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HomeMy WebLinkAboutPacket - 03/18/2019 - City CouncilThe City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, March 18, 2019 1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Public Comments: Any member of the public wishing to address the Council is invited to do so by signing in at the meeting entrance and, when recognized, stepping to the podium. Opportunities for Public Comment are also provided under each Individual Action Item. 5. Consent Agenda: Motion to Approve the Following Consent Agenda Items: A. Appointment of Beth Nall Staley to the Landmark Commission to fill the vacant term expiring on April 30, 2020; B. Appointment of James C. Scholtz to the Landmark Commission to fill the vacant term expiring on April 30, 2020; C. Ordinance amending Chapter 12, Licenses and Permits Generally, Section 12-64, Prizes, of McHenry‘s Municipal Code; D. Ordinance approving a Moratorium on Vape Shops within the City of McHenry through December 31, 2019; E. Ordinance authorizing the Mayor and Deputy Clerk to sign and execute a School Reso urce Officer Intergovernmental Agreement between the City of McHenry and McHenry High School District 156 for the period June 1, 2019 through May 31, 2024; F. Ordinance amending the FY18/19 Budget, account 440.00.8200, in the amount of $69,650; and, the award of bid to MG Mechanical for the replacement of Rooftop Unit (RTU) #4 for the amount of $69,650; G. Resolution authorizing the City Engineer to update the Zoning Map and the City Clerk to publish Notice of the Zoning Map Update; H. Special Event Liquor License and Waiver of Park Usage Fee for the McHenry Sunrise Rotary Club’s Community Oktoberfest to be held on Saturday, September 21, 2019; I. Parks & Recreation Facilities Alcohol and Special Use Permit Requests; J. March 4, 2019 Council meeting minutes; K. Issuance of Checks in the amount of $1,038,218.79; L. As needed Checks in the amount of $81,892.82 6. Individual Action Item Agenda. A. Ordinance authorizing the Mayor’s execution of a Property Tax Abatement Agreement between the City of McHenry and BPI Inc. B. Ordinance authorizing the Mayor’s execution of an Incentive Agreement between the City of McHenry and Ricky Rockets. C. Consideration of a recommendation by the Finance & Personnel Committee to eliminate the McHenry Municipal Vehicle Sticker Program. 7. Discussion Only Items. A. Inclusion of Boone Creek dredging west of Green Street Bridge as part of the FY19/20 Budget 8. Executive Session. Discussion pursuant to 5 ILCS 120/2(c)(11)--probable litigation to acquire real estate. 9. Staff Reports. 10. Mayor and City Council Comments. 11. Adjourn. The complete City Council packet is available for review online via the City website at www.ci.mchenry.il.us. For further information, please contact the Office of the City Administrator at 815-363-2108. The proceedings of the City Council meeting are being video-recorded and every attempt is made to ensure that they are posted on the City of McHenry, IL “YouTube” channel within twenty-four (24) hours of the meeting adjournment. NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363- 2108 at least 72 hours prior to any meeting so that accommodations can be made. Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: March 18, 2019 TO: Mayor and City Council FROM: Wayne Jett, Mayor Derik Morefield, City Administrator RE: Appointment of Landmark Commission Members to Fill Vacancies ATT: Applications The McHenry Landmark Commission includes twelve (12) positions with rotating 3-year appointments. The Commission has not had a full complement of members for some time and are currently four (4) members short. Over the past couple of months the Commission has made it a priority to reach out in an attempt to recruit new members, including reaching out to District 156 and District 15 social studies/history departments. Two (2) individuals have submitted applications for appointment — Mr. James Scholtz and Ms. Beth Nell Staley. Commission members have met with these individuals and are unanimously recommending them for appointment by Mayor Jett with the advice and consent of the City Council. They would both fill slots that are up for reappointment in April 2020. Mr. Scholtz and Ms. Nell Staley are being recommended at this time so that they can participate in the April Landmark Commission Meeting. As a point of information, five (5) members will be subject to reappointment a the April 29, 2019 Annual Meeting. Therefore, if the City Council concurs, it is recommended that a motion be made to appoint Mr. James C. Scholtz and Ms. Beth Nell Staley to the McHenry Landmark Commission to fulfull terms ending April 30, 2020. The City of McHenry is dedimted to providing the citizens, businesses and visitors of McHenry with the highest quality of progrnms and servires in acustomer-oriented, efficient and fiscally responsible manner: City ofMcHemy Application for Corrrrnittee, Commission or Board Mail or Deliver to: Office of the Mayor, City of McHemy, 333 South Green St, McHenry IL 60050 Application for Appointment to LOrlatMrk ( nurbission Committee/Commission/Board. Name: Spouse: = Phone; Home Work Mobile Email: L S D OL, City Resident Since: 1 �(t0 2. In this Section please use P for Presently; F for Formerly: Elected or Appointed Positions Held: Member of Organizations (list offices held): 3. Do you or any of your close family or business connections own, hold stock in, serve as director of or work for any business which provides products or services to: City of McHenry lYo Other Government Entity —No — If yes, please identify and explain: 4. Do you or any of your close family or business connections serve on any Committee, Commission, Board or otherwise with an organization or agency which has, or may have, any business or personal transactions with the Committee, Commission or Board to which you are making application? Ala If yes, please identify and explain: 5. Are you general application? Have you What prof which Signed: with the functions and workings of the Committee/CommissionBoard to which you are making you to apply for consideration of appointment to this position? feel may qualify you for this position? comments: you to or community Date Received: I � Date Cmisidered: � �g � Action: Revised: 1/06/2015 in or initiated City of McHenry Application for Committee, Commission or Board Mail or Deliver to: Office of the ,Mayor, City of McHenry, 333 South Green St, McHenry IL 60050 Application for Appointment to �o)A maok C omyn K5 tjv�Committee/Commission/Board. 1. Name: QYhc6 C. 'e JL 011Z, Spouse: \USGh Phone: Email: City Ri 2. In this Section please use P for Presently; F for Formerly: Elected or Appointed Positions Held: Member of Organizations (list offices held):"tv OccuoationalBacknxound: f � IuF.� r ✓� 1hP is P t ft�Tlc(t-, 3. Do you or any of your close family or business connections own, hold stock in, serve as director of or work for any business which provides products or services to: City of McHenry 00 Other Government Entity —No — If yes, please identify and explain: 4. Do you or any of your close family or business connections serve on any Committee, Commission, Board or otherwise with an organization or agency which has, or may have, any business or personal transactions with the Committee, Commission or Board to which you are making application? If yes, please identify and explain: 5. Are you general( familiar with the functions and workings of the Committee/CouunissionJBoard to which you are making applicationT �tS Have you attended meetings of this bodyT yt5 \ • What prompted yop to apply �or consideration of appointment to this position9 14t obIYnhti l �J CofMU55(�. M studids, r oosi6iiities, accomplishments, ublications,,QQr co ynunity ro ects hay you artic��ppated in orr in i dl / you feel may qualify yoy for ts positionY �ik Gu1F�DI��eti Il��h. d f'715�0 �KS IhIZl���1ihnPal. comments: Other information you would like to include maybe attached to this application.: Signed: Date Received: � Date Considered: (� � � Action: Revised: 1/06/2015 John R. Birk, Chief of Police McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 jbirk@ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: March 18'h, 2019 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE: Consideration of an Ordinance Amending Chapter 12, Licenses and Permits Generally, Sec. 12-64 Prizes of the City of McHenry Municipal Code relating to Raffles ATT: Proposed Ordinance AGENDA ITEM SUMMARY: The purpose of this agenda item is for the consideration of an amendment to the City's Raffle Ordinance, decreasing the maximum gross cash prize awarded in any raffle to $3,000,000 between March 18, 2019 and June 30, 2019; and decreasing the cash prize awarded in any raffle to $1,000,000.00 effective July 1, 2019. Staff will be present to answer any questions Council may have. BACKGROUND: Since the adoption of a "Raffle Ordinance" by the City in 2016, it has been amended our times to increase the maximum prize amount — in September 2017 from $100,000 to $500,000, in March 2018 from $500,000 to $1,000,000, in June 2018 from $1,000,000 to $3,000,000 and in August 2018 from $3,000,000 to $6,000,000. These amendments were made to accommodate the success of the "Queen of Hearts" raffle that was being held by the VFW and concluded in 2018. Each time the amount was raised, Council made it clear to staff that they wished for this topic to be brought back to Council for further discussion once the Queen of Hearts Raffle had concluded and prior to any further raffle. ANALYSIS: On March 4, 2019 Staff brought this topic before Council for further discussion. During this discussion, representatives from the VFW were present to discuss their desire to continue with future Queen of Hearts Raffles and provide Council with insight into structural and operational improvement to the VFW that will assist in future management of Queen of Heart Raffles. In The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to adopt the attached Ordinance Amending Chapter 12, Licenses and Permits Generally, Sec. 12-64 Prizes of the City of McHenry Municipal Code relating to Raffles as presented. ORDINANCE NO, MC-19- AN ORDINANCEAMENDINU CHAPTER 12, LICENSESAND PERMITS GENERALLY, SECTIONI2-69, PRIZES, OF THE CITY OFMCHENRY'S MUNICIPAL CODE WHEREAS, the City of McHemy, McHemy County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. W HEREAS, the City of McHemy desires to amend its ordinance governing the licensing of raffles with Section 15/2 of the Raffles and Poker Run Act. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHemy, McHenry County, Illinois, as follows: SECTION 1: Chapter 12, Licenses and Permits Generally, Section 12-64, Prizes, shall be amended as follows: Sec.12-64. Prizes. A. The aggregate retail value of all prizes or merchandise awarded by a licensee and received by a player or players in a single raffle shall not exceed $3,000,000.00 between March 18`h, 2019 and June 30"i, 2019. The aggregate retail value of all prizes or merchandise awarded by a licensee and received by a player or players in a single raffle on or after July 1", 2019 shall not exceed $1,000,000.00. "Aggregate retail value of all prizes or merchandise awarded" shall mean the gross value, before taxes, of all the prizes or merchandise awarded in a single raffle. B. The maximum retail value of each prize awarded by a licensee and received by a player or players in a single raffle shall be $3,000,000.00 between March 18 2019 and June 30"', 2019. The maximum retail value of each prize awarded by a licensee and received by a player or players in a single raffle on or after July 1S'3 2019 shall not exceed $130003000,00, "Maximum retail value of each prize awarded" shall mean the gross value, before taxes, of each single prize awarded in a single raffle. C. The maximum price which may be charged for each raffle chance issued or sold shall be $100. D. The maximum number of days during which chances may be issued or sold is 365. addition, Staff provided insight in regards to manpower allocation and community impact when the Queen of Hearts is occurring. The VFW plans on starting their next Queen of Hearts Raffle in May of 2019. They have reported that the "pot" size is currently at $3.4 million with 50% or $1.7 million being the potential beginning payout, only to grow as tickets for the game are sold. Upon a detailed discussion City Council concluded by providing Staff with direction to reduce the maximum prize amount in two steps. The first step would immediately reduce the prize amount from $6,000,000 to $3,000,000; and the second step, which would take effect on July 1, 2019, would further reduce the prize amount to $1,000,000 where it would remain moving forward with future raffles. Based on the information above, Section 12-64 (Prizes) of the Raffle Ordinance would therefore be amended as follows: Sec. 12-64. Prizes. A. The aggregate retail value of all prizes or merchandise awarded by a licensee and received by a player or players in a single raffle shall not exceed $3,000,000 between March 18, 2019 and June 30, 2019. The aggregate retail value of all prizes or merchandise awarded by a licensee and received by a player or players in a single raffle on or after July 1, 2019 shall not exceed $11000,000. "Aggregate retail value of all prizes or merchandise awarded" shall mean the gross value, before taxes, of all the prizes or merchandise awarded in a single raffle. B. The maximum retail value of each prize awarded by a licensee and received by a player or players in a single raffle shall be $3,000,000 between March 18, 2019 and June 30, 2019. The maximum retail value of each prize awarded by a licensee and received by a player or players in a single raffle on or after July 1, 2019 shall not exceed $1,000,000. "Maximum retail value of each prize awarded" shall mean the gross value, before taxes, of each single prize awarded in a single raffle. C. The maximum price which may be charged for each raffle chance issued or sold shall be $100. D. The maximum number of days during which chances maybe issued or sold is 365. SECTION 2: If any section, paragraph, subdivision, clause, sentence or• provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are herebyrepealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this _day of by roll call vote as follows: Voting Aye: Voting Nay: Absent: Abstain: APPROVED: Mayor Wayne Jett (SEAL) ATTEST: Deputy City Glerk Debra Meadows Published: Z:�IQvicHenryCityot\Ordinances�ItatnePrizes080G 18.doc CERTIFICATION I, Debra Meadows, do hereby certify that I am the duly appointed, acting and qualified Clerk of the City of McHenry, McHemy County, Illinois, and that as such Clerk, I am the keeper of the records and minutes and proceedings of the Mayor and Aldermen of said City of McHenry. I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of McHenry, held on the day of 2019, the foregoing Ordinance entitled An OrdinanceAmending Chapter 12, Licenses and Permits Generally, Section 12-64, Prizes, of the City of McHemy's Municipal Code, was duly passed by the City Council of the City of McHenry. The pamphlet form of Ordinance No. including the Ordinance and a cover sheet thereof, was prepared, and a copy of such Ordinance was posted in the City Hall, commencing on the day of 2019, and will continue for at least 10 days thereafter. Copies of such Ordinance are also available for public inspection upon request in the office of the City Clerk. I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same. GIVEN under my hand and seal this day of (SEAL) 2019. Debra Meadows, Deputy City Clerk City of McHenry, McHemy County, Illinois Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: March 18, 2019 TO: Mayor and City Council FROM: Derik Morefield, City Administrator David McArdle, City Attorney RE: Consideration of an Ordinance Imposing a Moratorium on the Issuance of Certain Additional Tobacco licenses in the City of McHenry ATT: Ordinance AGENDA ITEM SUMMARY: On February 18, 2019 the City Council discussed the matter of "vape" shops that culminated in direction to staff to prepare an Ordinance placing a moratorium on the issuance of tobacco licenses related to vape shops until more research could be completed. The purpose of this agenda item is for the consideration/approval of the referenced moratorium Ordinance. The Ordinance includes that this topic will be researched by staff and considered by the Planning & Zoning Commission. The moratorium would run through December 31, 2019, RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to approve the attached Ordinance, imposing a temporary moratorium on the issuance of certain additional tobacco licenses in the City of McHenry through December 31, 2019. The City of McHenry is dedicated to providing Uie citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer -oriented, efficient and fiscally responsible manner. ORDINANCE NO. Au Ordinance Iniposiug a TeunPorary Moratorium on the Issuance of Certain Additional Tobacco Licenses in the 00, of McHenry, Illinois WHEREAS, the City of McHeny, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. WHEREAS, Section 14-42 of the City Municipal Code establishes and regulates tobacco dealer's licenses within the City of McHenry; WHEREAS, vapor products containing nicotine are a relatively new product, which are used as a substitute or replacement for cigarettes and other tobacco products; WHEREAS, the State of Illinois has regulated vapor products as "alternative nicotine products," treating them as tobacco products under the Prevention of Tobacco Use by Minors and Sale and Distribution of Tobacco Products Act, 720 ILCS 675; WHEREAS, there is pending State legislation that would regulate vapor products more extensively, including H.B. 3877, the proposed Vapor Products Act; WHEREAS, the City Council has determined that the current liquor licensing categories are not compatible with the unique differences between traditional tobacco products and alternative nicotine products; WHEREAS, alternative nicotine products pose particular dangers not found with traditional tobacco products, including traumatic damage from explosion and ignition of vapor devices; WHERAS, nicotine may be more highly concentrated and more quickly ingested through the use of alternative nicotine products than through traditional tobacco products; WHEREAS, nicotine carries its own addiction and health risks separate from the carcinogenic effects of smoked or smokeless tobacco; WHEREAS, the United States Surgeon General has stated that vapor products carry certain health risks beyond those found in tobacco products, and that research is urgently needed to alert the public to the specific health risks associated with vapor product use; WHEREAS, the City has previously authorized the licensing of selling vapor products and alternative vapor products at retail within the City through the existing tobacco retailer's license; WHEREAS, City Council has determined that is in the best interests of the City, including the public health and safety, to limit the increase in retail locations of alternative nicotine products; WHEREAS, the City Council has also determined that specialty tobacco specialty retail businesses, including "nape shops" and other establishments selling or specializing in the sale of alternative nicotine products and/or vapor products require further study to determine proper zoning classifications and operational regulations; WHEREAS, it is in the best interest of the City and its residents that a moratorium on the approval of an occupancy permit, tobacco retailer's license, or any other development approvals or building permits for such establishments be imposed until City Staff and the Planning & Zoning Commission have an opportunity to review the existing uses and to determine the proper zoning classification and regulations for such establishments as well as the review process for locating such establishments in the City; and WHEREAS, the City of McHenry is authorized to impose this moratorium pursuant to its home rule power and 65 ILCS 5/11-13-1, et seq., for the protection of public health, safety, comfort, morals, and welfare. Moratorium, Liquor Licenses, Page 1 NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF McHENRY, McHenry County, Illinois, as follows: SECTION 1: The recitals above are incorporated into this ordinance as findings of fact of the City Council of McHenry. SECTION 2: A Moratorium through December 31, 2019 is imposed on the issuance of additional tobacco retailer's licenses and on occupancy permits and any other development approvals for establishments and uses that would require a tobacco retailer's license. SECTION 3: Waivers to this moratorium may be granted on a case -by -case basis by the Mayor; provided that such waivers restrict the tobacco retailer's license to traditional tobacco and smokeless tobacco products, and shall not permit the sale of alternative nicotine products or related paraphernalia. Any licensee receiving such a waiver shall be deemed to consent to regular and unannounced inspections to determine compliance with the conditions of the waiver. SECTION 4: Any entity claiming vested rights, denial of a waiver application, an expectancy in the issuance of a full tobacco retailer's license, or the violation of any other rights by virtue of this ordinance may appeal the application of this moratorium ordinance to the Mayor in writing. This appeal must be in writing and will be subject to the Administrative Review Law. If the appeal does not request a hearing in person, the appeal will be decided upon the written appeal itself and any materials provided in opposition to the appeal. SECTION 5: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in fill force and effect. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 7: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Voting Aye: Voting Nay: Absent: Abstain: (SEAL) ATTEST: Passed: _ Approved: APPROVED: Mayor Wayne Jett Deputy Ciry Clerk Debra Meadows Moratorium, Liquor Licenses, Page 2 CERTIFICATION I, DEBRA , , MEADOWSdo hereby certify that I am the duly appointedacting and qualified Deputy Clerk of the City of McHenry, McHenry County, Illinois, and that as such Deputy City Clerk, I am the keeper of the records and minutes and proceedings of the Mayor and Aldermen of said City of McHenry. I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of McHenry, held on the day of 2019, the foregoing Ordinance entitled An Ordinance Imposing a Temporary Moratorium on the Issuance of Certain Additional Liquor Licenses in the City of McHenry Illinois, was duly passed by the City Council of the City of McHenry. The pamphlet form of Ordinance No. .including the Ordinance and a cover sheet thereof, was prepared, and a copy of such Ordinance was posted in the City Hall, commencing on the day of 2019, and will continue for at least 10 days thereafter. Copies of such Ordinance are also available for public inspection upon request in the office of the City Clerk. I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same. GIVEN under my baud and seal this day of (SEAL) 2019. Debra Meadows, Deputy City Clerk City of McHenry, McHenry County, Illinois Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.cl.mchenry.il.us CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: March 18"', 2019 Regular City Council Meeting RE: Authorization to enter into an amended Intergovernmental Agreement with School District 156 for the continuation of the School Resource Officer Program. ATT: School Resource Officer Intergovernmental Agreement AGENDA ITEM SUMMARY: Five (5) years ago on March 14, 2014 the McHenry Police Department entered into a five (5) year intergovernmental agreement with McHenry High School District 156 for the reactivation of the School Resource Officer (SRO) Program. This current agreement is set to expire on June 1, 2019. Both the police department and the school district desire to continue the SRO Program. Staff is seeking City Council's authorization for the Mayor and Deputy City Clerk to execute an amended agreement with McHenry High School District 156 for an additional five (5) year term. Staff will be present to answer any questions Council may have. BACKGROUND: The original McHenry SRO Program started in 1997 with School District 156 and tan until the spring of 2009 when lack of funding caused the SRO Program to be suspended. In the spring of 2014 staff was able to come to an agreement to reactivate the SRO Program with District 156 and City Council approved a new intergovernmental agreement that took effect in June of 2014 with an expiration date of June 1, 2019. The reactivation of the SRO Program over the last five years has been a successful partnership with District 156. The primary propose of this progtam is to establish positive working relationships between police, school administration, educators, service agencies, parents, and students all while maintaining the safety of our children and school faculty. The primary goals of this program are: 1. Prevent criminal activity in and around the school environment 2. Promote positive and healthy relationships between youth and law enforcement, which provides a positive impact within the test of the community. 3. Maintain a safe, secure environment, free of violence and fear, which will allow the educational process to occur in a natural and uninhibited manner. ANALYSIS: Both the McHenry Police Department and School District 156 see the needed value of continuing this program in the future and have placed the highest of priorities on its renewal. With the agreement governing the program set to expire on June 1, 2019, Chief Birk and School Superintendent McTague began the process of reviewing the program for renewal. The existing intergovernmental agreement was reviewed in detail by Chief Birk, Attorney McArdle and Superintendent McTague with recommended operational changes only. All parties agreed to keep the same cost of the program at 70/30 split, meaning that the City would be responsible for 30% of the personnel costs related to the officers and District 156 would be responsible for 70% of the personnel costs related to the officers. The proposed newly amended agreement includes the following notable changes and updates from the existing agreement: 1. New five (5) year term starting on June 1, 2019 and ending on May 31, 2024. 2. Language added that ensures only one of the two SROs will be away from the school district on benefit time or training time on a given day, unless approved by District 156 and the Chief. 3. Language added that allows for one of the SRO positions to stay in the high schools during summer session rather than work patrol. This was added because District 156 summer school programs have now exceeded 700 students at West Campus creating a need for an SRO during the specific weeks in the summer when school is in session. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to approve the attached ordinance authorizing the Mayor and Deputy City Clerk to sign and execute the attached five (5) year School Resource Officer Intergovernmental Agreement between the City of McHenry and McHenry High School District 156 for a term starting Jame 1, 2019 and ending May 31, 2024. 2�Page ORDINANCE NO 19= AN ORDINANCE AUTHORIZING THE MAYOR'S AND DEPUTY CITY CLERK'S EXECUTION OF A INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MCHENRY AND MCHENRY HIGH SCHOOL DISTRICT 156. WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the Mayor and the McHenry City Council desire to enter into an Intergovernmental Agreement with McHenry High School District 156 for the continued use of the School Resource Officer Program. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the McHenry City Council as follows: SECTION 1: a. The Amended School Resource Officer Intergovernmental Agreement, a copy of which is attached hereto as Exhibit A and made a part hereof, is hereby approved. b. The Mayor of the City of McHenry and the Deputy City Clerk are hereby authorized to executive said agreement. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by a Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in Rill force and effect. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED and APPROVED this 18" day of March 2019. Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: ATTEST: City Clerk Mayor Exhibit A SRO Intergovernmental Agreement AMENDED SCHOOL RESOURCE OFFICER INTERGOVERNMENTAL AGREEMENT This agreement made and entered into this 18m day of March 2019, to provide law enforcement services in the form of assigned School Resource Officer(s) within the McHenry School District 156 high schools is made and entered into by the City of McHenry, Illinois ("City") and the Board of Education of McHenry High School District 156 ("District 156"), Illinois. WHEREAS, the City is a Home Rule Municipal Corporation organized and existing under the law of the State of Illinois, and has waived the restrictions of 65 ILCS 5/8-1-7 which may relate to this Agreement and is exercising its home rule power by entering into this agreement; and, WHEREAS, District 156 is a Community Unit School District organized and existing under the laws of the State of Illinois: and, WHEREAS, both the City and District 156 are authorized and empowered to contract with one another pursuant to the provisions of the Constitution of the State of Illinois of 1970, Article VII, Section 10, and Section 3 of the "Intergovernmental Cooperation Act' (51LCS 220/3): and, WHEREAS, the City and District 156 have determined through their respective governing bodies that it is in the respective best interests to enter into an Agreement to provide for on premise law enforcement services in the form of School Resource Officer(s): NOW THEREFORE in consideration of the premises and other mutual and valuable consideration, the receipt and sufficiency whereof is herewith acknowledged, the patties hereto agree as follows: 1. PURPOSE OF PROGRAM This program has been instituted by School Board District 156 in cooperation with the City of McHenry Police Depa�4ment, to fulfill the following needs: A. Protect students and faculty from acts of violence wither the schools) B. Maintain a better personal relationship behveen law enforcement agents, students in the high school, parents, and the community in general. C. Assist in the educational programs in which safety and law violations are involved. D. Protect the students and the school from theft, vandalism, trespassing, and other violations of the law. E. Deal more effectively with juvenile offenses. 2. PROGRAM This program, involves the selection of two (2) City of McHeny Police Officers for assignment to McHenry High School District 156 as School Resource Officers for the period of the school year as defined. While remaining an employee of the McHenry Police Department, it is understood that direction will come from the designated school official within the school. School Resource Officers will perform their duties in civilian clothes or Class D Uniform during regular school hours on school days. School Resource Officers will be equipped as required by their duties. The scope of the School Resource Officer's duties and responsibilities may be changed or redefined at any time when agreed upon by the police department and high school administration. As a member of the police department, the School Resource Officer will conduct original and follow-up investigations of all criminal and alleged criminal activities which occur during the regular school day and also respond to all calls for service at or around the school facility while on duty. Administratively, the School Resource Officer is assigned to the Investigative Division of the McHenry Police Department. The Chief of Police retains the right and authority to assign investigations to School Resource Officers, which arise out of criminal activities involving school activities, property, or of the students' relationship with the school. School Resource Officers will be responsible for conducting these investigations in conjunction with other defined duties and responsibilities. During summer break, one (1) School Resource Officer will be assigned to District 156 on days is which Summer School is in session. 3. DUTI>',S AND R>;SPONSIBILITIES The duties and responsibilities of School Resonce Officers include but are not limited to the following: A. Lead in the development or revision of safety related school plans. B. Respond to and take action on acts of violence or other violations of the law that occur on school property. C. Promote a positive relationship and enhance communications between police officers, Students, Faculty and staff at their respective high schools. D. Make presentations in a classroom learning environment as it relates to law, law enforcement, safety and good citizenship. E. Promote a positive relationship with school staff and counselors to identify problems and define solutions. F. Lead in the development of prevention programs as required by the staff members of the police department and high school. G. Consult with police department personnel and school officials to promote a comprehensive knowledge of activity within the school and community. H. Reports by School Resource Officers shall be handled as follows: 1. File the appropriate reports of incidents with school officials as are required by school policy. These reports will remain confidential and may be reviewed as permitted by school policy. 2. File the appropriate reports of criminal incidents with the police department as required by police department policy. These reports may remain confidential. They will be reviewed and used as permitted by law and police department policy. 3. All reports may be shared and used only to the extent permitted by law. I. Enforce all federal, state statutes and municipal ordinances referring all matters of school discipline to the proper school authorities. J. Provide assistance in securing the school and surrounding area from unauthorized vehicles and persons in or around the school and prevent loitering in the school area. K. Assist school staff in the event of an emergency. L. Maintain a record of daily activities. M. Serve as a resource person for students with problems when violations of the law are involved including truancy. N. Work with parents on runaway problems. O. Meet regularly with district's administration to discuss and evaluate School Resource Officer activities. P. Submit monthly activity summary reports to the Investigative Division Supervisor to whom the School Resource Officer is responsible. Q. Perform other responsibilities as assigned by the designated school official(s). R. Conduct regular staff training for school faculty. 4. CONDTTIONS OF EMPLOYMENT A. The program shall consist of the City assigning hvo (2) police officers to High School District 156 to act as School Resource Officers during the regular school year and one (1) Resource Officer on days in which summer school is in session. B. The District Superintendent shall assign a designated administrator(s) to work with each School Resource Officer on developing programs and other activities. C. School Resource Officers are considered employees of the City of McHenry Police Department on special assignment to High School District 156 during the entire school year. School Resource Officers shall not be used by the police department during normal school hours or during assigned school activity, except by mutual agreement between the District Superintendent and the Chief of Police, or in an emergency situation, as determined by the Chief of Police. D. The work week during the school year shall correspond to the normal workweek of a police Aetective in the City. This shall be eight -hour days, five (5) days a week, exclusive of holidays. Exceptions to the normal work week will be made for special school events ("Special Events"), in which the School Resource Officer's presence is required. A Special Event is any activity outside of normal school hours for which District 156 requests the presence of one or more City police officers. Examples of Special Events include but are not limited to sporting events, dances and graduation. E. District 156 shall be responsible for setting the hours of each School Resource Officer when school is in session, including decisions on reduced hours to accommodate the need for the School Resource Officer to work Special Events. District 156 agrees to pay all overtime incurred by any City police officer at a Special Event, regardless of whether the School Resource Officer or another City police officer works the event. F. A School Resource Officer shall be compensated in accordance with the applicable Union agreement. Payment of any and all overtime for a School Resource Officer during the school year will be the responsibility of District 156. The City of McHenry will prepare an accounting of the School Resource Officer's reported overtime and submit a bill to the school district along with the monthly billing statement. G. The City of McHenry will provide specialized youth training for the officers selected to be School Resource Officers. The School District will permit the School Resource Officers to attend training required by the police department as pail of their duties during the school year. The amount of hours spent in training, during the school year should not exceed 40 hours. H. Only one (1) School Resource Officer per school day should be away from the school on pre - scheduled benefit time or training while school is in session and only after approval is granted by the school and police department. Exceptions to this rule may occur but only with prior approval from District 156 Super intendant and the Chief of Police. The School District will not unreasonably deny the School Resource Officer requests for pre -scheduled benefit time during the school year. In accordance with their collective bargaining agreement, the School Resource Officer will be permitted to utilize pre -scheduled benefit time while the officer is assigned to the school. 5. CONFLICTS In the event of a conflict beriveen any request, instruction, designation or order given by the School Resource Officer's police supervisor and designated school supervisor, related to the duties and responsibilities of the School Resource Officer position, the police supervisor's request, instruction, designation or order shall take precedence. District 156 acknowledges receipt of a copy of the collective bargaining agreement ("CBA") between the City and the police union, and agrees to abide by the CBA and that the CBA will take precedence in the event of a conflict with this Agreement. 6. STAFFING A. Both the City and District 156 understand the importance and are conmitted to the School Resource Officer Program. Furthermore, both tine City and District 156 agree to staffing the program with two (2) School Resource Officers for each school year and one (1) School Resource Officer on days in which summer school is in session. B. For purposes of selecting designated School Resource Officers, the Chief shall provide the District Superintendent odesignee(s) with the names of all the qualified candidates. The Superintendent and/or dcsignee(s) along with police supervisory personnel will then interview officers qualified for the position. The final selection of all School Resource Officers will be made with the approval of the Chief of Police and the District Superintendent as a cooperative effort. If this Agreement is not reached in a timeframe deemed reasonable by the Chief of Police, this Agreement may be deemed cancelled upon notice by the Chief of Police to the District Superintendent. C. School Resource Officers shall begin their our of duty in the beginning of each respective school year, on a date set and agreed upon by the Chief of Police and the District Superintendent. School Resource Officer(s) shall be subject to primary supervision by the Investigation Section supervisor and secondary supervision by the designated school administrator(s). D. The respective school designee shall coordinate the daily duties and activities of the School Resource Officer in consultation with the police department's Investigation Section supervisor. 7. FEE STRUCTURE The salary, benefits and expenses of each School Resource Officer shall be paid by the City. District 156 agrees to reimburse the City its proportionate share of salary, benefits, and holiday pay of each School Resource Officer, District 156 shall pay its share of the cost of each active and approved School Resource Officer position, as described here, in two equal installments each year. District 156 agrees to pay installments on August 11 and January I" for each respective school year. For each approved School Resource Officer placed into the Program, the City and District 156 agree to a 70130 split of the actual cost of a one (1) year McHenry police officer as defined by the pricing for the 2019/20 City fiscal year. Actual costs of a one (1) year officer are defined by the collective bargaining agreement and the City's annual benefit package cost. Furthermore, the City and District 156 agree to maintain this 70/30 fee structure throughout the term of the agreement. The City and District 156 agree to the following payment structure cap, per School Resource Officer, during the term of the agreement, based on the estimated 3% increase in actual costs of a one (1) year McHenry police officer, regardless of the experience of the selected School Resource Officer. School Year City's Annual Responsibility per Officer District 156 August h` Lrstallment per Officer District 156 Jmurary 1" Installment per Officer 2019/20 33,048.00 38,556.00 38,556.00 2020/21 345039.00 395713.00 393713.00 2021/22 359060.00 405904.00 40,904,00 2022/23 363112,00 425131.00 425131.00 2023/24 373195.00 43,395.00 433395,00 8. TERM OF AGREEMENT This agreement is a limited tern agreement and shall commence on June 1, of 2019 and expire on May 31 ", 2024. The term of this agreement is designed to allow for an active School Resource Officer Program for the following school years; 2019/20, 2020/21, 2021/22, 2022/23, 2023/24. Provided, however, either party hereto may cancel this Agreement prior to May 31, 2024, for any reason or no reason at all, upon a minimum of twelve (12) months prior written notice to the non - terminating party ("Early Termination"). The parties hereto agree that damages, in the event of an Early Termination by District 156 are difficult if not impossible to calculate and for that reason, in the event District 156 activates its Early Termination right, it will be obligated to pay to the City, as liquidated damages, and not as a penalty, the following sum that the Parties hereto deem to be a reasonable forecast of loss to the City: 100 % of the Fees due pursuant to paragraph 7, below, on accelerated basis for the entire fiscal year in which the Early Termination tivas activated. 9. 1NDEMITY District 156 shall indemnify and hold the City harmless from any and all loses, costs, demands, damages, actions or causes of action, hncluding attorney's fees arising out of, proximately caused by or incurred by reason of any negligent, grossly negligent, or willful act or omission by the School Resource Officer(s) while performing the duties and responsibilities set forth in Section 3 above, or while otherwise under the specific direction and/or control of the assigned District supervisors) or District , while on school property and during school hours, provided that said claims, demands, costs and expenses have not been directly caused by the negligence or misconduct of the School Resource Officer(s), the City or the City's other employees. To this end, District 156 shall have all applicable liability policies amended or additional endorsements issued in order to extend coverage to the School Resource Officer(s) and the City under all applicable insurance policies and endorsements as a "Loaned Employee" while acting within the scope of this Agreement. The City hereby indemnifies and shall hold District 156 harmless of and from any and all loses, costs, demands, damages, actions or causes of action, including attorneys fees arising out of, proximately caused by or incurred by reason of any act or omission by the School Resource Officer(s) occurring on School Property while either acting outside of the scope of this Agreement or acting under the specific direction and/or control of a McHenry Police Supervisor. To this end, the City shall maintain all applicable liability policies in order to maintain coverage for the School Resource Officer. 10. EFFECTIVE DATE This Agreement fully amends and restates the School Resource Officer Intergovernmental Agreement between the parties hereto dated May 4, 2014 and this Amended agreement has been authorized and approved by City Council of the City of McHemy and execution by the Mayor and City Clerk and upon approval of the School Board of McHenry Community Unit School District 156, Hu Witness Whereof, the pau•ties have hereunto set their hands and seals as of day and year first above written. CITY OF MCHENRY, an Illinois Municipal corporation Mayor ATTEST: City Clerk SCHOOL DISTRICT 156, an Illinois public school district President, Board of Education ATTEST: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA DATE: March 18th, 2019 T0: Mayor and City Council FROM: Ross Polerecky, Director of Community Development RE: Award bid for the replacement of rooftop unit number four at the Municipal Center to MG Mechanical and adoption of an Ordinance amending the FY18/19 Budget in the amount of $69,650.00 ATT: Budget Amendment Ordinance AGENDA ITEM SUMMARY: In the fall of 2018 the cooling compressor in rooftop unit (RTU) 4 failed, similar• to RTU 1 in 2017. The City Council approved going out to bid for the project at the February 4" meeting. Bids have been received and staff is requesting that the bid be awarded to MG Mechanical in the amount of $69,650. This project will require an amendment to the FYI 8/19 Budget, BACKGROUND: In 2017 RTU 1 failed and was replaced. Now, a similar failure has happened in RTU 4 and replacement is required. Staff have researched all options to fix the existing unit but, due to the age of the units, it is more cost effective to replace the unit as a whole. The existing BTU's are original to the 1991 construction of the Municipal Center. The following contractors provided bids on the replacement with their corresponding bid amounts: MG Mechanical $69,650.00 Core Mechanical $77,895.00 Amber Mechanical $78,780.00 Sherman Mechanical $79,226.00 AlthoffIndustries $885644,00 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.1l.us ANALYSIS: The two remaining RTU's have been identified in the CIP for replacement as they have come to the end of their expected useful lifespan. It is crucial that Unit 4 gets replaced prior to the summer months to eliminate the need for temporary cooling. R1;COMM);NDATION: Therefore, if City Council concurs, staff is seeking a motion to approve an Ordinance amending the FY18/19 Budget, account 440.00.8200, in the amount of $69,650; and to award a contract to MG Mechanical for the replacement of RTU 4 at the Municipal Center in the amount of $69,650, ORDINANCE NO. ORD49- AN ORDINANCE AMENDING THE FY2018/2019 B UDGET FOR IHE FISCAL YEAR ENDING APRIL 30, 2019 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the City of McHenry acting by and through its Mayor and City Council has previously approved the FYI8/19 Annual Budget for the Fiscal Year Ending April 30, 2019 by a motion at the Annual City Council Meeting held on April 30, 2018; and WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain line items in said Budget Ordinance as provided in Exhibit A to this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending April 30, 2019 are hereby approved in the form and content as provided by Exhibit "A" which is attached hereto and made part hereof. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION At This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHeruy, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 18" day of March 2019 by roll call vote as follows: Voting Aye: Voting Nay: Absent: (SEAL) ATTEST: Deputy City Clerk Published: Mayor EXHIBIT A The following budget items are amended by this Ordinance: General Fund 440.00.8200 - SK650 Economic Development Department McHenry Municipal Center McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA DATE: March 18, 2019 TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development RE: 2019 Annual Zoning Map Update and Notice Publication ATT: 1. Resolution authorizing the City engineer to update the official zoning map and City Clerk to publish a notice of the zoning map update 2. 2019 Zoning Map Update w/revisions Illinois State Statutes require the City's zoning map be published no later than March 3151 of each year to accurately reflect all annexations, zoning changes and subdivisions approved by the City during the previous calendar year. To comply with the statutes, a resolution has been prepared which authorizes the City engineer to make any necessary changes and authorizes the City Clerk to publish a notice that the map has been updated. Maps will be distributed to the City Council at the meeting. Therefore, if the City Council concurs, it is recommended a motion be made to approve the attached Resolution Authorizing the City Engineer to Update the Official Zoning Map and Lite City Clerk to Publish a Notice of the Zoning Map Update. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. Economic Development Department McHenry Municipal Center McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Resolution R-19- RESOLUTION AUTHORIZING THE CITY ENGINEER TO UPDATE THE OFFICIAL ZONING MAP AND THE CITY CLERK TO PUBLISH A NOTICE OF THE ZONING MAP UPDATE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Resolution constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, 66 ILCS 6/11-13-19 requires the Corporate Authorities to cause to be published, no later than March 315t of each year, a map clearly showing the existing zoning uses, divisions, restrictions, regulations and classifications of the municipality for the preceding calendar year; and WHEREAS, said map shall be the Official Zoning Map of the City. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of McHenry, McHenry County, Illinois, as follows: 1. That the City Engineer is hereby authorized to update the Official Zoning Map of the City to show all existing zoning uses, divisions, restrictions, regulations and classifications in effect as of December 31, 2018; and That upon receipt of said Offl Zoning Map the City Clerk is directed to publish said map, in the manner Ordinances of the City are published; and That the City Clerk is further directed to publish a Public Notice in the Northwest Herald announcing that the Official Zoning Map has been updated as required by the Illinois Municipal Code and said Notice shall read as follows: The City oJMcHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. Economic Development Department McHenry Municipal Center McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Notice is hereby given that the Official Zoning Map of the City of McHenry, as required by 65 ILCS 5/11-13-19, has been updated by the City Engineer and said map has been published, in the manner Ordinances of the City are published. Said Official Zoning Map is available for public inspection in the City of McHenry Municipal Center, 333 S. Green St., McHenry, IL 60050 during regular business hours. Debra Meadows, Deputy City Clerk City of McHenry 4. That the City Clerk is further directed to spread the above Resolutions upon the minutes of the meeting in which said Resolutions were passed by the Mayor and Aldermen. Dated this 18th day of March, 2019. APPROVE: ATTEST: Mayor Wayne S. Jett Deputy City Clerk Debra Meadows The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. PUBLIC NOTICE CITY OF MCHENRY Notice is hereby given that the Official Zoning Map of the City of McHenry, as required by 65 ILCS 5/11-13-19, has been updated by the City Engineer and said map has been published, in the manner Ordinances of the City are published. Said Official Zoning Map is available for public inspection in the City of McHenry Municipal Center, 333 S. Green St., McHenry, IL 60050 during regular business hours. Debra Meadows, Deputy City Clerk City of McHenry Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/pa rk_recreation CONSENT AGENDA SUPPLEMENT DATE: March 183 2019 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Rotary Sunrise Community Oktoberfest, September 21, 2019 ATT: Special Event Liquor License Application/Waiver of Park Use Fees Agenda Item Summa►y. Attached for the City Council's review and consideration is a special event liquor license application for the Rotary Sunrise's annual Community Oktoberfest to be held in Petersen Park on Saturday, September 2111 fiom 12:00pm to 11:00pm. The Rotary is requesting permission to use Petersen Park along with a special event liquor license to sell beer and wine in Petersen Park and a waiver of park use fees. Background. All required paperwork has been submitted and if approved the fees will be waived. Analysis. This is the second year the Rotary Sum•ise Club is hosting this event in Petersen Park. In 2017, the event was held in Veterans Memorial Park. Proceeds from the event are used to fund various projects that assist the community. The park fee associated with this event if not waived would be $400.00. Recommendation. Therefore, if Council concurs with this request, it is recommended that a motion be considered to approve the special event liquor license application and the waiver of park use fees. The Cl¢� oJAfcHenn� is dedlcnled !o prov/r/iag its cilizeus, bns/eesses, m+d visitors wilt the Iriglres! qnn/iq� ojprogran+s And sen�Ices la n customer-orienlerl, e�c/en , nurlfiscnll�� responsible mnu++er. SPECIAL EVENT LIQUOR LICENSE APPLICATION CITY OF MCHENRY (A special event liquor license may also be required by the State Liquor Control Commission) Www.state.iLUS/Icc FEE $2li.00 COMPANY OR ORGANIZATION: APPLICATION DATE 3/ 6 / /� cU of ADDRESS: hi` �n• ! >�X ���— CITY: PHONE NUMBER: 7/ �� 3 �GZ' ' Z IL% EMAIL: ✓h ®1'k'Pmad Ise Rrao ]• f]lz' TYPE OF BUSINESS OR ORGANIZATION: Cnn4-�, 2. LICENSE DATE OF BIRTH: ADDRESS: 6 L�u 00a K hW> IKA/' . CITY: k3 uy/ TELEPHONENO.: 9/S 3 iJZ" 56ZLI EMAIL: M CA 0 g�aci(s�e tl n ancd• 6rz 3. LOCATION WHERE SPECIAL EVENT HELD 4. OWNER OF LOCATION WHERLE SPECIAL EVENT,,M//E,,LD: //II'',�,,__ OWNER'SADDRESS:`CITY: TELEPHONE NUMBER: 1 // 5. DATE(S) OF EVENT:Z/ / HOURS: (not more than 3 days),// 8. TYPE OF ALCOHOL TO BE SERVED: BEER ! WINE LIQUOR 7. NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES, 8. DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT �% �ir1., GIJh 0FY✓% i�rvi-Syn��- herebystalesthattheCityofMcHenryshallnotboheldliableforany occurreno , loss, damage, or injury as a re Il of this event. Person or persons to whom this license has been issued site,, hold the Clty of McHenry harmless In connection with any and all claims arising as a result of the consumption of alcoholic liquor or as a result of the Issuance of this license. The undersigned certifies that they will not violate any ofthe laws ofthe City ofMcHenry,ofthe State IIII ois,oroftheUnitedStates of America, In the conduct of this Special Event Liquor License and that the statements nlainedinih appcatl aetrue and correct tothe best of his/her knowledge and belief. The undersigned Is aware that state Ilqu�ol Alfi prov re wire fo Is license. SUBSCRIBED and SWORN to b/�}f7ore me this OFFICIAL SEAL day of �r �(.�i� �1.� 20�• NOTARY PUBLIC STATE OFF ILLINOIS A , _ ,. MY COMMISSION EXPIRES:10/18121 DATE ISSUED EFFECTIVE DATES) zare LICENSE N0. CERTIFICATE OF LIABILITY INSURANCE GATE (MM/DDIT) os/2 /2o19 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on PRODUCER 4rthur J. Gallagher Risk Management Services, Inc. 2860 Golf Road Rolling Meadows IL 60008 INSURED All Active US Rotary Clubs & Districts Ro(ary Club of McHenry Sunrise ATTN: Risk Management Dept. 1560 Sherman Ave. Evanston, IL 60201-3698 [d�1rl�:7a[NX.'1 CERTIFICATE NUMBER: 899307648 1-833-3ROTARY Insurance REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT 1MTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LIE 7ypE OF ADDLSUum INSD WVD POLICYNUMBER POLICYEFF MM/DD POLICY UP MMIDO LIMITS A X COMMERCIAL GENERAL LIABILITY 015375594 7/1/2018 7/1/2019 EACH OCCURRENCE $2,000,000 CLAIMS -MADE xI OCCUR AMAGE PREMSES TO RENTED Weo¢,xrence $500,000 MEG EXP (Any one person) $ X Liquor Liability Included PERSONAL& ADV INJURY $2,0003000 GENL AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $41000,000 X POLICY❑ PRO- JECT LOC PRODUCTS - COMP/OP AGG $4,0001000 OTHER: $ A AUTOMOBILE LIABILITY 015375594 7/1/2018 7/1/2019 COMBINED SINGLE T (Ea accident $2,000,000 BODILY INJURY (Per parson) $ ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON -OWNED X AUTOS ONLY X AUTOS ONLY P P RN GE Per accident)$ S UMBRELLA LIAR OCCUR NOTAPPLICABLE EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR CLAIMS -MADE DELI I I RETENTION$ S WORKERS COMPENSATION AND EMPLOYERS LIABILITY YIN ANOFFICER/MEMBER EXCLUDED? Y PROPRIETOR/PARTNER/EXECUTIVE ❑NIA NOT APPLICABLE IPER STATUTE OTH- ER E.L EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ R yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT I $ DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLE$ (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The Certificate holder is included as additional insured where required by written contract or permit subject to the terms and Conditions of the general liability policy, but only to the extent bodily injury or property damage is Caused in whole or in part by the acts or omissions of the insured. City of McHenry 4300 Peterson Park Rd. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE McHenry, IL 60050 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ©1988.2016 ACORD CORPORATION. All rights reserved. ACCORD 25 (2016103) The ACCORD name and logo are registered marks of ACCORD Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive cHe McHenry, Illinois 0 M Phone: (815)363-216-2160 yy��- Fax: (815) 363-3119 www.ci.mchenry.il.us/park_recreation CONSENT AGENDA SUPPLEMENT DATE: March 18, 2019 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks &Recreation Facilities Alcohol &Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks & Recreation Facilities Alcohol & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities Alcohol & Special Use permit requests. T/te Cilp ajD/cHenri' is rlerlirnled to prnridir+g i(s citizens, brrsiuesses, and visilnrs rvrlb Ibe bigbesl grmlih' ojprogrm++s m+rl services in a caslomer-arienleA, ejficieN, nnrlfiscnllr responsible manner. FOR COUNCIL MEETING ON MARCH 18, 2019 Shelter Rental Alcohol Permits These are alcohol permit requests associated with shelter rentals Date Applicant Address Park 06/01/19 Lisa Pearson 804 W Sheridan/Lakemoor Vets 06/22/19 Pattie Lunkenheimer 5303 W Malibu Ct Vets Special Use Permits These are special use permit requests associated with shelter rentals Date Applicant Address Park 06/07/19 Lemonade Brigade 4310 W Crystal Lake Rd Vets 06/08/19 Lemonade Brigade 4310 W Crystal Lake Rd Vets Purpose Graduation Reunion Special Use Fundraising Event Fundraising Event Retreation Center Room Rental Alcohol Permits These are alcohol permit requests associated with Recreation Center room rentals or programs. Date Applicant Address Rec Center Purpose 03/23/19 Sheshannah Kuhl 413 Legend Ln Room A Shower McHenry Parks & Recreation Shelter, Alcohol & Special Use Permit Application McHenry /t Application Date: A(I Ll Rental Date: RentalTlme: t2pty) �'/(� Name of Applicant: �`� ea�s�j7 Date ofBlrth: Group(Organizatlon Home Ph Personal List all activities to 6e SHELTER: ❑Knox ShelterA Attendance: ❑ Petersen ShelterA ❑Petersen Shelter C �Veterans Shelter ❑ Knox Shelter B o Petersen Shelter B Veterans Gazebo o Other_ WEDDING: ❑ Balls removed at Veterans Memorial Park($z5 fee) BEERJWINEt (at least 4 weeks notice needed) Type of Alcohol to be Served: oNone oWine ((Beer NO OTHER ALCOHOL ALLOWED Amount of Alcohol: Wine Bottles# Beer Cases# Beer Kegs# SPECIAL USEt (at least 4 weeks notice needed) —Equipment provided by renter ❑Tent Ill Bounce House Location: Applicant to call JULIE (t-800-892-0123) for staking of Tents and Bounce Houses 3Tables #_ ❑Chairs# oBenches # ❑Wedding Arch ❑ Performer ❑ Music: o DJ Ci Band ❑ Carnival Rides ❑ Animals ❑ Catered Pig Roast a Other OTHER: Groups ove DAMAGE DEPI Credit Card Signature:_ Approval will be Dosed on the Items listed above. Any other requests are subject to further approval. If appikable, health permits are required by Wwfor concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: Bt5.334-45g5 I agree all alcohol containers will be removed by applicant or placed In proper containers on site on the rental date end that no underage or Intoxicated person will be allowed to consume any alcohol brought Into City of McHenry property under this permit. ) agree that none of the alcohol allowed In City of McHenry property, pursuant to this application will be sold, It being understood that the sale of alcohol under this permit Issued pursuant to this application is expressly prohibited.I also understand that not complying with the rules will result In loss of deposit. agree to hold the City of McHenry, Its employees and agents harmless, and Indemnify same from any and all liability of Iniury to person or property occurring as a result of lire activity sponsored by permlltee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permillee or Is caused by participant In said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation shelter Guidelines. McHenry Parks & Recreation Shelter, Alcohol & Special.Use Permit Application Mc � I�nry Mu4e4�gjn Application Date: Rental Date• �x-c f and Lty 'kn e ;)Q I -aol q Rental Tlme: I O Ctfrt ' I!P Prn Name of Applicant: �cchie, Lu11KPnlyirmor Date of Birth: Group/Organlzatlon (If applicable): Address: `�W3 W haIthuC+ Citylstate/zip: Wltrnitt IL it0005Q Home Phone: .vent Title/Activity: VfAA'11IV Re'L(I'MOtA Attendance: •. Listall acHvlties to be SHELTER: ❑Knox ShelterA ❑ Petersen SheiterA o Petersen Shelter C ❑ Knox Shelter B ❑Petersen Shelter B ❑'let erans Gazebo WEDDING: o Halls removed at Veterans Memorial Park ($25 fee) BEER/WINEi (at least 4 weeks notice needed) liVeterans Shelter ❑Other, Type ofAlcohol tobeServed: ❑None AVlne "ear NO OTHERALCOHOLALLOWED Amount of Alcohol: Wine Bottles# r^3 BeerCases#3y Beer Kegs# SPECIAL USEI (at least 4 weeks notice needed) —Equipment provided by renter ❑Tent o Bounce House Ldcatlon: Applicant to call JULIE (1-800-892-ota3) for staking of Tents and Bounce Houses ❑Tables# ❑ Chairs # oBenches# oWeddingArch ❑ Performer o Music: o DJ o Band ❑ Carnlval Rides o Animals o Catered Pig Roast ❑Other OTHERS Grout DAMAGE DEPt Credit Signa Approval will be based on the Itemsllzted above. Any other requestr are subJed to furtherapproval. if applkable, health permits are required by lawfor concessions and catering. %ease make armngementr [o obtain permltr. McHenryCounty Department ofi Health: 855-334-4585 I agree all alcohol con talnerswlll he removed by applicant or placed In propercontainers on site on the rental date and that noun 6e or Intoxicated person will be allowed to consume any alcohol brought Into Cltyof McHenryproperty under this permit. I agree that none of the alcohol allowed In City of McHenryproperty, pursuant to this application will be sold, it beingunderstood that the sale of alcohol under this permit Issued pursuant to this application is expressly prohibited.I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, Its employees and agents harmless, and Indemnify same from any and all liability of Injuryto person or property occurring as a result of the activity sponsored by pennittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned byname, which results from or during the actMty of permittee or Is caused by participant In said activity.All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Shelter Guidelines. signature: dY/lwIIY!':� Date: McHenry Rental D Name of (If Nome Pt Personal McHenry Parks & Recreation Shelter, Alcohol & Special Use Permit Application of Appllcatlon Date: List all activftles to be held:SSA�Q_ Pe e-Irv�e.t-lcu t v /ha,r� r �bOJ,1cQ I�D_USt SHELTER: ❑ Knox Shelter o Petersen Shelter o Petersen Shelter o Knox Shelter B ❑Petersen Shelter 8 Veterans Gazebo WEDDING:❑Rails removed atVeterans Memorial Park ($z5fee) ' BEER/W INEt (at least 4 weeks notice needed) r� C ! �t>LS9�Igp�SaJ� _G:1'1.L1.___IvOd)-tilk�Cs, t.-f Cir W--r A`D�c4,ttttntirS ❑ Veterans Shelter Type of Alcohol to be Served: lone oWlne oBeer NOOTHERALCOHOLALLOWED AmountofAlcohol: WlneBottles#_ BeerCasesp_ Beer Kegs#_ SPECIAL USEi (at least 4 weeks notice needed) -Equipment provided by renter ❑ Tent p8ounce House Location: 7 Applicant to call JULIE (1-800-892-0123) for staking of Tents and Bounce Houses o Tables #_ o Performer o Catered Pig Roast o Other o Chairs # Muslc:?DJ LiBand ❑Benches # ❑Carnival Rides o Wedding Arch o Animals OTHER: Groups over 5aomustobtainadditlonall odumpsters oportabletollets DAMAGE DEPI redit Card Number: - Explratiom ____CW: Signature: Approval will be based on the Items listed above. Any other requests are subject to further approval. If applicable, health permits are required by lawior concessions and catering. Please make arrang¢ments to obtain permits. MCHenrycounty Department of Health: 8t5934iSa5 I agree all alcohol contalnerswlil be removed by applicant or placed In proper containers on site on the rental date and that ro Underage or Intoxicated person will be allowed to consume any alcohol brought Into City of McHenry properly under this permit.) agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, It being understood that the sale of alcohol under this permit Issued pursuant to this application Is expressly prohibited. I also understand that rat complying with the rules wIl result In loss of deposit. 1 agree to hold the City of McHenry, Its employees and agents harmless, and Indemnify same from any and all liability of Injury to person or propertyoccurdng as a result of the activity sponsored by pemslttee and said person shall be Kahle to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the actMtyof permittee or Is caused by participant In said actMty. All persons gree to complywith the City of McHenry Municipal Code and all Parks&Recreation regulations. l have read and fully understand the McHenry Re6A ion Shelter Guidelines. Signature:.. McHenry Recreation Center McHenFacility Rental Permit Application ry Application Date; 3 l ^ i 9 Rental Date: 3 3,,_1� Rental Time (Include set-up/clean-up): 1 � 3 O � O O Name ofAppllcant S—V) =� )ar% a k-V-('yI Date of Birth$ Group/Organization (if applicable): Address: Ll I �J Le o, Lr Clty/State/Zip: I lC ✓1 f M b��mb tint" �u - Activity: �6-0Id a Attendance: ROOM: 17(I(itchen SETUP: o Banquet TABLES/CHAIRS: vytound # o B ❑ Studio ❑ Board Room R Rectangle # tt) ❑ C ❑ Classroom o(Chairs C o Theater BEER/WINE: (at least 4 weeks notice needed) Type of Alcohol to be Served: o None)Wine )(Beer NO OTHER ALCOHOL ALLOWED Amount of Alcohol: Wine Bottles #1_ Beer Cases # 7a Beer Kegs # SPECIAL USE: (at least 4 weeks notice needed) - Equipment provided by renter ❑ None ❑ Caterer: Na e o DJ/Band/Performer: Name ❑Tent o Bounce House Location: Applicant to call JULI E (vIloo-892-ot23) for staking of Tents and Bounce Houses DAMAGE DEPO: Credit C Signatu Approval wm ue oases on me nems az[eo above. Any other requests are subject to turlherapproval.lf applicable, health permits are required by lawfor concessions and catedng. Please make arrangements to obtain pemdts.McHenry County Department of Heatth: eg-334-4565 I agree all alcohol containers will he removed by applicant or placed In proper containers on site on the rental date and that no underage or Intoxicated person will be allowed to consume any alcohol brougld Into City of McHenry property under this permit.1 agree that none of the alcohol allowed In City of McHenry property, pursuant to this application will be sold, It being understood that the sale of alcohol under this permit Issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, Its employees and agents harmless, and Indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permlltee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permlttee or Is caused by participant In said activity. All persons agree to comply With the City of McHenry Munklpal Code and all Parks & Recreation regulation.) have read and fully understand the McHenry Recre lon Sknter Rental Cuidellnos. ,d City Council Meeting Minutes March 4, 2019 Page 1 City Council Meeting March 4, 2019 Call to Order Deputy Clerk Meadows called the regular meeting scheduled for March 4, 2019 of the McHenry City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. Roll Call Deputy Clerk Meadows called the roll. Roll call: Members present: Alderman Devine, Alderman Mihevc, Alderman Curry, Alderman Schaefer, Alderman Glab, and Alderman Santi. Others present: Attorney Farrell, Director of Public Works Schmitt, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin and Chief of Police Birk. Mayor Pro Tem The Council Members acknowledged Mayor Jetts' absence, a Motion was made by Alderman Curry and seconded by Alderman Santi to appoint Alderman Glab to preside over the City Council Meeting and to serve as Mayor Pro Tem. Roll call: Vote: 6-ayes by unanimous voice vote. 0-nays, 0-abstained. Motion carried. Pledge of Allegiance Mayor Pro Tem Glab proceeded to lead those present in the Pledge of Allegiance. Public Comment Mayor Pro Tem Glab asked if anyone in attendance wished to address the Council Members at this time. Those in attendance offered no comments. Consent Agenda: Motion to Approve the Following Consent Agenda Items: A. Supplemental Appropriation Ordinance for Fiscal Year 2017/2018; B. Ordinance amending certain sections of Chapter 13 Traffic and Motor Vehicles of the City of McHenry Municipal Code; C. Ordinance designating the McHenry Savings Bank issued note of $305,500 as a bank qualified tax exempt obligation pursuant to the Internal Revenue Code and authorize the City Attorney to complete IRS form 8038-G (Tax -Exempt Governmental Bonds); D. Ordinance authorizing the Mayor and Deputy Clerk to sign and execute a four (4) year collective bargaining agreement between the City of McHenry and Fraternal Order of Police (Unit 1) for a term starting May 1, 2019 and ending April 30, 2023; City Council Meeting Minutes March 4, 2019 Page 2 E. Authorization to execute a farm lease agreement with Mr. James Finch for approximately 24.5 acres of land at a rate of $123 per acre ($3,014 total) for the former Levy Property; and, a farm lease agreement with Mr. Kevin Bauer for approximately 64 acres of land (Petersen Farm) at a rate of $182 per acre ($11,648 total) for the period March 4, 2019 through February 29, 2020; F. Parks & Recreation Facilities Alcohol and Special Use Permit Requests; G. February 18, 2019 Council meeting minutes; H. Issuance of Checks in the amount of $215,629.34. Mayor Pro Tem Glab asked if any of the Council Members wished to remove any item from the consent agenda for separate consideration. The Council Members offered no comments. There being no further discussion on the motion, a Motion was made by Alderman Schaefer and seconded by Alderman Devine to approve the consent agenda items A-H as presented. Roll call: Vote: 6-ayes: Alderman Schaefer, Alderman Devine, Alderman Mihevc, Alderman Curry, Alderman Santi and Alderman Glab. 0-nays, 0-abstained. Motion carried. Individual Action Item Agenda: Ordinance approving the Final Plat for a Long -Term Skilled -Nursing Care Facility located at the northeast corner of Ridgeview Drive and Bull Valley Road. Mayor Pro Tern Glab ask if the applicant wished to comment on the proposed Final Plat approval request. Mr. Andrew Heinen the Civil Engineer of the project approached the podium. He stated that he was present to represent Mr. Troy Bertsch, the developer and owner of the subject property. He continued on to report that the preliminary plat had already been through the planning and zoning process and was approved. In addition, the final plat is in substantial conformance with all City ordinances relating to a final plat of subdivision and was unanimously approved by the Planning and Zoning Commission. Director Martin commented on Developers of the McHenry Senior Partners request for a variance from Subdivision Control and Development Ordinance Section 6.13 to allow for above ground structures along Bull Valley Road which was also unanimously approved by the Plan Commission. In addition, the developer is required to make a monetary contribution in lieu of constructing a partial bike path along Bull Valley Road due to the fact that there is already a bike path in the general vicinity and there are future plans to expand Bull Valley Road. Alderman Santi questioned if Staff knew the amount of the monetary donation requirement. Director Martin responded no, due to the fact that Staff has not yet received the engineer's opinion of probable construction cost. Alderman Schaefer asked if the building plans would be brought before the Council Members for review. Director Martin replied no, the building plans would be reviewed by Staff during the permitting process. However, the building plans would be brought before the City Council if there were any deviations from the City's ordinances. City Council Meeting Minutes March 412019 Page 3 Alderman Mihevc questioned the Final Plat with respect to the language noting that the stormwater easements and other underlying easements will be vacated. He recommended that the easements be vacated prior to the recording of the final plat. In addition, he questioned who thenamed responsible party was for the stormwater oversight. Alderman Mihevcrecommended that both the vacation of the easements and the named responsible party for stormwater management be included as part of the conditions. The Council Members concurred with Alderman Mihevc's recommendations. Mayor Pro Tem Glab asked those in attendance if they had any comments on the matter under consideration. Those in attendance offered no comments. There being no further discussion on the motion, a Motion was made by Alderman Santi and seconded by Alderman Mihevc to approve an Ordinance approving the Final Plat for a Long - Term Skilled -Nursing Care Facility located at the northeast corner of Ridgeview Drive and Bull Valley Road with conditions which were expanded to include the vacation of easements and the named responsible party with respect to stormwater management prior to the recording of the final plat. Roll call: Vote: 6-ayes: Alderman Santi, Alderman Mihevc, Alderman Devine, Alderman Curry, Alderman Schaefer and Alderman Glab. 0-nays, 0-abstained. Motion carried. Discussion Only Items: Discussion regarding amending Article III (Raffles), Section 12-64 Prizes. Chief Birk commented on the fact that the success and notoriety of the McHenry Queen of Hearts raffle was the driving force behind concerns with pedestrian foot traffic, increased motor vehicle traffic and parking issues. He stated that is the reason Staff is asking Council to reexamine the maximum cash prize limit to any one single winner with respect to raffles in general. Mayor Pro Tem Glab asked VFW's Commander Ben Keefe if he would like to comment on this matter. Commander Keefe eagerly approached the podium. He provided the Council Members with an update on the VFW operational changes and improvements. Mr. Keefe reported that the VFW is in the process of expanding their parking lot and adding over 250 parking spaces. Upon completion of the expansion there will be over 400 parking spaces designated to accommodate Queen of Heart Players. In addition, the parking lot expansion will eliminate the need for over flow parking which was located on the south side of Route 120. However, he noted that the completion of the parking lot expansion was weather dependent. Mr. Keefe continued on to report that the VFW will be changing their ticket prices from 6 tickets for $5 dollar to 1 ticket for $5. This change will reduce the amount of time players remain on the property to complete their ticket information. In addition, Mr. Keefe reported that the VFW has ordered a trailerthat will be used for the sole purpose of selling tickets and allowthem to manage the flow of the ticket sales lines. City Council Meeting Minutes March 4, 2019 Page 4 Mr. Keefe concluded his improvement updates by commenting on the change in ticket sale hours which will be held weekly only on Tuesday and Thursdays 11am-8pm and Saturday and Sundays from 9am-5pm. The VFW is also installing sidewalks in front of the building to assist in managing the foot traffic. Alderman Santi commented on the impact the previously Queen of Hearts Raffle had on the Police Department. He asked Mr. Keefe if the VFW would consider suspending ticket sales while the City was hosting seasonal special events. Mr. Keefe responded yes. Mayor Pro Tem Glab asked Mr. Keefe if the changes in the ticket sale schedule would allow the VFW to once again offer there Friday Fish Fry and other events that patrons have come to enjoy. Mr. Keefe responded yes. Alderman Curry suggested that the Council Members consider reducing the maximum cash prize awarded in any one raffle to $3,000,000.00 until the end of June and then reducing the cash prize to $1,000,000.00 thereafter. The Council Members concurred with Alderman Curry's recommendation and Mr. Keefe was also in favor of the reduction in the limits. The Council Members, Mr. Keefe and Chief Birk all noted that in the past all the parties involved in the Queen of Hearts had been able to work together to reach a common goal that benefits the community at large. Staff will draft an Ordinance reducing the raffle prize limits and the Ordinance will be placed on the next Council meeting agenda. Mr. Keefe thanked the Council Members for their time. Executive Session: There were no matters to discuss in executive session. Staff Reports. Director Hobson provided the Council Members with updates on the upcoming special events. He reported that the McHenry Chamber Expo will held this Saturday from 9am-2pm at the West Campus High School. The Police Department along with the Parks and Recreation Department will have an exhibition booth showcasing park programing offerings and community service outreach programs. Director Hobson discussed the ShamRocks the Fox event which will be held on March 16th and 17th. He reported that he will be sending out an email highlighting the schedule of events. Administrator Morefield reported that he had distributed the draft FY19/20 Budget which included the General Operating Fund, Recreation Fund, Water/Sewer Fund and the Utility Fund. He noted that the budget will be discussed during the next Finance and Personnel Committee meeting scheduled for Monday, March 11th at 5:30 pm. City Council Meeting Minutes March 4, 2019 Page 5 Mayor and City Council Comments. Alderman Schaefer thanked Director Schmitt for responding quickly to his concerns with regards to large potholes on State Route 31, He noted that this roadway is not located within the City's jurisdiction. However, Director Schmidt contacted the property authorities and the matter was addressed in a timely manner. Adjournment. There being no further public business to discuss, a Motion was made by Alderman Santi and seconded by Alderman Devine to adjourn from the public meeting at 8:16 p.m. Roll call: Vote: 6-ayes: Alderman Curry, Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Mihevc and Alderman Devine. Respectfully submitted, Debra Meadows Mayor Deputy Clerk Vendor Name McHenry, IL Payable Number Vendor: 3017 ROUTE 120, LLC 3017 ROUTE 120, LLC INV0007651 Vendor: ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY 108032 2/25/19 STMT ACE HARDWARE, MCHENRY 108032 2/25/19 STMT ACE HARDWARE, MCHENRY 108032 2/25/19 STMT ACE HARDWARE, MCHENRY 108032 2/25/19 STMT ACE HARDWARE, MCHENRY 108032 2/25/19 STMT ACE HARDWARE, MCHENRY INV0007652 ACE HARDWARE, MCHENRY INV0007652 ACE HARDWARE, MCHENRY INV0007652 Vendor: ARAND, NICOLE ARAND, NICOLE INV0007653 Vendor: BANK OF NEW YORK MELLON, THE BANK OF NEW YORK MELLON, 252-2179572 Vendor: BANK OF NEW YORK MELLON, THE BANK OF NEW I ORK MELLON, MCHENRYI3 3/4/19 BANK OF NEW YORK MELLON, MCHENRYI3 3/4/19 Vendor: BIRK, ADRIANA BIRK, ADRIANA INV0007654 Vendor: BRANIFF COMMUNICATIONS INC BRANIFFCOMMUNICATIONS 0032071 Vendor: CAPITAL GAINS INCORPORATED CAPITAL GAINS 2487 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 221872 CENTEGRA OCCUPATIONAL 222193 CENTEGRA OCCUPATIONAL 222332 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 355 INV0007655 CINTAS CORPORATION LOC 355 INV0007655 CINTAS CORPORATION LOC 355 INV0007655 CINTAS CORPORATION LOC 355 INV0007656 Vendor: CLESEN, NICHOLAS CLESEN,NICHOLAS INV0007657 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY INV0007658 CONSTELLATION NEWENERGY INV0007658 CONSTELLATION NEWENERGY INV0007658 CONSTELLATION NEWENERGY INV0007658 Expense Approval Register List of Bills Council Meeting 3-1&19 Post Date Description (Item) Account Number 03/12/2019 2018 SALES TAX INCENTIVE 100-04-6945 Vendor3017 ROUTE 120, LLC Total: 03/18/2019 MTHLY MAT/SUPP 100-01-6110 03/18/2019 MTHLY MAT/SUPP 100-33-5370 03/18/2019 MTHLY MAT/SUPP 100-33-6115 03/18/2019 MTHLY MAT/SUPP 100-45-5370 03/18/2019 MTHLY MAT/SUPP 100-45-6110 03/18/2019 MTHLY MAT/SUPP 510-31-6110 03/18/2019 MTHLY MAT/SUPP 510-32-6110 03/18/2019 MTHLY MAT/SUPP 510-35-6110 Vendor ACE HARDWARE, MCHENRY Total 03/18/2019 REIMB ST LIFE VOL INS 100-2241 Vendor ARAND, NICOLE Total: 03/18/2019 MCHENRY2013 300-00-7300 Vendor BANK OF NEW YORK MELLON, THE Total: 03/12/2019 MCHENRY GO REF 13 300-00-7100 03/12/2019 MCHENRY GO REF 13 300-00-7200 Vendor BANK OF NEW YORK MELLON, THE Total: 03/18/2019 UNIFORM REIMB 100-22-4510 Vendor BIRK, ADRIANA Total: 03/18/2019 FIELD SVS 100-21-5110 Vendor BRANIFF COMMUNICATIONS INC Total: 03/18/2019 SVS 2/1/19-4/30/19 760-00-5110 Vendor CAPITAL GAINS INCORPORATED Total: Amount 28,607.41 28,607.41 143.37 199.30 241.00 53.99 144.20 201.20 33.27 193.82 1,210.15 11.00 11.00 428.00 428.00 580,000.00 6,955.00 586,955.00 63.74 63.74 51212,80 5,212.80 5,126.00 5,126.00 03/18/2019 RANDOM DRUG POOLADMIN 100-OS-5110 35.00 03/18/2019 A NUSS, K RUPPENTHAL 100-OS-5110 150.00 03/18/2019 P MRKVICKA,G OLIVER, S 100-05-5110 165.00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 350.00 03/18/2019 355--010001-11089 100-01-5110 137.82 03/18/2019 355--010001-11089 100-33-4510 151.72 03/18/2019 355-009921-010001-11089 100-33-6110 172.88 03/18/2019 Acct # 355-00992 510-32-4510 434.00 Vendor CINTAS CORPORATION LOC 355 Total: 896.42 03/18/2019 UNIFORM REIMB 100-22-4510 43.95 Vendor CLESEN, NICHOLAS Total: 43.95 03/18/2019 UTIL 100-33-5520 24,466,00 03/18/2019 UTIL 100-42-5510 138.65 03/18/2019 UTIL 100-44-5510 28.26 03/18/2019 UTIL 100-45-5510 357.97 3/13/2019 1;05:32 PM Expense Approval Register Vendor Name CONSTELLATION NEWENERGY CONSTELLATION NEWENERGY CONSTELLATION NEWENERGY CONSTELLATION NEWENERGY CONSTELLATION NEWENERGY Payable Number INV0007658 INV0007659 INV0007660 INV0007660 INV0007660 Vendor: CULVER, VICKI CULVER, VICKI 229182 Vendor: DIRECT ENERGY BUSINESS DIRECT ENERGY BUSINESS INV0007661 DIRECT ENERGY BUSINESS INV0007661 Vendor: DYN MCHENRY COMMONS LLC DYN MCHENRY COMMONS LLC INV0007664 Vendor: EDESIGN CHICAGO EDESIGN CHICAGO 2016143A Vendor: FOX VALLEY FIRE &SAFETY FOX VALLEY FIRE & SAFETY IN00244274 FOX VALLEY FIRE & SAFETY IN00245981 Vendor: GENDE, DREW C GENDE, DREW C Vendor: GENDE,ROBERT GENDE, ROBERT 1/26-3/3/19 1/26/19-3/3/19 Vendor: GOETTSCHE, NICHOLAS GOETTSCHE, NICHOLAS INV0007665 Vendor: HIGHLAND PARK CVS,LLC HIGHLAND PARK CVS,LLC INV0007666 Vendor: HRGREEN HRGREEN 124724 HRGREEN 124761 HRGREEN 124767 Vendor: ILLINOIS STATE POLICE ILLINOIS STATE POLICE INV0007667 Vendor: JAEGER, ASHLEE 1AEGER,ASHLEE INV0007662 Vendor: LEIBACH,IUSTIN LEIBACH, JUSTIN INV0007668 Vendor: LEXISNEXIS LEXISNEXIS Vendor: MARSH USA INC MARSH USA INC 1236684-20190228 376331663689 Post Date 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 Description (Item) Packet: APPKT01422 - 3/18/19 AP CKS Account Number Amount UTIL 100-46-5510 UTIL 510-32-5510 UTIL 100-33-5520 UTIL 100-33-5520 UTIL 100-33-5520 Vendor CONSTELLATION NEWENERGY INC Total: PGM CXL 100-41-3636 Vendor CULVER, VICKI Total: UTIL 510-31-5510 UTIL 510-32-5510 Vendor DIRECT ENERGY BUSINESS Total: 2018 SALES TAX INC PYMT 100-04-6945 Vendor DYN MCHENRY COMMONS LLC Total: 27.74 28.26 3,988.37 35.36 505.20 29,575.81 100.00 100.00 4,554.95 12,716.94 17,271.89 29,142.33 29,142.33 03/18/2019 SP/SUMM NEWSLETTER GR 100-01-5330 900.00 Vendor EDESIGN CHICAGO Total: 900.00 03/18/2019 LITTLE SCHOLARS LLC RADIO 225-00-5110 195.00 03/18/2019 MUN RADIO MAINT 1/16/19- 225-00-5110 1,339.00 Vendor FOX VALLEY FIRE & SAFETY Total: 1,534.00 03/18/2019 BBALL GAMES 100-47-5110 225.00 Vendor GENDE, DREW CTotal: 225.00 03/18/2019 BBALL GAMES 100-47-5110 450.00 Vendor GENDE, ROBERT Total: 450.00 03/18/2019 UNIFORM REIMB 100-33-4510 371.43 Vendor GOETTSCHE, NICHOLAS Total: 371.43 03/18/2019 2018 SALES TAX INCENT PYMT 100-04-6945 411839A9 Vendor HIGHLAND PARK CVS,LLC Total: 41,839919 03/18/2019 PEARL/ LINCOLN ITEP 100-33-5110 4,797.50 03/18/2019 RET PERS-STARBUCK'S REV 740-00-5220 859.00 03/18/2019 RET PERS - PATRIOT EST 740-00-5220 2,736.25 Vendor HRGREEN Total: 8,392.75 03/18/2019 04002 100-01-5110 28.25 Vendor ILLINOIS STATE POLICE Total: 28.25 03/18/2019 SUPP REIMB 400-00-5215 43.07 Vendor JAEGER, ASHLEE Total: 43.07 03/18/2019 TRAINING MANUAL REIMB 100-23-6210 13.96 Vendor LEIBACH, JUSTIN Total: 13.96 03/18/2019 MTH LY SVS 100-22-5110 167.50 Vendor LEXISNEXIS Total: 167.50 03/18/2019 BOND C LYNCH 100-01-5110 100.00 Vendor MARSH USA INC Total: 100.00 3/13/2019 1:OS:32 PM Expense Approval Register Vendor Name Payable Number Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW 2/21/2019 STMT Vendor: MCHENRYAREA CHAMBER OF COMMERCE MCHENRY AREA CHAMBER OF 64695 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF INV0007669 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER INV0007670 MCHENRY COUNTY RECORDER INV0007670 MCHENRY COUNTY RECORDER FEB STMT Vendor: MCHENRY DONUTS, INC MCHENRY DONUTS, INC INV0007663 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 92051 Vendor: NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC 1370 2128/19 STMT NAPA AUTO PARTS MPEC 1370 2/28/19 STMT NAPA AUTO PARTS MPEC 1370 2/28/19 STMT NAPA AUTO PARTS MPEC 1370 2/28/19 STMT NAPA AUTO PARTS MPEC 1370 2/28/19 STMT NAPA AUTO PARTS MPEC INV0007671 NAPA AUTO PARTS MPEC INV0007671 NAPA AUTO PARTS MPEC INV0007671 Vendor: NATIONAL BUSINESS FURNITURE NATIONAL BUSINESS ZK037453-LES Vendor: OTTOSEN BRITZ KELLY COOPER &GILBERT LTD OTTOSEN BRITZ KELLY COOPER 114458 Vendor: PEPSI COLA PEPSI COLA Vendor: RUZICKA, RUSSELL RUZICKA, RUSSELL LF180717336586 INV0007672 Vendor: SEMROW 1R, HARRY H SEMROW JR, HARRY H FEB2019 SEMROW JR, HARRY H FEB2019 Vendor: SHAW MEDIA SHAW MEDIA SHAW MEDIA SHAW MEDIA 10474 2/28/19 STMT 10474 2/28/19 STMT 10474 2/28/19 STMT Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY INV0007674 L 03/16/2019 03/18/2019 03/18/2019 Packet: APPKTO1422 - 3/18/19 AP CKS Description (Item) Account Number Amount FEB FLAT FEE 100-01-5230 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: STATE OF MCH LUNCHEON 100-01-6940 Vendor MCHENRY AREA CHAMBER OF COMMERCE Total: MARCH MTG 100-22-5430 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 03/18/2019 MTHLY 510-31-6940 03/18/2019 MTHLY 510-32-6940 03/19/2019 40044729 100-01-6940 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 03/18/2019 2017/2018 SALES TAX INC 100-04-6945 Vendor MCHENRY DONUTS, INC Total: 03/18/2019 W/S ENVELOPES 100-04-5330 Vendor MINUTEMAN PRESS OF MCH Total: 03/18/2019 PARTS 100-03-5370 03/18/2019 PARTS 100-22-5370 03/18/2019 PARTS 100-33-5370 03/18/2019 PARTS 100-33-6110 03/18/2019 PARTS 100-45-5370 03/18/2019 PARTS 510-31-5370 03/18/2019 PARTS 510-32-5370 03/18/2019 PARTS 510-35-5370 Vendor NAPA AUTO PARTS MPEC Total: 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 03/18/2019 FURN 100-01-6110 Vendor NATIONAL BUSINESS FURNITURE Total: PROF SVS 100-01-5230 Vendor OTTOSEN BRITZ KELLY COOPER &GILBERT LTD Total: FEE SUPP PURCH REIMB 100-44-6110 Vendor PEPSI COLA Total: 510-32-6110 Vendor RUZICKA, RUSSELL Total: FEB 2019 100-03-5110 FEB 2019 100-22-5110 Vendor SEMROW JR, HARRY H Total: MTH LY STMT 100-01-5450 MTH LY STMT 100-33-6110 MTH LY STMT 400-00-5210 Vendor SHAW MEDIA Total: 2018 SALES TAX INCENTIVE 100-04-6945 Vendor SUNNYSIDE COMPANY Total: 4,000.00 4,000.00 112.00 112.00 60.00 425.00 561.00 34.00 1,020.00 9,098.68 9,098.68 1,412.29 1,412.29 88.17 2,177.89 1,869.89 27.00 153.65 227.62 328.96 1,062.55 5,935.73 905.84 905.84 1,372.50 1,372.50 20.70 2030 50.77 50.77 48.75 438.75 487.50 114.66 98.58 298.00 511.24 26,556.59 26,556.59 3/13/2019 1:05:32 PM Expense Approval Register Vendor Name Payable Number Vendor: TEA OLIVE I, LLC TEA OLIVE 1, LLC INV0007675 Vendor: WORKPLACE SOLUTIONS WORKPLACE SOLUTIONS INV16564 Packet: APPKTO1422 - 3/18/19 AP CKS Post Date Description (Item) Account Number Amount 03/18/2019 2018 SALES TAX INCENTIVE 100-04-6945 80,910.92 Vendor TEA OLIVE I, LLC Total: 80,910.92 03/18/2019 EAP SVS 03/19 100-01-5110 450.42 Vendor WORKPLACE SOLUTIONS Total: 450.42 Grand Total: 891,964.83 3/13/2019 1:05:3Z PM Expense Approval Register Packet: APPKT01422 - 3/18/19 AP CKS Fund Summary Fund Expense Amount 100- GENERAL FUND 273,167.17 225-ALARM BOARD FUND 11534,00 300 - DEBT SERVICE-1997A FUND 587,383.00 400- RECREATION CENTER FUND 341.07 510- WATER/SEWER FUND 20,818,34 740 - RETAINED PERSONNEL ESCROW 31595,25 760 - POLICE PENSION FUND 51126,00 Grand Total: 891,964.83 Vendor Name Expense Approval Register McHenry, IL #2 List of Bills Council Meeting 3-1&19 Payable Number Post Date Description (Item) Account Number Amount Vendor: 5 STAR SPORTS ACADEMY INC 5 STAR SPORTS ACADEMY INC 1 03/18/2019 Winter 1 100-47-5110 11075.00 Vendor 5 STAR SPORTS ACADEMY INC Total: 11075.00 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA S007805 03/18/2019 auger motor413 100-33-5370 782.16 Vendor ADAMS ENTERPRISES INC, R ATotal: 782.16 Vendor: ADAMS STEEL SERVICE & SUPPLY, INC ADAMS STEEL SERVICE & 354799 03/18/2019 brackets salt barn 100-33-6110 129.00 Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total: 129.00 Vendor: ALPHA BUILDING MAINTENANCE SERVICE INC ALPHA BUILDING 19301MRC 03/18/2019 monthly janitorial 400-00-5200 21080,00 Vendor ALPHA BUILDING MAINTENANCE SERVICE INC Total: 2,080.00 Vendor: APWA APWA INV0007676 03/18/2019 membership Schmitt, Strange, 100-30-5410 510.00 Vendor APWA Total: 510.00 Vendor: ARAMARK ARAMARK 21447090 03/18/2019 Clothing Allowance: VanLundyt 100-45-4510 143.92 Vendor ARAMARK Total: 143.92 Vendor: AT&T AT&T 6201819341 03/18/2019 8153632122 620-00-5320 11149.35 AT&T 6201819343 03/18/2019 8153632662 620-00-5320 782.28 AT&T 6201819351 03/18/2019 Z250014 620-00-5320 939.67 AT&T 6201819352 03/18/2019 Z991586 620-00-5320 939.67 AT&T 6201819365 03/18/2019 8153442792 620-00-5320 59.18 Vendor AT&T Total: 31870.15 Vendor: AT&T AT&T 6201819350 03/18/2019 Network on Demand 620-00-5110 21328.52 AT&T 6201819362 03/18/2019 Fiber Internet 620-00-5110 11025.40 AT&T 6201819363 03/18/2019 IP-Flex 620-00-5320 554.22 Vendor AT&T Total: 31908.14 Vendor: BARBATO, EMIL BARBATO, EMIL 227144 03/18/2019 swivel hook 510-35-5370 70.00 Vendor BARBATO, EMIL Total: 70.00 Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0204528 03/18/2019 GIS B&W 100-33-5110 11625.00 Vendor BAXTER & WOODMAN Total: 11625.00 Vendor: BIG R STORE BIG R STORE 11502 2/28/19 STIVIT 03/18/2019 Chainsaw Parts & Helmets 100-33-6950 182.88 Vendor BIG R STORE Total: 182.88 Vendor: BUSS FORD SALES BUSS FORD SALES 5033230 03/18/2019 handle 223 100-03-5370 37,92 BUSS FORD SALES 5033303 03/18/2019 trans cooler parts 306 100-22-5370 540.24 Vendor BUSS FORD SALES Total: 578.16 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 60605 03/18/2019 Cleaning supplies and gym 400-00-6110 217.50 CABAY & COMPANY INC 60605 03/18/2019 Cleaning supplies and gym 400-00-6111 329.16 CABAY & COMPANY INC 60686 03/18/2019 cleaning supplies 400-00-6110 300.02 CABAY & COMPANY INC 60689 03/18/2019 gym wipes 400-40-6110 522.00 Vendor CABAY & COMPANY INC Total: 11368.68 3/13/2019 1:09:27 PM Expense Approval Register Vendor Name Payable Number Post Date Vendor: CARE OF TREES INC, THE Packet: APPKTO1423 - 348-19 RE CT INVOICE Description (Item) Account Number Amount CARE OF TREES INC, THE 20031220-2373 03/18/2019 Gypsy Moth Spraying 100-33-6950 Vendor CARE OF TREES INC, THE Total: Vendor: CENTURY SPRINGS CENTURY SPRINGS FEB 2019 03/18/2019 Lab Water 510-32-6110 CENTURY SPRINGS INV0007677 03/18/2019 Lab Water 510-32-6110 CENTURY SPRINGS INV0007678 03/18/2019 Lab Water 510-32-6110 Vendor CENTURY SPRINGS Total: Vendor: COMCAST CABLE COMCAST CABLE 6201819359 03/18/2019 Rec Center Internet 620-00-5110 COMCASTCABLE 6201819360 03/18/2019 CH Internet 620-00-5110 COMCAST CABLE 6201819361 03/18/2019 City Hall Cable 620-00-5110 COMCAST CABLE 6201819367 03/18/2019 Wastewater Cable & Internet 620-00-5110 COMCAST CABLE 6201819368 03/18/2019 Public Works Cable & Internet 620-00-5110 Vendor COMCAST CABLE Total: Vendor: CONNOR CO CONNOR CO S8449738.001 03/18/2019 Plumbing Supplies 100-45-6110 Vendor CONNOR CO Total: Vendor: COONEY COMPANY, FRANK COONEY COMPANY, FRANK 69274 03/18/2019 Desk for Laura#69274 100-30-6270 Vendor COONEY COMPANY, FRANK Total: Vendor: CORKSCREW GYMNASTICS & SPORTS ACADEMY CORKSCREW GYMNASTICS & 623 03/18/2019 Winter 2 Session 100-47-5110 Vendor CORKSCREW GYMNASTICS & SPORTS ACADEMY Total: Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO S506213006.001 03/18/2019 LED Bulbs - For Water Towers 510-31-6110 Vendor CRESCENT ELECTRIC SUPPLY CO Total: Vendor: CRYSTAL LAKE PARK DISTRICT CRYSTAL LAKE PARK DISTRICT 3/7/2019 03/18/2019 Trip - Chicago Church Tour 100-46-5110 Vendor CRYSTAL LAKE PARK DISTRICT Total: Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 15947 03/18/2019 47950 UPM. vendorticket# 100-33-6110 CURRAN CONTRACTING 15985 03/18/2019 47950-UPM. vendorticket# 100-33-6110 CURRAN CONTRACTING 16008 03/18/2019 47950-UPM. vendorticket# 100-33-6110 Vendor CURRAN CONTRACTING COMPANY Total: Vendor: DOCUMENT IMAGING SERVICES, LLC DOCUMENT IMAGING 1311 03/18/2019 Inv 1311 Toners 620-00-6210 DOCUMENT IMAGING 1316 03/18/2019 Inv 1316 - Toners 620-00-6210 Vendor DOCUMENT IMAGING SERVICES, LLC Total: Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 1113924 03/18/2019 New Clarifier Motor 510-32-5380 DREISILKER ELECTRIC MOTORS 1114235 03/18/2019 BOILER PARTS 100-01-6110 Vendor DREISILKER ELECTRIC MOTORS INC Total: Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 253878-1 03/18/2019 CARBIDE DISC 100-01-6110 ED'S RENTAL & SALES INC 254206-1 03/18/2019 Roller rental 510-35-6110 Vendor ED'S RENTAL & SALES INC Total: Vendor:FASTENAL FASTENAL ILWOD160100 03/18/2019 Bolts 510-35-6110 Vendor FASTENAL Total: Vendor: FUN EXPRESS LLC FUN EXPRESS LLC 695151978-01 03/18/2019 MIB Baggies & Stess Balls 100-47-6110 Vendor FUN EXPRESS LLC Total: Vendor: GALLS LLC GALLS LLC 012059217 03/18/2019 UNIFORM ORDER- B. KINNEY 100-22-4510 GALLS LLC 012059586 03/18/2019 UNIFORM ORDER - K. DUCAK 100-22-4510 2,500.00 2,500.00 27.00 25.00 5.00 57.00 118.99 164.85 72.91 130.81 135.75 623.31 19.62 19.62 1,395.00 1,395.00 1,660.00 1,660.00 39.09 39.09 250.00 250.00 1,292.70 1,123.20 832.80 3,248.70 784.00 99.00 883.00 416.24 292.17 708.41 40.00 20.00 60.00 82.73 82.73 28.32 28.32 175.60 39.99 3/13/2019 1:09:27 PM Expense Approval Register Vendor: Packet: APPKTO1423 - 3.18.19 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount GALLS LLC 012066312 03/18/2019 UNIFORM ORDER - MCMEEN 100-23-4510 100.76 GALLS LLC 012066314 03/18/2019 UNIFORM ORDER - K. SCHMITT 100-23-4510 128.66 GALLS LLC 012066344 03/18/2019 UNIFORM ORDER -A. BIRK 100-22-4510 80.30 GALLS LLC 01206634E 03/18/2019 UNIFORM ORDER -J. PRATHER 100-22-4510 125.33 GALLS LLC 012066466 03/18/2019 UNIFORM ORDER - K. DUCAK 100-22-4510 290.50 GALLS LLC 012068746 03/18/2019 UNIFORM ORDER - K. SCHMITT 100-23-4510 34.04 GALLS LLC 012077701 03/18/2019 UNIFORM ORDER- FITZGERALD 100-23-4510 133.49 GALLS LLC 012077808 03/18/2019 UNIFORM ORDER - FISHER 100-22-4510 223.42 GALLS LLC 012077829 03/18/2019 UNIFORM ORDER - POLIDORI 100-22-4510 89.50 GALLS LLC 012077924 03/18/2019 UNIFORM ORDER - REWIAKO 100-22-4510 348.79 GALLS LLC 012101805 03/18/2019 UNIFORM ORDER-ALLEN 100-23-4510 87.40 GALLS LLC 012104798 03/18/2019 UNIFORM ORDER - K. DUCAK 100-22-4510 143.85 GALLS LLC 012111039 03/18/2019 UNIFORM ORDER - P. PRATHER 100-22-4510 69.25 GALLS LLC 012118953 03/18/2019 UNIFORM ORDER- PARDUE 100-22-4510 178.79 Vendor GALLS LLC Total: 2,249.67 Vendor: GLEASON & EFFERING GLEASON & EFFERING 58331 03/18/2019 door heater repairs 100-33-5115 883.14 Vendor GLEASON & EFFERING Total: 883.14 Vendor: HAWKINS INC HAWKINS INC 4449371 03/18/2019 Chemical Delivery 510-32-6110 41395.60 HAWKINS INC 4449435 03/18/2019 Chemical Delivery 02/21/19 510-31-6110 31707.86 Vendor HAWKINS INC Total: 8/103446 Vendor: HOT SHOTS SPORTS HOT SHOTS SPORTS 1097 03/18/2019 Winter 1 Invoice 100-47-5110 3/011400 Vendor HOT SHOTS SPORTS Total: 30011.00 Vendor: ICC ICC CONF 3018836 03/18/2019 Approved Stickers 100-03-6210 44.50 Vendor ICC Total: 44.50 Vendor: IN TIME SERVICES INC IN TIME SERVICES INC 9585 03/18/2019 Inv 9585 Timeclock SaaS 620-00-5110 81220.00 Vendor IN TIME SERVICES INC Total: 81220.00 Vendor: INDEPENDENT MECHANICAL INDUSTRIES INDEPENDENT MECHANICAL CS-19-009 03/18/2019 BOILER PARTS/REPAIRS 100-01-5110 81880.00 Vendor INDEPENDENT MECHANICAL INDUSTRIES Total: 81880.00 Vendor: INDUSTRIAL/ORGANIZATIONAL SOLUTIONS LLC INDUSTRIAL/ORGANIZATIONAL C44599 03/18/2019 DISPATCH TESTING 100-23-5110 212.00 Vendor INDUSTRIAL/ORGANIZATIONAL SOLUTIONS LLC Total: 212.00 Vendor: IPSWITCH INC IPSWITCH INC IN633457 03/18/2019 Network Monitoring Software 620-00-5110 1/000600 Vendor IPSWITCH INC Total: 11000.00 Vendor: JC LICHT LLC JC LICHT LLC 50046917 03/18/2019 Pool Painting Supplies 100-45-6110 104.00 JC LICHT LLC 50047116 03/18/2019 Pool Supplies/Paint 100-45-6110 131.94 Vendor JC LICHT LLC Total: 235.94 lENSEN,TED JENSEN, TED 03450 03/18/2019 Key way removal 510-32-5380 20.00 Vendor JENSEN, TED Total: 20.00 Vendor: JG UNIFORMS INC JG UNIFORMS INC 51768 03/18/2019 BODY ARMOR- LAZICKI 100-22-6270 825.00 Vendor 1G UNIFORMS INC Total: 825.00 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 6951274 03/18/2019 stock 100-33-6110 267.53 KIMBALL MIDWEST 6951343 03/18/2019 nuts and bolts 510-35-6110 405.60 KIMBALL MIDWEST 6968838 03/18/2019 supplies 510-32-5370 434.28 KIMBALL MIDWEST 6969010 03/18/2019 bolts 510-35-6110 407.90 Vendor KIMBALL MIDWESTTotal: 1,515.31 3/13/2019 1:09:27 PM Expense Approval Register Packet: APPKT01423 - 34849 RE CT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 710154737 03/18/2019 FM-2 Sand 167538392 510-35-6110 104.32 LAFARGE NORTH AMERICA 710154737A 03/18/2019 FM-2 Sand 167538385 (Century 510-35-6110 98.88 LAFARGE NORTH AMERICA 710161036 03/18/2019 CM-11 Wash Stone 167538468 510-35-6110 92.64 LAFARGE NORTH AMERICA 710189159 03/18/2019 LAFARGE-167539267 510-35-6110 178.34 LAFARGE NORTH AMERICA 710189159A 03/18/2019 LAFARGE-167539266 510-35-6110 104.40 LAFARGE NORTH AMERICA 710189159A 03/18/2019 LAFARGE-167539260 510-35-6110 99.04 Vendor LAFARGE NORTH AMERICA Total: 677.62 Vendor: LAI LTD LAI LTD 19-16144 03/18/2019 Post aeration blower motors 510-32-6110 41959.20 Vendor LAI LTD Total: 40959.20 Vendor: LANG AUTO GROUP, GARY LANG AUTO GROUP, GARY 5034303 03/18/2019 hose 310 100-22-5370 116.11 LANG AUTO GROUP, GARY 5034340 03/18/2019 seat parts 428 100-33-5370 466.34 Vendor LANG AUTO GROUP, GARY Total: 582.45 Vendor: LOU'S GLOVES, INC LOU'S GLOVES, INC 027275 03/18/2019 Gloves 510-32-6110 228.00 Vendor LOU'S GLOVES, INC Total: 228.00 Vendor: MARKS TREE SERVICE & SNOW PLOWING CORP MARKS TREE SERVICE & SNOW 18-19-656 03/18/2019 Tree Removal 100-45-5110 51500.00 Vendor MARKS TREE SERVICE & SNOW PLOWING CORP Total: 51500.00 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC P00190 03/18/2019 loader snow plow 100-45-5370 11694.25 Vendor MCCANN INDUSTRIES INCTotal: 11694.25 Vendor: MENARDS - CRYSTAL LAKE MENARDS - CRYSTAL LAKE 90759 03/18/2019 LPCC Construction 100-41-6110 31241.41 Vendor MENARDS - CRYSTAL LAKE Total: 3,241.41 Vendor: MENARDS - WOODSTOCK MENARDS - WOODSTOCK 93030 03/18/2019 LPCC Construction 100-41-6110 679A1 Vendor MENARDS - WOODSTOCK Total: 679.41 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 206660W 03/18/2019 4" flange 206660W 510-35-6110 76.50 MID AMERICAN WATER OF 206752W 03/18/2019 Flange bolts 510-35-6110 516.54 MID AMERICAN WATER OF 206799W 03/18/2019 SWWTP water serice 510-32-6110 8,900.00 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: %493.04 Vendor: MIKE'S TOWING INC MIKE'S TOWING INC 57714 03/18/2019 tow 402 100-33-5370 300.00 Vendor MIKE'S TOWING INC Total: 300.00 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 92023 03/18/2019 NO PARKING SIGNS 100-22-6210 80.60 MINUTEMAN PRESS OF MCH 92038 03/18/2019 Shamrocks the Fox 100-45-6110 277.11 MINUTEMAN PRESS OF MCH 92057 03/18/2019 Shamrocks the Fox 100-45-6110 55.00 Vendor MINUTEMAN PRESS OF MCH Total: 412.71 Vendor: NATIONAL RECREATION AND PARK ASSN NATIONAL RECREATION AND 1219-109 03/18/2019 Dues 100-41-5410 650.00 Vendor NATIONAL RECREATION AND PARK ASSN Total: 650.00 Vendor: NETWORKFLEET INC NETWORKFLEET INC CITY392 OSV000001705969 03/18/2019 gps trucks 100-33-6110 518.70 Vendor NETWORKFLEET INC Total: 518.70 Vendor: OFFICIAL FINDERS LLC OFFICIAL FINDERS LLC 7017 03/18/2019 February Basketball Officials 100-47-5110 11895.00 Vendor OFFICIAL FINDERS LLC Total: 1,895.00 Vendor: OLSEN SAFETY EQUIPMENT CORP OLSEN SAFETY EQUIPMENT 0363576-IN 03/18/2019 Rain suits 510-35-6110 240.90 Vendor OLSEN SAFETY EQUIPMENT CORP Total: 240.90 3/13/2019 1;09:27 PM Expense Approval Register Vendor Name Payable Number Post Date Vendor: PDC LABORATORIES INC PDC LABORATORIES INC 19358185 03/18/2019 PDC LABORATORIES INC 19358186 03/18/2019 PDC LABORATORIES INC 19358187 03/18/2019 PDC LABORATORIES INC 19358188 03/18/2019 PDC LABORATORIES INC 19358189 03/18/2019 Vendor: PETROCHOICE LLC PETROCHOICE LLC 10768516 03/18/2019 PETROCHOICE LLC 10770782 03/18/2019 PETROCHOICE LLC 10788009 03/18/2019 PETROCHOICE LLC 10821932 03/18/2019 PETROCHOICE LLC 10833062 03/18/2019 PETROCHOICE LLC 10852018 03/18/2019 PETROCHOICE LLC 10859031 03/18/2019 PETROCHOICE LLC 10859035 03/18/2019 PETROCHOICE LLC 10864297 03/18/2019 PETROCHOICE LLC 10866309 03/18/2019 PETROCHOICE LLC 10866318 03/18/2019 PETROCHOICE LLC 10866319 03/18/2019 PETROCHOICE LLC 10866320 03/18/2019 Vendor: PIECZYNSKI, LINDA S PIECZYNSKI, LINDAS 6865 03/18/2019 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 410656109 03/18/2019 Vendor: PRAIRIELAND DISPOSLA PRAIRIELAND DISPOSLA 92100013 03/18/2019 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 51596 03/18/2019 QUALITY TIRE SERVICE 51681 03/18/2019 Vendor: REINDERS INC REINDERS INC 1773797-00 03/18/2019 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT 5721426 Vendor: S&S WORLDWIDE INC S&S WORLDWIDEINC IN100027632 Description (Item) Total Nitrogen Sample Total Nitrogrn Sample Total Nitrogen Sample totaI nitrogen test February Samples - Invoice #10768516 Fuel Fuel Fuel FUEL BILL fue110852018 FUEL BILL Fuel FUEL10864297 fue110866309 fue110866318 fue110866319 fue110866320 ROLL CALL NEWSLETTER 30YARD DUMPSTER Packet: APPKT01423 - 34849 RE Cr INVOICE Account Number Amount 510-32-6110 510-32-6110 510-32-6110 510-32-6110 510-31-5110 Vendor PDC LABORATORIES INC Total: 510-32-6250 100-45-6250 100-45-6250 100 45-6250 100 03-6250 100 33-6250 100-03-6250 100-45-6250 100 22-6250 510 35-6250 510-32-6250 510-31-6250 100 33-6250 Vendor PETROCHOICE LLC Total: 100-22-5450 Vendor PIECZYNSKI, LINDAS Total: 510-32-5370 Vendor POMPS TIRE SERVICE INC Total: 100-01-5110 Vendor PRAIRIELAND DISPOSLA Total: 636 510-32-5370 817 510-35-5370 Vendor QUALITY TIRE SERVICE Total: filters 165 100-45-5370 Vendor REINDERS INCTotal: 03/18/2019 445 100-33-5370 Vendor RUSSO POWER EQUIPMENTTotal: 03/18/2019 Event - Dad & Daughter 100-46-6920 Vendor S&S WORLDWIDE INC Total: Vendor: SHAW MEDIA SHAW MEDIA 10474 AD# 1639168 03/18/2019 Boone Creek Spoils Hauling Bid 100-33-5110 Vendor SHAW MEDIA Total: Vendor: SHERWIN-WILLIAMS CO, THE SHERWIN-WILLIAMS CO, THE 1005-9219-5 2/28/19 STMT Vendor: SICALCO LTD SICALCO LTD 69196 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 343532 STANS LPS MIDWEST 343637 03/18/2019 Paint remover 510-35-6110 Vendor SHERWIN-WILLIAMS CO, THE Total: 03/18/2019 calcium chloride #69196 270-00-6110 Vendor SICALCO LTD Total: 03/18/2019 03/18/2019 PD Printer CED Printer 620-00-6210 620-00-6210 60.00 60.00 60.00 60.00 520.00 760.00 29.11 146.06 294.12 362.55 105.71 4,842.20 8.04 149.19 906.55 47.76 43.77 81.86 92.58 7,109.50 166.00 342.28 470.00 45.00 180.00 225.00 65.71 65.71 209.92 209.92 228.83 228.83 154.86 154.86 5.94 5.94 1,638.70 1,638.78 78.69 503.54 3/13/2019 1:09:27 PM Expense Approval Register Packet: APPKT01423 - 3.18.19 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount STANS LPS MIDWEST 343676 03/18/2019 Admin Printer 620-00-6210 170.52 STANS LPS MIDWEST 343712 03/18/2019 PW Printers 620-00-6210 95.03 Vendor STANS LPS MIDWEST Total: 847.78 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 102755 03/18/2019 jeeep repairs 100-33-5370 1,083.62 SUNNYSIDE COMPANY 189997 03/18/2019 gasket door 344 100-22-5370 68.89 SUNNYSIDE COMPANY 190180 03/18/2019 tank module 524 510-31-5370 337.75 Vendor SUNNYSIDE COMPANYTotal: 1,490.26 Vendor: TYLER TECHNOLOGIES TYLERTECHNOLOGIES 025-250796 03/18/2019 Tyler Annual Support 620-00-5110 25,943.51 Vendor TYLER TECHNOLOGIES Total: 25,943.51 Vendor: ULINE ULINE 22973332 03/18/2019 Stair treds for PW building 100-33-6115 1,344.91 Vendor ULINE Total: 1,344.91 Vendor: ULTIMATE SCREEN PRINTING ULTIMATE SCREEN PRINTING 1219-144 03/18/2019 MMAC Fundraiser shirts 100-47-6110 405.00 Vendor ULTIMATE SCREEN PRINTING Total: 405.00 Vendor: WATER PRODUCTS - AURORA WATER PRODUCTS -AURORA 0286265 03/18/2019 Clamps & Brass 5060657 510-35-6110 11609,91 WATER PRODUCTS -AURORA 0286318 03/18/2019 Clamps & Brass 5060657 510-35-6110 15.90 WATER PRODUCTS - AURORA 0286336 03/18/2019 Clamps & Brass 5060657 510-35-6110 126.00 Vendor WATER PRODUCTS - AURORA Total: 1,751.81 Vendor: WELCH BROS INC WELCH BROS INC 3035367 03/18/2019 72" Manhole Invoice#2040178 510-32-6110 2,018.66 WELCH BROS INC 3035368 03/18/2019 48" risers Invoice # 2040179 100-01-8900 1,085.00 Vendor WELCH BROS INC Total: 3,103.66 Vendor: WESTECH WESTECH WTRMP751 03/13/2019 WTP#1 Aerator Blower 510-31-6110 4,096.00 Vendor WESTECH Total: 4,096.00 Vendor: WOOD DALE PARK DISTRICT WOOD DALE PARK DISTRICT 100 03/18/2019 Trip - Producers 100-46-5110 26.50 Vendor WOOD DALE PARK DISTRICT Total: 26.50 Vendor: ZARNOTH BRUSH WORKS INC ZARNOTH BRUSH WORKS INC 0173953-IN 03/18/2019 brooms 441 Vendor: ZERO WASTE USA ZERO WASTE USA 264876 03/18/2019 Dog Park Supplies 100-33-5370 VendorZARNOTH BRUSH WORKS INCTotal: Vendor:ZORO ZORO INV5635112 03/18/2019 Shop Safety Supplies/ ZORO INV5635112 03/18/2019 Shop Safety Supplies/ ZORO INV5636554 03/19/2019 Shop Safety Supplies/ ZORO INV5636554 03/19/2019 Shop Safety Supplies/ 100-45-6110 Vendor ZERO WASTE USA Total: 100-45-6110 400-00-6110 100 45-6110 400 00-6110 Vendor ZORO Total: Grand Total: 474.50 474.50 772.91 772.91 168.72 112.68 112.68 75.24 146,253.96 3/13/2019 1:09:27 PM Expense Approval Register Packet: APPKTO1423 - 3-1849 RECT INVOICE Fund Summary Fund Expense Amount 100 - GENERAL FUND 60,287.69 270- MOTOR FUELTAX FUND 1163838 400 - RECREATION CENTER FUND 3,636.60 510- WATER/SEWER FUND 35,395.00 620- INFORMATION TECHNOLOGY FUND 45,295,89 Grand Total: 146,253.96 100 100-33-5520 100 100-33-5520 100 10045-5510 100 100-33-5520 100 10045-6110 100 10045-6110 100 100-33-6110 100 10042-5410 100 100-33-6250 100 100-22-6250 510 510-31-5510 510 510-32-5510 510 510-31-5110 510 510-35-6110 620 620-00-5320 100 100-03-5430 100 100-02-5310 620 620-00-5110 100 100-01-6110 100 100-33-5370 100 1 00-33-61 10 100 100-33-6115 100 10045-6110 100 10045-6270 100 10047-6110 100 100-01-6110 100 10047-5110 100 10045-6110 100 1 00-01 -61 10 100 100-06-6210 100 10041-6210 100 10045-5370 100 10045-6110 100 1 00-45-621 0 100 100-46-6920 100 100-47-6110 100 1 00-22-531 0 100 10041-5310 100 1 00-45-531 0 200 200-00-5110 200 200-00-5110 510 510-31-6110 510 510-32-6110 510 510-35-6110 510 510-32-5375 510 510-31-6110 510 510-31-6110 510 510-31-5110 510 510-31-5110 510 510-31-5310 510 510-35-6110 AS NEEDED CHECKS COUNCIL MEETING 3-18-19 COMED COMED COMED CONSTELLATION NEWENERGY INC FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC HIATT, LINDA ILLINOIS DEPT OF NATURAL RESOURCES SHELL OIL PRODUCTS US SHELL OIL PRODUCTS US COMED COMED HAWKINS INC WATER PRODUCTS -AURORA VERIZON WIRELESS PIERI COMPANIES POSTMASTER MCHENRY IL AT&T ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY CABAY & COMPANY INC MILWAUKEE BREWERS TICKET OFFICE STO-COTE PRODUCTS INC/NICERINK SYNCB/AMAZON SYNCB/AMAZON SYNCB/AMAZON SYNCB/AMAZON SYNCB/AMAZO N SYNCB/AMAZON SYNCB/AMAZON SYNCB/AMAZON UPS UPS UPS ILLINOIS LIQUOR CONTROL COMMISSION INDESTRUCTO RENTAL COMPANY ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY FASTENAL MIDWEST METER INC MIDWEST METER INC MIDWEST METER INC MIDWEST METER INC UPS USA BLUEBOOK 620 620-00-5320 AT&T 100 100-22-6250 3110 FOOD MART INC 100 100-45-4510 ARAMARK 100 100-22-5410 BANKCARD PROCESSING CENTER 100 100-22-6210 BANKCARD PROCESSING CENTER 100 100-01-4220 BANKCARD PROCESSING CENTER 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01 /2019 02/01/2019 02/01 /2019 02/01 /2019 02/28/2018 02/28/2018 02/28/2018 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/07/2019 02/15/2019 02/15/2019 02/15/2019 02/15/2019 02/15/2019 209.29 399.71 173.49 2333,52 75.00 15.00 37.56 42.00 33.47 27.30 382.07 160.41 3956,98 117.16 2108.02 190.00 2322.34 2216,23 183.29 30.51 73.12 26.93 191.42 529.00 45.87 95.45 3396.00 2099,25 71.24 81.76 71.23 67.76 567.96 12079 349.45 289.37 3.95 4.39 3.96 25.00 3000.00 39.83 640.04 183.38 84.16 388.50 388.50 7,50 4487687 5.50 102.74 120.84 112.25 119.95 305.00 106.05 50.00 100 100-01-5410 BANKCARD PROCESSING CENTER 02/15/2019 50,00 100 100-01-5450 BANKCARD PROCESSING CENTER 02/15/2019 13.00 100 100-01-6940 BANKCARD PROCESSING CENTER 02/15/2019 27,93 100 10045-5110 CAREY ELECTRIC 02/15/2019 64.00 100 1 00-05-51 10 CENTEGRA OCCUPATIONAL HEALTH 02/15/2019 35,00 100 100-33-5370 ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP 02/15/2019 149,00 100 100-01-6110 HOME DEPOT CREDIT SERVICES 02/15/2019 3915,11 100 1 00-33-61 10 HOME DEPOT CREDIT SERVICES 02/15/2019 140,76 100 100-33-6270 HOME DEPOT CREDIT SERVICES 02/15/2019 329,94 100 10045-6110 HOME DEPOT CREDIT SERVICES 02/15/2019 4568,38 100 10045-6270 HOME DEPOT CREDIT SERVICES 02/15/2019 2059.96 100 10047-6110 HOME DEPOT CREDIT SERVICES 02/15/2019 64,90 100 100-22-5430 [LEAS 02/15/2019 200.00 100 100-22-5410 MCHENRY COUNTY JUVENILE OFFICERS ASSOC 02/15/2019 60,00 100 100-01-6940 SECRETARY OF STATE / DEPT OF POLICE 02/15/2019 101.00 100 100-01-5310 UPS 02/15/2019 7,01 100 100-0&5310 UPS 02/15/2019 638 100 1 00-22-531 0 UPS 02/15/2019 4,45 100 10047-5110 WDST 02/15/2019 160.00 400 400-00-6110 HOME DEPOT CREDIT SERVICES 02/15/2019 288,96 510 510-32-5370 ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP 02/15/2019 44.50 510 510-35-6370 ED'S AUTO MOTIVE/JIM'S MUFFLER SHOP 02/15/2019 44,50 510 510-31-6110 HOME DEPOT CREDIT SERVICES 02/15/2019 73.82 510 510-32-5380 HOME DEPOT CREDIT SERVICES 02/15/2019 172,65 510 510-32-6110 HOME DEPOT CREDIT SERVICES 02/15/2019 243.55 510 510-35-6270 HOME DEPOT CREDIT SERVICES 02/15/2019 63,56 510 510-32-5580 WINNEBAGO LANDFILL CO 02/15/2019 5369.40 620 620-00-6270 BANKCARD PROCESSING CENTER 02/15/2019 54,07 620 620-00-5110 COMCAST CABLE 02/15/2019 134.75 760 760-00-5110 BANKCARD PROCESSING CENTER 02/15/2019 68,96 100 100-22-5430 MCHENRY COUNTY CHIEFS OF POLICE 02/19/2019 15,00 100 10041-5330 BANKCARD PROCESSING CENTER 02/22/2019 65,00 100 10041-6110 BANKCARD PROCESSING CENTER 02/22/2019 110,07 100 1004&6110 BANKCARD PROCESSING CENTER 02/22/2019 1124403 100 10046-6920 BANKCARD PROCESSING CENTER 02/22/2019 236,54 100 100-46-6920 BANKCARD PROCESSING CENTER 02/22/2019 2864.00 100 10047-5110 BANKCARD PROCESSING CENTER 02/22/2019 68,00 100 10047-6110 BANKCARD PROCESSING CENTER 02/22/2019 27695 100 100-22-5370 BUSS FORD SALES 02/22/2019 24,67 100 100-22-5370 BUSS FORD SALES 02/22/2019 296,56 100 100-01-5410 MCHENRY COUNTY CLERK 02/22/2019 10,00 100 10045-6110 MILLER, JERRY 02/22/2019 200,00 100 100-03-5370 NAPA AUTO PARTS MPEC 02/22/2019 122.62 100 100-22-5370 NAPA AUTO PARTS MPEC 02/22/2019 1654,52 100 100-33-5370 NAPA AUTO PARTS MPEC 02/22/2019 2300.30 100 1 00-33-61 10 NAPA AUTO PARTS MPEC 02/22/2019 69,89 100 100-4&5370 NAPA AUTO PARTS MPEC 02/22/2019 574.38 100 100-33-5370 QUALITY TIRE SERVICE 02/22/2019 70,00 100 100-33-5370 QUALITY TIRE SERVICE 02/22/2019 201,80 100 100-01-6210 STAPLES BUSINESS CREDIT 02/22/2019 214,47 100 1 00-03-61 10 STAPLES BUSINESS CREDIT 02/22/2019 102,94 100 100-03-6210 STAPLES BUSINESS CREDIT 02/22/2019 45.43 100 100-04-6210 STAPLES BUSINESS CREDIT 02/22/2019 292,78 100 1 00-22-621 0 STAPLES BUSINESS CREDIT 02/22/2019 349.25 100 1 00-33-621 0 STAPLES BUSINESS CREDIT 02/22/2019 55,65 100 10041-6210 STAPLES BUSINESS CREDIT 02/22/2019 223,07 100 100-33-5370 WINTER EQUIPMENT 02/22/2019 242638 400 400-00-6110 BANKCARD PROCESSING CENTER 02/22/2019 7.99 400 40040-6110 STAPLES BUSINESS CREDIT 02/22/2019 18.78 510 510-32-6110 ENVIRONMENTAL RESOURCE ASSOCIATES 02/22/2019 122.00 510 510-35-6110 LAFARGE NORTH AMERICA 02/22/2019 90.99 510 510-31-5370 NAPA AUTO PARTS MPEC 02/22/2019 34.84 510 510-32-5370 NAPA AUTO PARTS MPEC 02/22/2019 292.02 510 510-35-5370 NAPA AUTO PARTS MPEC 02/22/2019 179.18 510 510-35-6110 NAPA AUTO PARTS MPEC 02/22/2019 34.21 510 510-32-5370 QUALITY TIRE SERVICE 02/22/2019 150.00 510 510-32-5370 QUALITY TIRE SERVICE 02/22/2019 80.00 510 510-31-6210 STAPLES BUSINESS CREDIT 02/22/2019 28.98 510 510-35-6210 STAPLES BUSINESS CREDIT 02/22/2019 74.90 600 600-004310 MIDWEST OPERATING ENGINEERS WELFARE FUN102/22/2019 2082,15 620 620-00-5320 AT&T 02/22/2019 937.12 620 620-00-5320 AT&T 02/22/2019 937.12 620 620-00-5320 AT&T 02/22/2019 1098,93 620 620-00-5110 AT&T 02/22/2019 2039,08 620 620-00-5110 AT&T 02/22/2019 4586487 620 620-00-6210 US BANK 02/22/2019 829.06 TOTAL 81892.82 FUND 100 38265.15 FUND 200 3025,00 FUND 400 315.73 FUND 510 23073,74 FUND 600 2082615 FUND 620 15062,09 FUND 760 68.96 FUND TOTAL 81892,82 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (8 15) 363-2170 Fax: (815) 363-2173 dmaitin n ci.mchenry.il.us www.ci.mchenry.il us REGULAR AGENDA SUPPLLMLNT TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: March 18, 2019 Regular City Council Meeting RE: Property Tax Abatement Agreement ---BPI and City of McHenry ATT: 1. Location Map 2. Excerpt from Municipal Code on Tax Abatements 3. Photographs of Site 4. Ordinance Authorizing the Mayor's Execution of a Property Tax Abatement Agreement between the City of McHenry and BPI 5. Proposed Property Tax Abatement Agreement between the City of McHenry and BPI 6, Unapproved Minutes of the Finance and Personal Committee dated February 4, 2019 AGENDA ITEM SUMMARY: Brake Parts Inc, (BPI) located at 4400 Prime Parkway, is contemplating relocating their research and development facility from Winchester, KY to 1600 Industrial Drive in McHenry. Brake Parts would make a $4.0 million investment in this building to relocate their R and D facility and, in order to make it more attractive to them, staff is proposing a property tax abatement. ANALYSIS: BPI owns the building at 1600 Industrial Drive, which has been vastly underutilized for numerous years since their manufacturing facility relocated to China. The building was constructed in 1975 and is approximately 267,000 square feet. The building and situation meet the criteria outlined in the Municipal Code and Economic Development Strategy for consideration of a property tax abatement. The total assessed valuation is currently $1,883,476 or market value equal to $5,650,428. This equates to just over $13,000 annually in property taxes paid to the City. Staff is recommending a 10-year 100% abatement over and above the 2018 City of McHenry taxes for 1600 Industrial Drive which would be the base tax amount, similar to the methodology utilized in the Fabrik agreement. Using a straight $4,000,000 market value, the approximate Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.iLus www.ci.mchenry.iLus abatement would be slightly under $12,000 annually, as the tax rate is 11.8 and the City receives .73 of that amount. This is an estimate however. Below are the anticipated benefits of the Brake Parts expansion. • Potential partnership with the schools for vocational training and internships; • Quality jobs for area residents; • Create up to 15-20 new jobs; • Average pay between $75,000-$80,000; • Facility investment of $4,000,0000; • Buildout of 55,000 square feet state-of-the-art testing and processing center. Economic Development Strate>;y Below is evaluation criteria set forth in the Strategy, which should be considered when evaluating a request for any economic incentive. 1. Consistency with the City's Economic Development Plan and Economic Development Strategy. 2. Revenue benefit to the City. 3. Level of circumstances with the property characteristics that create challenges or practical difficulties regarding the development of the site. 4. Number and quality ofjobs produced. 5. Strong public benefit to the City. 6. The ability of the development to spur additional economic development in the area. 7. The impact of a proposed development on the existing businesses within the City. 8. Level of applicant's creditworthiness and financial strength. 9. Level of compliance with approved design guidelines and development standards. Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 dmaiiin t�i ci.mchenry.iLus www.ci.tochenry.iLus The City Council has approved several economic incentive agreements to partially offset the capital investments required for different projects. They also approved a property tax abatement along with eight other taxing bodies for Fabrik Molded Plastics. Staff believes this is a worthwhile project for the City and will benefit other businesses and the residents of the community. Additionally, it will assist in revitalizing an older primarily vacant building in the heart of town. Staff recommends supporting the request. FINANCE AND PERSONNEL COMMITTEE: The Finance and Personnel Committee reviewed the request (unapproved minutes attached) and unanimously supported it. RECOMMENDATION: Therefore, if the City Council concurs with the Finance and Personnel Committee, it is recommended that a motion be made to approve the attached Ordinance authorizing the Mayor's execution of the attached Property Tax Abatement Agreement between the City and BPI. Department of Economic Development Douglas Maitin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Plione: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mclien y.il.us www.ci.niclienry. i lms 1600 INDUSTRIAL DRIVE Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.iLus www.ci.mchenry.iLus ARTICLE V TAX ABATEMENT Sec. 23-40. Consideration. The City Council of the City of McHenry, will consider granting tax abatement on the City share of the property tax for any new industrial plant construction by an industrial firm considering locating in the City of McHenry from out of state and for existing or newly created McHenry industrial firms considering the construction of new facilities or the expansion of existing McHenry facilities. Sec. 2341. Application and evaluation. Any industrial firm from out of state or from the City of McHenry wishing to request tax abatement for any proposed new construction shall contact the Office of the Mayor for the purpose of having the request referred to the Finance Committee of the City Council for evaluation and recommendation to the full Council. The request of the applicant shall be accompanied by the name and location of the firm, the estimated fair market value of the new construction, the estimated number of new employees to be added as a consequence of said construction, the tax year in which the first tax abatement is requested to commence, and such other information as the applicant, the Mayor and Finance Committee deem desirable. Sec. 23=42. Recommendation. Upon receipt of a recommendation from the Finance Committee concerning the request for tax abatement, the City Council, in its sole discretion, may pass a resolution to abate any portion of its taxes on said property for any period of time up to, but not exceeding, ten (10) years. Any resolution awarding a tax abatement should, as a minimum, specify the amount of the taxes abated (the amount to be either in the form of a percentage or dollar figure), the number of years for which such abatement is awarded and the specific tax years to which such abatement applies. Sec. 2343. Abatement of tax. The Mayor will advise the applicant by letter of the action taken by the City Council. Thereafter, contemporaneously with the enactment of the annual levy ordinance, the City Council and the Mayor shall, without further request from the applicant, enact an appropriate tax abatement ordinance or ordinances and shall file the same with the County Clerk in sufficient time to implement such tax abatements for the tax years in question. • � �, � \� �,,,, h � �I 0 I f,, ,I Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815)363-2173 dinartin@ci.mchenry.il.us www.ci.inchenry.il.us Looking Southwest at 16001ndustrial Drive Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 diiiartiii@ci.iiiclieiii-y.il.us w w w. c i. nlc h e my. i 1. u s ORDINANCE NO. 19- AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A PROPERTY TAX ABATEMENT AGREEMENT BETWEEN THE CITY OF MCHENRY AND BPI WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: The Property Tax Abatement Agreement, bearing the date of March 4, 2019 between the City of McHenry and BPI is attached to this ordinance and incorporated herein by reference as Exhibit "A". SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures as Mayor and City Clerk to said Agreement for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION S: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided bylaw. PASSED THIS DAY OF 2019 AYES: NAYS: ABSTAINED: ABSENT: Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin rt7r ci.mchemy.il.us www.ci.mchemy.il.us NOT VOTING: APPROVED THIS DAY OF MAYOR ATTEST: CITY CLERK 2019 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Plione: (815) 363-2170 Fax: (815) 363-2173 dmartin&i.nichenry. iLus www.ci.mchenry. il.us Exhibit A Property Tax Abatement Agreement between the City of McHenry and BPI Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815)363-2173 dmaitin&i.nichenry. iLus www.ci.mchenry.iLus PROPERTY TAX ABATEMENT AGREEMENT BETWEEN THE CITY OF MCHENRY AND BPI, BRAKE PARTS INC LLC This Property Tax Abatement Agreement ("Agreement") is made and entered into this 18tt' day of March, 2019 ("Effective Date"), by and between the City of McHenry, ("City"), an Illinois Municipal Corporation and Brake Parks INC LLC ("BPI"), an Illinois corporation. WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; WHEREAS, the City has the power to abate property taxes pursuant to its home rule powers and 35 ILCS 200/18-165; WHEREAS, the City desires to attract and retain new and diverse business and industrial enterprises within its boundaries in order to increase the equalized assessed valuation by encouraging private sector investment; WHEREAS, the creation of jobs is essential to the economic and social well-being of the people of McHenry County and the surrounding region; WHEREAS, the Subject Property, 1600 Industrial Drive, legally described on Exhibit A attached hereto and incorporated herein, is identified as tax parcels 09-27-428-016, 09-27-406- 001 and 09-27-406-002 consists of 16 acres more or less and contains an approximately 267,000 square foot one -store building constructed in 1975; WHEREAS, the total 2018 Equalized Assessed Evaluation of the Subject Property is $1,904,792; and WHEREAS, BPI has estimated the costs associated with relocating its Research and Development Facility from Kentucky and improving the Subject Property, including the buildout of the facility and the purchase of equipment to be approximately Four Million Dollars. NOW, THEREFORE IT IS AGREED, BY AND BETWEEN THE CITY AND BPI AS FOLLOWS: 1. Incorporation of Recitals. The Parties incorporate each of the above recitals into this Agreement as if set forth in their entirety. Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin&i.mchenry.i Lus www.ci.mchcnry.iI.us 2. Authority. This Agreement is made and entered into pursuant to the City s home rule powers and functions as granted in the Constitution if the State of Illinois. 3. Property Tax Abatement. The City hereby agrees to abate the real estate taxes levied against the Subject property each year the City's property taxes exceeding the 2018 amount ("Base Property Tax Amount"), attached hereto and incorporated herein as Exhibit B. The 2018 Base Property Tax amount refers to the existing property tax bills prior to new capital investment and reoccupation of a primarily vacant building on the Subject Property. The City agrees to abate their portion of the real estate taxes levied against the Subject Property for a ten (10) year term commencing with the 2019 tax bill payable in 2020 through the 2028 tax bill payable in 2029 ("Property Tax Abatement Term'). 4, Clawback Provision. BPI agrees to repay all Property Tax Abatements referenced in Section 3 of this Agreement to the City if BPI ceases its business operation in the City, at the Subject Property, during any time during this Agreement. Ceasing business operation shall be defined as the permanent closure of the building on the Subject Property for a period of six (6) or more consecutive months prior to the end of the Property Tax Abatement Term. However, the Property Tax Abatement shall not be required to be repaid if BPI expands their business operation at a location other than the Subject Property but within the City. If BPI ceases its business operation in accordance with the aforementioned provisions in this Section BPI agrees to repay all property taxes which have been previously abated by Ordinance by the City. The repayment shall be cumulative an inclusive of all Abatement Ordinances during the Property Tax Abatement Term. Other than property taxes pursuant to this Agreement, the City shall have no obligation to incur any expense, share any revenue or abate any property tax associated with BPI, their business or the Subject Property. S. Mutual Assistance. The City and BPI agree to do all things necessary or appropriate to carry out the terms and provisions of this Agreement and to aid and assist each other in carrying out the terms hereof. 6. Term. This Agreement shall be in full force and effect for a Term commencing on the Effective Date of this Agreement and ending on the earlier to occur of: (a) the Permanent Closure of BPI except that, in that event, BPI must still repay the City pursuant to Section 4; (b) the end of the Property Tax Abatement Term; (c) BPI has not obtained a Certificate of Occupancy to conduct its business operations at the Subject Property by December 31, 2019; (d) BPI relocates its business outside of the City except that, in that event, BPI must still repay Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815)363-2173 dmartin@ci.metienry.il.us www.ci.mchenry.i I.us the City pursuant to Section 4. This Agreement shall remain in full force and effect for enforcement, indemnity and accounting purposes following the expiration of the Term. 7. Assianment. BPI may assign this Agreement and its right to receive the Property Tax Abatement to a third party upon notice to the City. 8. Miscellaneous. This Agreement shall be binding upon and inure to the benefit of the Parties, on BPI's successors and assigns (unless BPI and such successors and assigns agree otherwise in writing), and on successor corporate authorities of the City. Any notices required or contemplated by this Agreement shall be sent by certified mail or via a nationally -recognized private carrier (such as Fed Ex or UPS), as follows: If to BPI: H. David Overbeeke President and CEO 4400 Prime Parkway McHenry, IL 60050 If to the City: City of McHenry 333 S. Green Street McHenry, IL 60050 Attention: City Administrator With a copy to: David W. McArdle Zukowski, Rogers, Flood &McArdle 50 Virginia Street Crystal Lake, Illinois 60014 9. Default. In the event of a claimed default under this Agreement, the non - defaulting party shall provide notice of default to the defaulting party. No legal action may be commenced with respect to a claimed default until thirty (30) days after said notice has passed, during which time the claimed defaulting party may cure the claimed default. This Agreement shall be governed by Illinois law without regard to its rules regarding conflicts of law. 10. Enforcement. Any action to enforce this Agreement shall only be filed in the Twenty -Second Judicial Circuit, McHenry County, Illinois. The party who prevails in any such action shall be entitled to recover its reasonable attorney's fees from the other party. Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin&i.mchenry.iLus www.ci.mchenry.i I.us 11. Only Agreement. This Agreement sets forth all the promises, inducements, agreements, conditions and understandings between BPI and the City relative to the Property Tax Abatement and there are no other promises, agreements, conditions or understandings, oral or written, express or implied, between them relative thereto. This Agreement may only be amended by way of a written instrument that is signed by both Parties. City of McHenry Mayor Wayne S. Jett Date Attest: Debra Meadows Deputy City Clerk Brake Parts Inc. LLC H. David Overbeeke President and CEO Date Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 dnlartinoci.nlchenry. il.us \V m.cl.Illcllenly.11.us Exhibit A Legal Description of Subject Property Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 dmartin n ci.mcliewy.iLus www.ci.mchenry.iLus Exhibit B Base Property Tax Amount $13,218.37 FINANCE AND PERSONNEL COMMITTEE Monday, February 4, 2019 Municipal Center Classroom, 5:30 PM Call to Order: The meeting was called to order at 5:35 p.m. Roll Call: Deputy Clerk Meadows called the roll. Roll call: Members present: Chairman Curry, Alderman Schaefer and Alderman Mihevc. Also in attendance: Finance Director Lynch and Economic Development Director Martin, Public Comment: None, Motion to approve the December 3, 2018 Finance and Personnel Committee mooting report. Alderman Curry asked if the Committee Members had any questions or comments on the December 31d meeting minutes. The Committee Members offered no comments. A Motion was made by Alderman Schaefer and seconded by Alderman Mihevc to approve the December 3 2018 Committee meeting report. Roll call: Vote: 3 ayes: Alderman Schaefer, Mihevc and Alderman Curry, 0-nay, 0-abstained, Motion carried, Alderman Curry noted that due to the fact a representative from Brake Parts was present he recommended changing agenda item 6 to agenda item 5, The Committee Members concurred with Alderman Curry's recommendation. Property Tax Abatement for Brake Parts-1600 Industrial Drive Director Martin introduced Brake Parks Vice President/Human Resource Director Mr. Randy Clausen. The Cornrnittee Members along with Staff welcomed Mr, Clausen, Director Martin provided the Committee Members with an overview of the long history Brake Parts haci with the City. He reported that Brake Parts Inc. is located at 4400 Prime Parkway and is contemplating relocating their research and development facility from Winchester, Kentucky to 1600 Industrial Drive in McHenry. They currently own the building at 1600 Industrial Drive, which has been vastly underutilized for numerous years since their manufacturing facility relocated to China. The building was constructed in 1975 and is approximately 267,000 square feet. He continued on to report that Brake Parts is committed to invest $4.0 million dollars in the building to provide for the relocation of their Research and Development facility. Staff recommends offering a propertytax abatement program to make the relocation more attractive. Director Martin noted that their situation meets the criteria outlined in the Municipal Code and the Economic Development strategy. He reported that currently the total equalized assessed valuation is currently $1,883,476.00 or market value equal to $5,650,428,00, Director Martin reported that Staff is recommending a 10 year 100% abatement over and above the 2018 City of McHenry taxes for 1600 Industrial Drive which would be the base tax amount, similar to the methodology utilized in the Fabrik agreement. There was some discussion with respect to the Equalized Assessed Value of the property over the term of the agreement. Mr. Clausen reported that the relocation of Research and Development would bring 15-20 new technical Jobs to the City and the facility would be comprise of state- of- art testing and processing center. In addition, there are plans to Improve the facility's fayade, Director Martin highlighted Brake Parts long history of community Involvement. In addition, to their charitable donations to various local non -for -profit organizations and community special events. Mr. Clausen reported that Brake Parts over the last five years has been the local leader with respect to donations to United Way of Greater McHenry County. Alderman Schaefer commended Brake Parts for their contributions to the community. A Motion was made by Alderman Schaefer and seconded by Alderman Mihevc to present to the full City Council a Property Tax Abatement Agreement for Brake Parts located at 1600 Industrial Drive. Roll call: Vote: 3-ayes: Alderman Schaefer, Alderman Mihevc and Alderman Curry. 0-nays, 0-abstained. Motion carried. Mr. Clausen thanked the Committee Members for their time and support. Discussion on Flscai Year 19/20 Priorities Alderman Curry provided the Committee Members and Staff with a list of potential topics which was discussed in 2017 and 2018. The Committee along with Staff reviewed the list of potential topics. They collectively discussed various policies that will need to be reviewed in the near future. Alderman Curry suggested the Committee discuss the vehicle sticker program. He noted that in his opinion this program should be eliminated due to the fact that many residents don't purchase the stickers and there is no enforcement actions in place. There was some discussion with respect to the Personnel Policy Handbook. Director Lynch reported that some time back Staff had reviewed and provided the FIR Department with comments and suggestions. Alderman Curry recommended keeping this matter on the radar screen. Alderman Mihevc recommended the Committee continue to research new revenue streams. Alderman Schaefer recommended the Committee review the TIF District agreement which is scheduled to expire in 2023. Director Lynch reported that next year the TIF District will show a positive revenue increment. There was some discussion on tracking the TIF District improvement expenses. Alderman Curry and Director Lynch will work together to draft a 2019 Finance and Personnel Topic List. Staff Reports The Staff Members provided no reports. Any Other Business The Committee offered no other business Items for discussion. Motion to adJourn from the meeting There being no further public business to discuss, a Motion was made by Alderman Mfhevc and seconded by Alderman Schaefer to adjourn from the public meeting at 6:30 p.m. Roll call: Vote: 3-ayes: Alderman Mfhevc, Alderman Schaefer and Alderman Curry. 0-nays, 0-abstained, Motion carried. Respectfully submitted, Debra Meadows, Deputy City Clerk Reviewed and approved this _day of 2019. Alderman Curry, Chairman Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Plione: (815) 363-2170 Fax:(815) 363-2173 dnrartin&i.nichenry. iLus www.ci.nichenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: March 18, 2019 Regular City Council Meeting RE: Extension of Development and Economic Incentive Agreement between the City of McHenry Bluestone Single Tenant Properties LLC ATT: 1. Ordinance authorizing the Mayor's execution of a Development and Economic Incentive Agreement between the City of McHenry and Bluestone Single Tenant Properties LLC 2. Development and Economic Incentive Agreement between the City of McHenry and Bluestone Single Tenant Properties LLC 3. Letter from Mike Mackinnon dated February 11, 2019 4, Existing Site Plan with Ricky Rockets 5, Proposed Site Plan with Thorntons 6, Proposed Thornton Building Elevations 7, Proposed Thornton Sign Package AGENDA ITEM SUMMARY: In October of 2016, the City Council approved a Development and Economic Incentive Agreement with Bluestone Single Tennant Properties LLC to offset extraordinary development expenses for the development of a projected $15,000,000 fueling center and retail development, including the extension of the City s watermain approximately one-half mile, for a property generally located at the northwest corner of Chapel Hill Road and Illinois Route 120. This agreement has expired. At this time, Council is being asked to enter into a new agreement with nearly identical terms for the same property. A letter is attached from Mike Mackinnon of Bluestone Properties explaining the changes from the Ricky Rockets brand to the Thorntons brand. Council will recall that the developer initially requested $1.5 million in sales tax incentives/rebates over a 20-year 2 Department of Economic Development Douglas Martin, Director of Economic Development McHemy Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.il.us term however, the Council agreed to an agreement worth no more than one million dollars in incentives. BACKGROUND: The development proposed today has four primary changes, with Thorntons being the fueling station brand as opposed to Ricky Rockets. • The first is the number of pumps. Formerly there were seven pumps whereas now there are ten pumps. • The 8,400 square -foot convenience store has decreased in size to 5,500 square feet, due to the increase in the number of pumps. • The 1,800 square feet of retail immediately west of the Ricky Rockets convenience store has been eliminated. • A by-pass lane has been added to the diesel fueling area. ANALYSIS: An extremely critical component of the project and a future economic development driver for the City is the extension of the City's watermain approximately one-half mile from Adams Drive to Chapel Hill Road. This has been a past development impediment and will be a significant economic development enhancement on east Route 120 and serve as a major catalyst to foster business and residential growth east of Chapel Hill Road. The developer is still requesting three liquor licenses which are part of the agreement, one for the convenience store and two for the remaining retail building (separate businesses). This site does meet the state statue's definition of a "truck stop" (definition below) and so the developer will offer video gaming within the convenience center. To be clear, the number of liquor licenses requested, as well as the truck stop designation, is the same as the previously approved project. "Licensed truck stop establishment" means a facility (i) that is at least a 3-acre facility with a convenience store, (ii) with separate diesel islands for fueling commercial motor vehicles, (iii) that sells at retail more than 10,000 gallons of diesel or biodiesel fuel per month, and (iv) with parking spaces for commercial motor vehicles. "Commercial motor vehicles" has the same meaning as defined in Section 18b-101 of the Illinois Vehicle Code. The requirement of item (iii) of 3 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin&i.mchemy.iLus www.ci.rnchenry.il.us this paragraph may be met by showing that estimated future sales or past sales average at least 10,000 gallons per month. (Source: P.A. 97-333, eff. 8-12-11; 98-31, eff. 6-24-13; 98-582, eff. 8-27-13; 98- 587, eff. 8-27-13; 98-756, eff. 7-16-14.) The site at Chapel Hill and 120 is 7.45 acres and the developer also worked with Riverside Chocolate Factory to allow their customers to park on their lot, and the developer is spending approximately $100,000 towards improving the parking for Riverside Chocolate Factory as part of this development. Staff previously recommended, and continues to recommend, a maximum incentive of $1,000,000 over a twenty-year term. The developer has agreed to waive any recapture from the installation of the water main, which will allow businesses on the Aqua System (private utility) to connect to the City's system if they choose to do so, and the developer has also agreed to front the cost, up to $20,000, towards a new City of McHenry "gateway' or "entryway" sign to be reimbursed as part of the proposed development/incentive agreement. The City Council adopted an Economic Development Strategy in 2011 and below is the evaluation criteria set forth in that policy by which requests such as sales tax rebates should be evaluated. Evaluation Criteria: Each request shall be generally evaluated based upon the following criteria. 1. Consistency with the City's Economic Development Plan and Economic Development Strategy. 2. Revenue benefit to the City. 3. Level of circumstances with the property characteristics that create challenges or practical difficulties regarding the development of the site. 4. Number and quality of jobs produced. 5. Strong public benefit to the City. Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmart in@ci.m chenry. i I.0 s cvww.ci.mchenry. iLus 6. The ability of the development to spur additional economic development in the area. 7. The impact of a proposed development on the existing businesses within the City. 8. Level of applicant's creditworthiness and financial strength. 9. Level of compliance with approved design guidelines and development standards. Staff believes the proposed agreement is justified due to the extraordinary circumstances surrounding the proposed redevelopment. The revenue enhancement is certainly a large part of this development however, paying the upfront expense to extend the City's watermain one- half mile, $20,000 towards a new City of McHenry gateway sign and working with Riverside Chocolate Factory, constructing a very aesthetically -pleasing cohesive center, providing a service need for drivers which traverse along Route 120 and Chapel Hill Road, including diesel users and working with a business which has been in the community for 30 years are very significant factors to be considered as part of this request. Rebates should be considered very closely and on a case -by -case basis which has been the policy of the City Council. Staff believes the proposed rebate is not excessive and the positive impacts the redevelopment will be both financial and aesthetic enhancements to this corridor. RECOMMENDATION: Therefore, if the City Council concurs, it is recommended that a motion be made to approve the attached Ordinance authorizing the Mayor's execution of the Development and Economic Incentive Agreement between the City of McHenry and Bluestone Single Tenant Properties LLC. Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (8 15) 363-2173 dniarthn a ci.mcheuy.iLus www.ci.nnchcn y.i1.us ORDINANCE NO. 19- AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN ECONOMIC INCENTIVE AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF MCHENRY AND BLUESTONE SINGLE TENANT PROPERTIES LLC WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: The Development and Economic Incentive Agreement, bearing the date of March 4, 2019 between the City of McHenry and Bluestone Single Tenant Properties LLC is attached to this ordinance and incorporated herein by reference as Exhibit "A". SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures as Mayor and City Clerk to said Agreement for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION S: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF . 2019 AYES: NAYS: ABSTAINED: Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 dmartiil ci.mchenry.il.us wcvw.c i.mchemy. il.0 s ABSENT: NOT VOTING: APPROVED THIS DAY OF 2019 MAYOR ATTEST: CITY CLERK Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815)363-2170 Fax: (815) 363-2173 dmutin ti ci.nrchenry.iLus \V m,cianchenry.iLus Exhibit A Development and Economic Incentive Agreement between the City of McHenry and Bluestone Single Tenant Properties LLC Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815) 363-2173 dmartin@ci.inchenry.il.us www.ci.mchemy.iLus Development and Economic Incentive Agreement Between the City of McHenry and RR McHenry LLC This Economic Incentive Agreement ("Agreement") is made and entered into this 18'h day of March, 2019 ("Effective Date"), by and between the City of McHenry, 333 S. Green Street, McHenry County, Illinois, an Illinois home rule municipality ("City') and RR McHenry, LLC, an Illinois Limited Liability Company, 399 Wall Street, Unit H, Glendale Heights, IL 60139("Contract Purchaser") and any successors and assigns. Recitals A. The property which is the subject of this Agreement consists of 7.45 acres, more or less, and is located at the northwest corner of Illinois Route 120 and Chapel Hill Road ("Subject Property"), excluding the Riverside Chocolate Factory parcel and consists of with associated PINS: 09-36-200-028, 09-25-479-041, and 09-25-479-016, legally described as follows: PART OF THE SOUTHEAST QUARTER OF SECTION 25 AND THE NORTHEAST QUARTER OF SECTION 36, ALL IN TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, CITY OFMCHENRY, MCHENRY COUNTY, ILLINOIS. Be The City is a home rule municipality and as such has the authority, pursuant to Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970, to adopt ordinances and to promulgate rules and regulations that pertain to its government and affairs. C. In recognition of the importance to sustaining ahigh-quality of life for businesses and residents, it's the City's desire to facilitate a successful business environment and assist in enhancing the long-term viability of existing and proposed businesses. The Contract Purchaser Intends to invest a capital cost exceeding $15,000,000 and is proposing to construct an approximately 5,500 square -foot convenience store and fueling center, state-of-the-art car wash and an additional 8,400 square -feet of in -line space for retail and restaurant tenants with associated drive-in establishment. D. The Contract Purchaser is also proposing to 1) extend the City's water main more than one-half mile from its current terminus on Adams Drive east to Chapel Hill Road; 2) install underground detention vaults and retaining walls to detain stormwater on the Subject Property in order to accommodate as much retail, service and restaurant uses on the Subject Property as 0 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.cLmchenry.il.us possible; 3) construct deceleration lanes on Illinois Route 120 and Chapel Hill Road; 4) finance the improvement and locating parking improvements on the Subject Property for Riverside Chocolate Factory (approximately $100,000 construction cost); and 5) purchase and install a new City of McHenry Gateway Sign in an amount not -to -exceed $20,000 which may include any combination of design, purchase of material and/or installation costs of a new City of McHenry Gateway Sign at a mutually agreeable location. ("Site Improvements'). The site Improvements are detailed and attached hereto and incorporated herein as Exhibit "A." E. Included as part of the Site Improvements the Contract Purchaser is required to undertake extensive on and off -site infrastructure improvements specified in numbers 1-3 of recital D, above, with an estimated total construction cost of $1,751,000 ("Extraordinary Development Costs"). The Extraordinary Development Costs are outlined and described on a letter from Troy Paionk, P.E. Project Manager with Manhard Consulting, LTD. dated September 20, 2016 to Mike MacKinnon attached hereto and incorporated herein as Exhibit "B". The Contract Purchaser has indicated to the City that, but for the commitment and agreement of the City being made herein, they cannot undertake the Site Improvements and Extraordinary Development Costs to the Subject Property. F. It is essential to the economic and social welfare of the City that it promotes the economic vitality of the community by assuring opportunities for development and redevelopment and sound and stable commercial growth within the corporate limits of the City. G. In order to make it economically feasible for the Contract Purchaser to agree to successfully accomplish the Site Improvements, including $1,751,020 in Extraordinary Development Costs, to the Subject Property the City agrees to share with the Contract Purchaser a portion of the Base Sales Tax and Home Rule Sales Tax generated by the Contract Purchaser at the Subject Property in an amount not -to -exceed $1,000,000. H. Definitions. The following definitions shall apply to terms used in this Agreement: "Base Sales Taxes" means the retailers occupation taxes and service occupation taxes received by the City, generated solely at the Subject Property and by the Contract Purchaser, from the State of Illinois pursuant to the Service Tax Act (35 ILCS 115/1 et seq.), the Retailers Occupation Tax Act (35 ILCS 120/1 et seq.), and Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Plione: (815) 363-2170 Fax: (815) 363-2173 dmartin&i.mchenryy. il.us www.ci.mchenry.il.us the State Finance Act (30 ILCS 105/6z-18) (as amended), and any taxes that are enacted and imposed as replacements thereto. "Home Rule Sales Tax" means the home rule retailers occupation taxes received by the City, generated solely at the Subject Property and by Contract Purchaser, from the State of Illinois pursuant to the Home rule Municipal Retailers' Occupation Tax Act (65 ILCS 5/8-11-1.1) (as said Act may be amended), and any taxes that may be enacted and imposed as replacements thereto. "City's Payment Obligation" means the Cit}�s Obligation to pay Contract Purchaser Base Sales Tax and Home Rule Sales Tax as set forth in herein. "The Commencement Date" means December 31 following the Contract Purchaser receiving a Certificate of Occupancy (full or temporary certificate of occupancy) for any portion of the Subject Property and is the first date the City shall pay a Sales Tax Incentive Payment, as defined herein, to the Contract Purchaser in accordance with the terms of this Agreement. "Event of Default" means a default under this Agreement which remains uncured. "Gross Receipts" means as defined in the Retailer's Occupation Tax Act (35 ILCS 120/1 et seq.). "IDOR"means the Illinois Department of Revenue "Maximum Total Payment Obligation" shall mean the maximum total amount payable by the City hereunder not -to -exceed $1,000,000. "Permanent Closure" shall mean the proposed fueling station proposed to be located on Lot 1 of the Subject Property remains either vacant or unoccupied for a period of twelve (12) or more consecutive months after Contract Purchaser completes the Site Improvements ("Permanent Closure"). "Sales Tax Incentive" means the payment by the City set forth in this Agreement. 11 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.rnchenry.il.us www.ci.rachenry.il.us "Sales Tax Incentive Payment" expressed as a percentage of Base Sales Tax and Home Rule Sales Tax generated by the Contract Purchaser at the Subject Property. "Sales Tax Incentive Year" means the preceding twelve -months of the calendar year. "Table One" includes the sales tax incentive year and sales tax incentive payment as defined herein. I. The parties agree that the Base Sales Tax and Home Rule Sales Tax being shared hereunder shall only be that Base Sales Tax and Home Rule Sales Tax generated in the future by the Contract Purchaser not -to -exceed the Maximum Total Payment Obligation. Now therefore, in consideration of the promises and agreements made herein, the adequacy and sufficiency of which is acknowledged by the parties hereto, it is agreed as fol lows: 1. Authority. This Agreement is made and entered into pursuant to the City's home rule powers and functions as granted in the Constitution of the State of Illinois. 2. Agreement to Pay. The City agrees to pay a Sales Tax Incentive to the Contract Purchaser in an amount outlined below. The City's Payment Obligation shall continue for so long as the Contract Purchaser is generating and the City is receiving Base Sales Taxes and Home Rules Sales Taxes as defined herein. The Contract Purchaser also acknowledges the Sales Tax Incentive shall be utilized solely for reimbursement for actual costs incurred for equipment, material and labor costs directly associated with construction of the Site Improvements, The City's Payment Obligation shall not exceed the Maximum Total Payment Obligation. 3. Waiver of Recapture from Extension of City Watermain. The Contract Purchaser hereby waives any and all right or claim to recapture for any expense associated with the Site Improvements from any benefitted property owner. 4. Evidence of Equipment, Material Cost and/or Labor Expenditure. The Contract Purchaser acknowledges that, prior to any Sales Tax Incentive payment distribution, the Contract purchaser shall provide the City evidence of the expenditure for which reimbursement is being sought including the following information: Paid invoice(s), which includes an 12 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mehenry.il.us www.ci.mchemy.il.us itemization of each equipment, material and/or labor expenditure to the extent reasonably available to the Contract Purchaser; date when labor, equipment and/or material purchase was completed and/or purchased; company from which labor, equipment and/or material purchase was completed and/or purchased including name, address and federal tax identification number, a reference on the paid invoice(s) indicating the location of the Subject Property and a sworn affidavit from Contract Purchaser detailing the equipment, material and/or labor costs incurred. 5. Limitation of Citv Responsibilities. Other than the Sales Tax Incentive agreed to be made pursuant to this Agreement, the City shall have no obligation to incur any expenses or share any revenue associated with the Contract Purchaser. 6. Sales Tax Incentive. Commencing on the Commencement Date, the City shall pay a Sales Tax Incentive three (3) times each calendar year in March, July, and November, in the form of a Sales Tax Rebate, to the Contract Purchaser. The Sales Tax Incentive Payment shall be 50% of the Base Sales Tax and Home Rule Sales Tax collected by the City relating to the Subject Property during any payment period until the Maximum Total Payment Obligation is met; thereafter, the City shall retain 100% of the Base Sales Taxes and Home Rule Sales Taxes generates by the Subject Property, The Sales Tax Incentive payment shall be paid by the City to the Contract Purchaser following calculation of the amount due but not later than sixty (60) days after the Contract Purchaser produces to the City the Contract Purchaser's Sales Tax Reports. Provided, however, no Sales Tax Incentive Payment shall be paid to the Contract Purchaser until such time the Contract Purchaser fully completes all of the Site Improvements, and a certificate of occupancy permit is issued ("Occupancy Permit") to the Contract Purchaser. 7. Sales Tax Reports/Accounting;. Not less than sixty (60) days prior to each schedule payment as described in Section 6, the Contract Purchaser shall provide the City with a statement, accompanied by a summary of the Gross Receipts for such Sales Tax Incentive Year, in a form reasonably acceptable to the City, signed by one of its officers, which shall set forth the dollar amount of Sales Tax generated by the Subject Property and paid to the State of Illinois for the benefit of the City during the prior Sales Tax Incentive Year. This information will be used by the City in calculating the Sales Tax Incentive Payment due hereunder. The term "Gross Receipts," as used herein, shall have the same meaning as that which is ascribed to it in the Retailer's Occupation Tax Act. The Contract Purchaser shall maintain and have available for inspection by the City copies of any all sales tax return, sales tax reports, amendments, proof of payment or any other Sales Tax Information filed with the State of Illinois or other appropriate 13 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.nichcnry.il.us www.ci.mchenry.iLus governmental entity, which documents are being held available for the City for purposes of identifying Sales Tax Revenue collected pursuant to this Agreement. The City shall use its best efforts to obtain such Sales Tax Information directly from the IDOR or the State of Illinois. 8. Confidentiality of Financial Information. To the extent permitted by law, the City shall endeavor to maintain the confidentiality of the information contained in any financial reports submitted by the Contract Purchaser, the Sales Tax information received by the City, but shall be permitted to disclose such information and documents to employees and consultants of the City as the City in its sole discretion, deems appropriate in order to monitor compliance and audit this Agreement. The Contract Purchaser understands and agrees that the provisions of this Agreement and any and all payments to the Contract Purchaser pursuant to this Agreement are public records. The Contract Purchaser also agrees to execute any consent form requested by the City and furnish such additional consent, powers of attorney or waivers as may be required by the IDOR to allow the IDOR to furnish to the City Sales Tax Information transacted by the Contract Purchaser at the Subject Property, The City agrees to utilize Sales Tax Information obtained by it pursuant to the terms of this Agreement solely for the purpose of effectuating the provisions of this Agreement. To the extent permitted by the Illinois Freedom of Information Act and any other relevant laws, the City shall endeavor to keep such information confidential. The foregoing, however, shall not preclude the City from disclosing such information to the extent it is mandated to do so by court order or to the extent it makes a good faith determination such disclosure is required by law. 9. Provisions Concernin¢ Limitation on Debt. The receipt, or anticipated receipt, of Sales Tax Revenue, either directly or indirectly, from the Contract Purchasers Site Improvements on the Subject Property, as provided earlier in this Agreement, shall be a condition precedent to any obligation of the City to rebate money to the Contract Purchaser. 10. Prevailing Wages to be Paid. Pursuant to 820 ILCS 130/0.01 et seq., not less that the prevailing rate of wages as found by the City or determined by a court on review shall be paid to all laborers, workers and mechanics performing work under the contract relating to the Site Improvements on the Subject Property. Note that the prevailing rate of wages is revised by the Illinois Department of Labor and are available on the Department's official website. 14 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dniartin@ci.nichenry.il.us www.ci.mchenry.il.us 11. Issuance of Liquor Licenses. Subject to compliance with all applicable City ordinances, following approval of this Agreement, the City shall issue three liquor licenses for the Subject Property available for the convenience store, any restaurants and/or a game cafe located on the Subject Property. Each liquor license shall be of a class which qualifies each occupant, from a liquor license standpoint, to apply for State video gaming licenses. 12. No Interest: Limited Oblieations. No interest shall be due on the obligations set forth in this Agreement. The Contract Purchaser acknowledges that: (a) the City shall not be required to make any payments of the Sales Tax Incentive to the Contract Purchaser unless they have then been delivered, to the City the IDOR form Authorization to Release Sales Tax Information to Local Governments that is needed to facilitate the City's Payment Obligation; (b) the City's Payment Obligation is a limited obligation of the City payable solely out of the Base Sales Tax and Home Rule Sales Tax the City receives from the IDOR which are attributable to the gross sales generated at the Subject Property after the completion of the Site Improvements by the Contract Purchaser; (c) the sole source of the Contract Purchaser's entitlement to payment of the Sales Tax Incentive shall be the aforesaid Base Sales Tax and Home Rule Sales Tax; (d) the City's Payment Obligation shall not be construed as general obligation of the City; and (e) the Contract Purchaser bears all risk of non-payment resulting from the permanent closure of the Contract Purchaser's business operation at the Subject Property, 13. Term. This Agreement sha11L, in full force and effect for a Term commencing on the Effective Date of this Agreement and ending on the earlier to occur of: (a) the City s payment to the Contract Purchaser of the Maximum Total Payment Obligation; (b) the Permanent Closure of the fueling station prior to the City's payment to the Contract Purchaser of the Maximum Total Payment Obligation of the City; (c) the end of the 201h Sales Tax Incentive Year or (d) Site Improvements to the Subject Property are not completed and a certificate of occupancy issued by December 31, 2019. This Agreement shall remain in effect for enforcement and accounting purposes following the expiration of the Term. 15 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815) 363-2173 dmartin@ci.inchenry.il.us www.ci.mcliemy.iLus 149 Miscellaneous. This Agreement shall be binding upon and inure to the benefit of the Parties. Any notices required or contemplated by this Agreement shall be sent by certified mail or via a nationally -recognized private carrier (such as Fed Ex or UPS), as follows: If to Contract Purchaser: RR McHenry, LLC, an Illinois limited liability company 399 Wall Street Unit H Glendale Heights, IL 60139 If to the City: City of McHenry 333 S. Green Street McHenry, IL 60050 Attention: City Administrator With a copy to: David W. McArdle Zukowski, Rogers, Flood & McArdle 50 Virginia Street Crystal Lake, Illinois 60014 15, Default. In the event of a claimed default under this Agreement, the non - defaulting party shall provide notice of default to the defaulting party. No legal action may be commenced with respect to a claimed default until thirty (30) days after said notice has passed, during which time the claimed defaulting party may cure the claimed default. This Agreement shall be governed by Illinois law without regard to its rules regarding conflicts of law. 16. Enforcement. Any action to enforce this Agreement shall only be filed in the Twenty -Second Judicial Circuit, McHenry County, Illinois. The party who prevails in any such action shall be entitled to recover its reasonable attorney's fees from the other party. 17. Only Agreement. This Agreement sets forth all the promises, inducements, agreements, conditions and understandings between the Contract Purchaser and the City relative to the Sales Tax Incentive and there are no other promises, agreements, conditions or understandings, oral or written, express or implied, between them relative thereto. This Agreement may only be amended by way of a written Instrument that is signed by both Parties. 16 City of McHenry By: Wayne S. Jett, Mayor Date Attest: Debra Meadows, Deputy City Clerk Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815)363-2170 Fax: (815) 363-2173 dmartin@cLinchenry. iLus www.ci.mchenry.il.us Contract Purchaser: RR McHenry LLC By: Attest: Z:\M\MCHenryCityof\Econom icl ncentiveAgmtRickyRockets.doc 17 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit Site Improvements Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit "B" Extraordinary Development Costs February 111 2019 Douglas P. Martin Director of Economic Development City of McHenry 333 S Green Street McHenry, IL 60050 RE: NWC Route 120 &Chapel HIII Road Mr. Martin: VIA EMAIL Since our approval for a Ricky Rocket fueling center, Thorntons approached us requesting to develop the fuel portion of the development. As such, we have Incorporated Thorntons' standards Into the development, Including their convenience store layout, canopy design, and other minor changes huluding: - Reduction in the convenience store footprint from 8,400 square feet to 5,500 square feet; Elimination of the 1,800 square foot retail space west of the Ricky Rockets' convenience store; Addition of three fueling pumps with a split canopy to allow better on -site circulation; and Added a by-pass lane in the dlesel fueling area. The car wash and retail center will continue to be developed by Heidner Properties, Inc. We are respectfully requesting consent by the City Council to proceed with this development plan. Please find enclosed the updated site plan and building elevations for your review, Let me know If you have any questions. Sincerely, �k '(i i Mike MacKi non Vice President - Development Enclosures RLUESTONE SINGLE TENANT PROPERTIES, LLC N'AI .(Cl' aul(olnc- NOA411 To{rrA 410 N. A11CI IIc:AN AS'rN(Ir, SUIT r ASU I CIIICAG(I. IL 606I I 'r[I. (7 i 2)S 19-7100 1 rA% (312) A7A-4AG0 EASTWOOD MANOR r==� - UNIT No.%__T- I I j L—J —1 ' V J LT7J I 4: I 1 ) I 1 0I_I R�PMK.w �L ua _ ze cor anoa sroa r[R (4m)^v. _ w =)Rw. aA anu ;,cnwLL,wT) eLo ( » ra ,ao si, e,."m) U. wr : TaLu _ L" W* WT 2 tR . CPMM u. - M6 UT w ICTwmiui : • ,DLO J O I= mm) Gr. - aie wc2 INr,�T.e"utr ,: lu ,"LL si. a ,= mc (s=I ) TeiK - :LL Vw"L.1MKM PM NC r vT 2 " w IG,'N := 174 1x \_ EASTWOOD MANO\ UNIT No. 1 L_J a BUILDING DATA RLM4 w (rr]'tj (I�� SITE DATA Lm: mTm v. h,Lr" o m,c malt e-m sr. ;a�:.orn93 Luckett&Farlev TmomOms ,HORNTONS I CONVEM NCESTOREPROTONPE FRONT ELEVATION F�1'NOTES uma :rncc.+mm�:: ox. timA.aer�o.or-evT-- x mma�cwxeano:-oacw+emcoanra ,w zo esorr �.� �-^.c r_,neeu: cn,eraaoau-cn_ snva�.conrn+�c: o:rcrw. .e� R¢c--��- ..�nt�.-mm�xmceiemeorc , rx. R;m+�srcnxxnc-erne-+�eecwe.cawc occr. rnrxeR Raarl.m.cce.-R.eze.eri:;e. nom%.,v.-,nexwraccerncw.a •rra,xar:oecn ,w r�ac«ots:,.u:ca'crta+�•n�c,�.00mcrtm-^�. ccrowwxaoo .ca:Rrzmco. ,w .ram_+_-u.mx*rv�ura�xozxtrceoMea a �.urevrerz�e-u.�c.ecro..a+oesx�ew: n, enrnnx �+c.'o>.r.cacx-._aa:amur cr_o. con-ac:rn — +e .R.xr.-Rene-oxos:ar_c_xcc* ,x er•r�wa�uc.�rmc��aee-Rnne�aec•n: nvn...c. r_7 v.sn•.cerur. eaez_->camos.ec Rcecrtrc owueMcaum.c. r ,v+na.rex. euarc.7ascr�osarRve ,A R[GTJ OOOt 9,1. R[cn,'O G'e'm' 'AAN+�ie'. Luckett+ Farley THpJYA TVAFS THORNTONS I COM/ENITC^_ STORE PR0T07YPE �•ic-romc+::�nmcltr�...-�.;n REAR ELEVATION Wck.tfariey JjypR�/TO/VS AMORNTONSICONVEutENC'cSOREPRO'0'YPE SfDE ELEVATIONS SITE ADDRESS: w 440.209.6200 800.627.4460 theMCgroup.com SIGN CODE: Zoned C-5 Highway Commercial. City/ Town of McHenry Building Signoge-1.5 Sf per business frontage. Allowed max of 2 signs. Freestanding Signs-1 sign per lot. 0.5 SF per linear FTaf frontoye, Mox 200SF. IAox height of 15'. Freestanding. sign cannot have more than 2 faces, each sAe all be identical, or nearly Identical. Directional Signs- 3' max height with 5'sf. max. Allowed I per entroncefexil. Gas Canopy Signs- Not stipulated. Need to submit plans to city for review aad approval. SUMMARY: ADDITIONAL NOTES: Vadance Info. - Doug Martin, Director/815-363-2110/7oning Board mission meets 2nd Monday of the month. All documents must be submitted 30 days prlor to meting. Cost- Filing fee $175.. 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(i)One CAaniRl klltrsel re6wttllu reaekralipn CONSTRUCTION ALL SIGNAGE IS REQUIRED TO HAYS EXTERNAL DISCONNECT NOTES: SWITCHES AS BEGUIRED BY NEC SMdL46ENUSi BE JYARE NOTES: `(j ruararaoex � ��%oa"`"min aamelaalanMlt0lf �� 4l�naanamNwmn Sa6pn Ylew acmrt=ro 40.2606260 - - �. 800.627.4460 9 r O p s� e« f a16 IWN,p Better aMe lheMCOroup.com �w l i .a nwu.a wuw rraw.a.mn...c..n <wa..v.<wD. TYPICAL O CAN VIEW EAACi MEASUPEMENTS OF CANOPY TO BE PPOVIDE01 L6tOPPAEFRF — — `• Ex6NabC � NtV�4ltglNl Yt4lN a�a Y� AA0.206.6i60 ,00:ssx . g r Q U Y 80063)A460 moo« , . t,.� 6„nam66nm e.a�a. theMC9rou➢.com l wCklml 17 TYPICAL CANOPY YIEW - EYIICi MEASUREMENTS Of CANOPY TO BE PROVIDED] LExeLx LovAln Frxl FMeBx l W bp- re LeII EICa /Ri111 Elde fltlCEllSitlRN19II � i ! B MC sassrp<r .,d : u�tw,oh„ uoso U� aa0.20B6200 i00 ItoxA[ g r o u p eoaen.aacB -- BWIdLpenterB.eMe "fie � the)ACgro�p<om � 30INCH � E 14'-2-1/8'topy —' TI..SDe 120-3/4' ))////�/� D _.... Y�/LJI—!� L UO� 23/8'z3'-11'rule � 2-3/8'xT-ii-1/2"rufe� FACES: 3/16' N7328 Whtte acrylic TRINCAP: i"Wnila omfde IMEN BACKS: .063 alum. - preONsh White all sides RETURNS: 5' deep .040 alum. (alums painted GG White ILLUM.: WnHe GE LED's as required by manufacturef; Wh!ps to be a minimum of 61•0' In length POWER SUPPLIES TO BE HOUSED BEHIND CANOPY FASCIA INSTALL: Channel letters to be flush mounted to canopy fascia using 318' all thread fasteners as required OUANW.. (4)Four requited for retail and diesel carropies MANUFACTURING Electric feeds need to be in center of letters NOTE: CONSTRUCTION At signage required to have external disconnect sMches NOTE: as required by NEC rM MINIMUM \�lniEY luyc �Yw13f 6nEENrUY1tmw MINIMUM \�lniEY luyc �Yw13f 6nEENrUY1tmw _ . � MC402as. -- - G a � eoo.s:]."Go aoEEu as g F O U p aa 19 Bu;rdME BEItE1, moms theMC9mup com 261NCN 1'r nlrennx a'ssr -- L Ll IIg ucff ONYWY 10.1 nwlflN tYAl;'1' I EWE N 4402096200 E.627.N60 00 IA • 20 lheMCgroopcom xcx�m anur OfWPHICS: Surface applied die cut opaque white Nnyl graphics QURNTITY: (5) ONE OF EACH REQUIRED FDR DIESEL CANDPY �C6LON PALEiiE aM ntsia � oe,•xw»,vm+ J uwu rowmuw.ru®umsa�ecruc�®n.�u�rwAa.a 1 mrwraraYcuW.l a San he 2' PP 2a 24' DAN DAN S/F OTY: Sir Oir: S/F OTY: (1)Is (al orr. (/lore ENO VIEW FACES: .080 aluminum with surface applied engineering grade i reflective sheeting and 1-1/2' radius corners; rou�.o muse POLE SIZES 506JECTm CWZ5E Back side of panel to be painted to match PMS 294 C I �asBPa� ncco,.?n TO vi ;e.eenu:rsreesa mrvemmauieuasu GRAPHICS: Digitally printed bkgd, to match PMS 294 C Blue `1WIEk �w ac POLE•. 2' sq. lobe alum. pole painted Black ��o rsau i INSTALL: Panels to bemechanlcally fastened to poles asrequired- fasteners painted to matchPEI ww.m..avta.. 8o06Z].4460 up grobbing M 21 BNtar '.,. e&We thhIC9 uy com exai ram.,vM nuc,ao..rar.,v�unuunrcn�,nrrv�ae+wn«y eo.®.nw.im .aruo atul_La. 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I gaSwrs we wv,Is..a,m.wFaev�a,.rw•waap,.00awwr.bca,,,yba.:r, iw'L`.biaw�yl��„b°�ror.fvna�.wwa.. �h�re,Lseuawnr arw we✓ywr4ta au+f�eh ahn Wl ll�w 1�al"�k[nmuLYbk9MN„.nwbimMYNhKm5M9 awwe cs,W � aWo�u w9,M"/wpautOrrcLok.'vlmn.w,awsh'i�r sn�cLLov NaNdnd: Lcnw+a+kbm.racesTk- tr�hlCva9 b Elyr WEnnent efan'w Ma ,E Sni Wi sstfa m- SiM.tNf�, apy+,[dytte f rxn alryElrmi nstn pwm N�SHsµ hrap.mwmkxu xdWh yskv.vL[.ry lokwa,v�spt..�ao �rasn mwEn«yacxwb,Fd,m�aavvaaek:rxa mb:,nc�,.2ama. +mV�<aeW meenymahw.se�wv+, k. caneev sc: p apufm: Rl inooiuLM WxNul Y.n5rtc9vap M.6276200 g r o u p eao cdR...60 R ie�weeuf. e.,w ne Lzw.�e( a I e.22 lheMC9roup.com Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: March 18�h, 2019 Regular City Council Meeting RE: Sign Variance for an off site development sign for the Oaks at Irish Prairie ATT: Sign application, Site Plan, signed lease, letter from D.R. Horton Agenda Item Summary: The Community Development Department received a sign variance request to allow an offsite development sign for the Oaks at Irish Prairie subdivision. The developer, D.R. Horton and the property owner, Prairie Pointe Land Development Corporation have an agreement in place pending the City Council variance approval. Background: Home builder D.R. Horton purchased 86 lots in the Oaks at Irish Prairie subdivision this past fall, under the active annexation agreement D.R. Horton is allowed to display development signs on the property in which they are building. D.R. Horton is requesting one additional sign to be placed on the Southeast corner of Veterans Parkway and South Route 31. This sign is to capture and direct traffic from Route 31 to the Oaks at Irish Prairie Subdivision located at Barreville and Veterans Parkway. A variance was granted to the original developer of this property in 2006 which allowed a sales trailer on this property as well as a similar sign. The sales trailer was moved from this location once the models were erected at the Oaks at Irish Prairie, city staff required the sign to be removed when the Oaks at Irish Prairie development became dormant. The size of the sign is in compliance with the guidelines established in the sign code Analysis: The sign code does not allow for offsite advertising and therefore a variance to this code section is required. If the council agrees to the variance request staff recommends a two year time frame be placed on this variance or at a point when the last certificate of occupancy is issued for the original 86 lots whichever is first. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Recommendation: Therefore, if the City Council concurs, it is recommended that a sign variance be granted to D.R. Horton to allow an offsite advertising sign at the Southeast corner of Veteran's Parkway and South Route 31 for a period not to exceed two years, or when the final certificate of occupancy is issued in the subdivision. r■ Non -Residential PERMIT NO, j9�03-018 alraraura:arr Minor Permit Community & Economic Development Communit and �t y ,,,�,.,� 333. S. Green Street, McHenry, IL 60050 Economic Development Application E-mail: CED @ci.nichemy.il.us 0%0 3iJ7fr.�� (815)363-2170 PROPERTY OFFICE USEONLY ADDRESS: SE Corner of Route 31 and Veterans Parkway ESTIMATED COST OF CONSTRUCTION: Zoning Dist: Existing Use: ® Commercial ❑ Indust/Office ❑ H/C Township/Pin: -/Q 403- 0/ ❑ Air Conditioning ❑ Fire Suppression signs ❑ Freestanding ❑ Accessory Bldg ❑ Lawn Irrigation ❑ Wall ❑ Driveway/Lot Pav, ❑ Masonry El Temporary ❑ ❑ Demolition Electric ❑ ❑ Retainin Wall ovu4' B ( ) Remodel/Alteration I0 on„ Over the Counter ❑ Fence ElSeal Coating/Stripe El Re -roof El Furnace ❑ Sidewalk/Stairs ❑ Water Heater ❑ Fire Alaltn ❑ Siding ❑ Other: Owner: DRH Midwest (C/O Derrick Hoffman) Address: 750 E. Bunker Court E-mail: DJHoffman@drhorton.com Flood Zone: WR - 7 2019 _ PERMIT FEE•S- Plan Review: Building: Plumbing: ❑ Water/Sewer Repair I $ottd: Misc.Deposit: Phone: 2( 24 )443-6707 Unit #: 500 City: Vernon Hills State: IL Zip: 60061 Contractor: Parvin-Clauss (C/O Jacalyn Barton) Phone: 6( 30 ) 510-2020 E-mail: Jbarton@panrinelauss.eom Electrical Contractor: Phone: Submit a copy of an clectt•ical license with this applIcatlon. Plumbing Contractor: Phone: Submit the following: Letter of intent ou plumbing conl•actm•s letterhead (with cm•porate seal, or notary seal) stating that they are doing this Job; copy of State plumbing license; copy of certificate of State registration. Roofing Contractor: Phone: (� Note! Submit a copy of R State of Illinois roofing contractor license with this application. All Information provided herein is (me and correct and all ordinances and codes of the City of McHenry shall be computed with. I hereby represent and agree that, In considem• lion of this permit being Issued, only the work herein applied for will be done and that the premise being worked on will only be used for the purposes set foul herein. I under- stand and hereby ecknondedge irs the property owner's «sponsibiliry to ascertain iftlxre ere any existing private covenants, conditions and/or deed reshicliore, which may, further regulate andfor prohibit work for which this building permit from the City has been obtained. I further acknowledge It's the property owsner•s responsibility to obtain required written or other permission or follow any other private approval process from any such home, property owner's or other association, if applicable, prior to commencing work on my property even if a building permit is issued by the City. I hereby indemnify the City, its officials and employees from any and all liability for damages, lawvsuits, attorneys fees and injuries, including death sustained by anyone or damage to any property, including surveying errors and encroachment liability which accme against the City, DATE: FOR OFFICE VSY. Name: Date: Date: fRev. 9/lis O•RMMON February 27, 2019 City of McHenry Attn: Ross Polerecky 333 S. Green Street McHenry, IL 60050 RE: Oaks at Irish Prairie Signage Dear Mr. Polerecky: Please accept this application and (ts exhibits as a formal request by D.R. Horton to erect Signage on the SE corner of Route 31 and Veterans Parkway. As you are aware, D.R. Horton is constructing homes at The Oaks at Irish Prairie and our sales team Is gearing up to showcase the community and the greater McHenry area to our potential buyers. We look forward to the grand opening of our model home in the next 45-60 days. Much of our success will be predicated upon ensuring as many potential buyers as possible visit our model home. Our model home is approximately Y mile from the nearest major intersection (Veterans Parkway and Route 31). Approximately 22,200 cars travel on Route 31 per day. Directing traffic from this intersection to our model is imperative to our success. These factors make signage at the SE corner of Route 31 and Veterans Parkway vital to our success and our inability to advertise there will be a major hindrance to our traffic and potential sales. We respectfully request that the City of McHenry allow marketing signage to be Installed at this location. Sincerely, D.R. Horton Matthew R. Morlan Land Acquisition Coordinator 750 East Bunker Court Suite 500 Vernon Hills, Illinois 60061 (847J 362-9100 wwvedrhorton.com �. v / r 716 r Is .► +� I OR Sign will be a - -ir d.. a Ari t 'C.. ' r 1,40 jN yi ` 999 ea 4.'.. } fit mv fk YJ O m'.+Nn nnwhn ^v�ee -. nvmnuinxxa...+M•at w•wen.�.�nuwJ.x.�.yrtr+rrn rva�witw.!�e�<nw�+.a�'eex.�.e���eti.dn ��a�nweXeiNx�me..dirie..nn+vMbwm. ®CuIM�6M:01aM VaMmOam 3k�Ca ew. .i. wn nm•w.. .mnu �.k..�mrnm•e.i rin�.<Irnaq.<�1-�'-XwF+vl•.Am� Tung N�-^T+`�nllsMreWr. k��-rn-Y-' ■ Parvin-Clans 5 1 6 N C O M P A N Y PROfECT- D•R•HORTON Vet mPkry. Oakexlrbh PralMe. Md1FNRY.IL CUSTOMER APPROVAL: .n,: AUTXO�@O SIfJUNRE Rennwun.E Mats Sopchyic / KZ oitAvm n JP nAn t2.tt.t8 scwlc tf2'. t' snc�rrro. 2042 woaaoeom 80827 wuw� DRH8082741P niNr lwo PRO III. MGVP. HS ISIONS: �t0.31t8-copy ' t 2.t t.t 8 - otre & xope of aoh �t2.t2t9-norldef � t29.t9-qumslq Prairie' Pointe Land DevelopmontoCorporation Mss W..RT IL . l73• Antioch; IL 60002 Mawli 7, 2014 City of McHenry 333 S. Oreen Street McHenry, IL RI;: Sign:fdr DR Horlon ' ..... i'.... > > :. .. Whem It May Concern: Prilde Pointe Land Development Corporation is the lawful owner of the parcel with PIN 1440- 403=0UL ;.Underthe terms ofthe attached sign lease, we 10;ant permission io DR Horton to construdt,and maintain a sign ivith the restriction that all necessary application's; zotiing and•an'y other requirements by the City :ofMcHemy Nvould. be satisfied. If you have any questions:please feel free to eoritact me at (708)468=38021 . Sipeerely> IF F . . IF F IF :. . Daniel L. Shepard .. SIGN LE :,5>; : • • ... •... i� . t("Tease")fsenteredhit4asofth, day dfFebruary,.2019befwgenTris:LeaseAgreameu PdDRH'vdwst; Hto:Prai$e op Land;Developmelit Cgrportin• CIO an • . :("Lessee"•) . IV Vo IV •• • O1 1 . gwas iu fee simple.that cei•taiii,pro'pelty looated-attlie `southwest oorner of No 111higis;Route 31;and Veterans Parkway in lvlcliemy,1L and further described as Property Tax Identification NumVer 14-10•A03 001(fhe "Property")z ... Lessee,;deslres (e: foase s portion of the Property for a: double sided sigh, not ..exceeding ten feet.by. teri feet.per slde and raised on posts (tire I.'Wsea's,Srgn").. , 11 Ovver•requesias coinpensatloh that, Les'seo•payfor the •Lease Term (hereinafter daflned) in aons)dpration for allowing Lessee to utilize a portion of the pmperty fdY)Lesseb's Sign as'aforesaid. ; TIiSREFOltl3; rite part[eg agree 9001ows; •V ]. Rented Premises; O'iJncr hareIy,Ileases';and grants'aonoxclu''8Wel to.1 essee e,. Y pdrtlon.of the fropeity along Illinois Routo 31pas dapioted on Bxhlblf A (rho "RentedPremises"), No use:o£the Property by Awnox:or, a thhr) party shall be utilized forairy use Whibli wlll:obko re Lwee's Sigh on ihe'Rented Premises Or • otbertgiseuiu�easonablyfntorfereviitliLessee'suseoftile Renfed?xemises:Lessee.' ; shall have the right.'to mod#f the ]opl;ifon o£$ip.Rented PEentises:e requirotl by .j ' ' - . • approvals from, City of Mo$emy, and ahy.otber ageno1 IVy(ies); - 2, MOMGorrsidaral✓Ani'The.i ease cops1deFation.ponjlsta of%i;'ssee.ls,puMiaso and installatitin of one (1) sign; as Indicated by attached rendering, to•be located on Illinois Roiite'31 as 'per attaolied'slgti proof' and'tn the appis&lmate'locatlon is indicated,by the site.ariov{ jndloating Iodation,,Lesgee.shall.iifitahr all iiec 4silly pony its.fiom Cl y of McHeiuy and any.othar agerioy(ios),:VA I g, rse All costs to , lain approvals, design, hrstalltition artdremoval of Lessee's, OP - • ' ''••: •S'ign "shall"`be' at Lessee's 'expense: Following InstaUatioh, Lessee shall- be j 11 resposible to malfitain LaS'see's sigr(; n The Lease shall dommenoeonlhelit, rofIessea'sxeoeiptofApprovalgfiom ,:'. City of Wllemy,.apd any oihoil agoncy(fes) for 4;eises's Signor the.date this tease is executed; by.Owuer and lessee end shell expiro;two (2) years. frofttiro•dato of ;. . COMMnoement ("Lease:Term") Lessee shal{-have the opliinrto cxtend�lia Jsoase .; Testa fvizR[&dc]rYchal iwel9e { 2�4411.th w etlee4o-ti"wriar1.: '133700:201i01061994DDCXAI '.:..' 5. ,dein,11 : Lessee shall iude*nunify and hold Owner harmless f om airy Wand all causes of aetloit.pr.daliisgeio peisJns„or properlyyustilling fipm Lessee of Lessee's ennployees, agents IPr contractors use or. occupauey of the Rented Premises acid/or the exerelse of.Lessee's rights grnnt6d her:eiq: Lessee,esstimes.t 10 dntira.rlsk of loss, theft of or damageao Lessee's Sign, and no such; loss, theft or damage shall relicvo Less of its obligations'widerahls Lease eegarding'Owner's. Sign, Lessee shall ent6i upon the -Pro erty'at Lessee`s sole rl'sk. 6. Rewovalk Notwithstanding anything to the contrary herein, within thhtY (30) days aftertiieexpiratlon of the Lease Terni,.As It may.iie extended or terminated pursuant to Article 3.and'Article.9'hereot; Lessee.shall remove; Lessee's`Sign,froln the Rented Premises. Upon terminatiop Lessee shall reiunt the Re'rited Premises to its condition existiiig oil the date of installatlon of Lessee's Sign; norms) woir acid tear 7.. ol`ces; Considerptieii Is considered paid to tbe.Owner upon'performance of this Lease aiid Lessee's notice of performance itt'ahe address follovrhig Owner's signature. All-notiaas.shall bo• sent`to the party -at the address following their signature and copy to'Prair)e Point Land: Development at 28955 W IL XT 173,' Ainioch; IL 60002• Ail uolioespilot) lit writing and shallbe dellidved by certified or, rogistdted piail or by a nationally reeoguized overnight canter, 84 Pe 6111: Intlie eyentthitt ether party is in defaultunder.the terms of this Lease; the non -defaulting party sliall;deliver.writton notico atthe respeotivoaddress ofthe defaulting party, Such dof rult'nolioo shall sot lorth:the cause of such default, The defaulting patty shall.)iAVe five'(5) busiaess:days fiiorii the date of recelpl'of Bitch notice to, cure such defatilt, I» the event that a run-monclary 66116611 cannot be reasonably.oured within said 5 day pddotl,end proyided the.def iting.party has commenced cure. and is actively pursuing such cue to coinpletion; then the. defaulting party may continue &uch' cureperiod past 5 business'days, but in no event later than.tlrirty (30) days. :In the event of a Lessee default that has riot been cored es afoiesaid',•Owmar• shall liavotlieright to terminatethis Leese 9, TwrlvTerHilnadoit;.'Owner'sl1 all have tine right. to terminate tints Lea wlthninety (90).dayhotice, to Lessee if the Owner sells or develops rho Property; In the event of said termination, Lessee shall:bave ihe'ii& to relocate 1he.Lesse6's,Sign to,�{ eyu l�� . trel Owner's propotty located north`of VetWWtWWWW erans Parkway, see s Ia. . eeve t ea g t vew, to terminate this Lease with sixty 6fl3 days notice to Owner. nln <I LW ln<.69#ai . 1Q.,1Succersorr.and dairnsi.. This.Lease shall'be binding upon thin heirs, oxecutots; persona lx6presen'tatives, sticsesBar$ and assign.qnfthe pat es hereto...' [Siggalura page imme liately follows] (33700; 26V 01061891.DOex:1 1 .. } �� f No I IN WI--TNP u WHEREOF, the Paistles'lies'eto hailvekecuted thiSLoase and eSIU,to be ....1. ... , btiuftil U%Aie sditle. €' ' . .. - .ON ad ' : .. .. , . DRH:CainbrlggoNHdnies;dno: ":'. �iaitle 1'b30hT dhd Dbv lo, 'Sent ..'.40 Me at slash ' Cbtp6 do - $ % 1.,�j..; Qom. •do `ry No so me.t Its lt3qF " a is - :�50 $uniia Court VefYton IIitls; biltliil ': , ecuted't 10 fiXeoufed; PAW BX . No IF a Dkte: '• • S .. ... 'i .. a at ;:;j; i " I L r• 1 '' ... .' ,'V so Me 40 j i Is a we i _:: �. ' ;:.. ' ; .:' .• 133700,261: 01061899AOCRAj• .. .:• F to 1 Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: March 18, 2019 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: Vehicle Stickers ATT: McHenry County Vehicle Sticker Listing AGENDA ITEM SUMMARY: The purpose of this agenda item is for City Council consideration regarding the elimination of the municipal vehicle sticker program. This topic was discussed in 2018 and again at the March 12, 2019 Finance and Personnel Committee Meeting and they unanimously approved forwarding a recommendation to eliminate the program to the City Council. Since this item will impact the revenues and expenditures for the FY19/20 Budget, it is being included for action on March 18tn BACKGROUND: Chapter 13, sections 101 through 110 of the City's Motor Vehicle Code establishes fees and regulations regarding the purchase of vehicle licenses (vehicle stickers). The typical license fee collected for vehicles is $12, school buses for non-profit entities and large trucks are $15 and $30, respectively. In addition to being difficult to administer, the vehicle sticker fee compliance has not increased significantly since implementing the new software program in 2011. The net (revenue over expenses) dollar amount received from vehicles stickers has remained relatively stagnant over the last seven years and is estimated to decrease in FY18/19 as shown in the table below. Vehicle Sticker Revenues vs. Expenses Revenues Vehicle Stickers Fines Total Expenses Software Software Maint Physical Stickers Production 1st Notices Postage 1st Notices Production 2nd Notices Postage 2nd Notices Mai I i ng Stickers to Residents - est Total Net FY11-12 � FY12-13 FY13-14 FV1415 FY15-16 FY16-17 FY17-18 FY18-19 162,244 160,075 159,215 1520604 150,554 142,979 148,073 144,851 174,787 165,447 166, 218 155,485 157,934 158,091 155,Q43 151,667 995 995 995 4,667 4,671 41394 61254 6,595 61701 3,534 31739 31929 3,650 3,650 3, 650 31650 11429 11487 2,380 21400 21388 301125 23,479 23,544 144, 662 141,968 142, 674 995 995 _ 995 995 995 1161 4,023 6,269 4,0411 5,492 I 4,026 6,557 4,100 6,785 7571 4,2661 3,559 4,099 40091 4,141 3,650 3,285 3,650 %650 - 1,688 1,661 1,729 1,813 2891 2,308 2,240. 2,308 2,400 18,423 1 22,492 1 21,813 23,356 23,884 137,062 � 135,492 136,278 131,687 � 127,783 The amounts identified for the FY19/20 Budget would include Revenues of $145,000 and expenses of $21,400. ANALYSIS: In 2010 staff looked into different options for collecting vehicle sticker revenue. One option was to add the vehicle sticker fee to utility bills, but at the time it was not found to be the best option. A service code for vehicle stickers could be added to the utility bills on a monthly basis. Of course this would result in higher compliance, but not all residents receive a utility bill so this would have to be addressed. Another issue is that residents who do not have a vehicle would have to sign an affidavit stating that they do not have a vehicle. Or, if council chose to charge households for two vehicles an affidavit would have to be signed stating the resident has one or less vehicles. At this point, the fee would then have to be manually reversed every month on each utility account, which would be very time consuming. This option is not recommended by staff. The Finance &Personnel Committee considered eliminating the vehicle sticker program on March 12, 2019 along with the budget discussion. A discussion was held about how the City enforces the program. The program is difficult to enforce and over the last 3 years the compliance rate has dropped from 73% (of vehicle data committed to the vehicle sticker software) to 70.7%. The police department does issue tickets for noncompliance when appropriate, 302 tickets were issued in 2016, 148 in 2017, and 136 in 2018. It should be noted, that every attempt has been made to match the data in the vehicle sticker software to the Secretary of State information as well as continuously adding addresses within the City limits to attempt to get better compliance. Within McHenry County currently 13 communities have vehicle stickers, while 17 do not and the fees issued for these stickers vary (see the McHenry County listing attached). With the recent passage of two alternative revenue sources and the decreasing compliance with the sticker program, the Finance & Personnel Committee unanimously recommended eliminating the program. RECOMMENDATION: Therefore, if the City Council concurs with the recommendation of the Finance & Personnel Committee, it is recommended that a motion be made to eliminate the vehicle sticker program, Vehicle Sticker Program (Y/N) Cost Late Fee/Fines Algonquin N Barrington Hills N Bull Valley N Cary N Crystal Lake y $SO $5 Late Fee (July-Sept)12.50 (Oct -May) Fox lake Y $25 per houshold billed on w/s bill; bill mailed out separately for non-w/s residences doubles after due date; goes to $100 after 30 days; goes to $200 if $100 is not paid within 15 days Fox River Grove Y Cars $20; B Plate Trucks $26, C Plate Trucks and above $60; Motorcylces $10 Due date 6/30; 7/1-7/31 Cars $30, B Plate Trucks $39, C Plate and Above Trucks $90, Motorcycles $15; 8/1 or later fees double Greenwood N Harvard N Hebron N Holiday Hills Y Cars $10; Trucks D and over $14-$33 SOY increase 30 days late; doubles 90 days Huntley N Island Lake y Cars $25; Trucks 2 tons or more $27.50; Motorcycles$18,75 Failure to display $25 Johnsburg N eliminated in 2014 Lake In The Hills N Stickers issued for Passenger Vehicle Companies and their vehicles(ie taxis) Lakemoor Y Cars/Motorcycces $12; Over B Plate Trucks $36 Increases $3 per month when late Lakewood N eliminated in 2016 Marengo Y All Vehicles $20 Failure to display $150 McCullom Lake Y Cars $20; B Plate Trucks $25; C&D Plate Trucks $50; Over D $500; Motorcycle $8 Late Fee $10; Increases $5 per month each month it is rate McHenry Y Cars $12; Motorcyles $9 Late Fee $3 per month Oakwood Hills y Cars $25; B Plate Trucks $30; Over B Plate Trucks $50; Motorcycle $22 Late Fee $5 per month Port Barrington y $20 per household Prairie Grove N Richmond Y N_ Vehicle $20 Motorcyle $10 $6 late fee from May 2- June 30; July 1st fees double Ringwood Spring Grove _ Y Cars $30 Trucks over 8,000Ibs. $50 Motorcyle$15 Rates double after due date Trout Valley N Union N Wonder Lake N Woodstock N _ N 17 y 13