements will
provide protection specifically for the blocks adjacent to the drainage ditch in
catastrophic flooding events. It is recommended that the improvements begin
at the furthest downstream locations and in latter program years the
improvements will continue to progress upstream. The order of The following
culvert crossings of the Lakeland Park Drainage Ditch are identified for
replacement:
FY 21/22 (subject to change due to staging/access)
Maple Avenue - $390,000
FY 22/23 (subject to change due to staging/access)
Orleans Street - $610,000
FY 23/24 (subject to change due to staging/access)
Drainage Ditch Railroad Crossing - $270,000
FY 24/25 (subject to change due to staging/access)
Oak Drive - $540,000
FY 25/26 (subject to change due to staging/access)
Meadow Lane - $375,000
Willow Lane - $315,000
FY 26/27 (subject to change due to staging/access)
Beach Street - $495,000
Lakewood Avenue - $285,000
FY 27/28 (subject to change due to staging/access)
Park Lane Avenue - $295,000
Sunset Avenue - $210,000
Home Avenue - $215,000
UTILITY DIVISION CIP: FY 18/19 Requested Project Narratives
Project: Pearl Street/Lincoln Road Sanitary Sewer Stub Extensions
Priority Ranking: A
Funding Request:
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
425,000 -0- -0- 1 -0- 1 -0- $425,000
Funding Source(s):
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer
Revenues $425,000 -0- -0- -0 -0- $425,000
ro t�Pu se -Kip o :D and_ e
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Included in the bid plans for the Pearl Street/Lincoln Road Improvements is the
extension of approximately thirty-five sanitary sewer stubs from the sanitary
sewer main under the Lincoln Road pavement to the homeowner's property
line. City staff and the City Attorney are investigating options to recapture the
cost of the sanitary sewer stub installations through future annexation
agreements, adoption of requiring payment upon connection or creation of a
Special Service Area Assessment (SSA). The contract documents will be
prepared to meet a 2018 letting.
Project: Water Main Replacement Program
Priority Ranking: B
Funding Request:
FY18/14 I FY19/20 I FY20/21 I FY21/22 I FY22/23 Total
$500,0001 $350,0001300,0001 $250,000 1 1250,000 1 $1,650,000
Funding Sources :
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer 500 000
Revenues $ $350,000 $300,000 $250,000 $250,000 $1,650,000
se ur .De;IP cri n:a
The most recent revision of the Capital Improvement Program created a budget
line item for water main replacement. In 2007 the City Council approved an
engineering service agreement with Smith Engineering Consulting (SEC Group)
to create a water system model evaluating the overall performance of the
system. In this report, areas of town were identified with "undersized"water
mains, creating "bottle necks"where water hydraulically reaches maximum flow
rates. This can pose issues for future development, fire protection, water quality,
etc. Staff has been developing a water main replacement program for aging
infrastructure, proactive replacement for future needs, and to address water
quality issues.
FY18/19 The existing 4" ductile iron and transite water main on Timothy Lane
and Clover Lane is in need of replacement. Both locations have a long history of
water main breaks due to the water main deteriorating due to corrosion, age,
settlement, etc. Additionally the 4" diameter main is no longer compliant with
current standards for size and capacity. Approximately 2,450 lineal feet of water
main will be replaced and increased to a 8" diameter water main. Fire hydrants,
valve vaults, new service lines and b-boxes will be installed per current
standards. Other improvements may include incidental roadway resurfacing
and minor drainage improvements such as concrete gutter and driveway
culvert replacements. The approximate location of the proposed improvements
is on Timothy Lane. and Clover Avenue with project limits between Dale Avenue
and Green Street. City Council approved a Professional Service Agreement on
July 17, 2017 with HR Green for design and bidding services for 32,311.40.
FYI 9/20 The existing 4" transite water main on Oak Diver. is in need of
replacement. The location between Shore Drive. and Prairie Ave has had
several longitudinal water main breaks requiring partial sections to have to
replace. Approximately 1,150 lineal feet of 4" diameter transite water main is to
be replaced with an 8" diameter water main. Fire hydrants, valve vaults, new
service lines, and b-boxes are to be installed per current standards. Required
professional engineering services will include design services, bidding services,
and resident engineering services.
FY20/21 The water main on Green St. between Waukegan Road and Kane
Avenue is undersized and are in need of replacement. The approximately 1,900
lineal feet of 4" and 6" water main between Waukegan Road and Kane
Avenue its undersized and creates a bottleneck, upsizing to a 12" water main will
eliminate the bottleneck and provide better water qualify and fire flow to the
Green Street business district and surrounding area. Fire hydrants, valve vaults,
new service lines, and b-boxes will be installed per current standards. Required
professional engineering services will include design services, bidding services,
and resident engineering services.
FY20/21 The water main on Richmond Road. (between Washington Street and
Broad Street) and Broad Street. (between Richmond Road and Green Street)
are undersized and in need of replacement. The approximately 400 lineal feet of
6" water main on Richmond Road and 1,300 lineal feet of 4" water main on
Broad Street are undersized and replacement with 12" water main would
improve fire flow and water quality to the surrounding area. Fire hydrants, valve
vaults, new service lines, and b-boxes will be installed per current standards.
Required professional engineering services will include design services, bidding
services, and resident engineering services.
Project: Sanitary Sewer Main and Manhole Rehab Program
Priority Ranking: B
Funding Request:
FY18/19 FY19/20 I FY20/21 I FY21/22 I FY22/23 Total
$160,000 $160,000 1 $160,0001 $160,000 1 $160,000 1 $800,000
Funding Source(s):
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer $160,000 $160,000
Revenues $160,000 $160,000 $160,000 $800,000
one-If
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Over half of the water flow entering the treatment plants approximately
1,000,000 gallons per day, is groundwater and does not need to be treated. This
groundwater enters the sanitary sewer system through cracks, breaks and loose
joints in the sewer mains. During a severe rain event, over 2,000,000 gallons of
ground water could potentially enter the sanitary sewer system per day. This
amount of groundwater entering the treatment plants on a daily basis severely
restricts the capacity and performance of the treatment plants. By eliminating
as much of this infiltration as possible the City can greatly increase the capacity
and effectiveness of the treatment plants.
The infiltration and inflow is reduced or stopped by inserting a new lining in the
existing sewer main thereby stopping the flow of groundwater into the sewer
main.
With this improvement the treatment plant would perform better and have
reduced operating costs.
The CIPP (cured in place pipe) lining also extends the life of the sanitary main
without excavation.
Through the joint bid process the City Of McHenry will have lined approximately
1,400 linear feet in FYI 6117 and approximately 7,800 linear feet FY 17/18 CIP. This
is a multiyear contract extending through FY 19/20 done through the joint bid
process with the cities of Cary and Huntley.
During rain events and areas where the water table is high, rain and
groundwater can enter the sanitary collection system through deficiencies in
aging structures. This inflow and infiltration will increase the volume of sewage
that will need to be treated. Eliminating open manhole covers with new sealed
frames and covers will reduce inflow from rain water runoff. There are different
types of spray liners that can seal and improve the integrity of the structure. By
reducing or stopping inflow and infiltration this improves the operation of pumps
at lift stations and the wastewater treatment plants.
Project: Utility Division -Sewer Camera Replacement
Priority Ranking: B
Funding Request:
FY18/19 PY19/20 FY20/21 PY21/22 FY22/23 Total
$55,000 -0- -0- -0- -0- 55,000
Funding Source(s):
FYI 7/18 FY18/19 FYI 9/20 FY20/21 FY21/22 Total
Water/Sewer $55,000 -0- -0- -0- -0- $55,000
Revenues
In 2011 The City Of McHenry purchased an Aries Pathfinder TR3300 tractor and
camera system. This camera is capable of televising a 6" to 12" sanitary sewer
main. Over the last two years the camera has needed repairs to components
that have worn out due to routine televising of the collection system. The
purchase of the Aries Pathfinder TR3310 will let personnel televise up to 24"
sanitary sewer main. This new tractor and camera will televise the large pipes in
the collection system without having the cost of changing the entire system.
Aries is the sole provider due to system software.
Project: Utility Division -Motor Pool Replacement
Priority Ranking: B
Funding Request:
FY18_19 FY19/20 FY20/21 FY21/22 FY22/23 Total
-0- $110,000 $150,000 $15,000 85,000 $360,000
Funding Source(s):
FY18/19 FY19/20 Y210/21 FY21/22 FY22/23 Total
Water/Sewer
Revenues -0- $150,000 1150,000 $15,000 $85,000
The purpose of this project request is for the replacement of Utility Division motor
pool vehicles. Vehicles proposed for replacement throughout the 5-year CIP
planning period are as follows:
FYI 8/19 - None
FYI 9/20 -2008 Ford F350 2wd Utility Truck (I ton with lift gate),2006 Ford F250 4X4
w/ Plow,Easement sewer jetting machine
FY20/21 -2005 Case 590 Super M tractor, 1994 Air Compressor
FY21/22-2006 Wells Cargo Trailer (Water Main Break Trailer)
FY22/23-2007 Mini Excavator, 2007 Mac-Lander Flatbed Trailer
MOTOR POOL/EQUIPMENT: FY 18/19 Requested Project
Narratives
Project: Streets Vehicle-Replacement
Priority Ranking: A
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
830,00 $595,000 $408,000 $415,000 $227,000 $2,475,000
Funding Source(s):
FYI 8/19 FYI 9/20 FY20/21 FY21/22 FY22/23 'total
General
Fund $830,000 $595,000 $408,000 $415,000 $227,000 $2,475,000
Revenues
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The FY18/19 proposed project includes the replacement of; two (2) 2001
International dump trucks, one with a wing plow and two (2) 2002 international
dump trucks; replacement of a 2003 Ford pickup truck, and replacement of a
2004 Chevy pickup truck.
Future needs include:
• FYI 9/20 - Replacement of a 2003 International dump truck, replacement
of a 2004 International dump truck with an under belly plow and
replacement of a 2005 international truck. Replacement of a 2006 ford
one ton dump truck.
• FY20/21 - Replacement of two (2) 2006 International dump truck.
Replacement of a 2008 ford pickup trucks.
• FY21/22 - Replacement of two (2) 2008 International dump trucks, one
with an underbelly plow. Replacement of a 2012 Ford F250 pickup truck.
• FY22/23- Replacement of a 2011 International dump truck with an
underbelly plow. Replacement of a 2006 one and a half ton mechanics
truck.
Project: Streets-Equipment Replacement
Priority Ranking: A
Funding Request:
FY18/19 FYI/20 FY20/21 I FY21/22 FY22/23 Total
i 30,000 $160,000 1120,0001 $60,000 1 $60,000 520,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General
Fund $130,000 $160,000 $120,000 $60,000 $60,000 $520,000
Revenues
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The FY18/19 proposed project includes the replacement of a Case
loader/backhoe that is more than twenty (20) years old.
Future needs include:
• FY19/20 — Replacement of a 2005 Case Ioader/backhoe and a 2003
Dyna-pac roller.
• FY20/21 - Replacement of a 2005 Case uni loader, 2005 Morbark chipper.
• FY21/22- Replacement of a 2007 Morbark chipper.
• Fy22/23 - Replacement of a 2003 New Holland mowing tractor.
PUBLIC FACILITIES: FY 18/19 Requested Protect Narratives
Project: Public Works Facility Improvements
Priority Ranking: B
Funding Request:
FY18/19 I FY19/20 I FY20/21 FY21/22 I FY22/23 Total
85,000 100,000 0 0 0 185,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
General
Fund $85,000 $l 00,000 -0- -0- -0- $185,000
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escri tio•n`:° ,`nd>Bene�f�t:�;:_,,>..::,: <;:.._. ._ ..._�.�-;_:�:::
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FYI 8/19 Fuel Station: Currently all City of McHenry Equipment and Vehicle's get
fuel from Petro Choice here in McHenry. Petro Choice has had some recent
issues with their tanks and pumps forcing us to use a temporary fueling system at
Public Works. During the repair they had mentioned that at some point it
wouldn't be worth it for them to continue to maintain their fueling system. Staff
recommends constructing our own fueling system at the Public Works Facility.
FYI 9/20 Covered Salt Storage Bin: Currently the Public Works Department has,a
500 ton salt storage facility located at the South Wastewater Treatment Plant.
During the snow season salt is also stored inside the Public Works Facility; this is
not a long term solution due to the potential damage the salt moisture might
cause to the interior of the building. Staff recommends constructing a second
salt storage facility at the Public Works Facility location where salt will be stored
in a separate building year round.
WATER DIVISION CIP:FY 18/19 Rgguested Project Narratives
Project: Water Meter Replacement
Priority Ranking: A
Funding Request:
FY18/19 I FY19/20 I FY20/21 I FY21/22 I FY22/23 Total
1 $410,0001 $100,0001 $50,000 1 $50,000 1 $50,000 1 $660,000
Funding Source(s):
FY18 19 FY1 9/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer $410,000 $100,000 $50,000 $50,000 $50,000 $660,000
Revenues
"'I
In December 2001, the City began installing Badger Meter "Trace" transponders
which had a 10 year battery life expectancy, and allowed the meters to be
read via radio technology (drive-by). In 2006, Badger Meter discontinued "Trace"
and produced "Orion" which is still a "drive-by" technology, but with a greater
battery life expectancy of 20 years. Trace units have reached and are
surpassing their battery life expectancy. There are approximately 1,350 "Trace"
units remaining in circulation. To date in the past year (2017) approximately 700
units will have been changed out. The cost per unit (3/4") meter is between
$1604225. Of the 1,350 meters to be changed 233 are large meters and
account for approximately $148,000 of the $410,000 requested. In January 2014
the USEPA amended the Safe Drinking Water Act (No Lead Law) as it relates to
lead in manufactured brass products. It has in effect made the rebuilding of the
meter bases not feasible until the old bases containing higher amounts of lead
are changed out. Along with transponder change outs, it will be necessary to
replace the meter bases when required. It is Staff's recommendation to increase
funding in FY18/1.9 through FY19/20. It is anticipated with funding, that the
"Trace" transponders will be changed out by FY19/20. Meters currently in the
system that are "Orion" will need to be tested and replaced as necessary
following years FY20/21-FY22/23.
Project: Well #8 Raw Water Line Rehabilitation
Priority Ranking: A
Funding Request:
I FY18/19 I FY19/20 FY20/21 FY21/22 FY22/23 Total
1 $220,0001 $220,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer Revenues $220,000 $220,000
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Well #8 is one of two wells that supply raw water to Water Treatment Plant U.
WTP#3 is located at Crystal Lake Road and Malibu Court. The well, however is
located approximately 2 blocks away in the Malibu "Tot Lot". The well was
drilled and raw water piping installed to WTP#3 in 1985. During the past decade
the raw water line has experienced several leaks. A galvanized nipple and a
galvanized plug have been replaced on the pitless adaptor at the well. The raw
water line has experienced pinhole leaks on most of the cast iron fittings
connecting the sections. In an effort to understand why this was continuing to
happen, an electrician was brought in as well as a representative from the
Ductile Iron Pipe Research Association, or DIPRA. No conclusive cause could be
given for the unusual amount of leaks. A new technology to rehabilitate a
watermain is pipe lining. The process involves a fibrous liner to be pulled through
the pipe and with hot water expand to conform to the "host" pipe. The material
must be a National Sanitation Foundation (NSF) approved and become
structural in order to withstand system pressures. Estimates for pipe lining are
$220,000 and $300,000 for traditional open cut method. This is very similar to
sanitary sewer "slip lining" which has been used in City projects previously with
great success.
Project: Well Inspection/Maintenance & Repair
Priority Ranking: A
Funding Request:
FY18/19 1 FY19/20 I FY20/21 FY21/22 I FY22/23 'total
30,000 1 $30,0001 $30,000130,000 30,000 150,000
Funding Source(s):
FY18/19 FYi9/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer $30,000 $30,000 $30,000 $30,000 $30,000 $150,000
Revenues
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In 2005 the City began a yearly testing and inspection program of each City
well. The program was started to aid in indentifying wells that were in need of
pumping equipment or well repair. The tests performed outline the original
specific capacity (well production) to current specific capacities, which aid in
determining what wells should be targeted for rehabilitation. Other electrical
tests are performed in an effort to anticipate motor failures, and enable
"scheduled" shut downs for these wells. Water Well Solutions used the high rate
injection process (Hy-RIP) to rehabilitate the wells 2, 3, 5, 6, 8, 9. This process
injects high rates of National Sanitation Foundation (NSF) approved chemicals
into the well, removing any mineral and biological buildup which enables
additional water production capacity in the well. The "Hy-Rip" process has
been successful. Well #7 has the oldest pumping equipment and has not been
rehabbed using the "Hy-Rip" process. Barring unforeseen circumstances well #7
should be considered in the next couple of years for rehabilitation. Performance
testing should continue to best determine which wells need attention,
Project: Water Treatment Plant #4 Maintenance
Priority Ranking: A
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
$25,000 $25,000
Funding Source(s):
FY118/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer $25,000 $25,000
Revenues
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FY17/18-WTP #4 Control Panel After discussions with our control support
engineers, it was determined that a partial upgrade to the Control Panel is the
most cost efficient path to fully upgrading the panel. This will allow for the
newest Programmable Logic Controller (PLC) to be included while utilizing the
majority of other components within the panel. As needed those components
can be retrofitted in the future. By upgrading the control panel sooner than later
the City can avoid a major control failure before the current PI-Cs are
antiquated and not available for replacement. 2016 estimates are $25,000.
Project: SCADA Server Upgrade
Priority Ranking: A
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
40,000 40,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer $40,000 $40,000
Revenues
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.tton;and� enefi
In 2003, the City upgraded the Water Systems Supervisory controls, The new
technology, Supervisory Control And Data Acquisition (SCADA) system is
responsible for monitoring the current state of operation; it allows viewing of
security status, wafer tower levels, and pumping flow rates, alarm status and
acknowledgement of alarm call-outs, turning water treatment plants on and off,
etc. It is also responsible for storing the daily and statistical data. The server is 8
years old and in the ever changing technology industry a planned upgrade is
needed. A major emphasis on cyber security should be considered as part of
the upgrade. There is new technology that is available to ensure the security of
the City's water system and prevent a "breach" or "hack". Discussions with the
control engineers and possible upgrades estimates are 30K-40K. The different
design possibilities and security levels included are reflected in the estimated
costs.
Project: Water Tower Maintenance & Repair
Priority Ranking: A
Funding Request:
FY18/19 I FY19/20 FY20/21 FY21/22 FY:2:2::/2=3 Total
$500,0001 1 $500,000
Funding Source(s):
FY1 8/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer Revenues $500,000 $500,000
P rd A eSaO"M611V11.!-0 1-6x.
Tower #4 was built in 2006 and in 2013 the exterior need to be "touched up" due
to areas of delaminating top coat. This most likely will continue in future years
leading up to the repainting process. The inspection report from August 2014
concluded the following; the overall exterior condition was good, with
continued delaminating of the top coat. The dry interior above the first floor
deck was in fair condition, with signs of rusting and the wet interior was in good
condition. Staff recommends a follow up inspection in FY18 to reassess the
overall condition of the tank. Due to the premature coating failures that are
currently visible staff is recommending repainting of Tower #4 in FYI 8/19.
Project: Water Division -Motor Pool Replacement
Priority Ranking: B
Funding Request:
FY21/22 I F:Y:2�:2=/23 Total
FY18/19 I FY19/20 I FY20/21
$45,000 1 $35,0001 $35,0001 $30,0001 $145,000 1
Funding Source(s):
FY18/19 , FY19/20 FY20/21 FY21/22 FY22/23 Total
Water/Sewer Revenues $45,000 $35,000 $35,000 $30,000 $145,000
Dks,' rip.10M 0-10.
The purpose of this project request is for the replacement of Water Division motor
pool vehicles. Vehicles proposed for replacement throughout the 5-year CIP
planning period are as follows:
FY1 8/19 - 2002 Chevy C2500 Duramax w/Utility Box and Lift Gate
FY1 9/20-2003 Chevy Express Van (Meter Van)
FY20/21 - 2009 Dodge Durango
FY21/22- 2010 Chrysler/Dodge Caravan (Operator Vehicle)
Project: Update Master Utility Plan
Priority Ranking: B
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23:ETotal
$50,000 $50,000
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 F 21/22 FY22/23 Total
Water/Sewer $50,000 $50,000
Revenues
N10019M.
A comprehensive Master Utility Plan for Water, Wastewater, and Storm Water was
completed in 1966, 1989 and updated in 1994. In 2007 a Water/Sewer Model Report
was completed which considered existing distribution and collection system needs
coupled with future development, within the Facility Planning Area (FPA) boundary. The
need to bring all the information together in one updated Master Utility Plan would
serve to prioritize future projects and objectives in current and future time tables.
WASTEWATER DIVISION CIP: FY 18ZI9 Requested Project
Narratives
Project: Willow Lift Station Pump Replacement
Priority Ranking: A
Funding Request:
FY18/19 FY19/20 FY20/21 I FY21/22 FY22/23 Total
40,000 $40.0001
Funding Source(s):
FY18/19 FYI 9/20 FY20/21 PY21�/22'0 FY22/23 Total
40,000 140.0001
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The purpose of this project is to replace the raw sewage pumps at the Willow Ave Lift
Station. The Willow Avenue lift station was put into service in 1973 and services the
Lakeland Park subdivision. The original Aurora brand pumps are still in use today.
Preventive maintenance has been done regularly and necessary repairs have been
made to keep the pumps running for the past 44 years. The pumps have reached the
end of their serviceable life and are in need of a complete rebuild or replacement.
To rebuild the current Aurora pumps would cost $51,313. Several of the parts are no
longer in stock and would have to be custom made. The cost to replace the pumps
with brand new Flygt pumps is $40,000.
Project: Millstream Lift Station Rehabilitation & Sewer Main Relocation
Priority Ranking: A
Funding Request:
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
$1,900,000
1,900,000
Funding Source(s):
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
Water /
Sewer $ 1,900,000 $1,900,000
Revenues
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The project purpose is to eliminate one lift station and relocate a sewer main.
This will be accomplished by relocating and increasing the size of the Millstream
Ave Lift station. Once this is done the Freund Ave Lift stations' flow will be
diverted to the new lift station. This will eliminate one lift station, two pumps and
all of the controls necessary to operate it. Another component of this project is
to relocate the existing sewer main, which runs under 3705 W. Elm St and then
along Boone Creek. The existing main is in poor condition and will need to be
replaced/relocated prior to development occurring along Boone Creek.
This project was conceived and originally engineered in 2008, Several
engineering/design items will need to be updated. Also some additional testing
needs to be done due to new requirements. The cost for this additional work
and construction observation has been included in the total.
Project: CWWTP Demolition
Funding Request: A
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
$2,250,000 2,250,000
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The purpose of this project is the demolition of the Central Wastewater Treatment Plant
(CWWTP). Per the Illinois Environmental Protection Agency (IEPAj regulations the
CWWTP cannot be demolished until.1 year after the new South Wastewater Treatment
Plant is finished and running in compliance. However, please note, there is no required
timeline by which the facility must be demolished and it is hoped that this would
coincide with private redevelopment of the site.
Once demolition begins, all buildings will have to be removed. All in-ground and
above ground concrete tanks will need to be removed and filled in, In addition,all old
piping, air lines and electrical lines will need to be removed as well. The Engineer's
Opinion of Probable Cost of this project is $1.75 to$2.25 million.
On March 3rd,2014 City Council approved a professional services agreement with H.R.
Green in an amount of $1,325,188. Of that $20,000 has been earmarked for CWWTP
demolition engineering.
Project: Sewer Division-Motor Pool (Replacement)
Priority Ranking:
Funding Request: B
FY18 19 FY19/20 I FY20/21 I FY21/22 I FY22/23 Total
$65,000 $115,000 1 $150,0001 $15,000 1 $10,000 1 $355,000 1
Funding Source(s):
Water/Sewer FY18/19 FY1 9/20 FY20/21 FY21/22 PY22/23 Total
Revenues
$ 5,000 $115,000 $150,000 $15,000 $10,000 $355,000
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The purpose of this project request is for the replacement of Sewer Division motor pool
vehicles. Proposed for FY 18/19 is the replacement of pickup truck #626, a 2002
Chevy Silverado,with a snowplow and trailer hitch mounted salt spreader. Toolbox
and strobe lights to be included with the purchase of the vehicle. Vehicles proposed
for replacement throughout the remainder of the 5-year CIP planning period are as
follows:
FY 19/20-Pickup Truck #623 & Pickup Truck 4625
FY 20/21-Replace dump truck #633 with a 10 wheel dump truck
FY 21/22-Replace #622 John Deere Gator
FY 22/23-Replace #650 safety trailer
Project: Rebuild clarifier gearbox and manifold seals Clarifier#3 & #4 @ SWWTP
Funding Request:
FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 Total
$25,000 $25,000
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The scope of this project includes rebuilding the intermediate drive gearboxes
and replacing the manifold seals on clarifiers # 3 & #4. This requires draining
each clarifier and keeping it empty for the week the work is being done. Each
clarifier should take 3-5 days,These are normal wear items and this work needs
to be done periodically. The benefit to doing this in a planned manner instead
of waiting until they break is that we are able to schedule the work when it is
most convenient for us. This in turn aids in the operation of the treatment plant
as well.
Project: Replace / Upgrade Back-up GBT (Gravity Belt Thickener)
Funding Request:
FY23/24 I FY24/25 FY25/26 FY26/27 FY27/28 Total
$285,0001 $285,000
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The purpose of this project is to replace and upgrade the smaller back-up
gravity belt thickener (GBT). This piece of equipment was purchased new in
1998. The GBT begins the sludge de-watering process. It is used to thicken up
the sludge before it is finally pressed and dried. The project would consist of
replacing the current GBT with a larger model. Upgrading this piece of
equipment would mean the plant could continue to de-water sludge at an
acceptable rate even if the main GBT was down for maintenance or repair.
Currently we would need to work in shifts or work overtime to keep up with the
normal production.
Project: Update aeration & mixing on oxidation ditches at SWWTP
Funding Request:
FY23/24 1 FY24/25 FY25/26 FY26/27 FY27/28 Total
$750,0001 $750,000
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se -This project will update the aeration and mixing systems on the oxidation
ditches at the SWWTP. Currently the method of aerating and mixing the
oxidation ditches is with large inefficient mechanical mixers. There is little or no
control on this set up. The project would consist of installing blowers and fine
bubble diffusers, similar to what is currently used in the digesters, and
submersible mixers. These two components will allow for more accurate
control over the treatment process. This in turn will help the plant to run
efficiently and in a cost effective manner.
Project: Lift Station Generators
Funding Request:
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 Total
1250,0001 $250,000
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The purpose of this project is to install a permanent emergency back-up power
generator at the Broadway Ave Lift Station and the South Riverside Dr. Lift
Station so they can continue to operate seamlessly in a power outage. The
generators would be natural gas powered units with sound attenuation and
sized to sufficiently handle the electrical load. Currently the only source of
electricity for these lift stations during a power outage are portable generators.
When a power outage occurs an operator must be called in to access the
situation and tow a generator to the lift station and hook it up. Often during a
power outage there are multiple lift stations and possibly treatment plants that
are without power. It could potentially take the operator an extended amount
of time to get the power resupplied to these two lift stations. By installing
permanent generators at these two lift stations the City can be assured that the
residents are much less likely to experience a sanitary sewer back-up in their
home.
Project: Automation of Lift Station Generators
Funding Request:
FY18/19 FYI 9/20 FY20/21 FY21/22 FY22/23 Total
$35,000
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generators. Central Wastewater Treatment Plant (CWWTP) and South
Wastewater Treatment Plant (SWWTP) also have emergency power generators.
These generators are run, or exercised once a month. Currently a wastewater
division employee spends approximately 2.5 days a month starting, transferring
power and then shutting down the generators. By adding components to the
generator and lift station control panels would allow the generators to start and
run on an automatic program. Automating the generators will enable a
wastewater employee to spend 2.5 days a month on other important projects.
WATER CIP: Years 6-10 Project Narratives
Project: Water Tower Maintenance & Repair
Funding Request:
FY23/24 I FY24/25 FY25/26 FY26/27 FY27/28 Total
500,000 $500.000
Water Towers #l, #2, #3, #4 were comprehensively inspected between April
2013 and August 2014. The inspections included Remote Operated Vehicles
(ROV) in the "wet" interior; videos of the inspections are on file. A 20 year life
expectancy for tower coatings is an industry standard. The towers will be listed
below in order of expectation of maintenance and repairs. Tower#4 was built in
2006. In 2013 the exterior need to be "touched up" due to areas of
delaminating top coat. This most likely will continue in future years leading up to
the repainting process. The inspection report from August 2014 concluded the
following; the overall exterior condition was good, with continued delaminating
of the top coat. The dry interior above the first floor deck was in fair condition,
with signs of rusting. The wet interior was in good condition. Staff recommends a
follow up inspection in FYI to reassess the overall condition of the tank. Due to
the premature coating failures that are currently visible, staff is recommending
repainting of Tower #4 in FYI 8/19. Tower #1 was built in 1960; in 2002 the tower
was sandblasted and completely repainted. In August 2014 a comprehensive
inspection revealed the coatings to be in good condition at the 12 year point. A
subsequent inspection in FY19/20 should be completed to better assess the
coating conditions and time line for repainting. The 20 year standard would be
reached in FY22/23, reflected above. Should all the recommendations be
followed, estimates for the project in 2014 dollars are $273,000. Tower #2 was
constructed in 1985; a complete repainting was completed in 2008. The
inspection completed in 2014 concluded that the tank was in good condition
overall. Another inspection should be completed in FY19/20. Tower #3 was
repainted in 2016 at a cost of $286,400. The wet interior was sandblasted and
completely coated. The exterior was pressure washed and spot power tool
cleaned and recoated. An inspection should be completed in FY21/22
Project: Wafter Treatment Plant #3 Rehabilitation
Priority Ranking: D
Funding Request:
FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 Total
50,000 $2,500,000 $2,550,000
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Water Treatment Plant #3 was constructed in 1986. It treats raw water from Well
#7& Well #8. The filter media was replaced in 2000. A major overhaul of the filter
is anticipated within the next 10 years, The treatment facility should be
evaluated to aid in the decision to overhaul or replace the filter. The City has
rehabilitated two treatment facilities; Plant #1 in 2005 and Plant #2 in 2012. Both
plants currently utilize "gravity" filtration. This form of filtration has proven to
increase filter runs times and water quality. booking forward, an in depth
assessment will be need to determine the course of action, Staff suggests
assessment and design of "WTP#3 Rehab" in FY25/26
Project: Water Treatment #5 Development (Legend Lakes)
Funding Request:
��/24 FY24/25 FY25/26 FY26/27 FY27/28 . FY18/19
$4,100,000 $4,10D,000
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On September 6, 2006 the City Council approved an engineering services
agreement with Smith Engineering Consultants. SEC's agreement was to provide
construction documents consisting of plans and specifications for the
construction of a new water treatment facility for Well #12 and Well #13,
approximately 1,400 lineal feet of new finished water piping from the new facility
to Farmstead Drive, and selection of submersible-type well pump and controls
for Well #13. The new facility will be designed to remove barium and radium
from the raw water of Well #13 and iron from the raw water of Well #12. The new
treatment facility will utilize ion exchange to treat/remove the barium and
radium from the 1,200 gpm from Well #13 and aeration/filtration to treat/remove
iron from the 500gpm from Well #12. The new treatment facility will be housed in
a new building that will architecturally resemble the fire house that was
constructed to the east and include backwash retention, brine storage,
chemical treatment systems, clear well, high service pumps, 1/2 bathroom,
basic laboratory, dehumidifier, generator, transfer switch, instrumentation,
controls and necessary apparatus. Due to the economic downturn, the Capital
Development Fund cannot support the construction of WTP #5 at the present
time. Expansion of the City's water system, as in the past, will be driven by
current and future development. New construction cost estimates should be
obtained at least two years prior to actual construction.
Project: Water Treatment Plant #6 Development (Adams Industrial Park)
Funding Request:
��/24 FY24/25 FY25/26 FY26/27 FY27/28 Total
25,000 $2,700,000 $2,725,000
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On February 18, 2002 the City Council approved an Engineering Services
Agreement with Baxter & Woodman to design Water Treatment Plant #6. This
treatment facility would treat a total of 1000 gpm, supplied from two 500 gpm
shallow wells, Well #11 located at the Water Tower #3 site, and a future well. The
need for the expansion was documented in a 1994 Update to the Utility Master
plan. Subsequently in a letter from the City to Baxter & Woodman dated May 4,
2005, the City terminated the agreement with Baxter & Woodman. The reason
for terminating the agreement was that the water system demonstrated a
greater demand on the west side of the City, as that was the area of greatest
development. WTP #6 was never "completely" finished with the design phase.
For this reason, funds outlined in FY20/21 ($25,000) are to be used to complete
the design. Some questions remain and will need to be addressed for the design
to be completed. Construction costs outlined in FY21/22 are old and will need to
be adjusted once the design has been fully completed.
Project: Well #14 (Liberty Trails) & Raw Water Line to Plant #6 (Adams Industrial
Park)
Funding Request:
��/24 FY24/25 FY25/26 FY26/27 FY27/28 Total
950,000 $950,000
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The City conducted a test well program in the fall of 1997, concluded in the
spring of 1998. One site was determined to have the possibility to produce 455
gpm. The site at that time was known as the Diedrich Property, now known as
the Liberty Trails Subdivision. Depending on the construction of WTP #6, a raw
water line would need to be installed from Liberty Trails to the treatment plant
site located in Adams Commercial Center, Water Tower #3, and Well #11 sites.
This project will need to be revisited for its true cost and feasibility.