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HomeMy WebLinkAboutPacket - 03/20/2017 - City CouncilAGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, March 20, 2017, 7:00 PM Call to Order. 2. Roll Call. 3. Pledge of Allegiance led by Riverwood School Student Augie Arnold. 4. Oath of Office: Patrick Devine, Ward 6 Alderman 5. Presentation: Mayoral Proclamation in Recognition of Flying Dragons Martial Arts Academy 35th Anniversary 6. City of McHenry Mission Statement. 7. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public Comment may be restricted to three - minutes for each individual speaker. Order and decorum shall be maintained at public meetings. Motion to approve the following Consent Agenda items: A. Resolution authorizing annual update of City Zoning Map; B. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement with McHenry Township Fire Protection District for the Operation of a Wireless Alarm Program; C. Proposal from Trane Chicago Service for replacement and installation of Variable Air Volume Box Controllers throughout the Municipal Center in the amount of $55,340 through the US Communities cooperative purchasing entity; D. Special use and temporary sign permits and waiver of associated fees for annual Back to Family Outdoor Move Night in Veterans Memorial Park on Friday, September 8,15, 22, & 29, from 4:00 PM to approximately 9:00 PM; E. Special use and temporary sign permits and waiver of associated fees for annual Green Street Cruise Night on Monday evenings, May 22nd - September 251h, 6:00 PM to 8:30 PM; F. Request for a Special Event Liquor License from The Church of Holy Apostles for the Catholic Assistance Mission Help & Hope for Haiti fundraiser; G. Parks Facilities Special Use/Picnic Permits; H. Issuance of As Needed Checks in the amount of $70,906.48; and L Payment of Bills in the amount of $1,008,792.90. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. l MCA McHenry City Council Agenda March 20, 2017 Page Two 9. Motion to consider a request for a Revolving Loan submitted by Jimmybread LLC d/b/a Jimmybread & Brew, 3425 Pearl Street, in the amount of $55,000, subject to conditions as recommended by First National Bank of McHenry. 10. Motion to approve a contract with Melrose Pyrotechnics to produce a 25-minute fireworks display on July 1st (rain date July 2nd) in conjunction with the annual Jaycees Day Fireworks Celebration in Petersen Park for a total cost of $15,000, with a $10,000 contribution from the Jaycees and $5,000 from the City of McHenry 11. Mayor's Statement and Reports 12. Committee Reports. 13. Staff Reports. 14. Future Agenda Items. 15. Adjournment. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. MAYORAL PROCLAMATION IN RECOGNITION OF MCHENRY FLYING DRAGONS WHEREAS, the City of McHenry recognizes the contributions of its commercial and industrial businesses as valued employers and citizens; and WHEREAS, McHenry Flying Dragons Martial Arts Academy opened in 1982 located at 1301 N Richmond Road and relocated to its current location, 1323 N Riverside Drive in August 1984, and is celebrating its 35t1' year in business; and WHEREAS, the academy was founded and is operated by Master Wayne Steimmetz, who was recognized by the American Karate Federation as Black Belt of the Year in 1990 and 2004 and by the American Karate Federation as School of the Year in 1985 and 1988; and; WHEREAS, McHenry Flying Dragons has participated in numerous community parades throughout the past 35 years including the McHenry Fiesta Days Parade, and has perforined demonstrations for many organizations including The Boy Scouts of America, Girl Scouts of the USA, and various Special Needs Programs; and WHEREAS, McHenry Flying Dragons, Master Steinmetz and his students have raised money for numerous causes throughout their history and offers its students a positive teaching environment and lessons in family values instilled by Master Wayne Steinmetz and the Academy Instructors; WHEREAS, the City Council wishes to recognize the many contributions McHenry Flying Dragons has provided to citizens and the McHenry community and celebrate the longevity, growth, innovation, and exemplary culture of McHenry Flying Dragons throughout its thirty-five years of operation. NOW THEREFORE, I Susan E. Low, Mayor of the City of McHenry do hereby proclaim March 21, 2017 as: McHenry Flying Dragons Day in the City of McHenry and urge our community to pay tribute to all those associated with this outstanding business. Presented this 20t1i day of March 2017, Susan E. Low, Mayor PHOTOGRPAHS OF MCHENRY FLYING DRAGONS <00 :a TO: FOR: FROM: RE: Community and Economic Development Department 333 S Green Street McHenry Municipal Center McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 ced@ci.mchenry.il.us www.ci.mchenry.il.us CONSENT AGENDA Mayor and City Council March 20, 2017 Regular City Council Meeting Douglas Martin, Director of Economic Development 2016 Annual Zoning Map Update and Notice Publication 1. Resolution authorizing the City engineer to update the official zoning map and City Clerk to publish a notice of the zoning map update 2. 2016 Zoning Map Update w/revisions BACKGROUND: Illinois State Statutes require the City's zoning map annual update be published no later than March 315t of each year to accurately reflect all annexations, zoning changes and subdivisions approved by the City during the previous calendar year. ANALYSIS: Updates to the 2016 zonine map include: • 4104 Elm Street (rezoning from I-1 Industrial to C-5 Highway Commercial District) • 305 Dale Avenue (rezoning from 0-2 Office Park to RS-3 Medium -High Density Single - Family Residential) • Meyer Drive added as private road off of Elm Street • Conservation Drive added as private road off of Charles J. Miller Road 1 Community and Economic Development Department 333 S Green Street McHenry Municipal Center McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 ced@ci.mchenry.il.us www.ci.mchenry.il.us To comply with the statutes, a resolution has been prepared which authorizes the City engineer to make any necessary changes and authorizes the City Clerk to publish a notice that the map has been updated. RECOMMENDATION: Therefore, if the City Council concurs it is recommended to approve the attached Resolution Authorizing the City Engineer to Update the Official Zoning Map and the City Clerk to Publish a Notice of the Zoning Map Update. 2 Community and Economic Development Department 333 S Green Street McHenry Municipal Center McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 ced@ci.mchenry.il.us www.ci.mchenry.il.us RESOLUTION AUTHORIZING THE CITY ENGINEER TO UPDATE THE OFFICIAL ZONING MAP AND THE CITY CLERK TO PUBLISH A NOTICE OF THE ZONING MAP UPDATE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Resolution constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, 65 ILCS 5/11-13-19 requires the Corporate Authorities to cause to be published, no later than March 315t of each year, a map clearly showing the existing zoning uses, divisions, restrictions, regulations and classifications of the municipality for the preceding calendar year; and WHEREAS, said map shall be the Official Zoning Map of the City. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of McHenry, McHenry County, Illinois, as follows: 1. That the City Engineer is hereby authorized to update the Official Zoning Map of the City to show all existing zoning uses, divisions, restrictions, regulations and classifications in effect as of December 31, 2016; and 2. That upon receipt of said Official Zoning Map the City Clerk is directed to publish said map, in the manner Ordinances of the City are published; and 3. That the City Clerk is further directed to publish a Public Notice in the Northwest Herald announcing that the Official Zoning OF has been updated as required by the Illinois Municipal Code and said Notice shall read as follows: 3 Community and Economic Development Department 333 S Green Street McHenry Municipal Center McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 ced@ci.mchenry.il.us www.ci.mchenry.il.us Notice is hereby given that the Official Zoning Map of the City of McHenry, as required by 65 ILCS 5/11-13-19, has been updated by the City Engineer and said map has been published, in the manner Ordinances of the City are published. Said Official Zoning Map is available for public inspection in the City of McHenry Municipal Center, 333 S. Green St., McHenry, IL 60050 during regular business hours. Janice C. Jones, City Clerk City of McHenry That the City Clerk is further directed to spread the above Resolutions upon the minutes of the meeting in which said Resolutions were passed by the Mayor and Aldermen. Dated this 20th day of March, 2017 APPROVE: Mayor Susan E. Low 0 ATTEST: City Clerk Janice C. Jones �� � i���i\. Nib ♦ ',�/ �O" �� ■ o gam_ ---I �' a m n FFF � �e�j�''��!e!, Wi �� ♦ 9... I ��.. L_,._ ,� sir '�� �•,�� '`�n ;iMill F.r., �..`+ �,-■�■ 'pJa.nt1 riSAiiiii 55 II V�k 1 Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: March 20, 2017 Regular City Council Meeting RE: Renewal an Intergovernmental Agreement between the City Of McHenry and the McHenry Township Fire Protection District for the Operation of a Wireless Alarm Program, ATT: Intergovernmental Agreement Proposed Ordinance Agenda Item Summary: Renewal of the Intergovernmental Agreement for the Operation of a Wireless Alarm Program between the City of McHenry and the McHenry Township Fire Protection District for a period of five years. Background: In 2011, the City Council adopted an Ordinance requiring businesses within McHenry that have an alarm system in their buildings, to connect to the McHenry Police Department dispatch center directly via wireless connection. Part of that adopted ordinance included an intergovernmental agreement between the City of McHenry and the McHenry Township Fire Protection District detailing the responsibilities of each entity in keeping the alarm system running efficiently. That agreement has expired and both entities wish to renew the IGA for another five years. Analysis: The attached Intergovernmental Agreement with the Fire District enumerates the responsibilities of each entity regarding inspection, upkeep and replacement of non-functioning components of the wireless alarm system. It also details, by percentage, the amount of subscriber revenue each of the governing bodies will receive each year of said agreement. Recommendation: To approve the Mayor's execution of the attached Ordinance and Intergovernmental Agreement for the operation of a wireless alarm program between the City of McHenry and the McHenry Township Fire Protection District for the period of five (5) years. ORDINANCE NO. ORD-17-1829 An Ordinance Authorizing the Execution of an intergovernmental Agreement between the City of McHenry and McHenry Township Fire Protection District for the Operation of a Wireless Alarm Program WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: The Mayor and City Council of the City of McHenry find that an Intergovernmental Agreement to provide for the continued operation of the Wireless Alarm Program in the City of McHenry is in the best interest of the residents of the City of McHenry. SECTION 2: The Mayor is hereby authorized to execute an Intergovernmental Agreement between the City of McHenry and McHenry Township Fire Protection District, hereby attached as Exhibit A, for the purpose of the continued operation of a Wireless Alarm Program. SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. PASSED and APPROVE this 20th day of MARCH 2O17. Voting Aye: Voting Nay: Absent: Abstain: ATTEST: City Cleric Janice C. Jones Mayor Susan E. Low Z:\M\McHenryCityoflordinances\WirelessAlarmIntergovAgmt. doc INTERGOVERNMENTAL AGREEMENT FOR THE OPERATION OF A WIRELESS ALARM PROGRAM This Intergovernmental Agreement ("Agreement") is entered into between the City of McHenry, McHenry County, Illinois ("City"), a home rule Illinois municipal corporation, and the McHenry Township Fire Protection District ("District") an Illinois fire protection district, (collectively, "Governmental Entities"). Recitals WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; WHEREAS, 5 ILCS 220/1 et seq., entitled the "Intergovernmental Cooperation Act" the "Act"), provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised and enjoyed jointly with any other unit of local government; WHEREAS, 5 ILCS 220/5, provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party of the contract; WHEREAS, the City is a municipal government corporation duly incorporated under the laws of the State of Illinois and, as such, may enter into an intergovernmental agreement; WHEREAS, pursuant to 70 ILCS 705/0.01 et seq., the District is a fire protection district duly incorporated under the laws of the State of Illinois; WHEREAS, under the provisions of 70 ILCS 705/6 et seq., the board Pt of the District has the express power to enter into such an agreement; WHEREAS, the Governmental Entities hereto have determined that it is in both of their best interests to enter into this Agreement to continue securing to each the benefits of operating an intergovernmental wireless fire/burglar alarm system; WHEREAS, the Governmental Entities have agreed that there are still economies of scale and value in jointly maintaining a wireless fire/burglar alarm system ("Alarm Equipment"); WHEREAS, the Governmental Entities previously entered into an intergovernmental agreement for five years from April 4, 2011 to April 4, 2016 ("Original Agreement"). The Original Agreement expired and the parties hereto desire to continue the relationship thereunder by execution of this Agreement; WHEREAS, this Agreement is for the purpose of continuing the operation of the Alarm Equipment that will benefit the constituents of both Governmental Entities. The Alarm Equipment includes equipment both at the hub or head end of the system as well as equipment that will be located on -site with each subscriber to the alarm service (the "Subscriber Equipment"); and WHEREAS, this Agreement satisfies the requirements of the Act and the Illinois State Constitution (Article 7, Section 10). NOW, THEREFORE, BE IT ORDAINED that the Governmental Entities agree as follows: City's Obligations: 1. To continue operating the Alarm Equipment in the City's Police Department and the Subscriber's Equipment. 2. To retain sole ownership of the Alarm Equipment and Subscriber Equipment. 3. To maintain adequate insurance coverage to allow for the replacement of any and all Alarm Equipment and Subscriber Equipment, if damaged, as a result of a natural disaster, fire or other normal insurance -reimbursable event. The City may elect to self -insure the Alarm Equipment and Subscriber Equipment if it determines that this is the most cost-effective means for acquiring coverage. The City shall name the District as an additional insured. 4. To be responsible for the day-to-day monitoring of the Alarm Equipment and Subscriber Equipment installed at the City Police Department and coordinating maintenance/ service requests for that Alarm Equipment and Subscriber Equipment with the selected vendor. 5. To contract with and invoice the subscribers of the Alarm Equipment and Subscriber Equipment, as well as collect the associated payments. 6. To pay to the District for performance of its obligations hereunder 25% of the subscriber revenue received for the term of this Agreement. 7. To provide an annual accounting to the District of revenue and expenses of the operation of the Alarm Equipment and Subscriber Equipment. 8. To be responsible for paying the individual vendor(s) associated with this Alarm Equipment and Subscriber Equipment and shall determine individual subscriber charges for the use of this service. 2 District's Oblityations: 1. To evaluate and monitor Subscriber Equipment installed at each individual customer location through the District's normal course of fire inspections. The District shall arrange and/or coordinate any maintenance, service or repairs of the Subscriber Equipment with the City approved contractor at the City's cost. 2. To monitor the installation of the Subscriber Equipment and coordinate with the City selected vendor and the customers to facilitate the actual installation. Information concerning each Subscriber Equipment installation will be provided to the City to establish the appropriate billing information. Term of Agreement: The Governmental Entities agree to be bound by this Intergovernmental Agreement for a five (5) year period from the date of this Agreement. Either party may terminate this Agreement upon one (1) year's written notice to the other. City of McHenry: Mayor Date: McHenry Township Fire Protection District President Date: Z:\M\McHenryCityof�IntergAgmtAlarm.McHTownFire (2).doc Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: March 20, 2017 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Replacement of Variable Air Volume Box Controllers at the McHenry Municipal Center Attachment: Trane Controls Proposal Agenda Item Summary: The replacement of the variable air volume box controllers (VAV's) throughout the Municipal Center was included in the 16/17 Capital Improvement Plan for completion. Staff has been working with Trane Chicago and through a US Communities COOP has secured a price of $55,340 for the project. Background: The McHenry Municipal Center is over 25 years old and has begun to show its wear in certain areas. Over the past 5 years the city has seen annual building repair costs rise. One area in particular that was slated to be addressed through the 16/17 FY CIP was a replacement and upgrade program for the VAV's throughout the building. Variable Air Volume (VAV) is a type of heating, ventilating, and/or air-conditioning system. Unlike constant air volume systems, which supply a constant airflow at a variable temperature, VAV systems vary the airflow at a constant temperature. The advantages of VAV systems over constant -volume systems include more precise temperature control, reduced compressor wear, lower energy consumption by system fans, less fan noise, and additional passive dehumidification. Analysis: $60,000 was included in the CIP budget to upgrade the controls to the 37 VAV boxes throughout the facility and to the primary controls in the equipment room. This is the second phase of the HVAC system overhaul. Phase one consisted of the replacement of the controls on all of the roof top units and the installation of a building automation system and control. Staff worked with Trane Chicago and, through a US Communities COOP, secured a price of $55,340 for the project at the end of November 2016. The presentation of the project to the Council was delayed until work on the new police administration area and dispatch center expansion was completed. The City of McHenry is dedicated to providing its citizens, businesses, and visitors will: t/:e leighest quality ofprograms and services in acustomer-oriented, effrcient, and fiscally responsible mnmter. The City will be using a cooperative purchasing entity, US Communities COOP, to provide the opportunity to use nationally and competitively -bid contracts for this purchase. US Communities COOP is a national governmental purchasing cooperative that offers competitively bid and awarded contracts with national vendors for products and services allowing government entities to make compliant purchases at a valued rate. Agencies in Illinois are permitted to use cooperative purchasing contracts such as the US Communities as an alternative to bidding per Chapter 5, Act 220, Section 2 and 3 concerning Intergovernmental Cooperation (5 ILCS 220/2 and 220/3). The Governmental Joint Purchasing Act {30 ILCS 525) allows member agencies to legally purchase through these contracts without duplicating its own competitive -bidding process and requirements. The result of this cooperative effort is a high -quality selection of nationally leveraged, competitively -bid contract solutions to help meet the ever -changing needs of current and future member agencies. Recommendation: If City Council concurs, then staff is seeking a motion to approve the proposal from Trane Chicago Service for the replacement and installation of variable air volume box controllers throughout the McHenry Municipal Center in an amount of $55,340. �'he �'ity of!�eHenTy is de�tiaiter! to providing its eitizeras, businesses, araci visitors witlt tTre lii�{rest quality of programs �rncl services in a customer-orieraterl, efficient, and.frsca[ly responsible manner•. Controls Proposal For: Bill Hobson/City of McHenry Local Trane Office: Trane U.S. Inc. 7100 S Madison Street Willowbrook, IL 60627 Local Trane Representative: Trane Chicago Service Pat Heneberry Cell: (630) 930-2551 FAX: (630) 323-9040 Project: City of McHenry VAV Upgrade Project Reference #: 2127599 US Communities Reference #: 30-192267-16-001 Date: November 29, 2016 Proposal Number: 2127599 Trane Chicago Service Proposal Overview 6d Provide and install 37 new VAV box controllers o Trane will provide 37 VAV box controllers o Trane will provide 41 wireless receivers o Trane will provide 37 wireless zone sensors 0 Trane Tracer SC Operator Training Class at Chicago Willowbrook Location (to be scheduled) Z On -Site End User Training. ® Set-up and configuration for remote diagnostics and analytics with Alarm Notification. With owner provided access. 0 All work to be performed during normal business hours (7:OOam to 4:OOpm, M-F, non -holidays) ® All equipment has a 1 year parts and labor warranty from startup. Controls Systems Services not included Pricing includes above mentioned items only. Customer will be alerted to any additional work/components necessary beyond above scope for approval prior to correcting. ® Documented Point to Point and/or LEED Commissioning Assistance 171 Premium Time Labor [ZI Any network connectivity issues for the site. ® Repair or replacement of any additional equipment being controlled that is found to be defective 64 Air and/ or Water Testing and Balancing — Note: Trane recommends the use of a balancer for this project but it is not included in this scope — customer to provide. ® PC Workstation(s), Laptop(s) ® Trane will not perform any work if working conditions could endanger or put at risk the safety of our employees or subcontractors Financial Items not included Applicable sales tax or use tax is excluded Permits Bid Bond Payment and Performance Bond Liquidated or Consequential Damages Demurrage or Storage Charges Participation in OCIOP or CCIP Insurance Programs Price is valid for 90 days from date of proposal Proposed Investment for City of McHenry ......................................... $55,340.00 We appreciate the opportunity to earn your business, and we look forward to helping you with all of your building comfort solutions and service needs. TR,4NE Conftdentinl and Proprietary Page 3 of 6 Proposal Number: 2127599 Sincerely, 1�ailciet1f�e.Ge��*l Trane Building AdvantageT'" an Ingersoll Rand Company Patrick Heneberry Service Account Executive Trane Commercial Systems AC Chicago/West Michigan District Ingersoll Rand 7100 S. Madison Street Willowbrook, IL 60527-5505 USA Office: (630) 930-2551 Mobile: (630) 740-2928 Email: Patrick.heneberrv@trane.com Website: www,trane.com/chicago TRANE Confidential and Proprietmy Page 3 of 6 Proposal Number: 2127599 TERMS AND CONDITIONS —QUOTED SERVICE "Company" shall mean Trane U.S. Inc. dba Trane for Company performance in the United States and Trane Canada ULC for Company performance in Canada. To obtain repair service vvithin the scope of Services as defined, contact your local Trane District office identified on the first page of the Agreement by calling the telephone number stated on that page. That Trane District office is responsible for Trane's performance of this Agreement. Only Trane authorized personnel may perform service under this Agreement. For Service covered under this Agreement, Trane will be responsible for the cost of transporting a part requiring service. 1. Agreement. These terms and conditions are an integral part of Company's offer and form the basis of any agreement (the "Agreement") resulting from Company's proposal (the "Proposal") for the services (the "Services") on equipment listed in the Proposal (the "Covered Equipment"). COMPANY'S TERMS AND CONDITIONS ARE SUBJECT TO PERIODIC CHANGE OR AMENDMENT, 2. Acceptance, The Proposal is subject to acceptance in writing by the party to whom this offer is made or an authorized agent ("Customer") delivered to Company within 30 days from the date of the Proposal. If Customer accepts the Proposal by placing an order, without the addition of any other terms and conditions of sale or any other modification, Customer's order shall be deemed acceptance of the Proposal subject to Company's terms and conditions. If Customer's order is expressly conditioned upon the Company's acceptance or assent to terms and/or conditions other than those expressed herein, return of such order by Company with Company's terms and conditions attached or referenced serves as Company's notice of objection to Customer's terms and as Company's counter-offer to provide Services in accordance with the Proposal. If Customer does not reject or object in writing to Company within 10 days, the Company's counter-offer will be deemed accepted. Customer's acceptance of the Services by Company will in any event constitute an acceptance by Customer of Company's terms and conditions. In the case of a dispute, the applicable terms and conditions will be those in effect at the time of delivery or acceptance of the Services. This Agreement is subject to credit approval by Company. Upon disapproval of credit, Company may delay or suspend performance or, at its option, renegotiate prices and/or terms and conditions with Customer. If Company and Customer are unable to agree on such revisions, this Agreement shall be cancelled without any liability, other than Customer's obligation to pay for Services rendered by Company to the date of cancellation. 3. Cancellation by Customer Prior to Services; Refund. If Customer cancels this Agreement within (a) thirty (30) days of the date this Agreement was mailed to Customer or (b) twenty (20) days of the date this Agreement was delivered to Customer, if it was delivered at the time of sale, and no Services have been provided by Company under this Agreement, the Agreement will be void and Company will refund to Customer, or credit Customer's account, the full Service Fee of this Agreement that Customer paid to Company, if any. A ten percent (10%) penalty per month will be added to a refund that is due but is not paid or credited within forty-five (45) days after return of this Agreement to Company. Customer's right to cancel this Agreement only applies to the original owner of this Agreement and only if no Services have been provided by Company under this Agreement prior to its return to Company. 4. Cancellation by Company. This Agreement may be cancelled by Company for any reason or no reason, upon written notice from Company to Customer no later than 30 days prior to performance of any Services hereunder and Company will refund to Customer, or credit Customer's account, that part of the Service Fee attributable to Services not performed by Company. Customer shall remain liable for and shall pay to Company all amounts due for Services provided by Company and not yet paid. 5. Services Fees and Taxes. Fees for the Services (the "Service Fee(s)") shall be as set forth in the Proposal and are based on performance during regular business hours. Fees for outside Company's regular business hours and any after-hours services shall be billed separately according to the then prevailing overtime or emergency labor/labour rates. In addition to the stated Service Fee, Customer shall pay all taxes not legally required to be paid by Company or, alternatively, shall provide Company with acceptable tax exemption certificates. Customer shall pay all costs (including attorneys' fees) incurred by Company in attempting to collect amounts due. 6. Payment. Payment is due upon receipt of Company's invoice. Company reserves the right to add to any account outstanding for more than 30 days a service charge equal to the lesser of the maximum allowable legal interest rate or 1.5% of the principal amount due at the end of each month. Customer shall pay all costs (including attorneys' fees) incurred by Company in attempting to collect amounts due or otherwise enforcing these terms and conditions. 7. Customer Breach. Each of the following events or conditions shall constitute a breach by Customer and shall give Company the right, without an election of remedies, to terminate this Agreement or suspend performance by delivery of written notice: (1) Any failure by Customer to pay amounts when; or (2) any general assignment by Customer for the benefit of its creditors, or if Customer becomes bankrupt or insolvent or takes the benefit of any statute for bankrupt or insolvent debtors, or makes or proposes to make any proposal or arrangement with creditors, or if any steps are taken for the winding up or other termination of Customer or the liquidation of its assets, or if a trustee, receiver, or similar person is appointed over any of the assets or interests of Customer; (3) Any representation or warranty furnished by Customer in connection with this Agreement is false or misleading in any material respect when made; or (4) Any failure by Customer to perform or comply with any material provision of this Agreement. Customer shall be liable to the Company for all Services furnished to date and all damages sustained by Company (including lost profit and overhead) 8. Performance. Company shall perform the Services in accordance with industry standards generally applicable in the state or province where the Services are performed under similar circumstances as of the time Company performs the Services. Company is not liable for any claims, damages, losses, or expenses, arising from or related to work done by or services provided by individuals or entities that are not employed by or hired by Company. Company may refuse to perform any Services or work where working conditions could endanger property or put at risk the safety of people. Parts used for any repairs made will be those selected by Company as suitable for the repair and may be parts not manufactured by Company. Customer must reimburse Trane for services, repairs, and/or replacements performed by Trane at Customer's request beyond the scope of Services or otherwise excluded under this Agreement. The reimbursement shall be at the then prevailing applicable regular, overtime, or holiday rates for labor/labour and prices for materials. Prior to Trane performing the additional services, repairs, and/or replacements, Customer may request a separate written quote stating the work to be performed and the price to be paid by Customer for the work. 9. Customer Obligations. Customer shall: (a) provide Company reasonable and safe access to the Covered Equipment and areas where Company is to work; and (b) unless otherwise agreed by Customer and Company, at Customers expense and before the Services begin, Customer will provide any necessary access platforms, catwalks to safely perform the Services in compliance with OSHA, state, or provincial industrial safety regulations or any other applicable industrial safety standards or guidelines. 10. Exclusions. Unless expressly included in the Proposal, the Services do not include, and Company shall not be responsible for or liable to the Customer for, any claims, losses, damages or expenses suffered by the Customer in any way connected with, relating to or arising from any of the following: (a) Any guarantee of room conditions or system performance; (b) Inspection, operation, maintenance, repair, replacement or performance of work or services outside the Services; (c) Damage, repairs or replacement of parts made necessary as a result of the acts or omission of Customer or any Event of Force Majeure; TRANE Confidential and Proprietary Page 4 of 6 6 City of McHenry VAV Box Retrofit Proposal Number: 2127599 (d) Any claims, damages, losses, or expenses, arising from or related to conditions that existed in, on, or upon the premises before the effective date of this Agreement ("Pre -Existing Conditions') including, without limitation, damages, losses, or expenses involving a Pre -Existing Condition of building envelope issues, mechanical issues, plumbing issues, and/or indoor air quality issues involving mold/mould, bacteria, microbial growth, fungi or other contaminates or airborne biological agents; and (e) Replacement of refrigerant is excluded, unless replacement of refrigerant is expressly stated as included with the Proposal. 11. Limited Warranty. Company warrants that: (a) the material manufactured by Company and provided to the Customer in performance of the Services is free from defects in material and manufacture for a period of 12 months from the earlier of the date of equipment start-up or replacement and (b) the labor/labour portion of the Services is warranted to have been properly performed for a period of 90 days from date of completion (the "Limited Warranty"), Company obligations of equipment start-up, if any are stated in the Proposal, are coterminous with the Limited Warranty period. Defects must be reported to Company within the Limited Warranty period. Company's obligation under the Limited Warranty is limited to repairing or replacing the defective part at its option and to correcting any improperly performed labor/labour. No liability whatsoever shall attach to Company until the Services have been paid for in full. Exclusions from this Limited Warranty include claims, losses, damages, and expenses in any way connected with, related to, or arising from failure or malfunction of equipment due to the following: wear and tear; end of life failure; corrosion; erosion; deterioration; Customer's failure to followthe Company -provided maintenance plan; unauthorized or improper maintenance; unauthorized or improper parts or material; refrigerant not supplied by Trane; and modifications made by others to Company's equipment. Company shall not be obligated to pay for the cost of lost refrigerant or lost product. Some components of Company equipment may be warranted directly from the component supplier, in which case this Limited Warranty shall not apply to those components and any warranty of such components shall be the warranty given by the component supplier. Notwithstanding the foregoing, all warranties provided herein terminate upon termination or cancellation of this Agreement. Equipment, material and/or parts that are not manufactured by Company are not warranted by Company and have such warranties as may be extended by the respective manufacturer. THE REMEDIES SET FORTH IN THIS LIMITED WARRANTY ARE THE SOLE AND EXCLUSIVE REMEDIES FOR WARRANTY CLAIMS PROVIDED BY COMPANY TO CUSTOMER UNDER THIS AGREEMENT AND ARE IN LIEU OF ALL OTHER WARRANTIES AND LIABILITIES, LIABILITIES, CONDITIONS AND REMIDIES, WHETHER IN CONTRACT, WARRANTY, STATUTE, OR TORT (INCLUDING NEGLIGENCE), EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR FITNESS FOR A PARTICULAR PURPOSE AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE. COMPANY EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES, ENDORSEMENTS OR CONDITIONS OF ANY KIND. EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF QUALITY, FITNESS, MERCHANTABILITY, DURABILITY AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE OR REGARDING PREVENTION BY THE SCOPE OF SERVICES, OR ANY COMPONENT THEREOF, OF MOLD/MOULD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR ANY OTHER CONTAMINATES. COMPANY EXPRESSLY DISCLAIMS ANY LIABILITY IF THE SCOPE OF SERVICES OR ANY COMPONENT THEREOF IS USED TO PREVENT OR INHIBIT THE GROWTH OF SUCH MATERIALS. THE WARRANTY AND LIABILITY SET FORTH IN THIS AGREEMENT ARE IN LIEU OF ALL OTHER WARRANTIES AND LIABILITIES, WHETHER IN CONTRACT OR IN NEGLIGENCE, EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 12. Indemnity. To the maximum extent permitted by law, Company and Customer shall indemnify and hold harmless each other from any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or damage to real or personal property, to the extent caused by the negligence or misconduct of the indemnifying party, and/or its respective employees or authorized agents in connection with their activities within the scope of this Agreement. Neither party shall indemnify the other against claims, damages, expenses, or liabilities to the extent attributable to the acts or omissions of the other party or third parties. If the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault. The duty to indemnify and hold harmless will continue in full force and effect, notwithstanding the expiration or early termination of this Agreement, with respect to any claims based on facts or conditions that occurred prior to expiration or termination of this Agreement. 13. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, NEITHER PARTY SHALL BE LIABLE FOR SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL LOSSES OR DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION REFRIGERANT LOSS, PRODUCT LOSS, LOST REVENUE OR PROFITS, OR LIABILITY TO THIRD PARTIES), OR PUNITIVE DAMAGES WHETHER BASED IN CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, THE TOTAL AND AGGREGATE LIABILITY OF THE COMPANY TO THE CUSTOMER WITH RESPECT TO ANY AND ALL CLAIMS CONNECTED WITH, RELATED TO OR ARISING FROM THE PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT, WHETHER BASED IN CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS, SHALL NOT EXCEED THE COMPENSATION RECEIVED BY COMPANY UNDER THIS AGREEMENT, IN NO EVENT SHALL SELLER BE LIABLE FOR ANY DAMAGES (WHETHER DIRECT OR INDIRECT) RESULTING FROM MOLD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR OTHER CONTAMINATES OR AIRBORNE BIOLOGICAL AGENTS. TO THE MAXIMUM EXTENT ALLOWED BY LAW, COMPANY SHALL NOT BE LIABLE FOR ANY OF THE FOLLOWING IN CONNECTION WITH PROVIDING THE ENERGY AND BUILDING PERFORMANCE SERVICES: INTERRUPTION, DELETION, DEFECT, DELAY IN OPERATION OR TRANSMISSION; CUSTOMER'S NETWORK SECURITY; COMPUTER VIRUS; COMMUNICATION FAILURE; THEFT OR DESTRUCTION OF DATA; GAPS IN DATA COLLECTED; AND UNAUTHORIZED ACCESS TO CUSTOMER'S DATA OR COMMUNICATIONS NETWORK. 14, Asbestos and Hazardous Materials. The Services expressly exclude any identification, abatement, cleanup, control, disposal, removal or other work connected with asbestos or other hazardous materials (collectively, "Hazardous Materials"). Should Company become aware of or suspect the presence of Hazardous Materials, Company may immediately stop work in the affected area and shall notify Customer. Customer will be responsible for taking any and all action necessary to correct the condition in accordance with all applicable laws and regulations. Customer shall be exclusively responsible for any claims, liability, fees and penalties, and the payment thereof, arising out of or relating to any Hazardous Materials on or about the premises, not brought onto the premises by Company. Company shall be required to resume performance of the Services only when the affected area has been rendered harmless. 15, Insurance. Company agrees to maintain the following insurance during the term of the contract with limits not less than shown below and will, upon request from Customer, provide a Certificate of evidencing the following coverage: Commercial General Liability $2,000,000 per occurrence Automobile Liability $21000,000 CSL Workers Compensation Statutory Limits If Customer has requested to be named as an additional insured under Company's insurance policy, Company will do so but only subject to Company's manuscript additional insured endorsement under its primary Commercial General Liability policies. In no event does Company or its insurer waive its right of subrogation 16. Force Majeure. Company's duty to perform under this Agreement is contingent upon the non-occurrence of an Event of Force Majeure, If Company shall be unable to carry out any material obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Company's election (i) remain in effect but Company's obligations shall be suspended until the uncontrollable event terminates or (ii) be terminated upon ten (10) days notice to Customer, in which event Customer shall pay Company for all parts of the Services furnished to the date of termination. An "Event of Force Majeure" shall mean any cause or event beyond the control of Company. Without limiting the foregoing, "Event of Force Majeure" includes: acts of God; acts of terrorism, war or the public enemy; flood; earthquake; lightning; tornado; storm; fire; civil disobedience; pandemic TRANE Confidential and Proprietary Page 5 of 6 City of McHenry VAV Box Retrofit Proposal Number: 2127599 - insurrections; riots; labor disputes; labor or material shortages; sabotage; restraint by court order or public authority (whether valid or invalid), and action or non -action by or inability to obtain or keep in force the necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Company and the requirements of any applicable government in any manner that diverts either the material or the finished product to the direct or indirect benefit of the government. 17. General. Except as provided below, to the maximum extent provided by law, this Agreement is made and shall be interpreted and enforced in accordance with the laws of the state or province in which the Services are performed without regard to choice of law principles which might otherwise call for the application of a different state's or province's law. Any dispute arising under or relating to this Agreement that is not disposed of by agreement shall be decided by litigation in a court of competent jurisdiction located in the state or province in which the Services are performed. Any action or suit arising out of or related to this Agreement must be commenced within one year after the cause of action has accrued. To the extent the premises are owned and/or operated by any agency of the United States Federal Government, determination of any substantive issue of law shall be according to the United States Federal common law of Government contracts as enunciated and applied by Federal judicial bodies and boards of contract appeals of the Federal Government, This Agreement contains all of the agreements, representations and understandings of the parties and supersedes all previous understandings, commitments or agreements, oral or written, related to the Services. No documents shall be incorporated herein by reference except to the extent Company is a signatory thereon. If any term or condition of this Agreement is invalid, illegal or incapable of being enforced by any rule of law, all other terms and conditions of this Agreement will nevertheless remain in full force and effect as long as the economic or legal substance of the transaction contemplated hereby is not affected in a manner adverse to any party hereto. Customer may not assign, transfer, or convey this Agreement, or any part hereof, without the written consent of Company. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties hereto and their permitted successors and assigns. This Agreement may be executed in several counterparts, each of which when executed shall be deemed to be an original, but all together shall constitute but one and the same Agreement. A fully executed facsimile copy hereof or the several counterparts shall suffice as an original. No modifications, additions or changes may be made to this Agreement except in a writing signed by Company. No failure or delay by the Company in enforcing any right or exercising any remedy under this Agreement shall be deemed to be a waiver by the Company of any right or remedy. 18. Equal Employment Opportunity/Affirmative Action Clause. Company is a United States federal contractor that complies fully with Executive Order 11246, as amended, and the applicable regulations contained in 41 C.F.R. Parts 60-1 through 60-60, 29 U.S.C. Section 793 and the applicable regulations contained in 41 C.F.R. Part 60-741; and 38 U.S.C. Section 4212 and the applicable regulations contained in 41 C.F.R. Part 60-250; and Executive Order 13496 and Section 29 CFR 471, appendix A to subpart A, regarding the notice of employee rights in the United States and with Canadian Charter of Rights and Freedoms Schedule B to the Canada Act 1982 (U.K.) 1982, c. 11 and applicable Provincial Human Rights Codes and employment law in Canada. 19. U.S. Government Contracts. The following provision applies only to direct sales by Company to the US Government. The Parties acknowledge that all items or services ordered and delivered under this Agreement / Purchase Order are Commercial Items as defined under Part 12 of the Federal Acquisition Regulation (FAR). In particular, Company agrees to be bound only by those Federal contracting clauses that apply to "commercial" suppliers and that are contained in FAR 52.212-5(e)(1). Company complies with 52.219-8 or 52.219-9 in its service and installation contracting business. The following provision applies only to indirect sales by Company to the US Government. As a Commercial Item Subcontractor, Company accepts only the following mandatory flow down provisions: 52.219-8; 52.222-26; 52,222-35; 52.222-36; 52,222-39; 52.247-64, If the Services are in connection with a U.S. government contract, Customer agrees and hereby certifies that it has provided and will provide current, accurate, and complete information, representations and certifications to all government officials, including but not limited to the contracting officer and officials of the Small Business Administration, on all matters related to the prime contract, including but not limited to all aspects of its ownership, eligibility, and performance. Anything herein notwithstanding, Company will have no obligations to Customer unless and until Customer provides Company with a true, correct and complete executed copy of the prime contract. Upon request, Customer will provide copies to Company of all requested written communications with any government official related to the prime contract prior to or concurrent with the execution thereof, including but not limited to any communications related to contractor's Customer's ownership, eligibility or performance of the prime contract. Customer vVill obtain written authorization and approval from Company prior to providing any government official any information about Company's performance of the Services that are the subject of this offer or agreement, other than the Proposal or this Agreement. 20. Limited Waiver of Sovereign Immunity. if Customer is an Indian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Customer, whether acting in its capacity as a government, governmental entity, a duly organized corporate entity or otherwise, for itself and for its agents, successors, and assigns: (1) hereby provides this limited waiver of its sovereign immunity as to any damages, claims, lawsuit, or cause of action (herein "Action") brought against Customer by Company and arising or alleged to arise out of the furnishing by Company of any product or service under this Agreement, whether such Action is based in contract, tort, strict liability, civil liability or any other legal theory; (2) agrees that jurisdiction and venue for any such Action shall be proper and valid (a) if Customer is in the U.S., in any state or United States court located in the state in which Company is performing this Agreement or (b) if Customer is in Canada, in the superior court of the province or territory in which the work was performed; (3) expressly consents to such Action, and waives any objection to jurisdiction or venue; (4) waives any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this Agreement; and (5) expressly acknowledges and agrees that Company is not subject to the jurisdiction of Customer's tribal court or any similar tribal forum, that Customer will not bring any action against Company in tribal court, and that Customer will not avail itself of any ruling or direction of the tribal court permitting or directing it to suspend its payment or other obligations under this Agreement. The individual signing on behalf of Customer warrants and represents that such individual is duly authorized to provide this waiver and enter into this Agreement and that this Agreement constitutes the valid and legally binding obligation of Customer, enforceable in accordance with its terms. 1-10.48 (1114) Supersedes 1-10.48 (0614) TRANE Confidential and Proprietary Page 6 of 6 Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: March 203 2017 TO; Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Back to Family Outdoor Movie Night ATT: Event Schedule Agenda Item Summary: McHenry resident, local business owner and Green Street Cruise Night organizer Paul Letizia is requesting use of Veterans Memorial Park to host the annual Back to Family Outdoor Movie Night in Veterans Memorial Park and waiver of park use fees. Background: Family rated movies will be presented in Veterans Memorial Park on Friday evenings - September 8th, September 15th, and September 22nd, and September 29. Activities will begin at 5:30 PM and movies will begin at Dusk. There is no charge to attend the events. As in past years, local food vendors and various family activities such as face painting, coloring, games, pumpkiIF 5 will be offered and a large inflatable character will be displayed in the park. Analysis: Temporary advertising signs in authorized municipal rights -of --ways will be posted two weeks prior to each event and election style signs will be posted at McCullom Lake Road/Route 31; Green Street/ Route 1200 Green Street/John Street; and Pearl Street/Richmond Road, on the day of each event and will be removed the same evening. W. Letizia is also requesting wavier of all associated fees. Fees for events this size would be $83 per night for a total of $415. The only city services required are placement of additional picnic tables in the park, access to electricity, and trash collection. Recommendation: If Council concurs, then it is recommended a motion is considered to grant the request from to host the Back to Family Outdoor Movie Night in Veterans Memorial Park and waiver of all associated fees as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors wit/t t/te highest quality of programs and services in acustomer-oriented, effrcient, and fiscally responsible manner. Back to Family Outdoor IN Night Schedule Location: Veteran's Park, Downtown McHenry Set up Time: 4pm-5:30pm Free Game Time: 5:30pm —Dusk Free Movie Time: Dusk —Movie's End Free Popcorn Supplied: Dusk —Movie's End Friday September 8tn Friday September 15tn Friday September 22nd Friday September 29tn Potential Movies to Show: - Moana - Beauty and the Beast Sing Smurf's, The Lost Village The BFG - Nine Lives Trolls Bill Hobson, Deputy City Administrator McHenry Municipal Center MC11 CONSENT AGENDA DATE: March 209 2017 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Green Street Cruise Nights ATT: Green Street Area Parking Lot Map List of Theme Nights 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us Agenda Item Summary: Paul Letizia &Letizia Financial Group is requesting permission to host the annual Green Street Cruise Nights on Monday evenings from 6:00 PM to 8:30 PM, May 22nd through September 25th, in the Green Street Municipal Parking lot. Background: For the past several years, Mr. Letizia and a group of volunteers have successfully hosted Green Street Cruise Night, on Monday evenings in the municipal parking lot located behind the Green Street Cafe and the McHenry Savings Bank lot. Activities involved with the event include a deejay for announcements and music, a select area for 10' x 10' vendor tents, and live music. As in past years, the McHenry Kiwanis Club, Kiwanis Key Club, Northern Illinois Streeters Car Club, and Chrome Insurance will assist with the events. Event organizers are also requesting permission for the following: 1. Election style 18" x 24" advertising signs posted two weeks prior to the event in authorized locations in addition to election style signs in four locations surrounding the site of the car show: Green Street & Waukegan Road; Green Street & Route 120; Elm Street & Richmond Road; and Pearl Street & Richmond Road. 2. Small inflatable sign posted at the entrance to the Municipal Lot off of Route 120. The sign would be posted and removed the night of the event. 3. Waiver of $175 temporary sign variance fee. Proceeds from the event help to support the McHenry Kiwanis Club and annual Back to Family Outdoor Movie Night events. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with U:e highest quality of programs and services in acustomer-oriented, efficient, and frscaliy responsible manner. Analysis: Approximately 175 parking spaces are available in the Green Street Municipal and McHenry Savings Bank parking lots along with 35 spaces in the vacant Justen Funeral Home site and 18 spaces on the west side of Green Street for a total of 228 spaces. Minimal city support is required for the event, which includes 25 red and white barricades, additional trash cans, and picnic tables placed in the parking lots. Some Police Department support may also be necessary. This event is popular and attracts visitors to the city. Staff has received no reports of incidents from past events. Recommendation: If Council concurs with this request, then it is recommended a motion is considered to approve the annual Green Street Cruise Night event as presented. 2017 Green Street Cruise Ni t Schedule May 22nd — OPENING NIGI 1T 'Sponsors Choice` All registered vehicles are eligible May 29th — NO SHOW Memorial Dal) June 5th — IVIopar June 12th —Corvette June 19th —Jeep, Trucks Motorcycles June 26� —Ladies Night July JY� — NO SHOW Indcpendcllcc DaL) Observance July 10th —Ford *Mustang Club ofMCI-Ic11YL)'s Christmas 111 Jlill) EVe11t* July 17th —Oldsmobile July 24� — Back to the 50's July 31St —Chevrolet *Illinois Ca111aro Club Sponsor Nig11t* August 7� —European, Street Rod, Custom, Race Cars, Exotic, Fast � Furious August 14th —Buick August 218t —Pony Cars August 28th —Orphan Makes September At], — NO SHOW Labor DaL) September 11th - 9/11 Tribute `Sponsor's Choice` All registered vellicics are eligible. September 18th —Motorcycles, Model T tre Model A September 25t16 -FINAL NIGHT Pontiac Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: March 20, 2017 TO: McHenry City Council FROM: Derik Morefield, City Administrator RE Special Event Liquor License ATT: Application Agenda Item Summary: The Church of Holy Apostles located at 5211 W. Bull Valley Road is requesting a special event liquor license to sell beer and wine at the church for the annual Catholic Assistance Missions Help & Hope for Haiti fundraiser on Saturday, May 61h from 6:00 PM to 9:00 PM. Background: The $25 license fee has been paid and all required paperwork has been submitted. Municipal Code permits eight special event licenses per applicant in a calendar year. If approved, this will be the first special event license issued to the church in 2017. Analysis: The church has held this annual fundraiser for over 10 years with no incidents or concerns reported. Recommendation: If Council concurs with this request, then it is recommended a motion is considered to approve the special event liquor license application for The Church of Holy Apostles as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. SPECIAL EVENT LIQUOR LICENSE APPLICATION CITY OF MCHENRY (A special event liquor license may also be required by the State Liquor Control Commission) www.state. i1. us/Icc FEE $25.00 COMPANY OR ORGANIZATION: ADDRESS: PHONE NUMBER: Zb 2GI TYPE OF BUSINESS O 2. LICENSE APPLICANT ADDRESS: APPLICATION DATE CITY: CITY: 1 1 K�TII_! 1Ir DAYTIME TELEPHONE NO.: $ I Z > Z EVENING TELEPHONE NO 3. LOCATION WHERE SPECIAL EVENT HELD: (norl�,�sidential 4. OWNER OF LOCATION WHERE SPECIAL EVENT HELD: OWNER'S ADDRESS: LQ I"�Jy� V [JU '`-� CITY TELEPHONE NUMBER: 5. DATE(S) OF EVENT: /�l �y l� HOURS: (not more than 3 days) 6. TYPE OF ALCOHOL TO BE SERVED: if BEER ✓ WINE LIQUOR nly) 7. NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES. 8, DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT _ hereby states that the City of McHenry shall not be held liable for any occurrence, loss, damage, or injury as a result of this event. Person or persons to whom this license has been issued shall hoid the City of McHenry harmless in connection with any and all claims arising as a result of the consumption of alcoholic liquor or as a result of the issuance of this license. The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States of America, in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the best of his/her knowledge and belief. The undersigned is aware that state liquor licensing approval is� required for this license. SUBSCRIBED and SWORN to before me this ���FiC1AL SEAL" day of n 20. V 1 arIlecid L Notary P'joniLExpres 6i2412018Notary Public My Commissio DATE ISSUED EFFECTIVE DATES) Signature of LICENSE NO. 2012 Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: March 20, 2017 - Regular City Council Meeting RE: McHenry Park Facilities Special Use and Beer/Wine permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Park Facilities Special Use and/or Beer/Wine permit requests. If Council concurs with the requests as presented, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use and Beer/wine permit requests. The City of AleHenry is rte�N.entecl to �roi�i�lirtg its eitizerts, btesinesses, artd visitors with the highest gttality of•�rograttts anct serrices in a customer -oriented, efficient, attrl fiscally res�attsible ntattner. FOR COUNCIL MEETING ON March 20, 2014 Beer/Wine Permits These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/24/17 Novation Industries 5151 Bolger Ct, McH Special Use Applications There are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 05/20-21/17 Lemonade Brigade 3518 Larkin Ln, McH music, tables, bounce house 06/24/17 Novation Industries 5151 Bolger Ct, McH 08/04-OS/17 Conlon &Thompson Ortho 4104 W Crystal Lake Rd, McH Community Room Liquor Permits These requests are associated with McHenry Recreation Center rentals and/or programs. Date of RentaV Program Applicant Address TConaway\pic perm list rec ctr.doc tent, grills, music music, movie, inflatable slide obstacle course, dunk tank, concessions, canopies, chairs, tables, bubble/balloon man nr r„c Ile, a,ty�tJ Contact McHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION of Picnic: to Ci /State/Zi ome Phone: NE)w i 6 i�SSis ~Work/Cell Phone: ,�(rs� M�'- ty p: i� L14enr ®iLoGO` 1 Park: ❑Knox Park (A only) 'C�Petersen Parlc ❑Veteran's Memorial Parlc Area: ❑ Shelter A ❑ Shelter B jKShelter C ❑ Other: Arrival Time: 8' 30 (14N-, Departure Time: -1: tau Total Number Attending: Falsifying attendance numbers will Nesult in loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooins are available at all sites. Knox Park A has a portable restroom. net description of event (company picnic, car show, craft show, wedding, etc.): List all activities to be held: Oil.entvr l (keirYLE3_oa R>1r)'Ar> 5acY' Items br Other. into park site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides r�(Music ❑Animals ❑Catered Pig Roast ELECTRICAL t shcd.e icr\'E`, FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Will beer/wine be presenta�,Yes ❑ No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number bf beer/wine permits denied �_. Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) y r 10 vA, I agree that all the beer/wine containers will be removed by applicant or placed in proper cont iners on site on the pennit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this pen -nit. I agree that none of the beer/wine .allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that Wt complying with the Park Permit rules will result in loss of deposit. Signatures ..� Date: ��r/ Health per ' s are required by la for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY**max******* Confirmation Sent: J Initials: City Council Approval: parks\forms\picnic forms\special use and beer and or wine application Contact Person; IV.�c�3ENRY PARK FACT.LITIES Sl'ECZAL U'S� AND/OR BEER/DYNE APPL�CA.T�ON �• 4 �Da.te of Picnic:_', Con1 parry/Organ.ization: City/State/Lip: 7 � Hon1e Phone: 1`J° �'�J\eLS Work/Ccll Phone: Cr Park: c� Knox Park (A or11y) ❑Petersen Ptt.rk �Vetera.n's Memorial Pt�.rk Area: ❑ 1el er A ❑ Sheli�r 13 rJ S1leltcr C ca �t.her: Arrival Time:• .'� t Departure Time:_ ��=�' Total Number Attending._ _.. l_i._._._ ri �...�t G��-� Fats fyr'rz� �ttenclarzee nurytGers will result lrz loss o f <.leposlt, Groups aver S00 must obtain additional: ❑ dttm�sters ❑portable toilets Water, electricity and restraonls are available at all sites. Knox Park A has a portable restroom. Brief description of event (comp picnic, car s11ow. craft sh w, weddin List all activities to be held: �2�� L.(2Szi�il�3t;1_ca�� b �f" Items brought into park site�Ta.bles ❑Chairs ❑ Benelles ❑Carnival RidesMusic ❑ Aninlais ❑Catered Pig Roast ❑ Oth.er ❑ Tent: Location In Park:_. _ _ _^ _Size: Tent Staked: ❑yes ❑ no ELECTKICAL FOR TENTS ❑ APPLICANT TO CALL J[.IL1E (1-800-892-0123) TO BE LOCATED ❑ NQ ELECTRIC: $11a111roClC ir��r tt*tt ie �Yx*>�x*�;F*x*�*�; �yYn*�x�c*�KaY�*i;�hh*�4c �N �FXK*>��frk�k �>��*kY>tir f4 >���r, >tin*x**K�Cx*xx>4 �Y �H sBx*14�x�sk�xrY �'rxxx XxxN x�wsr r, r. srksexsr Will beer/wine be present: ❑ "`t'es �No )`r YOGI C1��Cl:���1 YES, I:�I.,EAS� ANSWER QLIESTT(>NS I�IJLOW: Indicate the number of beet/wine permits denied .Indicate amount of beer/wine to be brought alto the City Park udder this pe►•rnit on above date (number of wine bottles, beer cases, beer kegs, etc,) _ _ I ag1•ee that all the beer/urine cottainers will be removed by applicant or placed in proper containers on site on the pernlit'date and that no underage or intoxicated person tivill be allowed to consume any of the beer/wine brought into the City of McI-lenry pat•k under this permit. [agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale ofbeer/wine under this permit issued pursuant to tllis application is expressly prohibited. 1 have read and will comply with the City of McE-tenry Park Permit rules. I have read and understatld the rules and regulations that 11ave been set forth by the City of McHenry regarding the Special Use and/or deer/'Wine Appliaatian(s} and will assume responsibility for any loss, damage or liability arising from the use of the p r property. I also understand that i�t complying with the Park Permit rules will result in 1�1ss of deposit, �� ) Signature: ` , ) ... .. ;Date: , �/ 1 f � i Health permifs'are required b�'law �nr concessions and catering. �'leasc make arrangements o o twin � nuts. NOTE: Approval will be based on the items listed above. Any otller requests are subject to further approval. Restrictions: �.F***��rot**.t���F���W�,y 1F lk$*����;F >t�*�eY�*��A•���t4 � � ��t;F���*x�tR�l�*��hk>�*tk�t*'h>���ri`t�n�Y �k*exit*tYx���*t��1YRNir �'�*+���t � 0}2 OC'F1Ct;1JSE oNLY Reservation Fee; �___�; - _ Date Pa.id;__ initials: `�����-��'� Deposit Fee: $ �, __� Payment: ❑Cash ❑Check ❑ Char�:e "I•otal p'ee: $� Submitted to City Council:��������•� ,Initials: Confirmation Sent: _ ,• City Council Approval; ____ parkslformslpicnic forrnslsUecial use and beer and or wine application _.11 /2017 14009 8153442859 CONLON THOMPSON ORTH Contact _ Date of r—- City/State/Zip: C' @ �y Home Plto e; r Work/Cell Phone: IW 11 8/r 1 r'7 Park: ❑Knox Park (A only) ❑Petersen Park ❑Veteran's Memorial Park ❑ Riverwalk Bridge Area. u Shelter A 0 Shelter 13 o Shelter C Other: -v hr4jx n Arrival Time: 14 1100 m Zr� Departure Time: QQ Total Number Attending:. - t�y C a "� -� Glyn poky �s @ ro p ►►1 Falsif�Ing attendance numbers will result in loss of deposit Groups over 500 must obtain additional: ❑ dampsters 0 portable toilets V�ater, Electricity and restrooms are available at all sites. ICr►ox Park A as a pottable restrootxt. Please explain additional needs from the Parks Dept: w Brief description of event (company picnic, car show, craft show, wedding eta):p �CAu�S List all activities to be held• i C , e Q S W Mom,\\oor'I�o,nk�j'v �itQPvsi\ asp Items brought into p k site: Tables Chairs ❑ Benchesr7�tV4"nal ) 1Vlusic ❑ Anitxtals ❑Catered Pig 'I�t,Other7:1 '2S �i' SC�Wl CA ople.S,Gh0�CS, k' � 1a Man) �nUc,l ni Evilk %&k. ❑ Tent: Location to Park: Size: Tent Staked: a yes ❑ no ELECTRICAL FOR TENTS ❑ APPLICANT TO CALL JULIE (1400492-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Will beer/wine be pxeseut: o Yes 1Vo ZF YOU CHECKED YES, )E'Z.EASE ANSWER VtJAOA'I a BELOVYV0 Indicate the number of be /wine permits denied . Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site <m the petxxtit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I'agree that none of the beer/wine allowed in the City of McHenry park,;pwwsuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited, l have read and will comply with the City of McHenry Park Permit rules. I have read told understand the rules and regulations that have been sot forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising film the use of the park park7194 perty. I also un l rstand that not complying with the Park Permit rules will result' loss of'deposit, Cianofv�wn•/ \, 1 /i / 011 / `�+ /}'lof Health permits are required by lar�v-ter concessions and catering. Please make arrangements ttr obtain Qert>rAXt,.. NOTE: Approval will be based on the itetnts listed above. A.ny other requests are subject to further approval. .Restrictions: ******na4twNwl,rr*******x**p�ywAwwk***t4iiet. �y gNwV� ,try�WWWwW******.t a✓e arW*tt* FOR O�k'tCE USE ONL'X _ Reservation Feet $ --? '�� �' Initials: �� Date Paid: � Deposit 1~ee: $_ f� Payment: o Cas ❑ Check ❑Charge Total Fee: S Submitred to City Council: r.'/�%'F%��� Confirmation Sent:_ Initials:_ City Council Approval: parks\fvirnslpicnic forms\special use and beer and or wine application AS -NEEDED CHECKS COUNCIL MEETING 3/20/17 100 100-45-5320 AT&T 114.20 02/06/2017 100 10041-5310 UNITED PARCEL SERVICE 4.03 02/06/2017 100 10046-6920GALVICIUS, DEREK 200.00 2/8/2017 100 100-04-5110 BANKCARD PROCESSING CENTER 165.94 02/10/2017 100 100-22-5420 BANKCARD PROCESSING CENTER 529.17 02/10/2017 100 100-22-5430 BANKCARD PROCESSING CENTER 44.00 02/10/2017 100 100-22-6210 BANKCARD PROCESSING CENTER 35.49 02/10/2017 100 1 00-23-61 10 BANKCARD PROCESSING CENTER 38.70 02/10/2017 100 100-30-6950 BANKCARD PROCESSING CENTER 10.04 02/10/2017 100 100-33-6115 BANKCARD PROCESSING CENTER 139.45 02/10/2017 100 10041-5310 BANKCARD PROCESSING CENTER 100.00 02/10/2017 100 10046-5110 BANKCARD PROCESSING CENTER 310.00 02/10/2017 100 10046-6110 BANKCARD PROCESSING CENTER 2470,35 02/10/2017 100 10046-6920 BANKCARD PROCESSING CENTER 169.28 02/10/2017 100 10047-5110 BANKCARD PROCESSING CENTER 410.00 02/10/2017 100 10047-6110 BANKCARD PROCESSING CENTER 226.77 02/10/2017 100 10047-6920 BANKCARD PROCESSING CENTER 44.33 02/10/2017 100 100-03-5430 NWBOCA 30.00 02/10/2017 100 100-30-5430 APWA 35.00 02/13/2017 100 100-33-5430 APWA 35.00 02/13/2017 100 100-01-5320AT&T 296.47 02/16/2017 100 100-02-5320 AT&T 33.71 02/16/2017 100 100-22-5320 AT&T 137.05 02/16/2017 100 100-23-5320 AT&T 336.47 02/16/2017 100 100-30-5320 AT&T 33.71 02/16/2017 100 100-33-5320 AT&T 101.64 02/16/2017 100 10041-5320 AT&T 67.43 02/16/2017 100 10042-5320 AT&T 33.71 02/16/2017 100 10043-5320 AT&T 33.71 02/16/2017 100 10044-5320 AT&T 67.43 02/16/2017 100 10045-5320 AT&T 117.89 02/16/2017 100 100-01-5320 AT&T 530.20 02/16/2017 100 100-03-5320 AT&T 265.10 02/16/2017 100 100-22-5320AT&T 1060,40 02/16/2017 100 100-23-5320 AT&T 265.10 02/16/2017 100 10047-6110ILLINOIS SWIMMING INC 68.00 02/16/2017 100 100-01-6940SECRETARY OF STATE/INDEX DEPT 20.00 02/16/2017 100 1 00-33-5430 ABOVE BIOMETRICS 130.00 02/24/2017 100 10043-5320 AT&T 113.57 02/24/2017 100 100-22-5430 MCHENRY HIGH SCHOOL DISTRICT 156 1704.62 02/24/2017 100 1 00-23-51 10 MCHENRY TOWNSHIP FIRE PROTECTION DIST 6437.02 02/24/2017 100 100-22-5420 RENAISSANCE MOBILE RIVERVIEW PLAZA HOTEL633.84 02/24/2017 100 10047-5410ILLINOIS SWIMMING INC 68.00 02/28/2017 100 100-01-6940 MCHENRY COUNTY CLERK 10.00 02/28/2017 100 100-01-6940 MCHENRY COUNTY CLERK 10.00 02/28/2017 215 215-00-6110THINK INK INC 2316,80 02/24/2017 225 225-00-5110 MCHENRY TOWNSHIP FIRE PROTECTION DIST 41305.00 02/24/2017 400 400-00-5210 BANKCARD PROCESSING CENTER 175.00 02/10/2017 400 400-00-5215 BANKCARD PROCESSING CENTER 450.00 02/10/2017 400 400-00-6110 BANKCARD PROCESSING CENTER 17.98 02/10/2017 400 400-00-6120 BANKCARD PROCESSING CENTER 86.22 02/10/2017 400 400-00-6210 BANKCARD PROCESSING CENTER 843.01 02/10/2017 400 40040-6142 BANKCARD PROCESSING CENTER 246.25 02/10/2017 400 400-00-5321 DIRECTV 253.98 02/16/2017 510 510-32-5310 UNITED PARCEL SERVICE 4.09 02/06/2017 Vendor Name McHenry, IL Account Number Vendors AALTO, BRIAN AALTO, BRIAN 100-22-5420 Vendor: ADVANTAGE BEHAVIORAL HEALTH ADVANTAGE BEHAVIORAL 100-01-5110 Vendor:AIRGASSAFETYINC AIRGAS SAFETY INC 400-00-5110 Vendor: ALLEN, GWENDOLYN ALLEN, GWENDOLYN 100-23-5420 Vendor: ALPHA BUILDING MAINTENANCE SERVICE INC ALPHA BUILDING 400-00-5200 ALPHA BUILDING 400-00-5200 Description (Item) TRAVEL EXP REIMB Expense Approval Register LIST OF BILLS COUNCIL MEETING 3/20/17 Payable Number Post Date Amount INV0003543 EAP SERVICES 2/1/17-4/30/17 43 HELIUM TANK 9943424007 03/20/2017 Vendor AALTO, BRIAN Total: 03/20/2017 Vendor ADVANTAGE BEHAVIORAL HEALTH Total: 03/20/2017 Vendor AIRGAS SAFETY INC Total TRAVEL EXP REIMB INV0003544 03/20/2017 Vendor ALLEN, GWENDOLYN Total: JANITORIALSERVICES 2/1/17- 17493MC 03/20/2017 JANITORIALSERVICES 3/1/17- 17577CM 03/20/2017 Vendor ALPHA BUILDING MAINTENANCE SERVICE INC Total: Vendor: AMERICAN RED CROSS AMERICAN RED CROSS 100-41-5430 PALA-ARC FIRST AID/CPRCERT 7062616 03/20/2017 AMERICAN RED CROSS 100-47-5430 BUCARO/BARRETSMITH STAFF 7076883 03/20/2017 AMERICAN RED CROSS 400-00-6110 BUCARO/BARRETSMITH STAFF 7076883 03/20/2017 Vendor AMERICAN RED CROSS Total: Vendor: AT&T LONG DISTANCE AT&T LONG DISTANCE 100-22-5320 LONG DISTANCE INV0003571 03/20/2017 AT&T LONG DISTANCE 100-41-5320 LONG DISTANCE INV0003571 03/20/2017 AT&T LONG DISTANCE 510-32-5320 LONG DISTANCE INV0003572 03/20/2017 Vendor AT&T LONG DISTANCE Total: Vendor: AT&T AT&T 100-02-5320 COMPLETE LINK 3/4/17-4/3/17 03/20/2017 AT&T 100-03-5320 COMPLETE LINK 3/4/17-4/3/17 03/20/2017 AT&T 100-22-5320 COMPLETE LINK 3/4/17-4/3/17 03/20/2017 AT&T 100-23-5320 COMPLETE LINK 3/4/17-4/3/17 03/20/2017 AT&T 620-00-5320 COMPLETE LINK 3/4/17-4/3/17 03/20/2017 AT&T 100-22-5320 ALARM CIRCUITS 3/4/17-4/3/17A 03/20/2017 AT&T 100-43-5320 ALARM CIRCUITS 3/4/17-4/3/17A 03/20/2017 AT&T 100-45-5320 ALARM CIRCUITS 3/4/17-4/3/17A 03/20/2017 AT&T 100-46-5320 ALARM CIRCUITS 3/4/17-4/3/17A 03/20/2017 Vendor AT&T Total: Vendor: BANK OF NEW YORK MELLON, THE BANK OF NEW YORK MELLON, 300-00-7300 ADMIN FEE 4/3/17-4/2/18 252-2007239 03/20/2017 BANK OF NEW YORK MELLON, 300-00-7300 ADM FEE 2/18/17-2/17/18 252-2007781 03/20/2017 Vendor BANK OF NEW YORK MELLON, THE Total: Vendor: BANK OF NEW YORK MELLON, THE BANK OF NEW YORK MELLON, 300-00-7100 BANK OF NEW YORK MELLON, 300-00-7200 Vendor: BERKHEIMER CO INC, G W BERKHEIMER CO INC, G W 510-35-6110 BERKHEIMER CO INC, G W 510-35-6110 BERKHEIMER CO INC, G W 510-35-6110 12.23 12.23 1,287.00 1,287.00 95.40 95.40 7.87 7.87 2,080.00 2,080.00 4,160.00 27.00 27.00 27.00 141.24 70.61 282.44 70.61 70.61 114.44 15.13 8.00 8.00 781.08 428.00 1,302.50 1,730.50 GEN OBLIG BONDS MCHENRYI3A 03/20/2017 550,000.00 GEN OBLIG BONDS MCHENRYI3A 03/20/2017 12,117.50 Vendor BANK OF NEW YORK MELLON, THE Total: 562,117.50 SUPPLY CREDIT 854120 03/14/2017 -29.33 SUPPLY CREDIT 854123 03/20/2017 -29.33 SUPPLIES 923323 03/20/2017 91.32 Vendor BERKHEIMER CO INC, G W Total: 32.66 3/15/2017 12;03:28 PM Expense Approval Register Packet: APPKT00757 - 3/20/17 AP Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: BRANIFF COMMUNICATIONS INC BRANIFF COMMUNICATIONS 220-00-5375 REPAIRS/MAINT 0030747 03/20/2017 41700*00 Vendor BRANIFF COMMUNICATIONS INC Total: 4,700A0 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 400-00-6111 REC CENTER SUPPLIES 56908 03/20/2017 563,45 CABAY & COMPANY INC 400-00-6111 REC CENTER SUPPLIES 56947 03/20/2017 49,50 CABAY & COMPANY INC 400-00-6111 FLOOR SCRUBBER- PARKS & 56978 03/20/2017 2,790.65 Vendor CABAY & COMPANY INC Total: 3140160 Vendor: CAPITAL GAINS INCORPORATED CAPITALGAINS 760-00-5110 INVESTMTMGMTSERVICES 2376 03/20/2017 4,920.00 Vendor CAPITAL GAINS INCORPORATED Total: 4,920.00 Vendor: CARRIER CORPORATION CARRIER CORPORATION 400-00-5375 PROFESSIONAL SERVICES B002556579 03/20/2017 705.00 Vendor CARRIER CORPORATION Total: 705400 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 180969 03/20/2017 60.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 185775 03/20/2017 120.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 186200 03/20/2017 30.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 186256 03/20/2017 67.00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 277900 Vendor: CHAPEL HILL FLORIST INC CHAPEL HILL FLORIST INC 100-01-6940 ADMIN EXP 005689 03/20/2017 85.00 Vendor CHAPEL HILL FLORIST INC Total: 85.00 Vendor: CHICAGO CUBS CHICAGO CUBS 100-47-5110 WRIGLEY FIELD TOUR TICKETS 05082017 03/20/2017 11250*00 Vendor CHICAGO CUBS Total: 1,250A0 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 355 100-33-4510 SUPPLIES & CLOTHING ALLOW FEB 2017 03/20/2017 179.04 CINTAS CORPORATION LOC 355 100-33-6110 SUPPLIES & CLOTHING ALLOW FEB 2017 03/20/2017 126.92 CINTAS CORPORATION LOC 355 510-32-4510 EMPLOYEE CLOTHING ALLOW FEB 2017A 03/20/2017 438,84 Vendor CINTAS CORPORATION LOC 355 Total: 744.80 Vendor: CINTAS CINTAS 400-00-6130 SUPPLIES 5007286846 03/20/2017 31,15 Vendor CINTAS Total: 31.15 Vendor: COMCAST CABLE COMCAST CABLE 620-00-5110 INTERNET-REC CENTER 3/3/17-4/2/17 03/20/2017 124.90 COMCAST CABLE 620-00-5110 INTERNET- 333 S GREEN 3/4/17-4/3/17 03/20/2017 164,85 COMCAST CABLE 620-00-5110 CABLE - 333 S GREEN 3/8/17-4/7/17 03/20/2017 31,64 COMCASTCABLE 620-00-5110 CABLE/INTERNET1415 3/12/17-4/11/17 03/20/2017 115.17 Vendor COMCAST CABLE Total: 436.56 Vendor: COMED COMED 400-00-5510 UTILITIES 1/25/17-2/21/17 03/20/2017 1,112.68 COMED 510-31-5510 UTILITIES 1/25/17-2/21/17A 03/20/2017 350,77 COMED 510-32-5510 UTILITIES 1/25/17-2/21/17A 03/20/2017 31.60 COMED 510-31-5510 PUMPING FEES 1/30/17-3/1/17 03/20/2017 368,30 COMED 510-32-5510 PUMPING FEES 1/30/17-3/1/17 03/20/2017 11457,27 COMED 510-31-5510 PUMPING FEES 1/30/17-2/28/17 03/20/2017 72.95 COMED 510-32-5510 PUMPING FEES 1/30/17-2/28/17 03/20/2017 206.43 Vendor COMED Total: 3,600.00 Vendor: CONNEY SAFETY PRODUCTS CONNEY SAFETY PRODUCTS 100-46-6110 SUPPLIES 05310245 03/20/2017 92,00 CONNEY SAFETY PRODUCTS 100-46-6110 SUPPLIES 05311127 03/20/2017 42.01 Vendor CONNEY SAFETY PRODUCTS Total: 134.01 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 1/25/17-2/23/17 03/20/2017 2,412.44 CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 1/25/17-2/23/17A 03/20/2017 115,44 3/15/2017 12:03:28 PM Expense Approval Register Vendor Name CONSTELLATION NEW ENERGY CONSTELLATION NEWENERGY CONSTELLATION NEWENERGY CONSTELLATION NEWENERGY CONSTELLATION NEWENERGY CONSTELLATION NEWENERGY I1#r47 100-44-5510 100-45-5510 100-46-5510 510-32-5510 100-33-5520 100-33-5520 Vendor: CORKSCREW GYMNASTICS &SPORTS ACADEMY CORKSCREW GYMNASTICS & 100-47-5110 CORKSCREW GYMNASTICS & 100-47-5110 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 440-00-8600 Vendor: CURRAN, PATRICK CURRAN, PATRICK 100-2200 Vendor: CUTTING EDGE COMMUNICATIONS INC CUTTING EDGE 400-00-5110 Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP ED'SAUTOMOTIVE/JIM'S 100-33-5370 ED'S AUTOMOTIVE/JIM'S 510-35-5370 Vendor: ETS ETS Vendor: FOWLES, CRAIG FOWLES, CRAIG 400-00-6210 510-32-5110 Vendor: FOX VALLEY FIRE &SAFETY FOX VALLEY FIRE &SAFETY 225-00-5110 FOX VALLEY FIRE & SAFETY 225-00-5110 FOX VALLEY FIRE & SAFETY 225-00-5110 FOX VALLEY FIRE & SAFETY 225-00-5110 Vendor: FUN EXPRESS LLC Packet: APPKT00757 - 3/20/17 AP Description (Item) Payable Number Post Date Amount UTILITIES 1/25/17-2/23/17A 03/20/2017 52.67 UTILITIES 1/25/17-2/23/17A 03/20/2017 412.79 UTILITIES 1/25/17-2/23/17A 03/20/2017 32.11 UTILITIES 1/25/17-2/23/17B 03/20/2017 31.24 UTILITIES 1/26/17-2/26/17 03/20/2017 588.02 UTILITIES 1/30/17-2/27/17 03/20/2017 23,498.89 Vendor CONSTELLATION NEWENERGY INC Total: 27,143.60 PARKS & REC PROGRAM 404 03/20/2017 11144,00 PARKS & REC PROGRAM 414 03/20/2017 80.00 Vendor CORKSCREW GYMNASTICS & SPORTS ACADEMY Total: 1,224.00 STREET PROGRAM 14116 03/20/2017 205,327.59 Vendor CURRAN CONTRACTING COMPANYTotal: 205,327.59 OVERPAYMT PARKING TICKET- INV0003545 03/20/2017 25.00 Vendor CURRAN, PATRICK Total: 25.00 CONTRACTUALSERVICES-REC 4985 03/20/2017 150.00 Vendor CUTTING EDGE COMMUNICATIONS INC Total: 150.00 VEHICLE INSPECTIONS 2/2017 03/20/2017 116.00 VEHICLE INSPECTIONS 2/2017A 03/20/2017 43.00 Vendor ED'S AUTOMOTIVE/11M'S MUFFLER SHOP Total: 159.00 PIN PAD REPLACEMENT 7DEC11AO 03/20/2017 73.23 Vendor ETS Total: 73,23 PERAGREEMT-OVERHEAD INV0003546 03/20/2017 812.50 Vendor FOWLES, CRAIG Total: 812.50 RADION INSTALLATION IN00061152 RADIO MAINT IN00061398 RADIO MAINT 1/16/17-2/15/17 IN00067442 FIRE ALARM SAME DAY IN0065483 03/20/2017 03/20/2017 03/20/2017 03/20/2017 Vendor FOX VALLEY FIRE & SAFETY Total: FUN EXPRESS LLC 100-46-6110 SUPPLIES 682523753-01 03/20/2017 Vendor FUN EXPRESS LLC Total: 195.00 1,202.50 1,209.00 412.00 3,018.50 2 345.7 345.72 25.00 25.00 35.91 35.91 768.23 768.23 2,259.05 9,116.29 2,911.33 769.84 4,703.55 19,760.06 3/15/2017 12:03:28 PM Expense Approval Register Vendor Name Account Number Description (Item) Vendor: ILLINOIS FBI NA ILLINOIS FBI NA 100-22-5430 MONTHLY MEETING Vendor: IMPACT NETWORKING LLC IMPACT NETWORKING LLC 100-00-6210 COPY PAPER Vendor: JOSEPH, MARIA JOSEPH, MARIA 100-23-5420 TRAVEL EXP REIMB Vendor: KEMP, NANCY KEMP, NANCY 510-2200 4308 CLEARVIEW- W/S Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 100-33-6110 MATERIALS LAFARGE NORTH AMERICA 100-45-6110 MATERIALS LAFARGE NORTH AMERICA 510-35-6110 MATERIALS Vendor: LECHNER, TIM LECHNER, TIM 100-33-4510 Vendor: LES MILLS UNITED STATES TRADING INC LES MILLS UNITED STATES 400-40-5110 Vendor: MCH COUNTY DEPT OF HEALTH MCH COUNTY DEPT OF HEALTH 100-44-5110 MCH COUNTY DEPTOF HEALTH 100-44-5110 Vendor: MCHENRY AREA CHAMBER OF COMMERCE MCHENRY AREA CHAMBER OF 100-01-6940 MCHENRY AREA CHAMBER OF 100-02-6940 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF 100-22-5430 Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 100-01-5110 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 100-01-6940 MCHENRY COUNTY RECORDER 510-31-6940 MCHENRY COUNTY RECORDER 510-32-6940 Vendor: MCMAHON, JASON MCMAHON, JASON 100-33-4510 Vendor: MIDWEST METER INC MIDWEST METER INC 510-31-6110 MIDWEST METER INC 510-31-6110 MIDWEST METER INC 510-31-6110 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-41-6210 Vendor: NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC 100-01-5370 Payable Number MARCH 2O17 IN269533 INV0003547 INV0003548 Packet: APPKT00757 - 3/20/17 AP Post Date 03/20/2017 Vendor ILLINOIS FBI NA Total: 03/20/2017 Vendor IMPACT NETWORKING LLC Total: 03/20/2017 Vendor JOSEPH, MARIA Total: 03/20/2017 Vendor KEMP, NANCY Total: 706696502 03/20/2017 706696502 03/20/2017 706733336 03/20/2017 Vendor LAFARGE NORTH AMERICA Total: Amount 50.00 50.00 535.00 535.00 7.12 7.12 44.80 70.07 344.40 396.48 810.95 EMPLOYEE CLOTHING ALLOW INV0003549 03/20/2017 363.21 Vendor LECHNER, TIM Total: 363.21 LICENSE FEE SIV416598 03/20/2017 197.00 Vendor LES MILLS UNITED STATES TRADING INC Total: 197.00 HEALTH PERMIT -POOL 467 03/20/2017 115.00 HEALTH PERMIT PETERSEN 668 03/20/2017 115.00 Vendor MCH COUNTY DEPT OF HEALTH Total: 230.00 State of the City Luncheon 59423 03/20/2017 641.25 State of the City Luncheon 59423 03/20/2017 285.00 Vendor MCHENRY AREA CHAMBER OF COMMERCE Total: 926.25 MARCH MEETING INV0003553 03/20/2017 45.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 45.00 MUN SHARE 2/17 2-24 03/20/2017 2,946.08 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: 2,946.08 RECORDING FEES 2/17 03/20/2017 360.00 RECORDING FEES 2/17A 03/20/2017 240.00 RECORDING FEES 2/17A 03/20/2017 400.00 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 1,000.00 REIMB CLOTHING ALLOW INV0003565 03/20/2017 147.48 Vendor MCMAHON, JASON Total: 147.48 SUPPLIES 0086242-1N 03/20/2017 506.00 SUPPLIES 0086868-IN 03/20/2017 472.50 SUPPLIES 00868691N 03/20/2017 484.31 Vendor MIDWEST METER INC Total: 10462.81 BUSINESS CARDS 87884 03/20/2017 295.00 Vendor MINUTEMAN PRESS OF MCH Total: 295.00 VEHICLE REPAIR SUPPLIES FEB 2017 03/20/2017 180.29 3/15/2017 12:03:28 PM Expense Approval Register Vendor Name Account Number Description (Item) Payable Number NAPA AUTO PARTS MPEC 100-22-537v VEHICLE REPAIR SUPPLIES FED 2017 NAPA AUTO PARTS MPEC 100-33-5370 VEHICLE REPAIR SUPPLIES FEB 2017 NAPA AUTO PARTS MPEC 100-41-5370 VEHICLE REPAIR SUPPLIES FEB 2017 NAPA AUTO PARTS MPEC 100-45-5370 VEHICLE REPAIR SUPPLIES FEB 2017 NAPA AUTO PARTS MPEC 510-31-5370 VEHICLE REPAIR SUPPLIES FEB 2017A NAPA AUTO PARTS MPEC 510-31-6110 VEHICLE REPAIR SUPPLIES FEB 2017A NAPA AUTO PARTS MPEC 510-32-5370 VEHICLE REPAIR SUPPLIES FEB 2017A NAPA AUTO PARTS MPEC 510-35-5370 VEHICLE REPAIR SUPPLIES FEB 2017A Vendor: NEUMANN JR, EDWARD 1 NEUMANN JR, EDWARD J 740-00-6960 Vendor: PENZE, JACQUELINE S PENZE, JACQUELINES 100-46-5110 Vendor: PETROCHOICE LLC PETROCHOICE LLC 100-45-6250 PETROCHOICE LLC 100-45-6250 PETROCHOICE LLC 100-45-6250 Vendor: PIERCE, JAMIE PIERCE, JAMIE 100-46-6110 Vendor: POSTMASTER MCHENRY IL POSTMASTER MCHENRY IL 100-02-5330 Vendor: REILLY, LAKE REILLY, JAKE 100-33-4510 Vendor: RESERVE ACCOUNT RESERVE ACCOUNT 100-01-5310 RESERVE ACCOUNT 100-03-5310 RESERVE ACCOUNT 100-04-5310 RESERVE ACCOUNT 100-22-5310 RESERVE ACCOUNT 100-41-5310 RESERVE ACCOUNT 205-00-5310 RESERVE ACCOUNT 510-31-5310 Vendor: RIVERSIDE BAKE SHOP RIVERSIDE BAKE SHOP 100-01-6940 RIVERSIDE BAKE SHOP 610-00-6940 PARKING LOTRENTALAPRIL INV0003556 BALLROOM DANCE VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL 3/4/17 Packet: APPKT00757 - 3/20/17 AP Post Date 03/20/2017 03/20/2017 03/20/2017 03/20/2017 03/20/2017 03/20/2017 03/20/2017 03/20/2017 Vendor NAPA AUTO PARTS MPEC Total 03/20/2017 Vendor NEUMANN JR, EDWARD 1 Total: 03/20/2017 Vendor PENZE, JACQUELINE S Total: 10051097 03/20/2017 10051100 03/20/2017 10056975 03/20/2017 Vendor PETROCHOICE LLC Total: COSTUME REIMBURSEMENT 3311751-728682 SPRING/SUMMER REIMB CLOTHING ALLOW POSTAGE POSTAGE POSTAGE POSTAGE POSTAGE POSTAGE POSTAGE MGR'S MEETING SUPPLIES MCMRMA Vendor: ROCK'N' KIDS INC ROCK'N' KIDS INC 100-46-5110 PARKS & REC PROGRAM Vendor: ROGERS, MATT ROGERS, MATT 100-33-5430 CDL Vendor: SAM'S CLUB SAM'S CLUB 100-44-6110 SUPPLIES SAM'S CLUB 400-00-6111 SUPPLIES Vendor: SEMROW JR, HARRY H SEMROW JR, HARRY H 100-03-5110 ATTY FEES SEMROW 1R, HARRY H 100-22-5110 ATTY FEES INV0003569 INV0003566 INV0003557 INV0003557 INV0003557 INV0003557 INV0003557 INV0003557 INV0003558 03/20/2017 Vendor PIERCE, JAMIE Total: 03/20/2017 Vendor POSTMASTER MCHENRY IL Total: 03/20/2017 Vendor REILLY, IAKE Total: 03/20/2017 03/20/2017 03/20/2017 03/20/2017 03/20/2017 03/20/2017 03/20/2017 Vendor RESERVE ACCOUNT Total: 148711 03/20/2017 148879 03/20/2017 Vendor RIVERSIDE BAKE SHOP Total: MCH W 1117 03/20/2017 Vendor ROCK'N' KIDS INC Total: INV0003559 03/20/2017 Vendor ROGERS, MATT Total: 2/15/17-2/23/17 03/20/2017 2/15/17-2/23/17 03/20/2017 Vendor SAM'S CLUB Total: INV0003560 03/20/2017 INV0003560 03/20/2017 Vendor SEMROW 1R, HARRY H Total: Amount 1,412.72 1,360.70 33.38 1,001.33 423.72 29.99 2,272.94 1,814.37 8,529.44 500.00 500.00 300.00 300.00 76.19 286.69 138.23 501.11 75.87 75.87 21372.76 2,372.76 256.51 256.51 144.16 66.28 244.78 197.74 7.22 69.35 246.82 976.35 28.32 32.42 60.74 224.00 224.00 60.00 60.00 37.68 52.92 90.60 71.25 641.25 712.50 3/15/2017 12:03:28 PM Expense Approval Register Packet: APPKT00757 - 3/20/17 AP Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: SEXTON, ERIC M SEXTON, ERIC M 100-22-5440 TUITION REIMB INV0003561 03/20/2017 891.98 Vendor SEXTON, ERIC M Total: 891.98 Vendor: SHUETT, DEBORA SHUETT, DEBORA 100-22-4510 CLOTHING REIMB INV0003562 03/20/2017 143,39 Vendor SHUETT, DEBORA Total: 143.39 Vendor: SKILLS FIRST SOCCER LLC SKILLS FIRST SOCCER LLC 100-47-5110 WINTER SOCCER CLASSES 1217-260 03/20/2017 1,140.00 Vendor SKILLS FIRST SOCCER LLC Total: 1,140.00 Vendor: STANS FINANCIAL SERVICES STANS FINANCIAL SERVICES 620-00-5110 ITSVS 326775 03/20/2017 11672,00 STANS FINANCIAL SERVICES 620-00-6210 RICOH SUPPLIES 326901 03/20/2017 240.09 Vendor STANS FINANCIAL SERVICES Total: 1/912409 Vendor: STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS 100-00-6210 SUPPLIES 8043470847 03/20/2017 242,39 STAPLES BUSINESS 100-00-6210 SUPPLIES 8043470847 03/20/2017 -40252 STAPLES BUSINESS 100-04-6210 SUPPLIES 8043470847 03/20/2017 106.30 STAPLES BUSINESS 100-22-6210 SUPPLIES 8043470847 03/20/2017 296,22 Vendor STAPLES BUSINESS ADVANTAGE Total: 242.39 Vendor: STUCKEY CONSTRUCTION STUCKEY CONSTRUCTION 100-01-5110 FAN CHANGE 17201-1 03/20/2017 2,577.52 STUCKEY CONSTRUCTION 100-01-5110 WATER FLOW SWITCH 17201-2 03/20/2017 418,00 Vendor STUCKEY CONSTRUCTION Total: 20995.52 Vendor: SURDICK, TANYA SURDICK, TANYA 100-41-3637 PROGRAM REFUND, PARKS 157352 03/20/2017 35.00 Vendor SURDICK, TANYA Total: 35.00 Vendor: SWIMMERS EDGE INC SWIMMERS EDGE INC 100-47-6110 MARLINS SUPPLIES 14139 03/20/2017 135,15 Vendor SWIMMERS EDGE INC Total: 13SAS Vendor: TRANE US INC TRANE US INC 100-01-5110 SERVICE CALL 37711333 03/20/2017 11127*50 Vendor TRANE US INC Total: 1,127.50 Vendor: US BANK EQUIPMENT FINANCE US BANK EQUIPMENT FINANCE 100-22-5110 CONTRACT 500-0401564 #34 OF 60 03/20/2017 225,00 US BANK EQUIPMENT FINANCE 100-01-5110 CONTRACT 500-0389299 #38 OF 60 03/20/2017 311,00 US BANK EQUIPMENT FINANCE 100-33-5110 CONTRACT 500-0361445 #47 of 60 03/20/2017 73400 US BANK EQUIPMENT FINANCE 510-31-5110 500-0361445 #47 OF 60A 03/20/2017 73,00 US BANK EQUIPMENT FINANCE 510-32-5110 500-0361445 #47 OF 60A 03/20/2017 73,00 US BANK EQUIPMENT FINANCE 510-35-5110 500-0361445 #47 OF 60A 03/20/2017 73,00 Vendor US BANK EQUIPMENT FINANCE Total: 828.00 Vendor: VAN GALDER BUS COMPANY VAN GALDER BUS COMPANY 100-47-5110 CUBS BUS TRIPS APRIL, MAY & 27454/27457/27455 03/20/2017 2,704.00 VAN GALDER BUS COMPANY 100-47-5110 WRIGLEY FIELD TOUR BUS 28710 03/20/2017 954,00 Vendor VAN GALDER BUS COMPANY Total: 31658*00 Vendor: VARVIL, MARYBETH VARVIL, MARYBETH 100-22-4510 CLOTHING ALLOW REIMB INV0003563 03/20/2017 141,00 Vendor VARVIL, MARYBETH Total: 141.00 Vendor: VERIZON WIRELESS VERIZON WIRELESS 100-01-5320 IT/PHONE 9781420114A 03/20/2017 47.60 VERIZON WIRELESS 100-03-5320 IT/PHONE 9781420114A 03/20/2017 104,00 VERIZON WIRELESS 100-22-5320 IT/PHONE 9781420114A 03/20/2017 11153,71 VERIZON WIRELESS 100-30-5320 IT/PHONE 9781420114A 03/20/2017 56.15 VERIZON WIRELESS 100-33-5320 IT/PHONE 9781420114A 03/20/2017 123634 VERIZON WIRELESS 100-41-5320 IT/PHONE 9781420114A 03/20/2017 2.20 VERIZON WIRELESS 100-45-5320 IT/PHONE 9781420114A 03/20/2017 3530 VERIZON WIRELESS 100-46-5320 IT/PHONE 9781420114A 03/20/2017 1.67 3/15/2017 12:03:28 PM Expense Approval Register Packet: APPKT00757 - 3/20/17 AP Vendor Name Account Number Description (Item) Payable Number Post Date Amount VERIZON WIRELESS 620-00-5320 IT/PHONE 9781420114A 03/20/2017 40,27 VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE 9781420114 03/20/2017 55,55 VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE 9781420114 03/20/2017 26,65 VERIZON WIRELESS 510-35-5320 CELL PHONE USAGE 9781420114 03/20/2017 76,02 VERIZON WIRELESS 620-00-5110 WIRELESS SERVICES FOR PD 9781420115 03/20/2017 38,01 VERIZON WIRELESS 100-33-5320 TABLET LINE ACCESS 9781420116 03/20/2017 25.82 VERIZON WIRELESS 510-31-5320 TA B LET LI N E ACCESS 9781420116A 03/20/2017 88,69 Vendor VERIZON WIRELESS Total: 1,874.98 Vendor: WASTE MANAGEMENT OF WI -MN WASTE MANAGEMENT OF WI- 510-32-5580 SLUDGE REMOVAL 0031381-2742-2 03/20/2017 11,028,81 WASTE MANAGEMENT OF WI- 100-01-6110 REFUSE STICKERS 3384386-2013-4 03/20/2017 3,990.00 Vendor WASTE MANAGEMENT OF WI -MN Total: 15,018.81 Vendor: WYWROT, ARTUR WYWROT, ARTUR 510-2200 WATER/SEWEROVERPAYMT- INV0003567 03/20/2017 11536 Vendor WYWROT, ARTUR Total: 115.36 Grand Total: 903,442AS 3/15/2017 12:03:28 PM Page 7 of 10 Expense Approval Register Packet: APPKT00757 - 3/20/17 AP Fund Summary Fund 100-GENERAL FUND 205-PAGEANT FUND 220-CIVIL DEFENSE FUND 225-ALARM BOARD FUND 270- MOTOR FUEL TAX FUND 280 - DEVELOPER DONATION FUND 300 - DEBT SERVICE-1997A FUND 400 - RECREATION CENTER FUND 440-CAPITAL IMPROVEMENTS FUND 510- WATER/SEWER FUND 610 - RISK MANAGEMENT FUND 620 - INFORMATION TECHNOLOGY FUND 740 - RETAINED PERSONNEL ESCROW 760 - POLICE PENSION FUND Grand Total: Expense Amount 65,109.01 69,35 41700,00 3,018.50 769.84 14,286,67 563,848400 10,812,12 210,031.14 22,787.86 92,42 21497*54 500000 4,920.00 903,442.45 AS -NEEDED CHECKS COUNCIL MEETING 3/20/17 510 510-31-5430 BANKCARD PROCESSING CENTER 510 510-31-6270BANKCARD PROCESSING CENTER 510 510-35-6110 BANKCARD PROCESSING CENTER 510 510-31-5320 AT&T 510 510-32-5320 AT&T 510 510-32-5430 WATER ENVIRONMENT FEDERATION 620 620-00-5110 COMCAST CABLE 620 620-00-5110 AT&T 620 620-00-5320 AT&T 620 620-00-5110 COMCAST CABLE 760 760-00-5110CAPITAL GAINS INCORPORATED FUND 100 TOTAL FUND 215 TOTAL FUND 225 TOTAL FUND 400 TOTAL FUND 510 TOTAL FUND 620 TOTAL FUND 760 TOTAL -1640.13 02/10/2011 658.68 02/10/2017 2240,16 02/10/2017 202.54 02/16/2017 315.28 02/16/2017 165.00 02/16/2017 164.85 02/06/2017 64.95 02/16/2017 265.10 02/16/2017 143.90 02/16/2017 4941,00 02/16/2017 70906,48 17686.82 2316,80 41305,00 2072,44 1945,62 638.80 4941,00 70906,48 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council Members FOR: March 20, 2017 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Revolving Loan Fund request from Jimmybread &Brew in the amount of $55,000 for Working Capital ATT: 1. Location Map 2. Unapproved Revolving Loan Fund Committee Meeting Minutes dated March 6, 2017 3. Revolving Loan fund Application and Supporting Documentation AGENDA ITEM SUMMARY: The City Council is being asked to consider a request in the amount of $55,000, for a revolving loan fund for Jimmy Bread & Brew. BACKGROUND: The revolving loan program provides low interest loans to quaed existing and prospective businesses within the City of McHenry. Loan proceeds can be used to assist in the startup of a new business, expand an existing business, and update existing facilities to make the business more competitive, or provide an incentive for established businesses to relocate to the City. The primary goal of the program is job creation and the expansion of the sales tax and property tax base. It requires loan applicants to complete a formal application reviewed by the Revolving Loan Fund Committee, consisting of the Mayor and Finance and Personnel Committee which makes a recommendation to the full City Council. In March 2010 Buddyz Chicago Pizzeria received a $75,000 loan to utilize at their location on Green Street. In November 2011 Epic Cycle and Fitness received a $25,000 loan to startup their business, formerly located on Main Street and currently located on Front Street. Hidden Pearl, 1208 N Green Street, was approved for a new startup business in the amount of $34,000. The latest revolving loan fund request was granted in 2013 to Perry Moy, owner of Plum Garden, to assist in the expansion of his restaurant at 3917 Main Street. The approved loan amount was 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us $33,605. The current available lending balance in the revolving loan fund is approximately $66,0006 The Revolving Loan Fund is not tax dollar money and the money which can be loaned through the Revolving Loan Fund must not exceed the balance in the fund at the time of the request. The Revolving Loan Fund assists in bridging the gap between a conventional commercial bank loan and applicants seeking to start or expand a business but may not have perfect credit and need funding to move their business to the next level. It promotes entrepreneurialism and growth of small business. ANALYSIS: Staff received a revolving loan fund application from Jimmybread and Brew. Jimmy and his partner Christy are seeking $55,000 for working capital and intend to use this money, as well as investor dollars to build their business at 3425 Pearl Street. Attached is his mission, summary of his business plan, sales projections, concept, and his partner Christy's resume. I have known James Bellavia for about two years, meeting him by word of mouth due to his company and the quality of the products he was selling. Since that time I have learned a great deal about Jimmy and his business partner, Christy. They are committed to growing their business which already maintains a well -established customer base except without a permanent location. I have been working diligently to keep Jimmy's restaurant in the City of McHenry. His brand, fresh products, artisan -style of baking and the quality of food he produces is phenomenal. He sends out weekly menus and is all over the community doing cookouts and serving his fresh - baked products. A little more than a year ago Jimmy was contemplating opening his business in another community for various reasons. This did not happen however I don't want this to even be an option moving forward. There are other reasons I want Jimmybread and Brew in the City of McHenry. He is dedicated to the City and works long hours to bake, market, and sell his products. He has been a part of McHenry's Farmers Market and helped draw other businesses to the market. He is constantly out in the community doing business but also being a great corporate citizen, again without a physical location to work out of. He has participated in PTO events at different schools and has been a fixture at events at the existing Chain 0' Lakes Brewing Company. Jimmy is out cooking during these events, but he also draws people to the sites, including entertainment. This promotion has assisted in boosting business for Chain 0' Lakes Brewing, but also has been a tremendous asset to our downtown business district. Recently his partner Christy moved back to this area from Florida to help this vision become a reality. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Staff has been working with Bill Busse from First National Bank of McHenry, which conducted underwriting services for the proposed loan application. Staff did speak with Mr. Busse who expressed several concerns pertaining to the request including the following: • New restaurants have a high mortality rate; • There is no historical financial information to look at and analyze debt service. This is because Jimmybread and Brew has no existing location however he has been operating: baking, selling products, attending events, farmers markets for several years and has a weekly menu which is distributed to an existing customer base; • In order for the business to be successful and loan paid the business has to have a positive cash flow, and there is little margin for error in Jimmybread and Brew's revenue and expense projections; • Mr. Busse stated in his analysis: "Another concern is the management group's total reliance on outside funding. The management group is unable to invest any personal funds or contributed capital to the plan;" • Placing the property and building in separate Limited Liability Corporations; • Jimmy and his partner Christy don't have a great credit history. Mr. Busse stated that if the City enters into a loan agreement with Jimmybred and Brew he believes the following should be considered by the City: • Securing the loan with first lien purchase money security interest in the business assets purchased (fixtures and equipment); • No disbursement of City loan funds unless and until all investor group seed funding of $145,000 has been validated and deposited as start-up funding for the enterprise; • An unlimited and unconditional personal guarantee from James Bellavia and Christy Steinmeier; • Personal and business financial statements be submitted annually; • Loan be repayable monthly over a five-year term at a 3.75% fixed rate of interest with no prepayment penalty; • City would buy back loan (after reassignment by First National) if loan payments become delinquent for more than 60 days. Jimmybread is an established brand proposed to be located in a building originally constructed in the 19th century as a brewery. He's very particular about his menu and is not trying to be all things to everyone; therefore, what he does he does extremely well and I personally believe he will be successful. His restaurant will be a positive and welcome addition to the community and 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us will offer another unique dining option for the community, which has many restaurants particularly in our downtown area. REVOLVING LOAN FUND COMMITTEE: The request was presented to the Revolving Loan Fund Committee on March 6, 2017 (minutes attached). The Committee felt this would be a great enhancement to our downtown and a unique business "farm to table" restaurant. There were concerns expressed by the Committee about the underwriting review completed by Bill Busse at First National bank. The Committee did recommend unanimously (4-0) to the City Council the following: Motion by Condon, second by Curry recommending approval of the application submitted by Jimmybread and Brew for a Revolving Loan in the amount of $55,000 and directing Staff to proceed and work with representatives of First National Bank of McHenry to facilitate the Loan subject to the terms and conditions as presented (below), and to bring the matter forward to the full City Council for consideration. • The loan be secured with first lien purchase money security interest in the business assets purchased (fixtures and equipment); this amounts to $150,000-$200,000; • No disbursement of City loan funds unless and until all investor group seed funding of $145,000 has been validated and deposited as start-up funding for the enterprise; • An unlimited and unconditional personal guarantee from James Bellavia and Christy Steinmeier; • Loan be repayable monthly over afive-year term at a 3.75% fixed rate of interest with no prepayment penalty; • City would buy back loan (after reassignment by First National) if loan payments become delinquent for more than 60 days. If the City Council concurs with the Finance and Personnel/Revolving Loan Fund Committee it's recommended the application submitted by Jimmybread and Brew for a Revolving Loan in the amount of $55,000 be approved subject to the following conditions (If approved staff will work with Mr. Busse in drawing up a loan agreement with all the following conditions included.): • The loan be secured with first lien purchase money security interest in the business assets purchased (fixtures and equipment); this amounts to $150,000-$200,000; Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • No disbursement of City loan funds unless and until all investor group seed funding of $145,000 has been validated and deposited as start-up funding for the enterprise; • An unlimited and unconditional personal guarantee from James Bellavia and Christy Steinmeier; • Loan be repayable monthly over afive-year term at a 3.75% fixed rate of interest with no prepayment penalty; • City would buy back loan (after reassignment by First National) if loan payments become delinquent for more than 60 days. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us LOCATION MAP 3425 PEARL STREET 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us UNAPPROVED REVOLVING LOAN FUND COMMITTEE MEETING MINUTES MONDAY, MARCH 6, 2017 CITY COUNCIL CHAMBERS, 6*15 P.M. In Attendance. Committee Members: Mayor Low, Chairman Alderman Wimmer, Alderman Condon and Alderman Curry. Absent: None. Also in Attendance: City Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch and City Clerk Jones. Also in Attendance: Alderman Schaefer (arrived at 6:20 pm) Alderman Santi (arrived at 6:40 pm) Also in Attendance: Jimmy Bellavia Jimmy Bread & Brew Christy Steinmeier Chairman Alderman Wimmer called the meeting to order at 6:15 p.m. Discussion Regarding Revolving Loan Application Jimmybread and Brew Director of Economic Development Martin reiterated that the purpose of the Revolving Loan Program is to provide low interest loans to qualified existing and/or prospective businesses within the City of McHenry. The loan proceeds can be used to assist in the start-up of a new business, expansion of an existing business, updating of an existing facility to make the business more compeve or to provide an incentive for businesses to relocate to the City. He stated that the primary goal of the program is job creation and the expansion of the sales tax and property tax base. He informed the Committee that the program was established in the late 1980's with funding from a State of Illinois grant. The Revolving Loan Fund is not tax dollar money and the money loaned through the Revolving Loan Fund cannot exceed the balance in the fund at the time of the request. The current available lending balance in the Revolving Loan Fund is approximately $66,000. 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Director Martin advised the Committee that James ("Jimmy') Bellavia and his partner, Christy Steinmeier, on behalf of Jimmybread and Brew, has submitted an application to obtain a loan in the amount of $55,000 for the working capital. They intend to use the money, together with investor dollars, to build a business at 3425 Pearl Street in the City of McHenry. It is Jimmybread and Brew's intention to promote a brand utilizing fresh products and ingredients, artisan style baking and a good quality of food. Director Martin informed the Committee that Jimmy and his business partner, Christy (a trained chef), are committed to growing the business, which already has a well -established customer base, however they currently lack a permanent location. Jimmy has been a part of the McHenry Farmers Market and has assisted in drawing other businesses to the Market. The Committee reviewed and discussed concerns expressed by First National Bank of McHenry, who is conducting underwriting services for the proposal loan application. The bank recommended should the City of McHenry enter into a Loan Agreement with Jimmybread and Brew the following should be considered: 1. Securing the Loan with first lien purchase money security interest in the business assets purchased (i.e., fixtures and equipment); 2. No disbursement of City Loan Funds unless and until all investor group seed funding of $145,000 has been validated and deposited as start-up funding for the enterprise; 3. An unlimited and personal guarantee from James Bellavia and Christy Steinmeier; 4. Personal and business financial statements be submitted annually; 5. Loan be repayable on a monthly basis, over a five-year term at 3.75% fixed rate of interest with no prepayment penalty; and 6. The City would buy back the Loan (after reassignment by First National) if the Loan payments become delinquent for more than 60 days. Director Martin stated the applicants fit the parameters of the program and concurs with the banks recommendations. Responding to an inquiry from Alderman Curry, Ms. Steinmeier clarified that the restaurant would be on the first floor of the premises and the baking would take place on the second floor. Alderman Curry inquired about where the produce would be planted and Mr. Bellavia E3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us answered it is their intent to remove the asphalt from the parking lot and grow the produce in that area, which would then be sourced to the restaurant. Jimmy and Christy responded to Alderman Curry's inquiries regarding investment, financing and equipment purchases. Responding to Chairman Alderman Wimmer's inquiry, Mr. Bellavia stated they hope to open in late May or early June 2017. Mayor Low opined that she appreciates the bank's expertise and concerns. She stated Mr. Bellavia's product is outstanding and he has a unique concept. Mayor Low expressed confidence in the applicants' ability to market the business and succeed. Alderman Curry expressed some concerns regarding the financial aspect of the venture and intends to consider the matter further prior to voting at the Council level. Alderman Condon opined that it appears to be an exciting project and she looks forward to the success of the venture in the City of McHenry. Motion by Condon, second by Curry recommending approval of the application submitted by Jimmybread and Brew for a Revolving Loan in the amount of $55,000 and directing Staff to proceed and work with representatives of First National Bank of McHenry to facilitate the Loan subject to the terms and conditions as presented, and to bring the matter forward to the full City Council for consideration. Aye: Condon, Curry, Wimmer, Low Nay: None. Absent: None. Motion carried. Adjournment Motion by Condon, seconded by Curry, to adjourn the meeting at 6:48 pm. Aye: Low, Condon, Curry, Wimmer 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Nay: None. Absent: None. Motion carried. Respectfully submitted, Richard W. Wimmer, Chairman Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us UNAPPROVED REVOLVING LOAN FUND COMMITTEE MEETING MINUTES MONDAYI MARCH 6, 2017 CITY COUNCIL CHAMBERS, 6*15 P.M. In Attendance: Committee Members: Mayor Low, Chairman Alderman Wimmer, Alderman Condon and Alderman Curry. Absent: None. Also in Attendance: City Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch and City Clerk Jones. Also in Attendance: Alderman Schaefer (arrived at 6:20 pm) Alderman Santi (arrived at 6:40 pm) Also in Attendance: Jimmy Bellavia Jimmy Bread &Brew Christy Steinmeier Chairman Alderman Wimmer called the meeting to order at 6:15 p.m. Discussion Regarding Revolving Loan Application Jimmybread and Brew Director of Economic Development Martin reiterated that the purpose of the Revolving Loan Program is to provide low interest loans to qualified existing and/or prospective businesses within the City of McHenry. The loan proceeds can be used to assist in the start-up of a new business, expansion of an existing business, updating of an existing facility to make the business more competitive or to provide an incentive for businesses to relocate to the City. He stated that the primary goal of the program is job creation and the expansion of the sales tax and property tax base. He informed the Committee that the program was established in the late 1980's with funding from a State of Illinois grant. The Revolving Loan Fund is not tax dollar money and the money loaned through the Revolving Loan Fund cannot exceed the balance in the fund at the time of the request. The current available lending balance in the Revolving Loan Fund is approximately $66,000. 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Director Martin advised the Committee that James ("Jimmy") Bellavia and his partner, Christy Steinmeier, on behalf of Jimmybread and Brew, has submitted an application to obtain a loan in the amount of $55,000 for the working capital. They intend to use the money, together with investor dollars, to build a business at 3425 Pearl Street in the City of McHenry. It is Jimmybread and Brew's intention to promote a brand utilizing fresh products and ingredients, artisan style baking and a good quality of food. Director Martin informed the Committee that Jimmy and his business partner, Christy (a trained chef), are committed to growing the business, which already has a well -established customer base, however they currently lack a permanent location. Jimmy has been a part of the McHenry Farmers Market and has assisted in drawing other businesses to the Market. The Committee reviewed and discussed concerns expressed by First National Bank of McHenry, who is conducting underwriting services for the proposal loan application. The bank recommended should the City of McHenry enter into a Loan Agreement with Jimmybread and Brew the following should be considered: 1. Securing the Loan with first lien purchase money security interest in the business assets purchased (i.e., fixtures and equipment); 2. No disbursement of City Loan Funds unless and until all investor group seed funding of $145,000 has been validated and deposited as start-up funding for the enterprise; 3. An unlimited and personal guarantee from James Bellavia and Christy Steinmeier; 4. Personal and business financial statements be submitted annually; 5. Loan be repayable on a monthly basis, over a five-year term at 3.75% fixed rate of interest with no prepayment penalty; and 6. The City would buy back the Loan (after reassignment by First National) if the Loan payments become delinquent for more than 60 days. Director Martin stated the applicants fit the parameters of the program and concurs with the banks recommendations. Responding to an inquiry from Alderman Curry, Ms. Steinmeier clarified that the restaurant would be on the first floor of the premises and the baking would take place on the second floor. Alderman Curry inquired about where the produce would be planted and Mr. Bellavia HOO Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us answered it is their intent to remove the asphalt from the parking lot and grow the produce in that area, which would then be sourced to the restaurant. Jimmy and Christy responded to Alderman Curry's inquiries regarding investment, financing and equipment purchases. Responding to Chairman Alderman Wimmer's inquiry, Mr. Bellavia stated they hope to open in late May or early June 2017. Mayor Low opined that she appreciates the bank's expertise and concerns. She stated Mr. Bellavia's product is outstanding and he has a unique concept. Mayor Low expressed confidence in the applicants' ability to market the business and succeed. Alderman Curry expressed some concerns regarding the financial aspect of the venture and intends to consider the matter further prior to voting at the Council level. Alderman Condon opined that it appears to be an exciting project and she looks forward to the success of the venture in the City of McHenry. Motion by Condon, second by Curry recommending approval of the application submitted by Jimmybread and Brew for a Revolving Loan in the amount of $55,000 and directing Staff to proceed and work with representatives of First National Bank of McHenry to facilitate the Loan subject to the terms and conditions as presented, and to bring the matter forward to the full City Council for consideration. Aye: Condon, Curry, Wimmer, Low Nay: None. Absent: None. Motion carried. Adjournment Motion by Condon, seconded by Curry, to adjourn the meeting at 6:48 pm. Aye: Low, Condon, Curry, Wimmer Nay: None. Absent: None. Motion carried. Respectfully submitted, Richard W. Wimmer, Chairman 10 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 1. City of McHenry Revolving Loan Fund Application Information on business to be assisted: 05rl M A Y B(O A0C. e&-w Name of Business Street Address of Project City State , hi I, � nmatee - Name of Principal in Charge Business Phone � i�icn�o Home Address of Principal Vo1� City lFiNMINDR.141072 MI, SS# of Principal Employer ID # 4.a Bank Address (include City, State and Zip Code) State ,ram► I f' DOB of Principal Zip Code Cell Phone Zip Code Date Established Name of Bank/Financial Institution 2. Project Description — Purpose of Request —Why undertaking the project: K a �y "Ilz Revolving Loan Fund Application Page 1 3. Information on Project Impact: Job Impact: , ` # Existing Employees _ # Positions Created = Total k Relocation (if yes, identify new location in space provided): Yes No X 9. Information on Participating Financial Institution. Name of institution Street Address Clty State Zip Code Repayment Terms: 5: Wistory and Description of Carnpany and Principals: Revolving Loan Fund,Application Page 2 6. Information on use of Project Funds. Land Acquisition Land Improvement Purchase and/or Remodel on Existing Building New Construction Purchase and/or Repair Machinery &Equipment Purchase Furniture &Fixtures Working Capital Other Contingencies (Identify below): Total Project Cost Revolving Loan Fund Application Page 3 EMPLOYEE INCOME CERTIFICATION FORM (job Retention) Date: Dear Employee: Please provide the information requested on this farm so that we can verify to the Departmen# of Commerce and Community Affairs that your employment here is achieving the goals of the Illinois Community Development Assistance Program. The information will be placed in your confidential personnel files and is available to only a limited number of company officials. This information is also subject to verification by the City of McHenry and representatives of the Department of Commerce and Community Affairs. For assistance, please seed Thank you. (Company Official) Step 1: Family Size Circle the size of your family. County yourself and all family members living at home. Family Income Step 2: +-$50,000 $75,000 $100,000 $125,000 $175,000 $200,000 $225,000 $250,000 A. Indicate our racial group. White _ Native American African American Asian/Pacific Islds C. Are you a female Mead of Household? Yes �_, D, Are you handicapped? Yes Revolving Laan Fund gppiicaton Page 4 Hispanic Other jimmybread and brew rviission 2016 THE MOVEMENT FOR CLEAN FRESH FOODS AND A LOCAL FAMILY FRIENDLY ESTABLISHMENT IS ONI I WOULD LIKE TO INTRODUCE TO YOU THE NEW EVOLUTION OF FOOD AND CRAFT BEER jimmybread &brew Inspiring and Being Part of the Community While Paving the Way for the Sustainable Artisan Food Movement. We believe in Simplicity, Integrity, and Being Passionate in all that we do: *Bringing Back Life and New Meaning to the Art Qf Baking Breads, Fresh Pastries, Homemade Foods and Brewing Beer *We will whenever Possible Try to Buy Only Seasonal Foods from Local Farms and Grow Our Own. We Prepare Amazing Dishes with in Environment That Feels Like Home and We Serve Only Fresh Farm to Table Meals to Our Community *Here at jimmybread and brew you don't Just Eat the Food — You Share the Experience Where the People Who Serve You Are Your Friends The time has come for a local place that serves true local food in McHenry,ll. A place that uses fresh ingredients, no preservatives and brews small batch craft beer. Two old friends that come together again to combine their crafts and years of experience to serve sustainable foods and be a leader in McHenry County,11. Christy Steinmeier is the executive chef at TR Fire Grill in Winter Park, FI. Christy has over 20 years gourmet and casual dining experience. This experience has given her extensive knowledge in culinary and food customer service. Christy's desire to operate her own farm to table gastro pub near her hometown of Chicago is bringing her back for this great opportunity. Jim Bellavia is an artisan baker that has been serving McHenry County and outlying areas for over five years and has over ten years baking experience. Jim uses old world techniques for breads and pastry that take up to three days to make. Most product ingredients can be counted on one hand and can easily be pronounced. His philosophy of less is more and use what you have to layer flavors and make as much as you can without a can and in-house creates products that are head and shoulders above the rest that are offered within 20 miles of the town of McHenry. jimmybread and brew mission ZU1 b Separate, these friends of 20+ years can stand up to any producer of fine food. Together, they will be a leader in farm to table and sustainable culture. They will be mentors of people,young and older, sharing their knowledge and experience that was passed on to them thorough the years by other successful individuals. Together, they will build a place of community, of worth not just financially, but also of true meaningful substance that will be measured by the ripples of positive change it creates for years to come. It is our goal, through this essay to start a conversation and fiind the right investing partners in which jimmybread and brew can obtain financing and move forward to open a retail farm to table gastro pub,bakery and brewery that specializes in artisan breads, pastries and foods using our own produce and providing superior customer service. t We are seeking $400,000 .This funding will be used to purchase 3425 Pearl St, McHenry,ll, purchase equipment, make improvements to the property,hire employees,lawyer fees, and the daily operation of jimmybread and brew. The city of McHenry is fortunate to have a low interest revolving loan account suited for start up ventures such as jimmybread and brew. Currently, the amount in the loan pool is $55,000.We plan on applying for this loan to help;fund our project. .jimmybread is an artisan bakery that uses quality flours and local .ingredients whenever possible. We make many of the ingredients that go into our products to ensure a high quality product for our clients. We currently offer 30 breads, 24 types of scones, croissants, danish,cookies and several gluten free choices along with holistic dog treats. McHENRY BREWING COMPANY ANQ CGL BREW -HOUSE The building we are proposing to house jimmybread and brew will be a main focal point of our vision. Built in 1868, it is on the historic register as the first brewery site in McHenry County. Before becoming Chain O Lakes Brewery it was a gas station, a successful restaurant for 20 years, and a polish deli among other businesses. In 2006 the building was bought and due to years of use and limited updating, an extensive rehab was started and finished by the owner. Rebuilding of exterior walls, updating of three phase electric, installation of new HVAC units, water heaters, walk in freezers and coolers and a ventilation hood were added to bring the building up to code and in position to serve the community as a deli/restaurant once again. The owner of the time put approximately $300,000 into the renovation. Due to the failure of the deli, the owner decided to let the building go into foreclosure where it sat for several years. The building went to auction and was purchased by.the current owner Curt Ames and transformed into Chain O Lakes Brewery. In the past three years Curt has worked on his craft.and created a local brew pub that is a family place and a cornerstone of downtown McHenry.' Sticking to his three year plan immybread and brow Mission to re-evaluate the business, Curt has decided that the building no longer serves his needs for the possible expansion of his craft. To be clear, we are not buying Chain 0 Lakes Brewery, we are buying the brewhouse and equipment. Due to our relationship with Curt, his employees, and serving his clients for many events over the past three years, we are lucky enough to be the first to be considered for purchase of the building. The purchase price of the building and equipment to brew is $250,000, Curt will provide the financing of the building with a downpayment of $75,000. It is our plan to make some changes to the building to'serve our vision fully which include, creating a bakery on the second floor along with food prep. Installing a kitchen an the first floor. Removal of the current bar for front of ,houseservice for our clients and creating additional windows for the main room to the brewing room for openness and additional light and installation of tables for clients. We are currently working with an architect to plan the update to the interior. While the interior will be the heart and soul of our operation, its the exterior that will solidify jimmybread and brew as a leader in the community. An update to the current bier garden with professional landscaping and a wood -fired pizza/bread oven will be installed and the current parking lot will be converted to a working garden which will supply the majority of our organic produce throughoutthe year. We feel that the inclusion of these two exterior items will provide a family oriented gathering place with a truly local product, a fresher product, a product thatleaves a minimal ecological footprint, and a product that is healthier and cheaper for our cost of goods sold in the long run. In addition to the above items, the building is on the parade route,taste of McHenry walk, taste of fall walk and the Christmas walk. 5000 cars travel directly in4ront of the building on a daily basis, with 14,000 a block away on: rt 120 and 30,000 two blocks away at the intersection of rt 120/31. Veterans Park;ls;a block away and within eyesight of the brewery. Many events happen at this park which include several summer festivals, the farmers market, city band night every Thursday evening May thru September and family movie night on Fridays. Our close proximity to this park will enable us to provide quality breads, pastries, food and beverages to most, if not all of these events and additional exposure to the to thousands that visit the park every year. JIMMYBREAD CURRENT CLIENTS Email Clui -the jimmybread email club consists of 31;0 clients, 248 local every week and 62 in the city of Chicago once a month in which we email weekly with a choice of products to choose from. This list varies depending on products we obtain from our local farms, ingredients we produce in house and client request. Usually we will feature up to 6 breads, croissants, danish, 4 scones and gluten free options. The email club has grown 100% by word of mouth referrals and works fairly simple. We send out a menu every Monday and ask that clients reply by Wednesday, usually gam for delivery Thursday or Friday. Also, if a client prefers, they can pick up their order at Chain 0 Brewery or the McHenry farmers market If a client does not wish to order, they simply need not reply. We deliver to clients homes and work depending on their wishes. The email club is wide spread, ranging from in town, to the northwest suburbs(Rolling Meadows, Palatine area) and the city of Chicago. CURRENT COMMERCIAL CLIENTS Chain O Lakes Brewery, McHenry, II- We currently use their beers to produce our pretzel baguettes for our menu. These beers vary depending on what Curt is brewing but ranges from their Fox River Scotch Ale, West Coast IPA's and Oatmeal Stout recently. There is no money exchanged in this relationship. Curt and I trade beer for product. I make them pretzels for their clients to eat while at his brewery and jimmybread gets beer in return to make the pretzel baguettes(a top seller) for email clients. jimmybread also provides grilled food and sandwiches for the breweries 2nd and 3rd anniversary, Oktoberfest, Fiesta days, monthly music nights with one days sales ranging from $500 to $1000. Crescent Gity Cajun,Johnsburg II- a local chef that specializes in cajun food. CCC serves clients at local breweries in McHenry County,fairs and festivals in Crystal Lake, McHenry, and Lake County. CCC orders up to 40 baguettes bi weekly so serve with their food. Faith Presbyterian Church, McHenry,ll- jimmybread bakes and donates organic gluten free bread for their monthly communion. Past Clients Beaver Creek Gardens, Poplar Grove, II- Beaver Creek is a small farm that offers its produce to a growing cliental. These clients subscribe'for a season, or half season and the items in the boxes vary depending on what's currently available. We delivered our products weekly for sale at their Saturday farmers market. Sales from Beaver creek varied from $60 to$75 per week. The Bike Haven, McHenry, 11-jimmybread provided healthy carb and protein loaded breads for their road and mountain bike race team, We also provided a variety of fresh baked scones for the Saturday morning post ride which includes the afore mentioned race team and friends(clients) of the shop, the number of attendees varies, but is up to 20 riders at times. Faith Community United Church of Christ, Prairie Grove, II-jimmybread baked and donated bread for their mon#hly communion service. Taste This, Algonquin, If- We cured and smoked our, own pork belly and cheddar scones in a small cupcake (30gram) to be skewered atop their bloody mart' drinks every Saturday. The quantity ranged from 30 to 50 a week. We worked closely with Taste This EUMS • i i If creating products with their products unique to only their establishment. Taste This did express interest in jimmybread opening in an empty, spot adjacent to their store. They have also requested to carry our line of scones on a daily basis. Epic Deli in McHenry 11 is known for their creative and large sandwiches, with 17k followers on facebook, radio advertising and winners of "the best of the`fox(valley)" several years in a row, they serve up to 500 clients a day, jimmybread worked closely for a year creating unique ciabattas to pair with their weekly advertised specials and offered our pretzel baguettes daily for any of their 40 different sandwiches. Although we no longer work with Epic, we gained priceless experignce and exposure due to our previous relationship. Corkscrew Point is a wine bar/bistro on Riverside Drin downtown McHenry that has also approached jimmybread to provided baked goods. COMPETITION Riverside Bakery is an established bakery of 40+ years on Riverside Dr in McHenry, II, This 'is the only true bakery serving this town of 25,000 people. Riverside bakes limited artisan products. They are a full service bakery which specializes in birthday/wedding cakes, coffee cakes, doughnuts, smiley face and spritz cookies, danish and doughnut holes. While they are very good at creating their products and customer service, there are few similarities between jimmybread and Riverside bakery. Panes bread, JimmyJphns, Subway Lacal national. chains Swiss Maid Bakery in Harvard :and Woodstock 120 aid 13miles) and Le Petit Marche' in Crystal Lake(1Omiles) are the only other locally owned bakeries that may provide competition. Swiss Maid is very similar to Riverside and Le Petit is a bistro that makes their own bread for use with their sandwiches. There are various diners in McHenry that serve breakfast lunch and dinner. These diners while successful in the community, do not use local ingredients and minimal processing that we feel will separate jimmybread and brew from them. MARKETING jimmybread will market our products largely with social media utilizing a website,facebook and instagram, We wilf also use`traditional print media and electronic billboards. Our exposure at farmers markets in the outlying area will help us to gain clients in markets away from our shop in McHenry. Before we take over the property we will install ovens and start baking for commercial accounts, retail and offer food to the current clients of Chain O Lakes Brewery. After the renovations are complete, we will have a soft opening for investors, friends jam ily and local businesses and then an advertised grand opening for the community. MENTORSHIP We are lucky to have been the benefactor of several successful business people that have been mentors through their actions and advice. It is our goal to be a mentor to our employees, jimmybread intends to teach employees good habits and skills to help to insure success in any form of their daily lives. If an employee is dependable, hardworking and intends to be with jimmybread for a longer duration, we will set up a retirement account and match a small percentage of their paycheck to help fund this account. It is our feeling that this type of benefit will insure a better band, communication, work experience, less employee turnover and advertising that is uncommon in a small business. We feel that if we service our employees, like we do our clients, jimmybread will be a pillar of the community that is more than just about locally grown, locally brewed and baked goods. JIMMYBREAD SALES HISTORY One day per week including email club ar�d the farmers market. 1 Increased sales for jimmybread are due. to severa! factors including ward of mouth but also due to extensive price point trials at the McHenry Farmers Market, the email club and gained experience from baking at Bob's Well Bread in Los Alamos, Ca. Baking in Las Alamos taught jimmy to be more efficient by offering, mixing and baking certain items which in turn has allowed him to utilize time and oven management to its fullest potential. jimr"ybread and brew mission 2016 REVENUE STREr� jimmybread and brew will benefit from several reveriue streams. This will include but not limited to baked goods,breakfast items, lunch service,. dinner service, charcuterie, beer sales, our own produce sales in summer monthsfarmers markets, commercial accounts and catering. i SALES PROJECTIONS Current sales of beer at McHenry Brewing Company are 140 per shift or 540 per week based on a four day, 23 hour week. We will assume; we will average 100 sales per day based on a six day week at $5 per pour, or $500 per day. For baked goods and coffee, we will use the three year average of jimmybread sales of $320. Restaurant sales will include breakfast and lunch items, afternoon food for orewery patrons and dinner on Thursday, Friday and Saturday, brunch on Saturday and Sunday mornings. estimated at $400 per day for a total of $1220 per day and a 26 day month The following is a table based on metrics provided by Michel Saus of f the San Francisco Baking institute. daily =$50t�III I$7Q ; $1,UOA $1,25Q; $1,500 $1;75Q ; $2,OQ0 sales TV V 26 $13,000 $19,500 $26,000 $32,500 $39,000 $45,500 $52,000 days Rent $2,200 $2,200 $2,200 $2,200 $2,200 $2,200 $2,200 15% Cogs $2,340 $3,510 $4,680 $5,850 $7,020 $8,190 $9,360 18% Labor $9,600 $9,600 $900 $9,600 $9,600 $10,500 $11,400 30% Overhe $2,860 $4,290 $5,720 $7,150 $8,580 $10,010 $11,440 ad 22% Profit-$4,000 -$100 $3,800 $7,700 $11,600 $14,600 $17,600 18% 12mont-$48,000 41,200 $45,600 $92,400 $139,200 $175,200 $211,200 h profit jimmybread and brew mission 2016 MONTHLY ESTIMATE avg daily percentage ` NOTES: sales increase/ decrease Jan $610 -50% new years resolutions -shut down for two weeks Feb $610 -50% Valentines/Fat Tuesday Mar $915 -25% St Patricks day Apr $915 -25% Easter May $1,220 --- Graduations/Farm mkts start/ band nites/outdoor events/bier i garten service Jun $1,830 +50% Graduations/Farm mkts start/ `'.band nites/outdoor events/bier i garten service Jul $1,830 +50% ;,Farm mkts/Fiesta Days/band nites/bier garten service Aug $1,830 +506/o Farm mkts/band nites/bier garten service Sep $12220 --- School starts/farm mkts end/ band nite ends/bier garten service Oct $1,220 --- oktoberfest in bier garten Nov $1,220 ;, --- holiday season starts Dec $1,525 +25% "holiday season Totals $1,245 --- jimmybread and brew mission 2o16 POPULATION AND INC-OME 3 MILES a MILES 10 MILES POPULATION 34172 63' 729 265175 INCOME $77,214 $80,620 $84,064 HOUSEHOLDS 12967 2/1,064 95442 INCOME PER CAPITA Five towns within the 5 mile range of McHenry have a total per capita of $157,376 as of 2013$ the town of McHenry per capita is $29,751 and the average for the county is $320004 The U.S average per capita is $28155. 1. USE OF FUNDING $134,600 down payment for purchase of building $85,000 equipment $78,400 cash on hand (4 months expenses) $30,000 buildout of interior $25,000 update of bier garten and installation of produce garden $20,000 furnishing,smalkwares $10,000 lawyer and license fees $10,000 delivery vehicle for farm markets,catering $71000 cost of goods for startup, inventory $400,000 EQUIPMENT PROFILE AN® COST Six burner range with 24" griddle and double oven $8795 11" Panini sandwich grill $457 Hobart 12" Meat slicer 112 hp $1629 lobo Coupe food processor $2930 k Natural Gas 401b floor fryer $569 Doyon Twelve pan Artisan Stone Deck oven $41823 Natural Gas Double Deck Convection Oven $5440 ' Doyon 50gt Spiral dough mixer $8155 Countertop electric bread slicer 3/4" $1429 Advanco Insulated Heating/Holding Cabinet $1259 Pizza/Sandwich Prep table $1800 Proofing racks ,proofing baskets, proofing boards, scales, misc storage racks ,tables, utensils $5000 Shipping, installation $5000 $84286 total These figures are based on new equipment at retail, pt•ices. jimmybread has a relationship with RAH Equipment in Round Lake that will help us to find quality used equipment when appropriate to save money. OUTLINE OF OPERATION AGREE��IENT FOR INVESTORS Investors will receive an agreed upon percentage ofi profits paid out on a yearly basis. The total percentage of profits given to investors for their contribution of working capital will be 40%. The minimum requirement to invest is $25,000 which will entitle the investor to 6.25% of the profits paid to investors(40%).yearly based of funding of $4001000. This percentage will also give an investor the same percentage rights to ownership of the building. Initial investments will be returned within a five year period and sooner if sales exceed our expectations. If jimmybread or an investor decides to end the relationship, jimmybread must buy out the investor based on the value of the business and their percentage of profits. Example, an investor has a 12.5% stake in the profits, if jimmybread is valued at $400,000, jimmybread must pay the investor $50,000 for their rights to their percentage. The remaining 6001. of the business will go to working partners, James Bellavia and Christy Steinmieier, who will receive a combined monthly salary of $6000 in addition to the profit pool. All profits to be paid to the working parters will be re -invested back into jimmybread until the building is paid off, all investors original investments are repaid, all improvements on the property are made, and four months expenses in cash is on hand. Once these criteria are fulfilled, the working partners may then receive yearly payouts based on their percentage. If the renovations/equipment came in under budget, any excess funds will be used to pay down the debt on the building. SHQRT TERM TIMI:�LivE act 2016 send out business plan oct 23 open house for investors oct/ nov deposit funds into LLC account nov/dec locate and start purchasing equipment jan 2017 install bakery ovens- start baking far comn�ercial.accounts- start working with Curt to brew beer - start serving sandwiches to COL clients -final plannin;:i of produce garden update investors . feb fat tuesday event .. march start demolition of parking lot and installation ci produce garden. apr prepare for transfer of property update investors may 1 property is transferred farm markets start start renovations. soft open june 1 grand opening GOING �ORWAR� On October 23, Christy and Jimmy will be hosting a� open house for interested investors. We ask that you plan to attend so we can answer any questions you may have,meet our architect, and share our vision in person. Food and beverages will be provided. Feel free to email or call us if you have any questions,' Jim Bellavia 815-529-6786 immybreadl@ymaii.com mmybreadl @ymaii.com Steinmieier 231-218-5679' theswankykitQiien@gmail.com ir�Ission 2016 SAMPLE BREAKFAS'� e;r1ENU Smoked tomato and herb bread bit w/ pepp :r pacon, sliced tomatoes, bibb lettuce and homemade citrus aioli Egg in a hole Sammy w/pork belly bread, bacon jam, arugula and white cheddar Deep fried wolnuts (waffle doughnuts) tossed n a paper bag with cinnamon sugar Red velvet waffle sandwich w/grilled chicken ialapeno sausage, maple aioli and fried egg Blue cornmeal biscuit sandwich w/ sliced av (hado, scrambled egg and sun- dried tomato, feta cheese and cilantro spread Cast iron baked brown butter cinnamon rolls tulpped w/ a powdered sugar glaze and sea salt Chilaquiles in a skillet w/tomato and corn braised blue corn tortillas, smoked pork, queso fresco, fried egg and avo ;ado cream Avocado toast on seeded rye wJ friedsliced tomato, homemade ricotta, olive oil, lemon zest and fresh basil SAMPLE LUNCH MEdU House smoked turkey sandwich w/avocado; r:heddar, bacon, arugula and tomato jam on multi grain bread Cuban sandwich on homemade bread w! pulled pork, homemade pickles, bacon jam, collard greens and Havarti cheese:, Roasted brisket sandwich on toasted French t'K�read w! homemade giardiniera and melted cheddar cheese Grilled asiago cheese and butternut squash s��ndwich w/caramelized onions and sauteed kale Fried Chicken sandwich on toasted brioche ro'I w/melted white American cheese, sliced tomatoes, greens and an artichroke, caper aioli Pulled pig sandwich on porkbelly cheese roll ��=/Asian slaw and mustard bbq sauce Grilled pimento cheese on good old white brei�fd w/tomato jam and smoked bacon BBLT melt on whole wheat w/ bacon, blue choose, arugula and sliced tomato jimmybread and brew mission 2016 SAMPLE BEER MENU Homemade warm pretzels w/ beer cheese fondue Fried pork belly cracklins tossed in a paper kyag with our own Cajun spice mix Braised brisket and smoked pulled pork with, r��memade Italian white bread, beer mac & cheese, pickles and corn. relish Specialty grilled local sausages w/ homemae��:{.pickles, spicy mustard, cannellini bean salad, salsa criolla and crusty -sourdough bread Wisconsin cheddar pimento cheese spread wl beer seeded rye toast points Artisan cheese board with spicy nuts, pickled, gapes, granny smith apples and crusty French baguette Butcher charcuterie board w/ a selection of �lired salami and meats, grain mustard, pickles and warm parker house rolls; Grass fed burger on a toasted brioche roll w/ arugula, pepper bacon, garlic aioli, tomato chipotle jam and pimento cheese Mini pulled park sandwiches on parker house �Folls w/ sriracha bbq sauce, apple cider slaw and beer mac & cheese ;. ChristyStemmeier 4934 Legacy Oaks Drive, Orlando, Florida, 32839 231=21M679 theswankykitchen@hotmail.com OBIECTIVE I am seeking a positive, stable establishmentwith longterm employment. I promote an environmentwhere creativity, passion and dedication can Oe nurtured and expressed. With 20 years of gourmet and casual dining experience I would consider myself qualified for any culinary management position you have available. EDUCATION Scottsdale Culinary Institute, Scottsdale, Arizona Associate's Degree, Culinary Arts SKILL SETS * Extensive knowledge in culinary and food customerservice with more than 20 years of experience * Strong relations with employees in a managerial setting * Efficient problem solving * Positive and passionate about food * Expert in productivity while controlling food and labor cost * Background in developing and creating trendy and authentic menus * Computer proficient PROFESSIONAL HISTORY Cobbs Landing, Bluewater Beach Grill and The Original Tiki Bar, Fort Pierce, EL September 2009 - June 2016 Catering Chef / Executive Chef * Effectively created menus fora restaurant kitchens over l million in combined sales * Created new culinary preparations and techniques * Headed initiative for kitchen related purchase and,maintaining relations with vendor * Performed with different food products to improve;existing items * Organized kitchen and training staff for maximum efficiency, quality and productivity * Designed and implemented creative menus using fresh local ingredients * Responsible for keeping expenses in check while ore,, erving reputation for excellence and quality * in the last 3 years have won 1st, 20 and 3►d in iron chef competition. Won 1st place the last 2 years for an appetizer competitions. Won 1st and 2°d place the last two years for chowder competition and people choice for the last 3 years. Berry Fresh Cafe, Port St. Lucie West, FL December 08 - September 09 Executive Chef/ Partner ' * Opening Chef that developed and executed new concept * Managed the daily operations of the restaurant and provided hands on expertise in all areas Ian's Place at Ocean Village, Fort Pierce, FL October 07 - May OS Consultant/ Catering * Seasonal menu writing for catering and special events . * Working Chef for events Buca Di Beppo, Jacksonville, FI June 06 -October - 07 Executive Chef/ Chef Partner * Managed kitchen and daily operations for a 300 seat, family style restaurant * Responsible for training new hires and retrained existing staff on food presentation techniques * Working chef that included scheduling, purchasing, controlled food and operational expenses Big Bay Cafe and The Swanky Kitchen Catering, Traverse City; Mi Jan 05 -June 06 Owner/ Executive Chef * Opened a successful restaurant and catering business * Received 4 out of 4 stars/ Best Burger in Traverse City and Grand Traverse Business Women Of the Month * Running day to day operations (front of the house actions, labor cost, food cost, payroll, financial, advertising and menu writing Improv Kitchen, Chicago, ILJune 04 -January 05 Executive Chef : * Featured on Metro Mix the T.V. show, WGN A.M. News,190 North, Chicago Tribune, Chicago Suntime, ABC Hungry Hound and The Red Eye * Responsible for kitchen layout and created all menu items * Hired and trained all kitchen employees * Controlled all menu pricing, food ordering and inventories Marshall Fields Chicago, IL Executive Catering Chef * In charge of all kitchen operations for the catering -,department, * Customized menus and planned special events for; up to 2060 people Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 bhobson@ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: March 20, 2017 Regular City Council Meeting RE: Jaycees Day Fireworks Celebration ATT: Proposal from Melrose Pyrotechnics Agenda Item Summary. Staff advertised for fireworks vendors to submit qualifications to perform this year's show at the Jaycee Day Fireworks Celebration. Melrose Pyrotechnics responded to the RFQ and submitted all requested documentation. Background. On February 20th, the City Council authorized staff to partner with the McHenry Area Jaycees to produce the annual Jaycees Day Fireworks Celebration in Petersen Park on Saturday, July 1 st with a rain date of Sunday, July 2"d. The Jaycees will donate $10,000 towards the cost of the contract with a contribution of $5,000 paid by the city. In addition to financial participation, Council approved the use of city services from Parks, Public Works, and the Police Department. Equipment and staff from the McHenry Township Fire Protection District will also assist as necessary. The Jaycees will provide funds for a sound system and background music through revenue derived from the $6 per car parking fee. This year only one company, Melrose Pyrotechnics, responded to the city's Request for Qualifications to produce at minimum, a 25-minute display choreographed to music selected by the city and Jaycees. Analysis. RFQ's were mailed directly to five firms, which included three that have most recently performed the community fireworks shows in McHenry. In addition, a notice to potential respondents was advertised in the Northwest Herald. Despite these efforts the city received only one response. When contacted by Staff, one firm stated they were not interested and the company that performed last year's show was very interested but missed the deadline to submit. T/re City of McHenry is dedicated to providing its citizens, businesses, and visitors wit/t the highest qua/ity of prod arms rrnrl services in acustomer-oriented, efficient, and frscally responsible manner. After review of the Rr and professional references presented, the recommends the selection of Melrose Pyrotechnics to produce a 25-minute program choreographed to music for $15,000. Melrose last performed the fireworks show for McHenry in 2014. They have had a longstanding relationship with McHenry and have always presented a safe, high quality show. They are leaders in their industry and have been for a many years. McHenry Township Fire Protection District is also very familiar and confident in Melrose Pyrotechnics. Recommendation: If Council concurs, then it is recommended to consider a motion to accept the proposal from Melrose Pyrotechnics, Kingsbury, IN, to produce a 25-minute fireworks display for $15,000 with a $5,000 financial contribution from the City of McHenry as presented. A � P Y R O T E C H N I C 5® February 16, 2016 Bill Hobson City of McHenry 333 S. Green St. McHenry, IL 60050 Dear Bill, Thank you for the opportunity to submit this year's Request for Qualifications information packet. I encourage you and the Jaycees to call me with any questions before making a decision based only off the print d material provided by companies. I look forw> rd to Since�ly, 'Robert Kerns Director of Operations bob@melrosepyro.com Melrose Pyrotechnics 1 Kingsbury Industrial Park P.O. Box 302 Kingsbury, IN 46345 possibility of working with you again this year.. T 219-393-5522 800-771-7976 F 219-393-5710 800-775-7976 melrosepyro.com City of McHenry, Illinois Fireworks Display Saturday, July 1, 2017 Rain Date: Sunday, July 2, 2017 Request for Qualifications Form General Information Name and address of firm responding: Name of firm's contact: Telephone number of contact: Experience Melrose Pyrotechnics, Inc. PO Box 302 1 Kingsbury Industrial Pk Kingsbury, IN 46345 Robert Kerns (219)�93-5522 How many years has your firm been in the business of providing fireworks and pyrotechnic displays? 3 (Years) Does your fine do this on a full-time basis? If no, please explain. How many years has the contact person been in the business of providing firework and pyrotecluiic displays? 2 6 (Years) How many fireworks displays did your firm produce for clients in calendar year 2015? 1, 2 0 0 + How many are expected in 2016? s ame r Technolo:ical Capabilities Safe Does your firm. use computer fired fireworks and, if yes, how long has the fine being doing so? Yes, we use Pyrodigital firing equipment, since 1994, soon after it was introduced to the industry. Approximately what percentage of your 2015 and 2016 aerial fireworks displays have been computer fired? 5 0 % Does your firm choreograph aerial firework displays to music? If yes, does yow- firm choreograph the display to music provided by the client? Please elaborate on your firm's choreographing capabilities or attach information explaining your firm's capabilities in this area. Yes, see attached Approximately what percentage of your 2015 and 2016 aerial fireworks displays have been choreographed to music? 5 0 % Has your firm been cited for any safety violations within the past five years? If yes, please explain m detail. No Has your firm, or any employee of your fine, had an application for a fireworlcs permit been rejected within the past five years? If yes, please explain in detail. No Has your fine ever had an application for general liability insurance rejected? If so, please explain in detail. No Has your firm, or any employee of your firm, had any serious accidents resulting in bodily injury or the possibility of bodily injury related to the ignition of fireworlcs within the past five years? If yes, please explain in detail. No Comparable Event The City of McHenry and the McHenry Area Jaycees intend to provide a fireworks display of at least 25 minutes in duration, fired on land by computer or electronically, and choreographed to music selected by the City and Jaycees. Please identify a future program in the northern Illinois or southeastern Wisconsin area comparable to these general characteristics. Provide the date of the planned event, the name and phone number of a contact person involved in the administration of the event, and the name and phone number of the local fire protection official responsible for monitoring the event. Information about the contract cost for the event, the planned duration of the display, and the number, size and type of shells in the planned program should be provided. Event name and location: Rockford Country Club Event contact person and phone number Fire protection official name and phone number Contract cost for event ($155000-20,000 budget) Plaxmed duration of event 2500 Oxford St. Rockford, IL 61103 Wendy Newman (815)968-9881 Inspector Tim Morris (815)987-5'678 $ 20,000 m minutes Please attach information identifying the nlunber, size, and type of shells included in the plamled program. Actual Event Contract cost $15,000 ***Planned duration of event 25 minutes x**Please attach total shell count and size and number of shells to be utilized. Signatures By affixing a signature below, the respondent attests to the accuracy of the statements made above and acknowledges that falsification of.=Y information in this document will result in the firm's removal from further consid a Name of Contractor/Finn: Signature of Representative Name Date ro Robert Kerns 3/2/17 ethnicsI Inc. (Please Print) Experience: Andrea Guarino, and Italian immigrant, founded Melrose Pyrotechnics in the early 1900's. He set up shop in the Chicago suburb of Melrose Park, hence the name Melrose Fireworks Company. Anthony Guarino, Andrea's son, worked with Andrea until Andrea's death in 1944 at which time he took over the running of the company. In 1954, Anthony Carolano Sr., Anthony Guarino's son-in-law, took what he had learned from his father-in-law and began building the business into a full time operation. Michael Caroolano, who is the current owner and president of the company, took over after his father Anthony passed away in 1981. Today, Melrose Pyrotechnics employees 28 full-time employees and provides fireworks display to more than 400 customers over the 4th of July holiday and over 1,200 each year. Technological Capabilities: Melrose purchased computer firing equipment in late 1993 for use in the old Chicago Stadium for the Chicago Bulls player introductions. Since that time, we have grown to incorporate computer firing in many of our programs. Some of these include the Chicago White Sox, Chicago Bears, and the City of Chicago (Taste of Chicago, Chicago Venetian Night and New Year's programs) just to name a few. The pyrodigital firing equipment works with our show scripting software called Show Director. All of our choreographed musical programs use this software. All musical shows are either electronically fired by push button control panels or automated computer panels. This state of the art system is known to be the best in the fireworks industry. Together, they are capable of choreography to 1/10 of a second. Our in-house studio allows us to produce fully edited, multi -track soundtracks via computer hard disc multi -track editing and mixing software. International Competition Awards: In 2006, Melrose was selected to represent the United States in the world famous Montreal fireworks competition held in July. We took first place in this competition and received the Gold Jupiter. In 2007, Melrose was selected to represent the United States in the 8th Annual Shanghai International Music Fireworks Festival. We were awarded first prize in this competition. We were invited back to Montreal in 2009 to compete in the 25th Anniversary of L'International des Feux Loto-Quebec. This anniversary competition was comprised of many past gold winners. We were awarded the Bronze Jupiter, In 2010 we competed in the Hanabi World Cup in Nagasaki, Japan and took first place honors. In 2011, we returned to the Hanabi World Cup and finished second. In 2012, we placed second in the Jinshan International Music and Fireworks Festival competition in Shanghai, China. In 2013, we competed in the DaNang International Fireworks Competition in Vietnam. We were awarded first place. In 2014, we were awarded first place in both the Jinshan International Beach Music Fireworks Festival in Shanghai, China and in the International Fireworks Competition in Huis Ten Bosch, Japan In 2015, we were awarded lst place in the Hanabi World Cup International Division in Nagasaki, Japan. Comparable Event: Actual Event: Rockford Country Club is very similar to that of the City of McHenry. Here is a breakdown of the products used in this show. Special Effects: 1850 —Aerial display multi -shot items ranging in size from 1 1/2"to 2 %2" diameter 14 — Timer Chain display items 49 — Roman Candle display items Show Body: 920 —Aerial display shells ranging in size from 3" to 5" Within the fireworks display industry, we have found that companies who rely on numbers -based proposals continually provide misleading quantities and terminology that lead to substandard displays and fictional shell counts. Time after time, we find that fireworks companies that are hired based on their shell quantities tend to fall short of their promises and performance. A true pyromusical cannot be choreographed until the soundtrack is produced; therefore, an exact shell quantity summary is not available until a show is designed. Based on the length and dollar amount of the show, we estimate the approximate product numbers. Special Effects: 2100 — Aerial display Multi -Shot items ranging in size from 1 1/2" to 2 %2" In diameter 6 — Timer Chain display items 10 — Roman Candle display items 700 — Aerial display shells ranging in size from 2 1/2" to 6" in diameter We pride ourselves on the quality of our entertainment. We encourage you to visit our website www.melrosepyro.com. There you can view video of some of our award winning displays, review our client list and read why, in their words, Melrose Pyrotechnics Inc. is their preferred fireworks display vendor.