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Packet - 12/04/2017 - City Council
AGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, December 4, 2017, 7:00 PM 1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Public Hearing concerning the City of McHenry 2017 Proposed Tax Levy Ordinance in the amount of $4,618,786, representing a 0% increase above the 2016 Tax Levy extension. 5. Motion to adopt an Ordinance for the Levy of Taxes for the Year 2017 in the amount of $4,618,786. 6. Presentation: McHenry Area Chamber of Commerce Quarterly Update. 7. Public Comments: Any member of the public wishing to address the Council is invited to do so by signing in at the meeting entrance and, when recognized, stepping to the podium. Opportunities for Public Comment are also provided under each Individual Action Item. 8. Consent Agenda: Consent Agenda Items or for items not on the Meeting Agenda. Motion to Approve the Following Consent Agenda Items: A. Resolution establishing the 2018 City Council Meeting Schedule; B. Resolution designating December 4, 2017, to begin the State of Illinois Bicentennial Celebration in the City of McHenry; C. Ordinance amending Municipal Code Chapter 11, Article III, Sec. 11-89 relating to the Outside Storage of Single -Family Refuse Containers; D. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement for the Provisions of MCRide Dial -A -Ride Transit Services in Year 2018; and E. Payment of Bills in the amount of $723,325.24. 9. Individual Action Item Agenda: A. Motion to adopt an Ordinance granting a Conditional Use Permit to allow Outdoor Storage of Boats and Recreational Vehicles in conjunction with a Contractor's Office for the property located at 4564 Bull Valley Road. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. McHenry City Council Agenda December 4, 2017 Page Two B. Motion to grant Sign Variances to Boone Creek Crossing LLC, for a projecting sign not to exceed 16 sq. ft. for 1204 N. Green Street, and allow two (2) additional wall signs, offsite advertising on three (3) proposed digital signs, and 125.25 sq. ft. of additional wall signage for 1208 N. Green Street. C. Motion to adopt Ordinances for the abatement of real estate taxes levied for the 2017 Tax Levy Year for the following bond issues: General Obligation Bonds (Recovery Zone & Build America) Series 2010B, $418,105.00; General Obligation Bonds (Alternate) Series 2010C, $446,920.00; General Obligation Bonds (Alternate) Series 2012, $210,432.50; General Obligation Bonds (Refunding) Series 2013, $593,910.00; and General Obligation Bonds (Refunding) Series 2015, $576,978.76. D. Motion to approve the Annual Financial Report for the City of McHenry Police Pension Fund for the Fiscal Year ending April 30, 2017, in accordance with the requirements set forth in Illinois Pension Code 40 ILCS 5/3-143. E. Motion to authorize a budget amendment in the Recreation Center Fund in the amount of $19,500, and approve a Professional Services Agreement with Heller and Heller Consulting LLC, to perform an Aquatics Feasibility Study for the McHenry Recreation Center in the amount of $19,500. F. Motion to authorize a budget amendment in the amount of $64,440 from the General Fund Balance and approve a Professional Services Contract Change Order to include the Downtown Parking Access/Capacity Improvements Project to the Professional Services Agreement for the McHenry Recreation Center Parking Lot Expansion Project with Baxter & Woodman, Inc., for an amount not to exceed $64,440. G. Motion to adopt an Ordinance amending the City of McHenry's Redevelopment Project and Plan for the City of McHenry Tax Increment Redevelopment Project Area by Removing the Property Commonly Known as 1306 N. Green Street. H. Motion to adopt an Ordinance granting a Conditional Use Permit for an Expanded Site Plan Review in accordance with the Downtown Overlay District to Allow a Contractor's Office with On -site Storage and Two (2) Principal Use on One (1) Zoning Lot and any other Variances to allow the Property to be Developed in Substantial Conformance with the Planning and Zoning Commission Public Hearing Application for the Property located at 1306 N. Green Street. 10. Discussion Only Items: None. 11. Staff Reports. 12. Mayor and City Council Comments. 13. Adjourn. McHenry City Council Agenda December 4, 2017 Page Three The complete City Council packet is available for review online via the City website at www.ci.mchenty.il.us. For further information, please contact the Office of the City Administrator at 815-363-2108. The proceedings of the City Council meeting are being video and audio -recorded and every attempt is made to ensure that they are posted on the City of McHenry, IL "YouTube" channel within twenty-four (24) hours of the meeting adjournment. NOTICE: In compliance with the Americans With Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. TO: RE: ATTACHMENTS Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us PUBLIC HEARING SUPPLEMENT December 4, 2017 Mayor and City Council Carolyn Lynch, Finance Director Public Hearing and Consideration of the 2017 Tax Levy Ordinance Exhibit A —Proposed Real Estate Tax Levy by Fund 2016 McHenry County Tax Rates 2017 Property Tax Levy Ordinance AGENDA ITEM SUMMARY: The purpose of this agenda item is to conduct the 2017 Property Tax Levy Public Hearing and to provide the City Council with information needed for the adoption of the 2017 Property Tax Levy Ordinance. PURPOSE: On November 6, 2017 Council considered and approved a Resolution Determining the Amount of Funds to be levied for the 2017 Tax Year through real estate taxes for the City of McHenry and set a date of December 4, 2017 for the Public Hearing and consideration of an ordinance establishing such a levy. While not required to do so, the City of McHenry believes that it is important to provide residents with an opportunity to provide public comment on the proposed property tax I evy. Upon the closure of the public hearing City Council can then consider the adoption of the 2017 Tax Levy Ordinance. An approved Tax Levy Ordinance must be filed by the last Tuesday of December (the 26t" in 2017). With altered schedules and office hours due to the holidays, it is always prudent for Council to consider the Tax Levy Ordinance to allow sufficient time for administrative processing. BACKG ROU N D/ANALYSIS: Approximately 81.270 of the FY17/18 budgeted General Fund Revenues are derived from Sales Tax, Income Tax and Property Tax receipts with the remaining approximate 18.8% coming from such sources as miscellaneous other intergovernmental taxes, grants, franchise fees, licenses and permits, fines and forfeitures, and charges for services. For the FY17/18 Budget, Property Tax receipts comprised 22.8% ($4,967,359) of the total budgeted revenues ($21,830,317). As the Council is aware, McHenry has implemented a Fund Balance and Reserve Policy and for the General Fund, this policy recommends that the unrestricted fund balance be maintained at 120 days of estimated operating expenses. Additionally, after the minimum fund balance is met, that excess fund balance should be assigned for future capital expenses. At the end of FY2016/17, $2,410,565 was transferred to the Capital Improvements Fund as excess fund balance. As the Council discusses the property tax levy, it should keep the following factors in mind. First, that the FY17/18 General Fund Capital Improvement Program (CIP) includes nearly $90 million in projects (including an approximate $50 million local road program) that rely primarily on General Fund Revenues for implementation. Second, that despite the most conservative budgeting efforts, General Fund operating costs will continue to increase (Police Pension contributions alone are estimated to increase $145,500 in FY18/19). Finally, as part of the State's most recent budget approval, there will be a 10% reduction in the amount that the City receives through the Local Government Distributive Fund (LGDF) and a 2% reduction (identified as an administrative fee and kept by the State) to the Home Rule Sales Tax. As the State is in financial turmoil, it is important to take all of these, and potential future, reductions into consideration when completing financial planning for McHenry as reserves could be depleted quickly in a financial downturn. Despite the fact that as a "Home Rule" community the City of McHenry is no longer subject to the Property Tax Extension Limitation Law, or PTELL - which limits increases to residents' property taxes by preventing a local government's property tax levy from growing at a faster pace than the rate of inflation, or 5%, whichever is less - the City has continued to follow PTELL guidelines for establishing the property tax levy. In fact, for five (5) consecutive years (2011, 2012, 2013, 2014, 2015), the City chose to maintain a flat property tax levy request at the amount that was requested in 2010. In 2016, Council chose to decrease the property tax levy request by 3% from the amount requested in 2010 through 2015. For the 2017 tax year the inflationary rate is 2.10%. The Estimated Rate Setting EAV supplied by McHenry County is 633,899,930 (an increase of 7.2% over 2016) which includes new construction of 2,537,251. PTELL calculated with the inflationary rate and the estimated EAV equates to an Estimated Limited Extension of $4,734,725, or an $115,939 increase over last year. Even if the City were to adopt this increase, it would not cover the anticipated increases in costs and or reduction in revenue for FY18/19. Based on the above information, it is important to remind the Council that freezing or reducing the City's portion of the property tax levy does not mean that home -owners will see a reduction in their property tax bill. Change in EAV also drives change in the property tax bill. When the EAV declines the tax rates must go up in order to fully fund the property tax levy because the same amount of money needs to be collected across the new lower values as requested by all taxing districts. For 2016, the EAV increased so the tax rate for the City went down slightly lowering the burden on taxpayers. In fact, in 2016 that portion A a resident's tax bill directed to the City of McHenry was only 6.4% of the total amount. However, this does not take into consideration actions taken by the other taxing jurisdictions that comprise the total property tax bill. As an example, in 2015 the City of McHenry kept its portion of the property tax bill the same as 2014, but the amount of property tax paid by the owner of a $200,000 home actually increased by $43.51 due to levy increases by other taxing bodies. Annually, prior to the end of the calendar year, the City must provide the amounts required for the property tax levy so that the funds generated through this revenue mechanism will become available during the 2017/2018 fiscal year. The levy request must be approved by the City Council and submitted to the McHenry County Clerk by the last Tuesday in December (the 26t" in 2017). There are public notification timeframes also associated with this process. With this date as a target, the 2017 Property Tax Resolution indicating the levy amount and Public Hearing will be presented at the November 6t" 2017 Council meeting and, upon adoption of the resolution, the Property Tax Levy Public Hearing and consideration/adoption of the levy amount is scheduled for the December 4, 2017 City Council meeting. Based on the totality ofthe information that has been reviewed in this memorandum, and with input from the Finance and Personnel Committee at its October 2, 2017 meeting, staff is forwarding a recommendation to maintain the property tax levy at the current amount of $4,618,786. This represents the seventh (7t") consecutive year that the City of McHenry has foregone an increase in the amount of property taxes collected. Based on the PTELL estimates provided by McHenry County, the amount of revenues deferred by this action will be approximately $115,939. Staff reminds Council that we will continue to carefully plan and monitor revenues and expenditures during the upcoming year and monitor any other internal or external factors that may have an impact on the City's overall financial stability. If Council concurs, the following is recommended: 1) conducting a public hearing regarding the proposed 2017 Property Tax Levy in an amount of $4,618,786 and, upon closing the public hearing; 2) consideration of the 2017 Property Tax Levy Ordinance in an amount not to exceed $41618,786. EXHIBIT A CITY OF McHENRY PROPOSED REAL ESTATE TAX LEVY 2017 TAX LEVY Equalized Assessed Valuation (EAV)* Purpose Corporate Police Protection Civil Defense e.� Insurance IMRF Social Security Public Library Debt Service Police Pension Public Benefit TOTAL *Estimated $633,899,930 (7.69% Increase) Estimated Rate 0.0886 0.0000 0.0000 0.0042 0.0789 0.0630 0.0000 0.3186 0.0000 0.7286 Proposed Levy $ 561,764 $ 547,959 $ 0 $ 0 $ 26,427 $ 499,994 $ 399,194 $ 563,745 $ 0 $ 0 $ 21019,703 $ 0 $ 41618,786 City of McHenry 2016 Property Taxes on $200,000 Home By Government Unit 2016 Tax Percent Government Unit Rate Amount of Total McHenry County $1,053873 $702,58 8.57% McHenry Co. Conservation 0,258847 172.56 2.10% MCC College District 0,406599 271.07 3.31 % School Dist. #15 5,645434 3763,62 45.91% School Dist. #156 2,748791 1832,53 22.35% McHenry Fire District 0,588890 392.59 4.79% McHenry Library 0,353586 235.72 2.88% McHenry Twnshp. 0,164582 109.72 1.34% McHenry Twnshp. Rd. & Br. 0,292365 194.91 2.38% McHenry City 0,784645 523.10 6.37%j $12,297612 $8,198040 100,00% City of McHenry 2017 Property Taxes on $200,000 Home By Government Unit 2017 Tax Percent Government Unit Rate Amount of Total McHenry County $14053873 $702,58 8.61 % McHenry Co. Conservation 0,258847 172.56 2.11 % MCC College District 00406599 271.07 3.32% School Dist. #15 5,645434 3763,62 46.12% School Dist. #156 20748791 1832,53 22.45% McHenry Fire District 0,588890 392.59 4.81 % McHenry Library 0,353586 235.72 2.89% McHenry Twnshp. 0,164582 109.72 1.34% McHenry Twnshp. Rd. & Br. 0,292365 194.91 2.39% McHenry City 0,728600 485.73 1 $12,241567 $8,161,03 100,00% City Decrease -due to EAV Increasing -37.37 ORDINANCE NO. ORD-17- 2017 PROPERTY TAX LEVY ORDINANCE AN ORDINANCE FOR THE LEVY OF TAXES FOR THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS FOR THE YEAR 2017 WHEREAS, the City of McHenry, McHenry County, Illinois is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS as follows: SECTION 1: That at tax for the following sums of money, or as much thereof as may be authorized by law to defray all expenses and liabilities of the City of McHenry, be and the same are hereby levied for the purposes specified against all taxable property in the City of McHenry for the year 2017 in the respective sums as follow, to -wit: Article I General Fund Levy Administration Department Salaries -Regular 33,754 Overtime - Regular - Salaries - Seasonal - Salary Adjustments - Board/Commission Expense - Youth Commission - Health/Life Insurance - Dental Insurance - US Life Insurance - Insurance Premiums Vision - FICA/Medicare 291912 IMRF Retirement 42,064 Uniform Allowance - Contractual Services - Legal Fees - Postage and Meter - Telephone - Printing and Publishing - Repair & Maintenance - Dues - Travel Expenses - Training - Tuition Reimbursements - Publications Utilities IMF Expense Materials & Supplies Office Supplies Gasoline & Oil Small Equipment Administrative Expense Capital - Land Acquisition Buildings Equipment Capital - Furniture Purchase of Service - Risk Management Purchase of Service - Information Technology Transfer - Employee Insurance Fund Transfer - Capital Improvements Total Administration Department Elected Officials Department Salaries - Regular Overtime - Regular Salary Adjustments Salaries - Elected Officials Health/Life Insurance Dental Insurance US Life Insurance Insurance Premiums Vision FICA/Medicare IMRF Retirement Uniform Allowance Contractual Services Postage and Meter Telephone Printing and Publishing Dues Travel Expenses Training Publications Materials and Supplies Office Supplies Small Equipment Employee Recognition Administrative Expense Purchase of Service - Information Technology Transfer - Employee Insurance Fund Total Elected Officials Department Community & Economic Development Department Salaries -Regular Salaries - Part Time Salaries - Temporary - Census Overtime - Regular 105,730 2,850 2, 850 29,069 Salary Adjustments - Health/Life Insurance - Dental Insurance - US Life Insurance - Insurance Premiums Vision - FICA/Medicare 26,598 IMRF Retirement 361164 Uniform Allowance - Contractual Services - Postage and Meter - Telephone - Printing and Publishing - Repairs and Maintenance - Vehicles - Dues - Travel Expenses - Training - Tuition Reimbursement - Publications - Materials and Supplies - Office Supplies - Fuel and Lubricants - Small Tools and Equipment - Capital Lease Principal Payments - Capital - Buildings - Equipment - Capital - Vehicles - Purchase Service - Risk Management - Purchase Service - Information Technology - Transfer - Employee Insurance Fund - Total Community & Economic Development Department 911831 Finance Department Salaries -Regular 13,947 Salaries - Part Time - Overtime - Regular - Salary Adjustments - Health/Life Insurance - Dental Insurance US Life Insurance Insurance Premiums Vision - FICA/Medicare 14,979 IMRF Retirement 20,365 Uniform Allowance Contractual Services - Postage and Meter - Telephone - Printing and Publishing - Dues - Travel Expenses - Training - Tuition Reimbursement - Publications - Materials and Supplies - Office Supplies - Gasoline & Oil - Small Tools and Equipment - Administrative Expense - Development Expense - Miscellaneous Refunds - Debt Service Transfer - Transfer - Special Service Area - Transfer - Motor Fuel Tax Fund - Purchase Service - MCMRM - Purchase Service - Information Technology - Transfer - Employee Insurance Fund - Transfer - Capital Improvement Fund - Transfer - Band Fund - Transfer - Civil Defense - Transfer - Capital Equipment Fund - Total Finance Department 49,291 Police Department Salaries -Regular 18,031 Salaries - Sworn 8027723 Salaries - Part -Time - Overtime - Regular - Overtime - Sworn - Career Ladder - Salary Adjustments - Health/Life Insurance - Dental Insurance - US Life Insurance - Insurance Premiums Vision - FICA/Medicare 263,227 IMRF Retirement 23,125 Contribution - Police Pension 210191703 Uniform Allowance - Contractual Services - Postage and Meter - Telephone - Repair and Maintenance - Vehicles - Dues - Travel Expenses - Training Expenses - Tuition Reimbursement - Publications - Utilities Materials and Supplies Office Supplies - Fuel and Lubricants - Small Equipment - Police-1<9 Unit - Police -DUI - Capital - Equipment - Capital - Vehicles - Capital - Furniture - Purchase of Service - Risk Management - Purchase of Service - Information Technology - Transfer - Employee Insurance Fund - Total Police Department 311261809 Dispatch Department Salaries -Regular 80,180 Salaries - Part -Time - Overtime - Regular - Salary Adjustments - Health/Life Insurance - Dental Insurance - US Life Insurance - Insurance Premiums Vision - FICA/Medicare 79,711 IMRF Retirement 1061221 Uniform Allowance - Contractual Services - Postage and Meter - Telephone - Travel Expenses - Training Expenses - Tuition Reimbursement - Utilities - Materials and Supplies - Office Supplies - Small Equipment - Purchase of Service - Risk Management - Puchase of Service - Information Technology - Total Dispatch Department 2661112 Public Works Administration Department Salaries -Regular 15,693 Overtime -Regular - Salary Adjustments - Health/Life Insurance - Dental Insurance - US Life Insurance Insurance Premiums Vision - FICA/Medicare 141359 IMRF Retirement 19,524 Uniform Allowance - Contractual Services - Postage and Meter - Telephone - Dues - Travel Expenses - Training Expenses - Tuition Reimbursement - Office Supplies - Small Equipment - Forestry Capital - Equipment - Purchase Service - Risk Management - Purchase Service - Information Technology - Transfer - Employee Insurance Fund - Total Public Works Administration Department 491576 Public Works Streets Division Department Salaries - Regular 741551 Overtime - Regular - Overtime - Snow Removal - Salaries -Seasonal - Salary Adjustments - Health/Life Insurance - Dental Insurance - US Life Insurance - Insurance Premiums Vision - FICA/Medicare 73,504 IMRF Retirement 98,501 Uniform Allowance - Contractual Services - Contractual Services - PW Bldg - Telephone - Repair and Maintenance - Vehicles - Training Expenses - Utilities - Rilities - PW Bldg Street Lighting - Materials and Supplies - Materials and Supplies - PW Bldg - Office Supplies - Vehicle Fuel and Lubricants - Small Tools and Equipment - Safety Equipment and Supplies - Miscellaneous Expenses Capital - Equipment - Capital - Vehicles - Capital - Public Improvements - Encumbrances - Purchase Service - Risk Management - Purchase Service - Information Technology - Transfer- Employee Insurance Fund - Total Public Works Streets Division Department 2461556 Parks &Recreation Department Salaries -Regular 41,776 Salaries - Part Time Employees - Overtime - Regular - Salaries - Seasonal - Overtime - Seasonal - Salary Adjustments - Health/Life Insurance Dental Insurance US Life Insurance Insurance Premiums Vision Social Security Expenses IMRF Retirement Uniform Allowance Contractual Services Postage and Meter Telephone Printing and Publishing Repairs and Maintenance - Vehicles Dues Travel Expenses Training Tuition Reimbursement Publications Utilities Materials and Supplies Office Supplies Vehicle Fuel and Lubricants Small Equipment Special Events Forestry Capital - Equipment Capital - Vehicles Park Improvements Purchase Service - Risk Management Purchase Service - Information Technology Transfer - Employee Insurance Fund Total Parks & Recreation Department Total General Fund Article 11 Audit Fund Audit Fee Total Audit Fund Article III Insurance Fund Insurance Total Insurance Fund Grand Total Articles I, II, and III 58,604 53,230 153,610 4,092,365 26,427 26,427 499, 994 499,994 4,618,786 TAX LEVY SUMMARY CITY OF WHENRY Levied for the City of McHenry from the tax for General Corporate funds, 65 ILCS 5/8-3-1, in addition to all other taxes Levied from the Special Tax for Police Protection, 65 ILCS 5/11-1- 3, in addition to all other taxes Levied from the Special Tax for cost of participation by the City of McHenry in the Illinois Municipal Retirement Fund and Social Security Enabling Act, 40 ILCS 5/7-171 and 40 ILCS 5/21-109 in addition to all other taxes Levied from the Special Tax for the Police Pension Fund, 40 ILCS 5/3-125, in addition to all other taxes Levied from the Special Tax for the Audit Fund, 65 ILCS 5/8-8-3, in addition to all other taxes Levied from the Special Tax to pay the cost of insurance, 745 ILCS 10/9-107, in addition to all other taxes TOTAL LEVIED FOR CITY OF MCHENRY FROM ALL SOURCES $ 561,764 5471959 962,939 2,019,703 26,427 499, 994 $ 4,618,786 The cites sources of authority are for information purposes only and are not intended to be a limitation on the City's authority to levy taxes. SECTION 2: All expended balances of any item or items of any general appropriation made by the Ordinance may be expended in making up an insufficiency in any item or items in the same general appropriation and for the same general purpose of in like appropriation made by the ordinance. SECTION 3: The Clerk of aforesaid City is hereby directed to file with the Clerk of McHenry County a duly certified copy of this ordinance. SECTION 4: The Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form (which publication is hereby authorized), as provided by law. Voting Aye: Voting Nay: Abstain: Absent: APPROVED: Mayor Wayne Jett (SEAL) ATTEST: City Clerk Lynzi Nevitt Passed: Approved: Published: PUBLISHED IN PAMPHLET FORM: cHenr CONSENT AGENDA DATE: December 4, 2017 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE 2018 City Council Meeting Schedule ATT: Resolution Office of the City Administrator Derik Morefield McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA ITEM SUMMARY: A Resolution establishing the 2018 City Council meeting schedule is presented for the Council's consideration and approval. SUMMARY: The City Council typically meets at 7:00 PM, on the first and third Monday of the month. For 2018, this will hold true with the following exceptions: • Due to proximity of dates on or near the major holidays of New Year's Day, Independence Day, and Labor Day, meetings are not proposed for January 15t, July 2na and September 3ra • In lieu of the above, and in order to ensure the opportunity to address items of business, additional Regular Meetings are proposed for Monday, June 25t" and Monday, August 27cn • In addition, there are three (3) Committee of the Whole Meetings proposed — Monday, January 29t" (Capital Improvement Plan Discussion); Monday, April 9t" (FY18/19 Budget Review/Discussion); and, Monday, April 23ra (Reserved for additional FY18/19 Budget Review/Discussion, if needed). • Finally, as in previous years, the Annual Meeting is proposed for Monday, April 30t" at which annual appointments are made and the FY18/19 Budget is approved. As proposed, the City Council will have 23 Regular Meetings, 3 Committee of the Whole Meetings, and the Annual Meeting. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to approve the attached Resolution as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. R-17-023 RESOLUTION BE IT RESOLVED by the Mayor and City Council of the City of McHenry, County, Illinois, that the following schedule of Council Meetings (with starting opposite the month) for the period from January 1, 2018 to December 31, 2018 adopted: JANUARY - 7:00 P.M. 15 Regular Meeting 29 Committee of the Whole APRIL - 7:00 P.M. 2 Regular Meeting 9 Committee of the Whole 16 Regular Meeting 23 Committee of the Whole 30 Annual Meeting DULY - 7:00 P.M. 16 Regular Meeting OCTOBER - 7:00 P.M. 1 Regular Meeting 15 Regular Meeting FEBRUARY - 7:00 P.M. 5 Regular Meeting 19 Regular Meeting MAY - 7:00 P.M. 7 Regular Meeting 21 Regular Meeting AUGUST - 7:00 P.M. 6 Regular Meeting 20 Regular Meeting 27 Regular Meeting NOVEMBER - 7:00 P.M. 5 Regular Meeting 19 Regular Meeting Approved and Adopted this 4t'' day of December 2017. Voting Aye: Voting Nay: Abstaining Not Voting. Absent. Mayor Wayne S. Jett ATTEST: City Clerk Lynzi Nevitt MARCH - 7:00 P.M. 5 Regular Meeting 19 Regular Meeting JUNE - 7:00 P.M. 4 Regular Meeting 18 Regular Meeting 25 Regular Meeting McHenry times set is hereby SEPTEMBER - 7:00 P.M. 17 Regular Meeting DECEMBER - 7:00 P.M. 3 Regular Meeting 17 Regular Meeting Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: December 4, 2017 Regular City Council Meeting RE: Resolution recognizing December 4, 2017 as the beginning of the State of Illinois Bicentennial Celebration Year in the City of McHenry ATT: Resolution recognizing the Importance of The State of Illinois Bicentennial Celebration in the City of McHenry Attached is a resolution recognizing December 4, 2017 as the Beginning of the State of Illinois Bicentennial Celebration Year in the City of McHenry. If the City Council concurs, it is recommended the attached resolution be approved recognizing December 4, 2017 as the beginning of the State of Illinois Bicentennial Celebration in the City of McHenry. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us R-17- A RESOLUTION DESIGNATING DECEMBER 4, 2017 AS THE BEGINNING OF THE STATE OF ILLINOIS BICENTENNIAL CELEBRATION IN THE CITY OF MCHENRY, ILLINOIS WHEREAS, The State of Illinois is celebrating its Bicentennial commencing on December 3, 2017. WHEREAS, August 26, 2018 will mark the 200th anniversary of the adoption of the Illinois Constitution of 1818 at the Kaskaskia Convention, and December 3, 2018 will mark the 200th anniversary of the admission of Illinois to the Union as a state; and WHEREAS, the Bicentennial of our statehood is an opportunity to recognize and celebrate the many cultural, economic, academic, and political contributions that Illinois and its residents have made to the nation and the world; and WHEREAS, the Bicentennial is also an opportunity to invite the world to Illinois and to showcase our core assets, including our community of global leaders; diverse and well-educated workforce; prominent institutions for technology, innovation, and higher education; exceptional quality of life with abundant outdoor recreation, magnificent arts and culture, endless nightlife and entertainment, and world class dining and hotels; central and modern infrastructure; and fertile farmland and abundant fresh water; and WHEREAS, a Bicentennial Commission representing the diversity and ingenuity of our State should play an active role advising the State with the planning of the bicentennial; and WHEREAS, the City of McHenry has compiled a memorial history and that "History of McHenry" states the present city was settled in 1836; it was named in honor of General McHenry who fought in the War of 1812 and the Black Hawk War: and WHEREAS, the City of McHenry is preparing various Bicentennial events throughout the next year, such as during Fiesta Days and A Day At Petersen Farm, which will commemorate the State A Illinois Bicentennial; and WHEREAS, Governor Bruce Rauner recognizes the importance of the Bicentennial celebration as a way to honor the citizens and the history of our great state and set a course for success over our next 200 years; and Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us WHEREAS, our State agencies should work together with the Commission and the State's citizens and businesses to share their vision and projects to mark the 200th anniversary; NOW, THEREFORE, BE IT RESOLVED DECEMBER 4, 2017 SHALL BE DESIGNATED AS THE BEGINNING OF THE CELEBRATION OF THE STATE OF ILLINOIS BICENTENNIAL IN THE CITY OF MCHENRY, ILLINOIS. ADOPTED THIS FOURTH DAY OF DECEMBER 2017. Wayne S. Jett, Mayor Lynzi Nevitt, City Clerk Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: December 4, 2017 Regular City Council Meeting RE: Single -Family Refuse Container Storage ATT: Proposed Ordinance AGENDA ITEM SUMMARY: Single-family refuse container (garbage cans) storage has challenged the Community Development Department year after year. The current ordinance requires that storage of refuse containers be stored "out of plain view." Staff is requesting a text amendment to add clarification to the ordinance. ANALYSIS: The current language in the Municipal Code reads: Sec. 11-89. Storage of garbage and refuse containers, etc. No person shall place any garbage and refuse container adjacent to any street, aHey, or other public place more than 24 hours prior to the regular and customary collection schedule established by such person's scavenger, nor shall any person permit such garbage and refuse containers to remain adjacent to any street, alley or other public place more than 24 hours after the aforesaid regular and customary collection schedule. At all other times such garbage and refuse containers shall be stored out of public's plain view. The challenge that is posed with this language is that "plain view" is vague. The Meriam Webster dictionary defines "in plain view" as in a place that is easily seen. Many of our residents store the refuse containers on the side of their homes next to the garage. This this may or may not be easily seen but can be perceived as within plain view. The intent of the ordinance is to have the containers stored in an area not unsightly. With Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us the new garbage service provider, the cans have changed to a brown color instead of the highly visible green. This allows the can to blend into the natural earth tone colors of the landscaping. Residents often call or come into the CED with a lengthy list of neighbors whose cans are stored on the side of the garage and want them to move them to a different location. This takes many staff hours to investigate to determine if there is truly a violation present. Garbage refuse containers are a part of our everyday life, storing them in the garage is not an option due to the smell in the summertime and requiring homeowners to screen with a fence or landscaping may be cost prohibitive to some. A proposal to change the ordinance to require containers to be stored behind the building line of the principal structure seems reasonable. This would allow the CED to maintain a level of aesthetics but also be realistic about can placement. No cans would be allowed to be stored on a front porch or in the front of a home. The following text amendment language is therefore proposed: Sec. 11-89. Storage of garbage and refuse containers, etc. No person shall place any garbage and refuse container adjacent to any street, aHey, or other public place more than 24 hours prior to the regular and customary collection schedule established by such person's scavenger, nor shall any person permit such garbage and refuse containers to remain adjacent to -any street, alley or other public place more than 24 hours after the aforesaid regular and customary collection schedule. At all other times such garbage and refuse containers shall not be located eut of publi plain . 0ew between the street and the principal structure. The Community Development Committee has reviewed this change and a motion was made aI d approved to send the text amendment to the full City Council for consideration. RECOMMENDATION: Therefore, if the City Council concurs with staffs analysis a motion to approve the proposed text amendment for the storage of garbage and refuse containers is recommended. ORDINANCE NO. MC-17-11-1159 AN ORDINANCE AMENDING CITY OF MCHENRY MUNICIPAL CODE CHAPTER 11, ARTICLE III, SEC. 11-899 RELATING TO THE OUTSIDE STORAGE OF SINGLE-FAMILY REFUSE CONTAINERS WHEREAS, the City of 1VIcHENRY, MCHENRY County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. WHEREAS, it is the opinion of the corporate authorities of the City of MCHENRY, to clarify the language regulating outdoor storage of single family refuse containers and to amend Chapter 11, Article III, Sec. 11-89. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, to include the following language: SECTION 1 Chapter 11, ARTICLE III, Sec. 11-89 shall be amended as follows: Sec. 11-89. Storage of garbage and refuse containers, etc. No person shall place any garbage and refuse container adjacent to any street, alley, or other public place more than 24 hours prior to the regular and customary collection schedule established by such person's scavenger, nor shall any person permit such garbage and refuse containers to remain adjacent to any street, alley or other public place more than 24 hours after the aforesaid regular and customary collection schedule. At all other times such garage and refuse containers shall not be located between the street and the principal structure. SECTION 2: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of MCHENRY, Illinois. SECTION 3: This ordinance Ulu in full force and effect from and after its passage, approval and publication, as provided bylaw. APPROVED and ADOPTED this 20a' day of NOVEMBER 2017. Voting Aye: Voting Nay: Abstaining: Not Voting. Absent: ATTEST: Mayor Wayne S. Jett City Clerk Lynzi Nevitt HCAgT OF THC IOX RIVCN CONSENT AGENDA TO: Mayor and City Council FOR: December 4, 2017 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us RE: Intergovernmental Agreement with Nineteen Governmental Entities for General Public Dial -A -Ride Transit Service in 2018 ATT: 1. Ordinance authorizing Mayor's Execution of an Intergovernmental Agreement between nine municipalities, nine townships and McHenry County for General Public Dial -A -Ride Transit Services in 2018 2. Intergovernmental Agreement between nine municipalities, nine townships and McHenry County for General Public Dial -A -Ride Transit Services in 2018 AGENDA ITEM SUMMARY: Attached is an ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between nine municipalities, nine townships and McHenry County for General Public DiakA-Ride Transit Services in 2018 BACKGROUND: Pace Dial -A -Ride is a demand response service defined as curb -to -curb pickup and drop off. In November 2011, the City entered into Intergovernmental Agreements with Pace Suburban Bus Division and McHenry County and McHenry County, City of Crystal Lake and City of Woodstock for Annual Dial -a -Ride Transit to consolidate four contracts into one to maximize service, standardize fares, service hours, and adopt a standardized "No -Show" policy. Since that time, additional communities have joined this collaborative effort, expanded the service territory and made public transit a viable option in McHenry County. The attached agreement includes nine townships, nine municipalities and McHenry County. McHenry County coordinates with Pace Suburban Bus. 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ANALYSIS: The terms and provisions in the attached IGA for year 2018 are for the most part consistent with those previously approved by the City Council. The City of McHenry's annual contribution for M18 will be $32,390. McHenry County pays for whatever is left after reimbursement from a 50/50 federal grant program for people with disabilities who utilize the program, local government contributions, and Pace subsidies. They also administer the program through Pace and all 18 governmental entities participating through the intergovernmental agreement. McHenry County's 2017 contribution was $250,000. RECOMMENDATION: Therfore, if the City Council concurs, it is recommended the attached Ordinance authorizing the Mayor and City Clerk to execute the attached Intergovernmental Agreement as presented for General Public Dial -A -Ride Transit Services in 2018 be approved. 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO. ORD-17- AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF MCHENRY, THE CITY OF CRYSTAL LAKE, THE CITY OF HARVARD, THE CITY OF MARENGO, THE CITY OF MCHENRY, CITY OF WOODSTOCK, THE VILLAGE OF HUNTLEY, VILLAGE OF JOHNSBURG, VILLAGE OF RINGWOOD, VILLAGE OF RICHMOND, THE TOWNSHIP OF NUNDA, THE TOWNSHIP OF DORR, THE TOWNSHIP OF GREENWOOD, THE TOWNSHIP OF GRAFTON, THE TOWNSHIP OF MCHENRY, THE TOWNSHIP OF RILEY, THE TOWNSHIP OF MARENGO, THE TOWNSHIP OF CHEMUNG AND THE TOWNSHIP OF RICHMOND FOR THE PROVISIONS OF MCRIDE DIAL -A -RIDE TRANSIT SERVICE IN 2018 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois as follows: SECTION 1: The Intergovernmental Agreement between the County of McHenry, the City of Crystal Lake, City of Harvard, City of Marengo, City of McHenry, City of Woodstock, Village of Huntley, Village ofJohnsburg, Village of Ringwood, Village of Richmond, The Township of Nunda, The Township of Dorr, The Township of Greenwood, The Township of Grafton, The Township of McHenry, The Township of Riley, The Township of Marengo, The Township of Chemung and The Township of Richmond for the Provisions of McRide Dial -A -Ride Transit Service in 2018 is hereby approved. A complete and accurate copy of said agreement is attached to this Ordinance as Exhibit A, and incorporated herein by reference. SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures to said Agreement for the purposes therein set forth. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois and shall be in full force and effect from the date of passage. 3 PASSED THIS 4th day of DECEMBER 2017. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: Mayor ATTEST: City Clerk Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Intergovernmental Agreement (Copy on file with the office of the City Clerk) 5 Page 1 of 24 INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF MCHENRY, THE CITY OF CRYSTAL LAKE, THE CITY OF HARVARD, THE CITY OF MARENGO, THE CITY OF McHENRY, THE CITY OF WOODSTOCK, THE VILLAGE OF HUNTLEY, THE VILLAGE OF JOHNSBURG, THE VILLAGE OF RINGWOOD, THE VILLAGE OF RICHMOND, THE TOWNSHIP OF NUNDA, THE TOWNSHIP OF DORR, THE TOWNSHIP OF GREENWOOD, THE TOWNSHIP OF GRAFTON, THE TOWNSHIP OF McHENRY, THE TOWNSHIP OF RILEY, THE TOWNSHIP OF MARENGO, THE TOWNSHIP OF CHEMUNG AND THE TOWNSHIP OF RICHMOND FOR THE PROVISION OF MCRIDE DIAL -A -RIDE TRANSIT SERVICE IN 2018 This Intergovernmental Agreement is entered into by and between the County of McHenry (hereinafter referred to as "COUNTY"), and the City of Crystal Lake, the City of McHenry, the City of Harvard, the City of Marengo, the City of Woodstock, the Village of Huntley, the Village of Johnsburg, the Village of Ringwood and the Village of Richmond (hereinafter referred to collectively as "MUNICIPALITIES"), the Township of Nunda, the Township of Dorr, the Township of Greenwood, the Township of Grafton, the Township of McHenry, the Township of Riley, the Township of Marengo, the Township of Chemung and the Township of Richmond (hereinafter referred to collectively as "TOWNSHIPS") for the purpose of improving dial -a -ride transit services in McHenry County. The COUNTY, MUNICIPALITIES, and TOWNSHIPS shall hereinafter referred to collectively as the "Partner Agencies." 1. Service. The Partner Agencies agree to coordinate one dial -a -ride transit service called "MCRide", contracted with Pace Suburban Bus, to improve service delivery, reduce administrative costs, and better utilize grant monies. MCRide shall be provided to the general public, seniors, and people with disabilities as set forth herein within the Service Area, defined in Section 5 below. The Partner Agencies agree to define seniors as individuals sixty (60) years of age and older. A. The Partner Agencies agree that the COUNTY will contract with Pace Suburban Bus to offer MCRide within the Service Area; B. The Partner Agencies agree the MUNICIPALITIES, Marengo Township, and Riley Township shall provide MCRide to the general public within the Service Area; and, C. The Partner Agencies agree the TOWNSHIPS shall provide MCRide to seniors and people with disabilities within the Service Area. 2. Term. This Agreement will be in effect starting on January 1, 2018 and shall end on December 31, 2018. The Partner Agencies agree that the intergovernmental agreement for MCRide service for 2019 shall be subject to approval before December 31, 2018. 3. Payments. The Partner Agencies agree that each shall contribute the amounts set forth below to pay for the cost of MCRide: A. Each of the MUNICIPALITIES shall pay the amount shown in Table 1 in 2018 (January 1, 2018 to December 31, 2018). The COUNTY shall invoice the MUNICIPALITIES no more frequently than monthly. Each of the MUNICIPALITES agrees that all funding from Pace will continue to be dedicated to MCRide. Page 2 of 24 Table 1 B. Each of the TOWNSHIPS shall pay the amount shown in Table 2 in 2018 (January 1, 2018 to December 31, 2018). The COUNTY shall invoice the TOWNSHIPS no more frequently than monthly. Table 2 Township Population Category (2010 Census) 2018 Annual Contribution Grafton ` 30,000 to 60,000 $7200 McHenry 30,000 to 60,000 $7200 Nunda 30,000 to 60,000 $7200 Dorr 10,000 to 30,000 $49800 Greenwood 10,000 to 30,000 $4,800 Cheinung under 10,000 $2,400 Marengo under 10,000 $2,400 Richmond under 10,000 $2,400 Riley under 10,000 $29400 C. The COUNTY shall pay the remainder of the costs of MCRide. 4. Fare Structure. The Partner Agencies agree to the fare structure as shown in Table 3. The COUNTY may modify the fare at its discretion upon written notification to the MUNICPALITIES and TOWNSHIPS. Table 3: Fare Type Base Fare General Public Base Fare (First 5 Miles) $2.50 Senior Citizen Base Fare (First 5 Miles) $1.25 Page 3 of 24 Person with Disability Base Fare (First 5 Miles) $1.25 Fare per Mile After First 5 Miles $0.25 5. Service Area. The Partner Agencies agree that MCRide shall operate within all areas of the MUNICIPALITIES and the TOWNSHIPS as depicted in Exhibit A, attached hereto and incorporated herein (the "Service Area"). 6. Service Hours. The Partner Agencies agree to the service hours for 2018, as detailed in Table 4. Table 4 "my "my Start Monday -Friday End Saturday Start Saturday End Service Hours 6:00 a.m. 7:00 p.m. 9:00 a.m. 5:00 p.m. Reservation Hours 5:30 a.m. 6:00 p.m. 8:30 a.m. 4:00 p.m. 7. Service Reservations. The Partner Agencies agree to allow trip reservations for general public riders no more than twenty-four (24) hours before the requested trip, and no less than two (2) hours before the requested trip. The Partner Agencies agree to allow trip reservations for seniors and individuals with disabilities no more than seven (7) days before the requested trip, and no less than two (2) hours before the requested trip. 8. Modifications to Services. The Partner Agencies agree to monitor service cost effectiveness and make changes to service hours, fares, and trip reservation policies only after all Partner Agencies have affirmed changes in writing, except as set forth in Section 4 herein, and the public has been provided at minimum four (4) weeks' notice of these changes. 9. Headings. The headings of several paragraphs of this Agreement are inserted only as a matter of convenience and for reference, and are in no way intended to define, limit, or describe the scope or intent of any provision of this Agreement; nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 10. Indemnification. Each of the MUNICIPALITIES and TOWNSHIPS, in response to all claims, suits, settlements, actions, losses, expenses, damages, injuries, judgments, or demands arising from this Agreement and caused by the actions of its elected officials, duly appointed officials, agents, employees and representatives, hereby agree to indemnify, defend, and hold harmless the COUNTY and each of the remaining MUNICIPALITIES and TOWNSHIPS, their elected officials, duly appointed officials, agents, employees and representatives from and against all claims, suits, settlements, actions, losses, expenses, damages, injuries, judgments, or demands. Likewise, the COUNTY agrees to indemnify, defend, and hold harmless each of the MUNICIPALITIES and TOWNSHIPS their elected officials, duly appointed officials, agents, employees and representatives from and against all claims, suits, settlements, actions, losses, expenses, damages, injuries, judgments, or demands in response to all claims, suits, settlements, actions, losses, expenses, damages, injuries, judgments, or demands arising from this Agreement and caused by the actions of its elected officials, duly appointed officials, agents, employees and representatives. 11. Severability. The terms of this Agreement shall be severable. In the event any of the terms or provision of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. Page 4 of 24 12. Choice of Law. This Agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any right pursuant to this Agreement shall be in the Circuit Court of McHenry County, Illinois. 13. No Personal Liability. No official, director, officer, agent, or employee of the County shall be charged personally or held contractually liable under any term or provision of the Agreement or because of their execution, approval or attempted execution of this Agreement. 14. Modification or Amendment. This Agreement, the documents it incorporates, and its attachments constitute the entire Agreement of the Partner Agencies on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment duly executed by the Partner Agencies, except as set forth in Sections 4 and 16 herein. The Partner Agencies agree that no representations or warranties shall be binding upon the Partner Agencies unless expressed in writing herein or in a duly executed amendment hereof. 15. Notices Required Under this Agreement. Any notice required by the provisions of this Agreement shall be mailed to: Attn: Director of Transportation/County Engineer McHenry County Division of Transportation 16111 Nelson Road Woodstock, IL 60098 Attn: City Manager City of Crystal Lake 100 W. Woodstock Street Crystal Lake, IL 60014 Attn: City Administrator City of McHenry 333 S. Green Street McHenry, IL 60050 Attn: City Administrator City of Harvard 201 W. Diggins Street Harvard, IL 60033 Attn: City Administrator City of Marengo 132 E. Prairie Street Marengo, IL 60152 Attn: Highway Commissioner Nunda Township Highway Department 3518 Bay Road Crystal Lake, IL 60012 Attn: Supervisor Dorr Township Attn: City Manager City of Woodstock 121 W. Calhoun Street Woodstock, IL 60098 Attn: Village Manager Village of Huntley 10987 Main Street Huntley, IL 60142 Attn: Village Administrator Village of Johnsburg 1515 Channel Beach Avenue Johnsburg, IL, 60051 Attn: Village President Village of Ringwood 6000 Barnard Mill Road Ringwood, IL 60072 Attn: Village President Village of Richmond 5600 Hunter Drive Richmond, IL 60071 Attn: Supervisor McHenry Township 3703 N. Richmond Road Johnsburg, IL 60051 Attn: Supervisor Richmond Township 1039 Lake Avenue Woodstock, IL 60098 Attn: Supervisor Greenwood Township 5211 Miller Road Wonder Lake, IL 60097 Attn: Supervisor Grafton Township 10109 Vine Street Huntley, IL 60142 Attn: Supervisor Chemung Township 807 8th Street Harvard, IL 60033 7812 S. Route 31 Richmond, IL 60071 Attn: Supervisor Marengo Township 4010 North Route 23 Marengo, IL 60152 Attn: Supervisor Riley Township 9312 Riley Road Marengo, IL 60152 Page 5 of 24 16. Termination. Any party may withdraw from this Agreement for any or no reason upon providing at minimum sixty (60) days' written notice to all the other parties and the Agreement shall terminate as to that party. The Partner Agencies agree that termination of this Agreement by one of the MUNICIPALITIES or TOWNSHIPS may result in modification to the Service Area as determined by the COUNTY. 17. Counterpart Signatures. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one agreement. Any counterpart may be delivered by any party by transmission of signature pages to the other parties at the addresses set forth above, and delivery shall be effective and complete upon completion of such transmission. Page 6 of 24 McHenry County Name: Signature: Title: Chairman, McHenry County Board Date: Attested: Date: Page / of 24 City of Crystal Lake Name: Signature: Title: Date: Attested: Date: Page 8 of 24 City of Marengo Name: Signature: Title: Date: Attested: Date: Page 9 of 24 City of Harvard Name: Signature: Title: Date: Attested: Date: Page 10 of 24 City of McHenry Name: Signature: Title: Date: Attested: Page 11 of 24 City of Woodstock Name: Signature: Title: Date: Attested: Date: Page 12 of 24 Village of Huntley Name: Signature: Title: Date: Attested: Date: Page 13 of 24 Village of Johnsburg Name: Signature: Title: Date: Attested: Date: Page 14 of 24 Village of Ringwood Name: Signature: Title: Date: Attested: Date: Page 15 of 24 Village of Richmond Name: Signature: Title: Date: Attested: Date: Page 16 of 24 Nunda Township Name: Signature: Title: Date: Attested: Date: Page 17 of 24 McHenry Township Name: Signature: Title: Date: Attested: Date: Page 18 of 24 Richmond Township Name: Signature: Title: Date: Attested: Date: Page 19 of 24 Greenwood Township Name: Signature: Title: Date: Attested: Date: Page 20 of 24 Dorr Township Name: Signature: Title: Date: Attested: Date: Page 21 of 24 Grafton Township Name: Signature: Title: Date: Attested: Date: Page 22 of 24 Marengo Township Name: Signature: Title: Date: Attested: Page 23 of 24 Riley Township Name: Signature: Title: Date: Attested: Page 24 of 24 Chemung Township Name: Signature: Title: Date: Attested: Date: McHenry, IL Expense Approval Register List of Bills Council Meeting 124-17 Vendor Name Payable Number Post Date Description (Item) Account Number Vendor: 5 STAR SPORTS ACADEMY INC 5 STAR SPORTS ACADEMY INC MCH FALL #1 12/04/2017 BASKETBALL CLINICS A&B 100-47-5110 5 STAR SPORTS ACADEMY INC WINTER 1 12/04/2017 B-BALL C, FLOOR HOCKEY C&D 100-47-5110 Vendor 5 STAR SPORTS ACADEMY INC Total: Vendor: AQUA AMERICA AQUA AMERICA MS-1883404 12/04/2017 READS 510-32-5110 Vendor AQUA AMERICA Total: Vendor: ARJONA, AMANDA ARJONA, AMANDA 178861 12/04/2017 CXL CLASS 100-41-3637 Vendor ARJONA, AMANDA Total: Vendor: AT&T AT&T INV0004940 12/04/2017 UTIL 100-43-5320 AT&T INV0004940 12/04/2017 UTIL 100-45-5320 Vendor AT&T Total: Vendor: BANWART, NATE BANWART, NATE INV0004882 12/04/2017 UNIFORM REIMB 100-33-4510 Vendor BANWART, NATE Total: Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0196093 12/04/2017 REC CTR P LOT EXP 400-00-8200 BAXTER & WOODMAN 0196094 12/04/2017 REC CTR PERMIT FEES 400-00-8200 Vendor BAXTER & WOODMAN Total: Vendor: BEAUDOIN, ROBERT BEAUDOIN, ROBERT INV0004941 12/04/2017 MEAL REIMB 100-22-5420 BEAUDOIN, ROBERT INV0004942 12/04/2017 CAR SEAT RE-CERT 100-22-5420 Vendor BEAUDOIN, ROBERT Total: Vendor: BOLLINGER, LACK & ASSOCIATES, INC BOLLINGER, LACK & 18798 12/04/2017 GR ST BR REHAB 100-33-5110 Vendor BOLLINGER, LACK & ASSOCIATES, INC Total: Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 58236 12/04/2017 SUPP 400-00-6111 Vendor CABAY & COMPANY INC Total: Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 200417 12/04/2017 MCCAFFERTY PANEL 100-01-5110 CENTEGRA OCCUPATIONAL 201072/200807 12/04/2017 HEN DRICKSON/CROWDER, FEES 100-01-5110 CENTEGRA OCCUPATIONAL 201072/200807 12/04/2017 HEN DRICKSON/CROWDE R, FEES 100-01-5110 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: Vendor: CLESEN, NICHOLAS CLESEN, NICHOLAS Vendor: COMED COMED COMED COMED COMED COMED COMED COMED INV0004883 12/04/2017 MEAL REIMB INV0004935 12/04/2017 UTIL INV0004935 12/04/2017 UTIL INV0004935 12/04/2017 UTIL INV0004935 12/04/2017 UTIL INV0004935 12/04/2017 UTIL INV0004936 12/04/2017 UTIL INV0004936 12/04/2017 UTIL Amount 945.00 1,449.00 2,394.00 158.70 158.70 50.00 50.00 355.45 415.43 770.88 76.58 76.58 10,335,70 511.75 10,847.45 31.32 50.00 81.32 1,215.00 1,215.00 631.59 631.59 30.00 314.00 135.00 479.00 100-22-5420 32.00 Vendor CLESEN, NICHOLAS Total: 32.00 100-01-5510 126.23 100-33-5520 31.78 100 45-5510 160.54 100 46-5510 13.95 400 00-5510 1,430.03 510 31-5510 514.89 510-32-5510 814.99 Vendor COMED Total: 3,092.41 11/29/2017 11:10:07 AM Expense Approval Register Packet: APPKT00999-12-447 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS T1812926 12/04/2017 MTHLY 620-00-5110 10,00 Vendor COMMUNICATIONS REVOLVING FUND Total: 10000 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY INV0004937 12/04/2017 UTIL 100-33-5520 45,29 CONSTELLATION NEWENERGY INV0004938 12/04/2017 UTIL 100-33-5520 294,72 Vendor CONSTELLATION NEWENERGY INC Total: 340.01 Vendor: COONEY COMPANY, FRANK COONEY COMPANY, FRANK 66140 12/04/2017 LOBBY BENCHES 400-00-6110 1,770.00 Vendor COONEY COMPANY, FRANK Total: 1?770.00 Vendor: CORKSCREW GYMNASTICS & SPORTS ACADEMY CORKSCREW GYMNASTICS & 489 12/04/2017 CLASSES 100-47-5110 11788,00 Vendor CORKSCREW GYMNASTICS & SPORTS ACADEMY Total: 1,788.00 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 5504279413.008 12/04/2017 SVS 100-33-6110 31179*69 Vendor CRESCENT ELECTRIC SUPPLY CO Total: %179.69 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 13523 12/04/2017 MAT 100-33-6110 1,060.53 Vendor CURRAN CONTRACTING COMPANYTotal: 1,060.53 Vendor: DAFNIS, KIKI DAFNIS, KIKI 178807 12/04/2017 2ND PLACE FINISH 100-41-3637 75.00 Vendor DAFNIS, KIKI Total: 75.00 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS I067116 12/04/2017 MAT/SUPP 100-01-6110 279,34 Vendor DREISILKER ELECTRIC MOTORS INC Total: 279.34 Vendor: EDER CASELLA & CO EDER CASELLA & CO 21850 12/04/2017 AUDIT 230-00-5110 19,760,00 Vendor EDER CASELLA & CO Total: 19,760900 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY IN00127187 12/04/2017 WRLESS 225-00-5110 11274,00 FOX VALLEY FIRE & SAFETY IN00127771 12/04/2017 INSTALL 225-00-5110 195.00 Vendor FOX VALLEY FIRE & SAFETY Total: 1,469.00 Vendor: GOETTSCHE, NICHOLAS GOETTSCHE, NICHOLAS INV0004884 12/04/2017 RE -ISSUE FOR#765225 100-33-4510 442,60 Vendor GOETTSCHE, NICHOLAS Total: 44160 Vendor: HRGREEN HRGREEN 114395 12/04/2017 SVS 270-00-8600 31500*50 HRGREEN 114622 12/04/2017 SVS 270-00-8600 41397,83 HRGREEN 114674 12/04/2017 SVS 510-35-8500 1105100 HRGREEN 115258 12/04/2017 SVS-PEARL-LINCOLN 270-00-8600 71388,51 HRGREEN 115324 12/04/2017 RET PERS 740-00-5220 860.00 HRGREEN 115325 12/04/2017 RET PERS 740-00-5220 172,00 HRGREEN INV 114702 12/04/2017 CONSULT 100-01-5110 473,50 HRGREEN INV 114702 12/04/2017 CONSULT 100-33-5110 258.00 HRGREEN INV 114702 12/04/2017 CONSULT 100-33-5110 172,00 Vendor HRGREEN Total: 18,274*34 Vendor: IIMC IIMC INV0004939 12/04/2017 CITY & DEP CLERK DUES 2018 100-02-5410 325.00 Vendor IIMC Total: 325.00 Vendor: ILLINOIS MUNICIPAL LEAGUE ILLINOIS MUNICIPAL LEAGUE INV0004885 12/04/2017 DUES 100-01-5410 2,000.00 Vendor ILLINOIS MUNICIPAL LEAGUE Total: 2,000.00 Vendor: JONES, JOHN JONES, JOHN INV0004899 12/04/2017 REF OCT STDR VOL LF INS DED 100-2241 14.00 Vendor JONES, JOHN Total: 14.00 11/29/2017 11:10:07 AM Expense Approval Register Packet: APPKT00999 - 124-17 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: KLASEK, ROBERTJ KLASEK, ROBERTJ INV0004886 12/04/2017 MEAL REIMB 100-22-5420 32,00 Vendor KLASEK, ROBERTJ Total: 32.00 Vendor: LEIBACH, JUSTIN LEIBACH, JUSTIN INV0004887 12/04/2017 REIMB MEALS, MILEAGE, TOLLS 100-22-5420 81.85 Vendor LEIBACH, JUSTIN Total: 81.85 Vendor: MACE, DOUG MACE, DOUG INV0004897 12/04/2017 CDL REIMB 510-31-5430 60.00 Vendor MACE, DOUG Total: 60.00 Vendor: MACHTIG, DAVID MACHTIG, DAVID INV0004888 12/04/2017 VEH STK OVERP 100-00-3330 54,00 Vendor MACHTIG, DAVID Total: 54.00 Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW 11-16-17 STMT 12/04/2017 FEES 100-01-5230 5,175.00 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: 5,175.00 Vendor: MCHENRY COMMUNITY SCHOOL DIST #15 MCHENRY COMMUNITY 1217-878 12/04/2017 FALL ATHLETICS -RENTAL 100-47-5110 617,45 Vendor MCHENRY COMMUNITY SCHOOL DIST #15 Total: 617A5 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF INV0004889 12/04/2017 MTG 100-22-5430 45.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 45.00 Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 2-29 12/04/2017 MC RIDE SHARE 100-01-5110 21946,08 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: 2,946.08 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 20171120-19 12/04/2017 QRTLY 620-00-5110 275.00 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 275.00 Vendor: MCHENRY HEATING & AIR INC MCHENRY HEATING &AIR INC INV0004890 12/04/2017 OVR PYMTSTK 100-00-3410 75.00 Vendor MCHENRY HEATING & AIR INC Total: 75.00 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 2017-944 12/04/2017 CUSTOM PRINTS 100-02-6940 90.00 MCHENRY SPECIALTIES 2017-959 12/04/2017 WALSH-NAMETAGS 100-23-6210 6.50 Vendor MCHENRY SPECIALTIES Total: 96.50 Vendor: MILLER, RYAN MILLER, RYAN INV0004943 12/04/2017 EMD RE-CERT 100-23-5420 50.00 Vendor MILLER, RYAN Total: 50.00 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 89438 12/04/2017 CKS-GEN FND 100-01-6210 471.02 Vendor MINUTEMAN PRESS OF MCH Total: 471.02 Vendor: MUNICIPAL CLERKS OF ILLNOIS MUNICIPAL CLERKS OF ILLNOIS INV0004898 12/04/2017 DUES 2018 100-02-5410 75.00 Vendor MUNICIPAL CLERKS OF ILLNOIS Total: 75.00 Vendor: NETTLETON, KRISTYN NETTLETON, KRISTYN 178806 12/04/2017 1ST PL FINISH 100-41-3637 150.00 Vendor NETTLETON, KRISTYN Total: 150.00 Vendor: OLSON AUTO BODY OLSON AUTO BODY INV0004944 12/04/2017 REP ACCID-17-21982 610-00-5980 823.25 Vendor OLSON AUTO BODY Total: 823.25 Vendor: OTTOSEN BRITZ KELLY COOPER & GILBERT LTD 0170SEN BRITZ KELLY COOPER 101816 12/04/2017 LG FEES 100-01-5230 386.75 Vendor OTTOSEN BRITZ KELLY COOPER & GILBERT LTD Total: 386.75 Vendor: ROBINSON ENGINEERING LTD ROBINSON ENGINEERING LTD 17090258 12/04/2017 SVS 510-32-5110 1,220.00 11/29/2017 11:10:07 AM Expense Approval Register Packet: APPKT00999-12-447 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount ROBINSON ENGINEERING LTD 17110172 12/04/2017 SVS 510-32-5110 2/440900 Vendor ROBINSON ENGINEERING LTD Total: 31660.00 Vendor: ROCK'N' KIDS INC ROCK W KIDS INC MCHFIII7 12/04/2017 PGMS 100-46-5110 504.00 Vendor ROCK'N' KIDS INC Total: 504.00 Vendor: SANDY ZUNKEL SANDY ZUNKEL INV0004895 12/04/2017 COURSE REIMB 100-47-5430 25.00 Vendor SANDY ZUNKELTotal: 25.00 Vendor: SCHOPEN PEST SOLUTIONS INC SCHOPEN PEST SOLUTIONS INC 81922 12/04/2017 QTRLY 100-01-5110 90.00 SCHOPEN PEST SOLUTIONS INC 85448 12/04/2017 QTRLY 100-01-5110 87.00 Vendor SCHOPEN PEST SOLUTIONS INC Total: 177.00 Vendor: SEMROW JR, HARRY H SEMROW JR, HARRY H NOV STMT 12/04/2017 LG FEES 100-03-5110 33.75 SEMROW JR, HARRY H NOV STMT 12/04/2017 LG FEES 100-22-5110 303,75 SEMROW JR, HARRY H OCT STMT 12/04/2017 LG FEES 100-03-5110 63.75 SEMROW JR, HARRY H OCT STMT 12/04/2017 LG FEES 100-22-5110 573.75 Vendor SEMROW JR, HARRY H Total: 975.00 Vendor: SHAW MEDIA SHAW MEDIA ACCT 10086163 12/04/2017 PUBL 400-00-5210 11700.00 Vendor SHAW MEDIA Total: 1,700.00 Vendor: STANARD & ASSOCIATES INC STANARD & ASSOCIATES INC SA000035937 12/04/2017 EVAL-HENDRICKSON 100-21-5110 395.00 Vendor STANARD & ASSOCIATES INC Total: 395.00 Vendor: STATE TREASURER STATE TREASURER 52051 12/05/2017 TL MAINT 100-33-5110 71117,50 Vendor STATE TREASURER Total: 71117.50 Vendor: STICKER DUDE STICKER DUDE 8009 12/04/2017 LOGO STK 100-47-6110 37,50 Vendor STICKER DUDE Total: 37.50 Vendor: SUTTON, ROBERT SUTFON, ROBERT 179146 12/04/2017 MSHIP CXL 400-40-3645 70.00 Vendor SUTTON, ROBERTTotal: 70.00 Vendor: SYNEK, JENNIFER SYNEK, JENNIFER INV0004891 12/04/2017 MEAL& GAS REIMB 100-22-5420 60.91 SYNEK, JENNIFER INV0004892 12/04/2017 MEAL REIMB 100-22-5420 75.52 Vendor SYNEK, JENNIFER Total: 136.43 Vendor: THEODORE POLYGRAPH SERV THEODORE POLYGRAPH SERV 5889 12/04/2017 HENDRICKSON 100-21-5110 150.00 Vendor THEODORE POLYGRAPH SERV Total: 150.00 Vendor: UMB BANK NA UMB BANK NA 10/31/17 STMT 12/04/2017 SERIES 2015 IL GO BIDS 300-00-7100 450,000,00 UMB BANK NA 10/31/17 STMT 12/04/2017 SERIES 2015 IL GO BIDS 300-00-7200 65,489.38 Vendor UMB BANK NA Total: 51S1489.38 Vendor: UPS UPS 60X485457 12/04/2017 SHIPPING 100-23-5310 5.68 UPS 60X485457 12/04/2017 SHIPPING 100-30-5310 3.69 UPS 60X485457A 12/04/2017 SHIPPING 510-32-5310 4.11 Vendor UPS Total: 13.48 Vendor: WEGNER, BRYAN WEGNER, BRYAN INV0004893 12/04/2017 MEAL REIMB 100-22-5420 39,75 Vendor WEGNER, BRYAN Total: 39.75 Vendor: WITT, CINDY WITT, CINDY INV0004894 12/04/2017 PGM REIMB 100-46-6110 17.86 Vendor WITT, CINDY Total: 17.86 11/29/2017 11;10; 07 AM Expense Approval Register Vendor Name Payable Number Vendor: ZUKOWSKI ROGERS FLOOD & WARDLE ZUKOWSKI ROGERS FLOOD & 128724 ZUKOWSKI ROGERS FLOOD & 128725 Post Date Description (Item) 12/04/2017 12/04/2017 LEGAL FEES LEGAL FEES Packet: APPKT00999-12-447 AP CKS Account Number Amount 100-01-5230 100-01-5230 9,537.50 9,624.26 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 19,161.76 Grand Total: 631,700.00 11/29J2017 11:10:07 AM Expense Approval Register Packet: APPKT00999 - 12447 AP CKS Fund Summary Fund 100-GENERAL FUND 225-ALARM BOARD FUND 230 -AUDIT EXPENSE FUND 270- MOTOR FUELTAX FUND 300- DEBT SERVICE-1997A FUND 400-RECREATION CENTER FUND 510- WATER/SEWER FUND 610 - RISK MANAGEMENT FUND 620 - INFORMATION TECHNOLOGY FUND 740-RETAINED PERSONNEL ESCROW 11/29/2017 11:10:07 AM Expense Approval Register Grand Total: Expense Amount 54,840,77 11469,00 19,760,00 15,286,84 515,489.38 16,449.07 61264,69 823.25 285.00 1,032,00 631,700.00 Packet: APPKT00999-12-4-17 AP CKS Expense Approval Register McHenry, 1L #2 List of Bills Council Meeting 124-17 Mc. enr Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 810587 12/04/2017 gauge 100-33-5370 48.14 ADAMS ENTERPRISES INC, RA 811652 12/04/2017 deflector 624 510-32-5370 45.66 ADAMS ENTERPRISES INC, RA 811654 12/04/2017 frame plow 100-33-5370 628.00 Vendor ADAMS ENTERPRISES INC, R A Total: 721.80 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 344969 12/04/2017 MiscSteel-Aerator Shaft Stands 510-32-5380 632.41 ADAMS STEEL SERVICE INC 345138 12/04/2017 Spoolgun-drive rollers for 510-32-5380 59.02 ADAMS STEEL SERVICE INC 345142 12/04/2017 steel 100-33-5370 34.36 Vendor ADAMS STEEL SERVICE INC Total: 725.79 Vendor: AFTERMATH INC AFTERMATH INC JC2017-9709 12/04/2017 BIO HAZARDOUS CELL 100-22-5110 105.00 Vendor AFTERMATH INC Total: 105.00 Vendor: AIRGAS SAFETY INC AIRGAS SAFETY INC 9068778079 12/04/2017 Work Gloves 510-32-6110 99.47 Vendor AIRGAS SAFETY INC Total: 99.47 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 282875 12/04/2017 tires 492 100-33-5370 573.96 Vendor AUTO TECH CENTERS INC Total: 573.96 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 18821 12/04/2017 HMA binder N50. vendor ticket 100-33-6110 288.42 Vendor BAKER & SON CO, PETER Total: 288.42 Vendor: BERKHEIMER CO INC, G W BERKHEIMER CO INC, G W 96870 12/04/2017 Pressure Reducing Valve 510-32-6110 62.81 Vendor BERKHEIMER CO INC, G W Total: 62.81 Vendor: BONNELL INDUSTRIES INC BONNELL INDUSTRIES INC 0176744-IN 12/04/2017 guards 100-33-5370 143.90 Vendor BONNELL INDUSTRIES INC Total: 143.90 Vendor: BUSS FORD SALES BUSS FORD SALES 5028154 12/04/2017 422 100-33-5370 17.24 BUSS FORD SALES 5028162 12/04/2017 swqitch 100-33-5370 20.20 BUSS FORD SALES 5028200 12/04/2017 belt 431 100-33-5370 208.18 BUSS FORD SALES 5028201 12/04/2017 switch 100-33-5370 51.52 Vendor BUSS FORD SALES Total: 297.14 Vendor: COONEY COMPANY, FRANK COONEY COMPANY, FRANK 66186 12/04/2017 6 black tables for PW 67116 100-33-6115 11353,90 Vendor COONEY COMPANY, FRANK Total: 11353.90 Vendor: CPS CPS 301CO40932 12/04/2017 lube 100-22-5370 36.52 Vendor CPS Total: 36.52 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO S504279413.002 12/04/2017 street lights Centegra 100-33-6110 11433,39 CRESCENT ELECTRIC SUPPLY CO S504279413.004 12/04/2017 street lights Centegra 100-33-6110 4/685474 CRESCENT ELECTRIC SUPPLY CO S504279413.006 12/04/2017 street lights Centegra 100-33-6110 189.18 CRESCENT ELECTRIC SUPPLY CO S504342183.001 12/04/2017 Order S504342183.001 CAT6 620-00-6110 246.11 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 6,554.42 Vendor: DISCOUNTID DISCOUNTID SI-318649 12/04/2017 Datacard Color Ribbon Kit 620-00-6210 80.89 Vendor DISCOUNTID Total: 80.89 11/29/2017 11:18:17 AM Expense Approval Register Packet: APPKT01002-12-4.17 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 1067202 12/04/2017 Thickener wash water pump 510-32-6110 54.99 Vendor DREISILKER ELECTRIC MOTORS INC Total: 54.99 Vendor: DRYDON EQUIPMENT INC DRYDON EQUIPMENT INC 46917 12/04/2017 Polymer Mixing Chamber Parts 510-32-5375 1,100.97 Vendor DRYDON EQUIPMENT INC Total: 11100.97 Vendor: DURA WAX COMPANY INC, THE DURA WAX COMPANY INC, THE 392745 12/04/2017 punch stripper. vendor order 100-33-6110 612.05 Vendor DURA WAX COMPANY INC, THE Total: 612.05 Vendor: EBY GRAPHICS INC EBY GRAPHICS INC 3769 12/04/2017 VEHICLE GRAPHICS 327 100-22-5370 475.00 Vendor EBY GRAPHICS INCTotal: 475.00 Vendor: ELAN TECHNOLOGIES INC ELAN TECHNOLOGIES INC 2000-519 12/04/2017 speed sign 100-33-6110 21715.00 Vendor ELAN TECHNOLOGIES INC Total: 21715.00 Vendor: FAST EDDIES CAR WASH FAST EDDIES CAR WASH 24253473025 12/04/2017 CAR WASH 100-22-5370 150.00 Vendor FAST EDDIES CAR WASH Total: 150.00 Vendor: FASTENAL FASTENAL ILMCH24401 12/04/2017 wdg expn 100-33-6110 64.70 Vendor FASTENAL Total: 64.70 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 9305 12/04/2017 READY MIX #102634 100-33-6110 542.50 FISCHER BROS FRESH 9341 12/04/2017 READY MIX #102708 100-33-6110 582.00 Vendor FISCHER BROS FRESH Total: 1,124.50 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 52903 12/04/2017 DS75. vendor ticket # 110142 100-33-6110 646.00 Vendor FOXCROFT MEADOWS INC Total: 646.00 Vendor: GALLS LLC GALLS LLC 008575380 12/04/2017 BIKE UNIFORM -CONWAY 100-22-6110 32.74 GALLS LLC 8538696 12/04/2017 UNIFORM ORDER -ZUMWALT 100-22-451.0 44.94 Vendor GALLS LLC Total: 77.68 Vendor: GESKE AND SONS INC GESKE AND SONS INC 39396 12/04/2017 HMA surface N50. vendor 100-33-6110 525.42 Vendor GESKE AND SONS INC Total: 525.42 Vendor: GOODMARK NURSERIES LLC GOODMARK NURSERIES LLC 16318 12/04/2017 Donation Tree 100-33-6950 180.00 Vendor GOODMARK NURSERIES LLC Total: 180.00 Vendor: HACH COMPANY HACH COMPANY 10721633 12/04/2017 Lab Reagents Inv#10721633 510-31-6110 413.64 Vendor HACH COMPANY Total: 413.64 Vendor: HANSEN'S ALIGNMENT, DON HANSEN'S ALIGNMENT, DON 11-22-17 12/04/2017 align 521 510-31-5370 80.00 HANSEN'S ALIGNMENT, DON FMMO945 12/04/2017 align492 100-33-5370 80.00 Vendor HANSEN'S ALIGNMENT, DON Total: 160.00 Vendor: HAWKINS INC HAWKINS INC 4185615 12/04/2017 Chlorine cylinders 510-32-6110 363.10 Vendor HAWKINS INC Total: 363.10 Vendor: HOUFF COMPANY, THE ROY HOUFF COMPANY, THE ROY 673954 12/04/2017 Christmas:DMD 100-45-6110 428.60 Vendor HOUFF COMPANY, THE ROYTotal: 428.60 Vendor: HRGREEN HRGREEN 114702 12/04/2017 Lkl Park Drn 114702 100-33-5110 258.00 Vendor HRGREEN Total: 258.00 11/29/2017 11:18:17 AM Expense Approval Register Packet: APPKT01002 - 12447 RE CT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: HUBER TECHNOLOGY INC HUBER TECHNOLOGY INC 1110001860 12/04/2017 Huber step screen repair 510-32-5375 26,650,00 Vendor HUBER TECHNOLOGY INC Total: 26,650.00 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 3008311410 12/04/2017 valve 408 100-33-5370 410.34 INTERSTATE BILLING SERVICE 3008334006 12/04/2017 fuel lines 100-33-5370 226.11 INTERSTATE BILLING SERVICE 3008457751 12/04/2017 403 100-33-5370 143.82 INTERSTATE BILLING SERVICE 3008458629 12/04/2017 411 100-33-5370 164.88 Vendor INTERSTATE BILLING SERVICE INC Total: 945.15 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 5976805 12/04/2017 stock 100-33-5370 218.75 KIMBALL MIDWEST 5983315 12/04/2017 grease fitting ss 510-32-5370 108.60 KIMBALL MIDWEST 5991278 12/04/2017 stock 100-33-5370 297.34 Vendor KIMBALL MIDWESTTotal: 624.69 Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 708106028 12/04/2017 Grade 9 120888408 510-35-6110 96.46 LAFARGE NORTH AMERICA 708106028A 12/04/2017 CM-11 wash stone. vendor 100-33-6110 177.45 LAFARGE NORTH AMERICA 708118393 12/04/2017 CM-11 wash stone. vendor 100-33-6110 210.45 LAFARGE NORTH AMERICA 708118393A 12/04/2017 CM-11 wash stone. vendor 100-33-6110 181.20 LAFARGE NORTH AMERICA 708118393E 12/04/2017 CM-6 recycle grade 9. vendor 100-33-6110 107.06 LAFARGE NORTH AMERICA 708118393C 12/04/2017 CM-6 recycle grade 9. vendor 100-33-6110 104.28 Vendor LAFARGE NORTH AMERICA Total: 876.90 Vendor: LANG AUTO GROUP, GARY LANG AUTO GROUP, GARY 5018943 12/04/2017 relay 311 100-22-5370 147.64 Vendor LANG AUTO GROUP, GARY Total: 147.64 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 50051197 12/04/2017 Blower Pre -Wrap 510-32-6110 406.46 Vendor MCMASTER-CARR SUPPLY CO Total: 406.46 Vendor: MENDEZ LANDSCAPING & BRICK PAVERS INC MENDEZ LANDSCAPING & 1680 12/04/2017 Contracted landscaping: 400-00-5110 600.00 MENDEZ LANDSCAPING & 1693 12/04/2017 Contracted landscaping: 100-01-5110 600.00 Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total: 1,200.00 Vendor: METRO DOOR AND DOCK INC METRO DOOR AND DOCK INC 55907 12/04/2017 garage door service and repairs 100-33-5115 21815,32 Vendor METRO DOOR AND DOCK INC Total: 21815.32 Vendor: METROPOLITAN INDUSTRIES METROPOLITAN INDUSTRIES 328688 12/04/2017 W.Dartmoor-Pump Wear Rings 510-32-5380 21251.47 Vendor METROPOLITAN INDUSTRIES Total: 21251.47 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 189769W 12/04/2017 pipe, couplings, lubricant 100-33-6110 916.50 MID AMERICAN WATER OF 19216OW 12/04/2017 28"x20"Arch CMP,Arch CMP 100-33-6110 31136,80 Vendor MID AMERICAN WATER OF WAUCONDA INCTotal: 4,053.30 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS M21278 12/04/2017 Cam lock- 2" 510-32-6110 24.20 Vendor MIDWEST HOSE AND FITTINGS INC Total: 24.20 Vendor: NATURESCAPE DESIGN INC NATURESCAPE DESIGN INC 64281 12/04/2017 RiverwalkMaint: DMD 100-45-5110 315.00 Vendor NATURESCAPE DESIGN INC Total: 315.00 Vendor: NEW HORIZONS COMPUTER LEARNING CENTERS NEW HORIZONS COMPUTER INV-04498-MOW3L3 12/05/2017 Enabling & Managing Office 620-00-5430 11984,30 Vendor NEW HORIZONS COMPUTER LEARNING CENTERS Total: 1,984.30 Vendor: PDC LABORATORIES INC PDC LABORATORIES INC 882193 12/04/2017 Total Nitrogen Test 510-32-6110 60.00 PDC LABORATORIES INC 882195 12/04/2017 Total Nitrogen 510-32-6110 120.00 Vendor PDC LABORATORIES INC Total: 180.00 11/29/2017 11:18:17 AM Expense Approval Register Packet: APPKTO1002 - 124-17 RE CT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PEERLESS ROOFING INC PEERLESS ROOFING INC 111017 12/04/2017 new roof4112 McCullom Lk 440-00-8800 10,825.00 Vendor PEERLESS ROOFING INC Total: 10,825.00 Vendor: PETROCHOICE LLC PETROCHOICE LLC 10330212 12/04/2017 SQUAD CAR FUEL 100-22-6250 1,209.90 PETROCHOICE LLC 10332000 12/04/2017 Fue110332000 510-35-6250 426,86 PETROCHOICE LLC 10332016 12/04/2017 Fue110332016 510-32-6250 172.18 PETROCHOICE LLC 10332018 12/04/2017 Fue110332018 100-33-6250 292.94 PETROCHOICE LLC 10332019 12/04/2017 SQUAD CAR FUEL 100-22-6250 687.26 PETROCHOICE LLC 10347070 12/04/2017 Fuel 10347070 510-35-6250 459.87 PETROCHOICE LLC 10347095 12/04/2017 Fuel 10347095 510-32-6250 663.01 PETROCHOICE LLC 10347096 12/04/2017 Fuel 10347096 510-31-6250 200.64 PETROCHOICE LLC 10347097 12/04/2017 Fuel:Parks & Facilities 100-45-6250 347.38 PETROCHOICE LLC 10347098 12/04/2017 Fuel 10347098 100-33-6250 1,514.83 PETROCHOICE LLC 10354139 12/04/2017 fuel10354139 510-35-6250 541.91 PETROCHOICE LLC 10354161 12/04/2017 fuel 10354161 510-32-6250 617.31 PETROCHOICE LLC 10354162 12/04/2017 fuel 10354162 510-31-6250 234.35 PETROCHOICE LLC 10354164 12/04/2017 fuel 10354164 100-33-6250 795.99 Vendor PETROCHOICE LLC Total: 81164.43 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 173008 12/04/2017 UNIFORM ORDER- LUMBER 100-22-4510 158.00 PETTIBONE & CO, P F 173278 12/04/2017 UNIFORM ORDER -J. DUCAK 100-22-4510 134,95 PETTIBONE & CO, P F 173279 12/04/2017 UNIFORM ORDER -SPOHN 100-22-4510 110.00 Vendor PETTIBONE & CO, P F Total: 402.95 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 640056271 12/04/2017 tires 100-33-5370 233.06 POMPS TIRE SERVICE INC 640056346 12/04/2017 foam 100-33-5370 57.20 POMPS TIRE SERVICE INC 640056886 12/04/2017 tire 100-33-5370 266.10 Vendor POMPS TIRE SERVICE INC Total: 556.36 Vendor: RADWELL INTERNATIONAL INC RADWELL INTERNATIONAL INC 30233375 12/04/2017 SCADARadioRepairs- 510-31-5110 734.00 Vendor RADWELL INTERNATIONAL INC Total: 734.00 Vendor: SIGNS BY FRY SIGNS BY FRY 2017657 12/04/2017 Signage: DMD 100-45-6110 182.00 Vendor SIGNS BY FRY Total: 182.00 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 185037 12/04/2017 Truck Paint: Parks 100-45-5370 12.53 Vendor SUNNYSIDE COMPANYTotal: 12.53 Vendor: TREDROC TIRE/ANTIOCH 002 TREDROC TIRE/ANTIOCH 002 7020007770 12/04/2017 Tires 132 100-45-5370 533.56 Vendor TREDROC TIRE/ANTIOCH 002 Total: 533.S6 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 073138 12/04/2017 VEHICLE 329 LABOR 100-22-5370 600.00 ULTRA STROBE 073188 12/04/2017 INSTALL EQUIPMENT327 450-00-8400 21150.00 ULTRA STROBE 073204 12/04/2017 light bar 321 100-22-5370 264.95 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 3,014.9S Vendor: USA BLUEBOOK USA BLUEBOOK 41S124 12/04/2017 21/2" to 11/2" hydrant 510-32-6110 201.17 USA BLUEBOOK 416284 12/04/2017 Fieldstone Lift -Replacement 510-32-5380 1,541.59 Vendor USA BLUEBOOK Total: 11742.76 Vendor: WATER PRODUCTS - AURORA WATER PRODUCTS -AURORA 0275912 12/04/2017 12" SDR26 Invoice # 0275912 510-35-6110 11538,60 WATER PRODUCTS -AURORA 0275971 12/04/2017 RISER RINGS #2315230 100-33-6110 792.00 Vendor WATER PRODUCTS - AURORA Total: 2/330960 11/29/2017 11:18:17 AM Expense Approval Register Vendor Name Vendor: WELCH BROS INC WELCH BROS INC Payable Number 1616441 Post Date 12/04/2017 Packet: APPKT01002 - 12447 RECT INVOICE Description (Item) Account Number Amount 48" flat top Invoice # 657706 510-35-6110 Vendor WELCH BROS INC Total: Grand Total: 258.00 258.00 91,625.24 11/29/2017 11:18:17 AM Expense Approval Register Packet: APPKTO1002-12-447 RECT INVOICE Fund Summary Fund 100-GENERAL FUND 400 - RECREATION CENTER FUND 440 - CAPITAL IMPROVEMENTS FUND 450 -CAPITAL EQUIPMENT FUND 510- WATER/SEWER FUND 620- INFORMATION TECHNOLOGY FUND Grand Total: Expense Amount 35,520.19 600.00 10,825.00 2,150.00 40,21835 2,311.30 91,625624 uwr o� rNe moo: wrvww AGENDA SUPPLEMENT TO: Mayor and City Council FOR: December 4, 2017 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us RE: Conditional Use Permit to allow outdoor storage of recreational vehicles and boats in conjunction with a contractor's office at 4564 Bull Valley Road NTT: 1. Location Map 2. Unapproved Planning and Zoning Commission Minutes dated November 15, 2017 3. Ordinance approving a conditional use permit to allow outdoor storage of recreational vehicles and boats in conjunction with a contractor's office at 4564 Bull Valley Road 4. Application Packet AGENDA ITEM SUMMARY: The applicant is requesting a conditional use permit to allow the outdoor storage of boats and recreational vehicles at 4563 Bull Valley Road in conjunction with a contractor's office. BACKGROUND: In 2002 the City Council unanimously approved a request for a conditional use permit to allow outside storage of vehicles and trailers, as well as a variance to the minimum lot width required in the 1-1 zoning district for the property located at 4172 Bull Valley Road, immediately to the east of the subject property. In September 2008, Cornerstone Material Recovery requested an expansion to the existing conditional use permit to include 4564 Bull Valley Road, subject property, and permission to aHow a recycling/handling center with outside storage of recycling materials contained in bins or box containers. The City Council approved the request (6-1) to allow the expansion of the existing conditional use permit and approval for a recycling center including outside storage of bin containers and roll -off boxes for a five-year term. Since that time, Cornerstone Material Recovery has vacated the site. The conditional use permit approved in 2008 has automatically expired due to inactivity; however, the lot width variance is not automatically revoked and remains with the property. 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us The current applicant is requesting a conditional use permit to allow outside storage of boats and recreational vehicles in conjunction with a contractor's office at 4564 Bull Valley Road. The applicant has been utilizing the property primarily for his personal use and would like to begin advertising for a business, which includes the outside storage of boats and recreational vehicles at the northern portion of the site, due to the demand for this type of use. ANALYSIS: In accordance with the zoning ordinance, a conditional use permit is required for outside storage associated with any permitted or conditional use allowed in the I-1 Industrial zoning district. In this case, the applicant is proposing an office and outdoor storage of boats and recreational vehicles. The proposed location of the outdoor storage is far from view of Bull Valley Road and is unlikely to detract from the surrounding area. All of the surrounding properties are zoned industrial with the exception of Centegra Hospital south of Bull Valley Road. In 2002 and 2008 a conditional use permit approved for Cornerstone Material Recovery was approved with seven and five-year time limitations respectively. While Cornerstone substantially cleaned -up the property, the property has since become a dumping ground. The applicant has done quite a bit to clean up the site since purchasing it. Staff is aware that there are long-range plans for this general area included in the comprehensive plan, which go beyond the scope of this proposal. With the hospital being across the road and vacant land to the north, west, and east, there are many development and redevelopment alternatives possible in the future. The time limitation placed on the conditional use permit, for Cornerstone Material Recovery, was in anticipation of redevelopment of this property along with the surrounding properties potentially for commercial and/or residential uses. This has not come to fruition as of yet. Staff is not proposing a time limitation associated with the approval of the applicant's request. Economic conditions remain uncertain and staff believes a time constraint would be unfair and the property may remain vacant indefinitely. The applicant has a viable business. When the property is ripe for redevelopment in the future market forces will dictate whether the applicant remains on the subject property or decides to relocate. Staff believes the proposed use will provide benefits to the City including: • An additional viable business locating in the City of McHenry; • McHenry is a recreational community and the need for the outside storage of boats and recreational vehicles, in an appropriate, accessible location is definitely desirable; 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Cleaning and removal of trash and debris on subject property, as well as ongoing maintenance; • Potential increase in assessed valuation, along with surrounding properties, which may at some point encourage developers to assess development/redevelopment options. Unless a new business locates on the subject property staff believes the area will remain stagnant and an eyesore. The applicant owns a significant piece of property and, in the future, this could play a key role in redevelopment of this area. Due to the isolated location of the site and the greater portion of the property is not visible to the public. Future roadway improvements are planned along Bull Valley Road west of Illinois Route including consolidation of access points and roadway widening, which will alter the dynamics of the area. At that time, it may be more plausible for new development/redevelopment to occur. Staff does not believe that this area will necessarily remain industrial in nature but, at the same time, does not want to prevent a viable business from locating there. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval of a conditional use permit to allow the outdoor storage of recreational vehicles and boats on the subject property, in conjunction with a contractor's office subject to the following conditions: • The property shall be cleared of all debris, including any inoperable vehicles, trailers, etc. and anything unrelated to the request being considered; • The property keeps a neat and orderly appearance; • Applicant work with City Staff in locating signage for business off of Bull Valley Road, not impeding access or site lines to other businesses, customers or vehicles traversing the roadway; • Provide minimal security lighting/cameras on -site. RECOMMENDATION: Therefore, if the City Council concurs with the Planning and Zoning Commission, it is recommended that a motion be made to approve the attached ordinance granting a conditional use permit to allow the outdoor storage of recreational vehicles and boats on the subject property, in conjunction with a contractor's office, subject to the following conditions: • The property shall be cleared of all debris, including any inoperable vehicles, trailers, etc. and anything unrelated to the request being considered; • The property keeps a neat and orderly appearance, Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Applicant work with City Staff in locating signage for business off of Bull Valley Road, not impeding access or site lines to other businesses, customers or vehicles traversing the roadways • Provide minimal security lighting/cameras on -site. CI k� rl law, - 7 --i- Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CITY OF MCHENRY UNAPPROVED PLANNING AND ZONING COMMISSION MINUTES NOVEMBER 15, 2017 Public Hearing: Brian Blanchard File No. Z-917 4564 Bull Valley Rd. Conditional Use Permit for outside storage of recreational vehicles and boats in conjunction with a contractor's office on the Subject Property. Chairman Strach called the Public Hearing to order at 7:35 p.m. regarding File No Z-917, an application for a Conditional use permit to allow outside storage of recreational vehicles and boats in conjunction with a contractor's office at 4564 Bull Valley Road as submitted by Brian Blanchard, 6008 Tomlinson Dr., McHenry, IL 60050. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on October 28, 2017. Notices were mailed to all abutting property owners of record as required by ordinance. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Brian Blanchard, 6008 Tomlinson, McHenry who was sworn in by Chairman Strach. Mr. Blanchard provided a summary ofthe request before the Commission at this Hearing stating he uses the property for personal storage of his own cars, trailers and boats and would like to better utilize the property by offering that type of storage service to other residents and he needs the conditional use to do so. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the City Council unanimously approved a request for a conditional use permit to allow outside storage of vehicles and trailers, as well as a variance to the minimum lot width required in the I-1 zoning district for the property located at 4172 Bull Valley Road, immediately to the east of the subject property. In September 2008, Cornerstone requested an expansion to the existing conditional use permit to include 4564 Bull Valley Road, subject property, and permission to allow arecycling/handling center with outside storage of recycling materials contained in bins or box containers which City M Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Council approved. The conditional use permit approved in 2008 has automatically expired due to inactivity; however, the lot width variance is not automatically revoked and remains with the property. The current applicant is requesting a conditional use permit to allow outside storage of boats and recreational vehicles in conjunction with a contractor's office at the site due to the demand for this type of use. In accordance with the zoning ordinance, a conditional use permit is required for outside storage associated with any permitted or conditional use allowed in the 14 Industrial zoning district. The proposed location of the outdoor storage is far from view of Bull Valley Road and is unlikely to detract from the surrounding area. All of the surrounding properties are zoned industrial with the exception of Centegra Hospital south of Bull Valley Road. Staff is not proposing a time limitation associated with the approval of the applicant's request. Economic conditions remain uncertain and staff believes a time constraint would be unfair and the property may remain vacant indefinitely. The applicant has a viable business and when the property does redevelop in the future, market forces will dictate whether the applicant remains on the subject property or decides to relocate. Staff believes the proposed use will provide many benefits to the City. Unless a new business locates on the subject property staff believes the area will remain stagnant and an eyesore. The applicant owns a significant piece of property and in the future, this could play a key role in redevelopment of this area due to the isolated location of the site and the greater portion of the property is not visible to the public. Director of Economic Development Martin stated staff recommends approval of a conditional use permit to allow the outdoor storage of recreational vehicles and boats on the subject property, in conjunction with a contractor's office subject to the following conditions: 1. The property shall be cleared of all debris, including any inoperable vehicles, trailers, etr. and anything unrelated to the request being considered; 2. The property keeps a neat and orderly appearance; 3. Applicant work with City Staff in locating signage for business off of Bull Valley Road, not impeding access or site lines to other businesses, customers or vehicles traversing the roadway; 4. Provide minimal security lighting/cameras on -site; and Staff believes that with the conditions imposed all criteria in table 31 of the zoning ordinance have been met. 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Chairman Strach invited questions and/or comments from the Commission. Commissioner Thacker asked about security. Mr. Blanchard stated the gate is always locked and there is very sufficient lighting on the building. Commissioner Sobotta asked if there were any plans for fencing in the future. Mr. Blanchard responded it is naturally fenced and not easy to access at all. Commissioner Meyer asked how people will get their vehicles, etc. to access the storage area. Or. Blanchard responded the road is long and owned by him and there is only one way in and out. Commissioner Doherty asked if boat owners will also be storing gas cans on the property possibly in their boats. Mr. Blanchard responded only vehicles, boats, RV's (can be on a trailer or toy hauler), snowmobiles etc. will be stored. Gas cans will not be allowed. Chairman Strach opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 7:45 p.m. Motion by Miller, seconded by Meyer, to recommend to the City Council with regard to File No. Z-917, approval of an application for a conditional use permit to allow the outdoor storage of recreational vehicles and boats on the subject property, in conjunction with a contractor's office subject to the following conditions: 1. The property shall be cleared of all debris, including any inoperable vehicles, trailers, etc. and anything unrelated to the request being considered; 2. The property keeps a neat and orderly appearance; 3. Applicant work with City Staff in locating signage for business off of Bull Valley Road, not impeding access or site lines to other businesses, customers or vehicles traversing the roadway; 4. Provide minimal security lighting/cameras on -site be granted, and Staff finds all requirements in Table 31 of the zoning ordinance have been satisfied. Voting Ave: Doherty, Miller, Meyer, Sobotta, Strach, Thacker, and Walsh. E Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0. Chairman Strach closed the Public Hearing regarding File No. Z-917 at 7:46 p.m. Chairman Strach recused himself from the next public hearing due to a conflict of interest. AWRY Or TRC PDX RIVCR ORDINANCE NO 17- Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW OUTDOOR STORAGE OF BOATS AND RECREATIONAL VEHICLES IN CONJUNCTION WITH A CONTRACTOR'S OFFICE IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Brian Blanchard, 6008 Tomlinson Drive, McHenry, IL 60050 requesting a Conditional Use Permit to allow outdoor storage of boats and recreational vehicles in conjunction with a contractor's office on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on November 15, 2017 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit to allow the outdoor storage of boats and recreational vehicles in conjunction with a contractor's office subject to the following conditions: • The property shall be cleared of all debris, including any inoperable vehicles, trailers, etc. and anything unrelated to the request being considered; • The property keeps a neat and orderly appearance; 10 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Applicant work with City Staff in locating signage for business off of Bull Valley Road, not impeding access or site lines to other businesses, customers or vehicles traversing the roadway; • Provide minimal security lighting/cameras on -site. SECTION 2: In granting said Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled; 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use vvill not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area; 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor ofthe general public in the vicinity; and 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2017 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS ATTEST: CITY CLERK DAY OF , 2017 MAYOR 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 McHenryFax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property 13 Proposed Use for 4564 Bull Valley Rd Mchenry IL 60050 Z-917 I currently use the property for Personal to, of my own Cars, Trailer and Boat. I would like to start better utilizing the property by offering Outside Storage of Boats and Recreational Vehicles. I am asking for a Condition Use Permit for outside storage as to follow City of Mchenry Zoning Ordinances. The property is not visible to anyone and falls in line with the neighboring properties current uses. It will have no effect on traffic or current neighboring properties. 1 2. FORM A PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry File Number Z-917 333 South Green Sheet � McHenry, IL 60050 � Tel: ($ I S) 363-2170 � Fax: (81 S) 363-2173 Name of Applicant Brian Blanchard Tel 847-641-1358 Address 6008 Tomlinson Dr Mchenry IL 60050 Name of Property Owner If other than Applicant) Address 3. Name of Engineer (If represented) Address 4. Name of Attorney (If represented) Address 5. Common Address or Location of Property 4564 Bull Valley Rd Mchenry IL 60050 6. Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning) X Conditional Use Permit _ Zoning Variance Zoning Variance -Minor Zoning Text Amendment Other Provide a brief description of the Requested Action(s). For example, the operation that requires a Conditional Use Permit, the specific Zoning Variance needed, or the new zoning classification that is requested: Outside Storage of Recreational Vehicles and Boats in Conjunction with a Contractors Office. FORMA Page 1 of 3 7. Current Use of Property Personal Storage 8. Current Zoning Classification of Property, Licluding Variances or Conditional Uses I-1 Industrial 9. Cu►•rent Zoning Classification and Land Use of Adjoining Properties Not•th: I-1 Industria South: I-1 Industria East: I-1 Indush•ia West: I-1 Industrial 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the requued attachments. X 1. Application Fee (amount) $ 950 X 2. Narrative Description of Request X 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application X 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit X 9. Plat of Survey with Legal Description X 10. List of Owners of all Adjoining Properties X 11. Public Hearing Notice X 12. Sign (Provided by the City, to be posted by the Applicant) X 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORMA Page 2 of 3 I. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent o►• nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application sliall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a -land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the fill name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be }field before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to a Co►►nell for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. 5ianahue of Applicant(s� Print Name and Designation of Applicants) FORM A Page 3 of 3 FORM C File Number Z-917 CONDITIONAL USE PERMIT Planning and Zoning Commission City of McHenry 333 South Green Sheet � McHemy, I1, 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 Table 31 of the City of McHemy Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission sliall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to , oiy it request. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. There will be no adverse impact of any type on traffic flow. 2. Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light. or air•, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. There will be no Environmental hnpact of permitting outside storage on this property. 3. Neighborhood Character The proposed use will fit harmoniously with the existing nahu•al or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. The character of the neighborhood and surroundings will be completely unaffected from permitting outside storage. Outside Storage fits in with the neighboring properties and previous use of the property. FORM C Page 1 of 2 4. . Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. There will be no additional use of public services or facilities from permitting outside storage. 5. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. There will be no effect of Public Safety or Health from permitting outside storage on this property. b. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. This property is actually perfect for outside storage as it is not visible to the public. This property was being used for outside storage by the previous owner and all the current surroundings properties have outside storage. This conditional use falls in perfect harmony with its surroundings. FORM C _ Page 2 of 2 1,. k ] .k 3� ro-vrc yr� Vin v.^E ,. V x rn.±xc sm -6:r;,. 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IVA AT tOaT T Y.v3A ]Sill) k,S ra I'm SY T{ Y¢m[ii Ty] T Ct [SR T-E IATT IUJ "(pJr-T It0 w KR K my tQ arRa " III S^1YN1 " rCW.K J� IF 4 59.YA f 9� x.T COIMA T 4AS MY.YY(0 TO I" A!TgvoA 70 AO Cl W FmAAAT(MI V 11T5 Sm9 a, _ I• --obi w rt c`.]"u mdi Sim �(" Ir(.�. s_�t7 s �+.nq V, a e.�( �r.+n a.� t1.•r m(m ( adw( 6ciT �.x»rnT avo T� ���i spin tv� �� ia�r5 TcrT�iY n , Ta Yt a] n�av In�TStc�.�r, Kcr aY W �rsr vTH� o�e5*n,%m c4 WT nR.o hx JMAI r�ntl�i r u � nrs W iAS [mhA�:AT ADO FEJaL-i [[iigqcSµ�T,Y SqW YL� A�'E lrnr3E9 (nE�SOs 40*oqu� � q v wwawr o� rH• •ox wwu Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: December 4, 2017 Regular City Council Meeting RE: Sign Variances for D.C. Cobbs Restaurant and the McHenry Move Theater ATT: Sign application, Proposed Signage Agenda Item Summary: The Community Development Department received a sign variance request for the D.C. Cobbs restaurant and the McHenry Movie Theater located at 1204 and 1208 Green Street. Staff has reviewed the request and feels the sign package proposal falls within the McHenry Municipal Code sign variance guidelines. Background: Boone Creek Crossings LLC purchased the old movie theater building at 1204 and 1208 Green Street earlier this year. Since the purchase of the building, a total redevelopment to include the addition of a third screening room has been moving forward. This redevelopment also includes the D.C. Cobbs restaurant. The building is unique in that it is over twice as deep as it is wide with two different uses in the building. This presented a challenge when it came to branding the businesses within the building as they are limited in the amount of signage available to them per the Municipal Code and, thus, the purpose of the following variance requests. Analysis: The proposal requires four variances as follows: 1. D.C. Cobbs (1204 Green) projecting sign. Per the ordinance, a projecting sign may not exceed 5 sq/ft in area. The proposed projecting sign is 16 sq/ft (4'x4'), requiring a variance for an additional 11 sq/ft. A rendering of the sign is provided as an attachment. All other signage for the D.0 Cobbs restaurant (i.e., the 2'x10' wall sign) is in compliance with the ordinance. 41*W� . v�014 MV no w..wr o• rr.s .o: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 2. McHenry Indoor Theater (1208 Green). The additional three variances are for the movie theater. First, the ordinance allows for a total of two wall signs not to exceed 41.25 sq/ft, the movie theater is proposing a total of 4 wall signs and an additional 125.25 sq ft. The additional two wall signs proposed are for digital movie posters. This variance is specific to increasing the number of permitted wall signs from two to four. Second, a total of three digital posters will display the movies that are currently playing and these will be located under the facade/canopy of the building on the south face of the wall directly adjacent to the entry doors. Each theaters is being sponsored by a local business - Buss Ford, Gary Lang and Steffens Jewelers — and, as such, each of the digital posters will include the name of the sponsoring business. The sign ordinance does not allow off site advertising and, therefore, a variance is required to display the names of these businesses on the outdoor signage and, as such, this variance is specific to permitting offsite advertising on the digital signs. As identified above, the existing ordinance allows for signage not to exceed 41.25 sq/ft. The additional 2 wall signs (digital movie posters) along with the proposed new theater sign (drawings attached) total 166.50 sq/ft, 125.25 sq/ft more than allowed by ordinance. Therefore, the third variance is specific to allowing an additional 125.25 sq/ft of signage for the McHenry Theater. Per the Municipal Code, a sign variance must abide by the following four items: 1) Will not be materially detrimental to the public welfare or injurious to other property in the vicinity; 2) Will not impair an adequate supply of light and air to adjacent property, increase the danger of fire, endanger public safety, or substantially impair property values in the neighborhood; 3) Shall not give the property owner or business an unfair advantage over a similar business; and 4) Will not cause a hazard to the public's safety by being distracting because of size, location, or being located within rights -of -way. go wuwr o� rww wwu Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us In reviewing the proposed variances, Staff believes the variance requests abide by all of the criteria above and recommends approval. RECOMMENDATION: Therefore, if the City Council concurs it is recommended that a motion be made to grant the following sign variances to Boone Creek Crossing LLC for 1204 and 1208 Green Street. • At 1204 Greet Street, a variance of 11 sq/ft to permit a projecting sign not to exceed 16 sq/ft; • At 1208 Green Street, a variance to allow two (2) additional wall signs for a total of four (4) wall signs; • At 1208 Green Street, a variation to allow offsite advertising on the three (3) proposed digital signs; and, • At 1208 Green Street, a variation to allow 125.25 sq. ft. of additional wall signage for total signage not to exceed 166.50 sq/ft. City of Hcllenry Cominunily and , Economic Development PROP)aRTY ADDRESS: 120 Li- 12 U Non-residential Minor Permit ESTtiviA'reu cosy or coNsrRuc•rtoN, Existing Use: g Commercial ❑ ❑ Air Conditioning ❑ Accessory Bldg pplieation Indust/Office ❑ I-I/C ❑ Fire Suppression ❑ Lawn Irrigation ❑ Driveway/Lot Pay. ❑ Masonry ❑ Demolition ❑ Retaining Wall (over4 ❑ Electric ❑ Remodel/Alteration ❑ Fence ❑ Seal Coating/Stripe ❑ Ful•nace ❑' Sidewalk/Stan•s ❑ Fire Alarm ❑ Siding ❑ Other: Owner: Signs ❑ Freestanding Wall ❑ Temporary to Over the Counter ❑ Re -roof ❑ Water Heater ❑ Water/Sewer Repair Address: 12v�-(� IzvF� [gr2r�„i sue-, Unit #: E-ttta i l: Contractor•: Phone: Cleeh•ical Contractor: E-►nail: PERMIT NO. Community & Economic Development 333. S. Green Street, McHenry, IL 60050 E-mail: CED @cianchenry.il.us (815) 363-2170 OFFICE USE OSL1' Zoning Dist: C� Township/Pin: Flood Zone: Community and t:conomlc Development Plan Review: AFptic�l��� Building: • Plumbing: Bond: Misc.Deposit. I�iC1Y lh\A S ) c(fd2 (,�OiKb City: /�,�N State: � Zip: (oaa5-0 Submit a copy of an electrical license «•nth this application. Plumbing Coltractor: Phone: O SuUrnit the following: Letter of intent on plumbing conh•actot•s letterhead (with corporate seal, or notary seal) stating that they are doing this job; copy of State plumbing license; copy of certificate of State registration. Roofing Contractor: Phone: Note! Submit a copy of tt Slate of Illinois roofing conh•actor license n•ith this application. All infornatior provided herein is tare and correct and all ordinances and codes of the City of &Icl Icnry shall be complied sti[h. I hereby represent and agree that, in considera- tion ol`this permit fining issued, only the work herein applied for will be done and that the premises being worked on will only be used for the purposes set forth herein. Iunder- slalnd and hereby acknonvledga it's the property owner's responsibility to ascertain if there are any existing private covenants, conditions antUor deed reslrictiols7 nchich may further regulate and/or prohibit work for %%hich this building permit from the City has been obtained. I filrther acknowledge it's the property oener's responsibility to obtain required written or other percussion or followany other private approval process from any such home, property owner's or other association, if applicable, prior to commencing work of my property even if a building permit is issued by the City. I hereby indemnify the City, its officials and employees front any and all liability for damages, la«suits, attorneys fees and injuries, including death sustained by anyone or dining to any property, including surveying errors and encroachment liability which neeme against the City, SIGNED: FOIL OFFICt: lISF: tlpproved [3y Issued >J>;pnatton Name: Date: Date: DATE: Jl:n1I I I ICU ❑ (Itev. 3/151 WK n� f •� - i- __ . IYiI I ,EGLL I 2 / V L?-s 00, 4 d vg LE lmwwqft� .q .r �.. 1VI 4'x4' Projecting Sign Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Ial 2'x10' Wall Sign Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Ju 10" Key Locks 10" 33 3/16" LED Lighting Panel Product info - Heavy extruded anodized aluminum case (rame Front loading snap open / closed frame Hinge Recessed door Full - Length piano hinge Indoor or outdoor use Dater/ No Dater LED backlit or LCD monitor enclosure Standard (PC-33) or Bus Shelter (BSPC-33) Cylinder lock with two keys Power Supply Flousing Case Finlslies -Satin silver, satin gold, and black Electrical Specs 120 / 277 Volts 32 Amps 50/60 Hertz q- 5" sue/P �J Heavy Extruded Anc Strip Case F .OSO aluminu back 1/S"Acrylic Fa Extruded Anodized Snap -Open Snap -Close LED F3acklighting PC-33 w/DATER a���� elements BASS ELEh1ENTS, UrC. 1 1450 EAST 11 AVE. ! HIALEAH, FL 33010 TEL. 786.360.5863 •FAX 1.786-364.0274 - safes36assgds.com f>C,W(\l i owm i�(A v odStC-�1iJ CAVA N !�� Glz&� .. 0 vuep of i tz fulc 1 kS .Wx1U" ""Atu%� ALVI"I Nr�t7 ,LACK W/6k405 l=lMISIA Wtv'�/ Pt-A�ill� AC(zYt & t4� `k�510 THICK G'ULOR = WHti'r Wtnt PsVM �1W%((_ L%C�"�iztt.iC, M�7a1zAr((Ct 4 •Vr r0ct>Ul r 10 WNIT= (6rt6K) C tt��Mlr�t.�Zt��t�lr coltgiaUr - to Lht 2co l M/VTv ICDC, dNilnl�r t ;�ct< t�� ��3U'''r1tc�K �TFNti�'�C� fI�I�,L`LQ.T�bWtCzINC� �^%t�lsut ATE L:crAW CivPs> - t�=C�Ult=l Alt;, S_ 'cam=ts=i2dsi�l `�"fllsliC�1-1 Tr{� tiUll�f�lt�1G Fl�(;tfk Etnt�Lrtta{�� t2vlx, Mv-r �l (uou�l� � •ram (�I.i%-Rl4ulL Ut= cA�t�=i �1tJCkot~S = rV P3� 5!�l',Zn w►�►vM�ini_ t.hC-�LT� ('N/��h�,lic� ill�Lt��)i.lC C,�1=f3 t{UL'f� tVG 17i`-�G�tlAt�%r05�6d1T N c�t•i `�i(' � rtrl� CztYEi-=t> i Ftp tiD (2cv (Nu WaLt> rsC)tkhs) tit" bih�hc=� Tz �V�:f' f-IE�r� IaLvNt; t3ot'CoM ' j3tfil.p(NO rhr.( A 1VALl-A/[br�K(Al. TUI�C iico )>4 AMA bib CW� ,> GrmUtT'- h1.�rh:1. •-XE=C�t�- r�l-`fW�c� t�W' jUt�l.� uvi Nit ttwAPE N LA a (zc •ter` Xt&;A( t NL> t3U1l.rAN(, l�-� rAS}C ncnti (nwrv�traun� c�nnc�- (�� llt.4 tK tY;To( st mDtvt> tU ( Pc4 zD Z too js. /ttht�l�l(� UC b�-r lk7 yr rt( Lt�N7 W=tGt-tT CtUrzV�-f7 ��-" �tvr�tz� ��I.UMINI)N� ��Ur3lt�C. �=C FE�Lt� Fl�vX "rtt.,tl�" �ut��n c-�ly�•-w�z� <<� FA6r�ti i7> 1v U44f MIA '` . Y t `%" Lot4, AA tit. t ACG L?�5i <;E.tt ;�,�'� j st�t�h►�t? a -tom �Ufat� JGl(��r�1T�© lr=fir U� TrJ cam '; A Vk&W ``GaAv'/ SZc%vr�A> Vl '= 51 17 Vv lZ tt 1 L2 vPf" � Wtit t- AkAr; F IAt' tr�tzFdG C' ud bF TH15 TMA Dr'AW t7�ITN Lo� ' ro e v ,�►.Kaaa c -, a ri ""Ilk �y Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: December 4, 2017 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: Abatement of Real Estate Taxes for Various Bond Issues ATT: Abatement of Real Estate Taxes Ordinances SUMMARY: The City of McHenry has issued a variety of bonds backed by the full faith and credit A the municipality. This requires that property taxes be levied by the County Clerk. The City's intentions are to abate these taxes through the County Clerk annually through the attached abatement ordinances. BACKGROUND: Over the years, the City of McHenry has issued a variety of bonds that pledge various funding sources for repayment backed by the full faith and credit of municipality. In pledging the full faith and credit of the municipality, the bond ordinances require the County Clerk to levy property taxes for the debt service required on the bonds unless an abatement of the property tax by the local municipality is approved and filed with the County Clerk. ANALYSIS: In structuring the bonds in this manner, it was the intent of the City to annually abate the taxes provided the primary source of repayment is sufficient to cover the debt service requirement. Historically, the primary source of repayment has been sufficient to cover the debt service and the property tax has been abated. Projections show that revenue sources in the coming year will continue to provide adequate coverage for debt service requirements allowing the abatement of the property tax. Consequently, in order for the County Clerk to abate or reduce the property taxes levied, the City Council will need to approve the attached ordinances authorizing the abatements as follows: 1. GO Bonds (Recovery Zone & Build America) Series 2010B 2. GO Bonds (Alternate) Series 2010C 3. GO Bonds (Alternate) Series 2012 4. GO Bonds (Refunding) Series 2013 6. GO Bonds (Refunding) Series 2015 $ 418,105.00 $ 446,920.00 $ 210,432.50 $ 593,910000 $ 576,978.76 RECOMMENDATION: Staff recommends approval of the attached ordinances for the abatements as listed. ORDINANCE NO. ORD-17- A14 ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2017 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON FEBRUARY 1, 2010, PROVIDING FOR THE ISSUANCE OF $3,510,000 GENERAL OBLIGATION BONDS (RECOVERY ZONE & BUILD AMERICA) SERIES 2010B OF THE CITY OF MCHENRY, ILLINOIS, FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS. WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on February 1, 2010, providing for the issuance of $3,510,000 General Obligation Bonds (Recovery Zone & Build America), Series 2010B of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. WHEREAS, the Series 2010E Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2017 Tax Levy Year in the amount of $418,105.00 for the payment of the principal and interest due in the year 2018 on the Series 2010B Bonds authorized by said ordinance; and WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2010B Bonds otherwise payable from such levy for the 2017 Tax Levy Year are on deposit in the Series 2010E Project Fund established by Section 12 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate taxed Obe abated. levied for the Tax Levy Year 2017 pursuant to said NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2017 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on February 1, 2010, providing for the issuance of $3,510,000 General Obligation Bonds (Recovery Zone & Build America), Series 2010B of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and underthe authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 4th day of December, 2017. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk ORDINANCE NO. ORD-17- AN ORDINANCE PROVIDING FOR AN ABATEMENT %J REAL ESTATE TAXES LEVIED FOR THE 2017 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON AUGUST 30, 2010, PROVIDING FOR THE ISSUANCE OF $5,665,000 GENERAL OBLIGATION BONDS (ALTERNATE) SERIES 2010C OF THE CITY OF MCHENRY, ILLINOIS, FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS. WHEREAS, an ordinance was adopted by the City Council ofthe City of McHenry, Illinois on August 30, 2010 providing for the issuance of $5,665,000 General Obligation (Alternate) Bonds, Series 2010C of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. WHEREAS, the Series 2010C Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2017 Tax Levy Year in the amount of $446,920.00 for the payment of the principal and interest due in the year 2018 on the Series 2010C Bonds authorized by said ordinance; and WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2010C Bonds otherwise payable from such levy for the 2017 Tax Levy Year are on deposit in the Series 2010C Project Fund established by Section 14 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2017 pursuant to said Ordinance shall be abated. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2017 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on August 30, 2010, providing for the issuance of $5,665,000 General Obligation Bonds (Alternate) Series 2010C of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately roman after its passage, approval and publication, as provided by law. Passed and approved this 4th day of December, 2017. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk ORDINANCE NO. ORD-17- AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2017 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON AUGUST 27, 2012, PROVIDING FOR THE ISSUANCE OF $3,100,000 GENERAL OBLIGATION BONDS (ALTERNATE), SERIES 2012 OF THE CITY OF MCHENRY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE RENOVATION OF WATER TREATMENT PLANT NO.2 AND HVAC AND ROOF REPAIRS AT THE PUBLIC WORKS GARAGE WHEREAS, an ordinance was adopted by the City Council ofthe City of McHenry, Illinois on August 271 2012 providing for the issuance of $3,100,000 General Obligation Bonds (Alternate), Series 2012 of the City of McHenry, Illinois, for the purpose of financing the Renovation of Water Treatment Plant No. 2 and HVAC and Roof Repairs at the Public Works Garage; and WHEREAS, the Series 2012 Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2017 Tax Levy Year in the amount of $210,432.50 for the payment of the principal and interest due in the year 2018 on the Series 2012 Bonds authorized by said ordinance; and WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2012 Bonds otherwise payable from such levy for the 2017 Tax Levy Year are on deposit in the Series 2012 Debt Service Fund established by Section 13 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois, that the real estate taxes levied for the Tax Levy Year 2017 pursuant to said Ordinance shall be abated. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2017 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on August 27, 2012, providing for the issuance of $3,100,000 General Obligation Bonds (Alternate), Series 2012 of the City of McHenry, Illinois, for the purpose of financing the Renovation of Water Treatment Plant No. 2 and HVAC and Roof Repairs at the Public Works Garage; be and they are hereby abated in the amount of 100% thereof. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 4th day of December, 2017. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk ORDINANCE NO.ORD-17- AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2017 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON MARCH 18, 2013, PROVIDING FOR THE ISSUANCE OF $2,400,000 GENERAL OBLIGATION (REFUNDING) BONDS SERIES 2013 OF THE CITY OF MCHENRY, ILLINOIS, TO REFUND SERIES 2005 GENERAL OBLIGATION BONDS AND ISSUE $415,000 FOR REPAIRS TO THE PUBLIC WORKS BUILDING AT 1415 INDUSTRIAL DRIVE. WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on March 181 2013, providing for the issuance of $2,400,000 General Obligation (Refunding) Bonds, Series 2013 of the City of McHenry, Illinois, to refund Series 2005 General Obligation Bonds and issue $415,000 for repairs to the Public Works Building at 1415 Industrial Drive. WHEREAS, the Series 2013 Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2017 Tax Levy Year in the amount of $593,910.00 for the payment of the principal and interest due in the year 2018 on the Series 2013 Bonds authorized by said ordinance; and WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2013 Bonds otherwise payable from such levy for the 2017 Tax Levy Year are on deposit in the Series 2013 Project Fund established by Section 13 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2017 pursuant to said Ordinance shall be abated. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2017 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on March 18, 2013, providing for the issuance of $2,400,000 General Obligation (Refunding) Bonds, Series 2013 of the City of McHenry, Illinois, to refund Series 2005 General Obligation Bonds and issue $415,000 for repairs to the Public Works Building at 1415 Industrial Drive. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordfinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 4th day of December, 2017. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk ORDINANCE NO. ORD-17- AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2017 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON APRIL 20, 2015, PROVIDING FOR THE ISSUANCE OF $6,375,000 GENERAL OBLIGATION (REFUNDING) BONDS SERIES 2015 OF THE CITY OF MCHENRY, ILLINOIS, TO REFUND SERIES 2006 GENERAL OBLIGATION BONDS, ADVANCE REFUND SERIES 2007 GENERAL OBLIGATION BONDS AND ISSUE $2,015,000 FOR CONSTRUCTION OF THE RECREATION CENTER AT 3636 MUNICPAL DRIVE. WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on April 20, 2015, providing for the issuance of $6,375,000 General Obligation (Refunding) Bonds, Series 2015 of the City of McHenry, Illinois, to refund Series 2006 General Obligation Bonds, advance refund Series 2007 General Obligation Bonds, and issue $2,015,000 for construction of the Recreation Center at 3636 Municipal Drive. WHEREAS, the Series 2015 Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2017 Tax Levy Year in the amount of $576,978.76 for the payment of the principal and interest due in the year 2018 on the Series 2015 Bonds authorized by said ordinance; and WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2015 Bonds otherwise payable from such levy for the 2017 Tax Levy Year are on deposit in the Series 2015 Project Fund established by Section 13 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2017 pursuant to said Ordinance shall be abated. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2017 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on April 20, 2015, providing for the issuance of $6,375,000 General Obligation (Refunding) Bonds, Series 2015 of the City of McHenry, Illinois, to refund Series 2006 General Obligation Bonds, advance refund Series 2007 General Obligation Bonds, and issue $2,015,000 for construction of the Recreation Center at 3636 Municipal Drive. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 4th day of December, 2017. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: December 4th, 2017 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: 2016/17 Annual Police Pension Fund Report ATT: Police Pension Fund report, balance sheet, and actuarial report SUMMARY: The Illinois Department of Insurance requires that the City Council approve an annual report for the Police Pension Fund. This report lists important information that can also be found in the actuarial report. ANALYSIS: The annual Police Pension Fund report, balance sheet, and actuarial report for the 2016/17 fiscal year is attached. This report lists the 2016/17 total fund assets and investment income for the fund as well as estimated receipts for 2017/18 fiscal year. The levy requirement for FY2018/19 is also listed on this report as $2,019,703. It is important for the City to continue to fund at the required level because funding has fallen behind in the past, which has left the percent funded low at 51.97%. Staff has notified the Police Pension Board, per Council direction, that the City will continue to meet the actuarial required contribution going forward. RECOMMENDATION: Staff recommends consideration and approval of the attached Police Pension Fund amival report for fiscal year 2016/17. The following information is provided to the Board of Trustees of the City of McHenry by the City of McHenry Pension Board in accordance with the requirements set forth in 40 ILCS 5/3-143. Total Assets for the Fund Current Market Value of the Fund End of Year Balance Sheet Attached 22,775,166.00 22,775,166.00 No (Explain Declaration of Receipts Estimated Receipts for Next Fiscal Year from Payroll Withholdings $ 410,000900 Estimated Receipts from Other Sources $ 2,824,219.00 Description of Other Sources Investment Income, employer contributions Investment Income Fiscal Year Ending 4/30/2017 Fiscal Year Ending 4/30/2016 Return on Investments 2,041,694 Net Investment Income (228,847) Assumed Investment Return 7.0% Assumed Investment Return 7.5% Actual Investment Return 9.60% Actual Investment Return 4.09% Comments Comments Employee/Annuitant Information Number of Active Employees Paying into Fund 47 Amount Disbursed as Benefits During Fiscal Year Refunds 15,910.00 113isability 248,726.00 Retirement 1,374,052.00 Isurvivors 252,244.00 Total of All Benefits Disbursed During Fiscal Year 11890,932000 IN Pension Fund Financial Status Total Unfunded Liability (Actuarial Attached) 21,730,774 Funded Ratio 51.97% Pension Funding Requirement 2,019,703.00 In accordance with the provisions of the Illinois Pension Act, 40 ILCS 5/3443 the Pension Fund hereby certifies that the statements contained in the annual report are a true and accurate description of the fiscal condition of the Pension Fund as of the end of the most recent fiscal year. Pens FWid esident 5ignalwi McHenry, IL Balance Sheet Account Summary As Of 04/30/2017 Account Name Balance Fund: 760 - POLICE PENSION FUND Assets 760-1000 CASH IN BANK 124,267,00 760 1100 INVESTMENTS -CERTIFICATES OF DEPO 0.00 760-1104 INVESTMENTS-AMERICAN FUNDS (LPL) 9,631,553.46 760-1109 FMV-AMERICAN FUNDS 3,982,157.44 ...... _...... ................ . 760-1123 LASALLE TRUST ACCOUNT 9,152,314.58 760-1125 LASALLE TRUST- FMV -182,003,86 .................4...........4. 760-1150 PROPERTY TAXES RECEIVABLE 0.00 760 1260 ACCRUED INTEREST RECEIVABLE 66,877.01 760-1551 DUE FROM GENERAL FUND 0.00 76041990 CASH IN POOL 0.00 Total Assets: 22,775,165.63 Liability 760-2000 WITHHOLDING -FEDERAL TAXES 0.00 760 2100 ACCOUNTS PAYABLE 0.00 760-2230 WITHHOLD] NG-I NSU RANCE 0.00 760-2331 ................................. WAGES PAYABLE 0.00 760-2350 DUE TO GENERAL FUND 0.00 760 2420 .............................._. DUE TO EMPLOYEE INSURANCE FUND 0.00 760-2440 DUE TO AUDIT FUND 0.00 760-2500 FUND BALANCE 20,746,137.63 760-2530 DEFERRED REVENUE 0.00 Total Liability: 20,746,137.63 Equity Total Beginning Equity: 0.00 Total Revenue 3,961,122.66 Total Expense 11932,094466 Revenues Over/Under Expenses 2,029,028.00 Total Equity and Current Surplus (Deficit): 2,02%028.00 22,775,165.63 Total Liabilities, Equity and Current Surplus (Deficit): 22,775,165.63 I1(20/20I7 0:5H:>° AP�1 ?acr= I of 1 Lauterbach & Amen, LLP 668 N. River Road Naperville, IL 60563 Actuarial Valuation as of May 1, 2017 MCHENRY POLICE PENSION FUND Utilizing Data as of April 30, 2017 For the Contribution Year May 1, 2017 to April 30; 2018 LA UTERBACH � AMEN, LLP Actuarial Valuation — Funding Recommendation MCHENRY POLICE PENSION FUND Contribution Year Ending: Apri130, 2018 Actuarial Valuation Date: May 1, 2017 Utilizing Data as of April 30, 2017 Submitted by: Lauterbach &Amen, LLP 630.393.1483 Phone www.lauterbachamen.com Contact: Todd A. Schroeder September 28, 2017 LA UTERBA CH � AMEN, LLP TABLE OF CONTENTS ACTUARIALCERTIFICATION............................................................................................................... I MANAGEMENTSUMMARY.................................................................................................................. 2 ContributionRecommendation............................................................................................................................................3 FundedStatus............" . a 4*660666.ffi 00000pq*4 abs 6*0400**v 0 a a me, a 0 F a a *60660**.P%wo W4 %P*O*a a 6666w*0.0009 *00 W4093 Management Summary — Comments and Analysis..............................................................................................................4 Actuarial Contribution Recommendation , Reconciliation..................................................................................................8 VALUATIONOF FUND ASSETS............................................................................................................ 9 MarketValue of Assets......................................................................................................................................................10 MarketValue of Assets (Gain)/Loss..................................................................................................................................1I Development of the Actuarial Value of Assets..................................................................................................................12 (Gain)/Loss on the Actuarial Value of Assets....................................................................................................................12 Historical Asset Performance................,......... 00000 PP0000 0 **do* 606 660*00 0004 13 RECO1vIMENDED CONTR.II3UTION DETAII:1..................................................................................... I4 Actuarial Accrued Liability......... owwo W0q*q** ahead a 906966 0%* hot 660 two 66600 @too#* up so#* a had 66w&N *60004 W 15 FundedStatus. . * * W q 0 * w a & & & 6 0 a 0 * a a 0 V 0 4 0 0 . w w w * * & * * & & & & & & 0 9 0 a 0 P q a 0 6 & 0 a 0 ffi Waste 0 P a q 9 a a 6 & t 0 & & & & W a 0 * 0 0 P 0 P 0 . a & a 0 0 & 0 0 0 0 0 0 w 4 w 4 F 9 0 6 b 6 & a **do 0 0 w000 0 w do** a a & 6 0 & *a a a** 0 W 0 4 0 0 0 0 0 a %* * 1 5 Development of the Employer Normal Cost......................................................................................................................16 Normal Cost as a Percentage of Expected Payroll.............................................................................................................16 ContributionRecommendation..........................................................................................................................................16 Actuarial Methods — Recommended Contribution.............................................................................................................17 Il.,I_,INOIS S'I'ArI'UTORN7 MINIMUM CON TI2IE3UrI`I Statutory Minimum Contribution... 66666* 600 Doweve ppe*40 woods P*Ppha mobotoo*0 000000 PO*9* bba&6*6000 00*a&0009 19 FundedStatus —Statutory Minimum..................................................................................................................................19 Actuarial Methods — Illinois Statutory Minimum Contribution.....". &**66660#00 06006wowovov go*** 6&6*660* asaa4av oa**Va 664066 66666t a 61921 AC`1 UARIAI.., VALCiA'T`ION DATA ................... 22 ActiveEmployees..............................................................................................................................................................23 InactiveEmployees............................................................................................................................................................23 SummaryOf Benefit Payments..........................................................................................................................................23 ACTUARIAL, FUNDING POL,ICIES...................................................................................................... 24 ActuarialCost Method.......................................................................................................................................................25 Financin Unfunded Actuarial Accrued Liabili ........................25 ActuarialValue of Assets..................................................................................................................................................25 ACTUARIALASSUMPTIONS............................................................................................................... 26 Natureof Actuarial Calculations........................................................................................................................................27 Actuarial Assumptions in the Valuation Process...............................................................................................................27 ActuarialAssumptions Utilized.........................................................................................................................................28 SUMMARY OF PRINCIPAL PLAN PROVISIONS............................................................................... 3U Establishmentof the Fund..................................................................................................................................................31 McHenry Police Pension Fund Table of Contents TABLE OF C®NTBNTS Administration.............................................boo "off ..............................................................................................................31 EmployeeContributions....................................................................................................................................................31 NormalRetirement Pension Benefit..................................................................................................................................31 Normal Retirement Pension Benefit - Continued...............................................................................................................32 EarlyRetirement Pension Benefit......................................................................................................................................32 Pensionto Survivors..........................................................................................................................................................33 TerminationBenefit...........................................................................................................................................................34 DisabilityBenefit...............................................................................................................................................................35 GLC)SSARY OF TER�iIS......................................................................................................................... 36 Glossaryof Terms..............................................................................................................................................................37 McHenry Police Pension Fund Table of Contents ssa rs. € IVM-i Faoao • VVArL"vit.t_C, i�UNUa cc�IQa PHt�NE 830.3�3.1 iS3 FtLX G3C."93.25i 6 wlAvvv.'au teebachamen.corn Ce'RTIF(Et) FU£it.iC aiCi:C�i:P1TR.rJTa ACTUARIAL CERTIFICATION This report documents the results of the actuarial valuation of the McHenry Police Pension Fund. The purpose is to report the actuarial contribution requirement for the contribution year May 1, 2017 to April 30, 2018. Determinations for purposes other than meeting the employer's actuarial contribution requirements may be significantly different from the results herein. The results in this report are based on information and data submitted by the McHenry Police Pension Fund including studies performed by prior actuaries. We did not prepare the actuarial valuations for the years prior to May 1, 2017. Those valuations were prepared by other actuaries whose reports have been furnished to us, and our disclosures are based upon those reports. An audit of the information was not performed, but high-level reviews were performed for general reasonableness, as appropriate, based on the purpose of the valuation. The accuracy of the results is dependent upon the accuracy and completeness of the underlying information. The results of the actuarial valuation and these supplemental disclosures rely on the information provided. The valuation results summarized in this report involve actuarial calculations that require assumptions about future events. The McHenry Police Pension Fund selected certain assumptions, while others were the result of guidance and/or judgment. We believe that the assumptions used in this valuation are reasonable and appropriate for the purposes for which they have been used. To the best of our knowledge, all calculations are in accordance with the applicable funding requirements, and the procedures followed and presentation of results conform to generally accepted actuarial principles and practices. The undersigned of Lauterbach & Amen, LLP, with actuarial credentials, meets the Qualification Standards of the American Academy of Actuaries to render this Actuarial Opinion. There is no relationship between the McHenry Police Pension Fund and Lauterbach & Amen, LLP that impairs our objectivity. The information contained in this report was prepared for the use of the McHenry Police Pension Fund and the City of McHenry, Illinois in connection with our actuarial valuation. It is not intended or necessarily suitable for other purposes. It is intended to be used in its entirety to avoid misrepresentations. Respectfully Submitted, LAUTERBACH &AMEN, LLP Todd A. Schroeder, EA McHenry Police Pension Fund Page 1 u : ► : u l ► _ � u_ a _: ` � Contribution Recommendation Funded Status Management Summary CONTRIBUTION RECOMMENDATION Contribution Requirement Expected Payroll Contribution Requirement as a Percent of Expected Payroll FUNDED STATUS Normal Cost Market Value of Assets Actuarial Value of Assets Actuarial Accrued Liab>7ity Unfunded Actuarial Accrued Liability Percent Funded Actuarial Value of Assets Market Value of Assets Prior V aluation* Current Valuation Recommended $11874,219 $2,01%703 Contribution has Increased $3,8805748 $451435550 $145, 484 from Prior Year. 48.30% 48.74% Prior V aluation* $20,746,138 $22,239,219 $45,672,994 $23,433,775 48.69% 45.42% Current Valuation $906,395 $22,775,166 $23,513,552 $45,244,326 $21,730,774 51.97% 50.34% *Prior Valuation Completed by Timothy W. Sharpe, Actuary. Funded Percentage has Increased 3.28 on an Actuaria l Value qjAssets Basis. McHenry Police Pension Fund Page 3 MANAGEMENT SUMMARY - COMMENTS AND ANALYSIS Contribution Results The contribution recommendation is based on the funding policies and procedures that are outlined in the "Actuarial Funding Policies" section of this report. The State of Illinois statutes for pension funds contain parameters that should be used to determine the minimum amount of contribution to a public pension fund. Those parameters and the resulting minimum contribution can be found in the "Illinois Statutory Minimum Contribution" section of this report. Defined Benefit Plan Risks Asset Growth Pension funding involves preparing plan assets to pay benefits for the members when they retire. During their working careers, assets need to build with contributions and investment earnings, and then the pension fund distributes assets during retirement. Based on the fund's current mix of employees and funded status, the fund should be experiencing positive asset growth on average if requested contributions are made and expected investment earnings come in. In the current year, the fund asset growth was positive by approximately $2.0 million dollars. Asset growth is important long-term. Long-term cash flow out of the pension fund is primarily benefit payments. Expenses make up a smaller portion. The fund should monitor the impact of expected benefit payments and the impact on asset growth in the future. In the next 5 years, benefits payments are anticipated to increase 20-25%, or approximately $430,000. In the next 10 years, the expected increase in benefit payments is 65-70%, or approximately $1.3 million dollars. Unfunded Liability: Unfunded liability represents dollars we expect to be in the pension fund already for the fund members based on funding policy. To the extent dollars are not in the pension fund the fund is losing investment returns on those dollars going forward. Payments to unfunded liability pay for the lost investment earnings, as well as the outstanding unfunded amount. If payment is not made, the unfunded liability will grow. In the early 1990s, many pension funds in Illinois adopted an increasing payment to handle unfunded liability due to a change in legislation. The initial payments decreased, and payments were anticipated to increase annually after that. In many situations, payments early on may be less than the interest on unfunded liability, which means unfunded liability is expected to increase even if contributions are at the recommended level. McHenry Police Pension Fund Page 4 e The current contribution recommendation includes a payment to unfunded liability that is approximately $32,000 less than interest on the unfunded liability. All else being equal and contributions being made, unfunded liability would still be expected to increase. The employer and the fund should anticipate currently that improvement in the funded percent will be mitigated in the short-term. The employer and the fund should understand this impact as we progress forward to manage expectations. Actuarial Value of Assets: The pension fund smooths asset returns that vary from expectations over a five-year period. The intention over time is that asset returns for purposes of funding recommendations are a combination of several years. The impact is intended to smooth out the volatility of contribution recommendations over time, but not necessarily increase or decrease the level of contributions over the long-term. When asset returns are smoothed, there are always gains or losses on the Market Value of Assets that are going to be deferred for current funding purposes, and recognized in future years. Currently, the pension fund is deferring approximately $740,000 in losses on the Market Value of Assets. These are asset losses that will be recognized in upcoming periods, independent of the future performance of the Market Value of Assets. Plan Assets The results in this report are based on the assets held in the pension fund. Assets consist of funds held for investment and for benefit payments as of the valuation date. In addition, assets may be adjusted for other events representing dollars that are reasonably expected to be paid out from the pension fund or deposited into the pension fund after the actuarial valuation date as well. The current fund assets are audited. The Plan The actuarial value of assets under the funding policy is equal to the fair market Assets Used in value of assets, with unexpected gains and losses smoothed over 5 years. More this Report detail on the Actuarial Value of Assets can be found in the funding policy section of the report. are Audited McHenry Police Pension Fund Page 5 �,11MAIMMY A ! Demographic Data Demographic factors can change from year to year within a pension fund. Changes in this category include hiring new employees, employees retiring or becoming disabled, retirees passing away, and other changes. Demographic changes can cause an actuarial gain (contribution that is less than expected compared to the prior year) or an actuarial loss (contribution that is greater than expected compared to the prior year). Demographic gains and losses occur when the assumptions over the one-year period for employee changes do not meet our long-term expectation. For example, if no employees become disabled during the year, we would expect a liability gain. If more employees become disabled than anticipated last year, we would expect a liability loss. Generally, we expect short-term fluctuations in demographic experience to create 1%-3% gains or losses in any given year, but to balance out in the long-term. In the current report, the key demographic changes were as follows: New hires: The fund added 5 new active members in the current year through hiring. When a new member is admitted to the pension fund, the employer contribution will increase to reflect the new member. The increase in the recommended contribution in the current year for the new fund members is approximately $26,000. Retirement: There was 1 member of the fund who retired during the year. When a fund member retires, the normal cost will decrease. Any change in the actuarial liability will be considered when determining the amount to pay towards unfunded liability each year. The decrease in the recommended contribution in the current year due to the retirement experience is approximately $2,700. Deferred Annuitants: There was 1 vested member of the fund who terminated employment during the year. The fund may be obligated to pay a benefit to the member in the future. The decrease in the recommended contribution in the current year due to the termination experience is approximately $24,000. Termination: There was lnon-vested member of the fund who terminated employment during the year. The member took a refund. The fund is no longer obligated to pay a benefit to the member in the future. The decrease in the recommended contribution in the current year due to the termination experience is approximately $8,800. Mortality: There was 1 surviving spouse who passed away during the year. When a beneficiary passes away, the fund liability will decrease as the pension fund no longer will make future payments to the beneficiary. The decrease in the recommended contribution in the current year due to the mortality experience is approximately $14,000. McHenry Police Pension Fund Page 6 Salary Increases: Salary increases were less than anticipated in the current year. Most active members received an increase of 2.50% or less. This caused a decrease in the recommended contribution in the current year of approximately $1,300. Assumption Changes In the current valuation, the demographic assumptions were changed to the tables shown in the Actuarial Assumptions section of this report. The changes were made based on a study of Firefighters and Fire Pension Funds in Illinois. The assumptions impacted include: • Mortality Rates • Mortality Improvement Rates • Retirement Rates • Disability Rates • Termination Rates We have updated the mortality assumption to include mortality improvements as stated in the most recently released MP-2016 table. In addition, the rates are being applied on a fully -generational basis. See page 29 for more details on the specific mortality updates made. In the current valuation, certain economic assumptions were changed to the rates shown in the Actuarial Assumptions section of this report. The individual pay scale and total payroll growth assumptions have been updated based on review of the most recent collective bargaining agreement. We have also updated the consumer price index rate. The above stated assumption changes were made to better reflect the future anticipated experience of the Fund. See the table on the following page for the impact of these changes on the current valuation. Funding Policy Changes The funding policy was not changed from the prior year. McHenry Police Pension Fund Page 7 ACTUARIAL CONTRIBUTION RECOMMENDATION -RECONCILIATION Actuarial liability is expected to increase each year for both interest for the year and as active employees earn additional service years towards retirement. Similarly, actuarial liability is expected to decrease when the fund pays benefits to inactive employees. Contributions are expected to increase as expected pay increases under the funding policy for the Fund. Other increases or decreases in actuarial liability (key changes noted below) will increase or decrease the amount of unfunded liability in the plan. To the extent unfunded liability increases or decreases unexpectedly, the contribution towards unfunded liability will also change unexpectedly. Salary Increase Less than Expected Demographic Changes Assumption Changes Asset Return Less than Expected Contributions Less than Expected Total Actuarial Experience Actuarial Liability 7422) (, (1559229) (1,25%209) $ (154215860) Contribution Recommendation (1,344) (54,862) 86,328 21,375 23,490 $ 74,988 *The impact on contribution due to asset performance is based on the Actuarial Value of Assets. Key demographic changes were discussed in the prior section. McHenry Police Pension Fund Page 8 VALUATION OF FUNID ASSETS Market Value of Assets Actuarial Value of Assets MARKET VALUE OF ASSETS Statement of Assets Prior Valuation Cash and Cash Equivalents $ 1,076,551 Fixed Income 7,938,276 Mutual Funds 11,734,193 Receivables (Net of Payables) (2,882) Current Valuation $ 124,267 8,970,311 1316135711 66,877 Net Assets Available for Pensions $ 20,746,138 $ 22,775,166 Statement of Changes in Assets Total Market Value -Prior Valuation Plus -Employer Contributions Plus -Employee Contributions Plus -Return on Investments Less - Benefit and Related Payments Less -Other Expenses Total Market Value -Current Valuation TIZe Total Value of Assets has Increased 21029,028 from Prior Valuation. $ 20,746,138 The Return on 19521,914 Investment on the Market 397,515 Value of Assets 21041,694 for the Fund was (1,890,931) Approximately 9. 6% Net of (41,163) Administrative $ 22,775,166 Expenses. The return on investments shown has been determined as the Return on Assets from the statement of changes in assets, as a percent of the average of the beginning and ending Market Value of Assets. Return on Investment is net of the Other Expenses as shown. The Return on Investments has been excluded from the Total Market Value of Assets at the end of the year for this calculation. McHenry Police Pension Fund Page 10 OOF FUND ASSETS MARKET VAEUE OF ASSETS (GAIN)/LOSS Current Year (Gain)/Loss on Market Value of Assets Total Market Value -Prior Valuation Contributions Benefit Payments Expected Return on Investments Expected Total Market Value - Current Valuation Actual Total Market Value - Current Valuation Current Market Value (Gain)/Loss Expected Return on Investments Actual Return on Investments (Net of Expenses) Current Market Value (Gain)/Loss $ 20,746,138 1,919,429 (1,890,931) The Return on 1,4535227 the Market 22,227,863 Value of Assets 225775,166 was Higher than $ (547,303) Expected Over the Most Recent Year. $ 11453,227 _...... � ..... a ._ 2,000,530 $ (547,303) The (Gain)/Loss on the Market Value of Assets has been determined based on expected returns at the actuarial rate. McHenry Police Pension Fund Page 11 DEVELOPMENT OF THE ACTUARIAL VALUE OF ASSETS Total Market Value -Current Valuation $ 22,775,166 Adjustment for Prior (Gains)/Losses The Actuarial Value Full Amount of Assets is Equal to the Fair Market First Preceding Year $ (547,303) (4379842) Value of Assets with Second Preceding Year 19808,607 1,085,164 Unanticipated Third Preceding Year 410,430 164,172 Gains/Losses Fourth Preceding Year (365,541) (735108) Total Deferred (Gain)/Loss 738,386 Recognized over 5 Years. The Actuarial Initial Actuarial Value of Assets - Current Valuation $ 23,513,552 Value of Assets is Less Contributions for the Current Year and Interest _ Currently 103 % of Less Adjustment for the Corridor _ the Market Value. Actuarial Value of Assets -Current Valuation $ 23,513,552 (GAIN)/LOSS ON THE ACTUARIAL VALUE OF ASSETS Total Actuarial Value -Prior Valuation Plus -Employer Contributions Plus -Employee Contributions Plus -Return on Investments Less -Benefit and Related Payments Less -Other Expenses Total Actuarial Value -Current Valuation $ 22,239,219 The Return on 1,521,914 Investment on 397,515 the Actuarial Value of Assets 1,2869999 for the Fund was (I,890,931) Approximately 5. 6% Net of (419163) Administrative $ Expenses. 23,513,552. The Actuarial Value of Assets incorporates portions of gains and losses over multiple years. McHenry Police Pension Fund Page 12 / r '�JMWL4fA2 HISTORICAL ASSET PERFORMANCE The chart below shows the historical rates of return on plan assets for both Market Value of Assets and Actuarial Value of Assets. Market Actuarial Value Value First Preceding Year 9.6% 5.6% The returns on assets shown above were calculated based on the annual return on investment for the year, as a percentage of the average value of the assets for the year. For purposes of determining the average value of assets during the year, the ending market value of assets has been adjusted to net out to the portion related to the investment returns themselves. All other cash flows are included. For purposes of determining the annual return on investment we have adjusted the figures shown on the preceding pages. The figures shown on the preceding pages are net of investment expenses. We have made an additional adjustment to net out administrative expenses. Netting out administrative expenses allows us to capture returns for the year that can be used to make benefit payments as part of the ongoing actuarial process. The adjustment we make is for actuarial reporting purposes only. By netting out administrative expenses and capturing return dollars that are available to pay benefits, it provides us a comparison to the estimated rate of return on assets, but does not provide a figure that would be consistent with the return rates that are determined by other parties. Therefore, this calculated rate of return should not be used to analyze investment performance of the Fund or the performance of the investment professionals. McHenry Police Pension Fund Page 13 RECOMIlVIENDED CONTRIBUTION DETAIL Actuarial Accrued Liability Funded Status Development of the Normal Cost Recommended Contribution Actuarial Methods —Recommended Contribution AECOMMEJUED CONIARWT-161 17.1EIAIL ACTUARIAL ACCRUED LIABILITY Active Employees Inactive Employees Terminated Employees - Vested Retired Employees Disabled Employees Other Beneficiaries Total Inactive Employees Total Actuarial Accrued Liability FUNDED STATUS Current Valuation $ 17,951,722 The Total Actuarial Liability has Increased 73002 from Prior 20,751,088 Valuation (See 3541273 Management 2,269,361 27,292,604 Summary). $ 45,244,326 Current Valuation Total Actuarial Accrued Liability $ 45,244,326 Funded Percentage as of Total Actuarial value of Assets 235513,552 the Valuation Date Unfunded Actuarial Accrued Liability $ 21,730,774 is Subject to Total Market Value of Assets $ 2297759166 Volatility on Assets and Percent Funded Liability in the Actuarial Value of Assets 51.97% Short -Term. Market Value of Assets 50.34% McHenry Police Pension Fund Page I5 DEVELOPMENT OF THE EMPLOYER NORMAL COST Current Valuation fit a Total Normal Cost $ 9065395 Funding Level, the Normal Cost Estimated Employee Contributions (410,626) Contribution is Still Required. Employer Normal Cost $ 4953769 NORMAL COST AS A PERCENTAGE OF EXPECTED PAYROLL Expected Payroll Employee Normal Cost Rate Employer Normal Cost Rate Total Normal Cost Rate CONTRIBUTION RECOMMENDATION Current Valuation $ 4,143,550 9.91 o°i° 21.87% Current Valuation Employer Normal Cost* $ 530,473 Amortization of Unfunded Accrued Liability/(Surplus) 1,489,230 Funding Requirement $ 2,019,703 Ideally, the Employer Normal Cost Rate will Remain Stable. The Recommended COntrlbution has Increased from Prior Valuation (See Management Summary). *Employer Normal Cost Contribution includes interest through the end of the year. McHenry Police Pension Fund Page 16 ACTUARIAL METHODS -RECOMMENDED CONTRIBUTION Actuarial Valuation Date Data Collection Date Actuarial Cost Method Amortization Method Amortization Target Asset Valuation Method May 1, 2017 Apri130, 2017 Entry Age Normal (Level %Pay) Level %Pay (Closed) 100% Funded over 23 years 5-Year Smoothed Market Value The contribution and benefit values of the Pension Fund are calculated by applying actuarial assumptions to the benefit provisions and census information furnished, using the actuarial cost methods described. The actuarial cost and amortization method allocates the projected obligations of the plan over the working lifetimes of the plan participants. The recommended contribution amount shown in this report is based on the methods summarized above. The Actuarial Funding Policies section of the report will include a more detailed description of the Funding methods being used. The Actuarial Funding Methods are meant to provide a systematic process for determining contributions on an annual basis. The methods do not impact the expectation of future benefit payments. The methods only impact the way dollars are contributed towards future benefit payments. Different Actuarial Funding Methods may achieve funding goals with differing levels of success. Certain methods are more efficient and more stable on an annual basis. McHenry Police Pension Fund Page 17 ILLINOIS STATUTORY MINIMUM CONTRIBUTION Minimum Contribution Methods and Assumptions STATUTORY MINIMUM CONTRIBUTION Minimum Contribution Contribution Requirement $156305513 Expected Payroll $4,143,550 Contribution Requirement as a Percent of Expected Payroll 39.35% FUNDED STATUS -STATUTORY MINIMUM Minimum Contribution Normal Cost $99%574 Market Value of Assets $22,775,166 Actuarial Value of Assets $23,513,552 Actuarial Accrued Liability $42,344,936 Unfunded Actuarial Accrued Liability $18,831,384 Percent Funded Actuarial Value of Assets 55.53% Market Value of Assets 53.78% McHenry Police Pension Fund Page 19 The Statutory Minimum Contribution is based on funding methods and funding parameters in the I imois statutes for pension funding. The resulting contribution is lower than the recommended contribution for the current plan year. The lower contribution amount is not recommended because it represents only a deferral of contributions when compared to the recommended contribution method. Actuarial Funding methods for pensions are best applied to provide a balance between the long-term goals of a variety of stakeholders: 1. Beneficiaries —the fund participants are interested in benefit security and having the dollars there to pay benefits when retired 2. Employers —cost control and cost stability over the long-term 3. Taxpayers —paying for the services they are receiving from active employees The Statutory Minimum Contribution methods are not intended to provide a better system in any of the above categories long-term. The parameters are not recommended for a long-term funding strategy. The Statutory Minimum methods put into place in 2011 were intended to provide short-term budget relief for Employer contributions. An employer using the Statutory Minimum parameters for current funding should view the contributions as short-term relief. Our recommendation in this situation is for a pension fund and an employer to work towards a long-term funding strategy that better achieves the long-term funding goals, over a period that does not exceed 3-5 years. The Securities and Exchange Commission in 2013 used the phrase "Statutory Underfunding" to describe situations where contributions appear to be more manageable in the short-term, but set up future contribution requirements that are less likely to be manageable. McHenry Police Pension Fund Page 20 UMN&THIAMMAIR .� ,, 'SNiUMVIIIA ACTUARIAL METHODS — ILLINOIS STATUTORY MINIMUM CONTRIBUTION Actuarial Valuation Date Data Collection Date Actuarial Cost Method Amortization Method Remaining Amortization Period Asset Valuation Method May 1, 2017 Apri130, 2017 Projected Unit Credit (Level % of Pay) Level %Pay (Closed) 90% Funded over 23 years 5-Year Smoothed Market Value The contribution and benefit values of the Pension Fund are calculated by applying actuarial assumptions to the benefit provisions and census information furnished, using the actuarial cost methods described. The actuarial cost and amortization method allocates the projected obligations of the plan over the working lifetimes of the plan participants. The Actuarial Funding Methods are meant to provide a systematic process for determining contributions on an annual basis. The methods do not impact the expectation of future benefit payments. The methods only impact the way dollars are contributed towards future benefit payments. Different Actuarial Funding Methods may achieve funding goals with differing levels of success. Certain methods are more efficient and more stable on an annual basis. McHenry Police Pension Fund Page 21 ACTUARIAL VALUATION DATA Active Employees Retirees and Beneficiaries ACTIVE EMPLOYEES 1AMAL VAL#A #� Current Valuation Vested 32 Nonvested 15 Total Active Employees 47 Total Payroll $ 4,082,315 INACTIVE EMPLOYEES Current Valuation Terminated Employees - Vested 2 Retired Employees 20 Disabled Employees 6 Other Beneficiaries 4 Total Inactive Employees 32 SUMMARY OF BENEFIT PAYMENTS Current Valuation Terminated Employees -Vested $ 6,110 Retired Employees 117,608 Disabled Employees 20,879 Other Beneficiaries 20,366 Total Inactive Employees $ 164,963 Benefits shown for terminated employees under deferred retirement are not currently in pay status. McHenry Police Pension Fund Page 23 ACTUARIAL FUNDING POLICIES Actuarial Cost Method Financing Unfunded Accrued Liability Actuarial Value of Assets l j ��.` _ 11 ACTUARIAL COST METHOD The actuarial cost method allocates the projected obligations of the plan over the working lifetimes of the plan participants. In accordance with the Pension Fund's Funding Policy the actuarial cost method for the recommended contribution basis is Entry Age Normal (Level Percent of Pay). The Entry Age Normal Cost Method is a method under which the actuarial present value of the projected benefits of each individual included in an actuarial valuation is allocated on a level basis over the earnings or service of the individual between entry age and assumed exit age. The portion of this actuarial present value allocated to a valuation year is called normal cost. The portion of the actuarial present value not provided at a valuation date by the actuarial present value of future normal costs is called the actuarial liability. FINANCING UNFUNDED ACTUARIAL ACCRUED LIABILITY The Unfunded Actuarial Accrued Liability may be amortized over a period either in level dollar amounts or as a level percentage of projected payroll. In accordance with the Pension Fund's Funding Policy for the recommended contribution, the unfunded actuarial accrued liabilities are amortized by level percent of payroll contributions to a 100% funding target over the remaining 23 future years. ACTUARIAL VALUE OF ASSETS The pension fund is an ongoing plan. The employer wishes to smooth the effect of volatility in .the market value of assets on the annual contribution. The Actuarial Value of Assets is equal to the Market Value of Assets with unanticipated gains/losses recognized over five years. The asset valuation method is intended to create an Actuarial Value of Assets that remains reasonable in relation to the Market Value of Assets over time. The method produces results that can fall above and below the Market Value of Assets. The period of recognition is short. It is intended that the period of recognition is short enough to keep the Actuarial Value of Assets within a decent range of the Market Value. The employer has not placed a specific corridor around the Market Value of Assets. McHenry Police Pension Fund Page 25 ACTUARIAL ASSUMPTIONS Nature of Actuarial Calculations Actuarial Assumptions in the Valuation Process Actuarial Assumptions Utilized A CI f t A 4IN NATURE OF ACTUARIAL CALCULATIONS The results documented in this report are estimates based on data that may be imperfect and on assumptions about future events. Certain plan provisions may be approximated or deemed immaterial, and, therefore, are not valued. Assumptions may be made about participant data or other factors. Reasonable efforts were made in this valuation to ensure that significant items in the context of the actuarial liabilities or costs are treated appropriately, and not excluded or included inappropriately. Actual future experience will differ from the assumptions used in the calculations. As these differences arise, the expense for accounting purposes will be adjusted in future valuations to reflect such actual experience. A range of results different from those presented in this report could be considered reasonable. The numbers are not rounded, but this is for convenience only and should not imply precision which is not inherent in actuarial calculations. ACTUARIAL ASSUMPTIONS IN THE VALUATION PROCESS The contribution and benefit values of the Pension Fund are calculated by applying actuarial assumptions to the benefit provisions and census information furnished, using the actuarial cost methods described in the previous section. The principal areas of financial risk which require assumptions about future experience are: ■ Long-term Rates of Investment Return ■ Patterns of Pay Increases for Members ■ Rates of Mortality Among Members and Beneficiaries ■ Rates of Withdrawal of Active Members ■ Rates of Disability Among Members ■ Age Patterns of Actual Retirement Actual experience of the Pension Fund will not coincide exactly with assumed experience. Each valuation provides a complete recalculation of assumed future experience and takes into account all past differences between assumed and actual experience. The result is a continual series of adjustments to the computed contribution requirement. From time to time it becomes appropriate to modify one or more of the assumptions, to reflect experience trends (but not random year-to-year fluctuations). Details behind the selection of the actuarial assumptions can be found in the assumption document provided to the client. The client has reviewed and approved the assumptions as a reasonable expectation of the future anticipated experience under the plan. McHenry Police Pension Fund Page 27 ACTUARIAL P j ACTUARIAL ASSUMPTIONS UTILIZED Expected Returnon Investments 7.00% net of adminstrative expenses. CPI-U 2.50% Total Payroll Increases 3.00% Individual Pay Increases 4.00% - 10.27% Individual salary increases include along -term average increase for inflation, average annual increases for promotions, and any additional increases for a step program. Sample Rates as Follows: Service Rate Service Rate 0 10.27% 8 4.00% 1 9.71 % 9 4.00% 2 9.23% 10 4.00% 3 8.80% 15 4.00% 4 8.43% 20 4.00% 5 8.10% 25 4.00% 6 7.80% 30 4.00% 7 4.00% 35 4.00% Retirement Rates 100% of the L&A Assumption Study Cap Age 65 for Police 2016. Sample Rates as Follows: Age Rate Age Rate 50 0.117 53 0.139 51 0.124 54 0.147 52 0.131 55 0.156 McHenry Police Pension Fund Page 28 ACTUARIAL ASSUMPTIONS Withdrawal Rates 100% of the L&A Assumption Study for Police 2016. Sample Rates as Follows: Age Rate Age Rate 25 0.041 40 0.027 30 0.039 45 0.014 35 0.036 50 0.003 Disability Rates 100% of the L&A Assumption Study for Police 2016. Sample Rates as Follows: Age Rate Age Rate 25 0.0005 40 0.0028 30 0.0010 45 0.0043 35 0.0018 50 0.0064 Mortality Rates Active Mortality follows the Sex Distinct Raw Rates as Developed in the RP-2014 Study, with Blue Collar Adjustment. These Rates are Improved Generationally using MP-2016 Improvement Rates. Retiree Mortality follows the L&A Assumption Study for Police 2016. These Rates are Experience Weighted with the Raw Rates as Developed in the RP-2014 Study, with Blue Collar Adjustment and Improved Generationally using MP-2016 Improvement Rates. Disabled Mortality follows the Sex Distinct Raw Rates as Developed in the RP-2014 Study for Disabled Participants, with Blue Collar Adjustment. These Rates are Improved Generationally using MP-2016 Improvement Rates, Spouse Mortality follows the Sex Distinct Raw Rates as Developed in the RP-2014 Study. These Rates are Improved Generationally using MP-2016 Improvement Rates. Married Participants % of Active Participants are Assumed to be Married. Female Spouses are Assumed to be 3 Years Younger than Male Spouses. McHenry Police Pension Fund Page 29 SUMMARY OF PRINCIPAL PLAN PROVISIONS Establishment of the Fund Administration Employee Contributions Normal Retirement Pension Benefits Pension to Survivors Termination Benefits Disability Benefits ESTABLISHMENT OF THE FUND The Police Pension Fund is established and administered as prescribed by "Article 3. Police Pension Fund — Municipalities 500,000 and Under" of the Illinois Pension Code. ADMINISTRATION The Police Pension Fund is administered by a Board of Trustees located in each municipality maintaining a pension fund for its police officers. Its duties are to control and manage the pension fund, to hear and determine applications for pensions, to authorize payment of pensions, to establish rules, to pay expenses, to invest funds, and to keep records. EMPLOYEE CONTRIBUTIONS Employees contribute 9.910% of salary. NORMAL RETIREMENT PENSION BENEFIT Hired Prior to January 1, 2011 Eligibility: Age 50 with at least 20 years of creditable service and no longer a police officer. Benefit: 50% of final salary is payable commencing at retirement for 20 years of service. An additional 2.5% of final salary is added for each additional year of service in excess of 20 years of service (not to exceed 75% of final salary). "Final salary" is the salary attached to rank held on the last day of services or for 1 year prior to the last day, whichever is greater. Annual Increase in Benefit: An officer will receive an initial increase of 1/12 of 30/ for each month that has elapsed since retirement. The initial increase date will be the later of the first day of the month following the attainment of age 55, or the first anniversary of the date of retirement. Subsequent increases of 3% of the current pension amount (including prior increases) will be provided in each January thereafter. McHenry Police Pension Fund Page 31 NORMAL RETIREMENT PENSION BENEFIT -CONTINUED Hired on or After January 1, 2011 Eligibility: Age 55 with at least 10 years of creditable service and no longer a police officer. Benefit: 2.5% of final average salary for each year of service is payable at retirement (not to exceed 75% of final average salary). "Final average salary" is determined by dividing the highest total salary over 96 consecutive months of service in the last 120 months of service by the total number of months of service in the period. Annual salary for this purpose will not exceed $106,800, indexed by the lesser of 3% or %2 of the CPI-U for the 12 months ending with the September preceding each November 1. The salary cap will not decrease. AnnZcal Increase in Benefit: The initial increase date will be the January 1st following the later of the attainment of age 60, or the first anniversary of the date of retirement. Subsequent increases will occur on each subsequent January Pt. The first increase and subsequent increases will be the lesser of 3% of the original benefit or''/2 of the CPI-U for the 12 months ending with the September preceding each November 1, applied to the original benefit. EARLY RETIREMENT PENSION BENEFIT Hired Prior to January 1, 2011 None Hired on or After January 1, 2011 Ell igibility.• Age 50 with at least 10 years of creditable service and no longer a police officer. Benefit: The normal retirement pension benefit reduced by %2 of 1 %for each month that the police officer's age is under age 55. Annual Increase in Benefit: The initial increase date will be the January Pt following the later of the attainment of age 60, or the first anniversary of the date of retirement. Subsequent increases will occur on each subsequent January Pt. The first increase and subsequent increases will be the lesser of 3% of the original benefit or '/2 of the CPI-U for the 12 months ending with the September preceding each November 1, applied to the original benefit. McHenry Police Pension Fund Page 32 l / e PENSION TO SURVIVORS Hired Prior to January l , 2011 Death -Line of Duty Surviving spouse is entitled to 100% of the salary attached to the rank of the police officer on the last day of service, payable immediately. Death -Non-Duty Current Pensioners (Including Disabled Pensioners): Surviving spouse to receive continuation of the pension. Active Employee with 20+ Years of Service: Surviving spouse is entitled to the full pension earned by the police officer at the time of death. Active Employee with 10-20 Years of service: Surviving spouse is entitled to 50% of the salary attached to the rank of the police officer on the last day of service, payable immediately Annual Increase in Benefit.' None. Hired on or After January 1, 2011 Death -Line of Duty Surviving spouse is entitled to 100% of the salary attached to the rank of the police officer on the last day of service, payable immediately. Death -Non-Duty Current Pensioners (Including Disabled Pensioners), Active Employee with 20+ Years of Service, aI d Active Employee with 10-20 Years of service: Surviving spouse to receive 66 2/s% of the police officer's earned pension at the date of death. Annual Increase in Benefit: The initial increase date will be the January Pt after the attainment of age 60 by the recipient of the survivor's pension. Subsequent increases will occur on each subsequent January 1st. The first increase and subsequent increases will be the lesser of 3% of the original benefit or '/2 of the CPI-U for the 12 months ending with the September preceding each November 1, applied to the original survivor's benefit amount. McHenry Police Pension Fund Page 33 SUMMARYr ► r . PLANPRO ISIOPTS TERMINATION BENEFIT Hired Prior to January 1, 2011 Eligty: At least 8 years but less than 20 years of creditable service. Benefit: 2.5% of final salary for each year of service is payable beginning at age 60. "Final salary" is based on the greater of salary during the last year of service prior to termination of employment or the pay rate for the police officer at termination of employment. Annual Increase in Benefit: An officer will receive an initial increase of 3% on the first anniversary of the date of start of payments. Subsequent increases of 3% of the current pension amount will be provided in each January thereafter. Hired on or After January 1, 2011 Eligibility: At least 10 years but less than 20 years of creditable service. Benefit: 2.5% of final salary for each year of service is payable beginning at age 60. "Final salary" is based on the greater of salary during the last year of service prior to termination of employment or the pay rate for the police officer at termination of employment. Annual salary for this purpose will not exceed $106,800, indexed by the lesser of 3% or %2 of the CPI-U for the 12 months ending with the September preceding each November 1. The salary cap will not decrease. Annual Increase in Benefit.• The initial increase date will be the January 1 sc following the first payment. Subsequent increases will occur on each subsequent January lst. The first increase and subsequent increases will be the lesser of 3% of the original benefit or %2 of the CPI-U for the 12 mos. ending with the September preceding each November 1, applied to the original benefit amount. McHenry Police Pension Fund Page 34 DISABILITY BENEFIT Hired Prior to January 1, 2011 Eligibility Disability (duty or non -duty). Benefit: A police officer who becomes disabled on duty is entitled to receive a pension equal to the greater of 65% of final salary or the pension they would have been entitled to upon retirement at the time of disability. For a non -duty disability, the police officer is entitled to 50% of final salary. "Final salary" is based on the pay rate for the police officer on the last day of service. Annual Increase in Benefit: The initial increase date will be the January lst following the attainment of age 60. Subsequent increases will occur on each subsequent January I". The first increase is 3% of the original benefit for each full year that has passed since the pension began. Subsequent increases will be the 3% of the original pension benefit amount. Hired on or after January 1, 2011 Eligibility: Disability (duty or non -duty). Benefit: A police officer who becomes disabled on duty is entitled to receive a pension equal to the greater of 65% of final salary or the pension they would have been entitled to upon retirement at the time of disability. For a non -duty disability, the police officer is entitled to 50% of final salary. "Final salary" is based on the pay rate for the police officer on the last day of service. Annual Increase in Benefit: The initial increase date will be the January 1st following the attainment A age 60. Subsequent increases will occur on each subsequent January lst. The first increase and subsequent increases will be the lesser of 3% of the original benefit or '/2 of the CPI-U for the 12 months ending with the September preceding each November 1, applied to the original benefit amount. McHenry Police Pension Fund Page 35 GLOSSARY OF TERMS GLOSSARY OF TERMS Actuarial Accrued Liability —The actuarial present value of future benefits based on employees' service rendered to the measurement date using the selected actuarial cost method. It is that portion of the Actuarial Present Value of plan benefits and expenses allocated to prior years of employment. It is not provided for by future Normal Costs. Actuarial Cost Method —The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Actuarial Tjalue of Assets —The value of the assets used in the determination of the Unfunded Actuarial Accrued Liability. The Actuarial Value of Assets is related to Market Value of Assets, with adjustments made to spread unanticipated gains and losses for a given year over a period of several years. Actuarial Value of Assets is generally equally likely to fall above or below the Market Value of Assets, and generally does not experience as much volatility over time as the Market Value of Assets. Asset Valuation Method — A valuation method designed to smooth random fluctuations in asset values. The objective underlying the use of an asset valuation method is to provide for the long-term stability of employer contributions. Funding Policy — A set of procedures for a Pension Fund that outlines the "best practices" for funding the pension benefits based on the goals of the plan sponsor. A Funding Policy discusses items such as assumptions, Actuarial Cost Method, assets, and other parameters that will best help the sponsor meet their goal of working in the best interest of the plan participant. Market Yalue of Assets —The value of the cash, bonds, securities and other assets held in the pension trust as of the measurement date. Normal Cost —The present value of future benefits earned by employees during the current fiscal year. It is that portion %J the Actuarial Present Value of benefits and expenses which is allocated to a valuation year by the Actuarial Cost Method. Unfunded Actuarial Accrued Liability —The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. The Unfunded Actuarial Accrued Liability is amortized over a period either in level dollar amounts or as a level percentage of projected payroll. McHenry Police Pension Fund Page 37 hri. ! Ln rv�rra. "k7w!�w+w Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/park recreation AGENDA SUPPLEMENT DATE: December 4, 2017 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Recreation Center Expansion Pro -Forma ATTS: Heller and Heller Aquatics Feasibility Study Proposal AGENDA ITEM SUMMARY: Based on input provided by the City Council at the November 20, 2017 City Council Meeting as part of the Community Needs Assessment discussion, the Parks and Recreation Department is seeking to gather additional financial information to be used by the City in deciding to move forward with an expansion of the McHenry Recreation Center. Attached is a quote from Heller and Heller Consulting LLC to perform an aquatics feasibility proforma analysis in the amount of $19,500. Heller and Heller was part of the initial recreation center master planning and has a baseline knowledge of the project. Expansion of the indoor and outdoor aquatics elements would offer the greatest potential for increased revenues and expenditures of a facility expansion and, as such, will be the focus of the proforma. The proforma would require a budget amendment in the same amount from the Recreation Center Fund. BACKGROUND: As Council may recall, the McHenry Recreation Center site was master -planned for expansion of the facility to include future indoor and outdoor recreation components however, due to available funding at the time, the City chose to build the existing McHenry Recreation Center as the first phase. The results of the recently completed Community Needs Assessment noted a strong desire to expand both indoor and outdoor offerings at the McHenry Recreation Center such as an indoor pool for lap swimming, a warm water therapy pool and zero depth spray pad, a two -court gymnasium with a walking track, and an outdoor aquatic center with a variety of multi -generational family friendly activities. As we know the existing McHenry Recreation Center was able to be built with Park Developer Donations that the City had set aside for many years, and operational and debt service costs are f(ser.ity offve`cife:try � �edicrca'ed t��rovid'ucg ifs e��ize�s, ur�siaresses, ¢rtcf vis:°L•ars with tice hi�I.ect grcr�k`cty uf'`�vogrez:r2s ciraCc` services irz a eustc�mer-e�eientecc; i•reret, � aa�''jr�eaf!y �es�onsiSCe �rxr�a�r�cr. covered by membership/use revenues. Moving forward; any expansion of the facility must include public funding participation in some form. As a first step in this consideration, in order to assist in answering questions related to the financial impact of a facility expansion that the Parks and Recreation Committee, City Council, and community may have, a thorough analysis of the potential facilities and their operational plans, specifically revenues and expenditures, is vital. ANALYSIS: The Community Needs Assessment has proven to be an extremely valuable tool in identifying the desires of the community for expansion opportunities at the McHenry Recreation Center, specifically, the development of indoor and outdoor aquatics facilities. What the study does not provide however, is the financial road map that leads the city to undertake such an expansion based on potential revenue and expenditure projections. For the city to fully explore expansion, operational expenses and revenues coupled with an analysis of demographics and the identified market area of the facility are integral pieces the city currently does not possess and would subsequently be answered by the proposed Aquatics Feasibility Assessment. As part of the initial development of the Recreation Center master plan, a similar analysis of the outdoor aquatic offering was completed in 2014 by Heller and Heller. This information will be updated and incorporated into the final report. Additionally, since they were also included in the Community Needs Assessment and are a part of the master plan, the development of the gymnasium and walking track will also be analyzed for potential revenue. However, typically beyond the cost of initial construction, there are very few expenses related to the operation of either of these elements and as such, a more thorough analysis is not necessary. Staff is confident that the thoroughness of previous work that the firm has completed for the City of McHenry and familiarity of our community best suits Heller and Heller to once again be our partner to assist in progressing this project. RECOMMENDATION: If City Council concurs, then Staff is looking for a motion to authorize a budget amendment in the amount of $19,500 in the Recreation Center Fund and approval of a Professional Services Agreement with Heller and Heller Consulting, LLC to perform an Aquatics Feasibility Study for the McHenry Recreation Center in the amount of $19,500. Heller and Heller Consulting, LLC, November 29, 2017 Bill Hobson Deputy City Administrator City of McHenry 333 South Green Street McHenry, IL 60050 Dear Bill: Thank you for the opportunity to provide you with information about the approach for the feasibility and financial comparison of an indoor 50 meter pool and a 25 meter pool. Attached you will find the task approach for the project, along with associated fees. The work can be completed within a three- month timeframe. I will manage the project and will be assisted by Dannielle Wilson, also of Heller and Heller Consulting, LLC. I understand the importance of the work to be completed in order to identify operating expenses and revenues of alternative options for the aquatics portion of the Community Center expansion project. This is a very exciting project for the community and am grateful for the opportunity for involvement in the project. Please review and let me know if you need any additional information. I appreciate the opportunity to work with the City of McHenry once again. Sincerely, Barbara Heller President, Heller and Heller Consulting, LLC Feasibility Study and Market Analysis The following information details the approach to a feasibility study and market analysis and comparison for a 50 meter indoor pool and a 25 meter indoor pool, along with a warm water pool. Phase 1 Kick -Off Meeting CI CI Collection The Heller and Heller Consulting (HHC) team will facilitate akick-off meeting, and we will review the proposed services and formalize the timeline including methodologies and tasks, final number and types of meetings, expected quality and formats for deliverables. During the kick-off meeting we will discuss: Vision —This will include discussion about the vision for the functions and uses of the proposed facilities as well as an understanding/discussion of financial goals. Expectations/Tasks — Discuss and define overall expectations and necessary tasks and responsibilities. Awork plan (including initial goals &objectives, as it relates specifically to the task) and project schedule will be developed. Prepare Evaluation Criteria /Project Parameters -Facilitate the development of discussions and evaluations with the Department's requirements and overall project parameters. Communication —Confirmation on lines of communication, points of contact, level of involvement by Department leaders and staff, and other related project management details. Data Collection —Request, collect, log and review potential data and required information provided by the Department in order to facilitate a thorough understanding of the project background. The HHC Team will provide a data request form. Conceptual Design —Review of the project work completed by FGM for the Community Center to understand the total project, with aquatics being a part of the project. Phase 2: Facility Analysis a. Demographic Analysis —The Consulting Team will complete a demographic trends analysis which is based on 2010 Census data, and projected populations for the next five and ten years. Demographic characteristics analyzed and reported on will include population, age and gender distribution, minority population, number of households, and income characteristics. This analysis will provide an understanding of the demographic environment for the following reasons: To understand the market areas which are potentially served by the facility. To determine changes and assist in making proactive decisions to accommodate those shifts. Results of the previous demographic analysis completed as part of the previous feasibility study for the Community Center will be reviewed as well. b. Community Survey Results —The results of the recent Community Survey will be reviewed to capture any information related to aquatics facility/programming. c. Service Provider Analysis — The Consulting Team will analyze all major direct and indirect service providers related to aquatics operations. Direct and indirect service providers will be based on typical services/programs administered in like park and recreation facilities or private facilities. This data will be utilized to compare against the activities and programs identified in the following Market Definition. An inventory of comparable facilities will be performed on a local and regional basis to attempt to quantify market share. An analysis of competition will include: location, service offering, pricing, facility amenities, and program types. d. Market Definition —The Consulting Team will confirm the size of the market. Detailed demographic analysis will be compared to potential recreational activities to estimate potential participation per national and local trends, as documented in the Sports & Fitness Industry Association's (SFIA) Study of Sports, Fitness, and Leisure Participation as it applies to the McHenry market research data, National Sporting Goods Association (NSGA), and Environmental Services Research Institute's (ESRI) Sports and Leisure Market Potential Report. Additionally, the National Recreation and Park Association's Community Profile and Health & Wellness Market Reports can be used to verify the market. This information will assist in determining the size of the activity market by age segment and frequency rates that can be applied to the proposed Facility. Phase 3: Operational Plan In order to develop good financial information for the ongoing operations and maintenance costs, as well as operating revenue, the Team will work on developing a realistic plan of operations for the 50 meter and 25 meter pools. This information will be based on operating assumptions, developed in alignment with the City of McHenry's vision for the facility. The operating assumptions include the development of information based on staffing, organizational structure, facility schedule, types of programs and services, leasing possibilities, and the use of partnerships. a. Organizational Plan — The Consulting Team will analyze current management practices and limitations to understand the operational situation of the proposed 50 or 25 meter facility. This analysis will provide support for a future organizational structure and staffing requirements, and strategies for operational efficiency, policy development, system and technology requirements, and marketing/communication capabilities. We will also discuss any possible partnership ideas that may exist. b. Operational Standards —The Consulting Team will establish operational standards and costs for each of the proposed aquatics facilities, based on full operations. This will include hours of operation, staffing levels needed, technology requirements and customer service requirements based on established and agreed upon outcomes. A listing of operational assumptions will be developed in collaboration with staff. This will include information such as salary and benefits, operating hours, in-house and contracted work, schedule of use, and other information. c. Ongoing Operations and Maintenance Costs —Research will be completed with estimates of utility usage and other ongoing maintenance costs based on similar types of facilities. d. Operating Revenues —Working with City of McHenry officials, we will identify cost recovery goals for each pool, and along with operating expenditures, will identify gross and net revenue amounts. Revenues from program fees and charges, rentals, special events, leasing of space, partnerships, and other sources will be reviewed and estimated for a five-year period. Revenues will include a listing of identified aquatics related programming, including learn to swim programs. Estimates will be provided for types and numbers of programs, number of rentals, possibilities for pool rentals, and partnership options. The revenue analysis will also include a listing of pricing for the various services. The development of revenue and expense will also include a review of existing indoor aquatics operations in the Chicagoland area to assist in determining realistic revenue and expense amounts. Phase 4: Development of Feasibility Study After all of the previous phases are completed, a draft feasibility study report will be provided that will include a summary of all of the previous phases, along with a detailed summary of the five year listing of operational expenses and revenues for a 50 meter pool and a 25 meter pool. Detailed excel spreadsheets will also be provided to the City of McHenry staff that will provide back-up information to the overall operating revenues and expense. After staff reviews the initial draft, edits will be made, and a second draft will be provided to staff. Subsequent to this draft, final edits will be made and a final study report will be developed. An electronic version of the report will be provided. Hard copies can be provided for an additional cost. Fees: The work as outlined can be accomplished for the amount of $19,500 and includes all expenses. ►�►PkW Department of Public Works Jon M. Schmitt, Director v 1415 Industrial Drive t McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 cHe r www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: December 4, 2017 TO: City Council FROM: Wayne S. Jett, Mayor Derik Morefield, City Administrator Jon M. Schmitt, Director of Public Works RE: Downtown Parking Access/Capacity Improvements Design Engineering ATT: Baxter and Woodman Professional Services Agreement Change Order AGENDA ITEM SUMMARY: Staff requests City Council consider a budget amendment in the amount of $64,440.00 from the General Fund Balance for the Downtown Parking Access/Capacity Improvements Project and, a Professional Services Contract Change Order to add this project to the Professional Services Agreement for Recreation Center Parking Lot Expansion with Baxter & Woodman, Inc. BACKGROUND: At the November 20, 2017 City Council Meeting, staff and Mayor Jett presented the following "Tier 1" downtown parking improvements for City Council consideration: Tier 1 Projects: • Parking Access Improvement - Design Engineering for enhancing/expanding lighting around Veterans Park, Court Street upper and lower lots, and Riverside alley; • Parking Capacity Improvement - Design Engineering for improving/expanding south Riverside Drive parking lot (33 net spaces); and, • Parking Capacity Improvement - Design Engineering for parking lot construction at 1206 Court Street (22 total spaces) including demolition of buildings at 1206 Court Street and Neumann Park; The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer -oriented, efficient and fiscally responsible manner. ANALYSIS: City staff has previously solicited proposals for Professional Engineering Services for a parking lot expansion at the Recreation Center from the City's pool of prequalified firms through the Request for Proposal (RFP) process. Four (4) firms out of the seven (7) firms that prequalified in both the Municipal Engineering Transportation category and Water/Wastewater category submitted a proposal for the Recreation Center Parking Lot Expansion Project. Proposals were examined for conformance with the conditions of the RFP and evaluated based upon the criteria identified in the RFP. Based on this process, the City Council awarded a Professional Services Contract to Baxter and Woodman, Inc. for the Recreation Center Parking Lot Expansion Project. In order to expedite the Tier 1 projects identified above to be able to identify Tier 2 project development costs for consideration as part of the Capital Improvement Plan and FY18/19 Budget, staff requested that Baxter and Woodman submit a Professional Services Agreement Change Order to the Recreation Center Parking Lot Expansion Project to include design engineering services for Tier 1 projects. As additional information, while having the Tier 1 design engineering is a first step in implementing many of the Tier 2 projects, it does not commit the City to undertaking any of the projects in FY18/19 but, rather, could be used at some later point to undertake projects so long as project conditions do not substantially change. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to authorize a budget amendment in the amount of $64,440.00 from the General Fund Balance and approve a Professional Services Contract Change Order to include the Downtown Parking Access/Capacity Improvements Project to the Professional Services Agreement for the Recreation Center Parking Lot Expansion Project with Baxter & Woodman, Inc., in an amount not to exceed $64,440.00. City of McHenry Professional Services Contract ATTACHMENT A SERVICES CHANGE ORDER NO. 1 In accordance with Section 4.1 of the Contract dated August 14, 2017 between the City and the Consultant, the Parties agree to the following Services Change Order: I. Chauge in Services: Work to include See Attachment AI -I. Z. Change in Prajeet Schedule (attach schedule if appropriate): See Attachment Al-2. 3. Change in Completion Date: All Services must be completed on or before: Apri] 30, 2018 4. Change in Compensation: See Attachment Al-3. ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT RrMAIN UNCHANGED. CITY CONSUL"PANT Baxter & W dix n, Inc. (City's project representative] sigffiature Louis D. Hausmann, P.E., Executive Vice President Name (Printed ar Typed) 20 November 28, 52017 Date Date If compensation ehanse Greater than $3,500, then City Administrator siprtature required. City Administrator Date 26 If compensation change Qreater than. $I0,000, then City Council approtial and Mayor signature required. Mayor -1- Date 20 City of McHenry Recreation Center Parking Lot Expansion CHANGE IN SERVICES Attachment Al-1 CHANGE ORDER 1 UNDERSTANDING: Work includes design of new Court Street parking lot and Riverside parking lot per exhibits provided by the City. Topographic survey, building demolition, storm water detention (in -line pipe) per County ordinance, parking lot geometry, and parking lot lighting is anticipated. Lighting design will be completed for the existing Court Street parking lot, Alley (Pearl to Elm) parking lot, pedestrian path from Riverside to Alley, and Veteran's Park. CHANGE ORDER 1 SCOPE OF SERVICES: 1. EARLY COORDINATION AND DATA COLLECTION • Data Collection: Obtain, review and evaluate the following information provided by the City for use in design: o Preliminary Design CADD files o Aerial Photography o Environmental Studies o Maintenance and flooding records o Drainage Studies o ROW, GIS and property data 2. TOPOGRAPHIC SURVEY • Topographic Survey: Perform topographic survey for the new Court Street and Riverside parking lots. State plane coordinates and NAVD 88 will be used for horizontal and vertical controls. Utilize existing aerials for the remaining lighting projects. Field verify aerial imagery. Topographic survey will not be performed for the lighting projects. • Photos: Collect photographs along the project route to assist with design drawings and exhibits. • Structures: Collect drainage structure condition, inverts, size, and flow direction for the new Court Street and Riverside parking lots. -1- RECREATION CENTER PARKING LOT EXPANSION CITY OF NICHENRY • Terrain Model: Download and develop digital terrain model for use in design and plan preparation. • No additional right-of-way or easements are anticipated. Work to complete Plat of Easement or Plat of Dedication is not included. 3. ALTERNATIVE ANALYSIS • Stormwater Detention: Identify and recommend a preferred stormwater detention strategy. Provide preliminary design of preferred detention facility that includes anticipated layout, outfalls, volume, and elevations. • Light Type Study: Prepare up to five (5) alternatives for light poles and luminaires. Summarize luminaire type, mounting height, controllers, distribution, and configuration for each alternative and assist the City is selecting a preferred lighting standard. 4. ENVIRONMENTAL COORDINATION AND PERMITTING • EcoCAT.• Submit an EcoCAT information request through the IDNR website to identify potentially impacted natural resources. Should potential impacts be identified, consultation may be required. Providing additional project information and fees as may be required for consultation, are not included in the scope of this project and would be a separate expense to the City if required. Unique design measures to mitigate impacts from the EcoCAT will also be considered additional services. • Wetlands: Wetland impacts are not anticipated with this project. • Historic Preservation Coordination: Submit necessary documentation to the Illinois Historical Preservation Agency to obtain a "no significant historical resources" statement for the area of the Project. • County Stormwater Ordinance: Coordinate and obtain a stormwater permit from McHenry County Planning &Development (Submitted to City for review) for the proposed drainage improvements. • NPDES, SWPPP, IEPA: Complete SWPPP and NOI and obtain NPDES permit from IEPA. Agency review fees are not included within this agreement and shall be paid for separately by the City. • Fees: Agency review fees and processing through the stormwater variance procedures are not included in this agreement and shall be paid for separately by the City. -2- RECREATION CENTER PARKING LOT EXPANSION CITY OF MCHENRY 5. MEETINGS AND PUBLIC INVOLVEMENT • Meetings: The following meetings are anticipated for this project: o City (3 total) (Kickoff, Alternatives, Prefinal) • Public Meeting: No public involvement is anticipated for this project. 6. GEOTECHNICAL REPORT • Pavement Cores and Soil Borings: Utilize Soil Material Consultants to take pavement cores of the surface and base material for determining the composition of the existing pavement material within the Court Street and Riverside parking lots. Collect 4400t soil borings and obtain topsoil thicknesses at select locations. Provide analysis and recommendations, including subgrade, in a soils report in accordance with IDOT guidelines. Baxter & Woodman will provide a boring and core location map prior to this work. (2 cores and 4 borings estimated) • Clean Construction or Demolition Debris (CCDD): Assist the City in providing a completed IEPA Form 662 including soil PH testing if applicable. CCDD testing and completion of Form 663 is not included in this scope. 7. PLAN PREPARATION • Estimate of Cost and Time: Prepare summary of quantities, estimate of time, schedules of materials and an engineer's estimate of cost. • Specifications: Prepare special provisions in accordance with City guidelines to specify items not covered by the Standard Specifications for Road and Bridge Construction. • Parking Lot Design: Prepare plan sheets for the parking lot design including improvement limits, stations and offset call outs, ,label construction limit locations, driveway repairs, curb and gutter and sidewalk improvements, driveway repairs, utility structure adjustments, pavement marking, and note special instructions to the Contractor. • Drainage and Utilities Design: Prepare the ditch, inlet, culvert, and storm sewer design for the proposed improvements. It is assumed that the project outfalls will be maintained, lie within the project limits, and not modified as part of this project. • Landscape and Erosion Control Design: Design erosion control and landscape trees and plantings for proposed planting areas. • Lighting Plans: Prepare photometric calculations, general lighting layout, lighting plans, and electrical details as necessary conforming to IES and IDOT standards. The City will provide the fixture type and lighting standards prior to design. -3- RECREATION CENTER PARKING LOT EXPANSION CITY OF MCHENRY • Detailed Drawings: Complete required plan sheets required for bidding including: Cover, General Notes, Summary of Quantities, Schedule of Quantities, Typical Sections, Erosion Control, Removals, Plan, Grading, Pavement Markings, and Landscaping. • Utility Coordination: Contact J.U.L.I.E. to identify utilities that have facilities along the project limits. Request utility atlas maps and plot locations and sizes of existing utilities in electronic drawings. Coordinate proposed work with utility companies prior to construction. • The following items are not included within the scope of this project, but can be provided as additional services to the contract: o Permit Review fees o Environmental Studies (PESA, PSI, etc.) 8. QA/QC —Perform in-house peer and milestone reviews by senior staff during project initiation, conceptual review, preliminary, prefinal, and final submittals. Provide ongoing reviews of permitting and utility coordination efforts. Conduct milestone reviews of subconsultants and provide feedback throughout the progress of work. 9. ASSIST BIDDING • Provide design assistance and clarification for bid documents. Assist the City with coordination and scheduling during the bid process. 10. MANAGE PROJECT • Plan, schedule, and control the activities that must be performed to complete the project including budget, schedule, and scope. Coordinate with City and project team to ensure the goals of the project are achieved. Prepare and submit monthly invoices, coordinate invoices from sub -consultants, and provide regular updates to the City. • Deliverables: The following is a list of anticipated final deliverables to the City for this project: o Electronic DGN, Geopak, Digital Photos, and GIS files used in project development including Plan, Profiles, Survey, and Exhibits o Electronic Record of Design files including agency correspondence, Project Development Report content, Drainage Reports and Models, Environmental Reports, Estimates, Exhibits, and related electronic submittals (pdf or as appropriate). Baxter & Woodman utilizes an electronic filing system in lieu of hard copies. 11. PHASE III CONSTRUCTION ASSISTANCE —Conduct Shop Drawing Review and respond to Contractor requests for information. -4- City of McHenry Recreation Center Parldng Lot Expansion CHANGE IN PROJET SCHEDULE Attachment Al-2 _Design Submittal _Agenry Review ®I<ey Date Task 2017 201a August September October November December January February March April May Design Project Awarded at City Council Meeting City Kick-off meeting Topographic Survey, data collection Alternative Analysis City Progress Meeting Preferred Alternative Geometric Design Preliminary Cost Estimate to City Submit McHenry County Stormwater Permit Submit Prefinal PS&E to City for review Submit Final PS&E to City for approval Bid Project Begin Construction Change OrderAwarded at City Council Meeting City Kick-off meeting Topographic Survey, data collection Alternative Analysis City Progress Meeting Preferred Alternative Geometric Design Preliminary Cost Estimate to City Submit McHenry County Stormwater Permit Submit Prefinal PS&E to City for review Submit Final PS&E to City for approval Bid Project Begin Construction BA.*.TER l'IOODt:AN City of McHenry Recreation Center Parldng Lot Expansion CHANGE IN COMPENSATION Attachment Al-3 ITEM DESCRIPTION TOTAL TASK COST Recreation Center Parldng Lot Expansion Change Order 1- Court, Riverside, Lighting 1 Early Coordination and Data Collection $380.00 $190400 $190000 2 Topographic Survey $61220.00 $1;740.00 $4,480.00 3 Alternative Analysis $10;230.00 $1,890.00 $8,340A0 4 Environmental Coordination $2,260.00 $840.00 $1,420.00 5 Meetings $2,050.00 $430.00 $11620.00 6 Geotechnical Report $21580.00 $390.00 $2,190.00 7 Plan Preparation $60,650*00 $16,100.00 $441550.00 8 QA/QC $1,200.00 $450.00 $750.00 9 Assist Bidding $760900 $380.00 $380.00 10 Manage Project $520.00 $260.00 $260*00 11 Phase III Construction Assistance $520.00 $260.00 $260.00 Total (Not to Exceed) 1 $87,370.00 $221930.00 $64,440.00 BA1�TEt�IN00DMAN LAW OFFICES XKOWSKI, RoGERS, FLoov & MCA"LE 50 VIRGMA STREET CRYSTAL LAKE, ILLINois 60014 (815) 459-2050 FAX (815) 459-9057 www.zrfmlaw.com MEMO TO: McHenry City Council FROM: David W. McArdle DATE: November 28, 2017 RE: Amendment of City of McHenry downtown TIF to remove 1306 N. Green Street parcel Mayor Jett has advised me that he is the contract purchaser of a parcel commonly known as 1306 N. Green Street, which is within the TIF District. Under the Illinois TIF Act, no member Athe corporate authorities of a municipality may acquire land within a TIF: Furthermore, no such member or employee shall acquire of any interest direct, or indirect, in any property in a redevelopment area or proposed redevelopment area after either (a) such individual obtains knowledge of such plan, project area or (b) first public notice of such plan, project or area pursuant to Section 11-74.4-6 of this Division [65 ILCS 5/11- 74.4-6], whichever occurs first. 65 ILCS 5/11-74.4-4. We believe that the most practical means of addressing this issue is by removing the parcel from the TIF District based on the following statutory authority: Changes which do not (1) add additional parcels of property to the proposed redevelopment project area, (2) substantially affect the general land uses proposed in the redevelopment pIan, (3) substantially change the nature of the redevelopment project, (4) increase the total estimated redevelopment project cost set out in the redevelopment plan by more than 5% after adjustment for inflation from the date the plan was adopted, (5) add additional redevelopment project costs to the itemized list of redevelopment project costs set out in the redevelopment plan, or (6) increase the number of inhabited residential units to be displaced from the redevelopment project area, as measured from the time of creation of the redevelopment project area, to a total of more than 10, may be made without further public hearing and related notices and procedures including the convening of a joint review board asset forth in Section 11-74.4-6 of this Act provided that the municipality shall give notice of any such changes by mail to each affected taxing district and registrant on the interested parties registry, provided or under Section 11-74.44.2, and by publication in a newspaper of general circulation within the affected taxing district. Such notice by mail and publication shall each occur not later than 10 days following the adoption by ordinance of such changes. 65 ILCS 5/11-74.4-5. While no public hearing is required to remove a parcel from the TIF, we did, as a courtesy, advise the relevant taxing districts that the City Council will take up this question and may take action to remove the parcel at the December 4, 2017 City Council meeting. As a courtesy, we will follow-up and send the statutorily required notices to the relevant taxing districts, if the City Council adopts an ordinance removing the subject property. Z:\M\McHenryCityoflJettWayne\MemoToCityCouncil.docx 2 Draft November 28, 2017 ORDINANCE NO. An Ordinance Amending the City of McHenry's Redevelopment Project and Plan for the City of McHenry Tax Increment Redevelopment Project Area by Removing the Property Commonly Known as 1306 N. Green Street, McHenry, Illinois WHEREAS, on April 15, 2002, the Mayor and City Council (the "Corporate Authorities") of the City of McHenry adopted the following (collectively, the "Ordinances"): 1. Ordinance Number ORD 02-1068: An Ordinance of the City of McHenry, McHenry County, Illinois Approving Downtown McHenry Redevelopment Project and Plan for the City of McHenry Tax Increment Redevelopment Project Area; 2. Ordinance Number ORD 02-1069: An Ordinance of the City of McHenry, McHenry County, Illinois Designating the City of McHenry Tax Increment Redevelopment Project Area a Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act, as Amended; and 3. Ordinance Number ORD 02-1070: An Ordinance of the City of McHenry, McHenry County, Illinois Adopting Tax Increment Allocation Financing for the City of McHenry Tax Increment Redevelopment Project Area. WHEREAS, such Ordinances designated and established a Redevelopment Project Plan (the "Plan") and "Area" as described and as those terms are defined in the Ordinances. WHEREAS, the City Mayor, Wayne Jett, has advised and disclosed to the CityAttorney and the City's Corporate Authorities, as well as all taxing districts of the Area, that he is the contract buyer of the property commonly known as 1306 N. Green Street, which is legally described in Exhibit A (the "Subject Property") which is located within the boundaries of the Area and the Plan. WHEREAS, the City believes that it is in the best interest of the City to delete and remove the Subj ect Property from the Area and the Plan, and that such change will not affect the general land uses proposed in the redevelopment plan and will not substantially change the nature of the redevelopment plan. NOW THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF McHENRY, McHenry County, Illinois, as follows: SECTION 1: Contingent upon Wayne Jett acquiring title and closing on the Subject Property, the Subj ect Property is hereby deleted and removed from the "Plan" and the "Area," of the "Downtown McHenry Tax Increment Redevelopment Project Area," the "Redevelopment Area," as those terms are defined in the Ordinances. Draft November 28, 2017 SECTION 2: Notice of this amendment to the Ordinances shall be sent by the City Attorney to the taxing districts associated with the Area, as provided by law. SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: This Ordinance shall be filed with the City Clerk. SECTION 6: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Voting Aye: Voting Nay: Absent: Abstain: (SEAL) ATTEST: City Clerk Lynzi Nevitt Passed: APPROVED: Mayor Wayne Jett Approved: Z:\M\McHenryCityoflordinances\TIFAmendRedevelopment. doc Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: December 4, 2017 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Conditional use permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office with on -site storage and two principal uses on one zoning lot and any other variances to allow the property to be developed in substantial conformance with the public hearing application submitted for the subject property located at 1306 N Green Street ATT: 1. Location Map 2. Unapproved Planning and Zoning Commission Minutes dated November 15, 2017 3. Ordinance approving a conditional use permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office with on - site storage and two principal uses on one zoning lot and any other variances to allow the property to be developed in substantial conformance with the public hearing application submitted for the subject property located at 1306 N Green Street 4. Downtown Overlay District Ordinance 5. Downtown Design Guidelines 6. Application Packet AGENDA ITEM SUMMARY: The applicant is requesting a conditional use permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office, with storage on -site and two principal uses on one zoning lot and any other variances to allow the property to be developed in SUBSTANTIAL conformance with the public hearing application submitted for the subject property located at 1306 N Green Street. BACKGROUND: Wayne Jett has submitted an application to redevelop the former Fox Valley Sash and Door (old Post Office building) into two principal uses, Jett's Heating and Air and Sideline Marketing. The 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us requested action is a Cononal Use Permit for an expanded site plan review in accordance with Downtown Overlay District (see attached Downtown Overlay District Ordinance) because the property is zoned C-4 and a contractor's office is a permitted use in a C-5 district and the zoning ordinance only permits one principal use/zoning lot. The applicant is proposing two. The building in question has been vacant and property in receivership for more than a year. It is a difficult property to fill due to the fact that any use, such as a restaurant or assembly -type use, would require the installation of a sprinkler system, which is very costly. The parking lot has been in disrepair and patched but needs additional work. The surrounding retaining wall is compromised and needs to be repaired. Additionally, the property is in the heart of downtown McHenry and is located along the path of many parade routes, has a very visible and prominent street presence as depicted below and, unlike many downtown buildings, has on -site parking immediately to the north of the building. 1306 N Green Street ANALYSIS: Downtown Revitalization has been a priority for the City for numerous years and many actions have been taken to assist with this effort including: establishment of tax increment financing district, completion of Downtown Plan, Overlay District with Design Guidelines, development of Riverwalk in conjunction with McHenry Riverwalk Foundation, redevelopment of former McHenry Hospital site, purchase of Miller Point site, installation of public boat piers, along with wayfinding signage, joint marketing efforts of community events in cooperation with 1f i X CdHT Oi T OR RNEA✓ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us businessesI McHenry Area Chamber, Downtown Business Association, McHenry Outdoor, McHenry Rotary Sunrise and Kiwanis Clubs and Green Street Cruise Nights, etc. - - — Existing Land-i�,is;s S�ro."dn. Area in Maintain anti repurpo=.a � istoric h Redevelop buildings. Residenti.ai '! ! Residential Offi Restaurant/Retail 5e j ♦;••ikT ` ` i f - 4 r 4 Spa All of these efforts contribute to a vibrant downtown, along with attracting new tenants and prospective developers downtown and assisting in bringing residents and visitors and keeping people within the downtown district. Downtown revitalization is an ongoing process, which takes continued effort and time and having, and sustaining, a vibrant downtown is an integral component of any successful community by contributing greatly to a high quality of life for residents, businesses and visitors. This particular site is challenging due to the square footage and the limited potential uses, many of which would require the building to be fitted with a fire suppression system. The interior of the building is in decent condition and the applicant is proposing to relocate his HVAC business from Prairie Grove to McHenry and run an office/dispatch center out of the building, along with his sports marketing business (Sideline Marketing). Most of the applicant's employees take their company vehicles home at night, although parking of work -related vehicles is permitted on -site. The applicant's vehicles consist mainly of sprinter -type vans and pick-ups/smaller trucks. There are few deliveries that occur but these would not block any traffic on Green Street. Additionally, the applicant is proposing to repair the parking lot, work with the neighbor to 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us have the retaining wall repair and implement landscaping that would provide a much cleaner look to the site. As presented the proposal will provide multiple benefits to the City: • Brings a new business within the City Limits of McHenry; • Places more people in the downtown area; • Fills a vacant building which has been extremely difficult to fill; • Cleans -up an eyesore in a prominent downtown location; • Will draw some walk-in traffic and additional activity in the downtown area; • Will attract additional investment to the downtown area; Downtown Overlay District (DOD) In 2005, the City Council adopted the Downtown Overlay District (DOD). The purpose of an overlay district is to place additional regulations on a specific area, over and above the underlying zoning district. Overlay districts are commonly used as part of preserving; protecting or enhancing certain areas of a city, including downtowns, historic preservation areas, wetland areas, water recharge zones, scenic viewshed corridors or sign overlay districts. A property owner in a proposed overlay district is required to follow the regulations of the underlying zoning district and the requirements of the overlay district. The DOD the City of McHenry established sought to give property owners additional opportunities to improve their properties or, conversely, to redevelop their properties. The overlay district does include guidelines, requirements, procedures and criteria that are required to be met in order to deviate from the zoning ordinance (see attached Downtown Design Guidelines). It also provides flexibility by allowing deviations from the zoning ordinance requirements. For example, the Zoning Ordinance only allows one principal building per zoning lot. The proposed ordinance has a provision for deviating from that requirement provided there will be no deleterious impacts on adjacent properties, and that the goals of the Downtown Plan are furthered, similar to the approval criteria for conditional use permits. In order to deviate from the Zoning Ordinance, however, properties must provide information on the proposed project, follow certain procedures (See Procedures for Site Development Review) and meet the criteria established in the Criteria for Review section of the DOD Ordinance. There are two processes for review established in the DOD Ordinance - an administrative site plan review, and an expanded site plan review. Administrative site plan review includes all applications that comply with the provisions in the Zoning Ordinance (i.e., a normal building Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us permit application); however, the applicant is required to meet the criteria for review in the overlay district ordinance. All applications for expanded site plan review are required to obtain a conditional use permit and follow the conditional use permit process in the City's Zoning Ordinance. Therefore, each application is required to be reviewed by the Planning and Zoning Commission for conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance including the following: • Conformance with the City of McHenry Downtown Plan. • Conformance with the City of McHenry Downtown Design Guidelines. • Harmony and compatibility of proposed uses with neighboring properties and structures. • Relationship of the proposed activity to the existing site characteristics, e.g.: topography. • Relationship of the proposed activity to existing vehicular and pedestrian circulation. • Adverse impacts on the health, safety and welfare of the general public. • Harmony and compatibility of proposed materials and colors with neighboring properties and structures. • Inclusion of additional improvements intended to further the goals of the Downtown Plan, e.g.: landscaping, decorative lighting, etc. • Relationship to the McHenry Riverwalk (if applicable). • Benefit associated with the development of the property, related to but not limited to the following: i. Economic benefits to the City. ii. Elimination of blighted conditions. iii. Enhancements to city tax base The subject property is zoned C-4 therefore, there are no building setback requirements or off- street parking required; however, the applicant is proposing the following deviations from other regulations in the zoning ordinance: • Multiple land uses in one building (Sideline Marketing and Jett's Heating and Air); • Contractor's Office with Storage; 5 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us As previously stated the applicant is required to comply with the approval criteria outlined in the DOD Ordinance. The proposed use is consistent with the City's Core Downtown Sub -Area Plan and goals for downtown revitalization. The applicant will also complete fagade enhancements to the building consistent with the Downtown Design Guidelines. Staff believes the use is compatible and complimentary to neighboring properties and will not adversely affect the health or neighboring properties. The building was formerly a non -retail business and, prior to that, the McHenry Post Office. . The applicant is proposing improvements to the parking area adjacent building and working with the neighbor to repair the retaining wall. Finally, the proposed uses will be an economic benefit to the City; greatly improve a currently blighted structure; enhance the tax base and provide a much -needed destination, which benefits the entire downtown and City as a whole. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval of a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office, with storage on -site and two principal uses on one zoning lot and any other variances to allow the property to be developed in substantial conformance with the public hearing application for submitted for the subject property located at 1306 N Green Street subject to the following conditions: • The applicant shall comply with the Downtown Design Guidelines utilizing and enhancing original building elements on the exterior as well as parking area; • In accordance with the Downtown Design Guidelines the use of box signs, exposed neon, flashing and moving signs is prohibited; • There shall be no loading/unloading on the public right-of-way. The Commission found the application is in conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance. RECOMMENDATION: Therefore, if the City Council concurs with the Planning and Zoning Commission, it is recommended that a motion be made to approve the attached ordinance granting a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office, with storage on -site and two principal uses on one zoning lot and any other variances to allow the property to be developed in substantial conformance with the public hearing application for submitted for the subject property located at 1306 N Green Street subject to the following conditions: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 1. The applicant shall comply with the Downtown Design Guidelines utilizing and enhancing original building elements on the exterior as well as parking area; 2. In accordance with the Downtown Design Guidelines the use of box signs, exposed neon, flashing and moving signs is prohibited; 3. There shall be no loading/unloading on the public right-of-way. The application is in conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance. 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us LOCATION MAP: 1306 N GREEN STREET y'r n Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CITY OF MCHENRY UNAPPROVED PLANNING AND ZONING COMMISSION MINUTES NOVEMBER 15, 2017 Public Hearing: Wayne Jett File No. Z-918 1306 Green Street Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office, with storage on -site and two principal uses on one zoning lot and any other variances to allow the property to be developed in SUBSTANTIAL conformance with the public hearing application submitted for the subject property located at 1306 N Green Street Vice -Chairman Thacker called the Public Hearing to order at 7:47 p.m. regarding File No Z-918, an application for a Conditional Use Permit for Cl" expanded site plan review in accordance with the downtown overlay district to allow a contractor's office, with storage on -site and two principal uses on one zoning lot and any other variances to allow the property to be developed in substantial conformance with the public hearing application submitted for the subject property located at 1306 N Green by Wayne Jett, 7016 Liam Lane, McHenry, IL 60050 (Applicant) and EUB, LLC, C/O Steven S. Spinell, Court Appointed Receiver, 116 W. Illinois St., 7th Floor, Chicago, IL 60654 (Owner). Vice -Chairman Thacker stated Notice of the Public Hearing was published in the Northwest Herald on October 30, 2017. Notices were mailed to all abutting property owners of record as required by ordinance. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Tom Zanck, 40 Brink Street, Crystal Lake, IL, attorney representing Mr. Jett. Attorney Zanck provided a summary of the request before the Commission at this Hearing stating a 1993 survey was recently found for the property. Mr. Jett has property presently on Route 31 which he rents and wanted to purchase a building and pursued this building after E Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us finding it available in the City. He is asking to put two businesses at this address. Sideline Sports is an internet service -based business which will have one room for storage of items and one employee. The remainder of the building will be used by Jett's Heating and Air with the entire business moving into this space. Mr. Jett will remodel the interior, front of exterior, add an ADA compliant ramp and fix and re -do the parking lot. The neighboring property to the east has a faulty retaining wall and they are hoping to work with them to have it fixed while remodeling is going on. Two businesses at the same address in the downtown overlay district needs approval for the contractor's office and retail store. Mr. Jett is expecting to spend $150- 200,000 in renovations to the building which will increase its assessed value. Mr. Jett has also indicated it is his intent to make parking available to the public when the business is not open. He believes the conditions of the standards are met for the application. A sample sign diagram for Jett's Plumbing and Heating was circulated. They expect one semi a month to be unloaded of materials no traffic or parking on Green St. will be inhibited. Mr. Jett will follow city guidelines and possibly add a fence to the east and north of the property further enhancing it. Director Martin stated there are no setback requirements for the fencing. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating Wayne Jett has submitted an application to redevelop the former Fox Valley Sash and Door (old Post Office building) into two principal uses, Jett's Heating and Air and Sideline Marketing. The requested action is a Conditional Use Permit for an expanded site plan review in accordance with Downtown Overlay District because the property is zoned C4 and a contractor's office is a permitted use in a C-5 district and the zoning ordinance only permits one principal use/zoning lot. The applicant is proposing two. The building in question is a difficult property to fill due to the fact any use, such as a restaurant or assembly -type use -would require the installation of a sprinkler system which is very costly. The use proposed in this application would not require the installation of a sprinkler system. The parking lot has been in disrepair and patched but needs additional work. The surrounding retaining wall, which is not actually part of the subject property, is compromised and needs to be repaired as well and the property is in the heart of downtown McHenry. It lies on the path of many parade routes and has a very visible and prominent street presence and unlike many downtown buildings has onsite parking immediately to the north of the building. Downtown Revitalization has been a priority for the City for numerous years and many actions have been taken to assist with this effort. All of these efforts contribute to a vibrant downtown, along with attracting new tenants and prospective developers downtown and assisting in bringing residents and visitors and keeping people within the downtown district. 10 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us This particular site is challenging due to the square footage and the uses, which would require the building to have sprinklers installed. The applicant is proposing to remodel the building and the applicant's vehicles consist mainly of sprinter -type vans and pick-up/smaller trucks so the grounds will not be unsightly. Additionally the applicant is proposing to repair the parking lot, work with the neighbor to have the retaining wall repaired and clean-up the weeds, landscaping on -site and provide a much cleaner look to the site. The proposal will provide multiple benefits to the City. In 2005, the City Council adopted the Downtown Overlay District. The purpose of an overlay district is to place additional regulations on a specific area, over and above the underlying zoning district. The overlay district does include guidelines, requirements, procedures and criteria that are required to be met in order to deviate from the zoning ordinance. It provides flexibility by allowing deviations from the zoning ordinance requirements. There are two processes for review established in the DOD Ordinance, an administrative site plan review and an expanded site plan review. The applicant is required to meet the criteria for expanded site plan review in the overlay district ordinance. All applications for expanded site plan review are required to obtain a conditional use permit and follow the conditional use permit process in the City's Zoning Ordinance. Each application is required to be reviewed by the Planning and Zoning Commission for conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance as stated in the staff report. The subject property is zoned C-4 therefore there are no building setback requirements or off- street parking required; however the applicant is proposing the following deviations from other regulations in the zoning ordinance: • Multiple land uses in one building (Sideline Marketing and Jett's Hearing and Air); • Contractor's Office with Storage; As previously stated the applicant is required to comply with the approval criteria outlined in the DOD Ordinance and it is staff's the use is compatible and complimentary to neighboring properties and will not adversely impact the health or neighboring properties, especially with the remodeling and maintenance work proposed. Finally, the proposed uses will be an economic benefit to the City; greatly improve a currently blighted structure; enhance the tax base and provide a much -needed destination which benefits the entire downtown and City as a whole. 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Director of Economic Development Martin stated staff recommends approval of a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office, with storage on -site and two principal uses on one zoning lot and any other variances to allow the property to be developed in substantial conformance with the public hearing application submitted for the subject property located at 1306 N Green Street subject to the following conditions: • The applicant shall comply with the Downtown Design Guidelines utilizing and enhancing original building elements on the exterior as well as parking area; • In accordance with the Downtown Design Guidelines the use of box signs, exposed neon, flashing and moving signs is prohibited; • There shall be no loading/unloading on the public right-of-way; and Staff finds the application is in conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance. Vice -Chairman Thacker invited questions and/or comments from the Commission. Commissioner Miller stated all her questions were answered in the presentation and staff report. Commissioner Doherty asked why an ADA compliant ramp was being added. Attorney Zanck stated the sidewalk is in disrepair with uneven elevations and they want to make it accessible. Director Martin stated it is also in the plans to add a railing as part of the ramp which will give more curb appeal. Commissioner Doherty stated it is very much welcome to the Green Street area and nice to see this property improved. Commissioner Thacker inquired as to the liability involved with use of the parking lot after hours by the public. Attorney Zanck stated Mr. Jett will have insurance and parking is not prohibited. Vice -Chairman Thacker opened the floor to questions and comments from the audience. Attorney William Mclntee, 3436 W. Elm St., stated he is an adjoining property owner and wanted to know how many parking spaces are provided in the off-street parking lot for the property. Attorney Zanck responded 18-20 spaces. Attorney Mclntee stated he hopes there is a snow removal storage plan in place because that parking area has been used for snow removal for excess snow in the City and he wanted to know what will happen with that. Director Martin stated the Public Works Department will work something out in regard to snow removal. 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Mr. Phil Hofstetter, owner of 1309 N. Green St., stated he was previously going to purchase this building for a direct -buy company and warehousing business but was told it needed a sprinkler system if it was over 6000 sq. ft. and he was told he would have to put in a new water line. He further stated there is no storm drain on Green St. and his property floods because the city let the bank raise their property so it now flows onto his property. He stated he has owned 1309 Green since March 2016 and had to restore the building due to problems left by the previous owner. He stated he had to bring his property up to green code and he expects Mr. Jett must do same thing. Mr. Hofstetter opined this type of business use is not good for this area and further opined Mr. Jett should step down as Mayor because it is a TIF property. Discussion of sales tax and where it goes in regard to Mr. Jett's property and the theater ensued. Mr. Hofstetter stated he has already called the state fire marshal in regard to the theater property which Mr. Jett has a stake in. Mr. Hofstetter stated he is disappointed in the City's handling of this property exchange and has had other problems in the past when trying to buy and upgrade properties. He has spoken with Lisa Madigan and he will pursue further action if this request is approved. Mr. Hofstetter does not believe zoning rules are being followed by the City and he was told it would be more than $450,000 to get building up to code when he pursued the same building for the same type of use. Vice -Chairman Thacker closed the public comment portion of the hearing at 8:12 p.m. Motion by Meyer, seconded by Doherty, to recommend to the City Council with regard to File No. Z-918, approval of an application for a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office, with storage on -site and two principal uses on one zoning lot and any other variances to allow the property to be developed in substantial conformance with the public hearing application submitted for the subject property located at 1306 N Green Street subject to the following conditions: • The applicant shall comply with the Downtown Design Guidelines utilizing and enhancing original building elements on the exterior as well as parking area; • In accordance with the Downtown Design Guidelines the use of box signs, exposed neon, flashing and moving signs is prohibited; • There shall be no loading/unloading on the public right-of-way; and Staff finds the application is in conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance. Voting Aye: Doherty, Miller, Meyer, Sobotta, Thacker, and Walsh. 13 .IN ■ M CLRT Oi TIC FO% RNIIpIi Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Strach. Motion carried 6-0. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Vice -Chairman Thacker closed the Public Hearing regarding File No. Z-918 at 8:15 p.m. Commissioner Strach returned and re -joined the meeting 14 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 17- AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR AN EXPANDED SITE PLAN REVIEW IN ACCORDANCE WITH THE DOWNTOWN OVERLAY DISTRICT TO ALLOW A CONTRACTOR'S OFFICE WITH ON -SITE STORAGE AND TWO PRINCIPAL USES ON ONE ZONING LOT AND ANY OTHER VARIANCES TO ALLOW THE PROPERTY TO BE DEVELOPED IN SUBSTANTIAL CONFORMANCE WITH THE PUBLIC HEARING APPLICATION, FOR THE PROPERTY LOCATED AT 1306 N GREEN STREET IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Wayne Jett, 7016 Liam Lane, McHenry, IL 60050 requesting a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office with on -site storage and two principal uses on one zoning lot and any other variances for the property to be developed in substantial conformance with the public hearing application, for the property located at 1306 N Green Street, legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on November 15, 2017 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents and is in conformance with the purpose and intent, goals, and criteria for review in the Downtown Overlay District Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a contractor's office, with storage on -site and two principal uses on one zoning lot and any other 15 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us variances to allow the SUBJECT PROPERTY to be developed in substantial conformance with the public hearing application subject to the following conditions: • The applicant shall comply with the Downtown Design Guidelines utilizing and enhancing original building elements on the exterior as well as parking area; • In accordance with the Downtown Design Guidelines the use of box signs, exposed neon, flashing and moving signs is prohibited; • There shall be no loading/unloading on the public right-of-way. SECTION 2: In granting approval the City Council finds that the proposal outlined herein is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents and is in substantial conformance with the purpose and intent, goals, and criteria for review in the Downtown Overlay District outlined in the Zoning Ordinance including: • Conformance with the City of McHenry Downtown Plan. • Conformance with the City of McHenry Downtown Design Guidelines. • Harmony and compatibility of proposed uses with neighboring properties and structures. • Relationship of the proposed activity to the existing site characteristics, e.g.: topography. • Relationship of the proposed activity to existing vehicular and pedestrian circulation. • Adverse impacts on the health, safety and welfare of the general public. • Harmony and compatibility of proposed materials and colors with neighboring properties and structures. • Inclusion of additional improvements intended to further the goals of the Downtown Plan, e.g.: landscaping, decorative lighting, etc. • Relationship to the McHenry Riverwalk (if applicable). • Benefit associated with the development of the property, related to but not limited to the following: iv. Economic benefits to the City. v. Elimination of blighted conditions. vi. Enhancements to city tax base 16 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF 2017 1► Ie\'L�l:� 2017 17 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A LEGAL DESCRIPTION OF THE SUBJECT PROPERTY 5/20/05 F. DOWNTOWN OVERLAY DISTRICT 1. PURPOSE AND INTENT The purpose of the Downtown Overlay District (DOD) Is to preserve and protect the existing historical character of the downtown area, promote the transformation of the downtown into an even more compact pedestrian, transit_oriented mixed -use area, and promote the downtown area as an economically viable part of the City. The DOD seeks to assist in the growth of existing businesses, enhance the character of their buildings and facades, and provide guidance for those exterior alterations and encourage new infll development. The DOD also seeks to provide a mechanism to complement the development of the City's proposed McHenry Riverwalk. The primary goals of the DOD ordinance are as follows: • Enhance the economic viability of the downtown area and foster reinvestment and economic development; • Promote a pedestrian -oriented 24-hour downtown district; • Encourage, where practical, the adaptive reuse of downtown buildings and structures; • Plan for new commercial, residential and mixed -use infill developinent that is compatible to the character and function of the downtown; • Encourage the use of appropriate building materials and facades so as to enhance the character and continuity of the downtown areas; • Provide an avenue whereby downtown businesses can benefit and enhance their business froin the construction of the McHemy Riverwalk; • Continue to inaintain the historical fabric of the downtown area; • Provide a mechanism for additional signage along the McHenry Riverwalk, in the rear of the downtown businesses; • Further the goals ofthe City ofMcHenry Downtown Plan and Downtown District Design Guidelines. In order to accomplish these goals, the Cityrecognizes that new development, redevelopment, and building modifications within the boundaries of the DOD is snare likely to require relief from strict compliance with Zoning Ordinance requirements. Instead of using the traditional zoning and variance processes to consider this relief, the DOD provides a mechanism, the site plan review process, for allowing flexibility froin the Zoning Ordinance requirements. Through the site plan review process, development proposals in the DOD can be reviewed on a more comprehensive level to ensure the goals and objectives of the district are inet. 2. OVERLAY I30UNDARIES The DOD boundaries are indicated on the attached map, which shall be made part oftliis Ordinance by reference. 3. APPLICABILITY The requirements of the DOD are applicable to all parcels falling within the established DOD boundaries. 149 2MY 4. 5. SITE PLAN REVIE W Site plan review shall be applicable to all development, as defined in the Zoning Ordinance, and any other activity requiring a building permit, (a) Administrative Site Plan Review. Administrative site plan review shall be required for all development and other activities requiring a building permit that comply with: 1. The regulations for permitted and conditional uses, bulk requirements such as lot area, w}dth and coverage, required yards, building height, and floor area ratio, as provided in the underlying zoning district in which said property is located; and 2. All other applicable requirements ofthe zoning Ordinance, including parking, accessory uses and structures, landscaping, lighting, signage, etc. (b) lxpartded Site Plan Review. Any development and any other activity requiring a building permit that is unable to ineet any of the requirements of the underlying zoning district or other applicable requirements of the Zoning Ordinance shall be subject to the expanded site plan review procedures. PROCEDURE FOR ADIVIINISTRATIVE SITE PLAN REVIEW The procedure for administrative site plan review shall be as follows: (a} Application. Applications for administrative site plan review shall be made on forms provided by the City. (b) Required Submittals. The following information shall be submitted with all applications for administrative site plan review. l . Narrative descr}ption of the proposal describing the request and how it meets the purpose, intent, goals, and Criteria for Review of the DOD. 2, Coinpleted building permit application. 3. Recent plat of survey of the subject property, indicating all existing improvements on the site. �l. Two (2) copies of detailed plans of the proposed construction or activity, sign, awning, etc,, including but not limited to site plan, elevations, materials, method of construction and landscaping. S. Any other information deemed necessary by City Staff to perform a complete analysis of the request in accordance with the DOD requirements, All required information shall be submitted to the Zoning Administrator for processing. The Zoning Administrator, in his/her sole discretion, may waive the subrmittal of one or more of the requrired submittals if it is determined that such information is unnecessary or irrelevant to the review. (c) Adrninistr•ative Review. Each request request for administrative site plan review shall be reviewed independently by City S#aff based on conformance with the purpose and intent, goals, and criteria for review of this Chapter. (d) Administrative Decisions. Within twenty-one (21) days after receipt of all required submittals, the Zoning Administrator shall approve, approve with modifications, or deny the request. Approval shall be in the form of issuance of a valid building permit. Denials will be provided to the applicant in letter form explaining the reasons for denial. (e) Appeals. Any person aggrieved by the decision madebytheZoning Administrator inconjunction NAM this Section may file an appeal in accordance with the provisions of Chapter XVIII of the Zoning Ordinance. �I50- 2/09 6. PROCEDURE FOR EXPANDED SITE PLAN REVIEW The procedure for expanded site plan review shall be as follows: {a) ApnlicaL WIN Applications for Expanded Site Plan Review shall be made on farms provided by the City. (b) Required Submittals. The following informationshall be submitted with atl applications forexpanded site plan review, 1. Nartative description ofthe proposal describing the request and how it mee#s the purpose, intent, goals, and criteria for review of the DOD, and describing all departures from the underlying zoning requirements. 2. A plot plan/slte plan depicting setbacks, the relationship of buildings on the site, parking areas, driveways, walkways, landscaping and lighting. 3. Building plans for all proposed buildings. 4. Exterior elevations with material designations and exterior color descriptions, including fagade improvements. 5. Plans for all signs, their dimensions, size and location on the property. 6. Recent plat of survey of the subject property, indicating all existing improvements on the site. 7. Any other information deemed necessary by City Staff to perform a complete analysis of the request in accordance with the DOD requirements. All required information shall be submitted to the Zoning Administrator for processing. (c) Review. All applications for expanded site plan review shall be required to obtain a conditional use permit and shall follow the conditional use permit process in the City's Zoning Ordinance. Each application shall be reviewed by the Planning and Zoning Commission for conformance with the purpose and intent, goals, and criteria for review of this chapter. The Planning and Zoning Commission may require that additional information be provided by an applicant in order to perform a complete analysis of the request in accordance with the DOD requirements. (d) Plannuig and Zoning Commission Recommendation. XVithin thirty (3t)) days after the close of the public hearing, a recommendation to approve, approve with conditions, or deny the application shall be rendered by the Planning and Zoning Commission and forwarded to the City Council for final action. (e} City Council Action. The City Council shall take final action on an application for expanded site plan review at a regulat•Iy scheduled meeting. The City Council shall not approve any application 4mless it finds that the criteria for review in this Chapter have been met. The City Council may make its approval subject to any conditions or restrictions it deems necessary to ensure the viability of the development and its compatibility with the downtown. t 5/20/05 7. CRITERIA FOR REVIEW All applications for administrative site plan review and expanded site plan review shall be reviewed for compliance with the following criteria. • Conformance with the Cite of McHenry Downtown Plan• • Conformance with the City of McHenry Downtown Design Guidelines. • Harmony and compatibility of proposed uses with neighboring properties and structures. • Relationship of the proposed activity to the existing site characterl sties, e.g.: topography. • Relationship of the proposed activity to existing vehicular and pedestrian circulation. • Adverse impacts on the health, safety and welfare of the general public. • Harmony and compatibility of proposed materials and colors with neighboring properties and structures. Inclusion of additional improvements intended to further the goats of the Downtown Plan, e.g.: landscaping, decorative lighting, etc. • Relationship to the McHenry Riverwalk {if applicable}. • Benefit associated with the development of the property, related to but not limited to the following; i, Economic benefits to the City. ii. Elimination of blighted conditions. Enhancements to city tax base 152 Your Resource sFor: •New Construction • Facade Renovations • Design Elements oSigns and Awnings • Lighting, Landscaping and Fencing This document was created by the City of McHenry Community Development Department. For additional information please call 815.363.21 ZO Cover Photos (cloclarise,fi•om toy): 3815 tiV. Main Street, 1323 ITT. Riverside Drive, 3402 �V. Elm Street, 3939 �V. Maiu Street Introduction....................... New Construction,........... FagadeRenovations....................................................................................................................................... 9 RearEntrances.............................................................................................................................................10 Windows........................................................................................................................................................11 Doors...............................................................................................................................................................12 Awnings ........ Paintand Color..............................................................................................................................................15 Signs...............................................................................................................................................................17 Fencing...........................................................................................................................................................19 Lighting...........................................................................................................................................................20 Landscaping..................................................................................................................................................21 Maintenance..................................................................................................................................................22 Resources ......... Acknowledgments......................................................................................................................................... 25 Introduction he City of McHenry is a diverse community that has managed Ito maintain its small town charm despite being located in one of the fastest growing counties in Illinois. With a variety of housing choices, a wide range of employment opportunities, and unpar- alleled access to recreational opportunities, McHenry is an attractive community and a pleasant place to live. A key component of McHenry is its downtown. Stretching from the Fox River, west to Crystal Lake Road, the downtown is considered the eco- nomic heart of McHenry. Recognizing its importance, City Leaders have taken steps to maintain and enhance this valuable asset by establishing a Tax Increment Financing (TIF) District, adopting a Downtown Plan for redevelopment, and preparing plans for a 0.8 mile Riverwalk through the downtown. The information in this booklet is intended to supple- ment those actions by providing technical assistance for architects, builders, and home and business owners as they plan alterations to ex- isting structures and new development in the Downtown. McHenryArea Chamber of Commerce 1257 N. Green Street HlStory The traditional commercial storefront is the cornerstone of a City downtown commercial area. Dating from the 19th and early 20th centuries, these buildings create a strong visual image for the downtown. Unfortu- nately, the appearance of a building is often regarded as secondary to the daily concerns of running a busi- ness. Experience, however, shows that appearance is a factor in a successful downtown. Downtowns under- went significant changes in the 20th Century. Increased reliance on the automobile brought new competition to downtowns in the form of strip centers and shopping malls. Many downtown business owners sought to catch the attention of passing cars by installing shiny new facades and eye-catching signs. The results of these actions were mixed. Too often the very thing that held downtowns together, the visual relationship of the building facades, was destroyed. The buildings, history and setting make a downtown a unique place. It is therefore desirable to acknowledge these resources and take full advantage of them. These Design Guidelines are intended to help property own- ers, business operators, architects, designers, developers and contractors do just that. Desian Guidelines The following pages are guidelines for new construction and for enhancing the appearance of existing build- ings in the Downtown Overlay District. These standards will provide the criteria by which the City Council, Planning and Zoning Commission and Staff will evaluate development plans for consistency with the imple- mentation policies of the City's Downtown Plan and the purposes of the Downtown Overlay District. It is impor- tant to remember, however,. that design improvements alone do not develop economic vitality. Sensible busi- ness development, aggressive marketing, and permanent management of the downtown are also necessary. 4 DOWNTOWN DESIGN GUIDELINES, CITY OF IYICHENRY New ConNLL UU 11 Construction of new buildings on vacant lots in the downtown is encouraged. The design and location of such buildings, however, requires special care. Two types of new construction are discussed: Infill Development, where the new construction "fills4n" gaps in the existing street fagade, and Standard Development, where new construction is on parcels located in lesser dense areas of the downtown. This section is intended to provide architects, developers and contractors with the basic design elements applicable to new construction, includ- ing scale, proportion, form, and materials. However, other sections of the booklet that address specific items such as doors, windows, awnings, signs, etc., should also be consulted as details of the new building are final- ized. • Infill Development The design of a new infill building, especially the front fagade, is critical. The new facade must look appropri- ate in relation to surrounding buildings, without replicating them. When designing a new infill building, par- ticular attention shall be paid to the following: o SuildingDesign The design of a new infill building should be harmonious with its surroundings. Architectural style is not restricted, however, extremes of style, or attempts to recreate a style indigenous to the downtown are discouraged. Infill buildings located along the route of the proposed Riverwalk should be designed to take advantage of the Riverwalk frontage. o Building Sefbaclr A new infill building should maintain the line of existing storefronts at the sidewalk edge. Creating gaps I n the streetscape by setting the building too far back from its neighbors, or by placing off-street parking in front of a building should be avoided (See Figure 1). If, due to design or construction limitations, a new building cannot be flush with its neighbors, a maximum distance of 5 feet, in front of or behind the exist. ing setbacks of adjacent buildings, may be acceptable. tx;.. 1� Loll y ut?, ieu i •t•c� 1i t•Flis. *Of� SIDEUALK O PARKING C STREET SIDEUALK STREET This Not This Figure 1, Buflding5efbacic New Construction, coat. ♦ Building Scale and Massing, When designing a new infill building, the scale (height and width) and mass of existing buildings along the street should be respected. o The average height and width of nearby buildings can be used to determine a general set of propor- tions for an infill structure or the bays of a larger structure. The infill building should fill the entire void, or, if the site is large, the mass of the fagade can be divided into two or more smaller bays to maintain the established rhythm of the block (see Figure 2). o Buildings should meet the ground with a solid base treatment to create a visual transition from the sidewalk to the building wall. Glass treatments that extend to the ground are not recommended NEU FASADE FILLS EXISTING OPEIIING NEU FASADE DIVIDED INTO A SERIES OF BAYS ne no i�,1 I ��Q n° ° • �Q� �DL1� II I� I ° ° _ o + + + + + + + + + + + + + + Figure 2, Facade Proportions ♦ Roof Forms The type of roof used for an infill building should be similar to those found on adjacent buildings. In gen- eral, flat roofs are preferred over gable, gambrel, hip, or mansard roofs. A parapet shall be used to con- ceal a flat roof and any roof protrusions, other than the chimney. ♦ Openings Doors and windows on an infill building should be similar in size, proportion and alignment based on the architectural style of the building, and to those on adjacent facades. The rhythm of structural mass to voids (doors, windows, etc.) should related to rhythms established on adjacent buildings (see Figure 3). APPROPRIATE RNYTNN OF NASS TO VOIDS nr�r-1 r-rrlt'l rj I 11 II I I II �JL_-__JL_a�.J t� I Figure 3, Openings Page 7 DOWNTOWN DESIGN GUIDELINES, CITY OF MCHENHY New Construction, cont. ♦ Detailing Details from adjacent buildings, such as the masonry work, cornice lines, window shapes and bulkheads should be reflected in the architecture of infill buildings. ♦ BuildirtgMaferials Materials used in the construction of infill buildings should be similar to that used on adjacent buildings. A new building should not stand out from other buildings on the block. Brick and wood are preferred materials. Materials such as aluminum siding, aluminum panels, mirrors or reflective glass, corrugated fiberglass and metal are not considered appropriate. Aluminum, steel, or vinyl cased wood windows may be used, but should have an appropriate finish and color consistent with the overall color scheme. ♦ Miscellaneous o Floor Level. The floor level of an infill building should relate to and be consistent with the floor levels of adjacent structures. o Side Elevations. All sides of a building should receive design consideration. Expanses of blank wall should be softened through the use of landscape treatments such as foundation plantings or trellises. o Mechanical Equipment. Mechanical equipment or other utility hardware on the roof, ground or building elevation should be located so as not to be visible from any public ways, customer parking areas or neighboring residential or public uses, whenever possible. Otherwise, such equipment shall be screened from view by materials compatible with the building or with landscaping. o Utilities. Newly installed utility services and service revisions necessitated by new construction shall be underground. Standard Development The design of a new building on a vacant site in a less dense area of the downtown also requires special care to ensure that the integrity and character of the downtown are maintained. Particular attention shall be paid to: 4 Building/Site Design The same building design guidelines for Infill Development are applicable to Standard Development, Architectural style is not restricted, however, extremes of style, or attempts to recreate a style not indige- nous to the downtown are not encouraged. Surrounding areas should be viewed to develop a compati- ble and harmonious building design. The overall development should reflect the character of the site upon which it is located. Factors to consider include the size of the site, topography, maintenance of ex- isting viewsheds, mature tree stands or other vegetation, and the context of nearby structures. With all new development, the pedestrian orientation of the downtown should be considered. Provisions for safe pedestrian movement to, from and within the site should be provided. An attractive streetscape and areas for parking, with ample landscaping are encouraged. New off-street parking should not be prominent when viewed from main streets — it should occur behind, between or within structures. Park- ing areas should be screened with landscaping, and wrought iron fencing or masonry walls. The main entrance(s) to a building should face the primary street, with secondary entrances as needed from otf-street parking areas or secondary street facades. Service entrances, waste receptacles, and loading facilities should be located so as not to be visible from public streets and parking areas. Monotony of design in multiple building developments should be avoided. Variation of detail, form, and siting should be used to provide visual interest within a development. New Construction, WILL ♦ Building Sefbacic Maintaining the pedestrian orientation of the downtown is critical. A new building should be constructed as close to the street as possible, to reflect the setback of existing adjacent structures. Parking facilities should be placed behind the building. When on a corner lot, the building should be placed as close to the corner as possible (see Figure 4). Figure 4, Building SeEback o Building Scale and Massing The fagade of a new building shall be in scale and harmonious with existing buildings on the same street. o Openings Exterior openings such as doors and windows shall have balanced proportions. ♦ Building Materials Materials used in for new construction should be similar to that used on nearby buildings. Anew build- ing should not stand out from other buildings on the block. Materials of a durable quality, such as brick, stone and wood are preferred. There should be definite transitions between changes of material and plane while maintaining an overall simple geometry for the building mass. ♦ Miscellaneous o Side Elevations. All sides of a building should receive design consideration. Expanses of blank wall should be softened through the use of landscape treatments such as foundation plantings or trellises. o Mechanical Equ_pment. Mechanical equipment or other utility hardware on the roof, ground or bu ing elevation should be located so as not to be visible from any public ways, customer parking areas or neighboring residential or public uses, whenever possible. Otherwise, such equipment shall be screened from view by materials compatible with the building or with landscaping. o Utilities. Newly installed utility services and service revisions necessitated by new construction shall be underground. Facade Renovations The building facades on a street provide the visual image of the downtown. Because they are coI posed of similar parts, their appearance should be organized and coordinated. Over the years, hoi ever, maintaining this appearance has been a ci lenge. Due to technological developments, chang- ing tenants, and different merchandising trends, a storefront will go through multiple design changes over time. And the upper fagade, often viewed as less important, will be ignored or even covered over. Because building appearance is an essential ingredient of a successful downtown, owners are encouraged to restore and maintain their building facades in their original, intended manner. The fagade of the typical downtown building is made up of three paritsio the storefront with entrance and display windows, the upper fagade, and the cornice that caps the building. Within these three parts are the details that give a fagade its character, including the bulkheads, transom, storefront cil nice, windows, and window hoods (See Figure 5). Decorative Cornice Window Hoods orricia nn■■r■■■■■■n■n■n■■■sn:�■� cade Windows Storefront Cornice Transom Masonry Pier torefront ..�.. L' f• ,,,... 1 1 pip' .. Il +� •!:' DisplayWindow Figure 5, Typical Facade When planning a fagade renovations, consult the following guidelines, as well as the guidelines relating to spe- cific elements found later in this booklet: ♦ Original features, historic elements, and examples of craftsmanship shall be retained wherever possible. The removal of distinguishing features or significant architectural details should be avoided. Previously made changes that have achieved architectural or design significance should be retained. ♦ Changes that have no historical basis or seek to create an earlier appearance should be avoided. o Deteriorated features should be repaired instead of replaced. If replacement is necessary, the new ma- terial should match the original as closely as possible. This shall be determined by physical or pictorial evidence, rather than on speculation or the availability of architectural elements from nearby buildings. o Whenever possible, materials that have been applied to cover over older, traditional fagade elements should be removed to expose windows and other architectural details. ♦ Shutters, if utilized, shall be sized to appear as though they could work. However, shutters were seldom used on 19th and 20th century buildings. ♦ Storm windows should reflect the appearance and detail of the inner window as closely as possible. ♦ Sandblasting, high pressure water, and other abrasive cleaning methods should not be used because they damage the structure. Masonry repair such as tuck pointing should use an approved mortar mix and method. Silicone waterproof coating is not an appropriate treatment. ♦ Signage should fit into the cornice area above storefront transoms. Darker background colors with lighter lettering are recommended, however, strong contrasting colors such as white lettering on a black background, are discouraged. Lettering styles should be simple, not ornate and difficult to read. ♦ Awnings should be of a proportion and color to compliment the existing colors of the building. ♦ Accessibility modifications should be made at side or rear entrances to maintain fagade integrity. Rear Entrances An often over -looked element of a downtown building is its rear entrance. This space is usually thought of and used as a service area, and thus has been poorly maintained and unattractive. With the addition of public parking areas behind stores and the potential Riverwalk, however, the backs of buildings will receive more exposure. A clean, well -maintained rear entrance can be an asset to a downtown building. It can provide di- rect customer access from rear parking areas and improve circulation between the street and rear parking ar- eas. If properly planned and maintained, a rear entrance will welcome customers, not threaten them. When considering a rear entrance to your store, you should first ask, would walk -though traffic help or hinder my business? Would it be an added convenience to my customers? If the answer is yes, there are several fac- tors you'll need to consider when planning any changes. 0 0 0 The rear entry should not compete with the storefront in terms of importance. Remember the rear en- trance is the secondary means of access and should be have a more functional appearance. However, be sure to follow the conventions you've established on the street fagade side of your building. If you have an already identifiable image, carry it through on the rear fagade. Consider the neighboring buildings and try to make your rear entrance compatible. You may want to consult neighboring property owners to plan a coordinated approach to rear enhancements. The design of the rear door should reflect its change in function. Since it will no longer function as only a service door, it should provide a welcom- ing, inviting appearance. The addition of glass windows on rear fagade pro- vides additional merchandise display areas for cus- tomers and passers-by. o On the interior, display and storage areas may need to be rearranged in order to accommodate the change in pedestrian circulation through the store. o A small sign near the rear door should be included to identify the business. o An awning can be added for visual identification and customer convenience. ♦ A wall mounted light fixture. near the door can pro- vide adequate exterior lighting. o Consider adding landscaping at the rear of the building, if possible. Planter boxes with flowers, or potted evergreen or shrubs can add color and bet- ter define the rear entrance. Be sure to maintain these properly. ♦ Don't forget that service functions such as trash col- lection, loading/unloading, shipping and storage must be accommodated. Figure 6, Enhanced Rear Facade o If possible, work with nearby businesses to provide a single, central location for trash collection. Screening dumpsters with a fence or similar structure can help to prevent clutter. o Remember to clear snow from rear entrances. Figure 6 illustrates some of the above -mentioned enhancements that can be made to a rear fagade. Page 11 DOWNTOWN DESIGN GUIDELINES, CITY OF NCHENHY 'W11MUM Windows play an important visual role in the downtown. Display windows provide merchants with an area to display their wares. The upper story windows establish the pattern that helps to tie together the facades of a block. Transom windows provide light and ventilation to the inside of the building. Window style and decora- tion has changed through the years (see Figure 7). However, proper care and maintenance of all storefront windows remain keys to an attractive building. Upper Windows :��t�♦r�tv� .�rrtZ 0i818 Early to Mid 1800's ♦ Lintels overvrindows ♦ Smaliwindowpanes Mid loLate 1800's ♦ Window hoods ♦ Tti•ro over tv�o vrindows Late 1800's to Early 1900's ♦ Window hoods ♦ Large arched vrindows Early 1900's fo 1930's ♦ Large window openings with multiple units Figure 7, Window Types Display Windows Early (o Mid 1800's ♦ Divided displayvrindows ♦ Post and beam frame ♦ Simple decoration Mid to Late l800's ♦ Large display windows ♦ Cast iron columns Late 1800's to Early 1900's ♦ Transom vrindows ♦ Recessed entrance Early 1900's to 1930's ♦ Metalvrindowframes ♦ Stmcturalglass ♦ Recessed entrance 0 Display Windows. The display window is a crucial element in the success of a downtown business. An attractive, well -planned display can be the difference between someone merely walking by or actually coming in to shop. After setting up your window display, be sure to view the display from outside, to gain the same perspective as customers and passers-by. Also, be careful with all window signage. While a display window can provide space for an attractive painted sign, you should not cover excessive amounts of any window with signage. o Upper Story Windows. Upper story windows are often neglected, inappropriately replaced, or even boarded up. Not only does this impact the appearance of building, it can change the character of a block. If your building has upper story windows, be sure to set up a regular maintenance schedule. This will help prevent further deterioration. o Transom Windows. Transom windows, located at the top of the storefront opening, are a source of natu- ral light and ventilation. For energy conservation, these windows were often covered or removed. Covering or painting over transom windows upsets the design relationship of the fagade and destroys the rhythm of repeating patterns on the street. Uncovering and restoring transom windows is encouraged. Page 12 Windows, cont, Window Repair. The most common window problems involve damaged or deteriorated wood, faulty window operation, and broken glass panes (see Figure 8). Many problems can be easily repaired a minimal cost. Figure 8, Window Components Window Replacement. Sometimes re- pairs may be impractical and the only option available is replacement. If you're replacing only one window, find a replacement that matches the existing units. If you cannot find a suitable re- placement, consider having one custom made. Wood is the preferred choice, however if you must use aluminum or vinyl, a darker color is preferred. Do not alter the existing window opening to fit the new windows and do not install win- dows that are not in keeping with the style of your building (see Figure 9). Deteriorated wood is often found on the sill or bottom of the sash. These parts can be replaced without replacing the whole window. Local building supply stores may have pieces that match the original window. Minor repairs can be made by scraping off old paint, filling cracks with putty or caulk, sanding, priming and applying a fresh coat of paint. A window that isn't operating like it used to should be ad- dressed. It could be that the window is painted shut. This can be corrected by tapping the sash with a hammer wrapped in cloth. Another problem could be with the win- dow mechanism (sash locks, cords, weights). If this is the case, contact a window dealer who can offer assistance without changing the window. Broken glass panes can be easily fixed by removing all old glass and glazing putty, and installing a new pane using the appropriate glazier's points and putty. Be sure to check all joints between a window and its ma- sonry opening. If loose or open joints exist, caulk to pre. vent air and water infiltration. Origi Wind Figure 9, Window Replacements J Inappropriate R)placements Storm Windows, Installing storm windows is a great way to cut down on your energy costs. The downside is that they often look inappropriate on an older building facade. Tf possible, consider installing storm windows on the inside so they will not be seen. If they must be installed on the outside, make sure they are the same shape and have the same overall design features as other outside windows. An anodized or baked -on finish is more desirable than plain aluminum. DOWNTOWN DESIGN GUIDELINES, CITY OF IIICHENI Doors Traditionally, downtown buildings had three doors. On the building front, there was a storefront door, providing access to the business, and a secondary door, pro- viding access to the upper floors (see Fig- ure 10). The rear door was primarily used as a service door. ♦ Storefront Door. Historically, the entry to a store was more than just a door. The design and appearance reflected its commercial impor- tance. The traditional storefront door was substantial, built of wood with a large glass panel. Despite its stately proportion, the door was inviting to a customer. Although traditional storefront doors are rarely found these days, there are several things that can be done to make a front door the special, invit- ing element is should be. Figure 1 D, Front Doors Page 13 o A front door should be compatible with the rest of the storefront and make a significant statement. o To retain a traditional appearance, a wood door with a tall glass panel is most appropriate to main- tain the original character. Try and locate a salvaged older door to repair or use a new door of similar design. o If a traditional appearance is not desired, the design choice should be based on the overall design of the storefront. Many different wood and metal styles are available. If a glass and aluminum door is chosen, consider using a dark, anodized finish rather than a metallic color. o Avoid over -decorating the door. The design should reinforce the character of the building and be inviting for shoppers. ♦ Secondary Door. A secondary door on the front fagade provides access to the upper floors and is usually less elaborate in design. When choosing a secondary door, keep in mind that it should be visually un- derstated, fitting in with the overall fagade, but not drawing attention to itself. To maintain a traditional appearance, an old wood panel door is most appropriate. ♦ Rear Doors. A practical style is recommended for a rear door to reflect the unadorned character of the rear fagade. If the back door will be used as a customer entrance, consider the addition of glass to the door to make it more inviting to shoppers and passers-by. Amore substantial rear door and entrance is appropriate for businesses along the proposed Riverwalk. It should be substantial enough to attract cus- tomers without overwhelming the rear fagade. Refer also to the Rear Entrances section of these guide- lines Awnings Awnings can be both a decorative and functional addi- tion to a storefront. Visually, an awing can add character and interest to a storefront. Practically, an awning pro- vides a sheltered space for customers to view store win- dow displays, and can provide energy saving benefits, especially when used on southern facing windows. When planning an awning for your building, the follow- ing should be considered: ♦ Design. The design of an awning determines how energy efficient it will be. There are two types of awnings available, operable, and fixed. An oper- able awning can be opened and closed, allowing sun to shine in on cold days, and providing shade on warm sunny days. A fixed awning is primarily decorative. ;7 G Style. Awnings should be integrated into the de- sign of the building fapade, with a simple pitch, and profile that matches the buildings bay struc- Figure 11, RwningStyle ture. Awnings along a street should have a consis- tent pattern in size and shape, and not conflict with others. Look at your neighbors' buildings and visualize how adding an awning will affect the character of the streetscape (See Figure 11). Materials. Awnings can be constructed from several different materials, including canvas, vinyl, and aluminum. Whichever material is chosen, make sure it is guaranteed weather -resistant. Fading or bleaching from the sun is also an important consideration. o Canvas. Canvas awnings are traditionally popular, but must be weather -treated before installation. Canvas has a lower initial cost, but may require more maintenance than plastic or aluminum o Vinyl (Plastic). Vinyl has a more contemporary effect, but can be attractive if done correctly. Vinyl is more flexible and usually requires less maintenance than fabric. o Aluminum. Aluminum is another choice but is more residential in character and not appropriate in the downtown area. ♦ Mounting, Awnings should be mounted so that the valence is approximately T feet above the sidewalk, A 12-inch valence flap is usually attached at the awning bar and can serve as a sign panel. Typically, an awning will project between 4 and T feet from the building. An awning can be attached above the dis- play windows and below the sign panel or cornice. It can also be mounted between the transom and the display windows, which allows light into the store while shading the merchandise and customers. An awning over upper story windows should not cover the piers or the space between the window sills and the storefront cornice. ♦ Color. Look at the entire building before deciding on a color for your awning. You'll want a color that enhances the existing features without overwhelming them. For buildings with more detail, a subtle shade should be used. For buildings with minimal architectural detang, a bright accent color may en- hance the fagade. Pattern is important, too, depending on the image you would like to project. ♦ Signs. The valence of an awning has traditionally used for advertising. If you chose to incorporate a sign on an awning, keep the message simple and for identification purposes only. o Illumination. Internally illuminated or backlit awnings are not recommended. Page 15 DOWNTOWN DESIGN GUIDELINES, CITY OF MCHENHY MM� Color and Paint Color Choosing the right color combination for a building can unify the elements of the facade and relate the build- ing to others on the block. Again, step outside and look at your building as it relates to others. Make sure the colors you use are in character with the rest of the buildings on the block. Generally, no more than 3 colors are sufficient for a building facade. Paint manufacturers have a large selection of historic colors available and can assist with an appropriate color scheme. Stay away from bold colors that attract undo attention to a property. o Background. Muted or natural tones are appropriate for the Background of the building, The Back- ground consists of the upper wall and the piers on either side of the storefront. This color is often natural brick and requires no painting. In fact, painting of brick surfaces is strongly discouraged. a Major Trim. The color of Major Trim elements, such as cornices, window frames, sills and hoods, and the storefront frame, bulkhead and columns should complement the background color. a Secondary Trim. Secondary Trim, such as the window sashes, doors, and certain cornice and bulkhead details, should enhance the color scheme established by the Background and Major Trim. A darker shade of the Major Trim is often used to highlight these features. Caution should be exercised to ensure that the facade is not over -decorated. Iasr■r■rrrr■■ri r r r ■ ■ ■ ■ ACKGROUND Wall Surfaces +� 5 1 i Storefront Piers l� ei Figure I2, Building Color naaoR TRIn 0 Cornices 0 Window Caps 0 Window Frames 0 Storefront Columns 0 Bulkheads SECONDARY TRIn 0 Doors 0 Windou Sash 0 Storefront Frane U Snall Details on cornices, window hoods and bulkheads Different color schemes were popular at various times. In the mid-1800's, soft, neutral tints were common. To- ward the end of the 19th century, darker, richer shades were used. Tastes changed again at the beginning of tLie 1900's to lighter, calmer colors. If you are thinking about returning your building to its original colors, carefully scrape the paint from a small area. There may be several layers of paint over the original color. Its possible that the original color may have changed over time. For a better idea of the true color, wet the origi- nal surface. The base color will appear more accurately when wet. The sun will play an important role in the colors you select. Before deciding on a color, fake a paint chip out- side to see how it looks. Do this at various times of the day, and also on both sunny and cloudy days. Some- times asmall paint chip is not enough to get a good idea of how a color will look. In that case, invest in a quart of the color you choose and apply it to a small area on your building. The effect may be surprising. Color and Paint, Cont. Paint Painting your building can provide a dramatic improvement in your building's appearance for a relatively low cost. After deciding on the appropriate colors, however, your work has just begun. There are several steps you should follow to ensure your new paint job will be long lasting and successful. ♦ Type of Paint. Should you use oil based or latex? Both have their advantages and disadvantages. Oil based paints are generally more durable, and may provide better adherence. Clean up is more difficult. Latex paints are easier to apply and clean up is simple. However, latex paint can be less durable than oil based. Whichever you choose, select a quality paint. Although you'll pay more, a quality paint will last longer than a cheaper paint, will not fade or peel as quickly, and gives better coverage. Different materials, stone, brick, wood, block and metal, require different paints and primers, Consult a local paint dealer for assistance in selecting the right type of paint. Paint is available in different finishes, including gloss, semi - gloss and flat. It is important to note that once you use a certain type of paint for your building, you should continue to use the same type paint. Switching back and forth between oil and latex is difficult. o General Preparation. There are many things you can do to prep your building for painting. Check the condition of any wood and replace any boards that are rotted. If you are painting a masonry building, check the condition of the mortar and tuck -point where necessary. Review the condition of your windows. Install new glass in all broken windows. Replace damaged putty with a glaz- ing compound and make sure it goes all around the windows. You'll need to wait 2-3 days for the compound to dry before you can paint. o Surface Preparation. Prior to painting, all surfaces should be ade- quately prepared. All loose or peeling paint must be removed. Wire brushes and scrapers are the best tools to use (see Figure 13). If these do not work, consider a blow torch or electric heat gun. Use caution with these last two devices, with only enough heat to soften the paint so it can be easily pushed away. Consider using a primer for the first coat, especially on older buildings. It will help the final coat adhere better. Figure 13, Surface Preparation o Scheduling. Certain times of the year are better than others for painting. If the weather is favorable, your paint job will go better. Page 17 Signs are a vital part of any downtown. They call attention to your business and help attract shoppers to your store. More importantly, signs help shape the image of the downtown. Flashy, bright colored signs are no doubt attention -getters, but are they appropriate for your business? Or for the downtown? When selecting a new sign for your business, ask the following questions: F7 G What is the Purpose of My Sign? Do you merely want to identify the name of your business? Or should you provide information on the products you sell or services you offer? Who are you trying to attract? Take some time to consider what you want your sign to do. What Type of Message Should I Use? Can you convey your message with words? Or will a logo or sym- bol be more recognizable to potential customers? Possibly, a combination of words and symbols is appro- priate. What Style Sign Should I Use? For most downtown businesses, wall, window or canopy signs are the only types of signs that can be used. For new development or redeveloped sites, a freestanding sign is a possi- bility . If you can use a freestanding sign, consider a monument style sign to maintain the pedestrian scale of the downtown. Taller pole signs are inappropriate and should be avoided. What Materials Should I Use? There are many types of materials that can be used for a sign. Wood, plas- tic, metal, canvas, stone, brick, paint on glass, and etched or stained glass are some of the materials avail- able. Each have unique qualities that can effectively get across you message and enhance your building fagade. Where Should I Put My Sign? When consider- ing sign placement, you need to visualize how your sign will appear in relation to the entire fagade. A sign should not dominate the fagade; its shape and proportions should fit the building just as a door or window fits. The most common location for a wall sign is just below the lower cornice. This location compliments the archi- tecture of the building and presents a strong image. Other common locations include on the glass display window and on the awning flap (see Figure 14). A good resource to consult is a picture of how your building looked in the past. This may give you ideas about how signs were related to the details of your building. Signs should never project above the cornice line or be mounted on the roof of a building. Never cover up architectural details. Figure 14, Sign Placement If you have a rear entrance, a small wall or window sign can help identify your business to customers using rear parking areas. For rear entrances on businesses with frontage on the proposed luverwalk, a larger sign may be appropriate. If identifying an upper floor business, a small, subdued building mounted plaque sign next to the entrance is appropriate. A freestanding sign should be located near the entrance to the site. Be careful not to block the view for ve- hicles or pedestrians exiting the site. ♦ Should I Illumiieate My Sign? Illuminating a sign may be desirable. Individual back -lit letters and signs illuminated by wall -mounted fixtures are appropriate. Illuminated box signs, exposed neon, flashing signsI moving signs and electronic or fixed letter reader boards are not recommended. rt Signs, Cont. The design of your sign requires significant fore- thought. The color, message, and type of letter- ing you choose play an important role in express- ing the image and personality of your business. As a basic rule of thumb, simple is better than complex when it comes to sign design. 1 r , before o Think about how much your sign will say. Too many words can be hard to absorb, especially in the down- town environment filled with visual images. Keep your message simple and to the point. o When choosing colors, look at the colors of your building and use them as a guide. A simple color scheme, with no more than three colors, is recommended. Natural, muted tones are better than bold, flashy colors. Adequate visual contrast between the background and wording is recommended. o The type of lettering on your sign can help to express the personality of your business. There are three common styles of lettering, all with numerous variations. Serif face is a historically appropriate style, with variations ranging from simple to fancy. Sans serif lettering provides a more contemporary look, with cleaner, bolder lines. Script lettering is more decorative and provides a more personal style. To better visualize the various styles, look at other signs in the City. Think about how each style expresses the busi- ness or product it advertises. And then, think about the image you would like your sign to project. o Who you chose to fabricate your sign is an important decision. Simple, well made signs are far more ap- pealing than an elaborately decorated sign that has a sloppy appearance. Select a sign maker only after you've viewed samples of their work. ♦ Where existing, illuminated box signs can remain. However, all electrical conduit and boxes should be concealed from view, and the box should be maintained as needed to be unobtrusive, coordinating with the surrounding wall color. Don't overloolr the fact that your buildingpresents an image that acts as a sign+ Even the best loolrinq, most well made signs will go unnoticed if your building's appearance is lacking. LI'l Figure 15, Sign Examples Page 19 )WN DESIGN GUIDELINES, CITY OF RICHENRY Fencing Fencing will have limited uses in the downtown. Typically, fences are used for one or more of the following purposes: screening, enclosure, separation and decoration (see Figure 16). s Screening. For example, a fence can be used to block the views of a trash dumpster, or it can be used to block the views of vehicles in a parking lot from an adjacent single-family home. When screening dump- sters or utility boxes, be sure to check with the waste hauler or utility company to make sure they will have access to facilities. Don't provide more screening than necessary. For example, if a dumpster is five (5) feet in height, use no more that a six (6) foot high fence. Also, consider working with your neighbors. One larger trash enclosure is more desirable that several smaller, scattered sites. Wood is an acceptable mate- rial for screening purposes and should be solid and either painted or stained. Masonry walls are preferred for this purpose when nearby buildings are masonry. o Enclosure. A fence can provide privacy by enclosing a yard or other private space. Use caution when con- sidering a fence for enclosure purposes. Enclosing an entire yard with solid wood fencing is not consid- ered appropriate in the downtown. If enclosure is absolutely necessary, consider a picket, aluminum or wrought iron fence or a combination masonry wall and fencing. s , 1�± i i Figure I ti, Fencing s Separation. A fence can separate an outdoor eating area from the public sidewalk, or it can separate ve- hicular areas from pedestrian areas. Low wrought iron fencing and/or masonry walls, in conjunction with landscaping are appropriate. o Decoration. Fencing is often used with landscaping and/or hardscape materials to provide a decorative look to a building site. When considering a fence for your downtown property, first determine what purpose the fence will serve and then, select the appropriate material. Chain link fencing is not considered appropriate in the downtown . Lighting Lighting is an important element when considering visibility in the evening hours. Generally, street lighting installed by the City will provide adequate lighting of the overall building and sidewalk. However, there are times when you may want to provide additional illumination to your site. Lighting should only be used to illuminate entries, signage, displays, adjacent pedes- trian and parking areas, or to highlight sig- nificant architectural elements (see Figure 17). Use fixtures with a traditional style, or contemporary fixtures that are appropriately scaled . Ground mounted fixtures should be used to illuminate freestanding signs, land- scaping, walkways, parking areas and archi- tectural features. Building mounted fixtures should be used to illuminate entries, wall mounted signs, and walkways adjacent to buildings. Building mounted fixtures should be coordinated in appearance with any free- standing light fixtures. Most manufacturers have coordinating styles and can assist in se- lecting the right fixtures for your building. Fixture colors should be muted and coordi- nate with the overall color scheme of the building. Exposed or painted metal finishes are recommended. To attract attention to your storefront area, there are some traditional methods of lighting you can use. 1"igure 17, Exterior Llghtlrtq Examples ♦ Well -lit display windows attract attention to items in your window. e Residual light washes the sidewalk and attracts pedestrians. o Light over recessed entry doors can highlight your entrance. e Lighted signs in the window (neon is acceptable) can highlight products and services. Bollard lighting is an appropriate choice to illuminate walkways. The lower height is in keeping with the pe- destrian scale of the downtown. Another alternative for walkways adjacent to a building is the use of wall mounted fixtures. Parking lot lighting should complement the site by maintaining a similar look to building lighting. Generally the height of parking lot lighting should not exceed 18 feet. Lighting used to highlight ar- chitectural features should be ground mounted and concealed where possible to prevent vandalism. Always use the minimum wattage necessary to meet the purpose of the lighting. Glare and light spread onto adjoining residential properties are prohibited. i DOWNTOWN DESIGN GUIDELIN i Landscaping 'City of McHenry Page 21 The addition of landscaping can help to soften areas in the downtown by adding color and life to an otherwise hard and noisy area. When properly located and maintained, landscape elements can enhance the appear- ance of a site , supply a place of refuge for the public, and provide energy saving benefits. Landscaping con- sists of plant material, such as trees, shrubs and flowers, and hardscape items, such as masonry walls, textured concrete, paver bricks, flagstone, limestone, wood, steel, copper and cast or wrought iron. Although it can be a challenge to find adequate area on your site to incorporate landscaping, there are several options available to consider: 7 Planters/Boxes. Decorative planters and window boxes can highlight and add color to a storefront or rear entrance. The use of flowering annuals or evergreen shrubs is recommended. Planters should be con- structed out of materials consistent with the architectural style of the building. If your planters will be adja- cent to public areas, be sure to keep the style consistent with the style of other public amenities. Do not let planters infringe upon pedestrian access to sidewalks and pathways. Artificial plants are not recom- mended, except for seasonal displays. Foundation Plantings. Adding landscaping along the foun- dation of the building is encouraged. Low growing shrubs, perennials, annuals and groundcover are recommended (sees` Figure 18). Avoid large expanses of mulch Wall Expanses. Large expanses of blank wall can be bro- ken up with foundation plantings, as earlier described, inter- mediate sized deciduous trees, and man-made elements such _ as trellises (see Figure 18). Figure 19, Plantings Used to Break Up Blank Wall PC�aa�ts, t�•ees aagd slia•aal�bcries n�cist be �•egaolorly� a�a�ain- tliaiecl! If not, they cotatst hecante ,in e.;,�esore. ,Fiigure 18, Foundation Plantings o Decorative Elements. Decorative elements such as benches, fountains, statuary, brick pavers, stone walls and walkways should be tastefully done and not overdone (see Figure 20). If adja- cent to public areas, keep the style consistent with other public amenities. Appropriate materi- als to consider include, brick, cast or wrought iron, copper, patterned or textured concrete, natural stone or rock, decorative landscape block, steel (anodized, painted or powder coated), and wood. Inappropriate materials are concrete block, galvanized metal, plastic statu- ary, railroad ties, exposed or unpainted steel, and tires or other rubber material. Figure ZO, Decorative Elements Maintenance Regular maintenance is the most efficient and economical way to keep your building looking its best. As a general rule, you should treat any historic detail with care. First and foremost, maintain what you have. If nec- essary, repair or replace the detail, duplicating or complementing the original. The following tips will assist you in identifying and addressing potential problems. Masonry Masonry includes both brick and stone. It can be found on buildings of almost any date. Extreme care i Ms re- quired for any masonry repair to prevent an obvious and unsightly patch. ♦ Moisture. Brick and stone are durable but they can deteriorate over time (see Figure 21). Most often, wa- ter infiltration is responsible. Moisture can enter through the top of a wall or where the wall meets the roof. Check your roof, flashing, and wall copings periodically for soundness. Gutters and downspouts should also be inspected periodically for leakage. Figure 21, Masonry Damage ♦ Tucicpointing. The mortar used in older masonry buildings gradually erodes as water runs over the wall surface and with freeze/thaw cy- cles. Joints should be inspected periodically for crumbling or missing mortar. If mortar joints have recessed more than 2", they should be repointed with new mortar to prevent water infiltration and ensure the integrity of the wall. New mortar joints should match the original in style, size, composition, and color. It is especially important to repoint with a mortar of the same hardness as the original. The softer historic mortar compresses as the bricks expand in warm weather and flexes as they contract in cold weather. It is by design, the sacrificial element of the wall and gradual erosion is to be expected. Harder modern mortars with a high content of Portland cement will resist the warm weather expansion of the brick, which can cause cracks in the brick surface. In the cold weather, this same inflexibility may cause cracks to open up as the historic bricks contract. ♦ Cleaning. Masonry cleaning can have a huge impact on the appearance of a building. Most historic ma- sonry buildings have never been cleaned and accumulated dirt can obscure the original masonry color. Masonry should always be cleaned by the gentlest possible method. In many cases low pressure water washing (no more than 250 psi), together with scrubbing with a natural bristle brush may be sufficient. If paint or heavy grime must be removed, a chemical cleaner may be required. There are a variety of chemical cleaners available and a qualified cleaning contractor should be consulted to evaluate your building and recommend a treatment. Whatever treatment is selected, a test patch should first be tried and allowed to weather for a few weeks or months. If the results of the test are satisfactory and no damage is observed, it should be safe to proceed. Remember to protect nearby trees, shrubs, and groundcover when cleaning your building. Chemical cleaners may be hazardous to vegetation. ♦ Sandblasting. Sandblasting is especially harmful to brick surfaces, eroding the hard outer layer to expose a softer, more porous surface that will weather rapidly. You should be aware that sandblasting will disqual- ify a project from consideration when applying for federal tax credits. ♦ Painting. Exposed masonry should never be painted. A previously painted surface can be restored by a chemical paint remover. Only if chemical paint removal proves impractical should previously painted brick or stone be repainted. Page 23 Maintenance, Cont. Wood Storefronts, cornices brackets and other decorative fagade elements were often made of wood (see Figure 22). These original exterior woodwork elements should be retained wherever possible. Regular maintenance will prevent dete- rioration. Check periodically for soft, rotted areas, splits, and dampness. Dam- age or decayed sections can usually be repaired by renailing, caulking, and fill- ing. Epoxy pastes and epoxy consolidants can also be very effective in repair- ing even seriously rotted wood. When painting, use an oil -based primer fol- lowed by two coats of oil -based paints. Severely rotted or missing pieces may be reproduced by a good carpenter or millwork shop. Try to match or at least complement the existing details when replacing woodwork. Figure 22, Wood Metal Metal decorative elements (see Figure 23) were often applied to brick and stone facades. Cast iron was used extensively for storefront columns and window lintels. Stamped or pressed metal was most often used to create decorative metal cornices. This kind of architectural ornamentation became quite popular because intricate detail could be reproduced at a reasonable cost. The signs of metal deterioration are obvious: corrosion, tears, holes and missing pieces. Pressed or stamped metal may be of copper, which re- quires no surface protection, or of sheetiron, usually coated with zinc or lead to retard rusting. A proper coat of paint is essential to prevent rust and corrosion on such metals. Missing parts can be reproduced in fiberglass or aluminum using existing pieces to make a mold. Be sure to communicate to the person fabricating the replacement part the importance of maintaining the intricate decoration of such pieces. Decorative Glass Beveled, stained, leaded and etched glass are all forms of decorative glass. Glass decoration is often covered up. Look for it in transoms or behind ply- wood window covers (see Figure 21). Sagging means that the glass and frame will need to be reinforced with a brace. Leaded or stained glass can have problems. The metal between the glass pieces, called the "came," could be either zinc or lead. Always use the same metal when making re- pairs. Figure 23, Metal N�R``,�,♦T��� �` N p Figure 24, Decorative Glass Page 24 Resources There are a multitude of resources available to assist you with the planning of your development or redevelop- mentproject. A few are listed below: City of McHenry Landmark Commission Greg Lofgren, Chairman 333 S. Green Street McHenry, IL 60050 (815) 363-2170 www.ci.mchenryJLus McHenry Public Library 809 N. Front Street McHenry, IL 60050 (815) 385-0036 www.mchenrylibrary.org McHenry CountyHis(orical Society 6422 Main Street P.O. Box 434 Union, IL 60180 (815) 923-2267 www.mchsonline.org Illinois Main StreeE Office of Lt. Governor Pat Quinn Thompson Center 100 W. Randolph, Suite 15-200 Chicago, IL 60601 (312) 814-5220 www.state.il.us/Itgov/mainstreet Illinois Historic Preservation Rgency Preservation Services #1 Old State Capitol Plaza Springfield IL 62701-1607 (217) 7854812 www.state.il.us/hpa National TrusEforHisforicPreservation 1785 Massachusetts Ave, NW, Washington, DC 20036 (202)588-6219 www.nationaltrust.org and www.mainstreet.org Rdvisory Council on Historic Preservation 1100 Pennsylvania Avenue NW, Suite 809 Old Post Office Building Washington, DC 20004 (2Q2) 606-8503 www.aclip.gov Websifes www.preservationdirectory.com wv✓w.preserveamerica.gov After you've planned out the details of your project, you're ready to move to the next step —completing the work. If the work is rather simple, you may choose to do it yourself. For the more complicated tasks, it's best to hire a professional. There are many reputable contractors who can complete the job on time and within budget. Unfortunately, there are others out to make a fast buck, resulting in poor quality, or unfinished work. The following tips will help in selecting a reputable contractor: ♦ Get more than one estimate and get them in writing. ♦ Ask the contractor for references and addresses for similar work. Drive by those sites and if possible, con- tact the property owner to discuss their experience with the contractor. ♦ Inspect the contract carefully to make sure it includes the contractor's full name, address and phone num- ber, a description of the work to be performed, starting and completion dates, total costs of work to be per- formed, and a schedule for the down payment, subsequent payments, and final payment. ♦ Never sign a contract with blank spaces or one you do not fully understand. If you are taking out a loan to finance the project, do not sign the contract until your lender approves your loan. ♦ Find out if the contractor has a warranty or guarantee on his or her work. ♦ Make sure the contractor has minimum amounts of insurance for property damage, bodily injury, and im- proper repair. o Get lien waivers. This protects you from claims against you or your property in the event you contractor fails to pay his or her suppliers or sub -contractors. ♦ Don't make final payment until you are satisfied and all subcontractors are paid. Page ZS DOWNTOWN DESIGN GUIDELINES, ,CITY OF HICHEI Acknowledgements These design guidelines have been developed from many sources. Of particular note is the National firust for Historic Preservation's Main Street program, who's work is a model for all communities looking to maintain and enhance the vitality of their downtown areas. Also, thanks are extended to the many communities who have drafted and implemented their own design guidelines, many of which were refined and used in the prepara- tion of this document. r City Of McHenry DOWNTOWN DESIGN GUIDELINES, CITY OF 11iCHENAY Gity of McHenry Community Development Department 333 S. Green St. McHenry, IL 60050 Phone:815-363-2170 Fax:815-363-2173 Email: ci.mchenry.il.us Petitioner: Wayne Jett Property Reference: P.I.N. Conunoi�ly Known As: 1. Proposed Uses: NaIT ive Description File No. Z-918 130G N. Green St., McHenry, IL The Applicant seeks to open his contractor's office at this location along with lis Sideline Marketing Business which will result in two uses atone location. Therefore the Applicant seeks approval for: a. Two uses at tlis location and b. Approval of each use in a C4 Downtown Overlay District. fii suppoxt of this request the Applicant states as follows: 2. Existuig Site Conditions and Proposed Site Modifications: Signage will be consistent with Downtown Design Guidelines, which are attached to Overlay District. Lot will be lit, wall fixed, property cleaned -up, maintained, landscaped, and lot rest riped. In light of visibiliiy issues building is not conducive to retail; will be occupied; vans and traffic are limited; use consistent with Criteria in Downtotivzt Overlay District. Sideline marketing will draw storage traffic. Site is destination oriented; adds more employees and business to Downtown. New use will place people right in noddle of downtown, wlich helps other businesses. Property is within �xralkiiig distance of shops, xestaurants, etc. It provides a new business and service to 1blcHeztry. Building is difficult to fill due to size and lunited in uses due to sprinkling requirements. Most employees will take work vehicles home and there will be no loaduig/unloading on Green Street. Property has been an eyesore, vacant, in receivership and in disrepair for more than a year. Former use was Fox Valley Sash and Door, again, not your typical Downtown business. Building has on -site parking and is along City parade routes, downtown events therefore filling it is a major priority. Retaining wall, which is a safety hazard, and although not property owner's responsibility will be fixed by a cooperative neighbor. Applicant Urges your support of this Petition. Respectfitlly submitted, ZANCK, N, WRI T & SALADIN, P.C. By: Thomas C. Zatnck 821-3808-5714, v. 1 On Behalf of Petitioner, Wayne Jett 4 AFFIDAVIT OF COlYIPLIAl NCE WITH PUBLIC NOTICE REQUIREMENTS FILE Z.918 (TO 13E CO111PLETED ATTEIi ALL PUI3LICHEARING REQUIIiENfENT SA.IIE TULTILLED} The uudersig�zed, being first duly s�vozn, ozz oatiz deposes azzd states that all public notice requirements provided in the City of McHemy Zoning Ozdniance have been met in cozmection with the cuzient appiicatiozz before the City of McHemy. I`iled by: Wayne Jett 701G Liam Lane McI�ezuy,lL G0050 T'or appx•oval of: Conditional Use Pez•zzuif Subscribed and sworn to before me this j day of V, , 2017. Notary 4819-14 OFFICIAL SEAL 7HOMA5 C ZANCK NOTARY PUBLIC, STATE OF ILLINOIS My Commission Expires Sep 111 2019 PUBLIC HEAIi]NG REQUIREMENTS ,' Page 1 r TI0AVIT OP aJL HORZT Y FILE NO. Z-918 Ite. The Wayne Jett Petition Tor C0,11dltional tfse Permit :for the Property .Commonly Knolviz as 1306 North Green Street, Mellenzy, Illinois The uridersigaed, STEVEN S. SPINrM ,makes this• Affidavit as Receiver appointed by the Court foi the property commonly known as 1306 North Green Street, lvfcIlenry, I1linoiS. 1. The muidersigned has been appointed by the CULU to be Receiver. 2. Tlie undersigned has entered into a Purchase and Sale Agreerneut foi the purpose of Selling the Subject Property to Wayne Jett, 3. That as the Court A:ppointeci Receivez•. the uildersigzied has the authority and the obligation to cooperate with the Purchaser and the City of McHenry with respect to any reasonable zoning application filed by the Purchaser Wayne Jett, subject to Court approval of the Purchase arid Sale Agreement, 4, That Wayne Jets lias the authority fiom the undersigned as Court Appointed Receiver to make the zoning applicatimfor a Conditional Use Pernut and any variations that may lie required regarding the property described above. Signed ti}is a'[V'day of OC+o{i.¢.r- 2Q17. S. Receiver SUBSCRIBED .AND SWORN TO befoz•e rime this �'� day of Q�Lv , 2017. Ndfa�y PuhIic 4827-2664-0465, v. 1 ANN MARIE KIENER OFFICIA! SEA! Notary Public, Stale of Illinois My Commission Expires April 13, 2021 FORM A PUBLIC IIXJARING APPLICATION PlauniTlg and Zoning Commission City of McHenry File Number Z-918 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 1. Name of Applicant Wayne Jett Tel 815-529-3447 Address 7016 Liam Lane, McHenry, Illurois 60050 Fax 8154594777 2. Name of Property Owner ELJB, LLC Tel (If other than Applicant) c/o Steven S. Spinell, Court Appointed Receiver Address 116 W. Illinois St. 7th Floor Chicago IL 60654 Fax 3124644 01 3. Name of Engineer Tel (If represented) Address Fax 4. Name of Attorney Thomas C. Zattck Tel 815459-8800 (If represented) Address 40 Brink St., Crystal Lake, IL 60014 Fax 8154594429 5. Common Address or Location of Property 1306 N. Green St., McHenry, IL 6. Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning) X ConditionaI Use Permit X Zonutg Variance _Zonutg Variance - Mittor• _Zoning Text Amendment _ Other Provide a brief description of the Requested Action(s). For example, the operation that requires a Conditional Use Permit, the specific Zoning Variance needed, or the new zoning classification that is requested: The Applicant is a contract purchaser of the Subject Property and wishes to have a contractor's office with storage on site and locatiort for Itis sideline sports business. Applicant is seeking a Conditional Use Permit to allow two principal uses at a single address and a contractor's office in the building. FORMA Pagel of 3 7. Current Use of Property Vacant Building Current Zoning Classif cation of Property, Includurg Variances or Cononal Uses C-4 9. Current Zoning Classification and Laud Use of Adjoining Properties North: C-4 S outh: C4 East: C-4 West: C-4 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attaclunents. X 1. Application Fee (amount) $ 950,00 2. Narrative Description of Request X I FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application X 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application Y s. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit 9. Plat of Survey with Legal Description X 10. List of Owners of all Adjoining Properties X 11. Public Hearing Notice X 12. Sign (Provided by the City, to be posted by the Applicant) X 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis I'ORM A Page 2 of 3 I I. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner• is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Plaruniug and Zonning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval reconunended by the Zoning Board of Appeals or City Council. Signature of Applicant(s) Print Nanne and Designation of Applicants) AVA:Y E JET FORivI A Page 3 of 3 FORM C CONDITIONAL USE PERMIT Planning and Zonixtg Coiiu111"10n. City of McHeiixy File Number Z-918 333 South Green Street lYlcHezny, IL 60050 Tel: (815) 363-2170 d Fax: (815) 363-2173 Table 31 of the City of iVlcHenzy Zozung Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Plaiting and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates toyour request 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. The Subject Property has direct access to Green Street which can accommodate the minimal activity which will take place on site. 2. Envirozmiental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse envirozunental effects of a typo or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. Other than occasional deliveries and occasional parking all activities will be undertaken under roof. 3. Neighborhood Character The proposed use will fit harmoniously with the existhtg natural or man-made character of its surround ngs and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. In light of the current C4 zoning, the activities which the Applicant is planning will be in harmony with permitted activities under C-4. FORM C � Page 1 of 2 4. Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. All of the needs of the Applicant are already in place at this facility. 5. Public Safety and Health Tire proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. These offces will accommodate persorurel and supplies which would not be unlike other users in the general vicinity. The proposed use will blend ui with the neighborhood in general and bring some traffic to the area which may be of assistance to the retail merchants in Downtown McHetuy. 6. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. FOR1�I C Page 2 of 2 CNOR SCALE, t inch Owls 30 feel /38�v/ar RvPee to eDetroe t, title'and total otalninoet tor' o8a111enal iaseaento and/ei wIlt1ng rgatrlettens0 oenpnre all polntt Defers uling Rant and at onee Eggert any difference, No representation to to eunefsMpe via or pesseeelou would be Deroon twplltd, Beelarotlen It node to tho jfaoent title oxnero tie }resent ?""water and tbelt title insurer, Blvd Lenders It Is not tromferrable to additional Institutes or sasgotvent m.nerr. Ne underground Inprorsnentt bait seen located or shoo No dlotanoo stoula ba aeavnad Dd erarg.,.. !O[S B AN11 T tN II LOCK 21 • ir1D4: (IF FOX RiVF.Rs IN R S41AlltVIAt0N Or PART OF TNt: fiO17N ABTN<aUWFS R� OF SKCYIUN 7ne pOtINSHIV 45 NVRTHi RANGE U EAST of f"Fe ETH IRO PRlNt.iPAl. t1F.RI0lANv ACItOR91146 TO 1N6 PLAT IRPRF:UF R tuftllr.A DUI.y Er IB4t1 IN BOOK B or RSCF,11Ss PAgE iSUg IN it(* 4V11NfYr I LI.INOI S. '+S If HeNenry i gay BuryByingf Tne.e do hrreby aisle eauatd•tbt abova described property yid according to the found artifical on an4 that tht plat btrton drain is representation of said survey* r this� that, to roon- 93E 77 lay of ,J.an�_r 1 :a. vonnay .Sur►eyia9s Inc Robeet !, Conifay, PL9 As-2624 'e� No, 09�26�45h403 i306,N. Green Street, McHenry, Jlir