HomeMy WebLinkAboutPacket - 01/16/2017 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
City Council Chambers, 333 S Green Street
Monday, January 16, 2017, 7:00 PM
Call to Order.
2. Roll Call.
3. Pledge of Allegiance led by McHenry Cub Scout Pack 214
4. Swearing -In Ceremony for McHenry Police Commander Paul D. Funk and McHenry
Police Sergeant Nicholas R. Clesen.
5. City of McHenry Mission Statement.
6. Public Comment: Any person wishing to address the City Council will be required to step
forward to the podium and identify themselves for the record and will be asked but are not
required to provide their address. Public Comment may be restricted to three -minutes for
each individual speaker. Order and decorum shall be maintained at public meetings.
7. Motion to approve the following Consent Agenda items:
A. Award of Bid for Water Treatment Plant #4 Building Maintenance to Depree
Construction of Joliet, Illinois for an amount not to exceed $39,730.50;
B. Second year contract extension for 2017 Asphalt Crack Sealing Maintenance
Program to SKC Construction, Inc. for $47,500 (actual amount may vary based on
final measured quantities);
C. Advertise for bids for 2017 Spring Tree Planting Program;
D. Issuance of As Needed Checks in the amount of $3,043,382.82; and
E. Payment of Bills in the amount of $455,472.88.
Motion to approve a) request for a liquor license classification transfer from Al to A, from
I.M. Stein d/b/a Big Fran's Boardwalk Gaming (aka Stuc's Pizza & Ribs) located at 3401
West Elm Street and b) Ordinance decreasing number of Class Al licenses and increasing
number of Class A liquor licenses in effect.
9. Motion to Table the Planning and Zoning Commission's recommendation to adopt an
Ordinance granting a Conditional Use to allow a tavern without live entertainment for CL
Quick Stop of Belvidere, Inc. d/b/a Lucky Poker located at 2214 W. Route 120 until the
February 6, 2017 Regularly Scheduled City Council meeting.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
l
MCA
McHenry City Council Agenda
January 16, 2017
Page Two
10. Motion to Table the consideration of a Class A liquor license for CL Quick Stop, Inc. d/b/a
Lucky Poker located at 2214 W. Route 120 and Ordinance increasing the number of Class A
liquor licenses in effect until the February 6, 2017 Regularly Scheduled City Council
meeting.
11. Mayor's Statement and Reports.
12. Committee Reports.
13. Staff Reports.
14. Future Agenda Items.
15. Executive Session: 51LCS 120(2)(c)(1)-Employment Matters.
16. Anticipated motion for approval of a Labor Agreement between the Illinois Fraternal Order
of Police Labor Council (FOP Unit II), representing Telecommunicators, Community Service
Officers, and Records Clerks expiring April 30, 2021.
17. Adj oumment.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 16, 2017
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Water Treatment Plant #4 building maintenance bid award
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding the Water Treatment Plant #4 building
maintenance to Depree Construction of Joliet, Illinois.
BACKGROUND:
Water Treatment Plant (WTP) #4 was constructed in 1993. The treatment plant is located in a
residential neighborhood and was constructed to look similar to homes in the Oaks of McHenry.
The building is over twenty years old and replacement of the exterior aluminum siding is
needed. The exterior siding provides a protective layer to the building and a pleasant
appearance for neighboring residents.
The 2016-17 Capital Improvement Program under Water Division Improvement Fund includes
$58,000 for Water Treatment Plant #4 building maintenance, construction and
design/construction engineering. Public Works Staff assembled the bid package, conducted the
A
opening and will conduct construction observation.
ANALYSIS:
The following sealed bids for Water Treatment Plant #4 building maintenance were opened on
December 28, 2016:
• Wm Tonyan &Sons —McHenry, Illinois $51,400.00
• Depree Construction —Joliet, Illinois $39,730.50
• Charles Copley Roofing, Inc. — Crystal Lake , Illinois $47,678.00
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
Public Works Staff has analyzed, checked the bids for accuracy, checked references and
recommends awarding the contract to Depree Construction of Joliet, Illinois.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to award the bid for the Water Treatment
Plant #4 building maintenance to Depree Construction of Joliet, Illinois in an amount not to
exceed $39,730.50.
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 16, 2017
T0: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: 2017 Asphalt Crack Sealing Maintenance Program Bid Award
ATT: List of Streets
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding 2017 Asphalt Crack Sealing Maintenance
Program to SKC Construction, Inc.
BACKGROUND:
Routing, cleaning, and sealing cracks is an effective pavement preservation practice for streets
that exhibit nominal pavement distress. The primary cause of asphalt failure is water infiltration
into the street sub grade. Cracksealing is one of the most cost-effective preventative
maintenance practices for the City's roadways.
The City of McHenry partnered with the City of Woodstock, Village of Cary and the Village of
Algonquin and issued a joint bid request. The Village of Cary facilitated the bid specifications
and solicitation. The original bid opened on May 20, 2016 included a 2nd and 3rd year option for
the extension of the contract; it was the consensus of the participating agencies to accept the
2nd year option.
ANALYSIS:
The following sealed bids for 2017 Asphalt Crack Sealing Maintenance Program were received
on May 20, 2016 for the 2nd year contract extension option.
• Behm Pavement Maintenance $.40/ LF
• Hastings Asphalt Services $.45/ LF
• Patriot Pavement Maintenance $.3933/LF
• SKC Construction, Inc.
$.34/ LF
Staff recommends utilizing a portion of the remaining 2016 Road Program budgeted balance
($67,751) to fund the 2017 Asphalt Cracksealing Maintenance Program. This is a unit price
contract and the final cost of construction will be based on final measured quantities.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to approve the bid award to SKC Construction
Inc. for the 2017 Asphalt Crack Sealing Maintenance Program in an amount of $47,500 (actual
amount may vary based on final measured quantities).
2017 City of McHenry Crack Sealing Program
Location
From
To
Crystal Lake Road
IL Route 120
Bull Valley Road
Prime Parkway
IL Route 31
Miller Park Way
Draper Road
Shannon Drive
Farmstead Drive
Old Draper Road
Draper Road
End
Glenmore Court
Homestead Drive
End
Homestead Drive
Farmstead Drive
Ayre Drive
Killala Lane
Galway Drive
Galway Drive
Liam Lane
Galway Drive
End
Royal Drive
Chesterfield Drive
Oakwood Drive
Legend Lane
Dartmoor Drive
Dartmoor Drive
Rose Avenue
Whiting Drive
Tomlinson Drive
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 16, 2017
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: 2017 Spring Tree Planting Program
AGENDA ITEM SUMMARY:
Staff requests City Council to consider authorizing staff to publicly bid the 2017 Spring Tree
Planting Program.
BACKGROUND:
The approved 2016/17 operating budget under Public Works Administration Forestry and
Natural Resources includes $200,585.00 for the Tree Planting Program. To date $133,678.00
has been spent on tree planting leaving a balance of $66,907 for the 2017 Spring Tree Planting
Program.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to authorize staff to publicly bid the 2017
Spring Tree Planting Program.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
100
100-01-6110 HOME DEPOT CREDIT SERVICES
128.00
12/02/2016
100
100-22-6270 HOME DEPOT CREDIT SERVICES
256.49
12/02/2016
100
100-33-6110 HOME DEPOT CREDIT SERVICES
862.54
12/02/2016
100
100-45-6110 HOME DEPOT CREDIT SERVICES
2203.89
12/02/2016
400
400-00-5375 HOME DEPOT CREDIT SERVICES
154.50
12/02/2016
400
400-00-6110 HOME DEPOT CREDIT SERVICES
59.50
12/02/2016
440
440-00-8600 CURRAN CONTRACTING COMPANY
771072.12
12/02/2016
510
510-32-5510 COMED
39.36
12/02/2016
510
510-31-6110 HOME DEPOT CREDIT SERVICES
86.21
12/02/2016
510
510-32-6110 HOME DEPOT CREDIT SERVICES
417.95
12/02/2016
510
510-35-6110 HOME DEPOT CREDIT SERVICES
253.93
12/02/2016
610
610-00-5960 BALDUS COMPANY, THE
3925.00
12/02/2016
620
620-00-5110 AT&T
2660.90
12/02/2016
100
100-33-6110 THELEN MATERIALS LLC
103.95
12/07/2016
100
100-01-6940 VILLAGE OF OAK PARK
20.00
12/07/2016
100
100-01-5320 AT&T
88.22
12/07/2016
100
100-02-5320 AT&T
33.08
12/07/2016
100
100-03-5320 AT&T
71.68
12/07/2016
100
100-04-5320 AT&T
38.60
12/07/2016
100
100-22-5320 AT&T
215.03
12/07/2016
100
100-30-5320 AT&T
33.08
12/07/2016
100
100-33-5320 AT&T
11.03
12/07/2016
100
100-41-5320 AT&T
33.09
12/07/2016
100
100-44-5320 AT&T
5.51
12/07/2016
100
100-46-5320 AT&T
11.03
12/07/2016
100
100-47-5320 AT&T
5.51
12/07/2016
100
100-04-5110 UNITED PARCEL SERVICE
25.00
12/07/2016
100
100-04-5310 UNITED PARCEL SERVICE
5.49
12/07/2016
100
100-22-5310 UNITED PARCEL SERVICE
3.57
12/07/2016
100
100-30-5310 UNITED PARCEL SERVICE
3.63
12/07/2016
100
100-41-5310 UNITED PARCEL SERVICE
26.33
12/07/2016
510
510-31-5430 NORTH SUBURBAN WATER
125.00
12/07/2016
580
580-32-8500 WILLIAMS BROTHERS CONSTRUCTION INC
934204.76
12/07/2016
610
610-00-5950 MCH CTY MUNICIPAL RISK MGMT AGENCY
314261.00
12/07/2016
610
610-00-5960 MCH CTY MUNICIPAL RISK MGMT AGENCY
9363.56
12/07/2016
620
620-00-5110 AT&T
22.05
12/07/2016
100
100-03-5430 ILLINOIS PHCC
85.00
12/13/2016
100
100-01-4220 PROPS AMERICA INC
44.00
12/13/2016
215
215-00-6110 FIRST UNITED METHODIST CHURCH
300.00
12/13/2016
215
215-00-6110 MCHENRY COMMUNITY HIGH SCHOOL DIST 156300.00
12/13/2016
510
510-32-8500 WILLIAMS BROTHERS CONSTRUCTION INC
995228.00
12/13/2016
100
100-01-5110 BANKCARD PROCESSING CENTER
90.00
12/15/2016
100
100-01-5430 BANKCARD PROCESSING CENTER
17.00
12/15/2016
100
100-01-6940 BANKCARD PROCESSING CENTER
247.27
12/15/2016
100
100-02-6940 BANKCARD PROCESSING CENTER
172.90
12/15/2016
100
100-22-4510 BANKCARD PROCESSING CENTER
247.01
12/15/2016
100
100-22-5420 BANKCARD PROCESSING CENTER
20.01
12/15/2016
100
100-22-5430 BANKCARD PROCESSING CENTER
608.00
12/15/2016
100
100-22-6210 BANKCARD PROCESSING CENTER
108.74
12/15/2016
100
100-30-5430 BANKCARD PROCESSING CENTER
100.00
12/15/2016
100
100-41-5110 BANKCARD PROCESSING CENTER
290.00
12/15/2016
100
100-42-6920 BANKCARD PROCESSING CENTER
41.72
12/15/2016
100
100-46-6110 BANKCARD PROCESSING CENTER
7.28
12/15/2016
100
100-46-6920 BANKCARD PROCESSING CENTER
286.81
12/15/2016
100
100-47-6110 BANKCARD PROCESSING CENTER
292.33
12/15/2016
100
100-04-5310 UNITED PARCEL SERVICE
15.57
12/15/2016
400
400-00-5210 BANKCARD PROCESSING CENTER
136.27
12/15/2016
400
400-00-6120 LAKESHORE LEARNING MATERIALS
112.22
12/15/2016
510
510-35-6110 BANKCARD PROCESSING CENTER
43.09
12/15/2016
100
100-43-5320 AT&T
113.62
12/19/2016
100
100-01-5320 AT&T LONG DISTANCE
686.38
12/19/2016
100
100-22-5320 AT&T LONG DISTANCE
53.93
12/19/2016
100
100-33-5320 AT&T LONG DISTANCE
6.75
12/19/2016
100
100-41-5320 AT&T LONG DISTANCE
1.76
12/19/2016
100
100-45-5320 AT&T LONG DISTANCE
2.03
12/19/2016
100
100-33-6110 BIG R STORE
111.93
12/19/2016
100
100-45-6110 BIG R STORE
90.73
12/19/2016
100
100-01-6940 SECRETARY OF STATE / POLICE DEPT
202
12/19/2016
100
100-01-5320 VERIZON WIRELESS
45.73
12/19/2016
100
100-03-5320 VERIZON WIRELESS
101.35
12/19/2016
100
100-22-5320 VERIZON WIRELESS
1157.92
12/19/2016
100
100-30-5320 VERIZON WIRELESS
56.96
12/19/2016
100
100-33-5320 VERIZON WIRELESS
115.59
12/19/2016
100
100-41-5320 VERIZON WIRELESS
4.9
12/19/2016
100
100-45-5320 VERIZON WIRELESS
35.35
12/19/2016
100
100-46-5320 VERIZON WIRELESS
2.47
12/19/2016
100
100-47-5320 VERIZON WIRELESS
1.12
12/19/2016
100
100-33-5320 VERIZON WIRELESS
25.82
12/19/2016
510
510-32-5320 AT&T LONG DISTANCE
10.13
12/19/2016
510
510-32-6110 BIG R STORE
254.95
12/19/2016
510
510-31-5320 VERIZON WIRELESS
126.67
12/19/2016
510
510-32-5320 VERIZON WIRELESS
25.82
12/19/2016
510
510-31-5320 VERIZON WIRELESS
55.58
12/19/2016
510
510-32-5320 VERIZON WIRELESS
30.01
12/19/2016
510
510-35-5320 VERIZON WIRELESS
76.02
12/19/2016
620
620-00-5320 VERIZON WIRELESS
40.25
12/19/2016
620
620-00-5110 VERIZON WIRELESS
38.01
12/19/2016
100
100-22-6270 ADORAMA
2.45
12/29/2016
100
100-22-5310 UNITED PARCEL SERVICE
3.64
12/29/2016
100
100-41-5310 UNITED PARCEL SERVICE
11.41
12/29/2016
100
100-04-5310 UNITED PARCEL SERVICE
3.65
12/29/2016
100
100-41-5310 UNITED PARCEL SERVICE
14.03
12/29/2016
400
400-00-5321 DIRECTV
250.05
12/29/2016
3043382.82
FUND 100 TOTAL
9709.91
FUND 215 TOTAL
600.00
FUND 400 TOTAL
712.54
FUND 440 TOTAL
771072.12
FUND 510 TOTAL
996772.72
FUND 580 TOTAL
934204.76
FUND 610 TOTAL
327549.56
FUND 620 TOTAL
2761.21
till C�-BY4.1%
Vendor Name
McHenry, IL
Account Number
Vendor: ACE HARDWARE, MCHENRY
ACE
HARDWARE,
MCHENRY
100-01-6110
ACE
HARDWARE,
MCHENRY
100-30-6950
ACE
HARDWARE,
MCHENRY
100-33-5370
ACE
HARDWARE,
MCHENRY
100-33-6110
ACE
HARDWARE,
MCHENRY
100-45-6110
ACE
HARDWARE,
MCHENRY
100-47-6110
ACE
HARDWARE,
MCHENRY
400-00-6110
ACE
HARDWARE,
MCHENRY
510-31-6110
ACE
HARDWARE,
MCHENRY
510-32-6110
ACE
HARDWARE,
MCHENRY
510-35-6110
Vendor: ADAMS, RUSSELL
ADAMS, RUSSELL 510-32-4510
Vendor: AMERICAN RED CROSS
AMERICAN RED CROSS 100-41-5430
Vendor: AT&T
AT&T 100-45-5320
Vendor: BIG R STORE
BIG RSTORE 100-33-6110
BIG RSTORE 100-45-6110
BIG R STORE 510-32-6110
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL 100-01-5110
CENTEGRA OCCUPATIONAL 610-00-6940
Vendor: CINTAS CORPORATION LOC 355
CINTAS CORPORATION LOC 355 510-32-4510
CINTAS CORPORATION LOC 355 100-33-4510
CINTAS CORPORATION LOC 355 100-33-6110
Vendor: COMCAST CABLE
COMCAST
CABLE
620-00-5110
COMCAST
CABLE
620-00-5110
COMCASTCABLE
620-00-5110
COMCAST
CABLE
620-00-5110
Vendor: COMED
COMED 510-31-5510
COMED 510-32-5510
COMED 400-00-5510
COMED 510-31-5510
COMED 510-32-5510
Vendor: COMPASS MINERALS AMERICA
COMPASS MINERALS AMERICA 270-00-6110
Description (Item)
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
REIMB SAFETY BOOTS
FRISTAID/CPR CERT
ALARM CIRCUITS
SUPPLIES
SUPPLIES
SUPPLIES
MEDICAL SERVICES
MEDICAL SERVICES
Expense Approval Register
LIST OF BILLS COUNCIL MEETING 1/16/17
Payable Number Post Date Amount
11/28/16-12/22/16
01/16/2017
21.60
11/28/16-12/22/16
01/16/2017
7.99
11/28/16-12/22/16
01/16/2017
35.97
11/28/16-12/22/16
01/16/2017
243.95
11/28/16-12/22/16
01/16/2017
319.45
11/28/16-12/22/16
01/16/2017
20.67
11/28/16-12/22/16
01/16/2017
91.98
11/28-12/22/16
01/16/2017
216.13
11/28-12/22/16
01/16/2017
318.02
11/28-12/22/16
01/16/2017
78.54
Vendor ACE HARDWARE, MCHENRY Total:
11354.30
INV0003245 01/16/2017 118.25
Vendor ADAMS, RUSSELL Total: 118.25
6889462 01/16/2017 27.00
Vendor AMERICAN RED CROSS Total: 27.00
11/29/16-12/18/16 01/16/2017 114.31
Vendor AT&T Total: 114.31
12/8/16-12/30/16 01/16/2017
12/8/16-12/30/16 01/16/2017
12/8112/30/16 01/16/2017
Vendor BIG R STORE Total:
182493 01/16/2017
176109 01/16/2017
Vendor CENTEGRA OCCUPATIONAL HEALTH Total:
CLOTHING ALOW 12/1-12/31/16 01/16/2017
SUPPLIES/CLOTHING ALLOW DEC 2016 01/16/2017
SUPPLIES/CLOTHING ALLOW DEC 2016 01/16/2017
Vendor CINTAS CORPORATION LOC 355 Total:
CABLE TV - 222 MCHENRY AVE 1/11/17-2/10/17
CABLE TV - 1415 INDUSTRIAL 1/12/17-2/11/17
INTERNET-REC CENTER 1/3/17-2/2/17
CABLE TV -333 S GREEN 1/8/17-2/7/17
PUMPING FEES 11/21/16-12/22/16
PUMPING FEES 11/21/16-12/22/16
UTILITIES 11/22/16-12/27/16
UTILITIES 11/22-12/27/16
UTILITIES 11/22-12/27/16
SALT SUPPLIES 71562908
01/16/2017
01/16/2017
01/13/2017
01/16/2017
Vendor COMCAST CABLE Total
01/16/2017
01/16/2017
01/16/2017
01/1i/2017
01/16/2017
Vendor COMED Total:
01/16/2017
273.84
9.60
504.90
788.34
30.00
30.00
60.00
452.53
203.74
104.48
760.75
408.33
352.69
1,754.20
2,325.21
342.33
168.36
4,942.79
4,400.79
1/11/2017 1;40:14 PM
Expense Approval Register
Vendor Name Account Number
COMPASS MINERALS AMERICA 270-00-6110
Vendor: CONSTELLATION NEWENERGY INC
CONSTELLATION
NEWENERGY
100-33-5520
CONSTELLATION
NEWENERGY
100-44-5510
CONSTELLATION
NEWENERGY
100-45-5510
CONSTELLATION
NEWENERGY
100-46-5510
CONSTELLATION
NEWENERGY
100-33-5520
CONSTELLATION
NEWENERGY
510-32-5510
CONSTELLATION
NEWENERGY
510-31-5510
CONSTELLATION
NEWENERGY
510-32-5510
CONSTELLATION
NEWENERGY
100-42-5510
CONSTELLATION
NEWENERGY
510-31-5510
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT
ELECTRIC
SUPPLY
CO
100-33-6110
CRESCENT
ELECTRIC
SUPPLY
CO
100-33-6110
CRESCENT
ELECTRIC
SUPPLY
CO
510-32-6110
CRESCENT
ELECTRIC
SUPPLY
CO
100-45-6110
CRESCENT
ELECTRIC
SUPPLY
CO
510-32-6110
CRESCENT
ELECTRIC
SUPPLY
CO
620-00-6270
Vendor: DIRECT FITNESS SOLUTIONS
DIRECT FITNESS SOLUTIONS 400-40-6142
Vendor: DOCUMENT IMAGING DIMENSIONS INC
DOCUMENT IMAGING 620-00-6210
Vendor: DREISILKER ELECTRIC MOTORS INC
DREISILKER ELECTRIC MOTORS 100-33-6110
DREISILKER ELECTRIC MOTORS 100-33-6110
Vendor: DUFFY, DANIEL
DUFFY, DANIEL 510-32-5410
Vendor: DURA WAX COMPANY INC, THE
DURA WAX COMPANY INC, THE 100-01-6110
DURA WAX COMPANY INC, THE 100-01-6110
Vendor: EDESIGN CHICAGO
EDESIGN CHICAGO 100-41-5330
Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP
ED'SAUTOMOTIVE/JIM'S 100-33-5370
ED'SAUTOMOTIVE/JIM'S 510-31-5370
ED'SAUTOMOTIVE/JIM'S 510-35-5370
Vendor: FGM ARCHITECTS
FGM ARCHITECTS 440-00-8200
Vendor: FOX VALLEY FIRE &SAFETY
FOX VALLEY FIRE &SAFETY 225-00-5110
FOX VALLEY FIRE &SAFETY 225-00-5110
Packet: APPKT00691 - 1/16/17 AP
Description (Item) Payable Number Post Date Amount
SALT SUPPLIES 7156895 01/16/2017 2,968.61
Vendor COMPASS MINERALS AMERICA Total: 7,369.40
UTILITIES
11/22/16-12/27/16
01/16/2017
23,899.94
UTILITIES
11/22/16-12/27/16
01/16/2017
31.33
UTILITIES
11/22/16-12/27/16
01/16/2017
877.85
UTILITIES
11/22/16-12/27/16
01/16/2017
32.36
UTILITIES
11/22/16-12/27/16B
01/16/2017
21789.29
UTILITIES
11/22/16-12/27/1A
01/16/2017
29.67
PUMPING FEES
11/28/16-12/27/16
01/16/2017
71007,07
PUMPING FEES
11/28/16-12/27/16
01/16/2017
13,028.45
UTILITIES
11/16/16-12/18/16
01/16/2017
145.96
PUMPING FEES
11/21/16-12/22/16
01/16/2017
21829.49
Vendor
CONSTELLATION NEWENERGY INC Total:
501671.41
SUPPLIES
5501533980.004
01/16/2017
-734.38
SUPPLIES
S501533980.005
01/16/2017
756A3
SUPPLY CREDIT
S501534314.001
01/09/2017
-367.19
SUPPLY CREDIT
S502690086.002
01/09/2017
-17.78
SUPPLIES
S502704829.001
01/16/2017
512.20
SUPPLIES
S503018204.001
01/16/2017
15.86
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
165.14
SUPPLIES 231082 01/16/2017 327.40
Vendor DIRECT FITNESS SOLUTIONS Total: 327.40
TONER SUPPLIES
317876
01/16/2017
98.00
Vendor
DOCUMENT IMAGING DIMENSIONS INC
Total:
98.00
SUPPLY CREDIT
C128042
01/16/2017
-505.85
SUPPLIES
1030878
01/16/2017
593.95
Vendor DREISILKER ELECTRIC MOTORS INC
Total:
88.10
REIMB CDL LICENSE
INV0003237
01/16/2017
60.00
Vendor DUFFY, DANIEL
Total:
60.00
SUPPLIES
387226
01/16/2017
39.00
SUPPLIES
387440
01/16/2017
89.60
Vendor DURA WAX COMPANY INC, THE
Total:
128.60
WEB & ELECT DEISIGN FOR
2105805
01/16/2017
600.00
Vendor EDESIGN CHICAGO
Total:
600.00
VEHICLE INSPECTIONS
DEC 2016
01/16/2017
174.00
VEHICLE INSPECTIONS
DECEMBER 2016
01/16/2017
29.00
VEHICLEINSPECTIONS
DECEMBER2016
01/16/2017
43.00
Vendor ED'S
AUTOMOTIVE/JIM'S MUFFLER SHOP
Total:
246.00
PD & ADMIN OFFICE
MUNICIPAL RADIO MAINT
RADIO INSTALLATION
16-2188.01-6
01/16/2017
Vendor FGM ARCHITECTS Total:
IN00030616 01/16/2017
IN00050358 01/16/2017
Vendor FOX VALLEY FIRE &SAFETY Total:
8,310.00
8,310.00
1,118.00
195.00
1,313.00
1/11/2017 1:40:14 PM
Expense Approval Register
Vendor Name Account Number
Vendor: FRONTIER CHIROPRACTIC
FRONTIER CHIROPRACTIC 100-00-3410
Vendor: GERSTAD. RYAN & KAITY
GERSTAD. RYAN & KAITY 510-35-5110
Vendor: GORNIAK, PAT
GORNIAK, PAT 100-45-5430
Vendor: HRGREEN
HRGREEN
270-00-8600
HRGREEN
270-00-8600
HRGREEN
740-00-5220
HRGREEN
740-00-5220
Vendor: ILLINOIS AUDIO PRODUCTIONS
ILLINOIS AUDIO PRODUCTIONS 620-00-5110
Vendor:
ILLINOIS
DEPT OF NATURAL
RESOURCES
ILLINOIS
DEPT OF
NATURAL 100-43-5110
Vendor: INTERNATIONAL CODE COUNCI! INC
INTERNATIONALCODE 100-03-5410
Vendor: INTUITIVE TOUCH MASSAGE THERAPY
INTUITIVE TOUCH MASSAGE 100-41-5110
Vendor: DIMS MCHENRYAUTO BODY
JIMS MCHENRY AUTO BODY 610-00-5960
Vendor: LANG AUTO GROUP, GARY
LANG AUTO GROUP, GARY 100-04-6945
Vendor: LES MILLS UNITED STATES TRADING INC
LES MILLS UNITED STATES 400-40-5110
Vendor: LEXISNEXIS
LEXISNEXIS 100-22-5110
Vendor: MCHENRYANALYTICAL WATER LABORATORY INC
MCHENRY ANALYTICAL WATER 510-32-6110
MCHENRY ANALYTICAL WATER 510-32-6110
Vendor: MCHENRY COUNTY CHIEFS OF POLICE
MCHENRY COUNTY CHIEFS OF 100-22-5430
Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION
MCHENRY COUNTY DIV OF 100-01-5110
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER 510-31-6940
MCHENRY COUNTY RECORDER 510-32-6940
Description (Item)
TEMPSIGN REFUND
SANITARY SEWER REPAIR
CDL LICENSE REIMB
STREET PROGRAM
BV CURRAN
RETAINED PERSONNEL -
RETAINED PERSONNEL
Payable Number
16-11-043
INV0003247
INV0003248
14-108983
3-108984
108816
108820
Packet: APPKT00691 , 1/16/17 AP
Post Date
01/16/2017
Vendor FRONTIER CHIROPRACTIC Total:
01/16/2017
Vendor GERSTAD. RYAN & KAITYTotal:
01/16/2017
Vendor GORNIAK, PAT Total:
01/16/2017
01/1 V2017
01/16/2017
01/1 V2017
Vendor HRGREEN Total:
QTRLY MESSAGE ON HOLD 105276 01/16/2017
Vendor ILLINOIS AUDIO PRODUCTIONS Total:
2017 BOAT LICENSE RENEWAL 1/4/17 01/16/2017
Vendor ILLINOIS DEPT OF NATURAL RESOURCES Total:
MEMBERSHIP RENEWAL DUES 3114217 01/16/2017
Vendor INTERNATIONAL CODE COUNCIL INC Total:
FALL CONTRACTUAL PROGRAM 10/19/16-11/18/16 01/16/2017
Vendor INTUITIVE TOUCH MASSAGE THERAPY Total:
VEHICLE REPAIRS-P&R 5736 01/16/2017
Vendor JIMS MCHENRY AUTO BODY Total:
9/1/15-8/31/16 SALES TAX INV0003238 01/16/2017
Vendor LANG AUTO GROUP, GARY Total:
JAN 2017LICENSE FEE SIV360763 01/16/2017
Vendor LES MILLS UNITED STATES TRADING INC Total:
RE AL TIME PHONE SEARCHES- 20161231 01/16/2017
Vendor LEXISNEXIS Total:
NITROGEN WATER SAMPLES 592855 01/16/2017
NITROGEN SAMPLES 592856 01/16/2017
Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total:
MONTHLY LUNCHEON INV0003239 01/16/2017
Vendor MCHENRY COUNTY CHIEFS OF POLICE Total:
DEC 2016 MCRIDE SHARE DEC 2016 01/16/2017
Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total:
RECORDING FEES 12/19/16 01/16/2017
RECORDING FEES 12/19/16 01/16/2017
Vendor MCHENRY COUNTY RECORDER OF DEEDS Total:
Amount
30.00
30.00
4,342.98
4,342.98
65.00
1,374.76
26,217.72
166.00
166.00
27,924.48
135.00
42.00
42.00
135.00
135.00
234.50
234.50
1,394.80
1,394.80
270,167.52
270,167.52
197.00
197.00
112.50
112.50
60.00
120.00
180.00
45.00
45.00
2,946.08
2,946.08
140.00
260.00
1/11/2017 1:40:14 PM
Expense Approval Register
Packet: APPKT00691-1/16/17
AP
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: MCHENRY TOWNSHIP
FIRE PROTECTION DIST
MCHENRY TOWNSHIP FIRE
100-23-5110
2ND QTR DISPATCH REVENUE
INV0003241
01/16/2017
6,437.02
Vendor MCHENRYTOWNSHIP FIRE PROTECTION DIST Total:
6,437.02
Vendor: MCKEEN, BRIAN 1
MCKEEN, BRIAN J
100-22-5420
TRAVEL EXP REIMB
INV0003240
01/16/2017
16.00
Vendor MCKEEN, BRIAN J Total:
16.00
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
100-47-6110
SUPPLIES
87523
01/16/2017
31&50
Vendor MINUTEMAN PRESS OF MCH Total:
316.50
Vendor: NAPA AUTO PARTS MPEC
NAPA AUTO PARTS MPEC
100-03-5370
VEHICLE REPAIR SUPPLIES
DEC 2016
01/16/2017
127.28
NAPA AUTO PARTS MPEC
100-22-5370
VEHICLE REPAIR SUPPLIES
DEC 2016
01/16/2017
11596,15
NAPA AUTO PARTS MPEC
100-33-5370
VEHICLE REPAIR SUPPLIES
DEC 2016
01/16/2017
833.86
NAPA AUTO PARTS MPEC
100-45-6110
VEHICLE REPAIR SUPPLIES
DEC 2016
01/16/2017
118,33
NAPA AUTO PARTS MPEC
510-31-5370
VEHICLE REPAIR SUPPLIES
DEC 2016A
01/16/2017
73,87
NAPA AUTO PARTS MPEC
510-32-5370
VEHICLE REPAIR SUPPLIES
DEC 2016A
01/16/2017
350.83
NAPA AUTO PARTS MPEC
510-35-5370
VEHICLE REPAIR SUPPLIES
DEC 2016A
01/16/2017
161.04
Vendor NAPA AUTO PARTS MPEC Total:
3,261.36
Vendor: NEUMANN JR, EDWARD
J
NEUMANN JR, EDWARD J
740-00-6960
PARKING LOT RENTAL FEB 2017
FEB 2017
01/16/2017
500.00
Vendor NEUMANN JR, EDWARD J Total:
500.00
Vendor: NEW ALBERTSONS INC
NEW ALBERTSONS INC
100-01-6940
SUPPLIES
12/22/16
01/16/2017
44.99
Vendor NEW ALBERTSONS INC Total:
44.99
Vendor: NICHOLS, JODY
NICHOLS, JODY
100-41-3636
PARKS & REC PROGRAM
151641
01/16/2017
40.00
Vendor NICHOLS, JODY Total:
40.00
Vendor: NIR ROOF CARE INC
NIR ROOF CARE INC
100-01-5110
ROOF CARE MAINT
112833
01/16/2017
11200,00
Vendor NIR ROOF CARE INCTotal:
1,200.00
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL
100-01-6110
LIGHTSUPPLIES
17306266
01/16/2017
17.27
Vendor NORTHWEST
ELECTRICAL SUPPLY CO INC Total:
17.27
Vendor: PENZE, JACQUELINE S
PENZE, JACQUELINE S
100-46-5110
BALLROOM DANCE
10/17/16-11/28/16
01/16/2017
340.00
Vendor PENZE, JACQUELINE S Total:
340.00
Vendor: PETROLIANCE LLC
PETROLIANCE LLC
100-03-6250
VEHICLE FUEL
9982471
01/16/2017
24.72
PETROLIANCE LLC
100-45-6250
VEHICLE FUEL
9982474
01/16/2017
80.22
PETROLIANCE LLC
100-03-6250
VEHICLE FUEL
9972815
01/16/2017
49A3
PETROLIANCE LLC
100-45-6250
VEHICLE FUEL
9972818
01/16/2017
21532,00
PETROLIANCE LLC
100-03-6250
VEHICLE FUEL
9976562
01/16/2017
11.11
Vendor PETROLIANCE LLC Total:
2,697.18
Vendor: REGNER, WILLIAM J
REGNER, WILLIAM J
100-03-5430
BOCA MTG REIMB
INV0003292
01/16/2017
15,00
Vendor REGNER, WILLIAM J Total:
15.00
Vendor: RESERVE ACCOUNT
RESERVE ACCOUNT
100-01-5310
POSTAGE FOR MAILING
INV0003242
01/16/2017
3638
RESERVE ACCOUNT
100-02-5310
POSTAGE FOR MAILING
INV0003242
01/16/2017
91.54
RESERVE ACCOUNT
100-03-5310
POSTAGE FOR MAILING
INV0003242
01/16/2017
39.08
RESERVE ACCOUNT
100-04-5310
POSTAGE FOR MAILING
INV0003242
01/16/2017
288.05
RESERVE ACCOUNT
100-22-5310
POSTAGE FOR MAILING
INV0003242
01/16/2017
229.16
RESERVEACCOUNT
100-41-5310
POSTAGE FOR MAILING
INV0003242
01/16/2017
54.07
RESERVE ACCOUNT
510-31-5310
POSTAGE FOR MAILING
INV0003243
01/16/2017
267,41
Vendor RESERVE ACCOUNT Total:
1,006.09
1/11/2017 1:40:14 PM
Expense Approval Register
Packet: APPKT00691-
1/16/17 AP
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: RIVERSIDE BAKE SHOP
RIVERSIDE BAKE SHOP
100-01-6940
MEETING
12/31/16
01/16/2017
4.10
RIVERSIDE BAKE SHOP
100-30-6950
MEETING
12/31/16
01/16/2017
66.81
RIVERSIDE BAKE SHOP
610-00-5960
MEETING
12/31/16
01/16/2017
10.09
Vendor RIVERSIDE BAKE SHOP Total:
81.00
Vendor: S&S WORLDWIDE INC
S&S WORLDWIDE INC
100-46-6920
SPECIAL EVENT SUPPLIES
9435733
01/16/2017
67.27
S&S WORLDWIDE INC
100-46-6920
SPECIAL EVENT SUPPLIES
9438764
01/16/2017
10.99
Vendor S&S WORLDWIDE INC Total:
78.26
Vendor: SCHWALENBERG, RYAN
SCHWALENBERG, RYAN
100-03-5430
BOCA MTG REIMB
INV0003293
01/16/2017
15,00
Vendor SCHWALENBERG, RYAN Total:
15.00
Vendor: SEXTON, ERIC M
SEXTON, ERIC M
100-22-5440
TUITION REIMB
INV0003244
01/16/2017
899,02
Vendor SEXTON, ERIC M Total:
899.02
Vendor: SHAW MEDIA
SHAW MEDIA
100-01-5330
LEGAL PUBLICATIONS
DEC 2016
01/16/2017
124,20
SHAW MEDIA
100-41-5330
LEGAL PUBLICATIONS
DEC 2016
01/16/2017
152,80
SHAW MEDIA
510-31-6110
LEGAL PUBLICATIONS - BID
DECEMBER 2016
01/16/2017
119.00
Vendor SHAW MEDIA Total:
396.00
Vendor: SHERMAN MECHANICAL INC
SHERMAN MECHANICAL INC
100-01-6110
CONTRACTUAL SERVICES
W17665
01/16/2017
365.00
Vendor SHERMAN MECHANICAL INC Total:
365.00
Vendor: STANARD & ASSOCIATES INC
STANARD & ASSOCIATES INC
100-21-5110
CONTRACTUAL SERVICES
SA000033171
01/16/2017
395.00
Vendor STANARD & ASSOCIATES INC Total:
395.00
Vendor: STANS LPS MIDWEST
STANS LPS MIDWEST
620-00-5110
IT/NETWORK MANAGED
325360
01/16/2017
1,672.00
STANS LPS MIDWEST
620-00-6210
ADMIN COPIER METER READ
325553
01/16/2017
94.65
STANS LPS MIDWEST
620-00-6210
PD/ADMIN COPIER METER
325560
01/16/2017
334.29
Vendor STANS LPS MIDWEST Total:
21100.94
Vendor: TRANS US INC
TRANE US INC
100-01-5110
CONTRACTUAL SERVICES
37465234
01/16/2017
11035,00
TRANE US INC
100-01-5110
CONTRACTUAL SERVICES
37521040
01/16/2017
31256,00
Vendor TRANE US INC Total:
41291.00
Vendor: US BANK EQUIPMENT
FINANCE
US BANK EQUIPMENT FINANCE
100-22-5110
PD COPIERS-500-0401564
#33 OF 60
01/16/2017
225.00
US BANK EQUIPMENT FINANCE
100-01-5110
ADMIN COPIER-500-0389299
#36 of 60
01/16/2017
311.00
US BANK EQUIPMENT FINANCE
100-33-5110
PW COPIERS-500-0361445
#45 OF 60
01/16/2017
73.00
US BANK EQUIPMENT FINANCE
510-31-5110
PW COPIER-500-0361445
#45A OF 60
01/16/2017
73.00
US BANK EQUIPMENT FINANCE
510-32-5110
PW COPIER-500-0361445
#45A OF 60
01/16/2017
73.00
US BANK EQUIPMENT FINANCE
510-35-5110
PW COPIER-500-0361445
#45A OF 60
01/16/2017
73.00
Vendor US BANK EQUIPMENT FINANCE Total:
828.00
Vendor: VERIZON WIRELESS
VERIZON WIRELESS
620-00-5110
WIRELESS FOR PD LAPTOP
9778063278
01/16/2017
38.01
VERIZON WIRELESS
100-33-5320
CELL PHONE USAGE
9778063279
01/16/2017
25.82
VERIZON WIRELESS
510-31-5320
WASTE WATER IPAD USAGE
9778063279A
01/16/2017
126.61
VERIZON WIRELESS
510-32-5320
WASTE WATER IPAD USAGE
9778063279A
01/16/2017
25.82
Vendor VERIZON WIRELESS Total:
216.26
Vendor: WASTE MANAGEMENT OF WVMN
WASTE MANAGEMENT OF WI-
510-32-5580
SLUDGE REMOVAL
0031158-2742-4
01/16/2017
71170.83
Vendor WASTE MANAGEMENT OF WI -MN Total:
7,170.83
Vendor: WITT, CINDY
WITT, CINDY
100-46-6110
DANCE COSTUME REIMB
INV0003291
01/16/2017
569.84
Vendor WITT, CINDY Total:
569.84
Grand Total:
419,600.54
1/11/2017 1:40:14 PM
Expense Approval Register
Packet: APPKT00691- 1/16/17 AP
Fund Summary
Fund
100-GENERAL FUND
225-ALARM BOARD FUND
270- MOTOR FUEL TAX FUND
400 - RECREATION CENTER FUND
440 -CAPITAL IMPROVEMENTS FUND
510- WATER/SEWER FUND
610 - RISK MANAGEMENT FUND
620- INFORMATION TECHNOLOGY FUND
740 -RETAINED PERSONNEL ESCROW
Grand Total:
Expense Amount
326,096.01
1,313.00
34,961.88
2,941.59
8,310.00
40,915.03
11434,89
21796,14
832,00
419,600.54
Vendor Name
Expense Approval Register
McHenry, IL #2 LIST OF BILLS COUNCIL MEETING 1/16/17
Account Number Description (Item) Payable Number Post Date Amount
Vendor: ACE TOWING &RECOVERY
ACE TOWING & RECOVERY
100-22-5110
SQCARTOWING
po03156
01/16/2017
40.00
Vendor ACE TOWING & RECOVERY Total:
40.00
Vendor: ADAMS ENTERPRISES
INC, R A
ADAMS ENTERPRISES INC, R A
100-33-5370
strobes
792308
01/16/2017
421.35
ADAMS ENTERPRISES INC, R A
510-35-5370
balance drive shaft
792466
01/16/2017
55.90
ADAMS ENTERPRISES INC, RA
100-33-5370
cylinders
793546
01/16/2017
541.50
ADAMS ENTERPRISES INC, R A
100-33-5370
angle rams
794205
01/16/2017
455.87
ADAMS ENTERPRISES INC, RA
510-35-5370
hose
794227
01/16/2017
18.94
Vendor ADAMS ENTERPRISES INC, R A Total:
1,493.56
Vendor: ADAMS STEEL SERVICE INC
ADAMS STEEL SERVICE INC
100-33-5370
box
337562
01/19/2017
94.94
ADAMS STEEL SERVICE INC
100-33-5370
steel
337836
01/16/2017
38.00
Vendor ADAMS STEEL SERVICE INC Total:
132.94
Vendor: ALTHOFF INDUSTRIES
INC
ALTHOFF INDUSTRIES INC
510-32-5380
Sludge Building boiler repairs
S393603
01/16/2017
525.00
Vendor ALTHOFF INDUSTRIES INC Total:
525.00
Vendor: ARAMARK
ARAMARK
100-33-4510
uniforms (sweatshirt, hat, face
17167992
01/16/2017
88.97
ARAMARK
100-45-4510
Dillon Clothing
17189149
01/16/2017
92.42
Vendor ARAMARK Total:
181.39
Vendor: ARCO MECHANICAL EQUIPMENT SALES
ARCO MECHANICAL
100-33-5115
Callibration sery on Carb Mon
15710
01/16/2017
11350,00
Vendor
ARCO MECHANICAL EQUIPMENT SALES Total:
1,350.00
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC
100-22-5370
tires
276313
01/16/2017
307.84
Vendor AUTO TECH CENTERS INC Total:
307.84
Vendor: BOTTS WELDING & TRUCK
SERVICE INC
BOTTS WELDING &TRUCK
100-33-5370
u-joint
12/21/16
01/16/2017
134.27
Vendor
BOTTS WELDING & TRUCK SERVICE INC Total:
134.27
Vendor: BUSS FORD SALES
BUSS FORD SALES
100-22-5370
jumpers
5023930
01/16/2017
40.32
BUSS FORD SALES
100-33-5370
fuel housing
5024127
01/16/2017
149.14
BUSS FORD SALES
100-22-5370
repair
6036893
01/16/2017
564.45
Vendor BUSS FORD SALES Total:
753.91
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO
100-33-6110
light ballasts
S502642582.003
01/16/2017
57.58
CRESCENT ELECTRIC SUPPLY CO
100-33-6110
fluorescent light
S502642582.004
01/16/2017
205.65
CRESCENT ELECTRIC SUPPLY CO
100-33-6110
light bulbs. vendor
S503034247.001
01/16/2017
159.79
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
423.02
Vendor: FAST EDDIES CAR WASH
FAST EDDIES CAR WASH
100-22-5370
SQ CAR WASHES
11/7/16-11/14/16 01/16/2017
75.85
Vendor FAST EDDIES CAR WASH Total:
75.85
Vendor: FASTENAL
FASTENAL
100-33-6115
bit and screws
ILMCH2O668
01/16/2017
50.85
FASTENAL
510-32-5380
Misc Supplies
ILMCH2O727
01/16/2017
114.90
Vendor FASTENAL Total:
165.75
Vendor: FRY, ROBERTJ
FRY, ROBERTJ
100-45-6110
sign lettering
2016556
01/16/2017
160.00
Vendor FRY, ROBERT J Total:
160.00
1/11/2017 1:45:19 PM
Expense Approval Register
Vendor Name Account Number
Vendor: HACH COMPANY
HACH COMPANY 510-31-6110
Vendor: HANSEN'S ALIGNMENT, DON
HANSEN'S ALIGNMENT, DON 100-22-5370
Vendor:HRGREEN
HRGREEN 510-32-5110
Vendor: INTERSTATE BILLING
SERVICE INC
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
510-32-5370
Vendor: ISAWWA
ISAW WA 100-30-5430
Vendor: J G UNIFORMS INC
J G UNIFORMS INC 100-22-6110
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST 100-33-5370
KIMBALL MIDWEST 100-33-5370
Vendor: LAFARGE NORTH AMERICA
LAFARGE NORTH AMERICA 100-33-6110
LAFARGE NORTH AMERICA 100-45-6110
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC 100-33-6115
Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC
MCHENRY ANALYTICAL WATER 510-31-5110
Vendor: MCHENRY POWER EQUIPMENT INC
MCHENRY POWER EQUIPMENT 100-45-6110
MCHENRY POWER EQUIPMENT 510-32-6110
Vendor: MCHENRY SPECIALTIES
MCHENRY SPECIALTIES 100-22-6210
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF 510-35-6110
MID AMERICAN WATER OF 510-35-6110
Vendor: MIDWEST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS 510-32-5375
MIDWEST HOSE AND FITTINGS 100-33-5370
Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK
MOTOROLA SOLUTIONS - 100-22-5320
Description (Item) Payable Number
Hach Reagents-InvK0253469 10253469
alignment
u, ariPLL�I]F.TiI
u-joint
cable
motor
hold down
ISAW WA Conference
PROMOTION ITEMS
stock
stock
CM-6 recycle grade 9. vendor
Crushed gravel
Packet: APPKT00700 -14647 RE Ci INVOICE
Post Date Amount
01/16/2017 431.29
Vendor HACH COMPANY Total: 431.29
1/5/17 01/16/2017 75.00
Vendor HANSEN'S ALIGNMENT, DON Total: 75.00
108818 01/16/2017 1,521.75
Vendor HRGREEN Total: 1,521.75
3004741507 01/16/2017 120.17
3004904346 01/16/2017 83.94
3004932150 01/16/2017 49.59
3004960832 01/16/2017 240.62
Vendor INTERSTATE BILLING SERVICE INC Total: 494.32
200026095 01/16/2017 250.00
Vendor ISAW WA Total: 250.00
43892
01/16/2017
VendorJ G UNIFORMS INC Total:
5285314 01/16/2017
5332123 01/16/2017
Vendor KIMBALL MIDWEST Total:
706641862 01/16/2017
706641862A 01/16/2017
Vendor LAFARGE NORTH AMERICA Total:
form release 5 gal, 1 1/8" form, 03201261 01/16/2017
Vendor MCCANN INDUSTRIES INCTotal:
Repeat Fluoride 12/16 - 592888 01/16/2017
Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total:
Shop supplies 198456 01/16/2017
Snowblower parts 197880 01/16/2017
Vendor MCHENRY POWER EQUIPMENT INC Total:
PLAQUE -KING 2016-1032 01/16/2017
Vendor MCHENRY SPECIALTIES Total:
Brass, clamps 183573W-1 01/16/2017
Sewer fittings 183706W 01/16/2017
Vendor MID AMERICAN WATER OF WAUCONDA INC Total:
2" Cam lock fittings and M18573 01/16/2017
fittings M18594 01/16/2017
Vendor MIDWEST HOSE AND FITTINGS INC Total:
STARCOM NETWORK 26682103116 01/16/2017
Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total
315.00
315.00
261.30
358.30
619.60
88.33
81.18
169.51
241.84
as.00
38.85
9.59
48.44
90.00
90.00
311.26
107.00
140.10
2,286.00
2,286.00
1/11/2017 1:45:19 PM
Expense Approval Register
Vendor Name Account Number
Vendor: NETWORKFLEEf INC
NETWORKFLEET INC 100-33-6110
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL 100-45-6110
Vendor: OLSEN SAFETY EQUIPMENT CORP
OLSEN SAFETY EQUIPMENT 100-33-6110
Vendor: PETROLIANCE LLC
PETROLIANCE
LLC
100-22-6250
PETROLIANCE
LLC
100-22-6250
PETROLIANCE
LLC
100-22-6250
PETROLIANCE
LLC
510-32-6250
PETROLIANCE
LLC
510-31-6250
PETROLIANCE
LLC
100-33-6250
PETROLIANCE
LLC
100-22-6250
PETROLIANCE
LLC
510-35-6250
PETROLIANCE
LLC
510-32-6250
PETROLIANCE
LLC
510-31-6250
PETROLIANCE
LLC
100-33-6250
PETROLIANCE
LLC
510-35-6250
PETROLIANCE
LLC
510-32-6250
PETROLIANCE
LLC
510-31-6250
PETROLIANCE
LLC
100-33-6250
PETROLIANCE
LLC
100-33-5370
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F 100 22-6110
PETTIBONE & CO, P F 100-22-4510
PETTIBONE & CO, P F 100-22-6110
Vendor: PITEL SEPTIC INC
PITELSEPTIC INC 100-45-5110
Vendor: REBARS &STEEL COMPANY
REBARS &STEEL COMPANY 100-33-6115
Vendor: REICHE'S PLUMBING SEWER RODDING CORP
REICHE'S PLUMBING SEWER 510-31-5110
Vendor: RELIABLE SAND &GRAVEL
RELIABLE SAND &GRAVEL 100-45-6110
Vendor: SIRCHIE FINGER PRINT LABORATORIES
SIRCHIE FINGER PRINT 100-22-6210
Vendor: SMITH MEDICAL PARTNERS
SMITH MEDICAL PARTNERS 100-22-6110
Vendor: SPRING ALIGN OF PALATINE INC
SPRING ALIGN OF PALATINE 100-33-5370
Vendor: STEINER ELECTRIC COMPANY
STEINER ELECTRIC COMPANY 510-31-6110
Description (Item)
GPS trucks
Electrical Supplies
gloves,glasses. vendor
SQ CAR FUEL
SQ CAR FUEL
SQ CAR FUEL
fuel
fuel
fuel
SQ CAR FUEL
fuel
fuel
fuel
fuel
fuel
fuel
fuel
fuel
oil bulk
UNIFORM
UNIFORM
BADGES
Portable toilets
EFi�:f.77
Payable Number
osv000000575247
Packet: APPKT00700 - 1.16.17 RECT INVOICE
Post Date Amount
01/16/2017
Vendor NETWORKFLEET INC Total:
17306104 01/16/2017
Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total:
0338801-IN 01/16/2017
Vendor OLSEN SAFETY EQUIPMENT CORP Total:
9964997
01/16/2017
9972820
01/16/2017
9976567
01/16/2017
9982472
01/16/2017
9982473
01/16/2017
9982475
01/16/2017
9982476
01/16/2017
9972788
01/16/2017
9972816
01/16/2017
9972817
01/16/2017
9972819
01/16/2017
9976537
01/16/2017
9976563
01/16/2017
9976564
01/16/2017
9976566
01/16/2017
9978036
01/16/2017
Vendor PETROLIANCE LLC Total:
171294 01/16/2017
171320 01/16/2017
171407 01/16/2017
Vendor PETTIBONE & CO, P F Total:
13584 01/16/2017
Vendor PITEL SEPTIC INC Total:
70832 01/16/2017
Vendor REBARS &STEEL COMPANY Total:
Remove Galy. Plumbing -Install 12-8-16 01/16/2017
Vendor REICHE'S PLUMBING SEWER RODDING CORP Total:
Grade 9 6428 01/16/2017
Vendor RELIABLE SAND & GRAVEL Total:
INVESTIGATIVE SUPPLIES
NARCAN
springs
0282528-IN 01/16/2017
Vendor SIRCHIE FINGER PRINT LABORATORIES Total:
9006644536
105455
Electric Heater Tower 3 Control 500557928.001
01/18/2017
Vendor SMITH MEDICAL PARTNERS Total:
01/16/2017
Vendor SPRING ALIGN OF PALATINE INC Total:
01/16/2017
Vendor STEINER ELECTRIC COMPANYTotal:
282.74
282.74
197.89
197.89
288.60
�Ts�cli
1,736.68
1,442.56
1,333.44
256.27
18.50
341.65
539.20
183.29
333.83
96.48
3,142.53
164.37
182.64
76.30
1,071.16
2,525.86
13,444.76
195.00
99.98
1,282.00
1,576.98
150.00
15D.00
340.60
340.60
290.00
290.00
32.69
32.69
138.16
138.16
180.00
180.00
1,030.13
1,030.13
392.00
392.00
1/11/2017 1:45:19 PM
Expense Approval Register
Vendor Name
Account Number
Vendor: SUPER AGGREGATES
SUPERAGGREGATES
100-33-6110
Vendor: TOPS IN DOG TRAINING CORP
TOPS IN DOG TRAINING CORP
100-22-6310
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE
100-22-5370
ULTRA STROBE
100-22-5370
Vendor: USA BLUEBOOK
USA BLUEBOOK
510-32-5380
USA BLUEBOOK
510-32-5380
Vendor: VERMEER-ILLINOIS INC
VERMEER-ILLINOIS INC
100-33-5370
Packet: APPKT00700 -14647 RECT INVOICE
Description (Item) Payable Number Post Date Amount
3" crushed concrete
0032923
01/16/2017
171.12
Vendor SUPER AGGREGATES
Total:
171.12
K-9
18643
01/16/2017
300.97
Vendor TOPS IN DOG TRAINING CORP
Total:
300.97
INSTALL
RADIO
071883
01/16/2017
2,476.90
INSTALL
RADIO
071945
01/16/2017
150.00
Vendor ULTRA STROBE COMMUNICATIONS INC
Total:
2,626.90
Polymer
Cleaner, Fire Hose
140159
01/16/2017
279.06
Polymer
Cleaner, Fire Hose
140160
01/16/2017
193.90
Vendor USA BLUEBOOK
Total:
472.96
teeth
PA4996
01/16/2017
11096,20
Vendor VERMEER-ILLINOIS INC
Total:
1,096.20
Grand Total: 35,872.34
1/11/2017 1:45:19 PM Page 4 of 5
Expense Approval Register
Packet: APPKT00700 - 14647 RE Ci INVOICE
no
100-GENERAL FUND
S10 - WATER/SEWER FUND
Fund Summary
Grand Total:
Expense Amount
29,935495
5/936439
35,872.34
C. <
S
Office of the City Administrator
Derik Morefield, City Administrator
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
FOR: January 16, 2017 Regular City Council Meeting
RE Request for a Liquor License Classification Transfer from Al to A from I.M.
Stein, Inc. d/b/a Big Fran's Boardwalk Gaming (aka Stue's Pizza & Ribs)
located at 3401 West Elm Street, and Ordinance decreasing number of Class
Al licenses and increasing the number of Class A liquor licenses in effect.
ATT: Letter of Request, Application, and Proposed Ordinance
Agenda Item Summary: A request was submitted by Mr. Fritz Larson, president and operator of
I. M. Stein, Inc. d/b/a Stuc's Pizza & Ribs located at 3401 West Elm Street, to transfer his
current Class Al liquor license to a Class A liquor license. If approved, the attached ordinance
increasing the number of Class A liquor licenses in effect is required.
Back ram: The Class Al license currently issued to Mr. Larsen authorizes the sale of beer and
wine for consumption on premises and retail sale of package beer and wine. The change to a
Class A license will permit him to include the service of alcoholic liquors.
Mr. Larsen is changing the name of his McHenry location to Big Fran's Boardwalk Gaming.
The business will open at 10:00 AM with a limited menu and expand to a full menu at 4:00 PM
daily. The city has issued a permit to Mr. Larson for interior renovations that include two new
bathrooms.
Anal.: Mr. Larsen was issued a City of McHenry liquor license in March 2014, when he
purchased the business known as Stuc's Pizza. He also owns two alcohol establishments in
Johnsburg, IL: Big Fran's Boardwalk Gaming and Halftime Bar & Grill. Mr. Larson and his
employees are conversant with the Illinois Liquor Control regulations. All associated fees have
been paid and all required documents were submitted.
Recommendation: The Council will be asked to make a motion to 1) approve the transfer of
liquor classification from Class Al to Class A as presented and, 2) approve an Ordinance
decreasing the number of Class Al licenses and increasing the number of Class A liquor
licenses in effect.
The City of McHenry is dedicated to providing its citizeirs, businesses, and visitors with the highest qual/ty of programs and
services in acustomer-oriented, effreient, and frscauy responsible manner.
. M. Stein, Inc.
2405 West Johnsburg Road
Johnsburg, IL 60051
Phone (815) 344=0007
Fax (815) 344-0334
October 17, 2016
City of McHenry
333 South Green Street
McHenry, IL 60050
To Whom it May Concern:
I'm planning on doing some renovations to 3401 W. Elm St. in McHenry a.k.a. Stuc's Pizza and Ribs,
and at the same time alter my business philosophy as well. The plan is to put in new restrooms,
create more room for gaming, and put some cooking equipment behind the bar. The new name for
the business would be called, Big Fran's Boardwalk Gaming. We will still be serving fresh made
Stuc's Pizza, The main changes will be, we no longer deliver pizzas and we will have a limited
menu. This decision will allow this location to operate at its maximum potential.
I've been a local resident for the majority of my life and I have owned local businesses for almost 25
years. I've done business in McHenry for six years, and I own the property that I do business on. Big
Fran's is named in honor of my late mother, Frances Larsen. She was a resident of McHenry for 50
years and very active in the community, 5% of all the gaming revenue from this location will be
donated to local charities that Frances supported through the Frances Larsen Foundation. Charities
and nonprofit organization's such as Pads, Home of the Sparrow, McHenry Food Pantry, McHenry
Pigtail & Little League, just to name a few. Any consideration to help this process would be
appreciated.
Sincerely,
Fritz L. Larsen
Fritz L Larsen
Owner
I. M. Steiin, Inc.
2 $05 West Johnsburg Road
Johnsburg, IL 60051
Phone (815) 344-0007
Fax (815) 344-0334
December 237 2016
Mayor Susan Low
City of McHenry
333 S Green Street
McHenry, IL 60050
Dear Mayor Low:
Our current business model offers a full menu for carryout or delivery. Despite serving an excellent
consistent product, we have seen business drop over the last couple of years, mostly due to the pizza
chains that are basically giving product away. This is one of the main reasons I applied for the liquor
license and added the games a couple years back.
The new business model will feature three more games and it is necessary for us to put in two new
bathrooms. From 10 am to 4 pm we will have a limited menu, expanding to a full menu at 4 pm
daily. The main difference in the mornings will be working with a premade pizza adding toppings,
while in the evening, we will be adding sauce, cheese and ingredients ourselves making it the Stuc's
way. Both menus will feature pizza bread, pizza puffs and cheesy breadsticks and we are
experimenting with other oven baked appetizers to add to the menu. In the summer months we may
offer sub sandwiches and in the winter soup and chili.
As we originally applied for a beer and wine liquor license with the City Of McHenry, with this letter I
am turning in a new application for a full bar liquor/beer license for service on premise. A(I staff
members will be Bassett certified before re -opening the doors after our remodel, hopefully in
February 2017. My Basset certification recently lapsed and I will get that taken care of prior to
February 2017.
I've entered my seventh year as a business owner in the City Of McHenry and look forward to doing
business in the town I grew up in for years fio come.
Thank you for your consideration,
815.245.4189
License No. 1.
Date Issued
Date Effective
NAME OF BUSINESS, ADDRESS, &TELEPHONE #.:
CITY OF MCHENRY
APPLICATION FOR LIQUOR LICENSE
UNDER
CITY OF MCHENRY LIQUOR CONTROL
ORDINANCE
FISCAL YEAR 201612V 0
TO BE FILED WITH THE
OFFICE OF THE MAYOR
ALL LICENSES EXPIRE APRIL 30
FOLLOWING DATE OF ISSUANCE
Fee Received
Date Received
Receipt Issued On ) l 1
Check No.
Cashier's Chk.
Cert. Check
Cash
._I`f'p
Please indicate form of ownership: C PARTNERSHIP INDIVIDUALISOLE PROP.
IF CORPORATION: - -�----
2. Corporation Name:
Corporate Address*���
Corporate Phone Number: ,� 3 i EMAIL:!1.L
3. State of Incorporation: ► .d ® kS
4. IF PARTNERSHIP:
Name:
Corporate Address:
Corporate Phone Number: EMAIL:
5. State of Incorporation:
IF INDIVIDUAL/SOLE PROP:
6. Applicant's Full Name:
Date of Birth:
Residence Address:
7, Home Phone: Business Phone: EMAIL:
Citizen of U.S.?
If a naturalized citizen, when and where naturalized?
Courtin which (or law under which) naturalized:
(A) If Applicant is a PARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest:
(B) If Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agent:
CT
2016
PAGE TWO
10, If Applicant and Local Manager are npt the same, give name, address and telephone number of Local Manager:
Local Manager's: Date of Birth: Place of Birth: NP+ rrJ Citizen of U.S.?
11 Principal Type of Business: a.
12. What is current zoning for this property? 5
13. Type of License Sought:
14. Date on which business was begun at this location: 0
15. Does applicant own premises for which license is sought?If not, state name and address of owner and attach copy of executed lease.
16. If property is owned by a land trust, trustee must file affidavit disclosing names and addresses of all beneficial owners and percentage of interest.
17. Is the location of applicant's business for which license is sought within one hundred feet of any church, school (except institutions of higher
education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? 130
A. If answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food
shop or other place where the sale of liquor is to the principal business? If yes, how long has place of business been in
operation?
18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations (may attach supplemental sheet).
19. Illinois State Liquor License Number:,
Attached copy of State Liquor License Certificate.
20. Give applicant's Retailer's Occupational tax (ROT) Registration Number. z �t M 5 vt03 $
21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: LAd
22. If this application is for a new license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating
statement for the past three years, or if not available, other proof of financial responsibility.
�3. State name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will be
�,� sold for the duration of the license AND attach a copy of the declaration page showing the insured parties and amounts of coverage.
24, Describe parking facilities available to the business: SocsTS ON ?2 �^ '� �� ► w%nGGD
25. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic
liquor; and will you abide by them? ��C ----
26. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might cause accidents?
27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any
such events take place? y�,r.�
28. Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced
money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a period not in excess of 90
days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business? X�fb_If answer is
"YES", give particulars:
29. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation or the local manager, or in the case of partnership,
any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors? A9d
answer is "YES", explain:
30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation and the local manager, or in the case of a
partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? )[ If so, please describe:
31. Is any individual who is directly or indirectly interested in applicant's place of business, alaw-enforcing official or elected public official (mayor,
alderman, and member of any City commission, committee or board)? � n If so, please state name and address of such person:
2016
PAGE THREE
W\32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list same information for each
partner and the local manager— (please attach). oFC .KT'tr LA%XZ5>' 6*�D ®w
Cv1tLtS1�+�Cy Et V�+ScZ �.M 5T �r wa T^G l Q, tc 5 5 i5 u
33. Have you ever been convicted of a gambling offense (if a partnership or corporation, include all partners, owners of 5% or more shares of the
corporation and the local manager)? m_ If so, give all details:
34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal
government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate
more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government
for the current tax period?
35. Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? V
36, Have you, or any partner, or owner of 5% or more shares of the corporation or local manager, ever had a liquor license revoked or suspended?
37. If so, give all details, including location of the licensed property (please attach).
CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license
and/or the issuance of a fine.
No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed
premises, either directly or through the agents or employees of the licensee.
1. Violate or permit a violation of any federal law or state statue.
2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility
of the licensee to hold a liquor license.
3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time.
4. Permit the sale of andlor consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry
City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 4:30 p.m.
during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days.
5. During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor
sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle
or glassware may be used.
6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or
employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about andlor adjacent
to the property where the licensed premises is located.
7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic
beverages on the licensed premises.
8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly
conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons andlor employees on the licensed
premises.
2016
PAGE FOUR
STATE OF ILLINOIS )
)SS
COUNTY OF MCHENRY )
I, the undersigned, being first duly sworn, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be
provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the
Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application.
SOLE PROPRIETOR:
Signature of Applicant
Subscribed and sworn to before me this
PARTNERSHIP:
(Authorized Agent of the Partnership)
Signature
Name
Title
CORPORATION:
(Authorized Agent
Signature
Print Name.
Title
MANAGER:
Signature of L`acal Manager
2016
day of , 20
NOTARY PUBLIC
Subscribed and sworn to before me this
A
NOTARY PUBLIC
Subscribed and sworn to before me this
day of
IC
Subscribend sworn to k
15 day o
KRISTA L BENNETT
OFFICIAL SEAL
Notary Public, State of Illinois
My Commission Expires
December 27, 2018
KRISTA L SENNETT
OFFICIAL SEAL
Notary Public, State of Illinois
My Commission Expires
December 27, 2018
ORDINANCE NO. MC474142
AN ORDINANCE
Decreasing the number of Class Al Liquor Licenses (Stuc's Pizza & Ribs) and
Increasing the Number of Class A Liquor Licenses (Big Fran's Boardwalk Gaming)
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,
McHENRY COUNTY, IL,LINOIS, as follows:
SECTION l: Section 4-6(1) of the Municipal Code relating to liquor license
classifications is hereby amended by:
• decreasing the number of Class "Al" Liquor Licenses in effect from three (3) to two (2)
and;
• increasing the number of Class "A" Liquor License in effect from twenty-nine (29) to
thirty (30).
SECTION 2: All ordinances, or parts thereof, in conflict with the terms and provisions
hereof, be and the same are hereby repealed to the extent of such conflict.
SECTION 3: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 4.: This ordinance shall be in full force and effect from and after its passage,
approval and publication, as provided by law.
PASSED and APPROVED this 16th day of January 2017.
Voting Aye:
Voting Nay:
Abstaining:
Absent:
ATTEST:
City Clerk
Mayor
i
CART 0 F T" RT 4
0
"X I VM
Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
dmorefield@ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: January 16, 2017
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
John Jones, Police Chief
RE: Motion to Authorize the Mayor and City Clerk to Execute a Collective
Bargaining Agreement Between the City of McHenry and Illinois Fraternal
Order of Police, representing City of McHenry Telecommunicators, Community
Service Officers and Records Clerks (Unit II) for the period May 1, 2017 through
April 30, 2021
ATT: Collective Bargaining Agreement
Agenda Item Summary:
The purpose of this agenda item is to present, for consideration by Council, a four (4) year
contract renewal between the City of McHenry and the Illinois Fraternal Order of Police (FOP),
representing City of McHenry Telecom municators, Community Service Officers and Records
Clerks (Unit II) and for the consideration of a motion to authorize the Mayor and City Clerk to
execute this collective bargaining agreement.
Background/Analysis:
The previous three (3) year contract with FOP/Unit II covered a period beginning May 1, 2014
and is set to expire this upcoming April 30, 2017. During this period, annual cost of living
increases for wages were identified at 2.0%, 2.25% and 2.25%. Additionally, during this same
period, health insurance contributions from Unit II personnel were increased to allow for
adjustments to health insurance costs. These increases varied based on the type of plan (PPO,
HRA, HMO) and the type of coverage (Single, Single + Spouse, Single + Children, Family).
As we move forward with the dispatch center (NERCOM) expansion, renovation and
consolidation of a number of new dispatch employees to McHenry, it is important to make sure
that the upcoming Unit II contract be in place. This creates long-term stability as it relates to
shifts, workload expectations, benefits, grievance procedures, discipline, and other issues.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
While not directly relevant to the Unit II contract, an important point to highlight is that, based
on the establishment of NERCOM, the partnerships with Woodstock, Harvard and the McHenry
Township Fire Protection District, and the expansion of our customer base to include a total of
sixteen (16) jurisdictions that the direct costs attributable to the City of McHenry are reduced
because of the distribution of costs among the partner agencies and the increased revenues
resulting from taking on new customers. Specifically, the cities of Woodstock and Harvard will
be taking on an overall 53.2% of the liability and the City of McHenry will be responsible for
46.8% of that cost. We must also take into consideration the fact that with the advent of
NERCOM we are offsetting both our cost and that of our two partners by the revenue that we
bring in for billing dispatch services to the customers we have taken on in this consolidation. To
date our anticipated revenue coming into the center for the fiscal year 17/18 will be
approximately $930,760. Offsetting that from anticipated costs to operate the center, we
project that McHenry's costs will go from approximately $1,135,000 of total attributed costs to
the center for the City of McHenry in fiscal year 2016/17 to approximately $800,000. This
represents a $335,000 reduction in costs for the City in the upcoming fiscal year. In terms of
direct personnel costs, our pre -consolidation personnel expenses for FY16/17 are $1,132,628.
The estimated post -consolidation (after May 1, 2017) personnel expenses are estimated at
$2,236,376. This increase is the result of being fully staff with the transition of dispatchers from
Woodstock and Harvard per the IGA's. However, because of the cost sharing mentioned above
and the referenced increases in revenues, McHenry Is portion of these costs are $1,046,634, or
46.8%, of $2,236,376. This is a reduction of $86,004.03 in personnel costs to the City of
McHenry. Other reductions are realized through the sharing of overhead expenses.
The City Administration -represented by the City Administrator, Police Chief, and Deputy Police
Chief - met with representatives of FOP/Unit II twice over the last two weeks to discuss a
number of operational and wages/benefits issues related to contract renewal. Based on these
discussions it is the opinion of the City Administration that we were able to quickly reach a
reasonable agreement that addresses both the operational issues and wages/benefits. The
term of the contract is proposed for four (4) years beginning May 1, 2017 and ending April 30,
2021. Notably, the May IA start date coincides with the start date of the Intergovernmental
Agreement signed with our dispatch partners the City of Woodstock and City of Harvard.
While a majority of the new contract maintained the same language/terms as the previous
contract, some changes were made to ensure that the contract reflects the operational needs
of the dispatch center as well as to ensure the efficiency of operations as we increase our
workforce in the coming year. This mostly included amending language to reflect the twelve
(12) hour shifts now being worked by dispatch staff (agreed upon previously as a side letter of
agreement); clarifications regarding shift bidding, vacation bidding and overtime; and the
inclusion of language to ensure compliance with the Family Medical Leave Act (FMLA).
Not surprisingly, wages and benefits were at the core of contract discussions and the following
adjustments are proposed for the four-year contract period:
May 1, 2017 through April 30, 2017 - 2.50%
May 1, 2018 through April 30, 2019 - 2.75%
May 1, 2019 through April 30, 2020 - 2.50%
May 1, 2020 through April 30, 2021- 2.75%
As a reminder the McHenry Police Patrol (Unit I) contract that was approved on February 15,
2016 included wage adjustments of 2.5%, 2.75%, 2.75% and, as such, the amounts identified
above for Unit II are in line with those approved for Unit I. A discussion regarding comparables
is usually part of the justification for wage increases. As a result of dispatch consolidation,
there are only two other local comparables — McHenry County Sheriff and SEECOM. The
contracts for both of these entities have expired and they are in the process of being
renegotiated so no new wage comparisons are currently available. However, the most recent
McHenry County Sheriff contract, also with the Fraternal Order of Police, was a four year
contract at 2.75%, 3.0%, 3.0%, 3.0%. Unfortunately, SEECOM cannot be used as a comparable
because their wages and benefits are structured differently than most other public dispatch
facilities._
In addition to wages, insurance contributions (identified as both a percentage and a dollar cap
in the contract document) are being adjusted to ensure that changes to the city's overall health
insurance costs can be similarly adjusted in the premiums paid by users of the insurance. It
should be noted that these are the same as agreed to for the Unit I contract and that non -
bargaining unit employees are charged the same rates for insurance as the amounts identified
as part of the FOP contracts. The City Administration has ensured that there is an appropriate
opportunity for increasing insurance costs to employees, as needed, built into the caps.
Further, and importantly, the FOP/Unit II agreed to health insurance caps for only the first two
years of the contract so that these amounts can be revisited and adjusted appropriately at the
same time as the Unit I contract is renegotiated in 2019.
Recommendation:
Therefore, if Council concurs, it is recommended that a motion be made to authorize the
Mayor and City Clerk to execute the attached collective bargaining agreement between the
City of McHenry and Illinois Fraternal Order of Police, representing the City of McHenry
Telecommunicators, Community Service Officers and Records Clerks (Unit II).
aId
Telecomm
unicators, C
unity Service
icers
Offand Records Clerks
May 1, 2017 —April 30, 2021
Springfield -Phone: 217-698-9433 /Fax: 217-698-9487
Western Springs -Phone: 708-784-1010 /Fax: 708-784-0058
Web Address: www.fop.org
24-hour Critical Incident Hot Line: 877-IFOP911
PREAMBLE...................................................................................................................................1
ARTICLEI RECOGNITION......................................................................................................1
Section 1.1 Recognition, 1
Section 1.2 Duty of Fair Representation..................................................................................... 1
Section 1.3 New Classifications................................................................................................. 1
ARTICLE 2 UNION SECURITY AND RIGHTS......................................................................2
Section 2.1 Dues and Fair Share Check -Off, ............................................................................... 2
Section2.2 Fair Share................................................................................................................. 3
Section 2.3 Bulletin Board, . 3
Section 2.4 Union Indemnification............................................................................................. 3
Section 2.5 Union Stewards........................................................................................................ 3
ARTICLE 3 MANAGEMENT RIGHTS.....................................................................................4
ARTICLE 4 LABOR-MANAGEMENT MEETINGS...............................................................4
Section4.1 Meeting Request...................................................................................................... 4
Section4.2 Content..................................................................................................................... 5
Section4.3 Attendance............................................................................................................... 5
ARTICLE 5 HOURS OF WORK AND OVERTIME...............................................................5
Section 5.1 General Provisions................................................................................................... 5
Section 5.2 Normal Work Period, Workday and Work Schedule. 5
Section 5.4 Court and Training Time......................................................................................... 6
Section 5.5 Call Back Pay, . 0 0 0 9 0 4 0 0 0 0 a a 0 0 & 6
Section 5.6 Compensatory Time................................................................................................. 6
Section 5.7 Overtime Assignments -Overtime Opportunities. 7
Section5.8 Shift Trades.............................................................................................................. 8
Section 5.9 Shift Assignments and Bidding............................................................................... 8
Section5.10 Training Pay........................................................................................................... 8
ARTICLE 6 SENIORITY, LAYOFF AND RECALL...............................................................8
Section 6.1 Definition of Seniority............................................................................................9 8
Section 6.2 Probationary Period................................................................................................. 9
Section6.3 Seniority List............................................................................................................ 9
Section6.4 Layoff....................................................................................................................... 9
Section6.5 Recall....................................................................................................................... 9
Section 6.6 Termination of Seniority........................................................................................ 10
ARTICLE7 DISCIPLINE..........................................................................................................10
Section7.1 Discipline............................................................................................................... 10
Section 7.2 Progressive Discipline11
Section 7.3 Interrogation Rights............................................................................................... 11
Section 7.4 Pre -disciplinary Conference. . 12
Section 7.5 Grievance Arbitration............................................................................................ 12
ARTICLE 8 GRIEVANCE PROCEDURE..............................................................................12
Section8.1 Definition............................................................................................................... 12
Section8.2 Procedure............................................................................................................... 13
Section8.3 Arbitration.............................................................................................................. 14
Section 8.4 Limitations on Authority of Arbitrator.................................................................. 14
ARTICLE 9 NO STRIKE -NO LOCKOUT..............................................................................15
Section 9.1 Strikes Prohibited................................................................................................... 15
Section 9.2 Job Actions Prohibited15
i
Section 9.3 Violations of this Article........................................................................................ 15
Section 9.4 Council Notification of Employees....................................................................... 15
Section9.5 No Lockout............................................................................................................ 15
Section9.6 Judicial Relief........................................................................................................ 16
ARTICLE 10 HOLIDAYS AND PERSONAL BUSINESS LEAVE......................................16
Section10.1 Holidays............................................................................................................... 16
Section 10.2 Eligibility Requirements...................................................................................... 16
Section10.3 Holiday Pay.......................................................................................................... 16
Section 10.4 Personal Business Leave...................................................................................... 17
ARTICLE 11 VACATIONS.......................................................................................................17
Section 11.1 Eligibility and Allowances................................................................................... 17
Section 1 1 .2 :Vacation Pay. 18
Section 11.3: Scheduling and Accrual18
ARTICLE12 SICK LEAVE.......................................................................................................20
Section 1 2. 1 Purpose and Allowance, . 20
Section 12.2 Hours Earned in Accumulation, . 0 0 0 0 20
Section12.3 Notification.......................................................................................................... 20
Section 12.4 Medical Examination........................................................................................... 20
Section 12.5 Sick Leave Utilization.......................................................................................... 21
Section 12.6 Unused Sick Leave.............................................................................................. 21
ARTICLE 13 ADDITIONAL LEAVES OF ABSENCE..........................................................22
Section 13.1 Unpaid Discretionary Leaves. . 0 a a a a 0 & a 6 6 s 6 0 a 0 0 0 * 0 0 * 0 0 0 a 0 0 6 a a & * a 6 0 0 0 0 0 0 0 0 0 0 * 0 0 & a 0 & 6 # a 0 a 6 a a 22
Section13.2 Military Leave...................................................................................................... 22
Section 13.3 Bereavement Leave.............................................................................................. 22
Section13.4 Jury Leave...........................................................................................................0 22
Section 13.5 Family and Medical Leave Act ("FMLA") Leave ............................................... 23
Section 13.6 Application for Leave.......................................................................................... 23
Section 13.7 Benefits While on Unpaid Discretionary Leave .................................................. 23
Section 13.8 Non -Employment Elsewhere23
ARTICLE14 WAGES................................................................................................................24
Section14.1 Base Wage........................................................................................................... 24
Section 14.2 Tuition Reimbursement....................................................................................... 24
Section 14.3 Deferred Compensation Plan(457K)..................................................................0 24
Section 14.4 Lateral Transfers24
ARTICLE 15 UNIFORM ALLOWANCE................................................................................25
Section15.1 Initial Uniform..................................................................................................... 25
Section 15.2 Uniform Allowances and Reimbursement of Uniform Cleaning Expenses ........ 25
Section 15.3 Return of Uniforms and Equipment25
ARTICLE16 INSURANCE........................................................................................................25
Section 16.1 Coverage and Cost. . d 0 0 0 * 0 4 0 0 4 0 a 0 a & 6 0 & 6 0 a 0 0 0 * 0 0 * 0 0 0 * 0 0 0 0 0 s 0 & 0 6 a 0 6 9 0 0 0 4 0 0 0 4 & 0 6 s a s 6 * 6 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 * 0 a * 6 & 6 0 9 9 0 0 25
Section 16.2 Cost Containment. . 0 * 0 0 & 0 6 6 0 a 6 6 0 0 0 0 0 0 0 0 0 0 4 * 0 6 6 a 6 0 6 & 0 a 0 0 9 0 0 * 0 0 * a * 0 4 s s & * 0 & 0 * 6 0 0 0 9 9 0 0 9 0 0 * 0 0 * 0 0 0 0 & 0 a * & 6 a a 9 9 0 0 0 0 0 0 0 * a 6 a 25
Section 16.3 Life Insurance...................................................................................................... 26
Section 16.4 Terms of Insurance Policies to Govern, . 0 0 9 9 0 0 0 0 a 0 6 0 a * 0 # 6 0 a 0 6 0 a 0 0 0 0 0 0 0 0 0 0 0 0 * 0 a s 0 & 6 & 6 a * 6 0 0 9 9 0 0 0 4 0 4 6 0 a 6 * 26
Section 16.5 Waiver of Insurance............................................................................................. 26
Section 16.6 Employee Deductible and Co -Insurance Costs................ 6*606* 26
ARTICLE 17 EMPLOYEE ALCOHOL AND DRUG TESTING..........................................29
Section 17.1 Statement of Policy, . 0 9 * 0 0 a 0 * 0 # 6 0 a 6 0 9 9 0 0 0 0 0 0 0 0 0 0 a 0 & 0 # 6 0 6 6 a 6 0 0 0 0 9 0 0 * 0 0 4 0 0 0 0 0 0 * 0 0 a 0 * a 0 0 0 0 9 9 0 9 * 0 9 0 0 0 0 0 0 6 * 6 0 & V V * 0 0 0 29
ii
Section17.2 Prohibitions, . 9 0 0 0 9 0 0 * 0 0 0 * 0 0 & & a 0 a & 6 0 & & * 0 & 0 0 0 & & 0 6 a * 6 & a & * 6 0 a 0 0 a * 6 a 6 a * 6 & a & v 6 a a a 6 6 a a & 6 & * a 6 * a 0 a 4 a 0 0 0 0 0 a 0 6 6 0 0 6 a a 6 6 0 4 0 0 * 0 0 0 0 * 29
Section 17.3 Drug and Alcohol Testing Permitted................................................................... 29
Section 17.4 Order to Submit to Testing.................................................................................. 30
Section 17.5 Test to be Conducted........................................................................................... 30
Section 17.6 Disciplinary Action.............................................................................................. 31
Section 17.7 Voluntary Request for Assistance........................................................................ 32
Section17.8 Treatment............................................................................................................. 33
ARTICLE 18 EMPLOYEE STATUTORY RIGHTS..............................................................33
Section 18.1 Personnel Files. . 0 a 6 & & & 6 6 a 9 w 0 4 a a 0 0 0 0 0 0 0 * 9 0 6 0 0 33
Section 18.2 Indemnification.................................................................................................... 33
Section 18.3 Access to Arbitration........................................................................................... 33
ARTICLE 19 GENERAL PROVISIONS..................................................................................33
Section19.1 Gender.................................................................................................................. 33
Section 19.2 Ratification and Amendment. 33
Section 19.3 Fitness Examinations........................................................................................... 34
Section 19.4 Outside Employment. 34
Section19.5 No Smoking......................................................................................................... 34
Section 19.6 Special Assignment Employees, . 35
Section 19.7 Rules and Regulations, . 35
Section 19.8 Inoculations.......................................................................................................... 35
Section 19.9 Communicable Diseases...................................................................................... 35
Section 19.10 Replacement of Personal Property..................................................................... 35
Section 19.11 Location of Meetings. 36
Section 19.12 No Solicitation................................................................................................... 36
ARTICLE 20 SAVINGS CLAUSE............................................................................................36
ARTICLE 21 IMPASSE RESOLUTION..................................................................................37
ARTICLE 22 ENTIRE AGREEMENT.....................................................................................37
ARTICLE 23 TERM OF AGREEMENT.................................................................................37
APPENDIX A - WAGE SCHEDULES......................................................................................39
APPENDIX B - SIDELETTER OF AGREEMENT................................................................41
APPENDIX C - AGREEMENT TO EXTEND TIME LIMITS..............................................43
APPENDIX D - DUES AUTHORIZATION FORM................................................................44
APPENDIX E - UNIT 2 - DISPATCH SCHEDULE PROPOSAL........................................45
iii
PREAMBLE
THIS AGREEMENT entered into by the CITY OF MCHENRY. ILLINOIS (hereinafter referred
to as the "City" or the "Employer") and the ILLINOIS FOP LABOR COUNCIL (hereinafter
referred to as the "Union" or "Council" or "Labor Council") is in recognition of the Unions
status as the representative of the City's non -sworn full-time Telecommunications Officers,
Community Service Officers, and Records Clerks in the Police Department, and has as its intent
and purpose being the establishment of an entire agreement covering all rates of pay, hours of
work and conditions of employment applicable to bargaining unit employees during the term of
this Agreement; the promotion of good working relations between the Employer and the Union;
to encourage and improve efficiency and productivity; to prevent interruptions of work and
interference with the operations of the City; and the establishment of an orderly procedure for the
resolution of grievances as provided herein. Therefore, in consideration of the mutual promises
and agreements contained in this Agreement, the Employer and the Union do mutually promise
and agree as follows:
ARTICLE I RECOGNITION
Section 1.1 Recognition
The City recognizes the Union as the sole and exclusive collective bargaining representative for
employees in bargaining Unit II defined as all full-time Telecommunications Officers,
Community Service Officers, and Records Clerks employed by the Police Department of the
City (hereinafter referred to as "employees"), but excluding all other employees, including, but
not limited to: all sworn officers covered by the Unit I collective bargaining agreement (as
defined therein); the Telecommunications Supervisor, Records Supervisor, secretary to the Chief
of Police; all part-time or temporary employees including part-time school crossing guards; all
non -Police Department employees; and all managerial, supervisory, confidential, professional,
short-term, security and craft employees, as defined by the IPLRA (Illinois Public Labor
Relations Act).
Section 1.2 Duty of Fair Representation
The Union recognizes its responsibility as the exclusive bargaining agent for the employees in
the bargaining unit covered by this Agreement, and Council agrees to fulfill its duty to fairly
represent all employees in the bargaining unit whether or not they are members of the Union.
Section 1.3 New Classifications
The Employer shall promptly notify the Union of its decision to implement any new
classifications pertaining to work of a nature performed by employees in the bargaining unit. If
the new classification is a successor title to a classification covered by the Agreement and the job
duties are not significantly altered or changed, the new classification shall automatically become
a part of this Agreement. If the new classification contains a significant part of the work now
being done by any of the classifications covered by this Agreement, or whose functions are
similar to employees in this bargaining unit, and the new job classification may fall within the
bargaining unit, the parties will then meet within thirty (30) days to review the proposed
classification and, if unable to reach agreement as to its inclusion or exclusion from the unit, the
Employer and Council agree to jointly petition the ILRB (Illinois Labor Relations Board) to seek
the necessary unit clarification.
1
The Employer shall be free to implement its decision pending the outcome of the unit
clarification petition and/or negotiations. If the inclusion of the proposed classification is agreed
to by the parties or found appropriate under the Illinois Public Labor Relations Act, the parties
shall then negotiate as to the proper pay grade for the classification.
ARTICLE 2 UNION SECURITY AND RIGHTS
Section Z.1 Dues and Fair Share Check -Off
While this Agreement is in effect, the City will deduct the appropriate bi-weekly amount of dues
or fair share fees from each employee in the bargaining unit who has filed with the City a lawful,
voluntary, effective check off authorization form. Check -off authorization forms shall be
supplied to the City by the Union, and will be provided to newly hired employees at the same
time such employees are requested to complete other required employment documents. The City
will honor all executed check off authorization forms received no later than ten (10) working
days (i.e., days the City's administrative offices are open) prior to the next deduction date. If a
conflict exists between the check -off authorization form and this Article, the terms of this Article
and Agreement control. The City shall provide the Union with an opportunity to meet with all
newly hired bargaining unit members on or before their respective starting dates for the purpose
of explaining the benefits of membership in the Union. This privilege is subject to being
discontinued in the event that a labor organization other than the Union should file a valid
representation petition with the ISLRB claiming to represent a majority of the bargaining unit
members. Total deductions collected for each month shall be remitted by the City to the Council
by the tenth (1 Oth) of the following month, together with a list of employees for whom deductions
have been made. Dues and fair share fees deducted shall be sent to the official address
designated in writing to the Employer by the Council. The Union agrees to refund to the
employee any amount paid to the Council in error on account of this dues deduction provision.
Dues or fair share shall be withheld and remitted to the Council unless or until such time as the
City receives ten (10) working days written notice of revocation of dues and fair share check -off
from an employee, or other timely notice of an employee's death, transfer from covered
employment, termination of covered employment, or when there are insufficient funds available
in the employee's earnings after withholding all other legal and required deductions. Information
concerning dues and fair share not deducted under this Article shall be forwarded to the Union,
and this action will discharge the City's only responsibility with regard to such cases. The City
shall provide the Union with a copy of any revocation of dues deduction authorization within
seven (7) calendar days of the date the revocation is received by the City. Semi-annually, the
City shall provide the Union with a list of all employees in the bargaining unit, their fair
share/dues status, and the amount paid in the previous six-month period. Deductions shall cease
at such time as a strike or work stoppage occurs in violation of Article 9 (No Strike -No Lockout).
The actual dues and fair share amounts to be deducted shall be certified in writing to the City by
the Council. Dues and fair share fees shall each be uniform in dollar amount for all employees in
order to ease the Employer's burden of administering this provision. The Council may change
the fixed uniform dollar amounts of its regular monthly dues and fair share fees once each
calendar year during the life of this Agreement. The Council will give the City thirty (30)
calendar days' notice of any such change in the amount of uniform dues or fair share fees to be
deducted.
2
Section 2.2 Fair Share
During the term of this Agreement, bargaining unit members who are not members of the
Council shall, commencing thirty (30) days after their employment, or thirty (30) days after the
effective date of this Agreement, whichever is later, pay a uniform fair share fee to Council for
collective bargaining and contract administration services rendered by Council, provided that the
fair share fee shall not exceed the dues attributable to being a member of the Council. Council
shall periodically submit to the City a list of members covered by the Agreement who are not
members of Council. The fair share fee shall not include contributions related to the election or
support of any candidate for political office, or for any member only benefit. The Labor Council
agrees to assume full responsibility to insure full compliance with the requirements set forth by
the United States Supreme Court in Chicago Teachers Union v. Hudson, 106 U.S. 1066 (1986),
with respect to the constitutional rights of fair share payers as well as all applicable provisions of
the Illinois Public Labor Relations Act and rules and regulations promulgated there under
relating to fair share fees. It is specifically agreed that any dispute a fair share fee payer may
have with the Council concerning the amount of the fair share fee and/or the responsibilities of
the Council with respect to fair share payers shall not be subject to the grievance and arbitration
procedure set forth in this Agreement. Non-members who object to this fair share fee based upon
bona fide religious tenets or teachings shall direct the Council to pay an amount equal to such
fair share fee to a non -religious charitable organization mutually agreed upon by the employee
and the Council. If the affected non-member and the Council are unable to reach agreement on
the organization, the organization shall be selected by the affected non-member from an
approved list of charitable organizations established by the Illinois State Labor Relations Board
and the payment shall be made to said organization.
Section 2.3 Bulletin Board
The City will make available space on a bulletin board in the Police Department for the posting
of official Union business which is germane to its role as the exclusive bargaining representative
and which are not defamatory or derogatory in nature. The Union will limit the posting of Union
business to such bulletin board. The posting of political materials shall be limited to notice of
meetings wherein political issues will be addressed, proposed agenda of political topics to be
discussed, and the posting of any final action taken by the Council with respect to said political
issues via the posting of meeting minutes.
Section 2.4 Union Indemnification
The Union shall indemnify, defend and hold harmless the City and its officials, representatives
and agents against any and all claims, demands, suits or other forms of liability (monetary or
)therwise) and for all legal costs that shall arise out of or by reason of action taken or not taken
by the City in complying with the provisions of this Article.
Section 2.5 Union Stewards
For purposes of the Agreement, the term "Union Stewards" shall refer to Union employees
designated by the bargaining unit as representatives of the bargaining unit and "Union Stewards"
shall refer to the Union's duly elected union stewards. The Union will maintain (and keep
current) with the Employer a complete written list of its Union Stewards and other agents
(including their addresses and telephone numbers) who will deal with the City.
3
ARTICLE 3 MANAGEMENT RIGHTS
Except as specifically limited by the express provisions of this Agreement, the City retains all
traditional rights to manage and direct the affairs of the City in all of its various aspects and to
manage and direct its employees, to make and implement decisions with respect to the operation
and management of its operations in all respects, including, but not limited to, the following: to
plan, direct, control and determine all the operations and services of the City; to determine the
police department's mission, policies, procedures, and to set all standards of service offered in
the community; to determine the budget, and to allocate budgetary priorities; to utilize and select
suppliers and subcontractors; to supervise and direct the working forces; to establish the
qualifications for hire and conditions for continued employment; to determine standards of
conduct, both on and off duty, to the extent permitted by federal and state law; to select, hire,
train, evaluate, promote, demote and transfer employees; to schedule and assign work and work
duties; to assign overtime; to establish and enforce work, productivity and performance standards
and, from time to time, to change those standards; to determine the methods, means, organization
and number of personnel by which City operations and services shall be provided or purchased;
to determine whether services are to be provided by employees covered by this Agreement or by
other employees or non -employees not covered by this Agreement (provided such action does
not result in layoffs in violation of the IPLRA); to make, alter and enforce rules, regulations,
orders and policies; to change or eliminate existing methods, equipment or facilities; to layoff or
discipline for just cause; and to take any and all actions as may be necessary to carry out the
mission, duties and responsibilities of the City in situations of local disaster of civil emergencies
as may be formally declared by the Mayor or his designee, the provisions of this agreement
notwithstanding. It is the sole discretion of the Mayor or his designee to declare that a local
disaster of civil emergency condition exists. In the event of such emergency action, the
provisions of this Agreement may be suspended. A local disaster of civil emergency shall
include, but is not limited to, riots, civil disorder, and natural or manmade disaster conditions.
ARTICLE 4LRBOR-MANAGEMENT MEETINGS
Section 4.1 Meeting Request
The Council and the City agree that, in the interest of efficient management and harmonious
employee relations, meetings be held up to once quarterly at the request of either party or at other
times mutually agreed between Council representatives and the Chief and/or the City
Administrator. Such meetings may be requested by either party at least seven (7) days in advance
by placing in writing a request to the other for a "labor-management meeting" and expressly
providing the agenda for such meeting. Such meetings and locations, if mutually agreed upon,
shall be limited to:
(a) discussion on the implementation and general administration of this Agreement;
(b) a sharing of general information of interest to the parties;
(c) notifying the Council of changes in conditions of employment contemplated by the
Employer which may affect employees;
(d) issues or concerns involving safety.
Section 4.2 Content
It is expressly understood and agreed that such meeting shall be exclusive of the grievance
procedure. Specific grievances being processed under the grievance procedure shall not be
considered at "labor-management meetings" nor shall negotiations for the purpose of adding to
or altering any of the terms of this Agreement be carried on at such meetings.
Section 4.3 Attendance
Attendance at labor-management meetings shall be voluntary on the employee's part, and
attendance by off -duty personnel during such meetings shall not be considered time worked for
compensation purposes. If, at the quarterly labor management meeting or meetings, scheduled at
the request or consent of the City during the regularly scheduled duty hours of one or two
employee Union representatives, and if it is mutually agreed between the Chief or his designee
and the Union, such employee Union representative(s) shall be released from duty without loss
of pay, provided they shall remain available to return to duty if needed. Normally, up to three (3)
persons from each side shall attend these meetings, schedules permitting.
ARTICLE 5 HOURS OF WORK AND OVERTIME
Section 5.1 General Provisions
Purpose of Article: The Sole purpose of this Article is to provide a basis for the calculation of
straight time, overtime and other premium wages. The Employer's pay records, practices,
policies and other procedures shall govern the payment of all wages.
No Guarantee of Work: Nothing in this Article shall be construed as a guarantee of hours of
work. This Article is intended only as a basis for computing overtime consistent with the
provisions of the Fair Labor Standards Act. This Article is not intended to establish a right to
compensation in any form for time not worked except as specifically provide for in this
Agreement.
No Pyramiding_ Compensation shall not be paid more than once for the same hours under any
provision of this Agreement.
Section 5.2 Normal Work Period, Workday and Work Schedule
Shift Employees normal work schedules are defined per Appendix E. Shift Employees normal
work shall reflect the attached twelve (12) hour work schedule which is based on 2080 hours per
year. The workday includes a paid forty-five (45) minute lunch break. Except in an emergency,
employees shall not be required to work more than twelve (12) hours in any twenty-four (24)
hour period but employees may sign up for overtime but may not work more than sixteen (16)
hours in any twenty-four (24) period.
Changes in Normal Work Period, Workday and Work Schedule: The shifts, workdays and hours
to which employees are assigned shall be stated per Appendix E. Subject to the provisions of
Section 5.8 herein, should it be necessary in the interest of efficient operations to temporarily
alter or reassign the regular and normal workday, work period, work shift or work schedule,
absent unexpected circumstances or an emergency, the City shall give at least twenty-four (24)
5
hours' notice to the individuals affected by any such change. The Employer will not change work
schedules for the purpose of avoiding the payment of overtime.
Section 5.3 Court and Training Time
Employees who would otherwise be off -duty shall be paid a minimum of two (2) hours pay at
their applicable overtime rate of pay for all hours worked when (1) appearing in court on behalf
of the City in the capacity of a police department employee, or (2) when preparing for an off -
duty court appearance when in the presence of a prosecuting attorney, or (3) when participating
in mandatory off -duty training exercises. The two (2) hour minimum shall not apply where (1)
the court or training time precedes within two (2) hours of the employee's regular work shift or
(2) the court or training time immediately follows an employee's regular work shift. Lunch
periods in connection with court time shall not be counted toward hours worked. Employees
driving to/from approved seminars or training should use a City vehicle for this purpose. If a
City vehicle is not available, or upon prior approval of the City Administrator, the use of an
employee's personal vehicle may be allowed. Expenses for the use of a personal vehicle may be
reimbursed up to the current IRS rate. Employees who are enrolled in pre -approved seminars or
training at facilities located more than seventy-five (75) miles from the City of McHenry (or an
any other time at the discretion of the City) may be encouraged to utilize lodging at the site of
the training rather than rely on mileage reimbursements. Employees should seek the approval of
the City Administrator prior to daily driving to and from training at locations greater than
seventy-five (75) miles. Any training scheduled on a twelve (12) hour work day that is
scheduled for eight (8) hours constitutes a twelve (12) hour work day.
Section 5.4 Call Back Pay
A call back is defined as a work assignment which does not immediately precede or follow an
employee's regularly scheduled working hours. An employee called back to work after having
left work shall receive a minimum of two (2) hours pay at overtime rates, unless the individual is
called back by his supervisor to rectify his own error.
Section 5.5 Compensatory Time
Telecommunicators: Employees shall be permitted to accrue forty-four (44) hours of
compensatory time. Once they use any part of their compensatory time bank, they may replenish
the time to a maximum of forty-four (44) hours at any time. Compensatory time off shall be
used in a minimum of one (1) hour increments and counted towards hours of work for purposes
of calculating overtime. Two (2) business day notice must be given before requests for
compensatory time will be approved. Accumulated compensatory time in excess of twelve (12)
hours shall be paid to the affected employee on the first scheduled payroll in the next calendar
year. Employee shall be permitted to carry a maximum of accumulation of twenty-four (24)
hours of their compensatory time from year to year. Volunteers to work overtime for another
employee taking compensatory time shall be required to receive a cash payout and not receive
compensatory time. Overtime rates will apply.
Records / CSO: Employees shall be permitted to accrue forty (40) hours of compensatory time.
Once they use any part of their compensatory time bank, they may replenish the time to a
maximum of forty (40) hours at any time. Compensatory time off shall be used in a minimum of
one (1) hour increments and counted towards hours of work for purposes of calculating overtime.
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Two (2) business day notice must be given before requests for compensatory time will be
approved. Accumulated compensatory time in excess of eight (8) hours shall be paid to the
affected employee on the first scheduled payroll in the next calendar year. Employee shall be
permitted to carry a maximum of accumulation of twenty-four (24) hours of their compensatory
time from year to year.
Section 5.6 Overtime Assignments -Overtime Opportunities
The Chief of Police or designee shall have the right to require overtime work, and employees
may not refuse overtime assignments. Also, specific employees may be selected for special
assignments based upon specific skills, ability and experience they may possess. Overtime shall
be based on any hours worked or paid, except for sick hours outside of the regularly scheduled
eighty (80) hour work period.
Telecommunicators:
The City may hire back one (1) or more Telecommunicators. Overtime opportunities shall be
assigned in the following order:
Twelve (12) Hour Shift Procedures:
1. Manpower Assignments must be offered by seniority in full time block increments to full-
time Telecommunicators who are not scheduled to work on the day of the overtime
opportunity.
2. If no one voluntarily takes the full time block increment in 1 then the shift will be split into
(4) four hours increments and the preceding and oncoming shift employees will be offered
overtime by seniority. Any remaining hours of work will be then forwarded to 3.
3. If no one volunteers in 1 or 2, or if there are remaining hours left after 2 is completed, said
hours will be offered to Part -Time Dispatchers.
4. All remaining hours will be filled by reverse seniority. Dispatchers on their RDO will be
ordered by reverse seniority to fill the shift vacancy.
Eight (8) Hour Shift Procedures (Saturdays):
1. Saturday manpower shift shortages will be split into a maximum of (4) four hour increments
and the preceding and oncoming shift employees will be offered overtime by seniority.
2. If no one voluntarily takes the Saturday manpower shift shortage in 1 the Dispatchers who
are on their RDO will be offered the overtime on a seniority basis. Any remaining hours of
work will be then forwarded to 3.
3. If no one volunteers in 1 or 2, or if there are remaining hours left after 2 is completed, said
hours will be offered to Part -Time Dispatchers.
4. All remaining hours will be filled by reverse seniority. Dispatchers on duty that are working
the preceding or oncoming shift will be ordered by reverse seniority to fill the shift vacancy
in a maximum of (4) four hour increments.
If no supervisor is working, members of the bargaining unit will make all calls necessary to
follow the above described method of allocation of overtime. If an error in providing these
opportunities occurs, the only relief available to the member of the bargaining unit who has lost
out on an overtime opportunity will be limited to giving that employee the primary right to work
overtime when the next overtime opportunity exists, provided that each step has been followed
correctly, employees who volunteer for an overtime assignment, regardless of full-time or part-
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time status, cannot be removed from that assignment by a more senior employee unless they
volunteer to give it up
Section 5.7 Shift Trades
By mutual agreement between employees and with the consent of the Chief or his designee,
subject to the operating needs of the department, individual employees may bid shift changes in
addition to the annual bid on a daily or longer basis.
Section 5.8 Shift Assignments and Bidding
Consistent with the following limitations, as well as scheduling and staffing requirements,
Bargaining Unit employees shall be able to exercise their seniority for selection of shift
assignments. Such selections, as limited by the bidding limitations specified below, shall be
made on an annual basis, based upon seniority as of the date the period of shift bidding
commences. Shift bidding for the next calendar year will commence on September 1 and
conclude no later than October 31. Bargaining unit employees will have two (2) working shifts in
which to bid. A bargaining unit employee who does not bid within the time allotted may bid at
any time thereafter, subject to availability. Upon completion of the bidding process, the City will
complete shift assignments, and reserves the right to increase staffing, as the City, in its sole
discretion, deems appropriate.
Bidding Limitations: Telecommunicators shall bid their shifts by seniority until all shifts have
been filled. It is understood by the parties that when telecommunicators bid for shifts, they will
stay in the current day off group rotation unless they change shifts.
Shift Vacancies: If after bidding for shift, a vacancy occurs (60 calendar days or longer), then
preferably an employee on a duplicate day off group may be moved to the vacant position. No
Further bidding of shifts occurs until the normal annual shift bidding procedure occurs. The shift
bidding provisions above shall begin on September 1st to be effective for the calendar year
beginning January 1st, and shall continue thereafter in subsequent calendar years
Section 5.9 Training Pay
Employees who act as trainers shall be compensated at a rate of one (1) hour of the trainer's
regular hourly rate for each shift during which they have trained for at least three (3) hours. No
more than two (2) trainers can receive the one (1) hour compensation per trainee per day.
Employees who act as trainers shall be compensated at a rate of one & one-half (1+1/2) hour of
the trainer's regular hourly rate for each shift during which they have trained for a full twelve
(12) hours.
ARTICLE 6 SENIORITY, LAYOFF AND RECALL
Section 6.1 Definition of Seniority
For purposes of this Agreement, seniority shall be defined as an employee's length of continuous
service from the last date of beginning continuous full-time employment in a position covered by
this Agreement. Seniority shall accumulate during all authorized paid leaves of absence and
during suspensions of thirty (30) days or less. Seniority shall accumulate from the first day of an
authorized unpaid leave of absence or lay off for a period of one year from the date of leave or
layoff. Conflicts of seniority shall be determined on the basis of the order of the employee's
names on the eligibility list from which they were hired.
Section 6.2 Probationary Period
All new employees and those hired after loss of seniority shall be considered probationary
employees until they have completed a probationary period of twelve (12) months of work.
Time absent from duty or not served for any reason such as, including but not limited to: unpaid
leave of absence, duty related injury or illness, jury duty, military leave, etc. shall not apply
toward satisfaction of the probationary period, except for holidays, vacation and paid sick leave.
Probationary employees shall be entitled to all rights, privileges and benefits provided for in this
Agreement, except that during an employee's probationary period, the employee may be
terminated without cause. Such probationary employee shall have no recourse to the grievance
procedure to contest a layoff or termination. Furthermore, there shall be no seniority among
probationary employees for purposes of layoffs. Upon successful completion of the probationary
period, an employee shall acquire seniority which shall be retroactive to his last date of hire with
the City in a position covered by this Agreement.
Section 6.3 Seniority List
On or about September lst each year, the City will provide the Union with a seniority list of all
employees in the bargaining unit setting forth each employee's seniority date and rank. The City
shall not be responsible for any errors in the seniority list unless such errors are brought to the
attention of the City in writing within fourteen (14) days after the Union's receipt of the list.
Upon request in writing to the Police Chief, an updated seniority list will be provided to the
Union during the course of the year.
Section 6.4 Layoff
The City, at its discretion, shall determine whether layoffs are necessary. If it is determined that
layoffs are necessary, employees covered by this Agreement will be laid off in accordance with
their length of service, provided that, however, probationary employees shall be selected for
layoff based on relative skill and ability as determined by the Chief, and provided further that the
remaining employees are qualified to do the remaining work without further training. In the
event a non -probationary employee is laid off ahead of a probationary employee subject to the
aforementioned provision, said non -probationary employee or employees shall be given an
additional twelve (12) months (up to a total of twenty-four (24) months) for purposes of recall
pursuant to Section 6.6.
Section 6.5 Recall
Employees (including probationary employees) who are laid off shall be placed on a recall list, in
the reverse order of their layoff, for a period of twelve (12) months. If there is a recall,
employees who are still on the recall list shall be recalled, in the reverse order of their layoff,
provided they meet the City's medical, physical fitness, and mental standards and are fully
qualified to perform the work to which they are recalled without further training. An employee
who is recalled and fails to meet such standards at the time of recall shall be passed over and
returned to the top of the recall list; such an employee will be eligible for a second recall for a
future vacancy so long as he remains on the recall list. An employee's seniority will be
terminated if he fails such standards upon a second recall. Employees who are eligible for recall
shall be given at least thirty (30) calendar days' notice of recall with the first of the thirty (30)
days being the date the notice to the employee is postmarked. The notice of recall shall be sent to
the employee by certified mail, return receipt requested, with a copy similarly mailed or
personally delivered to a designated representative of the Union. The employee must notify the
Police Chief or designee of his intention to return to work within three (3) calendar days after
receiving notice of recall (but in no event later than thirty (30) days from the date of postmark of
the notice of recall. The City shall be deemed to have fulfilled its obligations by mailing the
recall notice by certified mail, return receipt requested, to the mailing address last provided by
the employee, it being the obligation and responsibility of each employee to provide the Police
Chief or designee with his latest mailing address. If an employee fails to timely respond to a
recall notice or if an employee either declines the recall or does not report to work as scheduled,
his name shall be removed from the recall list. If the City has not heard from the employee
within thirty (30) calendar days of mailing a properly addressed notice of recall, or if the notice
is returned as undeliverable by the United States Postal Service, whichever occurs first, the
employee's name shall be removed from the recall list.
Section 6.6 Termination of Seniority
Seniority for all purposes and the employment relationship shall be terminated if the employee.
(a) quits; retires or is retired;
(b) is discharged for just cause;
(c) falsifies the reason for a leave of absence or is found to be working during a leave of
absence without prior written approval of the Chief,
(d) fails to report to work at the conclusion of an authorized leave of absence, layoff or
vacation;
(e) is laid off and fails to respond to a notice of recall within three (3) calendar days after
receiving notice of recall or to report for work at the time prescribed in the notice of
recall or otherwise does not timely respond to a notice of recall as provided in Section 6.5
of this Agreement,
(f) is laid off or otherwise does not perform bargaining unit work for the City for a period in
excess of twelve (12) months; or
absent for three (3) consecutive working days without notification to or authorization
from the City.
ARTICLE 7 DISCIPLINE
Section 7.1 Discipline
The parties recognize that the Board of Police Commissioners of the City of McHenry has no
statutory authority over the employees covered by this Labor Agreement. The City agrees that
non -probationary covered members may be disciplined only for Just Cause. Any employee who
violates any rule, regulation, or policy, of the City of McHenry or the City of McHenry Police
Department, or who otherwise engages in misconduct, or whose performance is deficient may be
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subject to disciplinary action. The Collective Bargaining Agreement between the City of
McHenry and the collective bargaining unit shall take precedence over the Personnel Policies
and Procedures Manual of the City of McHenry in the case of conflicting language. This Section
shall not be interpreted as a waiver of any bargaining right by the Union. An unpaid suspension
day will be defined as a block up to eight (8) hours. Example: Management implements a two (2)
day unpaid suspension, the total number of hours served will be sixteen (16) hours.
Section 7.2 Progressive Discipline
As a matter of policy, the City recognizes the principles of progressive and corrective discipline,
where applicable, but is generally the City's policy to progress through each step. However,
nothing shall foreclose the City from seeking discipline commensurate with the offense. The City
also acknowledges that non -probationary employees may only be disciplined for Just Cause. The
City will notify the employee of pending disciplinary action in writing. Disciplinary measures
will be administered by the Chief of Police or designee in an objective and constructive manner.
These measures are intended to motivate the employee toward proper conduct in the future.
Matters pertaining to employee performance/behavior problems should not be discussed with or
disclosed to anyone except those who must be informed. Listed below indicates the types of
disciplinary actions that may be implemented:
• Verbal Warning
• Employee Contact Form
• Letter of Direction
• Letter of Reprimand
• Suspension
• Termination
Section 7.3 Interrogation Rights
If the Employer intends to conduct a inquiry, investigation, or interrogation of an employee
which could result in a recommendation of disciplinary action such as transfer, suspension,
dismissal, loss of pay, reassignment, or similar action which would be considered a punitive
measures, before taking such action, the Employer shall follow the procedures set forth in 50
ILCS 725/1 or as amended, including rights as set forth in the United States Supreme Court
decision in NLRB v. Weingarten, 420 U.S. 251 (1975) and the Department of Central
Management Services & Corrections (Morgan) decision, 1 PERI par. 2020 (ISLRB, 1985).
Nothing in this Section is intended to or should be construed to waive employee's right to Labor
Council representation during questioning that the employee reasonably believes may lead to
disciplinary action. The City will provide no less than three (3) business days' advance notice of
any discipline, including any meeting to discuss pending discipline in order to provide the
covered member an opportunity to have Labor Council representation present. Nothing in this
Section shall be construed to limit or waive the covered members' rights. The interrogations
shall take place at the McHenry Police Department or other facility at the direction of the
investigating Officer and at a reasonable time of day. An interrogation, for purposes of this
Labor Agreement, shall be defined as when an employee is subjected to formal oral or written
questions by the employer which are specifically relating to matters which could result in
disciplinary action against the employee being questioned. Requests/orders for employees to
write supplemental reports, are not considered interrogations.
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No employee covered by this Labor Agreement shall be subjected to interrogation without first
being informed in writing of the nature of the investigation and/or complaints. The disclosure
shall be sufficient so as to reasonably apprise the employee of the nature of the investigation.
The employee under investigation shall be informed of the name, rank, or command in charge of
the investigation, the interrogator, and all persons present during any interrogation. Interrogation
sessions shall be of reasonable duration and shall permit the employee interrogated reasonable
periods for rest and personal necessities. The employee being interrogated shall not be subjected
to professional or personal abuse, including offensive language. A complete electronically
recorded record of any interrogation shall be made, and a copy of the electronically recorded
record shall be made available to the employee and Labor Council under investigation without
charge and without undue delay. The employee under investigation may elect to have a written
transcript of the interrogation, however; the employee must then bear the entire cost of said
written transcript. No employee shall be interrogated without first being advised in writing that
the covered member has the right to have a Labor Council representative present to advise the
covered member at any stage of any interrogation. An employee under investigation may request
Labor Council representation at any time before or during the interrogation.
Section 7.4 Pre -disciplinary Conference
Before the decision to impose disciplinary actions of suspension without pay, removal, or
discharge occurs, the Department Head, Supervisor, employee, and a representative provided by
the Labor Council (if requested by the employee) shall meet and confer over the facts giving rise
to the proposed disciplinary action. The Employer shall disclose the alleged facts giving rise to
disciplinary action and the employee will be allowed the opportunity to correct factual errors
and/or mistaken facts, to provide additional facts concerning the subject matter of the proposed
disciplinary action and/or to dispute the factual allegations.
Section 7.5 Grievance Arbitration
The provisions of this Article shall be subject to the grievance resolution procedures set forth in
Article 8 of this Labor Agreement except that oral reprimands and written reprimands shall not
be subject to grievance arbitration. The termination of probationary employees shall not be
subject to the grievance resolution procedures set forth in Article 8 of this Labor Agreement.
ARTICLE 8 GRIEVANCE PROCEDURE
A grievance filed against the City will be processed in the following manner. The parties may
bypass one (1) or more steps of the procedure by written mutual agreement. Grievances
considered to be a Labor Council grievance shall be filed at Step 2. The parties agree that the
Chief of Police or designee shall have the right to implement disciplinary action to include
suspension or termination of a covered member for only just cause. The decision of the Chief of
Police or designee with respect to any suspension or dismissal action shall be deemed final,
subject only to review of said decision through the grievance and arbitration procedure.
Section 8.1 Definition
A grievance is defined as a dispute or difference of opinion raised by an employee or the Labor
Council against the City involving an alleged violation, misinterpretation, or misapplication of an
express provision of this Labor Agreement.
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Section 8.2 Procedure
A grievance filed against the City will be processed in the following manner. The parties may
bypass one (1) or more steps of the following procedure by written mutual agreement.
Employees are encouraged, but not required to, resolve the grievance informally through
discussions with their immediate supervisor who is not a member of any bargaining unit, and
who is not otherwise represented by any Union. If the Labor Council and City settle the
grievance at any step, such settlement shall be set forth in writing and signed by authorized
representatives of the parties. Only the Labor Council and City may settle the grievance at any
step. If a grievance is not appealed to the next step within the specified time limit or any agreed
written extension thereof, it shall be considered settled on the basis of the City's last written
response. If the City does not hold a meeting or respond to a grievance or an appeal thereof
within the specified time limits, the aggrieved employee or Labor Council may elect to treat the
grievance as denied at that step and immediately appeal the grievance as denied at that step. The
parties may by mutual agreement in writing extend any of the time limits set forth in this Article.
No member of any bargaining unit shall have any authority to respond to a grievance being
processed in accordance with the grievance procedure set forth in this Article. Moreover, no
action, statement, agreement, settlement, or representation made by any member of any
bargaining unit or other City employee represented by any Union shall impose any obligation or
duty or be considered to be authorized by or binding upon the parties unless the Employer and
the Labor Council have agreed thereto in writing. Grievances filed by the Labor Council on
behalf of covered members shall be filed at Step 2.
• Step 1
Any employee and/or the Labor Council who has a grievance shall submit the grievance in
writing to the appropriate Division Commander containing a complete statement of the facts,
provision or provisions of the Labor Agreement which are alleged to have been violated as
defined in 8.1 Definition and the specific relief requested. All grievances must be presented no
later than seven (7) calendar days from the date of the occurrence of the event first giving rise to
the grievance or within seven (7) calendar days after the employee or Labor Council, through the
use of reasonable diligence, could have obtained knowledge of the occurrence of the first event
giving rise to the grievance. The immediate supervisor shall render a written response to the
grievant and Labor Council within seven (7) calendar days after the grievance is presented.
• Step 2
If the grievance is not settled at Step 1 and the grievant and/or Labor Council wishes to appeal to
Step 2 of the grievance procedure, the grievance shall be submitted in writing to the Chief of
Police or designee within seven (7) calendar days after receipt of the City's written response in
Step 1, or within seven (7) calendar days of when the City's written response in Step 1 was due.
The grievance shall specifically state the basis upon which the grievant or Labor Council
believes the grievance was improperly denied at the previous step of the grievance procedure.
The Chief of Police or designee may meet to discuss the grievance with the grievant and Labor
Council at a mutually agreeable time within seven (7) calendar days of receipt of the grievance.
The Chief of Police or Labor Council may have other persons present whom they deem
appropriate attend the meeting. If no settlement of the grievance is reached, the Chief of Police
or designee will provide a written response within seven (7) calendar days of the meeting or, if
no meeting is held, within seven (7) calendar days after receipt of the grievance.
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Step 3
If the grievance is not settled at Step 2, the grievant and/or Labor Council wishes to appeal to
Step 3 of the grievance procedure, it shall be submitted in writing to the City Administrator or
designee within seven (7) calendar days after receipt of the City's written response in Step 2, or
within seven (7) calendar days of when the City's written response in Step 2 was due. The
grievance shall specifically state the basis upon which the grievant and/or Labor Council
believes the grievance was improperly denied at the previous step of the grievance procedure.
The City Administrator may meet to discuss the grievance with the grievant and a Labor Council
Representative at a mutually agreeable time within seven (7) calendar days of the receipt of the
grievance. The City Administrator or the Labor Council may have other persons present they
deem appropriate attend the meeting. If no settlement of the grievance is reached, the City
Administrator will provide a written response within seven (7) calendar days of the meeting or, if
no meeting is held, within seven (7) calendar days after receipt of the grievance.
Section 8.3 Arbitration
If the grievance is not settled in Step 3, only the Labor Council may refer the grievance to
arbitration, as described below, within twenty-one (21) calendar days of the receipt of the City's
written response provided at Step 3 or when the City's written response in Step 3 was due. The
parties shall attempt to agree upon an arbitrator within ten (10) calendar days after receipt of the
notice of referral. In the event the parties are unable to agree upon the arbitrator within said
seven (7) day period, the parties shall jointly request the Federal Mediation and Conciliation
Service to submit a panel of seven (7) arbitrators. Each party retains the right to reject one (1)
panel in its entirety and request that a new panel be submitted. Both the City and the Labor
Council shall have the right to alternately strike being determined by the flip of a coin. A coin
flip shall determine who has the first right to strike a name from the list. The Arbitrator shall be
notified jointly by the parties of their selection and shall be requested to set a time and place for
the hearing, subject to the availability of Labor Council and City representatives. The City and
the Labor Council shall have the right to request the Arbitrator to require the presence of witness
or documents. The City and the Labor Council retain the right to employ legal counsel. The
Arbitrator shall submit the award in writing within thirty (30) calendar days following the close
of the hearing or the submission of briefs by the parties, whichever is later. More than one (1)
grievance may be submitted to the same arbitrator only if both parties mutually agree to do so in
writing. The fees and expenses of the arbitrator and the cost of a court reporter and a written
transcript, if any, shall be divided equally between the City and the Labor Council; provided,
however, that each party shall be responsible for compensating its own representatives and
witnesses.
Section 8.4 Limitations on Authority of Arbitrator
The Arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the
provisions of this Labor Agreement. The Arbitrator shall consider and decide only the question
of fact as to whether there has been a violation, misinterpretation or misapplication of the
specific provisions of this Labor Agreement. The Arbitrator shall be empowered to determine the
issue raised by the grievance as submitted in writing at Step 2. The Arbitrator shall have no
authority to make a decision on any issue not so submitted or raised. The Arbitrator shall be
without power to make any decision or award which is contrary to or inconsistent with, in any
way, applicable laws or court decisions, or rules and regulations of administrative bodies that
have the force and effect of law.
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The Arbitrator shall not in any way limit or interfere with the powers, duties and responsibilities
of the City under law and applicable court decisions. Any decision or award of the Arbitrator
rendered within the limitations of this Section 8.4 shall be final and binding upon the City, Labor
Council, and the employees covered by this Labor Agreement.
ARTICLE 9 NO STRIKE -NO LOCKOUT
Section 9.1 Strikes Prohibited
During the term of this Agreement, neither the Union nor any of its officers or agents, nor any
employees covered by this Agreement will, for any reason, instigate, promote, sponsor, aid,
condone or engage in any strike, sympathy strike, or any other intentional interruption or
disruption of the operations of the City, and no employee covered by this Agreement shall refuse
to cross any picket line, wherever established.
Section 9.2 Job Actions Prohibited
During the term of this Agreement, neither the Union nor any of its officers or agents, nor any
employees covered by this Agreement will, for any reason, instigate, promote, sponsor, aid,
condone or engage in any boycott, secondary boycott, residential hand billing, work slowdown,
speed-up, sit-down, concerted application of unauthorized or abnormal or unapproved
enforcement procedures or policies, concerted disobedience of lawful orders of a superior,
concerted stoppage of work, concerted refusal to perform overtime, deliberate absenteeism,
picketing of any kind, except informational picketing as authorized by law, or any other
intentional interruption or disruption of the operations of the City.
Section 9.3 Violations of this Article
Any or all employees who violate any of the provisions of this Article may be discharged or
otherwise disciplined by the City, and the only issue that may be used in any proceeding in
which such discipline or discharge is challenged is whether or not the employee actually engaged
in such prohibited conduct. Such discipline may include any, some, or all of the employees
involved. The failure to confer a penalty in any instance is not a waiver of such right in any
instance, nor is it a precedent. Any disciplinary action taken by the City for employee activities
prohibited by this section shall not be considered a violation of this Agreement and shall not be
subject to the grievance and arbitration procedures of this Agreement.
Section 9.4 Council Notification of Employees
The Council agrees to notify all Union Officials and agents of their obligations and responsibility
for maintaining compliance with this Section, including their responsibility to abide by the
provisions of this Section by remaining at work (that is, those who are employees of the City)
during any interruption as outlined above. In addition, in the event of a violation of this Section
of this Article, the Illinois Fraternal Order of Police Labor Council agrees to inform its members
of their obligations under this Agreement and to encourage and direct them to return to work by
all means available under its Constitution, by-laws, or otherwise.
Section 9.5 No Lockout
The City will not lock out any employees during the term of this Agreement as a result of an
actual or anticipated labor dispute with the Union so long as there is good faith compliance by
the Illinois Fraternal Order of Police Labor Council with this Article.
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Section 9.6 Judicial Relief
Nothing contained herein shall preclude the Employer from obtaining a temporary restraining
order, damages and other judicial relief as determined appropriate by the Court in the event the
Illinois Fraternal Order of Police Labor Council or any employees covered by this Agreement
violate this Article.
ARTICLE 10 HOLIDAYS AND PERSONAL BUSINESS LEAVE
Section 10.1 Holidays
The following are recognized as holidays for eligible employees: A holiday is defined as eight
(8) hours. A one half (1/2) holiday is defined as four (4) hours.
Shift Employ
New Year's Day
President's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve (1 /2 day)
Christmas Day
Non -shift employees
New Year's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday after Thanksgiving Day
Christmas Eve
Christmas Day
* (4) hours holiday/comp time
The City agrees to allow bargaining unit employees to use accrued holiday pay as paid time off
in lieu of cash payment as provided in Section 10.2 herein. Holiday pay shall accrue to an
employee's credit on the actual holiday itself. Employees may use accrued holiday pay as paid
time off by requesting same in writing subject to the approval of the Chief of Police or his
designee; such approval not to be unreasonably withheld.
*Non -shift employees shall be credited with four (4) hours of holiday/compensatory time on
March 15th of each year which may be used as paid time off consistent with the provisions of this
Agreement.
Section 10.2 Eligibility Requirements
Employees shall work all holidays when scheduled as part of their normal Departmental work
schedule. To be eligible to receive holiday pay or "paid time off' in recognition of a holiday, an
employee must work the full scheduled day before and after the holiday, when scheduled as part
of their normal department work schedule. The Chief shall permit an employee who was ill to
verify his illness so as to qualify for holiday pay by submitting to the Chief of Police or designee,
a note from the employee's physician, or physician's assistant or nurse practitioner verifying the
employee's illness.
Section 10.3 Holiday Pay
Employees who satisfy the eligibility requirements of Section 10.2 shall receive either "holiday
time off' or "holiday pay" equivalent to the holidays for which he becomes eligible.
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Employees wishing to take holiday time off in lieu of the holiday pay may request the holiday
time off as if it were personal business leave with the exception that such time must be requested
in one shift increments. In no event may an employee take holiday time off without having first
become eligible for the holiday. Holiday time must be used or paid prior to the end of the
calendar year in which it is earned. December holidays shall not be eligible to be taken as
holiday time off. Employees choosing to receive holiday pay and those employees who have
failed to take accrued holiday time off by November 30th shall be paid in a lump sum on the first
Full pay period during the month of December, at a rate equivalent to a regular day's pay (at the
employees straight time rate) for each of the eight and one half (8.5) holidays in the calendar
year for which the employee satisfied the eligibility requirements and which the employee has
not taken in the form of paid leave as set forth in section 10.1 herein. Payment of holiday pay
shall include prospective pay for any holidays in December of said calendar year. In the event an
employee becomes ineligible for a paid December holiday after he has been compensated for it,
the City may deduct from his paycheck an amount equivalent to the pay provided for the holiday.
Employees who work the holiday shall receive one and one half (11/2) times their regular rate of
pay for all hours worked.
Section 10.4 Personal Business Leave
With prior approval of the Police Chief or designee, employees shall receive paid leave, as
denoted below per calendar year, to attend to personal business. An option offered as part of
participation in the Wellness Incentive of an additional personal day shall be defined as eight (8)
hours as long as the benefit is offered by the City. Newly hired regular full-time employees will
receive the following number of paid personal business leave days in their first calendar year:
Hiring Date
Prior to April 1
Between April 1 and June 30
Between July 1 and October 31
November 1 or later
Personal Business Leave Hours
32
24
16
8
Personal business leave may be used in increments no smaller than one -hour increments. In no
event, shall personal leave be converted to cash compensation or carried over into subsequent
years. Personal business leave requests shall be made no later than twenty-four (24) hours in
advance (except in an emergency) of the desired time off. The Chief may approve or deny such
requests. Such approval shall not be unreasonably denied. Under no circumstances will such
requests be approved if, at the time of the request, the absence, in the Chief s judgment, would
cause another employee to be held over or called back to work.
ARTICLE 11 VACATIONS
Section 11.1 Eligibility and Allowances
Every employee shall be eligible to take paid vacation time after the completion of one (1) year
A continuous full time employment with the City in a position covered by this Agreement.
Employees shall start to earn vacation allowance as of their date of hire. Bargaining unit
employees shall be allowed to exercise their seniority for selection of vacation time on an annual
basis.
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Following the seniority shift bidding procedure as set forth in Section 5.8 herein, the Employer
shall conduct vacation bids between November 1 st and December 31 st of each year for vacation
days to be used during the subsequent calendar year. Vacation allowances shall be earned
monthly, based on the following schedule:
Length %J Completed Continuous Service
After completion of one (1) year
After completion of six (6) years
After completion of thirteen (13) years
After completion of twenty (20) years
Number of Hours per calendar year
80
120
160
200
Employees shall earn vacation allowances for any month in which they receive compensation for
more than one hundred twenty (120) "hours of work". For purposes of this Section only, actual
work time plus paid vacations and personal days and compensatory time shall be considered
"hours of work". No other paid or unpaid absence from duty shall be counted as "hours of
work".
Section 11.2 Vacation Pay
The rate of vacation pay shall be the employee's regular straight -time rate of pay in effect for the
employee's regular job assignment.
Section 11.3 Scheduling and Accrual
Bargaining unit employees shall be allowed to exercise their seniority for selection of vacation
time on an annual basis. Following the seniority shift bidding procedure as set forth in Section
5.8 herein, the Employer shall conduct vacation bids between November 1 st and December 31 st
of each year for vacation days to be used during the subsequent calendar year.
Vacation Bidding Process: Vacation Bids will be conducted for each classification. During the
vacation bidding process, only one (1) bargaining unit member from the CSO classification and
Records Classification can be on vacation or other benefit leave during a given time. During the
vacation bidding process the Dispatch classification will allow for a maximum of one (1)
bargaining unit member off per 12 hour shift per 24 hour work period and one (1) bargaining
unit member off per 24 hour period on Saturday shifts.
Step 1: On or before November 1, the Police Chief or designee shall post a schedule of days
available for vacation use during the upcoming calendar year. The days available for use shall
not include the week of "Fiesta Days", and such other days as designated by the Chief of Police
in his discretion; such discretion not to be unreasonably applied. The days available for use shall
not include:
• The first Thursday at 1600 hours, Saturday and Sunday of Fiesta Days
• The second Saturday and Sunday of Fiesta Days
• City Fireworks Day from 6pm —12am
• On the day following City Fireworks Day from 12am — 3am
m
• Other days as designated by the Chief of Police, with such discretion not to be
unreasonably applied.
The bargaining unit employees shall select their vacation preferences in the order of their
seniority by classification, with the most senior employee having first choice, the next most
senior employee having second choice, and so on. Bargaining unit members will have two (2)
working shifts in which to pick their vacations. A bargaining unit member who does not select
vacation time within the time allotted may choose vacation time at anytime thereafter, subject to
availability. Bargaining unit employees may make an initial first choice vacation selection of no
more than two (2) calendar weeks (or a maximum of eighty (80) hours for CSO and Records and
a maximum of eighty-eight (88) hours for Dispatch). For purposes of this Article, "calendar
week" means anywhere from one (1) day to four (4) days for Dispatch (not to exceed 44 hours)
and anywhere from one (1) day to five (5) days for CSO and Records. After the initial vacation
bidding has occurred, the Employer shall create a unit -wide vacation schedule indicating all
vacations scheduled in the initial bid for all shifts.
Step 2: After bargaining unit members have chosen their first two (2) weeks eighty (80) to
eighty-eight (88) hours of vacation, bargaining unit members may then choose to select their
remaining vacations from the vacation schedule, again in order of descending seniority.
The vacation periods selected pursuant to this procedure shall be submitted to the Police Chief or
designee for approval no later than December 31 each year. Thereafter, the Police Chief or
designee shall review the requests and post a vacation schedule on or before January 30. After
the vacation schedule, has been posted, employees can trade, schedule, or reschedule vacation
hours only with the approval of the Police Chief or designee.
All Other Vacation Requests: Any remaining vacation hours not selected via the vacation
bidding process shall be requested for use in writing by the bargaining unit member affected and
shall be subject to approval by the Chief of Police or designee on a first -come, first -served basis.
In the event of two (2) or more requests for remaining vacation use, seniority shall prevail in
awarding vacation requests. Additional time off requests shall be approved by the Chief of Police
or designee based upon staffing levels which are managed by the City. Remaining vacation
hours, not selected in the seniority vacation bidding process, may be used in increments of four
(4) hours.
Accrual: Vacation allowances are earned on a calendar year basis with the following exceptions.
After six (6) months of employment, a new hire may use up to forty (40) hours vacation time
prior to their first anniversary date. The use of such borrowed vacation hours shall be deducted
from vacation accruals posted on their first anniversary date.
Beginning the following January 1 and every January 1 thereafter, such employees will receive
the vacation hours they accrued during the prior calendar year for use in the calendar year in
which they are given. Second, on an employee's anniversary date of employment in a year (after
the employee's first) in which the employee becomes eligible to earn additional vacation hours
(the employee's sixth, thirteenth, and twentieth anniversaries); the employee will receive the
additional hours on their anniversary for use during the remainder of the calendar year. On the
following January 1, the employee will receive the vacation hours accrued during the prior
calendar year based upon the new rate of vacation accrual. Vacations to be scheduled and taken
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during a given calendar year are vacation allowances earned during the previous calendar year or
provided to the employee on their anniversary date of employment for use during the remainder
of the calendar year. All vacation hours must be taken by the end of the calendar year in which
they are to be scheduled, unless the employee through a written request receives authorization by
the Chief of Police to carry over vacation hours (not to exceed forty (40) hours) or sell back
vacation hours or a combination of the two. Such requests shall not reasonably be withheld.
Employees may take vacation time in four (4) hour increments. The Chief of Police or designee
reserves the right to cancel any or all approved vacation leaves in advance of there being taken
and/or to recall any employees from vacations in progress. Such cancellations and revocations
shall not be unreasonable.
ARTICLE 12 SICK LEAVE
Section 12.1 Purpose and Allowance
Sick leave with pay is provided as a benefit in recognition that employees do contract various
illnesses from timeAo-time and that their financial resources may be diminished in such
instances if pay is discontinued, and that it may not be in the best interest or health of the
employee or fellow employees to work while sick. Any employee contracting or incurring an
non -service connected sickness or disability (except where the injury or illness is incurred while
the employee is performing compensated service outside of his employment with the City where
compensation for such injury or illness is provided by the outside employer, i.e., workers'
compensation, sick leave, etc.) shall receive sick leave with pay as set forth in this Article.
Section 12.2 Hours Earned in Accumulation
Employees shall be allowed eight (8) hours of sick leave for each month of service (which equals
a total accumulation of ninety-six (96) hours per year). Sick leave shall be earned by an
employee for any month in which the employee is compensated for more than eighty (80) "hours
of work." For purposes of this Section only, accrued benefit days other than sick leave shall be
considered "hours of work"; no other paid or unpaid absence from duty shall be counted as
"hours of work." Sick leave cannot be taken before it is actually earned.
Section 12.3 Notification
Notification of absence due to sickness shall be given to an individual designated by the Police
Chief (normally the Shift Supervisor on duty) as soon as possible on the first day of such absence
and every day thereafter (unless this requirement is waived by the Chief in writing), but no later
than one (1) hour before the start of the employee's work shift. Failure to properly report an
illness without good cause may be considered as absence without pay and may subject the
employee to discipline.
Section 12.4 Medical Examination
The City may, at its discretion, require an employee to submit a physician's verification of
illness, and such verification normally will be required for sick leave of three (3) consecutive
duty shifts or more. The City also may require a physician's verification that the employee is
well enough to return to work. A medical certification/or verification of illness is acceptable as
provided by a physician, or physician's assistant or nurse practitioner. Falsification of any
verification of illness shall be grounds for disciplinary action, which may include reimbursement
by the employee to the City for sick leave benefits wrongfully obtained. The City, at its option,
may require an employee to submit to an examination by a physician or other medical
professional chosen by the City.
If the City requires an employee to submit to an examination by a physician designated by the
City, the City will pay the medical expenses to the extent they are not covered by insurance (i.e.,
the employee shall not be responsible for such costs).
Section 12.5 Sick Leave Utilization
Sick leave shall be used in no less than one (1) hour increments. Sick leave may be utilized for
the purposes specified in Section 12.1, or as needed as a result of a family member's illness,
injury or medical appointment as defined by the Illinois Employee Sick Leave Act, up to six (6)
days of accumulated sick leave per calendar year for absences due to illness, injury and medical
appointments for the employee's child, spouse, sibling, parent, mother/father-in-law, grandchild,
grandparent or stepparent, or a party to a Civil union as defined by the Illinois Religious
Freedom Protection and Civil Union Act (750ILCS 75/) to seek medical attention for an existing
medical condition, or for a non -elective medical procedure. For purposes of Section 12.6(b), sick
leave may accrue to a maximum of 1000 hours of sick leave as of the end of each fiscal year.
There shall be no maximum accumulation or cap on sick days for use in accordance with Section
12.1. To the extent permitted by law, employees on sick leave are required to remain at home
unless hospitalized, visiting their doctor, or acting pursuant to reasonable instructions for care.
Section 12.6 Unused Sick Leave
(a) A full-time bargaining unit member in good standing who has used less than twenty-four (24)
hours during any calendar year may elect to receive a sick leave cash payment for difference
between twenty-four (24) hours and the number of sick leave hours actually used (twenty-four
(24) hours maximum). The number of days for which such employee elects cash compensation
shall be deducted from such employee's accumulated sick leave. Employees who elect to receive
such payment for any calendar year must notify the Chief thereof by January 31 the following
year, with such payment to be made by February 28 of such following year.
(b) A full-time bargaining unit member in good standing (i) who has been placed on permanent
disability pension, or (ii) who has at least twelve (12) years of service on the Department as a full
time employee, or (iii) has at least twelve (12) years of service on the Department as a full time
employee, is eligible to retire, and who dies (in which case it will be the employee's estate which
collects), is eligible to retire, and who elects to retire, shall be paid for unused sick leave days at
the rate of fifty percent (50%) of the employee's regular rate of pay in effect on the 1st day of
May immediately preceding the employee's last day of active work for the City for all accrued
and unused sick leave time as of the employee's last day of active work for the City, up to a
maximum of one -thousand (1000) hours, provided the employee has accumulated at least four -
hundred (400) hours of unused sick leave will be paid fifty percent (50%) for all sick leave hours
up to one -thousand (1000), for a maximum of five hundred (500) hours of pay. In no event, shall
any employee be entitled to the benefits set forth in Section 12.6(b) if the employee is
discharged, unless such discharge is over turned by an administrative proceeding.
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ARTICLE 13 ADDITIONAL LEAVES OF ABSENCE
Section 13.1 Unpaid Discretionary Leaves
The City may grant leaves of absence, without pay or salary, to employees for job -related
reasons (such as further training or study), which will enable employees to perform their usual
and customary duties with greater efficiency and expertise, or other valid reasons (such as
prolonged illness of the employee, his spouse, or his child or children or childbirth). No leave, if
granted, shall be for a period exceeding three hundred sixty-five (365) consecutive calendar
days. The denial of discretionary leaves shall not be subject to the dispute resolution and
grievance procedure of this Agreement.
Section 13.2 Military Leave
Military leave shall be granted in accordance with applicable law. Employees must apply for
such leave as soon as they are aware of the need for such leave.
(a) Long Term Military Duty. An employee who enters active military service of the United
States shall have re-employment rights as may be provided for under applicable federal
law in effect at that time.
(b) Military Reserve Duty. An employee who is an active member of any recognized state or
federal military reserve organization, and who is compelled to fulfill a military obligation
by law or regulation, shall be entitled to an unpaid leave of absence for the duration of
such required military duty, without loss of seniority.
Section 13.3 Bereavement Leave
In the event of the death of an immediate family member, an employee may be permitted to be
absent from their job for up to three (3) work days off with the City's approval and receive
regular straight -time pay. For purposes of this Section, immediate family shall include the
following persons related by blood, marriage or law to the employee: parents, spouse, children,
siblings, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law,
spouse's child, step-parent, spouse's grandparent, grandparents, and grandchildren and partner to
a civil union as defined by 750 ILCS 75/. In the event of the death of an extended family
member, an employee may be permitted to be absent from his job for one (1) workday with the
City's approval and receive regular straight -time pay. For purposes of this Section, "extended
family" shall include aunts, uncles, and cousins. Any absence to attend the bereavement of
anyone who is not a member of an employee's immediate or extended family may be arranged
with the City, without pay, but previously accrued and unused benefit days other than sick leave
may be utilized in such case with the consent of the City. An employee shall provide satisfactory
evidence of the death and of the employee's attendance at the funeral or service if so requested
by the City. At the City's discretion, an employee may be permitted to use accrued benefit days
other than sick leave, up to a maximum of five (5) additional days, in connection with
bereavement leave days to extend bereavement leave or at the employee's option such leave may
be arranged without pay.
Section 13.4 Jury Leave
An employee required to report for jury duty (including service on a grand jury) shall be excused
from work without loss of pay for jury duty which occurs on the employee's scheduled duty days
and during the employee's scheduled duty hours. An employee shall immediately notify the
rr.�a
Police Chief or designee as soon as the employee receives a notice to appear as a juror, and must
provide the Police Chief or designee with a copy of the jury summons prior to reporting for jury
duty. In order for employees to receive compensation from the City for such jury duty, the
employee must sign over to the City any compensation he receives for serving as a juror on days
For which the employee was scheduled to be on duty.
Section 13.5 Family and Medical Leave Act ("FMLA") Leave
A leave of absence for reasons covered by the FMLA shall be granted in accordance with the
City's published Family and Medical Leave Act policy and applicable law. A work day is
defined as an eight (8) hour day or forty (40) hours a week. unless the leave is for intermittent
leave then a work day is defined as a twelve (12) hour work day.
Section 13.6 Application for Leave
Unless otherwise required by law, any request for a leave of absence other than funeral leave
under this article shall be submitted in writing by the employee to the City or its designee as far
in advance as practicable. The request shall state the reason for the leave of absence and the
approximate length of time off the employee desires. Authorization for a leave of absence, if
granted, will be furnished to the employee by the City and it shall be in writing.
Section 13.7 Benefits While on Unpaid Discretionary Leave
Unless otherwise required by law, length of service and other benefits shall not accrue for an
employee who is on approved non -pay, discretionary leave status under this Article.
(a) Accumulated length of service shall remain in place during that leave and shall begin to
accrue again when the employee returns to work on a pay status.
(b) Upon return from leave, the City shall place the employee in his or her previous assignment,
if vacant. If not vacant, an employee returning from leave will be placed in the first available
assignment according to the employee's seniority, where skill and ability to perform the work
without additional training is equal. If, upon the expiration of a leave of absence, there is no
work available for the employee, he shall go directly on layoff.
(c) During an approved unpaid leave of absence or layoff under this Agreement, an employee
shall be entitled to coverage under applicable group medical and life insurance plans to the
extent provided in such plan(s), provided the employee makes arrangements for the change
and arrangements to pay the entire insurance premium involved, including the amount of the
premium previously paid by the City.
Section 13.8 Non -Employment Elsewhere
A leave of absence will not be granted to enable an employee to try for or accept employment
elsewhere or for self-employment without prior written approval of the Chief. Employees who
engage in employment elsewhere during such leave without such prior written approval may
immediately be terminated by the City.
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ARTICLE 14 WAGES
Section 14.1 Base Wage
Employees covered by the Agreement shall be compensated in accordance with the wage
schedule attached hereto and incorporated herein as Appendix A.
Section 14.2 Tuition Reimbursement
Regular full-time employees enrolled in an educational course directly related to the employee's
position with the City, may request reimbursement of tuition from the City. Reimbursement of
tuition is not guaranteed and is within the discretion of the City pursuant to the terms of this
policy. Each of the following conditions shall precede any such reimbursement. Only courses
directly related to the employee's present position with the City shall qualify for tuition
reimbursement. To be eligible for reimbursement, prior to registration for the particular course,
the employee shall submit a request to his or her Department Head on the City's Tuition
Reimbursement Form. If the Department Head recommends reimbursement for the course, it
must also be approved by the City Administrator. The City Administrator shall determine
whether the conditions precedent to tuition reimbursement are satisfied. Because of the nature of
education as it relates to day4o-day activities of all people, the determination of the City
Administrator as to whether the course is directly related to the employee's position with the
City shall be completely within his discretion and shall be final. Funds for the reimbursement of
the course must have been budgeted for the current fiscal year. Reimbursement is limited to the
tuition fee only, and may not exceed $1750 per fiscal year. Tuition reimbursement may be paid
only upon the City's receipt of a certificate evidencing completion of the course with a grade of
"C" or better or, if the course if a pass/fail, then upon receiving a "pass" grade and a receipt of
full payment from the school, university or educational institution.
Section 14.3 Deferred Compensation Plan (457K)
The City shall continue to make available to employees the same 457K Deferred Compensation
Plan provided all City employees. The City reserves the right to change, alter, amend, or
eliminate the plan as it deems appropriate.
Section 14.4 Lateral Transfers
Both the City and the Union recognize the value of newly hired employees with previous related
experience, and to that end, agree to the following: newly hired employees with previous
experience in their assigned job classification will begin at an advanced step of pay matrix, but in
no event higher than Step 5 unless agreed to by the parties. The pay matrix step the employee is
placed on will only affect the employee's pay, and will not be considered for seniority referenced
in any articles or sections of this Agreement. The City may exercise its discretion to place newly
hired employees with previous experience at an advance step on the matrix. The Union reserves
the right to object to the placement if the placement demonstrates that the City has abused its
discretion by effectuating a placement which is not warranted by the newly hired employees'
previous experience.
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ARTICLE 15 UNIFORM ALLOWANCE
Section 15.1 Initial Uniform
All members of the bargaining unit shall be required to appear appropriately dressed for work.
The City shall furnish employees, upon completion of the initial training period, a complete set
of initial uniforms and equipment as specific below:
Records Clerks —Five (5) pair of pants; Two (2) sweaters; Three (3) long sleeve shirts; Three (3)
short sleeve shirts; One (1) pair of shoes; One (1) belt.
Community Service Officers —Five (5) pair of pants; One (1) winter jacket; One (1) rain coat;
Three (3) long sleeve shirts; Three (3) short sleeve shirts; One (1) pair of shoes; One (1) pair of
winter boots; One (1) belt.
Telecommunicator — Five (5) pair of pants; One (1) sweater and/or Fleece; Three (3) long sleeve
shirts; Three (3) short sleeve shirts; One (1) pair of shoes; One (1) belt.
Section 15.2 Uniform Allowances and Reimbursement of Uniform Cleaning Expenses
Employees shall receive up to four hundred dollars ($400) per fiscal year (except for the first
year of employment or when uniforms change for initial issue) for uniform purchases,
maintenance and cleaning expenses. Newly hired employees will not be eligible for this
provision in their first year of employment if their hire date is November 1A or later.
Section 15.3 Return of Uniforms and Equipment
Upon separation from employment by the City, employees will be responsible for the return of
uniforms and equipment purchased with City funds or issued directly by the City, in good
condition, less normal depreciation and destruction in the course of employment.
ARTICLE 16 INSURANCE
Section 16.1 Coverage and Cost
The City shall make available to non -retired bargaining unit employees and their dependents
substantially similar group health and hospitalization insurance, dental insurance, and vision
insurance coverage and benefits to that in existence for other City employees prior to the signing
of this Agreement. The City reserves the right to change or offer alternative insurance carriers,
health maintenance organizations, or benefit levels or to self -insure as it deems appropriate, so
long as the new or alternative coverage and benefit levels are substantially similar to those which
they are replacing. In order to control future health and hospitalization insurance cost increases,
the City also may alter employee deductibles and/or co -pay requirements provided such changes
shall likewise be applicable to all City employees. Employees may continue to elect to
participate in the City's Health Care Benefits Salary Reduction Plan, in which they pay their
share of insurance costs with pre-tax dollars.
Section 16.2 Cost Containment
The City reserves the right to institute cost containment measures relative to insurance coverage
so long as the basic level of insurance benefits remains substantially the same. Such changes may
include, but are not limited to, mandatory second opinions for elective surgery, preadmission and
25
continuing admission review, prohibition on weekend admissions except in emergency
situations, and mandatory outpatient elective surgery for certain designated surgical procedures.
Section 16.3 Life Insurance
The current City coverage of thirty thousand dollars ($30,000.00) for life insurance for each
employee covered by this Agreement in effect at the time of the signing of this Agreement shall
continue for the life of the agreement, at no cost to the employee.
Section 16.4 Terms of Insurance Policies to Govern
The extent of coverage under the insurance policies (including HMO and self -insured plans)
referred to in this Agreement shall be governed by the terms and conditions set forth in said
policies or plans. Any questions or disputes concerning an employee's claim for benefits under
said insurance policies or plans shall be resolved in accordance with the terms and conditions set
forth in said policies or plans and shall not be subject to the grievance and arbitration procedure
set forth in this Agreement. The failure of any outside insurance carrier(s) or plan
administrator(s) to provide any benefit for which it has contracted or is obligated shall result in
no liability to the City, nor shall such failure be considered a breach by the City of any obligation
undertaken under this or any other Agreement. However, nothing in this Agreement shall be
construed to relieve any insurance carrier(s) or plan administrator(s) from any liability it may
have to the City, employee or beneficiary of any employee.
Section 16.5 Waiver of Insurance
Any employee shall have the option to waive the right to receive medical, dental and/or vision
insurance coverage under the terms of this Section. If an employee waives any such insurance
coverage, but thereafter chooses to reverse his decision, the reinstatement of each such insurance
shall be contingent upon the employee's insurability and shall also be subject to such conditions,
limitations and restrictions as the City's insurers may prescribe as a consequence of the
employee's prior waiver and non -coverage.
Section 16.6 Employee Deductible and Co -Insurance Costs
The Employee's premium contribution shall be limited to the following amounts and percentages
for the term of this agreement. The HRA Plan has the same contributions as the PPO Plan.
2017 Medical Insurance Health Plan Year (01-01-2017-12-31-2017)
The employee's premium contributions shall not exceed either the percentage of the total
premium or the monthly premium limit as listed below for the term of this Labor Agreement:
Single Sin lg e +Spouse Single + Child(ren) Family
PPO Plan 8.00% 10.00% 9.00% 12.00%
$73.14 $188.84 $160.42 $330.78
IRA
Plan 8.00% 10.00%
$67.33 $173.83
HMO Plan 2.50% 6.50%
$19.30 $103.65
9.00% 12.00%
$147.67 $304.49
6.50% 10.00%
$97.83 $232.76
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2018 Medical Insurance Health Plan Year (O1-01-2018-12-31-20181
The employee's premium contributions shall not exceed either the percentage of the total
premium or the monthly premium limit as listed below for the term of this Labor Agreement:
Single Single +Spouse Single + Child(ren) Family
?PO Plan 8.00% 10000% 9000% 12900%
$79.73 $205*83 $174*85 $360*55
IRA Plan 8.00% 10.00% 9000% 1100%
$73.39 $189*47 $160*96 $331989
27
■1/• 'Rii
2.50%
$21.04
6.50%
$112.97
6.50%
$106.64
10.00%
$253071
2019 Medical Insurance Health Plan Year (01-01-2019-12-31-2019)
The employee's premium contributions shall not exceed either the percentage of the total
premium or the monthly premium limit as listed below for the term of this Labor Agreement:
Single Single +Spouse Single + Child(ren) Family
PPO Plan 8.00% 10.00% 9.00% 12.00%
$86.90 $224036 $190.59 $393.00
HRA Plan
8.00%
$79.99
10.00%
$206.52
9.00%
75044
12.00%
$361476
HMO Plan 2.50% 6.50% 6.50% 10.00%
$22.93 $123 914 $116.23 $276.54
Medical Insurance Health Plan Years 2020 and 2021
For the 2020 and 2021 calendar years (January 1 through December 31) the FOP Unit #2
bargaining unit agrees to the medical insurance rates that will be established and agreed upon
through FOP Unit #1 contract negations during the 2019 calendar year.
2017-2019 Dental Insurance Plan Years (O1-01-2017-12-31-2019)
The employee's premium contributions shall not exceed either the percentage of the total
premium or the monthly premium limit as listed for the term of this Labor Agreement.
Single Sin lg e +Spouse Single + Child(ren) Fami1X
7.00% 30.00% 30.00% 35.00%
$2.68 $23.94 $25.87 $47.81
Dental Insurance Plan Years 2020 and 2021
For the 2020 and 2021 calendar years (January 1 through December 31) the FOP Unit #2
bargaining unit agrees to the dental insurance rates that will be established and agreed upon
through FOP Unit #1 contract negations during the 2019 calendar year.
2017-2019 Vision Plan Years (01-01-2017- 12-31-2019)
The employee's premium contributions shall not exceed either the percentage of the total
premium or the monthly premium limit as listed below for the term of Labor Agreement:
Single Sin lg e +Spouse Single + Child(ren) Family
10.00% 50.00% 60.00% 90.00%
$0.70 $5.30 $6.48 $15.69
Vision Insurance Plan Years 2020 and 2021
For the 2020 and 2021 calendar years (January 1 through December 31) the FOP Unit #2
bargaining unit agrees to the vision insurance rates that will be established and agreed upon
through FOP Unit #1 contract negations during the 2019 calendar year.
Employee Deductible and Co -Pay Costs
During the term of this Labor Agreement, the City agrees that any such deductible and co -pay
shall be the same as those costs applicable to the general, non -contract employees, but may be
less per the labor negotiations.
ARTICLE 17 EMPLOYEE ALCOHOL AND DRUG TESTING
Section 17.1 Statement of Policy
It is the policy of the City of McHenry that the public has the absolute right to expect persons
employed by the City in its Police Department will be free from the effects of drugs and alcohol.
The City, as the employer, has the right to expect its employees to report for work fit and able for
duty. The purposes of this policy shall be achieved in such a manner as not to violate any
established rights of the employees of the Police Department.
SectionProhibitions
Except as ordered to do so in the line of duty, employees shall be prohibited from:
(a) Consuming, possessing or being under the influence of alcohol at any time during the
course of the work day or anywhere on any City premises, including City buildings,
properties, or City owned vehicles;
(b) Possessing, using, selling, purchasing or delivering any illegal drug at any time and at
any place, or abusing any prescription drug;
(c) Failing to report to the employee's supervisor any known adverse side effects of
medication or prescription drugs which the employee maybe taking.
Section 17.3 Drub and Alcohol Testing Permitted
The City shall have the right to require an employee to submit immediately to alcohol or drug
testing on a specified situation basis (as outlined below) or if the City has reasonable suspicion to
believe that: (a) an employee is being affected by the use of alcohol; or (b) has abused
prescription drugs; or (c) has used illegal drugs.
29
The foregoing shall not limit the right of the City to conduct any tests it may deem appropriate
for persons seeking employment prior to their date of hire. Specified situation testing may occur
in the following circumstances:
(a) If an employee is involved in a motor vehicle accident or otherwise damages City or
personal property while in the performance of his duty;
(b) If an employee is injured, or injures another while in the performance of his duty;
(c) If an employee is to be promoted to a higher paying position or recalled from layoff; or
(d) If an employee has experienced excessive absenteeism or tardiness under circumstances
giving rise to a suspicion of off -duty drug or alcohol abuse.
Section 17.4 Order to Submit to Testing
At the time an employee is directed to submit to testing authorized by this Agreement, the City
shall provide the employee with a written notice, setting forth the objective facts and reasonable
inferences drawn from those facts which have formed the basis of the City's decision to test. The
employee shall be given a reasonable opportunity to consult with a Union representative at the
time the notice is given. Refusal to submit to such test may subject the employee to discipline,
but the employee's taking of the test shall not be construed as a waiver of any objection or rights
that he or she may possess.
Section 17.5 Test to be Conducted
In conducting the testing authorized by this Agreement, the City shall:
(a) Use only a clinical laboratory or hospital facility that is licensed pursuant to the Illinois
Clinical Laboratory Act that has or is capable of being accredited by the Substance Abuse
Mental Health Services Administration (SAMHSA).
(b) Establish a chain of custody procedure for both the sample collection and testing that will
ensure the integrity of the identity of each sample and test result. No employee covered
by this Agreement shall be permitted at any time to become a part of such chain of
custody.
(c) Collect a sufficient sample of the same bodily fluid or material from an employee to
allow for initial screening, a confirmatory test, and a sufficient amount to be set aside
reserved for later testing if requested by the employee.
(d) Collect samples in such a manner as to preserve the individual employee's right to
privacy while insuring a high degree of security for the sample and its freedom from
adulteration. Any employee ordered to submit to testing shall not be witnessed by anyone
while submitting a sample, except in circumstances where the laboratory or facility does
not have a "clean room" for submitting samples, or where there is reasonable suspicion
that the employee may attempt to compromise the accuracy of the testing procedure.
(e) Confirm any sample that tests positive in the initial screening for drugs by testing the
second portion of the same sample by gas chromatography/mass spectrometry (GC/MS)
or an equivalent of better scientifically accurate and accepted method that provides
quantitative data about the detected drug or metabolites.
(f) Provide the employee tested with an opportunity to have the additional sample tested by a
clinical laboratory or hospital facility of the employee's own choosing, at the employee's
own expense; provided the employee notifies the City within seventy-two (72) hours of
receiving the results of the test and provided further that the laboratory or clinic and the
testing procedure, including chain -of -custody for the transfer of such sample, meets or
exceeds the standards established in this Agreement and is confirmed by a neutral third
party.
(g) Require that the laboratory or hospital facility report to the City that a blood or urine
sample is positive only if both the initial screening and confirmation test are positive for a
particular drug. The parties agree that should any information concerning such testing or
the results thereof be obtained by the City, inconsistent with the understandings
expressed herein (e.g., billings for testing that reveal the nature or number of tests
administered), the City will not use such information in any manner or form adverse to
the employee's interests.
(h) Require that with regard to alcohol testing, for the purpose of determining whether the
employee is under the influence of alcohol, test results showing an alcohol concentration
of .02 percent or more based upon the grams of alcohol per 100 millimeters of blood shall
be considered positive.
(i) Provide each employee tested with a copy of all information and reports received by the
City in connection with the testing and the results.
Ensure that no employee is the subject of any adverse employment action except emergency
temporary reassignment or relief from duty with pay during the tendency of any testing
procedure. Any such emergency reassignment or relief from duty shall be immediately
discontinued in the event of a negative test result, and the employee shall be fully reinstated to
unrestricted duty status. This Section shall not in any way limit the City's right to take such
action as it deems appropriate if an employee is determined to have engaged in conduct
prohibited by Section 17.2 of this Article or in conduct that is otherwise subject to discipline.
Section 17.6 Disciplinary Action
Use, sale, purchase, delivery or possession of illegal drugs at any time, and at any place (on or
off the job) while employed by the City (except when authorized in the line of duty); abuse of
prescribed drugs, failure to report to the Chief any known adverse side effects of medication or
prescription drugs which the employee may be taking; and consumption, possession or being
under the influence of alcohol while on duty, or on City premises (except when authorized in the
line of duty), shall be cause for discipline, up to and including termination, subject to the
disciplinary procedures set forth Article 7 of this Agreement. In cases where, in the City's
discretion, discipline less than discharge is determined to be appropriate, such discipline will be
conditioned upon the employee:
31
(a) agreeing to appropriate treatment as determined by the physician(s) involved;
(b) discontinuing use of illegal drugs or abuse of alcohol;
(c) agreeing to authorize persons involved in counseling, diagnosing and treating the
employee to disclose to the City Administrator, and/or the Human Resources Manager,
the employee's progress, cooperation, drug and alcohol use and any dangers perceived in
connection with performing job duties and completion or non -completion of treatment;
(d) completing the course of treatment prescribed, including an "after -care" group for a
period of up to twelve (12) months;
(e) agreeing to submit to unlimited random testing during hours of work during the period of
"after -care," and for a period of eighteen (18) months following the period of "after-
care."
Employees who do not agree to or act in accordance with the foregoing, or who test positive a
second or subsequent time for the presence of illegal drugs or alcohol during the hours of work,
shall be subject to discipline, up to and including discharge. This Article shall not be construed
as an obligation on the part of the City to return an employee on active status throughout the
period of rehabilitation if it is appropriately determined that the employee's current use of
alcohol or drugs prevents such individual from performing his duties or whose continuance on
active status would constitute a direct threat to the property and safety of others. Such employee
shall be afforded the opportunity, at his option, to use accumulated paid leave or take an unpaid
leave of absence pending treatment.
Section 17.7 Voluntary Request for Assistance
The City shall take no adverse employment action against any employee who voluntarily seeks
treatment, counseling or other support for an alcohol or drug related problem, other than that the
City may require reassignment of the employee with pay if he is unfit for duty in his current
assignment. The foregoing is conditioned upon the employee:
(a) agreeing to appropriate treatment as determined by the physicians) involved;
(b) discontinuing use of illegal drugs or abuse of alcohol;
(c) agreeing to authorize persons involved in counseling, diagnosing and treatment of the
employee to disclose to City personnel the employee's progress, cooperation, drug and
alcohol use and any dangers perceived in connection with performing job duties and
completion or non -completion of treatment;
(d) completing the course of treatment prescribed, including an "after -care" group for a
period of up to twelve (12) months; and
(e) agreeing to submit to unlimited random testing during hours of work during the period of
"after -care," and for a period of eighteen (18) months following the period of "after-
care."
32
Employees who do not agree to or act in accordance with the foregoing, or who test positive for
the presence of illegal drugs or alcohol during the hours of work, shall be subject to discipline,
up to and including discharge. This Article shall not be construed as an obligation on the part of
the City to retain an employee on active status throughout the period of rehabilitation if it is
appropriately determined that the employee's current use of alcohol or drugs prevents such
individual from performing his duties or whose continuance on active status would constitute a
Erect threat to the property and safety of others. Such employee shall be afforded the
opportunity, at his option, to use accumulated paid leave or take an unpaid leave of absence
pending treatment. Upon successful completion of the treatment, the employee shall be returned
to his position. This Article also shall not in any way limit the City's rights to take such action
as the City in its discretion deems appropriate if an employee engages in conduct prohibited by
Section 17.2 of this Article, or in conduct that is otherwise subject to discipline and is aggravated
by drug or alcohol abuse.
Section 17.8 Treatment
The City's obligation to provide treatment under this Agreement for alcohol and substance abuse
shall be limited to services provided and paid for by the City's insurance plan in which the
employee is enrolled.
ARTICLE 18 EMPLOYEE STATUTORY RIGHTS
Section 18.1 Personnel Files
The City agrees to abide by the requirements of the "Personnel Record Review Act," 820 ILCS
40. All written evidence of discipline shall stay in an employee's personnel file. However, after
the passage of three (3) years, a written or verbal warning will not be utilized in establishing
subsequent discipline, provided that conduct similar to that giving rise to the warning has not
occurred during that period of time.
SectionIndemnification
The City agrees to abide by all statutory requirements for indemnification of public employees.
Section 18.3 Access to Arbitration
The parties agree that an alleged violation of Section 18.1 or 18.2 may not be taken to arbitration
under the grievance procedure.
ARTICLE 19 GENERAL PROVISIONS
Section 19.1 Gender
Unless the context in which they are used clearly requires otherwise, words used in this
Agreement denoting gender shall be deemed to refer to both the masculine and feminine.
Section 19.2 Ratification and Amendment
This Agreement shall become effective when ratified by the Union and the City Council and
signed by authorized representatives thereof and may be amended or modified during its term
only with mutual written consent of both parties.
33
Section 19.3 Fitness Examinations
If there is any question concerning an employee's fitness for duty, or fitness to return to duty
following a layoff or leave of absence, the City may require, at its expense (to the extent not
covered by insurance), that the employee have an examination by a qualified and licensed
physician or other appropriate medical professional selected by the City. The City may also
require any or all employees to take a complete physical exam as often as once a year. Such
physical examinations shall not include employee drug or alcohol testing. Prior to requiring an
employee to release the results of an examination due to a question concerning his fitness for
duty, as opposed to a normal examination or one scheduled due to a return from a leave of
absence of layoff, the Chief shall provide the employee with written notice of the reasons for the
examination.
Section 19.4 Outside Employment
Employees shall not be employed by employers other than the City, nor shall they contract for,
or accept anything of value in return for services, nor shall they otherwise be self-employed for
remuneration, without the written approval of the Police Chief within fourteen (14) days of the
Employee's acceptance of outside employment. Employees wishing to hold outside jobs,
including self-employment, which will not result in a conflict of interest or infringe on their
ability to do their job for the City, shall apply in writing to the Police Chief for approval on a
form provided by the City. Such application shall be approved or denied within ten (10) working
days after submission. Written approval will not be unreasonably withheld where the proposed
employment will not:
(a) present a conflict of interest;
(b) infringe on the employee's ability to do his job for the City;
(c) unreasonably increase the City's exposure to legal liability for the employee's off -duty
activities; or
(d) negatively reflect upon the City or be prohibited by law.
If outside employment, including self-employment, has previously been approved or permitted
by the City, and if it later appears that such outside employment, including self-employment, will
result in a conflict of interest, infringe on the ability of the employee to do his job for the City,
increase the City's exposure to legal liability, or negatively reflect upon the City or be prohibited
by law, prior approval for such outside employment may be revoked, provided that the employee
involved shall receive at least fourteen (14) calendar days advance notice in writing of such
revocation. The City shall not unreasonably revoke approval of outside employment.
Section 19.5 No Smoking
All employees are strongly encouraged to quit smoking. Any employees who do not quit
smoking may be required by the City of department policy to confine their smoking to a
designated area(s).
34
Section 19.6 Special Assignment Employees
The City retains its right to participate in any governmental or inter -governmental agency having
an independent law enforcement authority or basis of jurisdiction. Without otherwise limiting an
employee's legal rights, the parties agree that any contract disputes relating to an employee's
hours, wages, or terms and conditions of employment that arise as a result of a decision rendered
by the intergovernmental agency shall not be subject to the grievance and arbitration procedure.
Any contract disputes relating to hours, wages, or terms and conditions of employment that arise
as a result of a decision rendered by the City of McHenry will remain subject to the grievance
and arbitration provisions of Article 8.
Section 19.7 Rules and Regulations
The City's existing policies, procedures, rules and regulations, as well as those of its Police
Department, shall not be considered a part of this Agreement. Such policies and procedures shall
control unless in conflict with specific provisions of this Agreement. The Union acknowledges
the right of the City to make, alter, interpret and enforce reasonable and lawful rules, orders and
policies as it deems appropriate, consistent with the Management Rights Article of this
Agreement. Other than in an emergency situation, where the City seeks to add to, modify, alter,
change, delete, or otherwise amend or supplement the existing policies, procedures, rules,
regulations, orders or directives of the City or the Police Department, the City shall notify the
Union in writing of the proposed change(s) at least ten (10) days prior to the effective date of the
modification of said non -economic terms and conditions of employment, and shall provide a
reasonable opportunity to the Union, before the proposed modifications are finalized, to meet
and discuss with the City the proposed modification. Any meeting that occurs pursuant to this
Section shall be in the form of a labor-management conference pursuant to Article 4 of this
Agreement.
SectionInoculations
The City shall offer, at City expense, a Hepatitis B Virus (HBV) Inoculation Series to all
employees. The City shall administer or provide a verification test of successful inoculation to
any employee that receives the inoculation series, and any additional inoculations. As non -
experimental inoculations become available (as approved by FDA) for additional strains of
hepatitis, Human Immune Deficiency Virus (HIV) related conditions or Acquired Immune
Deficiency Syndrome (AIDS) antibody positive conditions, such inoculations at City's expense
shall be provided to employees.
Section 19.9 Communicable Diseases
The City and the employee shall notify each other as soon as possible if the employee, in the
course of his duties, has come into contact with persons found to have a contagious disease. If it
is determined that the employee has come into such contact, the City shall provide any medical
examination and/or diagnostic test, if necessary, to protect the safety of the employee and/or
members of his immediate family with whom he resides. Costs for treatment shall be paid for by
the City to the extent they are not otherwise covered by insurance.
Section 19.10 Replacement of Personal Property
In the event, any item of personal property specified below is lost or damaged in the course of an
employee's duties while the employee is exercising due care and caution under the
circumstances, the City will reimburse the employee for the repair or replacement of such
35
item(s), provided the incident and the amount of the loss or damage is promptly reported to the
Police Chief or designee. Further, the City's responsibility under this Section shall not exceed
three -hundred dollars ($300) per employee, per incident, and the City, in its discretion, may pay
only for the functional equivalent of the personal property damaged, where the cost of the actual
damaged property, although under three -hundred dollars ($300), is deemed excessive by the
Chief of Police. In the event that the loss or damage is determined not to be in the course of
employment or is found to be due to the employee's negligence or as a result of ordinary wear,
no reimbursement shall be made. The following items shall be subject to replacement or repair
under the provisions of this Section: eyeglasses, prescription sunglasses, contact lens, hearing
aids and watches. The City reserves the right, upon application by an employee, to replace other
personal property items at the City's sole discretion. The employee shall, when applicable,
pursue court -ordered restitution, and such restitution will be signed over to the City, up to the
amount the City paid to the employee.
Section 19.11 Location of Meetings
All meeting for purposes of administering or negotiating this Agreement shall be held in
McHenry, Illinois unless mutually agreed upon otherwise.
Section 19.12 No Solicitation
While the City acknowledges that the Union may be conducting solicitation of City merchants,
residents or citizens, the Union agrees that none of its officers, agents or members will solicit any
person or entity for contributions or donations on behalf of the City of McHenry or the McHenry
Police Department. The Union agrees that the City name, badge, insignia, communication
systems, supplies and materials will not be used for solicitations purposes. Solicitation by
bargaining unit employees may not be done on work time or in work areas. Neither the Lodge
nor the Illinois Fraternal Order of Police Labor Council, nor its agents or representatives may use
the words "McHenry Police Department" or "City of McHenry" in its name. The Union further
agrees that any written or oral solicitation of McHenry residents, citizens or merchants and
businesses will include the words "This solicitation is not made on behalf of, nor do receipts go
to the benefit of, the McHenry Police Department of the City of McHenry." The foregoing shall
not be construed as a prohibition of lawful solicitation efforts by the Lodge or Illinois Fraternal
Order of Police Labor Council directed to the general public, nor shall it limit the City's right to
make public comments concerning solicitation.
ARTICLE 20 SAVINGS CLAUSE
In the event any Article, section or portion of this Agreement should be held invalid and
unenforceable by any board, agency or court of competent jurisdiction or by reason of any
subsequently enacted legislation, such decision or legislation shall apply only to the specific
Article, section or portion thereof specified in the board, agency or court decision or subsequent
litigation, and the remaining parts or portions of this Agreement shall remain in full force and
effect. If there is a conflict between the provisions of this Agreement and any legal obligations or
affirmative action requirements imposed on the City by federal or state law, such legal
obligations or affirmative action requirements thus imposed shall be controlling.
36
ARTICLE 21 IMPASSE RESOLUTION
Upon the expiration of this Agreement, the remedies for the resolution of any bargaining impasse
shall be in accordance with the Illinois Public Labor Relations Act, Section 14, as amended, with
the following exception: The neutral interest arbitrator shall be selected in accordance with the
selection procedure set forth in Section 8.3 of this Agreement, with the provision that the entire
panel of arbitrators requested has experience in interest arbitration.
ARTICLE 22 ENTIRE AGREEMENT
This Agreement constitutes the complete and entire agreement between the parties, and
concludes collective bargaining between the parties for its term. This Agreement supersedes and
cancels all prior practices and agreements, whether written or oral, unless expressly stated in this
Agreement. The parties acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals with
respect to any subject or matter not removed by law or ordinance from the area of collective
bargaining, and that the understandings and agreements arrived at by the parties after the
exercise of that right and opportunity are set forth in this Agreement. The City and the Union, for
the duration of this Agreement, each voluntarily and unqualifiedly waives the right, and each
agrees that the other shall not be obligated, to bargain collectively with respect to any subject or
matter, whether or not referred to or covered in this Agreement, even though such subjects or
matters may not have been within the knowledge or contemplation of either or both of the parties
at the time they negotiated or signed this Agreement. It is expressly agreed that the City may
unilaterally exercise any management rights consistent with Article 3 even though the exercise of
such rights may involve subjects or matters not referred to or covered in this Agreement.
ARTICLE 23 TERM OF AGREEMENT
This Agreement shall be effective from May 1, 2017 and shall remain in full force and effect
through April 30, 2021. It shall automatically be renewed from year to year thereafter, unless
either parry shall notify the other in writing at least ninety (90) days prior to the anniversary date
that it desires to modify this Agreement. In the event that such notice is given, negotiations shall
begin no later than sixty (60) days prior to the expiration date. Notwithstanding any provision of
this Article or Agreement to the contrary, this Agreement shall remain in full force and effect
after the expiration date and until a new agreement is reached unless either party gives at least
ten (10) days written notice to the other party of its desire to terminate this Agreement, provided
such termination date shall not be before the anniversary date set forth in the preceding
paragraph. Executed this day , 2017.
CITY OF MCHENRY: ILFOP, LABOR COUNCIL:
Susan E. Low
Mayor
Date Laura Cox
Unit Steward
Date
37
Janice C. Jones
City Clerk
SEAL:
Date
Justin Leibach
Unit Steward
David Porter
Unit Steward
Date
m
APPENDIX A - WAGE SCHEDULES
Telecommunicators
Current
May 1, 2017
May 1, 2018
May 1, 2019
May 1, 2020
2.50%
175%
150%
2.75%
Start
4%304
50,536.22
51,925.97
53,224.12
5407.78
After 1 Year
51,044
52,320.12
53,758.92
55,102.89
56,618.22
After 2 Years
52,785
545105*12
55,593.01
56,982.84
58,549.87
After 3 Years
54,528
55,891.20
57,428.21
580192
605482068
After 4 Years
56,273
57,679.48
595265067
60,747.31
625417686
After 5 Years
58,013
59,463.38
615098062
625626009
645348431
After 6 Years
5%757
615250956
623934.95
64,508.32
66,282.30
After 7 Years
61,501
63,038.83
64,772.40
66,391.71
68,217.48
After 8 Years
63,242
64,822.73
66,605.36
68,270.49
70,147993
After 9 Years
645991
665615.38
681447030
70,158.48
72,087.84
Community
Current
May 1, 2017
May 1, 2018
May 1, 2019
May 1, 2020
Service Officers
150%
2.75%
2.50%
2.75%
Start
37,921
38,868.72
39,937.61
40,936.05
42,061.79
After 1 Year
39,802
40,796.91
41,918.83
425966080
44,148.39
After 2 Years
After 3 Years
415684
43,562
42,726.18
44,651.09
43,901.15
45,878.99
445998.68
475025996
465236914
48,319.17
After 4 Years
45,443
46,579.28
4700.21
49,056.72
50,405.78
After 5 Years
47,326
485509965
495843*67
51,089.76
52,494.73
After 6 Years
After 7 Years
4%207
519089
50,43634
52,366.03
51,823.75
5306.10
535119934
55,151.25
54,580.12
56,667.91
After 8 Years
525969
54,293.12
55,786.18
57,180.83
58,753.30
After 9 Years
54,855
569226.77
573773.01
59,217.34
60,845.82
39
Records Clerks
Current
May 1, 2017
May 1, 2018
May 1, 2019
May 1, 2020
2.50%
2.75%
2.50%
2975%
Start
37,921
38,868.72
39,937.61
405936605
42M61.79
After 1 Year
395802
40,796.91
41,918.83
42,966.80
44,148.39
After 2 Years
After 3 Years
41,684
43,562
421726018
44,651.09
433901615
45,878.99
445998068
47,025.96
465236014
48,319.17
After 4 Years
455443
46,579.28
47,860.21
49,056.72
50A5.78
After 5 Years
475326
48,509.65
49,843.67
51 M89.76
525494.73
After 6 Years
49,207
50A36.74
51,82175
535119034
54,580.12
After 7 Years
51,089
52,366.03
5306.10
55,151.25
56,667.91
After 8 Years
525969
54,293.12
555786*18
57J80.83
589753630
After 9 Years
54,855
56,226.77
575773.01
5%217.34
60,845.82
Retroactive pay increases from May 1, 2017 and continuing shall be made for all hours paid at
the applicable rate of pay and shall include premiums paid to employees who act as trainers.
APPENDIX B - SIDELEI TER OF AGREEMENT
Sei.,. ?.d I=1I°�- o-c 4 �� >. ,q 3 + '. q
'�,- 7s� �',F� .. :. _i de �...6 �-: +�' l r : <,II,R :., 1. ... .. _;� ...,.i p •:.'.� - pl�r
yr; .:. <.er +'� ` brla ".. .,r ..� t r;. .. , � r•
+ .�.;d `d•�.d _X. =! it ',- 'd :.;.M MITITIOTTLIT M
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Wei
iM q"+ 1 r: !r', ° z'.=•� I ! !! �.a::. ;: ; +;a
'
a
-q: i, q'4
i `. � 1 •. !' �d ei? F .,. M m _ + , � "i. .. . aid p� "' h !� 1 p t 'i'. 4 _° �: -t ..
+ ++ 9 e a F All it
CAN
1P a,
i:..-..
41
, • , e ;v � Y n ' a .� 'i'1'-.` �� I,iell ce in 4,d, * ,.. i" *,.Y, a �, � 1 "� .� A � .:.
1 'Y 4t: rf
" ro ftswvrd 'o i io P:
7 Sidol&w
1. Agm=ett AO 6 = ton4fiftmfind nopreccdentwasto
Bwwm :C.•N a i• i l .. ...E ; - ie ". . : r A an p ' 9 ""IF tea.
'1 * = m &.. ,,.Ia purpom fil :wl.l. o...'wA r
'411This .' d -� •1, a:.. ilA v El. ' Iwh. r 1.3 iti .,.� 1. - -;; Y,-d .,
APPENDIX C -AGREEMENT TO EXTEND TIME LIMITS
The City of McHenry and the Illinois Fraternal Order of Police Labor Council by its authorized
representative do hereby agree to extend the time limits for further processing the grievance
commonly referred to as the grievance. This
grievance is currently at Step of the grievance procedure. It shall be frozen at that step to
allow the parties further opportunity to investigate the dispute until either party delivers to the
other a written notice demanding that the grievance processing resume. Neither party waives its
position or rights with regard to this grievance by making this agreement to extend the time
limits. This form is also available for use in connection with the holding of a grievance meeting
under the Agreement. For use in that connection, it is hereby agreed that the seven (7) calendars
Jay period for holding the meeting is hereby extended to and including
FOR THE EMPLOYER
FOR THE LABOR COUNCIL
DATE
DATE
43
APPENDIX D - DUES AUTHORIZATION FORM
ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL
974 CLOCKTOWER DRNE
SPRINGFIELD, ILLINOIS 62704
I, ,hereby authorize my Employer, the
City of McHenry to deduct from my wages the uniform amount of monthly dues set by the
Illinois Fraternal Order of Police Labor Council, for expenses connected with the cost of
negotiating and maintaining the Collective Bargaining Agreement between the parties and to
remit such dues to the Illinois Fraternal Order of Police Labor Council as it may from time to
time direct. In addition, I authorize my Employer named hereinabove to deduct from my wages
any back dues owed to the Illinois Fraternal Order of Police Labor Council from the date of my
employment, in such manner as it so directs.
Date:
Employment Start Date:
Title:
Signed:_
Address:
City:
State:
Telephone:
Employer, please remit all dues deductions to:
Illinois Fraternal Order of Police Labor Council
Attn: Accounting
974 Clocktower Drive
Springfield, Illinois 62704
(217) 698-9433
Dues remitted to the Illinois Fraternal Order of Police Labor Council are not tax deductible as
charitable contributions for federal income tax purposes; however, they may be deductible on
Schedule A of Form 1040 as a miscellaneous deduction.
APPENDIX E
Unit 2 — Dispatch Schedule Proposal
Wednesday
Thursday
Friday
Saturday
Sunday
Monday
Tuesday
Week 2
22
A
(6ain
— 6 m)
22
A
(6am
— 6 m)
22
A
6am
— 6 m
22
C
(6am — 2 m)
22
C
(6am — 6 m)
22
C 6am
— 6 m
22
C (6am
— 6 m
22
B
(6am
— 6 m)
22
B
(6am
— 6 m)
22
B
(6am
— 6 m)
22
D
(6am — 2pm)
22
D
(barn — 6 m)
22
D (6am
— 6 m)
22
D (6am
— 6 m)
22
E
(6 m
— 6am)
22
E
(6 m
— 6am)
22
E
(6 m
— 6am)
22
G
(2pm — 10 m)
22
G
(6 m — 6am)
22
G 6 m
— 6am)
22
G (6 m
— 6am
22
F
6 m
— 6am
22
F
(6
m
— 6am)
22
F
(6,
rn
— 6am)
22
F
(I O m — 6am)
22
H
(6 m — 6am)
22
H (6 m
— 6am)
22
H (6 m
— 6am)
22
I (2pm — 2am)
22
I
2 m — 2am)
22
I (2pm
— 2am
(2am — 6am)
PT Fill-in
2 In a Seat
(24 Hrs)
2 In
a Seat
(24 Hrs)
2 In a Seat
(24 Hrs)
2 In a Seat (24 Hrs)
2 In a Seat (24 Hrs)
2 In a Seat
(24 Hrs)
2 In a Seat
(24 Hrs)
3 In
a seat from
3 In a seat from
3 IN a seat
from
2
m-2am)
2
m-2am
2
m-2 m
Week 2
22
A
(6am
— 6 m)
22
A
(6am
— 6 m)
22
A
(6am
— 6 m)
22
A
6am — 2 m)
22
C
(6am — 6 m)
22
C (6am
— 6 m)
22
C (6am
— 6 m
22
B
(6am
— 6 m)
22
B
(6am
— 6 m)
22
B
(6am
— 6 m)
22
B
6am — 2 m)
22
D
(6am — 6 m)
22
D (6am
— 6 m)
22
D (6am
— 6 m)
22
E
(6 m
— 6am)
22
E
(6 m
— 6am)
22
E
(6 m
— 6am)
22
H
(2pm -9 m
22
G
(6 m — 6am)
22
G (6 m
— 6am)
22
G (6 m
— 6am)
22
F
(6 m
— 6am)
22
F
(6
m
— 6am)
22
F
(6
m
— 6am)
22
E
(10 m -6am)
22
H
(6 m — 6am)
22
H (6 m
— 6am)
22
H (6 m
— 6am)
22 I
(2pin — 2am)
22
I
2 m — 2am)
22
I (2pm
— 2am)
22
I (2pm
— I 0 m)
(2am — 6am)
PT Fill-in
2 In a Seat
(24 Hrs)
2 In
a Seat
(24 Hrs)
2 In a Seat
(24 Hrs)
2 In a Seat (24 Hn(2pm-2am)
2 In a Seat (24 Hrs)
2 In a Seat
(24 Hrs)
2 In a Seat
(24 Hrs)
3 In
a seat from
3 In a seat from
3 IN
a seat
from
(2pm-2am)
2
m-2 m
Bi-Weekly Proposal with a single 8 hour shift
• All shifts count towards the day your shift starts regardless if it carries over in the next calendar day. This is opposite of how you view your
current schedule for the midnight shift.
• Each respective Shift assignment has a designated 4 hour block attached to it. Trades can be made in accordance with your contract.
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