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HomeMy WebLinkAboutPacket - 02/20/2017 - City CouncilAGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, February 20, 2017, 7:00 PM Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. City of McHenry Mission Statement. 5. Executive Session: 51LCS 120(2)(c)(2)- Collective Bargaining. 6. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public Comment may be restricted to three - minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 7. Motion to approve the following Consent Agenda items: A. Adoption of FY 2017/18 — FY 2021/22 Capital Improvements Program; B. Authorization to seek Requests for Qualifications and use of Petersen Park for annual McHenry Area Jaycees Days Fireworks and Celebration July 1st with a July 2nd rain date; C. Request from the Siman Family Charities to utilize city streets for the annual Turkey Trot 5K run on November 23rd, and temporary closure of a portion of the street from the exit drive at East Campus High School to the entrance to McHenry Country Club for approximately 20 minutes; D. Recommendation to Deny Parks Special Use Permit submitted by Carson and Barnes Circus; E. Requests for Park Facilities Special Use and Beer/Wine Permits; F. December 5, 2016 City Council meeting minutes; G. December 19, 2016 City Council meeting minutes; H. January 3, 2017 City Council meeting minutes; I. Issuance of As Needed Checks in the amount of $2,135,417.67; and J. Payment of Bills in the amount of $384,955.94. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. l MCA McHenry City Council Agenda February 20, 2017 Page Two Motion to approve the McHenry Rotary Club 1) use of Petersen park to setup, host, and cleanup the Blues, Brew & BBQ's festival from August 17th through August 21 st; 2) special event liquor license for the sale of beer, wine, and malt liquor with sales to cease 15-minutes prior to park closure; 3) a 50% reduction of the charges for city services incurred as a result of this event; and, 4) permission to post temporary advertising signs in municipal right-of-way as presented. 9. Motion to consider approval of a Class A Liquor License Transfer from Tutto, Inc. d/b/a Marzano's located at 1501 S. Route 31 to McHenry 31 Co. d/b/a Bulldog Ale House. 10. Motion to approve an Ordinance annexing the property located at 1101 N River Road. 11. Motion to approve a Sign Variance for Tonyan Industrial Park. 12. Motion to authorize the Mayor's execution of Resolution R-17-004, Change Order Determination and Authorization Document, allowing 1) a FY 16/17 CIP budget amendment in the amount of $19,135.58; and 2) authorizing the Mayor's execution of a change order to the Original Contract with Radicom for the purchase of three Zetron Radio Consoles in the amount of $98,136.54, and purchase of an extended maintenance and support agreement in the amount of $40,888.00 for the Police Dispatch Center. 13. Motion to award bid for a five year contract with the option to extend for an additional five years, to Prairieland Disposal Inc. for residential waste hauling, recycling, and landscape collection services. 14. Motion to accept the Proposal for development of a Community Needs Assessment for the Parks and Recreation Department to aQuity Research and Insights for an amount not to exceed $45,600. 15. Mayor's Statement and Reports: Motion to approve Resolution R-17-003 in recognition of Ward 6 Alderman Robert J. Peterson. 16. Committee Reports. 17. Staff Reports. 18. Future Agenda Items. 19. Adjournment. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us CONSENT AGENDA ITEM DATE: February 20, 2017 TO: Mayor and City Council FROM: Derik Morefield, City Administrator Carolyn Lynch, Finance Director RE: Adoption of the FY17/18 — FY21/22 Capital Improvement Program (CIP) The DRAFT FY17/18 — FY21/22 Capital Improvement Program (CIP) was transmitted in hard copy to the City Council on Monday, January 16, 2017. The CIP document itself has not changed and, as such, is not being transmitted again as part of this agenda supplement. On February 6th Staff presented a summary of estimated available funding remaining in the Capital Improvement Fund balance ($908,737 as of February 61h) and presented an updated table of recommended projects based, wholly, on the fact that McHenry did not receive advanced Surface Transportation Program (STP) funding through the McHenry County Council of Mayors for the Pearl Street/Lincoln Road project. These changes included: General Fund CIP General Fund CIP -Streetsewalksgnals Category • Road Program - $725,000 for FY17/18. This would include the $690,000 local match from the Pearl Street/Lincoln Road Project and $35,000 from the Pavement Maintenance Program as on January 16th the City Council approved the allocation of unused FY16/17 Road Program funding to apply to the 2017 cracksealing bid. This would reduce the total General Fund CIP recommended projects amount from $3,300,280 to $1,880,280 ($3,300,280 - $1,420,000 Pearl Street/Lincoln STP funding). Total General Fund funding requested remains the same at $1,287,780. As a reminder, the summary of General Fund Recommended Projects, including the changes identified above, are as follows: The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. Project (CIP page number) General Fund Other Funding Total Municipal Code Codification (p. 40) $0 $16,000 $16,000 Parks Community Needs Assessment (p. 41) $0 $40,000 $40,000 Municipal Center Building Maintenance (p. 46) $48,000 $0 $48,000 Public Works Facility Improvements (p. 47) $40,000 $60,000 $100,000 City Gateway Signage (p. 48) $0 $25,000 $25,000 Police Vehicle Replacement (p. 57) $82,500 $0 $82,500 Police Vehicle Equipment (p. 59) $35,780 $0 $35,780 McHenry Recreation Center Parking Lot (p. 69) $0 $400,000 $400,000 Petersen Park Farm Improvements (p. 70) $75,000 $0 $75,000 ADA Park Improvements (p. 71) $0 $20,000 $20,000 Sport Court Renovations - Shamrock (p. 73) $7,500 $0 $7,500 Streets - Equipment Replacement (p. 78) $15,000 $0 $15,000 Parks - Equipment (p. 80) $55,000 $0 $55,000 Public Works Administration - Vehicle (p. 82) $35,000 $0 $35,000 Street Program (replaces Pearl/Lincoln) (p. 85) $690,000 $0 $690,000 Curran Road S-Curve (p. 87) $3,500 $31,500 $35,000 Ringwood Road Improvements (p. 88) $5,500 $0 $5,500 Pavement Maint (cracksealing and Reclamite) (p. 89) $135,000 $0 $135,000 Green Street Bridge Rehabilitation (p. 90) $25,000 $0 $25,000 Tree Replacement Program (p. 92) $251000 $0 $25,000 Total $11287,780 $592,500 $1,880,280 NOTE: These projects are presented in order they are found in the CIP document, not based on priority. As identified as part of the February 6t" CIP Transmittal Memorandum and again as part of the presentation provided by Staff at the February 6t" City Council Meeting, it is highly unlikely that the $1,287,780 in General Fund CIP "Recommended Projects" that are identified in the CIP document will be able to be funded in the FY17/18 Budget. Should this be the case, priority funding will go to the Street Program, Curran Road S-Curve (to leverage HSIP match), Ringwood Road Improvements (to leverage STP match), the Pavement Maintenance Program, and Public Works Facility Improvements (to leverage DCEO match). Any other Capital Improvement or Capital Equipment projects included for funding in the FY17/18 Budget would only be for those projects that are 100% funded through non -General Fund sources (e.g., ADA Improvements -Parks Development Fund; Gateway Signage -Developer Contributions). Water and Sewer Utility CIP Sewer Category • Hook Lift Truck and Containers - $305,000 for FY17/18 from the balance of $525,000 identified for Pearl Street/Lincoln Road Sanitary Sewer Stub Extensions (this needs to be completed with the roadway project). Utility Maintenance Category • Remove $165,000 for Storm Sewer Mapping from the Water and Sewer Utility CIP. This should be funded through the General Fund CIP and, as such, would not be recommended in FY17/18. • Clover Avenue/Timothy Lane Watermain Replacement Design - $50,000 for FY17/18 from the balance of $525,000 identified for the Pearl Street/Lincoln Road Sanitary Sewer Stub Extensions. • Sanitary Sewer Manhole/Main Line Rehabilitation Program - $335,000 for FY17/18 from the balance of $525,000 identified for the Pearl Street/Lincoln Road Sanitary Sewer Stub Extensions and the removal of $165,000 that was identified for Storm Sewer Mapping. Total Water and Sewer Utility CIP recommended project funding remains the same at $890,000 with these changes. As a reminder, the summary of Water and Sewer Utility CIP Recommended Projects, including the changes identified above, are as follows: Project (CIP page number) Water/Sewer Total Fund Water — Water Meter Replacement (p. 108) $200,000 $200,000 Sewer — Hook Lift Truck and Containers for the SWWTP $305,000 $305,000 Expansion (p. 122) Utility Maintenance — Clover/Timothy Watermain Design $50,000 $50,000 (p. 129) Utility Maintenance — Sanitary Sewer Manhole/Main Line $335,000 $335,000 Rehab Program (p. 130 and P. 131) Total $890,000 Tax Increment Finance CIP The only other Recommended Project identified as part of the CIP document is the restoration and installation of the former Pearl Street Bridge (p. 137). This project would include carrying forward the $75,000 from the Seawall Repair project from FY16/17; the use of $50,000 in private donation funding and $50,000 of State funding; and the use of $330,000 in reimbursement funding from the Riverwalk Foundation from the Phase 2 Riverwalk Improvement Project. The Seawall Repair project was deferred from FY16/17 provide Council with the opportunity of incorporating this needed repair with a larger improvement project instead of making the repairs now, only to have them removed and reconfigured at such time that the bridge is installed. Conclusion/Recommendation In conclusion, adoption of the FY17/18 — FY21/22 Capital Improvement Program (CIP) by Council does not commit the Council to all or any of the individual projects included and/or recommended in the document. The CIP is a planning and cost estimation tool to be used for the identification of the capital improvement and capital equipment project needs of the municipality. Funding appropriation for projects takes place as part of the budget development and approval process. As such, it is recommended that Council adopt the FY17/18 — FY21/22 Capital Improvement Program (CIP) as presented and amended above. Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: February 20, 2017 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Annual Jaycees Day Fireworks Display and Celebrations in Petersen Park ATT: Request for Qualifications Agenda Item Summary: Staff is seeking authorization to advertise for qualifications from area pyrotechnics companies to produce a 25-minute fireworks display choreographed to music and approval of a request from the McHenry Area Jaycees to host the event in Petersen Park and use of city services in conjunction with the event. Background: Annually, the City of McHenry partners with the McHenry Area Jaycees to produce the annual Jaycees Day Fireworks celebration in Petersen Park. The Jaycees Day Fireworks Celebration is scheduled for Saturday, July I", with a rain date of Sunday, July 2na The Jaycees are proposing to begin the celebrations in Petersen Park at 400 PM with a deejay playing music as spectators enter the park and live music performed by a local band from 6:00 PM to 9:15 PM. Musical entertainment has been a part of this event since 2005. The local band, when selected will be asked to secure sponsorship and provide additional sound equipment. Analysis: A total of $15,000 is included in the proposed Fiscal Year 17/18 budget. Annually, the Jaycees donate $10,000 towards the cost of the fireworks contract with the city contributing $5,000. In addition to financial participation, the city will provide services from Parks, Public Works and the Police Department. Equipment and staff from the McHenry Township Fire Protection District will also assist as necessary. The Jaycees will provide funds for a sound system and background music through revenue derived from the $6 per car parking fee. Typically, the city has entered into one-year contracts for the pyrotechnics however this year staff would like to solicit proposals for three years. The event has had three different pyrotechnics companies in the last three years. This has afforded the city the opportunity to in essence audition a variety of companies. The consistency of a three year contract is a benefit to the companies and as such should in turn offer an increased value for the city. Recommendation: If the City Council concurs then it is recommended to approve stairs request to solicit RFQ's and approve the McHenry Area Jaycees request to host the annual Jaycees Day Celebrations as presented. City of McHenry, Illinois Fireworks Display Saturday, July 1, 2017 Rain Date: Sunday, July 29 2017 Request for Qualifications Form General Information Name and address of firm responding: Name of firm's contact: Telephone number of contact: Experience How many years has your firm been in the business of providing fireworks and pyrotechnic displays? (Years) Does your firm do this on a full-time basis? If no, please explain. How many years has the contact person been in the business of providing fireworks and pyrotechnic displays? (Years) How many fireworks displays did your firm produce for clients in calendar year 2015? How many are expected in 2016? Technolo icg al Capabilities Does your firm use computer fired fireworks and, if yes, how long has the firm being doing so? Approximately what percentage of your 2015 and 2016 aerial fireworks displays have been computer fired? Does your firm choreograph aerial firework displays to music? If yes, does your firm choreograph the display to music provided by the client? Please elaborate on your firm's choreographing capabilities or attach information explaining your firm's capabilities in this area. Approximately what percentage of your 2015 and 2016 aerial fireworks displays have been choreographed to music? Safety Has your firm been cited for any safety violations within the past five years? If yes, please explain in detail. Has your firm, or any employee of your firm, had an application for a fireworks permit been rejected within the past five years? If yes, please explain in detail. Has your firm ever had an application for general liability insurance rejected? If so, please explain in detail. Has your firm, or any employee of your firm, had any serious accidents resulting in bodily injury or the possibility of bodily injury related to the ignition of fireworks within the past five years? If yes, please explain in detail. Comparable Event The City %J McHenry and the McHenry Area Jaycees intend to provide a fireworks display of at least 25 minutes in duration, fired on land by computer or electronically, and choreographed to music selected by the City and Jaycees. Please identify a future program in the northern Illinois or southeastern Wisconsin area comparable to these general characteristics. Provide the date of the planned event, the name and phone number of a contact person involved in the administration of the event, and the name and phone number of the local fire protection official responsible for monitoring the event. Information about the contract cost for the event, the planned duration of the display, and the number, size and type of shells in the planned program should be provided. Event name and location: Event contact person and phone number Fire protection official name and phone number Contract cost for event ($15,000-20,000 budget) Planned duration of event G� minutes Please attach information identifying the number, size, At epof shells included in the planned program. Actual Event Contract cost $15,000 ***Planned duration of event minutes ***Please attach total shell count and size and number of shells to be utilized. Signatures By affixing a signature below, the respondent attests to the accuracy of the statements made above and acknowledges that falsification of any information in this document will result in the firm's removal from further consideration. Name of Contractor/Firm: Signature of Representative Name (Please Print) Date City of McHenry, Illinois Request for Qualifications Fireworks Display July 1, 2017, 2019 I. Scope of Request for Qualifications TBD July 2018 &TBD July The City of McHenry, Illinois, in conjunction and cooperation with the McHenry Area Jaycees, is requesting qualifications (RFQ) from contractors engaged in the provision of fireworks displays. This RFQ process is the first step in a process leading to the award of a three-year contract for the provision of Jaycee Day celebration fireworks displays in the City of McHenry for July 2017 - 2019. The City's intent in conducting this RFQ process is to identify those contractors having a responsible history of providing fireworks displays in northern Illinois and southern Wisconsin with the capability of providing a computer choreographed, pyro- musical production with all pyrotechnics fired by computer program/electronically. From the list of respondents, the City will narrow the list of contractors to a qualified vendor based on the history of the firm and their experience in providing the services desired. Representatives of the City of McHenry, as well as the Jaycees, will review the RFP's submitted by the qualified contractors to evaluate their safety procedures, capabilities, and performance in the provision of fireworks display services. References by other event organizations and local fire protection officials overseeing the past events will also be used to evaluate the qualified contractors. After completing an evaluation of the qualified and responsible contractors, the City will seek to negotiate athree-year contract for the provision of fireworks services for July 2017-2019. II. Statement of Qualification Requirements A. Contractors wanting to be considered for this contract are required to provide the information requested on the attached RFQ form. Contractors are encouraged to supplement this form with any additional information that may assist the City in evaluating the safety and performance capabilities of the contractor. B. The City of McHenry intends to incorporate in the evaluation process a firm's safety procedures, setup, technological abilities and performance at displays in the northern Illinois and southern Wisconsin area during the 2016 celebration and festival season. These criteria will play a large role in determining the award of the contract. Firms submitting statements of qualifications are asked to provide a list of events in the northern Illinois and southeastern Wisconsin area at which the contractor is supplying a fireworks display. The contractor should also identify one program in the area possessing the features and characteristics most comparable to the program sought by McHenry (i.e., 20-25 minute program duration, land fired, computer choreographed, pyro-musical production, electronically and/or computer fired). The contract cost, the duration of the display, and the number, size and type of shells for the comparable program should be included with the response. Additional information required on the comparable event includes: 1) the contractor's contact name and telephone number with whom an on -site tour can be arranged to view the setup area prior to the fireworks event; 2) the name and telephone numbers of event organizers; and, 3) the name and telephone number of local fire protection officials monitoring the event. C. For information concerning procedures for responding to the RFQ or questions concerning the technical specifications or components of the City of McHenry's fireworks program, contact Deputy City Administrator Bill Hobson at (815) 363-2159 or bhobsongei.mchenry.il.us. Such contact shall be for clarification purposes only. Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. D. It is preferred that all questions be submitted in writing to the City of McHenry, Attn. Bill Hobson, Deputy City Administrator at 333 S. Green Street, McHenry, IL 60050 or by fax to (815) 363-3186 or email bhobsonnci.mchenry.il.us . Questions of a material nature must be received prior to the cut-off date specified in the RFQ schedule. No part of the RFQ submittal may be submitted by fax. E. Eligibility. To be eligible to respond to this RFQ, the proposing firm must be regularly engaged in the business of providing fireworks displays for a minimum of three (3) years and must demonstrate that they, or the principals assigned to the project, have successfully completed services, similar to those specified in the Scope of Services section of this RFQ, on a regular basis to customers with programs similar in size and complexity to the City of McHenry, Illinois. F. Be properly licensed in the State of Illinois and all certificates up to date. G. Statement of Qualifications Response Schedule. 1. Release Request for Statement of Qualifications —February 21, 2017 2. RFQ Response Due — March 7, 2017 no later than 5:00 p.m. at the City Administrator's Office, City of McHenry, Illinois, 333 S. Green Street, McHenry, IL 60050. Information on City of McHenry/Jaycee Day 2017 Fireworks Program Date: Saturday, July 1, 2017 Rain Date: Sunday, July 2, 2017 Time: 9:30 pm Location: Petersen Park Waterfront Property Owner: City of McHenry Fire/Rescue: McHenry Township Fire Protection District Budget: $15,000 (2016) Sponsors: McHenry Area Jaycees / City of McHenry Date: (Tenative)Saturday, July 7, 2018 Rain Date: (Tentative) Sunday, July 8, 2018 Time: 9:30 pm Location: Petersen Park Waterfront Property Owner: City of McHenry Fire/Rescue: McHenry Township Fire Protection District Budget: $15,000 (2016) Sponsors: McHenry Area Jaycees / City of McHenry Date: (Tentative) Saturday, July 6, 2019 Rain Date: (Tentative) Sunday, July 7, 2019 Time: 9:30 pm Location: Petersen Park Waterfront Property Owner: City of McHenry Fire/Rescue: McHenry Township Fire Protection District Budget: $1500 (2016) Sponsors: McHenry Area Jaycees / City of McHenry Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: February 20, 2017 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: McHenry Turkey Trot 5K ATT: Request and Course Map Agenda Item Summary: The City Council is asked to consider approval of a request for the temporary closure of a portion of John Street from the exit drive at East Campus High School to the entrance to McHenry Country Club for no longer than 20 minutes, and to utilize city streets for the Siman Family Charities Annual 5K Turkey Trot on Thanksgiving Day, November 23ra Background. The Turkey Trot SK run is a popular event held annually on Thanksgiving Day. Local resident Scott Siman and the Siman Family Charities will open registration at 6:30 AM, the race will run from 8:00 AM to 9:30 AM, and following an awards ceremony will conclude by 10:00 AM. Money raised through the event is donated to JourneyCare Hospice. Analysis: Event details remain the same as in past years. All pre -race preparations will take place in the area of East Campus High School. Runners will begin by running south out of the East Campus High School parking lot down John Street. Once on John Street runners will wind their way through the Country Club Estates neighborhood and culminate at the finish line located in the bus lane of East Campus High School. A map of the course is attached. Police Department personnel have analyzed the course and recommend the use of two duty officers assigned to the neighborhood to provide traffic control when necessary. No other city services would be required. Past events have been held with no incidents reported or unnecessary burden placed on police services. Recommendation: If Council concurs, then it is recommended a motion is considered to allow Siman Family Charities permission to utilize city streets for a SK run on November 23ra, from 800 AM to 9:30AM and the closure of a portion of John Street at the exit drive A East Campus High School to the entrance to McHenry Country Club from 8:00 AM to 8:20AM. The City of NlcHemy is dedicated to providing its citizens, businesses, mtd visitors i-vitlZ tMe highest quality of progr•anzs and services in a customer -oriented, efficient, and fzsca!!y responsible manner. Marci Geraghty From: Sent: To: Subject: Sent from my iPad Begin forwarded message: Bill Hobson Monday, November 28, 2016 1:55 PM Marci Geraghty Fwd: Turkey Trot From: Scott Siman <ssiman@It-pe.com> Date: November 28, 2016 at 8:19:39 AM CST To: <bhobson@ci.mchenry.il.us> Cc: 'Kristi Siman'<kristisiman@mchenrvturkevtrot.com>, <andyglab@yahoo.com> Subject: Turkey Trot Bill: thanks for helping on race day. We had a record turnout for the 2016 McHenry Turkey Trot for Hospice. Just shy of 800 people came out to support the angels of JourneyCare Hospice. Thanks to all our sponsors, volunteers and runners we hope to make a record donation this year. Please accept this email as our official request for the 2017 McHenry Turley Trot. Thanksgiving day is 11/23/17. We will be starting promptly at 8:OOAM as usual. Thanks again for your help. Scott Scott Siman Siman Family Charities A recognized 501 (c) (3) Charitable Organization Visit us on Facebook and our website www.mchenrytu rkeytrot.com 1 P TE70 YAiiiiii o 1144�Iu I Ikr141 15 S% L31 irk p „� R��a,),ga Wtllah'Pn i�,;tirAn rrn�n ,�i o Con(rr slloet Paik snu�� y X h4oCrerkenr � Alhlolir r it'll" HeneAve AIIII� til W Tirit�lhy rr� W Clover Ave x W High St a cp W Lae SI W Young 51 McHenry W SI Paul Ava rf�nox.Pbrk _yr/�.rnur 0 2littsyvui� i�1 J 04 k, 20 a I IF Poo 'c.5rvrra� Ivna•, ,` •, tilC(nrt ' r. h4nHanry Co mt y Cohlb r 3 u J A ,i m v. W Lotion( Ur ' a i I,rnparry D• 1-alHln 1 �1 W �eilv,ay Ur IAr l-ikylWly rJr 7 a W 13rr(pns DI U7 �Il Q; A9111ar Ri�:�lirantlF�ark Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: February 20, 2 017 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Denial of Carson and Barnes Circus Special Use ATT: Parks Special Use Request Agenda Item Summary: The City has received a special use request for Petersen Park from Carson and Barnes Circus to host a circus on September 34, 2017. Background: The event is proposed to include a big top tent, bleachers, animals, trucks, trailers, inflatables, midway games and concessions. The city has approved and hosted this particular event in the past. Upon exiting the park during their last visit in 2014, there was significant damage to the park in the form of trash and excessive ruts in the field. There was no attempt by the organization to correct these identified problems. Analysis: Due to the past actions of the applicant, the Council denied their application in 2016, and staff is recommending denial of the special use permit presented this evening. Recommendation: If City Council concurs, then Staff is seeking a motion to deny the Special Use Request for the requested use of Petersen Park by Carson and Barnes Circus The City of McHenry is dedicated toproviding its c/tize�:s, businesses, and visitors with the highest qua//ty ofprograms and services in acustomer-oriented, efficient, and fiscally responsible manner. S Contact CATION ,L4�,r of Picnic: (:ompany�urga.nnza>rrorr:� � �,� • T r xA,. ..�.....,...:a..�_--_-- __-- _ City/State/Zip: !- f 3 Home Phone: Work/Cell Phone: Park. ❑ Knox Park (A only) Petersen Park ❑ Veteran's Memorial Park Rivek Bridge Area: ❑ Shelter A .Shelter B ❑ Shelter C ❑ Other:AAq Sty sh`�a Arrival Time:AnovB�B � `�� �'� Departure Time: le B:MAA1g I�i1� Total Number A ending: Fmx__ sit Falsifying attendance numbers will result in loss of deposit. - Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Please explain additional needs from the Parks Dept: Brief description of event (company picnic, car sho , craft slow, wedding, etc.): ��t;Vt�) Wlf�t=�wwc Listallactivities to be held: _��a i l 0't' �ny*r41 CG rao�ce. —►1• "Sw - tasau� t 1�C - 1NOs �S.. Items brought into park site: ❑ Tables ❑ Chairs ❑ Benches ❑ Carnival Rides 04usic Animals ❑ Catered Pig Roast ❑ Other 'Tent: Location In Park: Size: Tent Staked: Ayes ❑ no ELECTRICAL FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock 'k�::�'k%9Yf'el�t�e%•k�*�'Y%"Ic�%1G �t Y'.*�C ]Y�:F 9:'YC ik t't )Y xeF•k aFxati is ak eY xdr x4: iexeFk•k:E:4xiexxetx�3e ic��9:9e4: ok��Fx•irot�4 o4ie��x�+Ytxie�'ex+Y �F d:�oY•k e'e*x4e*xde �c�e*�F d:�ic k ie Will beer/wine be present: ❑ Yes o IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of bee /wine permits denied . Indic to amount of beer/wine to be brought into the . City Park under this permit on above date (number of wine bottles er cases, beer kegs, etc.) I agree that all the beer/wine containers will be remo by applicant or placed in proper containers on site on the pen -nit date and that no underage or intoxicated person w• e allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree tha one of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understo that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have re and will comply with the City of McHenry Park Permit rules. I have read and understand the r s and regulations that have been set foI th by the City of McHenry regarding the Special Use and/or Beer/Wine Applic ron(s) and will assume responsibility for any loss, damage or liability arising from the use of the paAproperty. I also understand that not complying with the Park Permit rules will result in loss of deposit. s ><gnature: r wv �+ Health permits are required by law for concessions and catering. Please make arrangements obt in permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY******************** $ Date Paid: Initials: Reservation Fee: Payment: ❑ Cash ❑ heck ❑Charge Deposit Fee: Total Fee: $ Confirmation Sent: Initials: - •a• �F �i .�n;� fnrn,4ztenPcinl use and beer and or wine application Submitted to City Council: City Council Approval: Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: February 20, 2017 - Regular City Council Meeting RE: McHenry Park Facilities Special Use and Beer/Wine permit requests AT°T: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Park Facilities Special Use and/or Beer/Wine permit requests. If Council concurs with the requests as presented, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use and Beer/Wine permit requests. Tlee City q f hlcHenr>> is dedicated to provirlirag its citizens, bacsrnesses, rind risitors ivitlr. flee highest quality of �rogranrs mrd seri�ices in a crestomer-oriented, efficient, and fiscally responsiUle mprener. FOR COUNCIL MEETING ON FEBRUARY 20, 2017: Beer/Wine Permits These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/08/17 St Patricks Picnic 3500 W Washington St, McH 08/2All 7 Harold Boelter Fam 3517 W Beach, McH Special Use Applications There are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 06/08/17 St Patricks Picnic 3500 W Washington St, McH bounce house, music, chairs 08/06/17 R Layton/Bicycle IL PO Box 8454, Chicago, IL Whisp Oaks/Ft McH 08/20/17 North Shore Rods TConaway\pic perm list rec ctr.doc 3808 W Maple Ave, McH water/snack stop outfield of ballfields, Concessions, 15 picnic tables Contact Person Company/Organization; City/State/Li lYI�HENRY PARK FACILITIES L U�SI�; AIVD/n� RF',�+',T�/�T1V'•F Aririr,r ome Phone: Date of Picni Park: ❑Knox Park (A only) r� Pefier•sen Park �1QVetera.n's Memorial Park Area: Shelter A 9�' �[ Shelton B -�i Shelter C r.: Other: _ __ Arrival Time: �t 3d T _Departure Time: � 00____ Total Number Attending:�oo. w Fr�lslfyr'rig atten�CanCe nurnGers will result lrz loss of rleposlt, Groups over S00 must obtain! additional: ❑ darnpsters ❑portable toilets Water, electricity and restroo:ns are avtrilable at all sites. Knox Park A l7as a portable restroom. Brief description of event (c99..��pany picnic, ca.r show, craft show, w dding etc. .List all activities to be held:.�`�OtAtr'1C•V �®U52. M t1SiC . �neu^� . • •Y�C�lI C Items brought into pant site: o Tables �A Chairs ❑ Be:nches ❑Carnival hides Music ❑Animals ❑Catered Pig Roast ❑ Oth.er ❑ Tent: Location In Park: ELECTRICAL S POR TINTS ❑ APPLICANT TU CALL J[1LIE (1-800-892-0123) TO I3E LOCATED ❑ Np ELECTRIC: Shamrock Tent Staked; ❑yes ❑ no ri"ic iC 7�1�'S'Cki:!'[i:f�%iF i�'k%7%�:T'C7�*ii*>f$C 1C Yet 1C�iF it �Y i�t:is'�(�*1i�*1F�.'N**�SY �;�.�'*:F��Y'��Yf ��(�: 1�C 7kX �'%7�t�}C9(X1l•k%f%�.�''Y,N�.�'1�1'l 1�S�C Y�f SC fi'k%HKRkf<'if kA"k 7f 'FY}!SC 'iCKYt "Vt�ill beer/wine be present: j�' Xes ❑ No ZF YOU CH�Ci�� 'Y;L;S, Iz;<,EASE AN'S'WEit QUCSTT()NS I3IJY..Q�V: Indicate the number ofbeet/wine permifs denied (� .Indicate amount of beer/wine to 6e brought into the City Park under this permit on above date (number ofwine bottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will lae removed by applicant or placed in proper container or7 site on the permit'd.ate and that no underage or intoxicated person will be allowed to consume, any of the beer/wine; brought into tl�c City of Mel -leery park under this permit. [agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale ofbeer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City o�I'Mcl-leery Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or $eer/Wine Appliaation(s} and will assume responsibility for any loss, da.mago or liability arising front the use of'the rk prope . I al and rsta.nd that not complying with the Park Permit rules will result in Ines of deposit, Signature: Date: / � 7 Health permits ar•e required by law for concessions and catering. Tease make arrangements o obta'n permits. NOTE: Approval will be based on the items (fisted above. Any otlSer requests are subject to further approval. Restrictions: �,r***�*,��,r,�w��,���,��*���*��*��,���,�,�����s•�*,r,rFOR OFFI�:'F CJSE QNL,Y�*,r*�s�.r,rya•����,r�,r�,t*����s,�,t*���Kx,t�,r:t�,r�r,r��x�c>r,�,;��;�rc Reservation Fee: $ //p�� - __ _ Date Paid: ��% � 7 ii itials:_�� Deposit Fee: $ 7.�� •, ,�_____ Payment: ❑Cash ck �hart,'r�`�4• 'Total P'ee: ���� Submitted to City Council; , F-�(�'" Confirmation Sent:Initials: City Council Approval; • parkslformslpienie forrnslspacial use and beer and or brine applioation ._. R . T�IA 1 v .. <.. e ,y I, . McHENRY PARK FACILITIES SPECIAL USE AND/OR BEERMNE APPLICATION Contact Person: Robert S_Layton Date of Picnic: Aug. 5►�', 2017 Company/Organization: Bicycle Illinois Address: P.O. Box 8454 City/State/Zip: Chicago, IL 60680 Home Phone: same Work/Cell Phone: 312 342-5514 Pa►•k: ❑Knox Park (A only) ❑Petersen Park ❑Veteran's Memorial Park ❑ Riverwalk Bridge Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C X Other: Whispering Oaks Arrival Time: 9:00 am Departure Time: 1:3_ 0 pill Total Number Attending: 100 (not all at the same time!) falsifying attendance nuntGers will result in loss of rlePosit. Ciroups-over-ifO.must-obtain;_ additional:. o-d-umpster�s-_❑_portaule toilets Water, electricity and restrooms ace available at all sites. Knox Park A has a portable restroom. Please explain additional needs from the Parks Dept: none Brief description of event (company picnic, car show, craft show, wedding, etc.): rest stop for cyclin eg vent List all activities to be held: cyclists will stop at the shelter to rest and get Gatorade and snacks Items brought into park site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast ❑ Other ❑ T'ent: Location In Parlc ELECTRICAL Size: hOR TENTS ❑APPLICANT TO CALL .TULLE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Tent Staked: ❑yes ❑ no Will beer/wine be present: ❑ Yes X No IF YOU CIIECKED YES, PLEASE ANSWER QUESTIONS BELOW: hidicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or laced aced in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature:_ g;( J 5. Date: February 1, 2017 lfieaitb permits are required by taw for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: Ttese►•vation Fee: $ 11 f.� Date Paid: Initials: , Deposit Fee: $__ a2 Payment: ❑ Cash heck ❑ Charge Total Fee: $ �� Submitted to City Council: Zoe ZQ% Confirmation Sent: Initials: City Council Approval: parts\forms\picnic forms\special use and beer and or wine application I „Tat,. j :,, . i Contact Person: IV1�,)�ENR'Y PARK FACZLITTES 1'ECIAL U•SE ANDlOR BEER/�Yl'V•E APPL�CAT�OI`1 :. °-�' �' / — Date of Picnic;, _ ��. _ �� ,. ,_ Park: r� Knox Park (A only) ,i�C'efieesen Park o Veteran's Memorial Park Area: ❑ Sheller A ❑ Shelter B c, Shelter C r,� Qi.hcr: __ Arrival Time; r _Departure Time: ���c� Tota.l Number Attending; Fr�lsrfyr'iz� atteracC�rnce �aurriGers will rc�s�uJt arz I.�ss of �Cepasit, �J ��•� •7�a-�,�_,:�� Groaps-over S00 must obtain additional; a dannpsters Q portable toilets Water, electricity atld restrooms are avtiilabie at all sites• Knox Park A has a pt�rtable restroorn. Brief description of event (company picnic, car show, Graff show, wedding, etc.): �`-t�tc� .List all activities to beheld: ��•-,-,-, �/,-� �,�•,�� -:� � --`• Items brought into park site: n Tables la Chairs u Benelles o Cat•nival IZidesviusic c Animals u Catered Pig Roast ❑ Oth.er _ • o Tent: Location In Park: _ Size: Tent Staked: n yes u no ELECTRICAL ____ FOR TENTS a APPLICANT• TO CALL J[JLIE (1-800-892-0123) TO BE LOCATED a NU ELECTRIC: S1lamrocl< iC Yc 7F 7E'li*it �k fc l�NlC i��:'ki: 1C iY �.'�f �C ii)f'>i9C lit if i:�: it 94 �f t�>:1c'1f1: i���1�'�;h'*'*1kY(�'7:•�i�***Y.Yk'r;,'h�**Xi�'iC *7C 74�1't lC SC }Z >iK*h' �77H1�'ifl�'i!�%1Y i�f 541'Ck $f 4fk$9f tit H'k iP SY >t r,xSe it sr Br Will beer/wine be present: o 'Xes ❑ No )GC YOCJ CH�CK��? 'i'�S, PLEASE ANSWER Qi.JESTi(7NS I3I✓;LO'4"V: Indicate the uttmber of bear/wine permifs denied • Indica.te arnoimt of beer/wine to be brought into the City Park U11der thl5 p61"177it OIl above Cate �17uinbC'.Y of W117e bottles, beer cases, beer kegs, etc,) _ I ag7•ee that all the beer/wine containers will be removed by applicant or placed in proper Containers nn sate an the permit'd.ate and that no underage or intoxicated person Will be allowed to consume any of the beer/wine brought into tllc City of Mcl-lenry park tinder this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pl.n•suant to this application will be sold, it being understood that the sale ofbeer/wine under this permit issued pursuant to this application is expressly prohibited• I have read and will comply with the City oi'Mct-leery Park Permit rules. I have read and understand the rules and regulations that 17ave been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Appliaation(s) and will assume responsibility for any loss, damage or liability arising, fran�t the use of the park property. I also understand that not complying With t17e Park Permit rules will result in Inns of•deposit, �_____, Signaf>!rre: .���'2'h�-c.S� ���?il `-.� )date: �j' Healfli permifs are regained by law for concessions and cafer•ing. J'Icase make arrangements `too twin pern7its. NOTE: Apprava! will be based on the items listed above. Any other requests are subject to fur•iher approval. Restrictions: r�*��,r,r�x�,�w�,�w*�a•�,r�*,v*�,r*,��,���+t,r�*�•,e�r•��,��I2 OrFi('E tJSE ONC.,Y:�>�x�,r,t>�K>��,t>��>��x�t�,r, ���';;r>tiK�K��t��xs��/,r,r,r>ti>ti�,rx+r,•r� •,t,;x>� Reservation Fee: $ � (�"•_•_ Date Paid: � del 7 Initials:_•, Deposit Fee: $ '—�' _ Payment: � Cash heck r� Charto 'Total Fee: � �� � - Submitted to City Council:_J Confirmation Sent: ,�initials:••� City Council Approval; �� parkslformslpicnic Pi�rrnslspecial use and beer and or wi,te application Contact Person: L lV�cHENRY PARK FACILITIES SBFCiAx., USI�J AND/OR BTER/''�V�rNE APB �� fa�� � ;r�r2- —. D Address: � s"��� ���� %,, . Of Picnic: _ � �V/�t�'._.,..._...._..___. City/State%�ip:��'IC�L-�1.'�.y ,�'C- Nome Phone: fir'/5 '-��"�i�°�� Work/Gcll Phone: `�ri9= �"i�/.- .SG��- Park: a Knox Park (A only) Petersen Park ❑ Vetera.n's Memi�rial Park Area: �'Shelter� ❑ S1lelter B - Shelter C r.:Ot.her: Arrival Titne; �Ni^ _Departure Time:-- �� ��_ Total Number Attendingwp� .._..._.__... Falsdfyrlig r�ttenclarxce hrdr�rGers will resu.I.t i�z Il)�4S o f deposit, Groups over SO4 must obtain additional: a dumpsters a portable toilets Water, electricity and restraoms are avxzilable at all sites. ICnox Park A has a portable re�st�roonl, (f��� Brief description of event (company picnic, ca.r show, craft show, wedding, etc.): � �/"} �� � —" �'' � .List all activities to he held: T �� [tams brought into park site: ❑Tables a Chairs ❑ J3e:nches ❑Carnival hides ❑Music ❑Animals ❑Catered Pig Roast ❑ Oth.er ❑ Tent: Location In Park: _ Size: Tent Staked: ❑yes ❑ no ELECTRICAL FOR TENTS ❑ APPLICAN`I• TO CALL J[1L1E (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC; Shamrock %%%%%%%%%%%%%%%%%%%%%%%%%%%%ti'k 9t'/(%%Y�G �t i�f *%%1�Y1'K%'k%X*%�f �'**9:YY�%%i�7i%%i�%7�%f�f lift%%%%%!%1V 1H%%*•�.'fi'h'%>t tk %54'ilk Hlf yf $Y�f XS�{'k •k >tY Y7C 51 H9751 Will beer/wine be present: ❑ �'es ❑ No >[F YOU' C�CCi�JE;�7'YI✓S, T*Y.,EASE ANS'VV;[✓)t QUEST>4NS 13I;Y,OVV: Indicate the utunber of beer/wine permifs denied �, .Indicate amount of beer/wine to be brought into the City Park under this perrllit on above date (dumber of wine bottles, beer cases, beer kegs, etc•) y-c��sd5 G�� ��„� I ag1•ee that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the pernlifd.ate and that no underage or intoxicated person will be allowed to consume any ofthe beer/wine: brought into the City of Mel -Canty pack Guider this permit. [agree that none of the beer/wine allowed in the City of MGHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited• I have read and will comply with the City oi'McHenry Park Permit rules. I have read and understatd the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine AppliGation(s} and will assume responsibility for any loss, damage or liability arising front the use of the park property. I also understand that not complying with the Park Permit rubs will result in loss of deposit, Signatur . ��'_ iQate:.;�.".___%—/ % health permifs are required by law for concessions and catering. )'lease make arrangements to obtain psrn�its, NOTE: Approval will be based on the items fisted above. Any other requests are subject to fut•ther approval. Restrictiotls: ��:r**�,r�x�,��:r,��,r�,�%*���*��,e,� ���r�,t��a•�*,r,e�012 OrFI(.'E CJSE OIVC,Y��,��r�s��,r,r,t,t�,r��;r,t,r����%;r�x,r,��,t��,rn��n��,�x,���;r�s���;�,;�rr Reservation Fee: � Date Paid:"�� • —• ._-- — Initials;_" Deposit Fee: � � - _•__�-___,__ Payment: a Cash D Chock harta "Total Fee: � c� `°� Submitt.ed to City Council:�_���� Gonfi:-matiori Sent: _ Initials: City Council Approval: parkslformslpicnic Pormslspecial use and beer and or urine application REGULAR MEETING December 5, 2016 Mayor Low called the regularly scheduled December 5, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Curry, Peterson and Condon. Absent: Alderman Schaefer and Alderman Wimmer. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Finance Lynch, Director of Community Development Polerecky, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, Manager of Human Resources Campanella and City Clerk Jones. Absent: City Engineer Pieper. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC HEARING FOR CONSIDERATION OF THE CITY OF MCHENRY 2016 TAX LEVY ORDINANCE, IN THE AMOUNT OF $4,761,635, REPRESENTING NO INCREASE ABOVE THE 2015 TAX LEVY EXTENSION A Public Hearing for consideration of the City of McHenry 2016 Tax Levy Ordinance, in the amount of $4,761, 635, representing no increase above the 2015 Tax Levy Extension was called to order at 7:03 pm. City Administrator Morefield stated that at the November 7, 2016, City Council meeting, a Resolution was adopted determining the amount of funds to be levied for the 2016 Tax Year through real estate taxes and to set the date for the Public Hearing and consideration of an Ordinance establishing such a levy. While not required to do so, the City of McHenry believes it is important to provide residents with an opportunity to provide public comment on the proposed property tax levy. Upon closure of the Public Hearing, Council can then consider the adoption of the 2016 Tax Levy Ordinance. An approved Tax Levy Ordinance must be filed by the last Tuesday of December (December 27, 2016). City Administrator Morefield provided a detailed summary of the proposed 2016 Tax Levy Ordinance. He noted that the City of McHenry is a Home Rule community, and no longer subject to the Property Tax Extension Limitation Law ("PTELL"), which limits increases to residents' property taxes by preventing local government property tax levy from growing at a faster pace than the rate of inflation, or 5%, whichever is less. However, the City of McHenry continues to follow PTELL for establishing the Property Tax Levy. Over the past five years, the City of McHenry has chosen to maintain a flat property tax levy request at the amount requested in 2010. City Administrator Morefield informed identified more than $350,000 in expenditure c Council that Administration has already Regular Meeting Page 2 December 5, 2016 increases for both bargaining and non -bargaining employees. These amounts are anticipated over costs for FY2016/2017. City Administrator iviorefield reminded Council that levy increases by other taxing districts resulted in an overall increased tax rate and tax amount from 2014 to 2015, nullifying any benefits provided by the City reduction. For 2016, by maintaining the Property Tax Levy as proposed, it is estimated that the City's portion of the property tax bill will increase from 6.66% to 6,10%, or approximately $53.06 on a $200,000 home. Mayor Low inquired if there were comments from the City Council. Alderman Curry proposed a reduction in the Property Tax Levy of 3%. Alderman Curry opined that the City of McHenry has a sufficient overage of funds. Alderman Condon stated that she continues to be pleased that a flat rate can be maintained. Alderman Condon opined that were it not for the State of Illinois' financial crisis she would be in agreement with Alderman Curry. Alderman Glab concurred with Alderman Curry, stating that he would like to see a 3% reduction in the Property Tax Levy. Alderman Glab stated that while minimal, it would exhibit consideration and fiscal responsibility. Alderman Condon opined that the City of McHenry's tax portion is a minimal amount. Alderman Condon stated that she could support a 1% reduction if the City is attempting to make a statement to the residents, but indicated that she does not know if she feels comfortable with a higher amount. Alderman Santi opined that he concurs with Alderman Curry and Alderman Glab. The Property Tax Levy should be reduced and a 3% reduction is acceptable. City Administrator Morefield noted: • The number of Capital Improvement Projects; • Operating Revenues are conservative, as are Expenditures, and operating costs do not - decrease, but increase from year to year; • Over $4,000,000 was spent on Capital Improvements in 2016; and • There is approximately $1.2 million remaining in the Reserve Fund. Alderman Condon stated that the City is fortunate to have reserves, but does not a surplus. The City still needs to maintain and continue to provide a certain level of services. Alderman Curry said he recognizes that the City of McHenry does not have a large portion; but the taxes still have an impact on the homeowner paying the taxes. The taxpayer only looks at the line item. Regular Meeting Page 3 December 5, 2016 Mayor Low requested comments from the audience in attendance. Mr. Craig Wilcox addressed Council and stated that he was aware the City %J McHenry has unbudgeted revenues. Mr. Wilcox stated that he does not believe the taxpayer should be burdened further and commends Council's consideration of a reduction. Mr. Wilcox informed Council that the McHenry County Board Chairperson intends to push for a 10% reduction in property taxes. Mayor Low requested a Motion to close the Public Hearing. Motion by Glab, second by Curry, to close the Public Hearing. Voting Aye: Voting Nay: Absent: Motion carried. Santi, Glab, Curry, Peterson, Condon. None. Schaefer, Wimmer. The Public Hearing for consideration of the City of McHenry 2016 Tax Levy Ordinance was closed at 7:26 pm. MOTION TO PASS AN ORDINANCE FOR THE LEVY OF TAXES FOR THE YEAR 2016 THROUGH REAL ESTATE TAXES, IN THE AMOUNT OF $4,761,635 Motion by Peterson to pass the Ordinance for the Levy of Taxes for the Year 2016, in an amount not to exceed $4,761,635. Motion died for lack of a second. Motion by Curry, second by Glab, to pass the Ordinance for the Levy of Taxes for the Year 2016, in Cl" amount not to exceed $4,618,786, representing a 3% reduction. Voting Aye: Voting Nay: Absent: Motion carried. Santi, Glab, Curry, Condon. Peterson. Schaefer, Wimmer. PUBLIC INPUT SESSION No one spoke at Public Input Session. CONSENT AGENDA A. Ordinance updating and amending Municipal Code Chapter 14, Article IV, Drug Paraphernalia; Possession of Cannabis, Sec. 14-75, pursuant to the recent amendment of Illinois Public Act 99-00697; B. Ordinance amending Municipal Code Chapter 14, Offenses -Miscellaneous, Article V, Minors, relating to the implementation of a Truancy Ordinance; Regular Meeting Page 4 December 5, 2016 C. Amendment to the Fiscal Year 2016/2017 Budget Capital Improvements Fund, in the amount of $16,473.47, from the General Fund Balance and Change Order increasing the contract amount for Dispatch Center/Police Administration Renovation Project, in the amount of $16,473,47, payable to Stuckey Construction for addition of carpeting and paint work; D. Parks and Recreation Committee recommendation to publically advertise for Requests for Proposals for the development of a Parks and Recreation Community Needs Assessment; E. Pay Application No. 9 to Williams Brothers Construction, in the amount of $995,228,00, for Wastewater Treatment Plant Improvements; F. October 3, 2016 City Council meeting minutes; and G. Approval of Payment of Bills, in the amount of $933,901.38. Motion by Condon, second by Glab, approving the Consent Agenda, as presented: Voting Aye: Voting Nay: Absent: Motion carried. Santi, Glab, Curry, Peterson, Condon. None. Schaefer, Wimmer. Motion by Curry, second by Glab, amending the previous Motion removing Item A, Ordinance updating and amending Municipal Code Chapter 14, Article IV, Drug Paraphernalia; Possession of Cannabis, Sec. 14-75, pursuant to the recent amendment of Illinois Public Act 99- 00697 from the Consent Agenda and voting on Item A as a separate item. Voting Aye: Voting Nay: Absent: Motion carried. Santi, Glab, Curry, Peterson, Condon. None. Schaefer, Wimmer. Responding to an inquiry by Alderman Santi, Chief of Police Jones explained that recently the State of Illinois changed its treatment of cannabis and its possession under 10 grams. The amendment has lead to the decriminalization of the possession of 10 grams or less of cannabis, making it a civil offense allowing for the issuance of a civil citation and no arrest of the subject in possession of such an amount of the drug. This has also had an effect on the handling of the possession of drug paraphernalia in such an instance. The City wants to make certain that its Ordinance is consistent with the amendment of the Illinois Public Act 99-0697. Therefore, the City has determined the separation of the cannabis drug paraphernalia Ordinance from paraphernalia relating to other illegal substances is necessary. Motion by Santi, second by Condon, approving the Ordinance updating and amending Municipal Code Chapter 14, Article IV, Drug Paraphernalia; Possession of Cannabis, Sec. 14-75, pursuant to the recent amendment of Illinois Public Act 99-00697 Voting Aye: Santi, Glab, Curry, Peterson, Condon. Voting Nay: None. Absent: Schaefer, Wimmer. Regular Meeting Page 5 December 5, 2016 Motion carried. MOTION TO APPROVE ORDINANCES FOR THE ABATEMENT OF REAL ESTATE TAXES FOR THE FOLLOWING BOND ISSUES. • GENERAL OBLIGATION BONDS (RECOVERY ZONE & BUILD AMERICA), SERIES 2010B, $427,157.00; • GENERAL OBLIGATION BONDS (ALTERNATE), SERIES 2010C, $4441187.50; • GENERAL OBLIGATION BONDS (ALTERNATE), SERIES 2012, $2081432.50; • GENERAL OBLIGATION BONDS (REFUNDING), SERIES 2013, $584,560.00; AND • GENERAL OBLIGATION BONDS (REFUNDING), SERIES 2015, $580,978.76. Director Lynch informed Council that over the years the City of McHenry has issued a variety of bonds that pledge various funding sources for repayment backed by the full faith and credit of the municipality. In pledging the faith and credit of the municipality, the bond ordinances require the County Clerk to levy property taxes for the debt service required on the bonds, unless an abatement of the property tax by the local municipality is approved and filed with the County Clerk. Director Lynch stated that in structuring the bonds in this manner, it is the intent of the City to annually abate the taxes provided the primary source of repayment is sufficient to cover the debt service requirement. Historically, the primary source of repayment has been sufficient to cover the debt service and the property tax has been abated. Projections show that revenue sources in the coming year will continue to provide adequate coverage for debt service requirements allowing the abatement of the property tax. Staff is requesting Council's consideration of Ordinances to abatement the property taxes levied for various bonds to be filed with the office of the McHenry County Clerk. Motion by Glab, second by Curry, approving the Ordinances for the abatement of real estate taxes for bonds issues, as follows: • General Obligation Bonds (Recovery Zone & Build America), $427,157.00; General Obligation Bonds (Alternate), Series 2010C, $4441187.50; • General Obligation Bonds (Alternate), Series 2012, $208,432.50; • General Obligation Bonds (Refunding), Series 2013, $584,560.00, And • General Obligation Bonds (Refunding), Series 2015, $580,978.76. Voting Ave: Santi, Glab, Curry, Peterson, Condon. Voting Nay: None. Absent: Schaefer, Wimmer. Motion carried. Series 2010B, Regular Meeting Page 6 December 5, 2016 MOTION TO APPROVE THE ANNUAL FINANCIAL REPORT FOR THE CITY OF IVICHENRY POLICE PENSION FUND FOR FISCAL YEAR ENDING APRIL 30, 2016, IN ACCORDANCE WITH THE REQUIREMENTS SET FORTH IN 40 ILCS S/3443 Director of Finance Lynch informed Council the Illinois Department of Insurance requires that the City Council approve an annual report for the Police Pension Fund. The report lists important information that can also be found in the actuarial report. Director Lynch noted that the levy requirement for Fiscal Year 2017/2018 is listed on the report as $1,874,219. She stated it is important that the City of McHenry continue to fund at the required level as funding has fallen behind in the past, which has left the percent funding low at 48.7%. Motion by Curry, second by Santi, approving the Police Pension Fund Annual Report for Fiscal Year 2015/1016, as presented. Voting Aye: Voting Nay: Absent: Motion carried. Santi, Glab, Curry, Peterson, Condon. None. Schaefer, Wimmer. MAYOR'S STATEMENT AND REPORT Mayor Low had no Statement or Report. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS City Administrator Morefield announced a McHenry Area Chamber of Commerce Holiday Mixer will take place at 31 North Banquet & Conference Center, 217 N. Route 31, on Tuesday, December 6, 2016, from 5:00 pm to 7:00 pm,. FUTURE AGENDA ITEMS There were no future Agenda Items. EXECUTIVE SESSION Motion by Santi, second by Condon, to adjourn to Executive Session, for the review of Executive Session Minutes, pursuant to 5 ILCS 120/2(c)(21) at 7:52 pm. Voting Aye: Voting Nay; Absent: carried. Motion Santi, Glab, Curry, Peterson, Condon. None. Motion by Regular Meeting Page 7 December 5, 2016 Voting Aye Voting Nay Absent: Motion carried. Santi, Glab, Curry, Peterson, Condon. None. Schaefer, Wimmer. Council returned to Open Session at 8:00 pm. Motion by Santi, second by Condon, approving the Release of Executive Session meeting minutes, as presented, based on the advice of legal counsel; and destruction of any Executive Session meeting recordings that exist more than 1&months prior to the date of this closed session. Voting Aye: Voting Nay: Absent: Motion carried. Santi, Glab, Curry, Peterson, Condon. None. Schaefer, Wimmer. ADJOURNMENT Motion by Condon, second by Peterson, to adjourn the meeting at 8:01 pm. Voting Aye: Voting Nay: Absent: Motion carried. Mayor Santi, Glab, Curry, Peterson, Condon. None. Schaefer, Wimmer. The meeting was adjourned at 8:01pm. City Clerk REGULAR MEETING December 19, 2016 Mayor Low called the regularly scheduled December 19, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santis, Glab, Schaefer, Curry, Peterson and Condon. Absent: Alderman Wimmer. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Public Works Schmitt, Director of Community Development Polerecky, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper, and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at Public Input Session. CONSENT AGENDA A. Resolution establishing a list of pre -qualified engineering firms to provide consulting engineering services for water, wastewater and transportation services for the City of McHenry; Be Ordinance authorizing the disposal of non-functional inventory property owned by the City of McHenry; C. Pay Application No. 10 to Williams Brothers Construction, in the amount of $2,103,778.83, for Wastewater Treatment Plant Improvements; D. Proposal from Water Well Solutions to perform high rate injection process to Well No. 2, for an amount not to exceed $13,000; E. Proposal from Water Well Solutions to perform repairs to Well No. 8, for an amount not to exceed $21,650; F. Beer/Wine Permit associated with Community Room Rental; G. October 17, 2016 City Council meeting minutes; H. Approval of issuance of As Needed Checks, in the amount of $2,303,410.95; and I. Approval of Payment of Bills, in the amount of $1,035,030.50. Addressing Item A on the Consent Agenda, City Attorney McArdle reiterated to Council that federally funded projects follow a different procedure. Motion by Condon, second by Curry, approving Consent Agenda, as presented Voting Aye: Santi, Glab, Curry, Schaefer, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. MOTION TO (a) APPROVE THE MCHENRY AREA CHAMBER OF COMMERCE 69T" ANNUAL FIESTA DAYS EVENT SCHEDULE, INCLUDING THE ADDITION OF THURSDAY, JULY 13T" (b) USE OF THE PARKS AND CITY SERVICES; (c) ESTABLISH THAT THE MCHENRY AREA CHAMBER OF COMMERCE WILL REIMBURSE THE CITY AT THE RATE OF 100% OF MANPOWER COSTS FOR THURSDAY, JULY 13T"; (d) APPROVE THE SPECIAL EVENT LIQUOR LICENSE; AND (e) APPROVE PLACEMENT OF TEMPORARY ADVERTISING SIGNS, AS PRESENTED Regular Meeting Page 2 December 19, 2016 Deputy City Administrator Hobson stated that Fiesta Days is arguably the best festival in McHenry County. It is also one of the largest festivals and offers something for everyone. It draws thousands of visitors to the City and would not be possible without the cooperation of the McHenry Area Chamber of Commerce, countless volunteers, and the City of McHenry. Deputy City Administrator Hobson advised Council that the Chamber is requesting permission: • To use Peterson and Veterans Memorial Parks; • A Special Event Liquor License to sell beer and wine in Petersen Park; • The installation of temporary advertising signs in designated right-of-ways; • The addition of Thursday night at Petersen Park to expand the opening Music Fest Weekend; and, • Waiver of the use of the Parks, Police and Public Works departments to provide various services for the Thursday night event. Typically, Fiesta Days is a 10-day event that begins on Friday. However, for the 2017 Fiesta Days event, the Chamber is requesting an additional evening of musical entertainment on Thursday, July 13, 2017 from 5:00 pm to 11:00 pm. The Chamber is also requesting an additional 10-minutes of beer service/sales during Music Fest on Thursday, Friday, and Saturday, which would move the sales cutoff time to 10:55 pm as opposed to the standardized 10:45 pm; waiver of Sign Permit Fees and Police and Public Works personnel auxiliary costs. Staff provided. the following concerns and information regarding the requests as presented: • The impact of adding an additional weeknight evening of activities on the surrounding neighborhood. The current schedule of activities generates complaints from the neighborhoods to the west and south of Petersen Park. Should Council choose to entertain the addition of Thursday night, one option may be limiting the event to a 10:00 pm closing, rather than the requested 11:00 pm. • The workload and overtime costs associated with providing police protection. While the McHenry Police Department has adjust protection in recent years to ensure a balance between too many and too few officers available for the entirety of Fiesta Days' activities, the current 10-day period of events places a significant strain on the manpower of the Police Department. This is exacerbated by the fact that the event falls within a couple of weeks of the 4th of July weekend and is followed by the Rotary Blues, Brews & BBQ event in August. The addition of Thursday night would place added pressure on the McHenry Police Department. • The addition of Thursday night may also impact the City -hosted Thursday night Concerts in the Park at Veterans Memorial Park, or vice -a -versa. Likely, different genres of music would be offered, however, a potential conflict does exist. The Chamber, in exchange for Council's approval of the addition of Thursday night, has offered to restructure Sunday as a free admission family day. Regular Meeting Page 3 December 19, 2016 • The standardization of alcohol service timeframes for all events of this nature in Petersen Park was initiated to provide a ticket cut-off time of 10:30 pm and a service cut-off time of 10:45 pm. Staff has determined this to be the most effective times as they facilitate the closing of the park and the end of festivities by 11:00 pm, minimizing the impact on the adjacent neighborhoods and Police Department staff. Staff recommends maintaining these times. • Pursuant to the approval of the Fiesta Days schedule as proposed, the Chamber will submit an application for a Special Event Liquor License to serve beer and wine on the dates provided. As in past years, ID wristbands will be required to obtain alcohol and Chamber will make every effort to ensure underage visitors are not served alcoholic beverages. • In 2012 the City of McHenry implemented a new fee structure with the McHenry Area Chamber of Commerce, as it related to the Music Fest Weekend in Peterson Park. The new fee structure required the Chamber to pay 50% of the City's manpower costs associated with the typical Friday through Sunday festival schedule. Staff feels this was a fair arrangement, as the Chamber also organizes and funds a number of activities on the second weekend of the festival. Providing services without any cost to the Chamber would negatively impact the City's budget by nearly $15,000 annually for the first weekend alone. As an example, in 2016, Police Department overtime for the first weekend was $11,472, billed at an average overtime rate for the officers and not actual costs. The charges incurred for Police Officers does not include the total cost for Parks and Recreation employees, equating to an additional $4,067, for set-up and assistance during the 10-day event. Staff recommends that should Council permit the expansion of Music Fest Weekend, with the addition of Thursday night, reimbursement for City of McHenry manpower services should be at the rate of 100% for the additional day. Using the manpower costs from 2016, it is estimated that manpower cost for the additional day at 100% would be approximately $3,100. • Regarding temporary advertising signs, the Chamber is requesting placement of 24" round signs advertising Fiesta Days in right-of-ways in front of local sponsor businesses. Signs would be installed the week before the event and removed the following day. Vice Chairman of the McHenry Area Chamber of Commerce, Mr. Denny Norton, of Performance Unlimited, Inc., addressed Council and emphasized Fiesta Days is an important event in the community and outlined the proposed schedule of events for the 2017 Fiesta Days festivities. He noted the impact of weather on past festivities and stressed the importance of adding the additional day (Thursday) as essential to the financial stability of the Fiesta Days festivities. Jeff Pitman, Pastor of The Chapel, and a Director of the McHenry Area Chamber of Commerce, addressed Council stating as a Pastor and resident of the City of McHenry, he believes the addition of Thursday to the schedule of events will allow Sunday to remain a Family Fun Day that is affordable and accessible to the residents of the community. Regular Meeting Page 4 December 19, 2016 Responding to an inquiry from Alderman Schaefer regarding entertainment, Mr. Norton advised the Chamber is making every effort to recruit local talent. Ms. Kay Bates, Executive Director of the McHenry Area Chamber of Commerce, addressed questions from Council regarding the event and the associated carnival. Mr. Norton informed Council that the new amusement company is a significant improvement over the company used in the past. Motion by Schaefer, second by Santi, to approve the McHenry Area Chamber of Commerce 69t" Annual Fiesta Days event schedule, as presented, including: a. The addition of Thursday, July 13, 2017; b. Use of parks and City of McHenry services from 5:00 pm to 11:00 pm; c. The Chamber of Commerce will reimburse the City of McHenry at the rate of 100% of manpower costs for Thursday, July 13, 2017; d. Approval of a Special Event Liquor License; and e. Approval of the placement of temporary advertising signs. Alderman Curry requested clarification that closure of Petersen Park on Thursday night would take place at 10:30 pm. Alderman Curry opined that he does not have an issue with the City of McHenry recouping 50% rather than 100% of manpower costs for the additional night of festivities. Alderman Peterson concurred with Alderman Curry regarding closure of Petersen Park remaining at 10:30 pm and the cost of manpower at 50%. Alderman Condon opined there has been, and continues to be, a good partnership between the City of McHenry and the Chamber of Commerce. Alderman Condon stated that the City of McHenry must be cognizant of funding however she supports the addition of Thursday to the Music Fest Event and would support a 50% reimbursement from the Chamber of Commerce for manpower. Alderman Curry requested that the Motion be amended to reflect the hours of the event on Thursday, July 13, 2017, at Petersen Park would be from 5:00 pm to 10:30 pm. Mayor Low asked if Alderman Schaefer was willing to amend his motion. Alderman Schaefer agreed to amend his Motion to reflect the hours of the event on Thursday, July 13, 2017, at Petersen Park from 5:00 pm to 10:30 pm. Alderman Santi refused to second the amended Motion. The Motion was pulled for lack of a vote. Motion by Schaefer, second by Glab, to approve the McHenry Area Chamber of Commerce 69t" Annual Fiesta Days event schedule, as amended to include: a. The addition of Thursday, July 13, 2017; b. Use of Parks and City of McHenry services from 5:00 pm to 10:30 pm; c. The Chamber of Commerce will reimburse the City of McHenry at the rate of 100% of manpower costs for Thursday, July 13, 2017; d. Approval of a Special Event Liquor License; and Regular Meeting Page S December 19, 2016 e. Approval of the placement of temporary advertising signs. Voting Aye: Voting Nay: Absent: Motion carried. Glab, Schaefer. Santi, Curry, Peterson, Condon. Wimmer. Further discussion ensued. Alderman Peterson opined that he would like to see the Chamber of Commerce given a break on the first night of a new event. Alderman Curry stated he was not in favor, and would not support, a Motion if the City incurred 100% of manpower costs. Motion by Curry, second by Condon, to approve the McHenry Area Chamber of Commerce 69th Annual Fiesta Days event schedule, as amended, to include: a. The addition of Thursday, July 13, 2017; b. Use of Parks and City of McHenry services from 5:00 pm to 10:30 pm; c. The Chamber of Commerce will reimburse the City of McHenry at the rate of 50% of manpower costs for Thursday, July 13, 2017; d. Approval of a Special Event Liquor License; and e. Approval of the placement of temporary advertising signs. Voting Aye: Santi, Curry, Peterson, Condon. Voting Nay: Glab, Schaefer. Absent: Wimmer. Motion carried. Mayor Low stated that the City of McHenry and the McHenry Area Chamber of Commerce have enjoyed a great partnership. Mayor Low wished the Chamber success with the addition of another day to the Fiesta Day schedule. MAYOR'S STATEMENT AND REPORT Mayor Low extended best wishes for a Merry Christmas and Happy New Year. She stated that it is a privilege to serve with the members of Council and expressed her appreciation to Staff for the incredible job they do for the City of McHenry on a daily basis. COMMITTEE REPORTS Alderman Schaefer, Chairman of the Public Works Committee, informed Council that a meeting of the Committee was held prior to tonight's Council meeting and minutes will be forthcoming. STAFF REPORTS Regular Meeting Page 6 December 19, 2016 Director of Public Works Schmitt stated the City of McHenry in conjunction with Elgin Recycling will be recycling Christmas lights through February 28, 2017. Lights can be dropped off at the Municipal Center and the Public Works Facility. City Administrator Morefield summarized the projects that have taken place through Council's approval throughout the City of McHenry. FUTURE AGENDA ITEMS Alderman Condon thanked City Administrator Morefield for providing Council with his report adding that often residents do not realize the many things the City is accomplishing. Alderman Condon suggested the possible employment of a part-time social media expert in 2017 to keep residents well-informed. Alderman Glab opined the City gets the word out to the residents sufficiently. He suggested that Alderman Condon's recommendation regarding a part time social media expert be discussed at the Committee level. Mayor Low opined that social media is the way that most people obtain information in this day and age. Alderman Curry informed Council that he and Director of Economic Development Martin attended the appeals meeting concerning the Flanders Road Development, which was held on November 15, 2016. Alderman Curry reported that not until he was at the hearing did he discover that he would not be provided with an opportunity to speak regarding the impact of the development on surrounding municipalities. Additionally, on that date he discovered the Motion to approve the multi -family zoning had passed by a vote of 21-1. ADJOURNMENT Motion by Curry, second by Santi, to adjourn the meeting at 7:55pm. Voting Aye: Santi, Glab, Schaefer, Curry, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. The meeting was adjourned at 7:55 pm. Mayor City Clerk REGULAR MEETING January 3, 2017 Mayor Low called the regularly scheduled January 3, 2017 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Peterson and Condon. Absent: Alderman Wimmer. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Public Works Schmitt, Chief of Police Jones, Director of Community Development Polerecky, Director of Finance Lynch, City Attorney Al and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSIO No one spoke at Public Input Session. CONSENT AGENDA A. Ordinance Amending Municipal Code Chapter 13, Traffic & Motor Vehicles of the City of McHenry Municipal Code Establishing No Parking from 7:00 am to 9:00 am on School Days on Both Sides of Kensington Drive, from Crystal Lake Road to Bromley Avenue, both sides of Bromley Avenue from 4913 Bromley Avenue to Kensington Drive, and both sides of Pyndale Drive, from 4909 Pyndale Drive to Kensington Drive. B. Request to Advertise for Bids for 2017 Printing Services Related to the City Newsletter and Parks and Recreation Program & Events Brochure; C. November 7, 2016 City Council Meeting Minutes; and D. Approval of Payment of Bills, in the amount of $391,760.18. Alderman Glab requested that Item A on the Consent Agenda be removed and voted on as a separate item. Alderman Curry inquired if Staff would be prepared to discuss the topic of video gaming at the meeting scheduled on January 16, 2017, as mentioned in the minutes from the November 7, 2016 City Council meeting. City Administrator Morefield assured Council that Staff will be prepared. Motion by Curry, second by Santi, approving Consent Agenda, Item B through Item D, as amended: Voting Aye: Santi, Glab, Curry, Schaefer, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. Alderman Glab requested that Consent Agenda Item A, be amended to include the eastern portion of Stratford Court. He suggested a revision establishing the No Parking from Kensington to Stratford Court. A brief discussion ensued. Alderman Condon stated this amendment would be beneficial to the subdivision. Regular Meeting Page 2 January 3, 2017 Alderman Schaefer opined that while the establishment of No Parking is a good start the Ordinance still requires coordination with, and assistance of, the high school. Responding to Alderman Schaefer, Chief of Police Jones stated representatives of the Police Department are meeting with school representatives tomorrow and students will be notified of the new parking restrictions immediately. Motion by Glab, second by Curry, approving the Ordinance Amending Municipal Code Chapter 13, Traffic & Motor Vehicles of the City of McHenry Municipal Code Establishing No Parking from 7:00 am to 9:00 am on School Days on both aides of Kensington Drive, from Crystal Lake Road to the eastern portion of Stratford Court, both sides of Bromley Avenue from 4913 Bromley Avenue to Kensington Drive, and both sides of Pyndale Drive, from 4909 Pyndale Drive to Kensington Drive, as amended. Voting Aye: Santi, Glab, Curry, Schaefer, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low wished everyone a Happy 2017. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Glab suggested a Public Works Committee meeting to discuss the Street Program for FY 2017/2018 prior to the start of Budget discussions. He stated that he is enthusiastic that the Streets Program will move forward. Alderman Condon inquired about the schedule of Committee meetings. Mayor Low informed Council the dates are currently being discussed with Staff. ADJOURNMENT Motion by Schaefer, second by Santi, to adjourn the meeting at 7:16 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. The meeting was adjourned at 7:16 pm. 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SAMUEL SPOHN, MICHAEL SCHMITT, MATTHEW AT&T LONG DISTANCE AT&T LONG DISTANCE AT&T LONG DISTANCE ILL ASSOC OF CHIEFS OF POLICE SAFELITE FULFILLMENT INC SAM'S CLUB SAM'S CLUB SECRETARY OF STATE / POLICE DEPT SYNCB/AMAZON SYNC B/AMAZO N SYNCB/AMAZO N SYNCB/AMAZON SYNCB/AMAZON AT&T LONG DISTANCE CENTURY SPRINGS CRESCENT ELECTRIC SUPPLY CO RED WING SHOE STORE MCHENRY POWER EQUIPMENT INC UNITED PARCEL SERVICE UNITED PARCEL SERVICE VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS AT&T AT&T STAPLES CREDIT PLAN STAPLES CREDIT PLAN STAPLES CREDIT PLAN STAPLES CREDIT PLAN 380.10 2103778.83 64.95 1.58 4.00 12.32 41.19 5.35 25.67 62.05 3.21 31.02 134.79 7.06 5.60 3.72 134.79 11.63 37.09 1.$2 110.00 270.89 29.91 262.86 126.00 54.31 14.03 139.05 108A9 40.69 18.29 49.50 149.28 125.99 48.93 6.05 16.04 47.00 9$.15 1162.09 54.39 120.09 3.85 35.30 1.18 55.49 27.74 76.02 40.25 372.28 113.55 97.98 -659.11 194.67 53.10 01/13/2017 01/13/2017 0111312017 01/13/2017 01/13/2017 01 /13/2017 01 /13/2017 01 /13/2017 01/13/2017 01/1 01 3/2017 113/2017 01 /13/2017 01 /13/2017 01/13/2017 01/1 01 3/2017 /13/2017 01 /13/2017 01 /18/2017 01/1 01 8/2017 /18/2017 01 /18/2017 01 /18/2017 01 /18/2017 01 /18/2017 01l18/2017 01 /18/2017 01/18/2017 01 !1812017 01 /18/2017 01/18/2017 01 /18/2017 01 /18/2017 01/18/2017 01/18/2017 01 /20/2017 01l20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01 /20/2017 01/25/2017 01 /25/2017 01 /25/2017 01 /25/2017 01 /25/2017 01 /25/2017 AS -NEEDED CHECKS COUNCIL MEETING 2/20/17 100 100-04-6210 STAPLES CREDIT PLAN 4.29 01/25/2017 100 1 00-04-621 0 STAPLES CREDIT PLAN 69.43 01/25/2017 100 1 00-22-621 0 STAPLES CREDIT PLAN 186.57 01/25/2017 100 100-22-6210 STAPLES CREDIT PLAN 409.45 01/25/2017 100 100-23-6210 STAPLES CREDIT PLAN 97.19 01/25/2017 100 1 00-30-621 0 STAPLES CREDIT PLAN 29.94 01/25/2017 100 10041-6210 STAPLES CREDIT PLAN 332.70 01/25/2017 100 10047-6110 STAPLES CREDIT PLAN 143.88 01/25/2017 100 100-22-6110 SYNCB/AMAZON 191.54 01/25/2017 100 1 00-22-621 0 SYNCB/AMAZON 336.85 01/25/2017 100 1 00-23-61 10 SYNCB/AMAZON 635.85 01/25/2017 100 1 00-23-621 0 SYNCB/AMAZON 882.04 01/25/2017 100 10041-5310 UNITED PARCEL SERVICE 5.82 01/25/2017 215 215-00-6110 VISABLE OUTDOOR ADS INC 300.00 01/25/2017 400 400-00-5321 DIRECTV 246.98 01/25/2017 620 620-00-6210 STAPLES CREDIT PLAN 75.99 01/25/2017 100 100-33-5520 COMED 327.99 01/30/2017 100 100-01-5510 COMED 114.85 01/30/2017 100 100-01-6940 MCHENRY COUNTY CLERK 20.00 01/30/2017 100 100-01-6940 SECRETARY OF STATE/INDEX DEPT 20.00 01/30/2017 510 510-31-5510 COMED 51.97 01/30/2017 510 510-32-5510 COMED 341 A2 01/30/2017 2135417467 FUND 100 TOTAL 20896.72 FUND 215 TOTAL 450.00 FUND 400 TOTAL 1705.12 FUND 510 TOTAL 2111508,76 FUND 610 TOTAL 38.68 FUND 620 TOTAL 346.04 FUND 760 TOTAL 472.35 TOTAL 2135417.67 Expense Approval egister McHenry, IL LIST OF BILLS COUNCIL MEETING 2/20/17 Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: AT&T LONG DISTANCE AT&T LONG DISTANCE 100-01-5320 LONG DISTANCE INV0003430 02/20/2017 15.43 AT&T LONG DISTANCE 100-22-5320 LONG DISTANCE INV0003430 02/20/2017 66.05 AT&T LONG DISTANCE 100-33-5320 LONG DISTANCE INV0003430 02/20/2017 0,69 AT&T LONG DISTANCE 10041-5320 LONG DISTANCE INV0003430 02/20/2017 1.69 AT&T LONG DISTANCE 100-45-5320 LONG DISTANCE INV0003430 02/20/2017 0.70 AT&T LONG DISTANCE 510-31-5320 LONG DISTANCE INV0003431 02/20/2017 0.64 AT&T LONG DISTANCE 510-32-5320 LONG DISTANCE INV0003431 02/20/2017 1.99 Vendor AT&T LONG DISTANCE Total: 87.19 Vendor: AT&T AT&T 100-22-5320 ALARM CIRCUITS 2/4/17-3/3/17 02/20/2017 114.44 AT&T 100-43-5320 ALARM CIRCUITS 2/4/17-3/3/17 02/20/2017 110.56 AT&T 100-45-5320 ALARM CIRCUITS 2/4/17-3/3/17 02/20/2017 55,71 AT&T 100-46-5320 ALARM CIRCUITS 2/4/17-3/3/17 02/20/2017 55.72 Vendor AT&T Total: 336.43 Vendor: BALDUS COMPANY, THE BALDUS COMPANY, THE 610-00-5960 SIGN REPLACEMENT 65107 02/20/2017 3,925.00 Vendor BALDUS COMPANY, THE Total: 3/925400 Vendor: BRENNAN, DAN BRENNAN, DAN 100-03-5110 CLEAN AND BOARD UP 2/6/17 02/20/2017 2/600400 Vendor BRENNAN, DAN Total: 2,600.00 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 400-00-6111 CUSTODIAL SUPPLIES 56747 02/20/2017 934.76 Vendor CABAY & COMPANY INC Total: 934.76 Vendor: CACI CACI 100-22-5430 4/10-4/14/17TRAINING INV0003413 02/20/2017 450,00 Vendor CACI Total: 450.00 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 183374 02/20/2017 122,50 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 183559 02/20/2017 30.00 CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 183963 02/20/2017 125,00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 184163 02/20/2017 30400 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 184398 02/20/2017 110.00 CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 184726 02/20/2017 65,00 CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 184826 02/20/2017 60.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 184882 02/20/2017 120.00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 662.50 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 355 100-33-4510 SUPPLIES AND CLOTHING 1/l/17-1/31/17 02/20/2017 212.15 CINTAS CORPORATION LOC 355 100-33-6110 SUPPLIES AND CLOTHING 1/1/174/31/17 02/20/2017 104.48 CINTAS CORPORATIONLOC355 510-32-4510 CLOTHINGALLOW 1/1/17-1/31/17A 02/20/2017 291.91 Vendor CINTAS CORPORATION LOC 355 Total: 608.54 Vendor: COMCAST CABLE COMCAST CABLE 620-00-5110 CABLE TV - 333 S GREEN 2/8/17-3/7/27 02/20/2017 41.14 COMCAST CABLE 620-00-5110 CABLE &INTERNET-222 2/11/17-3/10/17 02/20/2017 136.62 COMCAST CABLE 620-00-5110 CABLE &INTERNET-1415 2/12/27-3/11/17 02/20/2017 115.17 Vendor COMCAST CABLE Total: 292.93 Vendor: COMED COMED 510-31-5510 PUMPING FEES 12/28/16-1/30/17 02/20/2017 395.12 COMED 510-32-5510 PUMPING FEES 12/28/16-1/30/17 02/20/2017 11633,02 COMED 100-33-5520 UTILITIES 12/28/16-1/30/17A 02/20/2017 31.60 2l15/2017 1Z:26:21 PM Expense Approval Register Packet: APPK100727 - 2-10-17 AP Vendor Name Account Number Description (Item) Payable Number Post Date Amount COMED 510-32-5510 PUMPING FEES 3531 02/20/2017 98.84 Vendor COMED Total: 2,1S&S8 Vendor: COMPASS MINERALS AMERICA COMPASS MINERALS AMERICA 270-00-G110 SALTSUPPLIES 71600096 02/20/2017 81458,64 Vendor COMPASS MINERALS AMERICA Total: 8,458.64 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 510-31-5510 PUMPING FEES 12/22/1&1/25/17 02/20/2017 %207.90 CONSTELLATION NEWENERGY 510-32-5510 PUMPING FEES 12/22/16-1/25/17 02/20/2017 28,144.80 CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 12/27/16-1/24/17 02/20/2017 241668.29 CONSTELLATION NEWENERGY 100-44-5510 UTILITIES 12/27/16-1/24/17 02/20/2017 32.46 CONSTELLATION NEWENERGY 10045-5510 UTILITIES 12/27/16-1/24/17 02/20/2017 668.16 CONSTELLATION NEWENERGY 100-46-5510 UTILITIES 12/27/16-1/24/17 02/20/2017 31.01 CONSTELLATION NEWENERGY 510-32-5510 UTILITIES 12/27/16-1/24/17A 02/20/2017 31.23 CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 12/27/16-1/25/17 02/20/2017 2/561400 CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 12/27/164/26/17 02/20/2017 608.57 Vendor CONSTELLATION NEWENERGYINCTotal: S%953.42 Vendor: CUTTING EDGE COMMUNICATIONS INC CUTTING EDGE 620-00-5110 CONTRACTUAL SERVICES-REC 4979 02/20/2017 98.75 Vendor CUTTING EDGE COMMUNICATIONS INC Total: 98.75 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENTIMAGING 620-00-6210 TONER CARTRIDGES 320510 02/20/2017 328.00 DOCUMENTIMAGING 620-00-6210 TONERCARTRIDGES 320736 02/20/2017 435.00 Vendor DOCUMENT IMAGING DIMENSIONS INCTotal: 763.00 Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP ED'S AUTOMOTIVE/JIM'S 100-33-5370 VEHICLE INSPECTIONS 1/3/17-1/22/17 02/20/2017 87.00 ED'S AUTOMOTIVE/JIM'S 510-32-6110 VEHICLE INSPECTIONS 1/3-1/22/17 02/20/2017 129.00 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 216.00 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY 225-00-5110 SERVICE RADIOS IN00062083 02/20/2017 337.50 Vendor FOX VALLEY FIRE &SAFETY Total: 337.50 Vendor: FUN EXPRESS LLC FUN EXPRESS LLC 100-46-6920 DADDY/DAUGHTER DANCE 682103635-01 02/20/2017 65.88 Vendor FUN EXPRESS LLC Total: 65.88 Vendor: HRGREEN HRGREEN 440-00-8600 BV CU RRAN 4-109640 02/20/2017 31317,00 Vendor HRGREEN Total: 31317,00 Vendor: IAEI IAEI 100-03-5410 MEMBERSHIP RENEWAL -1YR 9003 02/20/2017 120.00 Vendor IAEI Total: 120.00 Vendor: ILLINOIS DIRECTOR OF EMPLOYMENT SECURITY ILLINOIS DIRECTOR OF 100-334110 UNEMPLOYMENT BENEFITS 4/2016 02/20/2017 550.50 Vendor ILLINOIS DIRECTOR OF EMPLOYMENT SECURITY Total: 550.50 Vendor: ILLINOIS STATE POLICE ILLINOIS STATE POLICE 100-03-5110 REPLENISH BACKGROUND CK INV0003414 02/20/2017 108.00 ILLINOIS STATE POLICE 100-41-5110 REPLENISH BACKGROUND CK INV0003414 02/20/2017 162.00 Vendor ILLINOIS STATE POLICE Total: 270.00 Vendor: ILLINOIS TOLLWAY ILLINOIS TOLLWAY 100-22-5110 TOLLS INV0003415 02/20/2017 92.56 Vendor ILLINOIS TOLLWAYTotal: 92.56 Vendor: INTERNATIONAL CODE COUNCIL INC INTERNATIONAL CODE 100-03-5450 CODE PUBLICATIONS 1000756363 02/20/2017 396,70 Vendor INTERNATIONAL CODE COUNCIL INC Total: 396.70 Vendor: LAPORTE, MATT LAPORTE, MATT 100-41-5420 TRAVEL EXP REIMB INVO003416 02/20/2017 210.39 Vendor LAPORTE, MATT Total: 210.39 2/15/2017 12;26:21 PM Expense Approval Register Packet: APPKT00727 - 2-10-17 AP Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: LARSON, ED LARSON, ED 620-00-5420 REIMBTRAVEL INV0003423 02/20/2017 35.64 Vendor LARSON, ED Total: 35.64 Vendor: LES MILLS UNITED STATES TRADING INC LES MILLS UNITED STATES 400-40-5110 FEB BODY PUMP FEES SIV387505 02/20/2017 197.00 Vendor LES MILLS UNITED STATES TRADING INCTotal: 197.00 Vendor: LEXISNEXIS LEXISNEXIS 100-22-5110 PHONE SEARCH FEES 20170131 02/20/2017 113.50 Vendor LEXISNEXIS Total: 113.50 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF 100-22-5430 MONTHLY MTG FEB 2016 02/20/2017 45.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 45.00 Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 100-01-5110 JAN 2017- MCRIDE 2-23 02/20/2017 21946.08 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: 2,946.08 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 100-01-6940 RECORDING FEES JAN 2017 02/20/2017 120.00 MCHENRY COUNTY RECORDER 510-31-6940 RECORDING FEES JAN 2017A 02/20/2017 201.50 MCHENRY COUNTY RECORDER 510-32-6940 RECORDING FEES JAN 2017A 02/20/2017 200.00 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 521.50 Vendor: MENDYK, LAURA MENDYK, LAURA 100-41-3631 PARKS & REC REFUND 154117 02/20/2017 25.00 Vendor MENDYK, LAURA Total: 25.00 Vendor: MEZA-CAMARENA, JUAN MEZA-CAMARENA, JUAN 100-2200 REIMB BAIL BOND FEE -PAID INV0003417 02/20/2017 30.00 Vendor MEZA-CAMARENA, JUAN Total: 30.00 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-22-6210 NOTARY STAMP 87661 02/20/2017 28.00 Vendor MINUTEMAN PRESS OF MCH Total: 28.00 Vendor: MNJ TECHNOLOGIES DIRECT INC MNJ TECHNOLOGIES DIRECT 620-00-6270 DOCKING STATION 3514594 02/20/2017 284.22 MNJ TECHNOLOGIES DIRECT 620-00-6270 LAPTOPS/SUPPLIES 3514595 02/20/2017 11660.34 MNJ TECHNOLOGIES DIRECT 620-00-6270 MONITORS/SPEAKER BARS 0003515113 02/20/2017 870.63 MNJ TECHNOLOGIES DIRECT 620-00-6270 SOUND BAR 0003515114 02/20/2017 54.98 Vendor MNJ TECHNOLOGIES DIRECT INCTotal: 2/870917 Vendor: NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC 510-31-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 3.15 NAPA AUTO PARTS MPEC 510-32-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 329.72 NAPA AUTO PARTS MPEC 510-35-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 231,68 NAPA AUTO PARTS MPEC 100-03-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 15.79 NAPA AUTO PARTS MPEC 100-22-5370 REPAIR SUPPLIES JAN 2017 02/20/2017 31278,55 NAPA AUTO PARTS MPEC 100-33-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 2,110.08 NAPA AUTO PARTS MPEC 100-45-5370 REPAIRSUPPLIES JAN 2017 02/20/2017 339.41 Vendor NAPA AUTO PARTS MPEC Total: 6,308.38 Vendor: NEUMANN JR, EDWARD 1 NEUMANNJR,EDWARDJ 740-00-6960 PARI<INGLOTRENTAL -MARCH MARCH2O17 02/20/2017 500,00 Vendor NEUMANN JR, EDWARDJ Total: 500.00 Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC NORTHWEST ELECTRICAL 100-01-6110 SUPPLIES 17302447 02/20/2017 71A7 Vendor NORTHWEST ELECTRICAL SUPPLY CO INCTotal: 71.47 Vendor: PETROLIANCE LLC PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 10015187 02/20/2017 40,61 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 10017881 02/20/2017 42.88 PETROLIANCE LLC 100-45-6250 VEIHCLE FUEL 10017883 02/20/2017 159.69 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 10022829 02/20/2017 22.98 PETROLIANCE LLC 10045-6250 V 10022832 02/20/2017 96.76 2/15/2017 12:26:21 PM Expense Approval Register Vendor Name Account Number PETROLIANCE LLC 510-32-6250 Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-01-5110 Vendor: PUBLIC GRANTS &TRAINING INITIATIVES Description (Item) VEHICLE FUEL BALANCE SHREDDING SERVICES Payable Number 9903574A 990019436 Packet: APPKT00727 - 2-10-17 AP Post Date 02/20/2017 Vendor PETROLIANCE LLC Total: 02/20/2017 Vendor PROSHRED SECURITY Total: Amount o.zo 363.12 170.00 170.00 PUBLIC GRANTS&TRAINING 100-22-5430 TRAINING 1894599-99151727 02/20/2017 466.13 Vendor PUBLIC G RANTS & TRAINING INITIATIVES Total: 466.13 Vendor: RESERVE ACCOUNT RESERVE ACCOUNT 100-01-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 26,93 RESERVE ACCOUNT 100-02-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 4.25 RESERVEACCOUNT 100-03-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 124.29 RESERVEACCOUNT 100-04-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 338.93 RESERVEACCOUNT 100-22-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 250.47 RESERVEACCOUNT 100-30-5310 POSTAGE FOR MAILING INVO003418 02/20/2017 1,40 RESERVEACCOUNT 100-41-5310 POSTAGE FOR MAILING INV0003418 02/20/2017 49,67 RESERVEACCOUNT 510-31-5310 POSTAGE FOR MAILING INV0003419 02/20/2017 229.72 RESERVEACCOUNT 510-32-5310 POSTAGE FOR MAILING INV0003419 02/20/2017 13.03 Vendor RESERVE ACCOUNT Total: 1/038469 Vendor: SAM'S CLUB SAM'S CLUB 100-46-5110 SUPPLIES/MEMBERSHIP DUES 1/12/17-1/31/17 02/20/2017 135.00 SAM'S CLUB 100-46-6920 SUPPLIES/MEMBERSHIP DUES 1/12/17-1/31/17 02/20/2017 158.58 SAM'S CLUB 400-00-6110 SUPPLIES/MEMBERSHIP DUES 1/12/17-1/31/17 02/20/2017 87,87 Vendor SAM'S CLUB Total: 381.45 Vendor: SHAW MEDIA SHAW MEDIA 100-01-5330 BID NOTICE - BROCHURES 01/2017 02/20/2017 129.40 Vendor SHAW MEDIA Total: 129.40 Vendor: SPEER FINANCIAL INC SPEER FINANCIAL INC 300-00-7300 DEBT SERVICE -BONDS D10/16-29 02/20/2017 657.50 Vendor SPEER FINANCIAL INC Total: 657,50 Vendor: STANARD & ASSOCIATES INC STANARD & ASSOCIATES INC 100-21-5110 CONTRACTUAL SERVICES SA000033460 02/20/2017 395,00 Vendor STANARD & ASSOCIATES INC Total: 395.00 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 100-03-5110 COPY METER READ-CEQ 326070 02/20/2017 293.45 STANS UPS MIDWEST 620-00-5110 COPY METER READ-ADMIN 326134 02/20/2017 361.79 STANS UPS MIDWEST 620-00-6210 COPY METER READ-PD & 326174 02/20/2017 68,89 STANS UPS MIDWEST 620-00-5110 IT/NETWORKMGD SERVICES 326284 02/20/2017 1,672.00 Vendor STANS LPS MIDWEST Total: 21396A3 Vendor: STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS 100-00-6210 SUPPLIES 843045574 02/20/2017-419,06 STAPLES BUSINESS 100-00-6210 SUPPLIES 843045574 02/20/2017 103,47 STAPLES BUSINESS 100-04-6210 SUPPLIES 843045574 02/20/2017 126,61 STAPLES BUSINESS 100-22-6210 SUPPLIES 843045574 02/20/2017 292,45 STAPLES BUSINESS 620-00-6210 SUPPLIES 843045574 02/20/2017 84.99 Vendor STAPLES BUSINESS ADVANTAGE Total: 188.46 Vendor: STUCKEY CONSTRUCTION STUCKEY CONSTRUCTION 440-00-8200 Vendor: US BANK EQUIPMENT FINANCE MCHENRY PD 911 & ADMIN 06 02/20/2017 178,849.80 US BANK EQUIPMENT FINANCE 510-31-5110 CONTRACT500-0361445#46 323940858 02/20/2017 73.00 USBANI<EQUIPMENTFINANCE 510-32-5110 CONTRACT500-0361445#46 323940858 02/20/2017 73.00 US BANK EQUIPMENT FINANCE 510-35-5110 CONTRACT500-0361445#46 323940858 02/20/2017 73.00 US BANK EQUIPMENT FINANCE 100-33-5110 CONTRACT 500-0361445 #46 323940858 02/20/2017 73.00 US BANK EQUIPMENT FINANCE 100-01-5110 CONTRACT 500-0389299 #37 323940940 02/20/2017 311,00 2/15/2017 12:26;21 PM Expense Approval Register Vendor Name Account Number US BANK EQUIPMENT FINANCE 100-22-5110 Vendor: VANLANDUYT, CHRIS VANLANDUYT, CHRIS 100-454510 Vendor: VERI20N WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS 510-31-5320 510-32-5320 100-33-5320 620-00-5110 1OD-01-5320 100-03-5320 100-22-5320 100-30-5320 100-33-5320 10041-5320 100-45-5320 100-46-5320 620-00-5320 510-31-5320 510-32-5320 510-35-5320 Vendor: WALKER, CHARVON WALKER, CHARVON 100-22-5420 Vendor: WAlSH, THOMAS M WALSH, THOMAS M 100-22-5420 Vendor: WASTE MANAGEMENT OF WI -MN WASTE MANAGEMENTOF WI- 510-32-5580 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 100-01-5230 ZUKOWSKI ROGERS FLOOD & 100-01-5230 ZUKOWSKI ROGERS FLOOD & 100-01-5230 ZUKOWSKI ROGERS FLOOD & 740-00-5230 2/15/2017 1-L;26:21 PM Description (Item) CONTRACT 500-0401564 #33 REI M CLOTH I NG ALLOW CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE WIRELESS SERVICES FOR PD CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE TRAVEL EXP REIMB SQUAD FUEL REIMB SLUDGE REMOVAL LEGAL FEES DEC 2016 CORPORATE LEGALFEES TRAFFIC LEGAL FEES BOONE CREEK CROSSING Payable Number 323941005 INV0003420 1/04/17-2/03/17 1J04/17-2/03/17 17-2/3/17 9779733846 9779733845 9779733845 9779733845 9779733845 9779733845 9779733845 9779733845 9779733845 9779733845 9779733845A 9779733845A 9779733845A INV0003421 INV0003422 Packet: APPK100727 - 2-10-17 AP Post Date 02/20/2017 Vendor US BANK EQUIPMENT FINANCE Total: 02/20/2017 Vendor VANLANDUYT, CHRIS Total: 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02J20/2017 02/20/2017 02/20/2017 02/20/2017 DZ/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 Vendor VERIZON WIRELESS Total: 02/20/2017 Vendor WALKER, CHARVON Total. 02/20/Z017 Vendor WALSH, THOMAS M Total: 0031254-2742-1 02/20/2017 Vendor WASTE MANAGEMENT OF WI -MN Total; 123671 02/20/2017 124028 02/20/2017 124029 02/20/2017 124030 02/20/2017 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: Grand Total Amount 225.00 828.00 152.62 152.62 126.61 25.82 25.82 38.01 49.04 98.80 1,169.90 66.97 115.13 3.42 35.30 1.26 40.25 55.49 31.72 76.02 1,959.56 18.14 25.00 25.00 13,366,68 13,366.68 39.89 7,612,50 8,368.96 2,537.50 18,558.85 320,542.54. Expense Approval Register Fund Summary Fund Expense Rmount 100 - GENERAL FUND 64,996.26 225 - ALARM BOARD FUND 337,50 270- MOTOR FUEL TAX FUND 8,45&64 300-DEBT SERVICE-1997A FUND 657.50 400 - RECREATION CENTER FUND 11219,63 440 - CAPITAL IMPROVEMENTS FUND 182,166480 510 - WATER/SEWER FUND 49,044.79 610- RISK MANAGEMENT FUND 41297*50 620 - INFORMATION TECHNOLOGY FUND 61326,42 740 - RETAINED PERSONNEL ESCROW 31037,50 Grand Total: �320,542.54 Packet: APP1000727 - 2-10-17 AP McHenry, IL Vendor Name Account Number Description (Item) Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 100-33-5370 light ADAMS ENTERPRISES INC, RA. 510-35-5370 latch Vendor; ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND 510-32-5375 Freund Ave Lift -Control Panel ADVANCED AUTOMATION AND 510-32-6110 CWWTP Raw Pump#4 VFD ADVANCED AUTOMATION AND 510-32-5380 Plant and Lift station control ADVANCED AUTOMATION AND 510-32-6110 Panel View for CW WTP Vendor: ALEXANDER EQUIPMENT COMPANY INC ALEXANDER EQUIPMENT 100-33-5370 Vendor: ALPHA BUILDING MAINTENANCE SERVICE INC ALPHA BUILDING 100-33-5115 Vendor: AMERICAN HEATING &COOLING AMERICAN HEATING & 100-45-5110 Vendor: APWA APWA 100-33-5430 Vendor: ARAMARI( ARAMARK 100-33-4510 ARAMARK 510-35-4510 Vendor: ARIES INDUSTRIES INC ARIES INDUSTRIES INC 510-35-5370 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 100-22-5370 AUTO TECH CENTERS INC 100-22-5370 Vendor: BAKER &SON CQ PETER BAKER & SON CO, PETER 100-33-6110 Vendor: BONNELL INDUSTRIES INC BONNELL INDUSTRIES INC 100-33-5370 BONNELL INDUSTRIES INC 100-33-5370 Vendor: BUSS FORD SALES BUSS FORD SALES 510-31-5370 BUSS FORD SALES 100-33-5370 BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-33-5370 BUSS FORD SALES 100-33-5370 Vendor: CENTURY SPRINGS CENTURY SPRINGS 510-32-6110 �/1S/2017 1:34:41 PM Janitorial services 1415 contractual snow conference ExpenseApproval a iser #2 LIST OF BILLS COUNCIL MEETING 2/20/17 Payable Number Post Date Amount 795038 02/20/2017 37.64 795837 02/20/2017 311.30 Vendor ADAMS ENTERPRISES INC, R A Total: 348.94 17-2591 02/20/2017 6,675.00 17 2592 02/20/2017 2,484.00 17-2593 02/20/2017 4,670.00 17-2594 02/20/2017 2,096.79 Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 15,925.79 130429 02/20/2017 39.98 Vendor ALEXANDER EQUIPMENT COMPANY INCTotal: 39.98 17465CM 02/20/2017 500.00 Vendor ALPHA BUILDING MAINTENANCE SERVICE INC Total: 500,00 ozo117o3 o2/zo/2ov 7oz.00 VendorAMERICAN HEATING & COOLING Total: 702.00 3484 02/20/2017 520.00 Vendor APWA Total: 520.00 boots/ hat PClements recd 17242455 ToddSasal<ClothingAllowance 17254475 Camera Repair high performance pre -mix. blades blades belt molding lamp plugs mirror 02/20/2017 70.98 02/20/2017 106.88 Vendor ARAMARI( Total: 177.86 364284 02/20/2017 1,910.17 Vendor ARIES INDUSTRIES INCTotal: 1,910.17 276764 02/20/2017 127.69 277094 02/20/2017 127.69 Vendor AUTO TECH CENTERS INC Total: 255.38 14737 02/20/2017 1,010.10 Vendor BAKER & SON CO, PETER Total: 1,010.10 0173534-IN 02/20/2017 500.00 0173535-IN 02/20/2017 803.76 Vendor BONNELL INDUSTRIES INC Total: 1/303476 50246081 02/20/2017 69.64 50246821 02/20/2017 508,34 50249161 02/20/2017 507.26 502494721 02/20/2017 37.56 50249601 02/20/2017 465.54 Vendor BUSS FORD SALES Total: 1,588.34 Distilled Water Delivery Service 2708962 02/20/2017 24,25 Expense Approval Register Vendor Name Account Number CENTURYSPRINGS 510-32-6110 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-45-6110 Vendor: FAST EDDIES CAR WASH FAST EDDIES CAR WASH 100-22-5370 Vendar;FASTENAL FASTENAL 510-32-5375 Vendor: HAWKINS INC HAWKINS INC 510-32-6110 Vendor: HERITAGE -CRYSTAL CLEAN LLC HERITAGE -CRYSTAL CLEAN LLC 100-33-5370 Vendor: HOMESTEAD ELECTRICAL CONTRACTING LLC HOMESTEAD ELECTRICAL 510-32-6110 Vendor: INTERNATIONAL ASSOC OF ARSON INVESTIGATORS INTERNATIONALASSOCOF 100-22-5430 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATEBILLINGSERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 Vendor: J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC 1 G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC Description (Item) Distilled water service Electric supplies SQAUD CAR WASHES Misc Supplies Chlorine cylinders Packet: APPKT00730 - 2-20-17 RECF INVOICE Payable Number Post Date Amount 2713827 02/20/2017 24.25 Vendor CENTURY SPRINGS Total: 48.S0 5503134065.001 02/20J2017 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 12/7/17-1/18/17 02/20/2017 Vendor FAST EDDIES CAR WASH Total; ILMCH21102 02/20/2017 Vendor FASTENAL Total: 3992841RI 02/20/2017 Vendor HAWKINS INCTotal: parts washer 14414450 02/20/2017 Vendor HERITAGE -CRYSTAL CLEAN LLC Total: or to repair heater at central 11749 02/20/2017 Vendor HOMESTEAD ELECTRICAL CONTRACTING LLC Total: ARSON INVESTIGATION CLA55 101234 02/20/2017 Vendor INTERNATIONAL ASSOC OF ARSON IN VESTIGATORS Total: oil pan alt cable hood light o ring sensor chamber 3005096554 3005098807 3005142089 3005170621 3005170822 3005295607 3005328769 3005328787 100-22-4510 UNIFORM 12787 100-22-4510 UNIFORM 13473 100-22-4510 UNIFORM 13753 100-22-4510 UNIFORM 13762 100-22-4510 UNIFORM 13838 100-22-4510 UNIFORM 13991 100-22-4510 UNIFORM 13992 Vendor:lUL1E INC JULIE INC 510-35-5110 JULIE INC 100-33-5110 Vendor: KIMBALL MIDWEST KIMBALLMIDWEST 100-33-5370 KIMBALLMIDWEST 510-32-5380 KIMBALLMIDWEST 100-33-5370 KIMBALLMIDWEST 100-33-5370 KIMBALLMIDWEST 100-33-5370 Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 510-35-6110 LAFARGE NORTH AMERICA 510-35-6110 2/15/2017 1:34:41 PM 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 Vendor INTERSTATE BILLING SERVICE INCTotal: 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 02/20/2017 VendorJ G UNIFORMS INCTotal: 159.79 159.79 198.20 198.20 128.32 128.32 785.73 785.73 176.63 176.63 748.44 748.44 100.00 887.66 174.98 132.49 2,135.57 151,47 14.89 98.58 71.99 3,667.63 36.50 132.29 106.95 379.85 166.06 34.50 128.00 Julie Locates 2017-1026 02/20/2017 3,739.08 JULIELocate52017 2017-1026A 02/20/2017 1,869.54 VendorJULIE INCTotal: 5p608o62 stock 5265180 02/20/2017 44.63 Shop Supplies 5370321 02/20/2017 304.55 supplies 5398481 02/20/2017 323.01 stock 5370216 02/20/2017 212.39 stock S413039 02/20/2017 196.88 Vendor KIMBALLMIDWEST Total: 11081.46 FM-25and 101734706 706733335 02/20/2017 80.32 Recycle Grade 9 120888132 706733335A 02/20/2017 77.78 Expense Approval Register Packet: APPKT00730 - 2-20.17 RECi INVOICE Vendor Name Account Number Description (Item) Payable Number Post Date Amount LAFARGE NORTH AMERICA 510-35-6110 FM-2 Sand 101735104 706745789 02/20/2017 57.36 LAFARGE NORTH AMERICA 510-35-6110 FM-2 Sand 706745789A 02/20/2017 60,72 LAFARGE NORTH AMERICA 510-35-6110 FM-2 Sand 101735343 706760971 02/20/2017 82.32 LAFARGE NORTH AMERICA 510-35-6110 FM-2 Sand 101735336 706760971A 02/20/2017 80.64 LAFARGE NORTH AMERICA 510-35-6110 FM2 sand North Ave 706687678 02/20/2017 123.20 LAFARGE NORTH AMERICA 100-33-6110 Wash stone 101735833 706790748 02/20/2017 96.15 LAFARGE NORTH AMERICA 510-35-6110 FM-2 sand 101735826 706790748A 02/20/2017 83.28 Vendor LAFARGE NORTH AMERICA Total: 741.77 Vendor: LANG AUTO GROUP, GARY LANG AUTO GROUP, GARY 100-22-5370 keys 5009544 02/20/2017 68A2 Vendor LANG AUTO GROUP, GARY Total: 68.42 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 510-35-5370 hose 11043051 02/20/2017 81.00 Vendor MCCANN INDUSTRIES INCTotal: 81.00 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-31-5110 Jan. Routine Samples- 1700559 02/20/2017 420.00 MCHENRY ANALYTICAL WATER 510-32-6110 SWWTP- Total Nitrogen 593101 02/20/2017 60.00 MCHENRY ANALYTICAL WATER 510-32-6110 Total nitrogen sample swwtp 593102 02/20/2017 60.00 MCHENRY ANALYTICAL WATER 510-32-6110 Total nitrogen cwwtp 593103 02/20/2017 60.00 MCHENRY ANALYTICAL WATER 510-32-6110 SWWTP-Total Nitrogen Test 593335 02/20/2017 60.00 MCHENRY ANALYTICAL WATER 510-31-5110 Repeat Fluoride Sample for 593344 02/20/2017 15.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INCTotal: 675.00 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 100-33-5370 chain parts 200914 02/20/2017 104.40 Vendor MCHENRY POWER EQUIPMENT INCTotal: 104.40 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 510-32-5375 Hour Meters 10257477 02/20/2017 310.23 MCMASTER-CARR SUPPLY CO 510-32-6110 Stainless eye Nuts 10571686 02/20/2017 250.02 Vendor MCMASTER-CARR SUPPLY CO Total: 560.25 Vendor: MENARDS - CRYSTAL LAKE MENARDS-CRYSTAL LAKE 100-45-6110 Building supplies 29009 02/20/2017 429,27 Vendor MENARDS - CRYSTAL LAKE Total: 429.27 Vendor: MID AMERICAN WATER OF WAUCONDA INC MI D AM ERICAN WATER OF 100-01-6110 city hall 183883W 02/20/2017 6035 Vendor MID AMERICAN WATER OF WAUCONDA INCTotal: 60.75 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS 510-32-6110 2" lay flat hose M18802 02/20/2017 93.98 Vendor MIDWEST HOSE AND FITTINGS INCTotal: 93.98 Vendor: NETWORKFLEET INC NETWORKFLEET INC 100-33-5320 GPS trucks P003592 02/20/2017 291.30 Vendor NETWORKFLEET INC Total: 291.30 Vendor: PETROLIANCE LLC PETROLIANCE LLC 510-35-6250 Fuel Utility 10015162 10015162 02/20/2017 188.05 PETROLIANCE LLC 510-32-6250 Fuel 10015188 Sewer 10015188 02/20/2017 471.88 PETROLIANCE LLC 100-22-6250 SQCAR FUEL 10015192 02/20/2017 1,772.94 PETROLIANCE LLC 510-35-6250 Fuel Utility 10017865 10017865 02/20/2017 62.97 PETROLIANCE LLC 510-32-6250 Fuel sewer 1017882 10017882 02/20/2017 109.21 PETROLIANCE LLC 100-33-6250 PWANL496 10017884 02/20/2017 336.45 PETROLIANCE LLC 100-22-62SO SQCAR FUEL 10017885 02/20/2017 24435 PETROLIANCE LLC 510-32-6250 Oil sewer 10018658 10018658A 02/20/2017 11428,16 PETROLIANCE LLC 510-35-6250 oil UTY 10018658 10018658B 02/20/2017 352.36 PETROLIANCE LLC 510-35-6250 fuel1022805 10022805 02/20/2017 82.88 PETROLIANCE LLC 510-32-6250 fuel10022830 10022830 02/20/2017 191.69 PETROLIANCE LLC 510-31-6250 fuel 10022831 10022831 02/20/2017 69.76 PETROLIANCE LLC 100-33-6250 fuel 10022833 10022833 02/20/2017 456.70 PETROLIANCE LLC 100-22-6250 SQUAD CAR FUEL 10022834 02/20/2017 11448,85 Z/15/2017 1:34;41 PM Expense Approval Register Packet: APPKT00730-2-20-17 RECT INVOICE Vendor Name Account Number Description (Item) Payable Number Post Date Amount PETROLIANCE LLC 100-33-6250 oil Streets 10018658 P003573 02/20/2017 21349.09 Vendor PETROLIANCE LLC Total: %565.34 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-22-4510 UNIFORM 171597 02/20/2017 99.98 PETTIBONE & CO, P F 100-22-6210 PRINTER PAPER 171619 02/20/2017 158.85 PETTIBONE & CO, P F 100-22-6110 SERVICE BARS 171620 02/20/2017 444.00 PETTIBONE & CO, P F 100-22-6110 SERVICE BARS 171621 02/20/2017 1/400400 Vendor PETTIBONE & CO, P F Total: 21102.83 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 100-33-5370 tires 290091286 02/20/2017 884.01 POMPS TIRE SERVICE INC 100-33-5370 tires 640047821 02/20/2017 508.64 Vendor POMPS TIRE SERVICE INC Total: 1,392.65 Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-22-5110 DOCUMENTSHRED 990019437 02/20/2017 53.00 Vendor PROSHRED SECURITY Total: 53.00 Vendor: QUALITYTIRE SERVICE QUALITY TIRE SERVICE 100-33-5370 tire mount 404 43306 02/20/2017 30.00 Vendor QUALITY TIRE SERVICE Total: 30.00 Vendor: REVCORE RADIATOR INC REVCORE RADIATOR INC 100-22-5370 raditor 304 6847 02/20/2017 127.55 Vendor REVCORE RADIATOR INC Total: 127.55 Vendor: REX 24/7 TOWING REX 24/7 TOWING 100-22-5110 TOW VEHICLE 4213 02/20/2017 155.00 Vendor REX 24/7 TOWING Total: 155.00 Vendor: RNOW INC RNOW INC 510-35-6110 6" oring 2017-51224 02/20/2017 34.54 Vendor RNOW INC Total: 34.54 Vendor: SECTION 8 DOORS & HARDWARE INC SECTION 8 DOORS & 100-33-6110 door salt bin 6275 02/20/2017 830.00 Vendor SECTION 8 DOORS & HARDWARE INC Total: 830.00 Vendor: SHAW MEDIA SHAW MEDIA 510-35-6110 Millstream sanitary sewer line 01/2017A 02/20/2017 181.40 SHAW MEDIA 100-33-6110 Bid notice spring tree program 1/2017 02/20/2017 87,80 Vendor SHAW MEDIA Total: 269.20 Vendor: SIRCHIE FINGER PRINT LABORATORIES SIRCHIE FINGER PRINT 100-22-6210 INVESTIGATION SUPPLIES 0286020-IN 02/20/2017 285.80 Vendor SIRCHIE FINGER PRINT LABORATORIES Total: 285.80 Vendor: STANS UPS MIDWEST STANS LPS MIDWEST 100-33-5115 Stans service for PW copier 325473 02/20/2017 412.90 Vendor STANS LPS MIDWEST Total: 412490 Vendor: SUPER AGGREGATES SUPERAGGREGATES 510-35-6110 PGE CS01 Ticket H605656 0034159 02/20/2017 445.10 Vendor SUPER AGGREGATES Total: 445.10 Vendor: TONY'S FAMILY TAILOR SHOP TONY'S FAMILY TAILOR SHOP 100-22-4S10 UNIFORM 357890 02/20/2017 32.00 Vendor TONY'S FAMILY TAILOR SHOP Total: 32.00 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL& 100-30-6950 Signs 88851 02/20/2017 403.20 Vendor TRAFFIC CONTROL & PROTECTION INC Total: 403.20 Vendor: TREDROC TIRE/ANTIOCH 002 TREDROC TIRE/ANTIOCH 002 100-33-5370 Tire 404 5409 02/20/2017 338.05 Vendor TREDROC TIRE/ANTIOCH 002 Total: 338.05 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 100-22-5370 WEATHERTECH SQUADS 072043 02/20/2017 460.00 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 460.00 Z/15/2017 1:34:41 PM Expense Approval Register Vendor Name Account Number Vendor: UPS STORE, THE UPS STORE, THE 100-22-6210 Vendor: USA BLUEBOOK USA BLUEBOOK 510-32-5375 USA BLUEBOOK 510-32-5375 USA BLUEBOOK 510-32-6110 Vendor: VIKING CHEMICALCOMPANY VIKING CHEMICAL COMPANY 510-32-6110 Vendor: WATER PRODUCTS - AURORA WATERPRODUCTS- AURORA 510-35-6110 WATERPRODUCTS- AURORA 510-35-6110 WATER PRODUCTS -AURORA 510-35-6110 WATER PRODUCTS -AURORA 510-35-6110 Vendor: WHITEYS TOWING INC WH ITEYS TOWING INC 100-33-5370 Vendor: WORLD SECURITY & CONTROL INC WORLD SECURITY & CONTROL 100-33-6115 2/iS/2017 1;34:41 PM Packet: APPKT00730 - 2-20-17 RECT INVOICE Description (Item) Payable Number Post Date Amount TRAINING BOOKS 6850 02/20/2017 28,13 Vendor UPS STORE, THE Total: 28.13 2" Ball Valves to repair Ferric 160474 02/20/2017 411713 Floats 164893 02/20/2017 705.39 Hip Boots 168349 02/20/2017 139.63 Vendor USA BLUEBOOK Total: 1,256.15 Sodiumthiosulfate 43028 02/20/2017 2,688.64 Vendor VIKING CHEMICAL COMPANYTotal: 2,688.64 Clamps & Brass 0271315 02/20/2017 11424,60 t: Clamps & Brass 0271529 02/20/2017 81,28 Clamps & Brass 0271530 02/20/2017 56,08 Clamps & Brass 0271531 02/20/2017 390o43 Vendor WATER PRODUCTS - AURORA Total: 1,952.39 towing 167573 02/20/2017 250.00 Vendor WHITEYS TOWING INC Total: 250000 Fire alarm inspection & battery 28049 02/20/2017 225.00 Vendor WORLD SECURITY & CONTROL INC Total: 225000 Grand Total: 64,413*40 ExpenseApproval Register Fund 100-GENERAL FUND 510 - WATER/SEWER FUND Fund summary Grand Total: Expense Amount 28,763,97 35,649A3 - — 64141140 Packet: APPKT00730 - 2-20-17 RECI INVOICE Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: February 20, 2017 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: McHenry Rotary Club Blues, Brews & BBQ's Festival ATT: Letter of Request Event Flyer Special Event Liquor License Application MC Sec 7.50.4 Temporary Sign Locations Agenda Item Summary: McHenry Rotary Club is requesting the temporary use of Petersen Park from Thursday, August 17th through Monday, August 21St, for the annual Blues, Brews and BBQ's event. The actual event will take place on Friday, August 18th through Sunday, August 20th - use of Petersen Park on the Thursday preceding and Monday after is requested to facilitate event setup and cleanup. Background: For the past several years, the McHenry Rotary club has hosted this festival that includes food vendors, live bands, and a barbeque cooking contest at the western portion of the park along with a special event liquor license to serve beer, wine, and malt beverages. The Rotary Club's goal is to host a family friendly event. With the exception of event dates, details have not changed from past years; proposed hours are Friday 4:30 PM to 11:00 PM; Saturday 2:00 PM to 11:00 PM; and Sunday 12:00 PM to 7:00 PM. Each day will include food, live music, and beer service. A $5 donation will be requested at the gate and children 12 and under accompanied by an adult will be admitted free. Analysis: The city will have police presence at the event to ensure public safety. The cost to provide police services is estimated at $7,500 in addition to the $500 park rental fee to cover the cost for the city to prepare the park for the event and incidentals such as general patrol of the washroom facilities by a parks employee. Rotary is requesting approval of a fee reduction of 50% for all reimbursable costs similar to what was approved for Fiesta Days. All other aspects of the event including trash pickup, parking, stage, and sound will be manned by volunteers from the Rotary Club. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. Rotary has hired a local security firm will provide wrist -banding for alcohol service and local business volunteers will serve the alcohol. Alcohol ticket sales will cease 30-minutes prior to festival closing times. The Rotary Club is also requesting permission to place 18" x 24" election style signage advertising the event in municipal right -of --ways at locations authorized pursuant to the Municipal Code, throughout the city. The signs would be installed one week prior to the event and removed by August 21 St If City Council concurs with this request then it is recommended that a motion be made to grant the McHenry Rotary Club 1) use of Petersen park to setup, host, and cleanup the Blues, Brew & BBQ's festival from Thursday, August 17th through Monday, August 21St; 2) special event liquor license for the sale of beer, wine, and malt liquor with ticket sales to cease 30-minutes prior to park closures 3) a 50% reduction of the charges for city services incurred as a result of this event and, 4) permission to post temporary advertising signs in municipal right-of-way as presented. 2/s/2o16 Sue In Mayor Bill Hobson, Deputy City Administrator McHenry City Council 333 S. Green St. McHenry IL. 60050 Mayor Low, Mr. Hobson and Members of City Council, the McHenry Rotary Club asks for your consideration in a reduction in Park and Police service fees for our upcoming 2017 Blues Brew and BBQ's event. Our membership couldn't help but notice the agreement approved for Fiesta Days, providing free services for their Thursday evening and 50% for the remaining 3 days. As you know, our Club's goal is to provide Community Service by volunteering, and donate 100% of the proceeds raised, back to charitable causes. Locally we provide numerous donations and hands on work, such as Scholarships for local High Schools and MCC, assisting Pantries, The Garden Quarter Program, and work in our local Parks, just to name a few. Our event format will be similar to the past, with the exception of closing an hour earlier on Sunday this year. We truly consider the City of McHenry and all of the Staff valuable partners. We greatly appreciate any additional cooperation you may be able to offer with this major expense. The Rotary Club of McHenry looks forward to another great year of working together with the City, running this year's event, and helping others thru-out the area. Event Co -Chair's Donna Schaefer DonTonyan service Above Self' 1/11/17 To: City of McHenry RE: Event Schedule and Information. W W W.MRBBB.com Sixth Annual McHenry Rotary -BLUES, BREWS and BBQ'S Event Date: Friday Aug. 18th thru Sunday Aug.20th, 2017 LOCATION — PETERSEN PARK, 4300 Petersen Park rd. McHenry, IL 60050 Tuesday Aug. 16th schedule JULIE utility locate, prelim. layout, meet on site with park staff. Thursday Aug. 17th Set up tents 8 am. Vendor arrival/pm set up, electrical hook-ups Schedule Friday afternoon electrical / tent inspection by Community Development. Lay cable / grey water trays. Friday Aug. 18th Set up tables/banners, Rotary Lunch, 4pm Health Dept. &City inspection. Gates open 4:30 Food / Beer 5:00 to 10:45 (Beer ticket sales stop 10:30) Bands 5:30 to l l:00 pm Grounds close 41:00pm Sat. Aug. 19th Food /Beer 200 to 1045 (Beer ticket sales stop 10:30) ***New Event Kansas City BBQ Society, Nationally ranked BBQ contest. Access to water hose bib / electric at 8 am. Leave Building Open. Bands 4:00 to 11:00 pm Grounds close41:00pm Sunday Aug. 20th Food /Beer Noon to 7:00 pm (Beer ticket sales stop 6:45) Bands 12:OOpm to 7:OOpm *** BB judging, Private Tent, 1/2 hr apart per meat, Noon to 1:30 People's Choice judging 2pm to 5pm Announce Home Brew contest winners on stage, present awards. Home Brew Tasting and Judging offsite beforehand. Grounds close-7:OOpm Rotary Teardown tables / banners Monday Aug. 21st Park clean-up /remove tents, toilets, garbage and equipment. Gate $15 (donation for charity) 12 -under free, uniformed Service men and women free. Tents by Rotary Entry gate20'x20', main dinning tent 40'x60, beer area 40x40, wrist band/ticket sales 205x20', food vendor canopies 20'x20', BBQ area 20x40. Stage tent set under canopy with I F legs. Food / Beverage served all days, up to 6 BBQ /food vendors. Bands will be local and regional. Clean up and overnight security supplied by Rotary, Thursday night thru Sunday night. Parking traffic layout and control by volunteers, motorcycle parking area on paved lot 2 temporary generator parking lot lights by Rotary. Additional Portable Bathroom's, wash sinks and grey water / grease disposal by Rotary. Garbage dumpsters, and disposal, and charcoal barrel, by Rotary Vendor / park layout by Rotary Stage Sound and Lighting by Rotary (B&B Sound) Need one case of 50 gal. trash bags from City, Rotary to supply the balance. Beer /Wine/ Malt Beverages —supplied by Chas. Herdrich &Son. Wrist bands supplied thru Chas. Herdrich, different color each night, I. D. and banding by a private security. Beer served by volunteer/ sponsor, business groups, supervised by Rotary and McHenry P.D., Rotary to obtain City and State Liquor License, and sell beer tickets. 2 beers at a time walk away limit. Local craft brews to be offered. Signage around town: 15 signs 18"x24", advertising event, and directions to park. 3 signs approx. 4'x8' temp signs placed on private property Advertising: Local Newspaper, Radio, Community Signs, Web Site, Face -book, Bill Boards, handouts and Rotary Club -runner. Pre -sell Sponsor / Cooperate packages of entry tickets. Insurance: Rain out insurance, General and Dram Shop Insurance by Rotary Damage to Park facilities / major turf repair by Rotary. Health Department permits by Vendors. Rescue squad /first aid -McHenry Township Fire. Beach remains open, beach closes at 5 pm. Proceeds- All proceeds go to McHenry Rotary Charitable Foundation and Scholarships. Set up booth/tent at Farmers Market for two weeks before to sell tickets at Concert in the Park City of McHenry Additional Police provided during event. Parks Fee $500, provide one park staff person. Utilities, water (cold only), electricity. Stage Cover, boom truck for stage banners on Thursday afternoon. Picnic Tables / Benches, wood spools, umbrellas, Garbage cans, one case of 50 gal. trash bags. Motorcycle parking lot on paved area. Light Temporary Toilets. North Electric Panels, Open Saturday AM. SPECIAL EVENT LIQUOR LICENSE APPLICATION CITY OF MCHENRY (A special event liquor license may also be required by the State Liquor Control Commission) www.state.illus/Ice SEE 25A COMPANY OR ORGAN32ATION: ADDRESS: APPLICATION DATE PHONE NUMBER: + C TYPE OF BUSINESS OR ORGANIZATION: �" r Z. LICENSE APPLICANT; `t''4 c.. CITY:` iPt'` c EMAIL: Zo4 j''r ADDRESS: c �� C.e*[?r';r' Ills .1qF1PPCITY: '.. — TELEPHONE NO. '> � (5er EMAIL: �� 3. LOCATION WHERE SPECIAL EVENT HELD: t' (non-residential premises only) 4. OWNER OF LOCATION WHERE SPECIAL EVENT HELD: OWNER'S ADDRESS '� t CITY: TELEPHONE NUMBER. ' t'' 5, DATE(S) OF EVENT: tom( Gw�"t7 HOURS:. (not more than 3 days)- 5, TYPE OF ALCOHOL TO BE SERVED: 4BEER WINE LIQUOR 7, NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES, 8, DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. AFFICt,4VIT / -1� 4 hereby states that the City of McHenry shall not be held liable for any occurrence, lass, dam e, or injury as a result of this event. PepO or persons to whom this license has been issued shall hold the City of McHenry harmless in connection with any and all claims arising haltdresult of the consumption of alcoholic Iiquoror as a resultof the issuance of this license, The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States of America, in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the best of his/her knowledge and belief, The undersigned is aware f stajjie Jiqu 1 approVal is required for this license, r / A SUBSCRIBED and SWORN to before me this day Notary DATE ISSUED EFFECTIVE DATE(5) 24i& LICt=NSE Nt7. dI�;A J TI� I�P 9i 14 Except: Temporary signs posted by non -for -profit, charitable or philanthropic organizations located within the City of McHenry, advertising a particular event subject to the following conditions. If all conditions listed herein are niet City Council approval shall not be required. If any one of the conditions listed herein cannot be met or some variance of any condition is being requested City Council approval if required. (MC-14-1095) a. reserved (MC-14-1095) b. A sign pen -nit is obtained; and c. The required $30.00 temporary sign deposit is made; and d. The size of each sign cannot exceed. 1.8 X 24 — inches (three square feet); and c. May be displayed up to two weeks prior to the event and must be removed no later than two days following the event; and f. A city issued permit sticker is displayed on each sign; and g. The overlap on the display of two or more temporary signage permits shall not exceed one week; and h. One sign may be posted at each the following ten locations: • Chapel Hill and Route 120 (S/W Corner Only) • Richmond Road and Elm Street (South side of Elm Street only) • Crystal Lake Road and. Elm Street (North side of Elm Street only) • Ringwood Road and Elm Street (One corner of intersection only) • Ridge Road (west city limits) and Route 120 (In close proximity to City welcome sign) • Richmond Road and Diamond Drive (One corner only) • Richmond Road and Blake Blvd. (One coi7aer only) • Riclunond Road and McCullom Lake Road (One corner only) • Crystal Lake and Bull Valley Road (One corner only) • Bull Valley Road and South Route 31 (One corner only) Office of the City Administrator Derik Morefield, City Administrator 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: February 20, 2017 Regular City Council Meeting RE Request to Transfer the Class A Liquor License currently held by Assaggio Tutto, Inc. d/b/a Marzano's located at 1501 S. Route 31, to McHenry 31 Col., d/b/a Bulldog Ale House effective March 1, 2017. ATT: Letters of Request, Application Agenda Item Summary: A request was received to transfer the Class A liquor license currently held by Assaggio Tutto, Inc. d/b/a Marzano's located at 1501 S. Route 31, to McHenry 31 Co., d/b/a Bulldog Ale House effective March 1, 2017. Background: The Class A license authorizes the sale of alcoholic liquors for consumption on premises and retail sale of packaged liquors. Bulldog Ale House is a restaurant/sports bar with seven locations in the Chicago area. Food sales account for approximately 60% of the gross sales and alcohol accounts for 40% of sales. The restaurant will be open seven days per week. Outdoor patio seating will be offered as approved in the Conditional Use Permit granted in 2007. Approximately 30 people will be employed by Bulldog Ale House. More information about the restaurant is available at 'ittp://www.bulldogalehouse.COM/. Analysis: Owner Kujtime Ahmeti and her husband manager Matt Ahmeti will operate the business and will be present at the meeting. They currently own two successful locations in Chicago and Rolling Meadows and are conversant with the State Liquor Control regulations. All associated fees have been paid, all required documents were submitted, and the owner and manager have been fingerprinted by McHenry Police. Recommendation: The Council will be asked to make a motion to approve the transfer of a Class A liquor license from Assaggio Tutto, Inc. d/b/a Marzano's to McHenry 31 Co. d/b/a Bulldog Ale House as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. BULL DOG ALL HOUSE BUSINESS PLAN The site will be operated as a restaurant/sports bar with the same format as the othCl seven Bull Dog Ale Houses located in the Chicago area. Food sales account for about 60% of the gross sales and beer and liquor are about 40%. No in-house brewing is done, but up to 50 craft and other beers will be on tap. The food is prepared and cooked on premises. The restaurant will be open seven days per week from 11:00 a.m. until closing time as determined from the liquor license rules. There will be many TV screens featuring the various sports channels. No live or musical events will be performed, but music for background will be played. The outdoor patio seating in warm weather will offered and used as an amenity for the patrons. About 30 people will be employed as cooks, servers, hostesses, managers, and clean-up and kitchen help. The gross revenue is estimated at $3;000,000.00 per year. The customers are from the general public with a large portion being a family clientele. The applicant is not striving to be a "singles bar." Advertising and promotions are done through Internet and social media formats. m:\vucha\clients\bull dog\mchenry 31 co\bull dog ale house business plan.docx License No. Date Issued Date Effective NAME OF BUSINESS, ADDRESS, &TELEPHONE #.: 1 CITY OF MCHENRY APPLICATION FOR LIQUOR LICENSE UNDER CITY OF MCHENRY LIQUOR CONTROL ORDINANCE FISCAL YEAR 2016l2017 TO BE FILED WITH THE OFFICE OF THE MAYOR ALL LICENSES EXPIRE APRIL 30 FOLLOWING DATE OF ISSUANCE McHenry 31 Co. 1501 Rt. 31, McHenry, IL 60050 Please indicate form of ownership: CORPORATION A PARTNERSHIP IF CORPORATION: Corporation Name: _ Corporate Address: McHenry 31'Co. 1233 Concord, Elgin, IL 601'20 Fee Received ! 7 Date Received Receipt Issued On 1 f Check No. Cashier's Chk. Cert. Check Cash •VAINNIA NDIVIDUALlSOLE PROP. Number: 847 - 922 . 4177 EMAIL: bd mattCyahoo . COm Corporate Phone 3. State of Incorporation: Illlri015 4. IF PARTNERSHIP: Name: 4" 6. Corporate Address: Corporate Phone Number: EMAIL: State of Incorporation: IF INDIVIDUAL/SOLE PROP: Applicant's Full Name: Date of Birth: Residence Address: 7, Home Phone: Business Phone: 8. Citizen of U.S.? If a naturalized citizen, when and where naturalized? Court in which (or law under which) naturalized: (A) If Applicant is a PARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest: (B) If Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agent: Kujtime Ahmed, 100Z shareholder, 1233 Concord, Elgin, IL 60120 Peter Vucha. Re>xistered Arent. 920 Davis Road, Elgin, IL 60123 2016 PAGE TWO E 10, If Applicant and Local Manager are not the same, give nd telephone number of Local Manager: nrg, IL 60193 Local Manager's: Date of Birth: Place of Birth: 11 Principal Type of Business: Restaurant / Sports Bar 12. What is current zoning for this property? 13. Type of License Sought: Class A 14. Date on which business was begun at this location: May 1, 2017 New York Citizen of U.S.? Yes 15. Does applicant own premises for which license is sought? no If not, state name and address of owner and attach copy of executed lease. PKGA Properties, Inc., 1501 Route 31, A�IcHenry, IL 60050 16. If property is owned by a land trust, trustee must file affidavit disclosing names and addresses of all beneficial owners -and percentage of interest. 17. Is the location of applicant's business for which license is soughf within one hundred feet of any church, school (except institutions of higher education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? no A. 1f answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food shop or other place where the sale of liquor is to the principal business? yes . If yes, how long has place of business been in operation? 18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations (may attach supplemental sheet). 19, Illinois State Liquor License Number: 76 6 Attached copy of State Liquor License Certificate. 20. Give applicant's Retailer's Occupational tax (ROT) Registration Number: 4238-1861 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: No 22. If this application is for a new license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating statement for the past three years,. or if not available, other proof of financial responsibility. 23. State name and address. of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will be sold fo.r the duration of the license AND attach a copy of the declaration page showing the insured parties and amounts of coverage. 24. Describe parking facilities available to the business: large parking lot surrounds building 25. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor; and_will you abide by them? Yes 26. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might. cause accidents? yes , 27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? Yes 28. Has any manufacturer, .importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed. to pay for this license, advanced money or anything else of value. or any credit (other than merchandising credit in the ordinary course of business for a period not in.excess of 90 days), or is such a person directly or indirectly interested in the ownership, conductor operation of the place of business? No If answer is "YES", give particulars: 29. Have you, or in.the case of a corporation, the owners of 5% or more shares of the corporation or the local manager; or in the case of partnership, any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors? No answer is "YES", explain: 30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation and the local manager, or in the case of a partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? No If so, please describe: 31. Is any individual who is directly or indirectly interested in applicant's place of business, slaw -enforcing official or elected public official (mayor, alderman, and member of any City commission, committee or board)? No If so, please state name and address of such person: 2016 PAGE THREE 32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list same information for each partner and the local manager — (please attach). 33. Have you ever been convicted of a gambling offense (if a partnership or corporation, include all partners, owners of 5w or more shares of the corporation and the local manager)? NO If so, give all details: 34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? No 35. Will you and all your employees refuse to serve or sell alcoholic liquor.to an intoxicated person or to a minor? yes 36. Ha ny0ou, or any partner, or owner of 5% or more shares of the corporation or local manager, ever had a liquor license revoked or suspended? 37. If so, give all details, including location of the licensed property (please attach). CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license and/or the issuance of a fine. No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. 2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time. 4. Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 4:30 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days, 5, During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. 6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent to the property where the licensed premises is located. 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 2016 PAGE FOUR AFFIDAVIT STATE OF ILLINOIS ) ) ss COUNTY OF MCHENRY ) I, the undersigned, being is duly sworn, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. SOLE PROPRIETOR: Signature of Applicant PARTNERSHIP: (Authorized Agent of the Partnership) Signature Print Name Title CORPORATIC'"'• (Authorized Ac Print Name Vice President Title MANAGER: of Local Manager t A_hmeti Print Name Subscribed and sworn to before me this NOTARY PUBLIC Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC Subscribed and sworn to before me this 02 day of 20 17 NOTARY PU^T Tr ---- OFFICIAL SEAL PETER R VUCHA NOTARY PUBLIC - STATE OF ILLINOIS MY COMMISSION EXPIRES:08/13/20 Subscribed and sworn to befo NOTARY PUBLIC 2016 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: '(815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 20, 2017 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Annexation of Property located at 1101 N River Road ATT: 1. Location Map 2. Ordinance annexing property located at 1101 N River Road 3. Application Packet AGENDA ITEM SUMMARY: The owners of the property located at 1101 N River Road are requesting annexation to the City of McHenry and would like to connect to the City's water system. BACKGROUND: The property located at 1101 N River Road is currently unincorporated, and the owners would like to connect to the City's water system. Currently it's not feasible to connect to the City's sewer system due to the distance from the subject property. The subject property is contiguous to the City to the east of River Road. It has been the policy of the City Council to require annexation to the City to connect to the City's water and/or sanitary sewer system. ANALYSIS: Pursuant to Article III of the City's zoning ordinance, upon annexation to the City of McHenry, the subject property will be automatically classed to RS-3, Medium -High Density Single -Family Residential due to its size, approximately 9,300 square feet. If the City Council concurs it is recommended the attached ordinance annexing the property at 1101 N River Road be approved (Mayor and City Council vote -simple majority required). f. 3.. * l(.. 2 F ERR d �:�;.' t AAA- �t/'�jA AAA A AAA.41 A Au AAA At, ,: %� �Z A. ,;� e`�P'It A r ' N 7�' a �- . r w �' f•' ,� ^ -`a- �a� .. .,fir. /r�� n ✓ _ —_ —.._ f , ma�''sFAA, A Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO. 17- AN ORDINANCE ANNEXING PROPERTY COMMONLY KNOWN AS 1101 N RIVER ROADIN MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a written petition has been filed with the City Clerk requesting annexation of said real estate to the City legally described on "Exhibit A", attached hereto and incorporated herein, the "SUBJECT PROPERTY", along with a complete and accurate plat of said real estate incorporated herein and attached hereto on "Exhibit B", and which petition has been filed in accordance with 65 ILCS 5/74-8; and WHEREAS, said real estate is not located within any other municipality or subject to an annexation agreement with any other municipality, and said real estate is presently contiguous to and may be annexed to the City in accordance with 65 ILCS 5/7-14, et seq.; and WHEREAS, the City of McHenry does not provide library or fire protection services to said real estate, so notice to the Fire Protection District or Public Library District of the annexation of said real estate is not required; and WHEREAS, the City has determined that the annexation of said real estate is in the best interest of the City, will promote sound planning and growth of the City, and otherwise enhance and promote the general welfare of the City and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY be and the same is hereby annexed to and made a part of the corporate limits of the City of McHenry, including any and all portions of adjacent street, roads or highways as provided by law. SECTION 2: Pursuant to Article II -General District Regulations, Section D of the City's Zoning Ordinance, immediately upon annexation, the Subject Property being approximately 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 91300 square feet in size, is hereby classified RS-3 Medium -High Density Single -Family Residential District. SECTION 3: The City Clerk is hereby directed to cause a certified copy of this ordinance, together with said plat, to be recorded in the Office of the Recorder of Deeds of McHenry County, Illinois. Following the recordation of this ordinance and plat, a copy thereof shall be filed in the Office of the Clerk of McHenry County, Illinois. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2017 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF 12017 ATTEST: CITY CLERK C] MAYOR Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us EXHIBIT A LEGAL DESCRIPTION OF THE SUBJECT PROPERTY LOT 2 IN SUNNYSIDE SUBDIVISION, BEING A SUBDIVISION OF ALL THAT PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 35, AND THE WEST HALF OF THE NORHTWEST QUARTER OF SECTION 36, LYING ON THE NORTHEASTERLY SIDE OF FOX RIVER, AND A PIECE IN THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 36, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF, RECORDED SEPTEMBER 17, 1909 AS DOCUMENT NO. 12880, IN BOOK 3 OF PLATS, PAGE 34, IN MCHENRY COUNTY, ILLINOIS. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us EXHIBIT B PLAT OF ANNEXATION OF SUBJECT PROPERTY (ON FILE WITH THE OFFICE OF THE CITY CLERK) To: City of McHenry Request for annexation/ hook into city water Leggett 1101 North River Road McHenry, 1160051 901481 J257 Patrick S. Leggett and Kathryn A Leggett of 1101 North River Road would like to request annexation into the City of Mchenry, 11. Due to failing septic system and poor water quality we are anxious to hook into city water, which is ready and available to on our property. Please find enclosed documents necessary and contact us if more information is needed. Thank you, Katie Leggett ktleggett@comcast. net / /O l /� Zrp 0cl The PETITION FOR ANNEXATION ,�--e j a e..1 Ir 'S ,11�n ,^ undersigned T tW;�TrI Petitioners, hereinafter collectively referred to as "PETITIONERS", hereby request fio annex to the City of McHenry, McHenry county, Illinois, hereinafter referred to as "CITY", the real estate legally described on "Exhibit A" attached hereto and made a part of this Petition by reference, hereinafter referred to as the "SUBJECT PROPERTY". The PETITIONERS represent and state under oath as follows: A. The PETITIONERS are the sole owners of record of the SUBJECT PROPERTY. B. There are no electors who reside upon the SUBJECT PROPERTY. C. The SUBJECT PROPERTY consists of one contiguous tract of land, all of which is not within the corporate boundaries of any municipality, and is presently contiguous to the corporate boundaries of the CITY. D. An accurate plat of the SUBJECT PROPERTY has been as presented as "Exhibit B" attached hereto and made a part of this petition by reference. E. This petition is filed pursuant to and in accordance with the provisions of Section 65 ILCS 5/7-1-1, et seq., of the Illinois Municipal Code, and the SUBJECT PROPERTY meets all statutory requirements for annexation to the CITY. The PETITIONERS hereby respectfully request as follows: 1. That the CITY enact an ordinance annexing the SUBJECT PROPERTY, including all roads and highways within or adjoining the SUBJECT PROPERTY as required by law, pursuant to and in accordance with the provisions of Section 65 ILCS 5/7-1-8 of the Illinois Municipal Code. 2. That this petition and subsequent annexation of the SUBJECT PROPERTY is contingent upon the PETITIONERS and the CITY entering into a mutually acceptable annexation agreement providing for the rezoning and subdivision of the SUBJECT PROPERTY. Dated this � day of � r , �0� The undersigned PETITIONERS, being first duly"sworn, on oath depose and state that they have read the foregoing Petition for Annexation subscribed by them; that they know the contents thereof; and that the same are true and correct to the best of their knowledge and belief. PETITIONERS aW-Nn J PETITIONERS /%1 &�Irry n 4, 1.�eref& Subscribed and sworn to before me this day of , 2002. Notary Public Legal Description of the SUBJECT PROPERTY Plat of Survey of the SUBJECT PROPERTY The plat is subject to the following requirements: 1. It must be prepared by a registered land surveyor and bear an original signature and seal. 2. It must be a high quality blue line, or be prepared on mylar or good quality vellum. 3. It must accurately depict the SUBJECT PROPERTY, and include all unincorporated highways within or adjacent to the SUBJECT PROPER as part of the territory being annexed (where appropriate). 4 PLAT OF SURVEY LOT 2 IN SUNNYSIDE SUBDIVISION, BEING A SUBDIVISION OF ALL THAT PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 35, AND THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 36., LYING ON THE NORTHEASTERLY SIDE OF FOX RIVER, AND A PIECE IN THE -SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 36, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF, RECORDED SEPTEMBER 17, 1909 AS, DOCUMENT NO, 13880, IN BOOK 3 OF PLATS, PAGE 34, IN MCHENRY COON Y, ILLINOIS, Scale: 1" =Zo JOIN ft °111� $- °s sp „�• IN 1 y , /99' �Ids R�NIP" G• y �y4 ryo6 J dREpYQ r > c IT y` h G n „ 0 IN r�PyFiG , o' U /q ' •4 Ns. v . ,l•° vs ° 4Y•. dam 44r vy tp d6dr' n0,x ON r °09. Ily ;; %v \\ FENCE STATE OF ILLINOIS} COUNTY OF MCHENRY} THIS IS TO CERTIFY THAT I, JAMES R. BOYES, ILLINOIS PROFESSIONAL LAND SURVEYOR .NO. 2519, HAVE SURVEYED THE PROPERTY DESCRIBED IN THE ABOVE CAPTION AND LOCATED THE IMPROVEMENTS THEREON, AS SHOWN BY THE ANNEXED PLAT WHICH IS A TRUE AND CORRECT REPRESENTATION Of SAID SURVEY. ALL DISTANCES SHOWN ARE IN FEET AND DECIMALS THE SS IR. g GIVEN UNDER MY HAND AND SEAL AT LAKEMOOR ;(h0TS'Y91!; a? DAY QF TOME .AND.,2023, Q: b•Ci-2519 •':\'� �o' PROFESSIONALftP LAND 44 t—I SURVEYOR STATE OF p REGISTER LANDS NUMBER2519 Cno•, ILLINOIS LOCATION: 1101 N. RIVER ROAD MCHENRY, IL 60050 CLIENT: MICHAEL BARRETT (DADE) ORDER#: PROPERTY LINES, INC. 1601 ANTHONY LANE LAKEMOOR, IL 600504602 815-578-9646 FAX4815=578-9647 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: February 20, 2017 Regular City Council Meeting RE: Sign Variance for Wm. Tonyan and Sons INC. 1400 Route 31 ATT: Sign application, proposed sign, Non Conforming Sign Ordinance, Pictures Agenda Item Summary: The Community Development Department received a sign variance request from Wm. Tonyan and Sons INC.. The applicant is requesting a 4'11" height variance which would allow the use of the existing structural pillars on their free standing sign. Background: Wm. Tonyan and Sons INC., 1400 Route 31, is requesting a variance to the municipal code from the height requirement in an industrial zoned property. Industrial zoned properties are allowed a maximum of 6 feet in height for a free standing sign, Wm Tonyan's sign is currently 10 feet 11 inches and is constructed of two pillars with an advertising board spanning between the two pillars. The applicant would like to reuse the two pillars and add square footage to the advertising board between the pillars. The increase in size is to accommodate tenant space available in their building. A request for a like for like face change can be approved by staff however the applicant is increasing the square footage therefore by ordinance the sign must be brought into compliance for height, size and setback. In this case the sign meets all requirements except the height. Attached is a letter from Wm. Tonyan requesting a variance due to a visibility concern, staff believes the concern is valid and there is no negative impact from the variance requested, pictures have been included with the packet. If the City Council concurs it is recommended that a sign variance be granted for Wm. Tonyan and Sons INC., 1400 South Route 31, to allow the use of the existing structural pillars which exceed the allowable height by four feet and eleven inches in an industrial zoning. WM. Ta NYAN AND SONS INC. GENERAL CONTRACTORS Doug Martin and City Council of the City of McHenry: 1400 South Route 31 McHenry, IL 60050 Phone 815-385-4466 Fax 815-385=8439 Date: 1 /18/17 Please consider this fetter a request to appear before the City Council to request a variation to the height restriction for freestanding signage at our location at 1400 State Route 31. We believe with the traffic flow and our location, a 6' maximum height places an undue restriction upon us. We believe the visibility of the sign would be severely restricted from the south and the west due to the heavy traffic on Rt.31 and the location the sign structure is located in. Enclosed are some photo shop images showing the proposed sign, and also images that show what the 6' maximum height would look like. Our request is to allow us to have a sign height of 10-11" overall. The proposed sign location is the same as the existing, utilizing the existing brick pillars and boulder landscaping. The existing location is over 60' back from the edge of the pavement. Respectfully Chuck Tonyan �uauzd0taha(3 ��tt�ouo�a pug h�iunurtv��} Ctlyof�tGHenry Community and Economie Development PROPERTY ADDRESS: f / l/ on -Res idential PERMIT NO. l l � 7 Minor Permit Application 3l ESTIMATED COST OF CONSTRUCTION: k D 6 O • ?rn Existing Use: ❑ Commercial ❑ Itidust/Office ❑ H/C ❑ Air Conditioning ❑ Accessory Bldg ❑ Fire Suppression ❑ Lawn Irrigation ❑ Driveway/Lot Pav, ❑ Masom•y ❑ Demolition ❑ Retaining Wail (over ElElectric ❑ RemodeI/Alteration ❑ Fence ❑ Seal Coating/Stripe ❑ .Furnace ❑ Side�vaik/Stails ❑ Other: Owner: Address: E-mail: Contractor: Phonc: ( 02 Electrical Contractor: Signs Freestanding ❑ Wall ❑ Temporary Over the Counter• ❑ Re -roof ❑ Water Heater Repair UIIit #• City: Community & Economic Development 333. S. Green Street, McHenry, IL 60050 &mail: CED &I.mchenry.11.tis (815) 363-2170 OFFICE USE ONLY Zoning Dist: To vnship/Pfn: f Q 7(� ,o o 9eve(oprrtent SEC 3 C 2.01a City of McWet�ry: Due a[ Plan Review: n�uc3ran Builditlg: I'lunrlbing: Bond: Misc.Deposit, Submit a copy of art elech•ical license with this application. State• Zip: Plumbing Contractor: Phone: Submit the following: Letter of intent on pltnttbing contractors Ietterlread (with corporate seal, oI• rfotary seal) stating that they are doing this jobs copy of State plumbing license; copy of certificate of State registration. Roofing Contractor: Phone: ( } Note? Suhniit a copy of a State ofI111)lots roofing contractor license with this app)ication.Be sure to visit the City wel) site and review thefigindouts foun d Notes: All information provided herein is Into and correct and all ordinances and codes oftlre City ofMeHenryshall be complied with. I hereby represent and agree that, in considera- tion of this permit being issued, only the tiNrork herein applied for will be done and that the premises being worked on v<rill only be used for the purposes set forth herein. Iunder- standand hereby acltnoa�ledge it's the property oaroer"s responsibility to ascertain if there are any existing private covenants, conditions and/or deed restrictions, tiidrich may findher regulate and/or prohibit mrk for NNUch this building permit from the City has been obtained. I further acknowledge it's the property owner's responsibility to obtain required written or other permission or follow any other private approval process from any such home, property on37rer's or other association, if applicable, prior to commencing work on my property even if a building permit is issued by the City. I hereby indemnify the City, its officials and employees from any and all liability for damages, lawsuits, attorneys fees and injuries, including death sustained by anyone or damage to any property, including surveying errors and en croachment liability which accrue against the City, STGi\rIJD: (OWNER SIGNATURE AND PRINTED NAME REQUIRED) FOR OFFICE USE Expiration Name: Date: Date: Scanned (Rev. 9/15) TONYAN PYLON NEW 2016 CITY 1/18/2017 10:59:21 AM Scale: 1:1.50 Height: 10.937 Length: 11.281 in FABi2l( ALL PAl CO% HOL EXISTING B COLUMA USING HEAVY ANGLE BRACKETS [�OU�LI_` f ACED IC QICN IN���f�ALL�[� ON FXI�`�'ING [�I�ICI< S 1 E�UCTURC SIGN THICKNESS 1$" TO ALLOW FOR TENANT FACE REMOVAL EXTERIOR CUT-OFF SWITCH ON SIGN CAMPING 11-F60T12CW LAMPS 2 1240 ADVANCE WNLASTS 12 AMP. 120V POWER ALL COMPONENTS UL LISTED Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Municipal Code 2) Other Signs (MC-06-892; MC-15-1111) All other non-exempt signs lawfully existing, or holding Sign Permits issued, prior to the date of adoption of this Ordinance, but which are not in conformance with these regulations, may be continued as nonconformities until such time as at least one of the following thresholds are met: • A property on which a nonconforming sign is located is vacant for a period of 90 consecutive days (this does not apply to individual units of multiple tenant buildings but rather to the entire property); or • A property has any change in use; or • A permit for the replacement, alteration, enlargement, or structural change of any kind (other than for change of face) is requested; or • The nonconforming sign is identified as "unsafe" by the Zoning Administrator 4 a N LON 14 OFF 4 w +"F w ONS i ... 1 _.... _ . ��� AN 4 F ` _ ..> OFF IF 41 "' ; It n� ql�,% �j - tFINN z 1111M.YAN r FIF: 4 FILL, 0701 FIN I I IF, AND S�CV,S INC.IN sLkF NO L 1 4+1 yam_ :OF : I� . IT N _Ll ERAL CONTRAC 0` GIN T� _�. 10 F, �._. _It I m I ON k. OF I IF, .-_ _ f3`n; IF IN L,j'�" I LOOP Y IN fLIN, IF L d r ?. IF j °aa a I FOIL "\ 1 �r 1 `I It IF OF v _ q L {� FIN �.k IN IF ON -t'�� s', s I OIL tFILL Ii - tI I It `''-3 I OF k FFO .. "tom?S F ry IFFIrlp IS I WJFA J 'aif l t / { y � / l 1 r l._r. ^ _ t Iv 1 :� Sl 4OW«\<2 k � ..�Lee e, a?well + el Eell _:. - �. It ell + /[ .l 1.11 we. we Y, L 2 we 1 ell t Tit � "t - .'+ . 3 3 5 z i pl 673 T.� Fox aNaa� AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: February 20t", 2017 Regular City Council meeting Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us RE: Dispatch Budget Amendment, Approval of Change Order, and authorization to enter into a purchase and maintenance/support agreement. ATT: McHenry County ETSB Letter Resolution 11-17-004, Change Order Determination and Authorization Document Radicom Change Order Quote Agenda Item Summary: Council is being asked to consider statrs request to approve a change order request on the RFP that was awarded to Radicom Incorporated on July 5t", 2016. This change order is a revision to the existing purchase agreement that was executed in July 2016 and would authorize the purchase of three (3) additional Zetron Dispatch Workstations to include all hardware, maintenance fees and software licensing upgrades. In an effort to facilitate interoperability and redundancy between the three remaining PSAPs, the McHenry County Emergency Telephone System Board (ETSB) has agreed to reimburse the cost of all hardware purchased in this change order leaving only the maintenance and software licensing upgrade the responsibility of McHenry and its NERCOM partners (City of Woodstock and City of Harvard). Background: On July 5t", 2016 the Council approved and awarded the RFP bid for the purchase and installation of a new Zetron radio dispatch system that included six dispatch workstations. At the time of this change order request the City agreement is still open as the new system is still being installed. The renovation of the dispatch center includes the installation of nine total work stations of which three are used for training and backup for both our center and the remaining two centers (County and SEECOM). With the approval and purchase of the new Zetron radio dispatch system in July, only six (6) of the nine (9) workstations included the installation of a radio system. This was done as the ETSB was in discussion regarding the funding of workstations for all the remaining PSAPs. The City ojMcHerrry is dedicated to prov/di►:g its citizens, b[[sinesses, and visitors will[ N[e highest r/u[[/ii�� ofp[•ograms and services in acustomer-oriented, eff[cient, and fiscally responsible n[an[[e[: On November 17, 2016 the ETSB unanimously approved to purchase three radio systems for each of the three remaining PSAPs in order to help facilitate interoperability and redundancy throughout the county in case of a PSAP failure. Attached to this agenda supplement is a letter from the ETSB advising that they will reimburse the City for the purchase of the three additional Zetron Consoles (hardware only) leaving the maintenance and software update cost the responsibility of the dispatch center. Upon receiving this letter the City began the process of obtaining a change order request from Radicom Incorporated to add three additional consoles to the project. Attached to this agenda supplement you will find an agreement from Radicom that quotes the cost of adding these three additional consoles, including hardware, maintenance and software updates. The original bid amounts from the RPF where met or reduced in this change order quote. The circumstances necessitating the proposed change order to the Original Contract was not reasonably foreseeable at the time of the Original Contract and the approval of the proposed change order is in the best interest of the City and is authorized by law. With the City's dispatch partnership with the City of Woodstock and the City of Harvard all cost associated with the maintenance and software updates of these three consoles will be shared in accordance with the partnership IGA. •City of McHenry 46.8% •City of Woodstock 39.4% •City of Harvard 13.8% Analysis: Hardware Purchase: The quote for the purchase and installation of all hardware related to the three additional Zetron radio consoles is $98,136.54. This amount is 100% reimbursable through the McHenry County ETSB. Maintenance and Support Purchase: The quote for the maintenance and support of these three additional radio consoles is quoted in two options. Option 1: The ongoing maintenance and support after year one is billed annually at (tic ,318.00 for years two through 5, with a total financial obligation of $65,272.00. Through the partnership IGA with Woodstock and Harvard the McHenry financial obligation for this option would be $7,636.82 annually and $30,547.28 over the life of the agreement. Option 2: The maintenance and support for years two through 5 is purchased up front at the time of order for a one time financial obligation of $40,888.00. This option provides fora $24, 384 savings over the life of the agreement. Through the partnership IGA with Woodstock and Harvard the McHenry financial obligation for this option would be a onetime cost of $19,135.58 which is a overall savings for the City in the amount of $11,411.70. Note: Council has already approved the 5 year maintenance plan for equipment purchased in the initial RFP bid. Analysis of this change order shows that the hardware purchase combined with option 2 for the maintenance and support purchase provides the best cost savings with the understanding that the City will be reimbursed $98,506.14 from the McHenry County ETSB, $16,108.87 from the City of Woodstock and $5,642.54 from the City of Harvard leaving the City's total financial liability at $19,135.58 Recommendation: Therefore, if Council concurs, it is recommended a motion be made to authorize the Mayor to execute the attached Resolution R-17-004, Change Order Determination and Authorization Document authorizing; (1) a FY 2016/17 CIP budget amendment in the amount of $19,135.58; (2) the City to enter into a purchase and maintenance/service agreement for the purchase of the three Zetron Radio Consoles in the amount of $98,506.14 and the purchase of (option 2) the extended maintenance and support component in the amount of $40,888.00. McHenry County Emergency Telephone System Board 2200 North Seminary Avenue, Woodstock IL 60098 Arthur J. Weber Chairman Chief Kenneth D. Caudle Vice Chairman Deputy Chief John Birk. Secretary Theresa K. Carlson, ENP Coordinator January 20, 2017 Chief John Jones McHenry Police Department 333 S. Green Street McHenry, IL 60050 Chief Jones, On November 17, 2016, the McHenry County ETSB unaniamously voted to fund three radio consoles, for the three PSAPs that will remain open after May 1, 2017, to match the respective current systems with the agency assuming the cost of maintenance and licensing in order to facilitate inoperability and redundancy, as a result of the State mandated consolidation. I have been in contact with Deputy ChiefJohn Birk regarding the documentation that will be needed for the ETSB to process reimbursement to the City of McHenry for the purchase of the three radio consoles. Please let me know if you have any questions. Theresa K. Carlson, ENP Coordinator McHenry County ETSB Office: 815-337-7911 Email: mcets�ca.mchenry.il.us Fax: 815-337-9911 Resolution 17-004 Resolution Making a Change Order Determination and Authorizing Additional Purchase Relating to Radicom Purchase Order Dated July 5, 2016 Whereas, on July 5, 2016, the City Council of the City of McHenry awarded a contract to Radicom for the purchase and installation of a new Zetron radio dispatch system ("Project") including six (6) dispatch work stations ("Original Contract"); Whereas, at the time of the Original Contract, the funding of the Project was not fully obtained and has since been determined to justify the purchase of additional required dispatch work stations; Whereas, City staff has recommended to the City Council in its agenda supplement that a change order to the Original Contract be approved for the purchase of three (3) additional dispatch work stations thereby increasing the total dispatch work stations to nine (9). Now, therefore, be it resolved and determined by the City Council that, pursuant to 720 ILCS 5/33E9, (1) the funding circumstances necessitating the proposed change order, adding three (3) dispatch work stations to the Original Contract was not reasonably foreseeable at the time of the Original Contract; and (2) the approval of the proposed change order is in the best interest of the City and is authorized by law. Be it further resolved that, based on this determination, the City Council of the City of McHenry hereby approves the proposed change order 1) allowing a FY 2016/17 CIP budget amendment in the amount of $19,135.58; and 2) authorizing the Mayor's execution of a change order to the Original Contract referred to as a purchase and maintenance/service agreement for the purchase of the three Zetron Radio Consoles in the amount of $98,136.54 and the purchase of an extended maintenance and support agreement in the amount of $40,888.00. Passed and Approved this 20th day of February 2017. Voting Aye: Voting Nay: Absent: Abstain: (SEAL) ATTEST: City Cleric Janice C. Jones APPROVED: Mayor Susan E. Low RADIO DISPATCH SYSTEM EXPANSION Itemized Price List 2604 N Chapel Hill Rd Terms: 50 % down, Invoiced upon purchase order McHenry IL 60051-3631 Terms: 20% Invoiced upon equipment delivery Phone: 815-385-4224x406 Terms: 20% Invoiced upon installation & operation Fax: 815-385-4368 Terms: 10% Invoiced upon final acceptance Email: chammar@radicom.com Ship Quote': Hardware 6 Weeks upon purchase order SECTIONS PRICE SUMMARY Primary Initial Purchase Items fiat Purchase Site /Console Items Add (3) DispatchConsolesjince with full install $79,386.20 tial Purchase Starcom Control Stations Add (2) Hams Starcom Control Stations'.. $18,750,34 11 .. Initial Purchase $982136454 PER YEAR Additional Console Optional Support Items _. . bescti ton %Note'! _ort_ mual Su P..P Annual su ort ear 2 0 tional...(begins after lsl yearl .........................................P..P...........Y...................................................................................._.....................................................................P........ tron Hrdwr Zetron annual hardware su ort ....................................................._....... $2,800.00 0,00% $2,800.00 .......... .................. ................. ................_............. 1 $2,800.00 .......................... $2:800.00 tron.Maint ......... ....._......_._...._................................PP......................................._............................... __ ............... Annual maintenance (includes.l.feature.release per year) .$7 914 00 0 00 / ..-.............................................................................................................. $7 914 00 1 $7 914 00 ........ $7 914,00 ......... ........ ...... .................. INCLUDES: Zetron supplied console system, Software, 24X7 factory support & remote configuration and access support. (Must have remote access to system) hr On -Site Radicom onsite support 24 X 7 X 365 for Major outages) $467.00 0.00% $467,00 12 $5,604.00 $5,604.00 INCLUDES: Radicom on -site, remote, and phone support labor, covering all items purchased under this purchase as defined by the Radicom Standard Service Contract. Initial Purchase) $16,318.00 5YEAR Additional Console Optional Support Items 5 r Sup on 5YEAR Hardware sup ort. (Full U -front purchase) O tional (be ins after 1st year and extends for4 additional years Zetron Hrdwr Zetron annual hardware su ort $9,232.00 0.00 % $9,232.00 1 $9,232.00 $9,232.00 Zetron Maint Annual maintenance includes 1 feature release per ear $7,914.00 0.00 % $7,914.00 4 $31,656.00 $31,656.00 INCLUDES: Zetron supplied console system, Software, 24X7 factory support & remote configuration and access support. (Must have remote access to system) $0.00 24hr On -Site ..................._..._...._................................................................................................_....................._........................................................_........................................................................................................................_....................................................................................4..4..4 Radicom onsite support 24 X 7 X 365 (for Ma'or outages) $467,00 0,00% $467.00 4.8 $22,416.00 $22,41 0.. . ....................................................................J..............................................................._................._.............................................................................................................................................................................._................................................................ INCLUDES: Radicom on -site, remote, and phone support labor, covering all items purchased under this purchase as defined by the Radicom Standard Service { Contract. E_.-.-... I j __ __.__W._-._..........__........_.. ONX"-�77NI / ROJI41071CiMAL 01S('O1JN�1 Based on PC) t217 adicom dared bofo1'e h#ar 25, 207 ..... ..........._....-Y._-..__._ ._..--.............................._.........._.........._..._...... .. ...... ...................._................... ......................._.................-....-........................................................ _......................,._.......... .__.-.......................-.........._.....-..........................,..,.................................--............... ............. .._.......... .... ............................................-......... ..... ....... ................... Initial Purchasel $40,888.00 ORDER APPROVED BY. DATE TOTAL Radicom Itemized 3 consoles addon Price List rev4.xlsx SUB TOTAL $79,386.20 Ngw Harrrs M7300 P2,5 Controlledros far $TARCOM#7 & #S € Part #� Liescrip%ton - " ' ` : ' List Price ' Dtsc % Nst Price Q E�rt: List Pnce - EM Nsl Pnce , , $2..... 0....................... 8 00 /- $..... 00-.-.-.......�.. $2 650 00, .......-.,,_.. $2,438.00 CNB Gateway supports (2) Harris M7300 radio units. ............. This will be for STARCOM #6 Radio units will be located into the radio equipment room cabinet with protected antennas on the tower. 930-0260 Harris Gateway.Interface Software M7300 $320.00 8,00% $294.40 2 $640.00 $588.80 709-8003-20 MAX Radio Gateway to Harris M7300 Cable 20ft $130.00 8.00% $119.60 2 $260.00 $239,20 1930.0221 Block of 10 Radio Channel add on Core $3,180,00 8.00% $2,925.60 1 $3,180.00 $2,925.60 MAMW-SDMXX Radio, Harris M7300 700/800 Mhz, 50W P25 Trunking $2,300,00 8.00% $2,116.00 2 $49600.00 $4,232.00 MAMW-NCP9E Control Unit, Scan, Remote mount $720400 8.00% $662,40 2 $1,440.00 $1,324.80 MAMW-PKGPT Feature Pack, P25 Trunkinq $1,100400 8.00% $1,012.00 2 $2,200.00 $2,024.00 MW-PL4U Feature Pack, Single -Key -DES Encryption $0.40 8,00% $0,37 2 $0,80 $0.74 MAMW-NPL7M Feature Pack, AES 256 bit Encryption for P25 $495,00 8,00% $455640 2 $990,00 Optional MW-PL4F Feature Pack, P25 Phase 2, TDMA operation $250,00 8,00% $230600 2 $500.00 Optional MAMW-NZN7R Mounting Kit, Remote mount $360,00 8,00% $331.20 2 $720.00 $662,40 MAMW-NMC7Z Microphone, Local/Test $80.00 8,00% $73.60 1 $80.00 $73,60 ICT22012-12BR Power Supply, 10A, 13.8 Vdc, Rack Mount $430.00 8,00% $395.60 2 $860,00 $791.20 Labor Setup Labor to setup / configure base items $115.00 0,00 % $115.00 10 $1,150.00 $1,150.00 Labor Pro ram Labor to program base items $115.00 0.00 % $115,00 4 $460,00 $460.00 Labor Install Labor to install base items $115,00 0.00 % $115,00 16 $1,840.00 $1,840.00 SUB TOTAL $183750.34 Radicom Itemized 3 consoles addon Price List rev4.xlsx Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: February 20, 2017 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: McHenry Parks and Recreation Community Needs Assessment ATT: LaPorte Memo on Community Needs Assessment Recommendations Proposal from aQuity Research and Insights Agenda Item Summary: To accept proposal from aQuity Research and Insights for the development of a Community Needs Assessment for the Parks and Recreation Department. Background: On December 5, 2016 the City Council approved a request to advertise for proposals for an updated Community Needs Assessment. The information was disseminated to a number of firms with four ultimately choosing to submit a proposal by the January 31, 2017 deadline. Those proposals were reviewed and vetted, ultimately landing on aQuity Research and Insights as staff s recommended firm to perform the work for the City of McHenry. The last comprehensive evaluation of the city's parks system began in 2005, when the city contracted with Management Learning Laboratories to perform a Community Needs Assessment. With this information at hand, the city issued RFP's to seek firms to complete the Master Plan analysis. In April 2007, the city was presented with a final version of a Five -Year Parks & Open Space Master Plan; a document served as the backbone of facility improvements from 2007-2012. The Master Plan has been a valuable tool for the Parks. and Recreation Department however it is currently ten years past its initial adoption and five since the scope expired. This has not hampered the department's planning abilities and it remains a key component and is a guide to moving the department forward. The document is also vital in the grant submission process and potential grant scoring, which leads to the award of grant monies. With many plans on the horizon staff felt it was important to readdress the Community Needs Assessment. The City of McHenry is dedicated to providing its citizens, businesses, and visitors wit/t t/:e highest qualify of programs ru:d services in acustomer-oriented, efficient, and fiscal/y responsible manner. Analysis: The Community Needs Assessment is the first step in the Master Plan process. Of particular interest is the community's desire regarding expansion of the McHenry Recreation Center, which includes elements they would like to see added such as a gymnasium, indoor pool or outdoor aquatic center as well as what they might be willing to support monetarily. The Parks and Recreation Committee and staff agree that as a whole, the Master all does not need to be completely redone and a Community Needs Assessment will provide a roadmap for m update to the Master Plan. If approved, the Community Needs Assessment will be funded through the Park Developer Donations Fund. The Community Needs Assessment is estimated to take approximately 4-5 months Recommendation: If City Council concurs, then staff is seeking a motion to approve the proposals for the Development of a Community Needs Assessment for the Parks and Recreation Department from aQuity Research and Insights in an amount not to exceed $4596006 The C/ty of McHenry is dedicated to providing its citizens, businesses, and visitors wit/: fhe highest quality ofprogrnms mxl services in acustomer-oriented, efficient, and fiscal/y responsible manner. Memorandum To: Bill Hobson, Deputy City Administrator From: Matt LaPorte, Recreation Superintendent RE: Parks & Recreation Department Community Needs Assessment Date: February 14, 2017 The Parks &Recreation Department received four proposals for the Development of a Community Needs Assessment project. The results of the bids are listed below: • aQuity Research &Insights (Evanston, IL ) • ETC Institute (Olathe, Kansas) • Greenplay, LLC (Louisville, CO) • Public Research Group (Naperville, IL) $45,600 (not to exceed) $20,000 base (plus $21,000 for add'I services) $39,975 (not to exceed) $2 3,000 (not to exceed) 1 recommend contracting with aQuity Research &Insights, Inc. from Evanston, Illinois for a sum not to exceed $45,600, for the delivery of a Community Needs Assessment for the Parks & Recreation Department. Per the Request for Proposals specifications, each firm seeking consideration was required to provide a bid bond equaling 10% of the project costs, along with the following information: • Overview of the firm • Summary of the experience and qualifications of the project team • Related project experience in completing community needs assessments • Narrative on the approach the firm would take, including methodology, deliverables and client meetings that would be provided • References • Proof of compliance with laws • Insurance and indemnification Last, each firm was evaluated on their ability to meet the project's Scope of Services and their ability to conduct a comprehensive assessment of the recreation needs, attitudes and opinions of the residents of McHenry. The study has a specific focus to determine whether the community's level of need warrants an expansion of facilities, specifically as it pertains to the expansion of additional phases to the McHenry Recreation Center; or development of new facilities, and if the community would support the financial costs associated with the expansion or development of facilities. The Scope of Services included: • Conduct meetings with Department staff and members of the Recreation Advisory Committee • Develop and facilitate a statistically viable and reliable community wide survey at a 95% confidence level • Review and interpret demographic trends and characteristics of the City of McHenry • Provide tabulated data analysis of the results • Provide opportunities for extensive public input through the facilitation of at least two focus groups • Develop inventory and analysis of the Department's current level of recreation programs, services and facilities in relation to present and future goals, objectives and directives • Collect and assimilate City information, including demographics and trends • Make Level of Service recommendations • Identify areas of service shortfalls and projected impact on future trends Careful review and analysis of each of the four proposals resulted in the selection of aQuity Research & Insights and ETC Institute as the only two qualifying firms. The Request for Proposals, specifically asked for a 10% bid bond be provided. Two firms, GreenPlay, LLC and Public Research Group, failed to provide a bid bond with their submittal and their proposals were rejected. ETC Institute and aQuity Research & Insights, Inc. both provided a bid bond equaling 10%. ETC was the low bidder on the project at $20,000 but also included an additional $21,000 in fees associated with the sub -consultant, Ballard*King which would required to carry out the inventory and analysis, and level of service recommendations portions of the project. Therefore, their complete bid price was $41,000. aQuity Research &Insights is recommended based on the overall thoroughness of their proposal and their experience and knowledge on to the many details that make up recreation in a community, specifically in Illinois. Their proposal also contains recommendations on the potential expansion of the Recreation Center. Additionally, being located in Illinois, they can provide benchmarking data analysis that comparable to similar sized communities throughout Illinois, McHenry County, and greater Chicagoland. As an added bonus, they sub -consult with Heller & Heller Consulting, led by Barbara Heller. Barbara Heller has previously worked with the City of McHenry on the Department's Feasibility Study, and therefore has some familiarity with the City. As a former director and leader in the field of Parks & Recreation in the state of Illinois, Barbara Heller would be an asset in the completion of the inventory and analysis, and level of service recommendations portions of the project. Last, aQuity was selected for their ability to provide reliability within the data set to ensure that both users and non -users for Department programs and amenities are reached, along with ensuring that a true cross section of the demographic is also represented. In closing, after careful review of the qualifying proposals, a review of references and interviews the project managers for both ETC and aQuity; the conclusion was reached that aQuity provides the City of McHenry and the Parks & Recreation Department with the best option for completing a Community Needs Assessment. aQity Research & Insights Inc. 626 Oavis Street Suite 502 tot) IL 60201 aQityresearch.com aQl ty@aQityresea rch.cotn T 847-424-4171 F 847-32M995 ail for Community• Submitted by aQity Research & 1 nsights, D nc. January 19, 2017 Qtlestlotls, A+7swcrs. Insights, Matt LaPorte, Recreation Center Manager McHenry Parks and Recreation Department 333 South Green Street McHenry, IL 60050 January 19, 2017 Dear Matt: Thank you very much far including aQity Research &Insights as part of your RFP process for the upcoming Community Needs Assessment. Attached is our proposal per your RFP specifications. Given high standards for accuracy and insights, I am confident that aQity Research represents the best value for the research dollar. We deliver this value by: ➢ Using best practices to ensure an accurate rearesentation of the entire community (including both parks and recreational facility users and non- users, all age groups and regions, and various ethnic groups); ➢ Developing a customized design specific to your needs while still providing relevant, meaningful benchmark comparisons to similar agencies; ➢ Providing a thorough analysis and delivering clear, actionable insights that help inform important decisions. Per the instructions in the RFP, the estimated cost and itemization is provided in a separate enclosed envelope (along with the bid bond check). Again, we greatly appreciate this opportunity and we will be 100% committed to this project and its successful outcome. Please let me know if you have any questions. I look forward to hearing from you. Best Wishes, Jeff Andreasen President aQity Research & /nsights Proposal to McHenry Parks &Recreation Department pg. 2 January 19, 2017 aqity (Research and 1 nsights Proposal to the McHenry Parks and Recreation Department A, Finn Profile and background Name: aQity Research & Insights, Inc. Evanston Email; i.andreasenC�agit�rresearch.com Website; www,agityresearch.com aQity Research & Insights was established in July 2015. White the company is relatively new, our team of researchers has been conducting community interest and opinion surveys and needs assessments for parks and recreation agencies for over twenty years, previously as Richard Day Research and later as Market Probe. Since 1993, our team has conducted dozens of community surveys for public agencies, primarily park districts and forest preserve/conservation districts. These include needs assessments and usage surveys for several Illinois agencies (listed below): aQity Research &Insights Market Probe Richard Day Research • 111aperville PD 2009) (2012 ■ Elmhurst PD (2Q11} - PD -■ Glenv+ew {201.7} Fox Valley PD (2006) Fox valley PD (2016) Bartlett PD (2014) � - Decatur Parks Fountlat+on (200�) _■ " st 'Charles P[} {2016) vv Northbrook PD (2014) Glencoe PD (2004) - wwww Wheel+ng PD {2015) -• � Rountl Lake Area Pp (2003} ■ Wtltnette PD (2015) . Bensenv+lle PD (2fl02) - r Grayslake PD {2009) ■ Lake Co '1999, 2000, :FPD W : + 2002 2008) ;• L ke Co TPD (201.6) FPD bf VUtll Co (2005) • DuPage Co FPD. (2004), 66 McHenry:Co CD (2001}: ■1.6Iq • IIIIr10ts ASS4ClatIC?rl Of Pant ■; (ARD Statewide survey of IPiPD Statew+de Survey of D�stncts V11 2 and"_Revenue Residents (2013) iq Resident$ {2002j Surrey (2016) aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 3 January 19, 2017 Our team is recognized by these agencies as being a thought partner and not just a research vendor. Many firms can provide data; we provide insights. We customize our surveys for each client to reflect their specific needs. We then use a wide range of analytical tools to dig deeper and understand the meaningful relationships, the drivers of attitudes and behaviors, and the reasons why. Finally, we deliver the results with clear, actionable recommendations in order to help our clients make decisions with confidence. aQity Research is afor-profit research firm incorporated in Illinois as an S-Corp. We have a total staff of thirteen, all of whom work in our Evanston office. aQity Research is a member of the Illinois Association of Park Districts and of CASRO (Council of American Survey Research Companies). �. Project Team aQity Research has assembled a team of experienced researchers who will be committed to the McHenry Parks and Recreation Department's needs assessment survey and analysis. Jeff Andreasen (President) will be the primary contact for the overall project and the community survey. He is responsible for research and consulting services to public policy clients, focusing on recreational and open land issues. For the past twenty-five years, he has designed, executed, analyzed, and consulted on needs assessment and community attitude and interest surveys for many park districts and forest preserve districts in Illinois (formerly with Richard Day Research and Market Probe). Mast recently, Jeff has conducted statistically valid community surveys for park districts in Fox valley, St. Charles, Bartlett, Glenview, Wilmette, Wheeling, and statewide survey research (qualitative and quantitative) for the IAPD. He has also conducted focus groups and surveys for park agencies in Elmhurst, Bensenville, Northbrook, Grayslake, Glencoe, and Decatur, and countywide surveys for forest preserve/conservation districts in Lake, McHenry, DuPage, and Will counties. Jeff is a member of CASRO (Council of American Survey Research Organizations), has ca-authored chapters in two books on Chicago mayoral politics, and contributed artic{es to several publications including Public Opinion Quarterly. He has a degree in Urban and Regional Planning from the University of Illinois at Urbana -Champaign (1983). aQ/ty Research & /nsights Proposal to McHenry Parks &Recreation Department pg. �/ January 19, 20 �7 Tessa Andreasen (Project Manager) will manage the day-to-day survey processes. She will be responsible for each stage of the study, thoroughly monitoring the research design and execution to ensure complete quality control and efficient processing. Tessa has over five years of project management experience with park district surveys, and most recently managed community attitude and interest surveys for the Wilmette, Wheeling, Fox Valley and St. Charles Park Districts. She was also responsible for two statewide surveys for the IAPD (one of residents, the other of IAPD member agencies). Her research experience extends beyond community surveys for park districts. Tessa is responsible for large scale projects for several financial services companies, including Wells Fargo, T. Rowe Price, and Voya. These studies include in-depth surveys with consumers and corporate decision -makers to gauge client satisfaction and loyalty, sales performance, and brand awareness. These large clients rely on Tessa to consistently execute and deliver critical insights. She delivers the same skills and attention to detail to all of her clients, and will likewise do so for the McHenry Parks and Recreation Department. Tessa has a degree in Music Education from the University of Illinois at Urbana - Champaign. Math Jenetopulos and Joanna Surma (Research Analysts) will assist in the survey data processing, testing, and analysis, as well as the research design and implementation. Both Matt and Joanna have worked on community and voter surveys for the St. Charles and Fox Valley park districts. Matt has an MBA in Marketing and a Certificate in Business Data Analytics from Loyola University -Chicago's Quinlan School of Business and a Bachelor's degree in Music Management from the University of Hartford. Joanna received her M.A. in Political Science and holds Bachelor's degrees in International Studies, Political Science, and History from Loyo€a University Chicago. aQity Research & /ns/ghts Proposal to McHenry Parks &Recreation Department pg. 5 January 19, 20 r7 Jim Scholle (Data Collection Supervisor) is responsible for the aQity Research call center and data processing team in Evanston. He has been with aQity Research (formerly part of Market Probe and Richard Day Research) for ten years, and has managed the data collection and conducted phone interviews for several park districts and forest preserve districts. Jim has a degree in Speech and Communication from the University of St. Thomas in St. Paul, MN. He will be responsible for any data collection by phone, including training the interviewers and monitoring their work to ensure it meets our high standards for quality and insights. Jim will also oversee much of the data processing, including open- ended responses from McHenry residents to better understand their needs and priorities from the Department. In addition to the aQity Research staff above, we are delighted to be partnering with Barbara Heller of Heller & Heller Consulting on this study. Barbara's services will include: ➢ Conducting a comprehensive inventory and analysis of existing recreational programs in McHenry; ➢ Providing an assessment of these programs relevant to existing and trending demographics; ➢ Developing clear recommendations for future program offerings including those for the McHenry Community Center. Barbara has 40 years of experience in the parks and recreation industry and served as an executive director of two agencies in Illinois as well as recreation staff positions in Arlington (Texas), Montgomery County (Maryland), and Prince William County (Virginia). She has completed over 100 needs assessments and recreation assessments all over the country, with a majority of those agencies located in Illinois. She has a deep understanding of recreation industry trends in Illinois as well as specific knowledge of McHenry based on previous work for the City. A profile of Heller & Heller and complete list of Barbara's former clients is provided in Exhibit C. aQity Research and Heller &Heller Consulting are currently working tagether on a community needs assessment for the Glenview Park District. aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 6 January 19, 20 �7 C Related Proiiect Experience Below are examples of aQity Research's most recent partnerships wlth park and recreation agencies, including the insights that we provided to each. ➢ st. Charles Park District (2016): We recently presented the results from our district -wide survey of just over 400 households. This survey gauged overall opinions of the SCPD, perceived value relative to its share of property taxes, usage and awareness of specific facilities, priorities and unmet needs for indoor and outdoor facilities, and opportunities for improvement. The District is using our insights to guide decisions on potential new facilities, improvements to existing facilities, and communication and marketing strategies. In addition to presenting the results to the Board, we recently took part in an SCPD staff workshop to review the findings and their implications. ➢ Fax Valley Park District/Parks Foundation {2016): Last August, we conducted a voter survey of over 400 likely voters on behalf of the Fax Valley Parks Foundation and the FVPD. As a result of a successful 2008 referendum (based on a survey conducted by Richard Day Research), the FVPD added a significant number of new and expanded facilities. However, the District's 0&M budget has not increased since that time and the District has frozen property taxes for the past five years. Our survey tested the electorate's will ingnessAo-pay for different referenda options to increase 0&M dollars and ensure proper maintenance of these facilities. While the results showed various levels of support for different options, the Board did not reach unanimous consent for the November 2016 ballot and will revisit the issue later in 2017, Regardless, the client was very happy with the project outcome and will leverage the results in these future discussions. ➢ Wilmette Park District (2015): After having two referenda far lakefront park improvements soundly defeated, the WPD contacted aQity Research to conduct a comprehensive community survey to determine the reasons for opposition and to identify which (if any) improvements represented top priorities for these two properties. This was a contentious community issue and we successfully engaged all parties on both sides to ensure that the research design met with everyone's approval. The response rate was very high given the topic (over 1,700 replies), and we far exceeded the expected response rates as a result. Our analysis was thorough and was met with approval by both the pro- and anti -referenda camps. The WPD staff and board have been using our findings to help guide their decisions as they explore potential solutions for these two important properties. aQity Research &Insights Praposa/ to McHenry Parks &Recreation Department pg. 7 January �9, 20 97 ➢ Wheeling Park District (2015): The WPD contracted auity Research to conduct an attitude and interest survey to help guide decisions regarding facility and program needs. This was the first survey that the District had conducted in six years, and the WPD sought to better understand current priorities. The District was also interested in specific enterprise opportunities and how to raise awareness and usage of those facilities. We presented the survey results (based on a sample of n=306 residents) to the WPD staff and Board, and we continue to consult with them as they utilize our findings to develop strategies and improvements. ➢ Lake County Forest Preserve District {2016): This countywide resident survey included 600 respondents and helped the LCFPD identify priorities that align with long-term planning goals. We also gauged the value that the District represents to residents and receptiveness to alternative non -tax revenue options (including rental opportunities, naming rights, planned giving and charitable donations, etc.). Multiple presentations were made to the County Board and to LCFPD staff to ensure that the findings are well -utilized. ➢ Northbrook Park District (2014}: We conducted acommunity-wide survey on behalf of the Northbrook Park District to gauge public attitudes and opinions about the NPD and its parks and programs, identify unmet needs and opportunities for improvement, and explore communications strategies. We also tested awareness and interest in the NPD's potential acquisition of a closing health club to convert it into a recreation center. The hybrid online and phone survey included n=313 respondents, and we presented the results to the District Board and staff in October, 2014. Our results provided clear insights that helped the NPD respond to more immediate issues. ➢ Bartlett Park District (2014): We conducted and presented the results of a community attitude and interest survey to the Bartlett Dlstrlct2 The Distrlct is using our survey insights to help them develop a long range strategic plan. The survey included just over n=300 respondents and was completed both by phone and online. Our research identified specific local recreational facilities and programs that are currently in high demand, as well as potential new facilities or programs that represent an unmet need in the community. We also profiled segments within Bartlett to better understand frequent vs. infrequent BPD users, residents who are most and least favorable toward the District, and how to best communicate with these residents. Given the project schedule outlined in your RFP, our team has capacity and will be fully committed to the successful execution of the McHenry Parks and Recreation survey. We are currently in the field for the Glenview Park District and expect that study will be completed by the time the initial survey design discussions take place for the McHenry community survey. We see no problem in meeting your deadline for a final presentation before June 30, 2017. aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 8 January 19, 20�y D Situation Analysis and Project Approach/Methods Based on your RFP, the Department seeks to understand: ➢ The community's recreational needs and whether or not those needs are currently being met; ➢ Specific "gaps" and unmet needs, and whether existing facilities (including the Recreation Center) are sufficient to meet any expanded program offerings to meet current and future demand; ➢ Willingness -to -pay for potential facility options and improvements/expansion; ➢ Projecting trends in demographics and recreational activities to ensure that the District is well -positioned to meet the community's needs into the future. This assessment will need to provide clear, accurate, and actionable insights to help the Department understand the community's priorities regarding recreational programs. It will help guide decisions, ensure proper management and resource allocation, and ensure alignment with residents' priorities and expectations. Our proposed approach is outlined in detail below. The first step will be to meet with you and your team in McHenry to clarify the needs assessment program objectives and specific topics of interest. This meeting will include the principals from aQity Research and Heller & Heller, and will cover the following. ➢ Logistics and discussion topics for the initial focus groups (who should be invited, scheduling and location, etc.); ➢ Exploring existing recreation services, identifying programs currently offered, and getting input from the Department on its priorities and goals for future program and recreation services; ➢ Discussing topics and priorities for the quantitative community survey; ➢ Establishing expectations for final deliverables. The aQity Research and Heller &Heller team will provide a summary recapping the discussion and action items from this meeting. aQity Research &Insights Proposal to McHenry Parks & Recreation Department pg, s January �9, 20�7 1. Program Inventory and Analysis Heller & Heller will identify the current inventory of programs, including programs offered by the Department, program partnership opportunities, and program offerings by other similar providers in the community. This will be matched up against a national inventory of program offerings generated as part of the Consulting Team's experience with over 100 agencies nationwide. Vile will also provide a robust analysis of existing programs. Elements in this process include the following elements. a. Age segment analysis b. Lifecycle analysis c. Identification of core programs d. Marketing techniques and social media approaches e. Financial and participation trends f. Support systems, such as technology and maintenance This process will begin with a staff workshop to review how programs are developed and identified, issues and challenges, future goals, and how to build on programming strength. The next step includes an analysis of current programs as compared to projected community demographics and survey results. The survey will identify program needs and how well those needs are being met. Another key element is to identify why household members are not participating in programs. Facilities will also be reviewed, including the McHenry Community Center. In order to identify future program offerings, demographic results will inform these set of recommendations. The Leisure and Market Potential Report by Environmental Services Research Institute will identify the McHenry community's propensity for activity participation in both active and passive activities. Additionally, the Consulting Team will provide a white paper narrative of park and recreation industry trends and how they relate to McHenry. The four tasks will result in a set of overall findings and the vision for the future. The vision will be developed collaboratively with staff. All of this information will result in a series of short and longer term strategies, including service shortfalls and projections for the future. aQity Research & Insights Proposal to McHenry Parks &Recreation Department pg. 10 January 78, 20y7 2. 1=ocus Groups While the program analysis is underway, the aQity Research team will design and conduct two focus groups to include public input into the research process. The purpose is to identify any concerns or issues that need to be included in the quantitative survey, and to get early inclusion and buy -in from these groups as part of the needs assessment program. Each discussion will include about eight to twelve participants and take about 90 minutes. The composition of participants can vary depending on your goals, which we will clarify in the kick-off discussion. These two groups can focus on one or a combination of groups and local stakeholders (e.g., residents, community and/or business leaders, public officials, etc.). If multiple audiences are important, we suggest keeping them separate (e,g., one group with residents, a second group with community leaders). Alternatively, if you are primarily interested in one group (e.g., residents}, we can include different segments in the two discussions (e.g., one with residents who currently use District recreational facilities, the other with residents who use non -District facilitles for recreation). Again, the composition of these groups depends on your goals. aQity Research will be responsible for: ➢ Clarifying the objectives and topics of interest for these discussions (working with you and your team); ➢ Developing the discussion guide(s); ➢ Recruiting the participants; ➢ Scheduling the groups {ideally the discussions can be held at the Recreation Center or another Department facility); ➢ Moderating the sessions; ➢ Providing a summary of the focus group findings and specific recommendations far topics to be tested in the quantitative survey; ➢ Providing complete transcripts of each discussion. Jeff Andreasen will personally design and moderate these focus groups. He has conducted dozens of focus groups for parks and recreations agencies in the past. aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 1 � January 19, 20 9 7 3. Communit Sy urvey Per your UP, the goal is to receive at least n=400 completed surveys from City residents. We recommend a hybrid mail, online, and phone survey approach for several reasons. This includes: ➢ Sending a If questionnaire to a random sample of households and requesting their feedback via a pre -paid reply envelope addressed to aQity Research. The mail questionnaire will also inform recipients how they can complete the survey online or by phone as alternatives, if preferred. ➢ About 3'/2 to 2 weeks after the initial questionnaires have been sent, we will send postcard reminders to non -respondents, requesting that they complete and return the mail questionnaire, complete the survey online (including the URL in the postcard), or call aQity Research toll -free to complete a phone interview. ➢ if needed, after the reminder postcard, we will again follow up with non - respondents by phone to encourage them to complete a phone survey or assist them in completing the survey online if they prefer. We recommend this hybrid approach to ensure that all resident segments are sufficiently represented and encouraged to respond. There is no longer a single method that ensures a representative sample by itself. ➢ Typically, older and long-term residents are most likely to still have landline phones. They also tend to be less responsive to online surveys. ➢ Conversely, younger adults, newer residents, and lower -income residents tend to be cell -only households, meaning a phone -only approach will under -represent this segment. Younger adults also demonstrate very low response rates to mail surveys. Given that roughly 150/, of the City population is Hispanic, we can provide an option to complete a mail or online survey in Spanish if that is the respondent's language of choice. This will help ensure that Hispanics are sufficiently represented in our survey results. aQity Research & Insights Proposal to McHenry Parks &Recreation Department pg. 12 January 19, 2077 While our recommended hybrid approach can add some costs to the overall project, we take these additional steps because they help ensure a more representative (and accurate) sample than larger skewed samples. Our commitment to all of our clients is to provide accurate, objective insights to help inform your decisions. There is no better validation of the accuracy of our work than actual election or referenda results. Our team has a 100% "pass rate" with the referenda tested for park and forest preserve districts, and our survey results have usually been within 5% of the actual winning margin. Assume a 15-minute questionnaire {regardEess of survey option). We will work closely with you to ensure that your research objectives are reflected in the survey questions. Our careful approach to the questionnaire design ensures that the analysis and insights address your key concerns. ➢ We find that many needs assessment surveys too often identify high levels of support for improvement opportunities that are, in fact, merely "nice -to -have" items. They are often very low priorities relative to other needs, or items for which residents are unwilling to pay. As a result, these findings can be very misleading, especially when they are used to inform strategic planning or other critical decisions. ➢ Our proven approach carefully tests and identifies any critical unmet needs (along with willingness -to -pay levels when needed) to provide you with reliable insights. aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. 93 January �9, 20 �7 While we can include key metrics in the survey to compare to regional and statewide benchmarks, the questions will largely be customized to your specific needs, including: ➢ Gauging residents' needs and priorities regarding their usage and interest in recreational facilities and programs; ➢ Identifying specific activ[ties, programs, or facilities that are falling short of current demand, as well as any that meet or exceed residents' needs; ➢ Identifying residents' level of satisfaction with the parks, facilities, and programs that the Department provides and, more importantly, understanding the value that the Department represents; ➢ Obtaining open-ended feedback on the Department's strengths and improvement opportunities, and how it can serve residents better (in their own words). In addition to coding these responses for reporting, our qualitative analysis of this feedback includes word clouds to clarify the findings: Sample: Park &Recreation aspcuany good {U111 summer n.:<rdan::n:.: me °alcr program n; -, parks (A f:Inu c" d:'s" C �llor �%' IIItl4h ir:cl:ae Isis,. 5ame.linre concerts rm,l::ns � �Qb .. •tl•,:Ai dV41'Ip w;Ir F12v ,,;;, v:s;gn .'_hai,,: low!icns Itcds - IwlYlr�rl..I:p acver{r+rg -aa,� V81'IriY (. thing:_S�OrtS dime hiq r.:arp Ike act' I •� > C' ' •I:_ fr.: Galn�) )OOIg :r if (t t JuBs empto'y'ees rcich Icsllc i--�:. yanr x,L y &u:mitmanl oly"ntxasa _ .. a.c , lit :..,I.; 9randhWS :: n facilities 1io"d'`senior prcnY well aslr.fv Events great "� inaintalned 1ar,seatpa Ii'.repsir 1%wr:, ::'.n Sampte: Park &Recreation Improvements lanes more track Undarslandmg upaladc l Inl"N plaVp:ound> oklNllld:l%1j pp lap lunr,mnfl srimntinp apluraloas�Cj illsrn,bslOcO'npansb.. tennis pxdmo�placo 6kistirty ln%'tC ohbo:hood lot d:ls5us longer charged [afar raify dcllor dare ("$ facilities rARme55 S 45011 Iemlu9 raCaily gall Idsklalllc thke 6onlor Ata!nWn careful ovary lakpayci c go ,nanny cantor outdoor look rN�h 5,: a public a ) wachhlg Workout n . irali camas Indoor pools malnlenanca iingovemenl uparade improve taxes wants activities "ninlun'Wlion We will carefully compare our sample of 400+ survey respondents to current US Census data for the City of McHenry. If necessary, we will weight the survey data on key demographics (e.g., region, gender, age, race/ethnicity, households with/without children, etc.) to align with these Census targets. A[I design, programming, data collection, phone interviewing, coding and data processing, weighting, analysis, and reporting is done in-house by our experienced staff. We will provide weekly updates on our progress throughout the data collection and processing stages. The analysis will be thorough, and the final report will include detailed findings, along with an executive summary and clear, actionable recommendations. The results will also include county and statewide benchmark comparisons on key metrics when available. aQity Research & /nsighis Proposal to McHenry Parks &Recreation Department pg. 14 January 19, 2017 We will provide two in -person presentations. The first will be to your team and key staff to get your feedback, and the second will be the final report to be presented to the City Council and Parks and Recreation Committee. Deliverables include: ➢ Questionnaire design (based on meetings Cl" McHenry Parks and Recreation feedback/approval); ➢ Data collection across different modes {printing and mailing hard copy questionnaires, programming and hosting the online survey, phone interviews and interviewer training); ➢ Data processing {coding open-ended questions for analysis, weighting to Census data if necessary, programming), ➢ A comprehensive report in PowerPoint format, including an executive summary, recommendations, detailed results, and description of the research methods, ➢ Banner tables with survey results by key demographics, wifih meaningful differences indicated; ➢ A clean, formatted data file {in Excel}; ➢ Project management throughout the study, with weekly progress updates. 1n terms of timing, assume the following once the final survey questionnaire is approved by you and your team: ➢ One week for questionnaire printing and online programming/testing; ➢ Three to four weeks for data collection (all modes including an initial pretest); ➢ One week for data processing; ➢ Two weeks for report writing and inifiial in -person presentation; ➢ TOTAL TURNAROUND: Seven to eight weeks (approximately two months) aQ/ty Research & /nsights Proposal to McHenry Parks &Recreation Department pg. 75 January 79, 2D 17 E. References Below are references and contact information for awity Research's most recent projects cited above, We strongly encourage courage you to contact these decision -makers to fuIly understand the service and value we provide. Jim Pllmer {Executive Director) 101 W. Illinois Ave, Fox Valley Park DistrictiParks Foundation Aurora, IL 60506 piilmer(a.fvpd.net 630-897-0516 Jan i3uchs (Executive Director) 333 W. Dundee Rd. Wheeling Park District Wheeling, IL 60090 ibuchs(a)wheelingparkdistrict.com 847-465-3333 Rick Hanetho (former Director, now with Arlington Heights Park District} Northbrook Park District 410 N. Arlington Heights Rd. Arlington Heights, IL 60004 rhanetho ahpd.org 847-577-3005 aQity Research & /nsights Araposal to McHenry Parks &Recreation Department pg. 16 January 19, 2017 in addition, recent client references for Heller & Heller Consulting are below: Park DistricE of Oak Park F. Project Cost Jan Arnold (Executive Director} 2 i8 Madison St. Oak Park, IL 60302 jan.arnold(d)r)dop.org 708-726-2000 The estimated cost {overall and itemized) are provided under separate cover per your instructions. Conciusion As with all of our clients, we view this opportunity as a partnership and not just a project. After the results are presented! we will remain available for unlimited phone consultation to answer questions, provide additional insights, discuss research -related items to inform your decisions, etc. Given the need to provide accurate information, we are confident that our approach will yield far greater value and will provide clear, actionable insights that are specific to your needs. Thank you again for this opportunity to be your thought partner and to provide the clarity and insights that you seek as part of this needs assessment, tNe look forward to hearing from you. aClity Research & /nsights Proposal to McHenry Parks &Recreation ©apartment pg. 17 January 19, 2017 EXHIBIT A: aQity Research & Insights Certificate of Insurance CERTIFICATE OF INSURANCE IiAn 41A This certifies that .. STATE FARM FIRE AND CASUALTY GbNIPANY, Bloomington, _Illinols Bj STATE FARM GENERAL INSURANCE COMPANY, Bloominglon, Illinois ,1„w1..„� ❑ STATE FARM FIRE AND CASUALTY COMPANY, Scarborough; Ontario ❑ STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida ❑ STATE PARM LLOYDS, Dallas, Texas insures the fallowing poticyf'older for the coverages indicated below: POCyholder A4l,Y RE"SLAf7Cfi & INSIGri1S INC Address of pdicyholder 820 DAVIS ST STE 5021EVANSTON If 602C1 Location of opera4 ons sanie as aLave _ ..._.._.__-_-. — Ddscdption of operations Bust peas of f: t ce The policies listed below have been issued to the policyholder for the policy periods shown. The Insurance described in these policies is subject to ad the terms, exclusions, and conditions of those policies: The limits of liability shown may have been reduced by any paid claims. POLICY NUMBER 93-RO-Gb'dC-7 F This insurance includes: 33-Gh-p65C-I POLICY PERIOD LIMITS OF LIABILITY TYPEOFINSURANCE Effective bale J#ExbilmtionDate... (at beginning. ofpolicy.pei Comprehensive JUV-Ol-1+; � .TU.t-G1-i7 rlat4aA$j'ialii(i y.......:.......... (� Products -.Completed Operations ❑ Contractual Liability ❑ Personal Injury ❑ Advertising Injury Coritezr.s $ 2, loo �I Liabilkty. 2, 00.L�, 0UA BODILY INJURY ANC PROPERTY DAMAGE Each Occurre'tice S z ; o 00 , o00 General Aggregate S ; , oao , aoo Products —Completed 5.t,00a,00a POLICY PERIOD BODILY INJURY AND PROPERTY QAMAGE EXCESS LIABILITY Effective Dater Expiration Data (Combined Single Limit) ❑ Umbrella I Each Occurrence $ El Other j Aggregate $ POLICY PERIOD Part I - Workers Compp sation - Stalutory Workers' Compensation and E mployers Liability J71u. 01-16 ,+ 3uN- Ol- .7 Patt tl -Employers Liability Each Accident S 1ooa0:tr0 Disease Each Employee $ 1.Oo3Goo Disease- Policy Limit $ iooa000 POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER iYP.E OF INSURANCE Effective date ; Expiration Date . (at beginning of policyperiod _ PS0o0000528710 Irrorguomissions 09/20/2015 LlInL'L L.Ltbilicy $1,000,000 psoco.00c5za8710 Err6ks&0rn1ss1[on5 It It Reeentzon 510,G00 9.U5.fi'l99-J178-13J Ol3 TpVdta FKiuB C7/18./2016 31/18 2017 t3ocily 2nju>•Y THE CERTIFICATE OF INSURANCE IS N07 A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN. Name and Address* -of �Certifirate Holder Additional Insured on 93-EO-G644-7 F c Take County Poxeat PreoBrve Di.stxft 1699 W. Winche€rter Road Libertyville, IL 6064B 847-968-321 55d.�s a 5 Rcv. tt-OS•2CGS _PrinlaQ in U:5:A lvJr1/�1NL�'./S? NEGATIVELY If:�iriy=of.ttte described pollCios are.cancefed before tt�eir.expirafion.datetote Farm ytill try.fci mail.a wrlt(en nouce:io ttio.ce"lficafeholder ao days before cancellation, If howFol e fail to rr►All:suc notice, no.o tibn oi• lii tie ose rr:State F m or its ages Jl�yl Pouf ulf.. !v C�irr nCevcida , osL.?4./..2c:s. Title Date cer_sed Producer .__ Agent flame Tetepti`arie Number 6O(?-281-9900 Agent's Code Sfarnp Agent Cnda 3076 AEO Code 33 EXHIBIT B: Compliance and Policies Insights Non -Discrimination Policy aQity Research & Insights, its staff and its associates will not engage in discrimination or harassment against any person(s) because of race, color, religion, sex, national origin, ancestry, marital status, disability, sexual orientation including gender identity, age, order of protection status, unfavorable discharge from the military or status as a protected veteran, and will comply with all federal and state non-discrimination, equal opportunity and Civil Rights laws, orders, and regulations. This non-discrimination policy applies to job applicants and hiring processes, employment, access to and treatment in company programs, benefits, compensation, and activities. All employees of aQity Research &insights are familiar with this policy and have acknowledged their understanding and compliance. Background Checks and Drug -Free Environment Thorough background checks are conducted of all employees of aQity Research & Insights prior to employment, These include criminal background checks (federal criminal and civil, statewide criminal, county criminal, InstaCriminal national searches), credit checks (SSA trace/search, credit report), and lab drug testing. aQity Research &Insights' Drug &Alcohol policy prohibits the use, possession, manufacture, distribution, dispensation, sale of unauthorized alcohol or controlled substances on Company premises. Employees are subject to random controlled substance testing. Violation of any of the company's Drug and Alcohol policies may result in disciplinary action, up to and including immediate termination. Employees experiencing work -related or personal problems resulting from alcohol or illegal drug use may be required to seek counseling, aQity Research & /nsights Proposal to McHenry Parks &Recreation Department pg. 99 .lanuary �9, 2017 The undersigned hereby certifies that aQity Research & Insights, Inc. and its staff not barred from bidding on this contract as a result of a violation of any local or state laws or any county or municipal codes, ordinances, rules or regulations. The undersigned hereby certifies that aQity Research & with the Equal Employment Opportunity Clause and the Practices Act, Insights, Inc. is in compliance Illinois Fair Employment The undersigned hereby certifies that, pursuant to the policy of the State of Illinois, a wage of no less than the general prevailing hourly rate as paid for work of similar character in the locality in which the work is performed will be paid to all staff members employed by aQity Research & Insights, Inc. COMPANY NAME: aQity Research &Insights Inc. AUTHORIZED SEGNATURE; PRl NTED NAME: Jeff Andreasen TITLE: President DATE: January 19, 2017 ADDRESS: 820 Davis Street Suite 502 Evanston, [L 60201 PHONE NUMBER: 847-424-4171 FAX: 847-328-8995 aQity Research &Insights Proposal to McHenry Parks &Recreation Department pg. Zp January �9, 2077 feller and Heller Consulting, LLC aspires different kind of consulting group. • City of Hartford, CT with Sasaki Associates • City of Margate, FL STRATEGIC PLANS • Blue Valley Recreation Commission, KS • Bend Park and Recreation District, OR • Concord, MA Recreation Department Facility Strategic Plan • Garland, TX Parks and Recreation • Bismarck, ND Parks and Recreation District • City of Kettering, OH Parks and Recreation • Five Rivers MetroParks • South Suburban Special Recreation Association, IL • South East Special Parks and Recreation Association, IL • Carol Stream Park District, IL • Bolingbrook Park District, IL • Waukegan Park District, IL (2011 and 2014) • Northbrook Park District IL • Vernon Hills Park Districts IL • Olympia Fields Park District IL • Oakland Township, MI • Rolling Meadows Park District, IL • Lake Bluff Park District, IL • Lake Bluff Friends of the Park District Foundation, IL • Naperville Park District, IL • Park District of Oak Park, IL • Elk Grove Park District, IL • Elmhurst Park District, IL OPERATIONS ASSESSMENTS STAFFING J STRUCTURE J EFFICIENCY STUDIES • Brookline MA, Department of Recreation • Brookline MA, Public Safety Business Office • Brookline MA, Planning Department • Newton MA, Planning Department • Newport, RI Parks Department • Roseville CA Parks, Recreation and Libraries Department • Kent County MI • City of Columbia Parks and Recreation, MO • Lake Metroparks, Ohio Farmpark Assessment • Maricopa County, AZ • City of Richmond Parks and Recreation, VA • Kentucky State Parks • Aiken Parks and Recreation, SC • Broward County, FL • Rancho Cordova, CA • Gulf Shores State Park, Alabama • Fair Oaks Park and Recreation District, CA • Orangevale Park and Recreation District, CA • Somerset County Park Commission, NJ RECREATION PROGRAM ASSESSMENTS • Algonquin, IL • City of Richmond, VA • Mecklenburg County, NC • Homewood Flossmoor Park District, IL • Maricopa County, AZ • Wheeling Park District, IL • Warrenville Park District, IL • Blue Valley Recreation Commission, IL • City of Durango, CO • Kentucky State Parks FEAS[BILITY STUDIES • Palatine Park District, IL • City of Lincolnwood Parks and Recreation, IL • Carol Stream Park District, IL • Wheeling Park District, IL • McHenry, IL • Rochelle, IL • Kalispell, MT • Michigan City, IN Washington Park SERVICE ASSESSMENTS • Northbrook Park District, IL • Geneva Park District, IL BOARD WORSKSNOPS • Urbana Park District, IL • Park District of Oak Park, IL • Geneva Park District, IL • Glen Ellyn Park District, IL • Lake Forest Parks and Recreation Department, IL OTHER MISCELLANEOUS PROJECTS • Business Plan City of Garland Parks, Recreation and Cultural Arts Audubon Recreation Center • Field Maintenance and Operations Plan for Athletic Fields Oak Park Park District • Active Aging Report Western DuPage Special Recreation Association • Balanced Scorecard Gurnee Park District, IL • Athletic Comparative Analysis City of Longview, TX • Dual Facility Study Glen Ellyn Park District, IL NEEDS ASSESSMENTS • Bloomingdale Park District, IL • Plainfield Park District, IL • Joliet Bolingbrook Special Recreation Association • Western DuPage Special Recreation Association • Rolling Meadows Park District, IL • Lake Bluff Park District, IL • Special Olympics, [L Hellex and Heller Consulting, LLC. Barbara Heller Heller and Helier Consulting,LLC Project List Master Plans Ottawa Recreation Commission, KS Lenexa, KS Parks and Recreation with AECOM City of Henderson, NV Parks and Recreation City of Bartlesville, OK Recreation City of Bridgeport, CTwith Sasaki Associates City of Durango, CO Parks and Recreation City of Burlington VT Parks and Recreation Grand Forks, ND Park District Batavia Park District, IL Wheeling Park District, IL Warrenville Park District, IL Homewood Flossmoor Park District, IL Glencoe Park District, IL Bartlett Park District, with Hitchcock Design Group Lombard Park District IL, with Hitchcock Design Group Northfield Park District IL, with Hitchcock Design Group Northbrook Park District, with Hitchcock Design Group Skokie Park District, IL with Hitchcock Design Group Bartlett Park District, IL with Hitchcock Design Group Ilellcr and I Iellcr Consulting, LLC. Palatine Park District, IL with Hitchcock Design Group City of Lincolnwood Parks and Recreation, IL with Hitchcock Design Group City of Raleigh Parks and Recreation with AECOM City of Bloomfield, CT Leisure Services Department City of Clive, IA with Genus Landscape Architects City of Waukee, IA with Genus Landscape Architects City of Elgin, IL with JJR City of Hartford, CT with Sasaki Associates City of Margate, FL Strategic Plans Blue Valley Recreation Commission, KS Bend Park and Recreation District, OR Concord, MA Recreation Department Facility Strategic Plan Garland, TX Parks and Recreation Bismarck, ND Parks and Recreation District City of Kettering, OH Parks and Recreation Five Rivers MetroParks South Suburban Special Recreation Association, IL South East Special Parks and Recreation Association, IL Carol Stream Park District, IL Bolingbrook Park District, IL Waukegan Park District, IL (2011 and 2014) Northbrook Park District IL Vernon Hills Park Districts IL Olympia Fields Park District IL Oakland Township, MI Rolling Meadows Park District, IL Lake Bluff Park District, IL Lake Bluff Friends of the Park District Foundation, IL Naperville Park District, IL Park District of Oak Park, IL EIk Grove Park District, IL Elmhurst Park District, IL operational Assessments/Staffing/StructureJEfficiency Studies Brookline MA, Department of Recreation BroOkIme MA, Public Safety Business Office Brookline MA, Planning Department Newton MA, Planning Department City of Roseville CA Parks, Recreation and Libraries Department Kent County MI City of Columbia Parks and Recreation, MO Lake Metroparks, Ohio Farmpark Assessment Maricopa County, AZ City of Richmond Parks and Recreation, VA I<entucky State Parks Aiken Parks and Recreation, SC Broward County, FL Rancho Cordova, CA Fair Oaks Park and Recreation District, CA Orangevale Park and Recreation District, CA Somerset County Park Commission, NJ Recreation Program Assessments Algonquin, IL City of Richmond, VA Mecklenburg County, NC Homewood Flossmoor Park District, IL Maricopa County, AZ Wheeling Park District, IL Warrenville Park District, IL Blue Valley Recreation Commission, IL City of Durango, CO Kentucky State Parks Needs Assessments Bloomingdale Park District, IL Plainfield Park District, IL Joliet Bolingbrook Special Recreation Association Western DuPage Special Recreation Association Rolling Meadows Park District, IL Lake Bluff Park District, IL Special Olympics, IL Feasibility Studies Palatine Park District, IL City of Lincolnwood Parks and Recreation, IL Carol Stream Park District, IL Wheeling Park District, IT. McHenry, IL Rochelle, IL Kalispell, MT Michigan City, IN Washington Park Service Assessmen#s Northbrook Park District, IL Geneva Park District, IL Board Worskshops Urbana Park bistrict, IL Park District of Oak Park, IL Geneva Park District, IL Glen Ellyn Park District, 1L Lake Forest Parks and Recreation Department, IL Other Miscellaneous Projects Business Plan City of Garland Parks, Recreation and Cultural Arts Audubon Recreation Center Field Maintenance and Operations Plan for Athletic Fields Oak Park Park District Active Aging Report Western DuPage Special Recreation Association Balanced Scorecard Gurnee Park District, IL Athletic Comparative Analysis City of Longview, TX bual Facility Study Glen Ellyn Park District, IL Proposal Form: Estimated Costs Complete, verify and sign the paragraphs below that represent the proposal to complete a Comprehensive Community Needs Assessment. Proposal to complete a Community !Needs Assessment aQity Research & Ensights, lnc. proposes to complete and deliver a Comprehensive Community Needs Assessment as outlined by the City of McHenry no later than May 31, 2017 for the total cost not to exceed $45,600. This includes all labor, transportation, copies and any other items considered as a billable expense. Attach on a separate sheet: 1) Itemized breakdown of proposed fee by s#ep approach) in accordance with Section 4: D. Project Approach to complete and deliver a Comprehensive Needs Assessment. 2) Hourly Rate by Individual Team Members): $135 for JeffAndreasen $195 for Barbara Heller $ 75 for Tessa Andreasen $ 45 for Matt Jenetopulos, Joanna Surma and Jim Scholle 3) Other services not included with proposal the aQity Research recommends the City of McHenry consider in order to best execute the development of a comprehensive needs assessment. Include fee associated for "Other" services (list individually if more than one). Signed: Printed Name: Phone: Email: Dated: Jeff Andreasen President 847-424-41 '.andreasen a it research.com January 19, 2017 aQity Research &Insights Cyst Estimate; McHenry Parks &Recreation Department pg.1 .7anuary.i9, 2017 Itemized Breakdown of Proposed Fees: 1) Program Inventory and Analysis (including staff workshop, core Program and facility review and analysis, demographic analysis and trending assessment, comparisons to industry trends, final report with short- and long-term strategies): $ 9,000 2) Two Focus Groups (including all design, recruiting, moderating and execution, transcripts, summary report and survey recommendations): $ 6,000 3) Quantitative community survey of at least n=400 McHenry residents to gauge"recreatior►al behaviors and needs, assess existing recreational programs and facilities, identify any unmet needs, priorities, and interest in potential facility options (including design, hybrid survey approach, data collection, coding, analysis, final report with executive summary and recommendations, two in -person presentations, follow-up consultation): TOTAL ESTIMATED COST: $30,600 $45,600 aQity Research & ,insights Cost Estimate: McHenry Parks &Recreation Department pg, 2 January 19, 217x7 Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: February 20, 2017 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Residential Refuse Collection Contract Award ATT: Request for Proposal (RFP) Results AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding a five year contract with an option to extend an additional five years to Prairieland Disposal Inc. for residential waste hauling, recycling and landscape collection services. BACKGROUND: Waste Management of Illinois, Inc. has been under contract with the City of McHenry to provide exclusive residential waste hauling services since August 1, 2012. All single family residences, townhomes, condominiums and apartments that do not exceed four (4) units per building are included in this contract. The current contract expires July 31, 2017. At the November 21, 2016 City Council Meeting, City Council directed staff to issue a Request for Proposals (RFP) for residential refuse, yard waste, and recycling at the current types and level of service as follows: Base Bid: • Pre -paid stickers and 35, 65, or 95 gallon toter service available for refuse; • 35, 65, or 95 gallon toter for recyclable materials • Curbside pickup of yard waste with prepaid sticker • Yard waste drop off site • Curbside loose leaf collection • Weekly one bulk item pickup The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.. • Christmas tree pickup • Municipal buildings refuse collection • Existing service levels to all condominium and homeowner associations on private roads or private driveways Alternate #1: • Pre -paid stickers and 35, 65, or 95 gallon toter service available for refuse; • 35, 65, or 95 gallon toter for recyclable materials • Unlimited curbside pickup of yard waste • Curbside loose leaf collection • Weekly one bulk item pickup • Christmas tree pickup • Municipal buildings refuse collection • Existing service levels to all condominium and homeowner associations on private roads or private driveways Alternate #2: • 35, 65, or 95 gallon toter service available for refuse • 35, 65, or 95 gallon toter for recyclable materials • Curbside pickup of yard waste with prepaid sticker • Yard waste drop off site • Curbside loose leaf collection • Weekly one bulk item pickup • Christmas tree pickup • Municipal buildings refuse collection • Existing service levels to all condominium and homeowner associations on private roads or private driveways Alternate #3: • 35, 65, or 95 gallon toter service available for refuse • 35, 65, or 95 gallon toter for recyclable materials • Unlimited curbside pickup of yard waste • Curbside loose leaf collection • Weekly one bulk item pickup • Christmas tree pickup • Municipal buildings refuse collection • Existing service levels to all condominium and ANALYSIS: The following firms submitted proposals, which are summarized in the attachment: • Waste Management of Illinois, Inc. • Flood Brothers • Lakes Disposal Services • Prairieland Disposal Inc. • MDC Environmental Services Lakes Disposal Services' proposal was rejected after City Attorney McArdle reviewed the Bid Security document which did not meet the requirements as stated in the Request for Proposal. However, as a point of reference, Lakes' bid proposal cost would have ranked them fourth out five respondents, after Waste Management. To compare the proposals on an annual cost basis, the following assumptions were made: • 9,500 single family residential units • 3,275 single family residential units use the cart system for refuse collection • 9,400 refuse stickers sold per month • 18,500 yard waste stickers sold per season For reference, the current residential refuse collection contract fees are as follows: refuse sticker $3.99; yard waste sticker $2.87; and 96 gallon refuse cart $29.84 per month. Based on the assumption presented above, the annual cost of service is $1,675,879.000 15t year annual costs per base bid and alternates: Base bid: • Prairieland Disposal Inc. • Flood Brothers • Waste Management of Illinois, Inc. • MDC Environmental Services Alternate #1: • Prairieland Disposal Inc. • Flood Brothers • Waste Management of Illinois, Inc. • MDC Environmental Services Alternate #2: • Prairieland Disposal Inc. • Flood Brothers • Waste Management of Illinois, Inc. $1, 381,574.48 $1,466,866.00 $117231217.08 $210721000.00 $1,667,341.92 $1,4521528.00 $11776,550.08 no bid $1,984,250.00 $2,235,200.00 $212381600.00 • MDC Environmental Services no bid Alternate 143: • Prairieland Disposal Inc. $21158,020.00 • Flood Brothers $216221000.00 • Waste Management of Illinois, Inc. $2,3421700.00 • MDC Environmental Services $2,137,500.00 Annual costs per base bid and alternates for the 2nd, 3rd, 4tn, and 5th year are on the attached spreadsheets. Prairieland Disposal Inc. also includes the following additional program features with the base bid option. • Refuse and yard waste stickers are the same sticker and price • Free e-waste, textile, gym shoe, Christmas lights, battery and white goods drop-off at Lake Barrington location including one television per year per resident • Free twice a year curbside a -waste collection • Free Christmas Light Recycling at City Facilities November thru January • 20% Townhome (age 65 and older) — 35 gallon refuse cart and choice of 65 gallon recycling cart or 18 gallon bin (excluding sticker program) • 20% Senior discount (age 65 and older) — 35 gallon refuse cart and choice of 65 gallon recycling cart or 18 gallon bin (excluding sticker program) • A suspension of cart rental is available for people who are leaving their residence for one month to three months at a time. • Fiesta Days participation to include carts and containers at no charge • Food scraps can be comingled with yard waste during yard waste season • Unlimited household paint and chemical curbside pick-up for a $25.00 handling fee billed to residents upon request Staff has conducted six (6) reference checks on Prairieland —Village of Island Lake, Village of Richmond, Village of North Barrington, Village of Port Barrington, McHenry County Department of Health, and the McHenry County Conservation District — with respondents identifying that Prairieland is responsive, provides excellent service, accommodating, provided for an easy transition of services to residents. Not one negative comment was identified during the reference checks. Once approved, Prairieland will immediately begin the process for preparing for a transition of services to begin August 1, 2017, upon expiration of the Waste Management contract. RECOMMENDATION: Therefore, if Council concurs, it is recommended to award a five year contract with an option to extend an additional five years to Prairieland Disposal Inc. of Lake Barrington, Illinois for residential waste hauling, recycling and landscape collection services as outlined as the "base bid" option. City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services Bidding Alternate Descriptions Base Bid -Includes one weekly bulk item, free curbside leaf pickup first full week of October through first full week of December, free Christmas tree pickup first full two weeks of January, free Saturday yard waste drop-off first full week of April through first full week of December, free contractor supplied 35 gallon recycling toter. Residents may use refuse stickers. Alternate 1 -Includes one weekly bulk item, free curbside leaf pickup first full week of October through first full week of December, free Christmas tree pickup first full two weeks of January, unlimited yard waste in Kraft paper bags and bundled brush first full week of April through first full week of December, free contractor supplied 35 gallon recycling toter. Saturday Yard Waste Drop-off is eliminated. Residents may use refuse stickers. Alternate 2 -Includes one weekly bulk item, free curbside leaf pickup first full week of October through first full week of December, free Christmas tree pickup first full two weeks of January, free Saturday yard waste drop-off first full week of April through first full week of December, free contractor supplied 35 gallon recycling toter. No refuse stickers. Alternate 3 -Includes one weekly bulk item, free curbside leaf pickup first full week of October through first full week of December, free Christmas tree pickup first full two weeks of January, unlimited yard waste in Kraft paper bags and bundled brush first full week of April through first full week of December, free contractor supplied 35 gallon recycling toter. Saturday Yard Waste Drop-off is eliminated. No refuse stickers. Single Family Residential 9500 Current Toter Rental 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 1 Tabulation Refuse Stickers/Month 9400 Yard Stickers/Year 18500 Base Bid Alternate 1 Flood Brothers Refuse Sticker 96 gal Toter Yard Waste Sticker Flood Brothers Refuse Sticker 96 gal Toter Total Total $ 3.99 $ 24.50 $ 2.90 $ 3.99 $ 25.50 Estimated Cost Per Year $ 450,072.00 $ 963,144.00 $ 53,650.00 $ 1,466,866400 Estimated Cost Per Year $ 450,072000 $ 1,0021456.00 $ 1,4521528.00 MDC Refuse Sticker 96 gal Toter Yard Waste Sticker MDC Refuse Sticker 96 gal Toter Total Total $ 9.00 $ 25.00 $ 4.00 No Bid No Bid Estimated Cost Per Year $ 11015,200400 $ 982,800000 $ 74,000.00 $ 21072,000,00 Estimated Cost Per Year No Bid No Bid No Bid Prairieland Disposal Refuse Sticker 96 gal Toter Yard Waste Sticker Prairieland Disposal Refuse Sticker 96 gal Toter Total Total $ 3.10 $ 24.79 $ 3.10 $ 6.10 $ 24.91 Estimated Cost Per Year $ 3491680.00 $ 974,544.48 $ 57,350.00 $ 11381,574.48 Estimated Cost Per Year $ 688,080,00 $ 979,261692 $ 11667,341.92 Waste Management Refuse Sticker 96 gal Toter Yard Waste Sticker Waste Management Refuse Sticker 96 gal Toter Total Total $ 4.19 $ 29.84 $ 4.19 $ 5.35 $ 29.84 Estimated Cost Per Year $ 472,632.00 $ 11173,070.08 $ 771515.00 $ 117231217.08 Estimated Cost Per Year $ 6031480.00 $ 111731070.08 $ 11776,550.08 Alternate 2 Alternate 3 Flood Brothers 96 gal Toter Vard Waste Sticker Flood Brothers 96 gal Toter Total Total $ 19.25 $ 2620 $ 23.00 Estimated Cost Per Year $ 2,1941500.00 $ 401700.00 $ 2,2351200.00 Estimated Cost Per Year $ 2,6221000.00 $ 21622,000,00 MDC 96 gal Toter Yard Waste Sticker MDC 96 gal Toter Total Total No Bid No Bid $ 18.75 Estimated Cost Per Year No Bid No Bid No Bid Estimated Cost Per Year $ 2,1371500.00 $ 211371500.00 Prairieland Disposal 96 gal Toter Yard Waste Sticker Prairieland Disposal 96 gal Toter Total Total $ 17.00 $ 2.50 $ 18.93 Estimated Cost Per Year $ 119381000.0O $ 461250.00 $ 1,9841250.00 Estimated Cost Per Year $ 211581020.00 $ 21158,020,00 Waste Management 96 gal Toter Yard Waste Sticker Waste Management 96 gal Toter Total Total $ 19.15 $ 3.00 $ 20.55 Estimated Cost Per Year $ 21183,100,00 $ 55,500.00 $ 21238,600.00 Estimated Cost Per Year $ 213421700.00 $ 21342,700.00 Prairieland Disposal Alternate 4 Waste Management Alternative Bid 65 gal Toter Total Base rue Refuse Sticker 96 gal Toter Yard Waste Sticker Total $ 20.10 $ 5.00 $ 2.50 $ 27.75 $ 2.50 $ 212911400.00 $ 21291,400600 $ 3731440.00 $ 282,000900 $ 11090,908.00 $ 461250.00 $ 11792,598.00 Prairieland Disposal Alternate 5 Refuse Sticker 96 gal Toter 35 Gal Recycling Toter Yard Waste Sticker Total 17.23 $ 6.03 $ 3491680.00 $ 6771345.76 $ 6871420.00 $ 57,350,00 $ 11771,795976 Single Family Residential 9500 Current Toter Rental 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 2 Tabulation Refuse Stickers/Month 9400 Yard Stickers/Year 18500 Base Bid Alternate 1 Flood Brothers Refuse Sticker 96 gal Toter Yard Waste Sticker Flood Brothers Refuse Sticker 96 gal Toter Total Total $ 3.99 $ 25.04 $ 2.90 $ 3.99 $ 26.06 Estimated Cost Per Year $ 450,072.00 $ 9841372.48 $ 53,650,00 $ 114881094.48 Estimated Cost Per Year $ 450,072.00 $ 11024,470,72 $ 11474,542,72 MDC Refuse Sticker 96 gal Toter Yard Waste Sticker MDC Refuse Sticker 96 gal Toter Total Total $ 9.27 $ 25.75 $ 4.12 No Bid No Bid Estimated Cost Per Year $ 11045,656.00 $ 11012,284,00 $ 76,220,00 $ 21134,160,00 Estimated Cost Per Year No Bid No Bid No Bid Prairieland Disposal Refuse Sticker 96 gal Toter Yard Waste Sticker Prairieland Disposal Refuse Sticker 96 gal Toter Total Total $ 3.20 $ 24.79 $ 3.20 $ 6.22 $ 24.91 Estimated Cost Per Year $ 3601960.00 $ 974,544.48 $ 5%200.00 $ 11394,704,48 Estimated Cost Per Year $ 7011616.00 $ 979,261,92 $ 11680,877,92 Waste Management Refuse Sticker 96 gal Toter Yard Waste Sticker Waste Management Refuse Sticker 96 gal Toter Total Total $ 4.36 $ 31.03 $ 4.36 $ 5.56 $ 31.03 Estimated Cost Per Year $ 491,808,00 $ 11219,851.36 $ 80,660000 $ 11792,319,36 Estimated Cost Per Year $ 627,168.00 $ 11219,851,36 $ 11847,019,36 Alternate 2 Alternate 3 Flood Brothers 96 gal Toter Yard Waste Sticker Flood Brothers 96 gal Toter Total Total $ 19.83 $ 2.20 $ 23.25 Estimated Cost Per Year $ 21260,620,00 $ 40,700.00 $ 21301,320,00 Estimated Cost Per Year $ 21650,500,00 $ 2,6501500.00 MDC 96 gal Toter Yard Waste Sticker MDC 96 gal Toter Total Total No Bid No Bid $ 19.31 Estimated Cost Per Year No Bid No Bid No Bid Estimated Cost Per Year $ 212011340.00 $ 21201,340400 Prairieland Disposal 96 gal Toter Yard Waste Sticker Prairieland Disposal 96 gal Toter Total Total $ 17.00 $ 2.55 $ 18.93 Estimated Cost Per Year $ 11938,000,00 $ 47,175,00 $ 11985,175,00 Estimated Cost Per Year $ 211581020.00 $ 21158,020.00 Waste Management 96 gal Toter Yard Waste Sticker Waste Management 96 gal Toter Total Total $ 19.72 $ 3.09 $ 21.17 Estimated Cost Per Year $ 212481080.00 $ 57,165.00 $ 21305,245.00 Estimated Cost Per Year $ 21413,380.00 $ 21413,380,00 Prairieland Disposal Alternate 4 Waste Management Alternative Bid 65 gal Toter Yard Waste Toter Total Base Fee Refuse Sticker 96 gal Toter Yard Waste Sticker Total $ 20.10 $ $ 5.20 $ 2.60 $ 28.86 $ 2.60 $ 21291,400,00 $ $ 212911400.00 $ 388,377.60 $ 293,280400 $ 11134,544,32 $ 48,100,00 $ 11864,301.92 Prairieland Disposal Alternate 5 Refuse Sticker 96 gal Toter 35 Gal Recycling Toter Yard Waste Sticker Total $ 3.20 $ 17.23 $ 6.03 $ 3.20 $ 360,960.00 $ 677,345676 $ 6871420.00 $ 591200.00 $ 1,7841925.76 Single Family Residential 9500 CUrrentTote rRenta1 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 3 Tabulation Refuse Stickers/Month 9400 Yard Stickers/Year 18500 Base Bid Alternate 1 Flood Brothers Refuse Sticker 96 gal Toter Yard Waste Sticker Flood Brothers Refuse Sticker 96 gal Toter Total Total $ 4.06 $ 25.59 $ 2096 $ 4.06 $ 26.63 Estimated Cost Per Year $ 457,968.00 $ 11005,994.08 $ 54,760400 $ 115181722608 Estimated Cost Per Year $ 457,968,00 $ 11046,878.56 $ 11504,846.56 MDC Refuse Sticker 96 gal Toter Yard Waste Sticker MDC Refuse Sticker 96 gal Toter Total Total $ 9.55 $ 26.52 $ 4.24 No Bid No Bid Estimated Cost Per Year $ 11077,240400 $ 11042,554.24 $ 78,440.00 $ 2,1981234.24 Estimated Cost Per Year No Bid No Bid No Bid Prairieland Disposal Refuse Sticker 96 gal Toter Yard Waste Sticker Prairieland Disposal Refuse Sticker 96 gal Toter Total Total $ 3.30 $ 25.16 $ 3.30 $ 6.35 $ 25.28 Lo $ 372,240.00 $ 989,089.92 $ 611050.00 $ 11422,379.92 Lo $ 716,280.00 $ 9931807.36 $ 117101087.36 CPI Min 1.5%, Max 3.0% $ 3.30 $ 25.53 $ 3.30 CPI Min 1.5%, Max 3.0% $ 6.35 $ 25.66 Hi $ 372,240.00 $ 110031635.36 $ 611050.00 $ 11436,925,36 Hi $ 716,280.00 $ 11008,745.92 $ 1,7251025.92 Waste Management Refuse Sticker 96 gal Toter Yard Waste Sticker Waste Management Refuse Sticker 96 gal Toter Total Total $ 4.53 $ 32.27 $ 4.53 $ 5.78 $ 32.27 Estimated Cost Per Year $ 510,984.00 $ 11268,598.24 $ 83,805.00 $ 11863,387.24 Estimated Cost Per Year $ 651,984.00 $ 112681598.24 $ 11920,582,24 Alternate 2 Alternate 3 Flood Brothers 96 gal Toter Vard Waste Sticker Flood Brothers 96 gal Toter Total Total $ 20.42 $ 2.25 $ 23.76 Estimated Cost Per Year $ 21327,880.00 $ 41,625.00 $ 2,3691505.00 Estimated Cost Per Year $ 21708,640.00 $ 21708,640.00 MDC 96 gal Toter Yard Waste Sticker MDC 96 gal Toter Total Total No Bid No Bid $ 19.89 Estimated Cost Per Year No Bid No Bid No Bid Estimated Cost Per Year $ 2,267,460.00 $ 212671460.00 Prairieland Disposal 96 gal Toter Yard Waste Sticker Prairieland Disposal 96 gal Toter Total Total $ 17.26 $ 2.59 $ 1921 Lo $ 11967,640.00 $ 471915.00 $ 21015,555.00 Lo $ 2,1891940.00 $ 21189,940600 CPI Min 1.5%, Max 3.0% $ 17.51 $ 2.63 CPI Min 1.5%, Max 3.0% $ 19.50 Hi $ 119961140.00 $ 48,655.00 $ 21044,795.00 Hi $ 21223,000.00 $ 212231000.00 Waste Management 96 gal Toter Yard Waste Sticker Waste Management 96 gal Toter Total Total $ 2031 $ 3.18 $ 21.81 Estimated Cost Per Year $ 21315,340,00 $ 581830.00 $ 21374,170,00 Estimated Cost Per Year $ 21486,340.00 $ 21486,340.00 Prairieland Disposal Alternate 4 65 gal Toter $ Prairieland Disposal Alternate 5 Total CPI Min 1.5%, Lo $ 213251600.00 CPI Max 3.0%, Hi $ 213591800.00 Base Fee $ 404,062.08 Waste Management Alternative Bid Refuse Sticker $ 2.70 $ 30.01 Yard Waste Sticker $ 49,950.00 $ Total 11938,325.20 Single Family Residential 9500 Current Toter Rental 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 4 Tabulation Refuse Stickers/Month 9400 Yard Stickers/Year 18500 Base Bid Alternate 1 Flood Brothers Refuse Sticker 96 gal Toter Yard Waste Sticker Flood Brothers Refuse Sticker 96 gal Toter Total Total $ 4.16 $ 26.15 $ 3.03 $ 4.16 $ 27.22 Estimated Cost Per Year $ 469,248600 $ 1/028,008080 $ 56/055000 $ 1,5531311.80 Estimated Cost Per Year $ 469,248.00 $ 1,0701072.64 $ 115391320.64 MDC Refuse Sticker 96 gal Toter Yard Waste Sticker MDC Refuse Sticker 96 gal Toter Total Total $ 9.83 $ 27.32 $ 4.37 No Bid No Bid Estimated Cost Per Year $ 11108,824,00 $ 11074,003.84 $ 80,845,00 $ 21263,672.84 Estimated Cost Per Year No Bid No Bid No Bid Prairieland Disposal Refuse Sticker 96 gal Toter Yard Waste Sticker Prairieland Disposal Refuse Sticker 96 gal Toter Total Total $ 3.40 $ 25.54 $ 3.40 $ 6.47 $ 25.66 Lo $ 383,520000 $ 11004,028.48 $ 62,900,00 $ 11450,448.48 Lo $ 7291816.00 $ 11008,745092 $ 11738,561092 CPI Min 1.5%, Max 3.0% $ 3.40 $ 26.30 $ 3.40 CPI Min 1.5%, Max 3.0% $ 6.47 $ 26.43 Hi $ 3831520.00 $ 110331905.60 $ 621900.00 $ 11480,325.60 Hi $ 729,816,00 $ 11039,016.16 $ 117681832.16 Waste Management Refuse Sticker 96 gal Toter Yard Waste Sticker Total Waste Management Refuse Sticker 96 gal Toter Total $ 4.71 $ 33.56 $ 4.71 $ 6.01 $ 33.56 Estimated Cost Per Year $ 531,288.00 $ 11319,310.72 $ 87,135.00 $ 11937,733.72 Estimated Cost Per Year $ 677,928.00 $ 11319,310.72 $ 11997,238.72 Alternate 2 Alternate 3 Flood Brothers 96 gal Toter Yard Waste Sticker Flood Brothers 96 gal Toter Total Total $ 21.03 $ 2.30 $ 24.28 Estimated Cost Per Year $ 21397,420600 $ 42,550,00 $ 21439,970.00 Estimated Cost Per Year $ 21767,920.00 $ 21767,920600 MDC 96 gal Toter Yard Waste Sticker Total MDC 96 gal Toter Total No Bid No Bid $ 20.49 Estimated Cost Per Year No Bid No Bid No Bid Estimated Cost Per Year $ 21335,860,00 $ 21335,860.00 Prairieland Disposal 96 gal Toter Yard Waste Sticker Prairieland Disposal 96 gal Toter Total Total $ 17.52 $ 2.63 $ 19.50 Lo $ 11997,280.00 $ 481655.00 $ 21045,935.00 Lo $ 212231000.00 $ 212231000.00 CPI Min 1.5%, Max 3.0% $ 18.04 $ 2.71 CPI Min 1.5%, Max 3.0% $ 20.08 Hi $ 210561560.00 $ 50,135.00 $ 21106,695.00 Hi $ 212891120.00 $ 212891120.00 Waste Management 96 gal Toter Yard Waste Sticker Total Waste Management 96 gal Toter Total $ 20.92 $ 3.28 $ 22.46 Estimated Cost Per Year $ 21384,880,00 $ 601680.00 $ 21445,560.00 Estimated Cost Per Year $ 21560,440.00 $ 21560,440.00 Refuse Sticker $ 383,520.00 $ 3.40 $ 3831520.00 Prairieland Disposal Alternate 4 65 gal Toter $ 20.71 $ 21360,940.00 $ 21.32 $ 2,430,480.00 Prairieland Disposal Alternate 5 17.75 96 gal Toter $ $ 697,788.00 $ 18.28 718.623.36 $ 6.21 35 Gal Recycling Toter $ 7071940.00 $ 6.40 $ 7291600.00 Yard Waste Sticker $ 621900.00 $ 3.40 $ 621900.00 Total CPI Min1.5%,Lo $ 2,360,940.00 CPI Max 3.0%, Hi 2.430.480.00 rota/ CPI Min 1.5%, Lo $ 11852,148,00 CPI Max 3.0%, Hi $ 1,894,643.36 Waste Management Alternative Bid Base Fee Refuse Sticker 96 gal Toter 2.81 $ 31.21 $ 420,493644 $ 316,968.00 $ 1,226,927.52 Yard Waste Sticker $ 511985.00 $ Total 21016,373.96 Single Family Residential 9500 Current Toter Rental 3276 City of McHenry RFP for Residential Waste Hauling, Recycling, and Landscape Collection Services - Year 5 Tabulation Refuse Stickers/Month 9400 Yard Stickers/Year 18500 Base Bid Alternate 1 Flood Brothers Refuse Sticker 96 gal Toter Yard Waste Sticker Flood Brothers Refuse Sticker 96 gal Toter Total Total $ 4.26 $ 26.73 $ 3.10 $ 4.26 $ 27.82 Estimated Cost Per Year $ 480,528.00 $ 110501809.76 $ 57,350.00 $ 1,588,687.76 Estimated Cost Per Year $ 480,528.00 $ 11093,659.84 $ 11574,187.84 MDC Refuse Sticker 96 gal Toter Yard Waste Sticker MDC Refuse Sticker 96 gal Toter Total Total $ 10.13 $ 28.14 $ 4.50 No Bid No Bid Estimated Cost Per Year $ 11142,664.00 $ 11106,239.68 $ 83,250.00 $ 21332,153.68 Estimated Cost Per Year No Bid No Bid No Bid Prairieland Disposal Refuse Sticker 96 gal Toter Yard Waste Sticker Prairieland Disposal Refuse Sticker 96 gal Toter Total Total $ 3.50 $ 25.92 $ 3.50 $ 6.60 $ 26.05 Lo $ 394,800.00 $ 11018,967.04 $ 641750.00 $ 114781517.04 Lo $ 744,480.00 $ 11024,077.60 $ 11768,557.60 CPI Min 1.5%, Max 3.0% $ 3.50 $ 27.09 $ 3.50 CPI Min 1.5%, Max 3.0% 6.60 27.22 Hi $ 3941800.00 $ 11064,962.08 $ 641750.00 $ 11524,512,08 Hi $ 744,480.00 $ 11070,072.64 $ 11814,552.64 Waste Management Refuse Sticker 96 gal Toter Yard Waste Sticker Waste Management Refuse Sticker 96 gal Toter Total Total $ 4.90 $ 34.90 $ 4.90 $ 6.25 $ 34.90 Estimated Cost Per Year $ 5521720.00 $ 11371,988680 $ 90,650.00 $ 21015,358.80 Estimated Cost Per Year $ 7051000.00 $ 11371,988.80 $ 21076,988.80 Alternate 2 Alternate 3 Flood Brothers 96 gal Toter Yard Waste Sticker Flood Brothers 96 gal Toter Total Total $ 21.67 $ 2.35 $ 24.82 Estimated Cost Per Year $ 214701380.00 $ 43,475.00 $ 21513,855,00 Estimated Cost Per Year $ 21829,480.00 $ 21829,480.00 MDC 96 gal Toter Yard Waste Sticker MDC 96 gal Toter Total Total No Bid No Bid $ 21.10 Estimated Cost Per Year No Bid No Bid No Bid Estimated Cost Per Year $ 21405,400,00 $ 214051400.00 Prairieland Disposal 96 gal Toter Yard Waste Sticker Prairieland Disposal 96 gal Toter Total Total $ 17.78 $ 2.67 $ 1939 Lo $ 21026,920.00 $ 49,395.00 $ 210761315.00 Lo $ 21256,060.00 $ 212561060.00 CPI Min 1.5%, Max 3.0% $ 18.58 $ 2.79 CPI Min 1.5%, Max 3.0% 20.69 Hi $ 21118,120.00 $ 51,615.00 $ 2116%735.00 Hi $ 213581660.00 $ 213581660.00 Waste Management 96 gal Toter Yard Waste Sticker Waste Management 96 gal Toter Total Total $ 21.55 $ 3.38 $ 23.13 Estimated Cost Per Year $ 214561700.00 $ 62,530,00 $ 215191230.00 Estimated Cost Per Year $ 2,636,820.00 $ 21636,820,00 Prairieland Disposal Alternate 4 65 gal Toter Total $ 21.02 CPI Min 1.5%, Lo $ 21396,280400 $ 21396,280.00 $ 21.96 CPI Max 3.0%, Hi $ 2,5031440.00 $ 21503,440.00 Prairieland Disposal Alternate 5 Refuse Sticker 96 gal Toter 35 Gal Recycling Toter Yard Waste Sticker Total 18.02 $ 6.31 $ 3.50 CPI Min 1.5%, Lo $ 3941800.00 $ 7081402.24 $ 719,340.00 $ 641750.00 $ 11887,292.24 $ 3.50 $ 18.83 $ 6.59 $ 3.50 CPI Max 3.0%, Hi $ 394,800,00 $ 740,244.96 $ 7511260.00 $ 641750.00 $ 11951,054.96 Base Fee $ 4371671.68 Waste Man Refuse Sticker $ 2.92 $ 3291376.00 ment Alternative Bid 96 gal Toter $ 32.46 $ 11276,067.52 Yard Waste Sticker $ 54,020.00 $ Total 21097,135.20 Base Fee $ 4371671.68 Waste Man Refuse Sticker $ 2.92 $ 3291376.00 ment Alternative Bid 96 gal Toter $ 32.46 $ 11276,067.52 Yard Waste Sticker $ 54,020.00 $ Total 21097,135.20 Special Collections Tabulation Year 1 Year 2 Year 3 Year 4 Year 5 Special Collections $ 7650 $ 7050 $ 7.75 $ 7.75 $ 7.75 Flood Brothers White Goods $ - $ 20600 $ 25600 $ 25.00 $ 25600 Additional Bulk Items $ 5.75 $ 5,75 $ &00 $ 6.25 $ 6,25 Special Collections $ 25,00 $ 26000 $ 27A0 $ 28,00 $ 29600 Marengo Disposal White Goods $ 50.00 $ 5200 $ 54.00 $ 55.00 $ 57A0 Additional Bulk Items $ 20600 $ 21.00 $ 22400 $ 23,00 $ 24.00 Special Collections $ 20.00 $ 20400 $ 20.00 $ 20600 $ 20.00 Prairieland Disposal White Goods $ 35400 $ 35.00 $ 35600 $ 35.00 $ 35.00 Additional Bulk Items $ 35600 $ 35.00 $ 35,00 $ 35.00 $ 35.00 Special Collections $ 2200 $ 23000 $ 24.00 $ 25.00 $ 26400 Waste Management White Goods $ 40.00 $ 41.00 $ 42.00 $ 44400 $ 45.00 Additional Bulk Items $ 20.00 $ 21400 $ 22400 $ 23.00 $ 24600 Itemized Pricing - Flood Brothers Base Bid Year 1 Year 2 Year 3 Year 4 Year 5 Refuse Sticker $ 3.99 $ 3.99 $ 4.06 $ 4.16 $ 4.26 96 gal Toter $ 24.50 $ 25.04 $ 25.59 $ 26.15 $ 26.73 64 gal Toter $ 21.50 $ 21.97 $ 22.46 $ 22.95 $ 23.46 35 gal Toter $ 18.50 $ 18.91 $ 19.32 $ 19.75 $ 20.18 Recycling Included Included Included Included Included Yard Waste Sticker $ 2.90 $ 2.90 $ 2.96 $ 3.03 $ 3.10 Yard Waste Dropoff Included Included Included Included Included Alternate 1 Year 1 Year 2 Year 3 Year 4 Year 5 Refuse Sticker $ 3.99 $ 3.99 $ 4.06 $ 4.16 $ 4.26 96 gal Toter $ 25.50 $ 26.06 $ 26.63 $ 27.22 $ 27.82 64 gal Toter $ 22.50 $ 23.00 $ 23.50 $ 24.02 $ 24.55 35 gal Toter $ 19.50 $ 19.93 $ 2037 $ 20.82 $ 21.27 Recycling Included Included Included Included Included Yard Waste Included Included Included Included Included Alternate 2 Year 1 Year 2 Year 3 Year 4 Year 5 96 gal Toter $ 19.25 $ 19.83 $ 20.42 $ 21.03 $ 21.67 64 gal Toter $ 18.65 $ 19.21 $ 1939 $ 20.25 $ 20.86 35 gal Toter $ 17.18 $ 17.70 $ 18.23 $ 18.77 $ 1934 Recycling Included I Included Included Included Included Yard Waste Sticker $ 2.20 $ 2.20 $ 2.25 $ 2.30 $ 2.35 Yard Waste Dropoff Included Included Included Included Included Alternate 3 Year 1 Year 2 Year 3 Year 4 Year 5 96 gal Toter $ 23.00 $ 23.25 $ 23.76 $ 24.28 $ 24.82 64 gal Toter $ 21.00 $ 21.25 $ 21.72 $ 22.20 $ 22.68 35 gal Toter $ 18.00 $ 18.54 $ 19.10 $ 19.67 $ 2026 Recycling Included I Included Included Included Included Yard Waste Included Included Included Included Included Special Collections Pricing Year 1 Year 2 Year 3 Year 4 Year 5 Special Collections White Goods $ 7.50 $ 7.50 $ 7.75 $ 7.75 $ 7.75 $ - $ 20.00 $ 25.00 $ 25.00 $ 25.00 Additional Bulk Items $ 5.75 $ 5.75 $ 6.00 $ 6.25 $ 6.25 Additional Program Features Pumpkin Disposal at City Facilities 1x/year E-Scrap Collection Event 20% Senior Discount off of monthly service rate (Age 65 &Older) Refuse and Recycling Collection at Fiesta Days for no charge and Financial Support of Fiesta Days Food Scrap Collection for negotiated monthly fee Itemized Pricing - Marengo Disposal Base Bid Year 1 Year 2 Year 3 Year 4 Year 5 Refuse Sticker $ 9.00 $ 9.27 $ 9.55 $ 9.83 $ 10.13 96 gal Toter $ 25.00 $ 25.75 $ 26.52 $ 27.32 $ 28.14 64 gal Toter $ 25.00 $ 25.75 $ 26.52 $ 27.32 $ 28.14 35 gal Toter $ 25.00 $ 25.75 $ 26.52 $ 27.32 $ 28.14 Recycling Included Included Included Included Included Yard Waste Sticker $ 4.00 $ 4.12 $ 4.24 $ 4.37 $ 4.50 Yard Waste Dropoff Included Included Included Included Included Alternate 1 Year 1 Year 2 Year 3 Year 4 Year 5 Refuse Sticker No Bid No Bid No Bid No Bid No Bid 96 gal Toter No Bid No Bid No Bid No Bid No Bid 64 gal Toter No Bid No Bid No Bid No Bid No Bid 35 gal Toter No Bid No Bid No Bid No Bid No Bid Recycling No Bid No Bid L.No Bid No Bid No Bid Yard Waste No Bid No Bid No Bid No Bid No Bid Alternate 2 Year 1 Year 2 Year 3 Year 4 Year 5 96 gal Toter No Bid No Bid No Bid No Bid No Bid 64 gal Toter No Bid No Bid No Bid No Bid No Bid 35 gal Toter No Bid No Bid No Bid No Bid No Bid Recycling No Bid No Bid No Bid No Bid No Bid Yard Waste Sticker No Bid No Bid No Bid No Bid No Bid Yard Waste Dropoff No Bid No Bid No Bid No Bid No Bid Alternate 3 Year 1 Year 2 Year 3 Year 4 Year 5 96 gal Toter $ 18.75 $ 1931 $ 19.89 $ 20.49 $ 21.10 64 gal Toter $ 18.75 $ 1931 $ 19.89 $ 20.49 $ 21.10 35 gal Toter $ 18.75 $ 1931 $ 19.89 $ 20.49 $ 21.10 Recycling Included Included Included Included Included Yard Waste Included Included Included Included Included Special Collections Pricing Year 1 Year 2 Year 3 Year 4 Year 5 Special Collections White Goods Additional Bulk Items $ 25.00 $ 26.00 $ 27.00 $ 28.00 $ 29.00 $ 50.00 $ 52.00 $ 54.00 $ 55.00 $ 57.00 $ 20.00 $ 21.00 $ 22.00 $ 2100 $ 24.00 Itemized Pricing - Prairieland Base Bid Year 1 Year 2 Year 3 (Low) Year 3 (Hi) Year 4 (Low) Year 4 (Hi) Year 5 (Low) Year 5 (High) Refuse Sticker $ 3.10 $ 3.20 $ 3.30 $ 3.30 $ 3.40 $ 3.40 $ 3.50 $ 3.50 96 gal Toter $ 24.79 $ 24.79 $ 25.16 $ 25.53 $ 25.54 $ 26.30 $ 25.92 $ 27.09 64 gal Toter $ 23.79 $ 23.79 $ 24.15 $ 24.50 $ 24.51 $ 25.24 $ 24.88 $ 26.00 35 gal Toter $ 22.79 $ 22.79 $ 23.13 $ 23.47 $ 23.48 $ 24.18 $ 23.83 $ 24.90 Recycling Included Included Included Included Included Included Included Included Yard Waste Sticker $ 3.10 $ 3.20 $ 3.30 $ 3.30 $ 3.40 $ 3.40 $ 3.50 $ 3.50 Yard Waste Dropoff Included Included Included Included Included Included Included Included Alternate 1 Year 1 Year 2 Year 3 (Low) Year 3 (Hi) Year 4 (Low) Year 4 (Hi) Year 5 (Low) Year 5 (High) Refuse Sticker $ 6.10 $ 6.22 $ 6.35 $ 6.35 $ 6.47 $ 6A7 $ 6.60 $ 6.60 96 gal Toter $ 24.91 $ 24.91 $ 25.28 $ 25.66 $ 25.66 $ 26.43 $ 26.05 $ 27.22 64 gal Toter $ 23.91 $ 23.91 $ 24.27 $ 24.63 $ 24.63 $ 25.37 $ 25.00 $ 26.13 35 gal Toter $ 22.91 $ 22.91 $ 23.25 $ 23.60 $ 23.60 $ 24.31 $ 23.96 $ 25.03 Recycling Included Included Included Included Included Included Included Included Yard Waste Included Included Included Included Included Included Included Included Alternate 2 Year 1 Year 2 Year 3 (Low) Year 3 (Hi) Year 4 (Low) Year 4 (Hi) Year 5 (Low) Year 5 (High) 96 gal Toter $ 17.00 $ 17.00 $ 17.26 $ 17.51 $ 17.51 $ 18.04 $ 17.78 $ 18.58 64 gal Toter $ 16.00 $ 16.00 $ 16.24 $ 16.48 $ 16.48 $ 16.97 $ 16.73 $ 17.48 35 gal Toter $ 15.00 $ 15.00 $ 15.23 $ 15.45 $ 15.45 $ 15.91 $ 15.69 $ 16.39 Recycling Included Included Included Included Included Included Included Included Yard Waste Sticker $ 2.50 $ 2.55 $ 2.60 $ 2.60 $ 2.65 $ 2.65 $ 2.70 $ 2.70 Yard Waste Dropoff Included Included Included Included Included Included Included Included Alternate 3 Year 1 Year 2 Year 3 (Low) Year 3 (Hi) Year 4 (Low) Year 4 (Hi) Year 5 (Low) Year 5 (High) 96 gal Toter $ 18.93 $ 18.93 $ 19.21 $ 19.50 $ 19.50 $ 20.08 $ 1939 $ 20.69 64 gal Toter $ 17.93 $ 17.93 $ 18.20 $ 18.47 $ 18.47 $ 19.02 $ 18.75 $ 19.59 35 gal Toter $ 16.93 $ 16.93 $ 17.18 $ 17.44 $ 17.44 $ 17.96 $ 17.70 $ 18.50 Recycling Included Included Included Included Included Included Included Included Yard Waste Included Included Included Included Included Included Included Included Special Collections Pricing Year 1 Year 2 Year 3 Year 4 Year 5 Special Collections $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 White Goods $ 35.00 $ 35.00 $ 35.00 $ 35.00 $ 35.00 Additional Bulk Items $ 35.00 $ 35.00 $ 35.00 $ 35.00 $ 35.00 Additional Program Features (applicable to base &alternates 1-5) For Base Bid Refuse and Yard Waste Are Same Sticker and Same Price Free E-Scrap at Lake Barrington Location Free 2x/year Curbside E-Scrap Collection Free Christmas Light Recycling Pickup at City facilities November -January Pumpkin Disposal Services 20% Senior Discount (Age 65 & Older), 35 gal toter, No Sticker Discount 20% Townhome Discount, 35 gal toter, (can be in addition to 20% Senior Discount) Fiesta Days - Service to include carts, contaners, and participation in Fiesta Days Parade at no charge Unlimited household paint and chemical pick-up at curb for a $25.00 handling fee upon resident requesi Food Scraps can be comingled with yard waste during yard waste season Vacation Billing Suspension (min 1 month up to maximum of 3 months) Itemized Pricing - Prairieland Alternative Bids Alternate 4 (Prairieland Alternate) Year 1 Year 2 (Low) Year 3 Low Year 3 Hi ( ) (Low) Year 4 Low Year 4 Hi ( ) Year 5 Low ( ) Year 5 Hi h ( g ) 65 gal Toter $ 20.10 $ 20.10 $ 20.40 $ 20,70 $ 2031 $ 21.32 $ 21.02 $ 21.96 95 Gal Recycling Toter Included Included Included Included Included Included Included Included 95 Gal Yard Waste Toter Included Included Included Included Included Included Included Included E Scrap x2/year Included Included Included Included Included Included Included Included Alternate 4 -Unlimited year round yard waste and food scraps, all residents automated pickup cars Alternate 5 (Prairieland Alternate) Year 1 Year 2 Year 3 ( Low) ( Year 3 (Hi) Year 4 (Low) ( ( Year 4 (Hi) Year 5( Low) Year 5( Hi h) g Refuse Sticker $ 3.10 $ 110 $ 3.30 $ 3.30 $ 3.40 $ 3.40 $ 3450 $ 150 96 gal Toter $ 17.23 $ 17.23 $ 17.49 $ 1735 $ 17.75 $ 18.28 $ 18a02 $ 18.83 65 gal Toter $ 16.23 $ 16.23 $ 16A7 $ 1632 $ 1632 $ 17422 $ 16.97 $ 1733 35 gal Toter $ 15.23 $ 15923 $ 15A6 $ 15969 $ 15.69 $ 16A6 $ 15.93 $ 16.64 35 Ga I Recycling Toter $ 6.03 $ 6.03 $ 6.12 $ 6921 $ 6.21 $ 6.40 $ 6.31 $ 6.59 Yard Waste Sticker $ 110 $ 110 $ 3.30 $ 3.30 $ 3,40 $ 140 $ 3.50 $ 150 Yard Waste Dropoff Included Included Included Included Included Included Included Included Itemized Pricing - Waste Management Base Bid Year 1 Year 2 Year 3 Year 4 Year 5 Refuse Sticker $ 4.19 $ 4.36 $ 4.53 $ 4.71 $ 4.90 96 gal Toter $ 29.84 $ 31.03 $ 32.27 $ 33.56 $ 34.90 64 gal Toter - - - - - 35 gal Toter - - - - - Recycling Included Included Included Included Included Yard Waste Sticker $ 4.19 $ 4.36 $ 4.53 $ 4.71 $ 4.90 Yard Waste Dropoff Included Included Included Included Included Alternate 1 Year 1 Year 2 Year 3 Year 4 Year 5 Refuse Sticker $ 5.35 $ 5.56 $ 5.78 $ 6.01 $ 6.25 96 gal Toter $ 29.84 $ 31.03 $ 32.27 $ 33.56 $ 34.90 64 gal Toter - - - - - 35 gal Toter - - - - - Recycling Included Included Included Included Included Yard Waste Included Included Included Included Included Alternate 2 Year 1 Year 2 Year 3 Year 4 Year 5 96 gal Toter $ 19.15 $ 19.72 $ 2031 $ 20.92 $ 21.55 64 gal Toter $ 18.15 $ 18.69 $ 19.25 $ 19.83 $ 20.42 35 gal Toter $ 17.15 $ 17.66 $ 18.19 $ 18.74 $ 1930 Recycling Included Included Included Included Included Yard Waste Sticker $ 3.00 $ 3.09 $ 3.18 $ 3.28 $ 3.38 Yard Waste Dropoff Included Included Included Included Included Alternate 3 Year 1 Year 2 Year 3 Year 4 Year 5 96 gal Toter $ 20.55 $ 21.17 $ 21.81 $ 22.46 $ 23.13 64 gal Toter $ 19.55 $ 20.14 $ 2034 $ 21.36 $ 22.00 35 gal Toter $ 18.55 $ 19.11 $ 19.68 $ 20.27 $ 20.88 Recycling Included Included Included Included Included Yard Waste Included Included Included Included Included Special Collections Pricing Year 1 Year 2 Year 3 Year 4 Year 5 Special Collections White Goods Additional Bulk Items $ 22.00 $ 23.00 $ 24.00 $ 25.00 $ 26.00 $ 40.00 $ 41.00 $ 42.00 $ 44.00 $ 45.00 $ 20.00 $ 21.00 $ 22.00 $ 23.00 $ 24.00 Additional Program Features "At Your Door" Special Collection -Household and hazardous E-Waste picked up at residents door for monthly rate of $1.25. Applicable to Alternates 2, 3, and Waste Management Alternative Proposal. Itemized Pricing - Waste Management Alternative Proposal WM Alternative Bid Year 1 Year 2 Year 3 Year 4 Year 5 Base Fee (monthly) $ 5.00 $ 5,20 $ 5.41 $ 5.63 $ 5986 Refuse Sticker $ 2.50 $ 160 $ 230 $ 2.81 $ 192 96 gal Toter $ 2735 $ 28.86 $ 30.01 $ 31421 $ 32.46 64 gal Toter - - - - - 35 gal Toter - - - - - Recycling Included Included Included Included Included Yard Waste Sticker $ 2.50 $ 160 $ 2070 $ 2081 $ 192 Yard Waste Dropoff Included Included I Included I Included I Included cHenr Office of the Mayor Susan Low, Mayor McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us Mayor's Statement and Reports DATE: February 20, 2017 TO: McHenry City Council FROM: Susan E. Low, Mayor A Resolution recognizing Robert J. Peterson's many contributions as City of McHenry Ward 6 Alderman will be presented to the City Council for approval. A coffee and cake reception will be held in his honor after the meeting. If Council concurs, then it is recommended a motion is considered to approve the attached Resolution as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner.