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HomeMy WebLinkAboutPacket - 02/20/2017 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
City Council Chambers, 333 S Green Street
Monday, February 20, 2017, 7:00 PM
Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. City of McHenry Mission Statement.
5. Executive Session: 51LCS 120(2)(c)(2)- Collective Bargaining.
6. Public Comment: Any person wishing to address the City Council will be required to
step forward to the podium and identify themselves for the record and will be asked but
are not required to provide their address. Public Comment may be restricted to three -
minutes for each individual speaker. Order and decorum shall be maintained at public
meetings.
7. Motion to approve the following Consent Agenda items:
A. Adoption of FY 2017/18 — FY 2021/22 Capital Improvements Program;
B. Authorization to seek Requests for Qualifications and use of Petersen Park for
annual McHenry Area Jaycees Days Fireworks and Celebration July 1st with a
July 2nd rain date;
C. Request from the Siman Family Charities to utilize city streets for the annual
Turkey Trot 5K run on November 23rd, and temporary closure of a portion of the
street from the exit drive at East Campus High School to the entrance to McHenry
Country Club for approximately 20 minutes;
D. Recommendation to Deny Parks Special Use Permit submitted by Carson and
Barnes Circus;
E. Requests for Park Facilities Special Use and Beer/Wine Permits;
F. December 5, 2016 City Council meeting minutes;
G. December 19, 2016 City Council meeting minutes;
H. January 3, 2017 City Council meeting minutes;
I. Issuance of As Needed Checks in the amount of $2,135,417.67; and
J. Payment of Bills in the amount of $384,955.94.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
l
MCA
McHenry City Council Agenda
February 20, 2017
Page Two
Motion to approve the McHenry Rotary Club 1) use of Petersen park to setup, host, and
cleanup the Blues, Brew & BBQ's festival from August 17th through August 21 st; 2)
special event liquor license for the sale of beer, wine, and malt liquor with sales to cease
15-minutes prior to park closure; 3) a 50% reduction of the charges for city services
incurred as a result of this event; and, 4) permission to post temporary advertising signs
in municipal right-of-way as presented.
9. Motion to consider approval of a Class A Liquor License Transfer from Tutto, Inc. d/b/a
Marzano's located at 1501 S. Route 31 to McHenry 31 Co. d/b/a Bulldog Ale House.
10. Motion to approve an Ordinance annexing the property located at 1101 N River Road.
11. Motion to approve a Sign Variance for Tonyan Industrial Park.
12. Motion to authorize the Mayor's execution of Resolution R-17-004, Change Order
Determination and Authorization Document, allowing 1) a FY 16/17 CIP budget
amendment in the amount of $19,135.58; and 2) authorizing the Mayor's execution of a
change order to the Original Contract with Radicom for the purchase of three Zetron
Radio Consoles in the amount of $98,136.54, and purchase of an extended maintenance
and support agreement in the amount of $40,888.00 for the Police Dispatch Center.
13. Motion to award bid for a five year contract with the option to extend for an additional
five years, to Prairieland Disposal Inc. for residential waste hauling, recycling, and
landscape collection services.
14. Motion to accept the Proposal for development of a Community Needs Assessment for
the Parks and Recreation Department to aQuity Research and Insights for an amount not
to exceed $45,600.
15. Mayor's Statement and Reports: Motion to approve Resolution R-17-003 in recognition
of Ward 6 Alderman Robert J. Peterson.
16. Committee Reports.
17. Staff Reports.
18. Future Agenda Items.
19. Adjournment.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
dmorefield@ci.mchenry.il.us
CONSENT AGENDA ITEM
DATE: February 20, 2017
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Finance Director
RE: Adoption of the FY17/18 — FY21/22 Capital Improvement Program (CIP)
The DRAFT FY17/18 — FY21/22 Capital Improvement Program (CIP) was transmitted in hard
copy to the City Council on Monday, January 16, 2017. The CIP document itself has not
changed and, as such, is not being transmitted again as part of this agenda supplement.
On February 6th Staff presented a summary of estimated available funding remaining in the
Capital Improvement Fund balance ($908,737 as of February 61h) and presented an updated
table of recommended projects based, wholly, on the fact that McHenry did not receive
advanced Surface Transportation Program (STP) funding through the McHenry County Council
of Mayors for the Pearl Street/Lincoln Road project. These changes included:
General Fund CIP
General Fund CIP -Streetsewalksgnals Category
• Road Program - $725,000 for FY17/18. This would include the $690,000 local match
from the Pearl Street/Lincoln Road Project and $35,000 from the Pavement
Maintenance Program as on January 16th the City Council approved the allocation of
unused FY16/17 Road Program funding to apply to the 2017 cracksealing bid.
This would reduce the total General Fund CIP recommended projects amount from $3,300,280
to $1,880,280 ($3,300,280 - $1,420,000 Pearl Street/Lincoln STP funding). Total General Fund
funding requested remains the same at $1,287,780.
As a reminder, the summary of General Fund Recommended Projects, including the changes
identified above, are as follows:
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
Project (CIP page number)
General Fund
Other Funding
Total
Municipal Code Codification (p. 40)
$0
$16,000
$16,000
Parks Community Needs Assessment (p. 41)
$0
$40,000
$40,000
Municipal Center Building Maintenance (p. 46)
$48,000
$0
$48,000
Public Works Facility Improvements (p. 47)
$40,000
$60,000
$100,000
City Gateway Signage (p. 48)
$0
$25,000
$25,000
Police Vehicle Replacement (p. 57)
$82,500
$0
$82,500
Police Vehicle Equipment (p. 59)
$35,780
$0
$35,780
McHenry Recreation Center Parking Lot (p. 69)
$0
$400,000
$400,000
Petersen Park Farm Improvements (p. 70)
$75,000
$0
$75,000
ADA Park Improvements (p. 71)
$0
$20,000
$20,000
Sport Court Renovations - Shamrock (p. 73)
$7,500
$0
$7,500
Streets - Equipment Replacement (p. 78)
$15,000
$0
$15,000
Parks - Equipment (p. 80)
$55,000
$0
$55,000
Public Works Administration - Vehicle (p. 82)
$35,000
$0
$35,000
Street Program (replaces Pearl/Lincoln) (p. 85)
$690,000
$0
$690,000
Curran Road S-Curve (p. 87)
$3,500
$31,500
$35,000
Ringwood Road Improvements (p. 88)
$5,500
$0
$5,500
Pavement Maint (cracksealing and Reclamite) (p. 89)
$135,000
$0
$135,000
Green Street Bridge Rehabilitation (p. 90)
$25,000
$0
$25,000
Tree Replacement Program (p. 92)
$251000
$0
$25,000
Total
$11287,780
$592,500
$1,880,280
NOTE: These projects are presented in order they are found in the CIP document, not based
on priority.
As identified as part of the February 6t" CIP Transmittal Memorandum and again as part of the
presentation provided by Staff at the February 6t" City Council Meeting, it is highly unlikely that
the $1,287,780 in General Fund CIP "Recommended Projects" that are identified in the CIP
document will be able to be funded in the FY17/18 Budget. Should this be the case, priority
funding will go to the Street Program, Curran Road S-Curve (to leverage HSIP match),
Ringwood Road Improvements (to leverage STP match), the Pavement Maintenance Program,
and Public Works Facility Improvements (to leverage DCEO match). Any other Capital
Improvement or Capital Equipment projects included for funding in the FY17/18 Budget would
only be for those projects that are 100% funded through non -General Fund sources (e.g., ADA
Improvements -Parks Development Fund; Gateway Signage -Developer Contributions).
Water and Sewer Utility CIP
Sewer Category
• Hook Lift Truck and Containers - $305,000 for FY17/18 from the balance of $525,000
identified for Pearl Street/Lincoln Road Sanitary Sewer Stub Extensions (this needs to be
completed with the roadway project).
Utility Maintenance Category
• Remove $165,000 for Storm Sewer Mapping from the Water and Sewer Utility CIP. This
should be funded through the General Fund CIP and, as such, would not be
recommended in FY17/18.
• Clover Avenue/Timothy Lane Watermain Replacement Design - $50,000 for FY17/18
from the balance of $525,000 identified for the Pearl Street/Lincoln Road Sanitary Sewer
Stub Extensions.
• Sanitary Sewer Manhole/Main Line Rehabilitation Program - $335,000 for FY17/18 from
the balance of $525,000 identified for the Pearl Street/Lincoln Road Sanitary Sewer Stub
Extensions and the removal of $165,000 that was identified for Storm Sewer Mapping.
Total Water and Sewer Utility CIP recommended project funding remains the same at $890,000
with these changes.
As a reminder, the summary of Water and Sewer Utility CIP Recommended Projects, including
the changes identified above, are as follows:
Project (CIP page number)
Water/Sewer
Total
Fund
Water — Water Meter Replacement (p. 108)
$200,000
$200,000
Sewer — Hook Lift Truck and Containers for the SWWTP
$305,000
$305,000
Expansion (p. 122)
Utility Maintenance — Clover/Timothy Watermain Design
$50,000
$50,000
(p. 129)
Utility Maintenance — Sanitary Sewer Manhole/Main Line
$335,000
$335,000
Rehab Program (p. 130 and P. 131)
Total
$890,000
Tax Increment Finance CIP
The only other Recommended Project identified as part of the CIP document is the restoration
and installation of the former Pearl Street Bridge (p. 137). This project would include carrying
forward the $75,000 from the Seawall Repair project from FY16/17; the use of $50,000 in
private donation funding and $50,000 of State funding; and the use of $330,000 in
reimbursement funding from the Riverwalk Foundation from the Phase 2 Riverwalk
Improvement Project. The Seawall Repair project was deferred from FY16/17 provide Council
with the opportunity of incorporating this needed repair with a larger improvement project
instead of making the repairs now, only to have them removed and reconfigured at such time
that the bridge is installed.
Conclusion/Recommendation
In conclusion, adoption of the FY17/18 — FY21/22 Capital Improvement Program (CIP) by
Council does not commit the Council to all or any of the individual projects included and/or
recommended in the document. The CIP is a planning and cost estimation tool to be used for
the identification of the capital improvement and capital equipment project needs of the
municipality. Funding appropriation for projects takes place as part of the budget development
and approval process. As such, it is recommended that Council adopt the FY17/18 — FY21/22
Capital Improvement Program (CIP) as presented and amended above.
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: February 20, 2017
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
RE: Annual Jaycees Day Fireworks Display and Celebrations in Petersen Park
ATT: Request for Qualifications
Agenda Item Summary: Staff is seeking authorization to advertise for qualifications from area
pyrotechnics companies to produce a 25-minute fireworks display choreographed to music and approval
of a request from the McHenry Area Jaycees to host the event in Petersen Park and use of city services in
conjunction with the event.
Background: Annually, the City of McHenry partners with the McHenry Area Jaycees to produce the
annual Jaycees Day Fireworks celebration in Petersen Park. The Jaycees Day Fireworks Celebration is
scheduled for Saturday, July I", with a rain date of Sunday, July 2na
The Jaycees are proposing to begin the celebrations in Petersen Park at 400 PM with a deejay playing
music as spectators enter the park and live music performed by a local band from 6:00 PM to 9:15 PM.
Musical entertainment has been a part of this event since 2005. The local band, when selected will be
asked to secure sponsorship and provide additional sound equipment.
Analysis: A total of $15,000 is included in the proposed Fiscal Year 17/18 budget. Annually, the
Jaycees donate $10,000 towards the cost of the fireworks contract with the city contributing $5,000. In
addition to financial participation, the city will provide services from Parks, Public Works and the Police
Department. Equipment and staff from the McHenry Township Fire Protection District will also assist as
necessary. The Jaycees will provide funds for a sound system and background music through revenue
derived from the $6 per car parking fee.
Typically, the city has entered into one-year contracts for the pyrotechnics however this year staff would
like to solicit proposals for three years. The event has had three different pyrotechnics companies in the
last three years. This has afforded the city the opportunity to in essence audition a variety of companies.
The consistency of a three year contract is a benefit to the companies and as such should in turn offer an
increased value for the city.
Recommendation: If the City Council concurs then it is recommended to approve stairs
request to solicit RFQ's and approve the McHenry Area Jaycees request to host the annual
Jaycees Day Celebrations as presented.
City of McHenry, Illinois
Fireworks Display
Saturday, July 1, 2017
Rain Date: Sunday, July 29 2017
Request for Qualifications Form
General Information
Name and address of firm responding:
Name of firm's contact:
Telephone number of contact:
Experience
How many years has your firm been in the business of providing fireworks and
pyrotechnic displays? (Years)
Does your firm do this on a full-time basis? If no, please explain.
How many years has the contact person been in the business of providing fireworks and
pyrotechnic displays? (Years)
How many fireworks displays did your firm produce for clients in calendar year 2015?
How many are expected in 2016?
Technolo icg al Capabilities
Does your firm use computer fired fireworks and, if yes, how long has the firm being
doing so?
Approximately what percentage of your 2015 and 2016 aerial fireworks displays have
been computer fired?
Does your firm choreograph aerial firework displays to music? If yes, does your firm
choreograph the display to music provided by the client? Please elaborate on your firm's
choreographing capabilities or attach information explaining your firm's capabilities in
this area.
Approximately what percentage of your 2015 and 2016 aerial fireworks displays have
been choreographed to music?
Safety
Has your firm been cited for any safety violations within the past five years? If yes,
please explain in detail.
Has your firm, or any employee of your firm, had an application for a fireworks permit
been rejected within the past five years? If yes, please explain in detail.
Has your firm ever had an application for general liability insurance rejected? If so,
please explain in detail.
Has your firm, or any employee of your firm, had any serious accidents resulting in
bodily injury or the possibility of bodily injury related to the ignition of fireworks within
the past five years? If yes, please explain in detail.
Comparable Event
The City %J McHenry and the McHenry Area Jaycees intend to provide a fireworks
display of at least 25 minutes in duration, fired on land by computer or electronically, and
choreographed to music selected by the City and Jaycees. Please identify a future
program in the northern Illinois or southeastern Wisconsin area comparable to these
general characteristics. Provide the date of the planned event, the name and phone
number of a contact person involved in the administration of the event, and the name and
phone number of the local fire protection official responsible for monitoring the event.
Information about the contract cost for the event, the planned duration of the display, and
the number, size and type of shells in the planned program should be provided.
Event name and location:
Event contact person
and phone number
Fire protection official
name and phone number
Contract cost for event
($15,000-20,000 budget)
Planned duration of event
G�
minutes
Please attach information identifying the number, size, At epof shells included in the
planned program.
Actual Event
Contract cost
$15,000
***Planned duration of event
minutes
***Please attach total shell count and size and number of shells to be utilized.
Signatures
By affixing a signature below, the respondent attests to the accuracy of the statements
made above and acknowledges that falsification of any information in this document will
result in the firm's removal from further consideration.
Name of Contractor/Firm:
Signature of Representative
Name
(Please Print)
Date
City of McHenry, Illinois
Request for Qualifications
Fireworks Display July 1, 2017,
2019
I. Scope of Request for Qualifications
TBD July 2018 &TBD July
The City of McHenry, Illinois, in conjunction and cooperation with the McHenry
Area Jaycees, is requesting qualifications (RFQ) from contractors engaged in the
provision of fireworks displays. This RFQ process is the first step in a process
leading to the award of a three-year contract for the provision of Jaycee Day
celebration fireworks displays in the City of McHenry for July 2017 - 2019.
The City's intent in conducting this RFQ process is to identify those contractors
having a responsible history of providing fireworks displays in northern Illinois and
southern Wisconsin with the capability of providing a computer choreographed, pyro-
musical production with all pyrotechnics fired by computer program/electronically.
From the list of respondents, the City will narrow the list of contractors to a qualified
vendor based on the history of the firm and their experience in providing the services
desired.
Representatives of the City of McHenry, as well as the Jaycees, will review the RFP's
submitted by the qualified contractors to evaluate their safety procedures, capabilities,
and performance in the provision of fireworks display services. References by other
event organizations and local fire protection officials overseeing the past events will
also be used to evaluate the qualified contractors.
After completing an evaluation of the qualified and responsible contractors, the City
will seek to negotiate athree-year contract for the provision of fireworks services for
July 2017-2019.
II. Statement of Qualification Requirements
A. Contractors wanting to be considered for this contract are required to provide
the information requested on the attached RFQ form. Contractors are
encouraged to supplement this form with any additional information that may
assist the City in evaluating the safety and performance capabilities of the
contractor.
B. The City of McHenry intends to incorporate in the evaluation process a firm's
safety procedures, setup, technological abilities and performance at displays in
the northern Illinois and southern Wisconsin area during the 2016 celebration
and festival season. These criteria will play a large role in determining the
award of the contract. Firms submitting statements of qualifications are asked
to provide a list of events in the northern Illinois and southeastern Wisconsin
area at which the contractor is supplying a fireworks display. The contractor
should also identify one program in the area possessing the features and
characteristics most comparable to the program sought by McHenry (i.e., 20-25
minute program duration, land fired, computer choreographed, pyro-musical
production, electronically and/or computer fired). The contract cost, the
duration of the display, and the number, size and type of shells for the
comparable program should be included with the response.
Additional information required on the comparable event includes: 1) the
contractor's contact name and telephone number with whom an on -site tour can
be arranged to view the setup area prior to the fireworks event; 2) the name and
telephone numbers of event organizers; and, 3) the name and telephone number
of local fire protection officials monitoring the event.
C. For information concerning procedures for responding to the RFQ or questions
concerning the technical specifications or components of the City of McHenry's
fireworks program, contact Deputy City Administrator Bill Hobson at (815)
363-2159 or bhobsongei.mchenry.il.us. Such contact shall be for clarification
purposes only. Material changes, if any, to the scope of services or bidding
procedures will only be transmitted by written addendum.
D. It is preferred that all questions be submitted in writing to the City of McHenry,
Attn. Bill Hobson, Deputy City Administrator at 333 S. Green Street, McHenry,
IL 60050 or by fax to (815) 363-3186 or email bhobsonnci.mchenry.il.us .
Questions of a material nature must be received prior to the cut-off date
specified in the RFQ schedule. No part of the RFQ submittal may be submitted
by fax.
E. Eligibility. To be eligible to respond to this RFQ, the proposing firm must be
regularly engaged in the business of providing fireworks displays for a
minimum of three (3) years and must demonstrate that they, or the principals
assigned to the project, have successfully completed services, similar to those
specified in the Scope of Services section of this RFQ, on a regular basis to
customers with programs similar in size and complexity to the City of
McHenry, Illinois.
F. Be properly licensed in the State of Illinois and all certificates up to date.
G. Statement of Qualifications Response Schedule.
1. Release Request for Statement of Qualifications —February 21,
2017
2. RFQ Response Due — March 7, 2017 no later than 5:00 p.m. at the
City Administrator's Office, City of McHenry, Illinois, 333 S.
Green Street, McHenry, IL 60050.
Information on City of McHenry/Jaycee Day 2017 Fireworks Program
Date: Saturday, July 1, 2017
Rain Date: Sunday, July 2, 2017
Time: 9:30 pm
Location: Petersen Park Waterfront
Property Owner: City of McHenry
Fire/Rescue: McHenry Township Fire Protection District
Budget: $15,000 (2016)
Sponsors: McHenry Area Jaycees / City of McHenry
Date: (Tenative)Saturday, July 7, 2018
Rain Date: (Tentative) Sunday, July 8, 2018
Time: 9:30 pm
Location: Petersen Park Waterfront
Property Owner: City of McHenry
Fire/Rescue: McHenry Township Fire Protection District
Budget: $15,000 (2016)
Sponsors: McHenry Area Jaycees / City of McHenry
Date: (Tentative) Saturday, July 6, 2019
Rain Date: (Tentative) Sunday, July 7, 2019
Time: 9:30 pm
Location: Petersen Park Waterfront
Property Owner: City of McHenry
Fire/Rescue: McHenry Township Fire Protection District
Budget: $1500 (2016)
Sponsors: McHenry Area Jaycees / City of McHenry
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: February 20, 2017
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
RE: McHenry Turkey Trot 5K
ATT: Request and Course Map
Agenda Item Summary: The City Council is asked to consider approval of a request for the
temporary closure of a portion of John Street from the exit drive at East Campus High School to
the entrance to McHenry Country Club for no longer than 20 minutes, and to utilize city streets
for the Siman Family Charities Annual 5K Turkey Trot on Thanksgiving Day, November 23ra
Background. The Turkey Trot SK run is a popular event held annually on Thanksgiving Day.
Local resident Scott Siman and the Siman Family Charities will open registration at 6:30 AM,
the race will run from 8:00 AM to 9:30 AM, and following an awards ceremony will conclude by
10:00 AM. Money raised through the event is donated to JourneyCare Hospice.
Analysis: Event details remain the same as in past years. All pre -race preparations will take
place in the area of East Campus High School. Runners will begin by running south out of the
East Campus High School parking lot down John Street. Once on John Street runners will wind
their way through the Country Club Estates neighborhood and culminate at the finish line located
in the bus lane of East Campus High School. A map of the course is attached.
Police Department personnel have analyzed the course and recommend the use of two duty
officers assigned to the neighborhood to provide traffic control when necessary. No other city
services would be required. Past events have been held with no incidents reported or
unnecessary burden placed on police services.
Recommendation: If Council concurs, then it is recommended a motion is considered to
allow Siman Family Charities permission to utilize city streets for a SK run on November
23ra, from 800 AM to 9:30AM and the closure of a portion of John Street at the exit drive
A East Campus High School to the entrance to McHenry Country Club from 8:00 AM to
8:20AM.
The City of NlcHemy is dedicated to providing its citizens, businesses, mtd visitors i-vitlZ tMe highest quality of progr•anzs and
services in a customer -oriented, efficient, and fzsca!!y responsible manner.
Marci Geraghty
From:
Sent:
To:
Subject:
Sent from my iPad
Begin forwarded message:
Bill Hobson
Monday, November 28, 2016 1:55 PM
Marci Geraghty
Fwd: Turkey Trot
From: Scott Siman <ssiman@It-pe.com>
Date: November 28, 2016 at 8:19:39 AM CST
To: <bhobson@ci.mchenry.il.us>
Cc: 'Kristi Siman'<kristisiman@mchenrvturkevtrot.com>, <andyglab@yahoo.com>
Subject: Turkey Trot
Bill: thanks for helping on race day. We had a record turnout for the 2016 McHenry Turkey Trot for
Hospice. Just shy of 800 people came out to support the angels of JourneyCare Hospice. Thanks to all
our sponsors, volunteers and runners we hope to make a record donation this year.
Please accept this email as our official request for the 2017 McHenry Turley Trot. Thanksgiving day is
11/23/17. We will be starting promptly at 8:OOAM as usual.
Thanks again for your help.
Scott
Scott Siman
Siman Family Charities
A recognized 501 (c) (3) Charitable Organization
Visit us on Facebook and our website
www.mchenrytu rkeytrot.com
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Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: February 20, 2 017
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
RE: Denial of Carson and Barnes Circus Special Use
ATT: Parks Special Use Request
Agenda Item Summary: The City has received a special use request for Petersen Park from
Carson and Barnes Circus to host a circus on September 34, 2017.
Background: The event is proposed to include a big top tent, bleachers, animals, trucks, trailers,
inflatables, midway games and concessions. The city has approved and hosted this particular
event in the past. Upon exiting the park during their last visit in 2014, there was significant
damage to the park in the form of trash and excessive ruts in the field. There was no attempt by
the organization to correct these identified problems.
Analysis: Due to the past actions of the applicant, the Council denied their application in 2016,
and staff is recommending denial of the special use permit presented this evening.
Recommendation: If City Council concurs, then Staff is seeking a motion to deny the
Special Use Request for the requested use of Petersen Park by Carson and Barnes Circus
The City of McHenry is dedicated toproviding its c/tize�:s, businesses, and visitors with the highest qua//ty ofprograms and
services in acustomer-oriented, efficient, and fiscally responsible manner.
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City/State/Zip: !- f 3 Home Phone:
Work/Cell Phone:
Park. ❑ Knox Park (A only) Petersen Park ❑ Veteran's Memorial Park Rivek Bridge
Area: ❑ Shelter A .Shelter B ❑ Shelter C ❑ Other:AAq Sty sh`�a
Arrival Time:AnovB�B � `�� �'� Departure Time: le B:MAA1g I�i1� Total Number A ending: Fmx__
sit
Falsifying attendance numbers will result in loss of deposit. -
Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom.
Please explain additional needs from the Parks Dept:
Brief description of event (company picnic, car sho , craft slow, wedding, etc.):
��t;Vt�) Wlf�t=�wwc
Listallactivities to be held: _��a i l
0't' �ny*r41 CG rao�ce. —►1• "Sw - tasau� t 1�C - 1NOs �S..
Items brought into park site: ❑ Tables ❑ Chairs ❑ Benches ❑ Carnival Rides 04usic Animals ❑ Catered Pig Roast
❑ Other
'Tent: Location In Park: Size: Tent Staked: Ayes ❑ no
ELECTRICAL
FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC: Shamrock
'k�::�'k%9Yf'el�t�e%•k�*�'Y%"Ic�%1G �t Y'.*�C ]Y�:F 9:'YC ik t't )Y xeF•k aFxati is ak eY xdr x4: iexeFk•k:E:4xiexxetx�3e ic��9:9e4: ok��Fx•irot�4 o4ie��x�+Ytxie�'ex+Y �F d:�oY•k e'e*x4e*xde �c�e*�F d:�ic k ie
Will beer/wine be present: ❑ Yes o IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW:
Indicate the number of bee /wine permits denied . Indic to amount of beer/wine to be brought into the .
City Park under this permit on above date (number of wine bottles er cases, beer kegs, etc.)
I agree that all the beer/wine containers will be remo by applicant or placed in proper containers on site on the
pen -nit date and that no underage or intoxicated person w• e allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree tha one of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understo that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have re and will comply with the City of McHenry Park Permit rules.
I have read and understand the r s and regulations that have been set foI th by the City of McHenry regarding the
Special Use and/or Beer/Wine Applic ron(s) and will assume responsibility for any loss, damage or liability arising from
the use of the paAproperty. I also understand that not complying with the Park Permit rules will result in loss of deposit.
s
><gnature: r wv �+
Health permits are required by law for concessions and catering. Please make arrangements obt in permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
Restrictions:
OFFICE USE ONLY********************
$
Date Paid: Initials:
Reservation Fee:
Payment: ❑ Cash ❑ heck ❑Charge
Deposit Fee:
Total Fee: $
Confirmation Sent: Initials:
- •a• �F �i .�n;� fnrn,4ztenPcinl use and beer and or wine application
Submitted to City Council:
City Council Approval:
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
FOR: February 20, 2017 - Regular City Council Meeting
RE: McHenry Park Facilities Special Use and Beer/Wine permit requests
AT°T: Permit List and Applications
All fees and documentation have been satisfactorily submitted for the attached McHenry Park Facilities
Special Use and/or Beer/Wine permit requests.
If Council concurs with the requests as presented, then it is recommended a motion is considered to
approve the attached McHenry Park Facilities Special Use and Beer/Wine permit requests.
Tlee City q f hlcHenr>> is dedicated to provirlirag its citizens, bacsrnesses, rind risitors ivitlr. flee highest quality of �rogranrs mrd
seri�ices in a crestomer-oriented, efficient, and fiscally responsiUle mprener.
FOR COUNCIL MEETING ON FEBRUARY 20, 2017:
Beer/Wine Permits
These are beer and wine permit requests associated with picnic permits.
Date of
Picnic Applicant Address
06/08/17 St Patricks Picnic 3500 W Washington St, McH
08/2All 7 Harold Boelter Fam
3517 W Beach, McH
Special Use Applications
There are special use application requests associated with picnic permits.
Date of
Picnic Applicant Address Special Use
06/08/17 St Patricks Picnic 3500 W Washington St, McH bounce house, music, chairs
08/06/17 R Layton/Bicycle IL PO Box 8454, Chicago, IL Whisp Oaks/Ft McH
08/20/17 North Shore Rods
TConaway\pic perm list rec ctr.doc
3808 W Maple Ave, McH
water/snack stop
outfield of ballfields,
Concessions, 15 picnic tables
Contact Person
Company/Organization;
City/State/Li
lYI�HENRY PARK FACILITIES
L U�SI�; AIVD/n� RF',�+',T�/�T1V'•F Aririr,r
ome Phone:
Date of Picni
Park: ❑Knox Park (A only) r� Pefier•sen Park �1QVetera.n's Memorial Park
Area: Shelter A
9�' �[ Shelton B -�i Shelter C r.: Other: _ __
Arrival Time: �t 3d T _Departure Time: � 00____ Total Number Attending:�oo. w
Fr�lslfyr'rig atten�CanCe nurnGers will result lrz loss of rleposlt,
Groups over S00 must obtain! additional: ❑ darnpsters ❑portable toilets
Water, electricity and restroo:ns are avtrilable at all sites. Knox Park A l7as a portable restroom.
Brief description of event (c99..��pany picnic, ca.r show, craft show, w dding etc.
.List all activities to be held:.�`�OtAtr'1C•V �®U52. M t1SiC . �neu^� . •
•Y�C�lI C
Items brought into pant site: o Tables �A Chairs ❑ Be:nches ❑Carnival hides Music ❑Animals ❑Catered Pig Roast
❑ Oth.er
❑ Tent: Location In Park:
ELECTRICAL
S
POR TINTS ❑ APPLICANT TU CALL J[1LIE (1-800-892-0123)
TO I3E LOCATED
❑ Np ELECTRIC: Shamrock
Tent Staked; ❑yes ❑ no
ri"ic iC 7�1�'S'Cki:!'[i:f�%iF i�'k%7%�:T'C7�*ii*>f$C 1C Yet 1C�iF it �Y i�t:is'�(�*1i�*1F�.'N**�SY �;�.�'*:F��Y'��Yf ��(�: 1�C 7kX �'%7�t�}C9(X1l•k%f%�.�''Y,N�.�'1�1'l 1�S�C Y�f SC fi'k%HKRkf<'if kA"k 7f 'FY}!SC 'iCKYt
"Vt�ill beer/wine be present: j�' Xes ❑ No ZF YOU CH�Ci�� 'Y;L;S, Iz;<,EASE AN'S'WEit QUCSTT()NS I3IJY..Q�V:
Indicate the number ofbeet/wine permifs denied (� .Indicate amount of beer/wine to 6e brought into the
City Park under this permit on above date (number ofwine bottles, beer cases, beer kegs, etc.)
I agree that all the beer/wine containers will lae removed by applicant or placed in proper container or7 site on the
permit'd.ate and that no underage or intoxicated person will be allowed to consume, any of the beer/wine; brought into tl�c
City of Mel -leery park under this permit. [agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale ofbeer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City o�I'Mcl-leery Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or $eer/Wine Appliaation(s} and will assume responsibility for any loss, da.mago or liability arising front
the use of'the rk prope . I al and rsta.nd that not complying with the Park Permit rules will result in Ines of deposit,
Signature: Date: / � 7
Health permits ar•e required by law for concessions and catering. Tease make arrangements o obta'n permits.
NOTE: Approval will be based on the items (fisted above. Any otlSer requests are subject to further approval.
Restrictions:
�,r***�*,��,r,�w��,���,��*���*��*��,���,�,�����s•�*,r,rFOR OFFI�:'F CJSE QNL,Y�*,r*�s�.r,rya•����,r�,r�,t*����s,�,t*���Kx,t�,r:t�,r�r,r��x�c>r,�,;��;�rc
Reservation Fee: $ //p�� - __ _ Date Paid: ��% � 7 ii itials:_��
Deposit Fee: $ 7.�� •, ,�_____ Payment: ❑Cash ck �hart,'r�`�4•
'Total P'ee: ���� Submitted to City Council; , F-�(�'"
Confirmation Sent:Initials: City Council Approval; •
parkslformslpienie forrnslspacial use and beer and or brine applioation
._. R . T�IA 1 v
.. <.. e ,y I, .
McHENRY PARK FACILITIES
SPECIAL USE AND/OR BEERMNE APPLICATION
Contact Person: Robert S_Layton Date of Picnic: Aug. 5►�', 2017
Company/Organization: Bicycle Illinois Address: P.O. Box 8454
City/State/Zip: Chicago, IL 60680 Home Phone: same Work/Cell Phone: 312 342-5514
Pa►•k: ❑Knox Park (A only) ❑Petersen Park ❑Veteran's Memorial Park ❑ Riverwalk Bridge
Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C X Other: Whispering Oaks
Arrival Time: 9:00 am Departure Time: 1:3_ 0 pill Total Number Attending: 100 (not all at the same time!)
falsifying attendance nuntGers will result in loss of rlePosit.
Ciroups-over-ifO.must-obtain;_ additional:. o-d-umpster�s-_❑_portaule toilets
Water, electricity and restrooms ace available at all sites. Knox Park A has a portable restroom.
Please explain additional needs from the Parks Dept: none
Brief description of event (company picnic, car show, craft show, wedding, etc.): rest stop for cyclin eg vent
List all activities to be held: cyclists will stop at the shelter to rest and get Gatorade and snacks
Items brought into park site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast
❑ Other
❑ T'ent: Location In Parlc
ELECTRICAL
Size:
hOR TENTS ❑APPLICANT TO CALL .TULLE (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC: Shamrock
Tent Staked: ❑yes ❑ no
Will beer/wine be present: ❑ Yes X No IF YOU CIIECKED YES, PLEASE ANSWER QUESTIONS BELOW:
hidicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the
City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)
I agree that all the beer/wine containers will be removed by applicant or laced aced in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit.
Signature:_ g;( J 5. Date: February 1, 2017
lfieaitb permits are required by taw for concessions and catering. Please make arrangements to obtain permits.
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
Restrictions:
Ttese►•vation Fee: $ 11 f.� Date Paid: Initials: ,
Deposit Fee: $__ a2 Payment: ❑ Cash heck ❑ Charge
Total Fee: $ �� Submitted to City Council: Zoe ZQ%
Confirmation Sent: Initials: City Council Approval:
parts\forms\picnic forms\special use and beer and or wine application
I
„Tat,. j
:,, . i
Contact Person:
IV1�,)�ENR'Y PARK FACZLITTES
1'ECIAL U•SE ANDlOR BEER/�Yl'V•E APPL�CAT�OI`1
:.
°-�' �' / — Date of Picnic;,
_ ��.
_ �� ,.
,_
Park: r� Knox Park (A only) ,i�C'efieesen Park o Veteran's Memorial Park
Area: ❑ Sheller A ❑ Shelter B c, Shelter C r,� Qi.hcr: __
Arrival Time; r _Departure Time: ���c� Tota.l Number Attending;
Fr�lsrfyr'iz� atteracC�rnce �aurriGers will rc�s�uJt arz I.�ss of �Cepasit, �J ��•� •7�a-�,�_,:��
Groaps-over S00 must obtain additional; a dannpsters Q portable toilets
Water, electricity atld restrooms are avtiilabie at all sites• Knox Park A has a pt�rtable restroorn.
Brief description of event (company picnic, car show, Graff show, wedding, etc.): �`-t�tc�
.List all activities to beheld: ��•-,-,-, �/,-� �,�•,�� -:� � --`•
Items brought into park site: n Tables la Chairs u Benelles o Cat•nival IZidesviusic c Animals u Catered Pig Roast
❑ Oth.er _ •
o Tent: Location In Park: _ Size: Tent Staked: n yes u no
ELECTRICAL ____
FOR TENTS a APPLICANT• TO CALL J[JLIE (1-800-892-0123)
TO BE LOCATED
a NU ELECTRIC: S1lamrocl<
iC Yc 7F 7E'li*it �k fc l�NlC i��:'ki: 1C iY �.'�f �C ii)f'>i9C lit if i:�: it 94 �f t�>:1c'1f1: i���1�'�;h'*'*1kY(�'7:•�i�***Y.Yk'r;,'h�**Xi�'iC *7C 74�1't lC SC }Z >iK*h' �77H1�'ifl�'i!�%1Y i�f 541'Ck $f 4fk$9f tit H'k iP SY >t r,xSe it sr Br
Will beer/wine be present: o 'Xes ❑ No )GC YOCJ CH�CK��? 'i'�S, PLEASE ANSWER Qi.JESTi(7NS I3I✓;LO'4"V:
Indicate the uttmber of bear/wine permifs denied • Indica.te arnoimt of beer/wine to be brought into the
City Park U11der thl5 p61"177it OIl above Cate �17uinbC'.Y of W117e bottles, beer cases, beer kegs, etc,) _
I ag7•ee that all the beer/wine containers will be removed by applicant or placed in proper Containers nn sate an the
permit'd.ate and that no underage or intoxicated person Will be allowed to consume any of the beer/wine brought into tllc
City of Mcl-lenry park tinder this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pl.n•suant
to this application will be sold, it being understood that the sale ofbeer/wine under this permit issued pursuant to this
application is expressly prohibited• I have read and will comply with the City oi'Mct-leery Park Permit rules.
I have read and understand the rules and regulations that 17ave been set forth by the City of McHenry regarding the.
Special Use and/or Beer/Wine Appliaation(s) and will assume responsibility for any loss, damage or liability arising, fran�t
the use of the park property. I also understand that not complying With t17e Park Permit rules will result in Inns of•deposit,
�_____,
Signaf>!rre: .���'2'h�-c.S� ���?il `-.� )date: �j'
Healfli permifs are regained by law for concessions and cafer•ing. J'Icase make arrangements `too twin pern7its.
NOTE: Apprava! will be based on the items listed above. Any other requests are subject to fur•iher approval.
Restrictions:
r�*��,r,r�x�,�w�,�w*�a•�,r�*,v*�,r*,��,���+t,r�*�•,e�r•��,��I2 OrFi('E tJSE ONC.,Y:�>�x�,r,t>�K>��,t>��>��x�t�,r, ���';;r>tiK�K��t��xs��/,r,r,r>ti>ti�,rx+r,•r� •,t,;x>�
Reservation Fee: $ � (�"•_•_ Date Paid: � del 7 Initials:_•,
Deposit Fee: $ '—�'
_ Payment: � Cash heck r� Charto
'Total Fee: � �� � - Submitted to City Council:_J
Confirmation Sent: ,�initials:••� City Council Approval; ��
parkslformslpicnic Pi�rrnslspecial use and beer and or wi,te application
Contact Person:
L
lV�cHENRY PARK FACILITIES
SBFCiAx., USI�J AND/OR BTER/''�V�rNE APB
�� fa�� � ;r�r2- —. D
Address: � s"��� ����
%,, .
Of Picnic: _ � �V/�t�'._.,..._...._..___.
City/State%�ip:��'IC�L-�1.'�.y ,�'C- Nome Phone: fir'/5 '-��"�i�°�� Work/Gcll Phone: `�ri9= �"i�/.- .SG��-
Park: a Knox Park (A only) Petersen Park ❑ Vetera.n's Memi�rial Park
Area: �'Shelter� ❑ S1lelter B - Shelter C r.:Ot.her:
Arrival Titne; �Ni^ _Departure Time:-- �� ��_ Total Number Attendingwp� .._..._.__...
Falsdfyrlig r�ttenclarxce hrdr�rGers will resu.I.t i�z Il)�4S o f deposit,
Groups over SO4 must obtain additional: a dumpsters a portable toilets
Water, electricity and restraoms are avxzilable at all sites. ICnox Park A has a portable re�st�roonl, (f���
Brief description of event (company picnic, ca.r show, craft show, wedding, etc.): � �/"} �� � —" �'' �
.List all activities to he held: T ��
[tams brought into park site: ❑Tables a Chairs ❑ J3e:nches ❑Carnival hides ❑Music ❑Animals ❑Catered Pig Roast
❑ Oth.er
❑ Tent: Location In Park: _ Size: Tent Staked: ❑yes ❑ no
ELECTRICAL
FOR TENTS ❑ APPLICAN`I• TO CALL J[1L1E (1-800-892-0123)
TO BE LOCATED
❑ NO ELECTRIC; Shamrock
%%%%%%%%%%%%%%%%%%%%%%%%%%%%ti'k 9t'/(%%Y�G �t i�f *%%1�Y1'K%'k%X*%�f �'**9:YY�%%i�7i%%i�%7�%f�f lift%%%%%!%1V 1H%%*•�.'fi'h'%>t tk %54'ilk Hlf yf $Y�f XS�{'k •k >tY Y7C 51 H9751
Will beer/wine be present: ❑ �'es ❑ No >[F YOU' C�CCi�JE;�7'YI✓S, T*Y.,EASE ANS'VV;[✓)t QUEST>4NS 13I;Y,OVV:
Indicate the utunber of beer/wine permifs denied �, .Indicate amount of beer/wine to be brought into the
City Park under this perrllit on above date (dumber of wine bottles, beer cases, beer kegs, etc•) y-c��sd5 G�� ��„�
I ag1•ee that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
pernlifd.ate and that no underage or intoxicated person will be allowed to consume any ofthe beer/wine: brought into the
City of Mel -Canty pack Guider this permit. [agree that none of the beer/wine allowed in the City of MGHenry park, pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited• I have read and will comply with the City oi'McHenry Park Permit rules.
I have read and understatd the rules and regulations that have been set forth by the City of McHenry regarding the
Special Use and/or Beer/Wine AppliGation(s} and will assume responsibility for any loss, damage or liability arising front
the use of the park property. I also understand that not complying with the Park Permit rubs will result in loss of deposit,
Signatur . ��'_ iQate:.;�.".___%—/ %
health permifs are required by law for concessions and catering. )'lease make arrangements to obtain psrn�its,
NOTE: Approval will be based on the items fisted above. Any other requests are subject to fut•ther approval.
Restrictiotls:
��:r**�,r�x�,��:r,��,r�,�%*���*��,e,� ���r�,t��a•�*,r,e�012 OrFI(.'E CJSE OIVC,Y��,��r�s��,r,r,t,t�,r��;r,t,r����%;r�x,r,��,t��,rn��n��,�x,���;r�s���;�,;�rr
Reservation Fee: � Date Paid:"�� •
—• ._-- — Initials;_"
Deposit Fee: � � - _•__�-___,__ Payment: a Cash D Chock harta
"Total Fee: � c� `°� Submitt.ed to City Council:�_����
Gonfi:-matiori Sent: _ Initials: City Council Approval:
parkslformslpicnic Pormslspecial use and beer and or urine application
REGULAR MEETING
December 5, 2016
Mayor Low called the regularly scheduled December 5, 2016 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Curry,
Peterson and Condon. Absent: Alderman Schaefer and Alderman Wimmer. Also in attendance:
City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic
Development Martin, Director of Finance Lynch, Director of Community Development
Polerecky, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle,
Manager of Human Resources Campanella and City Clerk Jones. Absent: City Engineer Pieper.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC HEARING FOR CONSIDERATION OF THE CITY OF MCHENRY 2016 TAX LEVY
ORDINANCE, IN THE AMOUNT OF $4,761,635, REPRESENTING NO INCREASE ABOVE THE 2015
TAX LEVY EXTENSION
A Public Hearing for consideration of the City of McHenry 2016 Tax Levy Ordinance, in
the amount of $4,761, 635, representing no increase above the 2015 Tax Levy Extension was
called to order at 7:03 pm.
City Administrator Morefield stated that at the November 7, 2016, City Council meeting,
a Resolution was adopted determining the amount of funds to be levied for the 2016 Tax Year
through real estate taxes and to set the date for the Public Hearing and consideration of an
Ordinance establishing such a levy. While not required to do so, the City of McHenry believes it
is important to provide residents with an opportunity to provide public comment on the
proposed property tax levy. Upon closure of the Public Hearing, Council can then consider the
adoption of the 2016 Tax Levy Ordinance. An approved Tax Levy Ordinance must be filed by
the last Tuesday of December (December 27, 2016).
City Administrator Morefield provided a detailed summary of the proposed 2016 Tax
Levy Ordinance. He noted that the City of McHenry is a Home Rule community, and no longer
subject to the Property Tax Extension Limitation Law ("PTELL"), which limits increases to
residents' property taxes by preventing local government property tax levy from growing at a
faster pace than the rate of inflation, or 5%, whichever is less. However, the City of McHenry
continues to follow PTELL for establishing the Property Tax Levy. Over the past five years, the
City of McHenry has chosen to maintain a flat property tax levy request at the amount
requested in 2010.
City Administrator Morefield informed
identified more than $350,000 in expenditure
c
Council that Administration has already
Regular Meeting
Page 2
December 5, 2016
increases for both bargaining and non -bargaining employees. These amounts are anticipated
over costs for FY2016/2017.
City Administrator iviorefield reminded Council that levy increases by other taxing
districts resulted in an overall increased tax rate and tax amount from 2014 to 2015, nullifying
any benefits provided by the City reduction. For 2016, by maintaining the Property Tax Levy as
proposed, it is estimated that the City's portion of the property tax bill will increase from 6.66%
to 6,10%, or approximately $53.06 on a $200,000 home.
Mayor Low inquired if there were comments from the City Council.
Alderman Curry proposed a reduction in the Property Tax Levy of 3%. Alderman Curry
opined that the City of McHenry has a sufficient overage of funds.
Alderman Condon stated that she continues to be pleased that a flat rate can be
maintained. Alderman Condon opined that were it not for the State of Illinois' financial crisis
she would be in agreement with Alderman Curry.
Alderman Glab concurred with Alderman Curry, stating that he would like to see a 3%
reduction in the Property Tax Levy. Alderman Glab stated that while minimal, it would exhibit
consideration and fiscal responsibility.
Alderman Condon opined that the City of McHenry's tax portion is a minimal amount.
Alderman Condon stated that she could support a 1% reduction if the City is attempting to
make a statement to the residents, but indicated that she does not know if she feels
comfortable with a higher amount.
Alderman Santi opined that he concurs with Alderman Curry and Alderman Glab. The
Property Tax Levy should be reduced and a 3% reduction is acceptable.
City Administrator Morefield noted:
• The number of Capital Improvement Projects;
• Operating Revenues are conservative, as are Expenditures, and operating costs do not
- decrease, but increase from year to year;
• Over $4,000,000 was spent on Capital Improvements in 2016; and
• There is approximately $1.2 million remaining in the Reserve Fund.
Alderman Condon stated that the City is fortunate to have reserves, but does not a
surplus. The City still needs to maintain and continue to provide a certain level of services.
Alderman Curry said he recognizes that the City of McHenry does not have a large
portion; but the taxes still have an impact on the homeowner paying the taxes. The taxpayer
only looks at the line item.
Regular Meeting
Page 3
December 5, 2016
Mayor Low requested comments from the audience in attendance.
Mr. Craig Wilcox addressed Council and stated that he was aware the City %J McHenry
has unbudgeted revenues. Mr. Wilcox stated that he does not believe the taxpayer should be
burdened further and commends Council's consideration of a reduction. Mr. Wilcox informed
Council that the McHenry County Board Chairperson intends to push for a 10% reduction in
property taxes.
Mayor Low requested a Motion to close the Public Hearing.
Motion by Glab, second by Curry, to close the Public Hearing.
Voting Aye:
Voting Nay:
Absent:
Motion carried.
Santi, Glab, Curry, Peterson, Condon.
None.
Schaefer, Wimmer.
The Public Hearing for consideration of the City of McHenry 2016 Tax Levy Ordinance
was closed at 7:26 pm.
MOTION TO PASS AN ORDINANCE FOR THE LEVY OF TAXES FOR THE YEAR 2016 THROUGH
REAL ESTATE TAXES, IN THE AMOUNT OF $4,761,635
Motion by Peterson to pass the Ordinance for the Levy of Taxes for the Year 2016, in an
amount not to exceed $4,761,635.
Motion died for lack of a second.
Motion by Curry, second by Glab, to pass the Ordinance for the Levy of Taxes for the
Year 2016, in Cl" amount not to exceed $4,618,786, representing a 3% reduction.
Voting Aye:
Voting Nay:
Absent:
Motion carried.
Santi, Glab, Curry, Condon.
Peterson.
Schaefer, Wimmer.
PUBLIC INPUT SESSION
No one spoke at Public Input Session.
CONSENT AGENDA
A. Ordinance updating and amending Municipal Code Chapter 14, Article IV, Drug Paraphernalia; Possession of Cannabis,
Sec. 14-75, pursuant to the recent amendment of Illinois Public Act 99-00697;
B. Ordinance amending Municipal Code Chapter 14, Offenses -Miscellaneous, Article V, Minors, relating to the
implementation of a Truancy Ordinance;
Regular Meeting
Page 4
December 5, 2016
C. Amendment to the Fiscal Year 2016/2017 Budget Capital Improvements Fund, in the amount of $16,473.47, from the
General Fund Balance and Change Order increasing the contract amount for Dispatch Center/Police Administration
Renovation Project, in the amount of $16,473,47, payable to Stuckey Construction for addition of carpeting and paint
work;
D. Parks and Recreation Committee recommendation to publically advertise for Requests for Proposals for the
development of a Parks and Recreation Community Needs Assessment;
E. Pay Application No. 9 to Williams Brothers Construction, in the amount of $995,228,00, for Wastewater Treatment
Plant Improvements;
F. October 3, 2016 City Council meeting minutes; and
G. Approval of Payment of Bills, in the amount of $933,901.38.
Motion by Condon, second by Glab, approving the Consent Agenda, as presented:
Voting Aye:
Voting Nay:
Absent:
Motion carried.
Santi, Glab, Curry, Peterson, Condon.
None.
Schaefer, Wimmer.
Motion by Curry, second by Glab, amending the previous Motion removing Item A,
Ordinance updating and amending Municipal Code Chapter 14, Article IV, Drug Paraphernalia;
Possession of Cannabis, Sec. 14-75, pursuant to the recent amendment of Illinois Public Act 99-
00697 from the Consent Agenda and voting on Item A as a separate item.
Voting Aye:
Voting Nay:
Absent:
Motion carried.
Santi, Glab, Curry, Peterson, Condon.
None.
Schaefer, Wimmer.
Responding to an inquiry by Alderman Santi, Chief of Police Jones explained that
recently the State of Illinois changed its treatment of cannabis and its possession under 10
grams. The amendment has lead to the decriminalization of the possession of 10 grams or less
of cannabis, making it a civil offense allowing for the issuance of a civil citation and no arrest of
the subject in possession of such an amount of the drug. This has also had an effect on the
handling of the possession of drug paraphernalia in such an instance. The City wants to make
certain that its Ordinance is consistent with the amendment of the Illinois Public Act 99-0697.
Therefore, the City has determined the separation of the cannabis drug paraphernalia
Ordinance from paraphernalia relating to other illegal substances is necessary.
Motion by Santi, second by Condon, approving the Ordinance updating and amending
Municipal Code Chapter 14, Article IV, Drug Paraphernalia; Possession of Cannabis, Sec. 14-75,
pursuant to the recent amendment of Illinois Public Act 99-00697
Voting Aye: Santi, Glab, Curry, Peterson, Condon.
Voting Nay: None.
Absent: Schaefer, Wimmer.
Regular Meeting
Page 5
December 5, 2016
Motion carried.
MOTION TO APPROVE ORDINANCES FOR THE ABATEMENT OF REAL ESTATE TAXES FOR THE
FOLLOWING BOND ISSUES.
• GENERAL OBLIGATION BONDS (RECOVERY ZONE & BUILD AMERICA), SERIES 2010B,
$427,157.00;
• GENERAL OBLIGATION BONDS (ALTERNATE), SERIES 2010C, $4441187.50;
• GENERAL OBLIGATION BONDS (ALTERNATE), SERIES 2012, $2081432.50;
• GENERAL OBLIGATION BONDS (REFUNDING), SERIES 2013, $584,560.00; AND
• GENERAL OBLIGATION BONDS (REFUNDING), SERIES 2015, $580,978.76.
Director Lynch informed Council that over the years the City of McHenry has issued a
variety of bonds that pledge various funding sources for repayment backed by the full faith and
credit of the municipality. In pledging the faith and credit of the municipality, the bond
ordinances require the County Clerk to levy property taxes for the debt service required on the
bonds, unless an abatement of the property tax by the local municipality is approved and filed
with the County Clerk.
Director Lynch stated that in structuring the bonds in this manner, it is the intent of the
City to annually abate the taxes provided the primary source of repayment is sufficient to cover
the debt service requirement. Historically, the primary source of repayment has been sufficient
to cover the debt service and the property tax has been abated. Projections show that revenue
sources in the coming year will continue to provide adequate coverage for debt service
requirements allowing the abatement of the property tax.
Staff is requesting Council's consideration of Ordinances to abatement the property
taxes levied for various bonds to be filed with the office of the McHenry County Clerk.
Motion by Glab, second by Curry, approving the Ordinances for the abatement of real
estate taxes for bonds issues, as follows:
• General Obligation Bonds (Recovery Zone & Build America),
$427,157.00;
General Obligation Bonds (Alternate), Series 2010C, $4441187.50;
• General Obligation Bonds (Alternate), Series 2012, $208,432.50;
• General Obligation Bonds (Refunding), Series 2013, $584,560.00, And
• General Obligation Bonds (Refunding), Series 2015, $580,978.76.
Voting Ave: Santi, Glab, Curry, Peterson, Condon.
Voting Nay: None.
Absent: Schaefer, Wimmer.
Motion carried.
Series 2010B,
Regular Meeting
Page 6
December 5, 2016
MOTION TO APPROVE THE ANNUAL FINANCIAL REPORT FOR THE CITY OF IVICHENRY POLICE
PENSION FUND FOR FISCAL YEAR ENDING APRIL 30, 2016, IN ACCORDANCE WITH THE
REQUIREMENTS SET FORTH IN 40 ILCS S/3443
Director of Finance Lynch informed Council the Illinois Department of Insurance requires
that the City Council approve an annual report for the Police Pension Fund. The report lists
important information that can also be found in the actuarial report. Director Lynch noted that
the levy requirement for Fiscal Year 2017/2018 is listed on the report as $1,874,219. She stated
it is important that the City of McHenry continue to fund at the required level as funding has
fallen behind in the past, which has left the percent funding low at 48.7%.
Motion by Curry, second by Santi, approving the Police Pension Fund Annual Report for
Fiscal Year 2015/1016, as presented.
Voting Aye:
Voting Nay:
Absent:
Motion carried.
Santi, Glab, Curry, Peterson, Condon.
None.
Schaefer, Wimmer.
MAYOR'S STATEMENT AND REPORT
Mayor Low had no Statement or Report.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Morefield announced a McHenry Area Chamber of Commerce
Holiday Mixer will take place at 31 North Banquet & Conference Center, 217 N. Route 31, on
Tuesday, December 6, 2016, from 5:00 pm to 7:00 pm,.
FUTURE AGENDA ITEMS
There were no future Agenda Items.
EXECUTIVE SESSION
Motion by Santi, second by Condon, to adjourn to Executive Session, for the review of
Executive Session Minutes, pursuant to 5 ILCS 120/2(c)(21) at 7:52 pm.
Voting Aye:
Voting Nay;
Absent:
carried.
Motion
Santi, Glab, Curry, Peterson, Condon.
None.
Motion by
Regular Meeting
Page 7
December 5, 2016
Voting Aye
Voting Nay
Absent:
Motion carried.
Santi, Glab, Curry, Peterson, Condon.
None.
Schaefer, Wimmer.
Council returned to Open Session at 8:00 pm.
Motion by Santi, second by Condon, approving the Release of Executive Session meeting
minutes, as presented, based on the advice of legal counsel; and destruction of any Executive
Session meeting recordings that exist more than 1&months prior to the date of this closed
session.
Voting Aye:
Voting Nay:
Absent:
Motion carried.
Santi, Glab, Curry, Peterson, Condon.
None.
Schaefer, Wimmer.
ADJOURNMENT
Motion by Condon, second by Peterson, to adjourn the meeting at 8:01 pm.
Voting Aye:
Voting Nay:
Absent:
Motion carried.
Mayor
Santi, Glab, Curry, Peterson, Condon.
None.
Schaefer, Wimmer.
The meeting was adjourned at 8:01pm.
City Clerk
REGULAR MEETING
December 19, 2016
Mayor Low called the regularly scheduled December 19, 2016 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santis, Glab, Schaefer,
Curry, Peterson and Condon. Absent: Alderman Wimmer. Also in attendance: City
Administrator Morefield, Deputy City Administrator Hobson, Director of Economic
Development Martin, Director of Public Works Schmitt, Director of Community Development
Polerecky, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper, and City Clerk
Jones.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one spoke at Public Input Session.
CONSENT AGENDA
A. Resolution establishing a list of pre -qualified engineering firms to provide consulting engineering services for water,
wastewater and transportation services for the City of McHenry;
Be Ordinance authorizing the disposal of non-functional inventory property owned by the City of McHenry;
C. Pay Application No. 10 to Williams Brothers Construction, in the amount of $2,103,778.83, for Wastewater Treatment
Plant Improvements;
D. Proposal from Water Well Solutions to perform high rate injection process to Well No. 2, for an amount not to exceed
$13,000;
E. Proposal from Water Well Solutions to perform repairs to Well No. 8, for an amount not to exceed $21,650;
F. Beer/Wine Permit associated with Community Room Rental;
G. October 17, 2016 City Council meeting minutes;
H. Approval of issuance of As Needed Checks, in the amount of $2,303,410.95; and
I. Approval of Payment of Bills, in the amount of $1,035,030.50.
Addressing Item A on the Consent Agenda, City Attorney McArdle reiterated to Council
that federally funded projects follow a different procedure.
Motion by Condon, second by Curry, approving Consent Agenda, as presented
Voting Aye: Santi, Glab, Curry, Schaefer, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
MOTION TO (a) APPROVE THE MCHENRY AREA CHAMBER OF COMMERCE 69T" ANNUAL
FIESTA DAYS EVENT SCHEDULE, INCLUDING THE ADDITION OF THURSDAY, JULY 13T" (b) USE
OF THE PARKS AND CITY SERVICES; (c) ESTABLISH THAT THE MCHENRY AREA CHAMBER OF
COMMERCE WILL REIMBURSE THE CITY AT THE RATE OF 100% OF MANPOWER COSTS FOR
THURSDAY, JULY 13T"; (d) APPROVE THE SPECIAL EVENT LIQUOR LICENSE; AND (e) APPROVE
PLACEMENT OF TEMPORARY ADVERTISING SIGNS, AS PRESENTED
Regular Meeting
Page 2
December 19, 2016
Deputy City Administrator Hobson stated that Fiesta Days is arguably the best festival in
McHenry County. It is also one of the largest festivals and offers something for everyone. It
draws thousands of visitors to the City and would not be possible without the cooperation of
the McHenry Area Chamber of Commerce, countless volunteers, and the City of McHenry.
Deputy City Administrator Hobson advised Council that the Chamber is requesting
permission:
• To use Peterson and Veterans Memorial Parks;
• A Special Event Liquor License to sell beer and wine in Petersen Park;
• The installation of temporary advertising signs in designated right-of-ways;
• The addition of Thursday night at Petersen Park to expand the opening Music Fest
Weekend; and,
• Waiver of the use of the Parks, Police and Public Works departments to provide various
services for the Thursday night event.
Typically, Fiesta Days is a 10-day event that begins on Friday. However, for the 2017
Fiesta Days event, the Chamber is requesting an additional evening of musical entertainment
on Thursday, July 13, 2017 from 5:00 pm to 11:00 pm. The Chamber is also requesting an
additional 10-minutes of beer service/sales during Music Fest on Thursday, Friday, and
Saturday, which would move the sales cutoff time to 10:55 pm as opposed to the standardized
10:45 pm; waiver of Sign Permit Fees and Police and Public Works personnel auxiliary costs.
Staff provided. the following concerns and information regarding the requests as
presented:
• The impact of adding an additional weeknight evening of activities on the surrounding
neighborhood. The current schedule of activities generates complaints from the
neighborhoods to the west and south of Petersen Park. Should Council choose to
entertain the addition of Thursday night, one option may be limiting the event to a
10:00 pm closing, rather than the requested 11:00 pm.
• The workload and overtime costs associated with providing police protection. While the
McHenry Police Department has adjust protection in recent years to ensure a balance
between too many and too few officers available for the entirety of Fiesta Days'
activities, the current 10-day period of events places a significant strain on the
manpower of the Police Department. This is exacerbated by the fact that the event falls
within a couple of weeks of the 4th of July weekend and is followed by the Rotary Blues,
Brews & BBQ event in August. The addition of Thursday night would place added
pressure on the McHenry Police Department.
• The addition of Thursday night may also impact the City -hosted Thursday night Concerts
in the Park at Veterans Memorial Park, or vice -a -versa. Likely, different genres of music
would be offered, however, a potential conflict does exist. The Chamber, in exchange
for Council's approval of the addition of Thursday night, has offered to restructure
Sunday as a free admission family day.
Regular Meeting
Page 3
December 19, 2016
• The standardization of alcohol service timeframes for all events of this nature in
Petersen Park was initiated to provide a ticket cut-off time of 10:30 pm and a service
cut-off time of 10:45 pm. Staff has determined this to be the most effective times as
they facilitate the closing of the park and the end of festivities by 11:00 pm, minimizing
the impact on the adjacent neighborhoods and Police Department staff. Staff
recommends maintaining these times.
• Pursuant to the approval of the Fiesta Days schedule as proposed, the Chamber will
submit an application for a Special Event Liquor License to serve beer and wine on the
dates provided. As in past years, ID wristbands will be required to obtain alcohol and
Chamber will make every effort to ensure underage visitors are not served alcoholic
beverages.
• In 2012 the City of McHenry implemented a new fee structure with the McHenry Area
Chamber of Commerce, as it related to the Music Fest Weekend in Peterson Park. The
new fee structure required the Chamber to pay 50% of the City's manpower costs
associated with the typical Friday through Sunday festival schedule. Staff feels this was a
fair arrangement, as the Chamber also organizes and funds a number of activities on the
second weekend of the festival. Providing services without any cost to the Chamber
would negatively impact the City's budget by nearly $15,000 annually for the first
weekend alone. As an example, in 2016, Police Department overtime for the first
weekend was $11,472, billed at an average overtime rate for the officers and not actual
costs. The charges incurred for Police Officers does not include the total cost for Parks
and Recreation employees, equating to an additional $4,067, for set-up and assistance
during the 10-day event. Staff recommends that should Council permit the expansion of
Music Fest Weekend, with the addition of Thursday night, reimbursement for City of
McHenry manpower services should be at the rate of 100% for the additional day. Using
the manpower costs from 2016, it is estimated that manpower cost for the additional
day at 100% would be approximately $3,100.
• Regarding temporary advertising signs, the Chamber is requesting placement of 24"
round signs advertising Fiesta Days in right-of-ways in front of local sponsor businesses.
Signs would be installed the week before the event and removed the following day.
Vice Chairman of the McHenry Area Chamber of Commerce, Mr. Denny Norton, of
Performance Unlimited, Inc., addressed Council and emphasized Fiesta Days is an important
event in the community and outlined the proposed schedule of events for the 2017 Fiesta Days
festivities. He noted the impact of weather on past festivities and stressed the importance of
adding the additional day (Thursday) as essential to the financial stability of the Fiesta Days
festivities.
Jeff Pitman, Pastor of The Chapel, and a Director of the McHenry Area Chamber of
Commerce, addressed Council stating as a Pastor and resident of the City of McHenry, he
believes the addition of Thursday to the schedule of events will allow Sunday to remain a
Family Fun Day that is affordable and accessible to the residents of the community.
Regular Meeting
Page 4
December 19, 2016
Responding to an inquiry from Alderman Schaefer regarding entertainment, Mr. Norton
advised the Chamber is making every effort to recruit local talent.
Ms. Kay Bates, Executive Director of the McHenry Area Chamber of Commerce,
addressed questions from Council regarding the event and the associated carnival. Mr. Norton
informed Council that the new amusement company is a significant improvement over the
company used in the past.
Motion by Schaefer, second by Santi, to approve the McHenry Area Chamber of
Commerce 69t" Annual Fiesta Days event schedule, as presented, including:
a. The addition of Thursday, July 13, 2017;
b. Use of parks and City of McHenry services from 5:00 pm to 11:00 pm;
c. The Chamber of Commerce will reimburse the City of McHenry at the rate of 100% of
manpower costs for Thursday, July 13, 2017;
d. Approval of a Special Event Liquor License; and
e. Approval of the placement of temporary advertising signs.
Alderman Curry requested clarification that closure of Petersen Park on Thursday night
would take place at 10:30 pm. Alderman Curry opined that he does not have an issue with the
City of McHenry recouping 50% rather than 100% of manpower costs for the additional night of
festivities. Alderman Peterson concurred with Alderman Curry regarding closure of Petersen
Park remaining at 10:30 pm and the cost of manpower at 50%.
Alderman Condon opined there has been, and continues to be, a good partnership
between the City of McHenry and the Chamber of Commerce. Alderman Condon stated that
the City of McHenry must be cognizant of funding however she supports the addition of
Thursday to the Music Fest Event and would support a 50% reimbursement from the Chamber
of Commerce for manpower.
Alderman Curry requested that the Motion be amended to reflect the hours of the
event on Thursday, July 13, 2017, at Petersen Park would be from 5:00 pm to 10:30 pm. Mayor
Low asked if Alderman Schaefer was willing to amend his motion. Alderman Schaefer agreed to
amend his Motion to reflect the hours of the event on Thursday, July 13, 2017, at Petersen Park
from 5:00 pm to 10:30 pm. Alderman Santi refused to second the amended Motion. The
Motion was pulled for lack of a vote.
Motion by Schaefer, second by Glab, to approve the McHenry Area Chamber of
Commerce 69t" Annual Fiesta Days event schedule, as amended to include:
a. The addition of Thursday, July 13, 2017;
b. Use of Parks and City of McHenry services from 5:00 pm to 10:30 pm;
c. The Chamber of Commerce will reimburse the City of McHenry at the rate of 100% of
manpower costs for Thursday, July 13, 2017;
d. Approval of a Special Event Liquor License; and
Regular Meeting
Page S
December 19, 2016
e. Approval of the placement of temporary advertising signs.
Voting Aye:
Voting Nay:
Absent:
Motion carried.
Glab, Schaefer.
Santi, Curry, Peterson, Condon.
Wimmer.
Further discussion ensued. Alderman Peterson opined that he would like to see the
Chamber of Commerce given a break on the first night of a new event. Alderman Curry stated
he was not in favor, and would not support, a Motion if the City incurred 100% of manpower
costs.
Motion by Curry, second by Condon, to approve the McHenry Area Chamber of
Commerce 69th Annual Fiesta Days event schedule, as amended, to include:
a. The addition of Thursday, July 13, 2017;
b. Use of Parks and City of McHenry services from 5:00 pm to 10:30 pm;
c. The Chamber of Commerce will reimburse the City of McHenry at the rate of 50% of
manpower costs for Thursday, July 13, 2017;
d. Approval of a Special Event Liquor License; and
e. Approval of the placement of temporary advertising signs.
Voting Aye: Santi, Curry, Peterson, Condon.
Voting Nay: Glab, Schaefer.
Absent: Wimmer.
Motion carried.
Mayor Low stated that the City of McHenry and the McHenry Area Chamber of
Commerce have enjoyed a great partnership. Mayor Low wished the Chamber success with the
addition of another day to the Fiesta Day schedule.
MAYOR'S STATEMENT AND REPORT
Mayor Low extended best wishes for a Merry Christmas and Happy New Year. She
stated that it is a privilege to serve with the members of Council and expressed her
appreciation to Staff for the incredible job they do for the City of McHenry on a daily basis.
COMMITTEE REPORTS
Alderman Schaefer, Chairman of the Public Works Committee, informed Council that a
meeting of the Committee was held prior to tonight's Council meeting and minutes will be
forthcoming.
STAFF REPORTS
Regular Meeting
Page 6
December 19, 2016
Director of Public Works Schmitt stated the City of McHenry in conjunction with Elgin
Recycling will be recycling Christmas lights through February 28, 2017. Lights can be dropped
off at the Municipal Center and the Public Works Facility.
City Administrator Morefield summarized the projects that have taken place through
Council's approval throughout the City of McHenry.
FUTURE AGENDA ITEMS
Alderman Condon thanked City Administrator Morefield for providing Council with his
report adding that often residents do not realize the many things the City is accomplishing.
Alderman Condon suggested the possible employment of a part-time social media expert in
2017 to keep residents well-informed.
Alderman Glab opined the City gets the word out to the residents sufficiently. He
suggested that Alderman Condon's recommendation regarding a part time social media expert
be discussed at the Committee level.
Mayor Low opined that social media is the way that most people obtain information in
this day and age.
Alderman Curry informed Council that he and Director of Economic Development
Martin attended the appeals meeting concerning the Flanders Road Development, which was
held on November 15, 2016. Alderman Curry reported that not until he was at the hearing did
he discover that he would not be provided with an opportunity to speak regarding the impact
of the development on surrounding municipalities. Additionally, on that date he discovered the
Motion to approve the multi -family zoning had passed by a vote of 21-1.
ADJOURNMENT
Motion by Curry, second by Santi, to adjourn the meeting at 7:55pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
The meeting was adjourned at 7:55 pm.
Mayor
City Clerk
REGULAR MEETING
January 3, 2017
Mayor Low called the regularly scheduled January 3, 2017 meeting of the McHenry City Council
to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry,
Peterson and Condon. Absent: Alderman Wimmer. Also in attendance: City Administrator
Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin,
Director of Public Works Schmitt, Chief of Police Jones, Director of Community Development
Polerecky, Director of Finance Lynch, City Attorney Al and City Clerk Jones.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSIO
No one spoke at Public Input Session.
CONSENT AGENDA
A. Ordinance Amending Municipal Code Chapter 13, Traffic & Motor Vehicles of the City of McHenry Municipal Code
Establishing No Parking from 7:00 am to 9:00 am on School Days on Both Sides of Kensington Drive, from Crystal Lake
Road to Bromley Avenue, both sides of Bromley Avenue from 4913 Bromley Avenue to Kensington Drive, and both
sides of Pyndale Drive, from 4909 Pyndale Drive to Kensington Drive.
B. Request to Advertise for Bids for 2017 Printing Services Related to the City Newsletter and Parks and Recreation
Program & Events Brochure;
C. November 7, 2016 City Council Meeting Minutes; and
D. Approval of Payment of Bills, in the amount of $391,760.18.
Alderman Glab requested that Item A on the Consent Agenda be removed and voted on
as a separate item.
Alderman Curry inquired if Staff would be prepared to discuss the topic of video gaming
at the meeting scheduled on January 16, 2017, as mentioned in the minutes from the
November 7, 2016 City Council meeting. City Administrator Morefield assured Council that Staff
will be prepared.
Motion by Curry, second by Santi, approving Consent Agenda, Item B through Item D, as
amended:
Voting Aye: Santi, Glab, Curry, Schaefer, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
Alderman Glab requested that Consent Agenda Item A, be amended to include the
eastern portion of Stratford Court. He suggested a revision establishing the No Parking from
Kensington to Stratford Court. A brief discussion ensued.
Alderman Condon stated this amendment would be beneficial to the subdivision.
Regular Meeting
Page 2
January 3, 2017
Alderman Schaefer opined that while the establishment of No Parking is a good start the
Ordinance still requires coordination with, and assistance of, the high school.
Responding to Alderman Schaefer, Chief of Police Jones stated representatives of the
Police Department are meeting with school representatives tomorrow and students will be
notified of the new parking restrictions immediately.
Motion by Glab, second by Curry, approving the Ordinance Amending Municipal Code
Chapter 13, Traffic & Motor Vehicles of the City of McHenry Municipal Code Establishing No
Parking from 7:00 am to 9:00 am on School Days on both aides of Kensington Drive, from
Crystal Lake Road to the eastern portion of Stratford Court, both sides of Bromley Avenue from
4913 Bromley Avenue to Kensington Drive, and both sides of Pyndale Drive, from 4909 Pyndale
Drive to Kensington Drive, as amended.
Voting Aye: Santi, Glab, Curry, Schaefer, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
MAYOR'S STATEMENT AND REPORT
Mayor Low wished everyone a Happy 2017.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Glab suggested a Public Works Committee meeting to discuss the Street
Program for FY 2017/2018 prior to the start of Budget discussions. He stated that he is
enthusiastic that the Streets Program will move forward.
Alderman Condon inquired about the schedule of Committee meetings. Mayor Low
informed Council the dates are currently being discussed with Staff.
ADJOURNMENT
Motion by Schaefer, second by Santi, to adjourn the meeting at 7:16 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Peterson, Condon.
Voting Nay: None.
Absent: Wimmer.
Motion carried.
The meeting was adjourned at 7:16 pm.
Mayor
City Clerk
AS -NEEDED CHECKS
COUNCIL MEETING 2/20/17
100
100-33-5520
COMED
583.56
01/03/2017
100
100-01-5510
COMED
136.60
01/03/2017
100
10045-5510
COMED
97,38
01/03/2017
510
510-31-5510
COMED
53.69
01/03/2017
510
510-32-5510
COMED
478,07
01/03/2017
100
100-01-6110
HOME DEPOT CREDIT SERVICES
55.82
01/05/2017
100
1 00-33-61 10
HOME DEPOT CREDIT SERVICES
269.85
01/05/2017
100
10045-6110
HOME DEPOT CREDIT SERVICES
371.77
01/05/2017
100
100-22-5430
MCHENRY COUNTY CHIEFS OF POLICE
100.00
01/05/2017
400
400-00-6110
HOME DEPOT CREDIT SERVICES
-10.82
01/05/2017
5010
510-31-6110
HOME DEPOT CREDIT SERVICES
127.98
01/05/2017
510
510-32-6110
HOME DEPOT CREDIT SERVICES
2297.27
01/05/2017
510
510-35-6110
HOME DEPOT CREDIT SERVICES
293.87
01/05/2017
100
100-01-5410
BANKCARD PROCESSING CENTER
393.10
01/10/2017
100
100-01-5450
BANKCARD PROCESSING CENTER
257.00
01/10/2017
100
100-01-6110
BANKCARD PROCESSING CENTER
217.08
01/10/2017
100
100-01-6940
BANKCARD PROCESSING CENTER
153.02
01/10/2017
100
100-22-5410
BANKCARD PROCESSING CENTER
300.00
01/10/2017
100
100-22-5430
BANKCARD PROCESSING CENTER
608.26
01/10/2017
100
10041-5310
BANKCARD PROCESSING CENTER
375.00
01/10/2017
100
100-41-5410
BANKCARD PROCESSING CENTER
580.00
01/10/2017
100
10041-5430
BANKCARD PROCESSING CENTER
758.00
01/10/2017
100
10042-6110
BANKCARD PROCESSING CENTER
300.00
01/10/2017
100
1 00-44-61 10
BANKCARD PROCESSING CENTER
43,88
01/10/2017
100
10045-6110
BANKCARD PROCESSING CENTER
899.46
01/10/2017
100
100-46-6110
BANKCARD PROCESSING CENTER
2622.34
01/10/2017
100
100-46-6920
BANKCARD PROCESSING CENTER
237.97
01/10/2017
100
100-47-6110
BANKCARD PROCESSING CENTER
183.54
01/10/2017
100
100-01-5330
MCHENRY AREA DOWNTOWN BUSINESS ASSOC
1000400
01/10/2017
400
400-00-5215
BANKCARD PROCESSING CENTER
900.00
01/10/2017
400
400-00-6110
BANKCARD PROCESSING CENTER
478.28
01/10/2017
400
400-40-6142
BANKCARD PROCESSING CENTER
49.99
01/10/2017
510
510-31-5430
BANKCARD PROCESSING CENTER
2470.12
01/10/2017
510
510-2200
MENARDS - CRYSTAL LAKE
397.00
01/10/2017
610
610-00-5960
BANKCARD PROCESSING CENTER
38.68
01/10/2017
620
620-00-5110
COMCAST CABLE
164.85
01/10/2017
100
100-01-5320
AT&T
451,97
01/13/2017
100
100-02-5320
AT&T
56.02
01/13/2017
100
100-22-5320
AT&T
712.69
01/13/2017
100
100-30-5320
AT&T
56.02
01 /13/2017
100
100-33-5320
AT&T
176.30
01/13/2017
100
10041-5320
AT&T
112.05
01/13/2017
100
10042-5320
AT&T
57.62
01/13/2017
100
100-43-5320
AT&T
56,02
01/13/2017
100
100-44-5320
AT&T
11105
01/13/2017
100
100-45-5320
AT&T
186.94
01/13/2017
100
100-22-5320
AT&T
114,44
01/13/2017
100
10043-5320
AT&T
110.56
01/13/2017
100
100-45-5320
AT&T
55,71
01/13/2017
100
10046-5320
AT&T
55.72
01/13/2017
100
100-33-5520
CONSTELLATION NEWENERGY INC
681444
01/13/2017
100
100-46-5110
MCHENRY COMMUNITY SCHOOL DIST #15
9450
01/13/2017
100
10047-5110
MCHENRY COMMUNITY SCHOOL DIST #15
608,03
01/13/2017
215
215-00-6110
THINK BIG GO LOCAL
150.00
01/13/2017
510
510-31-5320
AT&T
336.13
01/13/2017
510
510
620
760
760
760
760
760
760
760
760
760
760
760
760
760
760
100
100
100
100
100
100
100
100
100
100
100
100
400
510
510
510
510
100
100
100
100
100
100
100
100
100
100
100
510
510
510
620
100
100
100
100
100
100
510-32-5320
510-32-8500
620-00-5110
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
760-00-3831
100-01-5320
100-22-5320
100-33-5320
100-22-5410
100-33-5370
10041-6110
10047-6110
100-01-6940
100-03-6210
10046-6110
10046-6920
10047-6110
40040-6142
510-32-5320
510-32-6110
510-32-6110
510-35-6110
10045-6110
100-04-5310
10041-5310
100-01-5320
100-03-5320
100-22-5320
100-30-5320
100-33-5320
10041-5320
10045-5320
10046-5320
510-31-5320
510-32-5320
510-35-5320
620-00-5320
100-22-5320
10043-5320
100-00-6210
100-00-6210
100-03-6210
100-03-6210
AS -NEEDED CHECKS
COUNCIL MEETING 2/20/17
AT&T
WILLIAMS BROTHERS CONSTRUCTION INC
AT&T
CLESEN, NICHOLAS
CONWAY, JOSHUA
DUCAK, KELLY
LUMBER, ROBERT
MORALES, OMAR
POLIDORI, PATRICK
POPP, LARRY
PRATHER, JAIMIE
ROSKE,ROBERT
SCHMITT, JON
SCIAME, RYAN
SHAFER. SAMUEL
SPOHN, MICHAEL
SCHMITT, MATTHEW
AT&T LONG DISTANCE
AT&T LONG DISTANCE
AT&T LONG DISTANCE
ILL ASSOC OF CHIEFS OF POLICE
SAFELITE FULFILLMENT INC
SAM'S CLUB
SAM'S CLUB
SECRETARY OF STATE / POLICE DEPT
SYNCB/AMAZON
SYNC B/AMAZO N
SYNCB/AMAZO N
SYNCB/AMAZON
SYNCB/AMAZON
AT&T LONG DISTANCE
CENTURY SPRINGS
CRESCENT ELECTRIC SUPPLY CO
RED WING SHOE STORE
MCHENRY POWER EQUIPMENT INC
UNITED PARCEL SERVICE
UNITED PARCEL SERVICE
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
VERIZON WIRELESS
AT&T
AT&T
STAPLES CREDIT PLAN
STAPLES CREDIT PLAN
STAPLES CREDIT PLAN
STAPLES CREDIT PLAN
380.10
2103778.83
64.95
1.58
4.00
12.32
41.19
5.35
25.67
62.05
3.21
31.02
134.79
7.06
5.60
3.72
134.79
11.63
37.09
1.$2
110.00
270.89
29.91
262.86
126.00
54.31
14.03
139.05
108A9
40.69
18.29
49.50
149.28
125.99
48.93
6.05
16.04
47.00
9$.15
1162.09
54.39
120.09
3.85
35.30
1.18
55.49
27.74
76.02
40.25
372.28
113.55
97.98
-659.11
194.67
53.10
01/13/2017
01/13/2017
0111312017
01/13/2017
01/13/2017
01 /13/2017
01 /13/2017
01 /13/2017
01/13/2017
01/1
01
3/2017
113/2017
01 /13/2017
01 /13/2017
01/13/2017
01/1
01
3/2017
/13/2017
01 /13/2017
01 /18/2017
01/1
01
8/2017
/18/2017
01 /18/2017
01 /18/2017
01 /18/2017
01 /18/2017
01l18/2017
01 /18/2017
01/18/2017
01 !1812017
01 /18/2017
01/18/2017
01 /18/2017
01 /18/2017
01/18/2017
01/18/2017
01 /20/2017
01l20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01 /20/2017
01/25/2017
01 /25/2017
01 /25/2017
01 /25/2017
01 /25/2017
01 /25/2017
AS -NEEDED CHECKS
COUNCIL MEETING 2/20/17
100
100-04-6210
STAPLES CREDIT
PLAN
4.29
01/25/2017
100
1 00-04-621 0
STAPLES CREDIT
PLAN
69.43
01/25/2017
100
1 00-22-621 0
STAPLES CREDIT
PLAN
186.57
01/25/2017
100
100-22-6210
STAPLES CREDIT
PLAN
409.45
01/25/2017
100
100-23-6210
STAPLES CREDIT
PLAN
97.19
01/25/2017
100
1 00-30-621 0
STAPLES CREDIT
PLAN
29.94
01/25/2017
100
10041-6210
STAPLES CREDIT
PLAN
332.70
01/25/2017
100
10047-6110
STAPLES CREDIT
PLAN
143.88
01/25/2017
100
100-22-6110
SYNCB/AMAZON
191.54
01/25/2017
100
1 00-22-621 0
SYNCB/AMAZON
336.85
01/25/2017
100
1 00-23-61 10
SYNCB/AMAZON
635.85
01/25/2017
100
1 00-23-621 0
SYNCB/AMAZON
882.04
01/25/2017
100
10041-5310
UNITED PARCEL SERVICE
5.82
01/25/2017
215
215-00-6110
VISABLE OUTDOOR ADS INC
300.00
01/25/2017
400
400-00-5321
DIRECTV
246.98
01/25/2017
620
620-00-6210
STAPLES CREDIT
PLAN
75.99
01/25/2017
100
100-33-5520
COMED
327.99
01/30/2017
100
100-01-5510
COMED
114.85
01/30/2017
100
100-01-6940
MCHENRY COUNTY CLERK
20.00
01/30/2017
100
100-01-6940
SECRETARY OF STATE/INDEX
DEPT
20.00
01/30/2017
510
510-31-5510
COMED
51.97
01/30/2017
510
510-32-5510
COMED
341 A2
01/30/2017
2135417467
FUND
100
TOTAL
20896.72
FUND
215
TOTAL
450.00
FUND
400
TOTAL
1705.12
FUND
510
TOTAL
2111508,76
FUND
610
TOTAL
38.68
FUND
620
TOTAL
346.04
FUND
760
TOTAL
472.35
TOTAL 2135417.67
Expense Approval egister
McHenry, IL LIST OF BILLS COUNCIL MEETING 2/20/17
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: AT&T LONG DISTANCE
AT&T LONG DISTANCE 100-01-5320 LONG DISTANCE INV0003430 02/20/2017 15.43
AT&T LONG DISTANCE 100-22-5320 LONG DISTANCE INV0003430 02/20/2017 66.05
AT&T LONG DISTANCE 100-33-5320 LONG DISTANCE INV0003430 02/20/2017 0,69
AT&T LONG DISTANCE 10041-5320 LONG DISTANCE INV0003430 02/20/2017 1.69
AT&T LONG DISTANCE 100-45-5320 LONG DISTANCE INV0003430 02/20/2017 0.70
AT&T LONG DISTANCE 510-31-5320 LONG DISTANCE INV0003431 02/20/2017 0.64
AT&T LONG DISTANCE 510-32-5320 LONG DISTANCE INV0003431 02/20/2017 1.99
Vendor AT&T LONG DISTANCE Total: 87.19
Vendor: AT&T
AT&T
100-22-5320
ALARM CIRCUITS
2/4/17-3/3/17
02/20/2017
114.44
AT&T
100-43-5320
ALARM CIRCUITS
2/4/17-3/3/17
02/20/2017
110.56
AT&T
100-45-5320
ALARM CIRCUITS
2/4/17-3/3/17
02/20/2017
55,71
AT&T
100-46-5320
ALARM CIRCUITS
2/4/17-3/3/17
02/20/2017
55.72
Vendor AT&T Total:
336.43
Vendor: BALDUS COMPANY, THE
BALDUS COMPANY, THE
610-00-5960
SIGN REPLACEMENT
65107
02/20/2017
3,925.00
Vendor BALDUS COMPANY, THE Total:
3/925400
Vendor: BRENNAN, DAN
BRENNAN, DAN
100-03-5110
CLEAN AND BOARD UP
2/6/17
02/20/2017
2/600400
Vendor BRENNAN, DAN Total:
2,600.00
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC
400-00-6111
CUSTODIAL SUPPLIES
56747
02/20/2017
934.76
Vendor CABAY & COMPANY INC Total:
934.76
Vendor: CACI
CACI
100-22-5430
4/10-4/14/17TRAINING
INV0003413
02/20/2017
450,00
Vendor CACI Total:
450.00
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL
610-00-6940
MEDICALSERVICES
183374
02/20/2017
122,50
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
183559
02/20/2017
30.00
CENTEGRA OCCUPATIONAL
610-00-6940
MEDICALSERVICES
183963
02/20/2017
125,00
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
184163
02/20/2017
30400
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
184398
02/20/2017
110.00
CENTEGRA OCCUPATIONAL
610-00-6940
MEDICALSERVICES
184726
02/20/2017
65,00
CENTEGRA OCCUPATIONAL
610-00-6940
MEDICALSERVICES
184826
02/20/2017
60.00
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
184882
02/20/2017
120.00
Vendor
CENTEGRA OCCUPATIONAL HEALTH Total:
662.50
Vendor: CINTAS CORPORATION
LOC 355
CINTAS CORPORATION LOC 355
100-33-4510
SUPPLIES AND CLOTHING
1/l/17-1/31/17
02/20/2017
212.15
CINTAS CORPORATION LOC 355
100-33-6110
SUPPLIES AND CLOTHING
1/1/174/31/17
02/20/2017
104.48
CINTAS CORPORATIONLOC355
510-32-4510
CLOTHINGALLOW
1/1/17-1/31/17A
02/20/2017
291.91
Vendor CINTAS CORPORATION LOC 355 Total:
608.54
Vendor: COMCAST CABLE
COMCAST CABLE
620-00-5110
CABLE TV - 333 S GREEN
2/8/17-3/7/27
02/20/2017
41.14
COMCAST CABLE
620-00-5110
CABLE &INTERNET-222
2/11/17-3/10/17
02/20/2017
136.62
COMCAST CABLE
620-00-5110
CABLE &INTERNET-1415
2/12/27-3/11/17
02/20/2017
115.17
Vendor COMCAST CABLE Total:
292.93
Vendor: COMED
COMED
510-31-5510
PUMPING FEES
12/28/16-1/30/17
02/20/2017
395.12
COMED
510-32-5510
PUMPING FEES
12/28/16-1/30/17
02/20/2017
11633,02
COMED
100-33-5520
UTILITIES
12/28/16-1/30/17A
02/20/2017
31.60
2l15/2017 1Z:26:21 PM
Expense Approval Register
Packet: APPK100727 -
2-10-17 AP
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
COMED
510-32-5510
PUMPING FEES
3531
02/20/2017
98.84
Vendor COMED Total:
2,1S&S8
Vendor: COMPASS MINERALS AMERICA
COMPASS MINERALS AMERICA
270-00-G110
SALTSUPPLIES
71600096
02/20/2017
81458,64
Vendor COMPASS MINERALS AMERICA Total:
8,458.64
Vendor: CONSTELLATION NEWENERGY INC
CONSTELLATION NEWENERGY
510-31-5510
PUMPING FEES
12/22/1&1/25/17
02/20/2017
%207.90
CONSTELLATION NEWENERGY
510-32-5510
PUMPING FEES
12/22/16-1/25/17
02/20/2017
28,144.80
CONSTELLATION NEWENERGY
100-33-5520
UTILITIES
12/27/16-1/24/17
02/20/2017
241668.29
CONSTELLATION NEWENERGY
100-44-5510
UTILITIES
12/27/16-1/24/17
02/20/2017
32.46
CONSTELLATION NEWENERGY
10045-5510
UTILITIES
12/27/16-1/24/17
02/20/2017
668.16
CONSTELLATION NEWENERGY
100-46-5510
UTILITIES
12/27/16-1/24/17
02/20/2017
31.01
CONSTELLATION NEWENERGY
510-32-5510
UTILITIES
12/27/16-1/24/17A
02/20/2017
31.23
CONSTELLATION NEWENERGY
100-33-5520
UTILITIES
12/27/16-1/25/17
02/20/2017
2/561400
CONSTELLATION NEWENERGY
100-33-5520
UTILITIES
12/27/164/26/17
02/20/2017
608.57
Vendor
CONSTELLATION NEWENERGYINCTotal:
S%953.42
Vendor: CUTTING EDGE COMMUNICATIONS
INC
CUTTING EDGE
620-00-5110
CONTRACTUAL SERVICES-REC
4979
02/20/2017
98.75
Vendor CUTTING EDGE COMMUNICATIONS INC Total:
98.75
Vendor: DOCUMENT IMAGING
DIMENSIONS INC
DOCUMENTIMAGING
620-00-6210
TONER CARTRIDGES
320510
02/20/2017
328.00
DOCUMENTIMAGING
620-00-6210
TONERCARTRIDGES
320736
02/20/2017
435.00
Vendor DOCUMENT
IMAGING DIMENSIONS INCTotal:
763.00
Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP
ED'S AUTOMOTIVE/JIM'S
100-33-5370
VEHICLE INSPECTIONS
1/3/17-1/22/17
02/20/2017
87.00
ED'S AUTOMOTIVE/JIM'S
510-32-6110
VEHICLE INSPECTIONS
1/3-1/22/17
02/20/2017
129.00
Vendor ED'S
AUTOMOTIVE/JIM'S MUFFLER SHOP Total:
216.00
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY
225-00-5110
SERVICE RADIOS
IN00062083
02/20/2017
337.50
Vendor FOX VALLEY FIRE &SAFETY Total:
337.50
Vendor: FUN EXPRESS LLC
FUN EXPRESS LLC
100-46-6920
DADDY/DAUGHTER DANCE
682103635-01
02/20/2017
65.88
Vendor FUN EXPRESS LLC Total:
65.88
Vendor: HRGREEN
HRGREEN
440-00-8600
BV CU RRAN
4-109640
02/20/2017
31317,00
Vendor HRGREEN Total:
31317,00
Vendor: IAEI
IAEI
100-03-5410
MEMBERSHIP RENEWAL -1YR
9003
02/20/2017
120.00
Vendor IAEI Total:
120.00
Vendor: ILLINOIS DIRECTOR OF
EMPLOYMENT SECURITY
ILLINOIS DIRECTOR OF
100-334110
UNEMPLOYMENT BENEFITS
4/2016
02/20/2017
550.50
Vendor ILLINOIS DIRECTOR
OF EMPLOYMENT SECURITY Total:
550.50
Vendor: ILLINOIS STATE POLICE
ILLINOIS STATE POLICE
100-03-5110
REPLENISH BACKGROUND CK
INV0003414
02/20/2017
108.00
ILLINOIS STATE POLICE
100-41-5110
REPLENISH BACKGROUND CK
INV0003414
02/20/2017
162.00
Vendor ILLINOIS STATE POLICE Total:
270.00
Vendor: ILLINOIS TOLLWAY
ILLINOIS TOLLWAY
100-22-5110
TOLLS
INV0003415
02/20/2017
92.56
Vendor ILLINOIS TOLLWAYTotal:
92.56
Vendor: INTERNATIONAL CODE
COUNCIL INC
INTERNATIONAL CODE
100-03-5450
CODE PUBLICATIONS
1000756363
02/20/2017
396,70
Vendor
INTERNATIONAL CODE COUNCIL INC Total:
396.70
Vendor: LAPORTE, MATT
LAPORTE, MATT
100-41-5420
TRAVEL EXP REIMB
INVO003416
02/20/2017
210.39
Vendor LAPORTE, MATT Total:
210.39
2/15/2017 12;26:21 PM
Expense Approval Register Packet: APPKT00727 - 2-10-17 AP
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: LARSON, ED
LARSON, ED 620-00-5420 REIMBTRAVEL INV0003423 02/20/2017 35.64
Vendor LARSON, ED Total: 35.64
Vendor: LES MILLS UNITED STATES TRADING INC
LES MILLS UNITED STATES 400-40-5110 FEB BODY PUMP FEES SIV387505 02/20/2017 197.00
Vendor LES MILLS UNITED STATES TRADING INCTotal: 197.00
Vendor: LEXISNEXIS
LEXISNEXIS 100-22-5110 PHONE SEARCH FEES 20170131 02/20/2017 113.50
Vendor LEXISNEXIS Total: 113.50
Vendor: MCHENRY COUNTY CHIEFS OF POLICE
MCHENRY COUNTY CHIEFS OF 100-22-5430 MONTHLY MTG FEB 2016 02/20/2017 45.00
Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 45.00
Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION
MCHENRY COUNTY DIV OF 100-01-5110 JAN 2017- MCRIDE 2-23 02/20/2017 21946.08
Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: 2,946.08
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER 100-01-6940 RECORDING FEES JAN 2017 02/20/2017 120.00
MCHENRY COUNTY RECORDER 510-31-6940 RECORDING FEES JAN 2017A 02/20/2017 201.50
MCHENRY COUNTY RECORDER 510-32-6940 RECORDING FEES JAN 2017A 02/20/2017 200.00
Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 521.50
Vendor: MENDYK, LAURA
MENDYK, LAURA 100-41-3631 PARKS & REC REFUND 154117 02/20/2017 25.00
Vendor MENDYK, LAURA Total: 25.00
Vendor: MEZA-CAMARENA, JUAN
MEZA-CAMARENA, JUAN 100-2200 REIMB BAIL BOND FEE -PAID INV0003417 02/20/2017 30.00
Vendor MEZA-CAMARENA, JUAN Total: 30.00
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH 100-22-6210 NOTARY STAMP 87661 02/20/2017 28.00
Vendor MINUTEMAN PRESS OF MCH Total: 28.00
Vendor: MNJ TECHNOLOGIES DIRECT INC
MNJ TECHNOLOGIES DIRECT 620-00-6270 DOCKING STATION 3514594 02/20/2017 284.22
MNJ TECHNOLOGIES DIRECT 620-00-6270 LAPTOPS/SUPPLIES 3514595 02/20/2017 11660.34
MNJ TECHNOLOGIES DIRECT 620-00-6270 MONITORS/SPEAKER BARS 0003515113 02/20/2017 870.63
MNJ TECHNOLOGIES DIRECT 620-00-6270 SOUND BAR 0003515114 02/20/2017 54.98
Vendor MNJ TECHNOLOGIES DIRECT INCTotal: 2/870917
Vendor: NAPA AUTO PARTS MPEC
NAPA AUTO PARTS MPEC 510-31-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 3.15
NAPA AUTO PARTS MPEC 510-32-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 329.72
NAPA AUTO PARTS MPEC 510-35-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 231,68
NAPA AUTO PARTS MPEC 100-03-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 15.79
NAPA AUTO PARTS MPEC 100-22-5370 REPAIR SUPPLIES JAN 2017 02/20/2017 31278,55
NAPA AUTO PARTS MPEC 100-33-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 2,110.08
NAPA AUTO PARTS MPEC 100-45-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 339.41
Vendor NAPA AUTO PARTS MPEC Total: 6,308.38
Vendor: NEUMANN JR, EDWARD 1
NEUMANNJR,EDWARDJ 740-00-6960 PARI<INGLOTRENTAL -MARCH MARCH2O17 02/20/2017 500,00
Vendor NEUMANN JR, EDWARDJ Total: 500.00
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL 100-01-6110 SUPPLIES 17302447 02/20/2017 71A7
Vendor NORTHWEST ELECTRICAL SUPPLY CO INCTotal: 71.47
Vendor: PETROLIANCE LLC
PETROLIANCE
LLC
100-03-6250
VEHICLE
FUEL
10015187
02/20/2017
40,61
PETROLIANCE
LLC
100-03-6250
VEHICLE
FUEL
10017881
02/20/2017
42.88
PETROLIANCE
LLC
100-45-6250
VEIHCLE
FUEL
10017883
02/20/2017
159.69
PETROLIANCE
LLC
100-03-6250
VEHICLE
FUEL
10022829
02/20/2017
22.98
PETROLIANCE
LLC
10045-6250
V
10022832
02/20/2017
96.76
2/15/2017 12:26:21 PM
Expense Approval Register
Vendor Name Account Number
PETROLIANCE LLC 510-32-6250
Vendor: PROSHRED SECURITY
PROSHRED SECURITY 100-01-5110
Vendor: PUBLIC GRANTS &TRAINING INITIATIVES
Description (Item)
VEHICLE FUEL BALANCE
SHREDDING SERVICES
Payable Number
9903574A
990019436
Packet: APPKT00727 - 2-10-17 AP
Post Date
02/20/2017
Vendor PETROLIANCE LLC Total:
02/20/2017
Vendor PROSHRED SECURITY Total:
Amount
o.zo
363.12
170.00
170.00
PUBLIC GRANTS&TRAINING 100-22-5430 TRAINING 1894599-99151727 02/20/2017 466.13
Vendor PUBLIC G RANTS & TRAINING INITIATIVES Total: 466.13
Vendor: RESERVE ACCOUNT
RESERVE ACCOUNT 100-01-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 26,93
RESERVE ACCOUNT 100-02-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 4.25
RESERVEACCOUNT 100-03-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 124.29
RESERVEACCOUNT 100-04-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 338.93
RESERVEACCOUNT 100-22-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 250.47
RESERVEACCOUNT 100-30-5310 POSTAGE FOR MAILING INVO003418 02/20/2017 1,40
RESERVEACCOUNT 100-41-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 49,67
RESERVEACCOUNT 510-31-5310 POSTAGE FOR MAILING INV0003419 02/20/2017 229.72
RESERVEACCOUNT 510-32-5310 POSTAGE FOR MAILING INV0003419 02/20/2017 13.03
Vendor RESERVE ACCOUNT Total: 1/038469
Vendor: SAM'S CLUB
SAM'S CLUB 100-46-5110 SUPPLIES/MEMBERSHIP DUES 1/12/17-1/31/17 02/20/2017 135.00
SAM'S CLUB 100-46-6920 SUPPLIES/MEMBERSHIP DUES 1/12/17-1/31/17 02/20/2017 158.58
SAM'S CLUB 400-00-6110 SUPPLIES/MEMBERSHIP DUES 1/12/17-1/31/17 02/20/2017 87,87
Vendor SAM'S CLUB Total: 381.45
Vendor: SHAW MEDIA
SHAW MEDIA 100-01-5330 BID NOTICE - BROCHURES 01/2017 02/20/2017 129.40
Vendor SHAW MEDIA Total: 129.40
Vendor: SPEER FINANCIAL INC
SPEER FINANCIAL INC 300-00-7300 DEBT SERVICE -BONDS D10/16-29 02/20/2017 657.50
Vendor SPEER FINANCIAL INC Total: 657,50
Vendor: STANARD & ASSOCIATES INC
STANARD & ASSOCIATES INC 100-21-5110 CONTRACTUAL SERVICES SA000033460 02/20/2017 395,00
Vendor STANARD & ASSOCIATES INC Total: 395.00
Vendor: STANS LPS MIDWEST
STANS LPS MIDWEST 100-03-5110 COPY METER READ-CEQ 326070 02/20/2017 293.45
STANS UPS MIDWEST 620-00-5110 COPY METER READ-ADMIN 326134 02/20/2017 361.79
STANS UPS MIDWEST 620-00-6210 COPY METER READ-PD & 326174 02/20/2017 68,89
STANS UPS MIDWEST 620-00-5110 IT/NETWORKMGD SERVICES 326284 02/20/2017 1,672.00
Vendor STANS LPS MIDWEST Total: 21396A3
Vendor: STAPLES BUSINESS ADVANTAGE
STAPLES BUSINESS 100-00-6210 SUPPLIES 843045574 02/20/2017-419,06
STAPLES BUSINESS 100-00-6210 SUPPLIES 843045574 02/20/2017 103,47
STAPLES BUSINESS 100-04-6210 SUPPLIES 843045574 02/20/2017 126,61
STAPLES BUSINESS 100-22-6210 SUPPLIES 843045574 02/20/2017 292,45
STAPLES BUSINESS 620-00-6210 SUPPLIES 843045574 02/20/2017 84.99
Vendor STAPLES BUSINESS ADVANTAGE Total: 188.46
Vendor: STUCKEY CONSTRUCTION
STUCKEY CONSTRUCTION 440-00-8200
Vendor: US BANK EQUIPMENT FINANCE
MCHENRY PD 911 & ADMIN 06
02/20/2017 178,849.80
US BANK EQUIPMENT FINANCE 510-31-5110 CONTRACT500-0361445#46 323940858 02/20/2017 73.00
USBANI<EQUIPMENTFINANCE 510-32-5110 CONTRACT500-0361445#46 323940858 02/20/2017 73.00
US BANK EQUIPMENT FINANCE 510-35-5110 CONTRACT500-0361445#46 323940858 02/20/2017 73.00
US BANK EQUIPMENT FINANCE 100-33-5110 CONTRACT 500-0361445 #46 323940858 02/20/2017 73.00
US BANK EQUIPMENT FINANCE 100-01-5110 CONTRACT 500-0389299 #37 323940940 02/20/2017 311,00
2/15/2017 12:26;21 PM
Expense Approval Register
Vendor Name Account Number
US BANK EQUIPMENT FINANCE 100-22-5110
Vendor: VANLANDUYT, CHRIS
VANLANDUYT, CHRIS 100-454510
Vendor: VERI20N WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
VERIZON
WIRELESS
510-31-5320
510-32-5320
100-33-5320
620-00-5110
1OD-01-5320
100-03-5320
100-22-5320
100-30-5320
100-33-5320
10041-5320
100-45-5320
100-46-5320
620-00-5320
510-31-5320
510-32-5320
510-35-5320
Vendor: WALKER, CHARVON
WALKER, CHARVON 100-22-5420
Vendor: WAlSH, THOMAS M
WALSH, THOMAS M 100-22-5420
Vendor: WASTE MANAGEMENT OF WI -MN
WASTE MANAGEMENTOF WI- 510-32-5580
Vendor: ZUKOWSKI
ROGERS
FLOOD & MCARDLE
ZUKOWSKI
ROGERS
FLOOD
&
100-01-5230
ZUKOWSKI
ROGERS
FLOOD
&
100-01-5230
ZUKOWSKI
ROGERS
FLOOD
&
100-01-5230
ZUKOWSKI
ROGERS
FLOOD
&
740-00-5230
2/15/2017 1-L;26:21 PM
Description (Item)
CONTRACT 500-0401564 #33
REI M CLOTH I NG ALLOW
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
WIRELESS SERVICES FOR PD
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
CELL PHONE USAGE
TRAVEL EXP REIMB
SQUAD FUEL REIMB
SLUDGE REMOVAL
LEGAL FEES DEC 2016
CORPORATE LEGALFEES
TRAFFIC LEGAL FEES
BOONE CREEK CROSSING
Payable Number
323941005
INV0003420
1/04/17-2/03/17
1J04/17-2/03/17
17-2/3/17
9779733846
9779733845
9779733845
9779733845
9779733845
9779733845
9779733845
9779733845
9779733845
9779733845
9779733845A
9779733845A
9779733845A
INV0003421
INV0003422
Packet: APPK100727 - 2-10-17 AP
Post Date
02/20/2017
Vendor US BANK EQUIPMENT FINANCE Total:
02/20/2017
Vendor VANLANDUYT, CHRIS Total:
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02J20/2017
02/20/2017
02/20/2017
02/20/2017
DZ/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
Vendor VERIZON WIRELESS Total:
02/20/2017
Vendor WALKER, CHARVON Total.
02/20/Z017
Vendor WALSH, THOMAS M Total:
0031254-2742-1 02/20/2017
Vendor WASTE MANAGEMENT OF WI -MN Total;
123671 02/20/2017
124028 02/20/2017
124029 02/20/2017
124030 02/20/2017
Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total:
Grand Total
Amount
225.00
828.00
152.62
152.62
126.61
25.82
25.82
38.01
49.04
98.80
1,169.90
66.97
115.13
3.42
35.30
1.26
40.25
55.49
31.72
76.02
1,959.56
18.14
25.00
25.00
13,366,68
13,366.68
39.89
7,612,50
8,368.96
2,537.50
18,558.85
320,542.54.
Expense Approval Register
Fund Summary
Fund Expense Rmount
100 - GENERAL FUND 64,996.26
225 - ALARM BOARD FUND 337,50
270- MOTOR FUEL TAX FUND 8,45&64
300-DEBT SERVICE-1997A FUND 657.50
400 - RECREATION CENTER FUND 11219,63
440 - CAPITAL IMPROVEMENTS FUND 182,166480
510 - WATER/SEWER FUND 49,044.79
610- RISK MANAGEMENT FUND 41297*50
620 - INFORMATION TECHNOLOGY FUND 61326,42
740 - RETAINED PERSONNEL ESCROW 31037,50
Grand Total: �320,542.54
Packet: APP1000727 - 2-10-17 AP
McHenry, IL
Vendor Name Account Number Description (Item)
Vendor: ADAMS ENTERPRISES INC, R A
ADAMS ENTERPRISES INC, RA 100-33-5370 light
ADAMS ENTERPRISES INC, RA. 510-35-5370 latch
Vendor; ADVANCED AUTOMATION AND CONTROLS INC
ADVANCED
AUTOMATION
AND
510-32-5375
Freund Ave Lift -Control Panel
ADVANCED
AUTOMATION
AND
510-32-6110
CWWTP Raw Pump#4 VFD
ADVANCED
AUTOMATION
AND
510-32-5380
Plant and Lift station control
ADVANCED
AUTOMATION
AND
510-32-6110
Panel View for CW WTP
Vendor: ALEXANDER EQUIPMENT COMPANY INC
ALEXANDER EQUIPMENT 100-33-5370
Vendor: ALPHA BUILDING MAINTENANCE SERVICE INC
ALPHA BUILDING 100-33-5115
Vendor: AMERICAN HEATING &COOLING
AMERICAN HEATING & 100-45-5110
Vendor: APWA
APWA 100-33-5430
Vendor: ARAMARI(
ARAMARK 100-33-4510
ARAMARK 510-35-4510
Vendor: ARIES INDUSTRIES INC
ARIES INDUSTRIES INC 510-35-5370
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC 100-22-5370
AUTO TECH CENTERS INC 100-22-5370
Vendor:
BAKER &SON
CQ
PETER
BAKER &
SON CO,
PETER
100-33-6110
Vendor: BONNELL INDUSTRIES INC
BONNELL INDUSTRIES INC 100-33-5370
BONNELL INDUSTRIES INC 100-33-5370
Vendor: BUSS FORD SALES
BUSS
FORD
SALES
510-31-5370
BUSS
FORD
SALES
100-33-5370
BUSS
FORD
SALES
100-22-5370
BUSS
FORD
SALES
100-33-5370
BUSS
FORD
SALES
100-33-5370
Vendor: CENTURY SPRINGS
CENTURY SPRINGS 510-32-6110
�/1S/2017 1:34:41 PM
Janitorial services 1415
contractual
snow conference
ExpenseApproval a iser
#2 LIST OF BILLS COUNCIL MEETING 2/20/17
Payable Number Post Date Amount
795038 02/20/2017 37.64
795837 02/20/2017 311.30
Vendor ADAMS ENTERPRISES INC, R A Total: 348.94
17-2591 02/20/2017 6,675.00
17 2592 02/20/2017 2,484.00
17-2593 02/20/2017 4,670.00
17-2594 02/20/2017 2,096.79
Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 15,925.79
130429 02/20/2017 39.98
Vendor ALEXANDER EQUIPMENT COMPANY INCTotal: 39.98
17465CM 02/20/2017 500.00
Vendor ALPHA BUILDING MAINTENANCE SERVICE INC Total: 500,00
ozo117o3 o2/zo/2ov 7oz.00
VendorAMERICAN HEATING & COOLING Total: 702.00
3484 02/20/2017 520.00
Vendor APWA Total: 520.00
boots/ hat PClements recd 17242455
ToddSasal<ClothingAllowance 17254475
Camera Repair
high performance pre -mix.
blades
blades
belt
molding
lamp
plugs
mirror
02/20/2017 70.98
02/20/2017 106.88
Vendor ARAMARI( Total: 177.86
364284 02/20/2017 1,910.17
Vendor ARIES INDUSTRIES INCTotal: 1,910.17
276764 02/20/2017 127.69
277094 02/20/2017 127.69
Vendor AUTO TECH CENTERS INC Total: 255.38
14737 02/20/2017 1,010.10
Vendor BAKER & SON CO, PETER Total: 1,010.10
0173534-IN
02/20/2017
500.00
0173535-IN
02/20/2017
803.76
Vendor BONNELL INDUSTRIES INC Total:
1/303476
50246081
02/20/2017
69.64
50246821
02/20/2017
508,34
50249161
02/20/2017
507.26
502494721
02/20/2017
37.56
50249601
02/20/2017
465.54
Vendor BUSS FORD SALES Total:
1,588.34
Distilled Water Delivery Service 2708962
02/20/2017
24,25
Expense Approval Register
Vendor Name Account Number
CENTURYSPRINGS 510-32-6110
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO 100-45-6110
Vendor: FAST EDDIES CAR WASH
FAST EDDIES CAR WASH 100-22-5370
Vendar;FASTENAL
FASTENAL 510-32-5375
Vendor: HAWKINS INC
HAWKINS INC 510-32-6110
Vendor: HERITAGE -CRYSTAL CLEAN LLC
HERITAGE -CRYSTAL CLEAN LLC 100-33-5370
Vendor: HOMESTEAD ELECTRICAL CONTRACTING LLC
HOMESTEAD ELECTRICAL 510-32-6110
Vendor: INTERNATIONAL ASSOC OF ARSON INVESTIGATORS
INTERNATIONALASSOCOF 100-22-5430
Vendor: INTERSTATE BILLING
SERVICE INC
INTERSTATEBILLINGSERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
INTERSTATE
BILLING
SERVICE
100-33-5370
Vendor: J G UNIFORMS INC
J
G
UNIFORMS
INC
J
G
UNIFORMS
INC
1
G
UNIFORMS
INC
J
G
UNIFORMS
INC
J
G
UNIFORMS
INC
J
G
UNIFORMS
INC
J
G
UNIFORMS
INC
Description (Item)
Distilled water service
Electric supplies
SQAUD CAR WASHES
Misc Supplies
Chlorine cylinders
Packet: APPKT00730 - 2-20-17 RECF INVOICE
Payable Number Post Date Amount
2713827 02/20/2017 24.25
Vendor CENTURY SPRINGS Total: 48.S0
5503134065.001 02/20J2017
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
12/7/17-1/18/17 02/20/2017
Vendor FAST EDDIES CAR WASH Total;
ILMCH21102 02/20/2017
Vendor FASTENAL Total:
3992841RI 02/20/2017
Vendor HAWKINS INCTotal:
parts washer 14414450 02/20/2017
Vendor HERITAGE -CRYSTAL CLEAN LLC Total:
or to repair heater at central 11749 02/20/2017
Vendor HOMESTEAD ELECTRICAL CONTRACTING LLC Total:
ARSON INVESTIGATION CLA55 101234 02/20/2017
Vendor INTERNATIONAL ASSOC OF ARSON IN VESTIGATORS Total:
oil pan
alt
cable
hood
light
o ring
sensor
chamber
3005096554
3005098807
3005142089
3005170621
3005170822
3005295607
3005328769
3005328787
100-22-4510
UNIFORM
12787
100-22-4510
UNIFORM
13473
100-22-4510
UNIFORM
13753
100-22-4510
UNIFORM
13762
100-22-4510
UNIFORM
13838
100-22-4510
UNIFORM
13991
100-22-4510
UNIFORM
13992
Vendor:lUL1E INC
JULIE INC 510-35-5110
JULIE INC 100-33-5110
Vendor: KIMBALL MIDWEST
KIMBALLMIDWEST 100-33-5370
KIMBALLMIDWEST 510-32-5380
KIMBALLMIDWEST 100-33-5370
KIMBALLMIDWEST 100-33-5370
KIMBALLMIDWEST 100-33-5370
Vendor: LAFARGE NORTH AMERICA
LAFARGE NORTH AMERICA 510-35-6110
LAFARGE NORTH AMERICA 510-35-6110
2/15/2017 1:34:41 PM
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
Vendor INTERSTATE BILLING SERVICE INCTotal:
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
02/20/2017
VendorJ G UNIFORMS INCTotal:
159.79
159.79
198.20
198.20
128.32
128.32
785.73
785.73
176.63
176.63
748.44
748.44
100.00
887.66
174.98
132.49
2,135.57
151,47
14.89
98.58
71.99
3,667.63
36.50
132.29
106.95
379.85
166.06
34.50
128.00
Julie Locates 2017-1026 02/20/2017 3,739.08
JULIELocate52017 2017-1026A 02/20/2017 1,869.54
VendorJULIE INCTotal: 5p608o62
stock
5265180
02/20/2017
44.63
Shop Supplies
5370321
02/20/2017
304.55
supplies
5398481
02/20/2017
323.01
stock
5370216
02/20/2017
212.39
stock
S413039
02/20/2017
196.88
Vendor KIMBALLMIDWEST Total:
11081.46
FM-25and 101734706
706733335
02/20/2017
80.32
Recycle Grade 9 120888132
706733335A
02/20/2017
77.78
Expense Approval Register
Packet: APPKT00730 - 2-20.17
RECi INVOICE
Vendor Name
Account Number
Description (Item)
Payable Number Post Date
Amount
LAFARGE NORTH AMERICA
510-35-6110
FM-2 Sand 101735104
706745789
02/20/2017
57.36
LAFARGE NORTH AMERICA
510-35-6110
FM-2 Sand
706745789A
02/20/2017
60,72
LAFARGE NORTH AMERICA
510-35-6110
FM-2 Sand 101735343
706760971
02/20/2017
82.32
LAFARGE NORTH AMERICA
510-35-6110
FM-2 Sand 101735336
706760971A
02/20/2017
80.64
LAFARGE NORTH AMERICA
510-35-6110
FM2 sand North Ave
706687678
02/20/2017
123.20
LAFARGE NORTH AMERICA
100-33-6110
Wash stone 101735833
706790748
02/20/2017
96.15
LAFARGE NORTH AMERICA
510-35-6110
FM-2 sand 101735826
706790748A
02/20/2017
83.28
Vendor LAFARGE NORTH AMERICA Total:
741.77
Vendor: LANG AUTO GROUP, GARY
LANG AUTO GROUP, GARY
100-22-5370
keys
5009544
02/20/2017
68A2
Vendor LANG AUTO GROUP, GARY Total:
68.42
Vendor: MCCANN INDUSTRIES
INC
MCCANN INDUSTRIES INC
510-35-5370
hose
11043051
02/20/2017
81.00
Vendor MCCANN INDUSTRIES INCTotal:
81.00
Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC
MCHENRY ANALYTICAL WATER
510-31-5110
Jan. Routine Samples-
1700559
02/20/2017
420.00
MCHENRY ANALYTICAL WATER
510-32-6110
SWWTP- Total Nitrogen
593101
02/20/2017
60.00
MCHENRY ANALYTICAL WATER
510-32-6110
Total nitrogen sample swwtp
593102
02/20/2017
60.00
MCHENRY ANALYTICAL WATER
510-32-6110
Total nitrogen cwwtp
593103
02/20/2017
60.00
MCHENRY ANALYTICAL WATER
510-32-6110
SWWTP-Total Nitrogen Test
593335
02/20/2017
60.00
MCHENRY ANALYTICAL WATER
510-31-5110
Repeat Fluoride Sample for
593344
02/20/2017
15.00
Vendor MCHENRY
ANALYTICAL WATER LABORATORY INCTotal:
675.00
Vendor: MCHENRY POWER EQUIPMENT
INC
MCHENRY POWER EQUIPMENT
100-33-5370
chain parts
200914
02/20/2017
104.40
Vendor MCHENRY POWER EQUIPMENT INCTotal:
104.40
Vendor: MCMASTER-CARR SUPPLY
CO
MCMASTER-CARR SUPPLY CO
510-32-5375
Hour Meters
10257477
02/20/2017
310.23
MCMASTER-CARR SUPPLY CO
510-32-6110
Stainless eye Nuts
10571686
02/20/2017
250.02
Vendor MCMASTER-CARR SUPPLY CO Total:
560.25
Vendor: MENARDS - CRYSTAL LAKE
MENARDS-CRYSTAL LAKE
100-45-6110
Building supplies
29009
02/20/2017
429,27
Vendor MENARDS - CRYSTAL LAKE Total:
429.27
Vendor: MID AMERICAN WATER
OF WAUCONDA INC
MI D AM ERICAN WATER OF
100-01-6110
city hall
183883W
02/20/2017
6035
Vendor
MID AMERICAN WATER OF WAUCONDA INCTotal:
60.75
Vendor: MIDWEST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS
510-32-6110
2" lay flat hose
M18802
02/20/2017
93.98
Vendor MIDWEST HOSE AND FITTINGS INCTotal:
93.98
Vendor: NETWORKFLEET INC
NETWORKFLEET INC
100-33-5320
GPS trucks
P003592
02/20/2017
291.30
Vendor NETWORKFLEET INC Total:
291.30
Vendor: PETROLIANCE LLC
PETROLIANCE LLC
510-35-6250
Fuel Utility 10015162
10015162
02/20/2017
188.05
PETROLIANCE LLC
510-32-6250
Fuel 10015188 Sewer
10015188
02/20/2017
471.88
PETROLIANCE LLC
100-22-6250
SQCAR FUEL
10015192
02/20/2017
1,772.94
PETROLIANCE LLC
510-35-6250
Fuel Utility 10017865
10017865
02/20/2017
62.97
PETROLIANCE LLC
510-32-6250
Fuel sewer 1017882
10017882
02/20/2017
109.21
PETROLIANCE LLC
100-33-6250
PWANL496
10017884
02/20/2017
336.45
PETROLIANCE LLC
100-22-62SO
SQCAR FUEL
10017885
02/20/2017
24435
PETROLIANCE LLC
510-32-6250
Oil sewer 10018658
10018658A
02/20/2017
11428,16
PETROLIANCE LLC
510-35-6250
oil UTY 10018658
10018658B
02/20/2017
352.36
PETROLIANCE LLC
510-35-6250
fuel1022805
10022805
02/20/2017
82.88
PETROLIANCE LLC
510-32-6250
fuel10022830
10022830
02/20/2017
191.69
PETROLIANCE LLC
510-31-6250
fuel 10022831
10022831
02/20/2017
69.76
PETROLIANCE LLC
100-33-6250
fuel 10022833
10022833
02/20/2017
456.70
PETROLIANCE LLC
100-22-6250
SQUAD CAR FUEL
10022834
02/20/2017
11448,85
Z/15/2017 1:34;41 PM
Expense Approval Register Packet: APPKT00730-2-20-17 RECT INVOICE
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
PETROLIANCE LLC 100-33-6250 oil Streets 10018658 P003573 02/20/2017 21349.09
Vendor PETROLIANCE LLC Total: %565.34
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F 100-22-4510 UNIFORM 171597 02/20/2017 99.98
PETTIBONE & CO, P F 100-22-6210 PRINTER PAPER 171619 02/20/2017 158.85
PETTIBONE & CO, P F 100-22-6110 SERVICE BARS 171620 02/20/2017 444.00
PETTIBONE & CO, P F 100-22-6110 SERVICE BARS 171621 02/20/2017 1/400400
Vendor PETTIBONE & CO, P F Total: 21102.83
Vendor: POMPS TIRE SERVICE INC
POMPS TIRE SERVICE INC 100-33-5370 tires 290091286 02/20/2017 884.01
POMPS TIRE SERVICE INC 100-33-5370 tires 640047821 02/20/2017 508.64
Vendor POMPS TIRE SERVICE INC Total: 1,392.65
Vendor: PROSHRED SECURITY
PROSHRED SECURITY 100-22-5110 DOCUMENTSHRED 990019437 02/20/2017 53.00
Vendor PROSHRED SECURITY Total: 53.00
Vendor: QUALITYTIRE SERVICE
QUALITY TIRE SERVICE 100-33-5370 tire mount 404 43306 02/20/2017 30.00
Vendor QUALITY TIRE SERVICE Total: 30.00
Vendor: REVCORE RADIATOR INC
REVCORE RADIATOR INC 100-22-5370 raditor 304 6847 02/20/2017 127.55
Vendor REVCORE RADIATOR INC Total: 127.55
Vendor: REX 24/7 TOWING
REX 24/7 TOWING 100-22-5110 TOW VEHICLE 4213 02/20/2017 155.00
Vendor REX 24/7 TOWING Total: 155.00
Vendor: RNOW INC
RNOW INC 510-35-6110 6" oring 2017-51224 02/20/2017 34.54
Vendor RNOW INC Total: 34.54
Vendor: SECTION 8 DOORS & HARDWARE INC
SECTION 8 DOORS & 100-33-6110 door salt bin 6275 02/20/2017 830.00
Vendor SECTION 8 DOORS & HARDWARE INC Total: 830.00
Vendor: SHAW MEDIA
SHAW MEDIA 510-35-6110 Millstream sanitary sewer line 01/2017A 02/20/2017 181.40
SHAW MEDIA 100-33-6110 Bid notice spring tree program 1/2017 02/20/2017 87,80
Vendor SHAW MEDIA Total: 269.20
Vendor: SIRCHIE FINGER PRINT LABORATORIES
SIRCHIE FINGER PRINT 100-22-6210 INVESTIGATION SUPPLIES 0286020-IN 02/20/2017 285.80
Vendor SIRCHIE FINGER PRINT LABORATORIES Total: 285.80
Vendor: STANS UPS MIDWEST
STANS LPS MIDWEST 100-33-5115 Stans service for PW copier 325473 02/20/2017 412.90
Vendor STANS LPS MIDWEST Total: 412490
Vendor: SUPER AGGREGATES
SUPERAGGREGATES 510-35-6110 PGE CS01 Ticket H605656 0034159 02/20/2017 445.10
Vendor SUPER AGGREGATES Total: 445.10
Vendor: TONY'S FAMILY TAILOR SHOP
TONY'S FAMILY TAILOR SHOP 100-22-4S10 UNIFORM 357890 02/20/2017 32.00
Vendor TONY'S FAMILY TAILOR SHOP Total: 32.00
Vendor: TRAFFIC CONTROL & PROTECTION INC
TRAFFIC CONTROL& 100-30-6950 Signs 88851 02/20/2017 403.20
Vendor TRAFFIC CONTROL & PROTECTION INC Total: 403.20
Vendor: TREDROC TIRE/ANTIOCH 002
TREDROC TIRE/ANTIOCH 002 100-33-5370 Tire 404 5409 02/20/2017 338.05
Vendor TREDROC TIRE/ANTIOCH 002 Total: 338.05
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE 100-22-5370 WEATHERTECH SQUADS 072043 02/20/2017 460.00
Vendor ULTRA STROBE COMMUNICATIONS INC Total: 460.00
Z/15/2017 1:34:41 PM
Expense Approval Register
Vendor Name
Account Number
Vendor: UPS STORE, THE
UPS STORE, THE
100-22-6210
Vendor: USA BLUEBOOK
USA BLUEBOOK
510-32-5375
USA BLUEBOOK
510-32-5375
USA BLUEBOOK
510-32-6110
Vendor: VIKING CHEMICALCOMPANY
VIKING CHEMICAL COMPANY
510-32-6110
Vendor: WATER PRODUCTS - AURORA
WATERPRODUCTS- AURORA
510-35-6110
WATERPRODUCTS- AURORA
510-35-6110
WATER PRODUCTS -AURORA
510-35-6110
WATER PRODUCTS -AURORA
510-35-6110
Vendor: WHITEYS TOWING INC
WH ITEYS TOWING INC
100-33-5370
Vendor: WORLD SECURITY & CONTROL INC
WORLD SECURITY & CONTROL
100-33-6115
2/iS/2017 1;34:41 PM
Packet: APPKT00730 - 2-20-17
RECT INVOICE
Description (Item)
Payable Number Post Date
Amount
TRAINING BOOKS
6850
02/20/2017
28,13
Vendor UPS STORE, THE Total:
28.13
2" Ball Valves to repair Ferric
160474
02/20/2017
411713
Floats
164893
02/20/2017
705.39
Hip Boots
168349
02/20/2017
139.63
Vendor USA BLUEBOOK Total:
1,256.15
Sodiumthiosulfate
43028
02/20/2017
2,688.64
Vendor VIKING CHEMICAL COMPANYTotal:
2,688.64
Clamps & Brass
0271315
02/20/2017
11424,60 t:
Clamps & Brass
0271529
02/20/2017
81,28
Clamps & Brass
0271530
02/20/2017
56,08
Clamps & Brass
0271531
02/20/2017
390o43
Vendor WATER PRODUCTS - AURORA Total:
1,952.39
towing
167573
02/20/2017
250.00
Vendor WHITEYS TOWING INC Total:
250000
Fire alarm inspection & battery
28049
02/20/2017
225.00
Vendor WORLD SECURITY & CONTROL INC Total:
225000
Grand Total:
64,413*40
ExpenseApproval Register
Fund
100-GENERAL FUND
510 - WATER/SEWER FUND
Fund summary
Grand Total:
Expense Amount
28,763,97
35,649A3
- — 64141140
Packet: APPKT00730 - 2-20-17 RECI INVOICE
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: February 20, 2017
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
RE: McHenry Rotary Club Blues, Brews & BBQ's Festival
ATT: Letter of Request
Event Flyer
Special Event Liquor License Application
MC Sec 7.50.4 Temporary Sign Locations
Agenda Item Summary: McHenry Rotary Club is requesting the temporary use of Petersen
Park from Thursday, August 17th through Monday, August 21St, for the annual Blues, Brews and
BBQ's event. The actual event will take place on Friday, August 18th through Sunday, August
20th - use of Petersen Park on the Thursday preceding and Monday after is requested to facilitate
event setup and cleanup.
Background: For the past several years, the McHenry Rotary club has hosted this festival that
includes food vendors, live bands, and a barbeque cooking contest at the western portion of the
park along with a special event liquor license to serve beer, wine, and malt beverages. The
Rotary Club's goal is to host a family friendly event.
With the exception of event dates, details have not changed from past years; proposed hours are
Friday 4:30 PM to 11:00 PM; Saturday 2:00 PM to 11:00 PM; and Sunday 12:00 PM to 7:00
PM. Each day will include food, live music, and beer service. A $5 donation will be requested
at the gate and children 12 and under accompanied by an adult will be admitted free.
Analysis: The city will have police presence at the event to ensure public safety. The cost to
provide police services is estimated at $7,500 in addition to the $500 park rental fee to cover the
cost for the city to prepare the park for the event and incidentals such as general patrol of the
washroom facilities by a parks employee.
Rotary is requesting approval of a fee reduction of 50% for all reimbursable costs similar to what
was approved for Fiesta Days. All other aspects of the event including trash pickup, parking,
stage, and sound will be manned by volunteers from the Rotary Club.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in acustomer-oriented, efficient, and fiscally responsible manner.
Rotary has hired a local security firm will provide wrist -banding for alcohol service and local
business volunteers will serve the alcohol. Alcohol ticket sales will cease 30-minutes prior to
festival closing times.
The Rotary Club is also requesting permission to place 18" x 24" election style signage
advertising the event in municipal right -of --ways at locations authorized pursuant to the
Municipal Code, throughout the city. The signs would be installed one week prior to the event
and removed by August 21 St
If City Council concurs with this request then it is recommended that a motion be made to
grant the McHenry Rotary Club 1) use of Petersen park to setup, host, and cleanup the
Blues, Brew & BBQ's festival from Thursday, August 17th through Monday, August 21St; 2)
special event liquor license for the sale of beer, wine, and malt liquor with ticket sales to
cease 30-minutes prior to park closures 3) a 50% reduction of the charges for city services
incurred as a result of this event and, 4) permission to post temporary advertising signs in
municipal right-of-way as presented.
2/s/2o16
Sue In Mayor
Bill Hobson, Deputy City Administrator
McHenry City Council
333 S. Green St.
McHenry IL. 60050
Mayor Low, Mr. Hobson and Members of City Council, the McHenry Rotary Club asks for your
consideration in a reduction in Park and Police service fees for our upcoming 2017 Blues Brew
and BBQ's event. Our membership couldn't help but notice the agreement approved for Fiesta
Days, providing free services for their Thursday evening and 50% for the remaining 3 days.
As you know, our Club's goal is to provide Community Service by volunteering, and donate
100% of the proceeds raised, back to charitable causes. Locally we provide numerous donations
and hands on work, such as Scholarships for local High Schools and MCC, assisting Pantries, The
Garden Quarter Program, and work in our local Parks, just to name a few.
Our event format will be similar to the past, with the exception of closing an hour earlier on
Sunday this year.
We truly consider the City of McHenry and all of the Staff valuable partners. We greatly
appreciate any additional cooperation you may be able to offer with this major expense.
The Rotary Club of McHenry looks forward to another great year of working together with the
City, running this year's event, and helping others thru-out the area.
Event Co -Chair's
Donna Schaefer
DonTonyan
service Above Self'
1/11/17
To: City of McHenry
RE: Event Schedule and Information.
W W W.MRBBB.com
Sixth Annual
McHenry Rotary -BLUES, BREWS and BBQ'S
Event Date: Friday Aug. 18th thru Sunday Aug.20th, 2017
LOCATION — PETERSEN PARK, 4300 Petersen Park rd. McHenry, IL 60050
Tuesday Aug. 16th schedule JULIE utility locate, prelim. layout, meet on site with park staff.
Thursday Aug. 17th Set up tents 8 am. Vendor arrival/pm set up, electrical hook-ups
Schedule Friday afternoon electrical / tent inspection by Community
Development. Lay cable / grey water trays.
Friday Aug. 18th Set up tables/banners, Rotary Lunch, 4pm Health Dept. &City
inspection.
Gates open 4:30
Food / Beer 5:00 to 10:45 (Beer ticket sales stop 10:30)
Bands 5:30 to l l:00 pm
Grounds close 41:00pm
Sat. Aug. 19th Food /Beer 200 to 1045 (Beer ticket sales stop 10:30)
***New Event Kansas City BBQ Society, Nationally ranked BBQ contest.
Access to water hose bib / electric at 8 am. Leave Building Open.
Bands 4:00 to 11:00 pm
Grounds close41:00pm
Sunday Aug. 20th Food /Beer Noon to 7:00 pm (Beer ticket sales stop 6:45)
Bands 12:OOpm to 7:OOpm
*** BB judging, Private Tent, 1/2 hr apart per meat, Noon to 1:30
People's Choice judging 2pm to 5pm
Announce Home Brew contest winners on stage, present awards.
Home Brew Tasting and Judging offsite beforehand.
Grounds close-7:OOpm Rotary Teardown tables / banners
Monday Aug. 21st Park clean-up /remove tents, toilets, garbage and equipment.
Gate $15 (donation for charity) 12 -under free, uniformed Service men and women free.
Tents by Rotary Entry gate20'x20', main dinning tent 40'x60, beer area 40x40, wrist
band/ticket sales 205x20', food vendor canopies 20'x20', BBQ area 20x40. Stage tent set under
canopy with I F legs.
Food / Beverage served all days, up to 6 BBQ /food vendors.
Bands will be local and regional.
Clean up and overnight security supplied by Rotary, Thursday night thru Sunday night.
Parking traffic layout and control by volunteers, motorcycle parking area on paved lot
2 temporary generator parking lot lights by Rotary.
Additional Portable Bathroom's, wash sinks and grey water / grease disposal by Rotary.
Garbage dumpsters, and disposal, and charcoal barrel, by Rotary
Vendor / park layout by Rotary
Stage Sound and Lighting by Rotary (B&B Sound)
Need one case of 50 gal. trash bags from City, Rotary to supply the balance.
Beer /Wine/ Malt Beverages —supplied by Chas. Herdrich &Son.
Wrist bands supplied thru Chas. Herdrich, different color each night, I. D. and banding by a
private security. Beer served by volunteer/ sponsor, business groups, supervised by Rotary and
McHenry P.D., Rotary to obtain City and State Liquor License, and sell beer tickets.
2 beers at a time walk away limit. Local craft brews to be offered.
Signage around town: 15 signs 18"x24", advertising event, and directions to park.
3 signs approx. 4'x8' temp signs placed on private property
Advertising: Local Newspaper, Radio, Community Signs, Web Site, Face -book, Bill
Boards, handouts and Rotary Club -runner.
Pre -sell Sponsor / Cooperate packages of entry tickets.
Insurance: Rain out insurance, General and Dram Shop Insurance by Rotary
Damage to Park facilities / major turf repair by Rotary.
Health Department permits by Vendors.
Rescue squad /first aid -McHenry Township Fire.
Beach remains open, beach closes at 5 pm.
Proceeds- All proceeds go to McHenry Rotary Charitable Foundation and Scholarships.
Set up booth/tent at Farmers Market for two weeks before to sell tickets at Concert in the Park
City of McHenry Additional Police provided during event.
Parks Fee $500, provide one park staff person.
Utilities, water (cold only), electricity.
Stage Cover, boom truck for stage banners on Thursday afternoon.
Picnic Tables / Benches, wood spools, umbrellas,
Garbage cans, one case of 50 gal. trash bags.
Motorcycle parking lot on paved area.
Light Temporary Toilets.
North Electric Panels, Open Saturday AM.
SPECIAL EVENT LIQUOR LICENSE APPLICATION
CITY OF MCHENRY
(A special event liquor license may also be required by the State Liquor Control Commission)
www.state.illus/Ice
SEE 25A
COMPANY OR ORGAN32ATION:
ADDRESS:
APPLICATION DATE
PHONE NUMBER: + C
TYPE OF BUSINESS OR ORGANIZATION: �" r
Z. LICENSE APPLICANT; `t''4
c..
CITY:` iPt'` c
EMAIL:
Zo4 j''r
ADDRESS: c �� C.e*[?r';r'
Ills .1qF1PPCITY:
'.. —
TELEPHONE NO. '> � (5er EMAIL: ��
3. LOCATION WHERE SPECIAL EVENT HELD: t'
(non-residential premises only)
4. OWNER OF LOCATION WHERE SPECIAL EVENT HELD:
OWNER'S ADDRESS '� t CITY:
TELEPHONE NUMBER. '
t''
5, DATE(S) OF EVENT: tom( Gw�"t7 HOURS:.
(not more than 3 days)-
5, TYPE OF ALCOHOL TO BE SERVED: 4BEER WINE LIQUOR
7, NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES,
8, DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE
CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION.
AFFICt,4VIT
/ -1� 4 hereby states that the City of McHenry shall not be held liable for any
occurrence, lass, dam e, or injury as a result of this event. PepO or persons to whom this license has been issued shall hold the City of
McHenry harmless in connection with any and all claims arising haltdresult of the consumption of alcoholic Iiquoror as a resultof the issuance
of this license,
The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States
of America, in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the
best of his/her knowledge and belief, The undersigned is aware f stajjie Jiqu 1 approVal is required for this license,
r /
A
SUBSCRIBED and SWORN to before me this
day
Notary
DATE ISSUED
EFFECTIVE DATE(5)
24i&
LICt=NSE Nt7.
dI�;A J TI�
I�P
9i 14
Except:
Temporary signs posted by non -for -profit, charitable or philanthropic organizations located within the
City of McHenry, advertising a particular event subject to the following conditions. If all conditions
listed herein are niet City Council approval shall not be required. If any one of the conditions listed
herein cannot be met or some variance of any condition is being requested City Council approval if
required. (MC-14-1095)
a. reserved (MC-14-1095)
b. A sign pen -nit is obtained; and
c. The required $30.00 temporary sign deposit is made; and
d. The size of each sign cannot exceed. 1.8 X 24 — inches (three square feet); and
c. May be displayed up to two weeks prior to the event and must be removed no later than two
days following the event; and
f. A city issued permit sticker is displayed on each sign; and
g. The overlap on the display of two or more temporary signage permits shall not exceed one
week; and
h. One sign may be posted at each the following ten locations:
• Chapel Hill and Route 120 (S/W Corner Only)
• Richmond Road and Elm Street (South side of Elm Street only)
• Crystal Lake Road and. Elm Street (North side of Elm Street only)
• Ringwood Road and Elm Street (One corner of intersection only)
• Ridge Road (west city limits) and Route 120 (In close proximity to City welcome sign)
• Richmond Road and Diamond Drive (One corner only)
• Richmond Road and Blake Blvd. (One coi7aer only)
• Riclunond Road and McCullom Lake Road (One corner only)
• Crystal Lake and Bull Valley Road (One corner only)
• Bull Valley Road and South Route 31 (One corner only)
Office of the City Administrator
Derik Morefield, City Administrator
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
FOR: February 20, 2017 Regular City Council Meeting
RE Request to Transfer the Class A Liquor License currently held by Assaggio
Tutto, Inc. d/b/a Marzano's located at 1501 S. Route 31, to McHenry 31 Col.,
d/b/a Bulldog Ale House effective March 1, 2017.
ATT: Letters of Request, Application
Agenda Item Summary: A request was received to transfer the Class A liquor license currently
held by Assaggio Tutto, Inc. d/b/a Marzano's located at 1501 S. Route 31, to McHenry 31 Co.,
d/b/a Bulldog Ale House effective March 1, 2017.
Background: The Class A license authorizes the sale of alcoholic liquors for consumption on
premises and retail sale of packaged liquors.
Bulldog Ale House is a restaurant/sports bar with seven locations in the Chicago area. Food
sales account for approximately 60% of the gross sales and alcohol accounts for 40% of sales.
The restaurant will be open seven days per week. Outdoor patio seating will be offered as
approved in the Conditional Use Permit granted in 2007. Approximately 30 people will be
employed by Bulldog Ale House. More information about the restaurant is available at
'ittp://www.bulldogalehouse.COM/.
Analysis: Owner Kujtime Ahmeti and her husband manager Matt Ahmeti will operate the
business and will be present at the meeting. They currently own two successful locations in
Chicago and Rolling Meadows and are conversant with the State Liquor Control regulations. All
associated fees have been paid, all required documents were submitted, and the owner and
manager have been fingerprinted by McHenry Police.
Recommendation: The Council will be asked to make a motion to approve the transfer of a
Class A liquor license from Assaggio Tutto, Inc. d/b/a Marzano's to McHenry 31 Co. d/b/a
Bulldog Ale House as presented.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in acustomer-oriented, efficient, and fiscally responsible manner.
BULL DOG ALL HOUSE BUSINESS PLAN
The site will be operated as a restaurant/sports bar with the same format as the
othCl seven Bull Dog Ale Houses located in the Chicago area. Food sales account for
about 60% of the gross sales and beer and liquor are about 40%. No in-house brewing
is done, but up to 50 craft and other beers will be on tap. The food is prepared and
cooked on premises.
The restaurant will be open seven days per week from 11:00 a.m. until closing time
as determined from the liquor license rules.
There will be many TV screens featuring the various sports channels. No live or
musical events will be performed, but music for background will be played.
The outdoor patio seating in warm weather will offered and used as an amenity for
the patrons.
About 30 people will be employed as cooks, servers, hostesses, managers, and
clean-up and kitchen help.
The gross revenue is estimated at $3;000,000.00 per year.
The customers are from the general public with a large portion being a family
clientele. The applicant is not striving to be a "singles bar."
Advertising and promotions are done through Internet and social media formats.
m:\vucha\clients\bull dog\mchenry 31 co\bull dog ale house business plan.docx
License No.
Date Issued
Date Effective
NAME OF BUSINESS, ADDRESS, &TELEPHONE #.:
1
CITY OF MCHENRY
APPLICATION FOR LIQUOR LICENSE
UNDER
CITY OF MCHENRY LIQUOR CONTROL
ORDINANCE
FISCAL YEAR 2016l2017
TO BE FILED WITH THE
OFFICE OF THE MAYOR
ALL LICENSES EXPIRE APRIL 30
FOLLOWING DATE OF ISSUANCE
McHenry 31 Co.
1501 Rt. 31, McHenry, IL 60050
Please indicate form of ownership: CORPORATION A PARTNERSHIP
IF CORPORATION:
Corporation Name: _
Corporate Address:
McHenry 31'Co.
1233 Concord, Elgin, IL 601'20
Fee Received ! 7
Date Received
Receipt Issued On 1 f
Check No.
Cashier's Chk.
Cert. Check
Cash
•VAINNIA
NDIVIDUALlSOLE PROP.
Number: 847 - 922 . 4177 EMAIL: bd mattCyahoo . COm
Corporate Phone
3. State of Incorporation: Illlri015
4. IF PARTNERSHIP:
Name:
4"
6.
Corporate Address:
Corporate Phone Number: EMAIL:
State of Incorporation:
IF INDIVIDUAL/SOLE PROP:
Applicant's Full Name:
Date of Birth:
Residence Address:
7, Home Phone: Business Phone:
8. Citizen of U.S.?
If a naturalized citizen, when and where naturalized?
Court in which (or law under which) naturalized:
(A) If Applicant is a PARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest:
(B) If Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agent:
Kujtime Ahmed, 100Z shareholder,
1233 Concord,
Elgin,
IL
60120
Peter Vucha. Re>xistered Arent. 920
Davis
Road,
Elgin,
IL
60123
2016
PAGE TWO
E
10, If Applicant and Local Manager are not the same, give
nd telephone number of Local Manager:
nrg, IL 60193
Local Manager's: Date of Birth: Place of Birth:
11 Principal Type of Business: Restaurant / Sports Bar
12. What is current zoning for this property?
13. Type of License Sought: Class A
14. Date on which business was begun at this location: May 1, 2017
New York Citizen of U.S.? Yes
15. Does applicant own premises for which license is sought? no If not, state name and address of owner and attach copy of executed lease.
PKGA Properties, Inc., 1501 Route 31, A�IcHenry, IL 60050
16. If property is owned by a land trust, trustee must file affidavit disclosing names and addresses of all beneficial owners -and percentage of interest.
17. Is the location of applicant's business for which license is soughf within one hundred feet of any church, school (except institutions of higher
education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? no
A. 1f answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food
shop or other place where the sale of liquor is to the principal business? yes . If yes, how long has place of business been in
operation?
18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations (may attach supplemental sheet).
19, Illinois State Liquor License Number: 76 6 Attached copy of State Liquor License Certificate.
20. Give applicant's Retailer's Occupational tax (ROT) Registration Number: 4238-1861
21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: No
22. If this application is for a new license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating
statement for the past three years,. or if not available, other proof of financial responsibility.
23. State name
and address.
of dram shop
insurance company for both the licensee and owner of
the building in which
the alcoholic liquor will be
sold fo.r
the duration
of the license
AND attach a copy of the declaration page showing the
insured parties and
amounts of coverage.
24. Describe parking facilities available to the business: large parking lot surrounds building
25. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic
liquor; and_will you abide by them? Yes
26. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might. cause accidents?
yes ,
27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any
such events take place? Yes
28. Has any manufacturer, .importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed. to pay for this license, advanced
money or anything else of value. or any credit (other than merchandising credit in the ordinary course of business for a period not in.excess of 90
days), or is such a person directly or indirectly interested in the ownership, conductor operation of the place of business? No If answer is
"YES", give particulars:
29. Have you, or in.the case of a corporation, the owners of 5% or more shares of the corporation or the local manager; or in the case of partnership,
any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors? No
answer is "YES", explain:
30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation and the local manager, or in the case of a
partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? No If so, please describe:
31. Is any individual who is directly or indirectly interested in applicant's place of business, slaw -enforcing official or elected public official (mayor,
alderman, and member of any City commission, committee or board)? No If so, please state name and address of such person:
2016
PAGE THREE
32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list same information for each
partner and the local manager — (please attach).
33. Have you ever been convicted of a gambling offense (if a partnership or corporation, include all partners, owners of 5w or more shares of the
corporation and the local manager)? NO If so, give all details:
34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal
government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate
more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government
for the current tax period?
No
35. Will you and all your employees refuse to serve or sell alcoholic liquor.to an intoxicated person or to a minor?
yes
36. Ha ny0ou, or any partner, or owner of 5% or more shares of the corporation or local manager, ever had a liquor license revoked or suspended?
37. If so, give all details, including location of the licensed property (please attach).
CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license
and/or the issuance of a fine.
No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed
premises, either directly or through the agents or employees of the licensee:
1. Violate or permit a violation of any federal law or state statue.
2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility
of the licensee to hold a liquor license.
3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time.
4. Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry
City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 4:30 p.m.
during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days,
5, During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor
sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle
or glassware may be used.
6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or
employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent
to the property where the licensed premises is located.
7. Allow patrons
to
serve or
distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic
beverages on
the
licensed
premises.
8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly
conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed
premises.
2016
PAGE FOUR AFFIDAVIT
STATE OF ILLINOIS )
) ss
COUNTY OF MCHENRY )
I, the undersigned, being is duly sworn, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be
provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the
Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application.
SOLE PROPRIETOR:
Signature of Applicant
PARTNERSHIP:
(Authorized Agent of the Partnership)
Signature
Print Name
Title
CORPORATIC'"'•
(Authorized Ac
Print Name
Vice President
Title
MANAGER:
of Local Manager
t A_hmeti
Print Name
Subscribed and sworn to before me this
NOTARY PUBLIC
Subscribed and sworn to before me this
day of , 20
NOTARY PUBLIC
Subscribed and sworn to before me this
02 day of 20 17
NOTARY PU^T Tr ----
OFFICIAL SEAL
PETER R VUCHA
NOTARY PUBLIC - STATE OF ILLINOIS
MY COMMISSION EXPIRES:08/13/20
Subscribed and sworn to befo
NOTARY PUBLIC
2016
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: '(815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: February 20, 2017 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Annexation of Property located at 1101 N River Road
ATT:
1. Location Map
2. Ordinance annexing property located at 1101 N River Road
3. Application Packet
AGENDA ITEM SUMMARY: The owners of the property located at 1101 N River Road are
requesting annexation to the City of McHenry and would like to connect to the City's water
system.
BACKGROUND: The property located at 1101 N River Road is currently unincorporated, and the
owners would like to connect to the City's water system. Currently it's not feasible to connect
to the City's sewer system due to the distance from the subject property. The subject property
is contiguous to the City to the east of River Road. It has been the policy of the City Council to
require annexation to the City to connect to the City's water and/or sanitary sewer system.
ANALYSIS: Pursuant to Article III of the City's zoning ordinance, upon annexation to the City of
McHenry, the subject property will be automatically classed to RS-3, Medium -High Density
Single -Family Residential due to its size, approximately 9,300 square feet.
If the City Council concurs it is recommended the attached ordinance annexing the property
at 1101 N River Road be approved (Mayor and City Council vote -simple majority required).
f.
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Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ORDINANCE NO. 17-
AN ORDINANCE ANNEXING PROPERTY COMMONLY KNOWN AS 1101 N RIVER ROADIN
MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a written petition has been filed with the City Clerk requesting annexation of
said real estate to the City legally described on "Exhibit A", attached hereto and incorporated
herein, the "SUBJECT PROPERTY", along with a complete and accurate plat of said real estate
incorporated herein and attached hereto on "Exhibit B", and which petition has been filed in
accordance with 65 ILCS 5/74-8; and
WHEREAS, said real estate is not located within any other municipality or subject to an
annexation agreement with any other municipality, and said real estate is presently contiguous
to and may be annexed to the City in accordance with 65 ILCS 5/7-14, et seq.; and
WHEREAS, the City of McHenry does not provide library or fire protection services to
said real estate, so notice to the Fire Protection District or Public Library District of the
annexation of said real estate is not required; and
WHEREAS, the City has determined that the annexation of said real estate is in the best
interest of the City, will promote sound planning and growth of the City, and otherwise
enhance and promote the general welfare of the City and its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: That the SUBJECT PROPERTY be and the same is hereby annexed to and
made a part of the corporate limits of the City of McHenry, including any and all portions of
adjacent street, roads or highways as provided by law.
SECTION 2: Pursuant to Article II -General District Regulations, Section D of the City's
Zoning Ordinance, immediately upon annexation, the Subject Property being approximately
3
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
91300 square feet in size, is hereby classified RS-3 Medium -High Density Single -Family
Residential District.
SECTION 3: The City Clerk is hereby directed to cause a certified copy of this
ordinance, together with said plat, to be recorded in the Office of the Recorder of Deeds of
McHenry County, Illinois. Following the recordation of this ordinance and plat, a copy thereof
shall be filed in the Office of the Clerk of McHenry County, Illinois.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED THIS DAY OF , 2017
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF 12017
ATTEST:
CITY CLERK
C]
MAYOR
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
EXHIBIT A
LEGAL DESCRIPTION OF THE SUBJECT PROPERTY
LOT 2 IN SUNNYSIDE SUBDIVISION, BEING A SUBDIVISION OF ALL THAT PART OF THE
NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 35, AND THE WEST HALF OF
THE NORHTWEST QUARTER OF SECTION 36, LYING ON THE NORTHEASTERLY SIDE OF FOX
RIVER, AND A PIECE IN THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SAID
SECTION 36, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF, RECORDED SEPTEMBER 17, 1909 AS DOCUMENT NO.
12880, IN BOOK 3 OF PLATS, PAGE 34, IN MCHENRY COUNTY, ILLINOIS.
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
EXHIBIT B
PLAT OF ANNEXATION OF SUBJECT PROPERTY
(ON FILE WITH THE OFFICE OF THE CITY CLERK)
To: City of McHenry
Request for annexation/ hook into city water
Leggett
1101 North River Road
McHenry, 1160051
901481 J257
Patrick S. Leggett and Kathryn A Leggett of 1101 North River Road would like to request
annexation into the City of Mchenry, 11. Due to failing septic system and poor water quality we
are anxious to hook into city water, which is ready and available to on our property. Please find
enclosed documents necessary and contact us if more information is needed.
Thank you,
Katie Leggett
ktleggett@comcast. net
/ /O l /�
Zrp 0cl
The
PETITION FOR ANNEXATION
,�--e j a e..1 Ir 'S
,11�n ,^ undersigned
T tW;�TrI
Petitioners,
hereinafter collectively referred to as "PETITIONERS", hereby request fio annex to the
City of McHenry, McHenry county, Illinois, hereinafter referred to as "CITY", the real
estate legally described on "Exhibit A" attached hereto and made a part of this Petition
by reference, hereinafter referred to as the "SUBJECT PROPERTY".
The PETITIONERS represent and state under oath as follows:
A. The PETITIONERS are the sole owners of record of the SUBJECT PROPERTY.
B. There are no electors who reside upon the SUBJECT PROPERTY.
C. The SUBJECT PROPERTY consists of one contiguous tract of land, all of which is
not within the corporate boundaries of any municipality, and is presently contiguous
to the corporate boundaries of the CITY.
D. An accurate plat of the SUBJECT PROPERTY has been as presented as "Exhibit B"
attached hereto and made a part of this petition by reference.
E. This petition is filed pursuant to and in accordance with the provisions of Section 65
ILCS 5/7-1-1, et seq., of the Illinois Municipal Code, and the SUBJECT PROPERTY
meets all statutory requirements for annexation to the CITY.
The PETITIONERS hereby respectfully request as follows:
1. That the CITY enact an ordinance annexing the SUBJECT PROPERTY, including all
roads and highways within or adjoining the SUBJECT PROPERTY as required by
law, pursuant to and in accordance with the provisions of Section 65 ILCS 5/7-1-8 of
the Illinois Municipal Code.
2. That this petition and subsequent annexation of the SUBJECT PROPERTY is
contingent upon the PETITIONERS and the CITY entering into a mutually
acceptable annexation agreement providing for the rezoning and subdivision of the
SUBJECT PROPERTY.
Dated this � day of � r , �0�
The undersigned PETITIONERS, being first duly"sworn, on oath depose and state that
they have read the foregoing Petition for Annexation subscribed by them; that they
know the contents thereof; and that the same are true and correct to the best of their
knowledge and belief.
PETITIONERS aW-Nn
J
PETITIONERS
/%1 &�Irry n 4, 1.�eref&
Subscribed and sworn to
before me this day
of , 2002.
Notary Public
Legal Description of the SUBJECT PROPERTY
Plat of Survey of the SUBJECT PROPERTY
The plat is subject to the following requirements:
1. It must be prepared by a registered land surveyor and bear an original signature and
seal.
2. It must be a high quality blue line, or be prepared on mylar or good quality vellum.
3. It must accurately depict the SUBJECT PROPERTY, and include all unincorporated
highways within or adjacent to the SUBJECT PROPER as part of the territory being
annexed (where appropriate).
4
PLAT OF SURVEY
LOT 2 IN SUNNYSIDE SUBDIVISION, BEING A SUBDIVISION OF ALL THAT PART OF THE NORTHEAST QUARTER
OF THE NORTHEAST QUARTER OF SECTION 35, AND THE WEST HALF OF THE NORTHWEST QUARTER OF
SECTION 36., LYING ON THE NORTHEASTERLY SIDE OF FOX RIVER, AND A PIECE IN THE -SOUTHEAST
QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 36, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE
THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF, RECORDED SEPTEMBER 17, 1909 AS,
DOCUMENT NO, 13880, IN BOOK 3 OF PLATS, PAGE 34, IN MCHENRY COON Y, ILLINOIS,
Scale: 1" =Zo
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STATE OF ILLINOIS}
COUNTY OF MCHENRY}
THIS IS TO CERTIFY THAT I, JAMES R. BOYES, ILLINOIS PROFESSIONAL LAND
SURVEYOR .NO. 2519, HAVE SURVEYED THE PROPERTY DESCRIBED IN THE ABOVE
CAPTION AND LOCATED THE IMPROVEMENTS THEREON, AS SHOWN BY THE
ANNEXED PLAT WHICH IS A TRUE AND CORRECT REPRESENTATION Of SAID SURVEY.
ALL DISTANCES SHOWN ARE IN FEET AND DECIMALS THE
SS IR. g
GIVEN UNDER MY HAND AND SEAL AT LAKEMOOR ;(h0TS'Y91!; a? DAY QF
TOME .AND.,2023, Q: b•Ci-2519 •':\'�
�o' PROFESSIONALftP
LAND 44
t—I SURVEYOR
STATE OF p
REGISTER LANDS NUMBER2519 Cno•, ILLINOIS
LOCATION: 1101 N. RIVER ROAD
MCHENRY, IL 60050
CLIENT:
MICHAEL BARRETT (DADE)
ORDER#:
PROPERTY LINES, INC.
1601 ANTHONY LANE
LAKEMOOR, IL 600504602
815-578-9646 FAX4815=578-9647
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: February 20, 2017 Regular City Council Meeting
RE: Sign Variance for Wm. Tonyan and Sons INC. 1400 Route 31
ATT: Sign application, proposed sign, Non Conforming Sign Ordinance, Pictures
Agenda Item Summary: The Community Development Department received a sign variance
request from Wm. Tonyan and Sons INC.. The applicant is requesting a 4'11" height variance
which would allow the use of the existing structural pillars on their free standing sign.
Background: Wm. Tonyan and Sons INC., 1400 Route 31, is requesting a variance to the
municipal code from the height requirement in an industrial zoned property. Industrial zoned
properties are allowed a maximum of 6 feet in height for a free standing sign, Wm Tonyan's
sign is currently 10 feet 11 inches and is constructed of two pillars with an advertising board
spanning between the two pillars. The applicant would like to reuse the two pillars and add
square footage to the advertising board between the pillars. The increase in size is to
accommodate tenant space available in their building. A request for a like for like face change
can be approved by staff however the applicant is increasing the square footage therefore by
ordinance the sign must be brought into compliance for height, size and setback. In this case
the sign meets all requirements except the height. Attached is a letter from Wm. Tonyan
requesting a variance due to a visibility concern, staff believes the concern is valid and there is
no negative impact from the variance requested, pictures have been included with the packet.
If the City Council concurs it is recommended that a sign variance be granted for Wm. Tonyan
and Sons INC., 1400 South Route 31, to allow the use of the existing structural pillars which
exceed the allowable height by four feet and eleven inches in an industrial zoning.
WM. Ta NYAN
AND SONS INC.
GENERAL CONTRACTORS
Doug Martin and City Council of the City of McHenry:
1400 South Route 31
McHenry, IL 60050
Phone 815-385-4466
Fax 815-385=8439
Date: 1 /18/17
Please consider this fetter a request to appear before the City Council to request a
variation to the height restriction for freestanding signage at our location at 1400 State
Route 31. We believe with the traffic flow and our location, a 6' maximum height places
an undue restriction upon us. We believe the visibility of the sign would be severely
restricted from the south and the west due to the heavy traffic on Rt.31 and the location
the sign structure is located in. Enclosed are some photo shop images showing the
proposed sign, and also images that show what the 6' maximum height would look like.
Our request is to allow us to have a sign height of 10-11" overall.
The proposed sign location is the same as the existing, utilizing the existing brick pillars
and boulder landscaping.
The existing location is over 60' back from the edge of the pavement.
Respectfully
Chuck Tonyan
�uauzd0taha(3
��tt�ouo�a pug h�iunurtv��}
Ctlyof�tGHenry
Community and
Economie Development
PROPERTY
ADDRESS: f / l/
on -Res idential PERMIT NO. l l � 7
Minor Permit
Application
3l
ESTIMATED COST OF CONSTRUCTION: k D 6 O • ?rn
Existing Use: ❑ Commercial ❑ Itidust/Office ❑ H/C
❑ Air Conditioning
❑ Accessory Bldg
❑ Fire Suppression
❑ Lawn Irrigation
❑ Driveway/Lot Pav, ❑ Masom•y
❑ Demolition ❑ Retaining Wail (over
ElElectric ❑ RemodeI/Alteration
❑ Fence ❑ Seal Coating/Stripe
❑ .Furnace ❑ Side�vaik/Stails
❑ Other:
Owner:
Address:
E-mail:
Contractor:
Phonc: ( 02
Electrical Contractor:
Signs
Freestanding
❑ Wall
❑ Temporary
Over the Counter•
❑ Re -roof
❑ Water Heater
Repair
UIIit #• City:
Community & Economic Development
333. S. Green Street, McHenry, IL 60050
&mail: CED &I.mchenry.11.tis
(815) 363-2170
OFFICE USE ONLY
Zoning Dist:
To vnship/Pfn: f Q 7(� ,o o
9eve(oprrtent
SEC 3 C 2.01a
City of McWet�ry:
Due a[
Plan Review: n�uc3ran
Builditlg:
I'lunrlbing:
Bond:
Misc.Deposit,
Submit a copy of art elech•ical license with this application.
State• Zip:
Plumbing Contractor: Phone:
Submit the following: Letter of intent on pltnttbing contractors Ietterlread (with corporate seal, oI• rfotary seal)
stating that they are doing this jobs copy of State plumbing license; copy of certificate of State registration.
Roofing Contractor: Phone: ( }
Note? Suhniit a copy of a State ofI111)lots roofing contractor license with this app)ication.Be sure to visit the City wel) site and review thefigindouts foun d
Notes:
All
information provided herein is Into and correct and all ordinances and codes oftlre City ofMeHenryshall be complied with. I hereby represent and agree that, in considera-
tion of this permit being issued, only the tiNrork herein applied for will be done and that the premises being worked on v<rill only be used for the purposes set forth herein. Iunder-
standand hereby acltnoa�ledge it's the property oaroer"s responsibility to ascertain if there are any existing private covenants, conditions and/or deed restrictions, tiidrich may
findher regulate and/or prohibit mrk for NNUch this building permit from the City has been obtained. I further acknowledge it's the property owner's responsibility to obtain
required written or other permission or follow any other private approval process from any such home, property on37rer's or other association, if applicable, prior to commencing
work on my property even if a building permit is issued by the City. I hereby indemnify the City, its officials and employees from any and all liability for damages, lawsuits,
attorneys fees and injuries, including death sustained by anyone or damage to any property, including surveying errors and en croachment liability which accrue against the City,
STGi\rIJD:
(OWNER SIGNATURE AND PRINTED NAME REQUIRED)
FOR OFFICE USE
Expiration
Name: Date: Date:
Scanned
(Rev. 9/15)
TONYAN PYLON NEW 2016 CITY 1/18/2017 10:59:21 AM
Scale: 1:1.50 Height: 10.937 Length: 11.281 in
FABi2l(
ALL
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[�OU�LI_` f ACED IC QICN
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SIGN THICKNESS 1$" TO ALLOW FOR TENANT FACE REMOVAL
EXTERIOR CUT-OFF SWITCH ON SIGN
CAMPING 11-F60T12CW LAMPS
2 1240 ADVANCE WNLASTS
12 AMP. 120V POWER
ALL COMPONENTS UL LISTED
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Municipal Code
2) Other Signs (MC-06-892; MC-15-1111)
All other non-exempt signs lawfully existing, or holding Sign Permits issued, prior to the date of
adoption of this Ordinance, but which are not in conformance with these regulations, may be
continued as nonconformities until such time as at least one of the following thresholds are
met:
• A property on which a nonconforming sign is located is vacant for a period of 90
consecutive days (this does not apply to individual units of multiple tenant buildings but
rather to the entire property); or
• A property has any change in use; or
• A permit for the replacement, alteration, enlargement, or structural change of any kind
(other than for change of face) is requested; or
• The nonconforming sign is identified as "unsafe" by the Zoning Administrator
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John M. Jones, Chief of Police
FOR: February 20t", 2017 Regular City Council meeting
Office of the Chief of Police
John M.Jones
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.ci.mchenry.il.us
RE: Dispatch Budget Amendment, Approval of Change Order, and authorization to
enter into a purchase and maintenance/support agreement.
ATT: McHenry County ETSB Letter
Resolution 11-17-004, Change Order Determination and Authorization Document
Radicom Change Order Quote
Agenda Item Summary:
Council is being asked to consider statrs request to approve a change order request on the RFP
that was awarded to Radicom Incorporated on July 5t", 2016. This change order is a revision to
the existing purchase agreement that was executed in July 2016 and would authorize the
purchase of three (3) additional Zetron Dispatch Workstations to include all hardware,
maintenance fees and software licensing upgrades. In an effort to facilitate interoperability and
redundancy between the three remaining PSAPs, the McHenry County Emergency Telephone
System Board (ETSB) has agreed to reimburse the cost of all hardware purchased in this change
order leaving only the maintenance and software licensing upgrade the responsibility of
McHenry and its NERCOM partners (City of Woodstock and City of Harvard).
Background:
On July 5t", 2016 the Council approved and awarded the RFP bid for the purchase and
installation of a new Zetron radio dispatch system that included six dispatch workstations. At
the time of this change order request the City agreement is still open as the new system is still
being installed. The renovation of the dispatch center includes the installation of nine total
work stations of which three are used for training and backup for both our center and the
remaining two centers (County and SEECOM). With the approval and purchase of the new
Zetron radio dispatch system in July, only six (6) of the nine (9) workstations included the
installation of a radio system. This was done as the ETSB was in discussion regarding the
funding of workstations for all the remaining PSAPs.
The City ojMcHerrry is dedicated to prov/di►:g its citizens, b[[sinesses, and visitors will[ N[e highest r/u[[/ii�� ofp[•ograms and
services in acustomer-oriented, eff[cient, and fiscally responsible n[an[[e[:
On November 17, 2016 the ETSB unanimously approved to purchase three radio systems for
each of the three remaining PSAPs in order to help facilitate interoperability and redundancy
throughout the county in case of a PSAP failure. Attached to this agenda supplement is a letter
from the ETSB advising that they will reimburse the City for the purchase of the three additional
Zetron Consoles (hardware only) leaving the maintenance and software update cost the
responsibility of the dispatch center.
Upon receiving this letter the City began the process of obtaining a change order request from
Radicom Incorporated to add three additional consoles to the project. Attached to this agenda
supplement you will find an agreement from Radicom that quotes the cost of adding these
three additional consoles, including hardware, maintenance and software updates. The original
bid amounts from the RPF where met or reduced in this change order quote. The circumstances
necessitating the proposed change order to the Original Contract was not reasonably
foreseeable at the time of the Original Contract and the approval of the proposed change order
is in the best interest of the City and is authorized by law.
With the City's dispatch partnership with the City of Woodstock and the City of Harvard all cost
associated with the maintenance and software updates of these three consoles will be shared
in accordance with the partnership IGA.
•City of McHenry 46.8%
•City of Woodstock 39.4%
•City of Harvard 13.8%
Analysis:
Hardware Purchase:
The quote for the purchase and installation of all hardware related to the three additional
Zetron radio consoles is $98,136.54. This amount is 100% reimbursable through the McHenry
County ETSB.
Maintenance and Support Purchase:
The quote for the maintenance and support of these three additional radio consoles is quoted
in two options.
Option 1: The ongoing maintenance and support after year one is billed annually at (tic ,318.00
for years two through 5, with a total financial obligation of $65,272.00. Through the
partnership IGA with Woodstock and Harvard the McHenry financial obligation for this option
would be $7,636.82 annually and $30,547.28 over the life of the agreement.
Option 2: The maintenance and support for years two through 5 is purchased up front at the
time of order for a one time financial obligation of $40,888.00. This option provides fora $24,
384 savings over the life of the agreement. Through the partnership IGA with Woodstock and
Harvard the McHenry financial obligation for this option would be a onetime cost of $19,135.58
which is a overall savings for the City in the amount of $11,411.70. Note: Council has already
approved the 5 year maintenance plan for equipment purchased in the initial RFP bid.
Analysis of this change order shows that the hardware purchase combined with option 2 for the
maintenance and support purchase provides the best cost savings with the understanding that
the City will be reimbursed $98,506.14 from the McHenry County ETSB, $16,108.87 from the
City of Woodstock and $5,642.54 from the City of Harvard leaving the City's total financial
liability at $19,135.58
Recommendation:
Therefore, if Council concurs, it is recommended a motion be made to authorize the Mayor to
execute the attached Resolution R-17-004, Change Order Determination and Authorization
Document authorizing; (1) a FY 2016/17 CIP budget amendment in the amount of
$19,135.58; (2) the City to enter into a purchase and maintenance/service agreement for the
purchase of the three Zetron Radio Consoles in the amount of $98,506.14 and the purchase of
(option 2) the extended maintenance and support component in the amount of $40,888.00.
McHenry County
Emergency Telephone System Board
2200 North Seminary Avenue, Woodstock IL 60098
Arthur J. Weber
Chairman
Chief Kenneth D. Caudle
Vice Chairman
Deputy Chief John Birk.
Secretary
Theresa K. Carlson, ENP
Coordinator
January 20, 2017
Chief John Jones
McHenry Police Department
333 S. Green Street
McHenry, IL 60050
Chief Jones,
On November 17, 2016, the McHenry County ETSB unaniamously voted to fund three radio
consoles, for the three PSAPs that will remain open after May 1, 2017, to match the
respective current systems with the agency assuming the cost of maintenance and licensing
in order to facilitate inoperability and redundancy, as a result of the State mandated
consolidation.
I have been in contact with Deputy ChiefJohn Birk regarding the documentation that will be
needed for the ETSB to process reimbursement to the City of McHenry for the purchase of
the three radio consoles.
Please let me know if you have any questions.
Theresa K. Carlson, ENP
Coordinator
McHenry County ETSB
Office: 815-337-7911
Email: mcets�ca.mchenry.il.us Fax: 815-337-9911
Resolution 17-004
Resolution Making a Change Order
Determination and Authorizing Additional Purchase Relating to Radicom
Purchase Order Dated July 5, 2016
Whereas, on July 5, 2016, the City Council of the City of McHenry awarded a contract to
Radicom for the purchase and installation of a new Zetron radio dispatch system ("Project")
including six (6) dispatch work stations ("Original Contract");
Whereas, at the time of the Original Contract, the funding of the Project was not fully
obtained and has since been determined to justify the purchase of additional required dispatch
work stations;
Whereas, City staff has recommended to the City Council in its agenda supplement that a
change order to the Original Contract be approved for the purchase of three (3) additional
dispatch work stations thereby increasing the total dispatch work stations to nine (9).
Now, therefore, be it resolved and determined by the City Council that, pursuant to 720
ILCS 5/33E9, (1) the funding circumstances necessitating the proposed change order, adding
three (3) dispatch work stations to the Original Contract was not reasonably foreseeable at the
time of the Original Contract; and (2) the approval of the proposed change order is in the best
interest of the City and is authorized by law.
Be it further resolved that, based on this determination, the City Council of the City of
McHenry hereby approves the proposed change order 1) allowing a FY 2016/17 CIP budget
amendment in the amount of $19,135.58; and 2) authorizing the Mayor's execution of a change
order to the Original Contract referred to as a purchase and maintenance/service agreement for
the purchase of the three Zetron Radio Consoles in the amount of $98,136.54 and the purchase of
an extended maintenance and support agreement in the amount of $40,888.00.
Passed and Approved this 20th day of February 2017.
Voting Aye:
Voting Nay:
Absent:
Abstain:
(SEAL)
ATTEST:
City Cleric Janice C. Jones
APPROVED:
Mayor Susan E. Low
RADIO DISPATCH SYSTEM EXPANSION
Itemized Price List
2604 N Chapel Hill Rd
Terms:
50 %
down, Invoiced upon purchase order
McHenry IL 60051-3631
Terms:
20%
Invoiced upon
equipment delivery
Phone: 815-385-4224x406
Terms:
20%
Invoiced upon
installation & operation
Fax: 815-385-4368
Terms:
10%
Invoiced upon
final acceptance
Email: chammar@radicom.com
Ship Quote':
Hardware 6 Weeks
upon purchase order
SECTIONS PRICE SUMMARY
Primary Initial Purchase Items
fiat Purchase
Site /Console Items
Add (3) DispatchConsolesjince with full install
$79,386.20
tial Purchase
Starcom Control Stations
Add (2) Hams Starcom Control
Stations'..
$18,750,34
11
..
Initial Purchase
$982136454
PER YEAR Additional Console
Optional Support
Items
_. .
bescti ton
%Note'!
_ort_
mual Su P..P
Annual su ort ear 2
0 tional...(begins after lsl yearl
.........................................P..P...........Y...................................................................................._.....................................................................P........
tron Hrdwr
Zetron annual hardware su ort
....................................................._.......
$2,800.00 0,00%
$2,800.00
.......... .................. ................. ................_.............
1 $2,800.00
..........................
$2:800.00
tron.Maint
......... ....._......_._...._................................PP......................................._............................... __ ...............
Annual maintenance (includes.l.feature.release per year)
.$7 914 00 0 00 /
..-..............................................................................................................
$7 914 00
1 $7 914 00 ........
$7 914,00
.........
........
......
..................
INCLUDES: Zetron supplied console system, Software,
24X7 factory support & remote configuration and access
support. (Must have remote access to system)
hr On -Site
Radicom onsite support 24 X 7 X 365 for Major
outages)
$467.00 0.00%
$467,00
12
$5,604.00
$5,604.00
INCLUDES: Radicom on -site, remote, and phone
support labor, covering all items purchased under this
purchase as defined by the Radicom Standard Service
Contract.
Initial Purchase) $16,318.00
5YEAR Additional Console Optional Support Items
5 r Sup on
5YEAR Hardware sup ort. (Full
U -front purchase)
O tional
(be
ins
after 1st year
and extends for4
additional
years
Zetron Hrdwr
Zetron annual hardware su ort
$9,232.00
0.00
%
$9,232.00
1
$9,232.00
$9,232.00
Zetron Maint
Annual maintenance includes 1 feature release per ear
$7,914.00
0.00
%
$7,914.00
4
$31,656.00
$31,656.00
INCLUDES: Zetron supplied console system, Software,
24X7 factory support & remote configuration and access
support. (Must have remote access to system)
$0.00
24hr On -Site
..................._..._...._................................................................................................_....................._........................................................_........................................................................................................................_....................................................................................4..4..4
Radicom onsite support 24 X 7 X 365 (for Ma'or outages)
$467,00
0,00%
$467.00
4.8
$22,416.00
$22,41
0..
.
....................................................................J..............................................................._................._.............................................................................................................................................................................._................................................................
INCLUDES: Radicom on -site, remote, and phone
support labor, covering all items purchased under this
purchase as defined by the Radicom Standard Service
{
Contract.
E_.-.-...
I j
__ __.__W._-._..........__........_..
ONX"-�77NI / ROJI41071CiMAL 01S('O1JN�1 Based on PC) t217 adicom
dared bofo1'e h#ar 25,
207
..... ..........._....-Y._-..__._
._..--.............................._.........._.........._..._......
.. ...... ...................._...................
......................._.................-....-........................................................ _......................,._.......... .__.-.......................-.........._.....-..........................,..,.................................--...............
.............
.._.......... .... ............................................-.........
..... ....... ...................
Initial
Purchasel
$40,888.00
ORDER APPROVED BY. DATE TOTAL
Radicom Itemized 3 consoles addon Price List rev4.xlsx
SUB TOTAL $79,386.20
Ngw Harrrs M7300 P2,5 Controlledros far $TARCOM#7 & #S
€
Part #�
Liescrip%ton - " ' ` : '
List Price
'
Dtsc %
Nst Price Q
E�rt: List Pnce
- EM Nsl Pnce
,
,
$2.....
0.......................
8 00 /-
$.....
00-.-.-.......�..
$2 650
00, .......-.,,_..
$2,438.00
CNB Gateway supports (2) Harris M7300 radio units.
.............
This will be for STARCOM #6 Radio units will be located
into the radio equipment room cabinet with protected
antennas on the tower.
930-0260
Harris Gateway.Interface
Software M7300
$320.00
8,00%
$294.40
2
$640.00
$588.80
709-8003-20
MAX
Radio Gateway to Harris
M7300 Cable 20ft
$130.00
8.00%
$119.60
2
$260.00
$239,20
1930.0221
Block of 10 Radio Channel
add on Core
$3,180,00
8.00%
$2,925.60
1
$3,180.00
$2,925.60
MAMW-SDMXX
Radio, Harris M7300 700/800 Mhz,
50W P25 Trunking
$2,300,00
8.00%
$2,116.00
2
$49600.00
$4,232.00
MAMW-NCP9E
Control Unit, Scan, Remote mount
$720400
8.00%
$662,40
2
$1,440.00
$1,324.80
MAMW-PKGPT
Feature Pack, P25 Trunkinq
$1,100400
8.00%
$1,012.00
2
$2,200.00
$2,024.00
MW-PL4U
Feature Pack, Single -Key -DES Encryption
$0.40
8,00%
$0,37
2
$0,80
$0.74
MAMW-NPL7M
Feature Pack, AES 256 bit Encryption for P25
$495,00
8,00%
$455640
2
$990,00
Optional
MW-PL4F
Feature Pack, P25 Phase 2, TDMA operation
$250,00
8,00%
$230600
2
$500.00
Optional
MAMW-NZN7R
Mounting Kit, Remote mount
$360,00
8,00%
$331.20
2
$720.00
$662,40
MAMW-NMC7Z
Microphone,
Local/Test
$80.00
8,00%
$73.60
1
$80.00
$73,60
ICT22012-12BR
Power Supply, 10A, 13.8 Vdc, Rack
Mount
$430.00
8,00%
$395.60
2
$860,00
$791.20
Labor Setup
Labor to setup / configure base items
$115.00
0,00 %
$115.00
10
$1,150.00
$1,150.00
Labor
Pro ram
Labor to program base items
$115.00
0.00 %
$115,00
4
$460,00
$460.00
Labor
Install
Labor to install base items
$115,00
0.00 %
$115,00
16
$1,840.00
$1,840.00
SUB TOTAL $183750.34
Radicom Itemized 3 consoles addon Price List rev4.xlsx
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: February 20, 2017
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
RE: McHenry Parks and Recreation Community Needs Assessment
ATT: LaPorte Memo on Community Needs Assessment Recommendations
Proposal from aQuity Research and Insights
Agenda Item Summary: To accept proposal from aQuity Research and Insights for the
development of a Community Needs Assessment for the Parks and Recreation Department.
Background: On December 5, 2016 the City Council approved a request to advertise for
proposals for an updated Community Needs Assessment. The information was disseminated to a
number of firms with four ultimately choosing to submit a proposal by the January 31, 2017
deadline. Those proposals were reviewed and vetted, ultimately landing on aQuity Research and
Insights as staff s recommended firm to perform the work for the City of McHenry.
The last comprehensive evaluation of the city's parks system began in 2005, when the city
contracted with Management Learning Laboratories to perform a Community Needs
Assessment. With this information at hand, the city issued RFP's to seek firms to complete the
Master Plan analysis. In April 2007, the city was presented with a final version of a Five -Year
Parks & Open Space Master Plan; a document served as the backbone of facility improvements
from 2007-2012.
The Master Plan has been a valuable tool for the Parks. and Recreation Department however it is
currently ten years past its initial adoption and five since the scope expired. This has not
hampered the department's planning abilities and it remains a key component and is a guide to
moving the department forward. The document is also vital in the grant submission process and
potential grant scoring, which leads to the award of grant monies. With many plans on the
horizon staff felt it was important to readdress the Community Needs Assessment.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors wit/t t/:e highest qualify of programs ru:d
services in acustomer-oriented, efficient, and fiscal/y responsible manner.
Analysis: The Community Needs Assessment is the first step in the Master Plan process. Of
particular interest is the community's desire regarding expansion of the McHenry Recreation
Center, which includes elements they would like to see added such as a gymnasium, indoor pool
or outdoor aquatic center as well as what they might be willing to support monetarily.
The Parks and Recreation Committee and staff agree that as a whole, the Master all does not
need to be completely redone and a Community Needs Assessment will provide a roadmap for
m update to the Master Plan.
If approved, the Community Needs Assessment will be funded through the Park Developer
Donations Fund. The Community Needs Assessment is estimated to take approximately 4-5
months
Recommendation: If City Council concurs, then staff is seeking a motion to approve the
proposals for the Development of a Community Needs Assessment for the Parks and
Recreation Department from aQuity Research and Insights in an amount not to exceed
$4596006
The C/ty of McHenry is dedicated to providing its citizens, businesses, and visitors wit/: fhe highest quality ofprogrnms mxl
services in acustomer-oriented, efficient, and fiscal/y responsible manner.
Memorandum
To: Bill Hobson, Deputy City Administrator
From: Matt LaPorte, Recreation Superintendent
RE: Parks & Recreation Department Community Needs Assessment
Date: February 14, 2017
The Parks &Recreation Department received four proposals for the Development of a Community
Needs Assessment project. The results of the bids are listed below:
• aQuity Research &Insights (Evanston, IL )
• ETC Institute (Olathe, Kansas)
• Greenplay, LLC (Louisville, CO)
• Public Research Group (Naperville, IL)
$45,600 (not to exceed)
$20,000 base (plus $21,000 for add'I services)
$39,975 (not to exceed)
$2 3,000 (not to exceed)
1 recommend contracting with aQuity Research &Insights, Inc. from Evanston, Illinois for a sum not to
exceed $45,600, for the delivery of a Community Needs Assessment for the Parks & Recreation
Department.
Per the Request for Proposals specifications, each firm seeking consideration was required to provide a
bid bond equaling 10% of the project costs, along with the following information:
• Overview of the firm
• Summary of the experience and qualifications of the project team
• Related project experience in completing community needs assessments
• Narrative on the approach the firm would take, including methodology, deliverables and client
meetings that would be provided
• References
• Proof of compliance with laws
• Insurance and indemnification
Last, each firm was evaluated on their ability to meet the project's Scope of Services and their ability to
conduct a comprehensive assessment of the recreation needs, attitudes and opinions of the residents of
McHenry. The study has a specific focus to determine whether the community's level of need warrants
an expansion of facilities, specifically as it pertains to the expansion of additional phases to the McHenry
Recreation Center; or development of new facilities, and if the community would support the financial
costs associated with the expansion or development of facilities. The Scope of Services included:
• Conduct meetings with Department staff and members of the Recreation Advisory Committee
• Develop and facilitate a statistically viable and reliable community wide survey at a 95%
confidence level
• Review and interpret demographic trends and characteristics of the City of McHenry
• Provide tabulated data analysis of the results
• Provide opportunities for extensive public input through the facilitation of at least two focus
groups
• Develop inventory and analysis of the Department's current level of recreation programs,
services and facilities in relation to present and future goals, objectives and directives
• Collect and assimilate City information, including demographics and trends
• Make Level of Service recommendations
• Identify areas of service shortfalls and projected impact on future trends
Careful review and analysis of each of the four proposals resulted in the selection of aQuity Research &
Insights and ETC Institute as the only two qualifying firms. The Request for Proposals, specifically asked
for a 10% bid bond be provided. Two firms, GreenPlay, LLC and Public Research Group, failed to provide
a bid bond with their submittal and their proposals were rejected. ETC Institute and aQuity Research &
Insights, Inc. both provided a bid bond equaling 10%. ETC was the low bidder on the project at $20,000
but also included an additional $21,000 in fees associated with the sub -consultant, Ballard*King which
would required to carry out the inventory and analysis, and level of service recommendations portions
of the project. Therefore, their complete bid price was $41,000.
aQuity Research &Insights is recommended based on the overall thoroughness of their proposal and
their experience and knowledge on to the many details that make up recreation in a community,
specifically in Illinois. Their proposal also contains recommendations on the potential expansion of the
Recreation Center. Additionally, being located in Illinois, they can provide benchmarking data analysis
that comparable to similar sized communities throughout Illinois, McHenry County, and greater
Chicagoland. As an added bonus, they sub -consult with Heller & Heller Consulting, led by Barbara Heller.
Barbara Heller has previously worked with the City of McHenry on the Department's Feasibility Study,
and therefore has some familiarity with the City. As a former director and leader in the field of Parks &
Recreation in the state of Illinois, Barbara Heller would be an asset in the completion of the inventory
and analysis, and level of service recommendations portions of the project. Last, aQuity was selected for
their ability to provide reliability within the data set to ensure that both users and non -users for
Department programs and amenities are reached, along with ensuring that a true cross section of the
demographic is also represented.
In closing, after careful review of the qualifying proposals, a review of references and interviews the
project managers for both ETC and aQuity; the conclusion was reached that aQuity provides the City of
McHenry and the Parks & Recreation Department with the best option for completing a Community
Needs Assessment.
aQity Research & Insights Inc.
626 Oavis Street Suite 502
tot) IL 60201
aQityresearch.com
aQl ty@aQityresea rch.cotn
T 847-424-4171
F 847-32M995
ail
for Community•
Submitted by aQity Research & 1 nsights, D nc.
January 19, 2017
Qtlestlotls, A+7swcrs. Insights,
Matt LaPorte, Recreation Center Manager
McHenry Parks and Recreation Department
333 South Green Street
McHenry, IL 60050
January 19, 2017
Dear Matt:
Thank you very much far including aQity Research &Insights as part of your RFP
process for the upcoming Community Needs Assessment.
Attached is our proposal per your RFP specifications. Given high standards for accuracy
and insights, I am confident that aQity Research represents the best value for the
research dollar. We deliver this value by:
➢ Using best practices to ensure an accurate rearesentation of the entire
community (including both parks and recreational facility users and non-
users, all age groups and regions, and various ethnic groups);
➢ Developing a customized design specific to your needs while still
providing relevant, meaningful benchmark comparisons to similar agencies;
➢ Providing a thorough analysis and delivering clear, actionable insights that
help inform important decisions.
Per the instructions in the RFP, the estimated cost and itemization is provided in a
separate enclosed envelope (along with the bid bond check).
Again, we greatly appreciate this opportunity and we will be 100% committed to this
project and its successful outcome. Please let me know if you have any questions. I
look forward to hearing from you.
Best Wishes,
Jeff Andreasen
President
aQity Research & /nsights Proposal to McHenry Parks &Recreation Department pg. 2
January 19, 2017
aqity (Research and 1 nsights Proposal to
the McHenry Parks and Recreation Department
A, Finn Profile and background
Name: aQity Research & Insights,
Inc.
Evanston
Email; i.andreasenC�agit�rresearch.com
Website; www,agityresearch.com
aQity Research & Insights was established in July 2015. White the company is relatively
new, our team of researchers has been conducting community interest and opinion
surveys and needs assessments for parks and recreation agencies for over twenty
years, previously as Richard Day Research and later as Market Probe.
Since 1993, our team has conducted dozens of community surveys for public agencies,
primarily park districts and forest preserve/conservation districts. These include needs
assessments and usage surveys for several Illinois agencies (listed below):
aQity Research &Insights
Market Probe
Richard Day Research
• 111aperville PD 2009)
(2012
■ Elmhurst PD (2Q11} -
PD
-■ Glenv+ew {201.7}
Fox Valley PD (2006)
Fox valley PD
(2016)
Bartlett PD (2014) �
- Decatur Parks Fountlat+on (200�)
_■
" st 'Charles P[}
{2016) vv
Northbrook PD (2014)
Glencoe PD (2004) -
wwww
Wheel+ng PD {2015)
-•
� Rountl Lake Area Pp (2003}
■ Wtltnette
PD (2015)
. Bensenv+lle PD (2fl02)
-
r Grayslake PD {2009)
■ Lake Co '1999, 2000,
:FPD W
: +
2002 2008)
;• L ke Co TPD (201.6)
FPD bf VUtll Co (2005)
• DuPage Co FPD. (2004),
66
McHenry:Co CD (2001}:
■1.6Iq
• IIIIr10ts ASS4ClatIC?rl Of Pant
■; (ARD Statewide survey of
IPiPD Statew+de Survey of
D�stncts V11 2
and"_Revenue
Residents (2013)
iq
Resident$ {2002j
Surrey (2016)
aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 3
January 19, 2017
Our team is recognized by these agencies as being a thought partner and not just a
research vendor. Many firms can provide data; we provide insights. We customize our
surveys for each client to reflect their specific needs. We then use a wide range of
analytical tools to dig deeper and understand the meaningful relationships, the drivers
of attitudes and behaviors, and the reasons why. Finally, we deliver the results with
clear, actionable recommendations in order to help our clients make decisions with
confidence.
aQity Research is afor-profit research firm incorporated in Illinois as an S-Corp. We
have a total staff of thirteen, all of whom work in our Evanston office. aQity Research
is a member of the Illinois Association of Park Districts and of CASRO (Council of
American Survey Research Companies).
�. Project Team
aQity Research has assembled a team of experienced researchers who will be
committed to the McHenry Parks and Recreation Department's needs assessment
survey and analysis.
Jeff Andreasen (President) will be the primary contact for the overall project and the
community survey. He is responsible for research and consulting services to public
policy clients, focusing on recreational and open land issues. For the past twenty-five
years, he has designed, executed, analyzed, and consulted on needs assessment and
community attitude and interest surveys for many park districts and forest preserve
districts in Illinois (formerly with Richard Day Research and Market Probe).
Mast recently, Jeff has conducted statistically valid community surveys for park districts
in Fox valley, St. Charles, Bartlett, Glenview, Wilmette, Wheeling, and statewide survey
research (qualitative and quantitative) for the IAPD. He has also conducted focus
groups and surveys for park agencies in Elmhurst, Bensenville, Northbrook, Grayslake,
Glencoe, and Decatur, and countywide surveys for forest preserve/conservation districts
in Lake, McHenry, DuPage, and Will counties.
Jeff is a member of CASRO (Council of American Survey Research Organizations), has
ca-authored chapters in two books on Chicago mayoral politics, and contributed artic{es
to several publications including Public Opinion Quarterly. He has a degree in Urban
and Regional Planning from the University of Illinois at Urbana -Champaign (1983).
aQ/ty Research & /nsights Proposal to McHenry Parks &Recreation Department pg. �/
January 19, 20 �7
Tessa Andreasen (Project Manager) will manage the day-to-day survey processes.
She will be responsible for each stage of the study, thoroughly monitoring the research
design and execution to ensure complete quality control and efficient processing.
Tessa has over five years of project management experience with park district surveys,
and most recently managed community attitude and interest surveys for the Wilmette,
Wheeling, Fox Valley and St. Charles Park Districts. She was also responsible for two
statewide surveys for the IAPD (one of residents, the other of IAPD member agencies).
Her research experience extends beyond community surveys for park districts. Tessa is
responsible for large scale projects for several financial services companies, including
Wells Fargo, T. Rowe Price, and Voya. These studies include in-depth surveys with
consumers and corporate decision -makers to gauge client satisfaction and loyalty, sales
performance, and brand awareness. These large clients rely on Tessa to consistently
execute and deliver critical insights. She delivers the same skills and attention to detail
to all of her clients, and will likewise do so for the McHenry Parks and Recreation
Department.
Tessa has a degree in Music Education from the University of Illinois at Urbana
-
Champaign.
Math Jenetopulos and Joanna Surma (Research Analysts) will assist in the survey
data processing, testing, and analysis, as well as the research design and
implementation. Both Matt and Joanna have worked on community and voter surveys
for the St. Charles and Fox Valley park districts.
Matt has an MBA in Marketing and a Certificate in Business Data Analytics from Loyola
University -Chicago's Quinlan School of Business and a Bachelor's degree in Music
Management from the University of Hartford.
Joanna received her M.A. in Political Science and holds Bachelor's degrees in
International Studies, Political Science, and History from Loyo€a University Chicago.
aQity Research & /ns/ghts Proposal to McHenry Parks &Recreation Department pg. 5
January 19, 20 r7
Jim Scholle (Data Collection Supervisor) is responsible for the aQity Research call
center and data processing team in Evanston. He has been with aQity Research
(formerly part of Market Probe and Richard Day Research) for ten years, and has
managed the data collection and conducted phone interviews for several park districts
and forest preserve districts.
Jim has a degree in Speech and Communication from the University of St. Thomas in
St. Paul, MN. He will be responsible for any data collection by phone, including training
the interviewers and monitoring their work to ensure it meets our high standards for
quality and insights. Jim will also oversee much of the data processing, including open-
ended responses from McHenry residents to better understand their needs and priorities
from the Department.
In addition to the aQity Research staff above, we are delighted to be partnering with
Barbara Heller of Heller & Heller Consulting on this study. Barbara's services will
include:
➢ Conducting a comprehensive inventory and analysis of existing recreational
programs in McHenry;
➢ Providing an assessment of these programs relevant to existing and trending
demographics;
➢ Developing clear recommendations for future program offerings including those
for the McHenry Community Center.
Barbara has 40 years of experience in the parks and recreation industry and served as
an executive director of two agencies in Illinois as well as recreation staff positions in
Arlington (Texas), Montgomery County (Maryland), and Prince William County
(Virginia). She has completed over 100 needs assessments and recreation assessments
all over the country, with a majority of those agencies located in Illinois. She has a
deep understanding of recreation industry trends in Illinois as well as specific
knowledge of McHenry based on previous work for the City. A profile of Heller & Heller
and complete list of Barbara's former clients is provided in Exhibit C.
aQity Research and Heller &Heller Consulting are currently working tagether on a
community needs assessment for the Glenview Park District.
aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 6
January 19, 20 �7
C Related Proiiect Experience
Below are examples of aQity Research's most recent partnerships wlth park and
recreation agencies, including the insights that we provided to each.
➢ st. Charles Park District (2016): We recently presented the results from our
district -wide survey of just over 400 households. This survey gauged overall
opinions of the SCPD, perceived value relative to its share of property taxes, usage
and awareness of specific facilities, priorities and unmet needs for indoor and
outdoor facilities, and opportunities for improvement. The District is using our
insights to guide decisions on potential new facilities, improvements to existing
facilities, and communication and marketing strategies. In addition to presenting the
results to the Board, we recently took part in an SCPD staff workshop to review the
findings and their implications.
➢ Fax Valley Park District/Parks Foundation {2016): Last August, we
conducted a voter survey of over 400 likely voters on behalf of the Fax Valley Parks
Foundation and the FVPD. As a result of a successful 2008 referendum (based on a
survey conducted by Richard Day Research), the FVPD added a significant number
of new and expanded facilities. However, the District's 0&M budget has not
increased since that time and the District has frozen property taxes for the past five
years. Our survey tested the electorate's will ingnessAo-pay for different referenda
options to increase 0&M dollars and ensure proper maintenance of these facilities.
While the results showed various levels of support for different options, the Board
did not reach unanimous consent for the November 2016 ballot and will revisit the
issue later in 2017, Regardless, the client was very happy with the project outcome
and will leverage the results in these future discussions.
➢ Wilmette Park District (2015): After having two referenda far lakefront park
improvements soundly defeated, the WPD contacted aQity Research to conduct a
comprehensive community survey to determine the reasons for opposition and to
identify which (if any) improvements represented top priorities for these two
properties. This was a contentious community issue and we successfully engaged
all parties on both sides to ensure that the research design met with everyone's
approval. The response rate was very high given the topic (over 1,700 replies), and
we far exceeded the expected response rates as a result. Our analysis was
thorough and was met with approval by both the pro- and anti -referenda camps.
The WPD staff and board have been using our findings to help guide their decisions
as they explore potential solutions for these two important properties.
aQity Research &Insights Praposa/ to McHenry Parks &Recreation Department pg. 7
January �9, 20 97
➢ Wheeling Park District (2015): The WPD contracted auity Research to conduct
an attitude and interest survey to help guide decisions regarding facility and
program needs. This was the first survey that the District had conducted in six
years, and the WPD sought to better understand current priorities. The District was
also interested in specific enterprise opportunities and how to raise awareness and
usage of those facilities. We presented the survey results (based on a sample of
n=306 residents) to the WPD staff and Board, and we continue to consult with them
as they utilize our findings to develop strategies and improvements.
➢ Lake County Forest Preserve District {2016): This countywide resident survey
included 600 respondents and helped the LCFPD identify priorities that align with
long-term planning goals. We also gauged the value that the District represents to
residents and receptiveness to alternative non -tax revenue options (including rental
opportunities, naming rights, planned giving and charitable donations, etc.).
Multiple presentations were made to the County Board and to LCFPD staff to ensure
that the findings are well -utilized.
➢ Northbrook Park District (2014}: We conducted acommunity-wide survey on
behalf of the Northbrook Park District to gauge public attitudes and opinions about
the NPD and its parks and programs, identify unmet needs and opportunities for
improvement, and explore communications strategies. We also tested awareness
and interest in the NPD's potential acquisition of a closing health club to convert it
into a recreation center. The hybrid online and phone survey included n=313
respondents, and we presented the results to the District Board and staff in October,
2014. Our results provided clear insights that helped the NPD respond to more
immediate issues.
➢ Bartlett Park District (2014): We conducted and presented the results of a
community attitude and interest survey to the Bartlett Dlstrlct2 The Distrlct is using
our survey insights to help them develop a long range strategic plan. The survey
included just over n=300 respondents and was completed both by phone and
online. Our research identified specific local recreational facilities and programs that
are currently in high demand, as well as potential new facilities or programs that
represent an unmet need in the community. We also profiled segments within
Bartlett to better understand frequent vs. infrequent BPD users, residents who are
most and least favorable toward the District, and how to best communicate with
these residents.
Given the project schedule outlined in your RFP, our team has capacity and will be fully
committed to the successful execution of the McHenry Parks and Recreation survey.
We are currently in the field for the Glenview Park District and expect that study will be
completed by the time the initial survey design discussions take place for the McHenry
community survey. We see no problem in meeting your deadline for a final
presentation before June 30, 2017.
aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 8
January 19, 20�y
D Situation Analysis and Project Approach/Methods
Based on your RFP, the Department seeks to understand:
➢ The community's recreational needs and whether or not those needs are
currently being met;
➢ Specific "gaps" and unmet needs, and whether existing facilities (including the
Recreation Center) are sufficient to meet any expanded program offerings to
meet current and future demand;
➢ Willingness -to -pay for potential facility options and improvements/expansion;
➢ Projecting trends in demographics and recreational activities to ensure that the
District is well -positioned to meet the community's needs into the future.
This assessment will need to provide clear, accurate, and actionable insights to help the
Department understand the community's priorities regarding recreational programs. It
will help guide decisions, ensure proper management and resource allocation, and
ensure alignment with residents' priorities and expectations.
Our proposed approach is outlined in detail below.
The first step will be to meet with you and your team in McHenry to clarify the needs
assessment program objectives and specific topics of interest. This meeting will include
the principals from aQity Research and Heller & Heller, and will cover the following.
➢ Logistics and discussion topics for the initial focus groups (who should be invited,
scheduling and location, etc.);
➢ Exploring existing recreation services, identifying programs currently offered, and
getting input from the Department on its priorities and goals for future program
and recreation services;
➢ Discussing topics and priorities for the quantitative community survey;
➢ Establishing expectations for final deliverables.
The aQity Research and Heller &Heller team will provide a summary recapping the
discussion and action items from this meeting.
aQity Research &Insights Proposal to McHenry Parks & Recreation Department pg, s
January �9, 20�7
1. Program Inventory and Analysis
Heller & Heller will identify the current inventory of programs, including programs
offered by the Department, program partnership opportunities, and program offerings
by other similar providers in the community. This will be matched up against a national
inventory of program offerings generated as part of the Consulting Team's experience
with over 100 agencies nationwide.
Vile will also provide a robust analysis of existing programs. Elements in this process
include the following elements.
a. Age segment analysis
b. Lifecycle analysis
c. Identification of core programs
d. Marketing techniques and social media approaches
e. Financial and participation trends
f. Support systems, such as technology and maintenance
This process will begin with a staff workshop to review how programs are developed
and identified, issues and challenges, future goals, and how to build on programming
strength.
The next step includes an analysis of current programs as compared to projected
community demographics and survey results. The survey will identify program needs
and how well those needs are being met. Another key element is to identify why
household members are not participating in programs. Facilities will also be reviewed,
including the McHenry Community Center.
In order to identify future program offerings, demographic results will inform these set
of recommendations. The Leisure and Market Potential Report by Environmental
Services Research Institute will identify the McHenry community's propensity for activity
participation in both active and passive activities. Additionally, the Consulting Team will
provide a white paper narrative of park and recreation industry trends and how they
relate to McHenry.
The four tasks will result in a set of overall findings and the vision for the future. The
vision will be developed collaboratively with staff. All of this information will result in a
series of short and longer term strategies, including service shortfalls and projections
for the future.
aQity Research & Insights Proposal to McHenry Parks &Recreation Department pg. 10
January 78, 20y7
2. 1=ocus Groups
While the program analysis is underway, the aQity Research team will design and
conduct two focus groups to include public input into the research process. The
purpose is to identify any concerns or issues that need to be included in the
quantitative survey, and to get early inclusion and buy -in from these groups as part of
the needs assessment program.
Each discussion will include about eight to twelve participants and take about 90
minutes. The composition of participants can vary depending on your goals, which we
will clarify in the kick-off discussion. These two groups can focus on one or a
combination of groups and local stakeholders (e.g., residents, community and/or
business leaders, public officials, etc.). If multiple audiences are important, we suggest
keeping them separate (e,g., one group with residents, a second group with community
leaders).
Alternatively, if you are primarily interested in one group (e.g., residents}, we can
include different segments in the two discussions (e.g., one with residents who
currently use District recreational facilities, the other with residents who use non -District
facilitles for recreation). Again, the composition of these groups depends on your
goals.
aQity Research will be responsible for:
➢ Clarifying the objectives and topics of interest for these discussions (working with
you and your team);
➢ Developing the discussion guide(s);
➢ Recruiting the participants;
➢ Scheduling the groups {ideally the discussions can be held at the Recreation
Center or another Department facility);
➢ Moderating the sessions;
➢ Providing a summary of the focus group findings and specific recommendations
far topics to be tested in the quantitative survey;
➢ Providing complete transcripts of each discussion.
Jeff Andreasen will personally design and moderate these focus groups. He has
conducted dozens of focus groups for parks and recreations agencies in the past.
aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 1 �
January 19, 20 9 7
3. Communit Sy urvey
Per your UP, the goal is to receive at least n=400 completed surveys from City
residents. We recommend a hybrid mail, online, and phone survey approach for several
reasons. This includes:
➢ Sending a If questionnaire to a random sample of households and requesting
their feedback via a pre -paid reply envelope addressed to aQity Research. The
mail questionnaire will also inform recipients how they can complete the survey
online or by phone as alternatives, if preferred.
➢ About 3'/2 to 2 weeks after the initial questionnaires have been sent, we will
send postcard reminders to non -respondents, requesting that they complete and
return the mail questionnaire, complete the survey online (including the URL in
the postcard), or call aQity Research toll -free to complete a phone interview.
➢ if needed, after the reminder postcard, we will again follow up with non -
respondents by phone to encourage them to complete a phone survey or assist
them in completing the survey online if they prefer.
We recommend this hybrid approach to ensure that all resident segments are
sufficiently represented and encouraged to respond. There is no longer a single
method that ensures a representative sample by itself.
➢ Typically, older and long-term residents are most likely to still have landline
phones. They also tend to be less responsive to online surveys.
➢ Conversely, younger adults, newer residents, and lower -income residents tend to
be cell -only households, meaning a phone -only approach will under -represent
this segment. Younger adults also demonstrate very low response rates to mail
surveys.
Given that roughly 150/, of the City population is Hispanic, we can provide an option to
complete a mail or online survey in Spanish if that is the respondent's language of
choice. This will help ensure that Hispanics are sufficiently represented in our survey
results.
aQity Research & Insights Proposal to McHenry Parks &Recreation Department pg. 12
January 19, 2077
While our recommended hybrid approach can add some costs to the overall project, we
take these additional steps because they help ensure a more representative (and
accurate) sample than larger skewed samples. Our commitment to all of our clients is
to provide accurate, objective insights to help inform your decisions.
There is no better validation of the accuracy of our work than actual election or
referenda results. Our team has a 100% "pass rate" with the referenda tested
for park and forest preserve districts, and our survey results have usually been
within 5% of the actual winning margin.
Assume a 15-minute questionnaire {regardEess of survey option). We will work closely
with you to ensure that your research objectives are reflected in the survey questions.
Our careful approach to the questionnaire design ensures that the analysis and insights
address your key concerns.
➢ We find that many needs assessment surveys too often identify high levels of
support for improvement opportunities that are, in fact, merely "nice -to -have"
items. They are often very low priorities relative to other needs, or items for
which residents are unwilling to pay. As a result, these findings can be very
misleading, especially when they are used to inform strategic planning or other
critical decisions.
➢ Our proven approach carefully tests and identifies any critical unmet needs
(along with willingness -to -pay levels when needed) to provide you with reliable
insights.
aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 93
January �9, 20 �7
While we can include key metrics in the survey to compare to regional and statewide
benchmarks, the questions will largely be customized to your specific needs, including:
➢ Gauging residents' needs and priorities regarding their usage and interest in
recreational facilities and programs;
➢ Identifying specific activ[ties, programs, or facilities that are falling short of
current demand, as well as any that meet or exceed residents' needs;
➢ Identifying residents' level of satisfaction with the parks, facilities, and programs
that the Department provides and, more importantly, understanding the value
that the Department represents;
➢ Obtaining open-ended feedback on the Department's strengths and improvement
opportunities, and how it can serve residents better (in their own words). In
addition to coding these responses for reporting, our qualitative analysis of this
feedback includes word clouds to clarify the findings:
Sample: Park &Recreation
aspcuany
good {U111
summer
n.:<rdan::n:.: me °alcr program
n; -, parks (A f:Inu c" d:'s"
C �llor �%' IIItl4h
ir:cl:ae Isis,. 5ame.linre concerts rm,l::ns
� �Qb .. •tl•,:Ai dV41'Ip w;Ir F12v ,,;;,
v:s;gn .'_hai,,: low!icns Itcds -
IwlYlr�rl..I:p acver{r+rg -aa,� V81'IriY
(. thing:_S�OrtS dime hiq r.:arp
Ike act' I •� > C' ' •I:_ fr.:
Galn�)
)OOIg :r if (t
t JuBs empto'y'ees rcich Icsllc i--�:.
yanr x,L y &u:mitmanl oly"ntxasa _ ..
a.c , lit :..,I.; 9randhWS :: n
facilities 1io"d'`senior
prcnY well aslr.fv
Events great "�
inaintalned 1ar,seatpa
Ii'.repsir 1%wr:, ::'.n
Sampte: Park &Recreation
Improvements
lanes more track
Undarslandmg upaladc l Inl"N
plaVp:ound>
oklNllld:l%1j pp lap lunr,mnfl srimntinp
apluraloas�Cj illsrn,bslOcO'npansb.. tennis pxdmo�placo
6kistirty ln%'tC ohbo:hood lot d:ls5us longer
charged [afar raify dcllor
dare ("$ facilities rARme55 S 45011
Iemlu9 raCaily gall Idsklalllc thke 6onlor
Ata!nWn careful ovary lakpayci c go
,nanny cantor outdoor look rN�h
5,: a public a ) wachhlg
Workout n . irali
camas Indoor pools
malnlenanca iingovemenl uparade
improve taxes wants
activities "ninlun'Wlion
We will carefully compare our sample of 400+ survey respondents to current US Census
data for the City of McHenry. If necessary, we will weight the survey data on key
demographics (e.g., region, gender, age, race/ethnicity, households with/without
children, etc.) to align with these Census targets.
A[I design, programming, data collection, phone interviewing, coding and data
processing, weighting, analysis, and reporting is done in-house by our experienced
staff. We will provide weekly updates on our progress throughout the data collection
and processing stages.
The analysis will be thorough, and the final report will include detailed findings, along
with an executive summary and clear, actionable recommendations. The results will
also include county and statewide benchmark comparisons on key metrics when
available.
aQity Research & /nsighis Proposal to McHenry Parks &Recreation Department pg. 14
January 19, 2017
We will provide two in -person presentations. The first will be to your team and key
staff to get your feedback, and the second will be the final report to be presented to
the City Council and Parks and Recreation Committee.
Deliverables include:
➢ Questionnaire design (based on meetings Cl" McHenry Parks and Recreation
feedback/approval);
➢ Data collection across different modes {printing and mailing hard copy
questionnaires, programming and hosting the online survey, phone interviews
and interviewer training);
➢ Data processing {coding open-ended questions for analysis, weighting to Census
data if necessary, programming),
➢ A comprehensive report in PowerPoint format, including an executive summary,
recommendations, detailed results, and description of the research methods,
➢ Banner tables with survey results by key demographics, wifih meaningful
differences indicated;
➢ A clean, formatted data file {in Excel};
➢ Project management throughout the study, with weekly progress updates.
1n terms of timing, assume the following once the final survey questionnaire is
approved by you and your team:
➢ One week for questionnaire printing and online programming/testing;
➢ Three to four weeks for data collection (all modes including an initial pretest);
➢ One week for data processing;
➢ Two weeks for report writing and inifiial in -person presentation;
➢ TOTAL TURNAROUND: Seven to eight weeks (approximately two months)
aQ/ty Research & /nsights Proposal to McHenry Parks &Recreation Department pg. 75
January 79, 2D 17
E. References
Below are references and contact information for awity Research's most recent projects
cited above, We strongly encourage courage you to contact these decision -makers to
fuIly understand the service and value we provide.
Jim Pllmer {Executive Director)
101 W. Illinois Ave,
Fox Valley Park DistrictiParks Foundation Aurora, IL 60506
piilmer(a.fvpd.net
630-897-0516
Jan i3uchs (Executive Director)
333 W. Dundee Rd.
Wheeling Park District Wheeling, IL 60090
ibuchs(a)wheelingparkdistrict.com
847-465-3333
Rick Hanetho (former Director, now with Arlington Heights
Park District}
Northbrook Park District 410 N. Arlington Heights Rd.
Arlington Heights, IL 60004
rhanetho ahpd.org
847-577-3005
aQity Research & /nsights Araposal to McHenry Parks &Recreation Department pg. 16
January 19, 2017
in addition, recent client references for Heller & Heller Consulting are below:
Park DistricE of Oak Park
F. Project Cost
Jan Arnold (Executive Director}
2 i8 Madison St.
Oak Park, IL 60302
jan.arnold(d)r)dop.org
708-726-2000
The estimated cost {overall and itemized) are provided under separate cover per your
instructions.
Conciusion
As with all of our clients, we view this opportunity as a partnership and not just a
project. After the results are presented! we will remain available for unlimited phone
consultation to answer questions, provide additional insights, discuss research -related
items to inform your decisions, etc.
Given the need to provide accurate information, we are confident that our approach will
yield far greater value and will provide clear, actionable insights that are specific to your
needs.
Thank you again for this opportunity to be your thought partner and to provide the
clarity and insights that you seek as part of this needs assessment, tNe look forward to
hearing from you.
aClity Research & /nsights Proposal to McHenry Parks &Recreation ©apartment pg. 17
January 19, 2017
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or harassment against any person(s) because of race, color, religion, sex, national
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opportunity and Civil Rights laws, orders, and regulations.
This non-discrimination policy applies to job applicants and hiring processes,
employment, access to and treatment in company programs, benefits, compensation,
and activities.
All employees of aQity Research &insights are familiar with this policy and have
acknowledged their understanding and compliance.
Background Checks and Drug -Free Environment
Thorough background checks are conducted of all employees of aQity Research &
Insights prior to employment, These include criminal background checks (federal
criminal and civil, statewide criminal, county criminal, InstaCriminal national searches),
credit checks (SSA trace/search, credit report), and lab drug testing.
aQity Research &Insights' Drug &Alcohol policy prohibits the use, possession,
manufacture, distribution, dispensation, sale of unauthorized alcohol or controlled
substances on Company premises. Employees are subject to random controlled
substance testing. Violation of any of the company's Drug and Alcohol policies may
result in disciplinary action, up to and including immediate termination. Employees
experiencing work -related or personal problems resulting from alcohol or illegal drug
use may be required to seek counseling,
aQity Research & /nsights Proposal to McHenry Parks &Recreation Department pg. 99
.lanuary �9, 2017
The undersigned hereby certifies that aQity Research & Insights, Inc. and its staff not
barred from bidding on this contract as a result of a violation of any local or state laws
or any county or municipal codes, ordinances, rules or regulations.
The undersigned hereby certifies that aQity Research &
with the Equal Employment Opportunity Clause and the
Practices Act,
Insights, Inc. is in compliance
Illinois Fair Employment
The undersigned hereby certifies that, pursuant to the policy of the State of Illinois, a
wage of no less than the general prevailing hourly rate as paid for work of similar
character in the locality in which the work is performed will be paid to all staff members
employed by aQity Research & Insights, Inc.
COMPANY NAME: aQity Research &Insights Inc.
AUTHORIZED SEGNATURE;
PRl NTED NAME: Jeff Andreasen
TITLE: President DATE: January 19, 2017
ADDRESS: 820 Davis Street Suite 502 Evanston, [L 60201
PHONE NUMBER: 847-424-4171
FAX: 847-328-8995
aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. Zp
January �9, 2077
feller and Heller Consulting, LLC aspires
different kind of consulting group.
• City of Hartford, CT with Sasaki
Associates
• City of Margate, FL
STRATEGIC PLANS
• Blue Valley Recreation
Commission, KS
• Bend Park and Recreation
District, OR
• Concord, MA Recreation
Department Facility Strategic
Plan
• Garland, TX Parks and
Recreation
• Bismarck, ND Parks and
Recreation District
• City of Kettering, OH Parks and
Recreation
• Five Rivers MetroParks
• South Suburban Special
Recreation Association, IL
• South East Special Parks and
Recreation Association, IL
• Carol Stream Park District, IL
• Bolingbrook Park District, IL
• Waukegan Park District, IL
(2011 and 2014)
• Northbrook Park District IL
• Vernon Hills Park Districts IL
• Olympia Fields Park District IL
• Oakland Township, MI
• Rolling Meadows Park District,
IL
• Lake Bluff Park District, IL
• Lake Bluff Friends of the Park
District Foundation, IL
• Naperville Park District, IL
• Park District of Oak Park, IL
• Elk Grove Park District, IL
• Elmhurst Park District, IL
OPERATIONS ASSESSMENTS
STAFFING J STRUCTURE J
EFFICIENCY STUDIES
• Brookline MA, Department of
Recreation
• Brookline MA, Public Safety
Business Office
• Brookline MA, Planning
Department
• Newton MA, Planning
Department
• Newport, RI Parks Department
• Roseville CA Parks, Recreation
and Libraries Department
• Kent County MI
• City of Columbia Parks and
Recreation, MO
• Lake Metroparks, Ohio
Farmpark Assessment
• Maricopa County, AZ
• City of Richmond Parks and
Recreation, VA
• Kentucky State Parks
• Aiken Parks and Recreation,
SC
• Broward County, FL
• Rancho Cordova, CA
• Gulf Shores State Park,
Alabama
• Fair Oaks Park and Recreation
District, CA
• Orangevale Park and
Recreation District, CA
• Somerset County Park
Commission, NJ
RECREATION PROGRAM
ASSESSMENTS
• Algonquin, IL
• City of Richmond, VA
• Mecklenburg County, NC
• Homewood Flossmoor Park
District, IL
• Maricopa County, AZ
• Wheeling Park District, IL
• Warrenville Park District, IL
• Blue Valley Recreation
Commission, IL
• City of Durango, CO
• Kentucky State Parks
FEAS[BILITY STUDIES
• Palatine Park District, IL
• City of Lincolnwood Parks and
Recreation, IL
• Carol Stream Park District, IL
• Wheeling Park District, IL
• McHenry, IL
• Rochelle, IL
• Kalispell, MT
• Michigan City, IN Washington
Park
SERVICE ASSESSMENTS
• Northbrook Park District, IL
• Geneva Park District, IL
BOARD WORSKSNOPS
• Urbana Park District, IL
• Park District of Oak Park, IL
• Geneva Park District, IL
• Glen Ellyn Park District, IL
• Lake Forest Parks and
Recreation Department, IL
OTHER MISCELLANEOUS
PROJECTS
• Business Plan City of Garland
Parks, Recreation and Cultural
Arts Audubon Recreation
Center
• Field Maintenance and
Operations Plan for Athletic
Fields Oak Park Park District
• Active Aging Report Western
DuPage Special Recreation
Association
• Balanced Scorecard Gurnee
Park District, IL
• Athletic Comparative Analysis
City of Longview, TX
• Dual Facility Study Glen Ellyn
Park District, IL
NEEDS ASSESSMENTS
• Bloomingdale Park District, IL
• Plainfield Park District, IL
• Joliet Bolingbrook Special
Recreation Association
• Western DuPage Special
Recreation Association
• Rolling Meadows Park District,
IL
• Lake Bluff Park District, IL
• Special Olympics, [L
Hellex and Heller Consulting, LLC.
Barbara Heller
Heller and Helier Consulting,LLC
Project List
Master Plans
Ottawa Recreation Commission, KS
Lenexa, KS Parks and Recreation with AECOM
City of Henderson, NV Parks and Recreation
City of Bartlesville, OK Recreation
City of Bridgeport, CTwith Sasaki Associates
City of Durango, CO Parks and Recreation
City of Burlington VT Parks and Recreation
Grand Forks, ND Park District
Batavia Park District, IL
Wheeling Park District, IL
Warrenville Park District, IL
Homewood Flossmoor Park District, IL
Glencoe Park District, IL
Bartlett Park District, with Hitchcock Design Group
Lombard Park District IL, with Hitchcock Design Group
Northfield Park District IL, with Hitchcock Design Group
Northbrook Park District, with Hitchcock Design Group
Skokie Park District, IL with Hitchcock Design Group
Bartlett Park District, IL with Hitchcock Design Group
Ilellcr and I Iellcr Consulting, LLC.
Palatine Park District, IL with Hitchcock Design Group
City of Lincolnwood Parks and Recreation, IL with Hitchcock Design Group
City of Raleigh Parks and Recreation with AECOM
City of Bloomfield, CT Leisure Services Department
City of Clive, IA with Genus Landscape Architects
City of Waukee, IA with Genus Landscape Architects
City of Elgin, IL with JJR
City of Hartford, CT with Sasaki Associates
City of Margate, FL
Strategic Plans
Blue Valley Recreation Commission, KS
Bend Park and Recreation District, OR
Concord, MA Recreation Department Facility Strategic Plan
Garland, TX Parks and Recreation
Bismarck, ND Parks and Recreation District
City of Kettering, OH Parks and Recreation
Five Rivers MetroParks
South Suburban Special Recreation Association, IL
South East Special Parks and Recreation Association, IL
Carol Stream Park District, IL
Bolingbrook Park District, IL
Waukegan Park District, IL (2011 and 2014)
Northbrook Park District IL
Vernon Hills Park Districts IL
Olympia Fields Park District IL
Oakland Township, MI
Rolling Meadows Park District, IL
Lake Bluff Park District, IL
Lake Bluff Friends of the Park District Foundation, IL
Naperville Park District, IL
Park District of Oak Park, IL
EIk Grove Park District, IL
Elmhurst Park District, IL
operational Assessments/Staffing/StructureJEfficiency Studies
Brookline MA, Department of Recreation
BroOkIme MA, Public Safety Business Office
Brookline MA, Planning Department
Newton MA, Planning Department
City of Roseville CA Parks, Recreation and Libraries Department
Kent County MI
City of Columbia Parks and Recreation, MO
Lake Metroparks, Ohio Farmpark Assessment
Maricopa County, AZ
City of Richmond Parks and Recreation, VA
I<entucky State Parks
Aiken Parks and Recreation, SC
Broward County, FL
Rancho Cordova, CA
Fair Oaks Park and Recreation District, CA
Orangevale Park and Recreation District, CA
Somerset County Park Commission, NJ
Recreation Program Assessments
Algonquin, IL
City of Richmond, VA
Mecklenburg County, NC
Homewood Flossmoor Park District, IL
Maricopa County, AZ
Wheeling Park District, IL
Warrenville Park District, IL
Blue Valley Recreation Commission, IL
City of Durango, CO
Kentucky State Parks
Needs Assessments
Bloomingdale Park District, IL
Plainfield Park District, IL
Joliet Bolingbrook Special Recreation Association
Western DuPage Special Recreation Association
Rolling Meadows Park District, IL
Lake Bluff Park District, IL
Special Olympics, IL
Feasibility Studies
Palatine Park District, IL
City of Lincolnwood Parks and Recreation, IL
Carol Stream Park District, IL
Wheeling Park District, IT.
McHenry, IL
Rochelle, IL
Kalispell, MT
Michigan City, IN Washington Park
Service Assessmen#s
Northbrook Park District, IL
Geneva Park District, IL
Board Worskshops
Urbana Park bistrict, IL
Park District of Oak Park, IL
Geneva Park District, IL
Glen Ellyn Park District, 1L
Lake Forest Parks and Recreation Department, IL
Other Miscellaneous Projects
Business Plan City of Garland Parks, Recreation and Cultural Arts Audubon Recreation Center
Field Maintenance and Operations Plan for Athletic Fields Oak Park Park District
Active Aging Report Western DuPage Special Recreation Association
Balanced Scorecard Gurnee Park District, IL
Athletic Comparative Analysis City of Longview, TX
bual Facility Study Glen Ellyn Park District, IL
Proposal Form: Estimated Costs
Complete, verify and sign the paragraphs below that represent the proposal to complete a
Comprehensive Community Needs Assessment.
Proposal to complete a Community !Needs Assessment
aQity Research & Ensights, lnc. proposes to complete and deliver a Comprehensive Community
Needs Assessment as outlined by the City of McHenry no later than May 31, 2017 for the total
cost not to exceed $45,600. This includes all labor, transportation, copies and any other items
considered as a billable expense.
Attach on a separate sheet:
1) Itemized breakdown of proposed fee by s#ep approach) in accordance with Section 4:
D. Project Approach to complete and deliver a Comprehensive Needs Assessment.
2) Hourly Rate by Individual Team Members):
$135 for JeffAndreasen
$195 for Barbara Heller
$ 75 for Tessa Andreasen
$ 45 for Matt Jenetopulos, Joanna Surma and Jim Scholle
3) Other services not included with proposal the aQity Research recommends the City of
McHenry consider in order to best execute the development of a comprehensive needs
assessment. Include fee associated for "Other" services (list individually if more than
one).
Signed:
Printed Name:
Phone:
Email:
Dated:
Jeff Andreasen
President
847-424-41
'.andreasen a it research.com
January 19, 2017
aQity Research &Insights Cyst Estimate; McHenry Parks &Recreation Department pg.1
.7anuary.i9, 2017
Itemized Breakdown of Proposed Fees:
1) Program Inventory and Analysis (including staff workshop, core
Program and facility review and analysis, demographic analysis and
trending assessment, comparisons to industry trends, final report
with short- and long-term strategies):
$ 9,000
2) Two Focus Groups (including all design, recruiting, moderating and
execution, transcripts, summary report and survey recommendations): $ 6,000
3) Quantitative community survey of at least n=400 McHenry residents to
gauge"recreatior►al behaviors and needs, assess existing recreational
programs and facilities, identify any unmet needs, priorities, and
interest in potential facility options (including design, hybrid survey
approach, data collection, coding, analysis, final report with
executive summary and recommendations, two in -person
presentations, follow-up consultation):
TOTAL ESTIMATED COST:
$30,600
$45,600
aQity Research & ,insights Cost Estimate: McHenry Parks &Recreation Department pg, 2
January 19, 217x7
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: February 20, 2017
T0: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Residential Refuse Collection Contract Award
ATT: Request for Proposal (RFP) Results
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a five year contract with an option to extend an
additional five years to Prairieland Disposal Inc. for residential waste hauling, recycling and
landscape collection services.
BACKGROUND:
Waste Management of Illinois, Inc. has been under contract with the City of McHenry to
provide exclusive residential waste hauling services since August 1, 2012. All single family
residences, townhomes, condominiums and apartments that do not exceed four (4) units per
building are included in this contract. The current contract expires July 31, 2017.
At the November 21, 2016 City Council Meeting, City Council directed staff to issue a Request
for Proposals (RFP) for residential refuse, yard waste, and recycling at the current types and
level of service as follows:
Base Bid:
• Pre -paid stickers and 35, 65, or 95 gallon toter service available for refuse;
• 35, 65, or 95 gallon toter for recyclable materials
• Curbside pickup of yard waste with prepaid sticker
• Yard waste drop off site
• Curbside loose leaf collection
• Weekly one bulk item pickup
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner..
• Christmas tree pickup
• Municipal buildings refuse collection
• Existing service levels to all condominium and homeowner associations on
private roads or private driveways
Alternate #1:
• Pre -paid stickers and 35, 65, or 95 gallon toter service available for refuse;
• 35, 65, or 95 gallon toter for recyclable materials
• Unlimited curbside pickup of yard waste
• Curbside loose leaf collection
• Weekly one bulk item pickup
• Christmas tree pickup
• Municipal buildings refuse collection
• Existing service levels to all condominium and homeowner associations on
private roads or private driveways
Alternate #2:
• 35, 65, or 95 gallon toter service available for refuse
• 35, 65, or 95 gallon toter for recyclable materials
• Curbside pickup of yard waste with prepaid sticker
• Yard waste drop off site
• Curbside loose leaf collection
• Weekly one bulk item pickup
• Christmas tree pickup
• Municipal buildings refuse collection
• Existing service levels to all condominium and homeowner associations on
private roads or private driveways
Alternate #3:
• 35, 65, or 95 gallon toter service available for refuse
• 35, 65, or 95 gallon toter for recyclable materials
• Unlimited curbside pickup of yard waste
• Curbside loose leaf collection
• Weekly one bulk item pickup
• Christmas tree pickup
• Municipal buildings refuse collection
• Existing service levels to all condominium
and
ANALYSIS:
The following firms submitted proposals, which are summarized in the attachment:
• Waste Management of Illinois, Inc.
• Flood Brothers
• Lakes Disposal Services
• Prairieland Disposal Inc.
• MDC Environmental Services
Lakes Disposal Services' proposal was rejected after City Attorney McArdle reviewed the Bid
Security document which did not meet the requirements as stated in the Request for Proposal.
However, as a point of reference, Lakes' bid proposal cost would have ranked them fourth out
five respondents, after Waste Management.
To compare the proposals on an annual cost basis, the following assumptions were made:
• 9,500 single family residential units
• 3,275 single family residential units use the cart system for refuse collection
• 9,400 refuse stickers sold per month
• 18,500 yard waste stickers sold per season
For reference, the current residential refuse collection contract fees are as follows: refuse
sticker $3.99; yard waste sticker $2.87; and 96 gallon refuse cart $29.84 per month. Based on
the assumption presented above, the annual cost of service is $1,675,879.000
15t year annual costs per base bid and alternates:
Base bid:
• Prairieland Disposal Inc.
• Flood Brothers
• Waste Management of Illinois, Inc.
• MDC Environmental Services
Alternate #1:
• Prairieland Disposal Inc.
• Flood Brothers
• Waste Management of Illinois, Inc.
• MDC Environmental Services
Alternate #2:
• Prairieland Disposal Inc.
• Flood Brothers
• Waste Management of Illinois, Inc.
$1, 381,574.48
$1,466,866.00
$117231217.08
$210721000.00
$1,667,341.92
$1,4521528.00
$11776,550.08
no bid
$1,984,250.00
$2,235,200.00
$212381600.00
• MDC Environmental Services no bid
Alternate 143:
• Prairieland Disposal Inc. $21158,020.00
• Flood Brothers $216221000.00
• Waste Management of Illinois, Inc. $2,3421700.00
• MDC Environmental Services $2,137,500.00
Annual costs per base bid and alternates for the 2nd, 3rd, 4tn, and 5th year are on the attached
spreadsheets.
Prairieland Disposal Inc. also includes the following additional program features with the base
bid option.
• Refuse and yard waste stickers are the same sticker and price
• Free e-waste, textile, gym shoe, Christmas lights, battery and white goods drop-off at
Lake Barrington location including one television per year per resident
• Free twice a year curbside a -waste collection
• Free Christmas Light Recycling at City Facilities November thru January
• 20% Townhome (age 65 and older) — 35 gallon refuse cart and choice of 65 gallon
recycling cart or 18 gallon bin (excluding sticker program)
• 20% Senior discount (age 65 and older) — 35 gallon refuse cart and choice of 65 gallon
recycling cart or 18 gallon bin (excluding sticker program)
• A suspension of cart rental is available for people who are leaving their residence for
one month to three months at a time.
• Fiesta Days participation to include carts and containers at no charge
• Food scraps can be comingled with yard waste during yard waste season
• Unlimited household paint and chemical curbside pick-up for a $25.00 handling fee
billed to residents upon request
Staff has conducted six (6) reference checks on Prairieland —Village of Island Lake, Village of
Richmond, Village of North Barrington, Village of Port Barrington, McHenry County Department
of Health, and the McHenry County Conservation District — with respondents identifying that
Prairieland is responsive, provides excellent service, accommodating, provided for an easy
transition of services to residents. Not one negative comment was identified during the
reference checks.
Once approved, Prairieland will immediately begin the process for preparing for a transition of
services to begin August 1, 2017, upon expiration of the Waste Management contract.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to award a five year contract with an option
to extend an additional five years to Prairieland Disposal Inc. of Lake Barrington, Illinois for
residential waste hauling, recycling and landscape collection services as outlined as the "base
bid" option.
City of McHenry RFP for Residential Waste Hauling,
Recycling, and Landscape Collection Services
Bidding Alternate Descriptions
Base Bid -Includes one weekly bulk item, free curbside leaf pickup first full week of October through
first full week of December, free Christmas tree pickup first full two weeks of January, free Saturday yard
waste drop-off first full week of April through first full week of December, free contractor supplied
35 gallon recycling toter. Residents may use refuse stickers.
Alternate 1 -Includes one weekly bulk item, free curbside leaf pickup first full week of October through
first full week of December, free Christmas tree pickup first full two weeks of January, unlimited yard
waste in Kraft paper bags and bundled brush first full week of April through first full week of December,
free contractor supplied 35 gallon recycling toter. Saturday Yard Waste Drop-off is eliminated.
Residents may use refuse stickers.
Alternate 2 -Includes one weekly bulk item, free curbside leaf pickup first full week of October through
first full week of December, free Christmas tree pickup first full two weeks of January, free Saturday yard
waste drop-off first full week of April through first full week of December, free contractor supplied
35 gallon recycling toter. No refuse stickers.
Alternate 3 -Includes one weekly bulk item, free curbside leaf pickup first full week of October through
first full week of December, free Christmas tree pickup first full two weeks of January, unlimited yard
waste in Kraft paper bags and bundled brush first full week of April through first full week of December,
free contractor supplied 35 gallon recycling toter. Saturday Yard Waste Drop-off is eliminated. No
refuse stickers.
Single Family Residential 9500
Current Toter Rental 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 1 Tabulation
Refuse Stickers/Month 9400
Yard Stickers/Year 18500
Base Bid Alternate 1
Flood Brothers
Refuse Sticker
96
gal
Toter
Yard
Waste
Sticker
Flood Brothers
Refuse Sticker
96
gal Toter
Total
Total
$ 3.99
$
24.50
$
2.90
$ 3.99
$ 25.50
Estimated Cost Per Year
$ 450,072.00
$
963,144.00
$
53,650.00
$
1,466,866400
Estimated Cost Per Year
$ 450,072000
$ 1,0021456.00
$
1,4521528.00
MDC
Refuse Sticker
96
gal
Toter
Yard
Waste
Sticker
MDC
Refuse Sticker
96
gal Toter
Total
Total
$ 9.00
$
25.00
$
4.00
No Bid
No Bid
Estimated Cost Per Year
$ 11015,200400
$
982,800000
$
74,000.00
$
21072,000,00
Estimated Cost Per Year
No Bid
No Bid
No Bid
Prairieland Disposal
Refuse Sticker
96
gal
Toter
Yard
Waste
Sticker
Prairieland Disposal
Refuse Sticker
96
gal Toter
Total
Total
$ 3.10
$
24.79
$
3.10
$ 6.10
$ 24.91
Estimated Cost Per Year
$ 3491680.00
$
974,544.48
$
57,350.00
$
11381,574.48
Estimated Cost Per Year
$ 688,080,00
$ 979,261692
$
11667,341.92
Waste Management
Refuse Sticker
96
gal
Toter
Yard
Waste
Sticker
Waste Management
Refuse Sticker
96
gal Toter
Total
Total
$ 4.19
$
29.84
$
4.19
$ 5.35
$ 29.84
Estimated Cost Per Year
$ 472,632.00
$
11173,070.08
$
771515.00
$
117231217.08
Estimated Cost Per Year
$ 6031480.00
$ 111731070.08
$
11776,550.08
Alternate 2
Alternate 3
Flood Brothers
96
gal Toter
Vard
Waste
Sticker
Flood Brothers
96
gal
Toter
Total
Total
$ 19.25
$
2620
$
23.00
Estimated Cost Per Year
$ 2,1941500.00
$
401700.00
$
2,2351200.00
Estimated Cost Per Year
$
2,6221000.00
$
21622,000,00
MDC
96
gal Toter
Yard
Waste
Sticker
MDC
96
gal
Toter
Total
Total
No Bid
No
Bid
$
18.75
Estimated Cost Per Year
No Bid
No
Bid
No Bid
Estimated Cost Per Year
$
2,1371500.00
$
211371500.00
Prairieland Disposal
96
gal Toter
Yard
Waste
Sticker
Prairieland Disposal
96
gal
Toter
Total
Total
$ 17.00
$
2.50
$
18.93
Estimated Cost Per Year
$ 119381000.0O
$
461250.00
$
1,9841250.00
Estimated Cost Per Year
$
211581020.00
$
21158,020,00
Waste Management
96
gal Toter
Yard
Waste
Sticker
Waste Management
96
gal
Toter
Total
Total
$ 19.15
$
3.00
$
20.55
Estimated Cost Per Year
$ 21183,100,00
$
55,500.00
$
21238,600.00
Estimated Cost Per Year
$
213421700.00
$
21342,700.00
Prairieland Disposal Alternate 4 Waste Management Alternative Bid
65 gal Toter Total Base rue Refuse Sticker 96 gal Toter Yard Waste Sticker Total
$ 20.10 $ 5.00 $ 2.50 $ 27.75 $ 2.50
$ 212911400.00 $ 21291,400600 $ 3731440.00 $ 282,000900 $ 11090,908.00 $ 461250.00 $ 11792,598.00
Prairieland Disposal Alternate 5
Refuse Sticker 96 gal Toter 35 Gal Recycling Toter Yard Waste Sticker Total
17.23 $ 6.03
$ 3491680.00 $ 6771345.76 $ 6871420.00 $ 57,350,00 $ 11771,795976
Single Family Residential 9500
Current Toter Rental 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 2 Tabulation
Refuse Stickers/Month 9400
Yard Stickers/Year 18500
Base Bid Alternate 1
Flood Brothers
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Flood Brothers
Refuse Sticker
96
gal
Toter
Total
Total
$
3.99
$
25.04
$
2.90
$ 3.99
$
26.06
Estimated Cost Per Year
$
450,072.00
$
9841372.48
$
53,650,00
$
114881094.48
Estimated Cost Per Year
$ 450,072.00
$
11024,470,72
$
11474,542,72
MDC
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
MDC
Refuse Sticker
96
gal
Toter
Total
Total
$
9.27
$
25.75
$
4.12
No Bid
No
Bid
Estimated Cost Per Year
$
11045,656.00
$
11012,284,00
$
76,220,00
$
21134,160,00
Estimated Cost Per Year
No Bid
No
Bid
No Bid
Prairieland Disposal
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Prairieland Disposal
Refuse Sticker
96
gal
Toter
Total
Total
$
3.20
$
24.79
$
3.20
$ 6.22
$
24.91
Estimated Cost Per Year
$
3601960.00
$
974,544.48
$
5%200.00
$
11394,704,48
Estimated Cost Per Year
$ 7011616.00
$
979,261,92
$
11680,877,92
Waste Management
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Waste Management
Refuse Sticker
96
gal
Toter
Total
Total
$
4.36
$
31.03
$
4.36
$ 5.56
$
31.03
Estimated Cost Per Year
$
491,808,00
$
11219,851.36
$
80,660000
$
11792,319,36
Estimated Cost Per Year
$ 627,168.00
$
11219,851,36
$
11847,019,36
Alternate 2
Alternate 3
Flood Brothers
96
gal
Toter
Yard
Waste Sticker
Flood Brothers
96
gal
Toter
Total
Total
$
19.83
$ 2.20
$
23.25
Estimated Cost Per Year
$
21260,620,00
$ 40,700.00
$
21301,320,00
Estimated Cost Per
Year
$
21650,500,00
$
2,6501500.00
MDC
96
gal
Toter
Yard
Waste Sticker
MDC
96
gal
Toter
Total
Total
No
Bid
No Bid
$
19.31
Estimated Cost Per Year
No
Bid
No Bid
No Bid
Estimated Cost Per
Year
$
212011340.00
$
21201,340400
Prairieland Disposal
96
gal
Toter
Yard
Waste Sticker
Prairieland Disposal
96
gal
Toter
Total
Total
$
17.00
$ 2.55
$
18.93
Estimated Cost Per Year
$
11938,000,00
$ 47,175,00
$
11985,175,00
Estimated Cost Per
Year
$
211581020.00
$
21158,020.00
Waste Management
96
gal
Toter
Yard
Waste Sticker
Waste Management
96
gal
Toter
Total
Total
$
19.72
$ 3.09
$
21.17
Estimated Cost Per Year
$
212481080.00
$ 57,165.00
$
21305,245.00
Estimated Cost Per
Year
$
21413,380.00
$
21413,380,00
Prairieland Disposal Alternate 4 Waste Management Alternative Bid
65 gal Toter Yard Waste Toter Total Base Fee Refuse Sticker 96 gal Toter Yard Waste Sticker Total
$ 20.10 $ $ 5.20 $ 2.60 $ 28.86 $ 2.60
$ 21291,400,00 $ $ 212911400.00 $ 388,377.60 $ 293,280400 $ 11134,544,32 $ 48,100,00 $ 11864,301.92
Prairieland Disposal Alternate 5
Refuse Sticker 96 gal Toter 35 Gal Recycling Toter Yard Waste Sticker
Total
$ 3.20 $ 17.23 $ 6.03 $ 3.20
$ 360,960.00 $ 677,345676 $ 6871420.00 $ 591200.00 $ 1,7841925.76
Single Family Residential 9500
CUrrentTote rRenta1 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 3 Tabulation
Refuse Stickers/Month 9400
Yard Stickers/Year 18500
Base Bid Alternate 1
Flood Brothers
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Flood Brothers
Refuse Sticker
96
gal
Toter
Total
Total
$
4.06
$
25.59
$
2096
$ 4.06
$
26.63
Estimated Cost
Per Year
$
457,968.00
$
11005,994.08
$
54,760400
$
115181722608
Estimated Cost
Per Year
$ 457,968,00
$
11046,878.56
$
11504,846.56
MDC
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
MDC
Refuse Sticker
96
gal
Toter
Total
Total
$
9.55
$
26.52
$
4.24
No Bid
No
Bid
Estimated Cost
Per Year
$
11077,240400
$
11042,554.24
$
78,440.00
$
2,1981234.24
Estimated Cost
Per Year
No Bid
No
Bid
No Bid
Prairieland Disposal
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Prairieland Disposal
Refuse Sticker
96
gal
Toter
Total
Total
$
3.30
$
25.16
$
3.30
$ 6.35
$
25.28
Lo
$
372,240.00
$
989,089.92
$
611050.00
$
11422,379.92
Lo
$ 716,280.00
$
9931807.36
$
117101087.36
CPI Min 1.5%, Max 3.0%
$
3.30
$
25.53
$
3.30
CPI Min 1.5%, Max 3.0%
$ 6.35
$
25.66
Hi
$
372,240.00
$
110031635.36
$
611050.00
$
11436,925,36
Hi
$ 716,280.00
$
11008,745.92
$
1,7251025.92
Waste Management
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Waste Management
Refuse Sticker
96
gal
Toter
Total
Total
$
4.53
$
32.27
$
4.53
$ 5.78
$
32.27
Estimated Cost
Per Year
$
510,984.00
$
11268,598.24
$
83,805.00
$
11863,387.24
Estimated Cost
Per Year
$ 651,984.00
$
112681598.24
$
11920,582,24
Alternate 2
Alternate 3
Flood Brothers
96
gal Toter
Vard
Waste
Sticker
Flood Brothers
96
gal
Toter
Total
Total
$ 20.42
$
2.25
$
23.76
Estimated Cost
Per Year
$ 21327,880.00
$
41,625.00
$
2,3691505.00
Estimated Cost Per
Year
$
21708,640.00
$
21708,640.00
MDC
96
gal Toter
Yard
Waste
Sticker
MDC
96
gal
Toter
Total
Total
No Bid
No
Bid
$
19.89
Estimated Cost
Per Year
No Bid
No
Bid
No Bid
Estimated Cost Per
Year
$
2,267,460.00
$
212671460.00
Prairieland Disposal
96
gal Toter
Yard
Waste
Sticker
Prairieland Disposal
96
gal
Toter
Total
Total
$ 17.26
$
2.59
$
1921
Lo
$ 11967,640.00
$
471915.00
$
21015,555.00
Lo
$
2,1891940.00
$
21189,940600
CPI Min 1.5%, Max 3.0%
$ 17.51
$
2.63
CPI Min 1.5%, Max 3.0%
$
19.50
Hi
$ 119961140.00
$
48,655.00
$
21044,795.00
Hi
$
21223,000.00
$
212231000.00
Waste Management
96
gal Toter
Yard
Waste
Sticker
Waste Management
96
gal
Toter
Total
Total
$ 2031
$
3.18
$
21.81
Estimated Cost
Per Year
$ 21315,340,00
$
581830.00
$
21374,170,00
Estimated Cost Per
Year
$
21486,340.00
$
21486,340.00
Prairieland Disposal Alternate 4
65 gal Toter
$
Prairieland Disposal Alternate 5
Total
CPI Min 1.5%, Lo
$ 213251600.00
CPI Max 3.0%, Hi
$ 213591800.00
Base Fee
$ 404,062.08
Waste Management Alternative Bid
Refuse Sticker
$ 2.70
$
30.01
Yard Waste Sticker
$ 49,950.00 $
Total
11938,325.20
Single Family Residential 9500
Current Toter Rental 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 4 Tabulation
Refuse Stickers/Month 9400
Yard Stickers/Year 18500
Base Bid Alternate 1
Flood Brothers
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Flood Brothers
Refuse Sticker
96 gal
Toter
Total
Total
$
4.16
$
26.15
$
3.03
$ 4.16
$
27.22
Estimated Cost Per
Year
$
469,248600
$
1/028,008080
$
56/055000
$
1,5531311.80
Estimated Cost
Per Year
$ 469,248.00
$
1,0701072.64
$
115391320.64
MDC
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
MDC
Refuse Sticker
96 gal
Toter
Total
Total
$
9.83
$
27.32
$
4.37
No Bid
No
Bid
Estimated Cost Per
Year
$
11108,824,00
$
11074,003.84
$
80,845,00
$
21263,672.84
Estimated Cost
Per Year
No Bid
No Bid
No Bid
Prairieland Disposal
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Prairieland Disposal
Refuse Sticker
96 gal
Toter
Total
Total
$
3.40
$
25.54
$
3.40
$ 6.47
$
25.66
Lo
$
383,520000
$
11004,028.48
$
62,900,00
$
11450,448.48
Lo
$ 7291816.00
$
11008,745092
$
11738,561092
CPI Min 1.5%, Max 3.0%
$
3.40
$
26.30
$
3.40
CPI Min 1.5%, Max 3.0%
$ 6.47
$
26.43
Hi
$
3831520.00
$
110331905.60
$
621900.00
$
11480,325.60
Hi
$ 729,816,00
$
11039,016.16
$
117681832.16
Waste Management
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Total
Waste Management
Refuse Sticker
96 gal
Toter
Total
$
4.71
$
33.56
$
4.71
$ 6.01
$
33.56
Estimated Cost Per
Year
$
531,288.00
$
11319,310.72
$
87,135.00
$
11937,733.72
Estimated Cost
Per Year
$ 677,928.00
$
11319,310.72
$
11997,238.72
Alternate 2
Alternate 3
Flood Brothers
96
gal Toter
Yard
Waste
Sticker
Flood Brothers
96
gal
Toter
Total
Total
$ 21.03
$
2.30
$
24.28
Estimated Cost
Per Year
$ 21397,420600
$
42,550,00
$
21439,970.00
Estimated Cost Per
Year
$
21767,920.00
$
21767,920600
MDC
96
gal Toter
Yard
Waste
Sticker
Total
MDC
96
gal
Toter
Total
No Bid
No
Bid
$
20.49
Estimated Cost
Per Year
No Bid
No
Bid
No Bid
Estimated Cost Per
Year
$
21335,860,00
$
21335,860.00
Prairieland Disposal
96
gal Toter
Yard
Waste
Sticker
Prairieland Disposal
96
gal
Toter
Total
Total
$ 17.52
$
2.63
$
19.50
Lo
$ 11997,280.00
$
481655.00
$
21045,935.00
Lo
$
212231000.00
$
212231000.00
CPI Min 1.5%, Max 3.0%
$ 18.04
$
2.71
CPI Min 1.5%, Max 3.0%
$
20.08
Hi
$ 210561560.00
$
50,135.00
$
21106,695.00
Hi
$
212891120.00
$
212891120.00
Waste Management
96
gal Toter
Yard
Waste
Sticker
Total
Waste Management
96
gal
Toter
Total
$ 20.92
$
3.28
$
22.46
Estimated Cost
Per Year
$ 21384,880,00
$
601680.00
$
21445,560.00
Estimated Cost Per
Year
$
21560,440.00
$
21560,440.00
Refuse Sticker
$ 383,520.00
$ 3.40
$ 3831520.00
Prairieland Disposal Alternate 4
65 gal Toter
$
20.71
$ 21360,940.00
$ 21.32
$ 2,430,480.00
Prairieland Disposal Alternate 5
17.75
96 gal Toter
$
$ 697,788.00
$ 18.28
718.623.36
$ 6.21
35 Gal Recycling Toter
$ 7071940.00
$ 6.40
$ 7291600.00
Yard Waste Sticker
$ 621900.00
$ 3.40
$ 621900.00
Total
CPI Min1.5%,Lo
$ 2,360,940.00
CPI Max 3.0%, Hi
2.430.480.00
rota/
CPI Min 1.5%, Lo
$ 11852,148,00
CPI Max 3.0%, Hi
$ 1,894,643.36
Waste Management Alternative Bid
Base Fee Refuse Sticker 96 gal Toter
2.81 $ 31.21
$ 420,493644 $ 316,968.00 $ 1,226,927.52
Yard Waste Sticker
$ 511985.00 $
Total
21016,373.96
Single Family Residential 9500
Current Toter Rental 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 5 Tabulation
Refuse Stickers/Month 9400
Yard Stickers/Year 18500
Base Bid Alternate 1
Flood Brothers
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Flood Brothers
Refuse Sticker
96
gal
Toter
Total
Total
$
4.26
$
26.73
$
3.10
$ 4.26
$
27.82
Estimated Cost
Per Year
$
480,528.00
$
110501809.76
$
57,350.00
$
1,588,687.76
Estimated Cost Per
Year
$ 480,528.00
$
11093,659.84
$
11574,187.84
MDC
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
MDC
Refuse Sticker
96
gal
Toter
Total
Total
$
10.13
$
28.14
$
4.50
No Bid
No
Bid
Estimated Cost
Per Year
$
11142,664.00
$
11106,239.68
$
83,250.00
$
21332,153.68
Estimated Cost Per
Year
No Bid
No
Bid
No Bid
Prairieland Disposal
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Prairieland Disposal
Refuse Sticker
96
gal
Toter
Total
Total
$
3.50
$
25.92
$
3.50
$ 6.60
$
26.05
Lo
$
394,800.00
$
11018,967.04
$
641750.00
$
114781517.04
Lo
$ 744,480.00
$
11024,077.60
$
11768,557.60
CPI Min 1.5%, Max 3.0%
$
3.50
$
27.09
$
3.50
CPI Min 1.5%, Max 3.0%
6.60
27.22
Hi
$
3941800.00
$
11064,962.08
$
641750.00
$
11524,512,08
Hi
$ 744,480.00
$
11070,072.64
$
11814,552.64
Waste Management
Refuse
Sticker
96
gal
Toter
Yard
Waste
Sticker
Waste Management
Refuse Sticker
96
gal
Toter
Total
Total
$
4.90
$
34.90
$
4.90
$ 6.25
$
34.90
Estimated Cost
Per Year
$
5521720.00
$
11371,988680
$
90,650.00
$
21015,358.80
Estimated Cost Per
Year
$ 7051000.00
$
11371,988.80
$
21076,988.80
Alternate 2
Alternate 3
Flood Brothers
96
gal Toter
Yard
Waste
Sticker
Flood Brothers
96
gal
Toter
Total
Total
$ 21.67
$
2.35
$
24.82
Estimated Cost Per
Year
$ 214701380.00
$
43,475.00
$
21513,855,00
Estimated Cost
Per Year
$
21829,480.00
$
21829,480.00
MDC
96
gal Toter
Yard
Waste
Sticker
MDC
96
gal
Toter
Total
Total
No Bid
No
Bid
$
21.10
Estimated Cost Per
Year
No Bid
No
Bid
No Bid
Estimated Cost
Per Year
$
21405,400,00
$
214051400.00
Prairieland Disposal
96
gal Toter
Yard
Waste
Sticker
Prairieland Disposal
96
gal
Toter
Total
Total
$ 17.78
$
2.67
$
1939
Lo
$ 21026,920.00
$
49,395.00
$
210761315.00
Lo
$
21256,060.00
$
212561060.00
CPI Min 1.5%, Max 3.0%
$ 18.58
$
2.79
CPI Min 1.5%, Max 3.0%
20.69
Hi
$ 21118,120.00
$
51,615.00
$
2116%735.00
Hi
$
213581660.00
$
213581660.00
Waste Management
96
gal Toter
Yard
Waste
Sticker
Waste Management
96
gal
Toter
Total
Total
$ 21.55
$
3.38
$
23.13
Estimated Cost Per
Year
$ 214561700.00
$
62,530,00
$
215191230.00
Estimated Cost
Per Year
$
2,636,820.00
$
21636,820,00
Prairieland Disposal Alternate 4
65 gal Toter Total
$ 21.02 CPI Min 1.5%, Lo
$ 21396,280400 $ 21396,280.00
$ 21.96 CPI Max 3.0%, Hi
$ 2,5031440.00 $ 21503,440.00
Prairieland Disposal Alternate 5
Refuse Sticker 96 gal Toter 35 Gal Recycling Toter Yard Waste Sticker Total
18.02 $ 6.31 $ 3.50 CPI Min 1.5%, Lo
$ 3941800.00 $ 7081402.24 $ 719,340.00 $ 641750.00 $ 11887,292.24
$ 3.50 $ 18.83 $ 6.59 $ 3.50 CPI Max 3.0%, Hi
$ 394,800,00 $ 740,244.96 $ 7511260.00 $ 641750.00 $ 11951,054.96
Base Fee
$ 4371671.68
Waste Man
Refuse Sticker
$ 2.92
$ 3291376.00
ment Alternative Bid
96 gal Toter
$ 32.46
$ 11276,067.52
Yard Waste Sticker
$ 54,020.00 $
Total
21097,135.20
Base Fee
$ 4371671.68
Waste Man
Refuse Sticker
$ 2.92
$ 3291376.00
ment Alternative Bid
96 gal Toter
$ 32.46
$ 11276,067.52
Yard Waste Sticker
$ 54,020.00 $
Total
21097,135.20
Special Collections Tabulation
Year 1 Year 2 Year 3 Year 4 Year 5
Special Collections
$
7650
$
7050
$
7.75
$
7.75
$
7.75
Flood Brothers
White Goods
$
-
$
20600
$
25600
$
25.00
$
25600
Additional Bulk Items
$
5.75
$
5,75
$
&00
$
6.25
$
6,25
Special Collections
$
25,00
$
26000
$
27A0
$
28,00
$
29600
Marengo Disposal
White Goods
$
50.00
$
5200
$
54.00
$
55.00
$
57A0
Additional Bulk Items
$
20600
$
21.00
$
22400
$
23,00
$
24.00
Special Collections
$
20.00
$
20400
$
20.00
$
20600
$
20.00
Prairieland Disposal
White Goods
$
35400
$
35.00
$
35600
$
35.00
$
35.00
Additional Bulk Items
$
35600
$
35.00
$
35,00
$
35.00
$
35.00
Special Collections
$
2200
$
23000
$
24.00
$
25.00
$
26400
Waste Management
White Goods
$
40.00
$
41.00
$
42.00
$
44400
$
45.00
Additional Bulk Items
$
20.00
$
21400
$
22400
$
23.00
$
24600
Itemized Pricing - Flood Brothers
Base Bid
Year 1
Year 2
Year 3
Year 4
Year 5
Refuse Sticker
$
3.99
$
3.99
$ 4.06
$
4.16
$
4.26
96 gal Toter
$
24.50
$
25.04
$ 25.59
$
26.15
$
26.73
64 gal Toter
$
21.50
$
21.97
$ 22.46
$
22.95
$
23.46
35 gal Toter
$
18.50
$
18.91
$ 19.32
$
19.75
$
20.18
Recycling
Included
Included
Included
Included
Included
Yard Waste Sticker
$
2.90
$
2.90
$ 2.96
$
3.03
$
3.10
Yard Waste Dropoff
Included
Included
Included
Included
Included
Alternate 1 Year 1
Year 2
Year 3
Year 4
Year 5
Refuse Sticker
$ 3.99
$ 3.99
$ 4.06
$ 4.16
$ 4.26
96 gal Toter
$ 25.50
$ 26.06
$ 26.63
$ 27.22
$ 27.82
64 gal Toter
$ 22.50
$ 23.00
$ 23.50
$ 24.02
$ 24.55
35 gal Toter
$ 19.50
$ 19.93
$ 2037
$ 20.82
$ 21.27
Recycling
Included
Included
Included
Included
Included
Yard Waste
Included
Included
Included
Included
Included
Alternate 2
Year 1
Year 2
Year 3
Year 4
Year 5
96 gal Toter
$ 19.25
$ 19.83
$ 20.42
$ 21.03
$ 21.67
64 gal Toter
$ 18.65
$ 19.21
$ 1939
$ 20.25
$ 20.86
35 gal Toter
$ 17.18
$ 17.70
$ 18.23
$ 18.77
$ 1934
Recycling
Included
I Included
Included
Included
Included
Yard Waste Sticker
$ 2.20
$ 2.20
$ 2.25
$ 2.30
$ 2.35
Yard Waste Dropoff
Included
Included
Included
Included
Included
Alternate 3
Year 1
Year 2
Year 3
Year 4
Year 5
96 gal Toter
$ 23.00
$ 23.25
$ 23.76
$ 24.28
$ 24.82
64 gal Toter
$ 21.00
$ 21.25
$ 21.72
$ 22.20
$ 22.68
35 gal Toter
$ 18.00
$ 18.54
$ 19.10
$ 19.67
$ 2026
Recycling
Included
I Included
Included
Included
Included
Yard Waste
Included
Included
Included
Included
Included
Special Collections Pricing
Year 1
Year 2
Year 3
Year 4
Year 5
Special Collections
White Goods
$ 7.50
$ 7.50
$ 7.75
$ 7.75
$ 7.75
$ -
$ 20.00
$ 25.00
$ 25.00
$ 25.00
Additional Bulk Items
$ 5.75
$ 5.75
$ 6.00
$ 6.25
$ 6.25
Additional Program Features
Pumpkin Disposal at City Facilities
1x/year E-Scrap Collection Event
20% Senior Discount off of monthly service rate (Age 65 &Older)
Refuse and Recycling Collection at Fiesta Days for no charge and Financial Support of Fiesta Days
Food Scrap Collection for negotiated monthly fee
Itemized Pricing - Marengo Disposal
Base Bid
Year 1
Year 2
Year 3
Year 4
Year 5
Refuse Sticker
$ 9.00
$ 9.27
$ 9.55
$ 9.83
$ 10.13
96 gal Toter
$ 25.00
$ 25.75
$ 26.52
$ 27.32
$ 28.14
64 gal Toter
$ 25.00
$ 25.75
$ 26.52
$ 27.32
$ 28.14
35 gal Toter
$ 25.00
$ 25.75
$ 26.52
$ 27.32
$ 28.14
Recycling
Included
Included
Included
Included
Included
Yard Waste Sticker
$ 4.00
$ 4.12
$ 4.24
$ 4.37
$ 4.50
Yard Waste Dropoff
Included
Included
Included
Included
Included
Alternate 1
Year 1
Year 2
Year 3
Year 4
Year 5
Refuse Sticker
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
96 gal Toter
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
64 gal Toter
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
35 gal Toter
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
Recycling
No
Bid
No
Bid
L.No
Bid
No
Bid
No
Bid
Yard Waste
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
Alternate 2
Year 1
Year 2
Year
3
Year 4
Year 5
96 gal Toter
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
64 gal Toter
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
35 gal Toter
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
Recycling
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
Yard Waste Sticker
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
Yard Waste Dropoff
No
Bid
No
Bid
No
Bid
No
Bid
No
Bid
Alternate 3
Year 1
Year 2
Year 3
Year 4
Year 5
96 gal Toter
$ 18.75
$ 1931
$ 19.89
$ 20.49
$ 21.10
64 gal Toter
$ 18.75
$ 1931
$ 19.89
$ 20.49
$ 21.10
35 gal Toter
$ 18.75
$ 1931
$ 19.89
$ 20.49
$ 21.10
Recycling
Included
Included
Included
Included
Included
Yard Waste
Included
Included
Included
Included
Included
Special Collections Pricing
Year 1
Year 2
Year 3
Year 4
Year 5
Special Collections
White Goods
Additional Bulk Items
$ 25.00
$ 26.00
$ 27.00
$ 28.00
$ 29.00
$ 50.00
$ 52.00
$ 54.00
$ 55.00
$ 57.00
$ 20.00
$ 21.00
$ 22.00
$ 2100
$ 24.00
Itemized Pricing - Prairieland
Base Bid
Year 1
Year 2
Year 3 (Low)
Year 3 (Hi)
Year 4 (Low)
Year 4 (Hi)
Year 5 (Low)
Year 5 (High)
Refuse Sticker
$ 3.10
$ 3.20
$ 3.30
$ 3.30
$ 3.40
$ 3.40
$ 3.50
$ 3.50
96 gal Toter
$ 24.79
$ 24.79
$ 25.16
$ 25.53
$ 25.54
$ 26.30
$ 25.92
$ 27.09
64 gal Toter
$ 23.79
$ 23.79
$ 24.15
$ 24.50
$ 24.51
$ 25.24
$ 24.88
$ 26.00
35 gal Toter
$ 22.79
$ 22.79
$ 23.13
$ 23.47
$ 23.48
$ 24.18
$ 23.83
$ 24.90
Recycling
Included
Included
Included
Included
Included
Included
Included
Included
Yard Waste Sticker
$ 3.10
$ 3.20
$ 3.30
$ 3.30
$ 3.40
$ 3.40
$ 3.50
$ 3.50
Yard Waste Dropoff
Included
Included
Included
Included
Included
Included
Included
Included
Alternate 1
Year 1
Year 2
Year 3 (Low)
Year 3 (Hi)
Year 4 (Low)
Year 4 (Hi)
Year 5 (Low)
Year 5 (High)
Refuse Sticker
$ 6.10
$ 6.22
$ 6.35
$ 6.35
$ 6.47
$ 6A7
$ 6.60
$ 6.60
96 gal Toter
$ 24.91
$ 24.91
$ 25.28
$ 25.66
$ 25.66
$ 26.43
$ 26.05
$ 27.22
64 gal Toter
$ 23.91
$ 23.91
$ 24.27
$ 24.63
$ 24.63
$ 25.37
$ 25.00
$ 26.13
35 gal Toter
$ 22.91
$ 22.91
$ 23.25
$ 23.60
$ 23.60
$ 24.31
$ 23.96
$ 25.03
Recycling
Included
Included
Included
Included
Included
Included
Included
Included
Yard Waste
Included
Included
Included
Included
Included
Included
Included
Included
Alternate 2
Year 1
Year 2
Year 3 (Low)
Year 3 (Hi)
Year 4 (Low)
Year 4 (Hi)
Year 5 (Low)
Year 5 (High)
96 gal Toter
$ 17.00
$ 17.00
$ 17.26
$ 17.51
$ 17.51
$ 18.04
$ 17.78
$ 18.58
64 gal Toter
$ 16.00
$ 16.00
$ 16.24
$ 16.48
$ 16.48
$ 16.97
$ 16.73
$ 17.48
35 gal Toter
$ 15.00
$ 15.00
$ 15.23
$ 15.45
$ 15.45
$ 15.91
$ 15.69
$ 16.39
Recycling
Included
Included
Included
Included
Included
Included
Included
Included
Yard Waste Sticker
$ 2.50
$ 2.55
$ 2.60
$ 2.60
$ 2.65
$ 2.65
$ 2.70
$ 2.70
Yard Waste Dropoff
Included
Included
Included
Included
Included
Included
Included
Included
Alternate 3
Year 1
Year 2
Year 3 (Low)
Year 3 (Hi)
Year 4 (Low)
Year 4 (Hi)
Year 5 (Low)
Year 5 (High)
96 gal Toter
$ 18.93
$ 18.93
$ 19.21
$ 19.50
$ 19.50
$ 20.08
$ 1939
$ 20.69
64 gal Toter
$ 17.93
$ 17.93
$ 18.20
$ 18.47
$ 18.47
$ 19.02
$ 18.75
$ 19.59
35 gal Toter
$ 16.93
$ 16.93
$ 17.18
$ 17.44
$ 17.44
$ 17.96
$ 17.70
$ 18.50
Recycling
Included
Included
Included
Included
Included
Included
Included
Included
Yard Waste
Included
Included
Included
Included
Included
Included
Included
Included
Special Collections Pricing
Year 1
Year 2
Year 3
Year 4
Year 5
Special Collections
$ 20.00
$ 20.00
$ 20.00
$ 20.00
$ 20.00
White Goods
$ 35.00
$ 35.00
$ 35.00
$ 35.00
$ 35.00
Additional Bulk Items
$ 35.00
$ 35.00
$ 35.00
$ 35.00
$ 35.00
Additional Program Features (applicable to base &alternates 1-5)
For Base Bid Refuse and Yard Waste Are Same Sticker and Same Price
Free E-Scrap at Lake Barrington Location
Free 2x/year Curbside E-Scrap Collection
Free Christmas Light Recycling Pickup at City facilities November -January
Pumpkin Disposal Services
20% Senior Discount (Age 65 & Older), 35 gal toter, No Sticker Discount
20% Townhome Discount, 35 gal toter, (can be in addition to 20% Senior Discount)
Fiesta Days - Service to include carts, contaners, and participation in Fiesta Days Parade at no charge
Unlimited household paint and chemical pick-up at curb for a $25.00 handling fee upon resident requesi
Food Scraps can be comingled with yard waste during yard waste season
Vacation Billing Suspension (min 1 month up to maximum of 3 months)
Itemized Pricing - Prairieland Alternative Bids
Alternate 4 (Prairieland
Alternate)
Year 1
Year 2
(Low)
Year 3 Low
Year 3 Hi
( )
(Low)
Year 4 Low
Year 4 Hi
( )
Year 5 Low
( )
Year 5 Hi h
( g )
65 gal Toter
$ 20.10
$ 20.10
$ 20.40
$ 20,70
$ 2031
$ 21.32
$ 21.02
$ 21.96
95 Gal Recycling Toter
Included
Included
Included
Included
Included
Included
Included
Included
95 Gal Yard Waste Toter
Included
Included
Included
Included
Included
Included
Included
Included
E Scrap x2/year
Included
Included
Included
Included
Included
Included
Included
Included
Alternate 4 -Unlimited year round yard waste and food scraps, all residents automated pickup cars
Alternate 5 (Prairieland
Alternate)
Year 1
Year 2
Year 3
( Low)
( Year 3 (Hi)
Year 4
(Low)
(
( Year 4 (Hi)
Year 5(
Low)
Year 5(
Hi h)
g
Refuse Sticker
$
3.10
$
110
$
3.30
$
3.30
$
3.40
$
3.40
$
3450
$
150
96 gal Toter
$
17.23
$
17.23
$
17.49
$
1735
$
17.75
$
18.28
$
18a02
$
18.83
65 gal Toter
$
16.23
$
16.23
$
16A7
$
1632
$
1632
$
17422
$
16.97
$
1733
35 gal Toter
$
15.23
$
15923
$
15A6
$
15969
$
15.69
$
16A6
$
15.93
$
16.64
35 Ga I Recycling Toter
$
6.03
$
6.03
$
6.12
$
6921
$
6.21
$
6.40
$
6.31
$
6.59
Yard Waste Sticker
$
110
$
110
$
3.30
$
3.30
$
3,40
$
140
$
3.50
$
150
Yard Waste Dropoff
Included
Included
Included
Included
Included
Included
Included
Included
Itemized Pricing - Waste Management
Base Bid
Year 1
Year 2
Year 3
Year 4
Year 5
Refuse Sticker
$ 4.19
$ 4.36
$ 4.53
$ 4.71
$ 4.90
96 gal Toter
$ 29.84
$ 31.03
$ 32.27
$ 33.56
$ 34.90
64 gal Toter
-
-
-
-
-
35 gal Toter
-
-
-
-
-
Recycling
Included
Included
Included
Included
Included
Yard Waste Sticker
$ 4.19
$ 4.36
$ 4.53
$ 4.71
$ 4.90
Yard Waste Dropoff
Included
Included
Included
Included
Included
Alternate 1
Year 1
Year 2
Year 3
Year 4
Year 5
Refuse Sticker
$ 5.35
$ 5.56
$ 5.78
$ 6.01
$ 6.25
96 gal Toter
$ 29.84
$ 31.03
$ 32.27
$ 33.56
$ 34.90
64 gal Toter
-
-
-
-
-
35 gal Toter
-
-
-
-
-
Recycling
Included
Included
Included
Included
Included
Yard Waste
Included
Included
Included
Included
Included
Alternate 2
Year 1
Year 2
Year 3
Year 4
Year 5
96 gal Toter
$ 19.15
$ 19.72
$ 2031
$ 20.92
$ 21.55
64 gal Toter
$ 18.15
$ 18.69
$ 19.25
$ 19.83
$ 20.42
35 gal Toter
$ 17.15
$ 17.66
$ 18.19
$ 18.74
$ 1930
Recycling
Included
Included
Included
Included
Included
Yard Waste Sticker
$ 3.00
$ 3.09
$ 3.18
$ 3.28
$ 3.38
Yard Waste Dropoff
Included
Included
Included
Included
Included
Alternate 3
Year 1
Year 2
Year 3
Year 4
Year 5
96 gal Toter
$ 20.55
$ 21.17
$ 21.81
$ 22.46
$ 23.13
64 gal Toter
$ 19.55
$ 20.14
$ 2034
$ 21.36
$ 22.00
35 gal Toter
$ 18.55
$ 19.11
$ 19.68
$ 20.27
$ 20.88
Recycling
Included
Included
Included
Included
Included
Yard Waste
Included
Included
Included
Included
Included
Special Collections Pricing
Year 1
Year 2
Year 3
Year 4
Year 5
Special Collections
White Goods
Additional Bulk Items
$ 22.00
$ 23.00
$ 24.00
$ 25.00
$ 26.00
$ 40.00
$ 41.00
$ 42.00
$ 44.00
$ 45.00
$ 20.00
$ 21.00
$ 22.00
$ 23.00
$ 24.00
Additional Program Features
"At Your Door" Special Collection -Household and hazardous E-Waste picked up at residents door
for monthly rate of $1.25. Applicable to Alternates 2, 3, and Waste Management Alternative
Proposal.
Itemized Pricing - Waste Management Alternative Proposal
WM Alternative Bid
Year 1
Year 2
Year 3
Year 4
Year 5
Base Fee (monthly)
$ 5.00
$ 5,20
$ 5.41
$ 5.63
$ 5986
Refuse Sticker
$ 2.50
$ 160
$ 230
$ 2.81
$ 192
96 gal Toter
$ 2735
$ 28.86
$ 30.01
$ 31421
$ 32.46
64 gal Toter
-
-
-
-
-
35 gal Toter
-
-
-
-
-
Recycling
Included
Included
Included
Included
Included
Yard Waste Sticker
$ 2.50
$ 160
$ 2070
$ 2081
$ 192
Yard Waste Dropoff
Included
Included
I Included
I Included
I Included
cHenr
Office of the Mayor
Susan Low, Mayor
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
Mayor's Statement and Reports
DATE: February 20, 2017
TO: McHenry City Council
FROM: Susan E. Low, Mayor
A Resolution recognizing Robert J. Peterson's many contributions as City of McHenry Ward 6
Alderman will be presented to the City Council for approval.
A coffee and cake reception will be held in his honor after the meeting.
If Council concurs, then it is recommended a motion is considered to approve the attached
Resolution as presented.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.