HomeMy WebLinkAboutPacket - 12/17/2018 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
City Council Chambers, 333 S Green Street
Monday, December 17, 2018, 7:00 PM
1. Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. Proclamation: Recognizing the contributions of Patrick Wirtz to the McHemy Landmark
Commission and City of McHenry.
5. PubliC Comments: Arry member of the public wishing to
address
the Council is invited to do
so by signing in at
the meeting entrance and, when recognized, stepping to the
podhrm.
Opportunities for Public
Comment are also
provided under each Individual Action Item.
6. Consent Agenda:
Motion to Approve the Following Consent Agenda Items:
A. Approval of the Police Pension Fund Annual Report for Fiscal Year 2017/18;
B. Parks Facilities/Special Use Permits;
C. December 3, 2018 City Council Meeting Minutes;
D. Issuance of Checks in the amount of $734,597.24;and
E. As Needed Checks in the amount of $432,131.24
7. Individual Action Item Agenda:
A. Motion
to approve an
Ordinance granting a Conditional Use Permit
to allow a Tavern, Outdoor
Seating
with Alcohol
and Smoking Area, Food Trucks and Outdoor
Entertainment.
B. Motion to adopt an Ordinance amending the FYI 8/19 Budget, Fund 200 (Tourism Fund) in the
amount of $331,000 for the purchase of property described below; and, a motion to authorize
the Mayor to sign and Deputy Clerk to attest the purchase agreement and all closing documents
with McHenry Savings Bank relating to the City's acquisition of three (3) parcels, located on
Green Street and south of Illinois Route 120 and totaling approximately 1.59 acres, for a
purchase price of $611,000 plus any applicable closing costs.
C. Motion to approve an Ordinance replacing and adopting new existing and Future Lane Use
Maps for the City of McHemy Comprehensive Plan and Development Policies; and, an
Ordinance adopting a Consistency Policy for the City of McHenry Comprehensive Plan and
Development Policies.
The C/tp ojAfcHenry is dedicated to providing its citizens, businesses, and visitors rv1U� die highest grrn[iq� ofprogrnors earl services iu
a customer -oriented, eJJictent, mrd Jiscn!!v respnxstble mnnuer.
Lea...
D. Motion to approve an Ordinance adopting a Text Amendment to the City of McHenry Zoning
Ordinance adding a New Zoning District Classification Titled Agriculture District; and, an
Ordinance adopting a Text Amendment to the City of McHenry Zoning Ordinance adding a
New Zoning District Classification Titled Mixed Use Districts.
E. Motion to approve an Ordinance prohibiting the use of Groundwater as Potable Water Supply
by the Installation or Use of Potable Water Supply Wells or by any other method within a
Certain Area in the City of McHenry.
F. Motion to approve a request from the McHenry Riverwalk Foundation to allow construction of
a brick paver pavilion and gazebo, consistent with the VOA Construction Plan for the
Riverwalk, on the property at 1202 N. Riverside Drive.
G. Motion to approve a Temporary Use Permit, Special Event Liquor License, the Open Carry of
Alcoholic Beverages, Various Street Closures, and an Ordinance Amending the FY18/19
Tourism Fund Budget in an amount not to exceed $10,000 for the Shamrocks the Fox Event to
be held on Saturday, March 16°i and Sunday, March 17r1' 2019,
H. Motion to a) pass a Resolution approving Executive Session meeting minutes as presented; b)
authorize the release of Executive Session meeting minutes as presented; and, c) the destruction
of any Executive Session recordings that have existed for more than 18 months and for which
the minutes of that meeting have been approved.
8. Discussion Only Items:
9. Executive Session
10. Staff Reports.
11. Mayor and City Council Comments.
12. Adjourn.
The complete City Council packet is available for review online via the City rvebsite at www. ci.mchern• �. iy 1. us. For frarther
it formation, please contact the Office ofthe Ciry Adnninish•ntor at 8/5-363-2108.
The proceedings of the City Council meeting are being video and audio -recorded and every attempt is made to ensure that
they are posted on the City ofMcllenr�, IL "YouTube" channel within hvenry fora• (24) hours of the meeting adjournment.
NOTICE: In compliance with the Americans With Disabilities Act (ADA), this and all other City Council meetings are
located infaciliftes that arephysically accessible to those who have disabilities. Ifadditional accommodations are needed,
please call the Office of the City Administrator at 815-363-2108 at least 72 {roues prior to any meeting so that
accommodations can be made.
Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: December 17ih, 2018
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: 2017/18 Annual Police Pension Fund Report
ATT: Police Pension Fund report, balance sheet, and actuarial report
SUMMARY:
The Illinois Department of Insurance requires that the City Council approve an annual report for the Police
Pension Fund. This report lists important information that can also be found in the actuarial report.
ANALYSIS:
The annual Police Pension Fund report, balance sheet, and actuarial report for the 2017/18 fiscal year is
attached. This report lists the 2017/18 total fund assets and investment income for the fund as well as
estimated receipts for 2018/19 fiscal year. The levy requirement for FY2019/20 is also listed on this report
as $2,082,421. It is important for the City to continue to fund at the required level because funding has
fallen behind in the past, which has left the percent funded low at 53.4%. Staff has notified the Police
Pension Board, per Council direction, that the City will continue to meet the actuarial required
contribution going forward.
RECOMMENDATION:
Staff recommends consideration and approval ofthe attached Police Pension Fund annual report forfiscal
year 2017/18.
The following Information is provided
to the Board of Trustees of the City of McHenry
by the
City of McHenry
Pension Board in accordance with the
requirements set forth In 40 ILCS 5/3-143.
Decloration of t3eceipYs
Estimated Receipts for Next Fiscal Year
from Payroll Withholdings $ 430,000.00
Estimated Receipts from Other Sources $ 2,767,978.00
Description of Other Sources
Investment Income, employer contributions
Investme0.0i
i
Fiscal Year Ending 4/30/2018
Fiscal Year Ending 4/30/2017
Return on Investments 2,225,784
Net Investment Income 21041,694
Assumed Investment Return 7.0%
Assumed Investment Return 7.0%
Actual Investment Return 9,60%
Actual investment Return 9.60%
Comments
Comments
Employee%AhgUltant`_Infotmatloh
Number of Active Employees Paying into Fund 45
Amount Disbursed as Benefits During Fiscal Year
Refunds
Disability 256,098.00
Retirement 1,471,760,00
ISurvivors 184,056400
Total of All Benefits Disbursed During Fiscal Year 1,911,914.00
Peusioil;Fund FIna nclal
Status;;;
Total Unfunded Liability (Actuarial Attached) 22,122,094
Funded Ratio 53.40%
Pension Funding Requirement 2,082,421.00
In accordance with the provisions of the Illinois Pension Act, 40 ILCS 5/3-143 the Pension Fund hereby certifies
that the statements contained in the annual report are a true and accurate description of the fiscal condition of
the Pension Fund as of the end of the most recent fiscal year.
Pension F n resident (Signatur
McHenry, IL
M ens
Account Name Balance
Fund: 760 -POLICE PENSION FUND
Assets
760-1000 CASH IN BANK 501,726,04
760-1100 INVESTMENTS -CERTIFICATES OF DEPO 0.00
760-I10INVESTMENTS-AMERICAN FUNDS(LPL) 10,529,641.58
760-1109 FMV-AMERICAN FUNDS 5,227,642.88
760-1123 IASALLE TRUSTACCOUNT 91200,406,18
760-1125 LASALLE TRUST -FMV-195,337,59
760-1150 PROPERTY TAXES RECEIVABLE 0.00
760-1260 ACCRUED INTEREST RECEIVABLE 84,453.13
760-1551 DUE FROM GENERAL FUND BOO
760-1990 CASH IN POOL 0.00
Total Assets: 25,348,532.22
Liability
760-2
WITHHOLDING-FEDERALTAXES
0.00
760-2100
ACCOUNTS PAYABLE
0.00
760-2230
WITHHOLDING -INSURANCE
0.00
760-2331
WAGES PAYABLE
0.00
760.2350
DUE TO GENERAL FUND
0.00
760-2420
DUE TO EMPLOYEE INSURANCE FUND
0.00
760-24 0
DUETOAUDITFUND
0.00
760-2500
FUND BALANCE
22,775,165.63
760-2530
DEFERRED REVENUE
0.00
Total Liability:
22,775,165.63
Equity
Total Beginning Equity:
0.00
Total Revenue
4,525,334.98
Total Expense
1,951,968.39
Revenues Over/Under Expenses
2,573,366.59
Total Equity and Current Surplus (Deficit):
21573,366,59
25,348,532,22
Total Liabilities, Equity and Current Surplus (Deficit): 25,348,532.22
Balance Sheet
Account Summary
As Of 04/30/2018
12/6/2018 3:08:08 Phl Page 1 of 1
Lauterbaeh & Amen, LLP
668 N. River Road
Naperville, IL 60563
Actuarial Valuation
as of May 1, 2018
MCHENRY POLICE
PENSION FUND
Utilizing Data as of Apri130, 2018
For the Contribution Year May 1, 2018 to April 30, 2019
LAUTERBACH &AMEN, LLP
Actuarial Valuation — Funding Recommendation
MCHENRY POLICE PENSION FL)ND
Contribution Year );nding: Apri130, 2019
Actuarial Valuation Date: May 1, 2018
Utilizing Data as of April 30, 2018
Submitted by:
Lauterbach & Amen, LLP
630,393.1483 Phone
vrww.lauterbachamen.com
Contact:
Todd A. Schroeder
November 1, 2018
LA IITERBACH &AMEN, LLP
TABLE OF CONTENTS
ACTUARIALCERTIFICATION............................................................................................................... r
MANAGEMENTSUMMARY.................................................................................................................. 2
ContributionRecommendation............................................................................................................................................�
FundedS[atus.......................................................................................................................................................................3
Management Summary — Comments and Analysis..............................................................................................................4
ActuarialContribution Recommendation - Reconciliation..................................................................................................8
VALUATIONOF FUND ASSETS............................................................................................................
9
MarketValue of Assets. a * I I I I I I I I I I I I 1 6 0 1 1 q 0 a a I k a a 0 a I I * 0 1 1 * a 0 1 4 1 1 1 1 0 6 0 4 a I a a 6 a a d &a a I I 1 6 1 1 1 11 1 . I I I d . . . . . . . I I %14 00 4 1 4 to a 4 a 0 me a a 0 1 a I a a I . . . . .
I I 1 0 4 am 0 a 1 0 1 6 a 1 0
MarketValue of Assets (Gain)/Loss..................................................................................................................................11
Developmentof the Actuarial Value of Assets.................................................................................................................012
(Gain)/Loss on the Actuarial Value of Assets. 16 10 0 1 1 1 1 1 1 1 11 a a a a 6 6 10 4 4 0 a a a V 16 a I 19 0 11 a 0 4 a I I . . . a a 1 4 a a 0 10 0 14 4 0 10 4 0 1 1 a 0 6 a 6 1*00dompow ...
12
HistoricalAsset Performance. . 0 1 1 * I I I I I I d I I I I a I a 1 0 0 4 0 4 0 d 0 a I I I idiom add a I d I do a 0 0 * a dam A a am& I I I I I I I I I I I I. q * *,*I . . . . . . . * * *dam 0 dam at a a at no a a 1 0 0 P 0 4 a a d . I . . . *** A a soon
a a 0 too I a a 14 113
RECOMMENDED CONTRIBUTION DETAIL....................................................................................114
Actuarial Accrued Liability................................................................................................................................................15
FundedStatus.....................................................................................................................................................................15
Developmentof the Employer Normal Cost......... I 1 4 1 1 6 as*# * a a 0 4 a 0 a 0 1 64 1 1 ad I I I I I I I d I 1 0 0 1 0 0 * 1 0 a a 0 1 a a a 0 1 1 1 6 1 0 1 4 a 1 4 1 11 a a a a a I I wa 4 1 ot f 0 4 11 1 11 1 11 1 1 am
I I a 0 4 0 1* 0 a a 4 6 6 k 1 6
NormalCost as a Percentage of Expected Payroll............................................................................................................116
ContributionRecommendation, . I I * * 0 1 11 1 d d I I a 0 a 1 6 0 1 0 1 a a a 0 0 a d I I I I I I I I I * 4 am * a *Bob* 60 * a a 6 a so ad, I I I I I I I I I q I * I a a a a I d 00 so * a 0 * a s . . . . . . d . . . . . I am * 0 4 a moo a media ......
I a 4 ..... 4 1 a J 6
ActuarialMethods —Recommended Contribution.............................................................................................................17
ILLINOIS STATUTORY MINIMUM CONTRIBUTION.......................................................................
18
StatutoryMinimum Contribution.......................................................................................................................................19
FundedStatus — Statutory Minimum..................................................................................................................................19
Actuarial Methods —Illinois Statutory Minimum Contribution.........................................................................................21
ACTUARIALVALUATION DATA....................................................................................................... 22
ActiveEmployees..............................................................................................................................................................<0
Inactive Employees............................................................................................................................................................23
SummaryOf Benefit Paynrents..........................................................................................................................................23
ACTUARIALFUNDING POLICIES......................................................................................................
24
ActuarialCost Method.......................................................................................................................................................25
Financing Unfunded Actuarial Accrued Liability..............................................................................................................25
ActuarialValue of Assets..................................................................................................................................................25
ACTUARIALASSUMPTIONS............................................................................................................... 26
Natureof Actuarial Calculations........................................................................................................................................27
ActuarialAssumptions in the Valuation Process...........................................................................................................I...27
ActuarialAssumptions Utilized.........................................................................................................................................28
SUMMARY OF PRINCIPAL PLAN PROVISIONS............................................................................... 30
Establishment of the Fund, . .......
McHenry Police Pension Fund Table of Contents
TABLE OF CONTENTS
Administration...................................................................................................................................................................�,
EmployeeContributions....................................................................................................................................................31
NormalRetirement Pension Benefit............................................................................................................:...................a31
NormalRetirement Pension Benefit As
Continued...............................................................................................................32
EarlyRetirement Pension Benefit... 0 a 411,
10, 4 1 1 0 4 0 1**& a a 0 1 0 6 4 04 a 4 * .
. . 60 1 a a I * & A a am p a to a I a a 0 1 0 a 0, 0 . . . . . 0 . . . p I a a 0 a V a A a p so p 0 4 to A A am
A a a t 0 4 0 0 * a A 0 a A 1 4 1 of 10 1 A 0 A 6 A
am p a 4 04 4 P432
Pensionto Survivors..........................................................................................................................................................33
TerminationBenefit...........................................................................................................................................................34
DisabilityBenefits * 1 0 1 14 0 10 0 14 a 0 s a p a a I a 0 10 0 a a a a I
I I I I I I "It% *,INS 0 a *mFP0 V I ads 0
1 1 1 1 1 1 1 1 11 . I I I mass 1 0 p lop a p NISSAN, 1 11 11 1 1 1 11 A I a . . . . . . 0 "a" 0 a a
a so a %on 0 PANAMA 0 1 111 1 "a,,, 4 1
ties 0 a p a A 5
GLOSSARYOF TERMS.........................................................................................................................
36
Glossaryof Terms..............................................................................................................................................................37
McHenry Police Pension Fund Table of Contents
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ACTUARIAL CERTIFICATION
This report documents the results of the actuarial valuation of the McHenry Police Pension Fund. The
purpose is to report the actuarial contribution requirement for the contribution year May 1, 2018 to
April 30, 2019. Determinations for purposes other than meeting the employer's actuarial contribution
requirements may be significantly different from the results herein.
The results in this report are based on information and data submitted by the McHenry Police Pension
Fund including studies performed by prior actuaries. We did not prepare the actuarial valuations for the
years prior to May 1, 2017. Those valuations were prepared by other actuaries whose reports have been
furnished to us, and our disclosures are based upon those reports. An audit of the information was not
performed, but high-level reviews were performed for general reasonableness, as appropriate, based on
the purpose of the valuation. The accuracy of the results is dependent upon the accuracy and
completeness of the underlying information. The results of the actuarial valuation and these
supplemental disclosures rely on the information provided.
The valuation results summarized in this report involve actuarial calculations that require assumptions
about future events. The McHenry Police Pension Fund selected certain assumptions, while others were
the result of guidance and/or judgment. We believe that the assumptions used in this valuation are
reasonable and appropriate for the purposes for which they have been used.
To the best of our knowledge, all calculations are in accordance with the applicable funding
requirements, and the procedures followed and presentation of results conform to generally accepted
actuarial principles and practices. The undersigned of Lauterbach & Amen, LLP, with actuarial
credentials, meets the Qualification Standards of the American Academy of Actuaries to render this
Actuarial Opinion. There is no relationship between the McHenry Police Pension Fund and Lauterbach
& Amen, LLP that impairs our objectivity.
The information contained in this report was prepared for the use of the McHenry Police Pension Fund
and the City of McHenry, Illinois in connection with our actuarial valuation. It is not intended or
necessarily suitable for other purposes. It is intended to be used in its entirety to avoid
misrepresentations.
Respectfully Submitted,
LAUTERBACH &AMEN, LLP
Todd A. Schroeder, EA
McHenry Police Pension Fund
Page 1
MANAGEMENT SLJ�vIMARY
Contribution Recommendation
Funded Status
Management Summary
MANAGEMENT SUMMARY
CONTRIBUTION RECOMMENDATION
Contribution Requirement
Expected Payroll
Contribution Requirement as a
Percent of Expected Payroll
FUNDED STATUS
Prior
Current
Valuation
Valuation
$23019,703
$2,082,421
$47143,550
$41162,607
48.74% 50.03%
Prior
Current
Valuation
Valuation
Normal Cost
$9063395
$901,470
Market Value of Assets
$22,775,166
$25,3483532
Actuarial Value of Assets
$23,513,552
$25,345,691
Actuarial Accrued Liability
$459244,326
$4734673785
Unfunded Actuarial Accrued
Liability
$21173%774
$223122,094
Percent Funded
Actuarial Value of Assets
51.97%
53.40%
Market Value of Assets
50.34%
53.40%
Recommended
Contribution
has Increased
$62, 718 fivom
Prior Year•.
Funded
Percentage has
Increasedby
1.43%on an
Actuarial Value
ofAssetsBasis.
If Ntwil McHenry Police Pension Fund
Page 3
MANAGEMENT SUMMARY
MANAGEMENT SUMMARY — COMMENTS AND ANALYSIS
Contribution Results
The contribution recommendation is based on the funding policies and procedures that are outlined in
the "Actuarial Funding Policies" section of this report.
The State of Illinois statutes for pension funds contain parameters that should be used to determine the
minimum amount of contribution to a public pension fund. Those parameters and the resulting
minimum contribution can be found in the "Illinois Statutory Minimum Contribution" section of this
report.
Defined Benefit Plan Risks
Asset Growth:
Pension funding involves preparing plan assets to pay benefits for the members when they retire. During
their working careers, assets need to build with contributions and investment earnings, and then the
pension fund distributes assets during retirement. Based on the fund's current mix of employees and
funded status, the fund should be experiencing positive asset growth on average if requested
contributions are made and expected investment earnings come in. In the current year, the fund asset
growth was positive by approximately $2.57 million.
Asset growth is important long-term. Long-term cash flow out of the pension fund is primarily benefit
payments. Expenses make up a smaller portion. The fund should monitor the impact of expected
benefit payments and the impact on asset growth in the future, hi the next 5 years, benefits payments are
anticipated to increase 25-30%, or approximately $510,000. In the next 10 years, the expected increase
in benefit payments is 70-75%, or approximately $1.39 million.
Unfunded Liability:
Unfunded liability represents dollars we expect to be in the pension fund already for the fund members
based on funding policy. To the extent dollars are not in the pension fund the fund is losing investment
returns on those dollars going forward. Payments to unfunded liability pay for the lost investment
earnings, as well as the outstanding unfunded amount. If payment is not made, the unfunded liability
will grow.
In the early 1990s, many pension funds in Illinois adopted an increasing payment to handle unfunded
liability due to a change in legislation. The initial payments decreased, and payments were anticipated to
increase annually after that. In many situations, payments early on may be less than the interest on
unfunded liability, which means unfunded liability is expected to increase even if contributions are at
the recommended level.
McHe�uy Police Pension Fund
Page 4
MANAGEMENT SUMMARY
The current contribution recommendation includes a payment to unfunded liability that is approximately
$11,000 greater than interest on the unfunded liability. All else being equal and contributions being
made, unfunded liability would be expected to decrease. The employer and the fund should anticipate
currently that improvement in the funded percent will be mitigated in the short-term. The employer and
the fund should understand this impact as we progress forward to manage expectations.
Actuarial Yaltte of Assets:
The pension fund smooths asset returns that vaty from expectations over a five-year period. The
intention over time is that asset returns for purposes of funding recommendations are a combination of
several years. The impact is intended to smooth out the volatility of contribution recommendations over
time, but not necessarily increase or decrease the level of contributions over the long-term.
When asset returns are smoothed, there are always gains or losses on the Market Value of Assets that are
going to be deferred for current finding purposes, and recognized in future years. Currently, the pension
fund is deferring approximately $3,000 in gains on the Market Value of Assets. These are asset gains
that will be recognized in upcoming periods, independent of the future performance of the Market Value
of Assets.
Plan Assets
The results in this report are based on the assets held in the pension find. Assets consist of futrds held
for investment and for benefit payments as of the valuation date. In addition, assets may be adjusted for
other events representing dollars that are reasonably expected to be paid out from the pension fund or
deposited into the pension fund after the actuarial valuation date as well.
The current fund assets ate unaudited. As of the date of this report, the audit
of the fund assets is not complete, not available, or has not been provided.
The current fund assets are based on the year-end financials as prepared by the
pension fund accountant. The year-end financials represent a full accrual
version of the fiduciary fund as of the end of the fiscal year, prepared in
preparation for the audit. The changes to the fund cash balance as of the fiscal
year-end are non -cash items that can include accrued interest, due/unpaid
expenses, prepaids and other adjustments.
The Plan
Assets Used in
this Report
are
Unaudited.
The actuarial value of assets underthe funding policy is equal to the fair market value of assets, with
unexpected gains and losses stoothed over S years. More detail on the Actuarial Value of Assets can be
found in the funding policy section of the report.
McHenry Police Pension Fnnd
Page S
MANAGEMENT SUMMARY
Demographic Data
Demographic factors can change from year to year within a pension fund. Changes in this category
include hiring new employees, employees retiring or becoming disabled, retirees passing away, and other
changes. Demographic changes can cause an actuarial gain (contribution that is less than expected
compared to the prior year) or an actuarial loss (contribution that is greater than expected compared to
the prior year).
Demographic gains and losses occur when the assumptions over the one-year period for employee
changes do not meet our long-term expectation. For example, if no employees become disabled during
the year, we would expect a liability gain. If more employees become disabled than anticipated last year,
we would expect a liability loss. Generally, we expect short-term fluctuations in demographic experience
to create 1%-3% gains or losses in any given year, but to balance out in the long-term.
In the current report, the key demographic changes were as follows:
New Hires: The fund added 1 new active member with a higher than average entry age in the current
year through hiring. When a new member is admitted to the pension fund, the employer contribution
will increase to reflect the new member. The increase in the recommended contribution in the current
year for the new fund member is approximately $8,000.
Retirement: There was 1 member of the fund who retired during the year. When a fund member retires,
the normal cost will decrease. Any change in the actuarial liability will be considered when determining
the amount to pay towards unfunded liability each year. The increase in the recommended contribution
in the current year due to the retirement experience is approximately $2,0006
Termination: There was 1 non -vested member of the fund who terminated employment during the year.
The member did not take a refund. The fund is no longer obligated to pay a benefit to the member in the
future. The decrease in the recommended contribution in the current year due to the termination
experience is approximately $6,000.
Deferred Annuitants: There was 1 vested member of the fund who terminated employment during the
year. The fund may be obligated to pay a benefit to the member in the future. The decrease in the
recommended contribution in the current year due to the termination experience is approximately
$42,000.
Mortality: There was I surviving spouse who passed away during the year. When a surviving spouse
passes away the find liability will decrease, as the pension fund no longer will make future payments to
the surviving spouse. In the current year, there were 29 beneficiaries who maintained benefit collection
status throughout the year. As the beneficiary population ages and continues to collect benefits, the fund
liability will also increase. The net decrease in the recommended contribution in the current year due to
the mortality experience is approximately $14,000.
McHenry Police Pension Fund
Page 6
MANAGEMENT SUMMARY
Salary Increases: Salary increases were greater than anticipated in Inc current year. Almost half of all
active members received an increase of 8.00% or greater. This caused an increase in the recommended
contribution in the current year of approximately $14,000.
Assumption Chances
The assumptions were not changed from the prior year.
Funding Policv Chances
The funding policy was not changed from the prior year.
McHenry Police Pension Fund
Page 7
MANAGEMENT SUMMARY
ACTUARIAL CONTRIBUTION RECOMMENDATION - RECONCILIATION
Actuarial liability is expected to increase each year for both interest for the year and as active employees
earn additional service years towards retirement. Similarly, actuarial liability is expected to decrease
when the fund pays benefits to inactive employees.
Contributions are expected to increase as expected pay increases under the funding policy for the Fund.
Prior Valuation
Expected Changes
Initial Expected Current Valuation
Actuarial
Liability
$ 4552443326
2,144,514
$ 47,3883840
Conhibution
Recommendation
$ 210193703
60,591
$ 2� 08%294
Other increases or decreases in achiacial liability (key changes noted below) will increase or decrease the
amount of unfunded liability in the plan. To the extent unfunded liability increases or decreases
unexpectedly, the contribution towards unfunded liability will also change unexpectedly.
Salary Increase Crreater than Expected
Demographic Changes
Asset Return Less than Expected
Contributions Less than Expected
Total Actuarial Experience
Current Valuation
Actuarial
_ Liability
$ 1533802
(74,857)
$ 78,945
$ 47,467,785
Contribution
Recommendation
$ 13,781
(35,974)
13,598
10,721
$ 2,127
$ 2,082,421
*The impact on contribution clue to asset performance is based on the Actuarial Value of Assets.
Key demographic changes were discussed in the prior section.
McHenry Police Pension Fund
Page 8
VALUATION OF FUND ASSETS
Market Value ofAssets
Actuarial Value of Assets
VALUATION OF FUND ASSETS
MARKET VALUE OF ASSETS
Statement of Assets
Cash and Cash Equivalents
Fixed Income
MutualFunds
Receivables (Net of Payables)
Net Assets Available for Pensions
Fi
Statement of Changes in Assets
Prior Current
luation
Valuation Va
124,267 $ 530,835
8,97%311 8,9755960
13,613,7 l l 151757,284
66,877 84,453
$ 22,775,166 $ 25,3485532
Total Market Value -Prior Valuation
$ 22,775,166
Plus - Employer Contributions
11868,798
Plus - Employee Contributions
409,415
Plus - Return on Investments
2,2252784
Less - Benefit and Related Payments
(119%914)
Less - Other Expenses
(183717)
Total Market Value - Current Valuation
$ 25,3481532
The Total
TTalue of.4ssets
has Increased
Approximately
$21573, 000
fYom Prior
Valuation.
The Return on
Investment on
the Market
Value of Assets
for4 the Fund was
Approximately
9. 6% Net of
Administrative
Expenses.
The return on investments shown has been determined as the Return on Assets from the statement of changes in
assets, as a percent of the average of the beginning and ending Market Value of Assets. Return on Investment is
net of the Other Expenses as shown. The Return on Investments has been excluded from the Total Market Value
of Assets at the end of the year for this calculation.
McHenry Police Pension Pund
Page 10
VAL UATION OF FUND ASSEBEENEENEWEENEWEEN
TS
MARKET VALUE OF ASSETS (GAIN)/LOSS
Current Year (Gaiju oss on Market Value of Assets
Total Market Value -Prior Valuation
Contributions
Benefit Payments
Expected Return on Investments
Expected Total Market Value - Current Valuation
Actual Total Market Value - Current Valuation
Current Market Value (Gain)/Loss
Expected Return on Investments
Actual Return on Investments (Net of Expenses)
Current Market Value (Gain)/Loss
$ 22,775,166
2,278,213
(119115914)
1,607,082
24,748,547
25,348,532
$ (59%985)
$ 1,607,082
2,207,067
$ (599,985)
The Return on
the Market
Value of Assets
was Higher than
Expected Over
the Most Recent
Year.
The (Gain)/i,oss on the Market Value of Assets has been determined based on expected returns at the
actuarial rate.
McHewy Police Pension Fund
Page 1 I
VAL UATION OF FUND ASSETS
DEVELOPMENT OF THE ACTUARIAL VALUE OF ASSETS
Total Market Value -Current Valuat on $ 25 348,532
Adjustment for Prior (Gains)/Losses
Fnll Amnnnt
First Preceding Year $ (599,985) (479,988)
Second Preceding Year (5473303) (328,382)
Third Preceding Year 1,80%607 7233443
Fourth Preceding Year 410,430 82,086
TotatDefened (Crain)/Loss (%841)
Indial Actuarial Vahie of Assets - Curent Vahuation $ 25,345,691
Less Contributions for the Current Year and Interest -
Less Adjustment for the Corridor -
Actuarial Value of Assets -Current Valuation $ 25,345,691
�GAIN�/LOSS ON THE ACTUARIAL VALUE OF ASSETS
Total Actuarial Value -Prior Valuation
Plus - Employer Contributions
Plus - Employee Contributions
Plus - Return on Investments
Less - Benefit and Related Payments
Less - Other Expenses
Total Actuarial Value - Current Valuation
$ 23,513,552
1,868,798
40%415
1,484,557
(1,911,914)
(18,717)
$ 25,345,691
The Actuarial value
of Assets is Equal to
the Fair Market
Value of Assets with
Unanticipated
Gains/Losses
Recognized over S
Yeats. The Actuarial
Value ofASsets is
Currently 100% of
the Market Value.
The Return on
Investment on
the Actuarial
Value of Assets
for the Fund was
Approximately
6.2% Net of
Administrative
Expenses,
The Actuarial Value of Assets incorporates portions of gains and losses over multiple years.
McHenry Police Pension Fund
Page 12
VALUATION OF FUND ASSETS
HISTORICAL ASSET PERFORMANCE
The chart below shows the historical rates of return on plan assets for both Market Value of Assets and
Actuarial Value of Assets.
Market Achrarial
Value Value
First Preceding Year 9.6% 6.2%
Second Preceding Year 9.6% 5.6%
The returns on assets shown above were calculated based on the annual return on investment for the
year, as a percentage of the average value of the assets for the year.
For purposes of determining the average value of assets during the year, the ending market value of
assets has been adjusted to net out to the portion related to the investment returns themselves. All other
cash flows are included.
For purposes of determining the annual return on investment we have adjusted the figures shown on the
preceding pages. The figures shown on the preceding pages are net of investment expenses. We have
made an additional adjustment to net out administrative expenses. Netting out administrative expenses
allows us to capture returns for the year that can be used to make benefit payments as part of the ongoing
actuarial process.
The adjustment we make is for actuarial reporting purposes only. By netting out administrative expenses
and capturing return dollars that are available to pay benefits, it provides us a comparison to the
estimated rate of return on assets, but does not provide a figure that would be consistent with the return
rates that are determined by other parties. Therefore, this calculated rate of return should not be used to
analyze investment performance of the Fund or the performance of the investment professionals.
McHenry Police Pension Fund
Page 13
RECOMMENDED CONTRIBUTION DETAIL
Actuarial Accrued Liability
Funded Status
Development of the Normal Cost
Recommended Contribution
Actuarial Methods —Recommended Contribution
RECOMMENDED CONTRIBUTIONDETAIL
ACTUARIAL ACCRUED LIABILITY
Active Employees
Inactive Employees
Terminated Employees - Vested
Retired Employees
Disabled Employees
Other Beneficiaries
Total Inactive Employees
Total Actuarial Accrued Liability
FUNDED STATUS
Total Actuarial Accrued LiabHity
Total
Actuarial Value of Assets
Prior Current
Valuation Valuation
$ 17,951,722 $ 18,497,304
73Q,882
1,026,171
20,75108
223685,152
3,541,273
3,7273344
2,269,361
1,531,814
27,292,604 28,970,481
$ 453244,326 $ 47,467,785
Prior Current
Valuation Valuation
$ 45,244,326 $ 47,467,785
23,513,552 25,345,691
Unfunded Actuarial Accrued Liability
$
21,7301774
$
2231223094
Total Market Value of Assets
$
221775,166
$
25,348,532
Percent Funded
Actuarial Value of Assets
Market Value of Assets
51.9 °° 53.40j
50.34° °
The Total
Actuarial
Liability has
Increased
Approximately
$2,223,000fr'om
Prior Valuation.
Funded
Percentage as of
the Valuation Date
is Subject to
Volatility on
Assets and
Liability in the
Short -Term.
McHenry Police Pension Fund
Page IS
RECOMMENDED CONTRIBUTION DETAIL
DEVELOPMENT OF THE EMPLOYER NORMAL COST
Total Normal Cost
Estimated Employee Contributions
Employer Normal Cost
Prior Current
Valuation Valuation
$ 906,395 $ 901,470
(410,626) (412,514)
$ 495,769 $ 488,956
NORMAL COST AS A PERCENTAGE OF EXPECTED PAYROLL
Expected Payroll
Employee Normal Cost Rate
Employer Normal Cost Rate
Total Normal Cost Rate
At a 100%
Funding Level,
the Normal Cost
Contribution is
Still Required.
Prior Current
Valuation Valuation
$ 4,1431550 $ 4116%607 Ideally, the
Employer
.91 G/Q 9 L00/ Normal Cost
Rate will Remain
11.6°° 1Lm Stable.
1 °0 2166°0
CONTRIIIUTION RECOMMENDATION
EmployerNormal Cost*
Amortization of Unfunded Accrued
Liability/(Surplus)
Funding Requirement
Prior
Cm�•ent
Valuation Valuation
$ 530,473 $ 523,183
1,489,230 1,559,238
$
2,019,703 $ 2,082,421
The
Recommended
Contribution has
Increased 3.1 %
from Prior
Valuation.
*EmployerNormal Cost Contribution includes interest tlu-ough the on of the year.
McHenry Police Pension Fund
Page 16
RECOMMENDED CONTRIBUTION DETAIL
ACTUARIAL METHODS - RECOMMENDED CONTRIBUTION
Actuarial Valuation Date
Data Collection Date
Actuarial Cost Method
Amortization Method
Amortization Target
Asset Valuation Method
May 1, 2018
Apri130I 2018
Entry Age Normal (Level %Pay)
Level %Pay (Closed)
100% Funded over 22 years
5-Year Smoothed Market Value
The contribution and benefit values of the Pension Fund are calculated by applying achiarial
assumptions to the benefit provisions and census information furnished, using the actuarial cost methods
described. The actuarial cost and amortization method allocates the projected obligations of the plan
over the working lifetimes of the plan participants.
The recommended contribution amount shown in this report is based on the methods summarized above.
The Actuarial Funding Policies section of the report will include a more detailed description of the
funding methods being used.
The Actuarial Funding Methods are meant to provide a systematic process for determining contributions
on an annual basis. The methods do not impact the expectation of future benefit payments. The
methods only impact the way dollars are contributed towards future benefit payments.
Different Actuarial
Funding Methods
may
achieve
funding goals with differing levels of success.
Certain methods are
more efficient and
more
stable on
an annual basis.
McHenry Police Pension Pund
Page 17
ILLINOIS STATUTORY MINIMiIM CONTRIBUTION
Minimum Contribution
Methods and Assumptions
ILLINOIS STA TUTOR Y MINIMUM CONTRIBUTION
STATUTORY MINIMUM CONTRIBUTION
Minimum
Contribution
Contribution RequUement $1,672,162
Expected Payroll $4,162,607
Contribution Requfiemeut as a
Percent of Expected Payroll 40.17%
FUNDED STATUS —STATUTORY MINIMUM
Minimum
Contribution
Normal Cost $1,007,541
Market Value of Assets $25,348,532
Actuarial Value of Assets $25,345,691
Actuarial Accrued Liability $44,485,411
Unfunded Actuarial Accrued
Liability $19,139,720
Percent Funded
•Actuarial Value of Assets 56.98%
Market Value of Assets 56.98%
! McHenry Police Pensimi Fund
3 i � Page 19
ILLINOIS STATUTORY MINIMUM CONTRIB UTION
The Statutory Minimum Contribution is based on funding methods and funding parameters in the Illinois
statutes for pension funding. The resulting contribution is lower than the recommended contribution for
the current plan year. The lower contribution amount is not recommended because it represents only a
deferral of contributions when compared to the recommended contribution method.
Actuarial Funding methods for pensions are best applied to provide a balance between the long-term
goals of a variety of stakeholders:
1. Beneficiaries —the fund participants are interested in benefit security and having the dollars there
to pay benefits when retired
2. Employers — cost control and cost stability over the long-term
3. Taxpayers —paying for the services they are receiving from active employees
The Statutory Minimum Contribution methods are not intended to provide a better st
syem in any of the
above categories long-term. The parameters are not recommended for a long-term funding strategy.
The Statutory Minimum methods put into place in 2011 were intended to provide short -teem budget
relief for Employer contributions. An employer using the Statutory Minimum parameters for current
funding should view the contributions as short-term relief. Our recommendation in this situation is for a
pension fund and an employer to work towards a long-term funding strategy that better achieves the
long-term funding goals, over a period that does not exceed 3-5 years.
The Securities and Exchange Commission in 2013 used the phrase "Statutory Underfunding" to describe
situations where contributions appear to be more manageable in the short-term, but set up future
contribution requirements that are less likely to be manageable.
3 McHewy Police Pension Fund
Page 20
ILLINOIS STATUTORY MINIMUM CONTRIB UTION
ACTUARIAL METHODS � ILLINOIS STATUTORY MINIMUM CONTRIBUTION
Actuarial Valuation Date
Data Collection Date
Actuarial Cost Method
Amortization Method
Remaining Amortization Period
Asset Valuation Method
May 1, 2018
April 30, 2018
Projected Unit Credit (Level % of Pay)
Level %Pay (Closed)
90% Funded over 22 years
5-Year Smoothed Market Value
The contribution and benefit values of the Pension Fund are calculated by applying actuarial
assumptions to the benefit provisions and census information furnished, using the actuarial cost methods
described. The actuarial cost and amortization method allocates the projected obligations of the plan
over the working lifetimes of the plan participants.
The Actuarial Funding Methods are meant to provide a systematic process for determining contributions
on an annual basis. The methods do not impact the expectation of future benefit payments. The
methods only impact the way dollars are contributed towards future benefit payments.
Different Actuarial
Funding Methods
may
achieve
funding goals with
differing levels of success.
Certain methods are
more efficient and
more
stable on
an annual basis.
McHenry Police Pension Fund
Page 21
ACTUARIAL VALUATION DATA
Active Employees
Retirees and Beneficiaries
ACTUARIAL "LUAIIONDATA
ACTIVE EMPLOYEES
Vested
Nonvested
Total Active Employees
Total Payroll
INACTIVE EMPLOYEES
Prior Current
Valuation Valuation
32 33
15 12
$ 4,082,316 $ 4,101,091
Prior
Current
Valuation
Valuation
Ternnated Employees - Vested
2
3
Retired Employees
20
21
Disabled Employees
6
6
Other Beneficiaries
4
3
Total Inactive Employees
32
33
SUMMARY OF BENEFIT PAYMENTS
Prior Current
Valuation Valuation
Terminated Employees -Vested $ 61110 $ 8,876
Retired Employees 117,608 128,327
Disabled Employees 20,879 22,267
Other Beneficiaries 20,366 14,744
Total Inactive Employees $ 164,963 $ 174,213
Benefits shown for terminated employees under deferred retirement are not currently in pay status.
McHenry Police Pension Fund
Page 23
ACTUARIAL FUNDING POLICIES
Actuarial Cost Method
Financing Unfunded Accrued Liability
Actuarial Value of Assets
ACTUARIAL FUNDING POLICIES
ACTUARIAL COST METHOD
The actuarial cost method allocates the projected obligations of the plan over the working lifetimes of
the plan participants.
In accordance with the Pension Fund's Funding Policy the actuarial cost method for the recommended
contribution basis is Entry Age Normal (Level Percent of Pay). The Entry Age Normal Cost Method is a
method under which the actuarial present value of the projected benefits of each individual included in
an actuarial valuation is allocated on a level basis over the earnings or set -vice of the individual between
entry age and assumed exit age. The portion of this actuarial present value allocated to a valuation year is
called normal cost. The portion of the actuarial present value not provided at a valuation date by the
actuarial present value of future normal costs is called the actuarial liability.
FINANCING UNFUNDED ACTUARIAL ACCRUED LIABILITY
The Unfunded Actuarial Accrued Liability maybe amortized over a period either in level dollar• amounts
or as a level percentage of projected payroll.
In accordance with the Pension Fund's Funding Policy for the recommended contribution, the unfunded
actuarial accrued liabilities are amortized by level percent of payroll contributions to a 100% funding
target over the remaining 22 future years.
ACTUARIAL VALUE OF ASSETS
The pension fund is an ongoing plan. The employer wishes to smooth the effect of volatility in the
market value of assets on the annual contribution. The Actuar al Value of Assets is equal to the Market
Value of Assets with unanticipated gains/losses recognized over five years.
The asset valuation method is intended to create an Actuarial Value of Assets that remains reasonable in
relation to the Market Value of Assets over• time. The method produces results that can fall above and
below the Market Value of Assets. The period of recognition is short.
It is intended that the period of recognition is shortenough to keep the Actuarial Value of Assets within
a decent range of the Matket Value. The employer has not placed a specific corridor around the Market
Value of Assets.
McHenry Police Pension Fund
Page 25
ACTUARIAL ASSi1IVIl'TIONS
Nature of Actuarial Calculations
Actuarial Assumptions in the Valuation Process
Actuarial Assumptions Utilized
ACTUARIAL ASSUMPTIONS
NATURE OF ACTUARIAL CALCULATIONS
The results documented in this report are estimates based on data that may be imperfect and on
assumptions about future events. Certain plan provisions may be approximated or deemed immaterial,
and, therefore, are not valued. Assumptions may be made about participant data or other factors.
Reasonable efforts were made in this valuation to ensure that significant items in the context of the
actuarial liabilities or costs are treated appropriately, and not excluded or included inappropriately.
Actual future experience will differ from the assumptions used in the calculations. As these differences
arise, the expense for accounting purposes will be adjusted in future valuations to reflect such actual
experience.
A range of results different from those presented in this report could be considered reasonable. The
numbers are not rounded, but this is for convenience only and should not imply precision which is not
inherent in actuarial calculations.
ACTUARIAL ASSUMPTIONS IN THE VALUATION PROCESS
The contribution and benefit values of the Pension Fund are calculated by applying actuarial
assumptions to the benefit provisions and census information furnished, using the actuarial cost methods
described in the previous section.
The principal areas of financial risk which require assumptions about future experience are:
■ bong -term Rates of Investment Return
■ Patterns of Pay Increases for Members
■ Rates of Mortality Among Members and Beneficiaries
■ Rates of Withdrawal of Active Members
Rates of Disability Among Members
■ Age Patterns of Achial Retirement
Actual experience of the Pension Fund will not coincide exactly with assumed experience. Each
valuation provides a complete recalculation of assumed fuhire experience and takes into account all past
differences between assumed and actual experience. The result is a continual series of adjustments to the
computed contribution requirement.
From time
to time it becomes appropriate
to modify one
or more of the assumptions, to reflect
experience
trends (but not randomyear-to-year•
fluctuations).
Details behind the selection of the actuarial assumptions can be found in the assumption document
provided to the client. The client has reviewed and approved the assumptions as a reasonable
expectation of the future anticipated experience under the plan.
McHenry Police Pension Fund
Page 27
ACTUARIAL ASSUMPTIONS
ACTUARIAL ASSUMPTIONS UTILIZED
I xpee ted Return on Investments 7.00% net of adm nishative expenses.
CPI-U 2.50%
Total Payroll Increases 3.00%
Individual Pay Increases 4.00%-10.27%
Individual salary increases include along -term average increase for
inflation, average annual increases for promotions, and any
additional increases for a step program. Sample Rates as Follows:
Service Rate Service Rate
0
10.27%
8
4.00%
1
9.71%
9
4.00%
2
9.23%
10
4.00%
3
8.80%
15
4.00%
4
8.43%
20
4.00%
5
8.10%
25
00%
6
7.80%
30
4.00%
7
4.00%
35
4.00%
Retirement Rates 100% of the L&A Assumption Study Cap Age 65 for Police 2016.
Sample Rates as Follows:
Aee Rate Ape Rate
50
0.117
53
0.139
51
0.124
54
0.147
52
0.131
55
0.156
McHenry Police Pension Pund
Page 28
ACTUARIAL ASSUMPTIONS
Withdrawal Rates 1007o of the LmA Assumption Study for Police 2016. Sample
Rates as Follows:
Age Rate Age Rate
25
0.041
40
0.027
30
0.039
45
0.014
35
0.036
50
0.003
Disability Rates 100% of the L&A Assumption Study for Police 2016. Sample
Rates as Follows:
Age Rate Age Rate
25
0.0005
40
0.0028
30
0.0010
45
0.0043
35
0.0018
50
0.0064
Mortality Rates Active Mortality follows the Sex Distinct Raw Rates as Developed
in the RP-2014 Study, with Blue Collar Adjustment. These Rates
are Improved Generationally using MP-2016 Improvement Rates.
Retiree Mortality follows the L&A Assumption Study for Police
2016. These Rates are Experience Weighted with the Raw Rates
as Developed in the RP-2014 Study, with Blue Collar Adjustment
and Improved Generationally using MP-2016 Improvement Rates.
Disabled Mortality follows the Sex Distinct Raw Rates as
Developed in the RP-2014 Study for Disabled Participants, with
Blue Collar Adjustment, These Rates are Improved Generationally
using MP-2016 Improvement Rates.
Spouse Mortality follows the Sex Distinct Raw Rates as Developed
in the RP-2014 Study. These Rates are Improved Generationally
using MP-2016 Improvement Rates.
Married Participants % of
Active Participants
are Assumed to
be Married. Female
Spouses
are Assumed to be 3
Years Younger
than Male Spouses.
McHenry Police Pension Fund
Page 29
SUMMARY OF PRINCIPAL PLAN PROVISIONS
Establishment of the Fund
Administration
Employee Contributions
Normal Retirement Pension Benefits
Pension to Survivors
Termination Benefits
Disability Benefits
SUMMARY OFPRINCIPAL PLANPROVISIONS
ESTABLISHMENT OF THE FUND
The Police Pension Fund is established and administered as prescribed by "Article 3. Police Pension
Fund — Municipalities 500,000 and Under" of the Illinois Pension Code.
ADMINISTRATION
The Police Pension Fund is administered by a Board of Trustees located in each municipality
maintaining a pension fund for its police officers. Its duties are to control and manage the pension fiord,
to hear and determine applications for pensions, to authorize payment of pensions, to establish rules, to
pay expenses, to invest funds, and to keep records.
EMPLOYEE CONTRIBUTIONS
Employees contribute 9.910% of salary.
NORMAL RETIREMENT PENSION BENEFIT
Hired Prior to January 1, 2011
Eligibility: Age 50 with at least 20 years of creditable service and no longer a police officer.
Benefit: 50% of final salary is payable commencing at retirement for 20 years of service. An
additional 2.5% of final salary is added for each additional year of service in excess of 20 years of
service (not to exceed 75% of final salary). "Final salary" is the salary attached to rank held on the
last day of services or for 1 year prior to the last day, whichever is greater.
Annual Incrense in Benefit: An officer will receive an initial increase of 1/12 of 3%for each month
that has elapsed since retirement. The initial increase date will be Lite later of the first day of the
month following the attainment of age 55, or the first anniversary of the date of retirement.
Subsequent increases of 3% of the current pension amount (including prior increases) will be
provided in each January thereafter.
McHenry Police Pension Fund
Page 3I
SUMMARY OF PRINCIPAL PLANPROVISIONS
NORMAL RETIREMENT PENSION BENEFIT -CONTINUED
Hired on or After January 1.2011
Eligibility: Age 55 with at least 10 years of creditable service and no longer a police officer.
Benefit: 2.5% of final average salary for each year of service is payable at retirement (not to exceed
75% of final average salary). "Final average salary" is determined by dividing the highest total salary
over 96 consecutive months of service in the last 120 months of service by the total number of
months of service in the period. Annual salary for this purpose will not exceed $106,800, indexed by
the lesser of 3% or %2 of the CPI-U for the 12 months ending with the September preceding each
November I. The salary cap will not decrease.
Annual Increase in Benefit: The initial increase date will be the January Isr following the later of the
attainment of age 60, or the first anniversary of the date of retirement. Subsequent increases will
occur on each subsequent January I". The first increase and subsequent increases will be the lesser of
3% of the original benefit or %2 of the CPI-U for the 12 months ending with the September preceding
each November 1, applied to the original benefit.
EARLY RETIREMENT PENSION BENEFIT
Hired Prior to January 1, 2011
None
Hired on or After January 1, 2011
Elbility: Age 50 with at least 10 years of creditable service and no longer a police officer.
Benefit: The normal retirement pension benefit reduced by %2 of 1% for each month that the police
officer's age is under age 55.
Annual Increase in Benefit: The initial increase date will be the January l9r following the later of the
attainment of age 60, or the first anniversary of the date of retirement. Subsequent increases will
occur on each subsequent January 15r. The first increase and subsequent increases will be the lesser of
3% of the original benefit or %2 of the CPI-U for the 12 months ending with the September preceding
each November 1, applied to the original benefit.
McHenry Police Pension Fund
Page 32
SUMMARY OFPRINCIPAL PLANPROVISIONS
PENSION TO SURVIVORS
Hired Prior to January I, 2011
Death -Line of Duty
Surviving spouse is entitled to 100% of the salary attached to the rank of the police officer on the last
day of service, payable immediately.
Death - Non -Duty
Current Pensioners (Including Disabled Pensioners): Surviving spouse to receive continuation of the
pension.
Active Employee with 20+ Years of Service: Surviving spouse is entitled to the full pension earned by
the police officer at the time of death.
Active Employee with 10-20 Years of service: Surviving spouse is entitled to 50% of the salary
attached to the rank of the police officer on the last day of service, payable immediately
Annual Increase in Benefit: None.
Hired on or After January 1, 2011
Death -Line of Duty
Surviving spouse is entitled to 100% of the salary attached to the rank of the police officer on the last
day of service, payable immediately.
Death - Non -Duty
Current Pensioners (Including Disabled Pensioners), Active Employee with 20+ Years of Service,
and Active Employee with 10-20 Years of service: Surviving spouse to receive 66 %% of the police
officer's earned pension at the date of death.
Annual Increase in Benefit: The initial increase date will be tine January I" after the attainment of
age 60 by the recipient of the survivor's pension. Subsequent increases will occur on each
subsequent January 151. The first increase and subsequent increases will be the lesser of 3% of the
original benefit or % of the CPI-U for the 12 months ending with the September preceding each
November 1, applied to the original survivor's benefit amount.
McHenry Police Pension Fund
Page 33
SUMMARY OFPRINCIPAL PLANPROVISIONS
TERMINATION BENEFIT
Hired Prior to January 1, 2011
Eligibility: At least 8 years but less than 20 years of creditable service.
Benefit: 2.5% of final salary for each year of service is payable beginning at age 60. "Final salary" is
based on the greater of salary during the last year of service prior to termination of employment or the
pay rate for the police officer at termination of employment.
Annual Increase in Benefit: An officer will receive an initial increase of 3% on the first anniversary
of the date of start of payments. Subsequent increases of 3% of the current pension amount will be
provided in each January thereafter.
Hired on or After January 1, 2011
Eligibility: At least 10 years but less than 20 years of creditable service.
Benefit: 2.5% of final salary for each year of service is payable beginning at age 60. "Final salary" is
based on the greater of salary during the last year of service prior to termination of employment or the
pay rate for the police officer at termination of employment. Annual salary for this purpose will not
exceed $106,800, indexed by the lesser of 3% or %2 of the CPI-U for the 12 months ending with the
September preceding each November 1. The salary cap will not decrease.
Annual Increase in Benefit. The initial increase date will be the January V following the first
payment. Subsequent increases will occur on each subsequent January 1". The first increase and
subsequent increases will be the lesser of 3% of the original benefit or %2 of the CPI-U for the 12 mos.
ending with the September preceding each November 1, applied to the original benefit amount.
McHenry Police Pension Fund
Page 34
SUMMARY OFPRINCIPAL PLANPROVISIONS
DISABILITY BENEFIT
Hired Prior to Januar % 2011
Eligibility: Disability (duty or non -duty).
Benefit: A police officer who becomes disabled on duty is entitled to receive a pension equal to the
greater of 65% of final salary or the pension they would have been entitled to upon retirement at the
time of disability. For a non -duty disability, the police officer is entitled to 50% of final salary. "Final
salary" is based on the pay rate for the police officer on the last day of service.
Annual increase in Benefit: The initial increase date will be the January 1st following the attainment
of age 60. Subsequent increases will occur on each subsequent January 111. The first increase is 3% of
the original benefit for each full year that has passed since the pension began. Subsequent increases
will be the 3% of the original pension benefit amount.
Hired on or after January 1, 2011
Eligibility: Disability (duty or non -duty).
Benefrt: A police officer• who becomes disabled on duty is entitled to receive a pension equal to the
greater of 65% of final salary or the pension they would have been entitled to upon retirement at the
time of disability. For a non -duty disability, the police officer is entitled to 50% of final salary. "Final
salary' is based on the pay rate for the police officer on the last day of service.
Annual increase in Benefit: The initial increase date will be the January 1st following the attainment
of age 60. Subsequent increases will occur on each subsequent January 111. The first increase and
subsequent increases will be the lesser of 3% of the original benefit or %2 of the CPI-U for the 12
months ending with the September preceding each November 1, applied to the original benefit
amount.
McHenry Police Pension Fund
Page 35
GLOSSARY OF TERMS
GLOSSARY OF TERMS
GLOSSARY "r TERMS
Actuarial Accrued Liability —The actuarial present value of future benefits based on employees' service
rendered to the measurement date using the selected actuarial cost method. It is that portion of the
Actuarial Present Value of plan benefits and expenses allocated to prior years of employment. It is not
provided for by future Normal Costs.
Actuarial Cost Method - The method used to allocate the projected obligations of the plan over the
working lifetimes of the plan participants.
Actuarial Value ofAssets - The value of the assets used in the determination of the Unfunded Actuarial
Accrued Liability. The Actuarial Value of Assets is related to Market Value of Assets, with adjustments
made to spread unanticipated gains and losses for a given year over a period of several years. Actuarial
Value of Assets is generally equally likely to fall above or below the Market Value of Assets, and
generally does not experience as much volatility over time as the Market Value of Assets.
Asset Valuation Method - A valuation method designed to smooth random fluctuations in asset values.
The objective underlying the use of an asset valuation method is to provide for the long-term stability of
employer contributions.
Funding Policy — A set of procedures for a Pension Fund that outlines the "best practices" for funding
the pension benefits based on the goals of the plan sponsor. A Funding Policy discusses items such as
assumptions, Actuarial Cost Method, assets, and other parameters that will best help the sponsor meet
their goal of working in the best interest of the plan participant.
Market Value of Assets - The value of the cash, bonds, securities and other assets held in the pension
trust as of the measurement date.
Normal Cost The present value of future benefits earned by employees during the current fiscal year. It
is that portion of the Actuarial Present Value of benefits and expenses which is allocated to a valuation
year by the Actuarial Cost Method.
Unfunded Actuarial Accrued Liability - The excess of the Actuarial Accrued Liability over the
Actuarial Value of Assets. The Unfunded Actuarial Accrued Liability is amortized over a period either
in level dollar amounts or as a level percentage of projected payroll.
McHenry Police Pension Fund
Page 37
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
I -It � Jen+fy,-
McHenry, Illinois -2160
c I Phone:(815)363-2160
.` "' Fax: (815) 363-3119
www.ci.mchenry.il.us/park_recreation
CONSENT AGENDA SUPPLEMENT
DATE: December 17, 2018
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: McHenry Parks & Recreation Facilities Alcohol & Special Use permit requests
ATT: Permit List and Applications
All fees and documentation have been satisfactorily submitted for the attached McHenry Parks
& Recreation Facilities Alcohol & Special Use permit requests.
If Council
concurs, then it is
recommended a
motion is
considered to approve the attached
McHenry
Parks & Recreation
Facilities Alcohol
& Special
Use permit requests.
2'tte Ctty tiff}fcHeaet� Ps dedicated fa pros idutg ifr eitizestti, besfuessts, rrro-d v(sa7ars tokG (he (t7gGesl �Jt+a(Pre ofpron rrrrtr4
arnf semlces lrr n custmner-oriented; ejFer'erxF, meri,�scattr responsible ntatirter.
FOR COUNCIL MEETING ON DECEMBER 17, 2018
Shelter Rental Alcohol Permits
These are alcohol permit requests associated with shelter rentals
Date Applicant Address Park Purpose
None
Special Use Permits
These are special use permit requests associated with shelter rentals
Date Applicant Address Park Special Use
01/17/19 Jonathan Wills 3915 Clearbrook Ave Veterans Veteran Vigil
Recreation Center Room
Rental Alcohol Permits
These are
alcohol permit
requests associated with Recreation
Center room rentals or programs.
Date
Applicant
Address
Rec Center
Purpose
02/01/19
Cindy Witt
Parks & Rec Dept
Adult Program
Cookie Class
04/12/19
Cindy Witt
Parks & Rec Dept
Adult Program
Cookie Class
O5/11/19
Becky Moore
Parks & Rec Dept
Adult Program
Mother's Day Brunch
McHenry Parks & Recreation
Shelter, Alcohol & Special.Use Permit Application
Rental Date: f'-=,,I
Name of Applicant`,
applicable): js✓ t
ApplicationDate:.. . Iu OK" (6
alTlme:- 160 � 7l ) bU
of Birth: 69
a)s I/oLd Vr-
Home Phone: �lJ �% 3Cell Phone: ��� ��7 /,��� /
Personal Email: /f �rlSS l ��/� (/�C� �✓j/w
Event•TRV(
Ie/Activity: V ` �- i�%� �1�' C1, f C Attendance: rDU;� 5.76
List all activities to be held: T�%G�� S % (�� l • {{� C' U
t0oc' ��N2 J Aw kuY 44tQlf
SH �'CI"Jt ❑ Knox ShelterA ❑ Petersen SheiterA o Petersen Shelter o Veterans Shelter
❑ Knox Shelter B n Petersen Shelter B hVeterans Gazebo ❑ Other
WEDDING: ❑ Rails removed at Veterans Memorial Park ($z5 fee) '
BEC• R/WINEt (at least 4 weeks notice needed)
Type of Alcohol to be Served: ❑ None n Wlne a Beer NO OTHER ALCOHOL ALLOWED
�- Amount of Alcohol: Wine Bottles# Beer Cases# Beer Kegs#
S(:ClAL USE•(4t least 4 weeks notice needed)— Equipment provided by renter
ciTent ❑ Bounce House Location:
Applicant to call JUHE(t-Boo-89z-ofz3) for staking of Tents and Bounce Houses
❑ Tables #, ❑ Chairs # ❑ Benches # ❑Wedding Arch _
❑ Performer ❑ Music: n DJ n Band ❑ Carnival Rides ❑ Animals ^
n Catered Pig Roast . ! / ' // / �n r)J
�ther�' A �J �l i Vi 1 J (/ G �i 1 y4 coV l+ I `Y� \>
OTHER: Groups over 5oo must obtain additional: ❑dumpsters ❑ portable toilets
DAMAGE DEP: Credit Card Number. Exniration: CW:
Approval will be based onthe items listed above, Any other requests are subject to furtherapproval. H appitrable, health permitr are
required bylaw for concessions and entering. Please make arrangements to obtain permitr.McHenry County nepartment of Health: 8i5934-45aS
I agree all alcohol containerswlll 6e removed 6y applicant or placed In proper containers on site on the rental date and that no underage or
Intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this penult. I agree that none of the alcohol
allowed In city ofMcHenry property, pursuant to this application vdll be sold, It being understood that the sale of alcohol under this permit Issued
pursuant to this application Is expressly prohibited. I also understand that not complying with the rules will result In loss of deposit.
I agree to hold the city of McHenry, Its employees and agents harmless, and indemnify same from any and all liability of Injury to person or
property occurring as a result of the acth-0tysponsored by peredttee and said person shall be liable to the City of McHenry for any and all damage to
parks, recreation fadllties and equipment owned bysame, which results from or during the activity of permittee or is caused by participant In said
activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand
City Council
Meeting Minutes
December 3, 2018
Page 1
City Council Meeting
December 3, 2018
Call to Order
Mayor Wayne Jett called the regular meeting scheduled for December 3, 2018 of the McHenry
City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street,
McHenry, IL.
Roll Call
Deputy Clerk Meadows called the roll. Roll call: Members present: Alderwoman Condon,
Alderman Devine, Alderman Mihevc, Alderman Curry, Alderman Schaefer, Alderman Glab,
Alderman Santi and Mayor Jett. Others present: Attorney McArdle, Administrator Morefield,
Director of Public Works Schmitt, Director of Community Development Polerecky, Finance
Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development
Martin and Chief of Police Birk.
Pledge of Allegiance
Mayor Jett proceeded to lead those present in the Pledge of Allegiance.
Public Hearing: concerningthe City of McHenry 2018 Proposed Tax Levy Ordinance in the amount
of $4,618,786. Representing a 0% increase above the 2017 Tax Levy extension.
Mayor Jett called the public hearing to order at 7:02 p.m. He asked if anyone in the audience
wished to comment on this matter. Those in attendance offered no comments. A Motion was
made by Alderman Santi and seconded by Alderwoman Condon to close the public hearing.
Roll call: Vote: 7-ayes: Alderman Santi, Alderman Mihevc, Alderman Glab, Alderman Schaefer,
Alderman Curry, Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion
carried.
Motion to adopt an Ordinance for the Levy of Taxes for the Year 2018 in the amount of
$4,618,786.
Mayor Jett asked if any of the Council Members had any comments on the proposed tax levy
ordinance under consideration.
Alderman Glab stated that he was proud that the City Council has been able to keep the property
tax levy flat for many years.
Alderman Curry thought that it was important to note that even though the City continues to
freeze or reduce the Cites portion of the tax bill other factor such the Equalized Assessed Value
(EAV) which has increased by 6.8% and other taxing bodies impacts the calculations used to
determine the annual property taxes.
City Cound
Meeting Minutes
December 3, 2018
Page 2
Alderwoman Condon commented on the fact that she continues to support keeping the tax levy
flat. However, she would encourage future Councils to be cautious and mindful of the continual
increases in operational expenses, maintenance costs and the need for infrastructure
improvements. Alderwoman Condon noted that she would not want a revenue shortfall to
impact the quality of life in the community.
There being no further discussion, a Motion was made by Alderman Glab and seconded by
Alderman Curry to adopt an Ordinance for the Levy of Taxes for the Year 2018 in the amount
of $4,618,786 representing a 0% increase above the 2017 Tax Levy extension. Roll call: Vote: 7-
ayes: Alderman Glab, Alderman Curry, Alderman Santi, Alderman Schaefer, Alderman Mihevc,
Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried.
Public Comment
Mayor Jett asked if anyone in the audience wished to address the Council Members. Those in
attendance offered no comments.
Consent Agenda:
Motion to Approve the Following Consent Agenda Items:
A. Resolution establishing the 2019 City Council Meeting Schedule;
B. November 26, 2018 City Council Meeting minutes;
C. Payment of Bills in the amount of $76,339.12.
Mayor Jett asked if any of the Council Members wished to remove any items from the consent
agenda for separate consideration. The Council Members offered no comments.
There being no further discussion on the motion, a Motion was made by Alderman Santi and
seconded by Alderman Schaefer to approve the consent agenda items A-C as presented. Roll
call: Vote: 7-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderman Curry,
Alderman Mihevc, Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion
carried.
Individual Action Item Agenda:
Motion to adopt Ordinances fort abatement of real estate taxes levied for the 2018 Tax Levy
Year for the following bond issues: General Obligation Bonds (Recovery Zone &Build America)
Series 2010B, $413,120.00; General Obligation Bonds (Alternate) Series 2010C, $448,440.00;
General Obligation Bonds (Alternate) Series 2012, $207,332.50; General Obligation Bonds
(Refunding) Series 2013, $36,370.00; and General Obligation Bonds (Refunding) Series 2015,
$5821878.76.
Finance Director Lynch reported
that the City
of McHenry has issued a variety
of bonds backed
by the full faith and credit of the
municipality.
This requires that property taxes
be levied by the
City Council
Meeting Minutes
December 3, 2018
Page 3
County Clerk. However, the City's intentions are to abate these taxes through the Country Clerk's
Office annually through the abatement ordinances under consideration.
Mayor Jett asked if anyone in the audience wished to comment on the matter under
consideration. Those in attendance offered no comments.
There being no further discussion on the motion, a Motion was made by Alderman Curry and
seconded by Alderman Glab to adopt the ordinances for the abatement of real estate taxes
levied for the 2018 Tax Levy Year for the following bond issues: General Obligation Bonds
(Recovery Zone & Build America) Series 2010B, $413,120.00; General Obligation Bonds
(Alternate) Series 2010C, $448,440.00; General Obligation Bonds (Alternate) Series 2012,
$207,332.50; General Obligation Bonds (Refunding) Series 2013, $36,370.00; and General
Obligation Bonds (Refunding) Series 2015, $582,878.76. Roll call: Vote: 7-ayes: Alderman Curry,
Alderman Glab, Alderwoman Condon, Alderman Devine, Alderman Mihevc, Alderman Schaefer
and Alderman Santi. 0-nays, 0-abstained. Motion carried.
Discussion Only Items:
Leopardo Companies, Inc. regarding addressing capital infrastructure needs through the
implementation of energy efficiency improvements.
Administrator Morefield introduced Leopard's Principal members who were present to provide
the Council Members with a presentation regarding capital creation strategies. Chief Business
Officer, Rob Vollrath and V.P. of Engineering, Mr. Drake Wahlers initiated the presentation. They
began by thanking Staff for their efforts in gathering all the data required for them to draft a
scope of work regarding energy and operational cost saving strategies.
Mr. Vollrath and Mr. Wahlers continued on to discuss a portion ofthe proposal regarding interior
and exterior building lighting, including park lighting fixtures. They noted that LEDs have the
potential of reducing lighting energy cost by 40-50%. In addition, the LED lighting fixtures reduce
maintenance cost as their lifespan is twenty years and there is no need for reflectors and
diffusers.
They went on to note that
one of the more critical needs is to address the older HVAC equipment
throughout
the City. They
noted that multiple systems are near the end of their
useful lifecycle
and should
be replaced with
higher efficiency equipment which also requires less
maintenance.
Mr. Wahlers commented on the City's current salt bin status. He noted that the road salt is
currently being stored uncovered on a concrete pad at the Wastewater Treatment Plant site. He
reported that Leopardo recommends building a new salt dome at the Public Works facility by
relocating the new dome to Public Works to increase convenience and efficiency.
City Council
Meeting Minutes
December 3, 2018
Page 4
Mr. Vollrath discussed the City's existing fleet conditions. He reported that the City owns and
maintains a fleet of 107 vehicles ranging in age from 1 to 24 years from a variety of
manufacturers, of which 52 vehicles are over 10 years old.
Over the last 6 years only 31.6% requests for new vehicles by all the departments combined have
been approved. Mr. Vollrath continued on to discuss vehicle replacement costs which in total
would be estimated at a cost $6,719,410. Mr. Vollrath reported that Leopardo recommends the
City implement a fleet management program to include vehicle leasing. He noted that the
features of the open-ended leasing product are characterized by:
• Improved cash flow
• No mileage restrictions or wear and tear charges
• Flexible financing options
• Flexibility of ownership
• Customized terms for use and type of vehicle
• Retention of ownership rights
• Aftermarket can be included in lease
• Vehicles delivered "road ready"
• Initial registration and annual license renewal can be included
Leopardo Principals finished their presentation with a discussion regarding entering into a solar
power purchase agreement. They reported that a power purchase agreement is a financial
agreement in which a third- party developer provides design, permitting, and installation of a
solar array on City own property. Through this agreement, the City purchases the electricity from
the developer while the developer operates and maintains the array. These agreements typically
last between 10 and 25 years. Upon expiration of the agreement, the City owns the solar array.
This arrangement will yield a utility savings of $121,531 per year with an additional $20,000 of
revenue through the lease of the property.
Alderwoman Condon noted that Council recently had another solar power presentation in which
the agreement's term would have been 35 years.
Alderman Curry reported that he prefers this proposed site over the previous solar site.
There was some discussion on the proposal. Staff identified that additional information regarding
the fleet management program would be gathered and Council Members concurred that a Letter
of Intent will be placed on a future agenda for Council consideration.
Solicitation of proposals for the redevelopment of the Central Wastewater Treatment Plant
(CWWTP) site.
Administrator Morefield reported that as Council is aware the Central Wastewater Treatment
City Council
Meeting Minutes
December 3, 2018
Page 5
Plan has been decommissioned and at the end of this calendar year the site is available for
redevelopment. The City received a formal appraisal from Harrison & Associates, Inc. which
identifies, with certain assumptions, a land value of $1,268,000 and a boat launch/slip value of
$223,000. The demolition cost of the site is estimated between $1.5 and $2 million.
Alderman Curry questioned if the demolition estimate was accurate. Administrator Morefield
stated that Staff would verify the estimate and report back.
Alderman Santi commented on the section of the appraisal referencing Waukegan Road. He
noted that Waukegan Road is reportedly a private road which is used to access D's Marine and
the wastewater plant components of the subject property. Director Martin reported that
Waukegan Road is subject to a prescriptive easement for continued use as an access road for all
properties that front on it.
Alderman Glab noted that originally when the Council Members chose not to rebuild the WWTP
on the site, preliminary plans were drafted depicting potential public and private uses. He
recommended that Staff present the original preliminary site plan to the full Council.
There was some discussion with respect to the revenue that is generated by the boat slip rentals.
Alderman Glab asked Staff to report back on the annual average boat slip revenue and any annual
property tax incurred.
Alderwoman Condon also recalled previous reviewing preliminary site plans depicting potential
uses of the property. She recommended staff dust -off the original preliminary plans for Council's
review.
Administrator Morefield noted that the said property is zoned C-4 which allows the ability to be
creative when drafting an use plans.
With the gathering of additional information as identified, this matter along with aRequest-for-
Proposa) (RFP) and a Request for -Qualifications (RFQ) will be placed on an upcoming Council
agenda.
Executive Session:
Motion to enter into Executive Session to conduct the Semi -Annual Review of Executive
Session minutes as permitted by 5 ILCS 120/2 (C) (21).
Mayor Jett stated at this time he would entertain a motion to enter into executive session to
discuss approval and release of executive session minutes as permitted by 5 ILCS 120 (C) (21)
with action to follow.
City Council
Meeting Minutes
December 3, 2018
Page 6
A Motion was made by Alderman Schaefer and seconded by Alderman Devine to enter into
executive session to conduct the semi-annual review of executive session minutes as permitted
by 5 ILLS 120 (C) (21) with action to follow. Roll call: Vote: 7-ayes: Alderman Schaefer, Alderman
Santi, Alderman Curry, Alderman Glab, Alderman Mihevc, Alderman Devine and Alderwoman
Condon. 0-nays, 0-abstained. Motion carried.
The Council Members along with Administrator Morefield, Attorney McArdle, Director Hobson
and Deputy Clerk Meadows entered into executive session 8:25 p.m.
Reconvene/Roll Call:
The Council Members along with Administrator Morefield, Attorney McArdle, Director Hobson
and Deputy Clerk Meadows returned to the public meeting at 8:31 pm. A Motion was made by
Alderman Santi and seconded by Alderman Devine to reopen the public meeting. Roll call: Vote:
7-ayes: Alderman Schaefer, Alderman Santi, Alderman Glab, Alderman Curry, Alderman Mihevc,
Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried.
Motion to pass a Resolution a) approving Executive Session meeting minutes as presented;
b)authorizing the release of Executive Session meeting minutes as presented; and, c)
destruction of any Executive Session recordings that exist more than 18 months and for which
the minutes of that meeting have been approved.
There was some discussion regarding the retention dates of the executive session recordings.
Staff will investigate this matter and report back. A Motion was made by Alderman Curry and
seconded by Alderman Glab to table this matter until the December 17th City Council meeting.
Roll call: Vote: 7-ayes: Alderman Curry, Alderman Glab, Alderman Santi, Alderman Schaefer,
Alderman Mihevc, Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion
carried.
Staff Reports:
Director Hobson provided the Council Member with an update on the 2019 Shamrocks the Fox
eventI Administrator Morefield noted that this year Staff had partnered with various community
organizations to coordinate all major special events.
Mayor and City Council Comments:
Mayor Jett announced that Hub Market is scheduled to open this upcoming weekend all those
involved are very excited.
City Council
Meeting Minutes
December 3, 2018
Page 7
Alderwoman Condon reported that the Community Development Committee is scheduled to
meet on Monday, Decemberloth at 7:00 pm here in the Council Chambers.
Alderman Curry reported that the Finance and Personnel Committee has drafted a
recommendation with respect to additional revenue sources.
Adjournment:
There being no further public business to discuss, a Motion was made by Alderman Santi and
seconded by Alderman Schaefer to adjourn from the public meeting at 8:38 p.m. Roll call: Vote:
7-ayes: Alderman Santi, Alderman Schaefer, Alderman Glab, Alderman Curry, Alderman Mihevc,
Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried.
Respectfully submitted,
Debra Meadows
Mayor Deputy Clerk
Vendor Name
Expense Approval Register
McHenry, IL List of Bills Council Meeting 12-IT18
Payable Number Post Date Description (Item) Account Number Amount
Vendor: A -ABLE ALARM SERVICE INC
A -ABLE ALARM SERVICE INC
65055
12/17/2018
SVS FILE
CAB LOCK
100-01-6110
154.00
Vendor A -ABLE ALARM SERVICE INC Total:
154.00
Vendor: AALTO, BRIAN
AALTO, BRIAN
INV0007181
12/17/2018
EQUIP
REIMB
100-22-4510
40.49
Vendor AALTO, BRIAN Total:
40.49
Vendor: ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
10803211/25/18STMT
12/17/2018
MTHLYSUPP/MAT
100-01-6110
283.12
ACE HARDWARE, MCHENRY
10803211/25/18STMT
12/17/2018
MTHLYSUPP/MAT
100-33-5370
28.94
ACE HARDWARE, MCHENRY
10803211/25/18STMT
12/17/2018
MTH LY
SUPP/MAT
100-33-6110
478.16
ACE HARDWARE, MCHENRY
108032 11/25/18
STMT
12/17/2018
MTHLYSUPP/MAT
100-45-6110
192.57
ACE HARDWARE, MCHENRY
INV0007182
12/17/2018
MTHLY
SUPP
510-31-6110
176.97
ACE HARDWARE, MCHENRY
INV0007182
12/17/2018
MTHLY
SUPP
510-32-6110
569.60
ACE HARDWARE, MCHENRY
INV0007182
12/17/2018
MTHLY
SUPP
510-35-6110
126.09
ACE HARDWARE, MCHENRY
INV0007182
12/17/2018
MTHLY
SUPP
510-35-6270
84.54
Vendor ACE HARDWARE, MCHENRY Total:
1,939.99
Vendor: AQUA ILLINOIS - PA
AQUA ILLINOIS - PA
MS-1990860
12/17/2018
READS 7/20-9/19/18
510-32-5110
159.60
Vendor AQUA ILLINOIS - PA
Total:
159.60
Vendor: BAXTER & WOODMAN
BAXTER & WOODMAN
0203036
12/17/2018
MEYER MAT
740-00-5220
61851,25
Vendor BAXTER & WOODMAN
Total:
6,851.25
Vendor: BEGGS, KEVIN
BEGGS, KEVIN
INV0007240
12/17/2018
CDL REIMB
510-32-6110
61.41
Vendor BEGGS, KEVIN
Total:
61.41
Vendor: BENCE, JENNIFER
BENCE, JENNIFER
INV0007241
12/17/2018
X-MAS DECOR REIMB
400-00-6110
12.55
Vendor BENCE, JENNIFER
Total:
12.55
Vendor: BOLLINGER, LACK & ASSOCIATES, INC
BOLLINGER, LACK &
19372-6
12/17/2018
PEARL/LINC PHASE III CONST 440-00-8600
51,938,74
Vendor BOLLINGER, LACK & ASSOCIATES, INC
Total:
51,938.74
Vendor: BRAUN, HOWARD
BRAUN, HOWARD
INV0007184
12/17/2018
MAILBOX REIMB
100-33-6110
19.34
Vendor BRAUN, HOWARD
Total:
1934
Vendor: CAPITAL GAINS INCORPORATED
CAPITAL GAINS
2474
12/17/2018
11/1/18-1/31/19 SVS
760-00-5110
51032,00
Vendor
CAPITAL GAINS INCORPORATED
Total:
5,032.00
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL
218545
12/18/2018
R GLASCOTT
100-01-5110
180.00
Vendor CENTEGRA OCCUPATIONAL HEALTH
Total:
180.00
Vendor: COMED
COMED
INV0007185
12/17/2018
UTIL
510-31-5510
11037,78
COMED
INV0007185
12/17/2018
UTIL
510-31-5510
904.40
COMED
INV0007185
12/17/2018
UTIL
510-32-5510
11566,43
COMED
INV0007185
12/17/2018
UTIL
510-32-5510
11367,25
COMED
I NV0007186
12/17/2018
UTI L
100-33-5520
33.52
COMED
INV0007186
12/17/2018
UTIL
400-00-5510
1,868.31
Vendor COMED
Total:
6,777.69
Vendor: COMPASS MINERALS AMERICA
COMPASS MINERALS AMERICA
351677
12/17/2018
SUPP
270-00-6110
51261,85
12/12/ZO18 12:39:32 PM
Expense Approval Register
Packet: APPKT01349-124748
AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
COMPASS MINERALS AMERICA
352759
12/17/2018
MAT
270-00-6110
51146,94
COMPASS MINERALS AMERICA
354024
12/17/2018
MAT
270-00-6110
61916,67
Vendor COMPASS MINERALS AMERICA Total:
17,325.46
Vendor: CONSTELLATION NEWENERGY INC
CONSTELLATION NEWENERGY
INV0007187
12/17/2018
UTIL
100-33-5520
23,350,73
CONSTELLATION NEWENERGY
INV0007187
12/17/2018
UTIL
100-33-5520
316.16
CONSTELLATION NEWENERGY
INV0007187
12/17/2018
UTIL
100-45-5510
6.74
CONSTELLATION NEWENERGY
INV0007187
12/17/2018
UTIL
100-46-5510
4.68
Vendor
CONSTELLATION NEWENERGY INC Total:
23,678.31
Vendor: DIRECT ENERGY BUSINESS
DIRECT ENERGY BUSINESS
INV0007188
12/17/2018
UTIL
510-31-5510
51136,89
DIRECT ENERGY BUSINESS
INV0007188
12/17/2018
UTIL
510-32-SS10
11,654.99
Vendor DIRECT ENERGY BUSINESS Total:
16,791.88
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY
IN00220354
12/17/2018
ANNUAL FIRE ALARM
SYS INSP 225-00-5110
520.00
FOX VALLEY FIRE & SAFETY
IN00223817
12/17/2018
MUN RADIO MAINT
225-00-5110
1,313.00
Vendor FOX VALLEY FIRE & SAFETY Total:
1,833.00
Vendor: HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES
INV0007189
12/17/2018
MTHLYSUPP/MAT
100-01-6110
280.08
HOME DEPOT CREDIT SERVICES
INV0007189
12/17/2018
MTHLYSUPP/MAT
100-33-6110
20.32
HOME DEPOT CREDIT SERVICES
INV0007189
12/17/2018
MTHLYSUPP/MAT
100-45-6110
3/126614
HOM E DEPOT CREDIT SERVICES
INV0007189
12/17/2018
MTHLYSUPP/MAT
100-45-6110
97.00
HOME DEPOT CREDIT SERVICES
INV0007189
12/17/2018
MTHLYSUPP/MAT
400-00-6110
142.36
HOME DEPOT CREDIT SERVICES
INV0007190
12/17/2018
MAT/SUPP
510-32-5375
269.65
HOME DEPOT CREDIT SERVICES
INV0007190
12/17/2018
MAT/SUPP
510-32-6110
91.01
HOME DEPOT CREDIT SERVICES
INV0007190
12/17/2018
MAT/SUPP
510-35-6110
15.72
Vendor HOME DEPOT CREDIT SERVICES Total:
4,042.28
Vendor: HRGREEN
HRGREEN
122834
12/11/2018
TWN PR LK RET PERS
740-00-5220
525.00
HRGREEN
122662
12/17/2018
STARB RET PERS
740-00-5220
175.00
HRGREEN
122667
12/17/2018
RET PERS
740-00-5220
144.00
HRGREEN
122669
12/17/2018
1837650
740-00-5220
1,837.50
HRGREEN
122833
12/17/2018
WWTPCONSOL
580-32-8500
2,400.00
Vendor HRGREEN Total:
5,081.50
Vendor: HURCKES, TAMMY
HURCKES, TAMMY
218372
12/17/2018
PGM CXL
100-41-3636
12.00
Vendor HURCKES, TAMMY Total:
12.00
Vendor: LECHNER, TIM
LECHNER, TIM
INV0007191
12/17/2018
UNIFORM REIMB
100-33-4510
107.97
Vendor LECHNER, TIM Total:
107.97
Vendor: LOBERMEIER, HENRY
LOBERMEIER, HENRY
INV0007192
12/17/2018
UNIFORM REIMB
100-33-4510
174.13
LOBERMEIER, HENRY
INV0007192
12/17/2018
UNIFORM REIMB
100-33-4510
30.30
Vendor LOBERMEIER, HENRYTotal:
204.43
Vendor: MANEVAL CONSTRUCTION CO INC
MANEVAL CONSTRUCTION CO
3
12/17/2018
TIM/CLOVER WATER MAIN 100-01-8600
219,356.81
MAN EVAL CONSTRUCTION CO
3A
12/17/2018
TIM/CLOVER W MAIN
REPL 510-35-8500
231,424.31
Vendor MANEVAL CONSTRUCTION CO INC Total:
450,781.12
Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION
MCHENRY COUNTY DIV OF
2-45
12/17/2018
MC RIDE
100-01-5110
21699A7
Vendor MCHENRY
COUNTY DIV OF TRANSPORTATION Total:
2,699.17
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER
11/1-11/30/18
12/17/2018
REC FEES NOV 18
100-01-6940
44.00
MCHENRY COUNTY RECORDER
11/1-11/30/18
12/17/2018
REC FEES NOV 18
740-00-6960
105.00
MCHENRY COUNTY RECORDER
INV0007193
12/17/2018
NOV REC FEES
510-31-6940
136.00
12/12/2018 12;39:32 PM
Expense Approval Register
Packet: APPKTO1349 -
1247-18 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
MCHENRY COUNTY RECORDER
INV0007193
12/17/2018
NOV REC FEES
510-32-6940
136.00
Vendor MCHENRY COUNTY RECORDER OF DEEDS
Total:
421.00
Vendor: MCHENRY TOWNSHIP
FIRE PROTECTION DIST
MCHENRY TOWNSHIP FIRE
INV0007194
12/17/2018
2ND QTR SHARE OF
18/19 DISP 100-23-5110
18,600,92
Vendor MCHENRY TOWNSHIP FIRE PROTECTION DIST
Total:
18,600.92
Vendor: MERTZ, GARY
MERTZ, GARY
INV0007195
12/17/2018
UNIFORM REIMB
100-33-4510
202.79
Vendor MERTZ, GARY
Total:
202.79
Vendor: MHS PHYSICIAN SERVICES
MHS PHYSICIAN SERVICES
43433
12/11/2018
B HUEMANN ACCT 900011789 100-01-5110
40.00
Vendor MHS PHYSICIAN SERVICES
Total:
40.00
Vendor: MINUTEMAN PRESS OF
MCH
MINUTEMAN PRESS OF MCH
91578
12/17/2018
S MCMEEN NOTARY
STAMP 100-23-6110
33.75
Vendor MINUTEMAN PRESS OF MCH
Total:
33.75
Vendor: NICOR GAS
NICOR GAS
INV0007196
12/17/2018
UTIL
100-43-5510
151.65
NICOR GAS
INV0007196
12/17/2018
UTIL
100-45-5510
316.86
NICOR GAS
INV0007196
12/17/2018
UTIL
100-46-5510
90.89
NICOR GAS
INV0007196
12/17/2018
UTIL
400-00-5510
11584.69
NICOR GAS
INV0007197
12/17/2018
UTIL
510-31-5510
11380.02
NICOR GAS
INV0007197
12/17/2018
UTIL
510-32-5510
2,767.61
Vendor NICOR GAS
Total:
6,291.72
Vendor: REILLY, TRISH
REILLY, TRISH
P107016
12/17/2018
PARKING TICKET REF 100-22-3510
25.00
Vendor REILLY, TRISH
Total:
25.00
Vendor: SCIAME, RYAN
SCIAME, RYAN
INV0007198
12/17/2018
FUEL REIMB
100-22-5420
77.71
Vendor SCIAME, RYAN
Total:
77.71
Vendor: SEMROW JR, HARRY H
SEMROW JR, HARRY H
INV0007199
12/17/2018
NOV 2018
100-03-5110
37.50
SEMROW JR, HARRY H
INV0007199
12/17/2018
NOV 2018
100-22-5110
337.50
Vendor SEMROW JR, HARRY H
Total:
375.00
Vendor: TYLER TECHNOLOGIES
TYLER TECHNOLOGIES
025-243365
12/17/2018
INTERF TIME CLOCK
100-01-5110
31.25
Vendor TYLER TECHNOLOGIES
Total:
31.25
Vendor: UPS
UPS
60X485478
12/17/2018
SHIP
100-04-5310
6.05
UPS
60X485478A
12/17/2018
SHIP
510-32-5310
4.20
Vendor UPS
Total:
10.25
Vendor: WERDERITCH, AMBER
WERDERITCH,AMBER
INV0007200
12/17/2018
CERT REIMB
400-00-5430
125.00
Vendor WERDERITCH, AMBER
Total:
125.00
Vendor: WINNEBAGO LANDFILL CO
WINNEBAGO LANDFILL CO
3269
12/17/2018
SLDG
510-32-5580
7j074,36
Vendor WINNEBAGO LANDFILL CO
Total:
7,074.36
Vendor: WIRCH, STEVE
WIRCH, STEVE
INV0007201
12/17/2018
BOOT REIMB
510-35-6110
148.22
Vendor WIRCH, STEVE
Total:
148.22
Vendor: WORKPLACE SOLUTIONS
WORKPLACE SOLUTIONS
INV15937
12/17/2018
EAP SVS DEC 2018
100-01-5110
450.42
Vendor WORKPLACE SOLUTIONS
Total:
450.42
Grand Total: 629,631.57
1Z/12/2018 12:39:32 PM
Expense Approval Register
Packet: APPICT01349-124748 AP CKS
Fund Summary
Fund
100-GENERAL FUND
225-ALARM BOARD FUND
270- MOTOR FUELTAX FUND
400 - RECREATION CENTER FUND
440-CAPITAL IMPROVEMENTS FUND
510 - WATER/SEWER FUND
580- UTILITY IMPROVEMENTS FUND
740 - RETAINED PERSONNEL ESCROW
760- POLICE PENSION FUND
Expense Amount
271,438,66
1,833.00
17,325.46
3/732691
51,938.74
266,293.05
2,400.00
9,637.75
51032,00
Grand Total: 629,631.57
Vendor Name
Expense Approval Register
McHenry, IL #2 List of Bills Council Meeting 12-17-18
Payable Number Post Date Description (Item) Account Number Amount
Vendor: ACRES GROUP
ACRES GROUP
AEI_0313988
12/17/2018
Tree Donation
100-33-6950
244.00
ACRES GROUP
AEI_0319600
12/17/2018
Tree Replacement
100-33-6950
260.00
Vendor ACRES GROUP Total:
504.00
Vendor: ADAMS ENTERPRISES
INC, R A
ADAMS ENTERPRISES INC, RA
S003130
12/17/2018
fuel hose
100-33-5370
46.00
Vendor ADAMS ENTERPRISES INC, R A Total:
46.00
Vendor: ADAMS STEEL SERVICE & SUPPLY, INC
ADAMS STEEL SERVICE &
353321
12/17/2018
427
100-33-5370
191.46
Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total:
191.46
Vendor: ALLDATA
ALLDATA
FMM01796
12/17/2018
shop manuel update
alldata 100-33-6110
11500,00
Vendor ALLDATA Total:
11500.00
Vendor: ALTHOFF INDUSTRIES
INC
ALTHOFF INDUSTRIES INC
S427372
12/17/2018
Althoff- no heat 11/28/18 400-00-5375
868.00
Vendor ALTHOFF INDUSTRIES INC Total:
868.00
Vendor: AT&T LONG DISTANCE
AT&T LONG DISTANCE
6201819255
12/17/2018
Inv 861535363
620-00-5320
12.02
AT&T LONG DISTANCE
6201819256
12/17/2018
Inv 861583383
620-00-5320
1.02
Vendor AT&T LONG DISTANCE Total:
13.04
Vendor: AT&T
AT&T
6201819251
12/17/2018
815 385 9652
620-00-5320
60.35
AT&T
6201819252
12/17/2018
815 Z99 1586
620-00-5320
468.56
AT&T
6201819253
12/17/2018
815 Z25 0014
620-00-5320
468.56
Vendor AT&T Total:
997.47
Vendor: AT&T
AT&T
6201818265
12/17/2018
831000 6573 179 Fiber 620-00-5110
1,020.82
AT&T
6201819266
12/17/2018
931000 6573 187 1 P-Flex
620-00-5320
549.62
Vendor AT&T Total:
1,570.44
Vendor: AUTO TECH CENTERS
INC
AUTO TECH CENTERS INC
291584
12/17/2018
tires 327
100-22-5370
636.52
AUTO TECH CENTERS INC
291587
12/17/2018
Tires 317
100-22-5370
636.52
AUTO TECH CENTERS INC
291862
12/17/2018
tires 626
510-32-5370
660.12
AUTO TECH CENTERS INC
291863
12/17/2018
scrap tires
100-45-5370
11.00
AUTO TECH CENTERS INC
291864
12/17/2018
scrap tires
100-33-5370
11.00
Vendor AUTO TECH CENTERS INC Total:
11955.16
Vendor: BAKER & SON CO, PETER
BAKER & SON CO, PETER
23611
12/17/2018
HMA SFC N50. vendor ticket # 510-35-6110
158.08
BAKER & SON CO, PETER
23611A
12/17/2018
HMA BNDR N50. vendor
ticket 100-33-6110
211.50
Vendor BAKER & SON CO, PETER Total:
369.58
Vendor: BAXTER & WOODMAN
BAXTER & WOODMAN
0202884
12/17/2018
GIS-Inv#202884
510-31-5110
215.00
Vendor BAXTER & WOODMAN Total:
215.00
Vendor: BERRYMAN EQUIPMENT
COMPANY
BERRYMAN EQUIPMENT
18-1119
12/17/2018
Replacement Sludge
Building 510-32-5375
323.69
Vendor
BERRYMAN EQUIPMENT COMPANY Total:
323.69
Vendor: BUSS FORD SALES
BUSS FORD SALES
5032141
12/17/2018
alternator 313
100-22-5370
625.03
BUSS FORD SALES
5032220
12/17/2018
parts 322
100-22-5370
160.73
Vendor BUSS FORD SALES Total:
785.76
12/12/2018 12:45:19 PM
Expense Approval Register
Packet: APPKT01353-124748
RE CT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC
60232
12/17/2018
GLOVES NITRILE
100-01-6110
64.26
Vendor CABAY & COMPANY INC Total:
64.26
Vendor: CARRIER CORPORATION
CARRIER CORPORATION
B002653461
12/17/2018
Alarm Email Issues
620-00-5110
955.00
Vendor CARRIER CORPORATION Total:
955.00
Vendor: CASEY EQUIPMENT COMPANY
CASEY EQUIPMENT COMPANY
C17704
12/17/2018
roller parts
100-33-5370
823.42
Vendor CASEY EQUIPMENT COMPANYTotal:
823.42
Vendor: COW GOVERNMENT INC
CDW GOVERNMENT INC
QCR7554
12/17/2018
quote KGFL985 Microsoft
620-00-6110
241.83
CDW GOVERNMENT INC
QDF4835
12/17/2018
Quote KGNK987-ViewSonic
620-00-6270
700.56
CDW GOVERNMENT INC
QFL6388
12/17/2018
Rack Monitor Keyboard
620-00-6270
403.94
Vendor CDW GOVERNMENT INCTotal:
1,346.33
Vendor: CENTURY SPRINGS
CENTURY SPRINGS
03441911/30/18 STMT
12/17/2018
Lab Water
510-32-6110
27.00
CENTURY SPRINGS
0344190 NOV STMT
12/17/2018
Lab Water
510-32-6110
19.00
Vendor CENTURY SPRINGS Total:
46.00
Vendor: CHICAGO TESTING LABORATORY,
INC
CHICAGOTESTING
2580
12/17/2018
Timothy Clover Material
510-35-5110
1,635.00
Vendor CHICAGO
TESTING LABORATORY, INC Total:
11635.00
Vendor: CINTAS
CINTAS
5012385140
12/17/2018
First Aid Kit
100-45-5110
117.44
Vendor CINTAS Total:
117.44
Vendor: CIT GROUP INC
CIT GROUP INC
GI37874
12/17/2018
gaskets441
100-33-5370
110.66
Vendor CIT GROUP INC Total:
110.66
Vendor: COMCAST CABLE
COMCAST CABLE
6201819262
12/17/2018
WasteWater Cable & Internet
620-00-5110
128.91
COMCAST CABLE
6201819263
12/17/2018
Rec Center Internet
620-00-5110
259.80
COMCAST CABLE
6201819264
12/17/2018
City Hall Internet
620-00-5110
73.42
Vendor COMCAST CABLE Total:
462.13
Vendor: CONSERV FS
CONSERV FS
65064557
12/17/2018
Ice control supplies
100-45-6110
325.85
Vendor CONSERV FS Total:
325.85
Vendor: CRESCENT ELECTRIC SUPPLY
CO
CRESCENT ELECTRIC SUPPLY CO
S505849165.001
12/17/2018
Electrical Supplies
100-45-6110
383.79
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
383.79
Vendor: DREISILKER ELECTRIC MOTORS INC
DREISILKER ELECTRIC MOTORS
1106242
12/17/2018
Phase Rotation Meter
510-32-5380
80.55
DREISILKER ELECTRIC MOTORS
1106288
12/17/2018
Motor for non -potable pump
510-32-5375
5,082.94
Vendor DREISILKER ELECTRIC MOTORS INC Total:
5,163.49
Vendor: EDESIGN CHICAGO
EDESIGN CHICAGO
2016070A
12/17/2018
W/S Brochure Design
100-41-5330
543.75
Vendor EDESIGN CHICAGO Total:
543.75
Vendor: ED'S AUTOMOTIVE/11M'S MUFFLER SHOP
ED'S AUTOMOTIVE/JIM'S
INV0007234
12/17/2018
inspection 402
100-33-5370
30.00
ED'S AUTO MOTIVE/J I M'S
INV0007235
12/17/2018
safety inspection 403
100-33-5370
30.00
ED'SAUTOMOTIVE/JIM'S
INV0007236
12/17/2018
Service Truck Safety Lane-#624 510-32-6110
30.00
ED'S AUTOMOTIVE/JIM'S
INV0007237
12/17/2018
safety inspection 412
100-33-5370
30.00
ED'S AUTOMOTIVE/JIM'S
INV0007238
12/17/2018
safety inspection 415
100-33-5370
30.00
ED'SAUTOMOTIVE/JIM'S
INV0007239
12/17/2018
inspection410
100-33-5370
30.00
Vendor ED'S AUTOMOTIVE/11M'S MUFFLER SHOP Total:
180.00
12/12/2018 12:45:19 PM
Expense Approval Register
Packet: APPKT01353-12-1748
RE CT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: EJ EQUIPMENT
EJ EQUIPMENT
P15254
12/17/2018
parts 441
100-33-5370
91378.89
Vendor EJ EQUIPMENT Total:
91378.89
Vendor: FASTENAL
FASTENAL
ILMCH28736
12/17/2018
Shop Hardware
100-45-6110
17.49
Vendor FASTENAL Total:
17.49
Vendor: FAULK BROS CONSTRUCTION
INC
FAULK BROS CONSTRUCTION
311420
12/17/2018
Sports Field Supplies
100-45-6110
787.39
Vendor FAULK
BROS CONSTRUCTION INC Total:
787.39
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH
11007
12/17/2018
Concrete #105541 Invoice
510-35-6110
752.50
FISCHER BROS FRESH
11069
12/17/2018
Concrete #105636 Invoice #
100-33-6110
810.00
Vendor
FISCHER BROS FRESH Total:
1,562.50
Vendor: FUN EXPRESS LLC
FUN EXPRESS LLC
693484864-01
12/17/2018
MMAC Holiday Gift
100-47-6110
123.23
Vendor FUN EXPRESS LLC Total:
123.23
Vendor: GALLS LLC
GALLS LLC
0111395381
12/11/2018
UNIFORM ORDER - M. CAREY
100-22-6110
10.36
GALLS LLC
011246974
12/17/2018
UNIFORM ORDER - M. CAREY
100-22-6110
102.72
GALLS LLC
011290218
12/17/2018
UNIFORM ORDER - M. CAREY
100-22-6110
10.68
GALLS LLC
011324539
12/17/2018
UNIFORM ORDER- B. WEGNER
100-22-4510
22.59
GALLS LLC
11259432
12/17/2018
UNIFORM ORDER- MORALES
100-22-4510
49.59
GALLS LLC
11261532
12/17/2018
UNIFORM ORDER -SHAFER
100-22-4510
113.08
GALLS LLC
11266874
12/17/2018
UNIFORM ORDER - CRUZ
100-22-4510
103.90
GALLS LLC
11275621
12/17/2018
UNIFORMORDER- SCIAME
100-22-4510
89.50
GALLS LLC
11275660
12/17/2018
UNIFORM ORDER- LEIBACH
100-23-4510
82.66
GALLS LLC
11280806
12/17/2018
UNIFORM ORDER- K. COX
100-22-4510
86.99
GALLS LLC
11414490
12/17/2018
UNIFORM ORDER- CAREY
100-22-6110
322.55
Vendor GALLS LLC Total:
994.62
Vendor: HERITAGE -CRYSTAL CLEAN LLC
HERITAGE -CRYSTAL CLEAN LLC
15424575
12/17/2018
Parts cleaner service
510-32-6110
219.09
HERITAGE -CRYSTAL CLEAN LLC
15424620
12/17/2018
parts tank
510-32-5370
219.09
Vendor HERITAGE -CRYSTAL CLEAN LLC Total:
438.18
Vendor: HIGH PSI LTD
HIGH PSI LTD
STSSS342
12/17/2018
undercarriage washer trucks
100-33-6270
11209.00
Vendor HIGH PSI LTD Total:
1/209000
Vendor: HOUFF COMPANY, THE
ROY
HOUFF COMPANY, THE ROY
102078195
12/17/2018
Christmas Supplies
100-45-6110
243.85
HOUFF COMPANY, THE ROY
102079149
12/17/2018
Christmas Supplies
100-45-6110
154.50
Vendor HOUFF COMPANY, THE ROY Total:
398.35
Vendor: HRGREEN
HRGREEN
181632
12/17/2018
Barreville Rd box culvert
100-33-5110
31500,00
Vendor HRGREEN Total:
3,500.00
Vendor: INTERSTATE BILLING SERVICE
INC
INTERSTATE BILLING SERVICE
3012846351
12/17/2018
416
100-33-5370
235.00
INTERSTATE BILLING SERVICE
3012889984
12/17/2018
408
100-33-5370
130.00
INTERSTATE BILLING SERVICE
3012905992
12/17/2018
408
100-33-5370
130.00
Vendor INTERSTATE BILLING SERVICE INC Total:
495.00
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST
6764876
12/17/2018
stock
510-35-6110
305.54
KIMBALL MIDWEST
6781615
12/17/2018
stock
510-32-5370
363.04
Vendor KIMBALL MIDWESTTotal:
668.58
Vendor: LAFARGE NORTH AMERICA
LAFARGE NORTH AMERICA
709928553
12/17/2018
FM-2 sand 167533782
510-35-6110
62.08
Vendor LAFARGE NORTH AMERICA Total:
62.08
12/12/2018 12:45:19 PM
Expense Approval Register
Vendor Name Payable Number
Vendor: LAI LTD
LAI LTD 18-16032
Vendor: LES MILLS UNITED STATES TRADING INC
LES MILLS UNITED STATES SIV682889
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC 11049087
MCCANN INDUSTRIES INC 11049088
Vendor: MCHENRY POWER EQUIPMENT INC
MCHENRY POWER EQUIPMENT 292269
MCHENRY POWER EQUIPMENT 293289
Vendor: MENDEZ LANDSCAPING &BRICK PAVERS INC
MENDEZ LANDSCAPING & 3812
Vendor: MIDWEST METER INC
MIDWEST METER INC 106994-IN/106995-CM
Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK
MOTOROLASOLUTIONS- 39432112018
Vendor: NCL OF WISCONSIN INC
NCLOF WISCONSIN INC 415748
Vendor: NIR ROOF CARE INC
NIR ROOF CARE INC 133629
Vendor: NORTHERN ILLINOIS POLICE ALARM SYSTEM
NORTHERN ILLINOIS POLICE 12577
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL 17404356
Vendor: PDC LABORATORIES INC
PDC LABORATORIES INC 19348192
PDC LABORATORIES INC 19348194
Vendor: PETROCHOICE LLC
PETROCHOICE
LLC
10758815
PETROCHOICE
LLC
10758820
PETROCHOICE
LLC
10762639
PETROCHOICE
LLC
10764792
PETROCHOICE
LLC
10764807
PETROCHOICE
LLC
10764808
PETROCHOICE
LLC
10764809
PETROCHOICE
LLC
10764811
PETROCHOICE
LLC
10764812
PETROCHOICE
LLC
10769841
PETROCHOICE
LLC
10770007
PETROCHOICE
LLC
10770764
PETROCHOICE
LLC
10770780
PETROCHOICE
LLC
10770781
PETROCHOICE
LLC
10770783
Post Date
12/17/2018
12/17/2018
Description (Item)
Check Valve and Plug Valve
Packet: APPKTO1353-124748 RECT INVOICE
Account Number Amount
510-32-5380
Vendor LAI LTD Total:
Les M l lls -Dec 400-40-5110
Vendor LES MILLS UNITED STATES TRADING INCTotal:
1,245.28
1,245.28
410.00
410.00
12/17/2018
443
100-33-5370
94.10
12/17/2018
447
100-33-5370
330.00
Vendor MCCANN INDUSTRIES INCTotal:
424.10
12/17/2018
Snowblower Parts
510-32-6110
24.47
12/17/2018
Snowblower Parts
510-32-6110
177.50
Vendor
MCHENRY POWER EQUIPMENT INCTotal:
201.97
12/17/2018 Mendez- FaII Clean up Rec 400-00-5110 1,250.00
Vendor MENDEZ LANDSCAPING & BRICK PAVERS INCTotal: 1,250.00
12/18/2018 Inv#106994-Credit 510-31-6110 1,650.73
Vendor MIDWEST METER INCTotal: 11650.73
12/17/2018 STARCOM 21 MONTHLY 100-22-5320 2,453.00
Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 2,453.00
12/17/2018
Lab Supplies
510-32-6110
432.90
Vendor NCL OF WISCONSIN INC Total:
432.90
12/17/2018 SEMI ANNUAL ROOF 100-01-5110 1,318.00
Vendor NIR ROOF CARE INCTotal: 1,318.00
12/17/2018
LANGUAGE LINE
100-22-5110
122.40
Vendor NORTHERN
ILLINOIS POLICE ALARM SYSTEM Total:
122.40
12/17/2018
Electrical Supplies
100-45-6110
21.05
Vendor NORTHWEST
ELECTRICAL SUPPLY CO INC Total:
21.05
12/17/2018
Totai Nitrogen Test
510-32-6110
60.00
12/17/2018
Nov Samples -
510-31-5110
455.00
Vendor PDC LABORATORIES INC Total:
515.00
12/17/2018
Fuel Bill
inn -03-6250
70.97
12/17/2018
FUEL10758820
100-22-6250
1,874.35
12/17/2018
Drum of 15W-40 Oil -Lift Station
510-32-5375
924.90
12/17/2018
fuel10764792
510-35-6250
48.65
12/17/2018
Fuel Bill
100-03-6250
60.87
12/17/2018
fuel10764808
510-32-6250
511.84
12/17/2018
fuel10764809
510-31-6250
97.10
12/17/2018
fuel110764811
100-33-6250
21216.46
12/17/2018
FUEL#10764812
100-22-6250
11601.35
12/17/2018
Fue110769841
100-33-6250
181.47
12/17/2018
FUEL10770007
100-22-6250
367.84
12/17/2018
fuel10770764
510-35-6250
205.37
12/17/2018
fuel 10770780
510-32-6250
465.35
12/17/2018
fuel 10770781
510-31-6250
182.73
12/17/2018
fuel10770783
100-33-6250
11618.06
12/12/2018 12:45:19 PM
Expense Approval Register
Packet: APPKT01353-124748
RE CT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
PETROCHOICELLC
10770784
12/17/2018
FUEL#10770784
100-22-6250
1,220.59
Vendor PETROCHOICE LLC Total:
11,647.90
Vendor: PITEL SEPTIC INC
PITEL SEPTIC INC
15494
12/17/2018
Portable Toilet Rentals
100-45-5110
600,00
PITEL SEPTIC INC
16457
12/17/2018
Portable Toilet rental
100-45-5110
187.50
Vendor PITEL SEPTIC INC Total:
787.50
Vendor: PROSHRED SECURITY
PROSHRED SECURITY
990035852
12/17/2018
MONTHLY SHRED
100-22-5110
5300
Vendor PROSHRED SECURITY Total:
5100
Vendor: QUALITY TIRE SERVICE
QUALITY TIRE SERVICE
50397
12/17/2018
Oil
100-33-5370
11371,92
Vendor QUALITY TIRE SERVICE Total:
1,371.92
Vendor: RADICOM INC
RADICOM INC
104532
12/17/2018
Inv 104532
620-00-5110
160.00
Vendor RADICOM INC Total:
160.00
Vendor: RNOW INC
RNOW INC
2018-54849
12/17/2018
8"Hydro -cuff
510-35-6110
147,28
RNOW INC
2018-54861
12/17/2018
Filter for Aquatech
510-35-6110
976.41
Vendor RNOW INC Total:
11123*69
Vendor: RUSSO POWER EQUIPMENT
RUSSO POWER EQUIPMENT
5553074
12/17/2018
Misc Blades and Forestry
equip 100-33-6950
381.95
Vendor RUSSO POWER EQUIPMENT Total:
381.95
Vendor: SAFELITE FULFILLMENT INC
SAFELITE FULFILLMENT INC
632793 12/3/18
12/17/2018
492
100-33-5370
307w97
Vendor
SAFELITE FULFILLMENT INC Total:
307.97
Vendor: SCHOPEN PEST SOLUTIONS
INC
SCHOPEN PEST SOLUTIONS INC
134334
12/17/2018
QUARTERLY SERVICE
100-22-5110
87400
SCHOPEN PEST SOLUTIONS INC
134336
12/17/2018
Pest Control
100-45-5110
90000
SCHOPEN PEST SOLUTIONS INC
134949
12/17/2018
Pest Control
100-45-5110
250.00
SCHOPEN PESTSOLUTIONS INC
135394
12/17/2018
Pest Control
100-45-5110
390,00
Vendor SCHOPEN PEST SOLUTIONS INC Total:
817.00
Vendor: SENCOMMUNICATIONS
INC
SENCOMMUNICATIONS INC
IN0933890
12/17/2018
HEADSET REPAIR
100-23-6110
12200
Vendor SENCOM M LIN [CATIONS INC Total:
12100
Vendor: SHAW MEDIA
SHAW MEDIA
10474 11/30/18 STMT
12/17/2018
November Shaw Ads
400-00-5210
596.00
Vendor SHAW MEDIA Total:
596.00
Vendor: SIRCHIE FINGER PRINT
LABORATORIES
SIRCHIE FINGER PRINT
0374207-IN
12/17/2018
EVIDENCE SUPPLIES
100-22-6210
90.24
Vendor SIRCHIE
FINGER PRINT LABORATORIES Total:
9014
Vendor: STANS LPS MIDWEST
STANS LPS MIDWEST
340986
12/17/2018
Stans- Sept/Oct copies
100-41-6210
825.81
Vendor STANS LPS MIDWEST Total:
825.81
Vendor: STATE CHEMICAL
STATE CHEMICAL
900746033
12/17/2018
Cleaning Supplies
510-32-6110
295.54
Vendor STATE CHEMICAL Total:
29534
Vendor: STEWART INC, H R
STEWART INC, H R
2354
12/17/2018
Glenbrook Detention
100-33-5110
5,980.00
STEWART INC, H R
3526
12/17/2018
Glenbrook Detention
100-33-5110
31000*00
Vendor STEWART INC, H R Total:
8,980.00
Vendor: TONYAN, LUCY
TONYAN, LUCY
1218-768
12/17/2018
Contract - Fall Art Programs 100-46-5110
1,112.40
Vendor TONYAN, LUCYTotal:
1,112.40
Vendor: TRAFFIC CONTROL & PROTECTION INC
TRAFFIC CONTROL &
990660
12/17/2018
street sign
100-33-6110
51.40
12/12/2018 12:45:19 PM
Expense Approval Register
Vendor Name
Payable Number
TRAFFIC CONTROL &
99586
TRAFFIC CONTROL &
99659
Vendor: TRAFFIC CONTROL CORPORATION
TRAFFIC CONTROL
110092
Vendor: ULTRA STROBE COMMUNICATIONS
INC
ULTRA STROBE
74955
Vendor: XYLEM WATER SOLUTIONS USA INC
XYLEM WATER SOLUTIONS USA
3556A31423
XYLEM WATER SOLUTIONS USA
3556A32900
Vendor: ZORO
ZORO
INV5297737
Packet: APPKTO1353-1247-18
RE CT INVOICE
Post Date
Description (Item)
Account Number
Amount
12/17/2018
street signs
100-33-6110
678.20
12/17/2018
street sign
100-33-6110
77.10
Vendor TRAFFIC CONTROL & PROTECTION INC
Total:
806.70
12/17/2018
pedistrian crosswalk light base
100-33-6110
439.00
Vendor TRAFFIC
CONTROL CORPORATION
Total:
439.00
12/17/2018
REPAIR CONSOLE #310
100-22-5370
75.00
Vendor ULTRA STROBE
COMMUNICATIONS INC
Total:
75.00
12/17/2018
New pumps for Willow Lift
510-32-8500
1,085.00
12/17/2018
New pumps for Willow Lift
510-32-8500
22,524.50
Vendor XYLEM WATER SOLUTIONS USA INC
Total:
23,609.50
12/17/2018
469
100-33-5370
186.09
Vendor ZORO
Total:
186.09
Grand Total: 104,965.67
12/12/2018 12:45:19 PM
Expense Approval Register
Packet: APPKT01353-12-1748 RECT INVOICE
Fund Summary
Fund
100-GENERAL FUND
400 - RECREATION CENTER FUND
510- WATER/SEWER FUND
620 - INFORMATION TECHNOLOGY FUND
12/12/2018 12:45:19 PM
Expense Approval Register
Grand Total:
Expense Amount
54,67199
3,124.00
41,663,27
51504,41
104,965.67
Packet: APPKT01353-12-17-18 RECT INVOICE
AS -NEEDED CHECKS COUNCIL MEETING 12-17-18
100 100-01-6110 ACE HARDWARE, MCHENRY 11/02/2018 47.25
100 1 00-33-61 10 ACE HARDWARE, MCHENRY 11/02/2018 270.56
100 100-33-6115 ACE HARDWARE, MCHENRY 11/02/2018 67.89
100 10045-6110 ACE HARDWARE, MCHENRY 11/02/2018 181.00
510 51 0-31 -61 10 ACE HARDWARE, MCHENRY 11/02/2018 187,30
510 510-32-6110 ACE HARDWARE, MCHENRY 11/02/2018 233,84
510 510-35-6110 ACE HARDWARE, MCHENRY 11/02/2018 82,87
620 620-00-5320 AT&T 11/02/2018 1,23
620 620-00-5320 AT&T 11/02/2018 60A9
620 620-00-5320 AT&T 11/02/2018 60A9
620 620-00-5320 AT&T 11/02/2018 120.30
620 620-00-5110 AT&T 11/02/2018 4684
100 1 00-47-51 10 BARRINGTON SWIM CLUB 11/02/2018 1795,00
230 230-00-5110 EDER CASELLA & CO 11/02/2018 17545,00
225 225-00-5110 FOX VALLEY FIRE & SAFETY 11/02/2018 327,50
225 225-00-5110 FOX VALLEY FIRE & SAFETY 11/02/2018 340,50
760 760-00-5110 IPPFA 11/02/2018 415,00
760 760-00-5110 IPPFA 11/02/2018 415,00
100 1 00-01 -51 10 KIRCHNER FIRE 11/02/2018 670,50
100 10047-5110 MCHENRY COMMUNITY SCHOOL DIST #15 11/02/2018 357,55
100 100-01-5410 METROPOLITAN MAYORS CAUCUS 11/02/2018 1214,64
100 1 00-33-61 10 MID AMERICAN WATER OF WAUCONDA INC 11/02/2018 338,40
510 510-35-6110 MID AMERICAN WATER OF WAUCONDA INC 11/02/2018 780,00
100 100-33-5430 OWSLEY, MIKE 11/02/2018 66053
100 10047-5110 PATRIOTS SWIMMING 11/02/2018 1383,00
620 620-00-6210 US BANK 11/02/2018 397,72
620 620-00-5320 VERIZON WIRELESS 11/02/2018 702,72
100 1 00-33-61 10 ALEXANDER LUMBER CO 11/09/2018 9,96
510 510-35-6110 ARIES INDUSTRIES INC 11/09/2018 142.71
620 620-00-5110 AT&T 11/09/2018 1020,82
100 1 00-22-61 10 DONE WRIGHT GUN REPAIR 11/09/2018 80,00
100 100-2200 DYN MCHENRY COMMONS LLC 11/09/2018 3245,00
100 10047-5110 ELMHURST SWIM TEAM 11/09/2018 805000
400 400-004510 GREEN DOOR PROMOTIONS LLC 11/09/2018 96600
400 400-00-5210 GREEN DOOR PROMOTIONS LLC 11/09/2018 27,00
100 10047-5410 ILLINOIS SWIMMING INC 11/09/2018 154,00
400 40040-5110 LES MILLS UNITED STATES TRADING INC 11/09/2018 410,00
100 1 00-33-61 10 MCCANN INDUSTRIES INC 11/09/2018 213,10
400 400-00-5210 ON TRACK FULFILLMENT 11/09/2018 3092A2
100 100-01-6940 SECRETARY OF STATE / DEPT OF POLICE 11/09/2018 202000
280 28041-8800 SHORE WERKS 11/09/2018 14300,00
100 100-01-6110 STAPLES BUSINESS CREDIT 11/09/2018 314,96
100 100-03-6210 STAPLES BUSINESS CREDIT 11/09/2018 53,44
100 1 00-04-621 0 STAPLES BUSINESS CREDIT 11/09/2018 307,01
100 1 00-22-621 0 STAPLES BUSINESS CREDIT 11/09/2018 282,81
510 510-35-6210 STAPLES BUSINESS CREDIT 11/09/2018 26.49
510 510-35-6210 STAPLES BUSINESS CREDIT 11/09/2018 19,79
100 1 00-06-61 10 WOLF DOROTHY 11/09/2018 24,17
100 100-22-8300 KUNES KOUNTRY 11/13/2018 31187*12
AS -NEEDED CHECKS COUNCIL MEETING 12-17-18
510 510-35-5370
100 100-33-5370
510 510-35-5370
510 510-35-5370
100 100-01-6110
100 100-01-6940
100 1 00-06-51 10
100 1 00-06-541 0
100 100-06-5420
100 100-06-5430
100 100-22-5420
100 1 00-22-621 0
100 100-30-5430
100 100-33-5430
100 1 00-33-61 10
100 10041-5310
100 10041-5310
100 10041-5410
100 100-41-5410
100 10041-5430
100 10046-5110
100 10046-6110
100 10046-6920
100 10047-5110
100 10047-5430
100 1 00-47-61 10
400 400-00-5210
400 400-00-5430
620 620-00-6270
510 510-31-6110
510 510-35-5430
510 510-324510
100 100-01-5110
100 1 00-33-61 10
100 100-334510
100 1 00-33-61 10
100 100-01-8600
100 100-01-6940
100 10047-5410
510 510-32-6110
100 1 00-22-51 10
100 1 00-22-51 10
100 1 00-33-61 10
100 100-01-5110
100 10045-5370
100 100-22-5430
100 100-01-6940
100 100-01-6110
280 280-41-8800
510 510-32-6110
MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
CINTAS CORPORATION LOC 355
CINTAS CORPORATION LOC 355
CINTAS CORPORATION LOC 355
CINTAS CORPORATION LOC 355
CINTAS CORPORATION LOC 355
COPENHAVER CONSTRUCTION INC
DEKALB COUNTY CLERK
ILLINOIS SWIMMING INC
NCL OF WISCONSIN INC
BMO HARRIS BANK
BUREAU OF WEIGHTS & MEASURES
CINTAS CORPORATION LOC 355
HARRISON & ASSOCIATES INC
JW TURF
MCHENRY COUNTY CHIEFS OF POLICE
MCHENRY COUNTY CLERK
PRAIRIELAND DISPOSLA
SHORE WERKS
TEST GAUGE AND BACKFLOW SUPPLY INC
11/13/2018
11/13/2018
11/13/2018
11/13/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11 /14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/14/2018
11/21/2018
11/21/2018
11/21/2018
11/21/2018
11/21/2018
11/21/2018
11/21/2018
11/21/2018
11/21/2018
11/21/2018
266.00
866,48
82,00
34,00
289,66
25,00
34,94
340,00
72,00
123,05
185,00
47,34
599,40
1150.56
77074
12095
12095
44,00
44,00
300,00
1303,36
797.11
60,76
200.00
56,00
59,90
65,00
84,00
136,05
56,97
45,00
42,50
51,76
68.42
151,72
172,88
281505,95
10.00
154000
299.99
26.59
401,58
81,15
4000,00
469,42
100,00
10,00
6400,00
14300,00
351,68
AS -NEEDED CHECKS COUNCIL MEETING 12-17-18
100 100-45-5430 UNIVERSITY OF ILLINOIS PSEP 11/21/2018 164.00
100 100-014510 ARAMARK 11/28/2018 64.72
510 510-314510 ARAMARK 11/28/2018 30.84
100 100-22-5420 BANKCARD PROCESSING CENTER 11/28/2018 159.59
100 1 00-22-621 0 BANKCARD PROCESSING CENTER 11/28/2018 139.81
100 100-23-5420 BANKCARD PROCESSING CENTER 11/28/2018 28.04
CLARKE ENVIRONMENTAL MOSQUITO MGMT
100 10041-5110 INC 11/28/2018 200.00
CLARKE ENVIRONMENTAL MOSQUITO MGMT
100 100-01-5110 INC 11/28/2018 8400,00
CLEARVIEW LANDSCAPE CONSTRUCTION,
100 1 00-33-51 10 INC 11/28/2018 1067,85
CLEARVIEW LANDSCAPE CONSTRUCTION,
100 10045-5110 INC 11/28/2018 5755,25
CLEARVIEW LANDSCAPE CONSTRUCTION,
510 510-31-5110 INC 11/28/2018 533.25
CLEARVIEW LANDSCAPE CONSTRUCTION,
510 510-32-5110 INC 11/28/2018 442.65
620 620-00-5110 COMCAST CABLE 11/28/2018 31.71
100 100-2200 DYN MCHENRY COMMONS LLC 11/28/2018 757.56
100 10047-5110 GOLF ACADEMY AT TERRA COTTA LLC 11/28/2018 305.00
620 620-00-5430 GREVE, AARON 11/28/2018 994.96
100 100-23-5430 ILLINOIS DEPARTMENT OF PUBLIC HEALTH 11/28/2018 50.00
100 10047-5410 ILLINOIS SWIMMING INC 11/28/2018 154.00
100 1 00-22-51 10 LEXISNEXIS 11/28/2018 154.00
100 100-2200 MCHENRY AREA JAYCEES 11/28/2018 3245,00
100 10047-5110 MCHENRY COMMUNITY SCHOOL DIST #15 11/28/2018 511.50
510 510-35-6110 MID AMERICAN WATER OF WAUCONDA INC 11/28/2018 88.00
100 1 00-33-61 10 NETWORKFLEET INC 11/28/2018 513.20
100 1 00-33-61 10 NETWORKFLEET INC 11/28/2018 112.23
100 1 00-33-61 10 NETWORKFLEET INC 11/28/2018 475.11
100 1 00-33-61 10 NETWORKFLEET INC 11/28/2018 307.19
100 100-03-5430 NorthwestBOCA 11/28/2018 60.00
100 10041-5310 POSTMASTER MCHENRY IL 11/28/2018 1100,00
100 10047-5110 ROSS, KAYLEE 11/28/2018 565.00
100 100-01-6940 SECRETARY OF STATE/INDEX DEPT 11/28/2018 10.00
100 100-01-5330 WOODWARD PRINTING SERVICES 11/28/2018 3461,00
TOTAL 432131, 24
FUND
100
TOTAL
372536.61
FUND
225
TOTAL
668.00
FUND
230
TOTAL
17545.00
FUND
280
TOTAL
28600.00
FUND
400
TOTAL
3774.42
FUND
510
TOTAL
4645.88
FUND
620
TOTAL
3531,33
FUND
760
TOTAL
830.00
GRAND TOTAL
432131,24
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: December 17, 2018 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Conditional Use Permit to allow a tavern, outdoor seating with alcohol and
smoking area, food trucks and outdoor entertainment
ATT:
1. Location Map
2. Unapproved Planning and Zoning Commission Minutes dated November 14, 2018
3. Ordinance approving a conditional use permit to allow a tavern, outdoor seating with
alcohol and smoking area, food trucks and outdoor entertainment
4. Site and Floor Plan
AGENDA ITEM SUMMARY:
Council is being asked to consider a Conditional Use Permit to allow a tavern, outdoor seating
with alcohol and smoking area, food trucks and outdoor entertainment.
BACKGROUND:
The subject property was annexed and developed as a McDonald's restaurant in 1993 but is
now vacant and is part of a larger shopping center. Since McDonald's relocated several years
ago, approximately one -quarter mile to the north, the building has been vacant. It was
purchased by the applicant who intends to open an upscale whiskey/cigar bar. Smoking is not
permitted inside due to state law but there would be smoking permitted outside. The applicant
is proposing two minor building additions as depicted on the site plan, along with an outside
patio seating area and a fire feature on the south side of the building.
ANALYSIS:
The subject property is very difficult to improve with a viable land use. Per a deed restriction
placed on the property by the seller, no food is permitted to be cooked within the building for
20 years -from date of purchase. The site has extremely limited access. In addition to the site,
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
the entire shopping center has struggled since the access points on Charles Miller Road and
Illinois Route 31 have been compromised due to the roadway improvements.
However, the subject property has great visibility, the building is in decent condition and the
applicant has a great deal of experience operating successful businesses, particularly involving
alcohol. Additionally, redevelopment of the property could assist in further rejuvenation of the
center. Although there is no food permitted to be cooked inside, the applicant will host food
trucks and can have food brought into the building. The applicant is also going to offer
entertainment. Having a cigar bar is a unique option as well as there are no other cigar bars in
the immediate vicinity.
There will be a humidor within the facility and people can enjoy a cigar outside. Outside
seating will be provided. The property is located at the intersection of two major highways and
there is no residential development in close proximity to the site so noise is not a major
concern.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission unanimously recommended approval of a Conditional Use
Permit to allow a tavern, outdoor seating with alcohol and smoking area, food trucks and
outdoor entertainment on the subject property in substantial conformance with the site plan
prepared by Gillespie Design Group dated 10/16/18, subject to the following conditions:
1. Applicant must comply with all regulations of the McHenry County Health Department;
2. A decorative style fencing or enclosure shall be utilized to enclose the proposed outdoor
patio;
3. A continuous hedge, parking screening strip shall be maintained along the south and
west parking areas to screen the headlights from Charles Miller Road and Illinois Route
31 respectively.
RECOMMENDATION:
Therefore, if the City Council concurs, it is recommended that a motion be made to approve
the attached ordinance granting a conditional use permit to allow a tavern, outdoor seating
with alcohol and smoking area, food trucks and outdoor entertainment on the subject
property with the aforementioned conditions as presented.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Location Map:
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
City of McHenry
Unapproved Planning and Zoning Commission Minutes
November 14, 2018
Chairman Strach called the November 14, 2018 regularly scheduled meeting of the City of
McHenry, Planning and Zoning Commission to order at 7:30 p.m. In attendance were the
following: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh. Absent: Miller. Also in
attendance were: Director of Economic Development Martin and Economic Development
Coordinator Wolf.
Chairman Strach opened the public portion of the meeting at 7:32 p.m. There was nobody in
attendance who wished to address the Commission with public comment. Chairman Strach
closed the public comment portion of the meeting at 7:32 p.m.
Chairman Strach welcomed Alderman Devine to the meeting.
Public Hearing: A. J. Shah
File No. Z-941
520 South Illinois Route 31
Conditional Use Permit to allow a tavern, outdoor seating with alcohol and smoking area,
food trucks and outdoor entertainment at 522 South Illinois Route 31.
Chairman Strach called the Public Hearing to order at 7:35 p.m. regarding File No. Z-941 an
application for a Conditional Use Permit to allow a tavern, outdoor seating with alcohol and
smoking area, food trucks and outdoor entertainment for the property located at 522 South
Illinois Route 31.
Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on
October 31, 2018. Notices were mailed to all abutting property owners of record as required by
ordinance. The subject property was posted. A Certificate of Publication and Affidavit of
Compliance with notice requirements are on file in the City Clerk's Office.
In attendance were A. J. (Sam) Shah, 520 S. IL Route 31, McHenry, IL, and David Gillespie,
Architect, Gillespie Design Group, 5307 Business Parkway, Suite 101, Ringwood, IL, who were
sworn in by Chairman Strach. Mr, Gillespie stated Mr. Shah has an opportunity to revitalize a
prime vacant corner which was a former McDonald's into a bourbon bar and cigar bar with
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
outdoor seating and entertainment. He stated that the property has many challenges but Mr.
Shah believes that this is a beautiful opportunity to make a lively destination spot in McHenry
with a whole new and improved fagade.
Director Martin presented a staff report stating the subject property was annexed and
developed as a McDonald's restaurant in 1993 but is now vacant and is part of a larger
shopping center. It was purchased by the applicant who intends to open an upscale
whiskey/cigar bar. Smoking is not permitted inside due to state law but there would be
smoking permitted outside.
The subject property is very difficult to improve with a viable land use. Due to deed restrictions
placed upon by the seller, there is no food permitted to be cooked within the building for 20
years -from date of purchase. Director Martin stated the property has great visibility and the
applicant is proposing two minor building additions, along with an outside patio seating area
and a fire feature on the south side of the building.
Director Martin stated the applicant has a great deal of experience operating successful
businesses, particularly involving alcohol. Although there is no food permitted to be cooked
inside, the applicant will host food trucks and can have food brought into the building.
Staff recommends approval of a Conditional Use Permit to allow a tavern, outdoor seating with
alcohol and smoking area, food trucks and outdoor entertainment on the subject property in
substantial conformance with the site plan prepared by Gillespie Design Group dated 10/16/18,
subject to conditions as presented. Director Martin noted there would be no closing -time
restriction. Staff finds the requirements of Table 31, Conditional Use Permits, of the zoning
ordinance have been met.
Chairman Strach invited questions and/or comments from the Commission.
Commissioner Walsh inquired about hours of operation. Mr. Shah stated the hours would be
3:00 p.m. or 4:00 p.m. until Midnight.
Commissioner Thacker asked for clarification on how food trucks would be utilized and inquired
if the establishment would be open 7 days a week. Mr. Shah stated that food trucks will only
be used during special events and stated they would be open 7 days a week.
Commissioner Sobotta asked for
clarification
with
regard
to the food restriction.
Mr. Shah
stated that they cannot prepare
food except
for
possibly
bar pizza for 20 years
but stated
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cl.mchenry.il.us
people can bring in carryout food or have food delivered. He further stated they will have
menus available for people to place outside orders. Commissioner Sobotta inquired if outdoor
seating would be enclosed or have an awning. Mr. Gillespie stated they were trying to keep the
visibility to the business open and were not planning an awning at this time. Commissioner
Sobotta inquired about the signage that would be used. Mr. Shah stated they are looking for
something unique and different.
Commissioner Doherty inquired if the establishment would be open for sports events in
afternoons or holidays. Mr. Shah stated that would be considered at a future date and
dependent on employee schedules.
Commissioner Walsh inquired about the number of employees. Mr. Shah stated approximately
five and further stated the number would vary with special events (public and private) and
tasting events.
Chairman Strach opened the floor to questions and comments from the audience. There was
nobody in attendance that wished to address the Commission regarding this matter. Chairman
Strach closed the public comment portion of the hearing 7:50 p.m.
Chairman Strach welcomed Alderman Santi to the meeting.
Motion by Walsh, seconded by Gurda, to recommend to the City Council with regard to File No.
Z-941 an application for Approval of a Conditional Use Permit to allow a tavern, outdoor seating
with alcohol and smoking area, food trucks and outdoor entertainment on the subject property
in substantial conformance with the site plan prepared by Gillespie Design Group dated
10/16/18, subject to the following conditions:
• Applicant must comply with all regulations of the McHenry County Health Department;
• A decorative -style fencing or enclosure shall be utilized to enclose the proposed outdoor
patio;
• A continuous hedge, parking screening strip shall be maintained along the south and
west parking areas to screen the headlights from Charles Miller Road and Illinois Route
31 respectively.
Staff finds the requirements of Table 31, Conditional Use Permits, of the zoning ordinance have
been met.
Voting Aye: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Not Voting: None.
Abstaining: None.
Absent: Miller.
Motion carried: 6-0.
Chairman Strach closed the Public Hearing regarding File No. Z-941 at 7:51 p.m.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ORDINANCE NO 18-
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW A TAVERN,
OUTDOOR SEATING WITH ALCOHOL AND SMOKING AREA, FOOD TRUCKS AND OUTDOOR
ENTERTAINMENT IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed by A.J. Shah L.L.C., 520 S Illinois Route 31, McHenry,
IL 60050 ("Applicant"), requesting a Conditional Use Permit to allow a tavern, outdoor seating
with alcohol and smoking area, food trucks and outdoor entertainment, specifically at 522 S Illinois
Route 31. The property is legally described on Exhibit "A" attached hereto and incorporated
herein, the "SUBJECT PROPERTY"; and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on November 14, 2018 in the manner prescribed by ordinance and statute, and as
a result of said hearing, the Planning and Zoning Commission did recommend to the City
Council the granting of the requested Conditional Use Permit; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the requested Conditional Use
Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the
public health, safety, morals and general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOISI AS FOLLOWS:
SECTION 1: That the SUBJECT PROPERTY is hereby granted a Conditional Use Permit to
allow a tavern, outdoor seating with alcohol and smoking area, food trucks and outdoor
entertainment on the subject property in substantial conformance with the site plan prepared
by Gillespie Design Group dated 10/16/18, subject to the following conditions:
Applicant must comply with all regulations of the McHenry County Health Department;
A decorative -style fencing or enclosure shall be utilized to enclose the proposed outdoor
patio;
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
A continuous hedge, parking screening strip shall be maintained along the south and
west parking areas to screen the headlights from Charles Miller Road and Illinois Route
31 respectively.
SECTION
2: In
granting
said Conditional
Use Permit, the
City Council finds that the
requirements of Table
31 of the
Zoning Ordinance
have been met in
that:
1. Any adverse impact of types or volumes of traffic flow not otherwise typical in
the zoning district has been minimized.
2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light
or air, or other adverse environmental effects of a type or degree not
characteristic of permitted uses in the zoning district, have been appropriately
controlled.
3. The proposed use will fit harmoniously with the existing natural or man-made
character of its surroundings, and with permitted uses in the zoning district. The
use will not have undue deleterious effect on the environmental quality,
property values, or neighborhood character already existing in the area or
normally associated with permitted uses in the district.
4. The proposed use will not require existing community facilities or services to a
degree disproportionate to that normally expected of permitted uses in the
district, nor generate disproportionate demand for new services or facilities, in
such a way as to place undue burdens upon existing development in the area.
5. The proposed use will not be detrimental to the safety or health of the
employees, patrons, or visitors associated with the use nor of the general public
in the vicinity.
6. The proposed use is in harmony with all other elements of compatibility
pertinent to the Conditional Use and its particular location.
SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED THIS DAY OF 2018
AYES:
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF . 2018
MAYOR
CITY CLERK
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cl.mchenry.il.us
Exhibit A
Legal Description of the Subject Property
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Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
dmorefield@ci.mchenry.il.us
REGULAR AGENDA ITEM
DATE: December 17, 2018
T0: Mayor and City Council
FROM: Derik Morefield, City Administrator
RE: Budget amendment Ordinance and authorization forthe purchase of Green Street
Properties from McHenry Savings Bank
ATT: Budget Amendment Ordinance
Plat Depicting Parcels to be Acquired
Contract of Sale
AGENDA ITEM SUMMARY:
The purpose of this agenda item is for Council to authorize the Mayor and Deputy City Clerk to
execute a purchase agreement and closing documents for the acquisition of three (3) parcels of
property from McHenry Savings Bank on Green Street. A budget amendment ordinance is also
required in order to pay 50% of the purchase price and monthly installment payments through
the remainder of FY18/19 ($331,000 estimated total).
BACKGROUND/ANALYSIS:
Council had previously directed Staff to work with McHenry Savings Bank to purchase three (3)
parcels, as identified on the attached plat, from McHenry Savings Bank for a total purchase price
of $611,000 based on the appraised value of the property. In summary, these parcels are vital to
ensuring continued full access to and through the municipal lot located adjacent to the parcels,
as well as to ensure continued and future use of the property for public parking in the downtown
area.
The parcels will be acquired via a 5-year installment contract (described in Exhibit B of the
contract) with a 3.50% interest rate. 50% of the purchase price will be paid up front ($305,500)
with the remaining $305,500 financed via the installment contract. Funding for the purchase
(down payment and 5-year installment contract) will come from Tourism Fund, the revenues of
which are derived from hotel/motel occupancy taxes.
The City of McHenry is dedicated fa pravidirtg the dozens, businesses and visitors of McHenry with tfae faighest
quality of programs and services in acustomer-orrenied, efficient and fiscat(y respansibfe manner.
Of note, as a separate document but one that is referenced as Exhibit C in the purchase contract,
the City and McHenry Savings Bank will also be working to renew the continued lease of the
parcel that contains the former McHenry Savings Bank property for public parking until such time
as the site is sold and/or redeveloped. This will be brought back to Council for separate approval
at a future meeting.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to adopt an Ordinance
amending the FY18/19 Tourism Fund Budget in the amount of $331,000 for the purchase and
financing of three (3) parcels of property from McHenry Savings bank; and, a motion to
authorize the Mayor to sign and Deputy Clerk to attest the purchase agreement and all closing
documents with McHenry Savings Bank relating to the City's acquisition of referenced parcels
for a total purchase price of $611,000.
ORDINANCE NO, ORD48-
AN ORDINANCE AMENDING THE FY201812019 BUDGET FOR THE
FISCAL YEAR ENDINGAPRIL 30, 2019
WHEREAS, the City of McHemy, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers
and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the City of McHenry acting by and tluough its Mayor and City Council has
previously approved the FYI 8/19 Annual Budget for the Fiscal Year Ending April 30, 2019 by a
motion at the Annual City Council Meeting held on April 30, 2018; and
WHEREAS, it is
necessary
and appropriate to delete,
add to, or otherwise change certain
line items in said Budget
Ordinance
as provided in Exhibit A
to this Ordinance;
NOW, THERETORE, BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending
April 30, 2019 are hereby approved in the form and content as provided by Exhibit "A" which is
attached hereto and made part hereof.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after its passage,
approval and publication, as provided by law.
Passed this 17th day of December 2018 by roll call vote as follows:
Voting Aye:
Voting Nay:
Absent:
(SEAL)
��IwITx.Y1W
Deputy City Clerk
Published:
Mayor
EXHIBIT A
The following budget items are amended by this Ordinance:
Fund 200 (Tourism Fund) . $331,000
PLAT
�1
,
CONTRACT OF SALE
THIS CONTRACT OF SALE, (the "Contract"), is made and entered into by and between
MCHENRY SAVINGS BANK (the "Seller"), and the CITY OF MCHENRY ("Purchaser"). Seller and
Purchaser are sometimes collectively referred to herein as the "Parties".
L SALE AND PURCHASE OF PROPERTY.
1.01 PURCHASER IS A UNIT OF LOCAL GOVERNMENT, AND THIS
CONTRACT IS SUBJECT TO THE APPROVAL OF, AND IS NOT ENFORCEABLE UNLESS
APPROVED AT AN OPEN MEETING BY, PURCHASER'S CITY COUNCIL.
1.02 hi the event that Purchaser's City Council does not approve this Contract on or
before December 17, 2018, Seller may, in its discretion, terminate this Contract by written notice to
Purchaser delivered not later than December 21, 2018.
1.03 Agreement of Sale and Purchase. For and in consideration of the sum of Ten
and No/100 Dollars ($10.00) and of the premises, undertakings, and mutual covenants of the Parties set
forth herein, Seller hereby agrees to sell and convey unto Purchaser, and Purchaser hereby agrees to
purchase and take from Seller, the property legally described on Exhibit A hereto, consisting of four parcels
of real property located at the corner of Green Street and Illinois Route 120, in McHenry, Illinois. Said real
property shall include all improvements thereon and all and singular the rights and appurtenances pertaining
thereto, including, but not limited to, all right, title, and interest of Seller in and to adjacent streets, alleys,
easements, and rights -of -way (all of such lots and all rights, and appurtenances being hereinafter referred
to collectively as the "Pro et "). Notwithstanding the foregoing, the Property shall not include any of the
ATM equipment located thereon.
1.04 Purchase Price. At Closing (hereinafter defined), Seller shall sell and Purchaser
shall purchase the Property for Six Hundred Eleven Thousand and NO/Dollars ($611,000.00), being the
"Purchase Price" hereunder.
1.05 Earnest Monev.
(a) In Consideration for the right to purchase the Property granted herein by
Seller to Purchaser, Purchaser shall, within hvo (2) business days after the date hereof, deposit with Seller
the sum of Five Hundred and NO/100 Dollars ($500.00) ("Earnest Money').
(b) In the event Purchaser closes on the Property, the Earnest Money shall be
applied to the Purchase Price at Closing. If Purchaser fails to deposit the Earnest Money as required herein,
and such failure continues for a period of five (5) days after written notice from Seller, then either party
may terminate this Contract by written notice to the other at any time prior to the deposit of the Earnest
Money. If this Contract is so terminated, this Contract shall be deemed to have terminated as of the date
that the Earnest Money was originally to have been deposited by Purchaser, and there shall be no remedy
hereunder to either Seller or Purchaser other than the termination of this Contract.
II. TITLE COMMITMENT AND FEASIBILITY PERIOD.
2.01 Title Commitment. No later than fifteen (15) days following Seller's execution
of this Contract, Seller will furnish to Purchaser a title commitment (the "Title Commitment") for the
Property in an amount equal to the total Purchase Price, with extended coverage over the standard
(34302: 008: 02157132.DOCX: }
exceptions 1 through 5, issued by Chicago Title Insurance Company ("Title Company"); provided,
however, that the Title Commitment shall only include extended coverage over matters of survey to the
extent that Purchaser delivers a survey to the Title Company which is in form and substance acceptable to
the Title Company for the issuance of extended coverage over matters of survey. The Title Commitment
will show the Seller to be owner of good and indefeasible fee simple title. Purchaser shall have ten (10)
business days (the "Review Period") after receipt of the Survey and the Title Commitment in which to
examine same and notify Seller in writing of objection to same. Upon the expiration of the Review Period,
Purchaser shall be deemed to have accepted all exceptions to title as shown on the Title Commitment,
except for matters for which notification permitted herein has been given by Purchaser. In the event of
notification to Seller of objections by Purchaser, Seller may, at its option, undertake to eliminate or modify
such objectionable items to the reasonable satisfaction of Purchaser within ten (10) days, (the "Cure
Period"), after receipt of such notice of objections. In the event Seller does not cure objections of Purchaser
within the Cure Period, Purchaser may, at its option, and as Purchaser's sole remedy, terminate this Contract
by written notice to Seller within five business days of the expiration of the Cure Period or, in the
alternative, accept title as it then is and waive all objections to any other unpermitted exceptions. Any
exceptions accepted by Purchaser or not timely objected to as aforesaid shall be hereafter collectively
referred to as "Permitted Encumbrances". Possession shall be delivered at Closing free and clear of all
matters except the Permitted Encumbrances.
2.02 Feasibility Period.
(a) No Reliance on Information. Except as expressly stated herein, Seller makes no
covenant, representation or warranty as to the content of any historical documents or materials provided to
Purchaser with respect to the Property, or the truth, accuracy, reliability or completeness of any such
information delivered by Seller to Purchaser in connection with the transaction contemplated hereunder,
that such information is provided to Purchaser as a convenience only and that if Purchaser uses or relies on
any such information, it shall do so at its own risk and Seller shall have no liability and is hereby released
from all liability to Purchaser, its successors and/or assigns, with respect thereto.
(b) Purchaser Investi atg ions• For ten (10) days following the Effective Date (the
"Feasibili1,yPeriod"), Purchaser shall have the right of investigation and inspection of the Property to
determine, in Purchaser's sole and absolute discretion, whether or not the Property is acceptable to
Purchaser and suitable for Purchaser's intended use. Following the completion of any studies Purchaser
may undertake on the Property, Purchaser agrees to repair or restore promptly any damage to the Property
caused by Purchaser, its designees, consultants, agents and contractors, and Purchaser shall indemnify
Seller against damages, losses, expenses, inquiries or liens, including, without limitation, reasonable
attorneys' fees and court costs, arising out of or resulting from Purchaser's or Purchaser's designees' access
to the Property. The aforesaid obligations of Purchaser shall survive the Closing or termination of this
Contract, notwithstanding any provision of this Contract to the contrary. Prior to any entry by Purchaser,
or any of its directors, officers, partners, managers, members, employees, agents, contractors,
representatives, attorneys or advisors (individually and collectively, the "Purchaser's Representatives")
onto the Property for the inspections, Purchaser shall provide to Seller evidence satisfactory to Seller that
Purchaser has in force commercial general liability and worker's compensation insurance with a combined
single limit of not less than $1,000,000.00, with the commercial general liability policy naming Seller as
an additional insured and protecting Seller against liability, claims, demands, damages and costs (including
but not limited to reasonable attorneys' fees and expenses) which may occur as a result of any activity of
Purchaser or Purchaser's Representatives on the Property.
(c) Satisfaction or Waiver of Feasibility Period. At any time prior to the expiration of
the Feasibility Period, Purchaser may notify Seller that it is not satisfied with its investigation of the
Property and that it elects to terminate this Contract (in which event Purchaser shall be entitled to a fill
{34302: 008: 02t57132.DOCX: )
refund of the Earnest Money). In the event Purchaser fails to timely notify Seller of the foregoing, it shall
be conclusively deemed that Purchaser is satisfied with the Property and that Purchaser waives its right to
terminate this Contract pursuant to this Section 2.02.
(d) Agreements. As of the Effective Date, the Parties hereby agree that the term of
that certain parking agreement permitting public parking at the location of the main bank building located
on the property described as PIN 09-26-378-008 as further described on Exhibit C ("Bank Building Parking
Agreement") shall be deemed renewed and reinstated, and automatically renewed every 30 days thereafter
through the Closing Date (defined below).
III. PROVISIONS WITH RESPECT TO CLOSING,
3.01 Closing. The completion of the Closing of the purchase and sale of the Property
the "Closing") shall take place on January 23, 2019, or such other date as mutually agreed by the Parties
the "Closing Date"). The Closing shall take place in the offices of the Title Company,
3.02 Seller's Obligations At Closing. At Closing, Seller shall do the following:
(a) Execute and deliver to Purchaser a special warranty deed, drily executed
and acknowledged, conveying to Purchaser good and indefeasible fee simple title to the Property, free and
clear of all liens, claims, and encumbrances except the Permitted Encumbrances;
(b) Deliver free and clear possession of the Property to Purchaser;
(c) Pay Seller's closing costs as hereinafter specified; and
(d) Execute and deliver to Purchaser such other standard closing documents
or other documentation as is required by applicable law or the Title Company to effectuate the transaction
contemplated hereby, including, without limitation, Affidavit of Title, FIRPTA, ALTA statements and GAP
Undertaking, such other documentation as is reasonably required by the Title Company to cause the Title
Company to issue and advise Purchaser that it has issued the Title Policy , with extended coverage, in the
amount of the Purchase Price, insuring fee simple, good and indefeasible title to the Property and containing
no exceptions other than the Permitted Encumbrances.
3.03 Purchaser's Obligations At Closing. At Closing, Purchaser shall pay to Seller
the Purchase Price in cash for the Property, subject to any applicable credits as provided for in this Contract,
and pay Purchaser's closing costs as hereinafter specified. Purchaser shall deliver any documents
reasonably required by the Title Company to consummate the transaction contemplated hereby.
3.04 Closing Costs. Seller shall pay the following costs and expenses in connection
with Closing:
(i) Seller's portion of the prorated taxes, fees and any assessments (as
provided below);
(ii) Seller's own attorneys fees;
(iii) The cost of preparing the special warranty deed;
(iv) One-half of the cost of any Title Company escrow fee;
{34302: 008: 02I57132.DOCX : }
(v) The premiums for the Title Policy;
(v1) State and County transfer taxes, if any;
(vii) The cost of preparing and recording any release of lien and/or mortgage
which encumbers the Property as of the Closing Date; and
(viii) Such other incidental costs and fees customarily paid by sellers in an
transactions of this nature in the county where the Property is situated.
Purchaser shall pay the following costs and expenses in connection with Closing:
(i) Purchaser's own attorneys fees;
(ii) Purchaser's portion of the prorated taxes and fees (as provided below);
(iii) One-half the cost of any Title Company escrow fee;
(iv) The cost of recording the special warranty deed;
(v) The cost of extended coverage and such other endorsements requested by
Buyer; and
(vi) Such other incidental costs and fees customarily paid by purchasers in land
transactions of this nature in the county where the Property is situated.
Any local transfer tax shall be paid by the party designated in the ordinance that authorized such local
transfer tax, and if no such patty is so designated, the local transfer tax shall be paid by Purchaser.
Notwithstanding the foregoing, the Patties acknowledge that Purchaser is a governmental entity, and as
such this transaction is exempt from any State, County or local real estate transfer tax pursuant to 35 ILCS
200/31-45(b). Seller is obligated to furnish completed Real Estate Transfer Declarations signed by Seller
or Seller's agent in the form required pursuant to the Real Estate Transfer Tax Act of the State of Illinois.
3.05 Proration Of Taxes and Assessments. Taxes, assessments and levies
(collectively, "Taxes") assessed with respect to the Property in the year prior to the year in which Closing
occurs but due and payable in the year in which Closing occurs shall be the responsibility of Seller, and
Purchaser shall receive a credit against the Purchase Price for such unpaid Taxes at Closing. All Taxes
assessed in the year in which Closing occurs but due and payable in the year following the year in which
Closing occurs shall be prorated as of the date of Closing, and Purchaser shall receive a credit against the
Purchase Price for such Taxes attributable to the period prior to and including the date of Closing.
Notwithstanding the foregoing to the contrary, if the amount of any Taxes payable by Seller at Closing or
to be credited to Purchaser at Closing is not available at the time of Closing then such Taxes shall be
estimated and prorated based upon 100% of the amount of the last known tax bill for the Property. All
prorations shall be final.
3.06 Conditions Precedent.
(a) Seller's Conditions. Seller's obligation to close on the sale of the Property is
subject to:
(i) Purchaser and Seller executing an agreement in form and substance that is
acceptable to Seller, the purpose of which is to allow the Seller's ATM to remain on its current location on
{34302: 008: 02157132.DOCX: } 4
the Property, with full access rights for the public and with the Purchaser providing snow plowing of area
as needed, for a period of 10yrs or, if the lot is conveyed to a private entity sooner than 10 years, until the
date of the closing of the sale to such entity; and that further that this agreement would provide that in the
event the ATM lot is developed by the Purchaser in a way that requires the removal of the ATM, or access
thereto, the parties will work together in good faith to find an alternative site for the remainder of the period;
and
(ii) Purchaser and Seller executing an agreement in form and substance that is
acceptable to Seller, the purpose of which is to replace and restate the Bank Building Parking Agreement.
(b) Parchaser's Condition. Parchaset•'s obligation to close on the purchase of the
Property is subject to:
(i) Seller financing the Purchaser's acquisition of the Property on the terms
set forth in Exhibit B hereto, Purchaser shall pay the usual and customary charges imposed by lending
institutions, including, but not limited, to credit and appraisal fees; and
(ii) The provisions of Section LOl above.
4.01 Seller's Remedies. Should Purchaser fail to close on the Closing Date or otherwise
breach any term or condition of this Contract, Seller shall be entitled, as Seller's sole and exclusive remedy,
to (i) waive the contractual obligations of Purchaser in writing; (ii) extend the time for performance by such
period of time as may be mutually agreed upon in writing by the Parties hereto; or (iii) terminate this
Contract and retain the Earnest Money as liquidated damages for such default and not as a penalty, as
Seller's sole and exclusive remedy, in which eventthe Parties shall be released herefiom and have no further
rights, obligations, or responsibilities hereunder, except for such rights, obligations, or responsibilities
hereunder that expressly survive termination of this Contract. Seller's extension ofthe time for Purchaser's
performance pursuant to clause (ii) above shall not constitute an election of remedies and shall not prohibit
Seller's exercise of Seller's other remedies set forth above in the event Purchaser fails to cure such breach
prior to the expiration of such extension period.
4.02 Purchaser's Remedies. If Seller defaults in performing Seller's obligations
hereunder for any reason other than Purchaser's default, Purchaser shall be entitled, as Purchaser's sole and
exclusive remedy, to terminate this Contract, whereupon the Earnest Money shall be returned to Purchaser,
and/or to seek specific performance of this Contract. Purchaser hereby waives all other remedies against
Seller due to a breach of this Contract.
V. COMMISSION.
Seller and Purchaser each hereby warrant and represent to the other that there are no
brokers, agents, finders' fees or commissions, or other similar fees that are due or arising in connection
with the entering into of this Contract, the sale and purchase of the Property, or the consummation of
transactions contemplated herein; and Seller and Purchaser each hereby agree to indemnify and hold the
other harmless from and against all liability, loss, cost, damage, or expense (including but not limited to
attorneys' fees and costs of litigation) which the other party shall suffer or incur because of any claim by
any broker, agent, or finder claiming by, through, or under such indemnifying party, whether or not such
claim is meritorious, for any compensation with respect to the entering into of this Contract, the sale and
purchase of the Property, or the consummation of the transactions contemplated herein. The foregoing
indemnity obligation shall survive Closing or termination of this Contract.
{34302: 008: 02157132.DOCX: }
VI, NOTICE AND RIGHT TO CURE.
Each party shall be entitled to written notice of any default and shall have ten (10) days
from receipt of such notice to cure such default prior to the exercise of any remedy provided herein.
VH. COVENANTS. REPRESENTATIONS AND WARRANTIES.
7.01 Purchaser's Covenants. Representations, and Warranties. The covenants,
representations and warranties contained in this Paragraph shall be deemed remade as of the Closing Date,
and shall be deemed to have been relied upon by the Seller in consummating this transaction,
notwithstanding any investigation the Seller may have made with respect thereto, or any information
developed by or made available to the Seller prior to the Closing and consummation of this transaction.
Purchaser covenants, represents and warrants to Seller that Purchaser has the full right, power, and authority
to purchase the Property fi•om Seller as provided in this Contract and to carry out its obligations hereunder;
and all required action necessary to authorize Purchaser to enter into this Contract and to carry out its
obligations hereunder has been or will have been taken prior to the Closing Date. The foregoing is so
warranted to be true and correct as of the Effective Date and also on the Closing Date,
7.02 Seller's Covenants. Representations, and Warranties. The covenants,
representations and warranties contained in this Paragraph shall be deemed remade as of the Closing Date,
and shall be deemed to have been relied upon by the Purchaser in consummating this transaction,
notwithstanding any investigation the Purchaser may have made with respect thereto, or any information
developed by or made available to the Purchaser prior to the Closing and consummation of this transaction.
Seller covenants, represents and warrants to the Purchaser as to the following matters, each of which is so
warranted to be true and correct as of the Effective Date and also on the Closing Date:
(a) Pending and Threatened Liti ag tion. To the best knowledge and belief of
Seller, there are no pending or threatened matters of litigation, administrative action or examination, claim
or demand whatsoever relating to the Property, with the exception of Seller's pending petition for
annexation, zoning and planned development approval (which Seller has placed on hold in reliance on
Purchaser's interest in the Property as evidenced by this Contract).
(b) Authority of Sienatories; No Breach of Other Agreements. The execution,
delivery of and performance under this Contract by Seller is pursuant to authority validly and duly conferred
upon Seller and the signatories hereto. The consummation of the transaction herein contemplated and the
compliance by Seller with the terms of this Contract do not and will not conflict with or result in a breach
of any of the terms or provisions of, or constitute a default tinder, any agreement, arrangement,
understanding, accord, document or instruction by which Seller or the Property are bound; and will not and
does not, to the best knowledge and belief of Seller, constitute a violation of any applicable law, rule,
regulation, judgment, order or decree of, or agreement with, any governmental instrumentality or court,
domestic or foreign, to which Seller or the Property are subject or bound.
VIII. NOTICE.
Any notice or communication required or permitted hereunder shall be deemed to be
delivered, whether actually received or not, when deposited in the United States mail, postage fidly prepaid,
registered or certified mail, addressed to the intended recipient at the address stated below or when received
if delivered personally. Any address for notice may be changed by ten (10) days' prior written notice so
given. Notices given otherwise than in accordance with this section, such as by facsimile, email or by
(34302: 008: 02157132,DOCX: )
overnight delivery, will be effective upon receipt. An additional copy of any notice required or permitted
hereunder shall be delivered to the persons set forth below.
If to Seller: McHenry Savings Bank
353 Bank Drive
McHenry, Illinois 60050
Attn: Don Wilson
Telephone: 815-331-6487
Email: DWilson a mchenrysavings.coin
With a copy to: Meltzer, Purtill & Stelle LLC
1515 E. Woodfield Road, Suite 250
Schaumburg, Illinois 60173
Attn: Jay Cherwin
Telephone: 847-330-6041
Facsimile: 847-330-1231
Email: icherwin c nipslaw.com
If to Purchaser: City of McHenry
Attn:
Telephone:
Email:
With a copy to:
Telephone:
Email:
LY. MISCELLANEOUS PROVISIONS.
9.01 Any covenant or agreement herein which contemplates performance after the time
of Closing shall not be deemed to be merged into or waived by the instruments of the Closing, but shall
expressly survive Closing and be binding upon the Parties obligated thereby.
9.02 The terms, provisions, warranties, representations, covenants, and agreements
contained in this Conh•act shall apply to, be binding upon, and inure to the benefit of, the Parties hereto and
their respective legal representatives, successors, and assigns.
9.03 Time is of the essence in the performance of this Contract. Should the date for the
giving of any notice, the performance of any act, or the beginning or end of any period provided for herein
fall on a Saturday, Sunday or other legal holiday, such date shall be extended to the next succeeding business
day which is not a Saturday, Sunday or legal holiday.
9.04 This Contract shall be governed and interpreted under the laws of the State of
Illinois.
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9.05 The paragraph headings used in this Contract are for convenience purposes only,
and shall not be used in the interpretation of this Contract.
9.06 All exhibits attached hereto are incorporated herein by reference and made a part
of this Contract.
9.07 Failure of Seller to insist in any one or more instances upon the performance of
any of the covenants, agreements, and/or conditions of this Contract, or to exercise any right or privilege
herein conferred shall not be construed as a waiver of any such covenant or condition.
9.08 Purchaser acquires no real property interest in the Property by the execution ofthis
Contract. Purchaser's rights vest upon Closing and the payment of the sums specified in Paragraph 1.
9.09 This Contract contains the entire agreement between the Parties relating to the
Property, and neither party shall be bound by any verbal statement or agreement made heretofore. This
Contract cannot be varied except by written agreement executed by the Parties.
9.10 If any items, terms, or provisions contained in this instrument are in conflict with
any applicable Federal, state, or local laws, this Contract shall be affected only as to its application to such
items, terms, or provisions, and shall in all other respects remain in fill] force and effect.
9.11 In the event the Seller or Purchaser breaches any of the terms, provisions,
warranties, representations, covenants, or agreements contained in this Contract and Seller and Purchaser
become involved in litigation with regard to breach hereof, the prevailing party shall be entitled to be paid
its reasonable attorneys' fees. The Patties agree that "prevailing party" means the party who successfully
prosecutes the action or successfully defends against it, prevailing on the main issue, even though not
necessarily receiving an award of damages or other form of recovery.
9.12 Nothing contained herein is intended to create, nor shall it ever be construed to
make, Seller and Purchaser partners or joint venturers.
9.13 The provisions of this Contract are severable, and if any provision or part hereof
or the application thereof to any person or circumstances shall ever be held by any court of competent
jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Contract and the
application of such provisions or part hereof to other persons or circumstances shall not be affected thereby.
9.14 The term, "date of this Contract", or "date hereof', "Effective Date," or "effective
date of this Contract", as used herein, shall mean the later of the following dates: (1) the date of Seller's
signature; and (2) the date of Purchaser's signature.
9.15 This Contract may be executed in duplicate counterparts by Seller and Purchaser,
the legal effect of which shall be the same as if both parties had signed the salve instrument. Furthermore,
facsimile signatures and signatures transmitted by electronic transmission shall be treated as originals.
9.16 PURCHASER ACKNOWLEDGES THAT PURCHASER IS PURCHASING
THE PROPERTY IN AN "AS -IS" AND "WHERE -IS" CONDITION SUBJECT TO ALL FAULTS AND
PHYSICAL AND OTHER DEFECTS, WHETHER PATENT, LATENT OR OTHERWISE, AND
SPECIFICALLY AND EXPRESSLY WITHOUT ANY WARRANTY, REPRESENTATION,
COVENANT OR GUARANTEE, EITHER EXPRESS OR IMPLIED, OF ANY KIND, NATURE OR
TYPE WHATSOEVER FROM OR ON BEHALF OF SELLER. Purchaser further acknowledges that
Purchaser has not relied on, and will not rely on in the future, any information, document, or other literature,
(34302: 008: 02157132.DOCX : ) 8
map, sketch, projection, pro forma statement, representation, warranty or covenant (whether express or
implied, oral or written, material or immaterial) that may have been given by or made by Seller, its agents,
or any other party. Without in any way limiting the generality of the immediately preceding two (2)
sentences, Purchaser further acknowledges and agrees that:
(i) Seller and each of its officers, directors, employees and agents, expressly
disclaims, has not made, will not, and does not, make, any warranties or representations, express or implied,
with respect to the Property or any portion thereof, the physical condition or repair or disrepair thereof, the
value, profitability or marketability thereof, or of any of the appurtenances, facilities or equipment thereon,
except as set forth in this Contract; and
(ii) Seller and each of its officers, directors, employees and agents, expressly
disclaims, has not made, will not, and does not, make, any warranties, express or implied, of
merchantability, habitability or fitness for a particular use or purpose; and
(iii) The rights granted to Purchaser under this Contract will permit Purchaser
a full investigation of the Property, and Purchaser is fully satisfied with the opportunity afforded for
investigation. Purchaser is not relying upon any statement or representation by Seller or any of its agents.
Upon the Closing, Purchaser shall be deemed to have made such legal, factual and other inquiries and
investigations as Purchaser deems necessary, desirable or appropriate with respect to the Property, the value
and marketability thereof, and of the appurtenances, facilities and equipment thereof. Stich inquiries and
investigations of Purchaser shall be deemed to include, but shall not be limited to, the physical components
of all portions of any on -site or off -site improvements, the condition of repair of the Property or any portion
thereof, such state of facts as an accurate survey would show, and the present and future zoning, ordinances,
resolutions and regulations of the city, county and state where the Property and the improvements thereon
are located.
{34302: 008: 02157I32.DOCX : )
IN WITNESS WIIEREOF, the Parties hereto have executed this Contract in multiple copies, each
of which shall be deemed to be an original, on the dates set forth below.
SELLER
MCHENRY SAVINGS BANK
By:
Its:
Date:
PURCHASER
CITY OF MCHENRY
By:
President
Attest:
Secretary
Enclosures:
Exhibit A: The Property
Exhibit B: Financing Terms
Exhibit C: Bank Building Parking Agreement
(34302: 008: 02157132.DOCX : } 1 �
1 XHIBIT °`A"
The Property
LEGAL DESCRIPTION
[Legal descriptions to be attached upon receipt of title commitment]
PINS:
09-26-378-012
09-26-378-014
09-26-378-015
09-26-454-015
Common Address: TBD
{34302: 008: 02157t32.DOCX: } 11
l xbibit B
Financing Terms
Financing: McHenry Savings an to provide $305,500 loan to City of McHenry (representing 50% of the
Purchase Price), subject to the debt being designated as a "Qualified Tax exempt obligation" per attorney
opinion, structured as follows:
Five year, fiilly-amortized installment loan contract with an interest rate of 3.50%. Payments
scheduled semi-annually or annually per the City's preference. Collateral would be a lien on the
property financed, or
Ten year, fully -amortized bond with an interest rate of 2.66%. Payments semi-annually, or
annually, as per the City's preference. This interest rate assumes that the debt is a general obligation
of the City and is backed by the City's taxing authority and that the City maintains its current AA
credit rating, accordingly there would be no required collateral lien.
Both
rates maybe adjusted
upward by
the amount of increase, if any,
in the Syr Constant Maturity Treasury
Note
rate as published
by the
Federal Reserve between
12/1/2018 and the closing date.
At Closing, Borrower shall fiord with cash the balance of the Purchase Price and all amounts due under the
Contract of Sale and additional amounts due for financing the acquisition of the Property. Borrower shall
pay the usual and customary charges imposed by lending institutions, including, but not limited, to survey,
credit, appraisal, title, escrow, and recording fees.
{34302: 008: 02157132.DOCX : } 12
xhibit C
Bank Building Parking Agreement
[PIN 09-26-378-OOSJ
(attached)
{34302: 008: 02t57132.DOCX: } 13
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: December 17, 2018 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Adoption of Existing and Future Land Use Maps and Consistency Policy
ATT:
1, Unapproved Planning and Zoning Commission Minutes dated November 14, 2018
2. Planning and Zoning Commission Minutes dated: 9/20/17; 10/18/17; 12/14/17; 3/7/18;
4/4/18;6/13/18 and 7/18/18
39 "A GRASS ROOTS COMMUNITY -WIDE PLANNING EFFORT: THE FUTURE OF OUR
COMMUNITY IS BEING PLANNED NOW! GET INVOLVED! #MCHENRYMATTERS"
4, Ordinance replacing and adopting new future and existing land use maps
5. Ordinance adopting consistency policy
6, Current Future Land Use Map and Existing Land Use Map
7, Proposed Future Land Use Map and Existing Use Map
AGENDA ITEM SUMMARY:
Council is being asked to consider adoption of a new existing and future land use map and
consistency policy.
BACKGROUND:
The Planning and Zoning Commission began reviewing the future land map, discussing the
comprehensive plan, ordinance updates for the City, as well as consistency and concurrency
policies in September 2017. Additionally, the Commission followed a strategy 'A GRASS ROOTS
COMMUNITY -WIDE PLANNING EFFORT: THE FUTURE OF OUR COMMUNITY IS BEING PLANNED
NOWI GET INVOLVED! #MCHENRYMATTERS" which is attached, while going through the
planning the process.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ANALYSIS:
The Planning and Zoning Commission methodically considered each quadrant of the City, along
with any boundary agreement which may be applicable. All boundary agreements are
referenced on the Future Land Use Map. Some points of note on the proposed map are:
• An Agricultural Land Use District is proposed;
• A Mixed -Use Land Use District is Proposed;
• The Commission is proposing guidelines for Main Street, Waukegan Road and Riverside
Drive which would generally describe the desired architecture for the particular area;
• A "McHenry Loop" is proposed around the City -this is a bike/pedestrian path which will
utilize mostly existing infrastructure and encourage people to visit the downtown areas
and explore the City more in a non -vehicular manner;
• Much of the land which was designated as residential in the former map is now
designated as Agriculture, which is being used as a holding zone. It is the Commission's
opinion there was too much residential designated on the former plan and the
Agriculture designation provides more control for potential future development;
• The Commission wanted to have a checks and balance system for zoning map
amendments and its comprehensive plan. In order to facilitate that they recommended
the following Consistency Policy be adopted and followed.
CONSISTENCY POLICY
Zoning map amendments shall be made in accordance with and consistent with a
comprehensive plan. When adopting or rejecting any zoning map amendment the Planning
and Zoning Commission shall recommend and the City Council shall also approve a statement
describing whether its action is consistent with an adopted comprehensive plan and any other
officially adopted plan or document that is applicable, and explain why it considers the action
taken to be reasonable and in the public interest.
Plan consistency statements can also emphasize the substance of what relevant planning
documents say and display as well as with any other officially adopted plan that is applicable.
These references encourage the Planning and Zoning Commission and City Council to consider
whether specific legislative zoning decisions are compatible with other written community
planning policies that may come from a variety of sources.
It shall be the policy of this Commission to recommend to the City Council an amendment to the
approved Future Land Use Map, if any recommendation for a zoning map amendment is
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
recommended by the Commission which is not consistent with said map and accompanying
Consistency Statement.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission unanimously recommended approval of the Existing Land
Use Map prepared by HR Green dated 11/30/17 and approval of the Future Land Use Map
prepared by HR Green dated 7/25/18, with a latest revision date of 8/9/18, as amended at this
meeting.
The Planning and Zoning Commission unanimously recommended approval of the Consistency
Policy to become part of the City's Comprehensive Plan and Development Policies.
RECOMMENDATION:
Therefore, if the City Council concurs, it is recommended that a motion be made to approve
the attached ordinances replacing and adopting the existing and future land use maps and
approving the new consistency policy.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
City of McHenry
Unapproved Planning and Zoning Commission Minutes
November 14, 2018
Chairman Strach called the November 14, 2018 regularly scheduled meeting of the City of
McHenry, Planning and Zoning Commission to order at 7:30 p.m. In attendance were the
following: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh. Absent: Miller. Also in
attendance were: Director of Economic Development Martin and Economic Development
Coordinator Wolf.
Chairman Strach opened the public portion of the meeting at 7:32 p.m. There was nobody in
attendance who wished to address the Commission with public comment. Chairman Strach
closed the public comment portion of the meeting at 7:32 p.m.
Chairman Strach welcomed Alderman Devine to the meeting.
Public Hearing: City of McHenry
File No. Z-942
333 South Green Street
Approval of Various Text Amendments to the City Zoning Ordinance including Approval of an
Agriculture Zoning District Ordinance Subject to Attorney Approval and a Mixed Use District
Ordinance Subject to Attorney Approval and Existing Land Use Map prepared by HR Green
Dated 11/30/17, Approval of Future Land Use Map prepared by HR Green dated 7/25/18 with
a latest revision date of 8/9/18 and Approval of Consistency Policy to become part of
Comprehensive Plan and Development Policies.
Chairman Strach called the Public Hearing to order at 7:52 p.m. regarding File No. Z-942 a
request for Approval of Text Amendments to the Zoning Ordinance to add an Agriculture
District and Mixed Use Zoning District and approval of the Existing and Future Land Use Maps
and Consistency Policy to become part of Comprehensive Plan and Development Policies.
Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on
October 21, 2018. A Certificate of Publication and Affidavit of Compliance with notice
requirements are on file in the City Clerk's Office.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Director Martin stated the Agriculture and Mixed Use zoning categories were created at
commission request and the titles are self-explanatory and descriptions were reviewed. He
noted that there is a revision to the commission's recommendation of Agriculture (Al) to a one
acre minimum lot size. Agriculture is a holding zone for future development rather than
designated residential. Director Martin stated this gives the City leverage in rezoning and re -
designating the property and that the property could still be farmed.
Director Martin stated the Mixed Use District (MU) is being proposed to allow retail commercial
space at street level and other residential space above to encourage a pedestrian oriented
environment, store front style and a mixed use designation. He further stated that this is the
regulatory format for the Future Land Use Map.
Director Martin stated the Future Land Use Map presented is the culmination of many months
work by the commission. He stated the new map has the Agriculture and Mixed Use Districts,
the Historic Downtown Area, as well as the McHenry Loop using existing infrastructure around
the city. He thanked Chairman Strach for proposing the loop plan. Director Martin gave
summaries of the areas and explained the Consistency Policy. He also summarized the Existing
Land Use Map which shows our present land uses and the Future Land Use Map including the
proposed new zoning. He stated the boundary lines are indicated on the map as well. Director
Martin stated:
• An Agricultural Land Use District is proposed;
• A Mixed -Use Zoning District is Proposed;
• The Commission is proposing guidelines for Main Street, Waukegan Road and
Riverside Drive which would generally describe the desired architecture for the
particular area;
• A "McHenry Loop" is proposed around the City -this is a bike/pedestrian path which
will utilize mostly existing infrastructure and encourage people to visit the
downtown areas and explore the City more in a non -vehicular manner;
• Much of the land which was designated as residential in the former map is now
designated as Agriculture, which is being used as a holding zone. It is the
Commission's opinion there was too much residential designated on the former plan
and the Agriculture designation provides more control for potential future
development;
• The Commission wanted to have a checks and balance system for zoning map
amendments and its Comprehensive Plan. In order to facilitate that they
recommended the Consistency Policy be adopted.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Director Martin stated that the Existing Land Use Map is in the Comprehensive Plan but the
plan was incomplete. The commission has updated the Existing Land Use Map to what
currently exists.
Commissioner Strach stated the Consistency Policy is put into place to make sure any zoning
map amendments are consistent with the Comprehensive Plan. Chairman Strach directed the
Commission regarding the breakdown for the amendments stating there would be three
separate votes. He directed the commissioners to ask questions, accordingly.
Chairman Strach stated the first order of business would be approval of various text
amendments to the zoning ordinance.
Chairman Strach invited questions and/or comments from the Commission. There were no
comments.
Chairman Strach opened the floor to questions and comments from the audience. There was
nobody in attendance that wished to address the Commission regarding this matter. Chairman
Strach closed the public comment portion of File Z-942 at 8:05 p.m.
Motion by Walsh, seconded by Doherty, to recommend to the City Council with regard to File
No. Z-942 approval of an Agriculture Zoning District Ordinance, subject to attorney review and
approval of a Mixed Use Zoning District Ordinance, subject to attorney review, be granted:
Voting Aye: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Miller.
Motion carried: 6-0.
Chairman Strach stated the next item for consideration is approval of the Existing Land Use
Map prepared by HR Green dated 11/30/17 and approval of the Future Land Use Map prepared
by HR Green dated 7/25/18 with a latest revision date of 8/9/18.
Chairman Strach invited questions and/or comments from the Commission. There were no
comments.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Chairman Strach opened the floor to questions and comments from the audience. There was
nobody in attendance that wished to address the Commission regarding this matter. Chairman
Strach closed the public comment portion of File Z-942 at 8:07 p.m.
Motion by Walsh, seconded by Sobotta, to recommend to the City Council with regard to File
No. Z-942 approval of the Existing Land Use Map prepared by HR Green dated 11/30/17 and
approval the Future Land Use Map prepared by HR Green dated 7/25/18 with a latest revision
date of 8/9/18, as amended at this meeting, be granted:
Voting Aye: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None,
Absent: Miller.
Motion carried: 6-0.
Chairman Strach stated the next item for consideration is approval of the Consistency Policy to
become part of the City's Comprehensive Plan and Development Policies.
Chairman Strach invited questions and/or comments from the Commission.
Commissioner Walsh asked for an explanation of the Consistency Policy. Director Martin stated
that when there is a zoning map amendment, rezoning recommendations to the City Council
should be consistent with the Comprehensive Plan and if not there would need to be an
explanation of reasoning for consideration.
Commissioner Doherty excused himself from the meeting at 8:10 p.m.
Chairman Strach stated the role of the Policy is to make zoning decisions if the Comprehensive
Plan becomes dated, that changes are possible if it is in the public's best interest. , Director
Martin stated it shall be the policy of the Commission to recommend to the City Council an
amendment to the approved Future Land Use Map if any recommendation for a Zoning Map
amendment is recommended by the Commission which is not consistent with the Map and
accompanying Consistency Statement. He further stated that if a recommendation is made
that is not consistent, then the Land Use Map should be updated. Director Martin stated the
Zoning Map is a regulatory document and the Land Use Map is the policy document and they
should be consistent.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Commissioner Doherty re-entered the meeting at 8:13 p.m.
Chairman Strach restated when the Comprehensive an starts to become outdated, as things
shift, changes can be made in the public's best interest. Director Martin noted that this would
be reviewed annually, going forward. Discussion ensued.
Chairman Thacker inquired about timing of review and updates. Chairman Strach stated the
maps would be reviewed annually. Director Martin stated the Comprehensive Plan would need
to be updated in the future. Discussion of review ensued.
Commissioner Doherty pointed out an inconsistency at the Crystal Lake Road area of the
Existing Land Use Map, Director Martin concurred and it was noted. Commissioner Doherty
inquired if the fire station on IL Route 31 north, Shamrock Lane, should be included. Director
Martin stated that area should be Agriculture zoning.
Chairman Strach opened the floor to questions and comments from the audience. There was
nobody in attendance that wished to address the Commission regarding this matter. Chairman
Strach closed the public portion of File Z-942 at 8:15 p.m.
Motion by Sobotta, seconded by Thacker, to recommend to the City Council with regard to File
No. Z-942 approval of the Consistency Policy to become part of the City's Comprehensive Plan
and Development Policies, as amended at this meeting, be granted:
Voting Aye: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Miller.
Motion carried: 6-0.
Chairman Strach closed the Public Hearing regarding File No. Z-942 at 8:25 p.m.
City of McHenry
Planning and Zoning Commission Minutes
September 20, 2017
Chairman Strach called the September 20, 2017 regularly scheduled meeting of the City of
McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the
following: Doherty, Meyer, Miller, Sobotta, Strach, and Thacker. Absent: Walsh. Also in
attendance were: Director of Economic Development Martin, City Attorney Cahill, and Economic
Development Assistant Wolf.
Discussion and Review of Proposed Process of Updating Existing and Future Land Use Maps,
Comprehensive Plan, Zoning Ordinance and Subdivision Control and Development Ordinance
Director of Economic Development Martin led a discussion regarding topic points for
consideration by the Planning and Zoning Commission moving forward and giving background on
the past updates to the plans, along with inconsistencies, and changes needing to be made.
Future Land Use Map updated in 2005, Comprehensive Plan updated in 2008, Subdivision Control
and Development Ordinance updated in 2004 is most in need of updating, although the Storm
Water Ordinance has been updated. There is a lot of information and a lot of documents which
will take time working on them one at a time at Planning and Zoning Commission meetings that
have smaller agendas. Director Martin handed out a strategy/marketing and participation plan
which includes the public and contains five major topics. A public process must be followed when
updating the Comprehensive Plan and it was suggested to advertise what is being updated and
when just to get information out to the public and begin the process.
Commission Meyer asked for a summary of what the responsibility of the commission will be.
Director Martin stated a planning meeting will be held and recommendations will be made to the
City Council for approval. Discussion ensued on the process.
Commissioner Miller suggested invitations to community stakeholders be given when the new
commission meets. Director Martin stated they may use social media and newspaper
announcements in addition to posting public meetings for certain items of discussion. The
importance of people joining the process being committed to the full process rather than just
dropping in to meetings randomly was discussed. Chairman Strach suggested certain pieces of
the process be offered to different levels of public involvement in the form of round table
discussions. Director Martin stated that consultants, engineers, etc. will also be needed for
certain plans being reviewed. He stated the existing land use map and zoning map will come
first, Director of Community Development Polerecky stated he will print large zoning maps and
send them to all of the commissioners.
Adjournment
Motion by Meyer, seconded by Thacker, to adjourn the meeting at 8:30 p.m.
Voting Aye: Doherty, Miller, Meyer, Sobotta, Strach, and Thacker.
Voting Nay:
None.
Not Voting:
None.
Abstaining:
None.
Absent:
Walsh.
Motion carried 6-0. The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Dorothy M. Wolf, Economic Development Assistant
City of McHenry
Planning and Zoning Commission Minutes
October 18, 2017
Chairman Strach called the October 18, 2017 regularly scheduled meeting of the City of McHenry
Planning and Zoning Commission to order at 7:30 p.m. In attendance were the following:
Doherty, Meyer, Miller, Walsh, Strach, and Thacker. Absent: Sobotta. Also in attendance were:
Director of Economic Development Martin, City Attorney Chrzanowski, and Economic
Development Assistant Wolf.
Review of updates to Existing Land Use and Zoning Maps and Statutory Regulations pertaining to
Planning and Zoning Commission Responsibilities
The following items were discussed:
• Discuss Planning and Zoning Commission General Statutory Responsibilities
Director of Economic Development Martin stated this discussion is an overview of the
statutory responsibilities of the Planning and Zoning Commission as they relate to:
Comprehensive Planning, Zoning; Subdivision; Extraterritorial Planning Jurisdiction;
purpose of boundary agreements and the current boundary agreements the City of
McHenry has in place; provide a brief overview of concurrency and consistency polices
and also discuss major land use and transportation changes since last update of 2005
Future Land Use Map and 2008 Update of Comprehensive Plan and Development Polices
Update and also begin a preliminary discussion on a public input strategy.
• Provide overview of major land use and transportation changes since 2005 Future Land
Use Map Update and 2008 Comprehensive Plan and Development Policies Update.
Director Martin stated the Commission needs to look at what has changed since the plans
and maps were looked at last time. He opined the best way to proceed is to look at the
Comprehensive Plan presented and determine if it is still current and realistic when
making changes and updating the maps. Commissioner Meyer asked if copies of
boundary agreements would be provided to which Director Martin answered
affirmatively.
• Review Existing and Future Land Use Maps and Relationship to Zoning Map and
Comprehensive Plan and Zoning and Subdivision Ordinances
Director Martin explained the core downtown sub -area map and a blank map were
presented to update factually the current land use map for existing conditions. The future
land use map is a policy document that explains what we want to see in the future on
each property. The zoning map is the regulatory version of the future land use map as
well as the zoning ordinance and the subdivision ordinance; these two combined are a
unified development ordinance. Further explanation was given. Commissioner Thacker
inquired how school district properties are identified on the maps. It was suggested they
be designated as school property rather than institutional.
• Discuss concurrency and consistency policies
Director Martin stated concurrency addresses items such as when building a subdivision,
making sure the improvements are done — is the infrastructure there, is sewer there, etc.
to service the properties. It may address dates being suggested for when final
improvements need to be completed, which at the present time has been an issue in
some developments. This could be done in the form of an agreement and working with
the developers so there is follow-through on the developments so we don't have to recall
bonds. Consistency is making sure the land use plan, comprehensive plan and subdivision
control ordinance are all consistent.
• Discuss developing policy for consistency for City of McHenry
Making sure a policy is in place to amend the maps when changes are made in the future
is pertinent and will be something for the commission to contribute to.
Provide overview of City of McHenry's existing boundary agreements and their purpose
Director Martin stated there are presently 5 boundary agreements which are usually in
effect for 20 years. Those agreements actually expire in 2019-2023 having been entered
into 20 years ago. Director Martin gave an explanation of the reason behind boundary
agreements and asked the commission to help draw the boundary lines for the
new/renewed agreements and determine future zoning needs in this area. Discussion
ensued. Commissioner Miller noticed Wonder Lake and Lakemoor are not on the list of
boundary agreements. Director Martin stated he would like to see agreements with them
but the length of time it takes depends on how agreeable the municipalities working
relationship is. Discussion ensued and Director Martin stated any new agreements do not
have to be for 20 years but new term lengths can be determined by the commission.
• Discuss Public Input Strategy
Each part of process using different strategies - newsletters, social media, surveys,
random sampling —post it notes on a computer program —focus groups, off=site meetings
(i.e. at library) being as inclusive as possible including those without computer access if
necessary.
Director Martin stated the January agenda should include focus of time on the maps and policy
decisions done in November and December. Commissioner Strach stated everything in place
should be dictating the decisions made but are not being done that way now. Director Martin
stated the intent is to continue working on providing a good base to work off of.
RECOMMENDATION
• Direct Staff to Ensure Existing Land Use Map is accurate and have HR Green Update and
include overlay of existing transportation (vehicular and non -vehicular) plans and current
boundary agreements with citations about their expiration dates (December meeting)
• Direct Staff to Establish Consistency Policy for presentation to Planning and Zoning
Commission (November meeting)
All Commissioners are in agreement with this proposed timeline and City Council will be updated
on the progress.
Staff Report
The next Planning and Zoning meeting is scheduled for Wednesday, November 15, 2017. There
are two cases expected on that agenda.
Adjournment
Motion by Thacker, seconded by Doherty, to adjourn the meeting at
Voting Aye: Doherty, Miller, Meyer, Sobotta, Strach, and Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Walsh.
Motion carried 6-0. The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
Dorothy M. Wolf, Economic Development Assistant
City of McHenry
Planning and Zoning Commission Minutes
December 14, 2017
Chairman Strach called the December 14, 2017 regularly scheduled meeting of the City of
McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the
following: Doherty, Meyer, Miller, Sobotta, Strach, Thacker and Walsh. Absent: None. Also in
attendance were: Director of Economic Development Martin and Economic Development
Coordinator Wolf.
Consideration of Various Amendments and Updates to the City of McHenry Comprehensive Plan and
Development Policies and City of McHenry Future Land Use Map
Director of Economic Development Martin stated staff worked with HR Green in having three maps
prepared. The first is an Existing Land Use Map, which depicts the entire City of McHenry and all existing
land uses. This map is not a zoning map and it is not a future land use map but simply a representation of
what land uses currently exist in the City today. It also includes some very useful planning tools including:
the existing and proposed bike trials (future paths); the Prairie Trail, schools, parks, healthcare facilities
and other key land use features.
The second map is the City of McHenry's adopted future Land Use Map, which includes all current
boundary agreements with their expiration dates. The Future Land Use Map was adopted by the City
Council in 2005 and represents a portion of the City's Comprehensive Plan and Development Policy, which
is also a pictorial policy document of the City Council's desired future land use for a specific parcel or
geographic area of the City. This is the map which the Commission is going to be analyzing closely in terms
of whether the land uses should remain the same or change to something different and why.
The third map represents the corporate limits of the City of McHenry with a 1.5 mile buffer area or ring
around the corporate limits of the City. This 1.5 mile area represents the City's extraterritorial planning
area or the area which the City is permitted by law to plan for. The boundary agreements with their
corresponding expiration dates are all on these maps.
A public notice was sent to the Northwest Herald stating the City would be considering updates to its
Future Land Use Map. Staff believes the best approach is suggesting the Commission consider the three
maps, existing land use; existing future land use; and 1.5 mile extraterritorial jurisdictional/ boundary map
and come up with a logical division of the City, into 3-4 sectors which can be discussed separately.
Typically, a division can be best accomplished using roads, railroad tracks, river, and streams, as natural
boundaries between each sector.
Staff is proposing a two-step process for each sector. The first being to considerthe major planning factors
for each area (which will remain consistent from area to area) and the second is to transition from one
area to the next.
Director Martin explained from the land use and transportation there are many subcategories, however,
the primary categories are land use and transportation and once these are discussed the subcategories
can then be discussed in more detail including boundary agreements. It's important to keep in mind the
planning factors presented at the initial meeting, and if additional information is required, requested or
desired by or during the Commission's evaluation of a certain area of the City, such as soil conditions,
future roadway plans or some other planning factors which may impact a decision about a future land
use, staff can provide this information at a future meeting.
Staff will advertise each meeting in the NW Herald but staff believes following the Commission's review
of the Future Land Use Map, the Commission should make a concerted effort to garner public input
through various means including holding meetings at different locations, such as other public facilities,
making additional efforts to gather input via the City's website/Facebook pages and other forms of social
media as well as using traditional forms of public feedback, such as surveying people, hanging the map at
different locations, having an open house meeting at the library, etc.
Staff believes the Future Land Use Map can be revised in a couple of months and a formal public hearing
can be held after public input is sought/completed. Following, the revised Existing Land Use Map and
Future Land Use Map, as well as the Consistency Policy can be presented to the full City Council for
adoption; after which the Commission can begin to look at the text of the Comprehensive Plan and
Development Policies (revised/adopted in 2008) and decide what chapters should be updated proceeding
with that portion of the process as the next step.
Commissioner Doherty asked how many years out the Commission should consider. Director Martin
stated he wouldn't suggest going out further than 20-30 years and it should be discussed how often the
plans should be reconsidered during that time period as the economy changes. Commissioner Strach
suggested a goal of revisiting the plan every five years or so in the future. Commissioner Miller agreed.
Commissioner Sobotta inquired if the meetings were advertised on the City website. Director Martin
stated they are on the website. Commissioner Sobotta suggested they could possibly be listed on the
home page of the website to gain more public input. Commissioner Strach stated that the suggestion is
to do that and more as we get closer to coming up with a strategy as a group. He also suggested looking
at the downtown area as a separate section. Discussion ensued regarding downtown planning.
Commissioner Strach presented a thought process/map of creating a City of McHenry downtown "loop"
that will create a connected downtown through a pedestrian/bicycle path including all three current
downtown sections and the Riverwalk and connecting them to McCuilom Lake Road, Petersen Park and
the bike path, Fort McHenry Park and back to Main Street and the Metra station. Future phases to this
looping path could be added. He opined there would not be a lot of infrastructure needed to add to the
planned path because it would utilize existing restrooms and parking areas.
Commissioner Sobotta suggested using a rental bike system in this area as well. Director Martin stated
the City has been working with Zagster bike rental systems and presented a map showing proposed bike
stations throughout the city that could hopefully be paid for through corporate sponsorships. These
stations are already proposed to be planned in the area being suggested in the proposed "loop".
Commissioner Miller thought it was a great idea and agreed most of the infrastructure is already in place.
Commissioner Strach opined it would help draw more traffic into the downtown businesses as well.
Interactive phone maps forthe "loop" were suggested through sponsorship. Kick-off ideas were discussed
using the river to draw people to the "loop" when it would be completed. Marketing ideas were discussed
to call attention to the plan and draw people that live here to the "loop" and then bringing more people
from out of town to our local area downtown "loop".
Commissioner Walsh opined this type of plan would potentially help local business -owners understand
that we as a city are trying to present a plan that will help them to be successful. Discussion ensued
regarding the fact that when people relocate they look at schools, parks, and other amenities such as
shopping and recreational paths. The entire commission agreed the plan is good and inquired when it
could begin for the downtown area "loop" to become a reality. Director Martin stated that is why we are
doing this process and he could ask H.R. Green to put a formal map together on the future land use map
that depicts the downtown "loop" plan. It was suggested the commission would then look at land uses
abutting the "loop".
The railroad tracks would be the north/south divider on the maps and Route 120 will be used as the
east/west divider of the maps with the downtown area as a separate area.
Commissioner Meyer asked if we will be able to address any of the pockets of unincorporated land that
are in the middle of the City regarding annexation. Director Martin stated it has not been a major point
of discussion in the past but could be brought up if the commission feels it is necessary as a recommending
body in this process of revising our comprehensive plan. Discussion ensued regarding use of the City roads
and other infrastructure by the residents in those areas and how it impacts our maps and city residents
that are within the city limits. Director Martin asked for discussion ideas to be brought to the next
meeting. It was agreed to focus on the downtown area and land uses at that meeting.
Adjournment
Motion by Meyer, seconded by Thacker, to adjourn the meeting at 8:52 p.m.
Voting Aye: Doherty, Miller, Meyer, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 7-0. The meeting was adjourned at 8:52 p.m.
Respectfully submitted,
Dorothy M. Wolf, Economic Development Coordinator
City of McHenry
Planning and Zoning Commission Minutes
March 07, 2018
Chairman Strach called the March 7, 2018 special meeting of the City of McHenry Planning and
Zoning Commission to order at 7:05 p.m. In attendance were the following: Doherty, Meyer,
Sobotta, Strach, Thacker and Walsh. Absent: Miller. Also in attendance were: Director of
Economic Development Martin and Economic Development Coordinator Wolf.
Continuation of the Discussion of the City's Comprehensive Land Use Plan
and Development Policies (Focus on Existing Land Use and Future Land Use Maps)
Chairman Strach called meeting to order at 7:05 p.m.
DIreCLor of Economic Development Martin stated staff worked with HR Green in having a couple
of maps prepared depicting a "McHenry Pedestrian Loop." This is a Pedestrian Loop which
emanates from each of the City's three downtown areas out to the rest of the City, becomes the
basis for our future land use planning efforts and accomplishes many of the goals set forth bythe
Commission.
The second map is a larger scale map which focuses on Phase I of the proposed McHenry Loop,
the Downtown Loop, The Loop is outlined in yellow and includes the proposed six Zagster
stations, the surrounding loop extensions, as well as the Prairie Path, Riverwalk and existing and
future bike paths.
The goals for the meeting were to focus on the parcels of land, specifically the vacant ones, ones
that most likely will be redeveloped, and ones that have not been redeveloped in their current
state or land use designation and place future land use designations on those parcels. Some
specific parcels include:
• Parcel at the southwest corner of McCullom Lake Road and Riverside Drive
• Area behind Kohl's
• King Farm, north of McCullom Lake Road and south of Blake Boulevard
• Five Acre Parcel west of the detention and east of the King Farm
• Group of Parcels along McCullom Lake Road, north of Petersen Farm
• Historic areas along Main Street/Waukegan Road, zoned RA-1 and Historic Areas along
Riverside Drive (maintaining character, accommodating growth, meeting land use needs)
• Carey Property on Waukegan Road
• South Wastewater Treatment Plant
• Miller Point Site
Director Martin referred to the handout "A grassroots community -wide planning effort: The
future of our community is being planned now!" in regard to defining parcels on the future land
use map, possibly to include mixed use areas. Director Martin also asked for direction in the
character of the historic districts in the city and what requirements the commission wishes to
incorporate.
Discussion ensued regarding vacant land bordering the proposed Route 53 extension properties
most of which is currently zoned C-5 Commercial, some of which is wetland. Engineering would
be prohibitive to anyone for this property and discussion ensued about expanding the dog park
or a park in this area. Director Martin stated a smaller cluster type residential area could fit
because it is undetermined the extent of the wetland area. It was suggested the focus be to
envision what this future land use should be for the next 5 years and consider also its future use
. after the next five years.
Commissioner Strach stated one goal should be to identify industrial or C-5 zoning areas that
need to be re -assessed for future zoning. This will be a work in progress, especially looking at
parcels that are not in the city limits but are in the middle of the city.
The commission is also asked to define what makes more sense for future zoning on vacant
parcels now in relation to visibility and needs of the community. Commissioner Strach stated the
process will be to take one phase of the map at a time and identify what the commission wants
the area to look like in the future.
Commissioner Sobotta entered the meeting at 7:25 p.m.
Commissioner Doherty asked whether it was a good idea to change a commercial area to
residential in case it would limit retailers from looking at expanding to McHenry. Director Martin
stated new commercial businesses always want good visibility to major arteries and some of the
vacant parcels behind Shops on the Fox River do not have visibility. Discussion ensued about
these parcels on the Blake property.
Creation of a new mixed -use zoning area category was discussed on some parcels bordering
McCullom Lake Road which might have commercial use in front and residential use to the rear.
Guidelines and a definition for that use type would need to be established.
Discussion continued on reflecting and identifying Historic districts (Gagetown, Centerville, etc.)
and defining them in the Comp Plan updates. The commission wants to allow people to rebuild
homes while not losing the architectural design of the area. Ordinances for infill lots and
teardowns and historical district rules were discussed. Director Martin explained the City tried
to establish historic district twice and twice failed miserably due to the extensive requirements.
Discussion ensued about earmarking a title of historic district without placing extensive
restrictions on the district in regarding to rebuilding and updating.
One of the city's wastewater plants has been decommissioned and is prime property with boat
slips. That property along with Miller Point were discussed as possible mixed use areas. Zoning
and land use and the differences were discussed.
Boundary agreement expirations need to be looked at for Ringwood (March 2019) and Johnsburg
(September 2019). The agreements will be used to determine several zoning areas and the mile
and a half boundary area. Larger maps were requested depicting the boundary areas in
Johnsburg and Ringwood and boundary agreements will be emailed to the commissioners.
Commissioner Strach asked for clarification of the process when boundary agreements expire
and renegotiation of boundary agreements. It was clarified that there is not an agreement with
Lakemoor at this time.
The commissioners gave acceptance to the general layout of the five phase McHenry Loop,
agreed on the general future land uses for the Downtown Loop and Adjacent Loop and suggest a
future planning meeting be scheduled in the classroom so one map can be viewed by all and a
satellite map of the area can be accessed. A tentative meeting date of April 4, 2018 at 7:00 p.m.
was set.
Adjournment
Motion by Meyer, seconded by Doherty, to adjourn the meeting at 8:20 p.m.
Voting Aye: Doherty, Meyer, Sobotta, Strach, Walsh and Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Miller.
Motion carried 6-0. The meeting was adjourned at 8:20p.m.
Respectfully submitted,
Dorothy Wolf, Economic Development Coordinator
City of McHenry
Planning and Zoning Commission Special Meeting Minutes
April 4, 2018
Chairman Strach called the April 4, 2018 special meeting of the City of McHenry Planning and
Zoning Commission to order at 7:05 p.m. In attendance were the following: Doherty, Meyer,
Miller, Sobotta, Strach, and Walsh. Absent: Thacker. Also in attendance were: Director of
Economic Development Martin and Economic Development Coordinator Wolf.
Continuation of the Discussion of the City s Comprehensive Land Use Plan
and Development Policies (Focus on Existing Land Use and Future Land Use Maps)
Chairman Strach called meeting to order at 7:05 p.m.
Director of Economic Development Martin stated the objective for this meeting will be to discuss
the Future Land Use Map -Northern Quadrant of City with Ringwood and Johnsburg Boundary Agreements
and come to consensus on Future Land Uses in the Northern Quadrant of the City/Extraterritorial Planning
Jurisdiction, Director Martin gave the Commission an update on the Zagster bike program being proposed
in the City which may possibly be implemented county -wide with the assistance of Visit McHenry County.
The discussion at this meeting was centered on the northern quadrant, 1.5 extraterritorial planning
jurisdiction, of the City. The City currently has boundary agreements with the Village of Johnsburg and
the Village of Ringwood in this area, both of which expire in 2019. The boundary agreements were
presented along with a couple of maps depicting the boundary agreement lines. Director Martin
explained If a developer comes in and wants to develop on the McHenry side they go to McHenry, if not,
they go to the other municipality. Typically the agreements are 20 years. There are properties, however
which are spelled out in the agreement which could be developed in either municipality for various
reasons.
Director Martin stated the goals for the meeting were to focus on the parcels of land, specifically the large
vacant ones, and ones that most likely will be redeveloped and/or developed in the City of McHenry,
taking into consideration a couple of key factors. It is the goal to gain acceptance of the Commission of
the general layout of the northern quadrant of the City and agree on the general future land uses for this
area.
On the map the City's Facilities Planning Area Boundary Line (FPA) is depicted; that means the City can
legally serve the property with water and sewer. While FPAs can be amended there is a fairly lengthy
process a municipality must go through. Discussion ensued regarding whether or not properties past the
FPA lines on the maps should be included in the discussion and assigned a zoning classification. It was the
consensus these areas should be assigned zoning as Agricultural or Estate Districts.
Director Martin stated there is not currently an Agricultural zoning classification in the City of McHenry
but one could be created. This classification is often used as a general classification for large parcels of
land that do not have a specific use identified and allows leeway for discussion on new developments
proposed in future planning. Discussion ensued regarding zoning classifications and requirements
currently used in the City of McHenry.
The commissioners gave acceptance to the general layout of the northern quadrant of the City and
agreed on the general future land uses for this area. Director Martin will provide sample templates of
Agricultural zoning classifications at a future meeting for the Commissioners to consider. A future
planning meeting will be scheduled in the classroom to consider the McCullom Lake and Bull
Valley boundary agreements where a more concise future land use map with boundary
agreements will be provided.
A tentative special meeting date of May 9, 2018 at 7:00 p.m, was considered, with an alternate
date for consideration being the regular Planning & Zoning Commission meeting already
scheduled for May 16, 2018.
The next regularly scheduled meeting of the Planning &Zoning Commission is April 11, 2018.
Adjournment
Motion by Sobotta, seconded by Meyer, to adjourn the meeting at 8:00 p.m.
Voting Aye: Doherty, Meyer, Miller, Sobotta, Walsh, and Strach.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Thacker.
Motion carried 6-0. The meeting was adjourned at 8:OOp.m.
Respectfully submitted,
Dorothy Wolf, Economic Development Coordinator
City of McHenry
Planning and Zoning Commission Minutes
June 13, 2018
Chairman Strach called the June 13, 2018 regularly scheduled meeting of the City of McHenry
Planning and Zoning Commission to order at 7:33 p.m. In attendance were the following:
Doherty, Gurda, Miller, Sobotta, Strach, Thacker and Walsh. Absent: None. Also in attendance
were: Director of Economic Development Martin, City Attorney Cahill, Economic Development
Coordinator Wolf and Economic Development Assistant Conaway.
There was nobody in attendance who wished to address the Commission with public comment.
Continuation of the Discussion of the City s Comprehensive Land Use Plan
And Development Policies (Focus on Existing Land Use and Future Land Use Maps)
Director of Economic Development Martin stated the "McHenry Pedestrian Loop" map layout
and goals. He stated that this is a Downtown McHenry Loop which emanates from each of the
City's three downtown areas out to the rest of the City, tying in Main Street with Riverside Drive
and Green Street. He stated the blown up map shows the mixed use category. Director of
Economic Development Martin stated that approximately 5.8 acres know as the King farm is for
sale. He stated the focus of this meeting would be on the western part of city. The area depicted
as the "purple bubble" is not within the city limits. Director of Economic Development Martin
presented the map layout that was discussed at the last meeting. He presented the Existing
Future Land Use Map and pointed out the Facility Planning Area which is the hash tag marking.
He stated the commission should pay close attention to that area which could be served with city
water and sewer. He stated that we had discussed adding a mixed use and agricultural category
to our Zoning Ordinance. He stated that McHenry County has two agricultural categories which
are used as a holding zones that can be rezoned when someone comes in. Director of Economic
Development Martin would like to complete the plan and hold open public meetings prior to
bringing the updated maps to City Council. Director of Economic Development Martin stated he
also included the Riverwalk preliminary design.
Chairman Strach stated he would like to help Commissioner Gurda catch up to the discussion and
stated the Commission would like to tie the downtown areas together with the proposed bike
loop. He stated the McHenry County Conservation Districts' trail stops and the goal is to extend
that trail down Main Street, cross over IL Route 31 down to Rotary Park and as Riverwalk is
finished, catch the edge of the Riverwalk east down to Riverside Drive pedestrian bridge,
extending down Riverside Drive to McCullom Lake Road west bound crossing over IL Route 31
and catch up to the Prairie Path at Petersen Park, Chairman Strach opined the "Loop" would
bring everything together. Discussion ensued regarding dangerous crossings at Main Street and
II Route 31 and McCullom Lake Road and II Route 31. The commissioners were in agreement that
this is an issue that would need to be addressed. Chairman Strach opined if the path becomes
highly usable then it would be beneficial to go either over or under IL Route 31. Commissioner
Miller inquired the length of the Loop in total. Chairman Strach stated he would measure the
length and report back to the Commission. Economic Development Coordinator Wolf stated that
she attended the McHenry County Active Communities Work Group and stated that their goal is
safety education for bike path use. She stated Chicago drivers are more aware and that there is
an initiative to have county -wide drivers become more safe and aware of bike traffic.
Commissioner Miller opined that the Loop could tie the area together with no building and little
expense.
Director of Economic Development Martin asked commissioners to look at the city boundaries
on the map. He stated most areas are platted except the gravel pit which is low density
residential. He inquired if the amount of low density residential zoning was necessary for growth.
He stated that there was 1000 plus acres in that area. Discussion ensued regarding vacant land
bordering the west end of the city most of which is currently zoned RS-1 Low Density Single -
Family Residential, some of which is wetland and changing the current residential zoning to the
new agricultural zoning category. Commission Thacker inquired about the cornfield on Dartmoor
that is for sale. Director of Economic Development Martin stated that is not Gerstad, Chairman
Strach stated the property is unincorporated. Discussion ensured regarding the change from
residential to agricultural for future use. Commissioners agreed that changes should be made
from RS1 to Agricultural for future growth to the gravel pit area — north of IL Route 120. Director
of Economic Development Martin stated the area of Wonder Lake Road and IL Route 120 has a
pre annexation agreement for C5 Highway Commercial.
Chairman Strach inquired if McHenry County's agricultural category works for the city. Director
of Economic Development Martin opined it would. Commissioner Strach inquired in the
McHenry County 9.1a overview of agricultural worked for the commission. The commissioners
were in agreement to have Director of Economic Development Martin move forward with the
addition of agricultural zoning category.
Chairman Strach inquired about the area west of IL Route 31, west of railroad, south of Patriot
Estates would be agricultural zoning. Discussion ensued regarding current zoning of the areas
west of IL Route 31, including the new agricultural zoning area category was discussed on the
parcels bordering IL Route 31. Director of Economic Development Martin stated the logical south
boundary would be the "Puccini" property south of Bull Dogs Ale House, that is currently
agricultural and wetland.
Commissioner Doherty inquired if Thatcher Woods was in the City limits. Director of Economic
Development Martin stated it is in Wonder Lake.
Director of Economic Development Martin stated there could be a logical extension of Curran
Road — the west bypass — that would move south to the Stade property and connect to Crystal
Lake Road. He inquired if there could be a need for Petersen Park South.
Commissioner Sobotta opined that since there are no utilities in the Finch Farm parcel, a solar
farm might be a good fit, He further opined that it could help with energy costs, create jobs and
be of no cost to the city. He stated that in Elk Grove, industrial parks are a huge revenue builder.
Director of Economic Development Martin stated we should make that property agricultural with
a note as a reminder of the solar farm idea. Chairman Strach opined that would be ideal use for
the low land areas. Commissioner Miler opined that might bring developers who are interested
in alternative energy. Discussion ensued regarding the alternative power industry.
Chairman Strach inquired if the area at Martin Road and IL Route 120 was currently agricultural.
Director of Economic Development Martin confirmed that it was. Commissioner Doherty
inquired about the current property use. Chairman Strach stated corn is farmed there.
Commissioner Miller opined that in the future, it would probably become estates like Martin
Woods. All commissioners were in agreement with the current zoning of the property.
Discussion ensued regarding the mapping of the area North of IL Route 120, East of Wonder Lake
Road and West of Ringwood Road. Chairman Strach inquired if the review was completed for
tonight. Director of Economic Development stated he would like to see the agricultural land use
laid out and further stated that there was a need to finish south and east areas at the next
meeting. Chairman Strach stated every year the commission should work to keep the maps up
to date. He further stated that the intent of the commission should be to annually revisit the
Future Land Use Map, Commissioner Doherty inquired if any of the property from Martin Road
to Ridge Road was within the city limits. Chairman Strach stated the gravel pit property was
within the city. Director of Economic Development Martin stated the property on the south side
of IL Route 120 was in the city. Chairman Strach stated the farm houses on the south side were
not in the city limits. Commissioner Doherty inquired if there was any property that could be
zoned commercial. Chairman Strach stated the corner of Wonder Lake Road and IL Route 120
on the south side is within the city and the north side has a pre -annexation agreement with the
city. Chairman Strach stated that a map of the Riverwalk was also included for review.
The commissioners gave approval to Director of Economic Development Martin to formulate a
general description of the agricultural zoning classification and agreed on the general future land
uses for the western and southern areas.
Staff Report
Director of Economic Development Martin stated that the July 11, 2018 meeting would be held
at 7:30 p.m. in the Council Chambers. There are presently one case for July 11cn
Adjournment
Motion by Thacker, seconded by Doherty, to adjourn the meeting at 8:05 p.m.
Voting Aye: Doherty, Gurda, Miller, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 7-0. The meeting was adjourned at 9:15 p.m.
Respectfully submitted,
Shawn Strach, Chairman
City of McHenry, Planning & Zoning Commission
City of McHenry
Planning and Zoning Commission Special Meeting Minutes
July 18, 2018
Chairman Strach called the July 18, 2018 special meeting of the City of McHenry Planning and
Zoning Commission to order at 7:30 p.m. In attendance were the following: Gurda, Sobotta,
Strach and Walsh. Absent: Doherty, Miller and Thacker. Also in attendance were: Director of
Economic Development Martin and Economic Development Coordinator Wolf.
There was nobody in attendance who wished to address the Commission with public comment.
Chairman Strach closed the public comment portion of the meeting at 7:30 p.m.
Continuation of the Discussion of the City's Comprehensive Land Use Plan
and Development Policies (Focus on Existing Land Use and Future Land Use Maps)
Director of Economic Development Martin stated that he has prepared amendments to the
zoning ordinance for an Agriculture District and a Mixed -Use District. These would complement
the Agriculture and Mixed -Use Land Use categories on the Future Land Use Map and become
part of the zoning ordinance and would be the regulatory tool to enforce that. He presented the
Al Agriculture District which was taken from McHenry County Zoning Ordinance which states
permitted uses, conditional uses, and bulk and setback regulations. Director of Economic
Development Martin stated that he removed some of the uses that he opined were unnecessary
in the ordinance. He further stated the dimensions for bulk and setback regulations used were
up to 2 acres, 2-3 acres, and 3-5 acres for building height and width for maximum building
coverage.
Director of Economic Development Martin stated the Mixed -Use Zoning District is to allow more
than one use on a property; residential and commercial for example. He stated this was taken
from a model ordinance through the American Platting Association. He stated that it starts out
the same with permitted use, conditional use, and bulk and setback with some unusual
components like the minimum floor to ceiling height and transparency to doors & entrances
which are in place to encourage a downtown development, pedestrian feel.
Director of Economic Development Martin stated that HR Green completed the map of the
southern and eastern quadrants of the city. He stated there is a boundary agreement with Prairie
Grove. He suggested a south boundary down Illinois Route 31 past the Facility Planning Area
where water sewer would be available and stated his first thought was to go no further than
Gracy Road, He stated the land is wet to the east. He inquired if we would want to go to
Wright/Edgewood Road down Illinois Route 31 on the west side where it is vacant and stop at
the residential area and use agricultural zoning.
Director of Economic Development Martin stated looking at the east side by Lakemoor past the
Facility Planning Area on the north (the Weingart Farm), east of Chapel Hill and continue north
to Lincoln Road encompassing the southeast corner of Chapel Hill Road and Illinois Route 120
would be a boundary. He further stated that the City does not have a boundary agreement with
Lakemoor.
Chairman Strach inquired about the south side of Illinois Route 120 if sewer and water were fed
for the new gas station. Director of Economic Development Martin confirmed that there was
sewer and there would be water at that corner. Director of Economic Development Martin stated
the Facility Planning Area line may be a mistake on the map. Chairman Strach opined it would
be wise to include the larger piece at the south east corner of Chapel Hill and Illinois Route 120
into the City, Discussion ensued on properties being inside/outside city limits in that area —some
with water, some with only sewer.
Chairman Strach stated the area off of Green Street (south of the Shores) is not currently in the
City and should stay that way. Chairman Strach stated there would be agriculture zoning south
on Illinois Route 31, both sides of road. Director of Economic Development Martin stated not
too far east or west. Chairman Strach opined there may be some mixed use along Illinois Route
31 but that they may not be small enough for a mixed use category but that most would be
industrial. Chairman Strach opined there could be a strip mall on Illinois Route 31, south of
Morgan Hill. Chairman Strach opined mixed use gives us more options for future use. Chairman
Strach stated the northeast corner of Veterans Parkway and Illinois Route 31 could be mixed use
development due to the adjacent condos, townhomes and detailed access. Director of Economic
Development Martin stated it is presently zoned BP - Business Park and C5 - Highway Commercial.
Director of Economic Development Martin stated that his goal is to put everything together on
one map and then bring it before the Commission to gain acceptance of the general future land
uses of the City and acceptance of the Agriculture and Mixed Use Design District Ordinances
generally. Director of Economic Development Martin stated there is no motion necessary. He
further stated that he will bring back the ordinances for approval at a future meeting with the
suggested changes on all the maps and that after that we would schedule a public hearing and
advertise it for posting so public input can be involved.
Chairman Strach inquired about the Agricultural A-1 minimum lot area and inquired if we should
leave as zero. Chairman Strach stated there needs to be some clear direction and opines there
needs to be a minimum. Director of Economic Development Martin suggested one acre or up to
2 acres. Chairman Strach prefers one acre as the minimum. Discussion ensued. All
commissioners agreed with a one acre minimum lot size.
Chairman Strach stated he is in agreement with the Mixed Use requirements as presented. He
opined the mixed use category would be used primarily in the downtown area.
Director of Economic Development Martin stated that the Landmark Commission has a template
that shows boundaries and guidelines and pictures of houses which he opined is perfect for the
Historic District in the Main/Waukegan area. He stated that it shows architectural styles and
guidelines and stated he would ask the Landmark Commission if they could replicate that for
Riverside Drive and Green Street. He opined the use of those documents for building guidelines
in those areas in the future would be helpful.
Director of Economic Development Martin stated that after the updating is done through HR
Green and reviewed by the commission that there would be a public hearing. Commissioner
Walsh inquired about the content of the maps. Commissioner Sobotta inquired if the public
notice would show the new plan. Director of Economic Development Martin stated the
information would be made public. Commissioner Sobotta inquired if the map could be made
public for resident review. Director of Economic Development Martin stated that possibly the
McHenry Public Library would allow the display of the maps. Chairman Strach stated the annual
review of the maps would be important and opined the best time for review would be in
December, January or February. All commissioners agreed.
Staff Report
Director of Economic Development Martin stated that the August 15, 2018 regularly scheduled
meeting would be held at 7:30 p.m. in the Council Chambers. There are presently three cases for
the August 15 meeting, a minor variance on Ramble Road, the VFW expansion and a skilled
nursing facility on Bull Valley and Ridgeview Drive.
Adjournment
Motion by Sobotta, seconded by Walsh, to adjourn the meeting at 8:10 p.m.
Voting Aye: Gurda, Sobotta, Strach, and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Doherty, Miller and Thacker.
Motion carried 4-0. The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Shawn Strach, Chairman
City of McHenry
Planning & Zoning Commission
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"A GRASSROOTS COMMUNITY -WIDE PLANNING.EFFORTt THE FUTURE OF OUR
COMMUNITY IS BEING PLANNED NOWT GETINVOLVEDI JJMCHENRYMATTERS"
Global Overview, Regional Placement: The "New Reality," "New Normall"
•. Climate Change. -
• Energy and Emerging Technologies (Biodiesel)
• Water Supply Resources"
• Government Transparency — Limited -Resources.
Community Engagement
• Governmental Consolidation (RegionalDispatch Center) -
Demographic, Socioeconomic, Technology and Social Media
o Baby Boomer Generation overtaken by Millennials (NextGenl) (24/7/365)
® Impact of Changing Demographics
• Big Data
• Upcoming 2020 Census -
• Healthy and Active Communities and Sustainability (Bike Sharing (Zagster; Divvy),
Land Use and Travel Trends
• Downtown Revitalization (Density vs Large Lots)
• Autonomous cars (Uber; High -Speed Trail; ZipcarTransit)
• Infrastructure Maintenance and Expansion
• Commuting and Emerging Modes of Transportation
Housing and Workforce and "Shrinking/Global Economy"
• AgingWorkforce
o Manufacturing Brick and Mortar v. E-Commerce ("Clicks and Bricks")
• Ownership vs Rental
Local Stores
o Workforce Demands and Sustaining Viable Workforce
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchen ry.il.us
ORDINANCE NO 18-
AN ORDINANCE REPLACING AND ADOPTING NEW EXISTING AND FUTURE LAND
USE MAPS FOR THE CITY OF MCHENRY COMPREHENSIVE PLAN AND DEVELOPMENT
POLICIES, MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed by the City of McHenry, 333 S Green Street,
McHenry, IL 60050 ("Applicant"), requesting replacement and adoption of new existing and
future land use maps in its Comprehensive Plan and Development Policies: and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on November 14, 2018 in the manner prescribed by ordinance and statute, and as
a result of said hearing, the Planning and Zoning Commission did recommend to the City
Council the adoption of the new existing and future land use maps; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the requested existing and
future land use maps is consistent with the objectives of the City of McHenry Zoning Ordinance
to protect the public health, safety, morals and general welfare of its residents and is consistent
with the Comprehensive Plan and Development Policies,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: That the Existing Land Use Map, attached hereto and incorporated herein by
reference, prepared by H.R. Green dated November 30, 2017 replaces the existing land use
map and is hereby adopted and made part of the Comprehensive Plan and Development
Policies.
SECTION 2: That the Future Land Use Map, attached hereto and incorporated herein by
reference, prepared by H.R. Green dated July 25, 2018 with a latest revision date of August 9,
2018 replaces the existing future land use map and is hereby adopted and made part of the
Comprehensive Plan and Development Policies.
SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED THIS DAY OF
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF
CITY CLERK
2018
MAYOR
2018
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchen ry. il.us
ORDINANCE NO 18-
AN ORDINANCE ADOPTING A CONSISTENCY POLICY FOR THE CITY OF MCHENRY
COMPREHENSIVE PLAN AND DEVELOPMENT POLICIES, MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed by the City of McHenry, 333 S Green Street,
McHenry, IL 60050 ("Applicant"), requesting adoption of a consistency policy in its
Comprehensive Plan and Development Policies: and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on November 14, 2018 in the manner prescribed by ordinance and statute, and as
a result of said hearing, the Planning and Zoning Commission did recommend to the City
Council the adoption of a new Consistency Policy; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the requested Consistency
Policy is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the
public health, safety, morals and general welfare of its residents and Comprehensive Plan and
Development Policies.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: That the Consistency Policy attached hereto and incorporated herein as
Exhibit "A" is hereby adopted and shall become a part of the City of McHenry Comprehensive
Plan and Development Policies.
SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 3: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 4: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED THIS DAY OF
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF
CITY CLERK
2018
MAYOR
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
2018
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
EXHIBIT "A"
CONSISTENCY POLICY
Zoning map amendments shall be made in accordance with and consistent with a
comprehensive plan. When adopting or rejecting any zoning map amendment, the Planning
and Zoning Commission shall recommend and the City Council shall also approve a statement
describing whether its action is consistent with an adopted comprehensive plan and any other
officially adopted plan or document that is applicable, and explain why it considers the action
taken to be reasonable and in the public interest.
Plan consistency statements can also emphasize the substance of what relevant planning
documents say and display as well as with any other officially adopted plan that is applicable.
These references encourage the Planning and Zoning Commission and City Council to consider
whether specific legislative zoning decisions are compatible with other written community
planning policies that may come from a variety of sources.
It shall be the policy of this Commission to recommend to the City Council an amendment to
the approved Future Land Use Map, if any recommendation for a zoning map amendment is
recommended by the Commission which is not consistent with said map and accompanying
Consistency Statement.
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Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.1l.us
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: December 17, 2018 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Adoption of Agriculture Zoning District and Mixed Use Zoning District
ATT:
1. Unapproved Planning and Zoning Commission Minutes dated November 14, 2018
2. Planning and Zoning Commission Minutes dated: 6/13/18 and 7/18/18
3. Ordinance amending zoning ordinance adding an Agriculture Zoning District
4. Ordinance amending zoning ordinance adding a Mixed Use Zoning District
5. Mixed Use Zoning District Ordinance
6. Agriculture Zoning District Ordinance
AGENDA ITEM SUMMARY:
Council is being asked to consider adoption of an Agriculture and Mixed Use Zoning District
Ordinance.
BACKGROUND:
Throughout their review of the Future Land Use Map, the Planning and Zoning Commission
decided to create an Agriculture and Mixed Use Land Use category. As a result, the
Commission is proposing corresponding zoning district designations.
ANALYSIS:
The primary purpose of the Agriculture Zoning District is to complement the Agriculture Land
Use category, which acts as a "holding zone" for future development. It allows a property to be
farmed or used for other uses acceptable under the Agriculture District without committing to a
future land use. Therefore, it affords more control when development pressures do occur.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
The Mixed Use District being proposed is to allow mixed -use buildings within neighborhoods to
provide retail, service and other uses on the ground floor and residential units above the
nonresidential space; encourage development that exhibits the physical design characteristics
of pedestrian -oriented, storefront -style shopping streets, and promote the health and well-
being of residents by encouraging physical activity, alternative transportation, and greater
social interaction. The Mixed Use District ordinance complements the Mixed Use land use
designation on the land use map. It is not the intent to rezone existing properties to the mixed
use zoning classification, but to have a zoning district classification when properties annex to
the City. There are properties on the future land use map, which are designated mixed use and
not located within the City.
While the City's C-4 and C-5 zoning districts do allow residential above a nonresidential land use
the mixed use district is more extensive in terms of the bulk and setback regulations and affords
more creativity than is currently permitted in the C-4 and C-5 districts. Additionally, the C-4
district is a downtown zoning district and is primarily utilized in the downtown area. The C-5
zoning district is a highway commercial district and is utilized primarily along Route 120 and
Route 31.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission unanimously recommended approval of an Agriculture
Zoning District Ordinance, subject to attorney review and approval of a Mixed Use Zoning
District Ordinance, subject to attorney review. Attorney McArdle has reviewed the attached
ordinances.
RECOMMENATION:
Therefore, if the City Council concurs, it is recommended that a motion be made to approve
the attached ordinances approving text amendments to the zoning ordinance, adding an
Agriculture and Mixed Use Zoning District.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
City of McHenry
Unapproved Planning and Zoning Commission Minutes
November 14, 2018
Chairman Strach called the November 14, 2018 regularly scheduled meeting of the City of
McHenry, Planning and Zoning Commission to order at 7:30 p.m. in attendance were the
following: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh. Absent: Miller. Also in
attendance were: Director of Economic Development Martin and Economic Development
Coordinator Wolf.
Chairman Strach opened the public portion of the meeting at 7:32 p.m. There was nobody in
attendance who wished to address the Commission with public comment. Chairman Strach
closed the public comment portion of the meeting at 7:32 p.m.
Chairman Strach welcomed Alderman Devine to the meeting.
Public Hearing: City of McHenry
File No. Z-942
333 South Green Street
Approval of Various Text Amendments to the City Zoning Ordinance including Approval of an
Agriculture Zoning District Ordinance Subject to Attorney Approval and a Mixed Use District
Ordinance Subject to Attorney Approval and Existing Land Use Map prepared by HR Green
Dated 11/30/17, Approval of Future Land Use Map prepared by HR Green dated 7/25/18 with
a latest revision date of 8/9/18 and Approval of Consistency Policy to become part of
Comprehensive Plan and Development Policies.
Chairman Strach called the Public Hearing to order at 752regarding File No. 7-942 a
request for Approval of Text Amendments to the Zoning Ordinance to add an Agriculture
District and Mixed Use Zoning District and approval of the Existing and Future Land Use Maps
and Consistency Policy to become part of Comprehensive Plan and Development Policies.
Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on
October 21, 2018. A Certificate of Publication and Affidavit of Compliance with notice
requirements are on file in the City Clerk's Office.
Director Martin stated the Agriculture and Mixed Use zoning categories were created at
commission request and the titles are self-explanatory and descriptions were reviewed. He
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
noted that there is a revision to the commission's recommendation of Agriculture (A1) to a one
acre minimum lot size. Agriculture is a holding zone for future development rather than
designated residential. Director Martin stated this gives the City leverage in rezoning and re -
designating the property and that the property could still be farmed.
Director Martin stated the Mixed Use District (MU) is being proposed to allow retail commercial
space at street level and other residential space above to encourage a pedestrian oriented
environment, store front style and a mixed use designation. He further stated that this is the
regulatoryformat for the Future Land Use Map.
Director Martin stated the Future Land Use Map presented is the culmination of many months
work by the commission. He stated the new map has the Agriculture and Mixed Use Districts,
the Historic Downtown Area, as well as the McHenry Loop using existing infrastructure around
the city. He thanked Chairman Strach for proposing the loop plan. Director Martin gave
summaries of the areas and explained the Consistency Policy. He also summarized the Existing
Land Use Map which shows our present land uses and the Future Land Use Map including the
proposed new zoning. He stated the boundary lines are indicated on the map as well. Director
Martin stated:
• An Agricultural Land Use District is proposed;
• A Mixed -Use Zoning District is Proposed;
• The Commission is proposing guidelines for Main Street, Waukegan Road
and
Riverside Drive which would generally describe the desired architecture for
the
particular area;
• A "McHenry Loop" is proposed around the City -this is a bike/pedestrian path which
will utilize mostly existing infrastructure and encourage people to visit
the
downtown areas and explore the City more in a non -vehicular manner;
• Much of the land which was designated as residential in the former map is
now
designated as Agriculture, which is being used as a holding zone. It is
the
Commission's opinion there was too much residential designated on the former
plan
and the Agriculture designation provides more control for potential future
development;
• The Commission wanted to have a checks and balance system for zoning
map
amendments and its Comprehensive Plan. In order to facilitate that
they
recommended the Consistency Policy be adopted.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Director Martin stated that the Existing Land Use Map is in the Comprehensive Plan but the
plan was incomplete. The commission has updated the Existing Land Use Map to what
currently exists.
Commissioner Strach stated the Consistency Policy is put into place to make sure any zoning
map amendments are consistent with the Comprehensive Plan. Chairman Strach directed the
Commission regarding the breakdown for the amendments stating there would be three
separate votes. He directed the commissioners to ask questions, accordingly.
Chairman Strach stated the first order of business would be approval of various text
amendments to the zoning ordinance.
Chairman Strach invited questions and/or comments from the Commission. There were no
comments.
Chairman Strach opened the floor to questions and comments from the audience. There was
nobody in attendance that wished to address the Commission regarding this matter. Chairman
Strach closed the public comment portion of File Z-942 at 8:05 p.m.
Motion by Walsh, seconded by Doherty, to recommend to the City Council with regard to File
No. Z-942 approval of an Agriculture Zoning District Ordinance, subject to attorney review and
approval of a Mixed Use Zoning District Ordinance, subject to attorney review, be granted:
Voting Aye: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Miller.
Motion carried: 6-0.
Chairman Strach stated the next item for consideration is approval of the Existing Land Use
Map prepared by HR Green dated 11/30/17 and approval of the Future Land Use Map prepared
by HR Green dated 7/25/18 with a latest revision date of 8/9/18.
Chairman Strach invited questions and/or comments from the Commission. There were no
comments.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Chairman Strach opened the floor to questions and comments from the audience. There was
nobody in attendance that wished to address the Commission regarding this matter. Chairman
Strach closed the public comment portion of File Z-942 at 8:07 p.m.
Motion by Walsh, seconded by Sobotta, to recommend to the City Council with regard to File
No. Z-942 approval of the Existing Land Use Map prepared by HR Green dated 11/30/17 and
approval the Future Land Use Map prepared by HR Green dated 7/25/18 with a latest revision
date of 8/9/18, as amended at this meeting, be granted:
Voting Aye: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Miller.
Motion carried: 6-0.
Chairman Strach stated the next item for consideration is approval of the Consistency Policy to
become part of the City's Comprehensive Plan and Development Policies,
Chairman Strach invited questions and/or comments from the Commission.
Commissioner Walsh asked for an explanation of the Consistency Policy. Director Martin stated
that when there is a zoning map amendment, rezoning recommendations to the City Council
should be consistent with the Comprehensive Plan and if not there would need to be an
explanation of reasoning for consideration.
Commissioner Doherty excused himself from the meeting at 8:10 p.m.
Chairman Strach stated the role of the Policy is to make zoning decisions if the Comprehensive
Plan becomes dated, that changes are possible if it is in the public's best interest. Director
Martin stated it shall be the policy of the Commission to recommend to the City Council an
amendment to the approved Future Land Use Map if any recommendation for a Zoning Map
amendment is recommended by the Commission which is not consistent with the Map and
accompanying Consistency Statement. He further stated that if a recommendation is made
that is not consistent, then the Land Use Map should be updated. Director Martin stated the
Zoning Map is a regulatory document and the Land Use Map is the policy document and they
should be consistent.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Commissioner Doherty re-entered the meeting at 8:13 p.m.
Chairman Strach restated when the Comprehensive Plan starts to become outdated, as things
shift, changes can be made in the public's best interest. Director Martin noted that this would
be reviewed annually, going forward. Discussion ensued.
Chairman Thacker inquired about timing of review and updates. Chairman Strach stated the
maps would be reviewed annually. Director Martin stated the Comprehensive Plan would need
to be updated in the future. Discussion of review ensued.
Commissioner Doherty pointed out an inconsistency at the Crystal Lake Road area of the
Existing Land Use Map, Director Martin concurred and it was noted. Commissioner Doherty
inquired if the fire station on IL Route 31 north, Shamrock Lane, should be included. Director
Martin stated that area should be Agriculture zoning.
Chairman Strach opened the floor to questions and comments from the audience. There was
nobody in attendance that wished to address the Commission regarding this matter. Chairman
Strach closed the public portion of File Z-942 at 8:15 p.m.
Motion by Sobotta, seconded by Thacker, to recommend to the City Council with regard to File
No. Z-942 approval of the Consistency Policy to become part of the City's Comprehensive Plan
and Development Policies, as amended at this meeting, be granted:
Voting Aye: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Miller.
Motion carried: &0.
Chairman Strach closed the Public Hearing regarding File No. Z-942 at 8:25 p.m.
City of McHenry
Planning and Zoning Commission Minutes
June 13, 2018
Chairman Strach called the June 13, 2018 regularly scheduled meeting of the City of McHenry
Planning and Zoning Commission to order at 7:33 p.m. In attendance were the following:
Doherty, Gurda, Miller, Sobotta, Strach, Thacker and Walsh. Absent: None. Also in attendance
were: Director of Economic Development Martin, City Attorney Cahill, Economic Development
Coordinator Wolf and Economic Development Assistant Conaway.
There was nobody in attendance who wished to address the Commission with public comment.
Continuation of the Discussion of the City's Comprehensive Land Use Plan
And Development Policies (Focus on Existing Land Use and Future Land Use Maps)
Director of Economic Development Martin stated the "McHenry Pedestrian Loop" map layout
and goals. He stated that this is a Downtown McHenry Loop which emanates from each of the
City's three downtown areas out to the rest of the City, tying in Main Street with Riverside Drive
and Green Street. He stated the blown up map shows the mixed use category. Director of
Economic Development Martin stated that approximately 5.8 acres know as the King farm is for
sale. He stated the focus of this meeting would be on the western part of city. The area depicted
as the "purple bubble" is not within the city limits. Director of Economic Development Martin
presented the map layout that was discussed at the last meeting. He presented the Existing
Future Land Use Map and pointed out the Facility Planning Area which is the hash tag marking.
He stated the commission should pay close attention to that area which could be served with city
water and sewer. He stated that we had discussed adding a mixed use and agricultural category
to our Zoning Ordinance. He stated that McHenry County has two agricultural categories which
are used as a holding zones that can be rezoned when someone comes in. Director of Economic
Development Martin would like to complete the plan and hold open public meetings prior to
bringing the updated maps to City Council. Director of Economic Development Martin stated he
also included the Riverwalk preliminary design.
Chairman Strach stated he would like to help Commissioner Gurda catch up to the discussion and
stated the Commission would like to tie the downtown areas together with the proposed bike
loop. He stated the McHenry County Conservation Districts' trail stops and the goal is to extend
that trail down Main Street, cross over IL Route 31 down to Rotary Park and as Riverwalk is
finished, catch the edge of the Riverwalk east down to Riverside Drive pedestrian bridge,
extending down Riverside Drive to McCullom Lake Road west bound crossing over IL Route 31
and catch up to the Prairie Path at Petersen Park. Chairman Strach opined the "Loop" would
bring everything together. Discussion ensued regarding dangerous crossings at Main Street and
II Route 31 and McCullom Lake Road and II Route 31. The commissioners were in agreement that
this is an issue that would need to be addressed. Chairman Strach opined if the path becomes
highly usable then it would be beneficial to go either over or under IL Route 31. Commissioner
Miller inquired the length of the Loop in total. Chairman Strach stated he would measure the
length and report back to the Commission. Economic Development Coordinator Wolf stated that
she attended the McHenry County Active Communities Work Group and stated that their goal is
safety education for bike path use. She stated Chicago drivers are more aware and that there is
an initiative to have county -wide drivers become more safe and aware of bike traffic.
Commissioner Miller opined that the Loop could tie the area together with no building and little
expense.
Director of Economic Development Martin asked commissioners to look at the city boundaries
on the map. He stated most areas are platted except the gravel pit which is low density
residential. He inquired if the amount of low density residential zoning was necessary for growth.
He stated that there was 1000 plus acres in that area. Discussion ensued regarding vacant land
bordering the west end of the city most of which is currently zoned RS-1 Low Density Single -
Family Residential, some of which is wetland and changing the current residential zoning to the
new agricultural zoning category. Commission Thacker inquired about the cornfield on Dartmoor
that is for sale. Director of Economic Development Martin stated that is not Gerstad, Chairman
Strach stated the property is unincorporated. Discussion ensured regarding the change from
residential to agricultural for future use. Commissioners agreed that changes should be made
from RS1 to Agricultural for future growth to the gravel pit area — north of IL Route 120. Director
of Economic Development Martin stated the area of Wonder Lake Road and IL Route 120 has a
pre annexation agreement for C5 Highway Commercial.
Chairman Strach inquired if McHenry County's agricultural category works for the city. Director
of Economic Development Martin opined it would. Commissioner Strach inquired in the
McHenry County 9.1a overview of agricultural worked for the commission. The commissioners
were in agreement to have Director of Economic Development Martin move forward with the
addition of agricultural zoning category.
Chairman Strach inquired about the area west of IL Route 31, west of railroad, south of Patriot
Estates would be agricultural zoning. Discussion ensued regarding current zoning of the areas
west of IL Route 31, including the new agricultural zoning area category was discussed on the
parcels bordering IL Route 31. Director of Economic Development Martin stated the logical south
boundary would be the "Puccini" property south of Bull Dogs Ale House, that is currently
agricultural and wetland.
Commissioner Doherty inquired if Thatcher Woods was in the City limits. Director of Economic
Development Martin stated it is in Wonder Lake.
Director of Economic Development Martin stated there could be a logical extension of Curran
Road —the west bypass —that would move south to the Stade property and connect to Crystal
Lake Road. He inquired if there could be a need for Petersen Park South.
Commissioner
Sobotta opined that since there are no utilities in the Finch Farm parcel, a solar
farm might be
a good fit. He further
opined that
it could help with energy costs, create jobs and
be of no cost to the city. He stated that in Elk Grove, industrial parks are a huge revenue builder.
Director of Economic Development Martin stated we should make that property agricultural with
a note as a reminder of the solar farm idea. Chairman Strach opined that would be ideal use for
the low land areas. Commissioner Miler opined that might bring developers who are interested
in alternative energy. Discussion ensued regarding the alternative power industry.
Chairman Strach inquired if the area at Martin Road and IL Route 120 was currently agricultural.
Director of Economic Development Martin confirmed that it was. Commissioner Doherty
inquired about the current property use. Chairman Strach stated corn is farmed there.
Commissioner Miller opined that in the future, it would probably become estates like Martin
Woods. All commissioners were in agreement with the current zoning of the property.
Discussion ensued regarding the mapping of the area North of IL Route 120, East of Wonder Lake
Road and West of Ringwood Road. Chairman Strach inquired if the review was completed for
tonight. Director of Economic Development stated he would like to see the agricultural land use
laid out and further stated that there was a need to finish south and east areas at the next
meeting. Chairman Strach stated every year the commission should work to keep the maps up
to date. He further stated that the intent of the commission should be to annually revisit the
Future Land Use Map, Commissioner Doherty inquired if any of the property from Martin Road
to Ridge Road was within the city limits. Chairman Strach stated the gravel pit property was
within the city. Director of Economic Development Martin stated the property on the south side
of IL Route 120 was in the city. Chairman Strach stated the farm houses on the south side were
not in the city limits. Commissioner Doherty inquired if there was any property that could be
zoned commercial. Chairman Strach stated the corner of Wonder Lake Road and IL Route 120
on the south side is within the city and the north side has a pre -annexation agreement with the
city. Chairman Strach stated that a map of the Riverwalk was also included for review.
The commissioners gave approval to Director of Economic Development Martin to formulate a
general description of the agricultural zoning classification and agreed on the general future land
uses for the western and southern areas,
Staff Report
Director of Economic Development Martin stated that the July 11, 2018 meeting would be held
at 7:30 p.m. in the Council Chambers. There are presently one case for July 11tn
Adjournment
Motion by Thacker, seconded by Doherty, to adjourn the meeting at 8:05 p.m.
Voting Ave: Doherty, Gurda, Miller, Sobotta, Strach, Thacker and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 7-0. The meeting was adjourned at 9:15 p.m.
Respectfully submitted,
Shawn Strach, Chairman
City of McHenry, Planning & Zoning Commission
City of McHenry
Planning and Zoning Commission Special Meeting Minutes
July 18, 2018
Chairman Strach called the July 18, 2018 special meeting of the City of McHenry Planning and
Zoning Commission to order at 7:30 p.m. In attendance were the following: Gurda, Sobotta,
Strach and Walsh. Absent: Doherty, Miller and Thacker. Also in attendance were: Director of
Economic Development Martin and Economic Development Coordinator Wolf.
There was nobody in attendance who wished to address the Commission with public comment.
Chairman Strach closed the public comment portion of the meeting at 7:30 p.m.
Continuation of the Discussion of the City's Comprehensive Land Use Plan
and Development Policies (Focus on Existing Land Use and Future Land Use Maps)
Director of Economic Development Martin stated that he has prepared amendments to the
zoning ordinance for an Agriculture District and a Mixed -Use District. These would complement
the Agriculture and Mixed -Use Land Use categories on the Future Land Use Map and become
part of the zoning ordinance and would be the regulatory tool to enforce that. He presented the
Al Agriculture District which was taken from McHenry County Zoning Ordinance which states
permitted uses, conditional uses, and bulk and setback regulations. Director of Economic
Development Martin stated that he removed some of the uses that he opined were unnecessary
in the ordinance. He further stated the dimensions for bulk and setback regulations used were
up to 2 acres, 2-3 acres, and 3-5 acres for building height and width for maximum building
coverage.
Director of Economic Development Martin stated the Mixed -Use Zoning District is to allow more
than one use on a property; residential and commercial for example. He stated this was taken
from a model ordinance through the American Platting Association. He stated that it starts out
the same with permitted use, conditional use, and bulk and setback with some unusual
components like the minimum floor to ceiling height and transparency to doors & entrances
which are in place to encourage a downtown development, pedestrian feel.
Director of Economic Development Martin stated that HR Green completed the map of the
southern and eastern quadrants ofthe city. He stated there is a boundary agreementwith Prairie
Grove. He suggested a south boundary down Illinois Route 31 past the Facility Planning Area
where water sewer would be available and stated his first thought was to go no further than
Gracy Road, He stated the land is wet to the east. He inquired if we would want to go to
Wright/Edgewood Road down Illinois Route 31 on the west side where it is vacant and stop at
the residential area and use agricultural zoning.
Director of Economic
Development
Martin stated
looking
at the
east side by Lakemoor past the
Facility Planning Area
on the north
(the Weingart
Farm),
east of
Chapel Hill and continue north
to Lincoln Road encompassing the southeast corner of Chapel Hill Road and Illinois Route 120
would be a boundary. He further stated that the City does not have a boundary agreement with
Lakemoor.
Chairman Strach inquired about the south side of Illinois Route 120 if sewer and water were fed
for the new gas station. Director of Economic Development Martin confirmed that there was
sewer and there would be water at that corner. Director of Economic Development Martin stated
the Facility Planning Area line may be a mistake on the map. Chairman Strach opined it would
be wise to include the larger piece at the south east corner of Chapel Hill and Illinois Route 120
into the City. Discussion ensued on properties being inside/outside city limits in that area —some
with water, some with only sewer.
Chairman Strach stated the area off of Green Street (south of the Shores) is not currently in the
City and should stay that way. Chairman Strach stated there would be agriculture zoning south
on Illinois Route 31, both sides of road. Director of Economic Development Martin stated not
too far east or west. Chairman Strach opined there may be some mixed use along Illinois Route
31 but that they may not be small enough for a mixed use category but that most would be
industrial. Chairman Strach opined there could be a strip mall on Illinois Route 31, south of
Morgan Hill. Chairman Strach opined mixed use gives us more options for future use. Chairman
Strach stated the northeast corner of Veterans Parkway and Illinois Route 31 could be mixed use
development due to the adjacent condos, townhomes and detailed access. Director of Economic
Development Martin stated it is presently zoned BP - Business Park and C5 - Highway Commercial.
Director of Economic Development Martin stated that his goal is to put everything together on
one map and then bring it before the Commission to gain acceptance of the general future land
uses of the City and acceptance of the Agriculture and Mixed Use Design District Ordinances
generally. Director of Economic Development Martin stated there is no motion necessary. He
further stated that he will bring back the ordinances for approval at a future meeting with the
suggested changes on all the maps and that after that we would schedule a public hearing and
advertise it for posting so public input can be involved.
Chairman Strach inquired about the Agricultural A-1 minimum lot area and inquired if we should
leave as zero. Chairman Strach stated there needs to be some clear direction and opines there
needs to be a minimum. Director of Economic Development Martin suggested one acre or up to
2 acres. Chairman Strach prefers one acre as the minimum. Discussion ensued. All
commissioners agreed with a one acre minimum lot size.
Chairman Strach stated he is in agreement with the Mixed Use requirements as presented. He
opined the mixed use category would be used primarily in the downtown area.
Director of Economic Development Martin stated that the Landmark Commission has a template
that shows boundaries and guidelines and pictures of houses which he opined is perfect for the
Historic District in the Main/Waukegan area. He stated that it shows architectural styles and
guidelines and stated he would ask the Landmark Commission if they could replicate that for
Riverside Drive and Green Street. He opined the use of those documents for building guidelines
in those areas in the future would be helpful.
Director of Economic Development Martin stated that after the updating is done through HR
Green and reviewed by the commission that there would be a public hearing. Commissioner
Walsh inquired about the content of the maps. Commissioner Sobotta inquired if the public
notice would show the new plan. Director of Economic Development Martin stated the
information would be made public. Commissioner Sobotta inquired if the map could be made
public for resident review. Director of Economic Development Martin stated that possibly the
McHenry Public Library would allow the display of the maps. Chairman Strach stated the annual
review of the maps would be important and opined the best time for review would be in
December, January or February. All commissioners agreed.
Staff Report
Director of Economic Development Martin stated that the August 15, 2018 regularly scheduled
meeting would be held at 7:30 p.m. in the Council Chambers. There are presentiythree cases for
the August 15 meeting, a minor variance on Ramble Road, the VFW expansion and a skilled
nursing facility on Bull Valley and Ridgeview Drive,
Adjournment
Motion by Sobotta, seconded by Walsh, to adjourn the meeting at 8:10 p.m.
Voting Aye: Gurda, Sobotta, Strach, and Walsh.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Doherty, Miller and Thacker.
Motion carried 4-0. The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Shawn Strach, Chairman
City of McHenry
Planning & Zoning Commission
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mche nry. i I.us
ORDINANCE N0.18-
AN ORDINANCE ADOPTING A TEXT AMENDMENT TO THE CITY OF MCHENRY, ILLINOIS
ZONING ORDINANCE ADDING A NEW ZONING DISTRICT CLASSIFICATION CALLED
AGRICULTURE DISTRICT
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS,
a petition has
been
filed by the City of McHenry requesting a text
amendment to the
City of McHenry
Zoning
Ordinance; and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on November 14, 2018, in the manner prescribed by ordinance and statute, and as
a result of said hearing, the Planning and Zoning Commission did recommend to the City
Council the granting of the requested zoning text amendment; and
WHEREAS, the City Council has considered the evidence and recommendation from the
Planning and Zoning Commission and finds that the approval of the zoning text amendment
currently requested and approved by this ordinance are consistent with the objectives of the
City of McHenry Zoning Ordinance to protect the public health, safety, morals and general
welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1. That Chapter IV. Residential Districts is hereby amended by adding thereto
the following language:
"AA. A-1 Agriculture District
The intent of the A-1 Agriculture District is to permit agricultural uses and activities. Residences
are allowed on agricultural parcels within the City. The standards of the A-1 District promote
farming and protection of agricultural land uses from the encroachment of incompatible land
uses.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cl.mchenry.il.us
Permitted Uses
Agriculture
Animal Care Shelter
Conservation Area
Dwelling, Single -Family
Farmstand
Feed, Tack, Grain, and Seed Sales
Garden Center
Greenhouse/Landscape and Nursery Business -No Outdoor Storage
Park
Public Facility
Conditional Uses
Agricultural Implement Sales and Service
Agriculture Employee Housing
Agricultural Produce Processing
Agritourism (An agriculturally -based operation which draws visitors.)
Art Gallery
Arts Studio
Assembly Use
Athletic Facility, Outdoor
Bed and Breakfast
Campground
Cemetery/Cemetery, Pet
Club, Lodge
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Country Club
Cultural Facility
Day Camp
Drive-in Theater
Dwelling Unit, Accessory
Farrier
Food Processing
Grain Elevator -Commercial
Golf Course/Driving Range -Commercial
Halfway House
Homeless/Domestic Violence Shelter
Horse Arena, Indoor/Outdoor
Horse Stables
Hotel
Kennel -Commercial
Landing Area -Restricted
Landing Area -Restricted -Personal Use
Landscape/Nursery Business with Outdoor Storage
Landscape Waste Composting Facility
Medical Cannabis Cultivation Center
Power Production
Public Safety Training Facility
Reception Facility
Resort
Sawmill
Solar Farm
Bulk and Setback Re¢ulations
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.1l.us
Min.
Lot
Area
Min. Lot
Width
Maximum
Bldg.
Height.
Max.
Bldg.
Coverage
Front Yard Build.
Set.
Corner
Side Yard
Bldg. Set.
Interior
Side Yard
Bldg. Set.
Rear Yard Bldg.
Set.
1 acre
Up to 2
Up to 2 ac.
Up to 2
30' from ROW or
30' from
30' from
30' from ROW or
ac
40'
ac.30%
65' from
ROW or
ROW or
65' from
150'
2-3 ac.
2-3 ac.
centerline if no
65' from
65' from
centerline if no
2-3 ac.
60'
20%
dedicated ROW
centerline
centerline
dedicated ROW
175'
3-5 ac.
3-5 ac.
exists
if no
if no
exists
3-5 ac.
80'
15%
dedicated
dedicated
250'
S+ ac.
5+ ac.
ROW
ROW
5+ ac.
No max.
10%
exists
exists
330'
SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 3: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION
4:
This Ordinance shall be
in
full force
and effect from and after its passage,
approval, and publication in pamphlet form
as
provided
bylaw.
PASSED THIS DAY OF , 2018
AYES:
NAYS:
ABSTAINED:
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF , 2018
Wayne S. Jett
ATTEST:
Debra Meadows
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ORDINANCE NO. 18-
AN ORDINANCE ADOPTING A TEXT AMENDMENT TO THE CITY OF MCHENRY, ILLINOIS
ZONING ORDINANCE ADDING A NEW ZONING DISTRICT CLASSIFICATION CALLED MIXED USE
DISTRICTS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS,
a petition has
been .filed
by the City of McHenry requesting a text
amendment to the
City of McHenry
Zoning
Ordinance; and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on November 14, 2018, in the manner prescribed by ordinance and statute, and as
a result of said hearing, the Planning and Zoning Commission did recommend to the City
Council the granting of the requested zoning text amendment; and
WHEREAS, the City Council has considered the evidence and recommendation from the
Planning and Zoning Commission and finds that the approval of the zoning text amendment
currently requested and approved by this ordinance are consistent with the objectives of the
City of McHenry Zoning Ordinance to protect the public health, safety, morals and general
welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOISI AS FOLLOWS:
SECTION
1.
That Chapter
VI. Office, Industrial, Business Park, Agricultural
&Mining
Overlay and Health
Care Districts is
hereby amended by adding thereto the following
language:
"G. MU Mixed -Use Zoning District
The intent of MU Mixed -Use Zoning District is to permit a vertical mix of commercial mix of
commercial and residential uses within the same building.
The Purpose of the District is:
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
• To accommodate a physical pattern of development often found along City main
streets and in neighborhood commercial areas of older cities;
• Accommodate mixed -use buildings with neighborhoods -serving retail, service
and other uses on the ground floor and residential units above the
nonresidential space;
• Encourage development that exhibits the physical design characteristics of
pedestrian -oriented, storefront -style shopping streets; and
• Promote the health and well-being of residents by encouraging physical activity,
alternative transportation, and greater social interaction.
Permitted Uses
Artist Live/Work Space located above the ground floor
Dwelling Units Located above the ground floor
Group Home
Day Care
Parks and Recreation
Public Facilities
Utilities and Services Minor
Veterinary
Artist work or sales space
Hotels
Medical Service
Office
Personal Service, including health clubs and gyms
Repair Service, consumer, including bicycles
Restaurants and eating and drinking establishments
Retail Sales, General
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Conditional Uses
Artisan (hand -tools only; e.g. jewelry or ceramics)
Artist/Live Work Space, ground floor
Assembly Uses
Assisted/Independent Living
Detached house
Drive-Thru Facility
Multi -dwelling (3+ units) Residential
Nursing Home
Parking, Commercial (Non -accessory)
Single -Room Occupancy
Tavern
Townhouse
Two -Flat
Utilities
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.iLus
Bulk and Setback Resulations
Gross
Outdoor
Min.
Min.
Minimum Lot
Min.
Building
Floor
Operations
floor to
Floor
Area/Dwelling
FAR
Height
Area
ceiling
Area of comm.
Unit
height in
space
come
space
15,000
Not
11 feet
800 sf. or 25% of
1,000 sf.
2.0
38-50 feet
sf. max
Permitted
lots w/street
frontage of less than
50' or 20% of the lot
area on lots with 50
feet/more of street
frontage
Setbacks: The entire building facade must abut front and/or side street property lines or be
located within 10 feet of such property lines. Outdoor seating and display is permitted, as well
as stoops. The minimum rear yard setback will vary between 0 and 30% of the lot depth. The
setback will depend on lot development patterns in the area. When abutting residential the
setback should be greater than when abutting an alley or road where no setback may be
required.
No interior side yard setbacks are required unless the property abuts aresidentially-zoned
property and in that case the minimum side yard setback shall be the same as required for the
abutting residential use in the residentially -zoned district,
Transparenc
• A minimum of 60-75% of the street- facing building facade between two and eight feet
in height must be comprised of clear windows that allows views of indoor space or
product display areas;
• The bottom of any window or product display window used to satisfy the transparency
standard of paragraph (1) above may not be more than 3-4.5 feet above the adjacent
sidewalk.
• Product display windows used to satisfy these requirements must have a minimum
height of 4 feet and be internally lighted.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cl.mchenry.il.us
Doors and Entrances
• Buildings must have a primary entrance door facing a public sidewalk or alternatively a
public right-of-way if no public sidewalk exists. Entrances at building corners may be
used to satisfy this requirement.
• Building entrances may include doors to individual shops or businesses, lobby entrances,
entrances to pedestrian -oriented plazas, or courtyard entrances to a cluster of shops or
businesses."
SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 3: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois,
SECTION 4: This Ordinance shall be
in
full force
and effect from and after its passage,
approval, and publication in pamphlet form
as
provided
by law.
PASSED THIS DAY OF . 2018
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF . 2018
Wayne S. Jett
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ATTEST:
Debra Meadows
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815)363-2170
Fax: (815)363-2173
www.ci.mchenry.1l. us
Agenda Supplement
TO: Mayor and Clty Council
FROM: Ross Polerecky, Community Development Director
FOR; December 17th Regular City Council Meeting
RE; Prohibiting the use of Groundwater as Potable Water Supply by the ]nstallation
or Use of Potable Water Supply Wells or by any other Method within a Certain
Area in the City of McHenry
ATT: Ordinance
AGENDA ITEM SUMMARY:
The Community Development Department is aware of certain properties in the City limits along
Lave Avenue, Rt. 120 and Erin Street which have been used over a period of time for
commercial/industrial purposes.
ANALYSIS:
Because ofsaid use, concentrations of certain chemical constituents In the groundwater beneath
certain portions of the City may exceed Class 1 Groundwater quality standards for portable
resource groundwater as set forth in 35 Illinois Administrative Code 620 or Tier 1 residential
remediation objectives as set forth in 35 Illinois Administrative Code 742, In addition, the City
desires to limit potential threats to human health from groundwater contamination while
facilitating the redevelopment and productive use of properties affected by said chemical
constituents.
RECOMMENDATION: Therefore, If the City Council concurs it is recommended that a motion be
made to approve an Ordinance prohlbitingthe use of Groundwater as potable water supply by
the installation or use of potable water supply wells or by any other method within a certain
area in the City of McHenry.
City of McHenry
McHenry County
State of Illinois
ORDINANCE NUMBER ORD-18-1907
An Ordinance Prohibiting the use of Groundwater as Potable Water Supply by the
Installation or Use of Potable Water Supply Wells or by any other Method within a
Certain Area in the City of McHenry,
ADOPTED BY THE
CITY COUNCIL
Or' THE
CITY Or, MCHENRY
MCHENRY COUNTY
STATE Or ILLINOIS
2018
Published in pamphlet form by authority of the City Council of the City of
McHenry, McHenry County, Illinois this _day of , 2018
ORDINANCE N0.ORD-18-
AN ORDINANCE PROHIBITING THE USE OF GROUNDWATER AS POTABLE
WATER SUPPLY BY THE INSTALLATION OR USE OF POTABLE WATER SUPPLY WELLS OR BY
ANY OTHER METHOD WITHIN A CERTAIN AREA IN THE CITY OF MCHENRY
WHEAEAS,
certain properties in
the City
of McHenry, Illinois (the "City) along Lake Avenue, Rt.
120 and Erin Street
have been used over
a period
of time for commercial/Industrial purposes; and
WHEREAS, because of said use, concentrations of certain chemical constituents in the
groundwater beneath certain portions of the City may exceed Class 1 Groundwater quality standards for
portable resource groundwater as set forth in 35 Illinois Administrative Code 620 or Tier 1 residential
remediation objectives as set forth in 35 Illinois Administrative Code 742, and
WHEREAS, the City desires to limit potential threats to human health from groundwater
contamination while facilitating the redevelopment and productive use of properties affected by the said
chemical constituents;
NOW, THEREFORE, BE IT ORDAINED BYTHE CITY COUNCIL OF THE CITY OF MCHENRY, ILLIN015:
Section 1: Use of groundwater as a potable water supply prohibited in specified area.
The use or attempt to use groundwater as a portable water supply from within the are shown as
ExhibitAand more particularly described on Exhibit B, both attached to and made apart of this ordinance,
by the installation or drilling or use of wells or by any other method is hereby prohibited, including at
points of withdrawal by the City.
Section Z: The prohibition on the use of groundwater applicable to the City.
The prohibition contained in Section 1 shall also apply to the City.
Section 3: Penalties.
Any person violating the provisions of this ordinance shall be subject to a fine up to $750.00 for
each violation.
Section 4: Definitions.
"Person" is any individual, partnership, co -partnership, firm, company limited liability company,
corporation, association, joint stock company, trust, estate, political subdivision, or any other legal entity,
or their legal representatives, agents, or assigns.
Section 5: Memorandum of Understanding.
The Mayor of the City of McHenry shall have the power and duty to enter into Memorandums of
Understanding with the Illinois Environmental Protection Agency ("Illinois EPA") and other agreements or
contracts with other governmental entities, as may be or as become necessary to implement the spirit
and Intent of this Ordinance.
Section 6: Supersedes,
If any provision of this Ordinance or its application to any person or under any circumstances is adjudged
Invalid, such adjudication shall not affect the validity of the Ordinance as a whole or any portion not
adjudged invalid.
Section 7; Severablltty,
If any provision of this ordinance or Its application to any person or under any circumstances Is adjudged
Invalid, such adjudication shall not affect the validity of the ordinance as a whole or any portion not
adjudged invalid.
Section 8: Effective date,
This ordinance shall be in full force and effect from and after Us passage, approval and publication as
required by law.
Passed and approved this
Atderwoman Condon
Alderman Curry
Alderman Devine
Alderman Glab
Alderman Mihevc
Alderran Santi
Alderman Schaefer•
Mayor Jett
day of December, 2018
Ayes N1VS Absent Abstain
Mayor Deputy Cterk
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.ci. mchen ry. il.us/park_recreation
REGULAR AGENDA SUPPLEMENT
DATE: December 17, 2018
T0: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: McHenry Riverwalk Construction Approval
ATT: Improvement Layout
AGENDA ITEM SUMMARY:
Recently, the McHenry Riverwalk Foundation has assembled bid documents and distributed the
information to contractors for a formal bid on construction of Riverwalk improvements on city
property at 1202 N. Riverside Drive, referred to as Miller Point. The Foundation has received the
bids and is seeking permission from the City Council to construct these improvements on Miller
Point utilizing funds that they accumulated through public donations,
BACKGROUND:
The McHenry Riverwalk Foundation has been a partner with the City of McHenry almost since
the inception of the concept of a rverwalk in McHenry. The design committee was integral
throughout the process of the initial design. The result of many hours of work by this committee
in particular led to the culmination of 100%Construction Plans issued by the firm VOA on October
26, 2005.
Since that time, the City constructed the first phase of the Riverwalk in 2006. The Riverwalk
Foundation then contributed over $60,000 for the ornate sign and donor recognition wall that is
in place just off of Green Street, With development stagnant and the TIF not generating revenue,
the Foundation came forward once again to pay for the construction of Phases 2A.1 and 2A.2,
extending the Riverwalk from Miller Point past two private businesses and under the Route 120
Bridge. This donation amounted to over $320,000 in private donations.
The Riverwalk Foundation has been very active in recommending improvements to the
Riverwalk, assisting in designing those improvements and then making them a reality through
their donation efforts. Most recently, the Foundation has been exploring the feasibility of
extending the Riverwalk along the Fox River behind Riverside Drive. It was apparent that this
section was simply too cost prohibitive for the Foundation to take on without significant
assistance from the City of McHenry. This is when their efforts shifted to a section that was easily
constructible, affordable, could be completed without commissioning more plans, and provided
a high visibility to those along the river and created a space for future events. The Foundation
chose to focus on what has always been the highest profile section of the Riverwalk, Miller Point.
Utilizing the VOA Construction plans and the engineering expertise of Riverwalk Chairman John
Smith, three components were bid; the large brick paver public pavilion, a gazebo that could
double as a smaller band shell and the extension of the Riverwalk north of Route 120 in front of
the Riverside House.
The bids were opened on November 30, 2018 with the following results:
Shakis
Construction
Wm. Tonyan
Alliance
Construction
Landmark
Construction
Paver Pavilion
$582,600
$689,000
$557,953,05
$429,500
Gazebo=
$365,600
$198,000
$178,676.40
$155,900
Riverside Hou§dS
$523,300
$509,000
$432,118.40
$362,800
Total-
$1,471,500
$1,396,000
$1,168,747.85
$948,200
Multiple bids were received and each included provisions for prevailing wage in anticipation of
work being constructed on city -owned property.
The Foundation analyzed the bids as well as the funds that they have available. Upon this
analysis, a number of recommendations were made by the Board of Directors. First, to proceed
with construction of the Paver Pavilion on Miller Point utilizing the low bid of Landmark
Construction; second, to explore the design options to alter the gazebo on the point to reduce
costs, then implement that design; third, to table the extension of the Riverwalk along the river
in front of the Riverside House; fourth, to not expend more than $650,000 for the entire project
as to retain seed money for future projects; and, lastly and most importantly, to secure
permission from the City of McHenry to perform the work on city own property.
ANALYSIS:
The Foundation has an excellent track record of working with the City to build or improve the
additions to the Riverwalk. This is an opportunity to continue those efforts and create the public
pavilion that was initially designed and always designated for Miller Point. A public gathering
space for events, both public and private that will further enhance downtown McHenry as a
destination from land or from the Fox River.
The Foundation is seeking to invest nearly $600,000 on the project on behalf of the City of
McHenry, and to construct the improvements based on plans that have already been approved
by the City. John Smith will continue to donate his time serving as the Construction Manager for
the project. The Foundation is simply requesting permission from the City of McHenry to
construct these improvements on the property owned by the City at 1202 N. Riverside Drive.
The Foundation is also aware of potential future development of Miller Point and only desires to
enhance the marketability and visibility of the property. Staff believes that they have more than
accomplished these goals with the plan that has been presented.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to approve the request
from the McHenry Riverwalk Foundation to allow construction of a brick paver pavilion and
gazebo consistent with the VOA Construction Plan for the Riverwalk on the property at 1202
N. Riverside Drive.
t�
161,
� act s r } t j . 1 € e
lt11 �, )I;Rll
h
0
^�fMOM4�� u,
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
y�y McHenry, Illinois 60050
Mcflel li f Phone: (815) 363-2160
a,t.s e1„rst irn+n.�..t,! `'• Fax: (815) 363-3119
www.ci. mche n ry. il.us/park_recreatio n
REGULAR AGENDA SUPPLEMENT
DATE: December 17, 2018
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: McHenry Sham Rocks the Fox St. Patrick's Day Festival
ATTACHMENTS: Event Layout
Parade Map
Event Budget
AGENDA ITEM SUMMARY:
The purpose of this agenda item is for Council to provide authorization to host the McHenry
ShamRocks the Fox event to include: 1) a temporary use permit to allow an event tent at 1202
Riverside Drive (Miller Point) and live music on Saturday 3/17 and Sunday 3/18; 2) a special event
liquor license for the sale of beer, wine and malt beverages; 3) a permit for open carry of alcoholic
beverages in plastic cups throughout Green Street and Riverside Drive areas; 4) the closure of
certain sections of Kane Ave, Green Street Pearl Street, Riverside Drive, Broad Street, Park Street
and Court Street on Saturday, March 16, 2019 from 11:45pm to approximately 1:OOpm for the
St. Patrick's Day Parade; 5) the closure of Pearl Street from Riverside Drive to River Road on
Saturday, March 16, 2019 from 10:OOam to 1:30pm during the dyeing of the Fox River and the
parade; and, 6) an Ordinance amending the FY19/20 Tourism Fund budget in an amount not to
exceed $10,000.
BACKGROUND/ANALYSIS:
This City has partnered with local service organizations for a several years for the SK "Shamrock
Shuffle" and a St. Patrick's Day Parade. The Kiwanis Club Shamrock Shuffle begins and ends at
East Campus High School and has kicked off the day at 7am, typically lasting 2 hours. The parade
is organized by the Rotary Club and the Downtown Business Association. For the last few years,
the parade has been staged at East Campus and stepped off at 1pm. Traditionally, the parade
has headed north on Green Street turning east on Pearl Street, north on Riverside Drive, wraps
around and returns to Veterans Memorial Park via Broad Street. This year, the parade is
proposed to begin at 12:OOpm and with a proposed route change, beginning the parade on Kane
Avenue to allow for additional parking at East Campus and sufficient space to organize and line
up the parade.
The City is the only community in McHenry County that offers a it. Patrick's Day Parade. The
parade has gained the City some notoriety, which has led to the opportunity for expanding the
event and accomplishing the city's goal of increasing awareness of our downtown and utilization
of the Fox River. For 2019, the City is again proposing to host a weekend of events in celebration
of St. Patrick's Day on Saturday, March 161h and Sunday, March 17th. Importantly, for the 2019
event, the City has already started discussions with partners such as the Downtown Business
Association, Chamber of Commerce, and Visit McHenry County, to coordinate activities,
promotion, and additional volunteers for the event. Additionally, by approving the event now,
the City has three months to promote the event and recruit event sponsors to offset event costs.
The proposed event schedule is as follows:
"McHenry ShamRocks the Fox"
Event Framework
Saturday March 16th: 7:OOam to 11:OOpm
Shamrock Shuffle — 7:00 to 9:OOam
Fox River Dyeing—10:OOam
Viewing at Webers Park, Pearl Street Bridge and Miller Point
Parade—12:OOpm
Live Music-11am to 11pm
Alcohol Sales —11am to 10:45pm
Open Carry throughout downtown from 11am to 6pm to encourage flow
to other venues downtown
Sunday March 17�h: 12:OOpm — 6:OOpm
Live
Music—12:OOpm to 6:45pm
Alcohol Sales—12:OOpm to 6:45pm
Open Carry throughout downtown from 12:OOpm to 6:OOpm to
encourage flow to other venues downtown
Fireworks show at Miller Point — 6:45pm
Like in 2018, the City is proposing to partner with Blarney Island to dye the Fox River green in
celebration of St. Patrick's Day (dyeing to be done on Saturday, March 16, 2019) between Webers
Park and the Route 120 Bridge. The only other river dyeing event in the region occurs in the City
of Chicago. This opportunity lends itself to creating a festival atmosphere throughout the Green
Street and Riverside Drive areas and for the city to create an epicenter for the event at Miller
Point. "Event Central" would include a large tent with heaters, bar, sound, stage and lighting.
Live music would be in the tent on Saturday, March 16th from 11am to 11pm and on Sunday,
March 17th from 12pm to 6:30pm, Alcohol service of beer, wine and malt beverages would be
available on Saturday from 11am to 10:45pm and on Sunday from 12pm to 6:45pm.
A key element of the event is the open carry of alcohol in the areas delineated by the Riverwalk
to the south, Pearl Street to the north, Green Street between Waukegan Road and Pearl Street,
and River Road between Pearl/Lincoln and Route 120 to the west. Proposed hours for open carry
are 11:00am to 6:00pm on Saturday and 12:00pm to 6:00pm on Sunday. This would allow the
flow of event patrons throughout downtown, encouraging businesses to have specials similar to
the annual Taste of McHenry currently sponsored by the Downtown Business Association three
times each year.
The parameters for this event were established utilizing standards from city partnerships in other
events. Event times mirror those for Fiesta Days and Blues, Brews and BB(Xs, as does the concept
of the alcohol service. In this instance, instead of volunteers serving, staff from Blarney Island
who are trained and BASSET certified will again staff the bar. Mr. Rob Hardman, owner of Blarney
Island will organize the live music in the tent and the City will reach out to local restaurants to
identify food vendors in the tent.
The event budget from last year has been attached. There were over $40,000 in expenses to
host the event however, as the budget illustrates, the event was extremely successful with a
bottom line profit after all expenses of over $8,000. With the impact of last year's event and
timing, and the fact that we are able to begin planning the event earlier, it is anticipated that we
will be able to garner more private sponsorships for the event. There is one additional cost that
does not appear on last year's budget that would be new for the event this year— a small (15-20
minute) fireworks show to conclude the event on Sunday, March 171h. As identified in the
proposed event schedule, this would take place at 6:45pm with a goal of providing finality to all
of the weekend's activities. This was not included in the FY18/19 Budget for this event and,
while every effort will be made to solicit sponsorships to cover the cost of this item, Staff is
requesting an amendment to the FY18/19 Tourism Fund budget for this item.
As a side note, the street closures associated with the parade are typical. One exception is the
additional closure of what amounts to the Pearl Street Bridge for spectators to view the dyeing
of the river as safely as possible.
Finally, the McHenry Police Department and McHenry Department of Public Works have
reviewed and provided input on all parameters of this proposal to ensure appropriate
coordination of support.
In summary, this is a rare event opportunity. Event planning has brought together many local
groups and partners, including the McHenry Area Chamber of Commerce, the McHenry
Downtown Business Association, the McHenry Kiwanis Club, the McHenry Rotary Club, Visit
McHenry County and several individuals who want to help and be a part of something special
that can continue for many years.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to approve: 1) a
temporary use permit to allow an event tent at 1202 Riverside Drive (Miller Point) with live
music on Saturday, March 16, 2019 from 11am to 11pm and Sunday, March 17, 2019 from 12pm
to 6:45pm; 2) a special event liquor license to permit the sale of beer, wine and malt beverages
at Miller Point on Saturday, March 16, 2019 from 11am to 10:45pm and Sunday, March 17,
2019 12pm to 6:45pm; 3) the open carry of alcoholic beverages in plastic cups throughout
Green Street and Riverside Drive Areas on Saturday, March 17, 2019 from 11pm to 6pm and on
Sunday, March 17, 2019 from 12pm to 6pm; 4) street closures of Kane Avenue from Center to
Green, Green Street from Kane Avenue to Pearl Street, Pearl Street from Green Street to
Riverside Drive, and on Riverside Drive from Pearl Street to Broad Street and Broad Street to
Court Street in conjunction with the St. Patrick's Day Parade from 11:45am to approximately
1pm; 5) closure of Pearl Street from Riverside Drive to River Road from 10am to 1pm to allow
pedestrians to view the river dyeing; and, 6) an Ordinance amending the FY18/19 Tourism Fund
budget in an amount not to exceed $10,000 for the addition of a fireworks show on Sunday,
March 17, 2019.
R-1&022
RESOLUTION
WHEREAS, the Illinois Open Meetings Act specifies that Executive Session minutes be
reviewed at least once every six months;
WHEREAS, upon advice from Counsel, the McHemy City Council recommends approval of the
following Executive Session Minutes;
06/18/18 5/ILCS 120/2(c) (21) (I I) Semi -Annual Review of Executive Session Mhmtes and Potential Litigation
07/10/18 5/ILCS 120/2(c) (11) Potential Litigation
07/31/18 5 ILCS 120/2(c) (11) Potential Litigation
08/06/18 5 ILCS 120/2(c) (5) (11) Purchase of Real Property and Potential Litigation
08/20/18 5 ILCS 120/2(c) (11) Potential Litigation
08/23/18 5 ILCS 120/2(c) (11) Potential Litigation
09/04/18 5 ILCS 120/2 (c) (11) Potential Litigation
09/10/18 5 ILCS 120/2(c) (5) (11) Purchase of Real Property and Potential Litigation
09/24/18 5 ILCS 120/2(c) (11) Potential Litigation
10/01/18 5 ILCS 120/2(c) (5) (11) Purchase of Real Property and Potential Litigation
10/15/18 5 ILCS 120/2(c) (5) Purchase or Lease of Real Property
11/12/185 ILCS 120/2 (c) (11) Potential Litigation and Purchase of Real Property
WHEREAS, upon advice fiom Counsel, the McHenry City Council recommends release of all of
the above referenced Executive Session Minutes, as the need for confidentiality no longer exists.
NOW THEREFORE, BE IT RESOLVED as specified in the Illinois Open Meetings Act that
authorization is hereby granted to approve the substance of and release of the above referenced executive
session minutes and destruction of all Executive Session recordings that exists more than 18 months prior
to the date of this Resolution.
BE IT FURTHER RESOLVED that a copy of this Resolution shall be made a permanent part of the
City Council minutes.
PASSED AND APPROVED this 17°i Day of December 2018.
VOTING AYE:
VOTING NAY:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor