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Packet - 06/04/2018 - City Council
LIM AGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, June 4, 2018, 7900 PM 1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Public Comments: Any member of the public wishing to address the Council is invited to do so by signing in at the meeting entrance and, when recognized, stepping to the podium. Opportunities for Public Comment are also provided under each Individual Action Item. 5. Proclamation: Declaring the week of June 3d-9th as National Garden Club Week 6. Consent Agenda: Motion to Approve the Following Consent Agenda Items: A. Ordinance accepting the amended Northern Illinois Police Alarm System (NIPAS) Agreement and Bylaws and authorizing the Mayor and Chief of Police to execute the NIPAS agreement; B. Resolution Designating FOIA Officers for the City of McHenry as Required by the Illinois Freedom of Information Act; C. Pay Application #25 to William Brothers Construction in the amount of $39,540.11 for Wastewater Treatment Plant Improvements; D. Parks Facilities/Special Use permits; E. April 16, 2018 Regular City Council meeting minutes; and F. Payment of Bills in the amount of $210,826.43. 7. Individual Action Items Agenda: A. Motion to approve a fence variance to allow the installation of a fence within the required front yard setback and to allow a 48" tall fence with 4" pickets on 1" spacing in the front yard at 3504 W. Fairway Drive. B. Motion to adopt an Ordinance granting a Conditional Use Permit for an Expanded Site Plan Review in accordance with the Downtown Overlay District to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment at 1260 N. Green Street; and, to approve a liquor license request for Jexal's Inc. dba Jexal's, located at 1260 N. Green Street and the adoption of an Ordinance amending Chapter 4, Sec. 4-6(1) of the McHenry Municipal Code, increasing the number of Class A liquor licenses from thirty-one (31) to thirty-two (32). C. Motion to approve a liquor license request for Two on Seven Squared dba Fast Eddie's Car Wash, located at 2150 N. Richmond Road; and, a motion to adopt an Ordinance amending Chapter 4, Sec. 4-6(1) of the McHenry Municipal Code, increasing the number of Class A(1) liquor licenses in effect from two (2) to three (3). The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. McHenry City Council Regular Meeting June 4, 2018 Page 2 D. Motion to adopt an Ordinance amending Chapter 12, Article III, Sec. 12-64 of the McHenry Municipal Code, increasing the amount of the maximum gross cash prize awarded in any raffle to $3,000,000. E. Motion to approve an Ordinance amending the FY18/19 Budget, increasing the Police Department Capital Equipment expense account (100.22.8300) by $71,422 and increasing the Police Department Miscellaneous Reimbursements revenue account (100.22.3882) by $65,322 for the purpose of purchasing and installing in - car police video cameras. F. Motion to approve an Ordinance amending the FY18/19 Budget as follows: General Fund Budget (Fund 100) by $87,000; the Recreation Center Fund Budget (Fund 400) by $14,400; and the Information Technology Fund Budget (Fund 620) by $5,400 for the purpose of implementing compensation study adjustments as included in the new City of McHenry Classification and Compensation Plan, and for the addition of the position of City Planner G. Motion to direct the Mayor and Staff to proceed with the preparation of a referendum question to be submitted at the General Election to be held on November 6, 2018, proposing an addition to the to the McHenry Recreation Center that will include an indoor pool, a gymnasium and an outdoor family aquatic park, and issuance of City bonds to pay for the improvement in the amount of $30,000,000, and to provide factual information to the public in anticipation of said referendum. 8. Staff Reports. 9. Mayor and City Council Comments. 10. Executive Session. A. Motion to enter into Executive Session to discuss probable litigation, 5 ILCS 120/2(c)(11). 11. Adjourn. The complete City Council packet is available for review online via the City website at www.ci.mchenry.il.us. For further information, please contact the Office of the City Administrator at 815-363-2108. The proceedings of the City Council meeting are being video and audio -recorded and every attempt is made to ensure that they are posted on the City of McHenry, IL "youTube"channel within twenty-four (24) hours of the meeting adjournment. NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. Proclamation Declaring June 3rd W as National Garden Club Week in the City of McHenry WHEREAS, National Garden Club was established in order to stimulate the love and knowledge of gardening and to aide in the protection of native trees, birds, shrubs and wild flowers; and WHEREAS, the National Garden Club encourages the accomplishment %J at least one community garden project each year, civic planting, and the establishment of a community garden club; and WHEREAS, the McHenry Garden Club was instituted in January 2004 and embraces the goals and objectives of the National Garden Club; and WHEREAS, the McHenry Garden Club hopes to foster and stimulate a love of gardening, knowledge of gardening practices, and aid in the protection of native trees, birds, shrubs and wild flowers. NOW THEREFORE, I, Wayne Jett, Mayor of McHenry, do hereby proclaim the week of June 3rd-9th, 2018 as National Garden Week in the City of McHenry. I urge all citizens to recognize the efforts of the McHenry Garden Club and to support its goals and objectives as stated herein. Passed and approved this 4°` day of June 2018. Signed: ATTEST: Deputy City Clerk Mayor Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: June 4th, 2018 Regular City Council Meeting RE: Amended NIPAS Mutual Aid Agreement &Amended NIPAS Bylaws ATT: Ordinance NIPAS Amended Mutual Aid Agreement WAS Amended Bylaws AGENDA ITEM SUMMARY: Council is being asked to consider staffs request for: (1) the approval of an Ordinance accepting the amended Northern Illinois Police Alarm System (NIPAS) Agreement and Bylaws, and (2) authorizing the Mayor and the Chief of Police to execute the amended NIPAS agreement and plan. Staff will be present to answer any questions Council may have at the meeting. BACKGROUND: The City of McHenry has been a member of the Northern Illinois Police Alarm System (NIPAS) since 2003 under the current NIPAS Agreement and Bylaws. Our participation in NIPAS provides essential mutual aid support to the City during times when a police emergency exceeds our capability. Since its inception NIPAS has grown in size to over one hundred participating agencies and has proven to be an essential asset to the region. Since becoming a member, the McHenry Police Department has used the NIPAS Emergency Services Team (EST) several times in order to respond to incidents that would have exceeded the department's capabilities. During the annual NIPAS membership meeting on May 10th, 2018, the NIPAS Board of Officers provided a report recommending the NIPAS Agreement and the NIPAS Bylaws be updated. In order to remain a member of NIPAS, agencies must enter into the Amended NIPAS Agreement and pass and Ordinance or Resolution accepting the change in the Bylaws. ANALYSIS: An analysis of the proposed changes to the NIPAS Agreement and Bylaws have identified the following changes to current Bylaws and Agreement that the City adopted and entered into in 2003. 1. Allow for the expansion of WAS membership to included non -municipal law enforcement agencies within the WAS service area. Such agencies are certified by the State of Illinois and often serve Colleges, Universities and other entities. 2. Simplifies and clarifies procedures for entities wishing to terminate participation in N I PAS. 3. Reduces NIPAS's risk of liability by incorporating "best practice" language to aid in defending in case of legal challenges. The NIPAS Board has asked each participating member to seek approval from its corporate authorities to update the NIPAS agreement and adopt an Ordinance approving of the new set of Bylaws. Once three -fourths of the NIPAS members have adopted the Amended Agreement, the NIPAS Board will call a special meeting of all participating members. At this special meeting it is anticipated that the new Bylaws and Amended Agreement will be approved. Once this is done, any participating agency that has not adopted the Amended Agreement by the time of the special meeting will cease to be a member of NIPAS. RECOMMENDATION: Therefore, if Council concurs, a motion should be made to approve an Ordinance accepting the Amended Northern Illinois Police Alarm System (NIPAS) Agreement and Bylaws and authorizing for the Mayor and the Chief of Police to execute the amended NIPAS agreement and plan. ORDINANCE NO.ORD-18- AN ORDINANCE APPROVING ANAMENDED MUTUAL AID AGREEMENT AND BYLA WS FOR THE NORTHERN ILLINOIS POLICE ALARM SYSTEM WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorizes units of local government to exercise any power or powers, privileges or authority which may be exercised by the unit of local government individually to be exercised and enjoyed jointly with any other local government or body in the State; and WHEREAS, the Northern Illinois Police Alarm System ("NIPAS' is an intergovernmental organization established via an intergovernmental service and mutual aid agreement ("NIPAS Agreement' entered into bylaw enforcement agencies serving the northern Illinois and Chicagoland region ("Participating Agencies'); and WHEREAS, through the NIPAS Agreement, the Participating Agencies have agreed to provide one another with mutual aid in the event of an emergency situation within the primary law enforcement jurisdiction of a Participating Agency that threatens or causes loss of life and property and exceeds the stand-alone physical and organizational capabilities of that Participating Agency; and WHEREAS, on August 18th, 2003, the Mayor and the City Council of the City of McHenry adopted Ordinance No. ORD-03-1165 approving the NIPAS Agreement whereby the McHenry Police Department became a Participating Agency in NIPAS subject to the terms and conditions of the NIPAS Agreement; and WHEREAS, as NIPAS has now expanded to over 100 Participating Agencies, the needs of NIPAS have evolved and grown in complexity beyond the constraints of the NIPAS Agreement as it is currently constituted; and WHEREAS, in order to adequately continue to meet those needs and serve its growing number of Participating Agencies, NIPAS has requested that its Participating Agencies agree to amend the NIPAS Agreement by entering into an amended NIPAS Agreement ("Amended NIPAS Agreement'); and WHEREAS, the Mayor and City Council of the City of McHenry has determined that it is in the best interests of the City and its residents to enter into the Amended NIPAS Agreement; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, McHenry County, Illinois, as follows: 1 SECTION I: RECITALS. The foregoing recitals are incorporated into, and made a part A, this Resolution. SECTION 2: APPROVAL OF AMENDED NIPAS AGREEMENT & BYLAWS. The City Council of the City of McHenry hereby approves the Amended NIPAS Agreement and Amended NIPAS Bylaws in substantially the form attached to this Resolution as Exhibits A & B. SECTION 3: AUTHORIZATION TO EXECUTE AMENDED NIPAS AGREEMENT. The City Council of the City of McHenry hereby authorizes and directs the Mayor and the Chief of Police to execute and the City Clerk to attest, on behalf of the City, the Amended NIPAS Agreement approved in Section 2 of this Resolution. SECTION 4: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED and APPROVED this day of , 2018 Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: ATTEST: City Clerk Mayor 2 EXHIBIT A AMENDED NIPAS AGREEMENT 3 roll ONACIDAN Pill The undersigned Participating Law Enforcement Agencies agree pursuant to the Constitution of the State of Illinois, 1970, Article VII, Section 10, the Inter- governmental Cooperation Act (5 ILCS 220/1 et seq), 65 ILCS 5/14-67 65 ILCS 5/11-1-2.1, and 745 ILCS 10/7-101 et seq., as follows: Section 1 Purpose of Amended Mutual Aid Agreement and Plan This Amended Mutual Aid Agreement and Plan is made in recognition of the fact that natural occur- rences, or man-made occurrences, may result in situations which are beyond the ability of individual law enforcement agencies to manage and respond to effectively in terms of manpower and equipment re- sources on hand at a given time. Each Participating Agency has and does express its intent to assist other Participating Agencies by assigning some of its man- power and equipment resources to a Stricken Agency as resources and situations allow. The specific intent of this Amended Mutual Aid Agreement and Plan is to permit each Participating Agency to more fully safe- guard the lives, persons, and property of all citizens within its respective Primary Law Enforcement Juris- diction. Section 2 Definitions For the purpose of this Amended Mutual Aid Agree- ment and Plan, the following terms are defined as follows: Aiding Agency: A Participating Agency furnishing po- lice equipment and manpower to a Stricken Agency. Amended Mutual Aid Agreement and Plan: An amended Mutual Aid Agreement Plan which shall go into effect and supersede the Original Mutual Aid Agreement and Plan pursuant to the procedures set forth in Section 5 of this Amended Mutual Aid Agree- ment and Plan. Amended WAS Bylaws: Amended NIPAS Bylaws, which shall go into effect and supersede the NIPAS Bylaws upon their adoption, pursuant to Article XV, Section 1 of the NIPAS Bylaws, by a majority of the Original Participating Agencies present at the special meeting of Original Participating Agencies called, pur- suant to Article XI, Section 4 of the NIPAS Bylaws, at least 60 days after the last of the following two events to occur: (i) the passage and approval of an ordinance or resolution approving participation in NIPAS and the Amended Mutual Aid Agreement and Plan, in the manner provided by law, by the corporate authorities of at least three -fourths of the Participating Agencies; and (ii) the execution of this Amended Mutual Aid Agreement and Plan by the heads of the corporate authorities and the commanding officers of at least three -fourths of the Original Participating Agencies. Emergency Situation: A situation occurring within a Stricken Jurisdiction that requires the Stricken Agen- cy to perform Law Enforcement Services that would exceed the stand-alone physical and organizational capabilities of the Stricken Agency. Law Enforcement Services: The serving and protect- ing of the lives, persons, and property of all citizens within a Primary Law Enforcement Jurisdiction, includ- ing, without limitation, the investigation of all crimes occurring or alleged or suspected to have occurred within its Primary Law Enforcement Jurisdiction. Mutual Aid: Response and assistance by the Aiding Agencies in the event of an Emergency Situation. tual Aid Agreement and Plan: A definite and pre - Mu arranged written agreement and plan whereby the provision of Mutual Aid is agreed upon in accordance with the Police Alarm Assignments as developed by the commanding officers of the Participating Agen- cies. NIPAS Bylaws: Those bylaws establishing the NIPAS Board, as required pursuant to Section 3.G of the Original Mutual Aid Agreement and Plan, and the rules by which the NIPAS Board shall operate adopted by the Participating Agencies on March 23, 1988, and subsequently amended by the Participating Agencies on March 21, 1991, April 17, 1992, May 11, 1994, May 20, 1998, and May 20, 2009, 'AS Board: The Board of Officers of NIPAS, the governing board of NIPAS, established pursuant to Section 3.G of the Original Mutual Aid Agreement and Plan. Page 1 Northern Illinois Police Alarm System (NIPAS): An organization of Northern Illinois law enforcement agencies participating in the Original Mutual Aid Agreement and Plan and this Amended Mutual Aid Agreement and Plan. Original Mutual Aid Agreement and Plan: That Mu- tual Aid Agreement and Plan pursuant to which NI - PAS and the Participating Agencies operate and are governed, which shall be in effect until the Amended Mutual Aid Agreement and Plan goes into effect and supersedes the Original Mutual Aid Agreement and Plan pursuant to the procedures set forth in Section 5 of this Amended Mutual Aid Agreement and Plan. Original Participating Agencies: Those Participating Agencies whose corporate authorities had approved participation in NIPAS and whose head of corporate authorities and commanding officers had executed the Original Mutual Aid Agreement and Plan prior to May 1, 2018, Participating Agency: A law enforcement agency ded- icated to performing Law Enforcement Services for its Primary Law Enforcement Jurisdiction that commits itself to participate in NIPAS pursuant to the terms of this Amended Mutual Aid Agreement and Plan. Police Alarm Assignments: Apre-determined listing oI manpower and equipment that will respond to aid a Stricken Agency. Primary Law Enforcement Jurisdiction: A geographi- cally, politically, or contractually defined area for which a Participating Agency is primarily responsible for per- forming Law Enforcement Services. Specialized Teams: A subsidiary team of NIPAS es- tablished by the NIPAS Board, consisting of Partici- pating Agencies electing to participate pursuant to a separate agreement, and dedicated to performing a specialized set of Law Enforcement Services for the sole benefit of the Participating Agencies electing to participate in the Specialized Team and not for the benefit of all of NIPAS or all of the Participating Agen- cies. Stricken Agency: The Participating Agency that is pri- marily responsible for performing Law Enforcement Services for a Stricken Jurisdiction. Stricken Jurisdiction: The Primary Law Enforcement Jurisdiction in which an Emergency Situation occurs that is of such magnitude that it cannot be adequately managed or responded to by the Participating Agen- cy primarily responsible for performing the Law En- forcement Services for that Primary Law Enforcement Jurisdiction. Section 3 Amended Mutual Aid Agreement and Plan The corporate authorities of each Participating Agen- cyare authorized on behalf of that Participating Agen- cy to enter into and subsequently alter and amend, on the advice of the commanding officer of the Partici- pating Agency, this Amended Mutual Aid Agreement and Plan as follows: A. Whenever an Emergency Situation is of such magnitude and consequence that it is deemed advisable by the senior officer present of the Stricken Agency, or his or her designee, to re- quest Mutual Aid from the Aiding Agencies, the senior officer present of the Stricken Agency, or his or her designee, may do so in accordance with the following: 1. Immediately determine what resources are required according to the Police Alarm As- signments. 2. Immediately determine if the required equip- ment and personnel can be committed in response to the request from the Stricken Agency. 3. Dispatch immediately the personnel and equipment required to the Stricken Agency in accordance with the Police Alarm Assign- ments. B. The rendering of Mutual Aid under the terms of this Amended Mutual Aid Agreement and Plan shall not be mandatory in accordance with the Police Alarm Assignments if local conditions pro- hibit response. In that event it is the responsi- bility of the Aiding Agency to immediately notify the Stricken Agency of the circumstances that prevent the provision of Mutual Aid in response to the Emergency Situation, C. The senior officer present of the Stricken Agency, or his or her designee, shall assume full respon- sibility and command for operations at the scene. The senior officer present of the Stricken Agency, or his or her designee, will assign personnel and equipment, of the Aiding Agencies, to positions when and where he or she deems necessary. D. Requests for Mutual Aid under this Amended Mu- tual Aid Agreement and Plan will be initiated only in the event of an Emergency Situation in which the demands for Law Enforcement Services on the Stricken Agency exceed the stand-alone physical and organizational capabilities of the Stricken Agency. Aiding Agencies will be released and returned to duty in their own Primary Law En- forcement Jurisdiction as soon as the Emergency Situation is resolved to the point which permits the Stricken Agency to satisfactorily handle it with its own resources or, as pursuant to subsection B above, when an Aiding Agency so decides. E. All Law Enforcement Services performed under this Amended Mutual Aid Agreement and Plan Page 2 shall be rendered without reimbursement of any shall be no less than $2,000,000 or a project/ party from the other(s). Requests for indemnifi- contract specific aggregate of $11000,000. cation for unusual or burdensome costs incurred in the performance of Mutual Aid may be submit- 2. Business Automobile Liability: $1,000,000 ted by the Aiding Agency to the Stricken Agency, combined single limit per accident for bodily Indemnification of such costs shall be at the dis- injury and property damage, cretion of the corporate authorities of the Stricken 3. Workers' Compensation and Employers' Liam Agency, bility: Workers' Compensation coverage with statutory limits and Employers' Liability limits F. Each Participating Agency assumes the respon- of $500,000 per accident. sibility for members of its police force acting pur- suant to this Amended Mutual Aid Agreement and 4. Each Agency shall bear the responsibility for Plan, both as to indemnification of said members its own insurance even in the event of inade- of the Participating Agency's police force as pro- quate, nonexistent or exhausted coverage. vided for by 65 ILCS 5/1-4-6 in the case of munic- ipal Participating Agencies or 55 ILCS 5/5-1002 I. The commanding officers of the Participating in the case of county Participating Agencies, or Agencies shall maintain a governing board, the any other Statute of the State of Illinois or law or NIPAS Board, and establish an operational plan bylaw of the Participating Agencies, as the case for giving and receiving Mutual Aid under this may be, and as to personal benefits to said mem- Amended Mutual Aid Agreement and Plan. Said bers of the Participating Agency's police force, plan shall be reviewed, updated and tested at reg- all to the same extent as they are protected, in- ular intervals, sured, indemnified and otherwise provided for by the Statutes of the State of Illinois or the laws or J. Each Participating Agency agrees to pay dues bylaws of the Participating Agencies when those or fees, as determined by the NIPAS Board in members of the Primary Agency's police force are its sole and absolute discretion, in exchange for acting solely within the Participating Agency's Prim the Participating Agency's participation in NIPAS. mary Law Enforcement Jurisdiction. Payments of such dues or fees, if any, are due at G. Defense and Indemnification of NIPAS, the commencement of participation in NIPAS and thereafter upon request from the NIPAS Board. 1. Defense. In the event that NIPAS is named as a party to a lawsuit, claim or action as a K. The NIPAS Board, from time to time as it sees separate party, either individually or in ad- fit, may establish Specialized Teams within NIP- dition to other Participating Agencies, the AS dedicated to performing specialized sets of Stricken Agency shall be responsible, at its Law Enforcement Services for the sole benefit of sole cost, for the defense of NIPAS in such those Participating Agencies who elect to partici- lawsuit, claim the action. pate in each Specialized Team and may set forth the scope of services or mission, participation 2. Indemnification. To the extent permitted by criteria, rules and regulations, and additional fees law, the indemnification of NIPAS from and or dues for each Specialized Team at its discre- against any liability, damage, cost, includ- tion (collectively, `Additional Requirements'). ing plaintiff's attorney's fees, or expense as- Participating Agencies may elect to participate sessed against NIPAS shall be shared equal- in these Specialized Teams in accordance with ly between each Participating Agency named the Additional Requirements for each Specialized as a party to the lawsuit, claim or action. Team, as set forth by the NIPAS Board. The spe- cialized benefits and additional Mutual Aid offered H. mmmmmmmmInsurance Requirements. Each Participating by each Specialized Team shall be available only Agency under the terms of this Amended Mutual to those Participating Agencies which have elect - Aid Agreement and Plan shall procure and main- ed to: (i) participate in that particular Specialized Lain, at its sole and exclusive expense, insurance Team; and (ii) comply with the Additional Require - coverage which covers itself, its personnel and ments of that particular Specialized Team, as set equipment and liability for its participation in pro- forth by the NIPAS Board. Approval and Execution viding Mutual Aid pursuant to this Amended Mu- of this Amended Mutual Aid Agreement and Plan tual Aid Agreement and Plan as follows: by the undersigned law enforcement agency only 1. Commercial General Liability (Including con- grant the undersigned law enforcement agency tractual liability coverage): $1,000,000 com- participation in NIPAS as a whole and access to bined single limit per occurrence for bodily the Mutual Aid from other Participating Agencies injury, and property damage and $1,0001000 in the event of an Emergency Situation, as those per occurrence for personal injury. The gen- terms are defined in Section 2 and pursuant to eral aggregate shall be twice the required oc- the terms set forth in this Amended Mutual Aid currence limit. Minimum General Aggregate Agreement and Plan, and do not grant or guaran- tee to the undersigned law enforcement agency Page 3 participation in a Specialized Team or access to 3. The Approval of participation in NIPAS and the specialized benefits and additional Mutual Aid this Amended Mutual Aid Agreement and offered by each Specialized Team. Plan, in accordance with the procedures set forth in Section 5.A.1 of this Amended Mutual Aid Agreement, by the corporate authorities Section 4 of at least three -fourths of the Original Partic- Termination ipating Agencies; A. Any Participating Agency may withdraw from 4. The Execution of this Amended Mutual Aid participation in NIPAS and this Amended Mutual Agreement and Plan, in accordance with Aid Agreement and Plan by notifying the NIPAS the procedures set forth in Section 5.A.2 of Board in writing ("Termination Notice"), on or this Amended Mutual Aid Agreement, by the before December 31 of any calendar year, where- heads of the corporate authorities and the upon the participation of the withdrawing Partic- commanding officers of at least three -fourths ipating Agency will terminate effective as of May of the Original Participating Agencies; and 1 of the calendar year following the calendar year 5. The adoption of the Amended NIPAS Bylaws, in which the Termination Notice is received by the pursuant to Article XV, Section 1 of the NIPAS NIPAS Board. Bylaws, by a majority of the Original Partici- B. Any participating agency that fails to meet its ob- pating Agencies present at the special meet- ligations in accordance with this Amended Mu- ing of the Original Participating Agencies tual Aid Agreement and Plan or with the NIPAS called, pursuant to Article XI, Section 4 of the Bylaws may have its participation in NIPAS ter- NIPAS Bylaws, at least 60 days after the last minated by a two-thirds vote of the NIPAS Board to occur of the two events listed in Section pursuant to Article III, Section 8 of the Amended 5.A.3 and Section 5.A.4 of this Amended Mum NIPAS Bylaws. tual Aid Agreement and Plan. C. Any Participating Agency found responsible for If this Amended Mutual Aid Agreement and Plan is any behavior detrimental to law enforcement brought into full force and effect pursuant to this Sec,* or whose continued participation would be det- tion 5.A of this Amended Mutual Aid Agreement and rimental to NIPAS, may have its participation in Plan, then, as of the Original Participating Agency Ef- NIPAS suspended or terminated by a two-thirds fective Date: (i) the undersigned Original Participating vote of the NIPAS Board pursuant to Article III, Agency shall remain a Participating Agency in NIPAS Section 9 of the Amended NIPAS Bylaws. Before and, if the undersigned Original Participating Agen- any Participating Agency may be suspended or cy has elected to participate in a Specialized Team terminated from participation in NIPAS, the Par- or Specialized Teams, the participation of the under- ticipating Agency will be notified and shall have signed Original Participating Agency in its respective an opportunity to appear before the NIPAS Board. Specialized Team or Specialized Teams shall contin- ue; (ii) the Original Mutual Aid Agreement and Plan shall be terminated; (iii) this Amended Mutual Aid Section 5 Agreement and Plan and the provisions contained Adoption and Effect of Adoption herein shall supersede and control over the Original Mutual Aid Agreement and Plan and any provision A. If the undersigned law enforcement agency is an contained therein; (iv) the WAS Bylaws shall no lon- Original Participating Agency, this Amended Mu- ger govern NIPAS; and (v) the Amended NIPAS By- tual Aid Agreement and Plan shall be in full force laws and the provisions contained therein shall gov- and in effect only upon the date of the last of the ern NIPAS and supersede and control over the NIPAS following events to occur ("Original Participat- Bylaws and any provision contained therein. ing Agency Effective Date"): The participation in NIPAS, and in any Specialized 1. The passage and approval of an ordinance Team, of any Original Participating Agency that fails to or resolution approving participation in NIP- complete the Approval and Execution of this Amend,, AS and this Amended Mutual Aid Agreement ed Mutual Aid Agreement and Plan in accordance and Plan, in the manner provided by law, by with this Section 5.A on or before the day before the the corporate authorities of the undersigned Original Participating Agency Effective Date will be Original Participating Agency (`Approval'); terminated as of the day after the Original Participat- ing Agency Effective Date, Any Original Participating 2. The execution of this Amended Mutual Aid Agency who has its participation in NIPAS terminated Agreement and Plan by the head of the cor- may seek participation in NIPAS again at any time in porate authorities and the commanding offi- accordance with the procedures set forth in Section cer of the undersigned Original Participating 5.13 of this Amended Mutual Aid Agreement and Plan. Agency ("Execution"); Page 4 B. If the undersigned law enforcement agency is not undersigned law enforcement agency is a party shall an Original Participating Agency, this Amended be superseded by this Amended Mutual Aid Agree - Mutual Aid Agreement and Plan shall be in full ment and Plan and provisions contained herein and force and in effect with respect to the undersigned the Amended NIPAS Bylaws and provisions con - law enforcement agency upon the date of the last tained therein. of the following events to occur ("New Participat- ing Agency Effective Date"): 1. The Approval of participation in NIPAS and Section 6 this Amended Mutual Aid Agreement and General Provisions Plan, in accordance with the procedures set A. Non -Waiver of Immunities. No Participating forth in Section 5.A.1 of this Amended Mutual Agency to this Amended Mutual Aid Agreement Aid Agreement, by the corporate authorities and Plan while performing under the terms of this of the undersigned law enforcement agency; Amended Mutual Aid Agreement and Plan shall 2. The Execution of this Amended Mutual Aid be deemed to waive any governmental immuni- Agreement and Plan, in accordance with ty or defense to which the Participating Agency the procedures set forth in Section 5.A.2 of would otherwise be entitled under statute or comm this Amended Mutual Aid Agreement, by the mon law, head of the corporate authorities and the B. Contractual Obligation. The obligations and re - commanding officer of the undersigned law sponsibilities incurred by a Participating Agency enforcement agency; and under this Amended Mutual Aid Agreement and 3. The approval by the NIPAS Board of the un- Plan shall remain continuing obligations and re- dersigned law enforcement agency as a Par- sponsibilities of such party. Nothing contained ticipating Agency in NIPAS pursuant to Article herein shall be deemed to affect other Mutual Aid III of the Amended NIPAS Bylaws. agreements that a party may have executed. If this Amended Mutual Aid Agreement and Plan is C. Application of Law and Venue. This Amended Mum brought into full force and effect pursuant to this Sec- tual Aid Agreement and Plan shall be governed tion 5.13 of this Amended Mutual Aid Agreement and by and construed under the laws of the State of Plan, then, as of the New Participating Agency Ef- Illinois. The exclusive venue for the enforcement fective Date: (i) this Amended Mutual Aid Agreement of the provisions of this Amended Mutual Aid and Plan and provisions contained herein and the Agreement and Plan or the construction or inter - Amended NIPAS Bylaws and provisions contained pretation of this Amended Mutual Aid Agreement therein shall control the undersigned law enforcement and Plan shall be in a state court in the County of agency's participation in NIPAS; and (ii) any previous Cook, Illinois. agreement or bylaws related to NIPAS to which the IN WITNESS WHEREOF, this Amended Mutual Aid Agreement has been duly executed by the following parties: ATTEST: (seal) Clerk Name of Law Enforcement Agency Head of Corporate Authorities Commanding Officer of Law Enforcement Agency Date Page 5 BYLAWS OF THE NORTHERN ILLINOIS POLICE ALARM SYSTEM The purpose of these bylaws is to establish a governing board as required by Section 3.1 of the "Amended Mutual Aid Agreement and Plan," and the rules under which the governing board shall operate. Adopted by the participating agencies on March 23, 1988, and as amended on March 21, 1991, April 17, 1992, May 11, 1994, May 20, 1998, May 20, 2009, and 201_. Article I -Authority The Northern Illinois Police Alarm System (NIPAS) was established in 1983 pursuant to the "Northern Illinois Police Alarm System Agreement," an intergovernmental service agreement. Between 1983 and 201_, NIPAS operated pursuant to the Northern Illinois Police Alarm System Agreement. On 201 , NIPAS voted by three -fourths vote of the participating agencies to terminate the Northern Illinois Police Alarm System Agreement and approve the Amended Mutual Aid Agreement and Plan. Since that date, NIPAS has operated pursuant to the Amended Mutual Aid Agreement and Plan. Article II -Purpose NIPAS is organized to provide a system of mutual aid among participating law enforcement agencies. The purpose is set forth in the Amended Mutual Aid Agreement and Plan reading as follows (capitalized terms are defined in Section 2 of the Amended Mutual Aid Agreement and Plan): This Amended Mutual Aid Agreement and Plan is made in recognition of the fact that natural occurrences, or man- made occurrences, may result in situations which are beyond the ability of individual law enforcement agencies to manage and respond to effectively in terms of manpower and equipment resources on hand at a given time. Each Participating Agency has and does express its intent to assist other Participating Agencies by assigning some of its manpower and equipment resources to a Stricken Agency as resources and situations allow. The specific intent of this Amended Mutual Aid Agreement and Plan is to permit each Participating Agency to more fully safeguard the lives, persons, and property of all citizens within its respective Primary Law Enforcement Jurisdiction. Article III -Participating Agencies Section 1 On or before , 201_, participation in NIPAS shall be in full force and in effect with the passage and approval of an ordinance or resolution by the corporate authorities of the participating law enforcement agencies approving participation in NIPAS and the Northern Illinois Police Alarm System Agreement, in the manner provided by law, and in the execution of the Northern Illinois Police Alarm System Agreement by the head of the corporate authorities of the participating law enforcement agency. Section 2 On or after , 201_, participation in NIPAS shall be subject to the following provisions: a) If a law enforcement agency is a participating agency in NIPAS pursuant to the Northern Illinois Police Alarm System Agreement as of May 1, 2018, the corporate authorities of the law enforcement agency have passed and approved an ordinance or resolution approving participation in NIPAS and the Amended Mutual Aid Agreement and Plan on or before , 201_, and the head of the corporate author- ities and the commanding officer of the law enforcement agency have executed the Amended Mutual Aid Agreement and Plan on or before , 201_, then as of , 201_7 that law enforcement agency shall remain a participating agency in NIPAS and, if it has elected to participate in any specialized teams pursuant to Article VII of these bylaws, shall continue its participation in its respec- tive specialized team or specialized teams. b) If a law enforcement agency is a participating agency in NIPAS pursuant to the Northern Illinois Police Alarm System Agreement as of May 1, 2018, and the corporate authorities of the law enforcement agency have not passed and approved an ordinance or resolution approving participation in NIPAS and the Amended Mutual Aid Agreement and Plan on or before , 201_, or the head of the corporate authorities and the commanding officer of the law enforcement agency have not executed the Amended Mutual Aid Agreement and Plan on or before , 201_, then that law en- forcement agency's participation in NIPAS, and in any specialized team pursuant to Article VII of these bylaws, will be considered terminated as of , 201_. Such law enforcement agency may seek participation in NIPAS again at any time on or after 201_, in accordance with the procedures set forth in Article III, Section 2.c of these bylaws. c) If a law enforcement agency is not a participating agency in NIPAS as of May 1, 2018, or has its particle pation in NIPAS terminated pursuant to Article III, Sections 2, 8, 9, or 10 of these bylaws after May 1, 2018, then that law enforcement agency shall be a participating agency in NIPAS upon the last of the following events to occur: i) The passage and approval of an ordinance or resolution approving participation in NIPAS and Northern Illinois Police Alarm System P.O. Box 96 •Wheeling, Illinois 60090 (847) 459-8531 • nipas@nipas.org the Amended Mutual Aid Agreement and Plan, in the manner provided by law, by the corporate authorities of the law enforcement agency; ii) The execution of the Amended Mutual Aid Agreement and Plan by the head of the corporate authorities and the commanding officer of the law enforcement agency; iii) The approval of the law enforcement agency as a participating agency in NIPAS by the Board of Officers pursuant to the provisions set forth in this Article III; and iv) The payment of required fees or dues, in an amount set forth by the Board of Officers in its sole and absolute discretion, by the law enforcement agency to NIPAS. Section 3 Participation in NIPAS shall be limited to Illinois law enforcement agencies, as defined by Illinois Statutes. Section 4 Board of Officers, will by a majority vote, approve or disapprove the participation of any requesting law en- forcement agency after the submission of: a) Letter from the requesting law enforcement agency formally notifying the Board of Officers of the law enforcement agency's request to participate in NIPAS; b) Letter of recommendation from an active NIPAS participating agency in good standing recommending the approval of the law enforcement agency's participation in NIPAS. c) Copy of Ordinance or resolution passed by the corporate authorities of the law enforcement agency approv- ing participation in NIPAS and the Amended Mutual Aid Agreement and Plan, in the manner provided by law; d) Copy of Amended Mutual Aid Agreement and Plan executed by the head of the corporate authorities and the commanding officer of the law enforcement agency; and e) Any other materials that the Board of Officers may deem necessary, in its sole and absolute discretion, for the evaluation of the law enforcement agency's request to participate in NIPAS. Section 5 When considering a law enforcement agency's request for participation, the Board of Officers shall consider all factors including: a) An agency's capabilities of providing or being resources to the NIPAS participating agencies. b) Geographic proximity to other NIPAS agencies. Section 6 Participating agencies each have one vote. Section 7 Each participating agency shall pay dues or fees, as determined by the Board of Officers of NIPAS in its sole and absolute discretion, in exchange for the participating agency's participation in NIPAS. Payments of such dues or fees, if any, are due at the commencement of participation in NIPAS and thereafter upon request from the Board of Officers of NIPAS. Section 8 Any participating agency that fails to meet its obligations in accordance with the Amended Mutual Aid Agree- ment and Plan or with these bylaws may have its participation in NIPAS terminated by a two-thirds vote of the Board of Officers. Section 9 Any participating agency found responsible for any behavior detrimental to law enforcement or whose con- tinued participation in NIPAS would be detrimental to NIPAS, may have its participation suspended or ter- minated from participation in NIPAS by a two-thirds vote of the Board of Officers. Before any participating agency may be suspended or terminated from participation in NIPAS, the participating agency will be notified and shall have an opportunity to appear before the Board of Officers. Section 10 Any participating agency may withdraw from participation in NIPAS and the Amended Mutual Aid Agreement and Plan by notifying the Board of Officers in writing (Termination Notice), on or before December 31 of any calendar year, whereupon the participation of the withdrawing participating agency will terminate effective as of May 1 of the calendar year following the calendar year in which the Termination Notice is received by the Board of Officers. Section 11 Participating agencies that have been admitted to participate in NIPAS pursuant to Article III, Sections 1 or 2 of these bylaws and whose participation in NIPAS has not been suspended or terminated pursuant to Article III, Sections 2, 8, 9, or 10 of these bylaws shall qualify as active NIPAS participating agencies for the purposes of these bylaws. Article IV —Board of Officers Section 1 The Board of Officers of NIPAS shall consist of the Officers of NIPAS (President, Vice -President, Secretary, and Treasurer, as set forth in Article V of these bylaws), the immediate past President, and six at -large members selected from active NIPAS participating agencies. All members of the Board of Officers must be the Chief Executive Officer or official designee of a participating NIPAS agency. Section 2 The Officers of NIPAS (President, Vice -President, Secretary, and Treasurer) shall be elected, appointed, or filled, whichever the case may be, and serve terms in accordance with Article V of these bylaws. Section 3 The immediate past President shall be the person who was succeeded by the President then holding office Northern Illinois Police Alarm System P.O. Box 96 •Wheeling, Illinois 60090 (847) 459-8531 • nipas@nipas.org and shall serve a two-year term or until their successors in the office of the President have duly completed their term as President, provided their law enforcement agency remains an active NIPAS participating agency during their term of office. In the event the participation in NIPAS of the law enforcement agency of the immediate past President is terminated or suspended, the office of the immediate past President shall remain vacant until a new President is elected and the person who is succeeded by the new President shall fill the office of the immediate past President for a new two-year term. Section 4 The remaining members of the Board of Officers shall be appointed, by the President, at the Annual General Meeting and shall serve a one-year term or until their successors have been duly appointed, provided their law enforcement agency remains an active NIPAS participating agency during their term of office provided. In the event the participation in NIPAS of the law enforcement agency of any at-Iarge member of the Board of Officers is terminated or suspended, the President or Board of Officers may call a special meeting pur- suant to Article XI, Section 4 of these bylaws in order to appoint a replacement to fill the remainder of the one-year term of the at-Iarge member whose law enforcement agency was terminated or expelled as a participating agency in NIPAS. Section 5 The Board of Officers shall have the authority to take all appropriate actions and to perform all duties re- quired to accomplish the goals of NIPAS. Section 6 The Board of Officers shall convene at a time and place as specified by the President. The President shall preside at the meetings of the Board of Officers and conduct business for NIPAS. Minutes of these meetings shall be available to all participating agencies and the members of the Board of Officers upon request. Section 7 Six members of the Board of Officers shall constitute a quorum. Section 8 Objections to rules or actions by Board of Officers may be made by any participating agency. Such an objection made by a participating agency will be brought to a vote of all participating agencies at the next Annual General Meeting or a special meeting called pursuant to Article XI, Section 4 of these bylaws, and decided by a majority vote of the participating agencies present in accordance with Article XIII, Sections 2 and 3 of these bylaws. Section 9 The Board of Officers shall promulgate an operational plan for giving and receiving aid under the provisions of the Amended Mutual Aid Agreement and Plan. Article V —Officers of WAS Section 1 The Officers of NIPAS shall consist of a President, Vice -President, Secretary, and Treasurer. They shall each be the Chief Executive Officer or official designee of a participating agency that: (i) is in good standing; and (ii) has been an active NIPAS participating agency for the entire 12-month period immediately preceding their election. Section 2 The President and Vice -President shall be elected in accordance with Article V, Sections 8 and 9 of these bylaws or filled in accordance with Article V, Sections 5 and 6 of these bylaws and shall each hold office for a term of two years or until their successors have been duly elected, provided their law enforcement agency remains an active NIPAS participating agency during their term of office. Section 3 The Secretary and Treasurer shall be appointed by the President with the approval of the Board of Officers and shall each hold office for a term of one year or until their successors have been duly appointed, provided their law enforcement agency remains an active NIPAS participating agency during their term of office. Section 4 All Officers may be reelected or appointed for additional terms of office Section 5 Vacancies in the position of President within the two year term shall be filled with the Vice -President in accordance with Article VI, Section 2 of these bylaws. Section 6 Vacancies in the position of Vice -President within the two-year term shall be appointed by the President subject to approval by the Board of Officers. Section 7 Vacancies in the positions of Secretary or Treasurer within the one-year term shall be appointed by the President subject to approval by the Board of Officers. Section 8 A Nominating Committee consisting of three current members of the Board of Officers shall be appointed by the President of the Board of Officers. It shall be the duty of the Nominating Committee to present one nominee for President and one nominee for Vice -President. The Committee will obtain the consent of the nominee to serve if elected prior to placing the name in the nomination. The current Officers shall not serve as members of the Nominating Committee members. Any active participating agency of NIPAS may make additional nominations from the floor. Section 9 Election shall occur at the Annual General Meeting. Election shall be by ballot, but if there is only one nominee for each office, election may be by voice vote. A majority shall elect on the first ballot. In the event no candidate receives a majority vote, a second ballot shall be taken between the two candidates receiving the highest number of votes. Elected officers shall be installed at the Annual General Meeting and shall assume their duties of office at that time. Article VI — Duties of the Officers Northern Illinois Police Alarm System P.O. Box 96 •Wheeling, Illinois 60090 (847) 459-8531 • nipas@nipas.org Section 1 The President shall preside at the Annual General Meeting, any special meeting called pursuant to Article XI, Section 4 of these bylaws, and all meetings of the Board of Officers. Section 2 The Vice -President shall serve as an assistant to the President and in the absence, or the inability, of the President, shall perform the duties of that office. If a vacancy occurs in the office of the President, the Vice - President will succeed in that office for the remainder of the term. Section 3 The Secretary shall keep an accurate record of the proceedings of all meetings for NIPAS. The Secretary shall carry on all official correspondence of NIPAS under the direction of the Board of Officers, make available to all participating agencies and the members of the Board of Officers the official minutes of all meetings upon request, and maintain charters and legal documents and all official records and corre- spondence. Section 4 The Treasurer shall receive all monies of NIPAS and shall be custodian of all funds; these funds to be deposited in a financial institution approved by the Board of Officers. The Treasurer shall give a full report at the Annual General Meeting. The Treasurer shall also sign checks and perform such other duties as usually pertain to the office. Article VII —Specialized Teams Section 1 The Board of Officers is authorized, from time to time as it sees fit, to establish subsidiary specialized teams within NIPAS dedicated to performing specialized law enforcement services for the sole benefit of those participating agencies who elect to participate in each specialized team and not for the benefit of all of NIPAS or all of the participating agencies. Section 2 The Board of Officers may set forth the scope of services or mission, participation criteria, rules and regu- lations, and additional fees or dues for each specialized team at its discretion. Section 3 Participating agencies may elect to participate in these specialized teams in accordance with the scope of services or mission, participation criteria, rules and regulations, and additional fees or dues for each specialized team, as set forth by the Board of Officers pursuant to Article VII, Section 2 of these bylaws. Section 4 The specialized benefits and additional mutual aid offered by each specialized team shall be available only to those participating agencies which have elected to: a) Participate in that particular specialized team; and b) Comply with the scope of services or mission, participation criteria, rules and regulations, and additional fees or dues for that particular specialized team, as set forth by the Board of Officers pursuant to Article VII, Section 2 of these bylaws. Section 5 The Amended Mutual Aid Agreement and Plan and these bylaws only grant a participating agency partici- pation in NIPAS as a whole and access to mutual aid from other participating agencies in the event of an emergency situation pursuant to the terms set forth in the Amended Mutual Aid Agreement and Plan, and do not grant or guarantee to a participating agency participation in a specialized team or access to the specialized benefits and additional mutual aid offered by each specialized team. Article VIII —NIPAS Staff Section 1 The Board of Officers are authorized to appoint and discharge staff to help carry out administrative duties of NIPAS. Section 2 The duties and responsibilities of appointed staff are defined in the "Critical Incident Plans," "Emergency Services Team Standard Operating Guidelines," and "Mobile Field Force Standard Operating Guidelines." Article IX —Compensation Section 1 Officers of NIPAS and members of the Board of Officers shall serve without compensation. Section 2 The Board of Officers may approve compensation, as needed, for all other professional services required by NIPAS. Article X —Disbursements All disbursement of funds must be reviewed by the NIPAS System Manager or Team Coordinator and approved by the Treasurer and reported to the Board of Officers. Disbursements must be approved in accordance with a policy estab- lished by the Board of Officers. Article XI — Meetings Section 1 General NIPAS meetings shall be held annually at such date, time and place as shall be determined by the Board of Officers (Annual General Meeting). Section 2 Board of Officers shall meet when determined by the President. Section 3 The Board of Officers may suspend meetings if they are in conflict with other law enforcement activities. Section 4 Special meetings of the participating agencies may be called by the President or the Board of Officers if NIPAS business so dictates. Northern Illinois Police Alarm System P.O. Box 96 •Wheeling, Illinois 60090 (847) 459-8531 • nipas@nipas.org Article XII — Committees The President of the Board of Officers shall create such committees as are deemed necessary to accomplish the purpose and the needs of NIPAS. Article XIII — Rules of Order Section 1 The rules contained in Roberts Rules of Order (current edition) shall govern NIPAS in all cases to which they are applicable only to the extent they are not inconsistent with these bylaws. Section 2 A majority of the participating agencies then currently active in NIPAS shall constitute a quorum for the conduct of business at the Annual General Meeting and at any special meeting called pursuant to Article XI, Section 4 of these bylaws. Section 3 If a quorum in accordance with Article XIII, Section 2 of these bylaws is present, all matters put to a vote at the Annual General Meeting or special meeting shall be decided by a majority vote of the active partici- pating agencies present, unless otherwise stated in these bylaws. Section 4 If a quorum in accordance with Article IV, Section 7 of these bylaws is present, all matters put to a vote at a Board of Officers meeting shall be decided by a majority vote of the members of the Board of Officers unless otherwise stated in these bylaws. Article XIV — Fiscal Year The fiscal year of NIPAS shall be from May 1 to April 30. Article XV — Amendments Section 1 These bylaws may be amended at the Annual General Meeting or any special meeting of NIPAS participat- ing agencies called pursuant to Article XI, Section 4 of these bylaws, by a majority vote of those participating agencies present, providing the amendment shall have been sent to all participating agencies at least fifteen days prior to the meeting. Section 2 Prior to the meeting at which the amendment is to be considered, the Board of Officers shall consider the proposed amendment and report its recommendations to all participating agencies prior to their vote on the proposed amendment. Article XVI — Property The legal and equitable title of all property shall remain with NIPAS. Article XVII —Dissolution Section 1 If at the Annual General Meeting or any special meeting called pursuant to Article XI, Section 4 of these bylaws, three -fourths of the active participating agencies vote in favor of dissolution of NIPAS, NIPAS shall be dissolved within sixty days of such vote. Section 2 Immediately after a vote favoring dissolution, the Board of Officers shall proceed to settle any financial obligations pending against NIPAS, to wind down any contractual obligations, and to dispose of all property held. Section 3 All funds and property remaining after all claims have been settled, shall be turned over to the Board of Officers for disposal. Section 4 The property may be offered for purchase to participating agencies via sealed bid, as determined by the Board of Officers. If the property is not purchased or bids refused, then it shall be turned over to such nonprofit, tax exempt organizations as selected by the Board of Officers. Section 5 All NIPAS funds remaining shall be distributed, by the Board of Officers, to such nonprofit, tax exempt, charitable, scientific, educational, or law enforcement organizations as selected by the Board of Officers. Article XVIII — Effective Date These bylaws shall be in full force and in effect from and after their passage and approval at the Annual General Meeting or special meeting of the Northern Illinois Police Alarm System. Northern Illinois Police Alarm System P.O. Box 96 •Wheeling, Illinois 60090 (847) 459-8531 • nipas@nipas.org Debra Meadows, Deputy City Clerk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 dmeadows @ci. mchenry. il. us CONSENT AGENDA SUPPLEMENT DATE: June 4, 2018 TO: Mayor and City Council FROM: Debra Meadows, Deputy City Clerk RE: Consideration of a Resolution Designating FOIA Officers for the City of McHenry as Required by the Illinois Freedom of Information Act ATT: Proposed Resolution AGENDA ITEM SUMMARY: The purpose of this consent agenda item is to identify the primary and alternate Freedom of Information Act (FOIA) Officers for the City of McHenry to ensure compliance with the State of Illinois Freedom of Information Act (Public Act 9&542). BACKGROUND/ANALYSIS: Under the Freedom of Information Act the City of McHenry is responsible for identify those individuals responsible for: • Accepting, approving, partially denying, or denying Freedom of Information Act requests submitted to any office of the City of McHenry (except the Police Department which has their own FOIA Officer designee); • Providing each FOIA requestor with the information requested as per the provisions of the Act; and, • Informing any recipient of requested information that they have the right to appeal the decision of the FOIA Officer to the Illinois Attorney General' Public Access Counselor. With the hiring of a new individual to fill the role of Deputy City Clerk and the continued reorganization of staffing responsibilities, the adoption of this resolution will provide that the Deputy City Clerk will be the designated FOIA Officer with Dorothy Wolf, Economic Development Coordinator, as the Alternate FOIA Officer. Coordinator Wolf has been serving as the Alternate FOIA Officer to date. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. RECOMMENDATION: Therefore, if City Council concurs, it is recommended that a motion be made to adopt the attached Resolution designating FOIA Officers for the City of McHenry as required by the Illinois Freedom of Information Act. RESOLUTION-18- RESOLUTIONDESIGNATING FOL4 OFFICERS FOR THE CITY OF MCHENRY AS REQUIRED BY THE ILLINOIS FREEDOM OF INFORMA TIONA CT WHEREAS, on June 26, 2009 the Illinois General Assembly passed Senate Bill 189 which the Governor signed into law on August 17, 2009, as Public Act 96-542 ("Act"); and WHEREAS, the Act made sweeping changes to the State's public access laws including both the Freedom of Information Act and the Open Meetings Act; and WHEREAS, the City Council of the City of McHenry is charged by virtue of the passage of the Act to designate FOIA Officer(s) whose responsibilities shall include: • accepting, approving, partially denying, or denying Freedom of Information Act requests submitted to any office of the City of McHenry; • providing each FOIA requestor with the information requested as per the provisions of the Act; and • informing any recipient of requested information that they have the right to appeal the decision of the FOIA Officer to the Illinois Attorney General's Public Access Counselor. NOW, THEREFORE, be it resolved that the City Council of the City of McHenry does hereby go on record designating Debra Meadows to be FOIA Officer and Dorothy Wolf to be Alternate FOIA Officer of and for the City of McHenry effective as of the date of passage of this instrument. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to file a duly certified copy of this resolution with the Illinois Attorney General's Office of the Public Access Counselor, Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: Passed and approved this day of , 2018. ATTEST: Deputy City Clerk Mayor �� Department of Public Works 1 Jon M. Schmitt, Director z ^ 1415 Industrial Drive v m McHenry, Illinois 60050 Phone: (815) 363-2186 McHenry wFax: (815) 363y 214 ww.ci.mchenr it us CONSENT AGENDA SUPPLEMENT DATE: June 4, 2018 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: McHenry Wastewater Treatment Plant Improvements Pay Application #25 ATT: HR Green Pay Application Recommendation AGENDA ITEM SUMMARY: Staff requests City Council to approve pay application #25 to Williams Brothers Construction in the amount of $39,540,11. BACKGROUND: Williams Brothers Construction is requesting $39,540.11 for work performed as of February 28, 2018 on the McHenry Wastewater Treatment Plant Improvements. HR Green has reviewed the pay application, partial waiver of lien and certified payroll and found all documents to be in general conformance with the State Revolving Fund (SRF) loan requirements. HR Green and city staff recommend approval of pay application #25. SRF loan procedures require City Council to approve this pay application prior to Illinois Environmental Protection Agency (IEPA) disbursement of funds. Once the city receives the SRF loan disbursement, the city will pay Williams Brothers Construction's request for pay application #25. As of January 31, 2018, pay applications total $28,882,214.93 RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve pay application request #25 to Williams Brothers Construction for the McHenry Wastewater Treatment Plant Improvements in an amount not to exceed $39,540.11. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. G420 North Front Street i Suite '100 I McHenry, IL G0050 Main 8015.385.1778 Fax 815.385.1781 HRGreen May 11, 2018 Mr. Jon M. Schmitt Director of Public Works City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 RE: McHenry Wastewater Treatment Plant Improvements Pay Application Request #25 HR Green Job No.: 86130341,03 Dear Mr. Schmitt, Attached is Pay Application #25 from Williams Brothers Construction, Inc. for the McHenry Wastewater Treatment Plant Improvements Project, Williams Brothers Construction, Inc. is requesting an amount of $39,540.11 for the work performed as of February 28, 2018. HR Green has reviewed the remaining documents in this submittal (partial waiver of lien and certified payroll) and found them to be in general conformance with the SRF loan requirements. HR Green has also reviewed this application with City Staff which is in agreement with our findings. At this time, HR Green recommends the City approve this Pay Application in the amount of $39,540.11 which leaves a balance, including retention, of $1,258,244.96 on the project. Upon approval, the pay application will be sent to the IEPA for approval and disbursement of funds from the City's SRF loan. After approval, please sign on the application on the "Owner" line and return the documents to me for processing at the IEPA. If you have any questions, please call me at (815) 759-8346. Sincerely, HR GREEN, INC. 6*401a J. e040 ;had J. Pieper, P.E. Project Manager SF/CJP/ Attachments cc: Mr. Russell Ruzicka —City of McHenry Mr. Steve Frank, HR Green, Inc. Mr. Ravi Jayaraman, HR Green, Inc. Hrgmhnas:110:186130341.031ConstnictionlPay RequestlPay Request #25111r-0326'18-Recommendation of approval PayApp25_cjp.docx �I N 0 u LM *a c O it a 5 U _C G U1 u M 00 d u C c O 00 O o U N y OOL(� N 0 to tVm(0 U) X J E m co v c at tl 0. co d N t n, r 2 u Q wo E 4 lL ti O O .-i t� ai, f7 � O O t� l^{ O Oi -• O O Vt 0 CDO N �t 1 (� �n 040 N 0 0 m U Z d a a C N o 7,� o ro CCU. o w9§DOcma15� lev 3:,SptE tro c C VEtS;�'N. E5N�Nro � 3 � � a. 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NOW, THEREFORE, KNOW YE, That the undersigned, for and in consideration of Thirty Nine Thousand Dollars, Five Hundred Forty and 11/100 _ $39,540.11 the receipt where of is hereby acknowledged, do hereby waive and release any an all lien, or claim, or right of lien on said above described building and premises under the "An Act to Revise the Law in Relation to Mechanic's Liens, approved May 18, 1903 in force July 1, 1903 together with all amendments thereto and all the lien laws of the State of Illinois, on account of labor and materials, or both, furnished or which may be furnished by the undersigned to or on account of the said City of McHenry for said building and premises through February 28, 2018 GIVEN under our hands and sealed this 28th day of February , 2018 WILLIAMS BROTHERS GONSTRUCTION INC. (SEAL) r �' acqueline Smith, Treasurer N 0 O igiro4�� 0 O Sm C O U m tL aci m tU aGi O G pp tp � p v t] P C" M Rt tp emit. Prt- iQ ? 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MECHANSCS LIEN AND PAYMlNT BOND CLAIM ! 4 "� f 4 8 (� TO ALL WHOM IT MRY CONCCRN: Wi3EFtERS, the undersigned, Advanveci Rutcmar.ion ar�d has t7een em}>1t.�yer9 b)^ %�i.-i_.;r;ns Brothers Construction Inc to furnish labor and/or maCer.ials lnwluding all extra work (inc:;f:ci',nct both imeni oral or written od orally or jr. change writing, orders), for acco:sing to the premises n^:l glans (rcja and '. knt;wri spocifis:a!_icrn cis: as may havo ''^ccri Mciler�ry t�i1N:'P Avenue hocated at Mc:Her.ry County of. Mc}ienry and St.aS.r: cs� ?11-irto.is (ehe "croi:cr.") ��t which City of McHenry is the owner, NOW 'I'HER);PORG, '1'til; UNf�E;RS1GNf:'D, who represel5t:, i:hat hwis}:a� is authori;.rd t:n xive :ar;d execute this Partial waiver of Mec'naniCS Lien and Paymon_ Hond claim for and Cornsiuerc..ron of w260' thousand *104° clollar,s and no Cents S2E,0,104.00 and other «ood and valualolF con5xderati:�ns, nc� receipt whcrco is lure} y a _kn.�wl d_;rd, does hereby waive and release: (a) any and all lien ox Qlelm or right of lien under thr.. Statutes of the State of Illinois relating to Liens Against Public. Funds on the monies, bonds or warrants due or about to become due from the owner on account of .Labor or services, material, fi%tures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) an,i and all claims or rights under ony payment bond furnished by W1.1liams Brothers Construction Tnc. covering said project or under the Illinois Public Construction Bond Act, as now or harearter amended, to the extent said Aa�t is applicable. This Release shall apply only to the extent o, (aor:saderation paid as rwciced above and not for any other do).lor amount. Given under our hand and seal this ' `� ay nt }.(?..��/._,.. , 20 d() . 11dV�nC County of .__CE. Subscribed and'sworn to before me thi. Notary Public 1 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9478486 State of Iles 0 j !� G ) s s Cc��.�nty of /�<%q j TO ALA r�HOM IT MAy CONCERtJ: WHEREAS, grComplete Mechanical Services, has been employed by >�iilliams Brothers Constr_uctinn Znc to furnish labor and/nr_ materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State oz Illinois (the "Project"j of which City of McHenry is the owner. t�TOW TEiERE�'ORE, THE CiD1bERSSGNED, wY�o ri;ptc�SerEts that he/she is authora.zed to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *11* thousand *875* dollars and no cents $IIF8'15.00 and other good and valuable considerations, the. rpcpipt whPr_Pof i.s hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or riqht of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to became due from Lhe owner on account of labor or services, material, fiy.tares, apparatus, equipment or machinery heretofore furnished by the undersigned'tor the above described premises; and (b) any and ail claims or rights under any payment bond furnished by Williams Srothdrs Construction Inc. covering said project or under the Illinois Public Construc:L.iori Bund AcL, as now ur hare&fter amended, to the extent said Act is applicable. This Release shall apply only to the extent oz consideration paid as recited above and not for any other dollar amount. Given under our hand and seal tha.s County of / �1 thi Suhsr.rihec� and sworn to before m e Public 20 Compa.ete Mechanical Servieces, matie: zxr// a'"FF(C;it�L DEAL JET �� PE�i�ftj NOTARY PUBLIC, STATE OF ILLIM) Niy Commission Expires Sep 14, 2019 PARTIAL WAIVER %OF/ MECHANICS LIEN AND PAYMENT BOND CLAIM 9955486 State of )ss County of<'' _ ) iO ALT, WHbM IT MAY CONCERN: WHEREAS, the undersigned,Gp Maintenance Services, Inc. has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue located at McHenry , County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who r-epresents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of Thirty-two thousand fifteen dollars and no cents $32,015.00 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) stay and all 1-len or claim or right of lien under the Statutes of the state of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable, This Release shall apply only to the extent of consideration paid av recited above and not for any other dollar amou/nt.V� Given under our hand and seal this / day of .ti!,;- .�� 20 nce Services, Inc. By: State of )576 County of Po Subscribed and sworn to before me this�l Not�r'y P�'Jic MARIA POULO5 Otnclal Seal jd®��ry PUt�ide -. S4pte of Illinae M imminion Expires Nov 81 2021 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT POND CLAIM 9597486 State or (� (. 1, � „G 1 ) ( )ss County ofk.( lam' t l-CLffiy �_ ) 'PO ALL TuVHOM IT MAY CONCERN: WHEREAS, the undersigned, Diamond Masonry of IL, Tnc. has been employed by Williams 3rothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond claim for and in consideration of *6* thousand *447* dollars and 65 cents $6,447.65 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all. claims or rights under any payment bond furnished by Williams Brothers Construction Inc, covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our ,hand and seal this j!\ day of n._ Diamond Masonrv,of By: Title. County o.L L J,. t ( 14 Subscribed and sworn to before me this Notary Public M L, Inc. tat O f :35 county of TO ALI: 6J11t5M 1 T MAY C'rJl\1C�,12Ri 94S`1348l WHEREAa, the undersigned, Gasvoua and Associates, Inc:. has been employe by r�1i:l i lams Brothers Construction Inc; to furnish labor and/or material=) includ:i.ng all extra work (including both oral ;)r wri-tten change orders), according to plans and spoc.ifications , as may have been anier,ded orally or in writing, for the premises and project known as: Mclienry lNNd-UP 222 S McHenry Avenue Located at Mcnenry , County of bleHe nary and SLate of T1 i i.rao. s (tho "I'rojPct") of which CiLy of Mcllenry i..s the owner. rtun THE? PICr.E,i)Ni)FRSIGT3P'J, whu t epYesent Li at 1`ielshe _s aut}=or.ized o give and . P. xc c_ut i.s i'art -ul 6Vaz V� r i, iecart' cs.�,ea , and uynzcnL Bond an<I iri corn t.e atioii eL *I* thousand. ^839* dollars and 56 cents 1, F339.5G and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) anal and all lien or claim or right of la_en under the Statutes of the State of Illinois relating to I,i.ens Against Public �°unds on Lhke Monies, bonds or warrants due or ak)out to become due from the owner ut-, account of labor or Fervices, material, fixtures, apparatus, ec3uipilent or machinery rac rctofore furnishrd by the undersigned for tale aliuve Cis ' c ribed premi.sco ro and u�T: 1liarns and al-J. cla�:rty or rights (b) anyghts u ,del: any paymet k�c�nd furnished by construct.-lon Inc. cner-ing sr, said project ounder the Illinoi G.rothcr Rits 'ubl.5c Construction Bond Art, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid. as recited above and not for any other dollar amount. _ ) � Liven under our hand and seal this % day of -f)19` �ri� . _� Q_� By: State of � \ County of S'uL d and sworn to be ore me this r y Public ttIM43ERLY SEA1- s pFFi�IAL 1 ,��-, � �' ivs�nry WubltG, S1at� 4f 114�te�': kJrYnmrriisel,n GAP i,��rGh 07, 2021 eARTIAL State of County of OF MECHANICS LIEN AND PAYMENT BOND CLAIM TO ALL WHOM IT MAY CONCERN: 9972486 WHEREAS, the undersigned, Doors Inc. has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideratiur� of *2* thousand *553* dollars and 60 cents $2,553.60 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due'or about to become due from the owner on account of labor or services, JlLaterial, fixturcEir apparatusr equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid aa- recited above and not for any other dollar amo nt. 01 Given under our hand and seal this day of — — County of Subscribed and sworn to before me this Notary Public DEtd15E FLUEGEL _�� Commission Number 726ti19 Nl �nrr]Ian Expires PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9453486 State o ' � r?'o > ) )ss County of 69 ) TO AT,7Wi?C)M IT tti9AY C:C�NC�;f�N: SVHEREAS, the undersigned,Hayes echanical Inc. has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including '�oth oral of wriU en chanye orders), accurdiny to plans and specifications, as may have boon amended orally or in wr..i..ting, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry , C:aunty of McHenry and State of Illinois (the "T�roject") of which City of McHenry is the owner. NO[hI THEREF(SFtE, TIIE UNDERSIGNED, who represents that he/she is authorized to give ar:d execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration ni *33* thousand 1,678* dollars and 50 cents $3316`78450 and other good and valuable considerations, the receipt whereof is hu.Leby acknowledged, does herelo•y waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois -relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc, covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and nol foz any other dollar amount. Given under our hand and seal tY�is day of 20 Hayes By: Title: ical Ind. J Subscribed and sworn/•to before me this PAYMENTPARTIAL WAIVER OF MCHANICS LIEN AND 13OND CLAIM "9453486 State of /ie/�s ) )ss County of. TO RLL GdHOM IT MAY CONCERN: WHEREAS, the undersigned, Hayes Mechanical Inc. has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREi'ORE, THE UNDERSIGNED, who represents that he/she is authorised to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration or *128* thousand *158* dollars and 16 cents $128,158.16 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of. Tllinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc, covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar, amount. Given under our and and seal this %"�` day of 20�Y Hayes Mechanical Ince4� OF Title: t?�%i`� tr'°_%`"__ County of �f?rrc)i Subscribed and sworn t©, befor'& me this PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM State cf County of 'PO ALL WHOM IT MAY CONCERN: 9457486 WHEREAS, the nndersigned,Homestead Electrical has been employed by Will:�ams Brothers Construction Inc to furnish labor and/or materials including all extra work (including bosh oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (tha "Protect°} of which City of McHenry is the ownero hto give and NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is autorized execute this Partial Waiver of Mechanir..s Lien and Payment Bond Claim for and in consideration of *24* thousand *202.* dollars and 20 cents $24,202.20 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material:., fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. ^ Given under our hand and seal this Q,J" day of 20 Homeste�%Electrical I�.rr.�., State of County of Subscribed and sworn to before me this !LLf LYNN f.. MAC-+vvn Notnn 1FF1('�?•1, � � I I�II� Il i.,I . Ltl1 PaRTiAL WAIVER OF IxECHANICS LIEN AND PAYMENT BAND CLAIM 9457486 State of ) )ss County o* _ ) 10 ALL WHOM ERN: has been employed by Williams WHEREAS, the undersigned,Homestead Electrical all extra work (including Brothers Construction Inc to furnish labor and/or materials including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premi.5es and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois ithe "Pioje-t") o= which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in r.onsa,deration of *39* thousand *643* dollars and 50 cents $39,643.50 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and payment bond furnishes by (b) any and all claims or rights under any Williams Brothers Construction Inc. covering said project or undei the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable, recited This Release shall apply only to the extent of consideration paid as above and not for'any other dollar amount. day p� of - ,, 20_ �O . Given under our hand and seal this y Homestea Electrical By: Title: State of County o.i � d ^ �' ��Q�d Subscribed and §worn to before me thia �� 1 � v otar`� Public CMAl'+COON OFFICinI r-�= tL � puhUc - 8u:�ii IIIInol6 My Gar ^�Ftiieii I ,�nraa .hma 2'1. 20 t _— PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9442456 State of Illinois ) )ss County of Cook ) `!`i7 ALL, WhOIK IT MAY COivCERN: WHEREAS, the undersigned, O'ohnson Floor Company, Inc. has been GlkltJ I d '�Y V�ill.iams Brothers Construction ?nc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at Mcllenry r County of McHenry and State of Tllinoi.s (llie "i'rcject") of which City of McHenry is the owner. NOW THERFFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and checutc: this Fart`al waiver of 61echanics Lien and Payment Bond Claim for and in consideration oz thousand *390* dollars and 80 cents $1,390.80 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment band furnished by rnlilliams Brothers Construction Inc. covering said project or under the Illinois Public Constriction Bond Act, as now or hereafter amended, to the extent said Act is appl.' c,abl o . This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amounL. Given under our hand and seal this 12th State oI Illinois Counr_y of (�'ook �_ day of _ Feuar br_ 7018 Johnson E'loor Company, lnc. J' fire: Johnson Title: Pro�jHp�,i Subscribed and sworn to before me this 12th day of February 2018 Notary Public tJsUR>c+i RC7HAUPT JHieial Sea} No?ary r�uL•lis - S(nte of Illinois �4y Commission Expires duo 2, 2021 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9539486 State ui -L j )ss County of Tn ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned,Joliet Steel % Construction has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW=PHEkr:FORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration o1 *14* thousand *591* dollars and 62 cents $14,591.62 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is appltcable. This"Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Giver, under our hand and seal this day ofhr.,iV'4_r'J\kN.".IZL � 20.IZ_ Joliet Steel & State of �� ti ► �C� I �� County of�`�,`1 ^uhtir.ribed and sworn to before me this Notary Public OFFICIAL SEAL DEANNA M. FRAUSTO Notary Public -State of Illinois My Commission Expires 1/25/2021 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9539986 State of �� < <►��' `� _I tt )ss County of PO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned,Joliet Steel & Construction has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Projer_t") of which City of McHenry is the owner. NOW THEREFORE, THE UDIDERSIGNED, who represents that he/she is authozized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of Nine dollars and 50 cents $9.50 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction T_nco covering said project or under the Illinois Oublic Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar arr.ount. Given under our Ir= nd and seal this �-%->> day of 1� :>C� �-- . 2011 JoLi.=t Steel & Const\L Titie: 1 >'c11 County of .�11 Subscribed and sworn to before me this 1 .0 Notary Public OFFICIAL SEAL DEANNA M FRAUSTO Now iF' rhhc Slate cii Illinois My Cornn,, r Exoi(es 112r 5�� 21 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAD 9458486 State of Illinois v. ) )ss Co my ofcHenry ) TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, Komline Sanderson Corp has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at.- McHenry , County of McIlenry and State of Illinois (the "Project") of which City of McHenry is the owner. l�Ow THER�;3'ORE, THE U14DERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bend Claim foil,and in cur siciF L at i car, raa' *34* thousand *422* dollars and 56 cents $34,422.58 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants clue or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by wil.liams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable, This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. c;iven under our hand and seal this 13th day of February , 20 18 Komline Sanderson Corp.,... By: r- Scott E. Cardinal Title. Controller State of New Jersey :,ounty ofMoris Subscribed and sworn to before me -f ry ;� Notary Public thi s 13th day of February, 2018 FINAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9540480 State of 4 )ss County of TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, Nucor Building Systems has .vyed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry , County of MscHenry and State of Illinois (the "Project"} of which City of McHenry is the owner. W THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and NO execute this Final Waivers of Mechanics Lien and Payment Bond Claim for and in consideration of *215* thousand *544* dollars and 89 cents $215,544*89 iderations, the receipt whereof is hereby acknowledged, and other good and valuable cons does hereby fully and finally waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. j Given under our hand and seal this day of r 20 1 W Nucor Building Systems _.. Title: � LA County of Subscribed and sworn to before me this TAMAriA t.YNN COt_Et�tAPd f�otary �udlic- Seal State of Indiana My Comrmss.on Expires Mar 31, 2019 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9463486 State of �MVLZ 1 ;ss County of _ } TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, Peterson & Matz, Inc. has been employed by Wi1Ji,ams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specificationsr as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at Mc9enry , County of McHenry and Slate of Illinois (thE "Project"} p1 which C:1-ty of McHenry is the owner. NOW 'THEREFORE, TIIE UD7DER5IGNED, who represents that he/she is authorized to give and exen17te this Partial Waiver of Mechanics Lien and Payment Bond Claim foi and in L;onsidcration oz it *4* thousand *750* dollars and no cents $4,750900 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the ctbuvu dut;cribed premises; and (b)any and all claims or rights under any payment bond furnished by Williams Srot'hcrEeConstruction Inc. covering said project or under the Illinois Public Cons ruction Bond Act, as now or hereafter amended, to the extent said A.^t 1s applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this :t�A day of , 20TS Pet By: Tit State of � rS_.__ County of �(hpdO , Subscribed and sworn to b fore me this ' — otary ruPwlc OFFICIAL SEAL MARY CATHEF�IN� PIAllA Natsry Public-.8t�te of Illinois My Commission Expires Feb 23, 2019 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9463486 :;tale cf L2il(1O1� 1 ) ss County ofQ ) TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned,Peterson a Matz, Inc. has been employod by Williamu Brothers Construction Inc to furnish labor and/or materials including all extra work (including both both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NUW '1'HEZhFURE, THE UNUERSIGNEU, who represents that he/she is authorized to give aid uxecuLe this ParLial Waivui of Mecnanles Lien and 'Payment Bond Claim for and in consideration or +16+ thousand *'625* dollars and no cents 516,625.00 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned .for,the above described premises; and (b) any and all claims or rights under any payment bond Furnished by Williams Brothers Construction inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given cinder �iir. hand and seal_ this 1340ik day of _ 91 20�. Pet By: t SLaLe of l�s _ Subscribed and sworn to br_.f re me this �V. 0-� ( , ru OFFICIAL SEAL MARY CATHERINE PIA7ZA Noluy Pubilc -State of itllnols My Comff Aston Explres Feb 23, 2019 PARTIAL WAIVER OF MECHANICS LIEN AND PAXbIENT BOND CLAIM State of illinoIS )ss County of Tazewell ) 'l'0 ALL WHOM Ii MAY CONCERN: 954&486 WHEREAS, the undersigned,r.A. Rich & Sons, Inc. has peen empl,nyPd by Wi_liiams Brothers Construction Inc to furnish labor and/or materials including all. extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and _project known as: McHenry WWTP 222 S McHenry Avenue Located at MCHenry , Gounty of McHenry and State of Illinois {the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/ehe is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in cnnsideration Of *17* thousand *I16* dollars and 42 cents $17,116.42 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned tor the above described premises; and (b) .any C_nd all claims or rights under any payment bond furnished by .!il.Liams Brothecs'Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Releage shall, apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this State of I119nais County at Tazewell 12th day of February 2018 G.A. Rich & Sons, Inc. Title: President SubscribcT ano sworn to before me this (4 �f P >„ /'tllbta y Public PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9546486 State of I111noia ) )ss County of Tazewell ) TO ALL WHOM] IT MAY CONCERN: WHEREAS, the undersigned, G.A. Rich & Sons, Inc. has been employed by Williatis Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue :rlocated at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *18* thousand *732* dollars and 84 cents $18,732.84 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this 12th State. of Illinois �''ounty of � Tazewell Subscribed and soorri "t10 before me this Notary day of February G.A. Rich & Sons, Inc. By: � Title: president 211z11s PJOTARY PUBLIC - STUE OP (! PAY CC 11MIM0v11 EXPIRES;02r. 20 is PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9500486 State of Illinois } County of Whiteside > TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, Sterling Commercial Roofing has been employed by Willittms Brothers Construction Inc to furnish labor and/or materials including all extra. work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at MCHenry , County of McHenry and State of Illinois (the '"Project"} of which City of McHenry is the owner. NOW THEREFORETHE C�NDERSIGiVED, who represents that he/she is authorized to give and execute this Partial Wa, iver of Merhani.c, Lien and Payment Bona. Claim ful acid in consideration of *9* thousand *433* dollars and 50 cents $9,433.50 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of It under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction bond .Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this 16th State of iS County of ®Whiteside day of � Feb2laBl"y 20 18 Sterling Commercial Roofing,: a T i t l e: Secret.ar `Z'�`���ux�r �. Subscribed and sworn to before me this 16th clay o£ Felir-ua�`y, 2018 Notary Public GL.�IRr9 � ,Sr#lYI}�'R 6' NvrvrV f'uh1PC, .Space of /fiir+vis hf}� f'vm+nissivn �`xpires 03/Z5lZDZO PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9467486 State of �j �1,,�•5 ) )ss County of TO ALL WFIOM IT MAY CONCERN: WHEREAS, the undersigned, Troch-McNeil. Paving Co., Inc. has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (tli�: "Pzuject") o[ which City of McHenry is the owner. NOW THEREFORE, TIIE UNDERSIGNED, who represents that he/she is authnrizad to give and emecu,_e this Partial Waiver of Mechanics Lien and I'aymGnt Bond Claim for and in consideration of *149* thousand *957* dollars and 50 cents $149,957.50 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of. Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for tho above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brother's Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this � day of 20 I �• State of 1 (�,rc� County of .��n � Subscribed and swori�Ao before me this OFrICiAL SEAL JEFFREY h1ACHAJ NOTARY PUBLIC, STATE OF iLLINUIS MY COMMI°S!C`d rw"PI9ES 0312412019 titcHenryjk,, Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.uw park_recreation CONSENT AGENDA SUPPLEMENT DATE: June 4, 2018 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks & Recreation Facilities Alcohol & Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks & Recreation Facilities Alcohol & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities Alcohol & Special Use permit requests. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. FOR COUNCIL MEETING ON JUNE 40 2018 Shelter Rental Alcohol Permits These are alcohol permit requests associated with shelter rentals Date Applicant 064048 Scott Hettermann 06-10-18 Loren Tonyan 06-16-18 Robert Dohr 06-3048 Cecilia Alshafei 06-30-18 Benjamin Winkelman 07-28-18 Aileen Henderlight 08-26-18 Barb Rysso Address Park Purpose 1700 Tyler Trail PP B Birthday 5306 W. Shore Drive PP C Graduation Party 607 Devonshire Court PP A Graduation Party 3714 Millstream Drive PP A Graduation Party 4901 W. Glenbrook Trail VP A/Gaz Graduation Party 552 Juanita Vista PP A Family Reunion 3108 Turnberry VP A/Gaz Family Picnic Special Use Permits These are special use permit requests associated with shelter rentals Date Applicant Address Park Special Use 06-0948 Ashley Schwank 300 S. Cross Trail KP A Bounce House 09-08-18 Julie Owens 5321 W. Sherman VP A Bounce House Recreation Center Room Rental Alcohol Permits These are alcohol permit requests associated with Recreation Center room rentals or programs. Date Applicant Address Rec Center Purpose None McHenry Parks &Rerseullon Deputtmen( Rental Date: Name of Applicant: �c ` ` r, CJ CAVI !\ Group/Organization (if applicable):_ _ Address:_ Home Phone: Henry Parks & Recre?dolil Application Date: Rental Time:_. 1, Ll 1 Y Date of Birth: CityJState/Zip: Cell hon S VN i'... i-t C V/ tJl ill !%- t 5 �.f 1 e �l , t vy✓l Personal Emall:_ _. M _ _ Event Title/Activity:— ''i Attendance: List all activities to be held:! sHELTER: ❑Knox Shelter A ❑Petersen Shelter A ❑Petersen Shelter C ❑Veterans Shelter ❑ Knox Shelter B i±aroKntersen Shelter B ❑Veterans Gazebo ❑Other WEDDING: ❑ Rails removed at Veterans Memorial Park ($25 fee) BEER/WINE: (at least 4 weeks notice needed) Type of Alcohol to be Served: ❑ None ❑ Wine 1"eer NO OTHER ALCOHOL ALLOWED Amount of Alcohol: Wine Bottles # _ Beer Cases # _ beer Kegs # SPECIAL USE: (at least 4 weeks notice needed) —Equipment provided by renter ❑ Tent ❑Bounce House Location: Applicant to call JULIE (1-800-892-0123) for ❑ Tables # n Performer n Catered Pig Roast ❑ Other )THER: Groups over 50, DAMAGE DEP: Credit Card Nu Signature: a Chairs # ❑ Music: �J ❑Band of Tents and Bounce Houses Benches # d Carnival Rides ❑ Wedding Arch ❑ Animals Approval will be based on the items listed above. Any other requests are subject to further approval, If applicable, health permits are required bylaw for concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: 8t5-334-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property underthis permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be said, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and eqEuidelines, nt owned b me, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to co th the Cl of cHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Shelte Signature: Date: She9tea y /k c oho SP( (CIA Use P, errFinIi APPURc oiler) McHenry -� Forks &R¢ nrlm MparfMPm Application Date: Rental Date:� V Rental Time: ` Name of Applicant:l__Date of Birth: ,r Group/Organization (if applicable): Address:r's �%k�0 N ��(�� CV, City/State/Zip:-t 1A Home Phone: 5 - Z1(� rj 2'� 3 Cell Phone: Personal Email:Lt)+QA 0 a •ifle* EventTitle/Activity: t✓1 rcow.hcy)_n(, vipuAttendance: List all activities to be held: SHELTER: ❑Knox ShelterA n Petersen ShelterA Petersen ShelterC ❑ Knox Shelter B ❑ Petersen Shelter B ❑ Veterans Gazebo WEDDING: ❑ Rails removed at Veterans Memorial Park ($25 fee) BEER/WINE: (at least 4 weeks notice needed) Type of Alcohol to be Served Amount of Alcohol: ❑ Veterans Shelter ❑ Other. ❑ None ine uBw6er NO OTHER ALCOHOL AL SPECIAL USE: (at least 4 weeks notice needed) -Equipment provided by renter o Tent ❑Bounce House Applica nt to call J U LI E (i-800-8gz-o ❑ Tables # ❑ Chairs # ❑ Performer DAMAGE DEP: Credit Card P Signature:_ ❑ Music: o DJ staking and Bounce Houses a Benches # Carnival Rides ❑ Wedding Arch n Animals Approval will be based on the items listed above. Any other requests are subjectto further approval. If applicable, health permits are required bylaw for concessions and catering. Please make arrangements to obtain permits. McHenry County Department of HeaRh: 8�5-334-4585 I agree all alcohol containers will 6e removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated personwill be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Shelter Guidelines. Signature: "'�!�` J� Date: 5 �`} McHenu }arks Recrear Ro EL T Shelter, Alcoho & Special Use Kermit Applicalp;uoru MCHeI' r Peru s n.C,eauon Wilam opt Application Date: 5 / Rental Date: -f �' ^ to Rental Time: Name of Applicant:_z 6 cc __ '`�- Date of Birth: Group/Organization (if applicable): 0 n��� I•. .i- Home Phone: City/State/Zip: 1j"001 C `1 1`�"'� 7 Cell Phone: S' % s `io `% Personal Email: : - C Event Title/Activity: fd VV\ - c ` C' v, c �` (� i, _ �F-v Vn Attendance: I ict alt artivitiac; to ha hPi(im vf1 'C i SHELTER: ❑Knox Shelter A 'Petersen Shelter A ❑Petersen Shelter C ❑ Knox Shelter B ❑Petersen Shelter B ❑Veterans Gazebo ❑ Rails removed at Veterans Memorial Park ($25 fee) BEERf WINE: (at least 4 weeks notice needed) ❑ Veterans Shelter ❑ Other Type of Alcohol to be Served: lone ❑Wine Beer NO OTHER ALCOHOL ALLOWED Amount of Alcohol: Wine Bottles # Beer Cases # Beer Kegs # SPECIAL USE: (at least 4 weeks notice needed) — Equipment provided by renter ❑ Tent ❑Bounce House Locati Applicant to call JULIE (1-800-892-oi�3) fo ❑ Tables # ❑ Chairs # ❑ Performer ❑Music: ❑ DJ ❑ Catered Pig Roast Other OTHER: Groups ove DAMAGE DEP: Credit Card Signature:_ of7e and Bounce Houses Q Benches # ❑ Wedding Arch nd ❑ CarTriyal Rides ❑Animals Approval will be based on the items listed above, Any other requests are subject to further approval. If applicable, health permits are required bylaw for concessions and catering. Please make arrangements to obtain permits, McHenry County Department of Health: St5-334-4585 I agree atl alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result In foss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply wit)il e City of McHenry Municipal Code and all Parks & Recreation regulations. 1 have read and fully understand the McHenry Rekre�itionhelt?'F el es Signature: Date:_?/ft�Lc�-__ _.___ \4CHyPa,FsRRutmilo. Dij+anmrn�� '�' Rental Name of App dVl z enry Parks & ecreaition Shei�sern Acohoi a Special use vermat Application P7�Lfg�/� l Application Date: EAC Rental Time: � A 1 i Date of Birth: © Group/Organizati/o�n1(if ap/p�lic�able): Address:,,.,/ 7 W't c(_S/&1 _ AIM � �1'.City/State/Zip:_�y �'` Home Phone: d isv 7 /�7 Cell Phone: Y% S�y 5 0� �3 30 Event 1 s List all activities to be held: �0 G� SHELTER: ❑Knox Shelter A r�QPetersen Shelter A ❑Petersen Shelter C ❑ Knox Shelter B ❑ Petersen Shelter B ❑ Veterans Gazebo WEDDING: ❑ Rails removed at Veterans Memorial Park ($25 fee) )3EER/WINE: (at least 4 weeks notice needed) ce: ❑ Veterans Shelter ❑ Other Type of Alcohol to be Served: ❑None 'O' Wine q,-.Beer NO OTHER ALCOHOLALLOWED Amount of Alcohol: Wine Bottles # ! Beer Cases # Beer Kegs # SPECIAL USE: (at least 4 weeks notice needed) —Equipment provided by renter ❑ Tent ❑Bounce House Applicant to call JULIE (1-800-892- 3) for sta ❑ Tables # ❑ Chairs # o � ❑ Performer ❑Music: ❑,QIJ ❑ ❑ Catered Pig Roast ❑ Other of7ents and Bounce Houses ❑ Benches # ❑ Carnival Rides ❑ Weddin g Arch ❑ Animals OTHER: Groups over 50o must obtain additional: ❑ dumpsters ❑portable toilets DAMAGE DEP: Credit Card Number: Expiration:. Signature: l% r Date: Approval will be based on the items listed above. Any other requests are subject to further approval. If applicable, health permits are required by lawfor concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: 8t5-334-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the venial date and that no underage or Intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuantto this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injuryto person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Shelter Guidelines. �Q Signature: � Date: Ze; ©� " MCHIlI Parke @ Rtcmnclon Der ixmrnc Rental Name of Appl n�IVc� Uf�_nry Parks & Recreation luc liner, ,�8��c��hol �� spec" loll (used Permit Application r� Application Date: 5 'Z Z " L(.)( 6 ntal Time- i L.izL�.Date of Birth: � Group/Organization (if applicable): '—` _ ____ Address:_( JAJ_ c x '� i r� ( City/State/Zip: 0AC (wkVt r! IL (o[ O 7 0 Home Phone: Y15 �i��i — (os Cell Phone: (�/J� 7�/C _ '5 (0 Personal Email: Event List all activities to be held: SHELTER: Ei Knox ShelterA ❑ Petersen ShelterA ❑Petersen Shelter C ,I�Veterans Shelter 1 ❑ Knox Shelter B ❑Petersen Shelter B ,�C/eterans Gazebo , ❑Other WEDDING: ❑ Rails removed at Veterans Memorial Park ($25 fee) BEER/WINE: (at least 4 weeks notice needed) Type of Alcohol to be Served: ❑ None )!(Wine Beer NO OTHER ALCOHOL ALLOWED Amount of Alcohol: Wine Bottles #(0 Beer Cases # Beer Kegs #_ SPECIAL USE: (at least 4 weeks notice needed) —Equipment provided by renter ❑ Tent ❑Bounce House Locati Applicant to call JULIE (1-800-892-ot� for staking of Ten and Bounce Houses ❑ Tables # ❑ Chairs # Fmenches # ❑ Wedding Arch ❑ Performer ❑ Music: o DJ ❑ Band o Carnival Rides u Animals ❑ Catered Pig Roast ❑ Other OTHER: Groups DAMAGE DEP: Credit, Signati Approval will be bases uu ure rcems ustea aoove. Hny Omer requests are suolett to turther approval. It appncanle, nearcn permrts are required by lawfor concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: St5-334-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol underthis permit issued pursuant to this application is expressly prohibited. I also understand that not complyingwith the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of Injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities anc equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Shelter Guidelines. Signature:. Pads & perrrnrion UePartment ,/ —f� Rental Date:/Zx Name of Applicant: dU1zHenrry Parks 8m errea- 5ped;Q it Jse Pernilli A%pplicavion Application Date: 5 ental Time:__ (t A /"t ate of Birth: RAJ Organization (if applicable): /G � 1.� N �)ty __— Address: ss ._ lU f 1%l 5 �i�} City/State/Zip:- el' 01, LAM f l/ Home Phone: Z3 / 5 7G� c7 iJ Cell Phone: sr3� ` Personal Ema Event Title/Activity: / �,_,,� List all activities to be held: t/ LA AT r�GO+�—�7`7�r1 5 CL��IV ttenda SHELTER: ❑Knox Shelter A �'etersen Shelter A ❑Petersen Shelter C ❑Veterans Shelter ❑ Knox Shelter B ❑ Petersen Shelter B ❑ Veterans Gazebo ❑ Other WEDDING: ❑ Rails removed at Veterans Memorial Park ($25 fee) BEER/WINE: (at least 4 weeks notice needed) Type of Alcohol to be Served: ❑None PVine Beer NO OTH 01 ALLOWED Amount of Alcohol: Wine Bottles # Beer cases #�� SBeer Kegs # SPECIAL t15E: (at Least 4 weeks notice needed) —Equipment provided by renter ❑ Tent ❑Bounce House Applicant tocallJULIE(t-Boo-8gz-o� for staking ❑ Tables # ❑ Chairs # ❑ Performer r�(IVlusic: o DJ and ❑ Catered Pig Roast ❑ Other OTHER: Groups DAMAGE DEP: Credit C and Bounce Houses Benches # El C'aiiival Rides ❑ Wedding Arch ❑ Animals 5ignatu - Approval will be based on the items listed above. Any other requests are subject to further approval. If applicable, health permits are required by law for concessions and catering. Pease make arrangements to obtain permits. McHenry County Department of Health: 8i5-334-4585 I agree ali alcohol containers will be removed by applicant or placed In proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property underthis permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol underthis permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parles & Recreation regulations. I have read and fully understand the McHenry Recreation Shelter Guidelines. Signatu re: Dater_ Mclj- en ry Forks Recrca arldM d +Y43i, Shelter,Alcohol �? Spediail f. s Perrier t [��j3pilc��b'OnMcHenParks k peneoflan Depnrtm- Application Date: S L I/ I Rental Dater (�•���Rental Time: (�L� r� �� 3 ° 0 ra. Yn Name of Applicant: i(43 50 _Date of Birth: / Group/Organization (if applicable): 1usl�r�tp'dP - CityfState/Zip:�)��•� Home Phone: j - 3� -Q is _...__ _..Cell Phone:-�� Personal Email: Event Title/Activity:_ List all activities to be SHELTER: ❑Knox Shelter A ❑ Petersen Shelter A ❑Petersen Shelter C ❑ Knox Shelter B ❑Petersen Shelter B ❑Veterans Gazebo WEDDING: ❑ Rails removed at Veterans Memorial Park ($25 fee) BEER/WINE: (at least 4 weeks notice needed) Type of Alcohol to be Served: ❑None ❑Wine VBeer Amount of Alcohol: Wine Bottles # dance:__�J- t� la'Veterans Shelter ❑ Other NO OTHER ALCOHOL ALLOWED Beer Cases # SPECIAL USE: (at least 4 weeks notice needed) -Equipment provided by renter OTHER: ❑ Tent ❑Bounce House Applicant to call JULIE (1-800-89z-o�z3) for ❑ Tables # ❑ Performer ❑ Catered Pig Roast ❑ Other DAMAGE DEP: ❑ Chairs # ❑ Music: ❑ DJ ❑ B of Tenf�and Bounce Houses Beer Kegs # riches # ❑Wedding Arch ❑ Carni�l Rides ❑Animals nur �1t>r),. Groups over Soy Credit Card Nun - Signature:. / _) - Approval will be based on the items listed above. Any other requests are subject to further approval. If applicable, health permits are required bylaw for concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Healtfi: 8i5-334-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the yenta[ date and that no underage or Intoxicated person will be allowed to consume any alcohol brought into City of McHenry property underthis permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol underthis permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, Its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Shelter Guidelines. Signature:A/(,Z1v(J�i'�Q� Date: MCH ry Aarts &R[ karlm&ermwirnmr Rental Date:_ Name of r 11Ks oK frieCreat101 r� � Ic DK(cirp m1conoll, Lx �)Peclw arse revlrlmkfl P�Ppllllca�aorl Group/Organization (if applicable): __ __ Address:_ Home Phone: Personal Ema Event Title/Ac List all activitii Application Date: - al Time: 12 of Birth• SHELTER: Knox ShelterA ❑Petersen ShelterA ❑Petersen Shelter C o Knox Shelter B ❑ Petersen Shelter B ❑ Veterans Gazebo WEDDING: ❑ Rails removed at Veterans Memorial Park 025 fee) BEER/WINE: (at least 4 weeks notice needed) ❑ Veterans Shelter ❑ Other Type of Alcohol to be Served: kelilone ❑ Wine ❑Beer NO OTHER ALCOHOL ALLQ`NED Amount of Alcohol: Wine Bottles # Beer Cases # Beer Kegs # SPECIAL USE:. (at least 4 weeks notice needed) —Equipment provided by renter a Tent Bounce House Location: Applicant to call JULIE (1-800-892-oi23) for staking of Tents and Bounce Houses ❑ Tables # ❑ Chairs # ❑ Benches # ❑ Wedding Arch ❑ Performer ❑ Catered Pig Roast ❑ Other OTHER: Groups oN DAMAGE DEP: Credit Car Signature ❑ Music: a DJ ❑Band ❑Carnival Rides ❑Animals Approval will be based on the itep(s sted above. Any other requests are subject to further approval. If applicable, health permits are required by lawfor concessions and cateri Please make arrangements to obtain permits. McFlenry County Department of Health: Si5-394-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and Indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment ownesPlsame, which results from or duringthe activity of permittee or is caused by participant in said activity. All persons agree to comply with the 911ty c f McHenry Municipal Code arks & Recreation regulations. I have read and fully understand the McHenry Recreati i 5 ielterGuidelines. ) Signature:. ate. Mc-eShelter, AGc oyhoG SG. e�d'a ��s(� G�'e��i>yurdt Ajpp krati0g1I Parks 4,Reoenrion Oery ttm+Y43r�r Application Date:; Rental Date: ✓ -P�iO�� Rental Time: %f'a Pin _. Name of Applicant: SJ )� ©i .l'LS Date of Birth:._ _ IL ~��_ Organization (if applicable): _��-bt fs G __ p - Address:_ =�� i (t� lf?('i'YU u/l —City/State/Zip:. iyGt � (Ocbso Home Phone: _ t5 75q 9L L3C> Cell Phone: Personal Email: LL Lr.LAAoLS e _V►,A t f CA ✓Y) J Event Title/Activity: 0/ti C U Attendance:_ List all activities to be held: SHELTER: a Knox Shelter A Petersen Shelter A ❑Petersen Shelter C ❑ Veterans Shelter ❑ Knox Shelter B ❑Petersen Shelter B ❑Veterans Gazebo ❑Other. WEDDING: ❑ Rails removed at Veterans Memorial Park ($25 fee) BEER/WINE: (at least 4 weeks notice needed) Type of Alcohol to be Served: ❑ None ❑ Wine ❑ Beer NO OTHER ALCOHOL ALLOWED Amount of Alcohol: Wine Bottles # Beer Cases # Beer Kegs # SPECIAL USE: (at least 4 weeks notice needed)—CEquipment provided by renter o Tent i)4 Bounce House Location: L S KL�YL" _ Applicant to call JULIE (11-800-892-01123) for staking of Tents and Bounce Houses Tables # ❑ Chairs # ❑ Benches # ❑ Wedding Arch ❑ Performer ❑ Music: a DJ ❑Band ❑ Carnival Rides Li Animals ❑ Catered Pig Roast ❑ Other OTHER: Groups i DAMAGE DEP: Credit C Signatul Approval will be based on the items listed above. Any other requests are subject to further approval. It applicable, health permits are required by lawforconcessionsand catering. Please make arrangements to obtain permits. McHenry County Department of Health: 815334-4585 I agree all alcohol containers will 6e removed by applicant or placed in proper containers on site on the rehtal date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be said, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenryfor any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Shelter Guidelines. Signature: __ Dater/ f REGULAR MEETING MINUTES April 16, 2018 Mayor Wayne Jett called the regularly scheduled April 16, 2018 meeting of the McHenry City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. In attendance were the following Councilmembers: Condon, Devine, Mihevc, Curry, Schaefer, Glab, and Santi. Also in attendance: City Administrator Morefield, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, Director of Public Works Schmitt, Director of Community Development Polerecky, Director of Finance Lynch, and Deputy Clerk Geraghty. Mayor Jett announced City Attorney McArdle would make a statement prior to Public Comment. Attorney McArdle requested that Attorney Thomas Zanck representing Meyer Material and Meyer Material Operations Manager Randi Wille step up to the podium and read a written statement a copy of which is attached. PUBLIC HEARING CONCERNING AMENDMENTS TO MEYER MATERIAL COMPANY, LLC ANNEXATION AGREEMENTS. Mayor Jett called to order the Public Hearing concerning Amendments to Meyer Material Company, LLC Annexation Agreements at 7:15 PM. Mayor Jett opened the floor for Public Comment. Mr. Rich Slone, 6513 Burning Tree Drive, McHenry, IL expressed his request for a reasonable extension of the Meyer Material agreements that will benefit the city and contain requirements for Meyer to fund infrastructure improvements that will benefit the subdivision. Ms. Gerry Stueckemann, 6630 Hayward Ct., McHenry, IL expressed her opposition to the gravel pit operation. Bill & Maria Rabenoa 7208 Burning Tree Drive, McHenry, IL expressed concerns about extending the Meyer Annexation Agreement. Mr. Terrance Nadar, 1213 Matanuska, McHenry, IL expressed his opposition to the proposed extension of the Meyer Material Annexation Agreements and the findings as determined by past Councils. Mr. Gary Malek 1601 Tecumseh Drive, McHenry, IL expressed concern about the dust, sand, and noise generated by the Meyer Material Co. pit operations. Mr. Jay Mathiesen 6712 Burning Tree Drive, McHenry, IL stated he would save his comments for later in the meeting. Regular City Council Meeting Page 2 April 16, 2018 Ms. Sandra Gallardo, 6220 Whiteoak Drive, McHenry, IL told the Council she is a seven month resident of McHenry and expressed her concerns about Meyer Material operations air emissions from trucks, dust, and noise. Mr. Scott Wolf, 6519 Burninr Tree Court, MCHenry. IL expressed his opposition to extending the Meyer annexation agreements and the long term effects mining operations may have on the groundwater quality. He requested that LaFarge invest in our community. Mark & Jennifer Harris, 6630 Illiama Trail, McHenry, IL expressed their opposition to the proposed extension of the annexation agreements. They also stated they will email Mayor Jett a copy of a video of the mining operations as viewed from their backyard. Vince Sacora, 7108 Burning Tree Drive, McHenry, IL expressed his concerns about the Meyer Annexation Agreements and requested that all mining operations cease. At this time, Mayor Jetta gave the floor to Attorney Tom Zanck to express his side of the facts. Attorney Zanck referred the unanimous 6-0 recommended received from the Planning and Zoning Commission. He then provided a historical summary of the City of McHenry/Meyer Material agreements dating back to the original 1976 property annexation. Attorney Zanck announced that there has never been a formal complaint written against Meyer Material Co., the Millers or the current owner of Meyer Material Co., LLC. They have been good corporate citizens and have conveyed significant amounts of money to the city. Perhaps the biggest mistake made by Meyer was when they began to remove the aggregate from the north to the south instead of immediately going to the south and for the next 10 years going to the north and that is where we are today. Attorney Zanck stated Meyer would like to continue to be a significant part of the city. Further, he and Meyer representatives would accept the invitation to attend the closed session. Attorney Zanck then interviewed Mr. Randi Wille and Doug Evercamp representing Meyer Materials Co., regarding plant operations and past complaints and resolutions. Mayor Jett asked for additional public comments. Mr. Rich Sloan stated again that they do not want Meyer in McHenry and urged all residents affected by the mining operations to contact the city daily to express their complaints. He also suggested hiring an independent consultant to test the air quality and noise levels around the mining operations. As there was no further public comment or any other discussion by the Council, Mayor Jett called for a motion to close the public hearing. Regular City Council Meeting Page 3 April 16, 2018 Alderwoman Condon made a motion, second by Alderman Mihevc to close the public hearing regarding Amendments to Meyer Material Company, LLC Annexation Agreements. Attorney McArdle announced that the city had just conducted its second Public Hearing for Meyer. From a legal standpoint, the hearing is ended which means we complied with the statute. Whenever this matter is continued to another day, there will always be a public comment section and no one will be denied the right to speak. Kathy Adams, 3618 Grand Avenue, McHenry, IL, reported that she travels Route 120 along the pit and has had broken windshields from rocks flying off the back of trucks leaving and entering the pit. Mayor Jett asked for additional comments from the Council. Alderman Curry provided background on his discovery of the Meyer Material's and urged those in attendance to stay involved in the city and its government. Mayor Jett asked the Clerk to call the roll for the motion on the floor: Voting Aye: Condon, Mihevc, Santi, Glab, Curry, Schafer Devine Voting Nay: None Absent: None Motion Carried The Public Hearing closed at 8:25 PM. PUBLIC COMMENT None. CONSENT AGENDA A. Renew Sublet Agreement between City of McHenry and Trey &Tom Corp. d/b/a Main Street Station for the property located at 4005 W. Main Street for the term ending October 31, 2020 for $950 per month; B. Appointment of Celeste Heidemann to the Landmark Commission to fill the vacant term expiring on April 30, 2021; C. Special Event Liquor License to permit the retail sale of alcohol outdoors for Nicolino's annual Kentucky Derby event, 621 Ridgeview Drive on Saturday, May 4 from 10 AM to 10 PM; D. Parks Facilities/Picnic Permits; E. April 2, 2018 City Council meeting minutes; and F. Payment of Bills in the amount of $252,526.19. At Alderman Curry's request, Mayor Jett announced Consent Item A was pulled from the Consent Agenda and would be voted as a separate item. Regular City Council Meeting Page 4 April 16, 2018 Motion by Alderman Schaefer, second by Alderwoman Condon to approve Consent Agenda Items 6-B through 6-F as presented. Voting Aye: Schaefer, Condon, Curry, Devine, Glab, Mihevc, Santi Voting Nay: None Absent: None Motion carried. Consent Item 6-A, Renew Sublet Agreement between City of McHenry and Trey &Tom Corp. d/b/a Main Street Station for the property located at 4005 W. Main Street for the term ending October 31, 2020 for $950 per month. Motion by Alderman Schaefer, second by Alderwoman Condon to renew the Sublet Agreement between City of McHenry and Trey & Tom Corp. d/b/a Main Street Station for the property located at 4005 W. Main Street for the term ending October 31, 2020 for $950 per month. Alderman Curry requested the history of the lease amount and stated his opinion that it should be increased as it had been stagnant for several years and if the amount charged by the city was fair to other businesses in the area. After further discussion by the Council, it was agreed the lease amount should be increased to $6/square foot and brought back to the Council at its next meeting. Alderman Schaefer withdrew his second and the motion failed for lack of a second. Motion by Alderwoman Condon, second by Alderman Santi to table and set aside Consent Item 6-A and present the item at the next Council meeting with the proposed increased. Voting Aye: Condon, Santi, Curry, Schaefer, Devine, Glab, Mihevc Voting Nay: None Absent: None Motion carried INDIVIDUAL ACTION ITEM AGENDA: A. Motion to approve the transfer of Class A-21 Liquor License from Plum Garden Restaurant, Inc. d/b/a Plum Garden Restaurant, to Plum Garden LLC d/b/a Plum Garden Restaurant located at 3017 W. Main Street effective May 1, 2018. Motion by Alderman Santi, second by Alderman Curry to approve the transfer of Class A-21 Liquor License from Plum Garden Restaurant, Inc. d/b/a Plum Garden Restaurant, to Plum Garden LLC d/b/a Plum Garden Restaurant located at 3017 W. Main Street effective May 1, 2018. Voting Aye: Santi, Curry, Condon, Schaefer, Devine, Glab, Mihevc Regular City Council Meeting Page 5 April 16, 2018 Voting Nay: None Absent: None Motion carried B. Motion to approve the Fiscal Year 2018/19 Liquor License Renewals. Mayor Jett stated at his time he would invite Council Members to comment on the motion with respect to the Fiscal Year 2018/19 Liquor License renewals. Alderman Santi noted that that there are two or three liquor license establishments that have yet to submit their proper paperwork or pay the fees. Mayor Jett reported that at this time there are three establishments that have not yet completed the renewal process. However, Staff has reached -out to these three establishments. Alderman Santi asked if those establishments would be removed from the list. Deputy City Clerk Geraghty reported that if the fees and the proper paperwork are not received by the license expiration date the liquor establishments will be removed from the list. Alderman Glab commented on the liquor license establishments that also have video gaming. He noted the percentage of the liquor license establishments that also hold video gaming licenses is rather high. In addition, he believes that there are current liquor license establishments that most likely be asking Council to consider granting them video gaming licenses. Alderman Schaefer noted a correction to the list with respect to Nicolino's as they were not highlighted as holding a video gaming license. Deputy Clerk Geraghty reported that effective May 1, 2018 Nicolino's will no longer offer video gaming. Alderman Curry noted that the City of McHenry is ranked 15th in the State of Illinois with respect to the number of video gaming establishments. The Council Members offered no further discussion on the motion, a Motion was made by Alderwoman Condon and seconded by Alderman Curry to approve the Fiscal Year 2018/19 Liquor License renewals. Voting Aye: Condon, Curry, Santi, Schaefer, Devine, Glab, Mihevc Voting Nay: None Absent: None Motion carried Motion to adopt an Ordinance authorizing the execution of a Development and Economic Incentive Agreement between the City of McHenry and Graham Enterprise, Inc. relating to the demolition and redevelopment of the McHenry BP ;as Station located at 5301 Bull Valley Road, demolition of the vacant building at 5520 W. Elm Street; and, demolition of the vacant building located at 4410 W. Elm Street. Regular City Council Meeting Page 6 April 16, 2018 Director Martin provided the Council Members with an overview of the proposed Development and Economic Incentive Agreement with Graham Enterprise Inc. The incentive portion of the agreement would offset the development expenses related to the following components. • Razing the existing facility at the southwest corner of Bull Valley Road and Crystal Lake Road, • Razing the existing facility at the northeast corner of Ringwood Road and Illinois Route 120; • Razing the vacant office building at 4410 West Elm Street; • Potential Development of a fueling station at the northwest corner of Ringwood Road and Illinois Route 120 • Redevelopment of a new fueling station at the southwest corner of Bull Valley Road and Crystal Lake Road Director Martin went on to report that the applicant Mr. John Graham and his associates were in attendance to answer any of Council's questions. Mayor Jett open the floor for Council discussion on this matter. Alderman Curry noted that in the packet the information with respect to the sale tax incentive payment shall be equal to 50% of the Base Sales Tax and Home Rule Sales Tax. Alderman Curry asked Staff what was the current sales tax revenue for the subject property. Director Martin replied that at this time he was unable to recall the amount. Alderman Curry suggested that the sale tax incentive should be calculated on the sale tax increase not on the current sale tax revenue. Alderman Curry stated that the way in which the sale tax incentive agreement is currently structure there are no requirements to build on the properties located on Bull Valley or Ringwood Roads. In his opinion the tax payers would be paying handsomely for the next 20 years to have two buildings demolished. Director Martin noted that the developer is making a $3 million dollar investment in building a new fueling station. Mr. Graham commented at length about the longevity of his company in the City of McHenry. He reported that the company has been located in the City of McHenry for over 60 years and he is the third generation to own and operate the corporation. Mr. Graham noted that his corporation is a small business and is unable to fund the entire development and redevelopment projects. Mr. Graham continued on to comment on the benefits of the sales tax incentive agreement to both the community and the local economy. Director Martin reported that Director Lynch just informed him that the City receives an estimated annual sale tax revenue of $56,000. Alderman Curry thanked Director Martin and Director Lynch for the information. Alderman Curry noted that he is supportive of the development. However, as noted by Staff the Council Members have to look very carefully at each agreement and his concerns is with the language contained in the agreement. Regular City Council Meeting Page 7 April 16, 2018 In Alderman Curry's opinion the sale tax rebate should be calculated on the increase in sale tax revenue for the Ringwood Road development and if the other properties were to be developed then those properties would also receive the sale tax rebate. Director Martin noted that this agreement was different due to the fact that they were structuring the agreement around three different sites and wanted to accomplish three different outcomes. Alderman Curry once again expressed his concerns regarding the only redevelopment guarantee was the Bull Valley and Crystal Lake Roads site. City residents could possibly pay an estimated $500,000 dollars in sales tax rebates over the next 20 years to demolish two existing facilities. Alderman Curry reported that he has received negative feedback from some constituents. Alderman Glab commented on the proposed sale tax incentive agreement. He too believed that the proposed sale tax rebate to provide for the demolition of three buildings and only one site redeveloped at the tax payers' expense was unreasonable. Alderman Glab discussed his past conversations with respect to having an Ordinance in place to address vacant buildings. In addition, he noted that he could not support this agreement unless the language was amended and there is a guarantee that the fueling station at Ringwood Road is developed. Alderman Schafer commented on the proposed sale tax incentive agreement. He noted in the agreement there is a paragraph that references that no sale tax incentive shall be made to the Owner from the Ringwood Road or Bull Valley sites unless the sites are rebuilt in their entirety. Director Martin noted that there was a possibility that Mr. Graham could remodel the sites without having to rebuild. However, he would not qualify to receive the incentive. Mr. Graham discussed in length his corporation's business plan. Alderman Schafer asked if the razing of the Bull Valley facility included the removal of the underground storage tanks. Mr. Graham replied yes. Is Graham discussed the changes in the expectations of fueling stations. Fueling stations now have developed into food alternatives centers. Alderman Glab discussed his views on economic development. He commented on the fact that in his opinion the redevelopment of the Bull Valley Road fueling station does not generate additional sale tax revenue. The fueling station just shares the existing sale tax revenue base being generated by the current fueling stations located throughout the City. He noted that this was similar to the video gaming establishments. The increase of the amount of video gaming establishments did not generate additional revenue. He noted that in his opinion economic development's function is to provide the residents with shopping and other commercial markets that they would otherwise have to commute to other communities to purchase their commodities. Regular City Council Meeting Page 8 April 16, 2018 Alderwoman Condon clarified that residents aren't paying for this sale tax incentive agreement the City is just giving some of the sale tax revenues away as an incentive. Alderwoman Condon asked Mr. Graham if his corporation has a timeline for when the 4410 West Elm Street site would be redeveloped. Mr. Graham stated what his corporation envisions is that the site is eventually redeveloped as a high tech car wash. Director Martin noted that there currently is no timeline for the redevelopment of this site. Alderwoman Condon noted that she agrees with Alderman Curry's comments regarding the 50/50 split on the sales tax revenue. The sale tax revenue split should be on the additional sale tax revenue generated by the redeveloped site. Alderman Curry noted that in the past the City had adopted similar agreements. In addition, Alderman Curry reported that the original incentive agreement included a car wash and provided the City with three major redevelopment projects estimated at $7 million dollars and now the agreement represents improvements at a decreased estimated value of $4 million dollars and only includes one guaranteed redevelopment site. Alderwoman Condon discussed the Ringwood site. She expressed concern with the truck traffic in close proximity to the school site. In addition, in her opinion the redevelopment of this site to include a truck stop would cost the City and/or the School District money due to the site's location. Which, in her opinion, would warrant either an Officer or a crossing guard to assist children crossing the busy intersection. Mr. Graham noted that their business plan for a truck stop is not similar to the truck stops you would typical see off of an interstate. Instead they anticipate the customer base to be small trucks instead of large semi -trucks which as a rule have corporate fueling stations or designated fueling credit cards. Alderman Glab reiterated the fact that if the $1.0 million dollars in sale tax incentives only includes one redevelopment site instead of the three original sites he could not support approval of the agreement. Mr. Graham discussed his corporation's intention with respect to creating a viable cutting edge convenience store and fueling station. Which, in his opinion will assist in the redevelopment of the Bull Valley Road intersection. The Council discussed renegotiating the incentive agreement to reflect that the City would continue to receive the annual sale tax revenue in the current amount of $20,000.00 with a split above that. A Motion was made by Alderwoman Condon and seconded by Alderman Devine to adopt an Ordinance authorizing the execution of a Development and Economic Agreement between the City of McHenry and Graham Enterprise, Inc. with the annual incentive amount equal to 50% of the Base Sale Tax and Home Rule Tax sale tax collected by the City from the property exceeding $20,000.000 Regular City Council Meeting Page 9 April 16, 2018 Mayor Jett asked if anyone in attendance wished to comment on the motion. Resident Craig Wilcox who resides at 590 Brighton Drive approached the podium. Mr. Wilcox thanked the Council Members for negotiating the sale tax incentive agreement in open session. However, in his opinion the Council Members should table this issue and renegotiate the sale tax incentive agreement to include a portion of the sale tax incentive revenue be allocated to the redevelopment of the Ringwood Road site. Alderwoman Condon noted that the Council Members had received all the documentation and the information regarding the sale tax incentive agreement with only one amendment to the agreement which had been discussed in length. Alderwoman Condon commented on the fact that the Council Members' intention is to encourage redevelopment and reinvest in the community. There being no further discussion on the motion, Clerk Geraghty called the roll. Voting Aye: Condon, Santi, Schaefer, Devine, Mihevc Voting Nay: Glab, Curry Absent: None Motion carried Mr. Graham thanked the Council Members for their support. A. Motion to reconsider the denial by the City Council on April 2, 2018 of an Ordinance granting a Conditional Use Permit to allow an Assembly Use, Outdoor Seating, and Indoor Entertainment for Utopian Roast LLC d/b/a Hidden Pearl Cafe located at 1252- 1254 N. Green Street, and, an Ordinance authorizing the Mayor's execution of a Revocable License Agreement with Utopian Roast LLC to utilize .45 acres of city -owned property located at 1246 N. Green Street aka Neumann Park for outdoor seating and entertainment. (Motion to be made by an Alderman/Alderwoman who voted no on April 2, 2018). Mayor Jett read the Motion under consideration. He noted that the reconsideration of the motion must be made by the Alderman or Alderwoman who voted no on April 21 2018. Attorney McArdle explained his recommendation with respect to the Council's action. He noted his recommendation is for the Council Members to reconsider not rescind the previous action regarding the denial of a Conditional Use Permit as this matter was a zoning issue and to rescind the action would a null the previous zoning procedures. Alderman Santi reported that after the last meeting when this matter was discussed. He did have an opportunity to visit Utopian Roast's facility. He questioned if the agreement minored the DC Cobb's agreement. Director Martin reported that this revocable license agreement is similar to DC Cobb's other than there is a 12 month clause in which the City may not revoke the license unless there is a breach of contract. Regular City Council Meeting Page 10 April 16, 2018 In addition, they will be permitted to serve alcohol within the gated area. Otherwise the base of the agreement is the same. Alderman Glab questioned why Council was not provided with a copy of the Neumann Park Agreement which details how the City acquired the property and outlines any land restrictions. Alderman Glab asked Staff if they had recently reviewed the Neumann Park Agreement. Staff responded no not recently. Alderman Glab directed Staff to review the Neumann Park Agreement if this license agreement was approved to ensure there were no conflicts with any land restrictions. Alderman Glab commented on the exhibit included in the packet depicting the railing on Green Street blocking a portion of the sidewalk. He question if the drawing was just a draft or did the drawing depict the way in which the area would be developed. Director Martin noted that the railing is not a requirement. Alderman Glab noted that if the area was developed to reflect the drawing then if a pedestrian turned South on Green St. onto public property there appears to be a potential trip hazard due to the fact the sidewalk is not leveled. Hidden Pearl owner, Dan Kerns who resides at 2006 Birch commented on the railing design. He noted that he is not a concrete expert. However, the concrete experts will design the stairs to match the existing elevation of the adjacent sidewalk. There was some discussion regarding the ramp located to the north side of facility. Alderwoman commented on the fact that on Riverside Drive there is no railings. Mayor Jett asked if anyone else in attendance wished to comment on the motion under consideration. Educator and resident Mr. Kotomski who resides at 2619 W. Lincoln approached the podium. He reported that he had provided his students with a survey regarding gathering venues that attract a diverse group people for a variety of functions. The students' survey expressed the lack of gathering venues for teenagers. He reported that when he announced to his students that he was planning on attending the April 16th Council meeting to express his support with the Council granting the Conditional Use Permit for Utopian Roast LLC d/b/a/ Hidden Pearl. His students were extremely excited and supportive of Mr. Kotomski efforts. Mayor Jett asked if anyone else in attendance wanted to comment on this matter. Cathy Adams a resident who resides at 3618 Grand Ave. approached the podium. Ms. Adams stated that Hidden Pearl is a hidden gem and offers an environment in which teenagers can go to discuss confidential matters. Regular City Council Meeting Page 11 April 16, 2018 Resident Dominic Otto who resides at 1717 North Brown Street approached the podium. He commented on his experience performing at the Hidden Pearl. Mr. Otto expressed his gratitude to owner Dan Kerns who provided him with an opportunity to experiment with his performances. Resident Rebecca Thompson who resides at 2069 W. Lincoln approached the podium. As. Thompson noted that she was in attendance to support the owner of Hidden Pearl. Residents Dan Pico and Jacklyn Powers approached the podium. Mr. Pico stated that they had gotten engaged about year ago at the Hidden Pearl. This was the place they choose to share their special moment with family and friends. They both expressed their support for Hidden Pearl's quick reopening. Resident Marshal Cohen who resides within the City limit, also expressed his support for the reopening of the Hidden Pearl Cafe. He noted that owner Mr. Dan Kerns is focused on the community and deeply cares about the City as a whole. Mayor Jett asked if there was anyone else in the audience that wished to comment on this matter. No one in the audience offered any additional comments. Mayor Jett commented on the fact the Council Members are supportive of welcoming new businesses and retaining existing businesses. Mayor Jett stated that at this time he would entertain a motion to reconsider the denial of an Ordinance granting a Conditional Use Permit to allow an Assembly Use, Outdoor Seating, and Indoor Entertainment for Utopian Roast LLC d/b/a Hidden Pearl Cafe located at 1252-1254 N. Green Street; and, an Ordinance authorizing the Mayor's execution of a Revocable License Agreement with Utopian Roast LLC to utilize .45 acres of city -owned property located at 1246 N. Green Street aka Neumann Park for outdoor seating and entertainment. (Motion to be made by an Alderman/Alderwoman who voted no on April 2, 2018). Alderman Glab questioned if this was a motion to bring the matter back to the table proceeded by a motion to consider granting a Conditional Use Permit to allow an Assembly Use, Outdoor Seating and Indoor Entertainment for Utopian Roast LLC d/b/a/ Hidden Pearl Cafe. Attorney McArdle replied yes. There being no further discussion on the motion, A Motion was made by Alderman Schafer and seconded by Alderman Santi to reconsider the denial by the City Council on April 2, 2018 of an Ordinance granting a Conditional Use Permit to allow an Assembly Use, Outdoor Seating, and Indoor Entertainment for Utopian Roast LLC d/b/a Hidden Pearl Cafe located at 1252=1254 N. Green Street; and, an Ordinance authorizing the Mayor's execution of a Revocable License Agreement with Utopian Roast LLC to utilize 45 acres of city -owned property located at 1246 N. Green Street aka Neumann Park for outdoor seating and entertainment. Regular City Council Meeting Page 12 April 16, 2018 Voting Aye: Schaefer, Santi, Devine, Mihevc, Devine, Curry Voting Nay: Glab Absent: None Motion carried Motion to adopt an Ordinance granting a Conditional Use Permit to allow an Assembly Use, Outdoor Seating, and Indoor Entertainment for Utopian Roast LLC d/b/a Hidden Pearl Cafe located at 12524254 N. Green Street; and, an Ordinance authorizing the Mayor's execution of a Revocable License Agreement with Utopian Roast LLC to utilize .45 acres of city -owned property located at 1246 N. Green Street aka Neumann Park for outdoor seating and entertainment. Mayor Jett asked if any of the Council Members had any questions on the motion. Alderwoman Condon reported that she was one of the members that voted no. She believed there were some issues in the original agreement that needed to be clarified, which Staff and Mr. Kerns have since addressed. Alderwoman Condon continue on to discuss the important role this establishment plays in the community. Alderman Glab noted that he also voted no due to the lack of clarity in the agreement. Alderman Glab recalled a past meeting in which Mr. Kerns remarked that prior to the meeting Council Members had already made up their minds on how they would vote on this matter. Mr. Kerns replied at the time this was his mindset and he apologized for making those comments. Alderman Glab noted that he always comes to the meetings with an opened mind and listens to his colleagues and Staff's comments and recommendations prior to making a decision. He noted that he had done his due diligence and would vote his conscience on this matter. Mayor Jett asked if there were any additional public comments. No one in attendance offered any comments. Mayor Jett asked if the Council Members had any other additional comments. The Council Members offered no additional comments. Mayor Jett stated that at this time he would entertain a motion to adopt the motion on the table. A Motion was made by Alderwoman Condon and seconded by Alderman Curry to adopt an Ordinance ;:ranting a Conditional Use Permit to allow an Assembly Use, Outdoor Seating, and Indoor Entertainment for Utopian Roast LLC d/b/a Hidden Pearl Cafe located at 12524254 N Green Street; and, an Ordinance authorizing the Mayor's execution of a Revocable License Agreement with Utopian Roast LLC to utilize 45 acres of city -owned property located at 1246 N. Green Street aka Neumann Park for outdoor seating and entertainment as amended. Voting Aye: Condon, Curry, Schaefer, Mihevc, Devine, Santi Voting Nay: Glab Absent: None Motion carried Regular City Council Meeting Page 13 April 16, 2018 Motion to adopt Ordinances amending various sections of Municipal Code Chapter 16 and Chapter 13 of the Traffic and Motor Vehicle Code relating to hours and fees for the Miller Riverfront Park Boat Launch. Mayor Jett asked if the Council Members had any questions or comments on the motion under consideration. Alderman Devine reported that there are many boat launches along the Chain of Lakes and the Fox River that are free or the fees are lower than $25.00. Alderman Devine commented on the hours of the boat launch. He believes 6:00 a.m. to 11:00 p.m. was reasonable. Alderwoman Condon agreed. In addition, she questioned if the proposed resident boat launch fees were too high. Alderman Glab noted that it is more palatable to residents if later on the Council revaluated the boat launch fees and lowers the fees instead of setting the fees low and then increasing them in the future. Alderman Santi briefly commented on the fees and the hours. Alderman Schafer noted that he was comfortable with the fees and the amended boat launch times. The Council Members noted that this is one of the finest boat launches on the Fox River. Mayor Jett asked if anyone in the audience wished to comment on the matter under consideration. Those in attendance offered no comments. Mayor Jett stated that he would entertain a Motion to adopt Ordinances amending various sections of the Municipal Code Chapter 16 and Chapter 13 of the Traffic and Motor Vehicle Code relating to hours and fees for the Miller Riverfront Park Boat Launch. A Motion was made by Alderman Santi and seconded by Alderman Curry to adopt Ordinances amending various sections of the Municipal Code Chapter 16 and Chapter 13 of the Traffic and Motor Vehicle Code relating to hours and fees for the Miller Riverfront Park Boat Launch as amended. Voting Ave* Santi, Curry, Condon, Schaefer, Mihevc, Glab Voting Nay: Devine Absent: None Motion carried STAFF REPORTS The Staff Members offered no reports that this time. Regular City Council Meeting Page 14 April 16, 2018 Executive Session Motion to enter into Executive Session to discuss probable litigation, 5 ILCS 120/2 (c) (11). Mayor Jett announced that he would entertain a motion to enter into executive session to discuss probable litigation, as permitted by 5 ILCS 120/2 (c)(11) . A Motion was made by Alderwoman Condon and seconded by Alderman Schafer to enter into executive session at 11:12 p.m. to discuss probable litigation as permitted by 5 ILCS 120/2 (c)(11) with no action to follow. Voting Aye: Condon, Schafer, Santi, Curry, Mihevc, Glab, Devine Voting Nay: None Absent: None Motion carried The Council Members along with Administrator Morefield, Attorney McArdle, Director Polerecky, Director Martin, and Deputy City Clerk Geraghty entered into executive session at 11:12 p.m. and return to the public meeting at 12:33 a.m. Reconvene/Roll Call The Council Members along with Staff returned to the public meeting at 12:34 a.m. Roll Call: Alderwoman Condon, Alderman Curry, Alderman Santi, Alderman Schafer, Alderman Glab, Alderman Devine and Mayor Jett. Others present: Administrator Morefield, Attorney McArdle, Director Polerecky, Director Martin and Deputy City Clerk Geraghty. ADJOURNMENT Motion by Alderwoman Condon, second by Alderman Santi to adjourn the meeting. Voting Aye: Curry, Santi, Schaefer, Condon, Devine, Glab, Mihevc. Voting Nay: None Absent: None. Motion Carried. The meeting adjourned at 12:34 a.m. Mayor Deputy City Clerk Vendor Name Vendor: AALTO, BRIAN AALTO, BRIAN McHenry, IL Payable Number INV0005963 Vendor; AT&T AT&T INV0005964 Vendor: BARTER &WOODMAN BAXTER & WOODMAN 0199264 BAXTER & WOODMAN 0199301 Vendor: BEARCO MANAGEMENT, INC BEARCO MANAGEMENT, INC INV0005965 Vendor: BENCE, JENNIFER BENCE, JENNIFER INV0005966 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 209954 CENTEGRA OCCUPATIONAL 210360 Vendor: COMED CO M E D I NV0005976 CO M ED I NV0005976 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 14061 CURRAN CONTRACTING 14175 CURRAN CONTRACTING 14237 Vendor: GLOCK PROFESSIONAL, INC GLOCI< PROFESSIONAL, INC TRP/100111416 Vendor; GREAT CLIPS GREAT CLIPS P 18-04-044 Vendor: GREAT CLIPS G R EAT CLI PS 18-04-041 Vendor: HARTMANN, PATRICIA HARTMANN, PATRICIA 18-03-035 Vendor: HOLSTINE, KATHERINE HOLSTINE, IATHERINE 198221 Vendor: HRGREEN HRGREEN 118105 HRGREEN 118169 Expense Approval Register LIST OF BILLS COUNCIL MEETING &4-18 Post Date Description (Item) Account Number Amount 06/04/2018 REIMB-MEAL &FUEL 100-22-5420 81.01 Vendor AALTO, BRIAN Total: 81601 06/04/2018 REIMBOVERPYMTVEHSTK 100-2200 414,00 Vendor AT&T Total: 414.00 06/04/2018 P LOT REC CTR 400-00-8200 15,923.83 06/04/2018 COURT/RIVERSIDE P LOT 400-00-8200 2,327.50 Vendor BAXTER & WOODMAN Total: 18,251.33 06/04/2018 REF- PERMIT 18-04-068 100-00-3410 220.00 Vendor BEARCO MANAGEMENT, INC Total: 220.00 06/04/2018 SUPP REIMB 400-00-3641 13,90 Vendor BENCE, JENNIFER Total: 13990 06/04/2018 J LECHNER 100-05-5110 80,00 06/04/2018 A FOSTER-PIERSON/J KING/P 100-05-5110 150,00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 230.00 04/30/2018 UTI L 510-31-5510 11560, 85 04/30/2018 UTI L 510-32-5510 1,98835 Vendor COMED Total: 3,549.20 04/30/2018 SURF MX 100-33-6110 40857 06/04/2018 SURF 100-33-6110 341,12 06/04/2018 HMA SURF 100-33-6110 174,02 Vendor CURRAN CONTRACTING COMPANY Total: 92331 06/04/2018 ADV COURSE I<ULCSAR 100-22-5430 350,00 Vendor GLOCK PROFESSIONAL, INC Total: 350.00 04/30/2018 TMP SIGN REF 100-00-3410 30.00 Vendor GREAT CLIPS Total: 30600 04/30/2018 TMP SIGN REF 100-00-3410 30,00 Vendor GREAT CLIPS Total: 30.00 04/30/2018 TMP SIGN REF 100-00-3410 30,00 Vendor HARTMANN, PATRICIA Total: 30.00 06/04/2018 ACCT REF 100-41-3634 40,00 Vendor HOLSTINE, KATHERINE Total: 40.00 04/30/2018 TIM LN & CLOVER W MAIN 510-35-8500 3,719.73 04/30/2018 WWTPCONSTSVS 510-32-8500 93,177.47 Vendor HRGREEN Total: 96189710 5/30/2015 12:47:06 PM Expense Approval Register Vendor Name Payable Number Post Date Vendor: ILLINOIS STATE TREASURER ILLINOIS STATE TREASURER G31341 05/29/2018 Vendor: IMPRESSIVE IMAGES IMPRESSIVE IMAGES 6519 06/04/2018 Vendor: INDUSTRIAL/ORGANIZATIONAL SOLUTIONS LLC INDUSTRIAL/ORGANIZATIONAL CA42420A 06/04/2018 Vendor, LECHNER, TIM LECHNER, TIM INV0005977 06/04/2018 Vendor: MARINO, JAKE MARINO,JAKE INV0005978 06/04/2018 Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW INV0005979 06/04/2018 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 2018521-12 06/04/2018 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 2018-345 MCHENRY SPECIALTIES 2018-345 Vendor: MYERS, LAURA MYERS, LAURA 198740 Vendor: NICOLINO'S TRACKSIDE NICOLINO'STRACKSIDE 18-04-045 Vendor: NICOR GAS NICOR GAS NICOR GAS NICOR GAS NICOR GAS NICOR GAS Vendor: PADRO, PEDRO PADRO,PEDRO Vendor: POLICE ONE.COM POLICE ONE,COM Description (Item) ANN COMPL FEE CITY LOGO PATCH Packet: APPKTO1171- 6448 AP CKS Account Number Amount 760-00-5110 Vendor ILLINOIS STATE TREASURER Total: 100-04-6210 Vendor IMPRESSIVE IMAGES Total: TESTING 100-21-5110 Vendor INDUSTRIAL/ORGANIZATIONAL SOLUTIONS LLC Total: 0 ••7P1I�Ti95IINPP MEETING REIMB 100-33-4510 Vendor LECHNER, TIM Total: 100-03-5430 Vendor MARINO, JAKE Total: MAY SVS 100-01-5230 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: 3RD QTRLAREDO 620-00-5110 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 06/04/2018 NAME TAGS & DESK PLATES 100-01-5330 06/04/2018 NAME TAGS & DESK PLATES 100-06-5330 Vendor MCHENRY SPECIALTIES Total: 06/04/2018 CXL PRACTICE 100-41-3634 Vendor MYERS, LAURA Total: 04/30/2018 TMP USE REF 100-00-3410 Vendor NICOLINO'S TRACKSIDE Total: INV0005980 04/30/2018 UTIL INV0005980 04/30/2018 UTIL INV0005980 04/30/2018 UTIL INV0005981 04/30/2018 UTIL INV0005981 04/30/2018 UTIL INV0005992 INV0005982 Vendor: PROSHRED SECURITY PROSHRED SECURITY 990030692 Vendor: QUICK, KATHLEEN QUICK, KATHLEEN INV0005983 Vendor: REINWALD, JASON REINWALD, JASON P105552 06/04/2018 06/04/2018 06/04/2018 06/04/2018 06/04/2018 UNIFORM REIMB E SEXTON - TASER ADMIN SHRED LEGAL SHIELD DED REIMBTKTOVERPY 10043-5510 100-45-5510 400-00-5510 510-31-5510 510-32-5510 Vendor NICOR GAS Total: 100-334510 Vendor PADRO, PEDRO Total: 100-22-5430 Vendor POLICE ONE.COM Total: 100-01-5110 Vendor PROSHRED SECURITY Total: 100-2192 Vendor QUICK, KATHLEEN Total: 100-2200 Vendor REINWALD, JASON Total: 4/555603 4/555403 175.00 175.00 608603 608.03 42,98 42.98 15,00 15.00 41000,00 4,00040 275400 275.00 20.50 69.00 89050 59900 59600 30.00 30.00 286,29 746,78 541,74 2,145,66 1/601450 50321,97 71,15 71AS 325.00 325.00 80000 80000 18.96 18.96 25.00 25400 5/30/2018 12:47:06 PM Expense Approval Register Packet: APPKT01171- 6-4-18 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SCHWALENBERG, RYAN SCHWALENBERG, RYAN INV0005985 06/04/2018 IAEI MEETING 100-03-5430 23.00 Vendor SCHWALENBERG, RYAN Total: 23.00 Vendor: SPARTAN TACTICAL TRAINING GROUP SPARTAN TACTICAL TRAINING INV0005986 06/04/2018 MCKEEN MED RESP FIREARMS 100-22-5430 225.00 Vendor SPARTAN TACTICAL TRAINING GROUP Total: 225.00 Vendor: SYNCB/AMAZON SYNCB/AMAZON INV0005987 06/04/2018 SUPP 100-22-6210 9,36 SYNCB/AMAZON INV0005987 06/04/2018 SUPP 100-23-6210 32.95 SYNCB/AMAZON INV0005987 06/04/2018 SUPP 100-23-6210 66.27 SYNCB/AMAZON INV0005990 06/04/2018 SUPP 100-01-6110 160.95 SYNCB/AMAZON INV0005990 06/04/2018 SUPP 100-45-6110 27.99 SYNCB/AMAZON INV0005990 06/04/2018 SUPP 400-40-6142 39.32 SYNCB/AMAZON INV0005991 04/30/2018 SUPP 100-04-6210 28.50 SYNCB/AMAZON INV0005991 04/30/2018 SUPP 100-41-6210 28A3 SYNCB/AMAZON INV0005991 04/30/2018 SUPP 100-41-6920 160.15 SYNCB/AMAZON INV0005991 04/30/2018 SUPP 100-45-6110 219.97 SYNCB/AMAZON INV0005991 04/30/2018 SUPP 100-45-6270 680.00 SYNCB/AMAZON INV0005991 04/30/2018 SUPP 10046-6110 79.67 SYNCB/AMAZON INV00D5991 04/30/2018 SUPP 100-47-6110 200.78 SYNCB/AMAZON INV0005991 04/30/2018 SUPP 400-00-6110 65.64 Vendor SYNCB/AMAZON Total: 1,799.68 Vendor: TURNER, MICHAEL TURNER, MICHAEL INV0005988 06/04/2018 UNIFORM REIMB 100-334510 329.33 VendorTURNER, MICHAELTotal: 329.33 Vendor: WATKINS, DAVID WATKINS, DAVID INV000S989 06/04/2018 MEETING REIMBURSEMENTS 100-03-5430 15.00 WATKINS, DAVID INV0005989 06/04/2018 MEETING REIMBURSEMENTS 100-03-5430 23.00 Vendor WATKINS, DAVID Total: 38.00 Grand Total: 139,166.98 5/30/2018 12;47:06 PM Expense Approval Register Fund Summary Fund 100-GENERAL FUND 400 - RECREATION CENTER FUND 510- WATER/SEWER FUND 620- INFORMATION TECHNOLOGY FUND 760-POLICE PENSION FUND S/30/2018 12;47:06 PM Expense Amount 11,231.46 18,911.93 104,193456 275.00 4,555.03 Grand Total: 139,166.98 Packet: APPI T01171- 6448 AP CKS McHenry, IL Vendor Name Payable Number Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 822112 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 5/1/18 Vendor: AMERICAN RED CRO55 AMERICAN RED CROSS 22104215 AMERICAN RED CROSS 22104215 Vendor: ARIES INDUSTRIES INC ARIES INDUSTRIES INC 378211 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 286922 AUTO TECH CENTERS INC 286951 AUTO TECH CENTERS INC 286952 AUTO TECH CENTERS INC 286994 Vendor: BUSS FORD SALES BUSS FORD SALES 5030032 BUSS FORD SALES 5030091 BUSS FORD SALES 5030151 Vendor: CABAY &COMPANY INC CABAY &COMPANY INC 59291 Vendor: CORE &MAIN CORE &MAIN 1759272 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 5504771390.002 CRESCENT ELECTRIC SUPPLY CO S505048719.001 CRESCENT ELECTRIC SUPPLY CO S505064224.002 Vendor: DELL SOFTWARE INC DELL SOFTWARE INC 10244670837 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENT IMAGING 330849 DOCUMENTIMAGING 330859 Vendor: DRYDON EQUIPMENT INC DRYDON EQUIPMENT INC 25318 Vendor: ED'S RENTAL &SALES INC ED'S RENTAL &SALES INC 230126-1 Vendor: EJ EQUIPMENT EJ EQUIPMENT P11533 Expense Approval Register #2 LIST OF BILLS COUNCIL MEETING &4-18 Post Date Description (Item) Account Number Amount 06/04/2018 428 100-33-5370 19.50 Vendor ADAMS ENTERPRISES INC, R A Total: 19.50 06/04/2018 bottle rental 100-33-6110 80.00 Vendor ADAMS STEEL SERVICE INC Total: 80.00 06/04/2018 Certifications 100-42-5430 210,00 06/04/2018 Certifications 100-47-5430 97.00 Vendor AMERICAN RED CROSS Total: 307.00 06/04/2018 Pivot hook 510-35-6110 63.14 Vendor ARIES INDUSTRIES INC Total: 63.14 06/04/2018 tires319 100-22-5370 594.04 06(04/2018 scrap fee 100-22-5370 16.50 06(04/2018 tires315 100-22-5370 281.48 06/04/2018 tires812 510-35-5370 275.60 Vendor AUTO TECH CENTERS INC Total: 1,167.62 06/04/2018 housing 316 100-22-5370 35.30 06 (04/2018 mount 316 100-22-5370 60.68 06/04/2018 wheel315 100-22-5370 160.00 Vendor BUSS FORD SALES Total: 255.98 06/04/2018 toiletpaper500. vendor 100-33-6115 145.50 Vendor CABAY & COMPANY INC Total: 145.50 OS/29/2018 Repair Clamps 510-35-6110 2,138.00 Vendor CORE & MAIN Total: 2/138400 06/04/2018 Flood Lights 510-35-6110 1/549441 06/04/2018 intermatic 305V photo. vendor 100-33-6110 228.39 06/04/2018 street lights Lawernce pkwy 100-33-6110 7,832.72 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 9,610.52 06/04/2018 Quote 3000024967533.1 620-00-6270 13,227.00 Vendor DELL SOFTWARE INC Total: 13,227.00 06/04/2018 Order330849 Dispatch Toner 620-00-6210 109.00 06/04/2018 Order 330859 Investigations & 620-00-6210 417.00 Vendor DOCUMENT IMAGING DIMENSIONS INC Total: 526,00 OS/29/2018 Polymer Pump Repair 510-32-5380 1,948.28 Vendor DRYDON EQUIPMENT INCTotal: 1,948.28 06/04/2018 propane tank 100-33-5370 27.91 Vendor ED'S RENTAL &SALES INC Total: 27.91 06/04/2018 Parts441 100-33-5370 547,73 5/�0/2015 12:44:52 PM Expense Approval Register Vendor Name EJ EQUIPMENT Vendor: FISCHER BROS FRESH FISCHER BROS FRESH FISCHER BROS FRESH Payable Number P11552 Vendor: FREEWAY FORD -STERLING TRUCK SALES INC FREEWAY FORD -STERLING 508349 Vendor: G & E GREENHOUSES INC G & E GREENHOUSES INC 172415 Vendor: GALLS LLC GALLS LLC GALLS LLC GALLS LLC GALLS LLC GALLS LLC GALLS LLC GALLS LLC GALLS LLC GALLS LLC GALLS LLC GALLS LLC 34362 9866084 9871925 9873170 9879767 9880948 9882911 9893026 9904831 9931872 9889648 Post Date 06/04/2018 06/04/2018 06/04/2018 06/04/2018 06/04/2018 06/04/2018 06F04/2018 06/04/2018 06F04/2018 06/04/2018 D6/04/2018 06/04/2018 06/04/2018 06'04/2018 06/04/2018 06/05/2018 Description (Item) wheel 441 concrete 39873 READY MIX #103635 Packet: APPKTO1173 - 6-4.18 RECT INVOICE Account Number Amount 100-33-5370 Vendor EJ EQUIPMENT Total: 510-35-6110 100-33-6110 Vendor FISCHER BROS FRESH Total: handle 441 100-33-5370 Vendor FREEWAY FORD -STERLING TRUCK SALES INCTotal: LANDSCAPE SUPPLIES 100-01-6110 Vendor G & E GREENHOUSES INC Total: UNIFORM ORDER- HARRIS 100-22-4510 UNIFORMORDER - KLASEK 10D-22-4510 UNIFORM ORDER - J.PRATHER 100-224510 BIKEPATROLORDER 100-22-6110 UNIFORM ORDER BIKE PATROL 100-22-6110 UNIFORM ORDER- POLIDORI 100-224510 UNIFORM ORDER- POLIDORI 100-22-4510 UNIFORM ORDER -VARVIL 100-224510 UNIFORM ORDER BIKE PATROL 100-22-6110 HOLSTERS 100-22-8300 UNIFORMORDER - KINNEY 100-224510 Vendor GALLS LLC Total: Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 17-1812 06/04/2018 uniforms and signage 400-00-4510 GREEN DOOR PROMOTIONS 17-1812 06/04/2018 uniforms and signage 400-00-5210 Vendor GREEN DOOR PROMOTIONS LLC Total: Vendor: HAWKINS INC HAWKINS INC 4277613 06/04/2018 Ferric Chloride 510-32-6110 HAWKINS INC 4283275 06/04/2018 Ferric chloride 510-32-6110 Vendor HAWKINS INC Total: Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 3010571948 05/29/2018 403 100-33-5370 INTERSTATE BILLING SERVICE 3010529600 06/04/2018 403 100-33-5370 Vendor INTERSTATE BILLING SERVICE INC Total: Vendor, JG UNIFORMS INC JG UNIFORMS INC 36636 06/04/2018 UNIFORM ORDER- NEW HIRE 100-22-6110 Vendor JIG UNIFORMS INC Total: Vendor: JW TURF JW TURF P13351 06/04/2018 midmount 147 100-45-5370 Vendor JW TURF Total: Vendor: KIESLER'S POLICE SUPPLY INC KIESLER'S POLICE SUPPLY INC 0864619 06/04/2018 AMMUNITION 100-22-6110 Vendor KIESLER'S POLICE SUPPLY INC Total: Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 6351663 06/04/2018 stock 100-33-5370 Vendor KIMBALL MIDWESTTotal: Vendor: KNOWBE4 KNOWBE4 194926 06/04/2018 Quote 19492GSecurity 620-00-5430 Vendor KNOWBE4 Total: Vendor: KOMLINE-SANDERSON KOMLINE-SANDERSON 42039173 06/04/2018 Grease -Sludge Dryer 510-32-5375 Vendor KOMLINE-SANDERSON Total: 445.95 993.68 1,031.00 1,036.00 2,067.00 44.50 44.50 652.30 652.30 243.40 63.40 97.99 141.42 84.99 73.17 42.33 60.25 24.73 683.41 106.50 1,621.59 358.25 110.00 468.25 21930,40 2,197.80 5,128.20 188.52 38.90 227.42 329.80 329.80 545.70 545.70 41137,48 4,137.48 464.08 464.08 1,799.28 1,799.28 720.97 720.97 5/30J2018 12:44:52 PM Expense Approval Register Vendor Name Payable Number Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 708642929 LAFARGE NORTH AMERICA 708642928 LAFARGE NORTH AMERICA 708712274 LAFARGE NORTH AMERICA 708712274A LAFARGE NORTH AMERICA 708712275 LAFARGE NORTH AMERICA 708712275 LAFARGE NORTH AMERICA 708712275 Vendor: LAKESIDE PEST CONTROLSERVICE INC LAKESIDE PEST CONTROL 81559 Vendor: MARKS TREE SERVICE &SNOW PLOWING CORP MARKS TREE SERVICE & SNOW STSMH47 MARKS TREE SERVICE & SNOW STSMH48 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 11047306 MCCANN INDUSTRIES INC 11047344 MCCANN INDUSTRIES INC 11047403 MCCANN INDUSTRIES INC P009741 Vendor: ME SIMPSON CO INC ME SIMPSON CO INC 31710 Vendor: MIDWEST METER INC MIDWEST METER INC 0100879-IN Vendor: MILLER MONUMENT COMPANY MILLER MONUMENT STSMH49 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 90577 Vendor: ORBIS CONSTRUCTION ORBIS CONSTRUCTION OCCI-SC01 Vendor: PDC LABORATORIES INC PDC LABORATORIEStNC 895584 Vendor: PETROCHOICE LLC Packet: APPKTO1173 - 6448 RE CF INVOICE Post Date Description (Item) Account Number Amount OS/29/2018 wash stone M,86574 510-35-6110 109.44 06/04/2018 wash stone 101786373 510-35-6110 124.64 06/04/2018 CM-11 wash stone. vendor 100-33-6110 118A0 06/04/2018 virgin grade 9 101787949 510-35-6110 179.01 06/05/2018 virgin grade 9101788179 510-35-6110 181.85 06 (05/2018 CM11 wash stone 101788117 510-35-6110 92.86 06 (05/2018 FM2 sand 101788162 510-35-6110 105.12 Vendor LAFARGE NORTH AMERICA Total: 911.32 OS (29/2018 PEST CONTROL 100-01-5110 121.00 Vendor LAKESIDE PEST CONTROL SERVICE INCTotal: 121.00 06/04/2018 Tree Removal 100-33-6950 4,500.00 06(04/2018 Tree Removal 100-33-6950 11200.00 Vendor MARKS TREE SERVICE & SNOW PLOWING CORP Total: 51700.00 06/04/2018 Chain binders 510-32-6110 76.00 06/04/2018 443 100-33-5370 40.00 06/04/2018 443 100-33-5370 13.00 06/04/2018 448 100-33-5370 203.87 Vendor MCCANN INDUSTRIES INCTotal: 332.87 OS/29/2018 Inv#31710 -Leak detection on 510-31-5110 395.00 Vendor ME SIMPSON CO INC Total: 395.00 06/04/2018 3" Meter-Invoice#100879-IN 510-31-6110 2,277.75 Vendor MIDWEST MEFER INCTotal: 2,277.75 OS/29/2018 Memorial Bricks 100-33-6950 249.75 Vendor MILLER MONUMENT COMPANY Total: 249.75 06/04/2018 signage 100-45-6110 46.89 Vendor MINUTEMAN PRESS OF MCH Total: 46.89 06/04/2018 Board up property 100-03-5110 545.10 Vendor ORBIS CONSTRUCTION Total: 545.10 06/04/2018 Total Nitrogen Sample 510-32-6110 60.00 Vendor PDC LABORATORIES INC Total: 60.00 PETROCHOICE LLC 10533445 06/04/2018 Fuel 100-03-6250 85.20 PETROCHOICE LLC 10541431 06/04/2018 Fuei Bill 100-03-6250 81.36 PETROCHOICE LLC 10541436 06/04/2018 SQUAD CAR FUEL 100-22-6250 1,760.11 PETROCHOICE LLC 10541438 06/04/2018 SQUAD CAR FUEL 100-22-6250 35.60 PETROCHOICE LLC 10547326 06/04/2018 hydrolic oil 100-33-SB70 713.25 PETROCHOICE LLC 10549167 06/04/2018 Fuel 10549167 510-35-6250 321.07 PETROCHOICE LLC 10549181 06/04/2018 Fuel Bill 500-03-6250 91.55 PETROCHOICE LLC 10549182 06/04/2018 Fuel 10549182 510-32-6250 432.44 PETROCHOICE LLC 10549183 06/04/2018 Fue110549183 510-31-6250 135.17 PETROCHOICE LLC 10549184 06/04/2018 Fuel 100-45-6250 628.97 PETROCHOICE LLC 10549185 06/04/2018 Fuel 10549185 100-33-6250 920.93 PETROCHOICE LLC 10549186 06/04/2018 SQUAD CAR FUEL 100-22-6250 11971.72 PETROCHOICE LLC 10558256 05/04/2018 Fuel 10558256 510-35-6250 359.96 PETROCHOICE LLC 10558276 06/04/2018 Fuel 10558276 510-31-6250 144.42 PETROCHOICE LLC 10558278 06/04/2018 Fuel 10558278 100-33-6250 913.86 5/30/2018 12:44:52 PM Expense Approval Register Packet: APPKT01173 - 6-448 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount PETROCHOICE LLC 10558275 06/05/2018 Fuel 10558275 510-32-6250 424.56 Vendor PETROCHOICE LLC Total: 9,020.17 Vendor: PRECISION POWDER COATING INC PRECISION POWDER COATING 10204 06/04/2018 powder coating/sign brackets 10045-6110 150.00 Vendor PRECISION POWDER COATING INC Total: 150.00 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 47753 06/04/2018 Tubes mowers 100-45-5370 47.12 QUALITY TIRE SERVICE 47799 06/04/2018 636 510-32-5370 140.00 Vendor QUALITY TIRE SERVICE Total: 187.12 Vendor: REBARS &STEEL COMPANY REBARS & STEEL COMPANY 72275 06/04/2018 #6 REBAR 100-33-6110 87.50 Vendor REBARS & STEEL COMPANY Total: 87.50 Vendor: REDEXIM TURF PRODUCTS REDEXIM TURF PRODUCTS 6561 06/04/2018 Equipment Repairs 100-45-5370 48.56 Vendor REDEXIM TURF PRODUCTS Total: 48.56 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT 5007001 06/04/2018 blower 708 100-33-6270 159.00 Vendor RUSSO POWER EQUIPMENT Total: 159.00 Vendor: SAFELITE FULFILLMENT INC SAFELITE FULFILLMENT INC 05830-644912 06/04/2018 windshield 345 100-22-5370 301.93 Vendor SAFELITE FULFILLMENT INCTotal: 301.93 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 19852 06/04/2018 K9 TRAINING/SUPPLIES 100-22-6310 350.97 Vendor TOPS IN DOG TRAINING CORP Total: 350.97 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 92643 06/04/2018 warning lights 100-33-6110 500.00 TRAFFIC CONTROL & 92714 06/04/2018 stop sign lights 100-33-6110 266.85 Vendor TRAFFIC CONTROL & PROTECTION INC Total: 766.85 Vendor: ULINE ULINE 97362517 06/04/2018 Oil Absortent Pads 510-32-5375 414.26 Vendor ULINE Total: 414.26 Vendor: USA BLUEBOOK USA BLUEBOOK 563908 06/04/2018 1-1/2" x 3/4 Garden hose 510-32-6110 102.66 USA BLUEBOOK 568854 06/04/2018 Torque wrench 510-35-6270 354.95 USA BLUEBOOK 576888 06/04/2018 Order#164493 510-31-6110 256.88 USA BLUEBOOK 579967 06/04/2018 Y Strainer WTP 2 Booster Pump 510-31-6110 102.22 Vendor USA BLUEBOOK Total: 816.71 Grand Total: 71,659.45 5(30/"L018 12:44:SZ PM Expense Approval Register Fund Summary Fund 0- GENERAL FUND 400- RECREATION CENTER FUND 510 - WATER/SEWER FUND 620 - INFORMATION TECHNOLOGY FUND 5/30/2018 12:44;52 PM Expense Amount 35,994,06 468,25 19,64436 15,552.28 Grand Total; 71,659.45 Packet; APPKTO1173 - 6448 RECT INVOICE . i H�RT or THE FOX w vew Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: June 4th Regular City Council Meeting RE: Fence Variance for 3504 W Fairway ATT: Fence application, plat of survey, abutting property notification, aerial view AGENDA ITEM SUMMARY: The Community Development Department received a fence variance request from 3504 W Fairway Drive to allow a fence to encroach on the required front yard setback of a home, and to allow a 48" tall fence (6" variance) with 4" pickets on a 1" spacing (variance of 50% opacity). BACKGROUND: The City of McHenry's ordinance on fences reads as follows: The following standards shall apply to any site used for residential purposes: Split rail, picket and wrought iron style fences may be installed in a required front yard so long as the fence maintains a minimum of 50% opacity and the height of said fence does not exceed 42 inches. ANALYSIS: The applicant is requesting a variance due to the abnormal configuration of the lot. The highlighted area depicted on the survey shows the applicants request for the fence placement, the red dashed line that parallels the front property line is the 30 foot required front yard setback. A fence is allowed in the front yard however it can be no taller than 42 inches and must be 50% opacity. The applicant is requesting a 6 inch variance to allow a more common 48 inch tall fence. The ordinance also states a fence located in the front yard must be 50% opacity, meaning the picket width must match the spacing width, a variance to allow a 4 inch picket with a one inch spacing is being requested. The request for smaller spacing is due to the applicant having children and a dog. This subdivision does not have sidewalks and an eighteen foot grass right of way exists tiuwr o� rwa row wwww Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us between the edge of the road and the applicant's property line. The fence variance process requires all abutting property owner to be notified of the variance request and supplied with the meeting date for the variance. A signed form of each of those property owners is attached. Staff has visited the site and feels the requested variance will have no detrimental impact on neighboring properties, including the south entrance to Shepherd of the Hills Church on Fairway Drive. RECOMMENDATION: Therefore, if the City Council concurs it is recommended that a motion be made to grant a fence variance for 3504 W Fairway Drive to allow a fence to encroach on the required front yard setback, and to allow a 48" tall fence with 4" pickets on 1" spacing in the front yard. "I City of Mellenry Community and , Economic Development PROPERTY ADDRESS: ESTIt\•IATED COSYONSTRUCTION Residential 141*nor Permit Application Existing Use Single Family El Alulti-Family ❑ Air Conditioning ❑ Hot Tub Over the Counter ❑ Deck/Gazebo ❑ Demolition ❑ Detached Garage ❑ Driveway ❑ Electric ❑ Furnace ❑ Other: ❑ Lawn Irrigation � ❑ Re -roof ❑ Pool (Permanent) � ❑ Siding ❑ Retaining Wall (over.I')I ❑ Water Heater ❑ Remodel/Alteration ❑ Sidewalk/Stairs ❑ Water/Sewer Repair 24-Hour Review ❑ Pool (storable) ❑ Sto►te/Brick Veneer I ❑ Windows/Doors Address: E-mail: Contrac Plione:� PERMIT NO, A) ` l D Community & Economic Development 333, S. Green Street, McHenry, IL 60050 E-mail: cedaci.mchenry.ilus (815)363-2170 OFFICE USE O\Ll' c7 ., Zoning Dist: ' Township/Pin %�Iv_ Flood Zone: r Ctni omml^ y and Economic I Development I,4nY � 2n1n I _P Building: Plumbing: Bond: Misc: TOTAL: Phone: State: Zip: Electrical Contractor: Submit a copy of an elech•ical license with this application. Plumbing Contractor: Phone: Submit the following: Letter of intent on plumbing contractors letterl►cad (with corporate seal, or votary seal) stating that they are doing this job; copy of State plumbing license; copy of certificate of State registration. Roofing Contractor: Phone: O Submit a copy of a State of Illinois roofing couh•actor license with this application. Notes: Be sure to visit the City web site (www.ci,mchenly.il.us) and review the handouts found under• Permits, Applications & Torms All information provided herein is true and correct and all ordinances and codes of the City of nfcllenry shall be cmnplied with. I hereby represent mtd agree that, in considera- tion ofthis permit being issued, only the work herein applied for ��iII be done and that the premises being worked on will only be used for the purposes set forth herein. I mtdcr- slvrd and hereby acknowledge it's the propert}' ner's responsibility to ascertain ifthere are any existing private covenants, conditions and/or deed restrictions, which may further regulate and/or prohibit work for which this building pennit from the City has been obtained. I further acknowledge it's the property owner's responsibility to obtain required written or other permission or follow any other private approval process Lott any such home, property owner's or other association, if applicable, prior to commcne- ing work on my property even if a building permit is issued by the City. I hereby indemnity the City, its oRicials and employees from any and all I iability for damages, law- suits, attorneys fees and injuries, including death sustained by anyone or damage to any property, including surveying errors and encroachment liability which acctue against the City. Approved By Fog oFrtcr: usE Issued Expiration �re: Date: Date: Scanned (Rev.9/IS) Michelle Roberts & i{ara aysinger 350�1 �rV Fairw��y Drive Nicl lemy, IL 60050 (815) 1132-6391 michellelynnf32Ccngiiitiil,(.oni May 11, ?_01i3 Director• Ross F�olereclry Director of Community Development 333 S. Green Street McHenry, IL 60050 Dear Director Ross, The purpose of our letter is to request a variance for our fence permit. We moved into our dream home at 3505 W Fairway Drive, McHenry in late March with our two young children and our certified therapy dog. Being both teachers in the area, we made plans for our summer off to replace our current fence as well as expand it to enjoy quality family time. At this time, we cannot take full advantage of our entire yard as our children are young and many vehicles traveling on Fairway Drive travel very quickly, often above the posted speed limit. Due to safety concerns, we decided to extend our fence to incorporate our entire yard. While our yard is large, it also has a unique shape which is causing issues with our fence plans. We wish to install a 4 foot tall picket fence with 1 inch between the pickets. However, the portion that we are extending to is located on the side of our house, but due to the lot shape, the city classifies it as the front lot. We are asking that the city please allow us to install our desired fence as it does not obstruct the view from the adjacent church driveway and it will provide added safety for our children and our dog. Smaller spacing between pickets will provide as a deterrent for objects as well as body parts attempting to go through the fence. The added height will also prevent climbing attempts both in and out of the fence. Lastly, smaller spacing will prevent animals, such as our neighborhood skunk, from passing between the pickets. Thank you for your time and consideration, and we hope you will consider accepting our fence variance to ensure our family's safety within our yard. Sincerely, ,; F t� Michelle Roberts and Kara Baysinger A = ASSUMED -� NN = NORTHAEST C = CALCULATED P.O.B. = POINT OF BEGINNING CH = CHORD P.O.C. = POINT OF CMVEN'CE1nIT CL = CENTERLINE R = RECORD D = DEED RAD = RADIUS E = EAST R.O.W. = RIGHT OF WAY F.I.P. = FOUND IRON PIPE S = SOUTH F.I.R. = FOUND IRON ROD S.I.P.= SET IRON PIPE FT. = FEET/FOOT S. I. R: SET IRON ROD L = ARC LENGTH BE = SOUTHEAST M = MEASURED SAY = SOUTHWEST N = NORTH p = W µEST. NE NORTHEAST.. CHAIN..LINK� FENCE —'p----o'— =HOOD FENCE = METAL FENCE 0 — = VINYL FENCE' --"'-�-'------ = EASEMENT.LINE _ -- = SETBACK LINE ------- t INTERIOR LOT LINE AT C � SURVEY LOT 1 IN BLOCK 1 IN COUNTRY CLUB ESTATES, A SUBDIVISION OF P, OF THE SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 35, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO TI PLAT THEREOF RECORDED OCTOBER 17, 1956 AS DOCUMENT N0. 314307, IN BOOK 12 OF PLATS, PAGE 91 IN MCHENRY COUNTY, ILLINOIS. AREA (SURVEY: .'CONTAINING 154215.0 $0. F I)A 0,35 ACRES MORE OR LESS' � � CENTER OF VINYL w a FENCE 1.O' N ooCo —------- N \ z N \ Moms Engineering, Ina I5 Warrenville Road, Lisle, IL 60532 Phone: (630)271-0770 FAX: (630) 271.0774 WEBSITE: WWW.ECIWL.COM M'I�ti�ue 2ohe�-t1 Y wry fZ.wa C, ..n..i 24�_�ss la RAM) STATE OF ILLINOTS COUNTY OF DUPAGE )SS I, TIIE UNOEflSIG1IE0, AN ILLINOIS CERTIFY THAT 'THIS PROFESSIONAL ILLINOIS MINIMUM. STANDARDS 6R`e, HEREON DRAWN IS A GO - EPR� DATED. THIS 2Ht DAY OF J AT LISLE, ILLIN IS. ILLI1LOi9 PROFESSIONAL C� LECEtLSE EXPIRATION DATE [LLINOI9 BUSINESS flEQI31 ASPHALT LAND SURVEYOR, 00 HEREBY iRl1S TO THE CUMEfli VEY,' A!!D THAT THE PLAT AID SURVEY. 035-3263 CI TER OF CHAIN NCE 0.4' S N 90*00'00" E (A) 253.141(R/M) 70 FT. UTI �T I:OOFOFpq /sDp?,ROW•� CENTER OF VINYL FENCE Off N F.LP. 3/4" • 7 1-- 20' 101. 0 20' BASIS OF BEAIIilIG• NORTH LINE OF LOT 1 AS FOUND IIONUAIENTED MID OCCUPIED PER RECORD SUBDIVISION. N 90"OO'OO' E (A) 0.20'S&ONLINE -- ';'. �_ CENTER OF CHAIN LINK �6• CENTER OF CHAIN T 8T LINK FENCE 1.0' W \ Ua N�/Ok w 53 �O 4 Ico C6 a O In 7ya, \�- s��M N R90� F.L.P. 314" 73,fRN]� \` //�0.16'S 80N LINE I r,.:.. ;�/q�� NOTE: SOME IMPROVEMENTS LdAY NOT BE SHOWN HEREON ",, 3253 •••'•;f DUE TO -SHOW COVER AT TIME OF SURVEY. gOFESSIONAL :j 5 NOTE: LAND = 1. ALL TIES SHOWN ON THIS SURVEY ARE MEASURED TO THE SURVEYOR BUILDING'S SIDING (BRICK, FRAME, STUCCO, METAL. ETC.) STATEOF AND NOT TO THE FOUNDATION, UNLESS NOTED OTHERWISE. ILLINOIS '� 2• ROOF LINES AND OVERHANGS ARE TYPICALLY NOT SHOWN HEREON, O� 3, COMPARE ALL DISTANCES AND POINTS IN FIELD AND REPORT k60 k ANY DISCREPANCIES TO SURVEYOR AT ONCE. 7//JM1n,nnRµ1\\��4 4. NO DIMENSIONS SHALL BE ASSUMED BY SCALING. h-\I ct•.I1�R 2ULi¢ri�S I�aY� Qv,31h[,D/ z :7 ADDRESS COI!iIORLY KNOMN AS 3504 W. FAIRWAY OgIYE McHENflY. ILLINOIS CLIENT MOggEALE BRADY MALONE 4 CWIK, P.C. FIELOWVRK DATE (CREW) 12/20/2017 (MAT/BV) DRAWN BY: JB DEVISED: JOB No. 17-12-0055 C� ttry Lop Alulle I' ry 333 S. Green St P•lchenry, IL 60050 Ph: (815) 363-2170 Fax: (815) 363-2173 RECEIPT NUMBER 1/11 .L Paid By tloodmaster Fence 05/11/?_018 Type Record Category Description Amount Permit P18-05-005 Standard Item Variance Fence Residential $ 175.00 Total $ 175.00 Cash Check Credit $ 175.00 Transferred Tendered $ 175.00 Change $ 0.00 To Overpayment $ 0.00 'so► 1805 William St. VIcHenry, IL 60051 ' i t 9i i , /: LI / • R Michelle Roberts Job STTN: 3504 W. Fairway Dr. qvq l3<�ys��,�je� McHenry, IL 60050 DATE: 04/24/18 (815)482-6891 EMAIL: inichellelynn82@gniail.com CONTRACT # : 4247 G7e hereby propose to furnish labor and material necessary to complete the application of the proposed work, in accordance with the plans and the specifications for the sum of $ 6,332.00 to be paid as follows: 35 U $ 2 , 21 G . 00 �o7UtL �'aytrtettt G5� $ 4 ,116.00 71po�a Concp�etiora 'Phis contract is subject to the terms and conditions on the reverse side hereof. This contract is subject to review/revision if not accepted within 7 days. �.,.. 7YPE OF FENCE: 4' high Western red cedar 1x4" picket , w-1" spacing (dog ear) OVERALL LENGTH: 466' POSTS: 4x4" WRC w/ traditional caps C�AII-S: 2 2x4" WRC per section SATES: 2 4' walls & 1 - 8' hinged, removable section Add $1,720,00 for galvanized steel posts. Add $440.00 for area by tree. 11/2 spacing = $6,211.00. All posts set 36" in concrete. 3-year guarantee on all materials and lifetime on workmanship. Nails = screwshank aluminum Above price includes permit. Above price includes removal of excess dirt from property. fence to be custom built on site, �Jq�'E-'d: µV ON'ta aiccepted by: I HAVE READ, UNDERSTAND, AND HEREBY PRINT & SIGN • s /1 d • ! 7 Res�ecfifvlly�submitted, Wos��i'�,as�±�r Fence IZED SIGNATURE ACCEPT THE TERMS AND CONDITIONS ON BOTH SIDES OF THIS CONTRACT, I Abutting Property "Wilel'/k urirent Resident Fence vali Community and Economic Development MAY 2 1 2018 all. N�t>tifllC'�ttttl An orlpbutl cop}' of Ihts eomplcted fo►'m n►us( be ►'elurned to Clly of McHenry, Conuuuuila• and Economic llevclupnlenl Uepou ltncnl a minimum of oue-lceelc tn•)or to (lie fence variance betap presenled to Cily Council, lufornmtion on property reryuesliny, ('once variance, (Print N11110 ,iIF )n Lt t -.\ +�r.,e %.�; (Address) City Council h•teeling Date : (' ` , I m _ _ Time: 700 Illlt Place: McHenry Viunicipal Center 333 S. Careen Street, McHenry, il. MAN) List all addresses, (tales ;uul I101v nolif ication \r'as provided. (Hack of form eau be used If arldlllonnl space Is needed,) LK 1 (Address) )- (Dire) Delivered by: Mail _ _ hand Delivery (ur«koct) _ r (Address) 1 ki (l)lte) h�/ ( Delivered by: Mail k Hand Deliver}'rn:.kwo t _ _ (Adllf2c5) ( ` (Date) Delivered by : — \411il _ Hand Delivery trt,:,kow) �/- f (Address) (pate) Delivered by: 1\41,11 l/ Hand Delivery (rtxalrn7) _ _- _ r- (Address) (Dale) Delivered by : Mail ✓Hand Delivery wwi1 F,w) (Address) r (Dille) Delivered by : Mail_ _ Hand Delivery (daceerr) ritten notification to all properly owner:~ or current residents To the best of my knowledgee I have provided w living adjacent to or abutting my property with the date, lime and place of (lie City Council meeting where lily fence variance is to be considered. i also provided a general description of the work proposed, including style, height and location of lily proposed fence improven)en(. (Sipnolur of Applicant) (Halo) City of McHenry , Conununih` and Economic Devclopnrcnt Dcparh»on( 133 S. Ureen Street, McHenry Illinois (SIS) 3C3-217O (31S) 363-2173 fax c-mail: cnsCnlci,mcbenry.iLus P41 4AJ go I fog rA MI Vow V `' - ��„ w vv logo AL gII l.v V, a ft 1. 1 i ��. 1 41As - - ow MI N ; - ... • "+p ' '-�� ��-•-gyp,-� -. S _ y (' IN raq l ... ,- ~ '' t .Cou_ty oT _Mcfiery �YOf1x8.; - �M P_ orzittion I provided.` "as. -.is, with no guarantee cc accuracy, completeness,; or currency. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FOR: June 4, 2018 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment at 1260 N Green Street (southeast corner of Green Street and Elm Street); and, the issuance of Class A liquor license. ATT: 1. Location Map 2. Public Hearing for Conditional Use Application Packet 3. Planning and Zoning Commission Meeting Minutes dated April 11, 2018 4. Ordinance granting a Conditional Use Permit for an Expanded Site Plan Review in accordance with the Downtown Overlay District to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment at 1260 N Green Street (Southeast corner of Green Street and Elm Street 5. Liquor License Application Packet 6. Ordinance amending Chapter 4 -6(1) of the McHenry Municipal Code, increasing the number of Class A liquor licenses in effect from thirty-one (31) to thirty-two (32). AGENDA ITEM SUMMARY: The applicant is seeking to construct a 4,700 square -foot restaurant with bar, outdoor seating with alcohol and food service, live music and entertainment. Council is being asked to consider the approval of a conditional use permit for an expanded site plan review in accordance with the Downtown Overlay District to permit this use for this business. A Class A liquor license is also being sought Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us BACKGROUND: Downtown revitalization has been a priority for the City for numerous years and many actions have been taken to assist with this effort, including: the establishment of tax increment financing district; the completion of a Downtown Plan, Overlay District with Design Guidelines; development of the Riverwalk in conjunction with McHenry Riverwalk Foundation; redevelopment of the former McHenry Hospital site; purchase of the Miller Point site; installation of public boat piers; installation of wayfinding signage; and, joint marketing efforts of community events in cooperation with businesses, McHenry Area Chamber, Downtown Business Association, McHenry Outdoor Theater, McHenry Rotary Sunrise and Kiwanis Clubs and Green Street Cruise Nights, etc. All of these efforts contribute to a vibrant downtown, along with attracting new tenants and prospective developers downtown, and assisting in bringing in residents and visitors and keeping people within the downtown district. Downtown revitalization is an ongoing process that takes continued effort and time, and having and sustaining a vibrant downtown is an integral component of any successful community contributing greatly to a high quality of life for residents, businesses and visitors. Downtown Overlay District (DOD) In 2005 the City Council adopted the Downtown Overlay District. The purpose of an overlay district is to place additional regulations on a specific area, over and above the underlying zoning district. Overlay districts are commonly used as part of preserving, protecting or enhancing certain areas of a city, including: downtowns, historic preservation areas, wetland areas, water recharge zones, scenic viewshed corridors or sign overlay districts. A property owner in a proposed overlay district is required to follow the regulations of the underlying zoning district and the requirements of the overlay district. The DOD the City of McHenry established however seeks to provide property owners with additional opportunities to improve their properties or, conversely, to redevelop their property. The overlay district does include guidelines, requirements, procedures and criteria which are required to be met in order to deviate from the zoning ordinance. The DOD does provide flexibility by allowing deviations from the Zoning Ordinance requirements. For example, the Zoning Ordinance only allows one principal building per zoning lot. The proposed ordinance has a provision for deviating from that requirement provided that there will be no deleterious impacts on adjacent properties and the goals of the Downtown Plan are furthered similar to the approval criteria for conditional use permits. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ANALYSIS: In order to deviate from the Zoning Ordinance property developers must provide information on the proposed project, follow certain procedures and meet the criteria established in the Criteria for Review section of the DOD Ordinance. There are two processes for review established in the DOD Ordinance: 1) an administrative site plan review; and, 2) an expanded site plan review. Administrative site plan review includes all applications that comply with the provisions in the Zoning Ordinance (a normal building permit application); however, the applicant is required to meet the criteria for review in the Overlay District Ordinance. All applications for the expanded site plan review process are required to obtain a conditional use permit and follow the conditional use permit process in the City's Zoning Ordinance. Each application is required to be reviewed by the Planning and Zoning Commission for conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance including the following: • Conformance with the City of McHenry Downtown Plan; • Conformance with the City of McHenry Downtown Design Guidelines; • Harmony and compatibility of proposed uses with neighboring properties and structures; • Relationship of the proposed activity to the existing site characteristics, e.g.: topography; • Relationship of the proposed activity to existing vehicular and pedestrian circulation; • Adverse impacts on the health, safety and welfare of the general public; • Harmony and compatibility of proposed materials and colors with neighboring properties and structures; • Inclusion of additional improvements intended to further the goals of the Downtown Plan, e.g.: landscaping, decorative lighting, etc; • Relationship to the McHenry Riverwalk (if applicable); • Benefit associated with the development of the property, related to but not limited to the following: i. Economic benefits to the City; ii. Elimination of blighted conditions; iii. Enhancements to city tax base. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us The subject property is zoned C-4 and, therefore, there are no building setback requirements or off-street parking requirements however, the applicant is proposing the following deviations from other regulations in the zoning ordinance: • Outdoor seating and entertainment and service of food and alcohol As discussed in previous meetings, although there is no requirement, parking within downtown areas in any community is a challenge however, on Green Street and in the immediate vicinity, there is public off-street parking within walking distance of the site which is underutilized. The applicant does have some parking east of the building which will be utilized for employees and deliveries. The proposed use is conducive to the neighborhood and a downtown setting and will enhance the downtown. As previously stated the applicant is required to comply with the approval criteria outlined in the DOD Ordinance. The proposed use is consistent with the City's Core Downtown Sub -Area Plan and meets goals for downtown revitalization. The applicant will also complete fagade enhancements to the building consistent with the Downtown Design Guidelines when constructing the building and making it reminiscent of an old-time neighborhood restaurant. Staff believes the use is compatible and complimentary to neighboring properties and will not adversely impact the health or neighboring properties. The addition of another restaurant will only enhance and maximize the use of the downtown and pedestrian atmosphere, particularly with the outdoor seating, and contribute to the vitality of the downtown area. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval (7-0) of a conditional use permit for an expanded site plan review in accordance with the downtown overlay district to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment to develop on the subject property in substantial conformance with the site plan submitted subject to the following conditions: • Applicant must comply with all regulations of the McHenry County Health Department; • Property must be developed in substantial conformance with the site plan and building elevations prepared by CBJ Architects Professional Corporation dated 3/9/18 consisting of four sheets; • No outside entertainment is permitted after 10:00 pm Monday through Thursday nights, or after 11:00 pm Friday through Sunday nights; • A decorative -style fencing or enclosure shall be utilized to enclose the proposed outdoor patio, which is transparent, less than 50% opacity and may include: decorative PVC, ivi 11 1L 11 lip r Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us vinyl, or wrought iron but not include chain link, solid wood or other fencing which is more than 50% opacity; • The applicant shall comply with the Downtown Design Guidelines utilizing and enhancing original building elements; • In accordance with the Downtown Design Guidelines the use of box signs, exposed neon, flashing and moving signs is prohibited. The application is in conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance. Liquor License Request As identified, the petitioner is proposing to provide alcohol service as part of the new restaurant and is seeking a Class A liquor license which authorizes the sale of alcoholic liquors for consumption on the premises and retail sale of packaged liquors. The proprietor has held a liquor license in a previous location in McHenry and, as such, is versed in the liquor license requirements of the municipality. Fingerprinting has been completed and fees for the license have been paid. A copy of the liquor license application has been provided and an ordinance amending the Municipal Code increasing the number of Class A liquor licenses in effect from thirty-one (31) to thirty-two (32) is included for consideration based on approval of the conditional use permit. RECOMMENDATION: Therefore, if the City Council concurs with the Planning and Zoning Commission, it is recommended that a motion be made to: 1. Approve the attached Ordinance granting a Conditional Use Permit for an expanded site plGill review in accordance with the Downtown Overlay District and conditions identified by to Planning and Zoning Commission, to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment at 1260 N. Green Street above conditions be approved; and, 2. Approve a liquor license request for Jexal's Inc. dba Jexal's located at 1260 N. Green Street and an Ordinance amending Chapter 4, Sec. 4-6(1) of the McHenry Municipal Code, increasing the number of Class A liquor licenses in effect from thirty-one (31) to thirty-two (32). a P[.i3L�iC HE.�RIiti+C: <if'.PLiC:A.T.IQN �latr:ninLl and 2onin; Cc.�rnmiss r)n City of iImeHezlry NattTL of Appficani �'iIKE t)l_-��IEI_,L. Address ] lti2�} B;�'It[3E�:1'tit�' L;1NE EIliNTL1:Y, [L. 60I�^ 2. Ntlme of Property O�vner:fl;DC;C) II�;VI=:ST•i�iF:NTS LI.,C______..___. (If other [hall Applicant) OWNED BY M.IKEfDAWN DUAIELL.,I Address SAME �. Name Iji't::n��ine�rfArchi. C'FIIiC'I<. BENNEN"C` C;13:I ARCIIi'L'EC"I-__._. (If represented) CB,IARC'HI'F sC1"rri-CON4C:AS'1'.NE_l. :Address 3521 WINTIH. RGREEN TERRACE ALGONQL�IN, IL60102 File Numbtn- Fax ('If represented) Address 526 MARKET LOOP SUITE D WEST DUNDEE, II_. Fax 847-844-05 36 5. C tiiniorT Acldressr ol..,ocatioti oaf Propert.° 1260 N. GR1:;l:o.N s,REI_;"I' e�VICHENRY. IL. 60OSr) t,, i:equest�;d Aetion(s) (check alt that apply) Zo nina lMap Amendment (Kezonin��) f __ Concliticmal t 5c Permit Zanin�a Variance __-__ lonif�g Variance -Minor Lonin��'resC Amendment Other 1'rcnsicle a brief description c>C t}te Reyuestcd ;lctic�nt5}. I=or exanaplG, the operhtic�n ttl�tt 1��:�lir:;:� zl C",i?nCIItIC)212t1 (,rSe Pll'II1II; ttl� SpeCF[1C �CII)IF7�' �arrrillCC Ilceded, C7I' the nC'.4V` lQnnl�� ClilS;;r1iC�11iC11 ;i5:t ':.:. rectue1 t 11'IIIl r�l,(:()I-1O_1... C:i:11�9iNCi I2(:)()Il1,t_lVi__.._:�)_�:.�•`.`�(::: 1�A_t_I:�i1-ly,.,1331t2. (.)[_=�.['I)C)OiZ SC.�r�`f•tl�iG WITH ' _ } ; N ' I • f.; R"t • �1 [ N ;tst I= �i rl :, 7. C`tu•rent t_'o of PrcJperty �`..<�CANT- PRIOR 1L'IND�'^C'I 1'l` ��'INf`:;SitiP,�l2T'I�tl�"I'S-_----..___.. �. C'urrent lanin� CaasSiiicatiou c>�l' Properc�•, [ncludin��� �,�arianccs or Ctinditionnl Lses c). C'urrc:nt l.o+iin�z Gtassification trnd L�utd Luse c>f fldjoinin€: ('ropertie North.: f: Snutlr, C_a i:ttst; C"-�t \=eat: C-�i f+). Il.ee�lairecl Attaehutents (check all itettis submitted] Please re{er to the Public }-Iearin�, fZcritiiretnents Checklist tr., determine the required attacl++try:°rts. _—(. Application 1=ee (antraunt,l k 2. Narrative Description +�t Request k .,. I��C)Riv'[ �—Public I-Iearin�� Application =#. FC)RiV1 13--Coning it4ap �mendrtie+tt (Retctrin�) ,�pplicatic*n �. I�OIZiI�t C — Conditional Lse .Application -.-_.._.__.ti. FOIi%I D --Coning i�`ariunce Application _.................!> FOI2�I L —Lase VarianLe Apltlioa#io+i l 8. C'rool' c,.f f.hvnerslup tintl(c>r i�t`ritten Consent fi•ctm 1'rt�pert�• O«�ner in the I=orst. �:l ct —_'-�� Affidavit X 9, flat of Surve�� with Le`,�al Description ---.._.__.1 U. l..ist itf Owners of all Adjoining Properties l 1. Public Hetu-ingNotice ---._..l'. Siw�n fl'rct�•idecl by the C;i#y, #o be hosted by iltc Applicant) 1:�. Sits Islan l�. l.,ttttcl;cape Plan I �. Architc;cttn•ai Rencierin<7 of Btrildin�� L;levations (G. Per•Iorma+tce Standards C:c:t�iiiietitic»t 17. `I�ral'lic 11nal��sis _....._..__.....1 S. School intpaet Ana1�'sis I I. IJISCloSnre of Interest I'Ile party signing. the application. shall be considered the Applicant, "I no Applicantmust b.v i.i or trustee of record. trust berteficiarv. lessee. contract purchaser, or option holder of` di�� SiEI'jcr::d property or his or her agent or nominee. r�inlica.nt is iyoi C)��_ner if the Applicant is not the owner of record of the subject property, the application shall le<,al capacity of the Applicant and the full name, address. and telephone number of the ra«,l `r(. addition, an affidavit of the owners(s) shall be filed xvith the application statinu that the Applic::€.t ? ::- the authority from the owners(s) to make the application. f1 � alicant of C)�r7t�t rs L:arpi,ration ol• 1'attners}iin If the Applicant, owner, contract purchaser. caption holder. ox• any beneficiary of a hind ,rind i ;= corporation or partnership, the application shall disclose the name; and address of the e7rpoNA111+t=.'=, ofticers, directors. and registered agenLS. or the partnership's general partner and those OI' limitedj]itCt17C1'ti <ac�nino in i:xdess of five percent of the outstanding stuck or inte!e it. i. - Corporation of interest shared by the limited partners. `�.Ill�licant_�,r C}}yi7er is__a larxl�irust ]f the Applicant or owner is a land trust: or Direr trust or trustee thereof. the full na i7`._ a l lrz: telephone number. and extent of interest of each beneficiary shall be disc lo.5ed in the ,Ippiict€tiri,i. 12. C•f'rl il(:iiitf?ii 1 hereby certifi' that I am aware of• all code requiren7ents of tl7e city of 1�1cFlenl�• that rei�it� i;:i t.i-: property- and that the proposed use or development described in this; application shall co»it>I. ,_, 011 > lH such codes. 1 hereby request that a pti}71ic hcarin<� to consider tills application be held before the F'lt<li;:ifi..�.�s.i ltanlns Commission. and thereatterthat a recommendation be fMw.1rded to Me IN ( LIUI.'il Iik�rw adoption of an ordinance(s) `.;ranting die requested action(s), incluciing� any nioclificatiol•,� to a.VO pplieation or conditions of approval reconimended by the Zoning Board of Appeals or City :.' ittici i Si��n�ture of r1l�glicant s _.. Print \atno�tncl-�£�esigrtation i�f Applicant�sy t il� tiU511INT city ur McHenry ry T:Lhlt; 3l of tl)'_ €.`itr i)t' �icf-1�Irrt >rr;nill� C11�Iinancsr ,1rUY'ides thrst .ilt I'cct�It7llluiliilt� ;�t)1>rt}��t t>I i;anditi{ rial applA val or 1 Conditionil Use Permit, the l lannilltL? ellid Zor),l5n ('r3M1 mission shall tl olir ut ro tfie City comlcilwi ittel7 findings that all the conditions listed be ow aj)ply to the reque4t€ d lCtiUl;. I''l�?4t; I'tsJ)t)Iltl.i(7 CZi`,�1-i?l�tt_t;_'_5s.��,`slt�ltEtil}x.Ls t'[,rel<L[v's Ii7 \'C3l??" rCi`{tl�£i[., �Il} acl�trst irnl)L�.t of tl) s or +Ulunr. of traffic.flue' not()tllt:rt�'is t�'l)icl:l in tile, z()ulng (lisilt _i kt ? I) cn minimized. t( r- fit li .. . tt. i. }Ll }all(1-l-I I L Ci t1. E_I..ti ..._... __ .. __ .k:iE1°lrlJ:ll7cl)L�il �il[5£iilt:: Irk .lfl cl�C U CCS Ut nolSir, Itir(, odU4 CILIst; 1.b'1St4 CIESI?C) 31 k?l.Ul 7'}G Ol kkCSl7i uC'rit_I C7C CJCIl t' i(t :l4v Liliriroiluie11t4at effectS Jt a type or dcgrec not characteristic UI permitted IIScs iri the. 'z.onin�g CzistncL I'Cen 21p')ropsriateiy Controlled. Ll r[ izl1�..�!t[? i tt�'1...ti:.. +�.. t't 113t)rCC} 'D_'tti; sI =t< li t} 1. 1 7[ IzCti)t)1 iLCi t(tk l� Cl el Iti t.il[ N11.1 ll'IW t)tl_Inl U'4; 0; t..,..itt_I.:_.t N ul!?,1ibt?t'lli),_?CI { II Eiar c_?; �117(: j)rC)I)C)S{;d IISi: ��.11 �lt 11�r717C)111Qll::lL' \Sltll CJIe C:?;IxCtll� Il;7;ifl'il% pr Incili-t77lCI�; :;:I7sII'Iti:1'.:i' tt, ;!:r. Urro:lll..{iags and with permitted uses in th(e zoning district. The Llse mill iifit have undue GffieCt oil tl1 ei1�°I.£G1lfYir lltLlk Llittlitt '; 1VOI)MV VaILIC5, C)I- 111` 0hDorll[' od eha£acter existitll; in tll itrd i'ir ;IC).rmal assocjitCdl Nt'[tl7 perni.EtTLd USCS lIl thC: district. M l3Etiltlll T E;•Ill bevVti71lz .a? as211;rrf-(}yi.ii kli` 6iv ;.l(itz,t [(?vvIl g.Iiuueit7t;.- l.t<;k :i tlL4IIt. t'. k �i 4, ' t111s 1 Ill %td(i ti'<?lL.t ttF Il.te aliti,I7t€'t,il :ti};4. 1.:1' .. =} .._.___..�'llk�lic S:.�r::icc_s tlrl(i Facilities 'I�i1G I'if Ul)C�S� Us'v' li"E.11 Il;)t rc-CJlllrt: e;\litl[l� i:Ull)317il El lt�' ttiGLllltt;� {`?r• SC;rti'Id:L'".: tI) tl. dL�=I _(. CitSl:)I'tSl)Cjrtto �.I?r. :�. iliat. norinaltl' expected (?f I)ci-i lltted uses in the district. nor generate disproportionate demand serVir;ls ni- (7cil:ities: in Such n way as to place tllldLi:: burd411s upon existing develoonic nt ha ti)i' Q not ci tv__ ddiftt l l;._k) bli _ iilti" S t .ti lI} d : I t this use I'uhiiC <Iit=il` an(l �z £Iit}1 ... . Idle. proposed use will not hW LI u�t1-i[17te17tal to the s.lfay or l.€.t ldh pit fiiU emplovees, patrotls, (W iltIUIZ.; ISscJcirliW witil the use nor of the public in the vicinity I! zi fit! IttJ < Cftfl {y1 life 11�� 9S��zCr F[ t1S' it �)l)7[ Iff l�r .J1 A s f ti .... _ ... ._ ]illt1 Ulol)C zoi usc 1; ICJ2�11'JTit11' tTr((1 FE�I C}4}]( i' C�[ 7t1J1t5 C7i iE'lTth�a� �Tll(I� l?� '[3!1�JIt ti3 1�J 7 �L�Tl�i4[I S,27t [ '. cLnd its loci ctot1. )..tt Tll .1-1 + 4I 1;i t� ills, rlte 1 I t Ali -ii. t l 11 tll l -( lJ. ->> tJ IJ l.-I )C s`tt A t�l t_ ..'Iy (`t _ _.. I.f. ... .. _ .. . .. )(._ tl l _' J11.s,1t'.4.J.::I i7i i.iit t'ii R 'Jt t f J I 'et e teal tits a• I' `�,lII �rlrI 11se t+ Cy 1 ..... .._......... ... ... -. _ ._ __—. ----_ _ __._.—t. -----. _....- ..... .._.. _. . ii"C i. ?_1�-s.- ... :l: t-� 1. _.ii ():.` �Y I 1 f)!'s t[': `v ;`.7c .1 {i t�Il tt!tA _'ti €EII „( 7'} tile. y.... ___.. _. .... .. -. .. .......__.....r-- ..._. l.lii .1i}t:l \{yiJ}r ..Lt!' rt?".' 1�:' lj''� t:l`� t Finn PUBLIC HEARING N®TICE FILE Z-927 Notice is hereby given that the City of McHenry Planning and Zoning Commission will hold a Public Hearing at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, at 7:30 P.M. on April 11, 2018 to consider an application by JEDCO Investments, LLC, 11624 Barberry Lane, Huntley, Illinois 60142 ("Applicant and Property Owner") for the following request in accordance with the City of McHenry Zoning Ordinance: Conditional Use Permit for an Expanded Site Plan Review in accordance with the Downtown Overlay District to allow a restaurant serving alcohol, outdoor seating and entertainment (indoor and outdoor). The site consists of .25 acres more or less, and is located at 1260 N. Green Street, McHenry, IL 60050 ("Subject Property"). The Subject Property is located on the south side of Illinois Route 120 and the East side of Green Street. PIN (Property Identification Number) of subject property: 09-26-455-015. The Subject Property is currently zoned C-4 (Downtown Commercial). A copy of the application is on file and maybe examined during regular business hours in the City Clerk's Office, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, (815) 363-2100. All interested parties will be given an opportunity to be heard. Published by order of the Planning and Zoning Commission, City of McHenry, McHenry County, Illinois. /s/Shawn Strach Chairman, Planning and Zoning Commission r .J J r J GRAPHIC SCALE ( IN FEET ) I Inch = 20 IL PEAT OF SURVEY ALl OF LOT 2 AND THE NORTFIERIY 14 FEET OF LOT 3, AS MEASURED ALONG THE EASTERLY AND Y✓cSTERLY LINES OF SAID l0T 3, IM BLOCK 24 IN THE ORIGINAL PLAT OF MCHENRY, ON THE YrEST SIDE OF FOX RIVER, A SURDI JISICN CF PART OF THE SOUTHEAST QUARTER OF SECTION 26, TOVl:NSHIP 46 NORTH, RANGE 8, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORCING TO TILE PLAT TIIEREOF REGORGED JULY 6, 1840 IN ROOK "8" OP DEEDS, PAGE tfi, IN MCHENRY COUNTY, ILLIN015. COA1l.10NLY KN01'!N AS: 7260 N. GREEN STREET, tdCH'cNRY, IL 60060 PIRO?ERTY INDEX NO.: 09-Z6-455-OIS ECM Fp \ qp; CRpSS O T SR (Y pF/N p fib, CpRN kr.Op��K Q(0 4 J9af{ IYgC ueOSJ 7 14 OF � T sTo�yy@oR ,3 g� @R/Gk TA<C r `BPS 4e DETAIL OF N.VV. CORNER NEIGHBOR'S BLDG. _'�_ (NOT TO SCALE) PROJECT NO.: 17-284 1, C1 \ ,\O P'°Rrrih° iReC Meg, NerOhepRS ROOF LEGEND -•. IJ =CONCRETE PA.VEV.ENi Q =CATCH BASLY QI = TELEI'HO`JE !.1AI•IHCLE = FIRE H'(OR \r:T pQ = CA.S VALVE Y,7 = LIGHT � = TRAFFC LIGHT PO! F --O = iP.AFFIC I.:GHT :',1 T�I IJAST AR!.i = L'lIL1TY P01 E = cur .ar!GY!oR = cveRHEAo uTlurr uNE = TRAFFIC SIGNAL `iACLr = CGLLARC = ROOF DRAIN v r6 qC� R C{F kY\ z. PFR �o��4lFNTr Wq(('pa•N ftY FgCF \ RFL , �F'tY DETAIL OF N.E. CORNER NEIGHBOR'S BL DG. (NOT TO SCALE) ate\\ CORMFk `O7)ON / / V DO��ARD 2s2� /<a,NG p SpORY y@OR, GONG @ T . . ?R�rNO Terr ACCURATE SURVEY SERVICE, INC. 28 W. 123 INDUSTRIAL AVE. BARRINGTON, IL 60010 PHONE: (847) 381-8735 �'"Ycvyc•:'rGGC i-fiw^ ia- STAR OF IWN01R)55 C0uN1Y OF LAKE) 1. YrtLDAN. C. DOLAND II, DO HEflERY C'_'RIIFY 7HAf I HAVE SUP.VEYCD THE ABOVE DESCRIDED PRDPERIY AND THAT T 'c PLAT tIERECN �RAvrt! IS A CORRECT REPRESENTATION OF 5A'D SUR`/EY. THIS PROFESSIO!IAL SERVICE OONFCRl.IS TO THE CLIRHENi ILLIl'OIF, 611NIAIUTA STANDARDS FOR A BOUNDARY S�N1_Y. DATED AT DARRINGTOI,, I! DNDI$ THi_ 2oIM1 OAY CF OCCE+IRER, 201 ]. ILL. L5. $ J5-2T3S MMMMMMMMMd (U.S. RTE. 120) ST. LAMP G. a • .. — I �..7 I dodo I � I I ® I i Q..•Qai R��NNF�,R�.,n� Md MEMO � I I uw L I O I I00 I I I' I I `° I I L Ia cir'T. 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REVIBk)rl BY C 0 m w `o m � W m SZ rn S 0 �n 0 o n. � m m D N � @ J � � z = � Bj ARCHITECTS PAOF6LONALCORIOMM0N SS]1YRtIIItBREE R. ALLONOURI, M1LM0lswlm P. NRAOi-4GJB F 64f-e5Bm85 •.,wu•.w.�An..tk= roe: +soot OATS WIS 6GALE: /uN cd BRAWN: CB LHEGKB-0. CB SHEET A3 NroRTH ' .1433.681j GREEN STREET ELEVATIdN ELM STREET ELEVATIdN VESTIBULE OININO AREA - l WATi1NG HOSME ❑ r 6 9 6 9 6 "' IIIIIII ©,o m10 �millllll ��� eCULLERY 0 •���• N1C£N EIXMLE)1Tl6T REIIN'0. On. 685O D)i SSE I Roo S 1 1 DIRTYDISHTABLE 27X45 BINSEELASKAND SPRAYER x 1 _ RAO 40<T MHER EX Hoop DUN DISHTASL6 ai 24 MI ]COMP9INK lvdl SPRAYER 0 WALL SHELF IhQ HOBARTWI R P6e6 ISHP 10 2 HAND6WK WROAELANDSOAPDISP a te%4e 12 2 REESHELVING RKTABL.E 44.n WNNDERSHELF 2 HOT FOOD WELL 14v24 '4 t SALAD TABLE 0ex30 6 1 REF. TABLE Sxx]B 40RAWERs 18 t SHKWNGTABLE 36x]e t AND. TABLE DBL OVEHSHELVE9 CCO O.SIZE 18 3 HEAT LAMPS 3802 MOUNTTONJDER6IDEOF UPPER SHELF A 2 EMICRONAVE C ESE ELTEfl ]%14 12 t 6BURNER RANGE 36XW WAVEN 22•A t ]ACT FILER 2J tREF EQ6TAND )ex]D x4 1 CHAR GRILL ]6v32 TABLETOP 35 + GRIDDLE M32 TABLETOPWREMPCCNT. 4 x) EKFHOE ♦27X332 VERIFv9 3B DOC a)vJJ xa 1 CCRYER E6TAQER ION TABLE z6vM 31 + MRKZSCU& YARKTAELE 1DW5 WNNDEPSHEIF J2 2 STACKONSIR ]J + ICE ICEMACWALLSMACHINE IQW l34r36 &TACK PUB ICE BW ,r.4ex36 Tm La CAPAtItt CAPACITY sMCPHAUK J6 t DI P.HOT RBOX 30 1 HOTBOX 6i 4 a6KJA PASS-THRV ] + HOT BO% 25vJ2 SINGLE DGGR ]B 1 E TABLE 64YJ6 OBLOVERSHET.VEs 46 ; GUTTi INNGUtA TAKE 2444 Bt.03 4x ; EK HOOD FI TAe E x ALLBHE� 12 15 45 + REF. EO. TABLE ]e 46 SKEETER 4T t WALLSH LF 66x,5 40 1 PREPTABLE 96M NOUNOERSHELF 49 W4LSHElF SO CODSINs eY ONNEP RACK NSHELVIW VAR 60v12 53 1 wn cLR•FRZR 2PAT e' HIGH FLOOR VAFRZR 64 3 W61EsHEWING 4x 8 ATWALK•W WRESKELVING 4exte ATWAU W 56 ] WIRESHELVIND 66x+e WALK.IN s) 1 sODA PACK <N% BY OTHERS 50 J WIHESHELVIND 4b+0 09 4 WIRE SHELVING O6xte 00 1 BEERCOOLER his BHKIMOVIDOOR et 1 WORKTABLE 54Y10 MQRMAqH 5T Ti J BACK BAR REF 62Y25 GLASS DOORS )x t BEFA OI6PENSER9 TJ 1 BEER DISP DUN COORDWISEERSYSTEM LIQUOR RACK Ts 2 DRAWBOnAD 24Yl1 T6 2 ICESIN 3B[J+ WAOID PLATE T7 t HAHDSWK 1321 AQAP )e t 34:OMP6INK IAv31 ie BLENDER STATION SPEED PAIL l3u4 REV BpN BY Z 3� Z Z Z a a EL W W w Z p Y Y LL. C m � y O � C] Z Bj ARCHITECTS PROFESSIONAL CORPORATION ]521 V-0NTERORESN TER, ALOONOUIN, ILLINOIS SDID2 P:547•BB7•Bb]5 F'.817.655H1095 vmw.c6jorcAll.cta.mm JOB: 134)01 DATE: Me SCALE: 1I8'�i'-0• DRAWN: OB CHECKED: CB SHEET K1 NORTH NI 14 i,VD j r �, li DOWNTOWN i MCHENRY i IN k iy"or i801Thin Crust or Deep Dish CLASSIC DEEP DISH Insert Your Classic Recipe $00.00 The Hot Dog Red Sauce, Vienna Beef Hot Dog, Onions, Tomatoes, Giardiniera, Mustard Drizzle $00.00 ITALIAN Red Sauce, Italian Beef, Italian Sausage, Green Peppers, Onions, Fresh Mozzarella $00.00 CARNITA Roasted Garlic, Pulled Pork, Red Onion, Jalapenos, Mozzarella Cheese, Fresh Cilantro $00.00 BUFFALO BLUE can, Blue Cheese, Buffald Sauce Drizzle $00.00 CREEK Roasted Garlic, Gyro Meat, Red Onion, Kalamata Olives, Tomatoes, Fetta Cheese, Tzatziki Drizzle $00.00 its I TEXAN BBQ Sauce, Ground Beef, Bacon, Pepperoncini, Tomatoes, Mozzarella $00.00 ALOHA BBQ Sauce, Pulled Pork, Pineapple, Red Onions, Fresh Mozzarella, Fresh Arugula $00.00 MR. WHITE Alfredo Sauce, Chicken, Onions, Ricotta Cheese, Fresh Basil $00.00 lu-�f0,i&;l Mozzarella, Pesto Sauce, Italian Sausage, Green Peppers, Fresh Spinach $00.00 MR. RED Red Sauce, Pepperoni, Salami, Sliced Tomatoes, Red Peppers, Fresh Mozzarella $00.00 PORKY Red Sauce, Bacon, Italian Sausage, Canadian Bacon, Salami, Mozzarella, Fresh Basil $00.00 GARDEN CAPRESE BUFFALO CAULII7LOWER Caramelized Onions, Sliced Tomatoes, Pesto Sauce, Fresh Mozzarella, Sliced Roasted Garlic, Buffalo Roasted Mushrooms, Red Peppers, Fresh Tomatoes, Fresh Basil, Balsamic Drizzle Cauliflower, Mozzarella, Buffalo Sauce Arugula $00.00 $00.00 Drizzle $00.00 BUILD YOUR OWN PIZZA �. CRUST 14" or 18"Thin Crust � 14" inch Deep Dish 2. SAUCE (One Included) 2.00 Ea. Red, Alfredo, Pesto, BBQ, Roasted Garlic, Caramelized Onions 3. MEAT 2.ro EA. Bacon, Canadian Bacon, Pulled Pork, Ground Beef, Italian Beef, Pepperoni, Italian Sausage, Gyro Meat. Chicken, Salami, Vienna Beef Hot Dog GreenBlack Or Kalamata Olives q.. VEGGIES I.00 EA. , , Hot Giardiniera, Red Or Green Peppers, Jalapenos, Mushrooms, Red Onions, Sliced Tomatoes, Pepperoncini, Roasted Red Peppers, Kalamata Olives f. CHEESE One Included 2.00 Ea. Fresh Mozzarella, Ricotta, Parmesan, Mozzarella, Fetta, Blue Cheese a. FAH `PoPPINOs (One Included) 1.00 Ea. Cilantro, Arugula, Spinach, Basil age L, u a = pwl+`� M l 7lim sit 44 `,v. +ate -Trf • I - � � L did Milk I-FH r� r'•' `•j�•� mop, f A r � r 4: IJ 1� i 04 �O ri ;f o ! i `. L z doe look A. • Ile a Itemf ,. u �L t ;` .� .� r� x •_ r Executive Summary Jexal's Downtown McHenry, Will be a unique restaurant laser focused on FOOD, FAMILY &FUN! Our MISSION is to provide "scratch made" quality not frozen or pre - made Foods, served with passion at a Fair price for the entire Family in a Fun atmosphere that complements all guests. We will provide this with through the following vehicles. Dine In/Out Take Out, Delivery and Catering. We are offering a variety of food categories and cultures that our guests are looking for when they do not want to be stuck in a one food category such as "ONLY" Italian, American or Mexican cuisine Etc. Buddyz Pizza: Almost shuttered in 2015, this location has several physical and financial limitations, however over the past 2.5 years as the strategy consultant and new management team we had the opportunity conduct significant marketing, atmospheric, price and menu tests. We push our menu and rotating features seeking to understand what "McHenry" is craving; at what price point, where and when they want it. This included improving standard favorites such as B.Y.O.B hand packed Burgers, Wraps, Home -Made Soups & Sandwiches that have become a significant percentage of our sales 30 % thus increasing return guests that didn't just want just pizza or pasta thus increasing sales from 1.1M in 2015 to 1.4M in 2017 In addition, we developed tested and rotated several recipes for QUALITY wings, appetizers, soups &entree dishes that are not frozen, but fresh, marinated, hearty, prepared just before serving with a variety of scratch sauces and garnish. (these are proprietary to Mike Dumelle) We added generous appetizers, salads to the menu. This is what McHenrians told us they wanted. It should be said to improve consistency, costs and efficiency we removed several slow/no moving items as well. Company Services Who ➢ The restaurant will be family owned by Mike and Dawn Dumelle ➢ It will be Managed & Operated by; Mike Dumelle, (Owner), ➢ Joel Lopez (Managing General Partner) ➢ Eduardo Avila (Kitchen/ BOH Manager) ➢ Over 50+ collective years' experience in the restaurant and catering industry. (see resumes) Where ➢ The Dumelle's will be building a 4700sq.ft. restaurant located in Mchenry, IL at the major intersections of Rt. 120 (Elm Street) & Green Street. This is first dining choice in Downtown Mchenry. This location was previously a successful 3000 Sq. Ft. Wings and Pizza Restaurant with 8 apartments above, until it unfortunately burnt down during a horrible storm in 2006. (the very beginning if the economic crisis) Although the location was successful, the owner was compensated over $2.1MM thru insurance and chose to close and sell the land vs. rebuild the restaurant. ➢ The exterior decor will be a combination of a Mchenry, historical downtown classic feel with modern culture accents. This includes an outdoor Green Street Side Cafe seating, joining a separable open patio, including fire tables, live and piped in musical entertainment, Sports TVs etc. This will create outdoor space that "McHenrians" love. It provides the ability to book various outdoor parties and banquets without having to shut down the entire patio area, thus increasing revenue opportunity and not turning off our everyday guests. ➢ The interior while simple to build, has mchenry written all over it with a mid -scale to - casual feel. It will have a blend of reclaimed woods, Industrial/downtown elements such as local historical murals, lighting, open ceiling with exposed ductwork, strategic seating plan adaptable for multiple purposes events/privacy and open a door feel to patio (weather permitting) inviting to bring the outside guests in. While Family and Fun is a major focus we understand there are times where these cannot be blended based on age and daypart, so we created a separation between Bar, Gaming and inside entertainment not to offend a family of six or some friends just looking to let loose. Its efficient, to maximize labor and speed, yet casual and comfortable wearing a suit on a business lunch or shorts just coming off the boat on Fox River. The heart of the Fox has so many opportunities. How (Much) ➢ Sales projections assume between 1000 to 1800 transactions per week ($25 average transaction rate) or resulting in weekly sales range of $28,000.00 to $50,000.00 (based on seasonality) with an average of $1.5 to $1.7 million annually. ➢ This includes Dine in, Delivery Takeout & Catering all category types. (except breakfast) ➢ This equates to around $365 per square foot in sales annually. ➢ Total start-up costs will be 2.0 Million, $325,000 of which will be contributed by the owners and the remainder will be secured by a proposed bank loan. When The restaurant will be open 7 days a week with hours as follows: Restaurant &Bar. (Kitchen closes 1-hour prior) Monday 11:00 am —Midnight Tuesday 11:00 am —Midnight Wednesday 11:00 am —Midnight Thursday 11:00 am —1:00 am Friday 11:00 am — 2:00 am Saturday 11:00 am — 2:00 am Sunday 11:00 am —Midnight Delivery Daily 11am to 10pm Gaming Daily 9 am to Close 1 • t a s- A • 1'. 1'. I'. Imo'• 0 WIN 11 • 1 ■ ' . : 11 11 11 11 11 � 1 11 ■ ■ 1 11 �1 11 11 1 11 i1 k! it : 11 1/ 1 11 11 11 t1 1/ AVERAGE i 0 Operating Procedures ➢ Scheduling to be performed by Management. Scheduling will be done with consideration of labor cost, employee availability and customer flow. ➢ Kitchen Inventory will be monitored by management as well as rotation of food inventory, ordering inventory and kitchen cleanliness. Safety ➢ All procedures of the restaurant will be task analyzed providing for safety, efficiency and courtesy. Safety Daily routine inspection of the overall general premises prior to opening. ➢ SERV Safe certification is required for all kitchen staff, servers and bartenders. ➢ Basset certification is required for all bartenders Business Objectives The primary objectives are ➢ To be the restaurant of choice for the entire community, not just a single cuisine or entertainment choice. ➢ To provide amazing quality food at fair prices in an inviting atmosphere that does not "break the bank" to repeat often as a dining choice. Achieve multiple cover ratios at lunch, dinner and late -night dayparts with the option to add full service quality breakfast segment soon. To maximize monthly profitability between 8% to 20% Plus flow thru, via consistent operations and thought out procedures that avoid the typical inefficiency and a poor experience. Mission Statement Our MISSION is to provide Great Quality Food at a Fair price, inviting to the entire Family and Friends Guiding Principles It's all about the People and the Food Our Staff, Customers, Community &Vendors. ➢ Nothing can happen without the above team. The managers provide service to the staff, not the way around. around. Leadership cannot possibly "touch" everyone in the system but do make a difference for all of those they do. "Mostly our team". ➢ Create & Serve food with passion and commitment Too often Restaurants get caught up in cutting costs and quality vs. developing the "right" Team, Products, Procedures in the right place. Purchasing Records/Payables. ➢ Daily, Weekly and Monthly administration will be administered by Mike &Joel, then sent to Moore and Co. Accounting. Moore will provide quarterly and annual reports to ensure all government agencies are paid timely and accurate. This includes annual taxes ➢ Payroll Processing. Payroll will be documented through Revention our POS system, validated, then loaded to Payroll Solutions Inc., our payroll processor processes weekly payroll checks, state and federal taxes and required reports by law. ➢ All Employee files will be secured and maintained at the location and the responsibility of the management and ownership. Marketing Strategy and Implementation: We will execute our post opening marketing efforts in 4 primary areas. ➢ People, Product, Procedure &Property We will do this through the following marketing vehicles, maintaining a Consistent Brand Message: Strategic Print Marketing ➢ VIP/ Senior/Gift Cards/ Birthday Cards (POS Data) ➢ Quarterly updated "In house" menu Covers, Daily, Weekly &Monthly specials/feature inserts ➢ EDDM postal delivered Carry Out Menus /Post Cards 5000- 6000 sent Biweekly strategically planned via Radius, Competition, Holidays, Businesses, Homes and Community Events. Carry out menus are consistently mailed to consumers with promotions. ➢ Table feature Booklets designed to attract the attention of existing customers at the tables. The books include lists of Beverages, Specials, Special Events / Live Entertainment & our "Care.... Dine N' Share" Fundraising Program. ➢ Box Toppers placed on all Togo/Takeout &Delivery Products for bounce back return opportunities ➢ Catering & Special Events Room, Outdoor Dining & Gathering ➢ Banners for Chamber and Municipal Events Digital ➢ WebSlte ➢ Online Ordering ➢ Facebook/Social Media ➢ Local Cable Stations & Reader Board (funding provided via gaming provider) Restaurant ➢ Inviting Exterior location signage package ➢ Exterior McHenry Historic Murals ➢ Various Scrolling TV's throughout location ➢ Vendor Provided Event Posters / Booklets Swag ➢ Table Booklets ➢ Life Milestones "Birthdays" Sweet 16 & "My First Drink" 21 Take Home Memento Community ➢ "Care...Dine &Share" Donation Program to support any local family tragedy, Local schools, Foundations, Recovery and Abuse Support Groups ETC. ➢ McHenry Downtown Chamber Events (On Green Street) ➢ Parades, Mixers, Street Walks, Fiesta Days etc. ➢ Cruise Night (just steps away Every Monday May -September) ➢ Farmers Market ➢ School & adult local sports team sponsorships ➢ VFW, PLAV & Military support events Market Position/Competition ✓ Strengths ➢ Prime high traffic corner location in McHenry, Illinois. Located atone of the busiest traffic intersections in the city of McHenry. ➢ Delivery drivers have excellent access to entrance and exit and left and right turns very important for speed of service ➢ Takeout &Pickup parking spaces offer easy access, close to gaming lounge & bar if waiting. ➢ Healthy Flow thru can withstand un expected business trends ➢ Positioned as first choice of the massive Downtown McHenry Revitalization Project ➢ 50 years combined restauranteur experience. ➢ The owners management style is `Hands-on' physically present in the operation daily ➢ Outstanding staffing/training ability with a history of exceptional performance. ✓ Weakness ➢ As Jexal's is a new restaurant, there is that vulnerability. However, the collective experience, the business plan and character of Mike and Joel will outweigh that vulnerability. ✓ Opportunities ➢ The opportunities are endless ➢ Patio dining ➢ Delivery ➢ Catering ➢ Special Events ➢ Entertainment ➢ Adding Breakfast/Brunch ➢ Competitive Edge While many facets have been detailed in the preceding sections of this business plan...the competitive edge remains...THE'PEOPLE behind the PLAN! The characteristics exhibited by Mike and Joel are the driving forces toward success. With a TEAM WORK philosophy, their initiatives are passed onto their staff. People become like whom they are with... The team grows stronger and the driving force becomes a forceful competitive edge ✓ Threats ➢ Cost of goods could increase ➢ Government mandated rising labor costs (min wage) ➢ Unexpected competition ➢ Economic Softening High Competition Competitive JEXAIS DOWNTOWN THE VILLAGE BUDDYZ CHICAGO BIMBOS ITALIAN DC COBBS BURGERS BULLDOGS ALE Factors MCHENRY SQUIRE PIZZA RESTAURANTE N' BREWS HOUSE "AROUNDTHE WORLD" FAMILY GREEK/ AMERICAN CASUAL ITALIAN, HIGH END ITALIAN BAR/ADULT BURGERS AMERICAN CASUAL FAVORITS CRAFT BEERS, WINES, GYRO, BURGERS, SANDWICHES, SALADS SANDWICHES FULL BAR, GOURMET WINGS, DISHES, APPS FLAMING Cusine HAND STRECHED PI27A, FISH CHEESE TACOS, PUB STYLE SANDWICHES, SOUPS SALADS DESSERTS 20+ "LOCAL" CRAFT BEER AND QUALITY / HARDY CHICAGO STYLE PIZZA, FINE ITALIAN CUSINE & BAR CASUAL CRAFT 40 CRAFT BEER BAR WINES "WORLD" FAMILY ENTREE & PASTA&APPS FULL BAR WINE BEER BIG BURGERS FOOD FAVORITS GOURMET WINGS, STEAKS/RIBS/BURGERS APPS Cusine "SCRATCH MADE" PIZZA & PASTA, SAGANAKI/GYROS Specialties TACOS, SALADS, PUB SANDWICHES & ENTREE DISHES FROM AROUND THE WORLD LUNCH SALAD BAR COMBO FAMILY CASUALW/SPORTS BAR CASUAL THEME CASUALTHEME HIGH END ITALIAN ADULT BAR CASUAL CASUAL ALE HOUSE Category & COMMUNITY FOCUS Distance Miles 0 2.0 0.25 0425 0,25 3.0 Price $$ $SS $SS $$$$ $SS $S GOOD PARKING LOT/ GOOD PARKING -LOT POOR 4-6 DOWNTOWN POOR 4.6 DOWNTOWN AVERAGE DOWNTOWN GOOD PARKING LOT DOWNTOWN & MUNICIPLE W/ SPACES SPACES MUNICIPLE PARKING Parking space TAKEOUT SPECIFIC PARKING Facility BRAND NEW INDUSTRIAL/ GOOD CLEAN AVERAGE CLEAN GOOD OLDER NEW GOOD GOOD CLEAN MODERN / FUN Condition FACILITY TYPE FREESTANDING FREESTANDING DOWNTOWNSTRIP DOWNTOWN STRIP DOWNTOWN STRIP FREESTANDING Dine In Seats 110-125 125 60 75 40 200 Bar/Bar Seats 14-16/48 16/30 12 BAR32SEATS 12 BAR 25 SEATS 12 BAR 15 SEATS 17 BAR 62 SEATS Patio Seats CAFE 24/MAIN 52 30 45 25 Iower40upper25 20 Total Seats (approx) 225-242 200 149 67 132 300 Gaming Y Y N Y Y Y Take out y Y Y Y Y Y Delivery y N Y N CAT/ONLY N Breakfast FUTURE N N N N N Lunch Y Y Y WEEKNDS Y Y Dinner y Y Y Y Y Y Late Night Y N Y N Y Y Catering Y Y Y Y Y Y Event Room Capcity 65 85 N N NONE 68-125 Live Entertainment MUSICNIGHTLY 15TO 9WKND5 5TO 9WKNDS N YES N Direct Delivery Competition Competitive 1EXALS DOWNTOWN BUDDYZ CHICAGO PAPA 1IMANOS PIZZERIA PIZZA HUT OLD TOWN PIZZA Factors MCHENRY PIZZA SAVARIO/ROSATIS "AROUND THE WORLD" FAMILY THIN & DEEP DISH, CASUAL ITALIAN, PIZZA, PASTA, Italian chain eatery PIZZA, PASTA, BEEF FAVORITSCRAFTBEERS,WINES, SALADS,SANWHICHES SANDWICHES, SALADS BREADSTICKS featuring Chicago -style FULL BAR, GOURMET WINGS, deep-dish pizza, plus Cusine HAND STRECHED PIZZA, FISH pasta & sandwiches. TACOS, PUB STYLE SANDWICHES, DESSERTS ............................................... _ .. PIZZA BEEF 20+"LOCAL" CRAFT BEER AND PIZZA CHICAGO STYLE PIZZA, PIZZA PIZZA, PASTA, BEEF WINES "WORLD" FAMILY PASTA & APPS FULL BAR FAVORITS GOURMET WINGS, Cusine "SCRATCH MADE" PIZZA & PASTA, Specialties TAcOS,SALADS, PUB SANDWICHES & ENTREE DISHES FROM AROUND THE WORLD LUNCH SALAD BAR COMBO FAMILY CASUAL W/SPORTS BAR ITALIAN CASUALTHEME AMERICAN PIZZA ITALIAN PIZZA LOCAL PIZZERIA Category & COMMUNITY FOCUS Distance Miles 000 1.0 0.3 1.0 1.0 os Price $$ $$ $$$ $ $$ $5 GOOD PARKING LOT/ STRIP CENTER PARKING POOR 4-6 DOWNTOWN STRIP CENTER PARKING STRIP CENTER PARKING STRIP CENTER PARKING Parking space DOWNTOWN & MUNICIPLE W/ SPACES TAKEOUT SPECIFIC PARKING Facility BRAND NEW INDUSTRIAL/ NEWER AVERAGE CLEAN AVERAGE OLD OLD MODERN / FUN Condition FACILITY TYPE FREESTANDING STRIP CENTER DOWNTOWN STRIP STRIP CENTER STRIP CENTER STRIP CENTER Dine In Seats 110425 20 60 0 0 0 Bar/Bar Seats 14-16/43 0 12BAR 32SEATS 0 0 0 Patio Seats CAFE 24 / MAIN 52 0 45 0 0 0 Total Seats (approx) 225-242 0 149 0 0 0 Gaming y N N N N N Take out y y Y Y Y Y Delivery Y Y Y Y Y Y Breakfast N N N N N N Lunch Y Y Y Y Y Y Dinner Y Y Y Y Y Y Late Night Y N Y N N N Catering Y Y y N y Y Event Room Capcity 65 N N N N f N Live Entertainment MUSIC NIGHTLY N 5TO9WKNDS N N N Demographics & Studies X2017 BusinessAnalysf ey FaCLs 2�11' ic,'—erry, 1 A<c?enry CIy, IL °ropared by Esrl h`, HHgmq ity, 11.0745644) Geography: Place KEY FACTS EDUC ;101% 27,298 Population. a. Median Age ��77 !f No;-tigh 3'-YQlO "C`•'F' ° $659 Scheoi J t Diploma 32/b 26 /O ':verac� Mean Househoid rich Schco E:aci;elcr ;:Carar.'IP„i Household Size Income Graduate Degree BUSINESS �Iv,PLOYto9EINJT !l k (y 59 1 � iJhi Co a: d� 423 191877 BiueCollzr Unc^�al.;�msn: I Tc=ai Businesses Total Emolopees t 1 tp JCfb Ra:2 I Semites f t R 'TYILRF+sue -� a COUN •6•$30,796 s Dakota Street I Suite 244 1 Crystal Like, IL 60012 I. F Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Planning and Zoning Commission Minutes April 11I 2018 Public Hearing: JEDCO Investments, LLC (Jexal's) File No. Z-927 1260 Green Street Conditional Use Permit for an Expanded Site Plan Review in Accordance with the Downtown Overlay District to Allow a Restaurant, Bar, Outdoor Seating with Alcohol and Food Service, Live Music and Entertainment Chairman Strach called the Public Hearing to order at 7:45 p.m. regarding File No. Z-927 an application for a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment for the property located at 1260 Green Street. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on March 27, 2018. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance were Mike Dumelle, JEDCO, 11624 Barberry Lane, Huntley, IL, Charles Bennet, DBJ Architect, 3521 Wintergreen Terrace, Algonquin, IL, and Joel Lopez, 817 Melrose Rd, McHenry, IL who were sworn in by Chairman Strach. Mr. Dumelle stated that they are here to get approval for a permit to open a restaurant (Jexal's) that will allow for alcohol service in conjunction with a restaurant and to have live entertainment at 1260 N. Green Street. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the applicant is desirous of constructing a 4,700 square -foot restaurant with bar, outdoor seating with alcohol and food service, live music and entertainment. Director Martin stated that Downtown Revitalization has been a priority for the City for numerous years and many actions have been taken to assist with this effort. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Director Martin stated that the Downtown Overlay District the City of McHenry established seeks to give the property owners additional opportunities to improve their properties or conversely to redevelop their property. He stated that the overlay district does include guidelines, requirements, procedures and criteria that are required in order to deviate from the zoning ordinance, outlined in the Downtown Design Guidelines, Director Martin stated that there are two processes for review established in the DOD Ordinance and the administrative site plan review includes all applications that comply with the provisions in the zoning ordinance (a normal building permit application); however, the applicant is required to meet the criteria for review in the overlay district ordinance. All applications for expanded site plan review are required to obtain a conditional use permit and follow the conditional use permit process in the City's Zoning Ordinance. Director Martin stated that the subject property is zoned C-4 therefore, there are no building setback requirements or off-street parking required; however the applicant is proposing the following deviations from other regulations in the zoning ordinance: • Outdoor seating and entertainment and service of food and alcohol outside. Director Martin stated that the proposed use is consistent with the City's Core Downtown Sub - Area Plan and goals for downtown revitalization. He further stated that the applicant will also complete fagade enhancements to the building consistent with the Downtown Design Guideline when constructing the building and making it reminiscent of an old-time neighborhood restaurant. Director Martin opined that the use is compatible and complimentary to neighboring businesses and that the addition of another restaurant that is very architecturally pleasing with a downtown neighborhood type feel will only enhance and maximize the use of the downtown and pedestrian atmosphere. Director of Economic Development stated Staff Recommends Approval of a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment to develop on the subject property in substantial conformance with the site plan submitted subject to the conditions as presented; and Staff finds the application is in conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance. Chairman Strach invited questions and/or comments from the Commission. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Commissioner Meyer inquired the type of entertainment planned. Mr. Dumelle stated similar to the Village Squire, one or two people utilizing a sound system. Mr. Dumelle stated that Jexal's would get the required permits from the City of McHenry for holiday events. Commissioner Doherty asked the location of the entertainment. Mr. Dumelle stated that there would be indoor and outdoor areas with flexibility of placement and further stated that Jexal's would be mindful of the music volume for pedestrians walking along Green Street. Commissioner Doherty asked if the entertainment would be in the walkway. Mr. Bennett stated that the existing cafe plan is completely on Jexal's property, not on the sidewalk. Mr. Dumelle stated that the new building would be set back further than previous buildings on that site. Mr. Bennet stated that Jexal's would utilize masonry and fencing to create ambiance for the exterior. Mr. Dumelle stated the goal is to fit in with the Riverwalk and stated that safety of customers and their children is important. He opined that the fenced area would allow crowd control at Jexal's. Mr. Dumelle opined that the design blends in with Neumann Park and the Riverwalk Gazebo. Commission Miller inquired about employee parking. Mr. Dumelle stated there would be a maximum of 18-20 employees per shift. Mr. Lopez confirmed and stated there would be three dedicated delivery car spaces at the rear of the building. Mr. Dumelle stated the parking is precious on Green Street but stated he has a good relationship with the neighboring businesses for shared parking. Mr. Dumelle stated that he has been considering VIP Valet parking to offer a better experience to his customers. Commissioner Doherty inquired about the 9 a.m. gaming start time on the application. Mr. Dumelle stated this in their business plan and further stated that they took great lengths to separate the dining from the gaming area. Commissioner Meyer inquired if there was roof top seating. Mr. Bennet stated there would not be roof top seating and further stated that the railing on the top of the building is for equipment screening. Chairman Strach opened the public portion of the meeting at 7:49 p.m. There was no one in attendance that wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 7:50 p.m. Motion by Commissioner Meyer seconded by Miller to recommend to the City Council with regard to File No. Z-927, an application for a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment to develop on the subject f� "� nT or c rox =R� Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us property in substantial conformance with the site plan submitted on the property located at 1260 Green St, McHenry, IL 60050 as presented by applicant JEDCO, LLC, subject to the following conditions, as presented: • Applicant must comply with all regulations of the McHenry County Health Department; • Property must be developed in substantial conformance with the site plan and building elevations prepared by CBJ Architects Professional Corporation dated 3/9/18 consisting of four sheets; • No outside entertainment is permitted after 10:00 pm Monday through Thursday nights, or after 11:00 pm Friday through Sunday nights; • A decorative -style fencing or enclosure shall be utilized to enclose the proposed outdoor patio, which is transparent, less than 50% opacity and may include: decorative PVC, vinyl, or wrought iron but not include chain link, solid wood or other fencing which is more than 50% opacity; • The applicant shall comply with the Downtown Design Guidelines utilizing and enhancing original building elements; • In accordance with the Downtown Design Guidelines the use of box signs, exposed neon, flashing and moving signs is prohibited. Staff finds the application is in conformance with the purpose and intent, goals, and criteria for review in the DOD Ordinance. Voting Aye: Doherty, Meyer, Miller, Sobotta, Strach, Thacker and Walsh. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0 Chairman Strach closed the Public Hearing regarding File No. Z-927 at 7:51 p.m. ORDINANCE NO. MC-15- AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR f1N EXPANDED SITE PLAN REVIEW INACCORDANCE WITH THE DOWNTOWN OVERLAYDISTRICT TO ALLOWA RESTAURANT, BAR, OUTDOOR SEATING WITHALCOHOL AND FOOD SERVICE, LIVE MUSIC AND ENTERTAINMENT AT 1260 N GREEN STREET (SOUTHEAST CORNER OF GREEN STREET AND ELM STREET) STREET IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Mike Dumelle, 11624 Barberry Lane, Huntley, IL 60142 requesting a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment to develop in substantial conformance with the site plan submitted for the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on April 11, 2018 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents and is in conformance with the purpose and intent, goals, and criteria for review in the Downtown Overlay District Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS9 AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit for an expanded site plan review in accordance with the downtown overlay district to allow a restaurant, bar, outdoor seating with alcohol and food service, live music and entertainment required to develop the subject property in substantial conformance with Site Plan submitted, attached hereto and incorporated herein as Exhibit `B" and subject to the following conditions. • Applicant must comply with all regulations of the McHenry County Health Department; • Property must be developed in substantial conformance with the site plan and building elevations prepared by CBJ Architects Professional Corporation dated 3/9/18 consisting of four sheets; • No outside entertainment is permitted after 10*00 pm Monday through Thursday nights, or after 11:00 pm Friday through Sunday nights; • A decorative -style fencing or enclosure shall be utilized to enclose the proposed outdoor patio, which is transparent, less than 50% opacity and may include: decorative PVC, vinyl, or wrought iron but not include chain link, solid wood or other fencing which is more than 50% opacity; • The applicant shall comply with the Downtown Design Guidelines utilizing and enhancing original building elements; • In accordance with the Downtown Design Guidelines the use of box signs, exposed neon, flashing and moving signs is prohibited. SECTION 2: In granting approval the City Council finds that the proposal outlined herein is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents and is in substantial conformance with the purpose and intent, goals, and criteria for review in the Downtown Overlay District outlined in the Zoning Ordinance including: • Conformance with the City of McHenry Downtown Plan; • Conformance with the City of McHenry Downtown Design Guidelines; • Harmony and compatibility of proposed uses with neighboring properties and structures; • Relationship of the proposed activity to the existing site characteristics, e.g.: topography; • Relationship of the proposed activity to existing vehicular and pedestrian circulation; • Adverse impacts on the health, safety and welfare of the general public; • Harmony and compatibility of proposed materials and colors with neighboring properties and structures; • Inclusion of additional improvements intended to further the goals of the Downtown Plan, e.g.: landscaping, decorative lighting, etc; • Relationship to the McHenry Riverwalk (if applicable); • Benefit associated with the development of the property, related to but not limited to the following: i. Economic benefits to the City; ii. Elimination of blighted conditions; iii. Enhancements to city tax base. SECTION 3: All ordinances or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 4day of June 2018 by roll call vote as follows: AYES NAYS: ABSENT: MAYOR ATTEST: CITY CLERK Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A LEGAL DESCRIPTION OF THE SUBJECT PROPERTY Ct.RT O[' TRC rax amn 9 Exhibit B SITE PLAN OF THE SUBJECT PROPERTY Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 8 IaJ CITY OF MCHENRY License No. APPLICATION FOR LIQUOR LICENSE Fee Received Date Issued _ _ UNDER Date Received CITY OF MCHENRY LIQUOR CONTROL Date Effective, ORDINANCE Receipt Issued C FISCAL YEAR 2017/2018 TO BE FILED WITH THE OFFICE OF THE MAYOR Check No. Cashier's Chk. ALL LICENSES EXPIRE APRIL 30 Cert. Check FOLLOWING DATE OF ISSUANCE Cash NAME OF BUSINESS, ADDRESS, & TELEPHONE #.: e x A L. �S ®Z, 01 2, 3. Please indicate form of ownership: CORPORATION !* PARTNERSHIP INDIVIDUAUSOLE PROP. IF CORPORATION: Corporation Name: _ Corporate Address: Corporate Phone Number. _��� c9 ��--" �' r�%� � EMAIL: % ��°����� .�••M�'r_4�'� State of Incorporation: _ 4. IF PARTNERSHIP; ��� Name: Corporate Address: Corporate Phone Number: EMAIL: 5. State of Incorporation: IF INDIVIDUAL/SOLE PROP: 6. Applicant's Full Name: _ Date of Birth: Residence Address: 7. Home Phone: Business Phone: EMAIL: 8. Citizen of U.S.? If a naturalized citizen, when and where naturalized? Court in which (or law under which) naturalized: ApplicantPARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest: (B) If Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agenf: 20t6 PAGE TWO 10. If Applicant and Local Manager are not the same, give name, address and telephone number of Local Manager: P�' k�S Local Manager's: Date of Birth: 11 Principal Type of Business: A �5 7�- a V, A r 12. What is current zoning for this property? 13. Type of License Sought: Z/% iv 14. Date on which business was begun at this location: Place of Birth: ti 0 15. Does applicant own premises for which license is sought? If Citizen of U.S.? sfate name and address of owner and attach copy of executed lease. r �1�6. If property is owned by a land trust, trustee must file affidavit disclosing names and addresses of all beneficial owners and percentage of interest. 17. Is the location of applicant's business for which license is sought within one hundred feet of any church, school (except institutions of higher education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? A. If answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food shop or other place where the sale of liquor is to the principal business? If yes, how long has place of business been in operation? 18. If applicant has ever engaged in the busin ss or sale of alcoholic ligu,or at retail, list address of all locations (may attach supplemental sheet). it"icy /VV 6.N-40� s r�� i�U/t &`7j / �vr�. C� e�>Zp � AZ 17i 19. Illinois State Liquor License Number: � 8"011 Ubi 9-�' Attached copy of State Liquor License Certificate. i.r 20. Give applicant's Retailer's Occupational tax (ROT) Registration Number: _ �11 �7 "? � (cs t®'?/ �!" I 4rt / �LJ `" `% 4V�7 y 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: { 10 22. if this application is for a ngw license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating statement for the past three years, or if not available, other proof of financial responsibility. �® 23. State name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will be sold for the duration of the license AND attach a copy of the declaration page showing the insured parties and amounts of coverage. k4#*� 24. Describe parking facilities available to the business: 25. Are you familiar with all the laws of the United liquor; and will you abide by them? S tate of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic 26. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might cause accidents? >�� ,.,� 27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? 'Y� � 28. Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a perio not in excess of 90 days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business? If answer is 'YES", give particulars: 29. Have you, or in. the case of a corporation, the owners of 5% or more shares of the corporation or the local manager, or in the case of partnership, any of the partners, ever been convicted of arty violation of any law pertaining to alcoholic liquors? New answer is "YES", explain: 30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation and the local manager, or in the case of a partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? !%.�� If so, please describe: 31. Is any individual who is directly or indirectly interested in applicant's place f . siness, a law -enforcing official or elected public official (mayor, alderman, and member of any City commission, committee or board)? If so, please state name and address of such person: 2016 PAGE THREE t✓ ® 32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list same information for each partner and the local manager— (please attach). 33. Have you ever been convicted of agarritungoffense (if a partnership or corporation, include all partners, owners of 0/6or more shares of the corporation and the local manager)?M0 If so, give all details: 34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? if a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? Mn 35. Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor?�� 36. Have you'or any partner, or owner of 5% or more shares of the corporation or focal manager, ever had a liquor license revoked or suspended? 37. If so, give all details, including location of the licensed property (please attach). CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license and/or the issuance of a fine. No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. .� 2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the tllinois Liquor Control Commission, as revised from time to time. � 4. Permit the sate of and/or consumption of any alcoholic beverages outdoors absent a specific permit_granted by the McHenry City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 4:30 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days. 5. During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. j,� 6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about andlor adjacent to the property where the licensed premises is located. ;j' 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 2016 PAGE FOUR AFFIDAVIT STATE OF ILLINOIS ) )SS COUNTY OF MCHENRY ) I, the undersigned, to if sworn, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. SOLE PROPRIETOR: Signature of Applicant Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC PARTNERSHIP: (Authorized Agent of the Partnership) Signature Print Name Title Subscribed and sworn to before me this NOTARY PUBLIC CORPORATION: (Authorized Agent of the Print Name Title °OFFICIAL ���,Ibed Marcia M. GeOIS r h Notary Public, Stat My Commission Expir o MANAGER: Signature of Local Manager Print Name day of , 20 sworn to before day of this Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC ORDINANCE NO. MC-18- AMENDING SECTION 6(1) OF MUNICIPAL CODE CHAPTER 43o ALCOHOLIC BEVERAGES INCREASING THE NUMBER OF CLASS A LIQUOR LICENSES IN EFFECT FROM THIRTY-ONE (31) TO THIRTY-TWO (32) (Jexal's) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as anted in the Constitution of the State of Illinoi granted s. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows. SECTION 1: Section 4-6(1) of the Municipal Code relating to liquor license classifications is hereby amended by: • Increasing the number of Class "A" Liquor Licenses in effect from thirty-one (31) to thirty-two (32). SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts thereof, in conflict herewith are hereby repealed to the extent of such conflict. SECTION 3: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided bylaw. Passed this 4t" day of June 2018 by roll call vote as follows: Voting Aye: Voting Nay: Absent: Mayor ATTEST: Deputy City Clerk Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: June 4, 2018 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE: Consideration of a Liquor License Request for Two on Seven Squared dba Fast Eddie's Car Wash Located at 2150 N. Richmond Road and an Ordinance Amending Chapter 4, Sec. 4-6(1) of the McHenry Municipal Code, increasing the number of Class A(1) Liquor Licenses in effect from two (2) to three (3). ATT: Letter of Request and Proposed Building and Site Diagrams from Petitioner Liquor License Application Proposed Ordinance AGENDA ITEM SUMMARY: The purpose of this agenda item is for the consideration of granting a Class A(1) liquor license to an existing business — Two on Seven Squared dba Fast Eddie's Car Wash located at 2150 Na Richmond Road — and, if granted, the adoption of an Ordinance increasing the number of A(1) licenses in effect from two (2) to three (3). The business is owned by Kim and Joe Doherty and they are also the petitioners for this request. BACKGROUND/ANALYSIS: Fast Eddie's Car Wash has been in business for nearly 20 years in the City of McHenry. During this time, the business has introduced a number of new amenities in an effort to meet the requests and/or needs of the customers that they serve as supplemental services to their primary business as a car wash. These have included the introduction of retail related items on site and the location of Illinois Lottery machines within the waiting room area. As part of Fast Eddie's next round of expansion plans -which include the relocation of HVAC/Mechanical equipment to the roof of the building and the physical expansion of the building to accommodate an increased area for the storage of supplies and additional wash bay — the owners have identified the opportunity to introduce an additional amenity in the form of on -site limited wine service and video gaming. As depicted in the attached conceptual building The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. plan, an area just east of the existing detail bays (that currently houses supplies and HVAC/Mechanic equipment) would be substantially renovated to increase the size of the room and add windows facing the main hallway and detail bays. This area would have limited access to persons aged twenty-one (21) and over and would be the location for wine sales and video - gaming machines. The on -site manager will be BASSETT certified and responsible for serving the prepackaged wine and monitoring the area. No alcohol consumption will be permitted outside of this room and customers will be limited to two (2) drinks. If patrons in this area are having vehicles washed or detailed, they will be notified when their vehicle is completed and they may either choose to leave at that time, or the car can be parked in an on -site parking spot until ready to leave. The Doherty's have provided information regarding their plans, including a site plan identifying where parking would occur and an existing building plan identifying where the new amenity would be located. Any building additions, etc. would require review and approval through the normal building review and permitting process. If approved, liquor license fees in the amount of $1,250 for a Class A(1) license will be paid prior to the issuance of a license. According to the petitioner, all but one Councilmember has visited the site to learn about the proposed plan. Mayor Jett, Economic Development Director Martin, Police Chief Birk, and City Administrator Morefield have also visited the site and discussed the proposal with the business owners. Kim and Joe Doherty have made it clear that they do not wish to jeopardize the positive reputation of Fast Eddie's and will take every step to ensure that this business addition will be well -managed. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to approve a liquor license request for Two on Seven Squared dba Fast Eddie's Car Wash located at 2150 N. Richmond Road, and an Ordinance amending Chapter 4, Sec. 4-6(1) of the McHenry Municipal Code, increasing the number of Class A(1) liquor licenses in effect from two (2) to three (3). Mayor Jett, Aldermen, and City Staff 6-4-2018 �ity liquor icense and approval for video gaming at Fast Eddie's Carwash and Detail Center, 2150 N Richmond Road McHenry We are a •residentsandhave been l 'I l business owners in McHenry for 20 years. During that time we have worked very hard to run a business that our cuty can be proud to have as part of our community. Our carwashlservice carwash where people c• inside and wait for their vehicles for between 20 minutes and four hours depending on which services they are receiving. Many of our customers have expressed a desire to be able to game as they wait for their vehicles to be washed or detailed. As successful business owners we know how important it is to listen to our customers. After two years of perfecting this plan we feel video gaming at Fast Eddie's would provide a great diversion for those who would like to game and it would make their wait time with us more enjoyable. We realize gaming is not for everyone and our plan allows for it to be accessible to those who would like to partake, but not bothersome to those who choose not to. 2150 N. Richmond Road •McHenry, Illinois 60050 • (815) 363-7100 •Fax (815) 363-7358 Some important points® roadway or storefront. We will limit alcohol of wine only (limit jw nebottles) ine would• • • .•' to consumed' • • area and served only by manager on duty, who would be BASSET e, ■ The gaming area would include a video monitor showing the vehicles in the drying area. ■ The area would be in full view of staff over the age of 21 ■ The gaming area would be open during our regular business hours only, and we would not expand our hours for gaming. ■ We have more than ample parking. Our request comes at a time when we feel the need to expand our detail area to accomodate more vehicles, motorcycles and wave runners. Our expansion would blend in with our current building. Some other Facts: ■ We have maintained a pristine facility for 20 years. ■ We contribute tremendously to charities and causes in McHenry. ■ We sell Illinois State Lottery tickets. 2150 N. Richmond Road •McHenry, Illinois 60050 • (815) 363-7100 •Fax (815) 363-7358 ■ We have been voted "The Best" of the Fox by the �lorthwest Herald for 17 consecutive years. ■ Currently we employ 27 people at our McHenry location. ■ We have incurred a huge increase in our sewer and water rates, the added revenue from gaming would help cover that expense, gaming would help fund our needed expansion. ■ Another carwash complex coming to McHenry has already been approved for gaming and we feel the need once again to stay competitive. ■ We have an ongoing police presence of on and off duty officers who have their vehicles washed at Fast Eddie's which makes customers feel secure. ■ We constantly reinvest in our facilities, most recently by installing a new piece of equipment in our wash tunnels which offers Wonder Wax our own trademarked product. ■ With the type of carwash that we are it is vital that we continue to give people a reason to come inside and choose a carwash where you need to exit your vehicle. ■ We have a comfortable waiting area with television and current magazines. We offer free coffee and free popcorn. ■ We have a gift shop which offers many items for sale including greeting cards. ■ We have hosted events such as a Cinco de Mayo Festival with a live mariachi band, a Carwash Karaoke event with music, food and prizes, Girl Scout Cookie sales and a Medical wellness check. 2150 N. Richmond Road •McHenry, Illinois 60050 • (815) 363-7100 •Fax (815) 363-7358 J We are constantly striving to keep Fast Eddie's a fun and exciting place to be. G�lease know ghat if granted approval to go forward we would consider it a privilege not a right and would be especially conscious of the responsibility we have in keeping our establishment a respected business in our community. If you have any questions at all or would like to meet again at Fast Eddie's to review our proposal please contact us at 815482-2377 or doherty72@sbcglobal.net Thank you, Joe and Kim Doherty Fast Eddie's Carwashes 2150 N. Richmond Road •McHenry, Illinois 60050 • (815) 363-7100 •Fax (815) 363-7358 s/� /�o�g �-�RIU ����`%�1�- ��' ��.� ���� � � � ��a�� dU � �� � �r�®���t ��� �� �ti f�L� � �� �-�j� Q�� atJ f'� �� ��� � �� ���'�'� � � ���e ��r�. � k �' � ������� C���� � N�� �2�F �ta'r���U� C � G�1 oLr-' �� �r�� ��� ���� 2150 N. Richmond Road •McHenry, Illinois 60050 • (815) 363-7100 •Fax (815) 363-7358 4rO APF �1 1 pill I- JI.�•t�;lJA �t�i,% �, f '/ ' '1.1.Of I I.�r~f yp Of If'ratOf l�L I'G7ti✓ 1�. 5'` / f, 1,1 �yTION D/,po5 I I�vPE{ OEE �/ (� W a �,re ro, III 1"ypeel /i/ ��'YaE / /../ r / r - RO E: �• Off Off I. ,01 li� �—�;�/ /: / py / r I / >' i, /�✓/ /y///// lip//r / ' i / �/, / / / / ./ / / // - mu I/J6 fee / / 1./ / /j"Oir ' Of! OF / / 1 / / // / A / / / WF /. / //'.// / / fell li If ss: GALLERY� 5.1 1 07 �� A L- 1 1 V A .00R _ o'-o° O - ® � O iq O O L-6 eI0- d' I. '� MEGH. -4' q 4 a - 1 A6.2 M.O 1 ® 20'-O" 1 _O„ -4 11.3 p M.O. M.O. 5„ 8" O" 8„ M.O. S' A 4' ®�� � � � I 5 EQ. SPAGES tt p n.r � � DETAILING G.J. 1 1 2 i0 �1 ifJ 1 NO _ r T/FLOOR REP R TO EET A 2 FOR EL.- O'—O° TOI T RO ELEV IONS 5 O 4" X 1'-0" PIPEGUARD Ir L 4 I L-4 Of I II II L- LJ I .cO:. 2:: U YV/ A MAINTAIN FLUSH GON ITION MAINT O Kw 5,1 d co 3 . 1 /2" THRESHOL - TYR 5 CONDITIIC N OFFIGE m 5.1 6.1 9 ALL DOORY4AY5 R SHOLD - YP. 1 1 1 TYP, TONG. DRIVE APRON <i-- th 1.4 X ri 1~4 (GENT=RED IN ON 4 GOMPAGTED GR4vEL F'LL_=IT " A ✓vAY FROM BLCS - -TP O 445 5of 4O:2 34 --- C Y 1 — R._,.v*, PRECAST !MASONRY BUILDIN(5r � ; _ / a M71 O 50. FT go r _ DRIVE 3 -t ------- i T O 24 --6 1 �40 r' -k--- 4- b � --ANDIG/yPK�5516N-- �_ --- - ---- �L______ �� �l-• E E DE— L15tt a 1 /A , . 1 /1•1�' TWO WAY _ _ OO. 1' r p . IL. D VE -- ---- --j - -- - --- - F - - - - -- — 1 '-TYP GONG. SIDEWALK GONSTR -�" (SHOWN DOTTED) HEATED 5' THK GONG. SLAB Y`V 6Xb - N 1 4 X W 1.4 ON 4" COMPACTED &RA✓EL FILL - SCORE • 5-0' O.G i U. N.O.) - LISHT BROOM FINISH -- GONG. CURB TYP - SEEvi4'IL ENS -... CWSS- BY OTHERS FOR DETAILS LDT 1 +¢_i NOT INLLJ0ED LDT 1 +¢_i NOT INLLJ0ED 54G= 3 a- EA < -O 4 rriCE � WHITE; PAINTEv �ORCN:� SPAG. STRFNG - -vp Q 0 0 CITY OF MCHENRY License No. APPLICATION FOR LIQUOR LICENSE Fee Received Date Issued UNDER Date Received ISIZA I o CITY OF MCHENRY LIQUOR CONTROL Date Effective ORDINANCE Receipt Issued On FISCAL YEAR 2018/2019 TO BE FILED WITH THE OFFICE OF THE MAYOR Check No. Cashier's Chk. ALL LICENSES EXPIRE APRIL 30 Cert. Check FOLLOWING DATE OF ISSUANCE Cash NAME OF BUSINESS, ADDRESS, TELEPHONE, EMAIL.: ( rl iv lZ �C�Mem✓ Af �«e>N12 1. Please indicate form of ownership: IF CORPORATION: 2. Corporation Name: Corporate Address: Corporate Phone Number: 0 PARTNERSHIP INDIVIDUAL/SOLE PROP. 4 rJNh foojaj FA 3. State of Incorporation: ` i.-L ���lS 4. IF PARTNERSHIP: Name: Corporate Address: Corporate Phone Number: EMAIL• 5. State of Incorporation: IF INDIVIDUAL/SOLE PROP: 6. Applicant's Full Name: Date of Birth: Residence Address: 7. Home Phone: EMAIL: 3usiness Phone: �/ 8. Citizen of U.S.? _ I c If a naturalized citizen, when and where naturalized? Courtin which (or law under which) naturalized: 9. (A) If Applicant is a PARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest: (B) If Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agent: ID 2F7 LocM lv%�eN r M�NeNtkoy lc.- (ct�'t��2�Y ,�n�►v���r�RTy 2►? L�cK�c"�rw�y 2018 PAGE TWO 10, If Applicant and Local Manager are not the same, give name, address and telephone number of Local Manager: Local Manager's: Date of Birth: ��" � ®/ �� Place of Birth: %� L /✓�®CS Citizen of U.S.? R-r 11 Principal Type of Business: C(4(/LG t7>f"( fl*`19 IPUZRII L - C r/w747&, 12. What is current zoning for this property? C©`'r' mc� e C /R 4� 13. Type of License Sought: A v l A� COAOL, 14. Date on which business was or will begin at this location: A)®V 15. Does applicant own premises for which license is sought? �� If not, state name and address of owner and attach copy of executed lease. 16. If property is owned by a land trust, trustee must fil �0 davit disclosing names and addresses of all beneficial owners and percentage of interest. 17. Is the location of applicant's business for which license is sought within one hundred feet of any church, school (except institutions of higher education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? A/C A. If answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food shop or other place where the sale of liquor is to the principal business? If yes, how long has place of business been in operation? 18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations (may attach supplemental sheet). 19. Illinois State Liquor License Number:, Attachedcopy o/f/State Liequor License Certificate. 20. Give applicant's Retailer's Occupati {{ onal tax (ROT) Registration Number: ✓�" ( � (&I/O 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: OA/0 22. If this application is for new license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating statement for the pst three years, or if not available, other proof of financial responsibility. 23. Name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will be sold for the duration of the license AND attach a copy of the declaration page showing the insured parties and amounts of coverage. 5®��trrft✓ /A) Ul Wk F V Ia4. GAB WOCOW44V 24. Describe parking facilities available to the business: tqp 6jt1R%C 1 �)' e f / Ot'bpvpI')ee 0,5"e e. 25. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor; and will you abide by them? YE.� 26. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might cause accidents? 27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? Yes 28. Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a period not in excess of 90 days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business? NO if answer is "YES", give particulars: 29. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation or the local manager, or in the case of partnership, any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors? Nl, answer is "YES", explain: 30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation and the local manager, or in the case of a partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? �fJ If so, please describe: 2018 PAGE THREE 31. Is any individual who is directly or indirectly interested in applicants place of business, a law -enforcing official or elected public official (mayor, alderman, and member of any City commission, committee or board)? AID If so, please state name and address of such person: 32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corpo ation, list same information for each partner and the local manager — (please attach . i Af rllvn 661ZSl IO&W " d �,�Ao &�P1tS rl v tr ,Oq V 16 /Q�� 33. Have you ever been convicted of a gambling offense (if a partnership or corporation, include all partners, owners of 5% or more shares of the corporation and the local manager)? M If so, give all details: 34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? 35. Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? 3ti. Have you, or any partner, or owner of 5% or more shares of the corporation or local manager, ever had a liquor license revoked or suspended? 37. If so, give all details, including location of the licensed property (please attach). CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license and/or the issuance of a fine. wwwwwwwwwwwwwww,twwwwwwwwwwwwwwwwwwwww*wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww:t,twwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww*wwwwwwwwwwwwwwwwwwwww No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. 2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. . 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time. 4. Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 4:30 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days. 5. During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. Ei. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent to the property where the licensed premises is located. 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conductor excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 2018 PAGE FOUR AFFIDAVIT STATE OF ILLINOIS ) )SS COUNTY OF MCHENRY ) I, the undersigned, being first duly sworn, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. SOLE PROPRIETOR: Signature of Applicant PARTNERSHIP: (Authorized Agent of the Partnership) Signature Print Name Title CORPORA? (Authorized Ag MANAGER: of Local ana er yo Print Name 2018 Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC Subscribed and sworn to before me this c� day of NOTARY PUBLIC "OFFICIAL SEAwi. Thomas M. Walsh Notary Public, State of Illinois My Commission Expires 02/03/2020 Subscribed and sworn to before me,�� 20 �� NOTARY PUBLIC "OFFICIAL SEAL" Thomas M. Walsh Notary Public, State of Illinois My Commission Expires 02/03/20 d Bank f. ANK WITH MOMENTUM First it€ed•.5 e:-t Basils �ftl=nrtttCass A' enue tmonf.TIEia7�3iSfi Sri-i 9a ATichnet.f. Nlilligan Senior Vice President May 24, 2Q18 Mayor Wayne Jett City of McHenry 330 S Green St McHenry, IL 60050 RE: Twa an Seven Squared Inc./Joe &Kim Doherty Dear Mayor: Two on Seven Squared Inc has been a customer of ours since 2011. Our relationship consists of both loan and deposits accounts. We have enjoyed a great relationship with the company and the Doherty's over the last 7 years. The company has handled all their business agreements as agreed. If you would like to know more, please feel free to call me directly to discuss. Regards Michael J Milligan Senior mice President 630-725-5258 ORDINANCE NO. MC-18- AMENDING SECTION 6(1) OF MUNICIPAL CODE CHAPTER 4, ALCOHOLIC BEVERAGES INCREASING THE NUMBER OF CLASS A(1) LIQUOR LICENSES IN EFFECT FROM TWO (2) TO THREE (3) (Two on Seven Squared dba Fast Eddie's Car Wash) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION l: Section 4-6(1) of the Municipal Code relating to liquor license classifications is hereby amended by: • Increasing the number of Class "A (1)" Liquor Licenses in effect from two (2) to three (3). SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of Lite City of McHenry, Illinois. SECTION C. This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 4t" day of June 2018 by roll call vote as follows: Voting Aye: Voting Nay: Absent: (SEAL) ATTEST: Deputy City Clerk Published: Mayor v . IVIC CHI r Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: June 4, 2018 T0: Mayor and City Council FROM: Derik Morefield, City Administrator RE: Consideration of an Ordinance Amending Chapter 12, Licenses and Permits Generally, Sec. 12-64 Prizes of the City of McHenry Municipal Code relating to Raffles ATT: Proposed Ordinance AGENDA ITEM SUMMARY: The purpose of this agenda item is for the consideration of an amendment to the City's Raffle Ordinance, increasing the maximum gross cash prize awarded in any raffle to $3,000,000 or another amount to be decided by Council. BACKGROUND: Since the adoption of a "Raffle Ordinance" by the City in 2016, it has been amended twice to increase the maximum prize amount — in September 2017 from $100,000 to $500,000 and in March 2018 from $500,000 to $1,000,000. These amendments were made to accommodate the success of the "Queen of Hearts" raffle that is being held by the VFW. The amount defined as the "maximum cash prize" based on the scope of the Queen of Hearts raffle has been the 50% payout to a single grand prize winner (the other 40% is to be divided for use by the VFW for capital projects and as seed money for a future raffle). Under this current definition, the Queen of Hearts raffle total "pot" (gross) would have to reach just over $1,667,000 for the 60% payout to exceed $1,000,000. The pot for the May 291h drawing was at $1.2 million and has increased by an average of approximately $60,000 per week for the past couple of months. In anticipation of the Queen of Hearts raffle continuing to grow, and in order to proactively prepare for future similar raffles, Staff is recommending that Council consider further amending the Raffle Ordinance in order to: 1) further define the maximum cash, retail and aggregate prizes as "gross" limits; and, 2) increase the maximum gross cash and aggregate prize amount to $3,000,000 or some other amount defined by a majority of Council. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. ANALYSIS: The controlling State Statute for the City's Raffle Ordinance is the Illinois Raffle and Poker Run Act. The Raffle Act allows municipalities to license the operation of raffles and, while there is no minimum or maximum prize amounts identified in the statute, it does require municipalities to provide limitations on the maximum prize values. This provides municipalities with a great deal of flexibility to establish local ordinances to meet their specific needs. In previous research, Staff identified maximums as low as $1,000 in the Village of Schaumburg to $2,000,000 in the City of Naperville. Key to considering an additional change to McHenry's ordinance is for Council to decide what this maximum limitation should be. Based on the existing Raffle Ordinance, it may be that Council chooses to maintain the maximum limit at the current $1,000,000 or increase the limit to a significantly higher amount in an attempt to avoid the need for future amendments. For the purpose of this agenda item Staff has recommended a maximum limit of $3,000,000 however, this is an arbitrary amount for the purpose of discussion and the actual amount is entirely up to the discretion of Council. It should be noted that whatever limit Council chooses, if this is not further amended, then the Regardless of the maximum prize amount established by Council, one change that Staff is recommending is that the ordinance be amended to identify the maximum cash, retail and aggregate prize amounts as "gross" limits. Doing so would avoid future confusion regarding the raffle amount subject to the ordinance. In other words, using the Queen of Hearts raffle as the example, the maximum gross prize amount would be the total amount of the pot, currently $1,046,554, regardless of the actual percentage of the payout. Based on the information above, the Raffle Ordinance would therefore be amended as follows: Sec. 12-64. Prizes. A. The maximum gross cash prize awarded in any raffle shall be three million dollars ($3,000,000). Be The maximum gross retail value of a noncash prize awarded in any raffle shall be one hundred thousand dollars ($100,000). C. The aggregate gross value of all prizes awarded in a single raffle shall not exceed three million dollars ($3,000,000). RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to adopt the attached Ordinance Amending Chapter 12, Licenses and Permits Generally, Sec. 12-64 Prizes of the City of McHenry Municipal Code relating to Raffles. ORDINANCE NO. MC-18- AN ORDINANCE AMENDING CHAPTER 12, LICENSES AND PERMITS GENERALLY, SECTION 1244, PRIZES, OF THE CITY OF MCHENRY'S MUNICIPAL CODE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Chapter 12, Licenses and Permits Generally, Section 12-64, Prizes, shall be amended as follows. Sec. 12-64. Prizes. A. The maximum cash prize awarded in any raffle shall be three (3) million dollars ($3,0005000). B. The maximum retail value of a noncash prize awarded in any raffle shall be one hundred thousand dollars ($100,000). C. The aggregate value of all prizes awarded in a single raffle shall not exceed one (3) million dollars ($3,000,000). SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided bylaw. Passed this 4°i day of June 2018 by roll call vote as follows: Voting Aye: Voting Nay: Absent: (SEAL) ATTEST: Deputy City Clerk Published: Mayor Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT T0: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: June 4th, 2018 Regular City Council meeting RE: Consideration of an Ordinance Amending the FY18/19 Police Department Budget Capital Equipment expense account (100.22.8300) in the amount of $71,422, and an amendment to the Miscellaneous Reimbursements revenue account (100.22.3882) in the amount of $65,322 for the purpose of purchasing and installing in -car police video cameras ATT: Grant Award Notification CDS Office Technology Quote Ultrastobe Inc. Quote Proposed Ordinance AGENDA ITEM SUMMARY: On April 4t 12018, the McHenry Police Department applied for grant funding through the Illinois Law Enforcement Training and Standards Board's (ILETSB) Camera Grant Program. On May 3rd, 2018, the police department was notified it was awarded $67,500 for the purchase of in -car (dash) camera equipment. Based on this project and grant award, Staff is seeking (1) authorization from Council to purchase and install twelve (12) in -car Panasonic video camera systems and server upgrade; (2) a budget amendment to the FY18/19 Police Department Budget Capital Expense line item in the amount of $71,422 in order to account for these purchases; and, (3) a budget amendment to the Police Department Budget Miscellaneous Reimbursements line item in the amount of $65,322 in order to account for the grant reimbursement. Staff will be present to answer any questions Council may have at the meeting. BACKGROUND: The McHenry Police Department has had an established in -car video camera program since 2001. Since this time, the agency has migrated from its original platform of VHS tapes to digital recorders that download video to an in-house server. The McHenry Police Department currently has fifteen (15) Panasonic Arbitrator in -car dash camera systems installed in its marked patrol fleet. This equipment is invaluable for agency accountability and liability as the footage it records is used for the following reasons: As method of documenting offender actions. As method of documenting officer actions. As a method of document evidence and crime scenes. As method to reduce agency liability and protect officers against false accusations. As method for holding officers accountable for their inappropriate actions. As a method for justifying officer's action in the line of duty. Of the fifteen units, eight (8) units were placed into service in 2010 and five (5) were placed in to service in 2011. These thirteen (13) units are no longer under warranty and the Police Department is liable for any necessary repairs. Also, these units record in Standard Definition format and, if the department elected to start a body worn camera program in the future, would not be compatible with that equipment. The Police Department did purchase two (2) Panasonic Arbitrator in -car dash camera systems for its patrol fleet in 2014. These units do record in High Definition format and are compatible with body worn camera units. Also, these units are still under warranty until 2019. In April 2018, the Illinois Law Enforcement Training and Standards Board (ILETSB) accepted grant applications to cover the costs of in -car camera equipment. The McHenry Police Department applied for the grant funding and on May 3rd, 2018 was notified it was awarded $67,500. Because of the late notice of the grant availability and award, funding for the project and reimbursement was not included in the FY18/19 Police Department Budget. ANALYSIS: If the McHenry Police Department chose to replace all of its out -of -warranty in -car camera systems, the equipment (with 5 year warranty) cost would be $76,713. In order to stay within the confines of the grant award, the Police Department is choosing to replace twelve (12) of the thirteen (13) out -of -warranty units and purchase three (3) year warranties to go with those units for a total cost of $65,322, Because the newly acquired units would record in High Definition format, the police department's data storage server would also require to be upgraded at a cost of $1,300. The purchase of the equipment and server upgrade would be through our pre -established vendor CDS Office Technologies. Finally, the equipment would have to be professionally installed by Ultrastrobe Communications, Inc. at a total cost of $4,800. The total cost of this project would be $71,422 but the cost of the equipment, $65,322, will be reimbursed by the ILETSB. Recommendation: Therefore, if Council concurs, Staff is seeking a motion to approve an Ordinance amending the FY18/19 Budget Police Department Capital Equipment expense account (100.22.8300I in the amount of $71,422, and an amendment to the Police Department Miscellaneous Reimbursements revenue account (100.22,3800) in the amount of $65,322 for the purpose of purchasing and installing in -car police video cameras. Thomas Walsh From: Ramos, Lya <Lya.Ramos@illinois.gov> Sent: Thursday, May 3, 2018 11:41 AM To: Thomas Walsh Subject: ILETSB Camera Grant F18 Notice of Award Attachments: Camera Grant Roster.xlsx; CAMERA GRANT AWARD FORM.pdf McHenry P.D.: $67,500.00 We are happy to inform you that your agency has been conditionally approved to receive funds from the Law Enforcement Camera Grant program up to the above amount. This award is conditional upon completing the ILETSB "Camera Grant Award Form", Notice of State Award (NOSA — sent in a separate email), and the attached excel Camera Grant Rosters. Additionally please provide the dated purchase receipts and dated installation receipts (ln-Car cameras only) for every camera purchased or obtained with these funds. These forms, camera rosters, and receipts must be returned by June 15, 2018. Please submit these via email to Denise Matthew at Denise.Matthew a,illinois.9ov . If your Agency decides not to accept the approved funds, please notify ILETSB (attn: Denise Matthew) in writing no later than May 15, 2018. To submit a question regarding the approved funds, please email: Denise.Matthew(c�,illinois.�ov or Lya.Ramos a,illinois.gov Lya Ramos Special Projects Intern Law Enforcement Training and Standards Board — State of Illinois State of Illinois -CONFIDENTIALITY NOTICE: The information contained in this communication is confidential, may be attorney -client privileged or attorney work product, may constitute inside information or internal deliberative staff communication, and is intended only for the use of the addressee. Unauthorized use, disclosure or copying of this communication or any part thereof is strictly prohibited and may be unlawful. If you have received this communication in error, please notify the sender immediately by return e-mail and destroy this communication and all copies thereof, including all attachments. Receipt by an unintended recipient does not waive attorney -client privilege, attorney work product privilege, or any other exemption from disclosure. F� CDS Office Technologles Z271 HAMILTON PARKWAY Itasca, Illinois 60143 United States {P) 630-6254519 (F) 630-305-9876 Date May 07, 2018 10:02 AM CDT Modified Date May 07, 2018 11:31 AM CDT 477479 - rev 1 of 1 ; Description..��_._..____.�_-........__._.....� 12 x ARB-KIT-HD for Grant - 3 year licensing option Salesnep Gottlieb, Mark (P) 630-625-4519 (F) 630-305-9876 Customer Contact Foerster, Jeffery i (P) 815-363-5014 jfoerster@ci.mchenry.il,us . _.... _ .- .I.....:_. ...._..._.__..___I .. _..._! Customer Bill To Ship To McHenry City P011ce McHenry City Police McHenry City Police Department (24825) Department Department Foerster, Jeffery Accounts, Payable Foerster, Jeff 333 S. Green St. 333 S. Green St. 333 S. Green St, McHenry, IL 60050 McHenry, IL 60050 McHenry, IL 60050 United States United States United States (P) 815-363-5014 (P) 815-363-5014 {F) 815-363-2149 (F) 815-363-2149 jfoerster@ci.mchenry.1l.us Cus#timer p0: .Terms: •:Ship Via: Net 30 UPS Ground Special Instructions: Carrier Account #: ,v'rni, �ci tr"cWOMEN x tir�W l , cet 2yiy',tT, e y O � �i a�' t o { 3w E { Z� �A—��s���rS� t ��'�'��,`�.,� State of Illinois Master Contract CMS5848520 Z Arbitrator HD Kit ARB-KIT HD - Includes 2.4GHz Wireless Mic 24 Panasonic - Arbitrator Mk3 HD ARB-KIT HD 1 Includes recorder w/ 256GB SSD and GPS, front camera, wiring distribution center, battery backup module, wireless 1 module Panasonic - 2.4GHz Wireless Mic - Full Kit ARB-M24 1 2.4GHz wireless mic with vehicle receiver/station dock w/charger/case Bundle Subtotal 12 $4,728.00 $56,736.00 2 Panasonic WIFi Antenna ARB- 12 $117.00 $1,404.00 Black - SMA Connectors -Threaded bolt mount APWWQS22-RP- BL Options 3 Panasonic -Back Seat Camera for Arbitrator HD ARB-WV VC31-C 12 $361.00 $49332.00 720P Rear Seat iR Camera with network cable Licensing &Warranty ..... . . . . . . 4 Arbitrator- in Car Video Licensing 3 Years ARB- 12 $237450 $2,850,00 ICV, UEMS1, On Prem Storage, Bundle Per Device, Includes Helpdesk Support, SOFICVOPBUN3 EULA Required Subtotal; Tax (0.000%), Shipping; Total: $65,322.00 KOO $0,00 $65,322500 CDS Office Technologies disclaims any responsibility for product information and products described on this site. Some product information may be confusing without additional explanation. All product information, including prices, features, and availability, is subject to change without notice. Applicable taxes & shipping may be added to the final order. All returns must be accompanied by original invoice and authorized RMA number within 30 days of invoice date and are subject to a 15% restocking fee. Due to manufacturers restrictions, Panasonic Items are not eligible for return. Late fees may apply to payments past 30 days from Invoice date. Please contact your sates representative if you have any questions. rECHAV OGIES Customer McHenry City Police Department(24825) Foerster, Jeffery 333 S. Green St. McHenry, IL 60050 United States (P) 815-363-5014 (F) 815-363-2149 Customer PO: Special Instructions: CDS Office Technologies 1271 HAMILTON PARKWAY Itasca, Illinois 60143 United States (P) 630-6254519 (F) 630-305-9876 bate May 07, 2018 10:05 AM CDT Modified Daite May 08, 2018 02,00 PM CDT Doc # 477480 - rev 1 of 1 Description Arbitrator Software Migration Services SaiesRep Gottifeb, Mark (P) 630-6254519 (F} 630-305-9876 Upgrade & Customer Contact Foerster, Jeffery (P) 815-363-5014 jfoerster@ci.mchenry.il.us Bill To Ship To McHenry City Police McHenry City Police Department Department Accounts, Payable Foerster, Jeff 333 S. Green St. 333 S. Green St. McHenry, IL 60050 McHenry, IL 60050 United States United States (P) 815-363-5014 (F) 815-363-2149 jfoerster@ci.mchenry.il,us Upgrade Services - Partial Fleet 1 CDS OFFICE TECHNOLOGIES - IT Services Terms: Ship Via: :Undefined UPS Ground Carrier Account #: Upgrade Arbitrator server software to latest release -configure up to two vehicles with new FE software and VPU firmware to train IT on procedure -does not include optional software module configuration - requires valid software maintenance Nate: Includes server migration assistance ZBLOCKCNET 1 $1,300.00 $1,300.00 Subtotal: Tax (0.000%): Shipping: Total: $1,300.00 $0.00 $0.00 $1,300.00 CD5 Office Technologies disclaims any responsibility far product information and products described on this site. Some product information may be confusing without addiClonal explanation. All product information, including prices, feakures, and availability, is subject Co change without notice. Applicable taxes &shipping may be added to the final order. All returns must be accompanied by original invoice and authorized RMA number within 30 days of invoice date and are subject to a 15% restocking fee. Due to manufacturert?s restrictions, Panasonic items are not eligible for return. Late fees may apply to payments past 30 days from invoice date. Please contact your sales representative if you have any questions. "Ed& Ultra Strobe Communications Inc 748 Tek Dr. Crystal Lake, IL. 60014 Name /Address City of McHenry Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Estimate Date Estimate # 5/3/2018 3527 **PLEASE NOTE LIGHTBARS /PARTITIONS TAKE 6-8 WEEKS TO ARRIVE FROM ORDER DATE** Phone # Fax # E-mail Web Site 8154791717 815-4794818 STACEY@ULTRASTROBE.COM YAM, ultrastrobe. corn ORDINANCE NO. MC-18- AN ORDINANCE AMENDING THE FI Z U18/2017 BUDGET FOR THE FISCAL YEAR ENDING APRIL 30, 2017 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the City of McHenry acting by and through its Mayor and City Council has previously approved the FYI 8/19 Annual Budget for the Fiscal Year Ending April 30, 2019 by a motion at the Annual City Council Meeting held on April 30, 2018; and WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain line items in said Budget Ordinance as provided in Exhibit A to this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending April 30, 2019 are hereby approved in the form and content as provided by Exhibit "A" which is attached hereto and made part hereof. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect .from and after its passage, approval and publication, as provided by law. Passed this 4th day of June 2018 by roll call vote as follows: Voting Aye: Voting Nay: Absent: (SEAL) ATTEST: Deputy City Clerk Mayor EXHIBIT A The following budget items are amended by this Ordinance: Fund 100.22 —Police Department Account 3882 (Miscellaneous Reimbursements) — Increase by $65,322 Account 8300 (Capital -Equipment) — Increase by $71,422 nnc Ann Campanella, Human Resources Director City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-6889 acampanella(a')ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT Date: June 4, 2018 To: City Council From: Ann Campanella, Human Resources Director Re: Consideration of an Ordinance Amending the FY18/19 General Fund Budget (Fund 100) by $87,000; the FY18/19 Recreation Center Fund Budget (Fund 400) by $14,400; and the FY18/19 Information Technology Fund Budget (Fund 620) by $5,400 for the purpose of implementing compensation study adjustments as included in the new City of McHenry Classification and Compensation Plan, and for the addition of the position of City Planner ATT: Proposed Ordinance AGENDA ITEM SUMMARY: The purpose of this agenda item is for City Council to consider an ordinance that amends the FY18/19 Budget related to non -bargaining unit personnel costs for two reasons. First, based on the results of the recently completed Classification and Compensation Study, to adjust the wages for twelve (12) specific existing non -bargaining unit positions as identified in the study that currently fall below the minimum compensation ranges identified in the study. Second, based on input from Council at the April 11t" Committee of the Whole meeting for discussion of the FY18/19 Budget, to hire a City Planner. CLASSIFICATION AND COMPENSATION STUDY BACKGROUND: The last comprehensive classification and compensation analysis was completed by the City of McHenry was in the early 2000s and the City's compensation system had not been updated since FY12/13. Further, due to the recession, the former classification and compensation matrix utilized for non -bargaining unit employees was "frozen" for a number of years. As a result, the City's compensation plan had become outdated and stagnant, resulting in internal and external equity problems, including: The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services irr acustomer-oriented, efficient, and fiscally responsible manner. • An impact on employee morale due to the wage disparity between union represented employees and non -union employees; • Inequity in wages for similar positions in other municipalities; • The ability of the municipality to recruit qualified candidates for open positions; and, • A requirement for increased skills, knowledge, and abilities for many positions due to new and updated technology implemented by the City. The FY17/18 Budget included funding for retaining an external, professional, firm to undertake a classification and compensation study. Staff conducted a Request -For -Proposal process and, after receiving proposals, GovHR USA was selected to conduct the study. GovHR USA has conducted classification and compensation studies in twenty-eight (28) States and the District of Columbia and Founders Heidi Voorhees and loellen Earl each have more than 30 years of public sector and human resources experience. At the completion of the study, a draft of the report was transmitted to the Finance & Personnel Committee, followed by a presentation of the findings in February 2018. ANALYSIS: After several months of due diligence by the Finance & Personnel Committee on the topics of comparable communities, current wages, job duties, etc. the new classification and compensation system was accepted. Adoption of the new classification and compensation plan results in the wages of twelve (12) existing positions being below the minimum wage levels identified in the study. At the Finance & Personnel Committee level, there was significant discussion as to why these positions are under the minimum level. To summarize, while each position stands on its own, the collective responses are as follows: • Individuals were started in positions below the ranges in the former classification and compensation matrix; • Existing positions assumed additional duties/roles/responsibilities due to workforce attrition and not filling positions, or due to the introduction of new responsibilities; • A positon was created as a part-time position but developed into a full-time position with added responsibilities; and, • Annual increases (cost of living, merit, etc.) did not keep pace with the market rate of the position. To correct this disparity, an amendment to the FY18/19 Budget is required to bring the twelve (12) identified posons to the bottom of the wage ranges identified in the study. Because due diligence had not yet been completed by the Finance & Personnel Committee, these adjustments were not included in the presented FY18/19 Budget. The total cost (wages and benefits) to adjust the FY18/19 Budget for the remainder of the fiscal year for all twelve positions is $55,000. This is detailed by fund as follows: General Fund (Fund 100) _ $35,000 Recreation Center Fund (Fund 400) _ $14,400 Information Technology Fund (620) _ $ 51600 ADDITIONAL NOTES: Administration has worked hard to create a staffing plan, create personnel justifications, increase efficiencies, move people into the correct positions, identify new positions, and through attrition, not fill positions of people who have retired when appropriate. In FY18/19 we will also be introducing new performance management criteria, evaluation instruments, evaluation training for supervisor, skill training for employees, and job accountability measures. CITY PLANNER BACKGROUND/ANALYSIS: In summary, the City of McHenry has not had a full-time City Planner position since 2009, just after the economic recession. Economic Development Director Doug Martin, a professional planner by education/training, has fulfilled this role secondary to his primary responsibility of economic development. However, given the prioritization of economic development by the City Council, it is important that Director Martin's time be committed fully to economic development -related activities. The filling of the City Planner position would take on all of the responsibilities associated with the Planning & Zoning Commission and broader municipal planning activities (like land use planning and reviewing/updating existing planning documents). Additionally, the position would be able to process and manage the various minor variance requests that are currently reviewed and processed by various staff within the Department of Community Development. The City Planner will report directly to the Director of Community Development Ross Polerecky however, will have to work closely with Economic Director Martin — initially, to seamlessly transfer planning responsibilities, and moving forward as a resource for historical planning activities that have occurred in McHenry. The City Planner's office will be located on the 1st Floor as part of the relocated Department of Community Development. As part of the recent Classification and Compensation Study, the City Planner job description was updated, analyzed, and classified as a Grade 7 in this plan with a salary range $67,760 - $84,700. An amount of $52,000 is being requested as a budget amendment for this position for the remainder of FY18/19 since we are already one month into the budget year and it will most likely take between 45 and 60 days to post the position, schedule and hold interviews, and bring someone on board (assuming that they are currently employed). RECOMMENDATION: Therefore, if Council concurs, Staff is seeking a motion to approve an Ordinance amending the FY18/19 General Fund Budget (Fund 100) by $87,000, the FY18/19 Recreation Center Fund Budget (Fund 400) by $14,400 and the FY18/19 Information Technology Fund Budget (Fund 620) by $5,400 for the purpose of implementing compensation study adjustments as included in the new City of McHenry Classification and Compensation Plan, and for the addition of the position of City Planner. ORDINANCE NO. MC-18- AN ORDINANCE AMENDING THE F12018/2019 BUDGET FOR THE FISCAL YEAR ENDING APRIL 30, 2019 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the City of McHenry acting by and through its Mayor and City Council has previously approved the FYI 8/19 Annual Budget for the Fiscal Year Ending April 30, 2019 by a motion at the Annual City Council Meeting held on April 30, 2018; and WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain line items in said Budget Ordinance as provided in Exhibit A to this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending April 30, 2019 are hereby approved in the form and content as provided by Exhibit "A" which is attached hereto and made part hereof. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to Lite extent of such conflict. SECTION As This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 4'h day of June 2018 by roll call vote as follows: Voting Aye: Voting Nay: Absent: (SEAL) ATTEST: Deputy City Clerk Published: Mayor EXHIBIT A The following budget items are amended by this Ordinance: General Fund (Fund 100) - $871000 Recreation Center Fund (Fund 400) - $149400 Information Technology Fund (Fund 620) - $ 5,400 maierlry Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/park recreation REGULAR AGENDA SUPPLEMENT DATE: June 4, 2018 T0: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Recreation Center Expansion Referendum ATT: Aquatics Proforma Draft AGENDA ITEM SUMMARY: In 2017 the City of McHenry completed a Community Needs Assessment to provide the community with an opportunity to identify their desires for expanded recreational opportunities offered through the Department of Parks and Recreation. Both indoor and outdoor aquatics were at the top of the overall survey results. Also included on the list of wanted amenities, were a gymnasium and a walking track. Based on this information, the Parks and Recreation Department, with input from the Parks and Recreation Committee, has developed a masterplan for the expansion of the McHenry Recreation Center to include identified amenities and have compiled price estimates for the expansion. With an overall $30 million price tag, funding options are limited. While the existing McHenry Recreation Center facility was able to be developed with Developer Donation funds that were collected and saved for many years, this funding source is no longer available. Additionally, developing an expanded facility with existing municipal resources is also not realistic. After exploring numerous alternative funding options (grants, )artnerships, etc.), placing a question before the community in the form of a property tax referendum would provide the clearest direction as to whether or not to proceed with such an expansion and provide the funding mechanism for expansion. What is being sought at this time is direction from the City Council on whether or not to place such a question on the November 6, 2018 election ballot. BACKGROUND: In November of 2017, City Council was presented with the results of the Community Needs Assessment of the Parks and Recreation Department facilities and programs. This statistically valid survey polled an indicative cross section of the community and the results spoke to what city residents are interested in and looking for the City and the Parks and Recreation Department to provide. Excerpts from the Community Needs Assessment follow. In summary, both outdoor and indoor aquatics ranked at the top of their respective lists: • 38% placed outdoor aquatic elements as their top item. Only walking paths at 40% ranked higher. • 60% of those polled ranked indoor aquatic elements as their top priority; then followed by a walking/running track and gym courts. Perhaps the largest indicator of the community's desire to attain these elements was expressed in a question directly related to their willingness to pay for the additions through an increased property tax via referendum. • 69% either Strongly Supported or Somewhat Supported the increase in taxes for the amenities. • 13% Somewhat Opposed • 18% Strongly Opposed With this information in hand, the next step was to explore the viability of the McHenry Recreation Center as a whole, with the addition of all identified amenities. Included with this supplement are the full results from the proforma on the McHenry Recreation Center expansion performed by Heller and Heller Associates. The primary focus of the proforma was to run the full financial analytics fora 25 yard pool versus a 50 meter pool. In addition, numbers for the anticipated revenue versus expenses for the proposed gymnasium and walking track were analyzed. Highlights for the information rich proforma are as follows: • Community population trends were analyzed. o With all things remaining the same the city can expect to see slight drops in both youth and adult population, while conversely seeing larger increases in the senior demographics. • Demographic and income breakdown analysis were identified. • Numerous other factors were included to thoroughly analyze all aspects of the potential expansion. • Revenue streams were analyzed and then compared to materials and supplies and personnel costs. • Memberships are quite obviously one of the most import revenue streams and also one open to debate. All membership levels were analyzed and set to remain extremely competitive locally. Memberships at the proposed facility would be ala carte; meaning that the member decides what aspects of the facility to partake in. For the expansion, there will be a resident and non-resident level. The graph below represents the initial established resident membership levels on an all-inclusive facility membership. 90% of current pricing (10%less) individual couple family Healthbridge $745 $1,177 $1,177 Sage Y $648 $1,026 $1,026 Proposed McHenry $635 $972 $1,042 Indoor Aquatic Center Bottom Line Figures of Revenue after Expenses: • Revenue less expenses 5 year average (25yd pool) - ($105,404) • Revenue less expenses 5 year average (50m pool) - ($161,555) Gymnasium highlights: • Annual revenue versus expenses of $63,120.15 • Potential revenue from a walking track of $5,225 (Staff is recommending that this be a free amenity to residents) The Outdoor Aquatic analysis was not included in the proforma however it was most recently completed in 2013 as a part of the original decision. Below is the graph from that 2013 study that most closely matches our current design. Aquatics Cost Recovery Summary Year 1 Year 2 Year 3 Year 4 Year 5 Op Total Expenses tion 1 $219,631 $226,150 $232*863 $239,776 $246 895 Total Revenue $246,794 $246,794 $261,601 $261,601 $277,297 R L $27,162 $20,644 $28,738 $21,825 $30,402 evenueess FXf1PIlSAC Percent Recover 112.4% 109.1 % 112.3% 109.1 % 112.3% Option 2 Total Expenses $284914 $293,337 $302,009 $310,940 $3209135 Total Revenue $294,146 $294,146 $311,795 $311,795 $330,502 Revenue Less $9,232 $809 $9,785 $855 $10,367 FYnnn QAC P ercent Recovery 103.2% 100.3% 103.2% 100.3% 103.2% Overall Facility Expansion Bottom Line Compilation: Recreation Center existing Revenue - $102,913 Estimated Gymnasium Revenue versus Expenses - 63,120 Estimated Outdoor Aquatic Revenue versus Expenses - 9,232 $175,265 Total Existing and Estimated Revenues Less 25 yard Indoor Aquatic Revenue versus Expenses $175,265-105,404 = $69,861 Total Existing and Estimated Revenues Less 50 meter Indoor Aquatic Revenue versus Expenses $175,265-161,555 = $13,710 When all elements are present, the facy will continue to support itself and to make money that would be set aside for future capital items or improvements at the facility as they become necessary. ANALYSIS: The community has expressed their desires through the survey and through comments received at the facility itself. In two short years, membership levels at the McHenry Recreation Center have far exceeded all initial estimates and all overall projections for the center. There are over 2,400 memberships, nearly 15% of which are senior members and over 70% are residents. While the city does have an outdoor at Knox Park —Merkel Aquatic Facility - it is over 30 years A and will require costly upgrades in the coming years simply to remain open. Even with these improvements, it will still be undersized and will not have the family elements that our community is seeking. Indoor aquatic public access options are severely limited, with West Campus providing community swim hours only one day a week. This pool is also over 30 years old and is becoming less and less of an option to serve needs outside of those of the schools. The pool affords no options for warm water therapy and aqua aerobics, two hugely popular senior programs that are no longer able to be offered after the privately -owned Shamrock Pool closed. Lastly, gymnasium space and indoor walking space are not amenities that are currently available to the public other than a weekly open gym time offered through the Parks and Recreation Department. The proposed gymnasium and walking track would be a multipurpose, multi -use space that would significantly expand programming options and offerings for our community. In closing, the identified expansion will create an amenity that has the potential to increase the quality of life for all populations wn the City of McHenry. It will, no doubt, be a quality of life family -friendly amenity that, potential new residents seek when looking to locate to the community. Finally, it is the facility that our community has long -deserved and one that will keep our residents from having to leave McHenry to go to communities that have these attractions. Staff has explored other funding options, yet the only real viable one lets the community truly decide whether or not facilities are expanded or not, in the form of a property tax referendum. It is estimated that the $30 million dollar referendum would amount to an additional $180/year for the median home valued at $168,000. This is $15/month to have first-class recreation options within the community. The last step in this process is for Council to provide Staff with direction in regards to the submission of an election referendum question at the General Election to be held on November 6, 2018. While still subject to amendment, an example of the proposed question, as provided by City Attorney McArdle is as follows: Shall the City of McHenry build an addition to the McHenry Recreation Center that will include an indoor pool, a gymnasium and an outdoor family aquatic park and issue City bonds in the amount of $30,,000000for the purpose of paying the costs thereof. Before finalizing the exact question, the City will consult with bond counsel to confirm compliance with relevant laws including the Property Tax Extension Limitation Law, financing and election laws. The staff may also retain the services of a bond consultant to determine funding timeframes and marketability of bonds. The next general election is November 6, 2018, so the certified ordinance containing the question should be approved and delivered to the County Clerk's Office no later than August 20, 2018. Because the City is Home Rule, it has the power to levy the funds necessary to construct the improvements however, if direction from the residents via a referendum is most desirable, as has been previously discussed by Council, Staff is seeking direction to move forward to be able to allow the distribution of factual information to the public regarding the proposed referendum and to be able to present Council with an Authorizing Ordinance for approval and transmittal to the County Clerk no later than August 20, 2018. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made directing the Mayor and Staff to distribute factual information to the public regarding the proposed referendum this Fall and present an Authorizing Ordinance to the City Council no later than August 20, 20180 - � , �_ � J `LJ� City of McHenry, Illinois Heller and Heller Consulting, LLC City of McHenry: Indoor Aquatics Pro Forma Project Summary The City of McHenry hired Heller and Heller Consulting, LLC to conduct a feasibility study and market analysis and comparison for a 25-yard indoor pool and a 50-meter indoor pool, along with a warm water pool and family -friendly area. McHenry staff were also interested in analyzing the financial performance of an indoor gymnasium space. Data was gathered from staff regarding operational details like staffing structures, rates of pay, program needs and wants, and pricing philosophy. Financial and participation data from three 25-yard facilities and two 50-meter facilities were utilized as benchmarks for the proposed pool. Market data provided insight into potential usage rates and subsequent revenue. The demographics of the community and results of recent community needs survey were reviewed. A similar provider analysis was also conducted. Upon completion of all data analysis and study, an operational plan was developed. The corresponding operational projections were then calculated in a spreadsheet format, where final summarized projected revenue, expenses, and subsequent net total and cost recovery percentages were identified. The details of the process can be found throughout this document, along with excerpts from the full operations financial plan. Research Demographics: Age The McHenry population as a whole is anticipated to stay about the same over the next three years — youth will decline by 2% and adults will increase by 2%. More specifically, two adult age groups are predicted to experience a decline by the year 2021: adults ages 45-54 years are anticipated to decline by -11.26%, and adults ages 20-24 years are anticipated to decline by-16.2%. On the contrary, two age segments are expected to experience a significant increase by the year 2021: adults ages 65-74 years are anticipated to increase by 17.9% and adults ages 75-84 years are anticipated to increase by 16%. Combined, these two age groups will likely increase by 17.3%, or approximately 529 people. Youth Population Shift 2,000 9,000 8,000 11900 71000 11800 61000 5,000 11700 41000 11600 31000 2,000 11500 11000 0 1,400 2010 2016 2021 0-4 yrs �=- � 5-9 yrs Adult Population Shift 2010 2016 2021 Young Adult: 20-34 yrs �-Adult: 35-54 yrs Active Adult: 55 - 74 yrs Senior: 75+yrs Page 1 of 37 In 2012, a review of McHenry demographics was completed as a part of the Community Center Feasibility study. Predicted shifts in population by age groups were described: • Slight decreases in ages 15-19 and 35-44 • Large decrease for those ages 45-54 • The greatest increase was predicted for those ages 55-74 The reality of what actually occurred in that timespan was a reduction in all youth age groups by an average of 7.7 percentage points. In 2012 there were 7,439 youth ages 0-19; by 2016 the number of youth decreased to 6,975, a loss of 464 youth (6.2% decrease). The population of adults ages 55-74 (predicted to grow the most) did increase from 4,891 to 5,643 — but surprisingly the 752 (15.4%) increase was closely followed by the 13.2% increase of the 20-24 year -old age group. Adults ages 20-24 increased from 1,542 to 1,745 —a shift in 18.4 percentage points. The predictions in 2012 were not inherently wrong; these figures show that predicting future human behavior is an imperfect science. Ultimately, the predicted shift in an increased adult population came true; therefore, the recommendation to increase programs and services targeted to active adults remains. Design and programmatic menu of a new aquatic facility will not only need to provide traditional pool amenities but will also require specific attention to adults ages 65-84 years. The warm water pool and low -impact water aerobics classes will be in high demand by this user group. Design and programmatic menu of a new aquatic facility will not only need to provide traditional pool amenities but will also require specific attention to adults ages 65+years. Demographics: Race and Ethnicity Race or ethnicity are not inherently in and of themselves factors as to whether or not a person will McHenry Race & Ethnicities, 2016 Pacific Islander Alone �� American Indian Alone Black Alone Asian Alone ■ Two or More Races ■ Some Other Race Alone ■ White Alone Percent of Hispanic Origin: 14.5% utilize an aquatic facility; however, it is important to retain an understanding of the community make- upand subsequent recreational trends among groups. The majority of McHenry, Illinois residents are reported as "White Alone" (89%). The next largest race is those who report as Page 2 of 37 being Some Other Race Alone", at 6.7%. Less than 27o reported to be any other race, as defined in the 2010 US Census. As compared to 2012 predictions, the White Alone group was estimated to drop by 1.9 percentage points; in reality, there was a one -point shift in percentage points, from 89.8% to 88.8% between 2012 and 2016. The shift is occurring, but at a slightly lower pace than predicted. As a race, people who identify as white swim at a higher rate than other races, as evidenced in USA swimming's 2014 Member Report: 55% chose to not identify their race, 31.2% identified as white, 5.3% identified as Asian, 2.9% identified as Hispanic or Latino (an ethnic designation per US Census) and 1% identified as Black. USA Swimming has engaged several strategies to encourage swimming of all races and ethnicities; at 89%, McHenry has a strong base of potential white users, yet may have to work hard to engage the 11% of its community that identifies as a race other than white. As an ethnic group, the 14.5% who have identified themselves as having Hispanic Origin in McHenry will generally prefer to recreate in groups — especially with family. Open and family swim sessions will likely be popular with this user group. Demographics: Income The median household income in 2016 was $65,569, up from $61,919 in 2012. This compares to a United States median household income of $59,039 and a state of Illinois median household income of $60,960. Distribution between income brackets has seen an interesting shift: plainly speaking, the poor are getting poorer and the rich, richer. Income Level Shifts 4150,000 $199,999 $100,000 - $149,999 $75,000 - $99,999 $50,000 - $74,999 $35,000 - $49,999 $25,000 - $34,999 $15,000 - $24,999 <$15,000 0 500 1000 1500 2000 2500 ■ 2012 ®2016 Though not by huge strides, the shift is noticeable. The quantity of households earning $150,000+has increased by 3.7 percentage points, and those earning less than $25,000 haveexperienced a 2 percentage point increase. All the income brackets in the middle of those two extremes have experienced a negative percentage point shift. Household income should be an important consideration as the City administration considers a possible referendum to support an indoor aquatic facility. Page 3 of 37 Community Engagement As a component of the total evaluation process, it is important to assess a community's level of support for new amenities. A survey of the McHenry community was conducted in 2017, to gain insight into the residents' recreational needs and desires. Nearly one in five survey respondents expressed a desire for an indoor pool. When asked what indoor facilities they had a need or interest in, 54% indicated interest in a general recreation pool (swim lessons, water therapy), 35% were interested in an indoor water/splash park, and 33% expressed an interest in an indoor pool for lap swim/swim meets The general recreation pool was identified as a high priority need that is not meeting demand. The other two indoor aquatic options, the water/splash park and lap pool, were identified as a lower -priority need that are not meeting demand. As reported by aQuity Research, "By far, the top priority for indoor recreation among residents is an indoor pool." In general, favorable support for a referendum to fund an aquatics facility was expressed by a majority (69%) of respondents. Those who opposed generally cited taxes already being too high (74%) as the top reason for the opposition. Focus groups were also conducted as a part of the community engagement process. Feedback from the focus group participants that particularly related to aquatics aligned with the survey results, and specifically included: more programs for younger adults (ages 25 to 35), more for children in the 8- to 12-year old range, and more fitness options for seniors (indoor pool programs especially). Community feedback gleaned through these two engagement mechanisms confirmed overall resident support for the idea of a new indoor aquatic facility. Service Provider Analysis COMMUNITY SURVEY FORTHE MCHENRY PARKS &RECREATION DEPT. There are two 25 yard, eight -lane pools within eight miles of McHenry's proposed site. The two locations are both in Crystal Lake, south of the proposed site, and inclose proximity to each other. Sage YMCA offers all-inclusive membership with subsequent access to the fitness center, pool, and reduced -price classes. Sage YMCA aquatic facilities include an 8-lane 25-yard competition pool (new in 2015) and a 6- lane family pool; the entire facility underwent a renovation and 42,000 square foot expansion in 2013- 14. Centegra Health Bridge is similar in scope, with a slightly less family -focus than the YMCA due to its mission of being a medically -based health and wellness facility, which is owned by a hospital system. The Health Bridge Pool is 25-yards, 8 lanes, with a warm water therapy pool. These two agencies were identified as McHenry's primary 25-yard competitors. Additional 25-yard pools in the surrounding region are listed in the Similar Provider Listing in Appendix F. The two 50-meter pools closest in proximity to the proposed site are the Norris Recreation Center in St. Charles, Illinois (29 miles) and RecPlex in the Village of Pleasant Prairie, WI (31 miles). They were identified as the primary 50-meter competitors due to both the proximity and due to the organizational structure of being operated by parks and recreation departments. RecPlex has established a niche Page 4 of 37 market in the northern Illinois / southern Wisconsin region. With a very large footprint, the complex offers all-inclusive membership to aquatics, fitness, and gymnasium use, with the option to participate in their indoor IcePlex facility that is attached. The aquatic facility started as a family leisure pool with zero depth entry, slides, and lap lanes and then expanded to add the 50-meter pool. The other regional providers at Northwestern University and the University of Illinois were determined to be secondary competitors because of their affiliation with higher education. Market The National Park and Recreation Association research services provided three separate reports that demonstrated the potential aquatics user market within 10-, 20-, and 30-minute drives of the proposed location. The reports derived the population within the three drive -times, broken down by age group. Also accompanying the data were three maps that supplied visualization of the drive -time data (see Appendix B). The 10-minute drive time map very closely mirrored the residential boundary of the City of McHenry; therefore, for the purposes of the pro forma analysis process, the 10-minute drive time data was used to analyze the 25-yard pool option because of its likelihood to draw more local users. The 20- minute drive data was used to analyze the 50-meter option due to that distance being a more regional draw. The concept of drive time was used as the primary metric for market potential, as distance from a service location is a key consumer behavior indicator. The chart below depicts the population breakdown by age group and drive -time, which was used as the basis for the potential user market. Population by Drive Time Age Groups 10-min (25Y) 20-min (50M 0-9 years 51690 321729 10-14 years 31187 181122 1549 years 31239 171384 20-34 years 71852 421417 35-54 years 141041 76,384 55-74 years 71864 41,793 75+years 21147 10,032 Data specific to aquatic participation was extracted from ESRI's Sport and Leisure Market Potential report and is shown below. The report uses data collected by Growth for Knowledge Mediamark Research and Intelligence, LLC to estimate recreation trends in a specific geographic region. MPI (Market Potential Index) measures the relative likelihood of the adults in the specified area to exhibit certain consumer behavior or purchasing patterns compared to the U.S. An MPI of 100 represents the U.S. average. Number of Percent of Expected Expected Activity Households Households MPI Visited an indoor water park in last 12 months 776 3.7% 124 Went to beach in last 12 months 51718 27.3% 110 Participated in swimming in last 12 months 31030 14.5% 93 Page 5 of 37 The estimated number of membership passes for each pass type was determined using the age category drive -time data, market penetration benchmark data from comparable facilities, and the ESRI Sport and Leisure Market Potential data. A web -based service called statisticalatlas.com was referenced to estimate the percent of McHenry families with children and married couples. The breakdown of pass sales to residents and non-residents was determined using industry benchmark data and the drive -time market penetration data. The 25-yard pool used an 80% resident, 20% non- resident ratio; the 50-meter pool used a 70% resident, 30% non-resident ratio. Natatorium Planning Considerations Location The location of the current recreation center and proposed natatorium site is in the center of the City of McHenry. From a local user standpoint, this is quite advantageous as the location is relatively equidistant for most residents and subsequently represents a "fair" distribution of services. In relation to access via major transportation outlets, the site is lacking. Although there is a Metra train station two miles away, the nearest interstate is 20 miles from the site. Two major airports are somewhat close, with O'Hare International Airport being 40 miles or 52 minutes and Chicago Rockford International Airport being 50 miles, or one hour and ten minutes. The importance of the center's proximity to major transportation outlets are its potential for a regional draw. Because McHenry's proximity in relation to major transit routes is less than desirable, the likelihood to draw regional and/or national competitions to a possible 50-meter pool is lower than more metropolitan/accessible sites. Water Quality Feedback gleaned from a local aquatics maintenance expert revolved significantly around the importance of maintaining the chloramines in the water. The lower the chloramines the better, resulting in much better water and air quality. The better the air quality, the more desirable the facility is to the swimmer. The more desirable the location is to the swimmer, the higher the potential for repeat use. Higher usage rates subsequently result in higher revenue potential. Also given high priority was the importance of designing for and installing the best -performing equipment with the best track record of success. It is recommended that the City involve a water quality expert company in its aquatics design phase, to include expert water quality and pool functionality experts into the team from the project's start. Page 6 of 37 Natatorium Operational Plan Organizational Plan Staffing Structure McHenry staff provided a vision of what they foresee as a necessary staffing structure for the proposed facility additions. The organizational chart below depicts the existing Aquatics Supervisor's new responsibilities with the proposed changes: directly supervising coordinators of the aquatics and athletic functions. Aquatics/Athletics Supervisor (FT) Aquatics Coordinator Athletics Coordinator (35 hrs/wk) (25 hrs/wk) Lifeguards Swim Lesson Instructional Sports Officials / Instructors Instructors Referees ...............e Aqua Fitness Swim Team Contractors Instructors Coaches / Renters Program - Instuctors The lifeguards would always have some level of supervision during pool operational hours, whether through the on -site Supervisor, Coordinator, or lifeguard staff elevated to a Head Guard and/or Manager on Duty status. The swim team coaches would be led by a Head Coach and Senior Coach. Though the admissions staff would be working in the pool office, their supervision would be managed by the customer service coordinator with the rest of the service staff. Increased support services should be anticipated and budgeted for throughout the City, due to the fact that Human Resource, Administration/Finance, Technology, Marketing and Maintenance needs will inherently grow. Expanded Human Resource needs include: hiring, onboarding, payroll, continuous training, and annual evaluation processes. From an administration and finance department perspective, increased accounts receivable and payable processing are two fiscal impacts to consider. Additional computer workstations with point of sale and access control functionality will be added to the Technology team's inventory management. Un-staffed entry points will also need access control functionality. From a Marketing perspective, design work for additional programs and services and corresponding additional program guide space will be needed; regional advertising efforts will be Page 7 of 37 needed to attract non-residents. More grounds and facility space will require increased maintenance hours for tasks like landscaping, snow removal, general upkeep, safety systems monitoring, and routine inspections. Finally, a larger customer base innately equates to more customer service interactions. The financial considerations involved with these increased functions are not entirely accounted for in the pro forma's operational calculations. City staff will need to plan for impacts to individual departments in their respective budget areas. If the City of McHenry does decide to pursue the new indoor facy, it is recommended that a committee of representatives from each City department be established. The goal of the group would be to determine possible impacts from a city perspective and examine whether or not any adjustments to existing procedures, staffing levels, etcetera would be necessary. Possible Partnerships The largest possibility for partnerships exists with the nearest high school district, McHenry Community High School District 156. Staff have indicated that the pool is aging, and that perhaps the school district staff would be interested in utilizing a new pool space in lieu of repairing/renovating their existing space. Corporate sponsorships could be a way to partner fiscally; naming rights to the various new spaces are an optional means to alternative revenue. Staff discussed the possibility of at least one major corporation with a local branch that may be interested in naming rights. These possible partnerships could be an opportunity to cover thousands, if not tens of thousands, of dollars in operational expenses. Operational Standards Hours of Operation The pro forma was based upon staff -suggested regular operating hours of Monday through Friday, from S:OOam to 9:00pm, and Saturday and Sunday 7:00am to 6:OOpm. For the purpose of this assessment, it was assumed that each body of water would follow these same hours of operation. At times, the hours could be extended due to special events, competitions, or private rentals. For example, Illinois Swimming, Inc. (ISI) sanctioned swim meets often run from 6:30am to 9:30pm. The pro forma financial calculations accounted for a specific number of guards to be on duty during the general operating hours. Additional guard hours were added beyond the regular operating hours to correspond with the budgeted ISI meet and private rental estimates. Staffing Levels Staffing level estimates were based on being open 51 weeks per year, which accounts for closure on a few holiday and pool maintenance days. McHenry staff provided their preferred staffing levels based on time of day and day of week. The following tentative lifeguard schedule was provided by McHenry staff as a guide for the pro forma: Page 8 of 37 Indoor 25 Yard Pool Monday Tuesday Wednesday Thursday Friday Saturday Sunday 4:45 AM-6:45 AM 2 LGS 2 LGS 2 LGS 2 LGS 2 LGS 6:45 AM-3:00 PM 2 LGS 2 LGS 2 LGS 2 LGS 2 LGS 3-4 LGS 3-4 LGS 3:00 PM-5:45 PM 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS 5:45 PM-9:00 PM 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS Indoor 50 Meter Pool Monday Tuesday Wednesday Thursday Friday Saturday Sunday 4:45 AM-6:45 AM 3 LGS 3 LGS 3 LGS 3 LGS 3 LGS 6:45 AM-3:00 PM 3 LGS 3 LGS 3 LGS 3 LGS 3 LGS 4-5 LGS 4-5 LGS 3:00 PM-5:45 PM 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS 4-5 LGS 4-5 LGS 5:45 PM-9:00 PM 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS 3-4 LGS The average number of lifeguards on duty in the 25-yard pool was determined to be 2.96; the average for the 50-meter pool 3.96. Total lifeguard hours per year, including a head guard during the peak shifts (3pm-9pm weekdays, 6:45am-5:45pm weekends), were 16,945 and 22,221 for the 25-yard and 50-meter pools respectively. Staffing for special events was included for 12 events annually. Additional staffing for swim meets was also accounted for; 6 meets in the 25-yard pool and 12 meets in the 50-meter pool. Staff training is also a key operational consideration when employing lifeguards. To maintain their certification, lifeguards are required to participate in a specific number of training hours per month. These training sessions, as well as staff meetings and departmental trainings; were accounted for in the labor hours total. Salary and Benefits McHenry staff provided wage ranges for all aquatic positions that followed current pay scales and offered insight into desired programming in the two pool size options. The average hourly wage within each range was utilized in the pro forma calculations. Payroll taxes for Social Security and Medicare requirements were included in the labor expense totals. Also included were some positions' participation in the Illinois Municipal Retirement Fund (IMRF). Employees who work over 1,000 hours per year are required to participate in IMRF; the current 11.24% employer contribution was included for qualifying positions. A fifteen percent allocation for the Aquatics Coordinator position's benefit package was utilized to account for the partial -benefit position. The full-time Aquatics Supervisor's salary and benefits have already been accounted for in the Recreation Department's current budget and were subsequently not included in the pro forma calculations. Schedule of Use A proposed weekly schedule, based on season, was assembled. In it, the various functions, programs, and services were mapped out across the course of a given week. At least two lap lanes were reserved for lap swim, as an aquatics member benefit every day, all day (both pool sizes). The remaining space was blocked out in an effort to balance the different user groups' demands: aquatic fitness, aquatic Page 9 of 37 programs (e.g. clinics, scuba lessons, masters swim), swim lessons, swim team, and open/family swim. The 50-meter pool schedule allowed more time for each activity type as well as additional time for specialized programming such as kayak and paddleboard lessons, and synchronized swimming. The schedule was subsequently used to inform the fiscal calculations. Operational Assumptions • Lifeguards arrive 15 minutes prior to opening. • Staff will pay for a portion of their uniform costs. • Closed one week per year for cleaning and maintenance • Program assumptions utilized sixeight-week f sessions ,or a total of 48 programming weeks. New and replacement equipment was budgeted for annually. Aqua fitness classes used four, eight -week sessions and two nine -week sessions for a total of 50 programming weeks. • Though there is existing space for a small concessions operation, for the purpose of this assessment it was reserved as a function run by swim team as a fundraiser during meets. On -going Operations and Maintenance Costs On -going maintenance Ongoing maintenance is to be an expected and required operational component. Equipment will need to be purchased, repaired, adjusted, maintained. Although deferred maintenance expenses can generally be budgeted for, the variable expenses can be an ambiguous budget number from year to year. In this case, comparable facilities offer a nice baseline and reference point to establish estimated figures for the facility's upkeep. The types of on -going maintenance expenses considered in this analysis include: • Equipment • HVAC • Repair/Replacement • Janitorial • Aquatic Maintenance Supplies • Electrical Supplies (bulbs) • Deferred Maintenance Utilities Another area in which comparable facilities are able to provide insight into actual expense figures is with utility costs. This expense item varies from region to region, based on supply rates and regional weather. Benchmarking with comparable facilities in the region is subsequently preferred. A drawback to benchmarking is the fact that many facilities do not separate utility expenses based on functions within the facility. Specifically, there is often only one water meter for an entire building and therefore the pool's portion of that expense can be difficult to isolate. The other way to predict utility costs is to use formulas based on square footage: one for the natatorium (e.g. lighting, air circulation) and one for the pool water filtration (e.g. water, power). In this study, formulas were first used to calculate an estimated $141,050 expense for the 25-yard pool and $228,364 for the 50-meter. These figures were compared to Page 10 of 37 data compiled from actual figures from local pools as well as other pool feasibility studies, and they aligned well. A final cross-check conducted with a 2008 article that quoted the cost of utilities and chemicals combined for a 50-meter pool resulted in figures that were less than $2,000 of each other. McHenry staff and leadership have noted that their actual utility expenses may be less than the benchmarks, due to the fact that the City will not charge itself for water. Because the benchmarks and formulas do not isolate the water expense specifically, the study could not predict the resulting lowered utility expense estimates. Operating Revenues Cost Recovery: Conscious, constant focus on cost recovery is of the utmost importance in aquatic operations. Inherently expensive in nature, the most diligent aquatic professionals often find simply breaking even — a 100% cost recovery — a difficult task. A realistic cost recovery goal for a 25-yard pool can be about 75%; the proforma found that a 25-yard pool in McHenry may perform at an 82.3% cost recovery. This aligns with averages from three local park district providers for the past three years: Elk Grove Park District, 77.8%; Carol Stream Park District, 81.6% (not including utilities); and Oak Brook Park District, 105.7%. Oak Brook is a bit of anomaly — aquatic operations generally do not perform with a net revenue. It is because of this feat that it is recommended further networking be conducted with their staff, to perhaps learn some tricks of their trade. The 50-meter pool was estimated to perform with an 80.8% cost recovery, which includes fairly aggressive performance in rental revenue. Aquatic Expenses: Labor The largest portion of total expenses to operate the natatorium is labor. At 63% of operating costs, hourly wages for lifeguards, swim lesson instructors, aqua fitness class instructors, swim team coaches, and special event staff total over $467,000. McHenry staff provided the wage ranges and estimated staffing levels based on job function and day of week. Note that allocations for the full-time aquatic supervisor already exists elsewhere in the McHenry budget, and increases for the additional admissions/guest services staffing needs will be accounted for in existing service line -items, outside of the pro forma estimates. Lobor 25 Yard 50 Meter Supervisors $36,552 $42,644 Head Guards $44,141 $44,141 Lifeguards $179,931 $242,536 Special Events $2,469 $4,685 Training $19,337 $24,807 Aqua Fitness 2 $30,559 $62,574 Aqua Programs $10,967 $49,820 Swim Team $90,161 $18,779 Swim Lessons $49,820 $90,161 Rentals $3,269 $3,269 Total Labor $467,208 $583,417 Page 11 of 37 Two expense items were not included in the pro formas financial calculations due to the McHenry staff's desire to account for them in non -aquatics budget general ledger locations. Admissions expenses will be accounted for under the existing center's guest services budget; staff should note an additional v$20,000. The full time Supervisor's salary is already accounted for outside of aquatics budget and was subsequently not included in the pro forma figures. Other Expenses Utilities account for over half, 52% at $141,050, of all the other operational expenses outside of labor. Allocations for chemicals, repair and maintenance, supplies and equipment, office and technology, safety, staff clothing, and program supplies are also classified in the Other Expenses category. Other Direct Costs 25 Yard 50 Meter Outside Services $27,210 $27,210 General Supplies $5,530 $6,580 Safety $4,500 $5,115 Clothing $1,000 $1,416 Utilities $141,050 $228,364 Chemicals $34,272 $62,881 Marketing $6,000 $14,000 Maintenance $41,000 $66,500 Swim Lesson Supplies $1,250 $1,250 Birthday Party Expenses $10,094 $10,094 Program Supplies $1,625 $9,050 Total Other Direct Costs $273,531 $432,460 Aquatic Revenue Pricing To maintain a competitive position with the two closest aquatic facilities, both within aneight-mile drive, strategic pricing will be essential. As a municipal entity, a portion of the City's collected taxes are allocated to the park and recreation department to operate its facilities and run programs. The remaining operating expenses are offset by user fees. Pricing for daily use of the aquatic facility and memberships are reflective of that financial structure; the City of McHenry residents have already paid taxes and therefore their user fees are lower than non-residents. Aquatics program pricing was based upon an average price per service hour and will eventually vary by program and residency when put into practice. Pricing figures were based on the following service price -points: Page 12 of 37 Proposed Service Pricing Daily Admissions 25Y 50M Swim Lessons 25Y 50M Youth Resident $5 $5 30 Min Group: Tots $64 $64 Adult Resident ' $6 $6 30 Min Group: Youth $64 $64 Youth Non -Resident $7 $7 45 Min Group $72 $72 Adult Non -Resident $9 $9 Private $18 $18 Homeschool $72 $72 Rental Rates Swim Team Per Lane, Per Hour $25 $50 Blue $305 $305 Bronze $406 $406 Birthday Parties Silver (3 day) $405 $405 Basic Party $175 $175 Silver (5 day) $565 $565 Party with food j $230 $230 Gold $405 $405 Gold & Platinum $565 $565 Aqua Fitness Summer $400 $400 Program Fee: 8-wk session 1 $75 I $75 May only $150 $150 Program Fee: 9-wk session $85 $85 Aqua Programs Aquatics program pricing was based upon an Program Fee: 8-wk session $85 $85 average price per service hour Stroke Clinic $85 $85 Program Fee: Specialty - $160 25Y 50M Non - Memberships Resident Resident Resident Non -Resident Adult Individual $215 $258 $225 $270 Adult Couple $300 $360 $310 $372 Family $370 $444 ( $380 $456 Student: $180 $216 $190 $228 Senior Individual $180 $216 $190 $228 Senior Couple $250 $300 $260 $312 Additional Family Member $35 $42 $35 $42 Memberships The proposed membership structure allows individuals, couples, and families to purchase annual membership passes to the entire aquatic facility. The price breakdown of the structure closely mirrors the existing McHenry Fitness Center and nationwide trends in pricing philosophy. The first member pays a base rate, and each additional member (via couple or family passes) pays a prescribed add -on or combined rate. A price reduction is offered for seniors and students. Membership rates are listed in the pricing table, in the Pricing section (above). Page 13 of 37 Generally speaking, communities come to expect that municipal services cost less to users than private entities. Consequently, membership pricing is recommended to be approximately ten percent (10%) lower than the City's top competitors. Pricing in this manner reflects the goal of municipal recreation as being the community -based service provider and the mission of "recreation for all." The pro forma calculations are based on all-inclusive membership pricing, which Pricing in this manner reflects the goal of municipal recreation as being the community -based service provider and the mission of "recreation for all." wouIA mean those members would have free access to the fitness center, aquatic center, gymnasium, and walking track. The pro forma numbers reflect this type of fee structure. Some agencies chose to only offer this type of access to their facilities, following the theory that capturing user fees for all access, and sometimes for an annual commitment, is the most fiscally advantageous. Other agencies have chosen to adjust that philosophy to follow the consumer desire for on -demand pricing, where short-term commitments and segmented "a -la -carte" pricing (pricing options for each individual facility space) is offered. City staff have expressed a desire to offer memberships on an ada-carte basis, as it could fill a need in the community. Doing so may increase the membership revenue calculations outlined in the current pro forma data, although considerations as to how that would affect the market penetration calculations would also have to be made. A recommendation resulting from this pro forma is that the McHenry staff engage focus groups to determine what membership structures, and corresponding pricing, best -fit the community's expectations. Meanwhile, for the purposes of this analysis, the following quantities of membership passes were estimated: Projected Memberships 25Y 50M Ages Pass Type Passes Members Passes Members 15-19 student 32 32 45 45 20-54 individual pass 105 105 153 153 couple pass 86 171 125 250 family pass 81 324 110 440 55-74 individual pass 90 90 159 159 couple pass 73 146 130 259 75+ individual pass 20 20 29 29 couple pass 17 33 23 47 Totals 503 921 774 1,381 These figures were derived from calculations and rationale described in the Market section of this document (above). The total market penetration that the 25-yard member figures represent is about 3% of the population; this aligns with the average of three comparable local facilities that had an average of about 3% market penetration. Page 14 of 37 Total membership revenue for the 25-yard pool is estimated to be $158,179 and $218,213 for the 507meter pool. Benchmarking with comparable local facilities in this analysis was not equitable Aquatics membership revenue for two of the comparable facilities is wrapped into all-inclusive membership revenue (i.e. recreation center charges for access to fitness, gym, and aquatics) and therefore their membership revenue figures could only be used as a guide. The 25-yard revenue calculations do fall between the revenue figures of two local entities' averages and is therefore considered a suitable estimate. Daily Use A single daily use pass will be offered for those folks who want to visit the pool on an intermittent basis. The highest user groups who typically purchase daily passes are families during open/family swim times and adults interested in using the lap lanes. Generally speaking, about the same quantity of users will seek day passes regardless of the pool size. The exception to this statement is the adult non-residents who may travel farther to train in 50-meter length lanes for master swimming, triathlons, et cetera. Projected Daily Pass Visitation Daily Admissions Totals 25Y 50M Youth Resident 1,100 11100 Adult Resident 800 800 Youth Non -Resident 275 275 Adult Non -Resident 200 400 2,375 � 2,575 The projected revenue as a result of this visit quantity is $14,025 and $15,825 for the 25- yard and 50-meter pools respectively. These figures align with an average daily visit revenue of $14,096 at three local comparative facilities. As another cross- reference point, when combined with membership pass estimates, the quantity of daily pass visits aligns with ESRI's Market report that showed 3,030 adults participated in swimming in the last twelve months. Programs A variety of aquatic programming was included in the pro forma, which was divided into four core categories: aquatic fitness classes, aquatics programs, swim lessons, and swim team. The anticipated number of programs and corresponding participant averages were calculated for each area, resulting in the estimated program revenue and expense totals. A general goal is for the total percent of net revenue to be around 70%, depending on the type of program. An anomaly to this rule of thumb is with swim teams; due to the large amounts of time for in -water training and the balance of providing a low- cost youth experience, generally it is typical for swim teams to break even. Page 15 of 37 Aquatic Fitness Classes Classes in this category would include titles like Water Aerobics, Silver Fins, Aqua Yoga, H2O Sports Conditioning, Therapeutic Movement, Aqua Zumba, Aquatic Circuits, Aqua for Arthritis, and many more. The classes would take place in both the warm water and lap lane spaces. uatic Fitness Revenue Expense Net Net % of Gross Aquatics Programs 25Y 50M $781960 $181,890 $311684 $64,824 $471276 $117,066 59.9% 64.4% A variety of programming options exist that can meet a plethora of aquatic interests. Examples of these classes and/or groups include: Water Polo, Synchronized Swimming, Paddle Boarding, Scuba, Underwater Hockey, Kayak Lessons, Stroke Clinics, Lifeguard classes, Log Rolling, et cetera. The programs would largely take place in the main swimming pool. uatic Programs Revenue Expense Net Net %of Gross Swim Lessons 25Y 50M $59,840 $67,000 $10,967 $18,779 $48,873 $48,221 813% 72.0% Learn -to -swim programs are generally categorized by age and ability, then by the student -to -instructor ration — group, semi -private, and private lessons. Specific populations like homeschool groups were also accounted for. Two lesson lengths were accounted for 30-minute and 45-minute sessions. The assumption made in this pro forma is that the size of the pool would not impact the swim lesson participation and revenue. Swim lesson classes would take place in both the warm water and lap lanes. Swim Lessons 25Y 50M Revenue , $164,640 $164,640 Expense E $51,070 $51,070 Net $113,570 $113,570 Net % of Gross 69.0% 69.0% Page 16 of 37 Swim Team A very strong swim team is already established within the Parks and Recreation Department and welcomes the idea of their own indoor pool to practice and compete in. The pro forma used existing team groupings and their corresponding price points to estimate projected participation and revenue. Staff anticipated a growth in the size of the teams if a 50-meter pool was built; the difference in revenue/loss figures are below. Practices and competitions would take place in the lap lanes. Swim Team 25Y 50M Revenue $89,630 $123,035 Expense $90,161 $121,340 Net ($531) $1,695 Net % of Gross -0.6% 1.4% Overall Aquatic Program Revenues The total performance of the aquatic programs is depicted in the chart below. Without the unique outlier of swim team, the performance of the total aquatic programs was conservatively right in line with the comparable facility that is the most like the McHenry community in population and median income. Program Summa 25Y Revenue $3931070 Expense $183,883 Net $209,187 Net % of Gross 53.2% Rentals 50M $536,565 $2561014 $2801551 52.3% There are three core groups that typically rent time in an indoor pool. Outside swim clubs and teams oftCH look for sites to hold their swim meets. Organizations, corporations, and/or private groups look to hold private rentals of the space for exclusive use of their members, employees, family, friends, et cetera. Finally, outside swim teams that want to utilize the water for training also look for the ability to rent individual lanes and/or the entire pool. For a prescribed fee, these groups are allowed to then use the space for their activities, which are not lead by City staff. Hourly charges for groups to rent individual lanes and/or reserving the entire pool for competitions and private rentals were established based on local benchmarks at $25 per lane per hour and $50 per lane per hour, based on the 25-yard and 50- meter pool sizes. Estimated financial predictions are depicted below. Rentals 25Y 50M Revenue $26,050 � $76,700 Expense $3,269 $5,279 i Net $22,781 $71,421 Net % of Gross 87.4% 93.1% Page 17 of 37 Some aquatic centers also enter into long-term rental agreements, often with local school districts, to arrange for a larger quantity of time reserved for the school district's students. This type of intergovernmental agreement is often a win -win for both entities; the school district can provide a service to students without having to maintain the infrastructure and the City gains a consistent funding source. If used for coursework during daytime operating hours, a benefit to the City is use of the pool during non -peak hours. If used for extra -curricular activities, a drawback to the City is the use of the pool during the start of peak hours. The City of McHenry staff have not yet pursued local partnership opportunities such as this one, which is subsequently why that revenue opportunity is not reflected in the pro forma. McHenry staff have estimated that the potential revenue for high school team rental fees would be approximately $25,000-$35,000 per season. Capital Expense Prudent financial planning builds in annual allocations for future capital improvement needs. Based on a best -practice formula, an annual expense allocation of $33,168 for the 25-yard pool and $47,598 for the 50-yard pool is recommended. That annual amount should be transferred to the City's appropriate general ledger location, with the ultimate goal of funding large future repair and replacement needs as the facility ages. Outdoor Aquatics Feasibility Study ks a part of the indoor aquatics feasibility study, McHenry staff asked for an opinion regarding the outdoor aquatics feasibility study completed in 2013, specifically in relation to its accuracy and relevancy to the indoor analysis. The 2013 study assessed the feasibility of an outdoor leisure pool, whereas the updated outdoor project may also include a diving well and splash pad. The cost to deliver service will therefore increase with added amenities. To offset the increased cost of service delivery and increased wage allocations, the daily admission and membership pricing would also need to be increased to 2018 figures. Increasing daily admission fees by $1-2 and memberships by approximately 10% would be appropriate. Ultimately, we see no reason to expect any less net revenue in 2018; the attraction of added indoor amenities may also further impact revenue in a positive way (e.g. a rain/inclement weather location for regional visitors). In the 2013 study, net revenues were anticipated to be between $20,000-$30,000. McHenry can reasonably expect these numbers to still be applicable. Page 18 of 37 Gymnasium McHenry staff discussed the desire to centralize their athletic programming into the new gymnasium space. Factors for this preference included ease of access, centralization, and the ability to control the schedule. Currently the indoor programs and practices are spread among school gymnasium sites, where often the parks and recreation sponsored programs are secondary to the school functions. The facility design assumption used in this analysis was that the by would hold two high school sized courts with electric curtain that could raise/lower to divide the gymnasium in half. Schedule A tentative gymnasium schedule was established for peak (September -May) and off-peak (June -August) timeframes. A balance of time for the following functions was outlined: • Open Gym: Family, Adult, 55 Years+, High School, Middle School, Elementary School, Tot Time, and Pickleball • Instructional Classes: 45-minute and one -hour segments for Youth, Homeschool, Pickleball • In -House Team Practice times (e.g. Youth Basketball Leagues) • Game Times (e.g. Youth Basketball League, Adult Volleyball League, etc.) • Specialty Summer Camps • Rentals: Travel Sport Rentals, Parties/private rentals, Group outings, Swim meet add-ons The key to managing a gymnasium schedule is to balance the various constituents' needs. Already - existing fitness members will expect that free admission into open gym times will be a "perk" of their fitness membership. Program participants will expect that the brand-new community center feature will be used for their classes and sports teams' practices and games. Local travel sports groups will desire indoor rental space for practices that do not depend on weather. Open Gym Open gym time traditionally offers participants the opportunity to utilize gymnasium space in an unstructured fashion during designated times. Generally, the core sports of basketball and volleyball are permitted. In this pro forma, the variety of open gym designations were largely based on age designation. This was done to encourage participants of like -ages to participate together. For example, a participant who qualifies into the 55+ age group will typically prefer to play a pick-up game of basketball with others their same age, rather than a group of young adults. Also in this analysis, an attendant is present during youth and evening open gym sessions and adult lunchtime sessions. Open Gym Revenue $27,768 Expense Net $11,985 Net % of Gross 43.2% Page 19 of 37 Instructional Classes The instructional classes budgeted for in the pro forma were broken into 45-minute and 60-minute time designations. The shorter length classes are often scheduled for introductory classes designed for younger participants, while the longer classes are for the older age categories. Programmatic themes of instructional classes include learn -to -play courses, skill -building classes, fitness options like "stroller babies" that need a large space, and homeschool physical education. The pro forma accounted for these courses to be taught by an in-house instructor. Instructional Classes Revenue $96,240 Expense $25,531 Net $70,709 Net % of Gross 73.5% From a fiscal perspective, it is important to note that if those instructional classes formerly held off -site are moved to the new facility, the potential net revenue predicted in the pro forma will not necessarily be in addition to the current athletic revenues. For example, the pro forma calls for 25 hours of instructional programming each week, with a net revenue of $70,709 per year. If 25 hours of already - existing offsite programs are moved into the new facility, the City should not anticipate the $70,709 as "new" or "additional" revenue. That revenue is already being realized annually within those existing programs. Summer Specialty summer camps were called out as an opportunity to utilize the gymnasium during the off-peak season and as a source of revenue. Outside of the "traditional" day camp where participants attend on an all -day basis, the specialty camps often develop and/or hone new skills and keep kids active and engaged in the summer months. Examples include: dodgeball, track, flag football, archery, pickleball, fencing, floor hockey, little ninjas, among countless others. Revenue for camps was accounted for in the Instructional Classes category. Outside camp groups often look for field trip destinations that are relatively low-cost and a change of scenery for their campers. When combined with an outdoor swimming pool visit, a "gym and swim" package can entice groups that want/need a non -swimming option for some of their participants. The summer schedule allotted two afternoons per week for this group outing service, for three hours each. Revenue for this service was accounted for in the rentals category. Rentals With the national shift away from recreational youth sports to the more prevalent youth travel participation option, there is an increased demand for indoor practice space from independent travel groups. Consequently, both time and revenue were allocated for year-round indoor youth travel basketball and volleyball leagues, and for peak season travel soccer leagues. Staff will want to identify, acquire, and maintain relationships with the local and regional travel teams with the goal of securing Page 20 of 37 groups to consistently utilize the indoor space for practice and/or games. This revenue source, when well -maintained, can be a stable means of support for the gymnasium operation. Hosting sports tournaments and selling gym space as an add -on item for swim meets are two additional ways to encourage rental income. Birthday parties and hourly rentals for family/friend celebrations are also included as rental options designed for McHenry's local, individual users. The schedule and budget also account for long-term Court Rental Revenue agreements with groups labeled as "program contractors," which can be providers such as Jazzercise and/or local baton groups interested in using program and practice space for their services. The difference with these groups from hourly renters is the long-term nature of the relationship and subsequent agreements for use of the space. Only revenue is calculated, as no direct expenses (e.g. additional staffing) are associated with gym rentals. Parties Off-peak court time $3,360 Peak court time $22,880 Swim meet add -on $960 Program Contractors $13,800 Sports Tournament $3,520 $44,520 As a birthday party venue, the gymnasium attracts renters who prefer an active celebration, where they can use private gym space and a party room. Staffed with a party host, the birthday packages assumed a basic party and a party that includes food. Parties Revenue. $39,600 Expense $111244 Net $28,356 Net % of Gross 71.6% Pickleball In response to the trending popularity of pickleball, a variety of pickleball-based programming was planned. Gym space and subsequent revenues for pickleball classes, clinics, leagues, and open gym space were accounted for in the pro forma. The sport is well -established in northern Illinois; insight into current clubs that are already formed and continue to look for indoor space can be found on the Northern Illinois Pickleball website: www.northernillinoispickleball.com. The McHenry parks and recreation staff have already offered pickleball at its school sites; that participant group could serve as a core to get a larger participant base involved. Pickleball Revenue $19,200 Expense Net $15,518 Net % of Gross 80.8% Page 21 of 37 In -House Athletics Youth sports leagues accounted for 14 hours of space per week in the peak season, including practices and games. Adult volleyball and pickleball leagues, and one other undefined sports league, were also allocated in the scheduling. The undefined league could basketball, soccer, futsal, or other non- traditional opportunities like indoor ultimate frisbee or indoor bags to name a few. Revenue and expenses were not calculated for the youth sports leagues or adult volleyball leagues, as it was indicated the current league would move in-house. Walking Tracl< McHenry staff initially discussed the desire to include the walking track as a free public service to residents and as a value-added amenity to fitness center members. The perspective is noble and absolutely a business decision for the City leaders. Benchmarking with other communities, however, there is also a perspective whereby residents are granted free access to walking tracks during specific hours of the week, generally the off-peak usage timeframes. Usage during peak times incur a small fee, as a means to recoup operational and maintenance expenses for the space. The opportunity for potential revenue, if the City so chooses, is outlined for reference purposes within the pro forma financial data. Recommendation It is the professional opinion of Heller and Heller Consulting, LLC that the City of McHenry should pursue continued planning efforts related to the construction of a 25-yard indoor pool. Based on the expressed community desire through community engagement efforts and market potential, especially from the northern side of the proposed site, the smaller of the two indoor pool options would likely be more financially viable than the larger. The larger, 50-meter pool option lacks accessibility via major transit infrastructure to attract necessary regional competitions, does not have the population base to maintain the facility with local use, and competition within an approximate one -hour driving radius is too plentiful. Components of the natatorium should include lap lanes, a warm water pool, and a family - oriented leisure pool. These offerings would align with proven industry success in aquatics operations as well as align with the community's desires as clearly conveyed in the recent community needs survey. It is also recommended that McHenry staff engage focus groups to determine if the proposed membership structures and corresponding pricing best -fit the community's expectations. Indoor aquatics typically operate at a loss, and therefore the City of McHenry should continue to pursue a corresponding gymnasium to offset the aquatic expenses. The City should also continue to pursue the option of building the proposed indoor pool and gymnasium as an expansion of its existing community center, as the combination with the fitness center and program rooms subsequently create a desirable full -service recreation venue and fiscally sustainable operation. Page 22 of 37 Appendix A: Pro Forma Financials .Yard Pool Pro Forma Summary Revenue:25Y Year 1 Year 2 Year 3 Year 4 Year 5 Memberships - Residents $ 121,676 $ 125,326 $ 129,086 $ 132,959 $ 136,947 Memberships - Non -Residents $ 36,503 $ 37,598 $ 38,726 $ 39,888 $ 41,084 Daily Admissions - Residents $ 10,300 $ 10,609 $ 10,927 $ 11,255 $ 11,593 Daily Admissions -Non-Residents $ 31725 $ 31837 $ 31952 $ 41070 $ 41193 Rental Revenue $ 26,050 $ 26,832 $ 27,636 $ 28,466 $ 29,320 Birthday Parties $ 45,310 $ 46,669 $ 48,069 $ 49,511 $ 50,997 Aqua Fitness $ 78,960 $ 81,329 $ 831769 $ 86,282 $ 88,870 Aqua Programs $ 59,840 $ 61,635 $ 63,484 $ 65,389 $ 67,350 Swim Team $ 89,630 $ 92,319 $ 95,088 $ 97,941 $ 100,879 Swim Lessons $ 164,640 $ 169579 $ 174,667 $ 179,907 $ 185,304 Total Revenue $636,634 $655,733 $675,405 $695,667 $716,537 Expenses:25Y Labor Year 1 Year 2 Year3_ Year 4 Year 5 Supervisors $ 36,552 $ 371649 $ 38,778 $ 39,941 $ 41,140 Head Guards $ 44,141 $ 45,466 $ 46,830 $ 48,235 $ 49,682 Lifeguards $ 179,931 $ 185,329 $ 190,889 $ 196,616 $ 202,514 Special Events $ 21469 $ 21543 $ 2,619 $ 21698 $ 21779 Training $ 19,337 $ 19,917 $ 20,515 $ 21,130 $ 21,764 Aqua Fitness $ 30,559 $ 31,476 $ 32,421 $ 33,393 $ 34,395 Aqua Programs $ 10,967 $ 11,296 $ 11,635 $ 11,984 $ 12,344 Swim Team $ 90,161 $ 92,866 $ 95652 $ 98,521 $ 101,477 Swim Lessons $ 49,820 $ 51,315 $ 52854 $ 54,440 $ 56,073 Rentals $ 3,269 $ 3,368 $ 3,469 $ 3,573 $ 3,680 Total Labor $467,208 $481,225 $495,661 $510,531 $525,847 Other Direct Costs Year 1 Year 2 Year 3 Year 4 Year 5 Outside Services $ 271210 $ 28,027 $ 28,867 $ Z9,733 $ 30,625 General Supplies $ 5,530 $ 51696 $ 51867 $ 61043 $ 61224 Safety $ 41500 $ 41635 $ 41774 $ 41917 $ 51065 Clothing $ 1,000 $ 11030 $ 11061 $ 11093 $ 11126 Utilities $ 141,050 $ 143,871 $ 146,748 $ 149,683 $ 152,677 Chemicals $ 34,272 $ 35,300 $ 36,359 $ 37,450 $ 38,574 Marketing $ 61000 $ 61180 $ 61365 $ 61556 $ 61753 Maintenance $ 41,000 $ 42,230 $ 43,497 $ 44,802 $ 46,146 Swim Lesson Supplies _ $ 11250 $ 11288 $ 11326 $ 11366 $ 1,407 Birthday Party Expenses $ 10,094 $ 10,396 $ 10,708 $ 11,029 $ 11,360 Program Supplies $ 11625 $ 11674 $ 11724 $ 1,776 $ 11829 Total Other Direct Costs $ 273,531 $278,653 $285,574 $--- --3 $299,957 Total Expenses Total Revenue $740,739 $759,877 $781,235 $803,204 $825,804 $636,634 $655,733 $675,405 $695,667 $716,537 Revenue less Expenses ($104,106) ($104,144) ($105,830) ($107,538) ($109,267) Capital Replacement $33,168 $33,168 $33,168 $33,168 $33,168 Net Revenue ($137,273) ($137,312) ($1381998) ($140,705) ($142,435) Percent Recovery 82.3% 82.7% 82.9% 812% 814% PercentRecovery w/oCapital Repl. 85.9% 86.3% 86.5% 86.6% 86.8% Page 23 of 37 50-1vieter Pool Pro Forma Summary Revenue: 50M Year 1 Year 2 Year 3 Year 4 Year 5 Memberships - Residents $ 144,499 $ 148,834 $ 153,299 $ 157,898 $ 162,635 Memberships - Non -Residents $ 73,714 $ 75,925 $ 78,203 $ 80,549 $ 82,966 Daily Admissions - Residents $ 10,300 $ 10,609 $ 10,927 $ 11,255 $ 11,593 Daily Admissions -Non-Residents $ 51525 $ 51691 $ 51861 $ 61037 $ 61218 Rental Revenue $ 76,700 $ 79,001 $ 81,371 $ 83,812 $ 86,327 Birthday Parties $ 45,310 $ 46,669 $ 48,069 $ 49,511 $ 50,997 Aqua Fitness $ 181,890 $ 187,347 $ 192967 $ 198,756 $ 204,719 Aqua Programs $ 67,000 $ 69,010 $ 71,080 $ 73,213 $ 75,409 Swim Team $ 8%630 $ 92,319 $ _95,088 $ 97,941 $ 100,879 Swim Lessons $ 164,640 $ 169,579 $ 174667 $ 179,907 $ 185,304 Total Revenue $859,208 $884,985 $911,534 $938,880 $967,047 Expenses: 50M Labor Year 1 Year 2 Year 3 Year 4 Year 5 Supervisors $ 42,644 $ 43,923 $ 45,241 $ 46,598 $ 47,996 Head Guards $ 44,141 $ 45,466, $ 46,830 $ 48,235 $ 49,682 Lifeguards $ 242,536 $ 249,812 $ 257,306 $ 265,025 $ 272,976 Special Events $ 41685; ; $ 41825 $ 41970 $ 51119 $ 51273 Training $ 24,807 $ 25,551 $ 26,318 $ 27,107 $ 27,920 Aqua Fitness $ 62,574, $ 641451 $ 66,385 $ 68,377 $ 70,428 Swim Lessons $ 49,820' $ 51,315 $ 52,854 $ 54,440 $ 56,073 Aqua Programs $ 18,779' $ , 19,343 $ 19,923 $ 20,521 $ 21,136 Swim Team $ 90,161 $ 92,866' $ 95,652 $ 98,521 $ 101,477 Rentals $ 31269 $ 31368 $ 31469 $ 31573 $ 31680 Total Labor $583,417 $600,920 $618,947 $637,516 $656,641 Other Direct Costs Year 1 Year 2 Year 3 Year 4 Year 5 Outside Services $ 27,210' $ 28,027 $ 28,867 $ 29,733 $ 30,625 General Supplies $ 61580 $ 6777 $ 61981 $ 71190 $ 71406 Safety $ 51115 $ 51268 $ 51427 $ 51589 $ 51757 Clothing $ 1,416, $ 11459 $ 11502 $ 1,548 $ 11594 Utilities $ 228,364` $ 232,931 $ 237,590 $ 242,342 $ 247,188 Chemicals $ 62,881 $ 64,767 $ 66,710 $ 68,712 $ 70,773 Marketing $ 14,000 $ 14,420 $ 14,853 $ 15,298 $ 15,757 Maintenance $ 66,500 $ 68,495 $ 70,550 $ 72,666 $ 74,846 Swim Lesson Supplies $ 1,250 $ 11288 $ 11326 $ 11366 $ 1,407 Birthday Party Expenses $ 10,094 $ 10,396 $ 10,708 $ 11,029 $ 11,360 Program Supplies $ %050 $ 91322 $ 91601 $ 9,889 $ 10,186 Total Other Direct Costs $432,460 $443,150 $454,115 $465,363 $476,900 Total Expenses Total Revenue $1,015,877 $1,044,070 $1,0731062 $1,102,878 $1,1331541 $859,208 $884,985 $911,534 $938,880 $967,047 Revenue less Expenses ($156,669) ($159,085) ($161,528) ($163,998) ($166,495) Capital Replacement $47,598 $47,598 $47,598 $47,598 $47,598 Net Revenue ($2041267) ($2061683) ($2091126) ($211,596) ($214,093) Percent Recovery 80.8% 81.1% 81.3% 81.6% 81.9% Percent Recovery w/o Capital Repl. 84.6% 84.8% 84.9% 85.1% 85.3% Page 24 of 37 Gymnasium Pro Forma Summary Revenues Expenses Net Reve Percent F Programs Open Gym Rentals Parties $115,440 $27,768 $14,520 $39,600 27,328 Programs $29,213 Open Gym $11,503 Pa rties $11,244 Facility Expenses $112,248 $164, Peak $ 63,120 138.4% 25 Page 25 of 37 Appendix B: 10-Minute Drive Time from 3636 Municipal Dr Key Findings About 3636 Municipal Dr.: • 44,020 = Number of residents living within a ten-minute drive of the facility per Census 2010 • 38.5 = Median age of residents living within a ten-minute drive of the facility per Census 2010 • 21.4% = Percentage of adult population living within a ten-minute drive of the facility that exercise at least seven hours per week Figure 1: Map of Three, Five and Ten Minute Drives from the Facility Page 26 of 37 Figure 1 illustrates the physical accessibility, in terms of driving times, of 3636 Municipal Dr. The highlighted areas show the driving times of the facility, broken down into three (brown), five (green) and ten (blue) minute estimated drive time intervals. Although usage and constituent population will vary by the facility type, the ten-minute drive time area is presented as a general guideline on the size of the population most likely to visit the facility. That is, those residing within the area shaded blue may represent the most likely users of common facilities such as recreation and community centers, athletic fields, playgrounds, tennis courts, senior centers and aquatic facilities. About the Residents Who Live Within a 10 Minute Drive of the Facility Figure 2: 2010 Census Data and 201Y & 2022 Forecast Data of People Residing Within a 10 Minute Drive of the Facility Summary Census 2010 2017 Forecast 2022 Forecast Population 44,020 44,394 44,579 Households 16,419 161679 16,795 Families 11,557 11,620 11,649 Average Household Size 2.67 2.65 2064 Owner Occupied Homes 13,168 13,019 13,101 Renter Occupied Homes 31251 31660 31693 Median Age 38.5 39.8 40.5 Median Household Income $73,964 $79,902 Race and Ethnicity White Alone Black Alone American Indian Alone Asian Alone Pacific Islander Alone Some Other Race Alone Two or More Races Hispanic Origin (Any Race) Census N 40,273 301 121 645 13 2,049 618 41927 Percent 91.5% 0.7% 0.3% 1.5% 0.0% 4.7% 1.4% 11.2% 2017 Forecast Number Percent 391819 458 1.0% 121 0.3% 781 1.8% 22 0.0% 2,450 5.5% 743 1.7% 51865 13.2% 2022 Forecast Number Percent 39,289 88.1% 605 1.4% 117 0.3% 918 2.1% 28 0.1% 2,771 6.2% 851 1.9% 61624 14.9% Figure 2 summarizes Census data of the residents living within aten-minute drive of the facility, including population, household formation and home ownership status. The 2010 data represents actual United States Census data, while the 2017 and 2022 figures are projections developed by Esri. The projections are based on forecasts for births, deaths, international and domestic migration and other factors that influence population shifts. These projections, which naturally are subject to revision, assist your agency in its planning of future programming at the facility over the coming years. Page 27 of 37 Figure 3: Forecasted Age Trends of People Residing Within a Ten -Minute Drive of the Facility Population by Age � 2016 2021 V 0-4 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-64 65-74 75-84 85+ Figure 4: Census 2010 Data and Forecasted Age Trends of People Residing Within aTen-Minute Drive of the Facility Census 2010 2017 Forecast 2022 Forecast Population by Age Number Percent Number Percent Number Percent 0 - 4 21713 6.2% 21512 5.7% 21486 5.6% 5 - 9 21977 6.8% 21709 6.1% 2,556 5.7% 10 - 14 31187 7.2% 21903 6.5% 21824 6.3% 15 - 19 31239 7.4% 21735 6.2% 21656 6.0% 20 - 24 21376 5.4% 21645 6.0% 21234 5.0% 25 - 34 51476 12.4% 51856 13.2% 61133 13.8% 35 - 44 61391 14.5% 51797 13.1% 61060 13.6% 45 - 54 71650 17.4% 61762 15.2% 51874 13.2% 55 - 64 51179 11.8% 61438 14.5% 61596 14.8% 65 - 74 21685 6.1% 31707 8.4% 41462 10.0% 75 - 84 11429 3.2% 1,564 3.5% 11969 4.4% 85+ 718 1.6% 764 1.7% 729 1.6% Figures 3 and 4 provide an age distribution of the population living with aten-minute drive of the facility by age groups, as reported in United States Census and American Community Survey (ACS) data. Note that the age ranges are not of equal size. The age groups ranging from birth to 24 years old are grouped into five-year increments, ages 25 to 84 are grouped into ten-year increments and individuals 85 years and older are placed into a single age group. From a recreation programming and planning perspective, the classification of youth and young adults into small age groups aid your agency with programing decisions for children and young adults. Whereas adults within a ten-year age range (e.g., ages 35 to 44) may likely share similar recreation interests, the similarly large size age groups may not make as much sense for children and young adults. For example, recreation interests of five year olds have few similarities of those of 15 year olds. Hence, the five-year age ranges for the younger age groupings provide your agency with more valuable insights about the relative size of the youth population when considering their recreation needs. As reported by the National Parks and Recreation Association Facility Market Report Page 28 of 37 Appendix C: 20-Minute Drive Time from 3636 Municipal Dr Key Findings About 3636 Municipal Dr.: • 238,863 = Number of residents living within a twenty -minute drive of the facility per Census 2010 • 37.6 =Median age of residents living wn atwenty-minute drive of the facility per Census 2010 • 22.3% = Percentage of adult population living within a twenty -minute drive of the facility that exercise at least seven hours per week Figure 1: Map of Ten, Fifteen and Twenty Minute Drives from the Facility Page 29 of 37 Figure 1 illustrates the physical accessibility, in terms of driving times, of 3636 Municipal Dr. The highlighted areas show the driving times of the facility, broken down into ten (brown), fifteen (green) and twenty (blue) minute estimated drive time intervals. Although usage and constituent population will vary by the facility type, the twenty -minute drive time area is presented as a general guideline on the size of the population most likely to visit the facility. That is, those residing within the area shaded blue may represent the most likely users of common facilities such as recreation and community centers, athletic fields, playgrounds, tennis courts, senior centers and aquatic facilities. About the Residents Who Live Within a 20 Minute Drive of the Facility Figure 2: 2010 Census Data and 201Y & 2022 Forecast Data of People Residing Within a 20 Minute Drive of the Facility Summary Census 2010 2017 Forecast 2022 Forecast Population 238,863 241,466 243,782 Households 86,833 88,289 89,296 Families 62,952 63,413 63,906 Average Household Size 2.73 2.72 2.71 Owner Occupied Homes 70,721 70,156 70,941 Renter Occupied Homes 16,112 18,133 18,355 Median Age 37.6 39.0 39.7 Median Household Income $78,385 $851463 Race and Ethnicity Census 2017 2022 2010 Forecast Forecast Number Percent Number Percent Number Percent White Alone 213,114 89.2% 210,010 87.0% 207f390 85.1% Black Alone 3,046 1.3% 4,100 1.7% 5,023 2.1% American Indian Alone 723 0.3% 716 0.3% 708 0.3% Asian Alone 61459 2.7% 81088 3.30/b 9,586 3.9% Pacific Islander Alone 71 0.0% 108 0.0% 131 0.1% Some other Race Alone 11,148 4.7% 13,276 5.5% 15,045 6.2% Two or More Races 41302 1.8% 5,167 2.1% 5,898 2.4% Hispanic Origin (Any 29,456 12.3% 34,853 14.4% 39,426 16.2% Race) Figure 2 summarizes Census data of the residents living within atwenty-minute drive of the facility, including population, household formation and home ownership status. The 2010 data represents actual United States Census data, while the 2017 and 2022 figures are projections developed by Esri. The projections are based on forecasts for births, deaths, international and domestic migration and other factors that influence population shifts. These projections, which naturally are subject to revision, assist your agency in its planning of future programming at the facility over the coming years. Page 30 of 37 Figure in Forecasted Age Trends of People Residing Within a Twenty -Minute Drive of the Facility Population by Age 14 12 fG C 8 u t- a 6 11 11 1 1 1 1 11 I 1 202 0-4 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-64 65-74 75-84 85+ Figure 4: Census 2010 Data and Forecasted Age Trends of People Residing Within a Twenty -Minute Drive of the Facility Census 2010 2017 Forecast 2022 Forecast Population by Age Number Percent Number Percent Number Percent 0 - 4 15,673 6.6% 14,450 6.0% 14,393 5.9% 5 - 9 17,056 7.1% 16,000 6.6% 15,109 6.2% 10 - 14 18,122 7.6% 16,986 7.0% 16,790 6.9% 15 - 19 17,384 7.3% 15,443 6.4% 15,440 6.3% 20 - 24 12,370 5.2% 13,644 5.7% 11,948 4.9% 25 = 34 30,047 12.6% 31,057 12.9% 31,912 13.1% 35 = 44 35,740 15.0% 32,926 13.6% 34,252 14.1% 45 - 54 40,644 17.0% 36,182 15.0% 32,350 13.3% 55 - 64 27,688 11.6% 33565 13.9% 33,929 13.9% 65 - 74 14,105 5.9% 19,886 8.2% 23,856 9.8% 75 = 84 71066 3.0% 8,016 3.3% 10,410 4.3% 85+ 2,966 1.2% 3,311 1.4% 3,391 1.4% Figures 3 and 4 provide an age distribution ofthe population living with atwenty-minute drive of the facty by age groups, as reported in United States Census and American Community Survey (ACS) data. Note that the age ranges are not of equal size. The age groups ranging from birth to 24 years old are grouped into five-year increments, ages 25 to 84 are grouped into ten-year increments and individuals 85 years and older are placed into a single age group. From a recreation programming -and planning perspective, the classification of youth and young adults into small age groups aid your agency with programing decisions for children and young adults. Whereas adults within a ten-year age range (e.g., ages 35 to 44) may likely share similar recreation interests, the similarly large size age groups may not make as much sense for children and young adults. For example, recreation interests of five year olds have few similarities of those of 15 year olds. Hence, the five-year age ranges for the younger age groupings provide your agency with more valuable insights about the relative size of the youth population when considering their recreation needs. As reported by the National Parks and Recreation Association Facility Market Report Page 31 of 37 Appendix Da Proposed Gymnasium Schedules 5:30 6:00 6:30 7:00 7:30 8:00 8:3C 9:0C 9:30 10:0C 10:30 11:0C 11:3C 12:00 12:3C 1:00 1:3C 2:00 2:3C 3:00 3:3C 4:00 4:3C 5:00 5:3C 6:00 5:3C 7:00 73C 8:0C 8:3C 9:00 93C 6:00 630 7:00 7:30 8:00 8:30 9:00 9:30 10:00 10:30 11:00 11:30 12:00 1230 1:00 1:30 2:00 230 3:00 330 4:00 430 5:00 5:30 6:00 6:30 7:00 7:30 8:00 830 9:00 1 2 3 4 Adult Open Gym 55+ Open Gym Stroller Babies Inst: 45min (2) Homeschool PE AdultOpen 55+ Open Gym Gym Pickleball Middle school open gym Inst: 45min (2) P P Inst: 1hr P P Inst: 1hr P P Travel Sport Rental P P dult Open Gy Adult Open Gym Pickleball G G Inst: 45min (2) G G Inst: 1hr G Inst: 1hr G Cheer/ Baton G G Party Party Party Family Open Gym Special Use/Rentals Proposed Gymnasium Schedule —Winter .. 1 2 3 4 Pickleball Tot Open Gym Inst: 45min (2) AdultOpen 55+ Open Gym Gym Homeschool PE HS Open Gym P P Inst: 1hr Family Inst: 1hr Cheer/Baton Travel Sport Rental Adult Sports League Pickleball League Inst: 1hr Party Inst: 1hr Party Family Open Gym Special Use/Rentals 1 2 3 4 Adult Open Gym 55+ Open Gym Pickleball Homeschool PE Jazzercise Adult Open 55+ Open Gym Gym ' Pickleball Middleschool open gym 't'"'"I" ° Inst: 1hr Inst: 45min(2) Inst: 1hr nst: 1hr Inst: 1hr I nst: 1hr Travel Sport Rental P P .. 1 2 3 4 Pickleball Jazzercise Tot Open Gym Adult Open 55+ Open Gym Gym Homeschool PE HS Open Gym Inst: 45min (2) Inst: 1hr Pickleball P P Travel Sport Rental P P 1 2 3 4 Adult Open Gym 55+ Open Gym Stroller Babies Jazzercise Adult Open 55+ Open Gym Gym Pickleball Middle school open gym Cheer/Baton Inst: 1hr Inst: 1hr Family Open Gym Adult Volleyball Instructional Sports (Youth, 1 hr), 16 classes InstrUCtlonal Sports (Youth, 4 min), 12 classes Youth Sports League Games In-house sports practice (e.g. basketball, volley Adult volleyball Pickleball Family Open Gym (8 hrs) Party (bday or room & court rental) Rental/Contract groups 24.5 hrs adult open gym e hrs middle school open gym 1.5 hrs elementary open gym 3 hrs high school open gym Page 32 of 37 5:30 6:00 6:30 7:00 7:30 8:00 8:30 9:00 9:30 10:00 10:30 11:00 11:30 12:00 12:30 1:00 1:30 2:00 2:30 3:00 3:30 4:00 4:30 5:00 5:30 6:00 6:30 7:00 7:30 8:00 8:30 9:00 9:30 ... 1 2 3 4 Adult Open Gym SS+Open Gym Specialty Camp Adult Open 55+ Open Gym Gym Pickleball Middle school open gym Inst: 45min )2) Elem Open Gym Inst: 1hr HS Open Gym Inst: 1hr Travel Sport Rental Adult Open Gym 1 2 3 4 6:00 6:30 7:00 7:30 Aduk Open Pickleball 8:00 Gym 8:30 Inst: 45min (2) Inst: 1hr Inst: 1hr Cheer/ Baton Party Party Party Family Open Gym Special Use/Rentals Proposed Gymnasium Schedule —Summer 1 2 3 4 Pickleball Specialty Camp Adult Open Gym 55+ Open Gym Gym & Swim with group outing pool Family Inst: 1hr Inst: 1hr Cheer/Baton Adult Sports League: Pickleball League Party Party Family Open Gym Special Use/Rentals -. - or 1 2 3 4 Aduk Open 55+ Open Gym Gym Jazzercise Specialty Camp Aduk Open 55+ Open Gym Gym Pickleball Middle school open gym �. Inst: 1hr m Open Gym Inst: 1hr HS Open Gym Inst: 1hr Travel Sport Adult Open Gym Rental 1 2 3 4 Pickleball Jazzercise Specialty Camp Adult Open 55+ Open Gym Gym Gym & Swim group outing with pool Pickleball 1 2 3 4 Aduk Open Gym 55+ Open Gym Jazzercise Specialty Camp Aduk Open 55+ Open Gym Gym Pickleball Middle school open gym Cheer/Baton Inst: 1hr Inst: 1hr Family Open Gym Adult Volleyball Instructional Sports (Youth, 1 hr) Instructional Sports (Youth, 45 min) Youth Sports League Games In-house sports practice (e.g. basketball, volley Adult volleyball Pickleball Family Open Gym Party Rental/Contract groups Page 33 of 37 Appendix E: Proposed Natatorium Schedules Proposed 25-Yard Schedule 25Y Lanes Warm Water 1 2 3 4 5 6 7 8 Q1 Q2 Q3 Q4 5:00 5:30 6:00 6:30 La Swim 7:0 Lap Swim 8:0 8:30 9:0 9:330 to 30 Aqua Fitness 1:00 11:30 12:00 12:30 3'30 Aqua Fitness 2:00 2:30 3:00 3:30 4A0 4.30 0 Swim Team : 60o Adv Adv Prog 6:30 P 7:30 rog Adv Adv 7:30 8:0 AF 8:30 9:00 Lap Swim Lap Swim Aqua Fitness Aqua Fitness T1 T2 T3 T4 Beg Beg Aqua Fitness P P P P Tl T2 Beg Beg Beg Adv Adv Swim Lessons (T=Tot, B=Beg, A=Adv, HS=Homeschal) ®Private Lessons Prog Program (Scuba, Masters, etc.) Swim Team Aqua Fitness Family Swim 25Y Lanes Warm Water 1 2 3 4 5 6 7 8 Q1 Q2 Q3 Q4 s:ao s:3o 6:00 6:30 7:00 7:30 s:00 8:30 9:00 9:30 30:00 10:30 11:00 ll:30 12:00 12:30 1:00 1:30 2:00 2:30 3:00 3:30 4:0 La Swim 4:3o P 5:00 5:30 6:00 6:30 7:00 7:30 8:00 9:30 9:00 Lap Swim Aqua Fitness Swim Team Aqua Fitness Lap Swim Family/Parties Special Use/Rentals Aqua Fitness Aqua Fitness T1 T2 T3 p Beg P P Adv Adv family/Parties Special Use/Rentals 25Y Lanes Warm Water 1 2 3 4 5 6 7 8 Q1 Q2 Q3 Q4 Lap Swim Swim Taam Aqua Fitness Aqua Fitness Swim Team Swim Team Aqua Fitness Aqua Fitness Ti T2 Beg HS Aqua Fitness Prog Prog AF Family Aqua Fitness 25Y Lanes Warm Water 1 2 3 4 5 6 7 8 Q1 Q2 Q3 Q4 Lap Swim Aqua Fitness Aqua Fitness Aqua Fitness Prog Lap Swim Prog Aqua Fitness Prog Lap Swim Lap Swim Family/Parties Family/Parties Special Use/Rentals Special Use/Rentals Page 34 of 37 Proposed 50-1vieter Schedule 25M Lanes Deep 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 Lap Swim Lap Swim Aqua Fitness Aqua Fitness Aqua Fitness Aqua Fitness Swim Team Adv Adv Adv lP P P P P P Adv Adv Adv up P P P P P Lap Swim Lap Swim Swim Lessons (T=Tot, B=Beg, A=Adv, HS=Homeschol) PL Private Lessons Prog Program (Scuba, Masters, etc.) Swim Team Aqua Fitness Familyswim 25M Lanes 1 2 3 4 5 6 7 Lap Swim Aqua Fitness Swim Team Aqua Fitness Lap Swim Family/Parties Special Use/Rentals Warm Water FuII50M 41 Q2 Q3 Q4 1 2 3 4 5 Aqua Fitness Lap Swim Aqua Fitness T1 T2 T3 T4 Beg Beg Aqua Fitness Aqua Fitness Aqua Fitness SWIM Team P P P P Tl T2 Beg Prog Beg Beg _ Prog Adv Adv - AF Lap Swim Lap Swim ram: 1 2 3 4 5 6 7 Lap Swim -- Swim Team Prog Lap Swim Prog Aqua Fitness Lap Swim Special Use/Rentals Warm Water Ql Q2 Q3 Q4 Aqua Fitness Aqua Fitness Tl T2 T3 Beg P FJ Adv Adv Family/Parties Special Use/Rentals Warm Wa[er 6 7 8 M Q2 Q3 Q4 Aqua Fitness Aqua Fitness Tl T2 Beg HS Aqua Fitness Swim Team Swim Team Adv2 Adv2 Family AF Lap Swim Family Aqua Fitness 25M Lanes Warm Water 1 2 3 4 5 6 7 8 QS 42 Q3 Q4 Lap Swim Aqua Fitness Aqua Fitness Aqua Fitness Prog Lap Swim Prog Aqua Fitness Prog Lap Swim Lap Swim Family/Parties Special Use/Rentals Family/Parties Special Use/Rentals Page 35 of 37 3636 Municipal Dr McHenry High School McHenry, 2 mile/6 min. Sage YMCA Crystal Lake, 8 miles/15 min. 8-Lane Competition, 6-Lane Family Centegra Healthbridge Crystal Lake, 8 miles/17 min. Lifetime Fitness Algonquin, 13 miles/24 min. 5 lanes Hastings Lake YMCA Lindenhurst, 19 miles/33 min. 6 lanes The Centre Elgin, 21 miles/36 min. Therapy, Leisure, Lap 3636 Municipal Dr Norris Recreation Center St Charles, 29 miles/55 min. RecPlex Village of Pleasant Prairie 31 miles/49 min. Norris Aquatic Center Northwestern University Evanston, 46 miles/70 min. Flames Natatorium University of Illinois Chicago, 54 miles/97 min. Sport &Fitness Center University of Illinois Champaign, 182 miles/203 min