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HomeMy WebLinkAboutPacket - 01/15/2018 - City CouncilAGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, January 15, 2018, 7:00 PM 1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Public Comments: Any member of the public wishing to address the Council is invited to do so by signing in at the meeting entrance and, when recognized, stepping to the podium. Opportunities for Public Comment are also provided under each Individual Action Item. 5. Consent Agenda: Motion to Approve the Following Consent Agenda Items: A. Advertise for bids to print the 2018 City Newsletter & Parks and Recreation Program Brochures; B. Ratification of an Occupancy License for 3302 Waukegan Road; C. Change Order for $13,068.74 and final pay request to R.E. Hummel Construction Company in the amount of $98,995.82 for construction of the Miller Riverfront Boat Launch; D. August 21, 2017 Regular City Council meeting minutes; E. September 18, 2017 Regular City Council meeting minutes; F. October 2, 2017 Regular City Council meeting minutes; G. October 16, 2017 Regular City Council meeting minutes; and H. Payment of Bills in the amount of $183,436.96. 6. Individual Action Item Agenda: A. Motion to approve the following Agreements and Resolutions for the Pearl Street/Lincoln Road Improvements Project: 1) Construction Engineering Services Agreement for Federal Participation with Bollinger Lach & Associates, Inc. for an amount not to exceed $210,765.41; 2) Local Agency Agreement for Federal Participation; 3) Resolution Approving an Intergovernmental Agreement with the State of Illinois to Appropriate Funds for the project; 4) IDOT Resolution Authorizing the Use of MFT Funds; and 5) Intergovernmental Agreement with McHenry Township for Funding Participation for Construction Improvements. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. McHenry City Council Regular Meeting January 15, 2018 Page Two 7. Discussion Only Items. A. Discussion regarding "McHenry ShamRocks the Fox" event scope. 8. Staff Reports. 9. Mayor and City Council Comments. 10. Executive Session: A. Motion to enter into Executive Session for the purpose of: 5 ILCS 120/2(c)(21) for the semi-annual review of Executive Session minutes. 5 ILCS 120/2(c)(5) for the purchase or lease of real property for use of the Public body. 5 ILCS 120/2(c)(3) for selection of a person to fill a vacancy in a public office. 11. Individual Action Item Agenda Continued: A. Anticipated motion to pass a Resolution authorizing the approval and/or release of McHenry City Council Executive Session minutes and destruction of any Executive Session meeting recordings that exist more than 18 months after the date the meeting was recorded, 5 ILCS 120/2(c)(21). 12. Adjourn. The complete City Council packet is available for review online via the City website at www.ci.mchenry.il.us. For further information, please contact the Office of the City Administrator at 815-363-2108. The proceedings of the City Council meeting are being video and audio -recorded and every attempt is made to ensure that they are posted on the City of McHenry, IL "YouTube" channel within twenty-four (24) hours of the meeting adjournment. NOTICE: In compliance with the Americans With Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. MCHenry Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/park recreation CONSENT AGENDA DATE: January 15, 2018 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Request to advertise for printing services bids for 2018 City Newsletter and Parks and Recreation Programs and Events brochure. Agenda Item Summary: Staff is seeking authorization to publically bid for the printing of the City Newsletter and Parks and Recreation Programs and Events brochure. Background. Bids will be sought for the cost to print 15,500 copies of the City Newsletter two times per year (spnng/summer and fall/winter) and the McHenry Parks and Recreation Department program brochure three times per year, 18,000 copies (summer) and 6,000 (fall & winter/spring). Analysis. The anticipated cost of printing the two documents, including the expanded distribution of the summer brochure, is approximately $16,000. Recommendation: If the City Council concurs then it is recommended a motion is made to approve staff s request to advertise for bids for printing the City Newsletter and seasonal Parks and Recreation Department Programs & Events brochure as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and focally responsible manner. v � cHenr Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: January 15, 2018 TO: Mayor and City Council FROM: Derik Morefield, City Administrator David McArdle, City Attorney Jon M. Schmitt, Director of Public Works RE: Occupancy License for 3302 W. Waukegan Road ATT: Occupancy License AGENDA ITEM SUMMARY: Staff requests City Council ratification of the Mayor's signing of the attached Occupancy License for 3302 Waukegan Road. BACKGROUND: As part of the Wastewater Consolidation project, the intention of the City has always been to demolish the Central Wastewater Treatment Plant (CWWTP) sometime after February of 2019. In anticipation of that activity, the City approached Kenny Bruce, who currently occupies 3302 W. Waukegan Road, a space adjacent to the CWWTP. The City and Mr. Bruce discussed the termination of his occupancy in the near future and as a result of the discussion, staff negotiated termination of the existing lease and execution of the attached "Occupancy License" which provides the City with the right to terminate the license upon 90 days prior notice. RECOMMENDATION: Therefore, if Council concurs, it is recommended to ratify the Mayor's signing of the attached Occupancy License for 3302 Waukegan Road. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer -oriented, efficient and fiscally responsible manner. �ccupancy License In consideration of the promises and agreements made herein, the adequacy and sufficiency of which is acknowledged as received by the undersigned parties, this Occupancy License, is made as of the date and year set forth below, by the City of McHenry, an Illinois Municipal Corporation ("City") and Kenneth R. Bruce ("Licensee"), for part of the property commonly known as 3302 W. Waukegan Road, McHenry, _...... — Illino s..6-0050_("Subject Prope.rt_y `.-------------------------------._.._...----- --.-----._..._.._ _.- i . Purpose. The purpose of this Occupancy License is to permit Licensee to continue his business of boat repair and maintenance on property owned by the City fora time frame determined by the City. 2. Existing Lease Agreement Superseded. The parties hereto agree that This Occupancy License supersedes and replaces, in its entirety, that certain Lease agreement dated June, 2000, by and between the parties hereto and William H. Bruce, deceased, ("Original Agreement") and the parties hereto agree that the Original Agreement is deemed void upon execution of this Occupancy License. 3. Subject Property. This Occupancy License applies to the approximately 3,000 sq. ft. of Subject Property owned by the City and designated "LicensedPremises" on the drawing attached as Exhibit A. 4. License Term. This Occupancy License shall take effect immediately and the City, in its sole discretion, may terminate and revolve this License at any time upon at least 90 days' written notice to Licensee of its election to terminate or revoke this License. 5. Irhemoval of Personal Property. Upon the termination of this License, Licensee shall vacate and leave the Premises and remove all personal property within the building on the Premises leaving it in a broom clean condition and remove from the outside of such building all other personal property including but not limited to boats and related marina equipment. if there is any personal property or fixtures left within the Licensed Premises after such time that Licensee was to have vacated the Licensed Premises, such property shall be deemed abandoned and the City may retain or dispose of any personal property left on the Premises. 6. Time is of the Essence. Time is of the essence for all Tenant obligations hereunder. 7. Access to Licensed Premises. Licensees will allow Ciry free access to the Licensed Premises for the purpose of examining or ext the same, or to malice any needed repairs, or alterations thereof which City may see fit to make. 8. Disputes. Any controversy or claim arising out of or relating to this License, including rights of possession, shall be settled by binding arbitration. The number of arbitrators shall be one, who shall be attorney Mike McNerney, Woodstock, Illinois. The place of arbitration shall be the McHenry City Hall, 333 S. Green St. McHenry, Illinois. Judgment on the award rendered by the single arbitrator may be entered in any court having jurisdiction thereof. This License shall be specifically enforceable. It is the intent of the parties that the arbitration proceeding will be concluded thirty (30) days from when the arbitrator is appointed. The parties shall not be entitled to discovery in such arbitration, unless allowed by the Arbitor. The arbitrator shall be entitled to issue an injunction or injunctions and other equitable relief. The cost of the arbitration proceeding shall be borne by the unsuccessful party and shall be awarded as part of the arbitrator's award. Licensees will pay and discharge all reasonable costs, attorney's fees and expenses that shall be made and incurred by City in enforcing the covenants and agreements of this License. Signed and effective on this 26"' day of December, 2017. Licensee; City; K nth R.~Bruce WaynE Xl� •°� r VIVA _•�� 4 AAA n,0 �' t ..__� s pr A Licensed ISO a We p l� QPremis�sN ' ASPHALT � to.to' " . 4 ASIII H j S COHC �r �t I I r• 1 44 S LINO%4" IRON 'SPA r' �_ GRAVEL l GRAVEL Yl Aaa as I Ilf1VE "2• i • _Y: SU[[�iHG Y as At At Aw A as GRAVEL ?-. • s tip ? �_. =-aVwsr*t.�; i� ?`-r�;, 7 ,:- AAA AsA FRAME �Ec4x Alt We AV :Iwv LL IV as A ;6, MA v b, A 11 j V —!�' as 0 &,ar' r a,A* A* aele A % Vt CIZ�4' %a lei s4d��' a I, As a, r. , As 0 1 V*A* "r'I-VVj � ;A, %e�- 4Aa I AVA.� T I. r ` fir„As GRAVEL 'r '�':%As: — -.ter A A Vai.: -.:.� 'ram-'Y• { < - - - McHenryX� Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/park recreation CONSENT AGENDA SUPPLEMENT DATE: January 15, 2018 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Miller Riverfront Park Boat Launch ATTACHMENTS: Final Pay Recommendation Letter from HR Green Agenda Item Summary: Construction of the Miller Riverfront Boat Launch has been successfully completed. Staff is satisfied with the work performed by R.E. Rummell Construction Company and recommends approval of the attached Change Order in the amount of $13,068.74 and final payment to R.E. Hummell Construction Company in the amount of $98,895.82 as recommended by HR Green for the final amount of $239,953.54. Background: After nearly 30 years since the initial design and preliminary construction of Miller Riverfront Park, with a primary purpose of having a motorized boat launch, in 2017 the city received United States Army Corp of Engineers (USACE) approval to install the launch as originally designed. The project was included in the FY17/18 Capital Improvement Program with funding identified from the Developer Donations Fund and on May 15, 2017, the City Council approved the award of bid to R.E. Hummel Construction forthe installation of the boat launch in the amount of$226,884.80. Analysis. Installation of the boat ramp at Miller Riverfront Park has long been a goal for the Parks and Recreation Department and for the City of McHenry. Increasing access to the Fox River has consistently ranked near the top of both Master and Strategic Plans for the City. Unfortunately, simply acquiring the rights to a boat launch, as required by the US Army Corps of Engineers, has long been the stumbling block to complete this project that was begun in 1989. Fortunately, the City was able to coordinate with the neighboring communities of Lakemoor and Johnsburg in acquiring the rights to an approved an unused boat launch and this project has been able to move forward. The base bid received for the project was favorable and provided the City the ability recommend some of the alternates that improved the quality of construction with the addition of items such as galvanized seawalls, bollards, and ample boat tie-ups. Once started, the project proceeded smoothly (despite some severe weather and Fox River flooding issues) with the exception of encountering questionable soil conditions. These required the installation of reinforced "deadmen" to hold back the seawall in the wetland areas that included the addition of concrete and substructure rock for the ramp itself. The total extra costs incurred were $13,068.74 bringing the total project cost to $239,953.54. HR Green and City Staff were consistently on site to review and sign -off on these design changes. RECOMMENDATION: If Council concurs, it is recommended a motion is made to approve the change order in the amount of $13,068.74, and final payment to R.E. Hummel Construction in the amount of $98,895.82 bringing the project total to $239,953.54. G420 North Front Street I Suite 'IUO I McHenry, I1. 60050 Main 815.385.1778 Fax 8'15.385.1781 HRGreen December 153 2017 Mr. Bill Hobson Assistant City Administrator City of McHenry 333 South Green Street McHenry, Illinois 60050 RE: McHenry Boat Launch Pay Application Request #5 - FINAL — City PO #2161002 HR Green Job No.: 86160038 Dear Mr. Hobson, Attached is Pay Application #5 from Robert E. Hummel Construction (RE Hummel) for the McHenry Boat Launch Project. RE Hummel is requesting an amount of $98,895.82 for the work completed for the project as of as of October11, 2017, HR Green has reviewed the submitted documents which include a payment application and trailing lien waivers, and certified payroll, and found them to be in general conformance with approved project specifications. HR Green has also reviewed the materials and found them to be acceptable. This final payment request included a balancing change order for the project in the amount of $13,068.74, or 5.76%. All of the additional quantities needed on the project were due to the existing soil conditions encountered on the site. The extra sidewalk quantity was due to the adjustment to the seawall ends to adjust to the soils as well. At this time, HR Green recommends the City approve this Pay Application in the amount of $98,895.82 which closes out the project. The maintenance bond for the project was included in the original bond submittal for the project. If you have any questions, please call me at (815) 759-8346. Sincerely, HR GREEN, INC. claJ.ea*o Chad J. Pieper, P.E. Project Manager CJ P/ Attachments cc: Mr. Ryan Schwalenberg —City of McHenry Hrgmhnas:\\0:186760038\ConstruclionlPay RequestslPay App #5\Itr-121517-Recommendation of approval PayApp5_cjp.docx Document G702TM ®1992 Application and Certificate for Payment TO OWNER: PROJECT: APPLICATION NOS Distribution to: City of McHenry McHenry Boat Launch #2161002 PERIOD TO: 10/11/2017 OWNER ❑ 333 South Green St. 3200 W Charles Miller Road McHenry, IL 60050 McHenry, IL 60050 CONTRACT FOR: McHenry Boat Launch #2161002 ARCHITECT ❑ FROM CONTRACTOR: VIA ARCHITECT. CONTRACT DATE6/2/2017 CONTRACTOR ❑ Robert E. Hummel Construction PROJECT NOS: / l 601 East Burnett Road RE1240 FIELD ❑ Island Lake, IL 60042 INVOICE NO: 2671 OTHER ❑ CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information Application is made for payment, as shown below, in connection with the Contract and belief the Work covered by this Application for Payment has been completed in accordance AIA Document G703T111, Continuation Sheet, is attached. with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and 1.ORIGINAL CONTRACT SUM .... ............................................. S 226,884.80 that current payment shown herein is now due. 2 NET CHANGE BY CHANGE ORDERS .............................. S 13,068974 CONTRACTOR: Robert E. Hu mel ConstrurMon 3. CONTRACT SUM TO DATE (Line 1 f 2)..................................... $ 239,953.54 By::4', 3."/ Date: 12 — 7"�v` / 4. TOTAL COMPLETED g STORED TO DATE (Column G on G703) ...... S 239,953.54 State of:.4A..(/✓a(S 5. RETAINAGE: County oLe "A< ae 0 % of Completed Work Subscribed and sworn to before (Cohemns D + E on G703) $ 0.00 me this `I day b. 0 % of Stored Material Amer ft (Column F on G703) Tota] Retainage (Lines ca _ Sb, or Toral in Column I of G703)...... S 0.00 6. TOTAL EARNED LESS RETAINAGE.................................... S 239,953.54 (Line 4 minus Line S Total) LESS PREVIOUS CERTIFICATES FOR PAYMENT ...................... (Litre 6from prior Certificate) 7. S 141,057.72 8. CURRENT PAYMENT DUE ........................................ ..... $ 98,895.82 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 minus Line 6) $ 0.00 ANGE ORDER SU�1'�IARY ADDITIONS DEDUCTIONS otai changes approved in previous months by Owner S $ Total approved this month $ 13,068.74 $ 0.00 TOTAL $ 13,068.74 S 0.00 T CHANGES b Chan e Order $ 13,068.74 i, b fie .�..� d. {� ,. ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, m inforation and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ................... ��% � � ` �� (Anaclr explanation q amount certified d fers from the amount applied. Initial all figures on this Application and on the Continuation Sheet that are changed to conform widr the amount certified) -� E�G/1VV& . BY 6 it ✓. Date: /Z /5 7 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. �' 0"+_ •/:-j:: sneuld •.v ❑ oil criGina A.1:. Ccr,trac: Doc::mcn.l..;r-I which this text appears in RED. An original assures that changes wilt not be obscured. ALA Document G7027w-1992 Copyright B 1953,1963,1965,1971,19T8,1983 and 1992 by The American irutilute of Arohitects. All rights reserved. wARNtNG This A,a Dacr.ment � crc rc:r a c.; U.s. � opyngrt Law r.�_z .l 'r., or.in• �nioi- � ma r - _. r P ..• .• y es�l: r: severe :cvd and cirnanal penalties. ar;tl wdl Dc nron.•��:L .. _. ,;, �- : :c a h .Purchasers are permitted to reproduce ten (10) copies of this document when wmpleted_ Ta report copyright violations ofAlA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. oror�uwa C C 'I'o Document G703TM -1992 +�rri c A1Ai Continuation Sheet AIA Document G702rm1992, Application and Certificate for Payment, or G732T"r-2009, APPLICATION N0: Application and CertificatC for -Payment, Construction Manager as Adviser Edition, APPLICATION DATE: 5 containing Contractor's limed certification is attached. 10/11/2017 In tabulations MOW, amorous are in US dollars. PERIOD TO: Use Column I on Contracts where variable retainagge for line items may apply. ARCHITECT'S PROJECT NO: 10/11/Z017 A B C D E F G H I WORK COMPLETED MATERIALS TOTAL ITEM DESCRIPTION OF WORK SCHEDULED FROM PREVIOUS PRESENTLY COMPLETED AND BALANCE TO FINISH RETAINAGE NO VALUE APPLICATION THIS PERIOD STORED STOREDTODATE(`' - C) (C - Cr)l/jvnriable rorc) (D + EJ (Not in D or E) (D+E+r) 7 qua fence delvrd to site no 11,115 11,115 0 0 11,115 100 0 0 i stall 8 C0#1 Quantity Balance 13,069 0 %13,069 0 13,069 100 0 0 I 1 E i S 9 GRAND TOTAL 239,954 156,731 1 83,223 1 0 1 239,954 100 0 ' 0 CAUTION: You should sign an oriyir.al AIA Contract Do .::rnent. on whict: l' , text sppears m RED An original assures that changes will not be obscures AIA Document G703'"" —1992. Copyright 1963, 1965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING This AIA D,7c�umo,zt Purchasers are permitted to reproduce len q10) copies of this document when completed. To report copyright violations o` AIA Contract Documents, a -mail The American Institute of Architects' legs! counsel, copyright@aia.org. 0 U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Aj T7 i Document G703TM —1992 Continuation Sheet AIA Document G702TIeL199.2. Application and Certificate for Payment, or G732T"-2009, APPLICATION NO: Application and Certificate lix Payment. Construction Manager as Adviser Edition, APPLICATION DATE: 5 containing Contractor's signed certification is attached F 2017 10/11 In tabulations below, amounts are in US dollars. PERIOD TO: / Use Column I on Contracts where variable retainage for line items may apply . ARCHITECT'S PROJECT N0: 10/11/2017 A B C D E F G I WORK COMPLETED ITEM DESCRIPTION OF WORK SCHEDULED MATERIALS PRESENTLY TOTAL COMPLETED AND % BALANCE TO FINISHNO. RETAINAGE FROM PREVIOUS I ' VALUE APPLICATION THIS PERIOD STORED STORED TO DATE ('G _ C/ (C— G) (!J'caricrbie role) (D + E) (No1 in D or E) (D*E+F) 1 ncrt Sdwlk,5" w/fibr & steel 131286 13,286 0 0 13,286 100 0 0 einf. 2 ncrt rmp,6" w/fibr & steel 16,716 0 16,716 0 16,716 100 0 0 einf 3 kggregt ITnp section 12" 18,326 0 18,326 0 18,326 100 0 0 4 erforated drain tile 4" 81280 81280 0 0 1 81280 100 0 0 5 looring pole galv.w/PVC siv 51000 51000 0 0 51000 100 0 0 cap j 6 Up Rap rock revetment 91600 9,600 0 0 91600 100 ' 0 0 7 andscape restoration 4,500 0 41500 0 41500 100 0 0 8 poils excav & disposal 70,000 45,000 25,000 0 70,000 100 0 0 09 empry ste access for Iredging 5,500 51500 0 0 51500 100 0 0 0 ALTERNATE BID ITEMS 0 0 0 0 0 *** 0 0 1 10' 5 gage steel sheet seawall 81800 81800 0 0 818001 100 0 0 2 2' 5 gage steel sheet seawall 45,200 45,200 0 0 45,200 100 0 0 3 ' 8 gage steel sheet seawall 41200 41200 0 0 41200 100 0 0 4 ncret approach slab 6" 21002 0 21002 0 21002 100 0 0 /fibr & steel reinfrcmnt i 15 ncret trash enclosr slab 6" 2,860 0 21860 0 21860 100 0 0 E /fibr & steel reinfrcmnt 6 ollard & chain access control 1 11500 750 750 0 1,500 100 0 ' 0 GRAND TOTAL CAUTION: You should sign an original AIA Contract Document. on which this text appears in RED. An original assures that changes will not be obscured. AIA Document G703 vx — 1992. Copyright @1 1963, 5965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING This AIA' Doc umrnt is protected by U.S. Copynght :.aw and I"rcrnatsonai T rlr;c4.1 ,: �.... ...i.,.. A3a L':,;., —to .-. ,.iral penattrns, and wrll be prosecuted to the maximum extent nns�^t,lP under the law Purchasers are pemtitted to reproduce ten (10) copies of this doccrnent v�hen completed. To report copyright violations of AIA Contract Documents, a -mail The American Institute of Architects' legal counsel copyright@aia.org. 10124"C: Robert E. Hummel Construction Co., Inc. 601 E. Burnett Road --- Island Lake, Illinois 60042 Ph: (847) 487-1300 --- Fax; (847) 487-1322 Change Order Date: Hummel No. City of McHenry Plan Date: Boat Launch Contract #2161002 Phone: Fax: Other: Boat Launch #2161002 Chance Order #9 December 8, 2017 1240 QUANTITY DESCRIPTION UNIT UNIT COST TOTAL 400.0 Extra silt fence at dump area per plan 6-21-17 If $3.00 $11200.00 171,0 Undercut concrete ramp section 12" and replace with 3" rock sy $51.45 $8,797495 and fabric. 7.0 Excavate and place concrete at dead men for extra stability due c $318,47 $21229.29 to poor soils conditions 85.0 Additional sidewalk sf $9,90 $841.50 Total: :>f3:g87 Engineer /Owner Accepted: sy: Title Date: Price valid until: January 7, 2018 Robert E.Hummel Construction Co., Inc. ate: C:IUserstirab.HUMMELCCIDesktopl8ids i3y Roblmchenry boat launch change order #1 revised JUL iVAL WAIVER Ql:+'` LILf N STATE OF ILLINOIS GTY# COUNTY OF Lake To Wham It May Concern: ESCROWH- Whereas the undersigned has been employed by _ City, of NlcHenry to furnish 4 Excavation/Temp Road/Aqua Fence for the premises known as MLffienry Boat Launch of which City of Mc,Henry is the owner_ The undersigned, far and in consideration of Nin eight thousand ei��ht hundred niniv4ftve and 821100 ($98,895-82dollars, and other good and valuable considerations, the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanics' liens, with respect to an on said above -described premises, and the improvements thereon; and on the material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other considerations due or to become due from the owner, on account of all labor, services, material, fixtures, apparatus or machinery, heretofore furnished, or which may be furnished at any time hereafte by the undersigned for the aboveAescribed premises, INCLUDING EXTRAS.` r DATE COMPANY NAME: Robert E. Hummel Construction Co, Inc. *EXTRAS INCLUDE BUT ARE T LIMITED TO CHANGE ORDERS, 130TH ORAL AND WRITTEN, TO THE CONTRACT STATE QF ILLINOIS CONTRACTORS AFFI>tiAVIT COUNTY OF Lake To Whom It May Concern: The undersigned, {name) ROBERT E. HUi' NEWEL being duly sworn, deposes and says that e or she is (position) PRESIDENT of Robert E. Hummel Construction Co.. Inc: who is the contractor furnishing U, Xcavation/Tem Road/Aqua Fence work on the building located at 3200 W Charles Miller Road, Mcj enry, IL owned by City of McHenry _ That the total amount of the contract including extras* is $ 239,953.54 on which he or she has received payment of $ 14L,057J2 prior to this payment. That all waivers ate true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names and address of all parties who have furnished material or labor, or both, for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to complete said work according to plans and specifications: NAME &ADDRESS WHATFOR CONTRACT AMT. PREY. PAID THIS PA'XUILTIT BALANCE DUI; Robert E. Nummel Canst. Co., [nc. Excav/temp rd 145,108.27 8G,G53.45 587571.80 j -o- Consolidated Materil Inc Landscape & Constr Supplies LLC R&M Transport, Inc Superior Piling, Inc Granular Material Trucking Material 81947,36 10,516.25 5,141.00 35,454.41 3,292.61 101516,25 5,141.00 35 454.41 52537477 -0_ A� -0- -0- -0- -0� -0- Landmark Contractors TOTAL LABOR AND MATERIAL IM1CLUDWGEXTRAS Ceueretosite work TO CO 345786025 239,953.54 I -0- 14I,057.72 34,786.25 987895.82 -(7- That there are no other contracts for said work outstandin.a, and that there is nothing due or to become due to anv person for material, labor or other work of any kind done or to be done upon or in connection with said work other than above stated. riA'10E / ` .2 / SUBSCRIBED AND SWORN TO �i;xTRAS 1NCt.U©&BUT A4tE• NOT LIIb1i7'�D ORDEEtS, BOTfI gtt4L AND WRITTEN, TO Tt NOTARY PUBLIC SFAFE DE iLLINOIS 55 COUNTY OF McHenry TCr WHOM ET MAY CONCERN: 4NHEREAS the undersigned has been employed by FINAL WAIVER OF LIEN Giy» Escrow R Hummel Construct -ran Ca to furnish Concrete Site Work for the premises known as McHenry Boat Launch of which City of McHenry is the owner. THE undersigned, for and in consideration of Thirty -Four Thousand Seven Hundred Eighty -Six & 2000 $ 34,786.25 Dollars, and other good and valuable considerations, the receipt of whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statues of the State of Illinois, relating to mechanics' liens, with respect to and on said above -described premises, and the impravemems thereon, and on the material, fixtures, apparatus or machinery furnished, and on moneys, funds or other considerations due or to become due from the owner, on account of all labor, services, material, fixtures, apparatus or machinery, heretofore furnished or which maybe furnished at any time hereafter, by the undersigned for the above - described premises, INCLUDING EXTRAS.* DATE October ate zoi7 Company f4ame I andmark Contraictors, Inc, Address t1916 W Main St, Huntley, IL 601142 SIGNATURE AND TITLE �r � �SAO O — Corp Sec *EXTRAS INCLUDE OUTARE LA'OT LI,MITM TO CHANGE ORDERS, BOTH ORAL AND WRITTEN, To THE CONTRACT, CONTRACTOR'S AFFIDAVIT STATE OF I LLINOIS S$ COUNTY OF McHenry IN TO WHOM IT MAY CONCERN: THE UNDERSIGNED, (NAME) Brett Borchart BEING DULY SWORN, DEPOSES AND SAYS TIV T HE OR SHE IS (POSITION) Corp Sec pF (COMPANY NAME) Landmark Contractors, Inc. WHO 15 THE CONTRACTOR FURNISHING Concrete Site Work WORK ON THE BUILDING I PROJECT LOCATED AT Charles J Miller Riverfront Park, 445o Bull Valley Rd, McHenry, IL 6005o OWNED BY,City of McHenry That the total amount of the contract including extras* is $ 34,786.25 on which he or she has received payment of # - prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to. defeat the validity of said waivers. That the following ar, the names and addresses of all parties who have furnished material or labor, or both for said work and all parties having contracts or sub Contracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and rnaterlal required to complete said work according to Mans and specifications_ NA4lES AND ADDRESSES WHAT FQiy CONTRACT PRICE AMOUNT THIS BALANCE INCLDGEXTRAS'i PAID PAYMENT DUE Landmark Contractors, Inc. Concrete Site Work $ 34,786.25 $ - S 34,756a5 $ S - 3 - S - S - S - S - TOTAL LABOR AND MATERIAL INCLUDING WRAS* TO COMPLETE. $ 34,7$6•25 $ S 34r786•25 S That there are no other contracts for said work outstanding, and that there is nothing due or to become due to anv Derson for material. labor arother work of any kind done or to be done upon or in connection with Bald work other than the above Stated. DATE i]acember 8, aat7 SUt3SCRlBEI? AND SWORN TQ BEFORE 144E THIS *EXTRAS INCLUtiE BUTARE NOT LIMITED TO CHANGE ORDERS, BOTH WR}TTcNAND oRAi., TO THE CONTRACT. F DAY O NOTARURLIC � .r Certified Payroll Register Page; 1. Contractor Customer McHenry Boat Launch Robert E. Hummel Construction City of McHenry Job Number: RE1240 3200 W Charles Miller Road 601 East Burnett Road 333 South Green st, Week Ending: IOIVZO17 2161002 Island lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 - Deductions -- Fed, local Soc Sec No, ------------ Hours Worked This Job - - - - - - - ------ Grass Pay Pica Other Check # Class 09/25 09126 09/27 09/28 09129 09/30 10101 Pay This Job Med Name Mar Exemp, Mon Tue Wed Thu Fri sat Sun Tat Rate All Jobs State Total Net Pay Timothy Stephens **m**-4384 YR, 8.000 8.000 _ 8,000W�8,000 ^4500^ 0,000 Y0.00O 36.500T�50.300�µ 2133.75 255.14 YY� 0.00^ 21051 DIGGERS +35.48OFR 143.2l 157.29 Married 6 0: 1.000 1.000 1.000 1,000 0,000 O.00O 0-000 4.000 74.450 2309,80 33449 1618,76 WHITE Male +35A80FR 44hrs 101491 69L04 Donald W Bennett ***M**-6836 R: 0,000 6.000 8.000 5.00D O,OOO 0.000 0,000 19,000 36.320 730,94 182.89 0100 21058 Driver - Semi +0A00FR 107.$1 0100 Married 3 04 0,000 0,500 0.250 0.000 0A00 0.000 0-000 0,750 54.480 1738,82 25.21 1343,05 WHITE Male +0.000FR 45.25hrs 79.86 395.77 Thomas F Svoboda ***-**-0212 R: 8.000 8.00o 8.000 5.250 0,000 0.000 0,000 29250 36.320 1184,94 148,48 0400 21062 Driver - Semi +0.0001`11 79.10 0.00 Married 0 0: 1.D00 0.500 0.750 0,000 0.000 0.000 o.000 2:250 54A80 1275.74 18.50 9%58 WHrM Male +0.000FR 34hrs 61.08 307,16 Edgar Beltran ***-**-3430 Re 0.000 0.600 8.000 8.000 0,000 0.000 0.000 16.000 41,200 15592O 217,95 0.00 21052 Above ground +27,750FR 109,84 66,44 Married 10: 0,000 0.000 0.000 0,000 0,000 0*000 0.000 0.000 01000 1771,60 25.69 1266.06 HISPANIC Male +O,ODOFR 42hrs 85.62 505.54 Hours PM Regular 101750 4124759 Overtime 7,000 461,24 107,750 4,708,83 L. f Certified Payroll Register Page: 2 Job ccn=Qr Customer McHenry Boat Launch Robert E, Hummel Construction City of McHenry Job Number: RE1240 3200 W Charles Miller Road 601 East Burnett (toad 333 South Green St Week Ending: 10/1/2017 2161002 Island Lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 _ROSEI7 C E HlJM"J = (Pit1=5IDE1NJT) do hereby state: 11 That I pay or supervise the payment of the persons employed by [ROBERT E HUMMEL CONSTRUCTION -CO., INC.] on the [McHenry Boat Launch, 3200 W. Charles Miller Road, McHenry, 11.1 that duringhe payroll period commencing on [9/2S/2017] and ending on 10/01/2017), all persons employed on said project have been paid the €ull weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said [ROBERT E. HUMMEL CONSTRUCTION CO., INC.] from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948, 63 Stat. 1080 72 Stat. 967; Ifs 5tat. 357; 40 U.S.C. 276c), and described below: 2] That any payrolls otherwise under this contract required to be submitted for the above period are correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 3) That any apprentices employed in the above period are duly registered in a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and "raining, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and "Training, United States Department of Labor. 4] That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS Xx-_-In addition to the basic hourly wage rates paid to each person fisted in the above referenced payroll, payments of fringe benefits as listed in the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted in Section 4(c) below. (B) WHERE FRINGE BENEFITS ARE PAID IN CASH -�EEach person listed in the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) below, (c) EXCEPTTON (CRAFT) EXPLANATION Name� nd title �J� signature %��� �r 1l 'T'he Willful Falsification Of Any Of The Above Statements May Suiaject The Contractor Or SubContractor To Civil Or Criminal Prosecution. See Section 1001 Of Title I8 And Section 231 Of Trtle 31 Of The United States. Certified Payroll Register Page. 1 Job Contrac—Wt Customer McHenry Boat Launch Robert E. Hummel Construction City of McHenry Job Number: RE124D 32DO W Charles Miller Road 601 East Burnett Road 333 South Green St. Week Ending: 10/8/2017 2161002 Island Lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 -- Deductions -- Fed. Local Sac Sec No. - -- - - Hours Worked This Job -- _____ _ .---- Gross Pay Fica Other Check # Class 10102 10/03 10/04 10/D5 10/fl6 10107 10/08 Pay This Job Med Name Mar &emp. Mon Tue Wed -Chu Fri Sat Sun Tot Rate All Jobs state Total Net Pay Hors Pav Regular 0.000 O.DO Overtime 0.000 0100 0.000 0900 ...�ROF3ERT E i-it1MMEL (P12>=STDEM1iTj do hereby state: 11 That I pay or supervise the payment of the persons employed by [ROBERT E HUMMEL CONSTRUCTION CO., INC.] on the [McHenry Boat Launch, 3200 W. Charles Miller Road, McHenry, IQ that duringhe payroll period commencing on [10/02/2017] and ending an 10108/20171, all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said [ROBERT E. HUMMEL CONSTRUCTION CO., INC.] from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Fart 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948, 63 Stet. 10$, 72 Stat- 967; 76 Stat. 357; 40 U.S.C. 276c), and described below: 2] That any payrolls otherwise undE?r this contract required to be submitted for the above period are correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 3] That; any apprentices employed in the above period are duly registered in a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor. 4] That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS )0< - In addition to the basic hourly wage rates paid to each person listed in the above referenced payroll, payments of fringe benefits as listed In the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted in section 4(c) below. (8) WHERE FRINGE BENEFITS ARE PAID IN CASH ---Each person listed in the above referenced payroll has been Wald, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) below. (c) EXCEPTION (CRAB EXPLANATION REMARKS Na a and title _ _ signature / ,'��,�, The Willful Falsifiication t�f Any Of The Above Statements May Sub Contractor Or SubContractor To Civil Or Criminal Prosecution. See 1001 Of Title 18 And Section 231 Of Title 31 Of The United States. Tact The Section Certified Payroll Register Page: 1 lab McHenry Boat Launch 3200 W Charles Miller Road 2161002 McHenry, IL 6OD50 Contractor Robert E. Hummel Construction b0I East Burnett Road Island Lake, IL 60042 Customer City of McHenry 333 South Green St. McHenry, IL 60050 Soh Number; REI240 Week Ending: 10/15/2017 - Deductions -- Fed. Local Sac Sec No. ------- -- --____ Hours Worked This Job --•-- -- Gross Pay Eca Other Check # Class 10/09 10110 10111 10/12 10113 ID/14 10/15 Pay This Job Med Name Mar Exemp, Mon Tue Wed Tiro Fri Sat Sun Tot Rate All Jobs State Total Net Pay MarkWBayukvY- --__---***-**-5979 R 0.000Vy0.000 3.000 0.000 4,000 0.000�a0.000�7.000T-36.520-283.03T'259.57^---0.00Y�211252 Driver - Semi +0.000FR 92.27 0.00 Single 1 O; 0.000 0.0DD 0.000 0.000 0.500 0.000 0.000 0.500 SC780 1488.19 71.58 1043.18 WHi71_ Male +0.000FR 40.5hrs 71.59 445,01 Hours PSU 11 Regular 7.000 255.64 Overtime 0.500 27.39 7.500 283.03 _RQBERT E IiUMMEL (PRESIDENT) do hereby state: 1] That I pay or supervise the payment of the persons employed by [ROBERT E HUMMEL CONSTRUCTION CO., INC.] on the [McHenry Boat Launch, 3200 W. Charles Miller Road, McHenry, IL] that duringhe payroll period commencing on [10/09/20173 and ending on 1011512017). all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said (ROBERT E. HUMME L CONSTRUC 1ON CO., INC.] from the full weekly wades earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat- 948, 63 Stat. 108, 72 Stat_ 967; 76 Stat. 357; 40 U.S.C. 276c), and described below: 2] That any payrolls otherwise under this contract required to be submitted far the above period are: correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination Incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 3] That any apprentices employed in the above period are duty registered in a bona fide apprenticeship pragram registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor. 4] That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS,, FUNDS, OR PROGRAMS XX- In addition to the basic hourly wage rates paid to each person listed in the above referenced payroll, payments of fringe benefits as listed in the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted in Section 4(c) below. (B) WHERE FRINGE Br=NEFITS ARE PAID IN CASH - Each person listed in the above referenced payroll has been paid, as Indicated on the payroll, an amount not less than the sum of the applicable basic dourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) below. (c) ]EXCEPTION (CRAFT) EXPLANATION Name and title_ signature The Willful Falsification Qf Any Of The Above 5tat;errients Flay Subject The Contractor Or SubContractor To Civil Or Criminal Prosecution, See Section 1001 Of Title 18 And Section 231 Of Trtle 31 Of The United States_ Certified Payroll Register Page: 1 crt Customer McHenry Boat Launch Robert E. Hummel Construction City of McHenry Job Number: RE1240 3200 W Charles Miller Road 601 East Burnett Road 333 South Green St. Week Ending: 1012212017 7161002 Island Lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 -- Deductions -•- Fed. Local Soc Sec No. - mm - - - ---_ Hours Worked This Job - .___.__.--•--•--- - Gross Pay Fica Other Check # Class 10116 10117 10118 10/19 10/20 10/21 10122 Pay This Job. Med Name Mar Exemp, Mon Tue Wed Thu Fri Sat Sun Tot Rate All Jobs State Tutal Net Pay Mark W Sayuk **k•*C5979 R: 0.000 -0.000 0.000 2,500 -2.000 D.000--O.DOO 4,500VY36.520--- 164,34 334A9 y -0900 21184 Driver - Semi +O,000FR 110.95 0100 Single 1 04 0.000 04000 04000 0.000 0.000 0.000 0,D00 1000 0.000 1789,48 25.94 1231.19 WHITE Male +0400FR 46hrs 86*51 558429 Timothy G Stephens ***-**-4384 R: 0,000 0.000 8.000 8.000 0*00D 0.006 0.000 16.000 50.300 990,93 167,55 0100 21178 DIGGERS +35A81FR 115,95 127,11 Married 6 0: 0,000 0.000 2.000 0.500 0.000 0.000 0.000 2.500 74,452 1870.18 2T12 1352430 WHITE Male +35ABIFR 35.Shrs 80*15 517,86 Donald W Bennett ***-**-6836 R: 0.000 0.000 2.000 3.000 0,000 0.000 0.000 5.000 36,320 290,56 176,76 0100 21185 Driver - Semi +0.000FR 105.27 0100 Married 3 0: 0,000 0.000 2.000 0.000 0.000 0.000 0,000 2.000 54,480 1697.96 24,62 131147 WHITE Male +0,000FR 44.5hrs 77,84 384,49 Thomas F 5voboda ***-**-0212 R: 0.000 0.000 8*000 5,500 .0.000 0.000 0.000 13.500 36.320 612,90 212,20 0.00 21189 Driver - Semi +O.00OFR 103,59 0,00 Married 0 O: O.DOO 0.000 1250 0.000 0.000 0.000 0.000 2,250 54.480 1670472 24.22 1250108 WHITE Male +O.00OPR 44hrs 80.63 420.64 Seth Drake ***-**-4577 R: 0,000 0.000 1000 5,000 O.0o0 0.000 O,OOO 134000 36320 553.88 318,82 O.00 21186 Driver - Semi +0.O00FR 106.97 0.00 Single 1 O: 0,000 0.000 1,500 0.000 0.000 0.000 0,000 1,500 54.480 1725,20 25,02 1188,99 WHITE Male +0,000FR 45hrs 8140 536.21 Edgar Beltran ***-**-3430 R: 5.000 0,000 0,000 0.000 O.DOG 0.000 0000 5,000 41.200 236.90 210,22 0.00 21179 Above ground +27.795FR 107.93 65,28 Married i O: 0.500 0.000 0,000 0.0on O.n00 0,000 0*000 01500 61-800 174030 25.24 1247,94 HISPANIC Male +27.795Pt 41.5hr5 84,09 492676 Nicholas Fischer ***•**-4761 R: 0.000 0,000 0,000 8.000 0.000 0.000 0.000 U00 36.320 290.56 368,36 0100 21187 Driver - semi +0.000FR 123,85 0.00 Single 2 06 0.000 OA00 0.000 0.0o0 0.000 0.000 09000 0.000 0.000. 1997o60 28.96 1379,62 WHITE Male +0.000FR 50hrs 96.81 617,98 Hours Pav Regular 65.000 2,609,78 Overtime 8,750 530,29 W50 31140,07 Certified Payroll Register Page: 2 jim Contra or Customer McHenry Boat Launch Robert E. Hummel Construct on City of McHenry Job Number: RE1240 3200 W Charles Miller Road 601 East Bumett Road 333 South Green St. Week Ending: 10/22/2017 2161002 Island Lake, IL 60042 McHenry, IL 60050 McHenry, FL 60050 _f�CaBi=RT E HUMMEL (PRESIDENT) do hereby state: 11 That I pay or supervise the payment of the persons employed by [ROBERT E HUMMEL CONSTRUCTION CO., INC.] on the [McHenry Boat Launch, 3200 W. Charles Miller Road, McHenry, TL] that duringhe payroll period commencing on [10/16/2017] and ending on 10/22/20171, all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said [ROBERT E. HUMMEL CONSTRUCTION CO., INC.] from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948, 63 Stat_ 108, 72 Stat. 967; 76 Stat. 357; 40 U.S.C. 276c), and described below: 2] That any payrolls otherwise under this contract required to be submitted for the above period are correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination Incorporated Into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 3] That any apprentices employed in the above period are duty registered in a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor. 4] That: (a) WHERE FRINGE BENEPITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS XX- In addition to the basic hourly wage rates paid to each person listed In the above referenced payroll, payments of fringe benefits as listed in the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted in Section 4(c) below. (B) WHERE FRINGE BENEFITS ARE PAID IN CASK - Each person listed In the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) below. (c) EXCEPTION (CRAFT) EX REMARKS PLANATION N�rn�e���tl�� signature-���rp � f The Willful Faisigcation F Any Cif The Above Statements May Subject The Contractor Or SubContractor To Civil Or Criminal Prosecution. See Section 1001 Of Title 18 And Section 231 Of Title 31 Of The United States. Certified Payroll Register Page: 1 Job Contractor customer McHenry goat Launch Robert E. Hummel Construction City of McHenry Job Number; RE1240 3200 W Charles Miller Road 601 East Burnett Road 333 South Green St. Week Ending: 10129/2017 2161007 Island Lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 -- Deductions --- Fed. Local Soc Sec No. ... ---...... —---•--- Hours Worked This Job -- - _ Gross Pay Fica Other Check ff class 10/23 10124 10/25 10/26 10/27 10/28 10/29 Pay This Jab Med Name Mar Exemp, Mon Toe Wed Thu Fri sat sun Tot Rate All Jobs State Total Net Pay - ------ ------------- Hours pay Regular 0.0oo 0400 Overtime o.000 o.00 0.000 0.00 _RQ$(wR'r E: MiJMMEL (PRESiDENT) do hereby state: 11 That I pay or supervise the payment of the persons employed by [ROBERT E HUMMEL CONSTRUCTION CO., INC.] on the [McHenry Boat McHenry, IL] that durfnghe payroll period commencing on [10/23/2017] and ending on 10/29/20171, all persons employed on said earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said [ROBERT E. HUMMi;L. CONSTRUCTION CO., INC.] from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by Launch , 3200 W. Charles Miller 12oad, project have been paid the full weekly wages the Secretary of Lobar under the Copeland Act, as amended (4$ Stat. 948, 63 Stat. 105, 72 Stat. 96i; 7ii Stet_ 357; 40 U.S.G- 27fic), and described below: Z] "i'hat any payrolls otherwise under this contract required to be submitted for the above period are correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 31 That any apprentices employed in the above period are duly registered in a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau 'of Apprenticeship and "Training, United States Department of Labor. 4] That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS XX� -In addition to the basic hourly wage rates paid to each person listed In the above referenced payroll, payments of fringe benefits as listed in the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted in Section 4(c) below. (B) WHERE FRINGE BENEFITS ARE PAID IN CASH ---Each person listed in the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) below. (c) EXCEPTION (CRAM REMARKS EXPLANATION Nam and title signature The Willful Falsification Cif Any ©f The Above Statements May Subject The Contractor Or SubContractor To Civil Or Criminal Prosecution. See Section 1001 Of Title 18 And Section 231 Of Title 31 Of The United States. Certified Payroll Register T Page: 1 lob lContractor Customer McHenry Boat Launch Robert E. Hummel Construction City of McHenry lob Number; RE1240 3200 W Charles Miller Road 601 East Bumett Road 333 South Green St. sy Week Ending: 11/512017 2161002 Island Lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 - Deductions - Fed. Local Sac Sec No.Hours Worked This Job - ---- - Gross Pay Fica Other Check # Class IOJ30 10/31 11101 11/02 11103 I1/04 11105 Pay This Job Med Name Mar Exemp. Mon Tue Wed Thu Fri Sat Sun Tot Rate All Jobs State fatal Net Pay Thomas FSvoboda ***-**-0212 R:TO.000 �0.000 0.000T 0.000 COD 0.000 0400 W 4*000 36.320^^�=199.76Y�20539� 0200� ^21257 Driver - Semi +0.400FR 101.89 0.00 Married 0 0: O,OOO 0.000 O.00O 0,000 1.000 0.000 0.000 1.000 54A80 1643,48 23.83 1233,09 WHITE Male +O.000FR 43.5hrs 79228 410.39 Seth Drake x**-**-4577 R: 0.000 0.000 0.000 0.000 3.500 0.000 a.DDo 3.500 36.320 b81.60 271.15 0.00 2i254 Driver - Semi +•0.000FR 95,14 0,00 Single 1 0: 0,000 O.D00 0.000 0,000 L000 0,000 0.000 L000 54.480 1534.52 22.25 I070.02 WHITE Male +0.0001511 41.5hrs 75,96 464,50 Hours pay Regular 7,500 272,40 Overtime 21000 108.96 9,500 381.3 _ROBI=RT E H1IMMEL (PRESIDENT`) dv hereby state: 11 That I pay or supervise the payment of the persons employed by [ROBERT E HUMMEL CONSTRUCTION CO., INC.] on the [McHenry Boat Launch, 32DO W. Charies Miller Road, McHenry, IL] that duringhe payroll period commencing on LI.O/30/2017] and ending on 11/OS/2017], all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said [ROBERT E. HUMMEL CONSTRUCT ON CO., INC.] from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948, 63 Stat- 10I3, 72 Stat. 967; 76 Stat. 357; 40 U.S.C. 276c), and described below. 2] That any payrol€s otherwise under this contract required to be submitted for the above per€od are correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 3] That any apprentices employed in the above period are duly registered in a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor. 4] That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS XX- In addition to the basic hourly wage rates paid to each person listed In the above referenced payroll, payments of fringe benefits as listed in the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted in Section 4(c) below. (0) WHERE FRINGE BENEFITS ARE PAIL} IN CASK - Each person listed in the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) below. (c) EXCEP71ON (CRAFT) EXPLANATION REMARKS Na ana titre signature The Willful Falsification Of Any Of Tice Above Statements May Subject The Contractor iJr SutoCantractor To Civil Or Criminal #prosecution. See Section 1.O01 Of Title 1B And Section 231 Of Title 31 Of The United States. Certified Payroll Register Page: 1. Job Contractor customer McHenry Boat Launch Robert E. Hummel Construction Oty of McHenry Job Number: RE1240 3200 W Charles Miller Road 601 East Burnett Road 333 South Green St Week Ending: 11J1212017 2161002 Island lake, IL 60042 McHenry, IL 60Q5o McHenry, IL 60050 - Deductions - Fed, local Soo Sec No. Hours Worked This Job - - - -- - - - -- Grass Pay Fica Other Check # Class 11106 11/07 11108 11109 11110 11/11 11/12 Pay This Job Med Name Mar Exemp, Mon Tue Wed Thu Fri Sat Sun Tot Rate All Jobs State Total Net Fay TimothyG StephensVYyy ***-**-4384 LLR:� m �O.00O _ ^ T21278 8,0000,000 0.000 0,000 0.000 0,000 84000506300 402.40 188,82 D400 DIGGERS +35.48DFR 124.74 140.36 Married 6 O: 0.000 0.000 0,000 0.001) 0,000 0.000 0.000 0.000 0.00D 2012.00 29.17 1441,74 WHITE Male +O.00DFR 40hrs 87,17 570.26 Thomas F Svoboda M**-**-0212 R: 0.000 8,000 0;000 0.00D 0.000 0,000 0.000 8.000 36,320 290,56 193.47 0.00 21289 Driver - Semi +O,OODFR 97,68 0400 Married 0 0: 0.000 0,000 0.000 0.000 0*000 04000 0,000 0.000 0400 1575.38 22.84 1185653 WHITE Male +0.000FR 42.25hrs 75,91 389,85 Joseph A Fowler M**-**-5980 R: 8,000 0.000 0.000 0.000 0.000 0,000 0.000 8.000 53300 426,40 245.14 0.00 21274 Field Mechanic +35,48OFR 126.24 150.59 Married 3 0: 0,000 0.000 0,000 0.000 0.000 0,000 0.000 0.000 O.00D 2036415 29.52 1363.93 WHITE Male +0.000FR 40hrs 12173 672,22 Nicholas Fischer ***-**4761 R; 6,000 8A00 U00 0.000 0,000 0,000 4,000 14.000 36,320 508.48 258.49 0.00 21287 Driver" Semi +0.000FR 96.83 0.00 Single 2 0: 0,000 0.000 0,000 0.000 0-D00 0:000 0.000 0400 o.0o0 1561.76 22.65 1108.55 WHM Male +D.OoOFR 47hrS 75.24 453.21 Hours PY Regular 38.000 1,627.84 Overtime 0.000 0.00 38.000 1,627.84 Certified Payroll Register Page: 2 ]ob Contractor Customer McHenry Boat Launch Robert E. Hummel GonSiruction City of McHenry Job Number: RE1240 3200 W Charles Miller Road 60t East Sumett Road 333 South Green St. Week Ending; 11/12/20 k7 2161002 island Lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 , ^ROBERT E HUMMEL, .. ^_(PRESIDEN7) do hereby state: 1] That I pay or supervise the payment of the persons employed by [ROBERT E HUMMEL CONSTRUCTION CO., INC.] on the [McHenry Boat Launch, 3200 W. Charles Miller Road, McHenry, IL] that duringhe payroll period commencing on [11/p6/Z41i] and ending on 11J12/2017], all persons employed on said project have been paid tlse full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said [ROBERT E. HUMMEL CONST RUCnON CO., INC.] from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948, 63 Stat. 108, 72 Stat_ 967; 76 Stat. 357; 40 U.S.C_ 276c), and described below; 2j That any payrolls otherwise under this contract required to be submitted for the above period are correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 31 That any apprentices employed in the above period are duly registered In a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor. 4] That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS XX- In addition to the basic hourly wage rates paid to each person listed in the above referenced payroll, payments of fringe benefits as listed in the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted In Section 4(c) below. (S) WHERE FRINGE BENEFITS ARE PAID IN CASH - Each person listed in the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed In the contract, except as noted in Section 4(c) below. (c) EXCEPTION (CRAFT) REMARKS EXPLANATION Na and title signature /' � The Willful Falsification Of Any C)f The Above Statements May Subject The ` Contractor Or Subcontractor To Civil Or Criminal Prosecution. See Section 1001 Of Title 18 And Section 231 Of Title 31 Of The United States. Certified Payroll Register ).4¢ C.Qntracw. CuMmer McHenry Boat Launch Robert E. Hummel Construction City of McHenry 3200 W Charles Miller Road 601 East Burnett Road 333 South Green 5t 216i002 Island Lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 Soc Sec No. - - - -- Hours Worked This Job -- - - - Class 11/13 11/14 11115 IV16 11/17 11/18 11/19 Name Mar Exemp. Man Tue Wed Thu Fri sat Sun Tot Hours Regular 0.000 0200 Overtime 0.000 0100 0.000 0.00 Joh Number: RE1240 Week Ending: 11119/2017 Gross Pay Pay This Job Rate All Jobs -- DedactianS --- Fed. local Flca Other Med State Total �RQ6ERT E HUMMEL (PRESIDENT} do hereby state: 13 That I pay or supervise the payment of the persons employed by [ROBER'T' E HUMMEL CONSTRUCTION CO., INC.] on the [McHenry Boat Launch, 3200 W. Charles Miller Road, McHenry. Check # Net Pay IL] that duringhe payroll period commencing on [11/13/2017] and ending on 11/19/2017), all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said [ROBERT E. HUMMEL CONSTRUCTION CO., INC.] from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations; Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Ate, as amended (48 Stat. 948, 63 Stat. 108, 72 Stat. 967; 76 slat. 357; 4" U.S.C. 276c), and described below: 2] That any payrolls othetvvlSe under this contract required to be submitted for the above period are correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 33 That any apprentices employed in the above period are duty registered in a bona ride apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor. 4] That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLAINS, FUNDS, OR PROGRAMS XX- In addition to the basic hourly wage rates paid to each person listed in the above referenced payroll, payments of fringe benefits as listed In the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted in Section 4(c) below. (B) WHERE FRINGE BENEFITS ARE PAID IN CASH --Each person listed in the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the, contract, except as noted in Section 4(c) below_ (c) EXCEPTION (CRAB EXPLANATION Name d title � signature %/ � � },� The Willful Falsification Qf Any Of The Above Staeements May Subject The Contractor Or SubContractor To Civil Or Criminal Prosecution_ See Section 1001 Of 'Title IS And Section 231 Of Title 31 Of The United States. Certiried Payroll Register Page: 1 Job Contractor Customer McHenry Boat Launch Robert E Hummel Construction City of McHenry lob Number: RE1240 320D W Charles Miller Road 601 East Burnett Road 333 South, Green St. Week Ending: 11/2612017 2161002 Island Lake, IL 60042 McHenry, IL 60050 McHenry, IL 60050 -- Deductions - Fed. Local 5oc Sec No. - - ------------•--- Hours Worked This lob - - -- - - - Gross Pay Fica Other Check # Class 11/20 11/21 11122 11/23 11/24 11/25 11126 Pay This Job Med Name Mar Exemp. Mon Tue Wed Thu Fri Sat Sun Tot Rate All Jobs State Total Net Pay Mark W Bayuk ***-**-5979 R: 0.000 2.000 0.000 0.000 0.000 0.000 0.000 2.000 36.520 73.04 64.47 0.00 21357 Driver - Semi +0.0001`11 37.92 0.00 Single 1 08 0.000 0.000 0.000 0.000 0.000 0.000 0.000 13_000 0.000 611.71 8.67 472.24 WHITE Male +0.00DFR 16.5hrs 28.21 1.39,47 Timothy G Stephens ***-**4384 R: 0.000 5.000 0.000 0.000 0.000 0.000 0.000 5.000 50.300 251.50 68.10 0.00 21351 DIGGERS +35.480FR 74.85 84.22 Married 6 0: 0.000 0.000 0.000 0.000 0.000 0.000 0.000 D.o00 0.000 1207.20 17.51 915.19 WHITE Male +0.000FR 24hrs 47.33 292.01 Thomas F Svoboda ***-**-0212 R: 0.000 3.00fl 0.000 0.000 0.000 0.000 0.B00 3.000 36.320 13b.20 83.78 0.00 21362 Driver - Semi +0.000FR 52.36 0.00 Marred 0 0: 0.000 D.500 0.000 0.000 0.000 0.000 0.000 0.500 54.480 644.44 12.24 656.33 WHITE Male +0X00FR 23hrs 39.73 188-11 Jeffrey y Miller **;=**-2z99 R: 0.000 4.000 0.000 0.000 0.000 0.000 0.000 4.000 50.300 201.20 114.63 0.00 21348 DIGGERS +35.480FR 74.85 84.22 Married 2 0: 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 1207.20 17.51 858.10 WHITE Mate +0.000FR 24hrs 57.69 349.10 Robert W. Geske ***-**-0615 R: 0.000 4.000 0,000 0-U00 U00 0.000 0.000 4.000 41.550 166.20 176.30 0.00 21355 In trenches +27.790PR 61.83 37.40 Single 0 04 0.000 0.000 OA00 0.000 0.000 0.000 0.000 O.000 0.000 997.20 14.46 639.92 WHITE Male +O.00DFR 24hrs 67.29 357.28 Hours Pay Regular 18.000 800.90 Overtime 0.500 27.24 18.500 828.14 Certified Payroll Register Page: 2 lob Contractor cu.mer McHenry Boat Launch Robert E. Hummel CoriMctiorn City of McHenry Job Number: RE1240 3200 W Charles Miller Road 601 East Burnett Road 333 South Green 5t. Week Ending: 11/26/2017 2161002 island Lake, IL 60042 Mdienry, IL 60050 McHenry, IL 60050 r TROBERT IE HUMME L (PRESIDENT) do hereby state: 11 That I pay or supervise the payment of the persons employed by [ROBERT E HUMMEL CONSTRUCTION CO., INC.] on the [McHenry Boat Launch, 3200 W. Charles Miller Road, McHenry, IL] that duringhe payroll period commencing on [11/2QJ2Q17] and ending on 11/26/20171, all persons employed on said project have been paid the foil weekly wages earned, that no rebates have been or will be made either directly or Indirectly to or on behalf of said [ROBERT E. HUMME:L CONSTRUC 7ON CO., INC.] from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wades earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948, 63 Stat. 108f 72 Stat. 967; 76 Stat. 357; 40 U.S_C. 276c), and described below: 2] That any payrolls otherwise under this contract required to be submitted for the above period are correct and complete; that the wage rates for person contained therein are not less than the applicable wage rates contained in any wage determination Incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed. 31 That any apprentices employed in the above period are duly registered in a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Tralning, United States Department of Labor. 4] That: (a) INHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS xxC In addition to the basic hourly wage rates paid to each person listed in the above referenced payroll, payments of fringe benefits as listed in the contract have been or will be made to appropriate programs for the benefit of such employees, except as noted in Section 4(c) below. (B) WHERE FRINGE BENEFITS ARE !SAID IN CASH ---Each person listed in the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) below_ (c) EXCEPTION (CRAFT) EXPLANA71ON REMARKS Name nd title signature The Willful Falsification Of Any Df The Above Statements May Contractor Or SubContractor To Civil Or Criminal Prosecution. Subject The See Section 1001 OF Title 18 And Section 231 of Title 31 Of The United States. REGULAR MEETING AUGUST 21, 2017 Mayor Wayne Jett called the regularly scheduled August 21, 2017 meeting of the McHenry City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. In attendance were the following Councilmembers: Condon, Devine, Mihevc, Curry, Schaefer, Santi, and Glab. None Absent. Also in attendance: City Administrator Derik Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Chief of Police Jones, Director of Public Works Schmitt, Director of Community Development Polerecky, Director of Finance Lynch, City Attorney McArdle, and City Clerk Nevitt. PRESENTATION OF MCHENRY AREA CHARACTER COUNTS! COALITION RECOGNITION AWARD: The McHenry Area CHARACTER COUNTS! Coalition Recognition Award was presented to Parkland School Student Aubrey Roth for saving a fellow student from drowning in a pool and performing CPR. PRESENTATION RECOGNIZING SAFETY TOWN VOLUNTEERS & PROJECT CONTRIBUTORS: Mayor Jett and Director of Economic Development Martin presented Recognition Awards to the Volunteers and Project Contributors of the new Safety Town. PUBLIC COMMENT Or. Carl Hurtig who resides at 5411 Chasefield Circle, McHenry, IL addressed the Council regarding his opposition to the Parks & Recreation Department Community Needs Assessment. CONSENT AGENDA A. Waiver of Municipal Code Chapter 16, Sec. 1&25 to allow overnight stays in Petersen Park on August 18 & 19, 2017; B. Resolution accepting membership as a member in the Northwest Health Insurance Pool Sub -Pool, which is a member of the Intergovernmental Personnel Benefit Cooperative; C. Temporary closure of Oak Drive between Clearview Drive & Parkway Avenue for a Block Party on October 14, 2017 from 11:00 AM to 5:00 PM; D. Parks Facilities/Special Use Picnic Permits; E. Issuance of Checks in the amount of $1,000,443.51; and F. Payment of Bills in the amount of $411,943.99. Motion by Alderwoman Condon, second by Alderman Devine, approving the Consent Agenda as presented. Voting Aye: Condon, Devine, Mihevc, Curry, Schaefer, Santi, Glab Voting Nay: None Absent: None Motion Carried. Regular City Council Meeting Page 2 August 21, 2017 INDIVIDUAL ACTION ITEM AGENDA A. Motion to approve the application for a Revolving Loan from Anthem R.E., LLC d/b/a Smith's Central Garage located at 3315 Pearl Street for installation of a fire suppression system in the amount of $50,000 as recommended by the Revolving Loan Committee. Mayor Jett asked Director Martin to present this item to the Council. Director Martin announced the applicant Mr. John Smith was in attendance at the meeting. The City Council was asked to consider a revolving loan fund request of $50,000 to assist in offsetting the cost to install a fire suppression system at Smith's Central Garage, 3315 Pearl Street. Although the business is functioning as an assembly - use business, it is limited in total capacity due to the lack of a fire suppression system as required by State and Municipal Code. This item received a unanimous recommendation from the Revolving Loan Committee on July 17, 2017. Motion by Alderman Schaefer, seconded by Alderman Santi to approve the application for a Revolving Loan from Anthem R.E., LLC d/b/a Smith's Central Garage in the amount of $50,0000 Voting Aye: Schaefer, Santi, Condon, Devine, Mihevc, Curry Voting Nay: Glab Absent: None Motion Carried. B. Motion to approve a Professional Services Contract with GovHR of Northbrook, IL in the amount of $19,200 to conduct a Classification and Compensation Study. Mayor Jett asked City Administrator Morefield to present this item to the Council. City Administrator Morefield reported Human Resources Manager Ann Campanella developed a Request for Proposals and sent it to six consulting firms with specific expertise in the completion of classification and compensation studies. Two proposals were received from the Mercer Group of Louisburg, NC and GovHR of Northbrook IL. While both firms are qualified to undertake the analysis, the cost quoted by GovHR of $19,200 is substantially lower than $29,950 quoted by The Mercer Group and the pricing offered by GovHR is consistent with what other municipalities have paid for this service. If approved, the study would take approximately 120 days to complete, which aligns with the city's budget development process. Motion by Alderman Curry, second by Alderman Santi, approving a Professional Services Contract with GovHR of Northbrook, IL in the amount of $19,200 to conduct a Classification and Compensation Study. Regular City Council Meeting Page 3 August 21, 2017 Voting Aye: Curry, Santi, blab, Schaefer, Devine, Condon, Mihevc Voting Nay: None Absent: None Motion Carried. STAFF REPORTS Deputy Administrator Hobson announced the McHenry Rotary Club's annual Blues, Brews, & BBQ's festival was held this past weekend in Petersen Park. The event was well attended and no incidents were reported. MAYOR AND CITY COUNCIL COMMENTS Mayor Jett informed the Council that information on Staffs Goals for the coming year was sent to the Council. Alderman Curry stated the Finance and Personnel Committee had met earlier in the evening and minutes would be forthcoming. Alderman Schaefer announced a Parks &Recreation Committee meeting was held earlier this evening at 5:30 pm. Alderwoman Condon reported the Community Development Committee met on August 14 and minutes would be forthcoming. ADJOURNMENT Motion by Alderman Curry, second by Alderman Santi, to adjourn the meeting. Voting Aye: Curry, Santi, Condon, Devine, Mihevc, Schaefer, Glab Voting Nay: None Absent: None Motion Carried. The meeting adjourned at 7:56 pm. Mayor Deputy City Clerk REGULAR MEETING SEPTEMBER 18, 2017 Mayor Wayne Jett called the regularly scheduled September 18, 2017 meeting of the McHenry City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. In attendance were the following Councilmembers: Condon, Mihevc, Curry, Schaefer, Santi, and Glab. Absent Alderman Devine. Also in attendance: City Administrator Derik Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Chief of Police Jones, Director of Public Works Schmitt, Director of Community Development Polerecky, Director of Finance Lynch, City Attorney McArdle, and City Clerk Nevitt. PUBLIC HEARING FOR THE VACATION OF APPROXIMATELY .14 ACRES OF UNIMPROVED ALLEYWAY LOCATED NORTH OF PEARL STREET, SOUTH OF BROAD STREET, AND EAST OF NORTH RICHMOND ROAD. The Public Hearing was called to order at 7:02 PM. Mayor Jett opened the floor for Public Input regarding the proposed vacation of the property and there was none. Motion by Alderman Santi, seconded by Alderman Curry to close the Public Hearing for the Vacation of approximately .14 acres of Unimproved Alleyway located North of Pearl Street, South of Broad Street, and East of North Richmond Road. Voting Aye: Santi, Curry, Condon, Mihevc, Schaefer, Glab Voting Nay: None Absent: Devine Motion Carried. The Public Hearing was closed at 7:03 PM. MOTION TO ADOPT AN ORDINANCE VACATING PUBLIC RIGHT-OF-WAY LOCATED NORTH OF PEARL STREET SOUTH OF BROAD STREET AND EAST OF NORTH RICHMOND ROAD. Motion by Alderman Schaefer, seconded by Alderwoman Condon to adopt an Ordinance Vacating Public Right -of -Way located North of Pearl Street, South of Broad Street and East of North Richmond Road. Mayor Jett asked Director Martin to present the item to the Council. Director Martin stated Full Circle Communities has incorporated the right-of-way as part of the site plan design for the development located at Pearl Street and Richmond Road. Conditions to be designated on the Final Plat of Subdivision include perpetual access and maintenance of the Regular City Council Meeting Page 2 September 18, 2017 easement including snow removal and paving for the benefit of the properties located at 1408 N. Richmond Road and 3513 Broad Street. All clarifications will also be included on the Plat of Vacation and the language is to be reviewed by the City Attorney prior to recordation. Alderman Schaefer asked when the improvements would be completed, Director Martin answered landscaping, and asphalt will be completed prior to issuing the certificate of occupancy and will be indicated on the Plat of Vacation. Alderman Curry asked if the property owners adjacent to the easement expressed any concerns about a private entity having control of this property. Director Martin said they receive the regulatory notice of the Public Hearing and no concerns were submitted or expressed to the city. Alderman Glab stated the adjacent property owners would benefit from this project, as the alleyway will be paved improving access to their driveways. Voting Aye: Schaefer, Condon, Mihevc, Curry, Santi, Glab Voting Nay: None Absent: Devine Motion Carried. PUBLIC COMMENT On behalf of the McHenry Rotary Club, President Denis Buch expressed appreciation and gratitude to the City Council and City Employees for assistance with the 2017 Rotary Blues, Brews, and BBQ's event held at Petersen Park this past August and stated the club's desire to host the event again in 2018. CONSENT AGENDA A. Resolution designating the importance of manufacturing to our community and designating October 6, 2017 as National Manufacturing Day in the City of McHenry; B. Temporary Closure of certain sections of John Street, Green Street and Kane Avenue for the McHenry High School "March of Champions" Parade in conjunction with Homecoming Festivities for approximately 20 minutes on Friday, October 13tn beginning at 6:15 PM; Co Temporary Use Permit to allow the placement of an outdoor spotlight in the parking lot of McHenry High School West Campus, 4724 W. Crystal Lake Road, during the Homecoming Dance on October 14t1i from 7:00 PM to 11:00 PM; D. Request to advertise for bids for installation of Holiday Lighting in Veterans Memorial Park; E. Parks Facilities/Special Use Picnic Permits; and F. Issuance of Checks in the amount of $282,823.44; and G. Payment of Bills in the amount of $1,304,462.90. Regular City Council Meeting Page 3 September 18, 2017 Motion by Alderman Curry, second by Alderman Glab, approving the Consent Agenda as presented. Voting Aye: Curry, Glab, Condon, Mihevc, Schaefer, Santi Voting Nay: None Absent: Devine Motion Carried. INDIVIDUAL ACTION ITEM AGENDA A. Motion to approve an application for a Class A Liquor License from DC Cobbs, Inc. d/b/a DC Cobbs McHenry located at 1204 N. Green Street and, Ordinance increasing the number of Class A Liquor licenses in effect from twenty-nine (29) to thirty (30). Mayor Jett asked City Attorney McArdle to present this item to the Council. Attorney McArdle stated it was his understanding from discussions that occurred previously to the meeting that the Council might want to consider an amendment to the Municipal Code, which prevents certain city officers from holding a liquor license in McHenry conditioned on the action that is being considered tonight. Attorney McArdle distributed a list of city officials who are currently ineligible to hold a city liquor license pursuant to the Municipal Code and asked the Council to express what it is that they wish to do. Alderman Glab said that this is most likely an old Ordinance that needs to be clarified and that the Council was not aware this was even in the code until recently. It is his opinion that elected officials and law and code enforcement should be ineligible from holding a city liquor license. Alderman Santi suggested the amendment be limited to City of McHenry officials. Alderwoman Condon asked if there was any thought to limiting the Ordinance to include County Board members from holding a license in the city. Alderman Curry said the Ordinance should specify the Mayor and Alderman so there is no conflict. Including the County Board in his opinion was not necessary; the amendment should be specific to just City of McHenry officials. Attorney McArdle asked the Council if they had objections with city staff holding a liquor license. After further discussion, it was the opinion of the Council to prohibit any current City of McHenry Police Officer, Mayor, Councilmember or Department Head from Regular City Council Meeting Page 4 September 18, 2017 holding a local liquor license unless authorized by a majority vote of the City Council and to direct Attorney McArdle to draft an Ordinance for Council consideration at the next meeting. Alderman Curry made a motion, seconded by Alderman Santi to approve an application for a Class A Liquor License from DC Cobbs, Inc. d/b/a DC Cobbs, McHenry located at 1204 N. Green Street and, Ordinance increasing the number of Class A Liquor Licenses in effect from twenty-nine (29) to thirty (30), conditioned upon approval of an Ordinance amending the Municipal Code as discussed. Voting Aye: Curry, Santi, Condon, Mihevc, Schaefer, Glab Voting Nay: None Absent: Devine Motion Carried. f3. Motion to adopt an Ordinance granting a Zoning Map Amendment and Variances from Off=Street Parking and Loading Requirements and Minimum Front Yard Setback Requirement for the property located at the Northeast Corner of Pearl Street and Richmond Road as requested by Full Circle Communities, Inc.; and Motion to adopt an Ordinance approving the Final Plat of Subdivision for Pearl Street Subdivision. Mayor Lett opened the floor to the Council for discussion. Alderman Schaefer asked Director Martin if a second structure built on the property would have to meet the Ordinance as amended today regarding the size and number of room available. Director Martin answered yes, the property would be rezoned RW2 from C 4 and RS4 and would be governed by the Zoning Ordinance. Alderman Curry noted the variance request for parking is from 51 to 33 spaces and because of the limited area, the next building may only have room for 15 spaces and in the future, this may be problematic. Alderman Curry asked if the PACE Shelter would be located on Richmond Road. At this time, Lyndsey Haines, Vice President of Full Circle Communities, Inc. was asked to approach the podium and address the Council. In answer to Alderman Curry's question, Ms. Haines stated there is currently a PACE stop on Richmond Road and discussions with PACE to add a shelter to the existing stop are ongoing. Final details have not been worked out at this time. Ms. Haines assured the Council the shelter would be constructed in conformance with city codes. She also stated the shelter would be available to all city residents. Alderman Curry asked if the PACE bus actually stops on Richmond Road and Regular City Council Meeting Page 5 September 18, 2017 Director Martin answered yes; the route travels north and ends in Fox Lake. Ms. Haines noted there is another PACE bus that stops on Richmond Road heading south to the Metra Station. Alderman Curry asked if there were any issues with the bus stopping on Richmond Road and Ms. Haines answered none at this time; this route is part of the MCRide system that uses smaller vehicles and when the development is completed, the bus is proposed to pull off the roadway into the parking lot. Alderman Glab stated in his opinion the dial -a -ride bus will have no problem maneuvering in the parking lot as it is platted. Alderman Santi asked for the location of the setback variance and Director Martin answered on Pearl Street. Alderman Santi asked who performed the traffic study and Ms. Haines answered Cordogan Clark & Associates from Rosemont, IL and confirmed Full Circle paid all costs. Alderwoman Condon noted this property has been a source of frustration for many looking for the right fit at this location. There have been some concerns about the number of residents at this location however in her opinion this is negated by this development, which is a much -needed facility in McHenry County. Alderman Glab stated it is a beautiful design and the height fits the area. As for the next phase, the Council has approved variances for many projects and parking spaces are seldom occupied at the same time. He asked if there was any thought to extending the parking around the building on the north end. Ms. Haines said the one-to-one parking as proposed is adequate because they are overbuilding the Phase I parking lot and will be able to work with the city to make adjustments if necessary in the future. Alderwoman Condon made a motion, seconded by Alderman Santi to approve a Zoning Map Amendment and Variances from Off -Street Parking and Loading Requirements and Minimum Front Yard Setback Requirement for the property located at the Northeast Corner of Pearl Street and Richmond Road as requested by Full Circle Communities, Inc.; and Motion to adopt an Ordinance approving the Final Plat of Subdivision for Pearl Street Subdivision as presented. Director Martin added the recorded Plat of Subdivision would also include the paved driveway and the approved use of the property and staff will work with Full Circle to include this language on the Plat. In addition, staff met with ComEd and Mayor Jett onsite regarding a proposed variance to bury the power lines due to all the interconnections required in that neighborhood and IDOT agreed. An Regular City Council Meeting Page 6 September 18, 2017 Ordinance will be presented to the Council for approval to bury the lines at a future meeting. Attorney McArdle asked Ms. Haines if FUII Circle agreed with restricting the use to only the proposed use. Ms. Haines said she would have to review the exact language before answering the question adding that financing sources, mortgages, etc., recorded against the land will include restrictions as well and suggested the Plat could refer to the mortgages making it cleaner. Alderman Glab asked if burying the lines would be required in the first or second phase of the project. Director Martin answered there are many complications involved with burying the lines and how the lines affect the neighborhood. Alderman Glab suggested this matter be taken to Committee for consideration and also suggested something be included in the city Ordinance to make the burying of lines a requirement. Voting Aye: Condon, Santi, Mihevc, Curry, Schaefer, Glab Voting Nay: None Absent: Devine Motion Carried. STAFF REPORTS Director Schmitt announced the Prairieland Disposal Curbside E-Waste pickup begins September 25, on resident's regular garbage day. A link on the city's website under Public Works with more information is posted. A second E-Waste pickup is scheduled the week of March 25, 2018. MAYOR AND CITY COUNCIL COMMENTS Mayor Jett reported that a discussion on downtown parking was proposed and if Council concurs, this will be included as a discussion only item on the October 16 Council agenda. The discussion will provide staff with direction on how to move forward with a plan. Alderman Glab suggested a discussion on updating the downtown plan be a topic of a future Committee of the Whole meeting. Mayor Jett stated he intends to add the Economic Development Commission to the October 2 Council agenda as a discussion only item. Alderman Schaefer asked if the discussion on downtown parking would include parking in all downtown areas particularly on weekend nights. He also asked if it would be feasible to review how many spots are available between the hours of 5:00 PM to 9000 PM. Regular City Council Meeting Page 7 September 18, 2017 Alderman Santi suggested a colored map created by Deputy Administrator Hobson previously submitted to the Council depicting downtown parking areas be included in the information. Director Martin stated Lake Zurich recently completed a downtown parking study and it will be included with the information presented to the Council for discussion October 16. ADJOURNMENT Alderman Santi made a motion, seconded by Alderman Curry to adjourn the meeting. Voting Aye: Santi, Curry, Condon, Mihevc, Schaefer, Glab Voting Nay: None Absent: Devine Motion Carried. The meeting adjourned at 7:55 PM. Mayor Deputy City Clerk REGULAR MEETING October 2, 2017 Mayor Wayne Jett called the regularly scheduled October 2, 2017 meeting of the McHenry City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. In attendance were the following Councilmembers: Santi, Schaefer, Mihevc, Condon, Glab, Curry, and Devine. Absent: None. Also in attendance: City Administrator Derik Morefield, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Jones, Director of Public Works Schmitt, Director of Community Development Polerecky, Director of Finance Lynch, City Attorney McArdle, and City Clerk MAYORAL PROCLAMATION DECLARING OCTOBER 24. 2017 AS WORLD POLIO DAY IN THE_CITY OF MCHENRY ON BEHALF OF THE ROTARY CLUB OF MCHENRY. On behalf of the Rotary Club of McHenry, Mayor Jett read for the record a Proclamation declaring October 24, 2017 as World Polio Day in the City of McHenry. Mayor Jett urged all citizens to join Rotarians in the fight for a polio free world. PUBLIC COMMENT Or. Tony Muser, 908 Hanson, McHenry, IL addressed the Council regarding his desire to serve on a board or commission for the City of McHenry. CONSENT AGENDA A. Adoption of an Ordinance amending Municipal Code Chapter 4, Alcoholic Beverages, Sec. 4-5 Persons Ineligible for License; Be Amendment to the Fiscal Year 2017/18 Budget in the amount of $63,595.58 and authorize final payment to Radicom, Inc. in the amount of $63,595.58 for service and maintenance of the Zetron Radio Dispatch System; C. September 5, 2017 City Council meeting minutes; and D. Payment of Bills in the amount of $463,863.93. Motion by Alderman Glab, second by Alderman Santi, approving the Consent Agenda as presented. Mayor Jett opened the floor to the Council for discussion. Alderman Curry addressed item B and asked why this expense was not originally included in the budget. Chief Jones answered this agreement was negotiated with Radicom to secure discount pricing for years two through five if payment was made in full before November 1, 2017. In July, staff was directed by the Council to bring this item back to a future Council meeting for a budget amendment. Voting Aye: Glab, Santi, Devine, Condon, Curry, Mihevc, Schaefer, Voting Nay: None Absent: None Motion Carried. Regular City Council Meeting Page 2 October 2, 2017 INDIVIDUAL ACTION ITEM AGENDA A. Motion to Adopt an Ordinance granting a Variance for the Pearl Street Commons Subdivision from the Subdivision Control and Development Ordinance, Sec. 6.13 requiring above -ground structures along the perimeter of a new subdivision to be buried. Mayor Jett asked Director Martin to present this item to the Council. Director Martin reported the Council is being asked to consider a variance requiring power lines along the perimeter of a new subdivision to be buried for the Pearl Street Commons development at the northeast corner of Pearl and Richmond Road. The Council granted approval for the development on September 28, 2017. Alderwoman Condon stated that although the city's intent is valid, to require the lines to be buried, it does not make sense in this location. The city needs to do what is best for everyone. Alderman Glab said he would not be in favor of this variance if it were for another location. For clarification, he asked if the state did not want the city to require the lines to be buried in the state route. Director Martin said the state does not require any utility to bury lines underground. Alderman Schaefer asked if this would increase the number of poles in the area. Director Martin answered no and all new utilities will be underground. Motion by Alderman Schaefer, seconded by Alderwoman Condon to adopt an Ordinance granting a Variance for the Pearl Street Commons Subdivision from the Subdivision Control and Development Ordinance, Sec. 6.13 requiring above -ground structures along the perimeter of a new subdivision to be buried. Voting Aye: Schaefer, Condon, Devine, Mihevc, Curry, Glab, Santi Voting Nay: None Absent: None Motion Carried. DISCUSSION ONLY ITEMS: A. Economic Development Commission. Mayor Jett _stated the new Economic Development Commission is important to the community. He and Director of Economic Development Director Martin put together a list of projects for the Commission to achieve and at this time, is seeking input from the Council. Mayor Jett asked Director Martin to begin the discussion. Regular City Council Meeting Page 3 October 2, 2017 Director Martin stated there are various aspects of economic development that should be discussed by the Commission. A few of the topics include: • Education such as social media to relay accurate information to the public. • Distinguish McHenry as a premier community. • Planning for the next Generations; more millennials than baby boomers therefore technology needs to be on the forefront Alderman Glab said McHenry needs more retail diversity and the EDC should determine what we lack and what our community wants. Alderman Curry suggested the EDC dovetail their efforts with the city's strategic plans. Alderman Santi said that after reviewing the resumes of the EDC members, he is positive about the qualifications of the members selected and he encouraged them to challenge themselves and the Council. Mayor Jett asked the following Economic Development Commissioners in attendance to stand and introduce themselves to the Council: Chairwoman Bobbie Baehne, Social Media Expert and Marketing Strategist Consultant; Vice -Chair Robert Jessup, President of Jessup Manufacturing; Pat Arnold, Ridgeview Electric; Eric Joern, Licensed CPA and small business advisor; and Mike Mrachek, owner of Epic Cycle &Fitness. STAFF REPORTS Director of Parks and Recreation Hobson reported the Haunted Hayride will be held October 13 and 14 at Petersen Farm. The McHenry Rotary Club will hold an Octoberfest event in Veterans Memorial park on Saturday, October 14. MAYOR AND CITY COUNCIL COMMENTS A. Motion to approve the appointment of Nick Bionda to the Economic Development Commission for the term ending April 30, 2018a Mayor Jett announced Mr. Bionda would fill the term vacated by Jeff Pittman who is moving out of state. Motion by Alderman Glab, second by Alderman Santi to approve the appointment of Nick Bionda to the Economic Development Commission for the term ending April 30, 2018. Voting Ave: Glab, Santi, Devine, Schaefer, Condon, Mihevc, Curry Voting Nay: None Absent: None Regular City Council Meeting Page 4 October 2, 2017 Motion Carried. Mayor Jett invited Nick Bionda to introduce himself to the Council. Nick Bionda stated that he works for a company based in California that provides financing for commercial equipment. Mayor Jett thanked all the Economic Development Commission members for attending the meeting and said he looks forward to working with them. MAYOR AND CITY COUNCIL COMMENTS Mayor Jett announced he and several members of the Police Department would attend the Leadership Greater McHenry County meeting to discuss opioid addiction epidemic in McHenry County. This is another step in raising awareness to support this issue. Mayor Jett named Officer Bret Kinney as Employee of the Month and Director Martin as Manager of the Month. This is a monthly initiative to show appreciation for city employees. Mayor Jett wished a Happy Anniversary to Alderman Glab and his wife Helen. Alderwoman Condon addressed the City Council with a request to be acknowledged as Alderwoman, not Alderman. She respectfully requested the Mayor and City Administration to begin changing city ordinances to reflect gender and the legal title of Alderwoman. She thanked Mayor Jett and City Administrator Morefield for starting the process this evening by addressing her as Alderwoman and for including the title of Alderwoman in the Ordinance approved earlier in the meeting. EXECUTIVE SESSION Motion by Alderman Schaefer, seconded by Alderman Santi to enter into Executive Session for the purpose of 5 ILCS 1ZU/2(5) to discuss the purchase or lease of real property for use %J the public body. Voting Aye: Schaefer, Santi, Curry, Condon, Devine, Mihevc, Glab. Voting Nay: None. Absent: None. Motion carried. Mayor Jett called Executive Session to order at 7:39 pm. Regular City Council Meeting Page 5 October 2, 2017 Motion by Curry, seconded by Condon, to return to Open Session. Voting Aye. Curry, Condon, Devine, Mihevc, Schaefer, Sant!, Glab. Voting Nay: None. Absent: None. Motion carried. Council returned to Open Session at 8:00 pm. ADJOURNMENT Motion by Alderman Curry, second by Alderman Santi, to adjourn the meeting. Voting Aye: Curry, Santi, Condon, Devine, Mihevc, Schaefer, Glab Voting Nay: None Absent: None Motion Carried. The meeting adjourned at 8:00 pm. Mayor Deputy City Clerk REGULAR MEETING October 16, 2017 Mayor Wayne Jett called the regularly scheduled October 16, 2017 meeting of the McHenry City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 South Green Street, McHenry, IL. In attendance were the following Councilmembers: Schaefer, Mihevc, Condon, Glab, Curry, and Devine. Absent: Santi. Also in attendance: City Administrator Derik Morefield, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Jones, Director of Public Works Schmitt, Director of Community Development Polerecky, Director of Finance Lynch, City Attorney Cahill, and City Clerk Nevitt. PUBLIC HEARING FOR THE VACATION OF UNIMPROVED RIGHT-OF-WAY LOCATED NORTHEAST OF THE INTERSECTION OF LINCOLN ROAD AND RIVER ROAD AND VESTING TITLE TO THE SAME IN BODINUS MARINA PROPERTIES LLC AND ACCEPTING DEDICATION OF PROPERTY FROM BODINUS MARINA PROPERTY, LLC LOCATED ON THE NORTH SIDE OF LINCOLN _ROAD AT RIVER ROAD. The Public Hearing was called to order at 7:01 PM. Mayor Jett opened the floor for Public Input regarding the proposed vacation of the property and there was none. Motion by Alderman Schaefer, seconded by Alderman Curry to close the Public Hearing. Voting Aye: Schaefer, Curry, Condon, Devine, Mihevc, Glab Voting Nay: None Absent: Santi Motion Carried. The Public Hearing was closed at 7:02 PM. MOTION TO ADOPT AN ORDINANCE VACATING PART OF UNIMPROVED RIGHT-OF-WAY LOCATED NORTHEAST OF THE INTERSECTION OF LINCOLN ROAD AND RIVER ROAD AND VESTING TITLE TO THE SAME IN BODINUS MARINA PROPERTIES, LLC AND ACCEPTING DEDICATION OF PROPERTY FROM BODINUS MARINA PROPERTY, LLC LOCATED ON THE NORTH SIDE OF LINCOLN ROAD AT RIVER ROAD. Motion by Alderman Curry, seconded by Alderman Mihevc to adopt an Ordinance vacating approximately 2,003 square feet of right-of-way on the north side of Lincoln Road at River Road to Bodinus Marina Properties, LLC in exchange of two parcels dedication to the City of McHenry on the north side of Lincoln Road approximately 635 square feet and 224 square feet in size. Regular City Council Meeting Page 2 October 16, 2017 Voting Aye: Curry, iviihevc, Condon, Devine, Glab, Schaefer Voting Nay: None Absent: Santi Motion Carried. PUBLIC COMMENT None. CONSENT AGENDA A. An Ordinance providing for the Supplemental Appropriation for Fiscal Year 2016/17; B. Proposal from Peerless Roofing, Inc. for Petersen Farm Homestead Roof Replacement in the amount of $10,825; C. Pay Application #19 to Williams Brothers Construction in the amount of $947,286.37 for Wastewater Treatment Plant Improvements; D. Authorization to publicly bid the 2018 Spring Tree Planting Program; E. Amendment to the FY 17/18 Budget increasing the amount for Park Decorations by $1,860, and Award Bid for installation of Holiday Lighting in Veterans Memorial Park to Temple Display, Ltd. in the amount of $19,360; F. Special Event Liquor License for IMABRIDGE Africa Fundraiser hosted by St. Patrick's Catholic Church held at The Church of Holy Apostles, November 4, 5 PM to 10 PM. G. Parks Facilities /Special Use Picnic Permits; H. July 17, 2017 City Council meeting minutes; I. Issuance of Checks in the amount of $1,635,938.88 and J. Payment of Bills in the amount of $214,112.50. Alderman Curry requested Item F be pulled from the Consent Agenda. Motion by Alderwoman Condon, second by Alderman Schaefer, approving the Consent Agenda Items A thru E, and G thru J. Alderwoman Condon asked if the amount for holiday lighting is the same amount that was budgeted in the past. Director Hobson answered yes; there was a cost increase that staff had not anticipated. Alderman Curry asked if there was a reason for the increase. Director Hobson said the vendor's expenses for the lights increased and noted the original bid was negotiated down by $500. Alderman Glab said the cost may become too high to pay in the future and staff may have to install the lights. Alderman Schaefer said he has watched the installation of the lights and it takes about seven men and two ladder trucks, and that is just in the trees. Regular City Council Meeting Page 3 October 16, 2017 Voting Aye% Curry, Schaefer, Condon, Devine, Mihevc, Glab Voting Nay: None Absent: Santi Motion Carried. Consent Abenda Item F Special Event Liquor License for IMABRIDGE Africa Fundraiser hosted by St. Patrick's Catholic Church held at The Church of Holy Apostles, November 4, 5 PM to 10 PM. Alderman Curry asked that the application be corrected prior to making a motion. He stated that the name of the license applicant was incorrect and the application was not signed by the applicant and therefore, the question is raised as to who is the actual applicant. City Administrator Morefield stated the application would be modified to distinguish between the organization holding the event and the location where the event is to be held. St. Patrick's Church is organizing the event that will be held in Holy Apostles Church. Alderman Curry said his issue is with the application presented. He supports the event however will only make the motion conditioned on revising the application. Alderman Curry made a motion, seconded by Alderwoman Condon to approve the Special Event Liquor License for IMABRIDGE Africa Fundraiser hosted by St. Patrick's Catholic Church and held at The Church of Holy Apostles, November 4, from 5:00 PM to 10:00 PM conditioned upon receipt of an amended application. Alderman Condon clarified that Mr. Filpi who signed the application is the building manager for Holy Apostles Church and that it make sense to her that he would sign the application as that is where the function is being held. All three Catholic churches in McHenry are trying to support each other and that may be how the confusion began. Alderman Glab questioned the application and said the person who owns the property should not sign the application, but the applicant should sign it. City Administrator said the city's liquor code states only eight events can be held in one year at the same location. Voting Aye: Curry, Condon, Devin, Mihevc, Glab, Schaefer Voting Nay: None Absent: Santi Motion Carried. INDIVIDUAL ACTION ITEM AGENDA A. Motion to grant a request from Utopian Roast, LLC d/b/a Hidden Pearl Cafe for a Class G1 liquor license located at 1250 N. Green Street and adoption of an Ordinance Regular City Council Meeting Page 4 October 16, 2017 amending Municipal Code Chapter 4, Sec. 4=6(6) increasing the number of Class G1 licenses in effect from eight to nine. Mayor Jett asked City Administrator Morefield to present this item to the Council. City Administrator Morefield noted Dan and Christine Kearns doing business as Hidden Pearl Cafe have submitted a request for a Class G1 liquor license for their new location at 1250 N. Green Street, former site of Some Other Nuts. Approval of the license requires approval of an ordinance amending the Municipal Code to increase the number of G1 licenses in effect. He and Mayor Jett met with the applicants and all required paperwork has been submitted. Mayor Jett announced the applicants Dan and Christine Kearns were present at the meeting. Alderman Schaefer asked the applicant intended to apply for a video gaming license and Mr. Kearns answered yes. Alderman Schaefer asked if this would be a family establishment and Mr. Kearns said yes, the gaming area would be approximately 140 square feet similar to the area in Village Square. Alderman Schaefer asked Mr. Kearns if his business will need video gaming to survive and Mr. Kearns said that at this point he would like to exercise all his options. Alderman Glab said he was surprised to learn that video gaming would be included in this business as several years ago the applicant said he would not consider gaming. Alderman Glab said the city should send a message that approval of this license is in support of local businesses and he is tired of business coming before Council just for video gaming. Mr. Kearns added a large portion of his business would be used for live entertainment specifically the arts and he went through zoning to obtain approval. Alderwoman Condon stated she has known Mr. Kearns for quite a while and found Hidden Pearl to be an eclectic environment. She is hopeful the new location will succeed. Alderwoman Condon made a motion, seconded by Alderman Schaefer to grant the request from Utopian Roast, LLC d/b/a Hidden Pearl Cafe for a Class G1 liquor license located at 1250 N. Green Street and adoption of an Ordinance amending Municipal Code Chapter 4, Sec. 4-6(6) increasing the number of Class G1 licenses in effect from eight to nine. Voting Ave: Condon, Schaefer, Devine, Mihevc, Curry, Glab Voting Nay: None Absent: Santi Motion Carried. Regular City Council Meeting Page 5 October 16, 2017 B. Motion to Adopt an Ordinance Granting a Use Variance to allow an Assembly Use at 4105 W. Crystal lake Road in addition to a 700 square foot retail area. Alderman Mihevc reported he and his wife are the applicants for the Ignite Teen Center and after discussing this with City Attorney McArdle, he was advised to abstain from the vote and remove himself from the Council's discussion, as there may be a conflict of interest. However, He is available to answer Council questions about the center. Mayor Jett informed the Council that Kyia Henige, 3619 W. Cornell Court signed in to comment on this item before the Council Ms. Henige told the Council that she met Chad and Jenny Mihevc several years ago through Shepherd of the Hills Church. She said the Mihevcs are highly qualified to operate the Ignite Teen Center and they are dedicated to public service. She said that because of their influence, she volunteers for FISH Food Pantry, Feed My Starving Children, and various agencies providing food to families. The Ignite Teen Center will provide children with a positive environment where everyone is welcome and not judgmental. It is a place where kids can just be kids. Alderman Curry made a motion, seconded by Alderman Devine to Adopt an Ordinance Granting a Use Variance to allow an Assembly Use at 4105 W. Crystal Lake Road in addition to a 700 square foot retail area. Alderman Glab asked about parking in the development, as it was not addressed in the supplement. Director Martin stated there are a few different uses in the building. Parking is determined by occupant load and the use. The design capacity for the building is 2.5 spaces per person and is tied directly to the property. The property is oddly shaped and includes the building and parking area on the southeast corner of Main Street and Crystal Lake Road. Potential overflow parking if required is available to the east and technically is part of the property. If this standard is not met or if there is an issue with the parking, a violation notice will be sent. Alderwoman Condon asked if Ignite Teen center was religion -based and Alderman Mihevc answered no. Alderwoman Condon noted there was ample parking available when Smith Engineering was located at this site. Alderman Schaefer asked if the center would be open to only McHenry students and Alderman Mihevc answered that the center will be open to children from all schools, not just in McHenry. Regular City Council Meeting Page 6 October 16, 2017 Voting Aye: Curry, Devine, Condon, Curry, Glab Voting Nay: None Abstaining: Mihevc Absent: Santi Motion Carried. C. Motion to approve the McHenry Rotary Club 1) use of Petersen Park to setup, host, and cleanup for the Blues, Brew & BBQ's festival from August 16, through August 20; 2) Special Event Liquor License for the sale of beer, wine, and malt liquor with ticket sales to cease 30-minutes prior to park closure; 3) a 50% reduction of the charges for city services incurred as a result of this event; 4) permission to post temporary advertising signs in municipal right-of-ways; and 5) temporary waiver of Code Section 16=25 to allow overnight camping in Petersen Park as presented. Mayor Jett asked Director of Parks and Recreation to present the item to the Council. Director Hobson noted the Blues Brews and BBQ'S event has become a staple of the city's summer events. The McHenry Rotary is proposing to host this year's event on Friday, August 17 through Sunday, August 20 in Petersen Park. Last year, the Kansas City Barbeque Society contest was added to the event and 36 teams participated in the contest. This year, Rotary is proposing to include the contest, which requires a temporary waiver of city ordinance prohibiting overnight stays in the park on Friday and Saturday night. Rotary anticipates 50 teams participating this year. Director Hobson said the park has room for the RV's. Alderman Glab asked for the city policy regarding charges for city services. Director Hobson said there is no simple parks use fee for an event this size. Staff takes into consideration the total setup and police department overtime. The city's actual cost is considered. Alderman Glab noted the city does not use parks as a revenue source and asked staff if the negotiated 50% reduction in fees would cover city costs. Director Hobson answered the costs would be covered. Alderman Schaefer made a motion, seconded by Alderman Curry to approve the McHenry Rotary Club 1) use of Petersen Park to setup, host, and cleanup for the Blues, Brew & BBQ's festival from August 16, through August 20; 2) Special Event Liquor License for the sale of beer, wine, and malt liquor with ticket sales to cease 30-minutes prior to park closure; 3) a 50% reduction of the charges for city services incurred as a result of this events 4) permission to post temporary advertising signs in municipal right- of-ways; and 5) temporary waiver of Code Section 1&25 to allow overnight camping in Petersen Park as presented. Alderman Schaefer asked if the city added language regarding potential damage to the park that could be caused by parking on the grass after a heavy rain. Director Hobson said Rotary as well as the Chamber are aware that they are responsible for turf Regular City Council Meeting Page 7 October 16, 2017 restoration when necessary. Rotary and the Chamber have always cooperated with turf restoration. Voting Aye: Schaefer, Curry, Devine, Mihevc, Glab, Condon Voting Nay: None Absent: Santi Motion Carried. DISCUSSION ONLY ITEMS: A. Downtown Parking Alderman Curry stated after comparing the information provided by staff and comparing it to other communities, it does not seem like the city is in bad shape. The study indicates that Lake Zurich does not have more public spaces than McHenry and he asked if Lake Zurich was comparable to McHenry in population. Director Martin said he included the study in the report because it takes into account quantitative and qualitative data. It also looks at specific days and times over a specified time period. The qualitative component includes holding discussion with the public. The study found that much of the need for parking is perception. It is a fair and simple study. Alderman Curry said one of the issues in the study was the perception that a large lot was not available for parking. The study also concluded that there was a need to publicize all available parking. Maybe people in McHenry just did not know where it is available. Director Martin noted Director Hobson and his staff are marking and installing signage to guide people through the downtown. Alderman Curry said the hourly study was only performed from 8:00 AM to 4:00 PM and did not include Saturday evenings. Director Martin said that was correct and probably because that is when they were having issues. Alderman Curry said there is a lack of parking downtown on Saturday evenings particularly on Riverside Drive. Alderman Curry asked if the staff is thinking about performing a parking study. Director Martin said that would bean option and it could be tailored to any time of the day. Alderman Glab said before we get into parking we should discuss the city's vision for the downtown. Lake Zurich is established and McHenry still has a lot of opportunity with new development. We have to know what we need for parking in the future. Developers may turn away if we do not have enough parking. At least a plan is needed for the future. Alderman Glab asked if Lake Zurich has parking requirements for new developments. Director Martin said he is not aware of any and most communities do not institute specific parking requirements in downtown areas; this would be very unusual. Director Martin reported that Lake Zurich recently rebuilt their downtown. Regular City Council Meeting Page 8 October 16, 2017 Alderman Glab asked what the occupancy was for the downtown buildings and Director Martin said he did not know. Director Martin added that downtowns are always evolving and everyone agrees they are important to the community. The Center for Government Studies recently prepared a downtown survey for municipalities with over 2,500 in population. This survey is not an answer but a tool that many municipalities use. It takes into consideration location, conditions, what is important to the area, etc., and is a holistic view of downtowns in general. This survey may provide some ideas for discussion. Alderman Glab continued to express the need for the Council to execute a downtown vision. Mayor Jett reported he and Director Polerekcy have met with building owners on Green Street about paving the rear of their buildings to clean up the area and add parking. Additional signage and lights are also needed. Alderman Schaefer said over the summer he did his own investigation of downtown parking and found that much of the concern for the lack of parking is just perception and based on knowing that you may have to walk a block or two to get where you want to go. This past Saturday night, Riverside Drive and Pearl Street was very busy and there was plenty of parking available. In his opinion, if you have a product and a business that people want to go to they will find a place to park; Lake Geneva is a good example of this. When the movie theater was open, people found places to park on Green Street. You may have to walk a block or two but parking is available. Requiring building owners to come up with parking would be a detriment especially to new development. Mayor Jett stated he is concerned about business owners who complain about parking yet they continue to park in front of their business. Alderman Schaefer mentioned that at the south end of Riverside Drive (former location of Joey T's); there is a parking lot that is consistently open. That is not a long walk. Perhaps the city should add more signage making people aware of that lot. In response, Director Martin said this inventory was not included in the information provided to the Council however the core downtown plan does include this lot. As a long-term plan, forcing developers and building owners to provide parking is a bad idea. If we can show what parking is available it would be helpful. Director Martin added that there is more the city can do for example, safety issues are a factor for some people such as the parking area west on Riverside Drive that has limited lighting. Alderwoman Condon agreed with Alderman Schaefer stating she is not aware of any downtown that does not have parking issues. This is not to say she does not think the city needs more parking. She would hope the city would continue these discussions. She questioned the wisdom of conducting a study and said she would rather the money is used for something else downtown. As city planning, we need to identify spots that if available, the city could consider purchasing for parking. Woodstock is a good example Regular City Council Meeting Page 9 October 16, 2017 as when she goes to a movie on the weekend day or night, she has found it difficult to find parking and at times, she had to park a few blocks away, but she would go to that destination anyway. The city should continually try to get the information on parking out to the public and look for public parking options. There are options available to educate the community and visitors on public parking locations. Mayor Jett asked for public comment and invited speakers to the podium. Mike Dumelle stated he has operated Buddyz on Green Street for two years. Parking in their specific area is needed. He thanked the city for the new signage and said he is now more familiar with parking that is available in the area. He struggles with the amount of money that Buddyz spends on marketing. Deliveries are up by triple digits and business is down in the dining room while paying premium rent. In his opinion, a valet service would help but there is no place to park the vehicles. He stated lack of parking is the main complaint he hears from his customers. Mr. Dumelle thanked the city again for the new signage and informed the Council that the crosswalks near Buddyz is faded and needs to be restriped. Mr. Dan Kearns owner of Hidden Pearl Cafe on Green Street stated as storefronts become occupied, he would hope there was a way to shuttle people around on the weekends to the different downtown areas. City resident Phil Sweeney addressed the council regarding the need to improve walkability through downtown. If the Council is going to promote walking, he suggested widening the narrow sidewalks, as they are difficult to navigate on crowded days. Crosswalks and lighting are also needed in the downtown. Mayor Jett said he would like to facilitate a meeting with Director Martin, and the downtown businesses owners on Green Street to investigate a possible valet service on the weekends. He thinks valet parking is a great idea for the downtown. Mayor Jett added Riverside Drive could also benefit from this service. Director Martin noted the Metra lot is underutilized. Alderman Curry asked for clarification as to how many spaces are actually available downtown noting the information provided to the Council is conflicting. Director Martin stated the chart on page 140 notes 507 public spaces but does not included Riverside Drive. The chart on page 146 indicates 639 spaces in a larger area and is a more realistic account of available public parking in the city. Alderman Curry added that regarding available parking spaces, the city seems to be in good shape. Alderman Curry suggested that the city determine if there is a problem with parking by initiating some type of study similar to Lake Zurich, adding that the city needs to make the walk to and from a parking space pleasant and inviting as it is in Woodstock. Mayor Jett said he believes the study will show that parking is more of an inconvenience than unavailability. Regular City Council Meeting Page 10 October 16, 2017 Alderman Glab asked Alderman Curry now often he visits Woodstock stating it may be a nice walk once and a while but every week it will become a problem. People at one time walked more often and now, everything is about perception and convenience. The onus is on the city to provide parking in the downtown area. If we are going to have our downtown area competitive than the main thing is to provide parking for restaurants and entertainment. We need to be prepared. The Savings Bank lot is available but things change. The theater is going to open and if the bank is sold that parking could be one. Alderman Glab repeated his desire for the city to have an established downtown vision. He further stated that convenient parking is a competitive factor with shoppers and diners, using the City of St. Charles as an example. Alderman Glab suggested the Council provide staff with direction on how to proceed. Mayor Jett said he would first like to facilitate meetings with business owners regarding a valet service on Friday and Saturday night. It is possible to use Miller Point and the west side of Pearl Street to park the cars. Mayor Jett also suggested discussions with District 156 and McHenry Villa for possible use of lots on those evenings. Mayor Jett tabled the discussion for two -weeks after he meets with downtown business owners. Mayor Jett asked Alderman Schaefer to walk Riverside Drive with him on a weekend night to observe parking. Alderman Glab said two weeks is not necessary as long as the city intends to come up with,a plan. At Mayor Jett's request, the Council agreed to table the discussion on downtown parking for two weeks pending his research into valet parking. STAFF REPORTS City Administrator Morefield reported the IT Division adjusted the microphones in the Council Chambers for better sound quality. They also installed the audio-visual system in the Council Chambers. For all future meetings, agendas and presentations will appear on the new monitors for Council and public viewing. City Administrator Morefield thanked Chief Jones for his service to the city noting this is his last Council meeting as he is retiring after 28 years serving the City of McHenry. Chief Jones told the Council and staff that he has appreciated working with them and it has been an honor to serve the community. MAYOR AND CITY COUNCIL COMMENTS Alderwoman Condon reported a Community Development Committee meeting is scheduled for Monday, 23, at 7:00 AM. Regular City Council Meeting Page 11 October 16, 2017 Alderman Schaefer reported a special meeting of the Parks and Recreation Committee is scheduled for Thursday, October 19, at 5*30 PM to discuss the Community Needs Assessment results. Mayor Jett noted the first meeting of the Economic Development Commission is November 1. As of today, Mayor Jett informed the Council that he would post weekly city reports on social media to be more transparent. He is also sending emailed updates to city employees. EXECUTIVE SESSION Motion by Alderwoman Condon, seconded by Alderman Curry to enter into Executive Session for the purpose of 5 ILCS 120/2(5) to discuss the purchase or lease of real property for use of the public body. Voting Aye: Condon, Curry, Schaefer, ,Devine, Mihevc, Glab. Voting Nay: None. Absent: Santi Motion carried. Mayor Jett called the Executive Session to order at 8:40 pm. Motion by Alderman Curry, seconded by Alderwoman Condon, to return to Open Session. Voting Aye: Curry, Devine, Mihevc, Schaefer, Glab, Condon. Voting Nay: None. Absent: Santi. Motion carried. Council returned to Open Session at 8:53 pm. ADJOURNMENT Motion by Alderman Curry, second by Alderman Santi, to adjourn the meeting. Voting Aye: Curry, Santi, Condon, Devine, Mihevc, Schaefer, Glab Voting Nay: None Absent: None Motion Carried. The meeting adjourned at 8:53 pm. Mayor Deputy City Clerk McHenry, IL Vendor Name Payable Number Post Date Vendor: 5 STAR SPORTS ACADEMY INC 5 STAR SPORTS ACADEMY INC MPDF22017 01/15/2018 Vendor: AMERICAN RED CROSS AMERICAN RED CROSS 22071444 01/15/2018 Vendor: BARTMANN, PHILLIP BARTMANN, PHILLIP 184297 01/15/2019 Vendor: BIRK,JOHN BIRK,JOHN INV0005106 01/15/2018 Vendor: BUTLER, HEATHER BUTLER, HEATHER 184298 01/15/2018 Vendor: CABAY &COMPANY INC CABAY & COMPANY INC 58388 01/15/2018 CABAY & COMPANY INC 58433 01/15/2018 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 201611/202004 01/15/2018 CENTEGRA OCCUPATIONAL 201611/202004 01/15/2018 CENTEGRA OCCUPATIONAL 202075/202229 01/15/2018 CENTEGRA OCCUPATIONAL 202075/202229 01/15/2018 CENTEGRA OCCUPATIONAL 202849/202841 01/15/2018 CENTEGRA OCCUPATIONAL 202849/202841 01/15/2018 Vendor: CHENEY, RYAN CHENEY, RYAN INV0005108 01/15/2018 Vendor: CINTAS CINTAS 5009586149 01/15/2018 Vendor: CLINGINGSMITH, ASHLEY CLINGINGSMITH, ASHLEY INV0005107 01/15/2018 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY INV0005148 01/15/2018 CONSTELLATION NEWENERGY INV0005148 01/15/2018 CONSTELLATION NEWENERGY INV0005148 01/15/2018 CONSTELLATION NEWENERGY INV0005148 01/15/2018 CONSTELLATION NEWENERGY INV0005149 01/15/2018 Vendor: DANCA, JENNIFER DANCA,JENNIFER 184161 01/15/2018 Vendor: DIRECT ENERGY BUSINESS DIRECT ENERGY BUSINESS 1529523 1/15/18 01/15/2018 DIRECT ENERGY BUSINESS 15295231/15/18 Ol/15/2018 Expense Approval Register List of Bills Council Meeting 1-15-18 Description (Item) Account Number Amount FALL CLASSES 100-47-5110 2,565.00 Vendor 5 STAR SPORTS ACADEMY INC Total: 2/565400 CPR-KARYN 400-00-5430 27.00 Vendor AMERICAN RED CROSS Total: 27.00 MSHIP CXL 400-40-3645 41.00 Vendor BARTMANN, PHILLIP Total: 41.00 MEAL REIMB 100-22-5420 161.40 Vendor BIRK, JOHN Total: 161.40 MSHIP CXL 400-40-3645 29.00 Vendor BUTLER, HEATHER Total: 29.00 CL &SUPP 400-00-6111 156.00 CLEAN&SUPP 400-00-6111 964.54 Vendor CABAY & COMPANY INCTotal: 1,120.54 HRA 11/2/ 100-01-5110 4,725.OD HRA 11/2/ 610-00-6940 125.00 FEES,REILLY,RUZICKA/LEISTEN 100-01-5110 165.00 FEES,REILLY,RUZICKA/LEISTEN 610-00-6940 125.00 CHENEY VAC/HRA41/1&11/8 100-01-5110 4,995.00 CHENEY VAC/HRA-11/1&11/8 100-01-5110 64.00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 10,199000 CLOTHING 510-35-4510 53.47 Vendor CHENEY, RYAN Total: 53.47 F/A RESTOCK 400-00-6130 60.18 Vendor CINTAS Total: 60.18 SUPP REIMB 100-44-6110 4.92 Vendor CLINGINGSMITH, ASHLEY Total: 4.92 UTIL 100-33-5520 23,773.87 UTIL 100-33-5520 40945,58 UTIL 100-42-5510 99.45 UTIL 100-45-5510 807.74 UTIL 510-32-5510 30.76 Vendor CONSTELLATION NEWENERGY INC Total: 29,657,40 REF 100-41-3636 15.00 Vendor DANCA, JENNIFER Total: 15.00 UTIL 510-31-5510 41127,31 UTIL 510-32-5510 471.31 Vendor DIRECT ENERGY BUSINESS Total: 4/598962 1/10/2018 11;58:05 AM Expense Approval Register Vendor Name Payable Number Vendor: DUCAK, KELLY DUCAK, KELLY INVO005109 Vendor: EDESIGN CHICAGO EDESIGN CHICAGO 2015883 Vendor: GOULETTE, ANGIE GOULETTE, ANGIE 181095 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 17-1754/1769 GREEN DOOR PROMOTIONS 17-1754/1769 GREEN DOOR PROMOTIONS 17-1783 Vendor: GREEN, DENISE GREEN, DENISE 182824 Vendor: RESTER, GABRIELE HESTER, GABRIELE 181050 Vendor: HRGREEN HRGREEN 115845 HRGREEN 115892 HRGREEN 115894 Vendor: ILLINOIS TITLE LOANS ILLINOISTITLE LOANS INV0005110 Vendor: JOHNSON, SEAN JOHNSON, SEAN INV0005111 Vendor: JOHNSTONE SUPPLY JOHNSTONE SUPPLY ORDER 6012452-00-00 Vendor: LEXISNEXIS LEXISNEXIS 1236684-20171231 Vendor: MALLEK, IAMEY MALLEK, IAMEY 182794 Vendor: MCCAFFERTY, GRACE MCCAFFERTY, GRACE 182796 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 12/8/17 MCHENRY COUNTY RECORDER 80791/18 MCHENRY COUNTY RECORDER 80791/18 Vendor: MCHENRY MARLINS AQUATIC CLUB MCHENRY MARLINS AQUATIC 205 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 89769 Post Date Ol/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 Ol/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 01/1s/zola Ol/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 01/15/2018 Description (Item) Packet: APPKTO1034-145-18 AP CKS Account Number Amount MEAL REIMB 100-22-5420 Vendor DUCAK, KELLY Total: W/S BROCH DES 100-41-5110 Vendor EDESIGN CHICAGO Total: REF 100-41-3634 Vendor GOULETTE, ANGIE Total: CAMP SUPP 100-46-6110 CAMP SUPP 100-46-6110 RIVER RUN SUPP 100-47-6920 Vendor GREEN DOOR PROMOTIONS LLC Total: REF 100-41-3637 Vendor GREEN, DENISE Total: REF 100-41-3631 Vendor HESTER, GABRIELE Total: PEARL/LINCOLN RD 270-00-8600 RET PERS 740-00-5220 RET PERS 740-00-5220 Vendor HRGREEN Total: TMP SIGN REF 100-00-3410 Vendor ILLINOIS TITLE LOANS Total: CLOTHING REIMB 510-354510 Vendor JOHNSON, SEAN Total: PRTS 100-01-5110 Vendor JOHNSTONE SUPPLY Total: SVS DEC 100-22-5110 Vendor LEXISNEXIS Total: REF 100-41-3636 Vendor MALLEK, JAMEY Total: REF 100-41-3637 Vendor MCCAFFERTY, GRACE Total: REC FEES 100-01-6940 REC FEES 510-31-6940 REC FEES 510-32-6940 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: JAN MEETS 309,00 10047-5110 Vendor MCHENRY MARLINS AQUATIC CLUB Total: ATHL FLYERS 100-47-5330 Vendor MINUTEMAN PRESS OF MCH Total: 8.00 750.00 750.00 15.00 15.00 93,90 320.40 4,185.00 4,599.30 7.50 7.50 29.00 29.00 13,318.95 344.00 2,650.13 16,313.08 30.00 30.00 146.55 3,970.40 3,970.40 121.00 121.00 6.68 6.68 40.00 40.00 80.00 180.00 740.00 1,000.00 309.00 309.00 632.14 632.14 1/10/2018 11:58:05 AM Expense Approval Register Packet: APPKTO1034-14548 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: NICOR GAS NICOR GAS INV0005112 01/15/2018 UTIL 100-42-5510 687.32 NICOR GAS INV0005112 01/15/2018 UTIL 100-43-5510 98.47 NICOR GAS INV0005112 01/15/2018 UTIL 10045-S510 657.83 NICOR GAS INV0005112 01/15/2018 UTIL 100-46-5510 59.27 NICOR GAS INV0005112 01/15/2018 UTIL 400-OD-5510 474.75 NICOR GAS INV0005113 01/15/2018 UTIL 510-31-5510 11609611 NICOR GAS INVOODS113 01/15/2018 UTIL 510-32-5510 3,790.74 Vendor NICOR GAS Total: 7,377.49 Vendor: NIR ROOF CARE INC NIR ROOF CARE INC 123164 01/15/2018 SVS 100-01-5110 1/258400 Vendor NIR ROOF CARE INC Total: 1/258900 Vendor: OEFFLING, MEGAN OEFFLING, MEGAN 181096 01/15/2018 REF HHLD CR 100-41-3636 81400 Vendor OEFFLING, MEGAN Total: 81.00 Vendor: PARKER, MARIA PARKER, MARIA 182799 01/15/2018 HHOLD CR REF 10041-3637 45.00 Vendor PARKER, MARIA Total: 45.00 Vendor: PENNOCK, AMY PENNOCK, AMY 181028 01/15/2018 REF 100-41-3636 5.50 Vendor PENNOCK, AMY Total: 5.50 Vendor: PORTER, DAVID PORTER, DAVID INV0005115 01/15/2018 UNIFORM BOOT REIMB 100-22-4510 149.99 Vendor PORTER, DAVID Total: 149.99 Vendor: PURICH, LILLIAN PURICH, LILLIAN INV0005114 01/15/2018 PROG SUPP REIMB 100-46-6110 18.43 Vendor PURICH, LILLIAN Total: 18.43 Vendor: SCHUELKE, JANET SCHUELKE, JANET 182795 01/15/2018 REF 100-41-3631 40.00 Vendor SCHUELKE, JANET Total: 40.00 Vendor: SHANNON, LISA SHANNON, LISA 184164 01/15/2018 REF OF HHOLD CR 100-41-3636 55400 Vendor SHANNON, LISA Total: 55.00 Vendor: SKILLS FIRST SOCCER LLC SKILLS FIRST SOCCER LLC 02-034 01/15/2018 FALL PGMS 10047-5110 11845,00 Vendor SKILLS FIRST SOCCER LLC Total: 10845.00 Vendor: SOINE, SUSAN SOINE, SUSAN 184162 01/15/2018 REF 100-41-3636 25,00 Vendor SOINE, SUSAN Total: 25.00 Vendor: TYLER BUSINESS FORMS TYLER BUSINESS FORMS 9189 01/15/2018 W-2 FORMS 100-04-5110 150.52 Vendor TYLER BUSINESS FORMS Total: 150.52 Vendor: UPS UPS 60X485018 01/15/2018 SHP 100-30-5310 25,31 UPS 60X485517 01/15/2018 SHIPPING 100-01-5310 6,30 UPS 60X485517 01/15/2018 SHIPPING 100-03-5310 10.65 UPS 6OX485517 01/15/2018 SHIPPING 100-22-5310 7.83 UPS I NVOOD5155 01/15/2018 SHP 510-32-5310 8.42 Vendor UPS Total: 58.51 Vendor: VAN GALDER BUS COMPANY VAN GALDER BUS COMPANY 1217-938 01/15/2018 TRANSP- 3 CUBS TRIPS 10047-5110 3,204.00 Vendor VAN GALDER BUS COMPANY Total: 3,204.00 Vendor: VOHASEK, EMILY VOHASEK, EMILY 182798 01/15/2018 REF 100-41-3637 15,00 Vendor VOHASEK, EMILY Total: 15.00 1/10/2018 11:58:05 AM Expense Approval Register Packet: APPKT01034-1-15-18 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: WELNINSKI, DEB WELNINSKI, DEB 182800 01/15/2018 REF 10041-3636 4610 Vendor WELNINSKI, DEB Total: 4.10 Vendor: WINNEBAGO LANDFILL CO WINNEBAGO LANDFILL CO 1461 01/15/2018 SLDG 510-32-5580 3,967.56 Vendor WINNEBAGO LANDFILL CO Total: 31967*56 Vendor: WOODWARD PRINTING SERVICES WOODWARD PRINTING 46436 01/15/2018 W/S BROCH PRNT 100-41-5330 21927A0 Vendor WOODWARD PRINTING SERVICES Total: 2,927.00 Vendor: WORKPLACE SOLUTIONS WORKPLACE SOLUTIONS INV13747 01/15/2018 EAP SVS 1/18 100-01-5110 450442 Vendor WORKPLACE SOLUTIONS Total: 4SM2 Grand Total: 98,187.70 i/10/2018 11:58:05 AM Expense Approval Register Fund Summary Fund 100-GENERALFUND 270- MOTOR FUELTAX FUND 400 - RECREATION CENTER FUND 510- WATER/SEWER FUND 610- RISK MANAGEMENT FUND 740- RETAINED PERSONNEL ESCROW 1/10J2018 11:58:05 AM Expense Amount 64,746,92 13,318,95 1,752,47 15,125,23 250.00 2,994.13 Grand Total: 98,187.70 Packet: APPKT01034-1=15=18 AP CKS McHenry, IL Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 813053 01/15/2018 127 100-45-5370 182.40 ADAMS ENTERPRISES INC, RA 813291 01/15/2018 plow control423 100-33-5370 305.25 ADAMS ENTERPRISES INC, R A 813396 01/15/2018 pin kit 423 100-33-5370 17.55 ADAMS ENTERPRISES INC, RA 813432 01/15/2018 PlowParts:DMD 100-45-5370 255.60 ADAMS ENTERPRISES INC, RA 813552 01/15/2018 Plowblade: DMD 100-45-5370 404.10 ADAMS ENTERPRISES INC, R A 814086 01/15/2018 couplers 430 100-33-5370 78.72 ADAMS ENTERPRISES INC, R A 814087 01/15/2018 plate 408 100-33-5370 77.43 ADAMS ENTERPRISES INC, R A 814415 01/15/2018 414 100-33-5370 18.05 ADAMS ENTERPRISES INC, R A 814465 01/15/2018 410 100-33-5370 624.15 ADAMS ENTERPRISES INC, RA 814633 01/15/2018 Replacement Mull board Truck 510-32-5370 11082.15 Vendor ADAMS ENTERPRISES INC, R A Total: 3,04SA0 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 345803 01/15/2018 welding 510-35-5370 109.70 ADAMS STEELSERVICE INC 345857 01/15/2018 steel 100-33-5370 80.00 Vendor ADAMS STEEL SERVICE INCTotal: 189.70 Vendor: ALL TRAFFIC SOLUTIONS INC ALL TRAFFIC SOLUTIONS INC Q32059 01/15/2018 update radar sign 100-33-6110 350.00 Vendor ALLTRAFFIC SOLUTIONS INC Total: 350.00 Vendor: ARCO MECHANICAL EQUIPMENT SALES ARCO MECHANICAL 16386 01/15/2018 gas detection calibration PW 100-33-5115 11350.00 Vendor ARCO MECHANICAL EQUIPMENT SALES Total: 1,350.00 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 283542 01/15/2018 tires 322 100-22-5370 573.96 AUTO TECH CENTERS INC 283735 01/15/2018 tires 321 100-22-5370 286.98 Vendor AUTO TECH CENTERS INCTotal: 860.94 Vendor: BIG R STORE BIG R STORE 1150212/31/17 01/15/2018 bar&chain wntr,big corn 100-33-6110 173.90 BIG R STORE 12/31 ST 11502 01/15/2018 Inv#1826/11- Oliver Clothing 510-31-4510 69.46 Vendor BIG R STORE Total: 243.36 Vendor: BUSS FORD SALES BUSS FORD SALES 5028033 01/15/2018 paint 100-22-5370 15.68 BUSS FORD SALES 5028496 01/15/2018 wheel 100-22-5370 174.06 Vendor BUSS FORD SALES Total: 189.74 Vendor: CDW GOVERNMENT INC CDW GOVERNMENT INC LGW4666 01/15/2018 Microsoft Licensing 620-00-6110 2%164.90 Vendor CDW GOVERNMENT INCTotal: 29,164.90 Vendor: CINTAS CORPORATION LOC 35S CINTAS CORPORATION LOC 355 5009541378 01/15/2018 First aid refill: DMD 100-45-5110 29.94 Vendor CINTAS CORPORATION LOC 355 Total: 29.94 Vendor: CONCENTRIC INTEGRATION,LLC CONCENTRIC INTEGRATION,LLC 0196608 01/15/2018 Inv#196608-Tower#4Radio 510-31-5110 11200,00 Vendor CONCENTRIC INTEGRATION,LLC Total: 1,200.00 Vendor: CONSERV FS CONSERV FS 65045412 01/15/2018 Ice melt: DMD/Parks 100-45-6110 318.50 CONSERV FS 65045659 01/15/2018 Salt 100-01-6110 162.50 Vendor CONSERV FS Total: 481.00 Vendor: CPS CPS 321CO07716 01/15/2018 fan and resistor 315 100-22-5370 127.88 Vendor CPS Total: 127.88 1J10/2016 12:15:37 PM Expense Approval Register Packet: APPKTO1038-1-15-18 RECP INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO S504422762 01/15/2018 Elctrical supplies 510-35-6110 10,53 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 10.53 Vendor: CUMMINS INC CUMMINS INC 711-36761 01/15/2018 Anne St. Lift Generator Parts 510-32-5380 395.78 Vendor CUMMINS INC Total: 395.78 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 13790 01/15/2018 cappingagg. vendor ticket# 100-33-6110 54.08 CURRAN CONTRACTING 13790A 01/15/2018 cappingagg. vendorticket# 100-33-6110 28,21 CURRAN CONTRACTING 13792 01/15/2018 cappingagg. vendorticket# 100-33-6110 29.45 CURRAN CONTRACTING 13795 01/15/2018 UPM cold patch, vendor 100-33-6110 729.60 Vendor CURRAN CONTRACTING COMPANY Total: 841.34 Vendor: DECKER SUPPLY CO INC DECKER SUPPLY CO INC 899533 01/15/2018 signpost/rivets 100-33-6110 187.50 Vendor DECKER SUPPLYCO INCTotal: 187.50 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENT IMAGING 330291 01/15/2018 SGT & PDAdmin Printer Toner 620-00-6210 228.00 DOCUMENT IMAGING 330380 01/15/2018 Order 330380 Toner 620-00-6210 446.00 DOCUMENT IMAGING 330435 01/15/2018 Order330435 620-00-6210 69.00 DOCUMENT IMAGING 330444 01/15/2018 Order330444 620-00-6210 248.00 DOCUMENT IMAGING 330487 01/15/2018 Order 330487 Yellow Toner 620-00-6210 119.00 Vendor DOCUMENT IMAGING DIMENSIONS INCTotal: 1,110.00 Vendor: ED'S AUTOMOTIVE/11M'S MUFFLER SHOP ED'S AUTO MOTIVE/A M'S 1/15/182186 01/15/2018 inspection563 100-33-5370 29.00 ED'SAUTOMOTIVE/JIM'S 1/15/18 01/15/2018 inspection633 510-32-5370 43.00 ED'S AUTOMOTIVE/JIM'S 21861/15 01/15/2018 inspection 414 100-33-5370 29,00 ED'S AUTOMOTIVE/JIM'S 2186 DEC 01/15/2018 inspection 407 100-33-5370 29,00 ED'SAUTOMOTIVE/JIM'S 2186ST 01/15/2018 inspection413 100-33-5370 29,00 ED'S AUTOMOTIVE/JIM'S DEC 2186 01/15/2018 inspection 425 100-33-5370 29,00 ED'SAUTOMOTIVE/11M'S DEC ST2186 01/15/2018 inspection440 100-33-5370 29A0 ED'S AUTOMOTIVE/JIM'S WWKB580 01/15/2018 Truck 624Safety Lane 510-32-6110 29,00 ED'S AUTOMOTIVE/JIM'S 1/18 2186 01/16/2018 inspection 817 510-35-5370 43.00 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 289.00 Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 2171774 01/15/2018 polisher,pads nylon. vendor 100-33-6110 100.00 ED'S RENTAL & SALES INC 219528-1 01/15/2018 bosch hammer bits, vendor inv. 100-33-6110 146,82 ED'S RENTAL&SALES INC 219617-1 01/15/2018 propane 100-33-5370 27.91 Vendor ED'S RENTAL & SALES INC Total: 274.73 Vendor: GALLS LLC GALLS LLC 8894075 01/15/2018 UNIFORM ORDER-T. WALSH 100-224510 42,50 Vendor GALLS LLC Total: 42.50 Vendor: GRAINGER GRAINGER 9656432789 01/15/2018 Cartwright Lift -Motor Starters 510-32-5380 912.90 Vendor GRAINGER Total: 912.90 Vendor: HAWKINS INC HAWKIN5INC 4204881 01/10/2018 chlorine and polymer 510-32-6110 1,016.58 HAWKINS INC 4195087 01/15/2018 Chlorine Cylinders 510-32-6110 447.63 Vendor HAWKINS INC Total: 1,464.21 Vendor:HRGREEN HRGREEN 115890 01/15/2018 Downtown parking 100-30-5110 10023,75 HRGREEN 115890A 01/15/2018 Lakeland Park Drn 100-33-5110 344.00 Vendor HRGREEN Total: 1,367.75 Vendor: HYDRAULIC SERVICES AND REPAIRS INC HYDRAULIC SERVICES AND 322641 01/15/2018 408 100-33-5370 597.52 Vendor HYDRAULIC SERVICES AND REPAIRS INCTotal: 597.52 1/10/2018 12:15:37 PM Expense Approval Register Packet: APPKT01038-1-15-18 RECP INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ILLINOIS SECTION AW WA ILLINOIS SECTION AWWA STSSS237 01/15/2018 awwa dues 100-33-5430 83,00 Vendor ILLINOIS SECTION AW WA Total: 83.00 Vendor: INTERNATIONAL ASSOCIATION OF ELECTRICAL INSPECTORS INTERNATIONAL ASSOCIATION 10176 01/15/2018 Membership dues 100-03-5410 120.00 Vendor INTERNATIONAL ASSOCIATION OF ELECTRICAL INSPECTORS Total: 120.00 Vendor: INTERNATIONAL CODE COUNCIL INC INTERNATIONAL CODE 1000828730 01/15/2018 Code Material 100-03-5450 38,00 Vendor INTERNATIONAL CODE COUNCIL INC Total: 38.00 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 3008847207 01/15/2018 406 100-33-5370 166.22 INTERSTATE BILLING SERVICE 3008862776 01/15/2018 sensor 633 510-32-5370 37.57 INTERSTATE BILLING SERVICE 3008878236 01/15/2018 sensor 633 510-32-5370 41,06 INTERSTATE BILLING SERVICE 3008896646 01/15/2018 406 100-33-5370 156.87 Vendor INTERSTATE BILLING SERVICE INC Total: 401.72 Vendor: ISAWWA ISAWWA 200032880 01/15/2018 ISAWWA-Training- 510-31-5430 120,00 Vendor ISAWWA Total: 120.00 Vendor: JPMORGAN CHASE BANK NA 1PMORGAN CHASE BANK NA 718-347 01/15/2018 SUBPOENA FEE 100-22-5110 14,65 Vendor JPMORGAN CHASE BANK NA Total: 14.65 Vendor: JRM DIST LLC JRM DIST LLC 10855 01/15/2018 Gas Cans 510-32-6110 182.35 Vendor JRM DIST LLC Total: 192.35 Vendor: JUST DENTS JUST DENTS 11819 01/15/2018 dent repair 100-22-5370 280,00 Vendor JUST DENTS Total: 280.00 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 6030631 01/15/2018 stock 100-33-5370 286,34 KIMBALL MIDWEST 6045060 01/15/2018 stock 100-33-5370 368,70 KIMBALL MIDWEST 5063395 01/15/2018 stock 100-33-5370 325,49 Vendor KIMBALL MIDWEST Total: 980.53 Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 708224975 01/15/2018 WASH STONE #101778854 100-33-6110 119.40 LAFARGE NORTH AMERICA 708233731 01/15/2018 wash stone 101779297 510-35-6110 58.64 LAFARGE NORTH AMERICA 708233731 01/15/2018 wash stone 101779297 510-35-6110 114.00 LAFARGE NORTH AMERICA 70830IS79 01/15/2018 FM2 sand 101780410 510-35-6110 99.28 LAFARGE NORTH AMERICA 708301579 01/15/2018 FM2 sand 101780409 510-35-6110 97.04 Vendor LAFARGE NORTH AMERICA Total: 488.36 Vendor: LANG AUTO GROUP, GARY LANG AUTO GROUP, GARY 5020423 01/15/2018 sensor 329 100-22-5370 52.11 Vendor LANG AUTO GROUP, GARY Total: 52.11 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 53015557 01/15/2018 Packing Removal Tool Kit 510-32-5375 260.42 Vendor MCMASTER-CARR SUPPLY CO Total: 260A2 Vendor: METRO DOOR AND DOCK INC METRO DOOR AND DOCK INC M373 01/15/2018 garage door repair 100-33-5115 30345 Vendor METRO DOOR AND DOCK INC Total: 303.45 Vendor: MILLER MONUMENT COMPANY MILLER MONUMENT STSMH30 01/15/2018 Donation Bricks 100-33-6950 140.25 Vendor MILLER MONUMENT COMPANY Total: 140.25 Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLA SOLUTIONS - 329161112017 01/15/2018 STARCOM 100-22-5320 2,476.00 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 2,476.00 1/10/2018 12:15:37 PM Expense Approval Register Packet: APPKTO1038 -14548 RECP INVOICE Vendor Name Payable Number Post Date Description (item) Account Number Amount Vendor: NCLOF WISCONSIN INC NCL OF WISCONSIN INC 399950 01/15/2018 Lab Supplies 510-32-6110 303.78 Vendor NCL OF WISCONSIN INC Total: 303.78 Vendor: NOVAK, BOB NOVAK, BOB 16852 01/15/2018 ChristmasDecorations: DMD 100-45-6110 100,00 Vendor NOVAK, BOB Total: 100.00 Vendor: PDC LABORATORIES INC PDC LABORATORIES INC 882194 01/15/2018 SWWTP screenings cake 510-32-6110 695.50 PDC LABORATORIES INC 883583 01/15/2018 Total Nitrogen Test 510-32-6110 60.00 PDC LABORATORIES INC 883584 01/15/2018 total nitrogen test 510-32-6110 60.00 PDC LABORATORIES INC 883645 01/15/2018 Samples- Inv#883645- 510-31-5110 10060.00 PDC LABORATORIES INC 885063 01/15/2018 Total Nitrogen Test 510-32-6110 60,00 Vendor PDC LABORATORIES INCTotal: 11935.50 Vendor: PETROCHOICE LLC PETROCHOICE LLC 10364415 01/15/2018 oil 100-22-5370 11662,04 PETROCHOICE LLC 10381247 01/15/2018 oil bulk 100-33-5370 21506,61 PETROCHOICE LLC 10386550 01/15/2018 fue110386550 510-35-6250 11080,03 PETROCHOICE LLC 10386579 01/15/2018 fuel 10386579 510-32-6250 11181,27 PETROCHOICE LLC 10386580 01/15/2018 fuel 10386580 510-31-6250 301.10 PETROCHOICE LLC 10386582 01/15/2018 fuel 10386582 100-33-6250 31485,31 PETROCHOICE LLC 10386879 01/15/2018 SQUAD CAR FUEL 100-22-6250 22.63 PETROCHOICE LLC 10386581 01/16/2018 Fuel 10045-6250 539.55 Vendor PETROCHOICE LLC Total: 10,778.54 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 173532 01/15/2018 WALLET BADGE 100-22-6110 77.00 PETTIBONE & CO, P F 173561 01/15/2018 UNIFORM ORDER-J. LEIBACH 100-23-4520 144,00 PETTIBONE & CO, P F 173562 01/15/2018 UNIFORM ORDER -T. 100-23-4510 132.00 PETTIBONE & CO, P F 173563 01/15/2018 UNIFORM ORDER- G. HAVENS 100-23-6110 263.00 PETTIBONE & CO, P F 173564 01/15/2018 UNIFORM ORDER- R. 100-22-4510 180.00 PETTIBONE & CO, P F 173566 01/15/2018 UNIFORM ORDER-J. FOLEY 100-22-4510 10.00 PETTIBONE & CO, P F 173595 01/1S/2018 UNIFORM ORDER K. 100-23-4510 112.50 PETTIBONE & CO, P F 173628 01/15/2018 UNIFORM ORDER- L. POPP 100-22-4510 44.95 Vendor PETTIBONE & CO, P F Total: 963.45 Vendor: POISON IVY CONTROL OF IL POISON IVY CONTROL OF IL 2017IL1081 01/10/2018 contractual: Parks 100-45-5110 120.00 Vendor POISON IVY CONTROLOF ILTotai: 120.00 Vendor: PROSHRED SECURITY PROSHRED SECURITY 990026912 01/15/2018 SHREDDING 100-22-5110 53.00 Vendor PROSHRED SECURITY Total: 53.00 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 46303 01/15/2018 tires 100-33-5370 422,00 Vendor QUALITY TIRE SERVICE Total: 422.00 Vendor: RADICOM INC RADICOM INC 103670 01/15/2018 423 100-33-5370 431,51 Vendor RADICOM INC Total: 431.51 Vendor: REBARS & STEEL COMPANY REBARS & STEEL COMPANY 71739 01/16/2018 REBAR #71739 100-33-6110 80.00 Vendor REBARS & STEEL COMPANY Total: 80.00 Vendor: REVCORE RADIATOR INC REVCORE RADIATOR INC 7045 01/15/2018 flush cooler 422 100-33-5370 320.00 Vendor REVCORE RADIATOR INC Total: 320.00 Vendor: RNOW INC RNOW INC 2017-52929 01/15/2018 Bearing, Shaft Collar 510-35-6110 81.31 Vendor RNOW INC Total: 81.31 1/10/2018 12:15:37 PM Expense Approval Register Vendor Name Payable Number Vendor: SECTION 8 DOORS &HARDWARE INC SECTION 8 DOORS & 6997 Vendor: SUPER AGGREGATES SUPER AGGREGATES 41216 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 19407 TOPS IN DOG TRAINING CORP 19479 TOPS IN DOG TRAINING CORP 19540 Vendor: TRAFFIC CONTROL &PROTECTION INC TRAFFIC CONTROL & 90839 TRAFFIC CONTROL & 91119 TRAFFIC CONTROL & 91240 TRAFFIC CONTROL & 91241 Vendor: TRAFFIC CONTROL CORPORATION TRAFFIC CONTROL 103524 Vendor: USA BLUEBOOK USA BLUEBOOK 448493 Vendor: VERMONT SYSTEMS INC VERMONTSYSTEMS INC 56995 Post Date 01/15/2018 01/15/2018 Packet: APPKT01038-1-15-18 RECP INVOICE Description (Item) Account Number Amount Door closer for 1415 100-33-6115 Vendor SECTION 8 DOORS &HARDWARE INC Total: mixed dump. vendor ticket 4 100-33-6110 Vendor SUPER AGGREGATES Total: 01/15/2018 K9TRAINING/FOOD 100-22-6310 01/15/2018 K9TRAINING-NOVEMBER 100-22-6310 01/15/2018 K9TRAINING/FOOD 100-22-6310 Vendor TOPS IN DOG TRAINING CORP Total: O7/15/2018 Crosswalk signage/Hardware: 100-45-6110 01/15/2018 Post finials 10D-45-6110 01/15/2018 street signs 100-33-6110 01/15/2018 paddle signs 100-33-6110 Vendor TRAFFIC CONTROL &PROTECTION INC Total: 01/15/2018 crosswalk warning flashers 100-33-6110 Vendor TRAFFIC CONTROL CORPORATION Totai: 01/15/2018 Plant Equipment 510-32-6110 Vendor USA BLUEBOOK Total: 01/15/2018 Annual Maintenance WebTrac 620-00-5110 Vendor VERMONT SYSTEMS INC Total: Grand Total: 125.00 125.00 70.00 70,00 350,97 350.97 481:97 1,183.91 629.60 346.95 226.10 136.00 1,338.65 9,760.00 9,760.00 497.74 497.74 6,017,41 6,017.41 85,249.26 1J10/2018 12:15:37 PM Expense Approval Register Fund Summary Fund 0- GENERAL FUND 510- WATER/SEWER FUND 620- INFORMATION TECHNOLOGY FUND 1/10/2018 12;15;37 PM Expense Amount 37,206.13 11,750.82 36,292.31 Grand Total: 85,249.26 Packet: APPKT01038-145-18 RECP INVOICE Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: January 15, 2018 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Worl<s RE: Pearl Street and Lincoln Road Agreements ATT: 1. IDOT's Construction Engineering Services Agreement for Federal Participation (Exhibit A) 2. IDOT's Local Agency Agreement for Federal Participation (Exhibit B) 3. Resolution approving Intergovernmental Agreement with State of Illinois and City of McHenry (Exhibit C) 4. Resolution authorizing the use of MFT funds for a portion of local match funding of improvements (Exhibit D) 5. Intergovernmental Agreement with McHenry Township for funding participation for construction of improvements (Exhibit E) AGENDA ITEM SUMMARY: Staff requests City Council to consider a Construction Engineering Services Agreement for Federal Participation, Local Public Agency Agreement for Federal Participation, Resolution approving Intergovernmental Agreement with Sate of Illinois and City of McHenry, Resolution authorizing the use of MFT funds for local match funding, and the Intergovernmental Agreement between the City of McHenry and McHenry Township for funding participation for the Pearl Street and Lincoln Road Improvements. BACKGROUND: On September 14, 2015 City Council approved a Preliminary Engineering Services Agreement for Motor Fuel Tax Funds with HR Green, Inc. in a lump sum amount of $169,200.00 for Phase I & II Engineering of the Pearl Street/Lincoln Road Improvement. The McHenry Township Road District has committed to allocating funds towards Phase III Engineering and construction of improvements which fall under their jurisdiction which is approximately 1,100 linear feet of Lincoln Road. The project will include intersection capacity improvements, an off- street bicycle path between the Fox River and Chapel Hill Road, sidewalk improvements to conform to the latest accessibility guidelines, curb and gutter replacement, bridge deck rehabilitation and resurfacing. The McHenry County Council of Mayors awarded up to $1,500,000 A Surface Transportation Program (STP) funds for Pearl Street and Lincoln Road Improvements. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering up to $1,500,000 with a local match requirement of 20%. The City was responsible for 100% of the cost of Phase I and II Engineering. Motor Fuel Tax Funds in the amount of $207,000, General Fund revenues in the amount of $629,000, $380,000 in Water and Sewer Funds, as well as $31,500 in McHenry Township Funds will be utilized for the City's cost of the project. ANALYSIS: City Staff have selected Bollinger Lach &Associates Inc. to provide Phase III Construction Engineering services through the required Quality Based Selection process required for Federal Aid work. Staff have negotiated a construction engineering services agreement with the selected firm using the Illinois Department of Transportation's standard form. The construction engineering scope of work includes project startup, full time construction observation, pre -construction and construction progress meetings, administration/coordination, material testing and project closeout in an amount not to exceed $210,765.41. The Engineers opinion of Probable Cost (EOPC) for construction is $2,536,549.40. The project is scheduled for April 27th, 2018 letting by the Illinois Department of Transportation (IDOT) with an anticipated mid -June construction start. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the attached: Pearl Street and Lincoln Road Construction Engineering Services Agreement for Federal Participation with Bollinger Lach & Associates Inc. in an amount not to exceed $210,765.41, the Local Agency Agreement for Federal Participation, the Resolution approving Intergovernmental agreement with State of Illinois and City of McHenry appropriating funds for the Pearl Street and Lincoln Road Improvement Project, the Resolution authorizing the use of MFT funds, and the Intergovernmental Agreement with McHenry Township for funding participation for construction A improvements. It is further recommended, if Council concurs, to authorize the Mayor to execute any revisions of the proposed documents upon recommended revisions based upon IDOT and Council of Mayors review. Local Public Agency State Contract Day Labor Local Contract RR Force Account �) Illinois Department of Transportation City of McHenry X Local Public Agency Agreement Section Fund Type ITEP, SRTS, or HSIP Number(s) for Federal Participation 15-00081-00-RS STU Construction En ineerin Ri ht-of-Wa Job Number Project Number Job Number Project Number Job Number Project Number C-91-095-18 TD37(658) This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA", and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LPA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA, approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration, hereinafter referred to as "FHWA". Local Name Pearl Street and Lincoln Road Termini IL Route 31 (Richmond Road) to Eastwood Lane Current Jurisdiction LPA Location Route 9-0081 & 9-0089 Length 1.7 mi TIP Number 11-16-0016 Project Description Division of Cost Type of Work STU % Participating Construction Non -Participating Construction ( ) Preliminary Engineering ( ) Construction Engineering 144,000 ( ) Right of Way ( ) Railroads ( ) Utilities ( ) Materials TOTAL $ 11500,000 $ Existing Structure No LPA 711,549 469,000 66,765 $ 1,247,314 "'Maximum FHWA (STU) participation is 80% and not to exceed $1,500,000 "`*Sanitary sewer and bridge improvements to be 100% City funded 056-3119 Total BAL ) 2,067,549 '* ) 469,000 BAL ) 210,765 $ 2,747,314 NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Public Agency Appropriation By execution of this Agreement, the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum (required for State -let contracts only) Method of Financing (State Contract Work Only) METHOD A ---Lump Sum (80% of LPA Obligation) METHOD B--- Monthly Payments of METHOD C--- LPA's Share Balance due by the of each successive month. divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed 1/3/2018 Page 1 of 5 BLR 05310 (Rev. 11/06/17) Agreement Provisions THE LPA AGREES: (1) To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LPA, and the STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after final project close-out by the STATE, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA's estimated obligation incurred under this Agreement. The LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LPA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LPA on this or any other contract. The STATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois Comptroller's Offset System (15 ILCS 405/10.05) or take such other and further action as my be required to recover the debt. (11) (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed 1/3/2018 Page 2 of 5 BLR 05310 (Rev. 11/06117) (14) (Railroad Related Work Only) The estimates and general layout plans for at -grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates shall be in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) To complete this phase of the project within three (3) years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (23) To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six (6) months. (24) The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement amount (Form BLRS 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. Printed 1/3/2018 Page 3 of 5 BLR 05310 (Rev. 11/06/17) The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of this phase of the improvement or from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. (25) The LPA shall provide the final report to the appropriate STATE district within twelve months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result in the immediate close-out of the project and loss of further funding. (26) (Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205, Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an "X" in the State Contract field at the top of page 1) are not included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes. (27) That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web -enabled government -wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www,sam.gov/portal/public/SAM/#1. The LPA is also required to obtain a Dun &Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website: ttp://fedqov.dnb.com/webform, THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LPA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LPA, (b) To provide independent assurance sampling, to furnish off -site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and federal Buy America provisions. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal -aid participation within one (1) year of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT —assisted contractor in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT — assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for Printed 1/3/2018 Page 4 of 5 BLR 05310 (Rev. 11/06/17) enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). In the absence of a USDOT — approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et sea) unless the provisions of that Act exempt its application. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Map Number 2 — LPA Appropriation Resolution Number 3 - MFT Resolution (Insert Addendum numbers and titles as applicable) The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all Addenda indicated above. F1�7Z�P1�7 Local Public Agency S. Jett Name of Official (Print or Mayor Title (County Board Chairperson/MayorNillage President/etc.) (Signature) The above signature certifies the agency's TIN number is 36-6005993 conducting business as a Governmental Entity. DUNS Number 023996275 APPROVED State of Illinois Department of Transportation Randall S. Blankenhorn, Secretary Date Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date Phil Kaufmann, Acting Chief Counsel Date Jeff Heck, Chief Fiscal Officer (CFO) Date NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. Printed 1/3/2018 Page 5 of 5 BLR 05310 (Rev. 11/06/17) 3rd Ave 2rid-Ave _ u z 'o C '6 1st Ave OLYaro l L 9to67 St ur u a _ Qb z 11rAge oaotsf wa+i5i)Oto, Sf � O C? 'e z s" Pe�� _ I n �A4jo Sf a 2 c ti C`r $ W-Lake St - 2a zW 4w a Ave, 120 V65 N %� ,, . _. qa W7ohn r, s s' m - - Potk Tea,'; G o: Trail 0 W Rosedale Ave %0, '4 'I a .i. Maryville OF Improvement Locatio ct E nccln Rr. 5 WFairview Ln. , w W Edrwood Ln va0 Wco� Glenwood Ln —.rood �n o � "! L �nCT Vr 'L �i 2 Asqtia 5: :-.:-.--Country ln. � Go v ti 2 Location Map Pearl Street / Lincoln Road A� City of McHenry (,m !va Local Public Agency City of McHenry L 0 C A Illinois Department of Transportation C 0 N Consultant Bollinger, Lach & Associates, Inc. Address 333 Pierce Road Suite 200 County McHenry Section 15-00081-00-RS L A C' E N Construction Engineering Services Agreement For Federal Participation S U L T A N City Itasca Project No. TD37 658 State IL Job No, C-91-095-18 Zip Code 60143 Contact Name/Phone/E-mail Address Contact Name/Phone/E-mail Address Troy Strange, (815) 363-2125 C T Craig Lukowicz, (630)438-6400 tstrange@ci.mchenry.il.us Y cuukowicz@bollingerlach.com THIS AGREEMENT is made and entered into this 15f" day of January 2018 between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT described herein. Federal -aid funds allotted to the LPA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS, WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the PROJECT In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Project Description Name Pearl Street/Lincoln Road Improvements Route Termini IL Rte.31 to Chapel Hill Rd. FAU 0081 Description: Phase III Engineering for roadway repairs and resurfacing Length 1.7 mi Structure No. n/a Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT hereinbefore described and checked below: ❑ a. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform testing as noted below. ❑ b. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples and perform testing as noted below. ® c. For soils, to obtain samples and perform testing as noted below. ® d. For aggregates, to obtain samples and perform testing as noted below. NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR "Project Procedures Guide", or as indicated in the specifications, or as attached herein by the LPA; test according to the STATE BMPR "Manual of Test Procedures for Materials", submit STATE BMPR inspection reports; and verify compliance with contract specifications. Page 1 of 9 BLR 05611 (Rev. 11/09/17) Printed on 1/2/2018 7:54:07 AM ® e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit inspection reports to the LPA and the STATE in accordance with the STATE BMPR "Project Procedures Guide" and the policies of the STATE. ® f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA trained technician classes. ® g. Inspect, document and inform the LPA employee In Responsible Charge of the adequacy of the establishment and maintenance of the traffic control. ❑ h. Geometric control including all construction staking and construction layouts. ® i. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with the STATE Construction Manual. ® j. Measurement and computation of pay items. ® k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. ® I. Preparation and submission to the LPA by the required form and number of copies, all partial and final payment estimates, change orders, records, documentation and reports required by the LPA and the STATE. ® m. Revision of contract drawings to reflect as built conditions. ® n. Act as resident construction supervisor and coordinate with the LPA employee In Responsible Charge. 2. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with the AGREEMENT. 3. To furnish the services as required herein within twenty-four hours of notification by the LPA employee In Responsible Charge. 4. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LPA or STATE. 5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without the written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 6, The ENGINEER shall submit invoices, based on the ENGINEER's progress reports, to the LPA employee In Responsible Charge, no more than once a month for partial payment on account for the ENGINEER's work completed to date. Such invoices shall represent the value, to the LPA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage 7. (equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to 8, perform the services enumerated herein. 10. That the ENGINEER shall be responsible for the accuracy of the ENGINEER's work and correction of any errors, omissions or ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LPA. Should any damage to persons or property result from the ENGINEER's error, omission or negligent act, the ENGINEER shall indemnify the LPA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from the LPA. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LPA. The undersigned certifies neither the ENGINEER nor I have: a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT; b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or Page 2 of 9 BLR 05611 (Rev. 11/09/17) Printed on 1/2/2018 7:54:07 AM c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT, d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; f) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) of this certification; and g) have not within athree-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 12. To submit all invoices to the LPA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT. 14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER'S assigned staff is named as resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract Quantities certification. 15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification. II. THE LPA AGREES, 1. To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activitiesI 2. To furnish the necessary plans and specifications. 3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services. 4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Plus Fixed Fee Formulas ❑ FF = 14.5%[(2.3 + R)DL +IHDC] Where: DL =Direct Labor IHDC = In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R = Complexity Factor FF=Fixed Fee SBO = Services by Others Total Compensation = DL +IHDC+OH+FF+SBO Specific Rate ❑ (Pay per element) Lump Sum ❑ 5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: Page 3 of 9 BLR 05611 (Rev. 11/09117) Printed on 1/2/2018 7:54:07 AM ❑ With Retainage a) For the first 509/6 of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment — Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ® Without Retainage a) For progressive payments —Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment — Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of any DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT - assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). 7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT. 8. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Local Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40USC 111 and Procurement, Management, and Administration of Engineering and Design related Services (23 CFR part 172). Exhibit C is required to be completed with this agreement. III. It is Mutually Agreed, 1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be furnished if requested. 2. That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LPA, after the CONTRACTOR has completed the construction contract. 3. That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That this AGREEMENT may be terminated by the LPA upon written notice to the ENGINEER, at the ENGINEER's last known address, with the understanding that should the AGREEMENT be terminated by the LPA, the ENGINEER shall be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be multiplied by this percentage and added to the ENGINEER's actual costs to obtain the earned value of work performed. All field notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be delivered to, the LPA. 5. That any differences between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final. Page 4 of 9 BLR 05611 (Rev. 11/09/17) Printed on 1/2/2018 7:54:07 AM 6. That in the event the engineering and inspection services to be furnished and performed by the LPA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LPA. 7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the contractor's safety precautions, except as provided in numbered paragraph If of Section I. 8. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years. For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance program; and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT -assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination this AGREEMENT or such other remedy as the LPA deems appropriate. 10. When the ENGINEER is requested to complete work outside the scope of the original AGREEMENT, a supplemental AGREEMENT will be required. Supplements will also be required for the addition or removal of subconsultants, direct costs, the use of previously unspecified staff, and other material changes to the original AGREEMENT. Page 5 of 9 BLR 05611 (Rev. 11/09/17) Printed on 1/2/2018 7:54:07 AM Agreement Summary Prime Consultant: IN Number Agreement Amount Bollinger, Lach & Associates, Inc. 36-4263432 $193,265,41 Sub -Consultants: TIN Number Agreement Amount Chicago Testing Laboratory, Inc. 364199051 $17,500,00 Sub -Consultant Total: $17,500 Prime Consultant Total: $193,265.41 Total for all Work: $210,765.41 Executed by the LPA: ATTEST: By: Clerk (SEAL) Executed by the ENGINEER: ATTEST: By: Title: Director of Construction Engineering Page 6 of 9 Printed on 1/2/2018 7:54:07 AM City of McHenry (M unicipalitylrownshi p/County) By: Title: Mayor, City of McHenry By: Title: President/CEO BLR 05611 (Rev. 11/09/17) Route: FAU 0081 (Pearl St) &FAU 0089 Local City of McHenry (Municipality/Township/County) Section: 15-00081-00-RS Project: Job No.: TD37(658) C-91-095-18 � .�: Exhibit A -Construction Engineering Cost Plus Fixed Fee Methods of Compensation: Fixed Fee 1 ®14.5%[DL + R(DL) + OH(DL) +IHDC] Fixed Fee 2 ❑ 14.5%[(2.3 + R)DL +IHDC] Specific Rate ❑ Lump Sum ❑ *Firm's approved rates on file with Bureau of Accounting and Auditing: Overhead Rate (OH) Complexity Factor (R) Calendar Days 114.33 0.00 Cost Estimate of Consultant's Services in Dollars Element of Work Employee Classification Man- Hours Payroll Rate Payroll Costs (DL) Overhead (OH*DL) Services by Others (SBO) In -House Direct Costs (IHDC) Fixed Fee (FF) Total Phase III En r. Princi al 30.00 $75.00 $2,250.00 $2,572.42 $0.00 $0.00 $699.25 $5,521.67 Dir of En r 54.00 $70.00 $3,780.00 $4,321.67 $0.00 $0.00 $1,174.74 $9,276.41 Res En r II 1164.00 $49.83 $58,002.12 $66,313.82 $17,500.00 $12,875.00 $19,892.68 $174,583.62 Constr En r 240.00 $29.75 $7,140.00 $8,163.16 $0.00 $0.00 $2,218.95 $17,522.11 Publ Inf Coord 55.00 $28.61 $1,573.55 $1,799.03 $0.00 $0.00 $489.02 $3,861.60 Totals 1 543.0 72 745.67 83 170.10 17 500.00 12 875.00 24 474.64 210 765.41 Page 7 of 9 Printed on 1/2/2018 7:54:07 AM BLR 05611 (Rev. 11/09/17) Illinois Department of Transportation Prime Consultant Name Address Telephone TIN Number Project Information Local Agency Section Number Project Number Job Number Bollinger, Lach &Associates 333 Pierce Road, Suite 200 630438-6400 City of McHenry 15-00081-00-RS TD37(658) C-91-095-18 Engineering Payment Report (Submit with Final Invoice) This form is to verify the amount paid to the Sub -consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub -consultant for the amount listed below. Sub -Consultant Name TIN Number Actual Payment from Prime Chicago Testing Laboratory, Inc. 364199051 Sub -Consultant Total: Prime Consultant Total: Total for all Work Completed: Signature and title of Prime Consultant 12/15/2017 Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. For information about IDOTs collection and use of confidential information review the department's Identity Protection Policy. Page 8 of 9 BLR 05611 (Rev. 11/09/17) Printed on 1/2/2018 7:54:07 AM Local Public Agency Section Number Project Number Job Number Exhibit C Federal Qualification Based Selection (QBS) Checklist City of MCHenry 15-00081-00-RS TD37(658) C-91-095-18 The LPA must complete Exhibit C, if federal funds are used for this engineering agreement and the value will exceed $25,000. The LPA must follow federal small purchase procedures, if federal funds are used and the engineering agreement has a value less than $25,000. ❑ Form Not Applicable (engineering services less than $25,000) 1. Do the written QBS policies and procedures discuss the inal administration (procurement, management, and administration) concerning engineering and design related consultant services? ® Yes ❑ No 2. Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section 5-5.06(e) of the BLRS Manual? ® Yes ❑ No If no, IDOT's approval date: 3. Was the scope of services for this project clearly defined? ® Yes ❑ No 4. Was public notice given for this project? ® Yes ❑ No Due date of submittal: 11/27/2017 Method(s) used for advertisement and dates of advertisement: Newspaper, email blast to firms, RFQ posted on City Website 5. Do the written QBS policies and procedures cover conflicts of interest? ® Yes ❑ No 6. Do the written QBS policies and procedures use covered methods of verification for suspension and debarment? ® Yes ❑ No 7. Do the written QBS policies and procedures discuss the method of evaluation? ® Yes ❑ No Criteria for this project Weighting Criteria for this project Weighting Tech Approach/Understanding 20 % Workload Capacity 10% Firm/Personnel Experience 20 % Past Performance 30% Specialized Expertise 10 % % Staff Capabilities 10 % % 8. Do the written QBS policies and procedures discuss the method of selection? ® Yes ❑ No Selection committee (titles) for this project: Public Works Director, Public Works Superintendent, Public Works Project Engineer City Administrator Top three consultants selected for this project in order: 1) Bollinger Lach & Associates, Inc. 2) Alfred Benesch & Company 3) Baxter & Woodman, Inc. If less than 3 responses were received, IDOT's approval date: 9. Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? ® Yes ❑ No 10. Were negotiations for this project performed in accordance with federal requirements? ® Yes ❑ No 11. Were acceptable costs for this project verified? ❑ Yes ❑ No ® LPA will rely on IDOT review and approval of costs. 12. Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request for reimbursement to [DOT for further review and approval? ® Yes ❑ No 13. Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring, evaluation, closing -out a contract, record retention, responsibility, remedies to violations or breaches to a contract, and resolution of disputes)? ® Yes ❑ No Page 9 of 9 BLR 05611 (Rev. 11/09/17) Printed on 1/2/2018 7:54:07 AM Pearl Street/Lincoln Road City of McHenry Request for Proposal Bollinger, Lach &Associates, Inc. Projected Monthly Manpower Schedule Month Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Bollinger, Lach &Associates, Inc. p�O .� o O of S �O O �O � O O 2018 �O �O Do �0 N M S � � � � �O � � lO � q O O O O O O �O S o �O S � N � N q � O O q S N O Total Hours Principal 2 4 4 4 4 4 4 26 Director of Const Eng M) 6 8 8 8 8 8 8 54 Resident Engr II (RE) 44 174 180 194 204 194 174 1164 Construction Engineer 16 32 32 32 64 64 240 Public Info Officer 15 8 8 8 8 8 55 0 0 0 Totals 0 0 0 0 83 226 232 246 288 273 186 0 0 0 1539 CLunmulative Manhotus 0 0 0 0 83 309 541 787 1075 1353 1539 li39 1539 1539 Multiplier 0.0000 Vehicle Days 7 26 26 26 34 34 22 0 0 175 Vehicle Days DIRECT COSTS Vehicle Costs Days Total Days $65.00 /Day 175 Days $11,375.00 Phone/ Radio /Mo 0 Mo $ - Printing Web Site Establishment 1,500 $ 1.00 each $ 1,500.00 $ - $12,875.00 Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code Resolution Number Resolution T e Section Number Original 15-00081-00-RS BE IT RESOLVED, by the COUHC of the Clty Governing Body Type Local Public Agency Type of McHenry Illinois that the following described street(s)/road(s)/structure be improved under Name of Local Public Agency the Illinois Highway Code. Work shall be done by Contract Contract or Day Labor For Roadwav/Street improvements: Name of Streets)/Road(s) Length (miles) Route From To + Pearl Street 0.4 IM081 1 IL Rte 31 (Richmond Rd) River Road + Lincoln Road 1.3 9-0089 1 River Road Eastwood Lane For Structures: Name of Street(s)/Road(s) Existing Route Location Feature Crossed Structure No. + Pearl Street 056-3119 IM081 lCrossing Fox River BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of ike Path Construction, Sidewalk/ADA Improvements, Roadway Resurfacing, Bridge Deck Patching, and other �cessary and incidental work 2. That there is hereby appropriated the sum of Two -Hundred Seven and 00/100----------------------------------------------------- Dollars ( $207,000.00 )for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of McHenry in the State aforesaid, and keeper of the records and files thereof, as provided by Name of Local Public Agency statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Council of McHenry at a meeting held on January 15, 2018 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Day (SEAL) Clerk Regional Engineer Month, Year Approved Printed 01/04/18 BLR 09110 (Rev. 03/13/17) Instructions for BLR 09110 This form shall be used when a Local Public Agency (LPA) wants to construction an improvement using Motor Fuel Tax(MFT) funds. Refer to Chapter 9 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS Manual. When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto -populated. Resolution Number Enter the resolution number as assigned by the LPA, if applicable. Resolution Type From the drop down box choose the type of resolution: - Original would be used when passing a resolution for the first time for this project. - Supplemental would be used when passing a resolution increasing appropriation above previously passed resolutions. - Amended would be used when a previously passed resolution is being amended. Section Number Insert the section number of the improvement the resolution covers. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council for a City or Town; President and Board of Trustees for a Village or Town. LPA Type From the drop down box choose the LPA body type. Types to choose from are: County, City, Town or Village. Name of LPA Insert the name of the LPA. Contract or Day Labor From the drop down choose either Contract or Day Labor, Roadway/Street Improvements: Name Street/Road Insert the name of the Street/Road to be improved. Use a separate line for each street/road. If there are more names to be inserted than the table allows, type "See Attached" and place the additional information on a separate piece of paper. Length Insert the length of this segment of roadway being improved in miles. Route Insert the Route number of the road/street to be improved if applicable. From Insert the beginning point of the improvement as it relates to the Street/Road listed to the left. To Insert the ending point of the improvement as it relates to the Street/Road listed to the left. Structures: Name Street/Road Insert the name of the Street/Road on which the structure is located. Use a separate line for structure. If there are more structures to be inserted than the table allows, type "See Attached" and place the additional information on a separate piece of paper. Existing Structure No. Insert the existing structure number this resolution covers, if no current structure insert n/a. Route Insert the Route number on which the structure is located. Location Insert the location of the structure. Feature Crossed Insert the feature the structure crosses. 1 Insert a description of the major items of work of the proposed improvement. 2 Insert the dollar value of the resolution for the proposed improvement to be paid for with MFT funds in words followed by in the same amount in numerical format in the Q. Name of Clerk Insert the name of the LPA clerk. LPA Type Insert the type of clerk based on the LPA type. Types to choose from are:County,City, Town or Village. Name of LPA Insert the name of the LPA. Governing Body Type Insert the type of administrative body. Choose Board for County; Council for a City or Town; President and Board of Trustees for a Village or Town. Name of LPA Insert the name of the LPA. Date Insert the date of the meeting. Printed 01/04/18 BLR 09110 (Rev. 03/13/17) Day Insert the day Clerk is signing the document. Month, Year Insert the month and year of the clerk's signature. Seal The Clerk shall seal the document here. Clerk Signature Clerk shall sign here. Approved The Department of Transportation shall sign and date here once approved. A minimum of four (4) certified signed originals must be submitted to the Following the Regional Engineer's approval, distribution will be as follows: Local Public Agency Clerk Engineer (Municipal, Consultant or County) District Compliance Review District File Regional Engineer's District office. Printed 01/04/18 BLR 09110 (Rev. 03/13/17) and; CITY OF MCHENRY RESOLUTION NO. RESOLUTION APPROVING THE LOCAL MATCH FOR CERTAIN STREET IMPROVEMENTS THROUGH THE MCHENRY COUNTY COUNCIL OF MAYORS SURFACE TRANSPORTATION PROGRAM WHEREAS, the City of McHenry is a memb WHEREAS, the McHenry County implementation of the Surface Tra„nsportation Transportation Efficiency Act of 19 WHEREAS, the City Council wishes:.to available for the City' �l WHEREAS, the Council of Mno ars 'far., an $629,000 as well as to be $380,000 to the P e McHenry County Council of Mayors; of Mayors has adopted policies for the Pearl iton to the.Stre of the International Surface at there are adequate financial resources Project (the "Project"); an application to the McHenry County tion was approved and the City has RESOLVED that the City of McHenry hereby agrees and portion of the required local match, established to be Sewer Fund portion of the required local match, established Adopted by the City Council this 15th day of January, 2018, by a roll call vote. AYES: NAYS: ABSENT: ABSTAIN: Wayne S. Jett, Mayor ATTEST: Office of the City Clerk �'t � INTERGOVERNMENTAL AGREEMENT By and among THE CITY OF MCHENRY and MCHENRY TOWNSHIP ROAD DISTRICT, relative to PEARL STREET AND LINCOLN ROAD This AGREEMENT, made entered into thisday of January, 2018, by and between the CITY OF MCHENRY, McHenry County, Illinois acting by and through its Mayor and City Council (hereinafter referred to as the "City") and the MCHENRY TOWNSHIP ROAD DISTRICT, McHenry County, Illinois acting by and through its Highway Commissioner (hereinafter referred to as "Road District"). WITNESSETH: WHEREAS, the City and Road District are public agencies as that term is defined in the Intergovernmental Cooperation Act (5 ILCS 220/1, et.seq.); and WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act authorize units of local government to contract or otherwise associate among themselves to obtain or share services, to exercise, combine, or transfer any power or function, in any manner not prohibited by law, and to use their credit, revenues and other reserves to pay costs and to service debt related to intergovernmental activities; and WHEREAS, the City, in order to facilitate the free flow of traffic and improve safety to the motoring public, is desirous of improving a portion of Pearl Street and Lincoln Road. The improvement provides for rehabilitation of such roadways' pavement including pavement milling, pavement patching, sidewalk improvements, new bike path, driveway approach improvements, and pavement markings (the "Project"); and; WHEREAS, some adjacent portions of the Project lie within the jurisdictions of the City and Road District; and WHEREAS, the City and Road District believe and hereby declare that said Project will be of immediate benefit to the City and Road District residents and is permanent in nature; and WHEREAS, the City shall be the lead agency for this Project. NOW, THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth and other good and valuable consideration, receipt of which is hereby acknowledged and pursuant to the powers of intergovernmental cooperation, it is agreed by and between the parties hereto as follow: 1. The recitals hereinabove set forth are hereby incorporated in this Paragraph 1 as if said recitals were fully set forth herein. 2. To comply with the STP funding requirements for reimbursement, the State of Illinois, through the Illinois Department of Transportation, will administer the funds. This includes letting of the project and award of a contract to the contractor with the City included as a third party. 3. The City, as lead agency, through the Illinois Department of Transportation, shall improve Pearl Street and Lincoln Road. These improvements shall be built in accordance with the contract plans and specifications as approved for letting by the Illinois Department of Transportation and shall include pavement milling, pavement patching, sidewalk improvements, new bike path, driveway approach improvements, and pavement markings. The City shall be the lead agency in this Project and designate HR Green, Inc., McHenry, Illinois as the engineering firm who will provide engineering services. 4. Upon completion of the Project, the City and Road District will keep jurisdiction of respective sections of Pearl Street and Lincoln Road. Upon completion of the project, the City and Road District will keep maintenance responsibilities of their respective sections of their respective sections of Pearl Street and Lincoln Road as currently assigned. 5. The City shall be the lead agency and coordinator for construction and construction engineering. The construction improvements will provide the following: hot -mix asphalt surface removal, pavement patching, hot -mix asphalt resurfacing, sidewalk improvements, new bike path, driveway approach pavement improvements, and pavement markings. The City will be a third party in an agreement between the State of Illinois (through the Illinois Department of Transportation) and the contractor. The contractor will be paid in full by the State of Illinois, and then the State of Illinois will send the City an invoice for 20% of such construction cost. The construction engineering will include furnishing of a resident engineer and construction engineering manager and provide or cause to be provided the materials inspection of the project which is to be built in accordance with the approved plans and specifications. The City will enter an agreement with an engineering consultant with the State of Illinois (through the Illinois Department of Transportation) as a third party. The State of Illinois must approve the agreement between the City and the engineering consultant for the City to be eligible for reimbursement of 80% of these engineering costs. The City is responsible to pay the engineering consultant's invoice in full and then submit a reimbursement request to the State of Illinois for 80% of these engineering costs. To assist the City relative to the Project, the Road District agrees to submit payment to the City, when invoiced by the State or engineering consultant, to cover the anticipated cost of construction at 20% and construction engineering at 20% relative to Lincoln Road for their proportional share of work constructed with their jurisdictional limits. The anticipated cost of construction and construction engineering of the improvements relative to the Project is shown on Exhibit A, which is attached hereto. The City requests payment for construction (20%) and construction engineering (20%), of the improvements as shown on Exhibit A as follows: a. The City's share of the cost of the construction phase and construction engineering phase of the Project is estimated to be $1,353,720.00; b. The Road District's share of the cost of the construction phase and construction engineering phase of the Project is estimated to be $31,259.00; and However, the parties agree to pay their actual proportional amount of the costs, based on final costs calculated at the end of construction, regardless of such appropriation amount. 7. The City as lead agency will pay all invoices for construction and construction engineering of this Project. Upon completion of the improvement and final inspection by IDOT, the City and Road District will agree on each agency's final share of the costs for the improvement based on the final actual costs. 8. Any notice required to be given by this Agreement shall be deemed sufficient if made in writing and sent by certified mail, return receipt requested, or by personal service to the persons and addresses indicated below or to such other addresses as either party hereto shall notify the other party of in writing pursuant to the provisions of this subsection: FOR CITY OF MCHENRY: Wayne Jett Mayor City of McHenry 333 S. Green Street McHenry, Illinois 60050 FOR MCHENRY TOWNSHIP ROAD DISTRICT: James Condon, Highway Commissioner McHenry Township Road District 3703 N. Richmond Road Johnsburg, Illinois 60051 10. If any provision of this Agreement, or the application of such provision, shall be rendered or declared invalid by a court of competent jurisdiction, the remaining parts or portions of this Agreement shall remain in full force and effect. 11. Venue for any cause of action taken related In This Agreement shall be in the Circuit Court, McHenry County, Illinois. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date first set forth hereinabove. (SEAL) ATTEST: Dan Alyward Township Clerk McHenry Township Road District James Condon McHenry Township Highway Commissioner (SEALI ATTEST: Office of the City Clerk City of McHenry Wayne Jett Mayor Exhibit A Pearl Street / Lincoln Road Improvements CITY OF MCHENRY Type of Work FHWA (STP) CITY FUNDS,_ TOTAL PHASE I AND II ENGINEERING $0.00 $169,200,00 $1699200.00 PHASE III CONSTRUCTION ENGINEERING $133,760,00 $333440,00 $167,200.00 CONSTRUCTION $132383120,00 $1,151,080,10 $2,389,200.10 CITY OF MCHENRY-SUB TOTAL $1,371,880.00 $1,3533720A0 $21725,600.10 MCHENRY TOWNSHIP ROAD DISTRICT Type of Work FHWA (STP)' MTRD FUNDS, „ . TOTAL PHASE I AND II ENGINEERING $0,00 $0,00 $0,00 PHASE III CONSTRUCTION ENGINEERING $8,240.00 $2,060.00 $10,300.00 CONSTRUCTION $1173880,00 $2%469.30 $1477349,30 CITY OF MCHENRY-SUB TOTAL $126,120,00 $312629,30 $1672649,30 BREAKDOWN BY TYPE OF WORK PHASE I AND II TOTAL $169,200.00 PHASE III TOTAL 7% $1775500,00 CONSTRUCTION TOTAL $23536,549.40 TOTAL $29883,249,40 Office of the City Clerk McHenry Municipal Center ma enr t ftaffbia EXECUTIVE SESSION DATE: January 15, 2017 TO: Mayor and City Council FROM: Marci Geraghty, Deputy City Clerk RE: Semi -Annual Review of Executive Session Meeting Minutes ATT: Resolution 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA ITEM SUMMARY: Pursuant to the Illinois Open Meetings Act, a semi-annual review of minutes and recordings of all closed A xecutive sessions that have not yet been released for public review must be conducted semi-annually. BACKGROUND: The determination of which minutes, if any that may be released is based on the advice of legal counsel. The Act also permits the destruction of executive session recordings that exists more than 18 months after the date the meeting was recorded. Executive Session minutes presented for approval and release: 06/19/17 06/19/17 06/19/17 07/03/17 10/02/17 10/16/17 2/18/17 1 5 ILCS 120/2/(c)(2) Collective Negotiating Matters 5 ILCS 120/2/(c)(11) Probable Litigation Against the City 5 ILCS 120/2/(c)(14) Prior Criminal Investigations 5 ILCS 120/2(c)(21) Semi -Annual Review of Executive Session Minutes 5/ILCS 120/2(5) Purchase or Lease of Real Property for use of the Public Body 5/ILCS 120/2(5) Purchase or Lease of Real Property for use of the Public Body 5/ILCS 120/2(5) Purchase or Lease of Real Property for use of the Public Body ANALYSIS: Upon approval of the attached Resolution in Open Session, all Executive Session minutes prior to January 15, 2018, will be released. Recommendation: If Council concurs, then it is recommended a motion is made in Open Session to pass the attached Resolution approving a) Executive Session meeting minutes as presented; b) authorizing the release of Executive Session meeting minutes as presented ; and c) destruction of any executive session recordings that exist more than 18 months and the minutes for that meeting have been approved. The City of McHe�rry is dedicated to prov/di�rg its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. R-18-001 RESOLUTION WHEREAS, the Illinois Open Meetings Act specifies that Executive Session minutes be reviewed at least once every six months; and WHEREAS, upon advice from Counsel, the McHenry City Council recommends approval of the following Executive Session Minutes and; 06/19/17 5ILCS 120/2/(c)(2) 06/19/17 5ILCS 120/2/(c)(11) 06/19/17 5 ILCS 120/2/(c)(14) 07/03/17 5 ILCS 120/2(c)(21) 10/02/17 5/ILCS 120/2(5) 10/16/17 5/ILCS 120/2(5) 12/18/17 5/ILCS 120/2(5) Collective Negotiating Matters Probable Litigation Against the City Prior Criminal Investigations Semi -Annual Review of Executive Session Minutes Purchase or Lease of Real Property for use of the Public Body Purchase or Lease of Real Property for use of the Public Body Purchase or Lease of Real Property for use of the Public Body WHEREAS, upon advice from Counsel, the McHenry City Council recommends release of the following Executive Session Minutes as the need for confidentiality no longer exists; and 06/19/17 S ILCS 120/2/(c)(2) 06/19/17 5 ILCS 120/2/(c)(11) 06/19/17 5ILCS 120/2/(c)(14) 07/03/17 5 ILCS 120/2(c)(21) 10/02/17 5/ILCS 120/2(5) 10/16/17 5/ILCS 120/2(5) 12/18/17 5/ILCS 120/2(5) Collective Negotiating Matters Probable Litigation Against the City Prior Criminal Investigations Semi -Annual Review of Executive Session Minutes Purchase or Lease of Real Property for use of the Public Body Purchase or Lease of Real Property for use of the Public Body Purchase or Lease of Real Property for use of the Public Body WHEREAS, upon advice from Counsel, all Executive Session minutes prior to January 15, 2018 are released. NOW THEREFORE, BE IT RESOLVED as specified in the Illinois Open Meetings Act that authorization is hereby granted to approve the destruction of Executive Session recordings that exists more than 18 months and the minutes for that meeting have been approved. BE IT FURTHER RESOLVED that a copy of this Resolution shall be made a permanent part of the City Council minutes. PASSED AND APPROVED this 15" day of JANUARY 2018. Voting Ave: Voting Nay: Abstain: Absent: Mayor Wayne Jett Jr. ATTEST: Deputy City Clerk Marci Geraghty ,McHenry�;, Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/park recreation DISCUSSION ITEM DATE: January 15, 2018 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry St. Patrick's Day Festival — McHenry Shamrocks the Fox ATTACHMENTS: Event Layout —McHenry Shamrocks the Fox The purpose of this item on the January 15, 2018 City Council meeting agenda is to provide an opportunity for Council input, dialogue and the identification of any questions or concerns related to the event. Using this information, Staff will meet with the festival committee to address any concerns and the bring any requests for action before Council at the February 5tn City Council meeting. This information has also been shared with other City Departments for input prior to being transmitted to Council. The City was approached by the owner of Blarney Island and Port O'Blarney, Rob Hardman, in September about expanding McHenrys existing St. Patrick's Day celebration, specifically to include the dyeing of the Fox River green as is done in the City of Chicago. Mr. Hardman has done this for the City of Chicago for a number of years and was looking for a more local alternative that would draw people to this area. The City and Mr. Hardman had an existing relationship when the City was attempting to sell the sign from the former Joey T's restaurant to Mr. Hardman for his re -use but this did not work out. City Staff first checked in to any potential permitting that may be required through the Fox Waterway Agency and the Illinois Department of Natural Resources and eventually received a formal word that no permitting would be required. With that information in hand, a committee comprised of a wide range of individuals and organizations — including the City, Chamber, private businesses, and individual community members - met in December to discuss the possibility of an expanded St. Patrick's Day celebration and, from this meeting, an event concept has been developed. With a better understanding of the scope of the event, and with a need to move quickly to be able to secure the appropriate logistical elements related to an event in March, City Staff felt it important to bring the concept to Council for input prior to any final decisions being The City hosts events of this nature every year despite not being the lead organization. There are no new elements being introduced with this event and involvement is requested in an effort to create a unique and extraordinary event for the community. The event expands on two St. Patrick's Day activities that the City already participates in in partnership with community organizations - the Shamrock Shufffle and the Salute to Volunteers St. Patrick's Day Parade. Also, with the more recent addition of the St. Baldrick's Community Shave, St. Patrick's Day in McHenry has continued to grow. This proposed festival — currently titled "McHenry ShamRocks the Fox" expands on these activities even further. The following is the festival event scheduled, as proposed, with as much detail as is currently known. "McHenry ShamRocks the Fox" (Saturday March 17th and Sunday March 18rn) Tentative Schedule/Activities Saturday - 7:OOam—12:OOam Shamrock Shuffle 7:OOam — 9:OOam Fox River Dyeing 10:OOam (Viewing at Weber Park, Pearl Street Bridge and Miller Point) Parade 12:OOpm Bagpipers in the Tent at Miller Point 2:OOpm 3:OOpm—11:OOpm 10:OOam—12:OOam (Open Carry throughout downtown to encourage flow to other venues downtown) Sunday - 12:OOpm — 6:OOpm (10:OOam if there is a pancake breakfast) Pancake Breakfast possible (Boy Scout/Service Club) 10:OOam —12pm Live Music 1:OOpm — 6:OOpm Alcohol Sales 1:OOpm — 6:OOpm (Open Carry throughout downtown to encourage flow to other venues downtown) Based on this list there are a number of items that would require City Council action and approval: • Temporary Use for the tent and live entertainment on the Miller Point Site • Special Event Liquor License for the event with the corresponding times • Permission to allow open carry throughout the downtown area during a designated timeframe • Temporary road closures to accommodate the parade • Budget amendment of an amount not to exceed $20,000 to account for tents, sound, stage, lighting, marketing, bands and alcohol purchase Analyzing each of these items independently. • The Temporary Use is fairly straightforward and required little explanation • The Special Event Liquor License would be issued to the City and either volunteers or employees from Blarney Island, through Mr. Hardman, would be utilized for the alcohol service. All patrons would be required to be wristbanded if they would be drinking. The requested hours for the alcohol service would be 10am—11:45pm Saturday and 12pm — 5:45pm on Sunday. • The open carry of alcohol is permitted during Fiest Days Sidewalk Sales and for the Downtown Uncorked Wine Walk. As conceptualized, this encourages patrons to visit other businesses, particularly those that would be offering food specials through the Downtown Business Association. All beverages would need to be in a plastic cup and the open carry would cease at 6pm on both days. The Police Department would provide assistance monitoring the intersection at Route 120 and Riverside Drive to ensure safety. • The temporary road closures for the parade are common practice. • Finally, as the City would be the lead organization for the event, we would be required to front the money for all of the associated costs pertaining to items listed above. Event sponsorships would be sold and revenue would be realized from alcohol and t-shirt sales. Estimates at this time are that the event would be break even however, for a first year event, this is purely speculative. The funding for the event would be from hotel/motel tax revenues in the Tourism Fund. Anticipated costs are listed below: ➢ Tent, tables, chairs, lighting and heating - $6,000 ➢ Sound, Stage and Lighting - $31200 ➢ Band Costs - $5,000 ➢ Alcohol - ? ➢ Marketing - $3,000 Approval to proceed with band contracts and marketing are vital in order to get the word out for an event that is just two months away. The event has come together very quickly but there is much work still to be done. There is a strong committee with many willing hands but without approval of a number of the above items, or at least a consensus from Council in support of the event, further planning will not proceed. Below is a list of committee meeting attendees and current list of delegated duties and responsibilities. McHenry Shamnocks the Fox Committee • Wayne Jett — City of McHenry • Patrick Gorniak — McHenry Parks and Recreation Department • Jeff Friedle — McHenry Parks and Recreation Department • Kim Lowe — McHenry Downtown Business Association • Doug Martin —City of McHenry • Dorthory Wolf — City of McHenry • Carrie Sabatka —McHenry Kiwanis/Shamrock Shuffle • Phil Sweeney • Jaki Berggren — Visit McHenry County • Kristine Austin • Julie Gilmour— Hampton Inn • Rob Hardman — Blarney's Island • Bill Hobson — McHenry Parks and Recreation Department Areas of Responsibility: Blarney's Island Dyeing Fox River Music Alcohol Sales City of McHenry Overall event approval and coordination Street closures and open carry permission Tent, table and chair rental Downtown Business Association Parade Organization Food Specials and coordination Kiwanis Club Shamrock Shuffle Visit McHenry County Event Marketing McHenry Area Chamber of Commerce Event Marketing Sponsorships & Sponsorship Brochure Other Possible Events: Kids Events What & Where Booze Cruise Maybe Skating rink for weekend at the Point aw %F�fGepfq&Ave s 69 ' .�„ r � am 1 12 r. r is �� •�~ ' , .t .. � � � � '+� wr f' r Ott Op'bo { ` ■ 4 ' , + r r ' .&' RM _ I MC enry Kiverwalk l • ra • `ko lrjk8Fg—ain6!�Shamrock Shuffle and vent Parking