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Packet - 05/06/2019 - City Council
AGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, May 6, 2019 1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Oaths of Office will be given to the following candidates elected in the Apri12, 2019 Consolidated Election: Alderman Ward 2 Andy Glab; Alderwoman Ward 4 Bobbi Baehne; Alderman Ward 6 Patrick Devine; Alderwoman Ward 7 Sue Miller. 5. Public Comments: Any member of the public wishing to address the Council is invited to do so by signing in at the meeting entrance and, when recognized, stepping to the podium. Opportunities for Public Comment are also provided under each Individual Action Item. 6. Consent Agenda: Motion to Approve the Following Consent Agenda Items: A. Ordinance amending various provisions of the City of McHenry's Municipal Code to adopt the Budget Officer Finance System; B. Resolution approving a Budget Officer for the City of McHenry and appointment of Carolyn Lynch, Finance Director, as the Budget Officer; C. Resolution approving Monte Johnson as FOIA Officer and Dorothy Wolf as Alternate FOIA Officer for the City of McHenry; D. Authorization to waive bidding requirements and award a bid to a sole provider, Corrective Asphalt Materials, in the amount of $41,202 for the 2019 Reclamite Program; E. Authorization to Request Bids for the 2019 Road Program; F. Authorization to Request Bids for the Well 8 Raw Water Line Rehabilitation Project; G. Authorization to issue a contract purchase order and exercise the Yd year option for bulk road salt to Compass Minerals America, Inc., Overland Park, Kansas in an amount not to exceed $91,110.00 (1,500 tons @ $60.74 per ton); and, a contract purchase order with Compass Minerals in an amount not to exceed $166,400 (2,000 tons @ $83.20 per ton); H. Authorization for the development and execution of a Use/License Agreement with Chicago Pedal Boats for the use of municipal property for the operation of pedal boats; I. Approval of a Professional Services Agreement with Baxter & Woodman for the completion of water and wastewater capital development fee study in the amount of $58,500; J. Approval of a Professional Services Agreement with HR Green for the completion of remaining design engineering and construction engineering for the Millstream Lift Station in an amount not to exceed $140,000; and, authorization to publicly bid the projects K. Acceptance of Public Improvements at White Oaks of McHenry (Memory Care of McHenry, LLC) and authorization to release the existing performance bond and issuance of a new maintenance bond in the amount of $86,637.20 for a period lasting two years; L. Northeastern Illinois Regional Crime Laboratory (NIRCL) membership in the amount of The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. $36,709 and an Intergovermental Maintenance Agreement in the amount of $3,000; M. Parks & Recreations Facilities Alcohol and Special Use Permit Request; N. April 29, 2019 City Council Meeting Minutes; O. List of Bills totaling $125,918.58. 7. Individual Action Item Agenda. A. Motion to approve a Final Plat of Subdivision for McCullom Place, Lot One Resubdivision, 8. Discussion Only Items. A. City Council Committees B. Date for Strategic Planning Session 9. Executive Session. 10. Staff Reports. 11. Mayor and City Council Comments. 12. Adjourn. The complete City Council packet is available for review online via the City website at www. ci. mchenry. il. us. For further information, please contact the Office of the City Administrator at 815-363-2108. The proceedings of the City Council meeting are being video -recorded and every attempt is made to ensure that they are posted on the City of McHenry, IL "YouTube" channel within twentyfour (24) hours of the meeting adjournment. NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: Ordinance Amending Various Provisions of the City of McHenry's Municipal Code to adopt the Budget Officer Finance System ATT: Budget Officer Finance System Ordinance SUMMARY: The City of McHenry has always adopted an appropriation ordinance as the legal document to spend public monies. In 1967, the Illinois Optional Municipal Budget Act (ch. 24/&2-9.1) was passed which allows for municipalities to pass a budget in lieu of the appropriation ordinance to spend public monies. BACKGROUND: Municipalities are not legally required to prepare a budget, but an Annual Appropriation Ordinance must be passed within the first quarter of each fiscal year. This ordinance provides the legal authority under which the municipality allocates money to specific spending activities. A budget, on the other hand, is much more detailed and projects both anticipated revenues and proposed expenditures for the fiscal year. Many municipalities complete an operations budget as well as the appropriation ordinance. The City of McHenry completes both and the budget document is used to complete the appropriation ordinance. In fact, the expenses in the appropriation ordinance match exactly to the expenses within the budget document. ANALYSIS: In 1967, the Illinois General Assembly passed the Illinois Optional Municipal Budget Act (Ch. 24, par. &2-9.1-10). The intent of the Act was to further strengthen municipal budgeting and management acts. This act allows for the passage of the budget to be the legal document to spend public monies. A summary of the Act's provision include: 1. A budget officer is designated. 2. The budget officer is responsible for establishing and encouraging sound fiscal management procedures. 2. The budget officer is responsible for establishing and encouraging sound fiscal management procedures. 3. The budget officer must compile the budget with revenue estimates and expenditure recommendations for all of the municipal departments. A Chart of Accounts must be established, using any of the formats recommended by the National Committee on Governmental Accounting, the Department of Commerce and Community Affairs, or the Comptroller of the State of Illinois. 4. The annual budget serves in lieu of the appropriation ordinance and must be adopted prior to the beginning of the fiscal year. 5. The budget may contain an amount set aside for contingencies (unforeseen expenditures). This amount cannot exceed 10 percent of the total budget — less the amount set aside for contingency purposes. 6. The budget may be revised by deleting, adding to, changing or creating new objects or purposes at any time during the fiscal year by a 2/3 vote of those holding office. Of course, no increase can be made to the budget unless funds are available. 7. The tentative budget must be made available for public inspection at least ten days prior to its passage. A notice must be published not less than one week after the budget is made available for the public inspection and at least one week prior to the public hearing. The City of McHenry already passes a budget before the beginning of the new fiscal year and then also passes an Appropriation Ordinance with the same expense dollar amounts. This budget document would be made available for the public's viewing just as the appropriation ordinance has been. The budget document would then be filed with the County Clerk instead of the appropriation ordinance. RECOMMENDATION: Staff recommends passage of the attached ordinance amending various provision of the City of IAcHenry's Municipal Code to adopt the Budget Officer Finance System. Ordinance No. An Ordinance Amending Various Provision of the City of McHenry's Municipal Code to adopt the Budget Officer Finance System WHEREAS, the City currently operates under the appropriations ordinance method of fiscal planning; WHEREAS, Section 8-2-9.1 of the Illinois Municipal Code, 65 ILCS 5/8-2-9.1, authorizes a municipality to adopt the budget officer financing method, WHEREAS, in order to implement the budget officer financing system, a municipality must first adopt an ordinance adopting the budget system by two -thuds vote of the corporate authorities, then designate and approve a budget officer; WHEREAS, the City has determined that it is in the best interest of the City and its residents to adopt the budget -officer system of municipal finances for the City of McHenry, as set forth in this Ordinance; and WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois pursuant to its statutory powers and pursuant to its home -rule powers, as follows: Section 1. Article IV, entitled "Officers and Employees" of the City of McHenry Municipal Code is hereby amended to add new sections, collectively designated as "Division 9 — Budget Officer," which shall read as follows: Division 9. BUDGET OFFICER Sec.2-157 Appointment and Term: A budget officer shall be appointed by the Mayor with the advice and consent of the city council and shall serve at the pleasu�°e of the Mayor. The Mayor, with the advice and consent of the City Council, may remove the appointed budget officer from the appointed office, for any reason or no reason at all. The budget officer may concurrently hold another nonconf icting appointed municipal office. Sec. 2-158 Bond and Oatla: A. Bond.• Before entering upon the duties of office, the budget officer shall fzrrnish a surety bond in the amount to be approved by the Mayor and City Council Members. The bond shall be conditioned on the faithful performance of the budget off cer's duties. Tlie premium of the bond shall be paid by the city. The bond shall be filed with the City clerk. B. Oath: Before entering upon the duties of ofice, the budget officer shall take and subscribe the oath required by the Illinois constitution. The subscribed oath shall be filed in the office of the City clerk. Sec. 2-159 Powers aszd Duties: The budget officer shall have the following powers and duties: A. Permit, encourage and establish the use of efficient planning, bzrdgeting, auditing, reporting accounting, and other fiscal management procedures in all City departments, commissions, and boards; B. Compile an annual budget in accordance with state law; C. Examine all books and records of all City departments, commissions, and boards which relate to the finances of the City and any of its departments, commissions, or boards; D. Obtain such additional information Born the City, together with its municipal departments, commissions, and boards as may be useful to the budget officer for purposes of compiling departments, commissions, and boards in the form required by the budget officer. Any department, commission or board which refuses to make such information as is requested of it available to the budget officer shall not be permitted to make expenditures under any subsequent budget for the City until such department, commission, or board shall comply in full with the request of the budget officer; E. Transfer° fiends within any fund or any department. The corporate author°hies, by vote of o-thirds (2/3) of the members then holding office, may revise the budget, and/or transfer monies within a fund or from one fiend to another. No revision of the annual budget shall be made increasing the budget in the event monies are not available to do so; F. Establish and maintain such procedures as shall ensure that no expenditures are made by the City, its departments, commissions, or boards, except as authorized by the budget; G. Present the annual budget to the corporate authorities with stiff dent time to allola� them to consider and approve the budget pr°ior to the fiscal year to Which it applies, as required by 65 ILCS 8-2-9.4 H. Perform such other powers and duties as may be provided f Aom time to time by law. Sec. 2460 Vacancy: Subject to the Mayor's authority to malze temporary appointments, ifthe Budget Officer is unable to serve, has been removed f°om office, or if there is a vacancy in the office of Budget Officer for any reason, then the acting Director of Finance shall serve as the acting Budget Officer until a neiv Budget Officer has been designated by the Mayor and approved by the City Council. Sec. 2-161 Co11pensatioft0 Any compensation to be paid to the budget officer, including any temporary budget officer, shall be as determined from time to time by the City council. This shall only relate to the compensation payable to the budget officer in his or her capacity as budget officer, and shall not affect other compensation lAich the budget officer may receive by virtue of holding another position with the City or performing other tasks for the City. Sec. Z-162lllinois Municipal Code Provisions Adopted: The city hereby incorporates into this article the terms and provisions of 65 ILCS 518-24.1 through 8-2-9.10, as now in effect and as f•om time to time hereafter amended, providing for the adoption of an annual municipal budget in lieu of passage of an annual appropriation ordinance. To the extent that any amendments of those statutes may conflict with the provisions of this Division, the explicit provisions of this Division take precedence. Sec. 2-163 Contingency Fund: The annual budget may contain money set aside for contingency purposes not to exceed ten percent of the total budget, unless approved by vote of the City council, which monies may be expended for contingencies upon a majority vote of the City Council. Sec. 2-164 Public Inspection, Notice, and Hearing: The corporate authorities shall snake the proposed budget available io public inspection for at least ten days prior to the passage of the annual budget. Not less than one week after this publication, and prior to final action on the budget, the corporate authorities shall hold a public hearing on the proposed budget, after which the proposed budget may be revised and passed without further public involvement. Notice of this hearing shall be published in the Northwest Herald at least 7-days in advance. Section 2. Subsection 2-123.10 of Division 5., entitled "Finance Director", of the 04 of McHenry Municipal Code is hereby amended as follows: 2-123.10 Prepare the annual budget and tax levy ordinance for° the City. Section 3. If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section S. This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Voting Aye: Voting Nay: Absent: Abstain: APPROVED: Mayor Wayne Jett (SEAL) ATTEST: Deputy City Clerk Monte Johnson Passed: Approved: Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 T0: City Council FROM: Mayor Wayne Jett RE: Resolution Approving a Budget Officer ATT: Budget Officer Resolution AGENDA ITEM SUMMARY: In 1967, the Illinois Optional Municipal Budget Act (ch. 24/8-2-9.1) was passed which allows for municipalities to pass a budget in lieu of the appropriation ordinance to spend public monies. Included within this act is a provision that a budget officer must be designated. BACKGROUND: With the approval of the Budget Officer Finance System Ordinance, a budget officer must be designated by the mayor with the approval of the corporate authorities. This budget officer is responsible for establishing and encouraging sound fiscal management procedures. RECOMMENDATION: With the approval of the attached Resolution Carolyn Lynch, Finance Director, shall serve as the appointed Budget Officer. A Resolution Approving A Budget Officer for the City of McHenry WHEREAS, Section 8-2-9.1 of the Illinois Municipal Code, 65 ILCS 5/8-2-9.1, authorizes a municipality to adopt the budget officer financing method; WHEREAS, pursuant to Ordinance No. officer municipal finance system in the City; the City adopted the budget WHEREAS, state statute requires that a budget officer be designated by the City Mayor, with the approval of the corporate authorities; and WHEREAS, the City Mayor recommends to the City Council that Carolyn Lynch, Director of Finance, be appointed as the City's budget officer, and the Mayor hereby submits this recommendation to the City Council for its advice, consent and approval. Now Therefore, be it Resolved by the City Council of the City of McHenry, Illinois, as follows: Section 1. Carolyn Lynch, Director of Finance for the City of McHenry, shall serve as the appointed Budget Officer for the City of McHenry pursuant and subject to Ordinance No. Section 2. This Resolution shall take full force and effect upon its passage and approval as provided by law. Section 3. All resolutions and parts of resolutions in conflict with this Resolution be and the same are hereby superseded, that this Resolution be in full force and effect forthwith upon its adoption and that this Resolution shall be deemed to be subject to modification in application to comply with the general election law. Adopted thisof Ayes: Voting Aye: Voting Nay: Absent: Abstain: (SEAL) ATTEST: Deputy City Clerk Monte Johnson Passed: _ Approved: 2019. APPROVED: Mayor Wayne Jett Administration Clerk's Office 333 S Green St McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2128 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 T0: Mayor and City Council FROM: Monte Johnson, Deputy City Clerk RE: Consideration of a Resolution Designating FOIA Officers for the City of McHenry as Required by the Freedom of Information Act ATT: Proposed Resolution AGENDA ITEM SUMMARY: The purpose of this consent agenda item is to identify the primary and alternate Freedom of Information Act (FOIA) Officers for the City of McHenry to ensure compliance with the State of Illinois Freedom of Information Act (Public Act 9&542). BACKGROUND/ANALYSIS: Under the Freedom of Information Act the City of McHenry is responsible for identify those individuals responsible for. • Accepting, approving, partially denying, or denying Freedom of Information Act requests submitted to any office of the City of McHenry (except the Police Department, which has their own FOIA Officer designee); • Providing each FOIA requestor with the information requested as per the provisions of the Act; and, • Informing any recipient of requested information that they have the right to appeal the decision of the FOIA Officer to the Illinois Attorney General Public Access Counselor. With the hiring of a new individual to fill the role of Deputy City Clerk, the adoption of this resolution will provide that the Deputy City Clerk will be the designated FOIA Officer with Dorothy Wolf, Economic Development Coordinator, as the Alternate FOIA Officer. Coordinator Wolf has been serving as the Alternate FOIA Officer to date. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to adopt the attached Resolution designating FOIA Officers for the City of McHenry as required by the Freedom of Information Act. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. RESOLUTION49- RESOLUTION DESIGNATING FOIA OFFICERS FOR THE CITY OF MCHENRY AS REQUIRED BY THE ILLINOIS FREEDOM OF INFORMATION ACT WHEREAS, on June 26, 2009 the Illinois General Assembly passed Senate Bill 189 which the Governor signed into law on August 17, 2009, as Public Act 96-542 ("Act"); and WHEREAS, the Act made sweeping changes to the State's public access laws including both the Freedom of Information Act and the Open Meetings Act; and WHEREAS, the City Council of the City of McHenry is charged by virtue of the passage of the Act to designate FOIA Officer(s) whose responsibilities shall include: • accepting, approving, partially denying, or denying Freedom of Information Act requests submitted to any office of the City of McHenry; • providing each FOIA requestor with the information requested as per the provisions of the Act; and • informing any recipient of requested information that they have the right to appeal the decision of the FOIA Officer to the Illinois Attorney General's Public Access Counselor. NOW, THEREFORE, be it resolved that the City Council of the City of McHenry does hereby go on record designating Monte Johnson to be FOIA Officer and Dorothy Wolf to be Alternate FOIA Officer of and for the City of McHenry effective as of the date of passage of this instrument. BE IT FURTHER RESOLVED that the City Cleric is authorized and directed to file a duly certified copy of this resolution with the Illinois Attorney General's Office of the Public Access Counselor, Armes Nays Absent Abstain Alderwoman Baehne Alderman Devine Alderman Glab Alderman Mihevc Alderwoman Miller Alderman Santi Alderman Schaefer Passed and Approved this 6t�' day May, 2019. Mayor. Deputy Cleric Department of Public Works Troy Strange, Interim Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 TO: Mayor and City Council FROM: Troy Strange, Interim Director of Public Works RE: 2019 Reclamite Pavement Maintenance Program ATT: Location Map and List of Locations for Reclamite Application AGENDA ITEM SUMMARY: Staff requests City Council to consider accepting a proposal from Corrective Asphalt Materials (CAM) to apply reclamite maltene based rejuvenating agent to the roads and parking lots which were recently resurfaced or constructed. BACKGROUND: The City began applying reclamite to recently resurfaced roads in 2016. Reclamite application can extend the life of asphalt pavement for an additional five to seven years. It rejuvenates and seals the surface in depth by replenishing the lost maltene in the asphalt binder. This product can be applied to roads or parking lots within two years after asphalt pavement has been installed. The 2019/2020 Capital Improvement Program includes $75,000 for pavement maintenance with revenues from the General Fund which will be utilized for pavement rejuvenator and crack sealing. ANALYSIS: The City of McHenry partnered with the Village of Algonquin, Village of Cary, City of Crystal Lal<e, Village of Huntley, Village of Lake in the Hills, Village of Lakewood and the City of Woodstock to request a joint proposal from Corrective Asphalt Materials (CAM) for reclamite application. The City of McHenry facilitated the bid specifications and proposal solicitation. The proposal was received on March 22, 2017 and was a multi -year proposal which included pricing through 2019. The unit cost price for 2019 is $0.84 per square yard. Corrective Asphalt Materials (CAM) is the sole provider for this material and application. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. Staff is recommending applying the reclamite maltene based rejuvenating agent to the attached list of roads and parking lots. This is a unit price contract and the final cost of construction will be based on actual final quantities. Several nearby municipalities and the McHenry County Division of Transportation have had success with extending the life of their roadways with the application of this product. This would be the fourth year the City of McHenry has contracted the application of reclamite with CAM. RECOMMENDATION: Therefore, if Council concurs, it is recommended to waive the bidding requirements and accept the proposal from the sole provider for this material and application, Corrective Asphalt Materials of Sugar Grove, Illinois in the amount of $41,202.00. The final contract cost may vary and will be based upon final documented and completed quantities. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. 2019 City of McHenry Reclamite Program Project Locations Location Area (SQ YD) Pearl Street and Lincoln Road 31,250.00 Timothy Lane and Clover Avenue 8,125.00 Ringwood Road 9,675.00 Total 49,050.00 VV f . 4 ' l/ �__ LVVVVVV Jrf - IN r r 4f� y jY`I i �v l IF I ! -�11 b r r �`6kk � Via- j 1r t J l y, 64 Ir y 'Jrnk I,` r t1 fi: s r IV VIN if GI Ir 11 '_,' -'tip .'rr �i .,I� TV 1p so so IP JI t 1 `Vks1 VI — Or le `-fw 16 Vor- WV "Y i!�,( �,r YIV IV VAN 13 It y d r / ?r., I. AV It II It f r_IS �. IF low I IN IF It yr -re* C FF IF Pill ..mm-F cFF �-IF FILI IFF.. r AIR o YIF IF at . C y tl i 11 PI- OFFIF IF _ a Wpm IF A It F. a / C'JLLLL ir f% ,iIF F'r IF If J ( J.� / f J IF I IL kk FIFO fly. /' l.• 4� '.� �J t 11 `�•' ti IF IF IF IF I: fir. '{ For Ie a IF _i,1 .'4'� %/ • `f Ila ,;J'i'-� r h� y l��t t' �I /�f 4 IF I I, - f SHORE�DRIVE -- o IS 1' 9 07 (I Department of Public Works Troy Strange, Interim Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 T0: Mayor and City Council FROM: Troy Strange, Interim Director of Public Worl<s RE: 2019 Road Program, Authorization to Bid ATT: Project Location Map Preliminary Engineer's Estimate of Cost AGENDA ITEM SUMMARY: Staff requests City Council to consider authorizing staff to publicly bid the 2019 Road Resurfacing Program. BACKGROUND: Fiscal Year 2019/2020 Capital Improvement Program includes >300,000 for resurfacing of Chickaloon Drive which will be paid for utilizing revenue provided through the recently negotiate mining agreement with Lafarge Materials. This summer Curran Road will be resurfaced between Ojibwa Lane and Illinois Route 120 under a Federal Aid contract funded through the Highway Safety Improvement (HSIP) Program. In 2017 Curran Road was resurfaced between Bull Valley Road and the north lane taper section near Dartmoor Drive. Upon completion of the HSIP project on Curran Road there will be a remaining section of Curran Road in need of resurfacing between the north lane taper near Dartmoor Drive and Ojibwa Lane. Due to the proximity of Chickaloon Drive to Curran Road as well as other cuk de -sac locations adjacent to Chickaloon Drive which are in need of resurfacing staff prepared estimates of cost for alternate locations to be considered for inclusion in the 2019 Road Resurfacing Program should bid results be favorable. At the April 9, 2019 Public Works Committee Meeting, the Committee recommended the following project locations for inclusion in the 2019 Road Resurfacing Program: 1. Base Bid a. Chickaloon Drive 2. Alternates a. Curran Road (800 North of Dartmoor Drive to Ojibwa Lane) b. Katmai Trail c. Denali Trail d. Illiamna Trail Staff will prepare contract proposal documents and perform bidding services. The contract proposal will include a Base Bid and Alternates which the City will reserve the right to award based upon bid results and budget considerations. Phase III Construction Engineering will be performed by a consulting firm selected from the City's list of prequalified firms. 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N r1 r-1 t � o to to o .ti vi tti n ttl n w a 0 o 7 N Ln Vf Vf V} N w M l0 w N to N O to O M '-i On W m L m `� m v m n m n N: d 0.�0 a L;oo m to m m W n m 0 to w a m 00 00 cY N ttl t t0 w m w .ti N ui Department of Public Works Troy Strange, Interim Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 T0: Mayor and City Council FROM: Troy Strange, Interim Director of Public Worl<s RE: Well 8 Raw Water Line Rehabilitation ATT: Project Location Map AGENDA ITEM SUMMARY: Staff requests City Council to consider authorizing staff to publicly bid the Well 8 Raw Water Line Rehabilitation Project, BACKGROUND: Fiscal Year 2019/2020 Capital Improvement Program includes >130,000 in Water & Sewer Funds for the construction of the Well 8 Raw Water Line Rehabilitation Project, Well 8 is one of two wells which supply raw water to Water Treatment Plant 3, located at 105 S. Crystal Lake Road, However, Well 8 is located approximately 2 blocks away from the plant in the Malibu "Tot Lot". The well was drilled and raw water piping was installed to Water Treatment Plant 3 in 1985. During the past decade the raw water line has developed a substantial number of leaks, requiring City personnel to perform numerous spot repairs. The raw water line has experienced pinhole leaks on most of the pipe bells. In recent years a galvanized nipple and a galvanized plug have been replaced on the well's pitless adaptor. Several means were used to investigate the source of these failures. An electrician and a representative from the Ductile Iron Pipe Research Association (DIPRA) visited the site to determine the cause of the failures. The results of these inspections were inconclusive. As no definitive cause for this depreciation has been determined and the condition of the pipe continues to depreciate it is recommended to rehabilitate the line in its entirety. Staff determined that a fibrous liner method similar to the process utilized for sewer lining would be the most cost effective option to complete the work. Public Works Utility Division personnel will perform a portion of the site preparation and restoration work in an effort to reduce subcontractor costs and ensure that the general contractor will be a specialist in pipe lining technologies. The preliminary estimate of cost for open cut method was determined to be $300,000 whereas the fibrous liner method preliminary estimate of cost is $130,000, Staff have coordinated the preparation of construction documents and will perform bidding services as well as construction inspection service. The project is anticipated to be completed by fall of this year. RECOMMENDATION: Therefore, if Council concurs, it is recommended to authorize staff to publicly bid the Well 8 Raw Water Line Rehabilitation Project. [ ,N-I-MII yl-1-Mo-Dpp[; IMlH-rt-fm! 11p011-.v-Opry INASI-,.-Sm�, 0.M-w-pH 7/7019 11 N19 W J:\2019\IBO]tB\GO\O.S�\C\MW-R<Waalbn.dwp SEE UPPER RIGHT CORNER MATCH LINE (( ( I I � J( --j I 1 ( J ff 4pp ( ! 1:' R et L Ad a ZR f JJ ( a . - ,, a as all 21 a _ ( M /® MATCH LINE SEE LOWER LEFT CORNER 1 WELL +B —RAW WRIER LINE REHABILRAl1ON CLIENT: CITY OF ueHENRY N° a" w aL1A0N °FSCfl`T0N i � ��de 6R I R upxENRr, Iwxas HRGreen.com % GG HRGreen MACOURT MALIBU Department of Public Works Troy Strange, Interim Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 TO: Mayor and City Council FROM: Troy Strange, Interim Director of Public Works RE: Bull< Rocl< Salt Purchase AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding the 3rd year option of a bulk rock salt contract with Compass Minerals America, Inc., Overland Park, Kansas obtained through a joint bid process coordinated by the McHenry County Purchasing Department. Staff further requests City Council to consider awarding a separate contract for bulk rock salt with Compass Minerals America, Inc., Overland Park, Kansas obtained through a joint bid process coordinated by the McHenry County Purchasing Department in on April 25t" 2019. BACKGROUND: The Public Works Department utilizes road salt for the purpose of maintaining safe operating conditions for vehicles traveling on City roadways. In order to secure materials at competitive pricing staff have partnered with other local agencies to jointly bid the purchase of materials and secure volume pricing. In early 2017, the City joined three other municipalities and the McHenry County Division of Transportation to solicit bids for road salt. The McHenry County Purchasing Department facilitated the bid specifications and solicitation. A request for 1,500 tons of road salt was submitted to McHenry County from the City. The bid specifications contain options for third and fourth year contract extensions. At the May 7, 2018 City Council meeting, the City Council approved a contract purchase order for 1,500 tons of road salt to Compass Minerals America, Inc. for $57.74 per ton which was utilized for 2018-2019 winter operations. This past winter severely depleted the City's salt supply, in an effort to be fully prepared for the next snow season staff participated in another joint bid on April 25th with McHenry County for an additional 2,000 tons of salt. Compass Minerals America, Inc. was again the lowest bid at $166,400. Staff is requesting City Council to consider entering into an additional contract with Compass Minerals America, Inc. for 2,000 tons of bulk rock salt in order to ensure the necessary supply for the 2019/2020 winter operations season. ANALYSIS: On May 9, 2017 the following bids were received for a multi -year joint bid: • Cargill Deicing Technology -North Olmsted, Ohio: 1st year- $75.83; 2nd year - no bid; 3rd year - no bid; 41" year - no bid • Compass Minerals America, Inc.- Overland Park, Kansas: 1st year- $55.74; 2nd year - $57.74; 3rd year - $60.74; 4t" year - $64.74 • Detroit Salt Company — Detroit, Michigan. 1st year- $59.31; 2nd year - $61.09; 3rd year - $64.14; 4t" year - $67.35 • Morton Salt — Chicago, Illinois: 1st year- $65.07; 2nd year - $65.07; 3rd year - $65.07; 4t" year - $65.07 On April 25t" 2019 the following bids were received for a single year joint bid: • Cargill Deicing Technology -North Olmsted, Ohio: $98.12/Ton • Compass Minerals America, Inc.- Overland Park, Kansas: $83.20/Ton • Detroit Salt Company —Detroit, Michigan: $86.34/Ton • Morton Salt — Chicago, Illinois: $98.72/Ton Funding for the purchase of salt for snow and ice control is budgeted in the Motor Fuel Tax (MFTj Fund in the amount of $225,000,00, RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to issue a contract purchase order Cl"d exercise the 3rd year option for bulk road salt to Compass Minerals America, Inc., Overland Park, Kansas in an amount not to exceed $91,110.00 (1,500 tons @ $60.74 per ton). it is further recommended, if Council concurs to enter an additional contract purchase order with Compass Minerals in an amount not to exceed $166,400 (2,000 tons @ $83.20 per ton). McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 T0: City Council FROM: Derik Morefield, City Administrator Bill Hobson, Parks & Recreation Director RE: Authorization to develop and execute ause/license agreement with Chicago Pedal Boats to utilize public space for the operation of a pedal boat in Boone Creek and the Fox River Recently, Mr. Tony Esposito, a McHenry resident who lives in one of the rowhomes along Boone Creek, came before Council to introduce a concept to operate a pedal boat in Boone Creek and the Fox River. Mr. Esposito is currently employed by Chicago Pedal Boats, a company that operates pedal boats on the Chicago River. With general interest from the Council, Staff and Mr. Esposito have held further discussion to explore this concept. In summary, Chicago Pedal Boats would operate one 10-12 person pedal boat (think of a pontoon boat that is powered by pedals) in McHenry along Boone Creek and the Fox River. It would be available for visitors to purchase tickets or rent for varying periods of time and would offer the ability for BYOB service on the boat. Chicago Pedal Boats is a private company and while they would be operating the boat as a commercial business, the benefit to McHenry would be the addition of an amenity for residents and visitors that is not found anywhere else along the Fox River. The boats are inspected and approved for operation by the US Coast Guard and are piloted by trained individuals. Mr. Esposito would pilot the McHenry boat. In order to be able to appropriately market the pedal boat and offer a centralized loading and unloading facility, Mr. Esposito has proposed the use of public facilities either at the Miller Point piers, or the pier outside of Buddyz in Boone Creek to be able to load/unload riders and store the boat overnight. This is also dependent on the timing of the Boone Creek dredging work and whether or not the boat could physically fit underneath of the footbridge over Boone Creek. There may also be insurance/liability requirements. At this point, the concept has been proposed to the City by Mr. Esposito and Chicago Pedal Boats however, Chicago Pedal Boats would like to be able to begin operation Memorial Day Weekend. No use/license agreement has been able to be developed as of yet and, because of the timing of City Council Meetings, what is being requested by the Staff is authorization by Council for the development and execution of a use or license agreement between the City and Chicago Pedal Boats. This authorization should come with the caveat that City Staff and the City Attorney be satisfied with terms that appropriately protect the City's interests and ensure that the operation of a pedal boat is an asset to the community. This authorization would allow such an agreement to be developed and executed expeditiously, and for Chicago Pedal Boats to begin to prepare for a Memorial Day Weekend start of operation, without having to wait until the May 20th City Council Meeting for formal approval by Council. If approved on the 6th, Staff would work with Or. Esposito and Chicago Pedal Boat to develop a use/license agreement. Council would then be provided with the terms of the final use/license agreement. Mr. Esposito will be in attendance at the May 6tn City Council Meeting to answer any questions that Council may have about the operations of the pedal boat. Therefore, if Council concurs, a motion should be made to authorize the development and execution of a use or license agreement between the City of McHenry and Chicago Pedal Boats for the use of municipal facilities for the operation of a pedal boat — with the condition that such an agreement include terms that are satisfactory to the City Staff and City Attorney to appropriately protect the interests of the community. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6th, 2019 T0: Mayor and City Council FROM: Ross Polerecl<y, Director of Community Development RE: Water and Wastewater Capital Development Fee Study ATT: Professional Services Contract AGENDA ITEM SUMMARY: Staff requests City Council to consider a Professional Services Agreement with Baxter and Woodman for the completion of a water and wastewater capital development fee study. BACKGROUND: In September of 2018 the City Council approved a one-year 50% reduction in Capital Development fees for all single family zoned platted lots located within the City of McHenry. The purpose of this reduction was to entice single family home development in subdivisions that had already been platted but fell short of completion by their original developer. To date over thirty single family home permits have been issued spread out between all five subdivisions that were affected by the reduction. Part of this reduction included a comprehensive review of our capital development fees by an outside firm to determine if our fees needed to be adjusted. The last time a study like this was done was in 2004 by Baxter and Woodman. CED and Public Works staff worked together to develop an RFP for the study and it was distributed to all five pre -qualified engineering firms. The City received one proposal back from Baxter and Woodman in the amount of $581500.00. ANALYSIS: Staff has analyzed and checked the proposal for accuracy and recommends awarding the contract to Baxter and Woodman. The proposed scope of work within the proposal will not only allow the city to update the current fee structure but will also give the city a current overall picture of the water and wastewater facility's to allow for future planning. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to award the professional services contract for a water and wastewater capital development fee study to Baxter and Woodman in the amount of $58,500.00 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. ti Qualifications submitted: March 29, 2019 BARTER WOODMAN 8678 Ridgefield Road, Crystal Lake, Illinois 60012 • baxterwoodman.com March 29, 2019 Mr. Ross Polerecicy Community Development Director McHenry City Hall 333 S. Green Street McHenry, Illinois 60050 Subject: City of McHenry -Water and Wastewater Capital Development Fee Study Dear Mr. Polerecicy: The City of McHenry's goal is to establish a new fee structure by completing a comprehensive water and wastewater capital development fee study. The City's fee study will result in a new fee structure developed by equitable and reasonable recommendations, and will help the City make informed decisions and prepare for future growth. Baxter &Woodman offers a full service team experienced in evaluating and analyzing water and wastewater facilities, lift stations, and distribution/collection wells. Our expertise stems from completing 212 sewer condition assessments, 40 rate studies, 41 facility plans, and 205 wastewater treatment plant designs in Illinois over the past 10 years. The City will benefit from our local full service team who will deliver a thorough capital development fee study that focuses on: • Collaborative Communication- A lcey to our approach is working together with City staff including Community Development and the Finance Department, communicating often, and keeping City staff informed throughout the project. • Transparency -The fee study must produce conclusions that are easily understood and rely on nationally accepted standards. • Impartiality - We will bring a balanced, impartial perspective based on sound engineering principles and proven expertise. If you have any questions regarding our proposal, please do no hesitate to contact Project Manager Carolyn Grieves at 815-444-3230 or cgrieves@baxterwoodman.com. We are ready to begin! Baxter &Woodman confirms receipt of Addendum #1 on March 22, 2019. Sincerely, BARTER &WOODMAN, INC. CONSULTING ENGINEERS John V. Ambrose, PE President/CEO jmm CITY OF MCI-IENKY Capital Development Fee Study • 190382.10 CONTENTS FirmInformation........................................................................4 Project Understanding ...................................................................8 Proposed Scope of Services...............................................................9 ProjectSchedule........................................................................14 Project Team & Experience..............................................................15 Compensation...........................................................................26 Required Forms Receipt of Addenda Appendix: Resumes City of McHenry BARTER WOODMAN Capital Development Fee Study ®190382.10 _ { FIRM INFORMATION BAXTER WOODMAN S Established in 1946, Baxter &Woodman has grown to . a full -service firm of 240+ professionals who provide planning, design, and construction expertise in wastewater, water, transportation, and stormwater facilities, technology, mapping, surveying, funding, sustainable initiatives, and more. Offices located in Illinois, Wisconsin, and Florida, and several field offices have been established to respond quickly to requests for meetings or to visit project sites. Staff members routinely work out of various office locations in order to provide the specific services and support our clients require. Our team offers expert services that stretch well beyond typical engineering consulting. We are committed to building community value with each and every project we help you complete. FIND FUND CONNECT COMMUNICATE SAFE SECURE Finding Funding to Innovative Ideas to Connect Clients Count on Us in Get Projects Built! with their Communities! an Emergency! WATER/WASTEWATER PROFESSIONALS AND SERVICE CAPACITY STRUCTURAL SCADA CONTROLS 4 25 PREPARED'LSi' I 4O WATER& WATER SYSTEM SEWER RATE MASTER PLANS STUDIES ELECTRICAL 5 CONSTRUCTION CADD 7 2OO'�' WATER ENGINEERING PROJECTS PER YEAR IT/SECURITY 9 GIS/SURVEY 10 FUNDING 5 $207M+ IN IEPA LOANS OBTAINED City of McHenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 WATER SYSTEM EVALUATIONS The Baxter & Woodman Water Group is committed to protecting and preserving the water supply. Staffed by recognized experts in the field of water supply, treatment, and source protection, the Water Group specializes in long-term system planning, design, construction, and operation of water supply, treatment, storage, and distribution systems. We have completed major studies, water master plans, asset management, and/or computer modeling for numerous communities and public agencies. Some of these include: Supply • Treatment • Distribution • Storage • Trenchless Technologies • SCADA • Security • Corrosion Control Specializing in: Assessing Needs & Capabilities Finding Funding Promoting Conservation Meeting Compliance Deadlines Protecting Community Health ILLINOIS Beecher Glenview Maple Park Roselle Belvidere Highwood New Lenox Round Lake Brookfield Hillcrest Oak Brook Schaumburg Buffalo Grove Hinsdale Oak Forest Shorewood Carpentersville Hoffman Estates Oak Park Skokie Cherry Valley Huntley Park Forest South Chicago Heights Country Club Hills Island Lake Palos Park South Elgin Crystal Lake Itasca Palatine Sycamore Deerfield Joliet Plainfield Western Springs DeKalb Lakemoor Plano Wood Dale Elmhurst Lake in the Hills Richmond Woodstock Elwood Lemont Richton Park Rockford Rolling Meadows Frankfort Loves Park Gilberts Marengo WISCONSIN Delavan Milton Dodgeville Monroe Elkhorn Mount Horeb Geneva Nat'l Prop. Assn. Paddock Lake Hustiford Red Granite Iron River Stoughton La Crosse Union Grove Lake Mills Waukesha Madison Williams Bay City of McHenry Capital Development Fee Study • 190382.10 ��� '� -mow-f�..•:. i� BARTER WOODMAN �`'d;` `7s'I'gr wcytf�lrt! SEWER COLLECTION SYSTEMS Baxter & Woodman's capabilities and experience cover all phases of wastewater collection and treatment. We assist clients with planning, modeling, design, and construction observation services of sanitary and storm sewer system facilities. We are familiar with the applicable standards governing Sewer System Evaluation Study (SSES) field investigations and data analyses. Sanitary Sewers • Sewer System Modeling and Master Plans • Infiltration/Inflow Analyses • Sewer System Evaluation Surveys • Comprehensive Flow Monitoring Programs • Sanitary Sewer Extensions • Sanitary Sewer Rehabilitation Programs • Private Property Rehabilitation & Cost Sharing Programs • Wastewater Pumping Stations • Interceptor Sewer Design & Construction • Sewage Force Mains • Combined Sewer Separation • Capacity Management Operation and Maintenance (CMOM) WASTEWATER FACILITY PLANNING Focused on condition assessments, nutrient removal, energy reduction and recovery, and innovative treatment methods and technologies, our Wastewater group can help your facility maximize efficiency and minimize From aeration energy analyses costs. Recognized leaders in the field of wastewater collection and treatment, our staff works on projects ranging from lift stations to $50 million biological nutrient removal treatment facilities. Below is a list of small sample of WWTP Facility Planning and nutrient projects in Illinois within the last 10 years: • Plainfield • Downers Grove • Elmhurst • Beecher • Carol Stream • Crystal Lake • Bloomingdale • Woodstock City of McHenry Capital Development Fee Study • 190382.10 t o combined heat and power designs, to performance contracting and facility automation — our forward - thinking approaches have saved communities millions of kilowatt hours and hundreds of thousands of dollars. • Frankfort • Greater Chillicothe Sanitary District • Belvidere • Morrison • Marseilles • Hanover Park BARTER WOODMAN RATE STUDY EXPERIENCE The City will receive a successful rate study that includes a combination of engineering, financial, and utility management based evaluations, as well as a strong focus on stakeholder involvement and regular communication. Your Baxter & Woodman team will provide an objective analysis and recommendations based on industry standards, sound cost allocation principles, and a systematic approach to long-term infrastructure renewal funding. Baxter &Woodman has prepared more than 40 water and sewer rate studies over the last 11 years for these Illinois municipalities: 0 North Chicago 0 Algonquin (2 studies) 0 Hanover Park 0 Northbrook 0 Bensenville (2 studies) 0 Hillcrest 0 Park Ridge 0 Bourbonnais 0 Hoffman Estates 0 Plano (2 studies) 0 Carpentersville 0 Huntley 0 River Forest 0 Cary 0 Itasca 0 Rochelle 0 Crystal Lake 0 Kenilworth 0 Rolling Meadows 0 Des Plaines 0 La Grange Park 0 Roselle 0 Elwood 0 Lake Barrington 0 Round Lake 0 Elk Grove Village 0 Lakemoor 0 South Elgin 0 Elmhurst 0 Manteno (2 studies) 0 Wheeling 0 Glendale Heights 0 Maple Park (2 studies) 0 Winnebago 0 Gurnee 0 Morrison 0 Wood Dale INDUSTRY PRESENTATIONS Baxter &Woodman has led educational seminars on water and sewer rate studies at several professional association conferences. nevermending cycle. These presentations focused on communicating the importance of rate studies for maintaining financial stability for water and sewer utilities, and using rate studies to address issues including declining revenues, inflation in operating costs, water conservation needs, and system replacement/rehabilitation backlog.,,,,,,, Two seminars on rate studies were presented: a webinar held in conjunction with the Illinois Section AWWA, and a panel discussion/ seminar held in conjunction with the Chicago Metro Chapter American Public Works Association. City of McHenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 PROJECT UNDERSTANDING The City's Community Development Department is seeking professional assistance with performing a water and wastewater capital development fee study. Based on recent study efforts, the City's goal is to establish a new fee structure. The purpose of this study is to review the current fee structure and make any recommended changes to ensure the fees established are accurate. The study will evaluate costs attributable to new development and help inform decisions about the amount new development should pay to ensure "growth -pays -for -growth" in a fair and equitable manner. The City last performed a water and wastewater capital development fee study in 2005. Investments in water and wastewater infrastructure support both the current service areas and new connections. Like most utilities, the City charges development fees to fund the costs of capital improvements attributable to new developments, and to recoup costs of existing facilities that would serve new development. Fee study tasks will include: 1. Reviewingthesizeandcapacityofexistingwatersupply,treatment, storage facilities,wastewater treatment capacity, lift stations and distribution/collection wells; 2. Develop a system inventory of major water and wastewater facilities; 3. Calculating the size of water and wastewater facilities necessary for future populations; 4. Determining the adequacy of those water and wastewater facilities to meet current and future demand; 5. Estimating the cost of providing those additional water and wastewater facilities and modifications to existing facilities; 6. Proposing the amount of capital development fees to be collected for water and wastewater, using the City's current fee structure. We will work with Community Development and Finance Department staff, as well as Public Works Department Utility, Water, and Wastewater Division management staff to successfully perform the study. Information within the 2005 study report will provide a solid baseline. Consulting assistance is expected to begin mid -April after consultant selection, and study results and recommendations are desired by August 1, 2019. Baxter and Woodman has successfully performed several local water and wastewater fee studies to help communities plan for and provide reliable current and future services. A summary of our recent studies is provided, with reference contacts. Based on performing these recent studies, a proposed scope of services and compensation estimate is provided for your review. We are open to discussing and modifying the scope with the City upon request. City of McHenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 _ PROPOSED SCOPE OF SERVICES The City's Community Development Department is seeking professional assistance with performing a water and wastewater capital development fee study. Based on recent study efforts, the City's goal is to establish a new fee structure. The purpose of this study is to review the current fee structure and make any recommended changes to ensure the fees established are equitable, reasonable and non-discriminatory. The study will evaluate costs attributable to new development and help inform decisions about the amount new development should pay to ensure "growth -pays -for -growth" in a fair and equitable manner. The City last performed a water and wastewater capital development fee study in 2005. Investments in water and wastewater infrastructure support both the current service areas and new connections. Like most utilities, the City charges development fees to fund the costs of capital improvements attributable to new developments, and to recover costs of existing facilities that would serve new development. The Project study tasks will include: 1. Reviewingthesizeandcapacityofexistingwatersupply,treatment,storagefacilities,wastewater treatment capacity, lift stations and distribution/collection wells; 2. Develop a system inventory of major water and wastewater facilities; 3. Calculating the size of water and wastewater facilities necessary for future populations; 4. Determining the adequacy of those water and wastewater facilities to meet current and future demand; 5. Estimating the cost of providing those additional water and wastewater facilities and modifications to existing facilities; 6. Proposing the amount of capital development fees to be collected for water and wastewater, using the City's current fee structure. Baxter &Woodman will work with Community Development and Finance Department staff, as well as Public Works Department Utility, Water, and Wastewater Division management staff to successfully perform the study. Information within the 2005 study report will provide a solid baseline. Consulting assistance is expected to begin mid -April after consultant selection, and study results and recommendations are desired by August 1, 2019. Baxter &Woodman has successfully performed several local water and wastewater fee studies to help communities plan for and provide reliable current and future services. A summary of our recent studies is provided, with reference contacts. Based on performing these recent studies, a proposed scope of services and compensation estimate is provided for your review. We are open to discussing and modifying the scope with the City upon request. City of McHenry BARTER WOODMAN Capital Development Fee Study � 190382.10 ;nsu�t�ng engineers Utility Facilities The water supply, storage, treatment, distribution and conveyance capacities of the following existing facilities will be included in the evaluation: Water Distribution and Treatment System 1. Water Towers 1, 2, 3, and 4 2. Eight active wells 3. Two inactive backup wells 4. Water Treatment Plant 1 5. Zone 2 Booster Pump Station Wastewater Collection and Treatment System 1. Collection System and Lift Stations 2. South Wastewater Treatment Plant 3. Regional Wastewater Pump Station (Formerly Central Wastewater Treatment Plant) Scope of Services Baxter & Woodman proposes to provide the following services for this project: 1. SITE VISIT -Visually examine existing water and wastewater facilities. Interview City operations and maintenance staff to identify known issues within the water and wastewater system. 2. ASSESS PRESENT CONDITIONS AND DATA REVIEW -Review previously conducted studies, drawings, and records provided by the City. Determine existing population equivalents (PEs) and wastewater contribution flow and pollutant loads. 3. ASSESS FUTURE LAND USE DEVELOPMENT -Meet with the City to determine planned development locations, land use type, and establish probable utility requirements. 4. WASTEWATER SYSTEM EVALUATION -Determine improvements necessary to the water system to accommodate new wastewater loads. • Evaluate Existing Wastewater Treatment Facilities -Review existing National Pollutant Discharge Elimination System (NPDES) Permit for remaining treatment capacity. Document condition of existing treatment units and equipment as determined during Site Visit. • Assess Future Conditions -Determine the population equivalents that will come from areas of development and growth. Evaluate and forecast the wastewater contribution pollution loads from new development and growth areas. Determine when new wastewater contributions will impact the existing facilities current capacities. Determine probable future effluent conditions at the WWTP. If the existing capacity is insufficient for the planned development, an opinion of probable cost (OPC) to rerate the existing WWTP NPDES Permit and build out the WWTP to handle anticipated flows and loads will be provided. City of McHenry BARTER WOODMAN Capital Development Fee Study • 190382.10 • Basis of Design - Develop a Basis of Design that takes into account the current actual loading conditions and the projected increase in loading using standards and design criteria from the Illinois Recommended Standards for Sewage Works and considering future regulations. 5. SANITARY SEWER SYSTEM EVALUATION -Estimate existing sanitary sewer trunk line and lift station capacity downstream of the planned development's discharge location. Our scope does not include surveying the downstream sewers to determine existing pipe size and slope, or sewer flow monitoring. Estimate available sewer and lift station capacity for the subject areas. Provide recommendations for providing adequate sanitary sewer system capacity. 6. WATER SYSTEM EVALUATION -Determine improvements necessary to the water system to accommodate new water demands. • Evaluate Capacity of Wells and Water Treatment Plant -Review the existing capacity of both of the City's wells and the Water Treatment Plant to determine if they can support the additional demand of planned future development areas. Complete a system inventory of all major facilities. • Evaluate Capacity of Distribution System -Use the City's existing water model to confirm or identify the required distribution system sizing, locations of new water supply connection points, storage tanks, transmission main improvements, and water main looping. Identify if the required fire flows and adequate pressures are achieved with the proposed location for infrastructure. • Evaluate Impact on Existing System -Determine if any improvements or upgrades are needed to the existing distribution system to supply water to the new expansion areas. • Evaluate Future Water Storage Needs -Evaluate the total volume of storage currently available in the distribution system and compare this to current and ultimate maximum day and peak hourly water demands. Provide recommendations for future water system storage. 7. COST ESTIMATE - An opinion of the probable total Project cost including construction, engineering services, contingencies, and, on the basis of information furnished by the City, allowances for legal services, financial consultants, and any administrative services or other costs necessary for completion of needed improvement projects. 8. REVIEW EXISTING CAPACITY FEE -The existing water and wastewater capacity development fee will be evaluated to determine its adequacy for providing sufficient revenue to implement needed capacity improvements to meet City growth needs. Provide recommendations for changes needed in the fee. 9. UPDATED FEE STRUCTURE REPORT - Prepare a draft report that includes recommendations for changes to the capital development fees and an updated fee structure. The report will include the remaining capacity of the water, wastewater, and sanitary collection system and OPCs of any improvements required to meet planned development. Provide 3 copies to the City for review, comments, and approval. Incorporate comments into a final report. City of McHenry BARTER WOODMAN Capital Development Fee Study • 190382.10 10. PROJECT AND DIRECTION MEETINGS - Confer with the City's Administrator, and his/her staff from time to time, to clarify and define the general scope, extent, and character of the Project. 11. PROJECT MANAGEMENT -Plan, schedule, and control the activities that must be performed to complete the Project. These activities include, but are not limited to, budget, schedule, and scope. Assumptions/Conditions This Proposal is subject to the following assumptions/conditions: 1. Detailed hydraulic water distribution and sewer collection system modeling will not be performed for this study. City's Responsibilities City of McHenry, at its expense, shall do the following in a timely manner as not to delay the services: 1. General -Furnish Baxter &Woodman complete details as to its requirements for any special or extraordinary considerations for this project or special services needed. 2. Information/Reports • Copies of available reports, drawings, specifications, design and operational data pertinent to the Project. • An up to date water and sewer system mapping showing locations and sizes of existing water and sewer mains. • Design and operating data for facilities such as well pump stations, storage reservoirs, and water and wastewater treatment facilities. • Copies of latest IEPA and DNR reports and correspondence regarding the water and wastewater system. • Planning information regarding current and future land use and development within and adjacent to the City. • The latest ISO rating survey. • Historical water sales and pumpage data. • Historical well performance data. • Historical wastewater treatment plant performance data. 3. Access • Provide access to all components of the existing water and sewer system. City of McHenry AN Capital Development Fee Study • 190382.10 BARTER WOODM • Provide access to all employees such that they can be interviewed for information relevant to the project. 4. Representative - Designate a representative for the Project who shall have the authority to transmit instructions, receive information, interpret and define City's policies and make decisions with respect to the services. 5. Decisions -Provide all criteria and full information as to City requirements for the Project, attend Project -related meetings, provide interim reviews on an agreed upon schedule, make decisions on Project alternatives, and generally participate in the Project to the extent necessary to allow Baxter & Woodman to perform the Services. City of McHenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 el PROTECT SCHEDULE TASK COMPLETION DATE Kick-off Meeting April 2019 (TBD) Departmental Interviews/Data Collection April 29, 2019 Review the Size and Capacity of Existing Facilities May 27, 2019 Determine the Adequacy of Existing Facilities May 27, 2019 Calculate the Size of Facilities Necessary for Future Populations June 10, 2019 Estimate the Cost of Facilities and Modifications to Existing Facilities June 17, 2019 Progress Meeting, Verification of Findings and Direction June 17, 2019 Propose Capital Development Fees to be Collected June 19, 2019 Draft Study Report and Recommendations July 1, 2019 Review Meeting, Address Draft Comments July 15, 2019 Present Final Study Report and Recommendations July 31, 2019 Deliver Final Study Report and Recommendations July 31, 2019 City of McHenry BAXTER WOODMAN Capital Development f-ee Study ®190382,10 onsulting Engineers PR01ECT TEAM & EXPERIENCE The City %J McHenry will receive the benefits of a local, comprehensive, and well -coordinated project team with expertise in all of the project elements. The structure of our organization is designed to provide the City with a responsive network of technical and administrative support staff. MOO M CART OP YHO KO% RIVCR LOU HAUSSMANN, PE, PTOE, PTP Principal in Charge PAT PLANTON, PE Technical Advisor (Water) MODELING Lauren Schuld, PE CAROLYN GRIEVES, PE Project Manager WATER Elisa Bonkowsl<iI PE UTILITY RATES/FINANCES Pat Planton, PE Tim Chan, EIT CARL FISCHER, PE, BCEE Technical Advisor (Wastewater) WASTEWATER & WATER Tim Chan, EIT GIS Peter Ferretti, GISP Jean Johannes, GISP Brief summaries of key team member qualifications follow; resumes have been included in the Appendix for your review. City of McHenry BARTER WOODMAN Capital Development Fee Study • 190382.10 Project Manager • Carolyn Grieves, PE Carolyn specializes inthe design ofwater supply, treatment, and distribution systems and wastewater conveyance and treatment. She serves as Project Manager on numerous large, complex new water treatment plants and improvements/modifications to existing facilities. He experience also includes assisting with water/sewer rate studies for local communities including Bensenville, Carpentersville, Roselle, Gurnee, Park Ridge, Shorewood, and more. Water Technical Advisor/Utility Rates &Finances •Pat Planton, PE Pat has extensive experience in design engineering and project management of drinking water supply, pumping, storage and treatment facility projects. Pat is also adept in water system master planning, hydraulic analysis, modeling, and the design of water supply, storage and treatment facilities. Pat also has considerable experience with water utility financial planning, rate studies, and planning, design, and implementation of utility supervisory control and data acquisition (SCADA) systems. Wastewater Technical Advisor •Carl Fischer, PE Carl's technical expertise focuses on Wastewater, Potable Water, and Stormwater. He serves as Project Manager and Technical Advisor on larger, multi -disciplined, projects that require the coordination of lead designers, subconsultants, support personnel, and clients to successfully complete projects. His experience encompasses the full spectrum of project tasks including evaluation of existing facilities, facilities planning, start-up, 0&M manual production, and operation troubleshooting. Modeling Engineer •Lauren Schuld, PE Lauren has seven years of experience providing design and construction observation services on a variety of water and wastewater engineering projects. She recently served as Project Engineer for several water and sewer rate studies including Rolling Meadows, Carpentersville, La Grange Park, and Roselle. Her modeling experience includes developing WaterGEMS hydraulic water models to identify and prioritize future water system projects. Water Project Engineer • Elisa Bonkowski, PE Elisa has over 21 years of wastewater and water experience including the planning and design of wastewater and water treatment plant improvements and expansions, as well as the preparation of construction plans and specifications for wastewater and water treatment plant improvements and expansions. She recently assisted with the preparation of a Wastewater Treatment Facilities Planning Report which consisted of a cost-effective analysis of treatment methods for Maple Park, IL City of McHenry BAXTER; �IIOODMAN Capitol Development Fee Study ©190382.10 consun�og E»9;�ee5 Wastewater/Water/Utility Rates Project Engineer • Tim Chan, EIT Tim earned his Bachelor of Science in Civil Engineering from the University of Illinois. He regularly assists senior engineers with water and wastewater treatment plant design and rate studies for numerous communities including Elmhurst, Rolling Meadows, and more. He recently served as Project Engineer assisting with comprehensive evaluation of Elmhurst's water distribution system to develop and achieve a long term water system vision focusing on operational efficiency, improvements to decrease water loss and water main breaks and improve pumping and storage operations. GIS Analyst •Peter Ferretti, GISP Peter is a certified Geographic Information System Professional (GISP), with more than 16 years of experience in geospatial technologies. His areas of expertise include asset management systems, custom web -databases, data analysis and visualization, and 3D modeling. Peter is skilled in the planning, design, and implementation of GIS and GPS-based services. He is a seasoned developer of ArcGIS for Server and ArcGIS Online web applications. GIS Analyst •Jean Johannes, GISP Jean is a certified Geographic Information Systems Professional who works closely with municipalities along with Baxter & Woodman senior managers to develop and implement GIS solutions. She is knowledgeable in ArcGIS for Desktop, ArcPad, MapINFO, and Trimble GPS technologies. She recently assisted Kishwaukee Water Reclmation District with conversion and development of sanitary sewer database as well as the development of a web map. WATER/WASTEWATER PROFESSIONALS AND SERVICE CAPACITY STRUCTURAL . � 4 ELECTRICAL 5 CONSTRUCTION 39 CADD 7 City of McFlenry Capital Development Fee Study • 190382.10 SCADA CONTROLS 25 I 9 T/SECURITY GIS/SURVEY 10 FUNDING 5 BARTER. WOODMAN Baxter &Woodman staff worked with Village staff from I the finance and public works departments as well as the Village administration to develop alternate plans with varying levels of capital investment to present to the Village Board. Prior to presentation to the entire Board, two Village Trustees were in attendance at workshop meetings with Baxter &Woodman and Village staff. During these meetings, the pros and cons of various levels of investing in the Village's infrastructure were discussed and policy implications were evaluated. After the workshop sessions, the rate study was narrowed to two alternate levels of investment and detailed capital plans along with the necessary water and sewer rate adjustments were prepared. The plans were presented to the Board which elected to be pro -active and implement the more aggressive capital improvements plan. VILLAGE OF ROSELLE, IL Water &Sewer Rate Study I HIGHLIGHTS: Baxter & Woodman assisted the Village of Roselle with preparation of a water and sewer rate study in support of COMPLETED: 2016 their proposed Capital Improvements Plan. PROJECT MANAGER: Project Components: Carolyn Grieves, PE The Village operates two wastewater treatment plants REFERENCE: and had identified significant capital improvements Jeffrey O'Dell required to maintain the plants and remain compliant Village Administrator with upcoming regulatory requirements. 630-980-2000 The Village selected Baxter & Woodman to assist in jodell@roselle.il.org identifying the needed investments in their water system so that a comprehensive water and sewer capital plan could be developed and the needed rate increases to support the _ improvements could be identified. Vllla e° caoseae0uud $ewer Rate Stt�NY 2016 Water an BARtER'���ODMAN �.y.D aileeH'�dmnn.bm e��trte-.e000N�x Village of Roselle Water CIP and Rate Study Village Board Presentation February 29, 2016 City of McHenry BAXTER WOODMAN Capital Development Fee Study 0 190382.10 VILLAGE Ur ELWOOD, IL Facilities Planning Report Baxter & Woodman is the selected consultant for the Village of Elwood's water and wastewater faces planning. The Village faces a number of significant challenges including the addition of an industrial warehousing facility (Northpoint's Compass Business Park) and an energy -production facility (J-Power) looking to connect to water and sewer services, oversized and aged equipment, and treatment process issues. Goals for the study were cost-effectiveness, compliance with regulatory limits, and providing the best long-term plan for growth and development within the Village. HIGHLIGHTS: COMPLETED: 2018 REFERENCE: Larry Lohmar Public Works Supervisor 8154244077 tarry.lohmar@villageofelwood.com The Village of Elwood owns, operates, and maintains one wastewater treatment plant (WWTP). The WWTP discharges treated effluent to the Des Plaines River regulated by an NPDES discharge permits issued by the Illinois Environmental Protection Agency (IEPA). The Facility Plan serves as a planning tool for the improvements required over the next twenty years for the Village's WWTP. This includes evaluating the condition of the existing WWTP, identifying the improvements needed to rehabilitate them, and identifying the improvements needed to comply with potential future effluent regulations. The recommended improvements to the WWTP are: • Reinstatement of Well No. 8 and associated piping • Improve water main looping and increase main sizes • Install additional water storage towers to maintain system pressure and fire flow requirements • Provide water supply service to Northpoint and J-Power In addition, the Village of Elwood owns, operates, and maintains a water treatment plant (WTP). The WTP is supplied by two deep wells which is then treated primarily by vertical ion -exchange softeners and then distributed through to the system which includes a 1.0 million gallon elevated storage tank. The Facility Plan evaluates the water system's supply and demands over the next twenty years and includes major development proposals, infrastructure improvements, and additional water supply sources. The recommended improvements to the WTP are: • Reinstatement of Well No. 8 • Improve water main looping and increase main sizes • Provide water supply service to Northpoint and J-Power City ofNlcHenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 -. CITY OF ELMHURST, IL Water & Sewer Rate Study The City was in need of achieving a long-term financial stability in the Water and Sewer Funds and allow for proactive system improvements. Baxter & Woodman was selected by the City to prepare a comprehensive water and sewer rate study to determine revenue requirements, service costs, and fee structure. Important project objectives include: • Recommend cash balance goals and develop a methodology for computing future goals. • Recommend alternative rate structure for water and sewer rates that will distribute costs equitably. • Provide funding and capital planning strategies. • Ensure sufficient financial resources that are available to fund the operations and infrastructure replacement needs of the City's water and sewer systems while limiting the economic impact on stakeholders. As part of this project, Baxter & Woodman used AWWA standards for the establishment of a water main replacement plan. ;HIGHLIGHTS: COMPLETED: 2014 REFERENCE: Tom Trosien Finance Director 630-530-3105 tom.trosien@elmhurst.org water lmhurst, llllnols apdsewer Rate end S tt,dy Municipality Cast Comnarimn with Community has WWTP TABLE3 Surrnundine Equivalent Monthly Water Bill Communities Equivalent Monthly Sewer Bill' Equivalent Monthly Water and Sewer Bill" Carol Steam Yes $32 $16 $48 Glendale Heights Yes S35 $30 $65 Addison Yes $40 $34 $74 Lombard No $50 $31 $81 Elmhurst YES $43 $32 S75 Bloomingdale Yes $5S $26 $87 Itasca Yes $36 $45 $84 Glen Ellyn No $46 $41 $95 Bensenville Yes $48 $44 $92 Wood Dale Yes $51 S43 $94 Averse $44 $34 $HO • Some communities recover both water and sewer costs solely through their water rate, without a separate sewer rate. •' Rates for communities billing on a monthly or quarterly cycle were converted to a bi-monthly basis For directcomparison to the City's rates. City of McHenry BARTER WOODMAN Capital Development Fee Study ®1903II2.10 ,:; Engineers CITY OF CRYSTAL LAKE, IL Utility Rate and Connection Fee Study The City hired Baxter & Woodman to conduct a Utility Rate and Connection Fee Study. The purpose of the study was to allow the City to identify a rate structure that would allow its water and sewer utilities to be self-sustaining. Baxter &Woodman provided an in-depth evaluation of present and projected revenues and expenses of the City's water and sewer utilities. After investigating the current rate structures and reviewing historical financial information, it was determined that revenues from connection fees which were slated for repayment of water HIGHLIGHTS: COMPLETED: 2014 REFERENCE: George Koczwara Finance Director 815459-2020 gkoczwara@crystallake.org and sewer revenue bonds were significantly below projected levels due to the recession. The impact of this slowdown in connection fee revenue was the need to increase user fees across all users to support the current debt load. In order to determine the rates necessary to make the utilities self- supporting, Baxter & Woodman conducted a cash flow analysis along with water and sewer revenue projections. Five different scenarios were evaluated after completing a forecasting model utilizing the City's Annual Budget Reports: • Baseline - Current rates remain in place and no investment in capital improvements. • Minimum Sustainable Alternative - Evaluates the rates necessary to support the existing debt service and make the minimum capital investment required to avoid critical system failure. • Capital Investment -Alternate 1 -Proposed rates will support not only the minimum sustainable alternate, but also the infrastructure improvements necessary for maintaining the integrity of the water and sewer systems. • Capital Investment -Alternate 2 -Evaluates the rates required to support the minimum sustainable alternate as well as increase the robustness of the system and improve operational efficiencies. • Capital Investment -Alternate 3 -This scenario evaluates rates necessary to support the full complement of capital improvements identified in the water and sewer system master plans. Working with City staff, a recommendation of adopting Alternate 1 was presented to the City Council and subsequently adopted. Since the time the City has adopted the proposed 5 year rate increase plan, significant adjustments have had to be made to the Capital Improvement Plan (CIP). The City has worked with Baxter & Woodman to revisit the plan and provide information and analysis regarding the impacts of the changes to the CIP. BAxTF UtllnfC tol{epa,lalnol� 1 ty Rate and ConnecU°a F ee Shuly City of McHenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 VILLAGE OF SOUTH ELWN, IL Water System Model Baxter & Woodman developed a WaterGEMS water model to help the Village analyze future developments and water system needs. The Village's Geographic Information System (GIS) was reviewed and updated as part of the project. The project includes: • A calibrated model developed from the City's GIS. • Estimates of existing residential population, non- residential population equivalents, and water demands. • Updated projected population estimates based on available developable land and anticipated changes in existing land uses. HIGHLIGHTS: COMPLETED: 2018 PROJECT MANAGER: Carolyn Grieves, PE REFERENCE: Dan Mann Superintendent of Water & Sewer 847-695-2742 dmann@southelgin.com • Updated WaterGEMS water system computer modeling work based on the Village's Geographic Information System (GIS) and infield fire hydrant flow testing. • Use of the water model to identify problem areas and proposed solutions within the distribution system during a variety of demand conditions. VillagcofSouthL•Igin,Illinois � - �• �. -� .ca Water Ulility System !•`1' — \ `�` a/ 9 LT r { t lrpN The Village is using the results of the water system study for future developments and capital improvement planning. Maximum Day Fire Flow City ofMcl-lenry BAXTER WOODMAN Capital Development Fee Study ©190332.10 _ The Village is using the results of the water system study for future developments and capital improvement planning. Maximum Day Fire Flow City ofMcl-lenry BAXTER WOODMAN Capital Development Fee Study ©190332.10 _ VILLAGE OF DEERFIELD, IL Water Master Plan The Village hired Baxter & Woodman to conduct a thorough study, review and analysis of the entire water system with the goal of developing an efficient, economical water system plan for operations, facilities, and the distribution system. The report outlined a systematic approach for making both short and long term capital and operational efficiency improvements to help with water loss and decrease the number of main breaks the Village experiences every year. As part of the analysis, the following items were reviewed: • Pastwater use and future water demand projections. • Existing system facilities operations. • Distribution system data and development of a new WaterGEMS@ hydraulic distribution model developed from the Village's Geographic Information System (GIS) database. Is Short and long term needs, including estimated project costs. A new WaterGEMS® hydraulic model of the Village's water distribution system was developed and utilized to assist with verification of system pressures, fire flow capabilities, and development of water main improvements along with review of alternative HIGHLIGHTS: COMPLETED: 2016 PROJECT MANAGER: Carolyn Grieves, PE REFERENCE: Robert Phillips, PE Public Works Director and Village Engineer 847-719111,7464 rphillips@deerfield.il.us a ofDeamU�• IWaoh - Water SyStemAt rP►RD Report operational schemes. The new water model �Ponsb, correlates directly with the Village's GIS. Data from eA�ree "OODRAM the model can be linked directly to GIS y`J16-PENAL so pressures and fire flows are readily RscominimD wAnR NAim imnOY[ mm(LONG Tim w/ Pommor wnia emnr available to Village staff. The water - 7 system model was used to analyze :° areas with high main breaks, low )ressure, and low fire flow. A proposed L. Water Main Capital Improvement Plan I was developed to target water main _ improvements and help reduce non- revenue water loss. - - City of McHenry BARTER 'WOODMAN Capital Development Fee Study • 190382.10 :. , _ :. VILLAGE Ur HILLCREST, IL Water System Master Plan The Village of Hillcrest selected Baxter & Woodman to develop a GIS-integrated water model to identify and prioritize cost effective improvements to the Village's water system. The purpose of this report is to develop a systematic approach for making both short and long term capital improvements to improve system performance and reliability. The project included: • Development of a water system Geographic Information System (GIS) database • WaterGEMS hydraulic model developed using newly created GIS information • Review of water storage capacity and well supply • Short and long term improvements, including project cost estimates The water system model was used to analyze areas of the Village with high main breaks, low pressure, and low fire flow. Data from the model can be linked directly to GIS so that pressures and fire flows are readily available for planning and future analysis. HIGHLIGHTS: COMPLETED: 2017 REFERENCE: Steve Dodson Village President 815-757-3800 sdodson@hillcrestil.us p�xTtN p00DN�N .r t MW City of McHenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 _„ �,;r,� „�_�,: VILLAGE Or GLENVIEW, IL Water System Strategic Planning Report The Village asked Baxter & Woodman to assist with the development of a systematic approach for making capital improvements and operational modifications intended to meet the Village's water supply needs and optimize operations. The Village's primary concerns included meeting or exceeding water quality standards; ensuring reliable supply and service to its residents, businesses and potential new bulk customers; maintaining adequate pressures and fire flows; and improving the system efficiency and cost effectiveness. This strategic plan was built, in part, on previously completed studies and included the following: • Estimates of existing residential population, non- residential population equivalents and water demands. • Updated projected population estimates based on available developable land and anticipated changes in existing land uses. • In -field fire hydrant flow testing. • Water system computer modeling work. • Use of the water model to identify problem areas in the distribution system during a variety of demand conditions. • Proposed operational changes intended to eliminate unnecessary pumping. • Preventative maintenance recommendations and proposed means to reduce unaccounted for water quantities. • Proposed means to resolve the West La Reservoir humidity problems. • Recommendations for capital improvements and operational strategies based on results of water system modeling and alternatives analysis for future conditions. Estimates of capital costs and prioritization of the improvements were included. City of McHenry Capital Development Fee Study • 190382.10 HIGHLIGHTS: COMPLETED: 2011 PROJECT MANAGER: Carolyn Grieves, PE REFERENCE: Joe Rizzo Public Works Superintendent 847-9044520 jrizzo@glenview.il.us FIGURE 6 VILLAGE OF GLENVIEW, ILLINOIS PIPE CONDITION RANKING 40P PressureZone Boundary Overall Rank /V Ranking 9-10 Ranking 7-8 I Ranking 5-6 /`*C/ Ranking 3-4 Ranking 1.2 I I Pipes without Breaks i ,._ . i ,_ T-, L.= -P j-- • rl �C r lt\l�/" 1-Ifl�L.l Our water engineers assist the Village with identifying areas for system improvement and establishing long range planning goals. BAXTER WOODMAN COMPENSATION Our engineering fee for the above stated scope of services will be based on our hourly billing rates for actual work time performed plus reimbursement of out-of-pocket expenses, including travel costs which in total will not exceed $58,500. An itemized breakdown is included below. SCOPE SCOPE ITEM COST NUMBER Site Visit 1 $2,000 2/3 Assess Present Conditions and Data $7,400 Review/Assess Future Land Use Development 4 Review Existing Wastewater Treatment $7,100 Facilities/Assess Future Conditions/Basis of Design 5/7 Assess Future Conditions/Sanitary $4,400 Sewer System Evaluation 6/8 Assess Future Conditions/Water System $5,400 Evaluation 9/10 Cost Estimate/Review Existing Capacity $11,600 Fee 11 Update Fee Structure Report $7,500 12 Project and Direction Meetings $8,100 13 Project Management $5,000 TOTAL: $58,500 City of McHenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 _ . - REQUIRED FORMS • Certification Form City ofMchlenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 RECEIPT OF ADDENDA Addendum say to email receipt to I polerecky City of McHenry BARTER WOODMAN Capital Development Fee Study • 190382.10 APPENDIX: RESUMES REMOVE THIS SHEET City ofMcFlenry BAXTER WOODMAN Capital Development Fee Study • 190382.10 _ _ . City of McHenry Professional Services Contract Professional Services Contract Between The City Of McHenry � 1 i _ ♦ 111 For Professional Engineering Services For Water and Wastewater Capital Development Fee Study Revised 5/22/17 City of McHenry Professional Seri)ices Contract Professional Services Contract Between The City of McHenry And Baxter & Woodman For Professional Engineering Services For Water and Wastewater Capital Development Fee Study TABLE OF CONTENTS ARTICLE 1. THE SERVICES........................................................................................................1 1.1 Intent........................................................................................................................ l 1.2 Services....................................................................................................................1 1.3 Project Time............................................................................................................ l 1.4 Term; Extensions, 0 a 0 0 a 6 0 # 0 * a a 0 0 a 9 0 * 0 0 a a a 0 0 0 0 0 a a 0 a 0 a 0 9 f 0 9 6 0 a * 0 9 a 0 0 9 a 9 0 a 9 9 1.5 Other Contracts........................................................................................................1 1.6 Responsibility of Consultant to Perform.................................................................1 1.7 Financial Ability to Perform. see posto*R9 99*004000 asses 6906499*0 060*4 04 2 ARTICLE 2. COMPENSATION AND PAYMENT...................................................................... 2 2.1 Pricing Schedule...................................................................................................... 2 2.2 Monthly Payment; Invoices.....................................................................................2 2.3 Taxes........................................................................................................................2 2.4 Final Payment.......................................................................................................... 2 2.5 Deductions..............................................................................................................0 3 2.6 Use of Deducted Funds........................................................................................... 3 2.7 Keeping Boolcs and Accounts...... ... of 006 066604 60*60600 s4*4000 0*000000*60 80400 00 65 ARTICLE 3. PERFORMANCE OF SERVICES............................................................................3 3.1 Standard of Performance......................................................................................... 3 3.2 Correction of Defects............................................................................................... 3 3.3 Risk of Loss............................................................................................................. 4 3.4 Opinions of Probable Cost....................................................................................... 4 3.5 City Responsibilities................................................................................................ 4 3.6 "fime of the Essence................ 0004#04#60 004 @@tea 6440664604 Goosafesoes @a 00*84600 00*09*000*60*0 604 05 Revised 5/22/17 City of McHenry Professional Services Contract 3.7 Suspension of Services........ too 00*00040 080004*644 044 040 00#04 5 ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS............................................................ 5 4A Services Change Orders.......................................................................................... 5 4.2 Revision Notices...... $0 0 0 0 * 0 0 4 0 9 0 0 * 0 9 * 9 a 0 0 4 0 9 65 4.3 No Change in Absence of Services Change Order .................................................. 5 4.4 Delays...................................................................................................................... 5 ARTICLE5. INSURANCE............................................................................................................ 6 5.1 Insurance.................................................................................................................. 6 5.2 Scope of Coverage; Minimum Limits of Coverage ................................................. 6 5.3 Deductibles and Self -Insured Retentions................................................................ 6 5.4 Additional Requirements......................................................................................... 6 5.5 Verification of Coverage......................................................................................... 7 5.6 Sub -Consultants and Suppliers................................................................................ 8 ARTICLE 6. INDEMNIFICATION............................................................................................... 8 6.1 Agreement to Indemnify.......................................................................................... 8 6.2 No Limit Based on Insurance..................................................................................8 6.3 Withholding Payment.............................................................................................. 8 6.4 Limit on Duty to Indemnify..................................................................................... 8 ARTICLE 7. ARBITRATION........................................................................................................ 8 7.1 Arbitration............................................................................................................... 8 ARTICLE 8. TERMINATION........................................................................................................9 8.1 Contract is At-Will..................................................................................................9 8.2 Termination by City for Breach............................................................................... 9 8.3 City Remedies.......................................................................................................... 9 8.4 Termination by Consultant for Breach, 9 9 0 6 0 6 6 9 a * N a a 9 a * 0 a 0 0 * 0 f a 0 N 0*004#09 ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS ......................... 9 9.1 Consultant as Independent Consultant..................................................................10 9.2 Compliance with Laws; Communications with Regulators..................................10 9.3 Permits and Licenses.............................................................................................10 9.4 Safety; Hazardous Materials, . * 0 0 * a & * 4 0 0 * 0 * 0 0 4 6 0 0 0 0 * 0 0 * 0 0 0 0 0 * 6 a 6 4 0 0 a 6 a a 0 a & 0 10 9.5 Ownership of Data and Documents.......................................................................10 9.6 Notices...................................................................................................................10 9.7 No Waiver by City.................................................................................................10 9.8 No Third -Party Beneficiaries.................................................................................11 Revised 5/22/17 City of McHenry Professional Services Contract 9.9 Survival of Terms..................................................................................................11 9.10 Assignments..........................................................................................................11 9.11 Amendments..........................................................................................................11 9.12 Governing Law......................................................................................................11 9.13 Compliance with Laws, Grant Regulations...........................................................11 9.14 Representation of No Conflicts.............................................................................11 9.15 No Collusion, 99*09600 00 00*0690 we *@too watooffiGO94 00 00004 Revised 5/22/17 City of McHenry Professional Services Contract Professional Services Contract Between The City of McHenry And Baxter & Woodman For Professional Engineering Services For Water and Wastewater Capital Development Fee Study This contract (the "Conn°act") is dated as of May 7th (the "Effective Date") and is by and between the City of McHenry, an Illinois municipal corporation, (the "City") and Baxter & Woodman. (the "Consultant"). In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1.1 parties. 1.2 "Services"): ARTICLE 1. THE SERVICES Intent. It is the intent of the parties that this Contract govern the relationship of the Services. The Consultant will perform for the City the following services (the Proposed Scope of Services is identified on Pages 9-13 of Baxter and Woodman's "Proposed Scope of Services" section included in attached Proposal. 1.3 Project Time. The Services will be performed according to the following schedule ("Project Schedule Proposed Schedule is identified on 14 of Baxter & Woodman's "Project Schedule" section included in attached Proposal. The Services will be completed on or before July 31, 2019 (the "Completion Date"). The Completion Date shall be effective for substantial completion all design services. Bidding Services and Construction Support shall be completed after the date of substantial completion in coordination with construction of the project. 1.4 Term; Extensions. This Contract commences on the Effective Date and terminates on December 31, 2019 unless terminated earlier pursuant to Article 8 of this Contract (the "Tenn"). All terms of this Contract, including without limitation pricing terms, are firm during the Term, unless as embodied in an amendment to this Contract in accordance with Section 9.15. The Parties may extend this Contract for two additional one-year periods (each an "Extended Term"). Pricing terms may be adjusted by written agreement at the beginning of an Extended Term. 1.5 Other Contracts. The City may enter into agreements with other consultants, pursuant to which the City may award work from time to time at the City's discretion. 1.6 Responsibility of Consultant to Perform. The Consultant must provide all personnel necessary to complete the Services. The Consultant must perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise -1- City of McHenry Professional Services Contract approved by the City in writing. All sub -consultants and supplies used by the Consultant in the performance of Services must be acceptable to, and approved in advance by, the City. The City's approval of any sub -consultant or supplier will not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services in full compliance with, and as required by or pursuant to, this Contract. All Services performed by any sub -consultant or supplier are subject to all of the provisions of this Contract in the same manner as if performed directly by the Consultant. If any sub -consultant or supplier fails to properly perform any Services undertaken by it in compliance with this Contract, then the Consultant, immediately on notice from the City, must remove that sub -consultant or supplier and undertake the Services itself or replace the sub - consultant or supplier with a sub -consultant or supplier acceptable to the City. The Consultant will have no claim for damages, for compensation in excess of the Compensation, or for delay or extension of the Project Schedule as a result of any such removal or replacement. 1.7 Financial Ability to Perform. When executing this Contract, the Consultant represents and declares that it is financially solvent, has the financial resources necessary, has sufficient experience and competence, and has the necessary capital, facilities, organization, and staff necessary to provide, perform, and complete the Services set forth in this Contract in full compliance with, and as required by or pursuant to, this Contract. ARTICLE 2. COMPENSATION AND PAYMENT 2.1 Pricing Schedule. As compensation for the performance of the Services ("Compensation"), the City will pay the Consultant the following amounts and in the following manner: Proposed Pricing is identified on Page 26 of Baxter & Woodman's "Compensation" section included in attached Proposal. Except for the Compensation, the City will have no liability for any expenses or costs incurred by the Consultant. 2.2 Monthl�Payment; Invoices. The Compensation will be paid in monthly installments. The Consultant must submit to the City, on a monthly basis, a written invoice for payment for completed work. The City may specify the specific day of the month on or before which invoices must be filed. Each invoice must be accompanied by receipts, vouchers, and other documents as necessary to reasonably establish the Consultant's right to payment of the Compensation stated in the invoice. In addition, each invoice must include (a) employee classifications, rates per hour, and hours worked by each classification and, if the Services are to be performed in separate phases, for each phase, (b) total amount billed in the current period and total amount billed to date and, if the Services are to be performed in separate phases, for each phase, and (c) the estimated percent completion of the Services and, if the Services are to be performed in separate phases, for each phase. 23 Taxes. The Compensation includes applicable federal, State of Illinois, and local taxes of every kind and nature applicable to the services provided by the Consultant and all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or other similar benefits. The Consultant will never have a claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees. -2- City of McHenry Professional Services Contract 2.4 Final Pam. The Services will be considered complete on the date of final written acceptance by the City of the Services or the relevant phase of the Services. Services related to a submission of the Consultant will be deemed accepted by the City if the City does not object to those Services in writing within 30 days after the submission by the Consultant of an invoice for final acceptance and payment The City will make final payment to the Consultant within 30 days after final acceptance of the Services, after deducting therefrom charges, if any, as provided in this Contract ("Final Payment"). The acceptance by the Consultant of Final Payment will operate as a full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or demands for further payment of any kind for the Services encompassed by the Final Payment. 215 Deductions. Notwithstanding any other provision of this Contract, the City may deduct and withhold from any payment or from Final Payment such amounts as may reasonably appear necessary to compensate the City for any loss due to (1) Services that are defective, nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the Consultant or the City made by any of the Consultant's sub -consultants or suppliers or by other persons about the Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, the cost to the City, including without limitation reasonable attorneys' fees, of enforcing the terms of this Contract. The City will notify the Consultant in writing of the City's determination to deduct and withhold funds, which notice will state with specificity the amount of, and reason or reasons for, such deduction and withholding. 2.6 Use of Deducted Funds. The City will be entitled to retain any and all amounts withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in question or has furnished security for that performance satisfactory to the City. The City will be entitled to apply any money withheld or any other money due to the Consultant to reimburse itself For any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and reasonable attorneys' fees (collectively "Costs") incurred, suffered, or sustained by the City and chargeable to the Consultant under this Contract. 2.7 Keeping Books and Accounts. The Consultant must keep accounts, books, and other records of all its billable charges and costs incurred in performing Services in accordance with generally accepted accounting practices, consistently applied, and in such manner as to permit verification of all entries. The Consultant must make all such material available for inspection by the City, at the office of the Consultant during normal business hours during the Term and for a period of five years after termination of this Contract. Copies of such material must be furnished to the City at the City's request and expense. ARTICLE 3. PERFORMANCE OF SERVICES 3.1 Standard of Performance. The Consultant must perform the Services in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in the Chicago Metropolitan Region ("Standard of Performance"). The Consultant is fully and solely responsible for the quality, technical accuracy, completeness, and coordination of all Services. All plans and other documents furnished by the Consultant shall be endorsed and stamped with professional seals when such seals are required by law. 3.2 Correction of Defects. The Consultant must provide, for no additional Compensation and at no separate expense to the City, all work required to correct any defects or deficiencies in the performance of Services, regardless of whether the defect or deficiency relates to the work of the -3- City of McHenry Professional Services Contract Consultant or of the Consultant's sub -consultants or suppliers. 33 Risk of Loss. The Consultant bears the rislc of loss in providing all Services. The Consultant is responsible for any and all damages to property or persons arising from any Consultant error, omission, or negligent act and for any losses or costs to repair or remedy any work undertaken by the City based on the Services as a result of any such error, omission, or negligent act. Notwithstanding any other provision of this Contract, the Consultant's obligations under this Section 3.3 exist without regard to, and may not be construed to be waived by, the availability or unavailability of any insurance, either of the City or the Consultant, to indemnify, hold harmless, or A eimburse the Consultant for damages, losses, or costs. 3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor the City has control over the costs of labor, materials, equipment, or services furnished by others or over competitive bidding, market or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, any opinions of probable costs provided under this Contract are considered to be estimates only, made on the basis of the Consultant's experience and qualifications, and those opinions represent the Consultant's best judgment as an experienced and qualified professional, familiar with the industry. The Consultant does not guaranty that proposals, bids, or actual costs will not vary from the opinions prepared by the Consultant. 3.5 Cit_�ponsibilities. The City, at its sole cost and expense, will have the following responsibilities: (a) To designate in writing a person with authority to act as the City's representative with respect to the Services. In the absence of a written designation, the City's representative will be the City Administrator. The City's representative will have the authority to act on behalf of the City except on matters that require approval of the City Council. (b) To provide to the Consultant all criteria and information about the requirements for the Services, including, as relevant, the City's objectives and constraints, schedule, space, capacity and performance requirements, and budgetary limitations. (c) To provide to the Consultant existing studies, reports, and other available data relevant to the Services. (d) To arrange for access to, and make provisions for the Consultant to enter on, public and private property as reasonably required for the Services. (e) To provide, as relevant, surveys describing physical characteristics, legal limitations, and utility locations for the Services and the services of other consultants when the services of other consultants are requested by the Consultant and are necessary for the performance of the Services. (lj To provide structural, mechanical, chemical, air and water tests, tests for hazardous materials, and other laboratory and environmental tests, inspections, and reports requu•ed by law to be provided by the City in connection with the Services, except the extent such tests, inspections, or reports are part of the Services. (g) To review reports, documents, data, and all other information presented by the Consultant as appropriate. -4- City of McHenry Professional Services Contract (h) To provide approvals from all governmental authorities having jurisdiction over the Services when requested by the Consultant, except the extent such approvals are part of the Services. (i) To provide, except as provided under Article 5 and Article 6 of this Contract, all accounting, insurance, and legal services as may be necessary from time to time in the judgment of the City to protect the City's interests with respect to the Services. To attend meetings related to the Services. (lc) To give prompt written notice to the Consultant whenever the City observes or otherwise becomes aware of any development that affects the scope or timing of Services, except that the inability or failure of the City to give any such a notice will not relieve the Consultant of any A its responsibilities under this Contract. 3.6 Time of the Essence. Time is of the essence for the Services and all activities with regard to the performance of the Services. 3.7 Suspension of Services. The City, at any time and for any reason, may suspend work on any or all Services by issuing a written work suspension notice to the Consultant. The Consultant must stop the performance of all Services within the scope of the suspension notice until the City directs the Consultant in writing to resume performance. ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS 4.1 Services Change Orders. The City, from time to time, may issue a written order modifying or otherwise changing the scope of the Services included in a Services Change Order (a "Services Change Order"). Any Services Change Order in an amount exceeding $10,000 must be approved by the City Council. The Services Change Order will be generally in the form attached to and by this reference incorporated into this Contract as Attachment A. The Consultant may request a Services Change Order based on a claimed material change to any Services performed under this Contract. A Services Change Order may include additions to and deletions from the Services and will include requested equitable increases or decreases to the Compensation. 4.2 Revision Notices. Within three (3) days after the date of a Services Change Order, and in any event before the Consultant begins work on any changed Services, the Consultant must notify the City in writing if the Consultant desires a revision to the Services Change Order (a "Revision Notice"). The Revision Notice must clearly state the Consultant's requested revisions and the reasons for the revisions. If the City agrees to any revision, then the City will issue a revised Services Change Order in a form acceptable to the Parties. If the Consultant does not submit a Revision Notice within the (3) -day period, then the Consultant will be deemed to have accepted the Services Change Order and the Services Change Order will be final. 43 No Change in Absence of Services Change Order. No claim for an adjustment in Compensation or Project Schedule will be made or allowed unless it is embodied in a Services Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to an adjustment in the Compensation or Project Schedule terms that has not been included, or fully included, in a Services Change Order, then the Consultant may submit to the City a written request for the issuance of, or revision of, a Services Change Order including the desired adjustment. The Consultant's request must be submitted before the Consultant proceeds with any Services for which an adjustment is desired. -5- City of McHenry Professional SeTwices Contract 4.4 Delays. If a delay in providing Services results from one or more causes that could not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation For extra costs related to the delay, or both. The Consultant must notify the City in writing within 3 days after the start of the delay and again in writing within 3 days after the delay has ended (the "Delay Period"). The first notice must state the cause or causes of the delay and the impact of the delay on providing Services. The second notice must state the cause or causes of the delay, the length of the day, the reasons why the delay disrupted performance of the Services and the Consultant's request, if any, for a change in Compensation or Project Schedule. If the Consultant fails to submit notices as provided in this Section 4.5, then the Consultant will be deemed to have waived any right to an adjustment in Compensation for the Services. ARTICLE 5. INSURANCE 5.1 Insurance. The Consultant must procure and maintain, for the duration of this Contract, insurance as provided in this Article 5. 5.2 Scope of Coverage; Minimum Limits of Coverage. (a) Commercial General Liabilitv. Insurance Services Office ("ISO"), or reasonable equivalent, Commercial General Liability occurrence form CG 0001, with the City and its officials, officers, employees, and agents named as additional insured on Insurance Service Office (ISO) Additional Insured Endorsement CG 2010 (Exhibit A) or CG 2026 (Exhibit B). Coverage must beat least $1,000,000 combined single limit per occurrence for bodily injury and for property damage and $1,000,000 per occurrence for personal injury. The general aggregate must be twice the required occurrence limit. Minimum General Aggregate must be no less than $2,000,000 or a project- contract specific aggregate of $1,000,000. (b) Automobile Liabilitv. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 "Any Auto." Coverage must be at least $1,000,000 combined single limit per accident for bodily injury and property damage. (c) Professional Liabilitv. Indemnification and for injury or damage arising out of negligent acts, er7 ors, or omissions in providing professional services, including without limitation: (i) preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys, designs or specifications and (ii) providing direction, instruction, supervision, inspection, or engineering services or failing to provide them, if that is the primary cause of injury or damage. Coverage must be at least $1,000,000 each claim with respect to negligent acts, errors, and omissions in connection with all professional services to be provided under this Contract. (d) Workers' Compensation and Employers' LiabilitX. Workers' Compensation as required by the Workers' Compensation Act of the State of Illinois and Employers' Liability insurance. Coverage must be at least Workers' Compensation Coverage with statutory limits and Employers' Liability limits of $500,000 per accident. 5.3 Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City. At the option of the City, either the insurer must reduce or eliminate such deductibles or self -insured retentions with respect to the City and its officials, officers, employees, and agents or the Consultant must procure a bond guaranteeing payment of losses and related investigation, claim administration, and Consultant defense expenses. 5.4 Additional Requirements. The insurance policies must contain, or be endorsed to -6- City of McHenry Professional Services Contract contain, the following provisions: (a) Commercial General Liability and Automobile Liability Coverage. The City and its officials, officers, employees must be covered as additional insured as respects: liability arising out of the Consultant's work, including without limitation activities performed by or on behalf of the Consultant and automobiles owned, leased, hued, or borrowed by the Consultant. Coverage must contain no special limitations on the scope of protection afforded to the City or its officials, officers, employees, and agents. (b) Primac y Coverage. The insurance coverage must be primary with respect to the City and its officials, officers and employees. Any insurance or self-insurance maintained by the City and its officials, officers, employees, and agents will be excess of the Consultant's insurance and will not contribute with it. (c) Severability of Interests/Cross Liability. The insurance must contain a Severability of Interests/Cross Liability clause or language stating that the insurance will apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's ability. (d) Umbrella Policies. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Consultant must name the City and its officials, officers and employees, as additional insured under the umbrella policy. (e) Occurrence Form. All general liability coverage must be provided on an occurrence policy form. Claims -made general liability policies are not acceptable. (f) Workers' Compensation and Employers' Liability Coverage. The insurer must agree to waive all rights of subrogation against the City and its officials, officers, employees, and agents for losses arising from work performed by the Consultant. (g) Professional Liability. If the policy is written on a claims -made form, the retroactive date must be equal to or preceding the effective date of this Contract. If the policy is cancelled, non - renewed, or switched to an occurrence form, then the Consultant must purchase supplemental extending reporting period coverage for a period of not less than three years after the date of substantial completion. (h) All Coverage. Each insurance policy required must have the City expressly endorsed onto the policy as a Cancellation Notice Recipient. If a policy is canceled before the expiration date A that policy, then notice must be delivered to the City in accordance with the policy provisions prior to the expiration date. (i) Acceptability of Insurers. Insurance must be placed with insurers with a Best's rating of no less than A-, VII and licensed to do business in the State of Illinois. (D Waiver of Limitation. The Consultant hereby agrees to waive any limitation as to the amount of contribution recoverable against it by the City. This specifically includes any limitation imposed by any state statute, regulation, or case law including any Workers' Compensation Act provision that applies a limitation to the amount recoverable in contribution, such as Kotecki v. Cyclops Welding. Each sub -consultant also must agree to this waiver. -7- City of McHenry Professional Seri4ces Contract 5.5 Verification of Coverage. The Consultant must furnish the City with certificates of insurance naming the City and its officials, officers, employees, and agents as additional insured and with original endorsements affecting coverage required by this Article 5. The certificates and endorsements for each insurance policy must be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms provided by the City or may be ISO Additional Insured Endorsements CG 2010 or CG 2026, or reasonable equivalent, and in any event must be received and approved by the City before any work commences. The City reserves the right to request a full certified copy of each insurance policy and endorsement. 5.6 Sub -Consultants and Suppliers. The Consultant must include all sub -consultants as insured under its policies or must furnish separate certificates and endorsements for each sub - consultant. All coverage for sub -consultants are subject to all of the requirements stated in this Article 5. ARTICLE 6. INDEMNIFICATION 6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant hereby agrees to indemnify and, at the City's request, defend the City and its officials, employees, agents, and representatives (collectively the "Indemnified Parties") against all injuries, deaths, loss, damages, claims, patent claims, lawsuits, liabilities, judgments, costs, and expenses, including attorney fees incurred by the City (collectively "Claims"), that may in any way accrue against the Indemnified Parties or any one of them arising in whole, or in part, or in consequence of the negligent or intentionally tortious performance of any services by the Consultant or its employees or sub - consultants or that may in any way result therefrom, except only Claims arising out of the sole legal cause of the City. In addition, Consultant hereby agrees to indemnify the City with regard to any damages, costs and expenses, including attorney fees incurred by the City for any failure by the Consultant to comply with insurance reporting provisions of any Consultant insurance policy adversely affecting coverage provided to the indemnified parties. 6.2 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees that any performance bond or insurance policy required by this Contract, or otherwise provided by the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified Parties or any one of them. 6.3 Withholding Payment. To the extent that any payment is due to the Consultant under this Contract, the City may withhold that payment to protect itself against any Indemnified Claims until all claims, suits, or judgments have been settled or discharged and evidence to that effect has been furnished to the satisfaction of the City. 6.4 Limit on Duty to Indemnify. The Consultant is not required to indemnify an Indemnified Party to the extent a Claim resulted solely from the negligence or willful misconduct of the Indemnified Party. ARTICLE 7. ARBITRATION 7.1 Arbitration. Any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, as determined in the exclusive discretion of the City, at 333 N. Green St. McHenry, Illinois, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. The parties agree that an arbitration award by default may be entered upon the party failing City of McHenry Professional Services Contract to appear or defend itself in any arbitration proceeding. In the event of any arbitration or litigation of this Contract, the non -prevailing party, as determined by the arbiter or court, shall pay all expenses incurred by the prevailing party, including, but not limited to (a) attorney's fees, (b) filing costs, (c) witness fees, and (d) other general expenses of arbitration or litigation. ARTICLE 8. TERMINATION 8.1 Contract is At -Will. This Contract is at -will and may be terminated by the City at any time at the City's convenience, without reason or cause. If the City terminates this Contract without reason or cause, then the Consultant will be entitled to Compensation for all Service performed by the Consultant up to the date of termination. The Consultant is not entitled to any consequential damages, including without limitation for lost profit, for any Services not performed by the Consultant. 8.2 Termination by City for Breach. The City at any time, by written notice providing Consultant with 10 days' to cure any alleged breach hereof, may terminate this Contract of breach by the Consultant and of one or more terms of this agreement. "Breach" by the Consultant includes (a) failure of the Consultant to adhere to any terms or conditions of this Contract, (b) failure of the Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the performance of Services so as to endanger proper performance of the Services within the Project Schedule, (d) failure of the Consultant to have or maintain adequate resources to complete any Services. 83 City Remedies. If the City teirninates this Contract for Breach by the Consultant, then the City will have the right, at its election and without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: (a) The City may recover from the Consultant any and all costs, including without limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in response to any Breach. (b) The City may withhold any or all outstanding Compensation to reimburse itself or pay for any and all costs, including without limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in response to any Breach. In that event, the City will pay any excess funds to the Consultant, if any, after all of the City's costs are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City for, or pay, all costs, then the City will has the right to recover directly from the Consultant a sum of money sufficient to reimburse itself, or pay, all remaining costs. 8.4 Termination by Consultant for Breach. The Consultant at any time, by written notice, terminate this Contract on account of failure by the City to properly pay the Consultant and failure of the City to cure the breach within 10 days after that written notice or such further time as the Consultant may agree, in the Consultant's sole discretion, in response to a written notice from the City seeking additional time to cure. -9- City of McHenry Professional Services Contract ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS 9.1 Consultant as Independent Consultant. For purposes of this Contract, the Consultant is an independent consultant and is not, and may not be construed or deemed to be an employee, agent, or joint venturer of the City. 9.2 Communications with Re ul . Any written communication by Consultant directly with applicable governmental regulatory agencies with regard to Services shall be copied to the City. 9.3 Permits and Licenses. The Consultant must obtain and pay for all permits and licenses, registrations, qualifications, and other governmental authorizations required by law that are associated with the Consultant's performance of Services. 9.4 Safety; Hazardous Materials. (a) Protection of Health, Environment. The Consultant's personnel must be experienced and properly trained to perform the Services and must take adequate precautions to protect human health and the environment in the performance of Services. (b) Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous condition relating to the Services, then the Consultant must bring that condition to the attention of the City. (c) Hazardous Materials. The Consultant acknowledges that there may be hazardous substances, wastes, or materials as defined by applicable Law ("Hazardous Materials") at a project site or otherwise associated with Services, and the Consultant under those circumstances must take appropriate precautions to protect its employees, sub -consultants, and suppliers. 9.5 Ownership of Data and Documents. All data and information, regardless of its format, developed or obtained under this Contract (collectively "Data"), other than the Consultant's confidential information, will be and remain the sole property of the City. The Consultant must promptly deliver all Data to the City at the City's request. The Consultant is responsible for the care and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the Consultant's records subject to the Consultant's continued compliance with the provisions of this Article. The City hereby indemnifies the Consultant for damages caused by the City's misuse or reuse of Data not originally intended. 9.6 Notices. Any notice or communication required by this Contract will be deemed sufficiently given if in writing and when delivered personally or upon receipt of registered or certified mail, postage prepaid, with the U.S. Postal Service and addressed as follows: If to the City: City Administrator with a copes -10- City of McHenry Professional Services Contract If to the Consultant: with a copy to: or to such other address as the party to whom notice is to be given has furnished in writing. 9.7 No Waiver by City. No act, order, approval, acceptance, or payment by the City, nor any delay by the City in exercising any right under this Contract, will constitute or be deemed to be an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or incomplete Services or operate to waive any requirement or provision of this Contract or any remedy, power, or right of the City. 9.8 No Third -Party Beneficiaries. This Contract is for the benefit of the City and the Consultant only and there can be no valid claim made or held against the City or the Consultant by any third party to be a beneficiary under this Contract. 9.9 Survival of Terms. The following sections will survive the termination of this Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9. 9.10 Assignments. The Consultant may not assign or transfer any term, obligation, right, or other aspect of this Contract without the prior express written consent of the City. If any aspect of this Contract is assigned or transferred, then the Consultant will remain responsible to the City for the proper performance of the Consultant's obligations under this Contract. The terms and conditions of any agreement by the Consultant to assign or transfer this Contract must include terms requiring the assignee or transferee to fully comply with this Contract unless otherwise authorized in writing by the City. 9.11 Amendments. This Contract may be amended only in writing executed by the City and the Consultant. 9.12 Governing Law. The validity, construction, and performance of this Contract and all disputes between the parties arising out of or related to this Contract will be governed by the laws of the State of Illinois without regard to choice or conflict of law rules or regulations. 9.13 Compliance with Laws, Grant Regulations, All Services must be provided, performed, and completed in accordance with all applicable governmental permits, licenses, or other approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The Consultant also must comply with applicable conditions of any federal, state, or local grant received by the City with respect to this Contract. The Consultant will be solely responsible for any fines or penalties that may be imposed or incurred by a governmental agency with jurisdiction over the Services as a result of the Consultant's improper performance of, or failure to properly perform, any Services. 9.14 Representation of No Conflicts. The Consultant represents that, to the best of its knowledge, (1) no City employee or agent is financially interested, directly or indirectly, in the business of the Consultant or this Contract, (2) as of the Effective Date neither the Consultant nor any person employed by the Consultant has any interest that would conflict in any manner or degree -11- City of McHenry Professional Services Contract with the performance of the obligations under this Contract, and (3) neither the Consultant nor any person employed by or associated with the Consultant may at any time during the Term obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Contract. 9.15 No Collusion, The Consultant represents that the Consultant is not barred from contracting with a unit of state or local government as a result of (1) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is properly contesting its liability for the tax or the amount of the tax or (2) a violation of either Section 33E-3 or Section 33E4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the City prior to the execution of this Contract and that this Contract is made without collusion with any other person, firm, or corporation. WHEREFORE, the City and the Consultant have caused this Contract to be executed by their duly authorized representatives as of the Effective Date. CITY OF MCHENRY By: Name: Ross Polerecky Title: Community Development Director Date: HR Green, Inc. By: Name: Title: Date: -12- City of McHenry Professional Services Contract ATTACHMENT A SERVICES CHANGE ORDERNO. In accordance with Section 4.1 of the Contract dated 20 between the City and the Consultant, the Parties agree to the following Services Change Order: 1. Change in Services: 2. Change in Project Schedule (attach schedule ifappropt•iate): 3. Change in Completion Date: All Services must be completed on or before:. 20 4. Change in Compensation: ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED. CITY [City's project representative] CONSULTANT Signatut•e Name (Printed or Typed) Date Date If compensation change �t•eater than $3,500, then City Administrator signature required. City Administrator Date 20 20 If compensation change greater than $10 000 then City Council approval and Mayor signature re uq it•ed. Mayor Date 20 -1- Department of Public Works Troy Strange, Interim Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 TO: Mayor and City Council FROM: Troy Strange, Interim Director of Public Works RE: Millstream Lift Station Rehabilitation and Sanitary Sewer Relocation Project ATT: HR Green, Inc. Professional Services Agreement AGENDA ITEM SUMMARY: Staff requests City Council to consider a Professional Services Agreement with HR Green, Inc. for the completion of design services, bidding and construction observation for the Millstream Lift Station Rehabilitation and Sanitary Sewer Relocation Project, BACKGROUND: Fiscal Year 2019/2020 Capital Improvement Program includes $1,900,000 for the finalization of plans and specifications, construction observation, and construction of the Millstream Lift Station Improvements. This project will consolidate the Millstream Avenue and Freund Avenue Lift Stations as well as relocate a section of City sanitary sewer which is currently under an occupied commercial building. Both lift stations are at the end of their service lives and will be in need of major rehabilitation or full replacement. Due to their parallel locations along the Boone Creek and common discharge points the most efficient and cost effective design is to relocate the Millstream Lift Station and upgrade its capacity. Upon completion of the upgrade to the Millstream Avenue Lift Station the flow accepted by the Freund Avenue Lift Station will be redirected to the upgraded station which will allow for abandonment of the Freund Avenue Station. The completion of this project will reduce future maintenance and operational costs associated with keeping two separate lift stations in service. Also included in the scope for this project is the relocation of an existing sanitary sewer main which runs under 3705 West Elm Street and then southward along Boone Creek. The existing main is in poor condition and will need to be replaced/relocated prior to any development occurring along Boone Creek. Additionally, the relocation of this main will allow for the pipe to be accessible in the case of any future maintenance. This project was originally developed in 2008, the plans and specifications are currently in pre - final status (90% completed) but will need to be finalized. Illinois Department of Transportation (IDOT) and Illinois Environmental Protection Agency (IEPA) permits will need to be acquired prior to construction. Based on current permitting requirements, a number of engineering design items will need to be updated and some additional testing will need to be done. The cost for this additional work and construction observation has been included in the total cost of the project. ANALYSIS: NR Green, Inc. will need to be retained to finalize engineering plans and specifications in order to bid the project as they have completed all engineering work on the project to date. Because this project is a facilities project it will require a large amount of shop drawing review, contractor requests for information, and frequent construction support to be provided by the design engineer. Performance of design and construction services by the same firm for a project of this sort allows for efficient processing of submittals and administration of the project. HR Green has submitted a Professional Services Agreement for the Millstream Lift Station Rehabilitation and Sanitary Sewer Relocation Project. The scope of services includes completion of engineering design, bidding services, and construction observation services. The engineering services fee is a time and material amount not to exceed $140,000,00, RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the attached Professional Services Agreement with HR Green, Inc. for the Millstream Lift Station Rehabilitation and Sanitary Sewer Relocation Project in an amount not to exceed $140,000.00 and authorization to publicly Ad the Millstream Lift Station Rehabilitation and Sanitary Sewer Relocation Project. City of McHenry Pr^ofessional Services Contract Professional Services Contract Between The City Of McHenry And HR Green, Inc. For Professional Engineering Services For Millstream Lift Station Improvements Revised 5/22/17 City of McHenry Professional Services ConhAact Professional Services Contract Between The City of McHeniy And HR Green, Inc. For Professional Engineering Services For Millstream Lift Station Improvements TABLE OF CONTENTS ARTICLE1. THE SERVICES........................................................................................................1 1.1 Intent........................................................................................................................1 1.2 Services....................................................................................................................1 1.3 Project Time............................................................................................................1 1.4 Term; Extensions.....................................................................................................1 1.5 Other Contracts, . 0 1.6 Responsibility of Consultant to Perform................................................................. l 1.7 Financial Ability to Perform, 2 ARTICLE 2. COMPENSATION AND PAYMENT......................................................................2 2.1 Pricing Schedule......................................................................................................2 2.2 Monthly Payment; Invoices.....................................................................................2 2.3 Taxes........................................................................................................................2 2.4 Final Payment..........................................................................................................2 2.5 Deductions...............................................................................................................3 2.6 Use of Deducted Funds............................................................................................ 3 2.7 Keeping Books and Accounts.................................................................................. 3 ARTICLE 3. PERFORMANCE OF SERVICES. . 3 3.1 Standard of Performance......................................................................................... 3 3.2 Correction of Defects............................................................................................... 3 3.3 Risk of Loss............................................................................................................44 3.4 Opinions of Probable Cost.......................................................................................4 3.5 City Responsibilities................................................................................................4 3.6 Time of the Essence................................................................................................. 5 Revised 5/22/17 City of McRewy ofessional Services Contract 3.7 Suspension of Services............................................................................................ 5 ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS............................................................ 5 4.1 Services Change Orders..........................................................................................5 4.2 Revision Notices...................................................................................................... 5 4.3 No Change in Absence of Services Change Order..................................................5 4.4 Delays...................................................................................................................... 5 ARTICLE5. INSURANCE............................................................................................................ 6 5.1 Insurance.................................................................................................................. 6 5.2 Scope of Coverage; Minimum Limits of Coverage.................................................6 5.3 Deductibles and Self -Insured Retentions................................................................6 5.4 Additional Requirements.........................................................................................6 5.5 Verification of Coverage......................................................................................... 7 5.6 Sub -Consultants and Suppliers................................................................................ 8 ARTICLE 6. INDEMNIFICATION............................................................................................... 8 6.1 Agreement to Indemnify.......................................................................................... 8 6.2 No Limit Based on Insurance, 8 6.3 Withholding Payment..............................................................................................8 6.4 Limit on Duty to Indemnify..................................................................................... 8 ARTICLE 7. ARBITRATION........................................................................................................ 8 7.1 Arbitration............................................................................................................... 8 ARTICLE 8. TERMINATION....................................................................................................... 9 8.1 Contract is At-Will..................................................................................................9 8.2 Termination by City for Breach, 9 8.3 City Remedies.......................................................................................................... 9 8.4 Termination by Consultant for Breach, 9 ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS ......................... 9 9.1 Consultant as Independent Consultant.................................................................. l 0 9.2 Compliance with Laws; Communications with Regulators..................................10 9.3 Permits and Licenses.............................................................................................10 9.4 Safety; Hazardous Materials..................................................................................10 9.5 Ownership of Data and Documents.......................................................................10 9.6 Notices...................................................................................................................10 9.7 No Waiver by City* 10 9.8 No Third -Party Beneficiaries.................................................................................11 Revised 5/22/17 City of McRemy 9.9 9.10 9.11 9.12 9A 9.14 9.15 Revised 5/22/17 Professional Services Contract Survivalof Terms..................................................................................................11 Assignments..........................................................................................................11 Amendments..........................................................................................................11 GoverningLaw......................................................................................................11 Compliance with Laws, Grant Regulations...........................................................1 ] Representation of No Conflicts.............................................................................11 No Collusion, City of McHenry Professional Services Contract Professional Services Contract Between The City of McHenry And HR Green, Inc. For Professional Engineering Services For Millstream Lift Station Improvements This contract (the "Conti^act") is dated as of May 6, 2019 (the "Effective Date") and is by and between the City of McHenry, an Illinois municipal corporation, (the "City") and HR Green, Inc. (the "Consultant"). In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1.1 parties. 1.2 'Services") * ARTICLE 1. THE SERVICES Intent. It is the intent of the parties that this Contract govern the relationship of the Services. The Consultant will perform for the City the following services (the Proposed Scope of Services is identified on Pages 4-9 of HR Green, Inc. "Services" section included in attached Proposal. 1.3 Project Time. The Services will be performed according to the following schedule ("Project Schedule"): Proposed Schedule is identified on Page 10 of HR Green, Inc. "Project Schedule" section included in attached Proposal. The Services will be completed on or before May 6, 2020 (the "Completion Date"). The Completion Date shall be effective for substantial completion all design services. Bidding Services and Construction Support shall be completed after the date of substantial completion in coordination with construction of the project. 1.4 Term; Extensions. This Contract commences on the Effective Date and terminates on December 31, 2020 unless terminated earlier pursuant to Article 8 of this Contract (the "Term"). All terms of this Contract, including without limitation pricing terms, are firm during the Term, unless as embodied in an amendment to this Contract in accordance with Section 9.15. The Parties may extend this Contract for two additional one-year periods (each an "Extended Term"). Pricing terms may be adjusted by written agreement at the beginning of an Extended Term. 1.5 Other Contracts. The City may enter into agreements with. other consultants, pursuant to which the City may award work from tithe to time at the City's discretion. 1.6 Responsibility of Consultant to Perform. The Consultant must provide all personnel necessary to complete the Services. The Consultant must perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the City in writing. All sub -consultants and supplies used by the Consultant in the -1- City of McHenry Professional Services Contract performance of Services must be acceptable to, and approved in advance by, the City. The City's approval of any sub -consultant or supplier will not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services in full compliance with, and as required by or pursuant to, this Contract. All Services performed by any sub -consultant or supplier are subject to all of the provisions of this Contract in the same manner as if performed directly by the Consultant. If any sub -consultant or supplier fails to properly perform any Services undertaken by it in compliance with this Contract, then the Consultant, immediately on notice from the City, must remove that sub -consultant or supplier and undertake the Services itself or replace the sub - consultant or supplier with a sub -consultant or supplier acceptable to the City. The Consultant will have no claim for damages, for compensation in excess of the Compensation, or for delay or extension of the Project Schedule as a result of any such removal or replacement. 1.7 Financial Ability to Perform. When executing this Contract, the Consultant represents and declares that it is financially solvent, has the financial resources necessary, has sufficient experience and competence, and has the necessary capital, facilities, organization, and staff necessary to provide, perform, and complete the Services set forth in this Contract in full compliance with, and as required by or pursuant to, this Contract. ARTICLE 2. COMPENSATION AND PAYMENT 2.1 Pricing Schedule. As compensation for the performance of the Services ("Compensation"), the City will pay the Consultant the following amounts and in the following manner: Proposed Pricing is identified on Page 12 of HR Green, Inc. "Compensation" section included in attached Proposal. Except for the Compensation, the City will have no liability for any expenses or costs incurred by the Consultant. 2.2 Monthly Payment; Invoices. The Compensation will be paid in monthly installments. The Consultant must submit to the City, on a monthly basis, a written invoice for payment for completed work. The City may specify the specific day of the month on or before which invoices must be filed. Each invoice must be accompanied by receipts, vouchers, and other documents as necessary to reasonably establish the Consultant's right to payment of the Compensation stated in the invoice. In addition, each invoice must include (a) employee classifications, rates per hour, and hours worked by each classification and, if the Services are to be performed in separate phases, for each phase, (b) total amount billed in the current period and total amount billed to date and, if the Services are to be performed in separate phases, for each phase, and (c) the estimated percent completion of the Services and, if the Services are to be performed in separate phases, for each phase. 23 Taxes. The Compensation includes applicable federal, State of Illinois, and local taxes of every kind and nature applicable to the services provided by the Consultant and all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or other similar benefits. The Consultant will never have a claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees. 2.4 Final Payment. The Services will be considered complete on the date of final written _2_ City of McHenry Professional Services Contract acceptance by the City of the Services or the relevant phase of the Services. Services related to a submission of the Consultant will be deemed accepted by the City if the City does not object to those Services in writing within 30 days after the submission by the Consultant of an invoice for final acceptance and payment The City will make final payment to the Consultant within 30 days after final acceptance of the Services, after deducting therefrom charges, if any, as provided in this Contract ("Final Payment"). The acceptance by the Consultant of Final Payment will operate as a full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or demands for further payment of any kind for the Services encompassed by the Final Payment, 2.5 Deductions. Notwithstanding any other provision of this Contract, the City may deduct and withhold from any payment or from Final Payment such amounts as may reasonably appear necessary to compensate the City for any loss due to (1) Services that are defective, nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the Consultant or the City made by any of the Consultant's sub -consultants or suppliers or by other persons about the Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, the cost to the City, including without limitation reasonable attorneys' fees, of enforcing the terms of this Contract. The City will notify the Consultant in writing of the City's determination to deduct and withhold funds, which notice will state with specificity the amount of, and reason or reasons for, such deduction and withholding. 2.6 Use of Deducted Funds. The City will be entitled to retain any and all amounts withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in question or has furnished security for that performance satisfactory to the City. The City will be entitled to apply any money withheld or any other money due to the Consultant to reimburse itself for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and reasonable attorneys' fees (collectively "Costs") incurred, suffered, or sustained by the City and chargeable to the Consultant under this Contract. 2.7 Keeping Books and Accounts. The Consultant must keep accounts, books, and other records of all its billable charges and costs incurred in performing Services in accordance with generally accepted accounting practices, consistently applied, and in such manner as to permit verification of all entries. The Consultant must make all such material available for inspection by the City, at the office of the Consultant during normal business hours during the Term and for a period of five years after termination of this Contract. Copies of such material must be furnished to the City at the City's request and expense. ARTICLE 3. PERFORMANCE OF SERVICES 3.1 Standard of Performance. The Consultant must perform the Services in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in the Chicago Metropolitan Region ("Standard of Performance"). The Consultant is fully and solely responsible for the quality, technical accuracy, completeness, and coordination of all Services. All plans and other documents furnished by the Consultant shall be endorsed and stamped with professional seals when such seals are required by law. 3.2 Correction of Defects. The Consultant must provide, for no additional Compensation and at no separate expense to the City, all work required to correct any defects or deficiencies in the performance of Services, regardless of whether the defect or deficiency relates to the work of the Consultant or of the Consultant's sub -consultants or suppliers. -3- City of McHenry Professional Services Contract 33 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The Consultant is responsible for any and all damages to property or persons arising from any Consultant error, omission, or negligent act and for any losses or costs to repair or remedy any work undertaken by the City based on the Services as a result of any such error, omission, or negligent act. Notwithstanding any other provision of this Contract, the Consultant's obligations under this Section 3.3 exist without regard to, and may not be construed to be waived by, the availability or unavailability of any insurance, either of the City or the Consultant, to indemnify, hold harmless, or reimburse the Consultant for damages, losses, or costs. 3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor the City has control over the costs of labor, materials, equipment, or services furnished by others or over competitive bidding, market or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, any opinions of probable costs provided under this Contract are considered to be estimates only, made on the basis of the Consultant's experience and qualifications, and those opinions represent the Consultant's best judgment as an experienced and qualified professional, familiar with the industry. The Consultant does not guaranty that proposals, bids, or actual costs will not vary from the opinions prepared by the Consultant. 3S City Responsibilities. The City, at its sole cost and expense, will have the following responsibilities: (a) To designate in writing a person with authority to act as the City's representative with respect to the Services. In the absence of a written designation, the City's representative will be the City Administrator. The City's representative will have the authority to act on behalf of the City except on matters that require approval of the City Council. (b) To provide to the Consultant all criteria and information about the requirements for the Services, including, as relevant, the City's objectives and constraints, schedule, space, capacity and performance requirements, and budgetary limitations. (c) To provide to the Consultant existing studies, reports, and other available data relevant to the Services. (d) To arrange for access to, and make provisions for the Consultant to enter on, public and private property as reasonably required for the Services. (e) To provide, as relevant, surveys describing physical characteristics, legal limitations, and utility locations for the Services and the services of other consultants when the services of other consultants are requested by the Consultant and are necessary for the performance of the Services. (f} To provide structural, mechanical, chemical, air and water tests, tests for hazardous materials, and other laboratory and environmental tests, inspections, and reports required by law to be provided by the City in connection with the Services, except the extent such tests, inspections, or reports are part of the Services. (g) To review reports, documents, data, and all other information presented by the Consultant as appropriate. (h) To provide approvals from all governmental authorities having jurisdiction over the Services when requested by the Consultant, except the extent such approvals are part of the Services. -4- City of McHenry Professional Services Contract (i) To provide, except as provided under Article 5 and Article 6 of this Contract, all accounting, insurance, and legal services as may be necessary from time to time in the judgment of the City to protect the City's interests with respect to the Services. To attend meetings related to the Services. (k) To give prompt written notice to the Consultant whenever the City observes or otherwise becomes aware of any development that affects the scope or timing of Services, except that the inability or failure of the City to give any such a notice will not relieve the Consultant of any of its responsibilities under this Contract. 3.6 Time of the Essence. Time is of the essence for the Services and all activities with regard to the performance of the Services. 3.7 Suspension of Services. The City, at any time and for any reason, may suspend work on any or all Services by issuing a written work suspension notice to the Consultant. The Consultant must stop the performance of all Services within the scope of the suspension notice until the City directs the Consultant in writing to resume performance. ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS 4.1 Services Change Orders. The City, from time to time, may issue a written order modifying or otherwise changing the scope of the Services included in a Services Change Order (a "Services Change Order"). Any Services Change Order in an amount exceeding $10,000 must be approved by the City Council. The Services Change Order will be generally in the form attached to and by this reference incorporated into this Contract as Attachment A. The Consultant may request a Services Change Order based on a claimed material change to any Services performed under this Contract. A Services Change Order may include additions to and deletions from the Services and will include requested equitable increases or decreases to the Compensation. 42 Revision Notices. Within three (3) days after the date of a Services Change Order, and in any event before the Consultant begins work on any changed Services, the Consultant must notify the City in writing if the Consultant desires a revision to the Services Change Order (a "Revision Notice"). The Revision Notice must clearly state the Consultant's requested revisions and the reasons for the revisions. If the City agrees to any revision, then the City will issue a revised Services Change Order in a form acceptable to the Parties. If the Consultant does not submit a Revision Notice within the (3) -day period, then the Consultant will be deemed to have accepted the Services Change Order and the Services Change Order will be final. 43 No Change in Absence of Services Change Order. No claim for an adjustment in Compensation or Project Schedule will be made or allowed unless it is embodied in a Services Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to an adjustment in the Compensation or Project Schedule terms that has not been included, or fully included, in a Services Change Order, then the Consultant may submit to the City a written request for the issuance of, or revision of, a Services Change Order including the desired adjustment. The Consultant's request must be submitted before the Consultant proceeds with any Services for which an adjustment is desired. 44 Delays. If a delay in providing Services results from one or more causes that could not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension -5- City of McHenry Professional Services Contract of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation for extra costs related to the delay, or both. The Consultant must notify the City in writing within 3 days after the start of the delay and again in writing within 3 days after the delay has ended (the "Delay Period'). The first notice must state the cause or causes of the delay and the impact of the delay on providing Services. The second notice must state the cause or causes of the delay, the length of the day, the reasons why the delay disrupted performance of the Services and the Consultant's request, if any, for a change in Compensation or Project Schedule. If the Consultant fails to submit notices as provided in this Section 4.5, then the Consultant will be deemed to have waived any right to an adjustment in Compensation for the Services. ARTICLE 5. INSURANCE 5.1 Insurance. The Consultant must procure and maintain, for the duration of this Contract, insurance as provided in this Article 5. 5.2 Scope of Coverage; Minimum Limits of Coverajze. (a) Commercial General Liability. Insurance Services Office ("ISO"), or reasonable equivalent, Commercial General Liability occurrence form CG 0001, with the City and its officials, officers, employees, and agents named as additional insured on Insurance Service Office (ISO) Additional Insured Endorsement CG 2010 (Exhibit A) or CG 2026 (Exhibit B). Coverage must beat least $1,000,000 combined single limit per occurrence for bodily injury and for property damage and $1,000,000 per occurrence for personal injury. The general aggregate must be twice the required occurrence limit. Minimum General Aggregate must be no less than $2,000,000 or a project- contract specific aggregate of $1,000,000. (b) Automobile Liability. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 "Any Auto." Coverage must be at least $1,000,000 combined single limit per accident for bodily injury and property damage. (c) Professional Liability. Indemnification and for injury or damage arising out of negligent acts, errors, or omissions in providing professional services, including without limitation: (i) preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys, designs or specifications and (ii) providing direction, instruction, supervision, inspection, or engineering services or failing to provide them, if that is the primary cause of injury or damage. Coverage must be at least $1,000,000 each claim with respect to negligent acts, errors, and omissions in connection with all professional services to be provided under this Contract. (d) Workers' Compensation and Employers' Liability. Workers' Compensation as required by the Workers' Compensation Act of the State of Illinois and Employers' Liability insurance. Coverage must be at least Workers' Compensation Coverage with statutory limits and Employers' Liability limits of $500,000 per accident. 53 Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City. At the option of the City, either the insurer must reduce or eliminate such deductibles or self -insured retentions with respect to the City and its officials, officers, employees, and agents or the Consultant must procure a bond guaranteeing payment of losses and related investigation, claim administration, and Consultant defense expenses. 5.4 Additional Requirements. The insurance policies must contain, or be endorsed to contain, the following provisions: -6- City of McHenry Professional Services Contract (a) Commercial General Liability and Automobile Liability Coverage. The City and its officials, officers, employees must be covered as additional insured as respects: liability arising out of the Consultant's work, including without limitation activities performed by or on behalf of the Consultant and automobiles owned, leased, hired, or borrowed by the Consultant. Coverage must contain no special limitations on the scope of protection afforded to the City or its officials, officers, employees, and agents. (b) Primary Coverage. The insurance coverage must be primary with respect to the City and its officials, officers and employees. Any insurance or self-insurance maintained by the City and its officials, officers, employees, and agents will be excess of the Consultant's insurance and will not contribute with it. (c) Severability of Interests/Cross Liability. The insurance must contain a Severability of Interests/Cross Liability clause or language stating that the insurance will apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's ability. (d) Umbrella Policies. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Consultant must name the City and its officials, officers and employees, as additional insured under the umbrella policy. (e) Occurrence Form. All general liability coverage must be provided on an occurrence policy form. Claims -made general liability policies are notacceptable. (� Workers' Compensation and Employers' Liability Coverage. The insurer must agree to waive all rights of subrogation against the City and its officials, officers, employees, and agents for losses arising from work performed by the Consultant. (g) Professional Liability. If the policy is written on a claims -made form, the retroactive date must be equal to or preceding the effective date of this Contract. If the policy is cancelled, non - renewed, or switched to an occurrence form, then the Consultant must purchase supplemental extending reporting period coverage for a period of not less than three years after the date of substantial completion. (h) All Coverage. Each insurance policy required must have the City expressly endorsed onto the policy as a Cancellation Notice Recipient. If a policy is canceled before the expiration date of that policy, then notice must be delivered to the City in accordance with the policy provisions prior to the expiration date. (i) Acceptability of Insurers. Insurance must be placed with insurers with a Best's rating of no less than A-, VII and licensed to do business in the State oflllinois. � Waiver of Limitation. The Consultant hereby agrees to waive any limitation as to the amount of contribution recoverable against it by the City. This specifically includes any limitation imposed by any state statute, regulation, or case law including any Workers' Compensation Act provision that applies a limitation to the amount recoverable in contribution, such as Kotecki v. Cyclops Welding. Each sub -consultant also must agree to this waiver. SS Verification of Coverage. The Consultant must furnish the City with certificates of insurance nam0 ng the C4ty and 0ts officials, officers, employees, and agents as additional insured and City of McHemy Professional Services Contract with original endorsements affecting coverage required by this Article 5. The certificates and endorsements for each insurance policy must be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms provided by the City or may be ISO Additional Insured Endorsements CG 2010 or CG 2026, or reasonable equivalent, and in any event must be received and approved by the City before any work commences. The City reserves the right to request a frill certified copy of each insurance policy and endorsement. 5.6 Sub -Consultants and Suppliers. The Consultant must include all sub -consultants as insured under its policies or must furnish separate certificates and endorsements for each sub - consultant. All coverage for sub -consultants are subject to all of the requirements stated in this Article 5. ARTICLE 6. INDEMNIFICATION 6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant hereby agrees to indemnify and, at the City's request, defend the City and its officials, employees, agents, and representatives (collectively the "Indemnified Parties") against all injuries, deaths, loss, damages, claims, patent claims, lawsuits, liabilities, judgments, costs, and expenses, including attorney fees incurred by the City (collectively "Claims"), that may in any way accrue against the Indemnified Parties or any one of them arising in whole, or in part, or in consequence of the negligent or intentionally tortious performance of any services by the Consultant or its employees or sub - consultants or that may in any way result therefrom, except only Claims arising out of the sole legal cause of the City. In addition, Consultant hereby agrees to indemnify the City with regard to any damages, costs and expenses, including attorney fees incurred by the City for any failure by the Consultant to comply with insurance reporting provisions of any Consultant insurance policy adversely affecting coverage provided to the indemnified parties. 62 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees that any performance bond or insurance policy required by this Contract, or otherwise provided by the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified Parties or any one of them. 63 withholdinngPayment. To the extent that any payment is due to the Consultant under this Contract, the City may withhold that payment to protect itself against any Indemnified Claims until all claims, suits, or judgments have been settled or discharged and evidence to that effect has been furnished to the satisfaction of the City. 6.4 Limit on Duty to Indemnify. The Consultant is not required to indemnify an Indemnified Party to the extent a Claim resulted solely from the negligence or willful misconduct of the Indemnified Party. ARTICLE 7. ARBITRATION 7.1 Arbitration. Any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by binding arbitration. administered by the American Arbitration Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, as determined in the exclusive discretion of the City, at 333 N. Green St. McHenry, Illinois, and judgment on the award rendered by the arbitrator may be entered in any court- having jurisdiction thereof. The parties agree that an arbitration award by default may be entered upon the party failing to appear or defend itself in any arbitration proceeding. In the event of any arbitration or litigation of this Contract, the non -prevailing party, as determined by the arbiter or court, shall pay all expenses 48 City of McHemy Professional Services Contract incurred by the prevailing party, including, but not limited to (a) attorney's fees, (b) filing costs, (c) witness fees, and (d) other general expenses of arbitration or litigation. ARTICLE as TERMINATION 8.1 Contract is At -Will. This Contract is at -will and may be terminated by the City at any time at the City's convenience, without reason or cause. If the City terminates this Contract without reason or cause, then the Consultant will be entitled to Compensation for all Service performed by the Consultant up to the date of termination. The Consultant is not entitled to any consequential damages, including without limitation for lost profit, for any Services not performed by the Consultant. 82 Termination by City for Breach. The City at any time, by written notice providing Consultant with 10 days' to cure any alleged breach hereof, may terminate this Contract of breach by the Consultant and of one or more terms of this agreement. "Breach" by the Consultant includes (a) failure of the Consultant to adhere to any terms or conditions of this Contract, (b) failure of the Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the performance of Services so as to endanger proper performance of the Services within the Project Schedule, (d) failure of the Consultant to have or maintain adequate resources to complete any Services. 83 Cit�Remedies. If the City terminates this Contract for Breach by the Consultant, then the City will have the right, at its election and without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies. (a) The City may recover from the Consultant any and all costs, including without limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in response to any Breach. (b) The City may withhold any or all outstanding Compensation to reimburse itself or pay for any and all costs, including without limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in response to any Breach. In that event, the City will pay any excess funds to the Consultant, if any, after all of the City's costs are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City for, or pay, all costs, then the City will has the right to recover directly from the Consultant a sum of money sufficient to reimburse itself, or pay, all remaining costs. 8.4 Termination by Consultant for Breach. The Consultant at any tune, by written notice, terminate this Contract on account of failure by the City to properly pay the Consultant and failure A the City to cure the breach within 10 days after that written notice or such further time as the Consultant may agree, in the Consultant's sole discretion, in response to a written notice from the City seeking additional time to cure. -9- City of McHenry Professional Services Contract ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS 9.1 Consultant as Independent Consultant. For purposes of this Contract, the Consultant is an independent consultant and is not, and may not be construed or deemed to be an employee, agent, or joint venturer of the City. 9.2 Communications with Re ulg ators. Any written communication by Consultant directly with applicable governmental regulatory agencies with regard to Services shall be copied to the City. 9.3 Permits and Licenses. The Consultant must obtain and pay for all permits and licenses, registrations, qualifications, and other governmental authorizations required by law that are associated with the Consultant's performance of Services. 9.4 Safety Hazardous Materials. (a) Protection of Health, Environment. The Consultant's personnel must be experienced and properly trained to perform the Services and must take adequate precautions to protect human health and the environment in the performance of Services. (b) Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous condition relating to the Services, then the Consultant must bring that condition to the attention of the City. (c) Hazardous Materials. The Consultant acknowledges that there may be hazardous substances, wastes, or materials as defined by applicable Law ("Hazardous Materials") at a project site or otherwise associated with Services, and the Consultant under those circumstances must take appropriate precautions to protect its employees, sub -consultants, and suppliers. 9.5 Ownership of Data and Documents. All data and information, regardless of its format, developed or obtained under this Contract (collectively "Data"), other than the Consultant's confidential information, will be and remain the sole property of the City. The Consultant must promptly deliver all Data to the City at the City's request. The Consultant is responsible for the care and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the Consultant's records subject to the Consultant's continued compliance with the provisions of this Article. The City hereby indemnifies the Consultant for damages caused by the City's misuse or reuse of Data not originally intended. 9.6 Notices. Any notice or communication required by this Contract will be deemed sufficiently given if in writing and when delivered personally or upon receipt of registered or certified mail, postage prepaid, with the U.S. Postal Service and addressed as follows: If to the City: City Administrator with a copy to: -10- City of McHenry P�^ofessional Services Contract If to the Consultant: with a cop�to or to such other address as the party to whom notice is to be given has furnished in writing. 9.7 No Waiver by City. No act, order, approval, acceptance, or payment by the City, nor any delay by the City in exercising any right under this Contract, will constitute or be deemed to be an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or incomplete Services or operate to waive any requirement or provision of this Contract or any remedy, power, or right of the City. 9.8 No Third -Party Beneficiaries. This Contract is for the benefit of the City and the Consultant only and there can be no valid claim made or held against the City or the Consultant by any third party to be a beneficiary under this Contract. 9.9 Survival of Terms. The following sections will survive the termination of this Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9. 9.10 Assi ng ments. The Consultant may not assign or transfer any term, obligation, right, or other aspect of this Contract without the prior express written consent of the City. If any aspect of this Contract is assigned or transferred, then the Consultant will remain responsible to the City for the proper performance of the Consultant's obligations under this Contract. The terms and conditions of any agreement by the Consultant to assign or transfer this Contract must include terms requiring the assignee or transferee to fully comply with this Contract unless otherwise authorized in writing by the City. 9.11 Amendments. This Contract may be amended only in writing executed by the City and the Consultant. 9.12 Governing Law. The validity, construction, and performance of this Contract and all disputes between the parties arising out of or related to this Contract will be governed by the laws of the State of Illinois without regard to choice or conflict of law rules or regulations. 9.13 Compliance with Laws Grant Regulations. All Services must be provided, performed, and completed in accordance with all applicable governmental permits, licenses, or other approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The Consultant also must comply with applicable conditions of any federal, state, or local grant received by the City with respect to this Contract. The Consultant will be solely responsible for any fines or penalties that may be imposed or incurred by a governmental agency with jurisdiction over the Services as a result of the Consultant's improper performance of, or failure to properly perform, any Services. 9.14 Representation of No Conflicts. The Consultant represents that, to the best of its knowledge, (1) no City employee or agent is financially interested, directly or indirectly, in the business of the Consultant or this Contract, (2) as of the Effective Date neither the Consultant nor any person employed by the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Contract, and (3) neither the Consultant nor any person employed by or associated with the Consultant may at any time during the Term obtain or -11- City of MCHem y Professional Services Contract acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Contract. M5 No Collusion. The Consultant represents that the Consultant is not barred from contracting with a unit of state or local government as a result of (1) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is properly contesting its liability for the tax or the amount of the tax or (2) a violation of either Section 33E-3 or Section 33E4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E4 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the City prior to the execution of this Contract and that this Contract is made without collusion with any other person, firm, or corporation. WHEREFORE, the City and the Consultant have caused this Contract to be executed by their duly authorized representatives as of the Effective Date. CITY OF MCHENRY By: Name: Troy C. Strange Title: Interim Public Works Director Date: HR Green, Inc. By: Name: Title: Date: -12- city of McHenry Pf ofessional Services Contract ATTACHMENT A SERVICES CHANGE ORDERNO. In accordance with Section 4.1 of the Contract dated , 20 between the City and the Consultant, the Parties agree to the following Services Change Order: 1. Change in Services: 2. Change in Project Schedule (attach schedule ifappropriate): 3. 20 4. Change in Completion Date: All Services must be completed on or before: Change in Compensation: ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED. CITY [City's project representative] CONSULTANT Signature Name (Printed or Typed) Date Date If compensation change greater than $3 500 then City Administrator signature required. City Administrator Date 20 20 If compensation change Qreater than $10 000 then Cit�Council approval and Mayor signature required. Mayor Date 20 -1- HRGreen® PROJECT SCOPE For DESIGN AND CONSTRUCTION ENGINEERING SERVICES MILLSTREAM LIFT STATION IMPROVMENTS Mr. Troy Strange Interim Director of Public Works City of McHenry 333 S. Green Street McHenry, Illinois 60050 Phone: (815) 363-2186 Chad J. Pieper, PE Project Manager FIR Green, Inc. 420 North Front Street McHenry, Illinois 60050 190327 April 23, 2019 Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 2 of 12 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 3 of 12 1. General Understanding/Assumptions A The City of McHenry is requesting that HR Green, Inc. update and complete design engineering and construction engineering services for proposed sanitary sewer system improvements previously identified as Millstream Lift Station. This project was originally taken to the 90% stage of completion when it was placed on hold. This project will be picked up from where it was left off and completed making any necessary changes due to changes in regulations, such as the addition of CCDD rules. Permitting will be completed, and the project will be bid -out and constructed. B. The proposed improvements, as originally designed for, generally include the: 1. Decommissioning the Freund Avenue Lift Station and connection to anew Millstream Drive Lift Station which includes a Boone Creek gravity sewer crossing; 2. New 350 gpm duplex Millstream Drive Lift Station and necessary gravity sanitary sewer improvements to connect the existing lift station to the new lift station; 3. Decommissioning of existing lift stations; 4. Gravity sanitary sewer improvements to connect existing sanitary sewers or building services, south of Elm Street to new lift station which includes an Elm Street (IL Route 120) crossing. Existing sewers along Boone Creek, from Elm Street (IL Route 120) to Green Street, will be abandoned until further development of these properties requires other sanitary sewer improvements; 5. Gravity sanitary sewer improvements to connect building services, north of Elm Street (IL Route 120) to new lift station; and 6. New 6" force main from new Millstream Drive Lift Station to the existing manhole near the intersection of Waukegan Street and Third Street, which includes an Elm Street (IL Route 120) crossing. C. The Scope of Services, outlined below, generally consist of these services: 1. Update of Design Plans and production of construction documents; 2. Generation of a bid package; 3. Permitting for the proposed Millstream Drive Lift Station, force main, and appurtenant sanitary sewer improvements; 4. Identifying and describing needed easements along the respective improvement areas; 5. Providing engineer's opinion of probable cost for the project; and 6. Bidding services including final bidder evaluation and recommendation for contract award. 7. Construction engineering services including general conformance to specifications for recommending approval of pay requests. 8. Shop drawing review. Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 4 of 12 site observation, documentation of the purposes of reviewing and D. The gravity sanitary sewer and force main routing, and the lift station location must be finalized prior to the completion of final design services for the improvements. Current proposed locations will be reviewed during the project kick-off meeting. E. There are no known wetlands in the proximity of the lift station location and gravity sanitary sewer/force main routes that must be delineated and mitigated or otherwise dealt with prior to the start of engineering design. Wetland delineation and mitigation is NOT included in this Scope of Services. 1.1 Design Criteria A. The proposed project will be designed to adhere to the following: 1. City of McHenry's overall Zoning and Subdivision Control Ordinance. 2. Illinois Environmental Protection Agency (IEPA) Sanitary Sewer Standards. 3. IEPA Water Main Standards. 4. Illinois Department of Natural Resources (IDNR) Standards. 5. Illinois Department of Transportation (IDOT) Standards 2. Scope of Services 2.1 Final Engineering Services A. Lift Station Design, Research, and Analysis (Phase 10) 1. The design of the lift station will follow the design calculations developed in the original project. These criteria are listed below. This part of the engineering services will cover the final design of the new 350 gpm Millstream Drive Lift Station and the decommissioning/demolition of the existing Millstream Drive and Freund Avenue lift stations. The following services were identified to complete this part of the design process and will be updated as necessary: a. HR Green will complete the final design of the new 350 gpm Millstream Drive Lift Station to accommodate all of the flows determined during the preliminary sewer modeling study under the previously identified Scenario #2 in a Technical Memorandum submitted to the City of McHenry on February 5, 2008. b. The lift station will be designed as a duplex submersible lift station/valve vault installed in pre -cast concrete structures. The design will include sufficient Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 5 of 12 details, general notes and technical specifications to fully describe the requirements for the lift station including: piping, electrical, telemetry, SCADA, mechanical and structural components. The submersible lift station will be designed around the TOPS lift station with Flygt Concertor Pumps provided by Xylem. c. The lift station shall be provided with an emergency standby natural-gas powered generator. The emergency standby generator will be housed in an above -ground, weatherproof, sound attenuating enclosure. The size of the generator will be determined by Xylem's requirements of its TOPS station. d. City's SCADA Integrator will provide SCADA services to allow the new lift station to communicate properly with the recently completed SCADA system for all of the City 's lift stations. e. Demolition of the existing lift stations, after they are decommissioned, will consist of the removal of all equipment, electrical and appurtenant components. Existing structure walls of those being removed will be demolished to approximately 3' below the existing ground and the remainder of the structures will be abandoned in -place. Other structures will be repurposed to become part of the gravity system. f. Calculations and flow estimates from the previous preliminary modeling study (by HR Green) will be used to complete the IEPA applications. Final Engineering Plans (Phase 10) 1. After review of the existing plan set with the City, HR Green will finalize the plans and specifications with any required updates. 2. A typical set of Final Engineering Plans is anticipated to include the following items listed below and will be completed in accordance with the City requirements and good engineering practices: Cover Sheet/General Information Specifications/General Notes • Existing Lift Stations - Decommissioning/Demolition Plan • Overall Utility Plan — one (1) sheet • Plan and Profile Sheet — three (3) to four (4) sheets Lift Station Design sheets — two (2) to three (3) sheets • Standard Details — two (2) to three (3) sheets Miscellaneous Details — one (1) to two (2) sheets 3. The plans and specifications will be updated to include the new Xylem systems indicated above and requested by the City. a. HR Green will review the improvements completed as a part of the Rt 120 project and modify the design plans accordingly. Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 6 of 12 b. Calculations and flow estimates from the previous preliminary modeling study (by SEC) will be used to complete the IEPA applications. 4. Coordination with the Nicor, CVil I AT&T, and other utility company's with infrastructure involved. This will be based on the updated locations of utilities relocated as a part of the R120 improvements. HR Green will utilize any as -built information obtained during that project. 5. Engineer's Opinion of Probable Construction Cost (EOPC) to be completed after Final Engineering Plans has been approved by the City. Quantities determined will be used for reference in the bidding documents. 6. Final Engineering Plans shall be submitted to the City for review at the pre -bid stage. The review comments from the City will be incorporated into the final bid documents. C. Permitting (Phase 20) 1. HR Green will submit permit applications to the following agencies: • Army Corp of Engineers (ACOE) • Illinois Department of Transportation (IDOT) • Illinois Environmental Protection Agency (IEPA) • City of McHenry (Stormwater Permit Application) The City will be responsible for any fees required as a part of these applications. D. Bidding Services (Phase 30) 1. HR Green will assist the City during the public bidding process by responding to questions presented by bidding contractors, issuing addendums, and attending the bid opening. 2. HR Green will host a pre -bid meeting in order to educate the potential bidders on the specifications required for this project. 3. Bidder evaluation will be performed at the time of the bid opening. HR Green shall I esearch the apparent low bidder for reference and potential discrepancies in the bid. HR Green will make a final recommendation of award to the City, based on the bid amounts and results of preliminary investigation of the bidders in question. 4. HR Green will provide bidding electronic pdf sets of the plans and specifications to the City for distribution to potential Bidding Contractors. 2.2. Construction Engineering (Phase 40) HR Green, Inc. anticipates this project to begin approximately August 2019 and will be substantial completed by December 15, 2019. The man-hours required for construction observation were based upon the time required to monitor the project and that the contractor will complete the project by the contract specified deadline. Any additional work due to an Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 7 of 12 extended schedule dictated by the contractor's performance a unanticipated work due to site conditions shall warrant a contract addendum. The following is a breakdown of the various tasks associated with the construction observation which will be completed by HR Green, Inc.: A. Project Start HR Green will complete a preconstruction video of the proposed construction area to document the existing conditions prior to the start of construction. HR Green will also take this time to set-up any necessary filing and documentation systems that may be required by any of the other agencies affected by the project. HR Green will coordinate the preconstruction meeting with the City, the contractor and any regulatory agencies that would want to be involved. HR Green will coordinate with the City of McHenry to make them aware of the project details and impacts that the project may create. Shop drawing will be performed, as required, for the materials and equipment used in the project, for conformance to the project specifications. HR Green anticipates a Construction Engineer will be onsite for approximately fifty-six (56) hours to complete the above noted coordination, review, and construction preparation. B. Utility Coordination Upon approve of this contract, HR Green will reach out to the utilities who have facilities that are in conflict with the project and coordinate the relocation with each of the utilities. HR Green will work with the utility contractor during the utility relocation process to ensure that the proposed relocated facilities will not be in conflict with the proposed improvements. HR Green will work with the utilities both prior to and during construction of the project to expedite the relocation of the utility facilities and avoid roadway conflicts and delays. HR Green has allotted twelve (12) hours to complete the above noted coordination. C. Public Outreach HR Green will also provide project information utilizing Twitter and Facebook as determined by City of McHenry. HR Green will utilize a combination of door to door communication, newsletter, flyers, door hangers and or other communication technics to coordinate and communicate with the businesses and residents within the construction limits. HR Green will meet with the businesses and residents within and near the Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 8 of 12 construction zone prior to the start of the project. HR Green will continue coordination and communication with these entities during construction and until this project has been completed. HR Green anticipates a Construction Engineer and Project Manager will be completing door to door communication, coordinating and meeting with businesses, residents, the school district prior to and during construction to ensure all necessary stakeholder are receiving up to date project information. A total of a total of twenty-four (24) hours have been allotted to complete the public outreach. D. Construction Observation HR Green will be on -site to observe and verify that items being constructed and materials being utilized are in general conformance with the approved plans and specifications and any regulatory agency requirements. HR Green will complete a Daily Report in a field diary, measure and document contract quantities, completed erosion and sedimentation inspections, complete payment estimates, change orders, and weekly reports. Weekly reports will be submitted to the contractor and City of McHenry. HR Green will verify that all materials incorporated into this project are approved and any evidence of material inspection is in compliance with the Special Provisions of this contract. HR Green shall keep the City of McHenry informed as to the progress of construction with a daily email update with completed actions and anticipated events. HR Green anticipates a Construction Engineer will be onsite for approximately thirty-three (33) hours per week for twelve (12) weeks to complete the above noted coordination and construction documentation. Additionally, one (1) hour per week have been allotted for the Project Manager to provide construction management and assistance. A total of four hundred fifteen (408) hours have been allotted for daily field construction observation for this project. E. AdministrationlCoordination This task will involve the oversight of the project by management, which will include the on- going review of the project execution, documentation, schedule and budget, contract file management, and general correspondence between HR Green, City of McHenry, the contractor, and subcontractors. HR Green has allotted one (1) hours per week for the management and oversight of the project by the Project Manager. A total of twenty-four (24) hours have been allotted for the administration of this project. Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 9 of 12 F. Meetings HR Green will attend the preconstruction meeting with City of McHenry, the contractor and subcontractors. HR Green anticipates that there will be twelve (12) construction meetings. A total of twenty-four (36) hours have been allotted for the Project Manager to attend the construction progress meetings, to complete construction meeting agendas and construction meeting minutes. Additionally, HR Green has allotted eight (12) hours for an Administrative Assistant to assist with preparation of meeting minutes and meeting agendas. A total of fourty-eight (48) hours have been allotted for meeting related tasks. G. Project Close Out HR Green anticipates approximately eighty (80) hours for completing the project closeout and final documentation for this project. This task includes the preparation of final payouts and warranties, and start-up of all pumping equipment. All quantity measurements and calculations, and final documentation including owner's manuals, field notes and as-builts will be delivered to the City. H. Material Testing It is anticipated that the contractors will be responsible for all material testing on this project. Submitted reports will be reviewed for compliance prior to payouts. Disclaimer HR Green shall not supervise, direct or have any control over the contractor's work. HR Green shall not have any responsibility for the construction means, methods, techniques, sequences or procedures selected by the contractor. Also, HR Green is not responsible for the contractor's safety precautions or programs in connection with this work. These rights and responsibilities are solely those of the contractor. HR Green shall not be responsible for any acts or omissions of the contractor, subcontractor or any entity performing any portion or the work, or any agents or employees of any of them. HR Green does not guarantee the performance of the contractor and shall not be responsible for the contractor's failure to perform its work in accordance with the contract drawings and documents. Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 10 of 12 3.0 Deliverables, eimbursables 1. Prints: Lift Station and Force Main Engineering Plans — Sixteen (16) sheets (24" x 36") $2.70/per sheet x 16 sheets = $43.20 $43.20/set x 20 sets allotted = $864.00 (Budgetary Cost) 2. UPS/Mailings - $500.00 allotment has been included. 3. Meetings (design phases) Estimated time needed for design phase meetings are listed below: • One (1) Kick-off meeting with City Staff, One (1) Review meeting with City Staff • Two (2) staff members per meeting equals twenty (6) estimated man-hours for meetings = $1,080.00 (Budgetary Cost) 4. Schedule The follow is an estimated project schedule. Lead times on equipment and weather may adjust schedule. A tighter construction schedule will be developed as that portion of the project nears. • Design Award —May 6, 2019 • Out for Bid — July 16, 2019 Award —August 19, 2019 • Substantial Completion — November 22, 2019 5. Deliverables included in this contract are: • Construction Plans/Specifications. IEPA Sanitary Sewer Construction and Operation Permit Applications. • IDOT Permit Applications. Bidding Package Containing Schedule of Quantities. 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 1. Permit/Platting Fees (City). 2. Services for construction staking and layout are excluded. 3 Landscaping Plans and/or details. 4. Structural Design/Details for Controls and/or Generator Building. 5. Wetland Investigation and Consulting Services. Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 11 of 12 5.0 Services by Others 1. Geotechnical Services a. General Project Description and Scope of Geotechnical Services • The proposed project consists of a subsurface soil investigation at the proposed lift station site and along the gravity sewer/force main route for CCDD purposes. Geotechnical Services will be subcontracted with and performed by: MIDLAND STANDARD ENGINEERING AND TESTING, INC. 2 3575 West Commerce Drive Volo, Illinois 60073 Phone: (847) 27M832 Fax: (847) 27M836 6.0 CLIENT RESPONSIBILITIES 1. Final sanitary sewer route shall be approved by the City prior to beginning the final design. 2. Any existing sewer Televising as necessary to make connection in the field. 3. Pot hole verification of any existing, City owned utilities for depth verification. 4. Any existing file information the City may have on the construction of the existing seawall located on the east side of Boone Creek. Mr. Troy Strange Millstream Drive Lift Station HR Green Job #190327 April 23, 2019 Page 12 of 12 7.0 Professional Services Fee Based upon our understanding of the project as detailed in this Contract, the following is a summary of costs associated with the project. This Contract will be completed as a Time and Material, Not to Exceed Contract. TIME AND MATERIAL NOT TO EXCEED: ITEM SUB -TOTAL COST TOTAL COST Final Engineering • Final Engineering Phase 10 $6,570400 • Permitting Phase 20 $7,000000 • Bidding Services Phase 30 $5,986400 Design Services Subtotal - $191556.00 Del iverables/Reimbursables - Prints and Report Copying $864000 UPS/Mailings $500000 Meetings $1,080000 Deliverables/Reimbursables Subtotal _ $2,444.00 Geotechnical Investigation (Sub -Consultant) - CCDD _ $63000.00 Construction Engineering Services Phase 40 - • Project Start $10,080400 • Utility Coordination $2,160000 • Public Outreach $4,320900 • Construction Observation $73,360400 • Meetings $7,680000 • Project Close -Out $14,400000 Construction Services Subtotal $112,000.00 PROJECT NTE TOTAL COST: $140,000.00 J:120191190327W,dminlContractlagt-04191 &EngAgreeemnt-Millstream-.docx Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: May 6th, 2019 Regular City Council Meeting RE: Acceptance of Public Improvements White Oaks of McHenry, (Memory Care of McHenry LLC) ATT: Alta Survey Agenda Item Summary: Staff is requesting an approval from City Council for the acceptance of public improvements at 4605 Crystal Lake Road, White Oaks of McHenry. Acceptance of these public improvements includes the release of the existing performance bond and the issuance of a new maintenance bond in the amount of $86,637.20 for a period of two years. Background: White Oaks of McHenry, a memory care facility located at 4605 Crystal Lake Road received a certificate of occupancy in August of 2017. Included in this project was a water main extension and improvements to Crystal Lake road including curb, sidewalk, grinding and overlay and signal installation. All of these items have been completed to the satisfaction of the City of McHenry. The owner has provided all lien waivers, a bill of sale and "as built" drawings required by city ordinance. Staff has no outstanding items at this location. Recommendation: If the City Council concurs it is recommended that the City of McHenry accept the public improvements at White Oaks of McHenry (Memory Care of McHenry LLC), authorization to release the existing performance bond, and the issuance of a new maintenance bond in the amount of $86,637.20 for a period lasting two years. UP o J, IT g \ �Xm s 6 a 3 r Inso tit s< a r All 1 LL s33 3 W a dHa gym_ RUM a s a � � 9�f � 3 aP ZLL aKi g & ao � $bCji�a / 2 h 'zo„�^ gym' N to:=3 Mai 1 ,�trwtrw oAy� a '�. Z3R7 p ozo $ @4 §e85 w mg s Pan woo ig ap a- 24A / o � sp x 6 w zP oO toof or or to oil op cb No vi It 15 tau do oo to S or / I I ib / I / sow, �a NO €ROO! Egan 0'am B log 58d � 6 emoo HE a h w �9: qg jf ®flR nit 9Wp»� _ g p it t �i ir �idl $< g i S A elm q /.96 . / \ 1ma!! ` gus egZoo E Bu �gQQag ob ri �$� q�Bg nn ay ��o001 OR 'Big exul g$jsgIva p ge 4:g:gqgg 6% g"_ RY�€`. He9g�E ELB Eg€8€i eakg o. gOng s ags g`y 4§n s gg8ng3e �•= 4€H a §$ psEggpp� ¢ ss�s@ 83 gga at s 5 9qalai PUP4� x B 3gg90 y'3 a asE dad fq n g 5� Zg OR ria t F� w Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: May 6t", 2019 Regular City Council meeting RE: Northeastern Illinois Regional Crime Lab membership ATT: Copy of NIRCL Invoice #2 Background: The Northeastern Illinois Regional Crime Laboratory (NIRCL) is a multi -jurisdictional laboratory available to member departments for crime scene and evidence processing. The McHenry Police Department has developed a professional relationship with this laboratory for the last (17) seventeen years that has greatly improved the effective and efficient analysis of evidence collected at crime scenes. Analysis: The Northeastern Illinois Regional Crime Laboratory is the vendor that we contract with to handle all of our evidence processing that is not done in house. They are linked to our computerized evidence inventory program (BEAST) that assists in tracking of evidence. They also have the ability to examine evidence, process it and return results much faster than all other regional labs, including the Illinois State Police, The NIRCL is equipped to handle all major investigations for its agency members. Their proven track record with this department, including major sexual assault and homicide cases, lead us to recommend continuing our partnership with them. Thousands of pieces of evidence are processed by the NIRCL on behalf of the McHenry Police annually. This year's annual membership amount is $36,709.00. As in the past, the department is also requesting to pay the intergovernmental maintenance agreement of $3,000.00 which has remained the same since 2007. Recommendation: If Council concurs, then it is recommended to approve payment of the membership fee of $36,709.00, and intergovernmental agreement of $3,000.00, allowing the police department to remain an active member of the NIRCL. Note: This amount has been approved through the FY 2019/20 budget process. Northeastern 1L Regional Crime Lab 1000 Butterfield Road, Suite 1009, Vernon Hills, IL 60061 Phone: 84M62-0676 Pax; 847-362-0712 Bill To McHenry Police Department 333 South Green Street McHenry, IL 60050 Date Invoice # 5/1 /2019 2 rrl�A� � /il IWJ�Y�N P.ary�r+nrNy� Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/parl<_recreation CONSENT AGENDA SUPPLEMENT DATE: May 6, 2019 T0: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks &Recreation Facilities Alcohol &Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks & Recreation Facilities Alcohol & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities Alcohol & Special Use permit requests. The Ci1v of McHenry is dedicated to providing its citizens, businesses, and visitors wit/t the hig/tes! quality of programs and services in acustomer-oriented, effrcienl, and frscally responsib/e manner. FOR COUNCIL MEETING ON Mmy 61 2019 Shelter Rental Alcohol Permits These are alcohol permit requests associated with shelter rentals Date Applicant 0541-19 Mike Pedretti 05-19-19 Katherine Halstead 0&01-19 Stephanie Freund 0&0149 Jenny Olszewski 0&0849 Scott Hettermann Address 3111 Bull Valley Rd 4833 Pyndale Dr 1710 Highview Ln 4422 Lakewood Rd 1700 Tyler Trail Park Purpose PP B Cookout PP A Birthday Party PP B Graduation Party PP C Graduation Party PP B Birthday Party Special Use Permits These are special use permit requests associated with shelter rentals Date Applicant Address 08-02-18 Conlon &Thompson 4104 W Crystal Lake Rd 08-0348 Conlon & Thompson 4104 W Crystal Lake Rd Recreation Center Room Rental Alcohol Permits Park Whisp Oaks Whisp Oaks Special Use Appreciation Party Rain Date These are alcohol permit requests associated with Recreation Center room rentals or programs. Date Applicant Address Rec Center Purpose McHenry Parks & Recreation MCHC • • Shelter, Alcohol & Special Use Permit Application ryEnt,LR(aNfl:n Urry rmr�- / ? Application Date: / `) Gj Rental Date*Y Rental Time:__- r Name of Applicant: 6Y1 ��G t✓ __ �;'1_ Date of Birth:_ Group/Organizatlon (if applicable) -CA cN��G'� Address: \ S, --- - City/State/Zip: �- Home Phone: ► � `� Event Title/Activity: List all activities to be held: I?rJr�N SHELTER: ❑ Knox Shelter A ❑ I<nox Shelter B ❑ Petersen Shelter A Petersen Shelter B Attendance: o Petersen Shelter C ❑ Veterans Gazebo WEDDING: ❑Rails removed al Veterans Memorial Park($z5 fee) BEER/WINE: (at least 4 weeks notice needed) ❑ Veterans Shelter ❑ Othe Type of Alcohol to be Served: 'None Wine fV(Beer NO OTHER ALCOHOL ALLOWED Amount of Alcohol: Wine Bottles # 2. Beer Cases ;' Beer Kegs N. SPECIAL USE: (at least 4 weeks notice needed) -Equipment provided by renter ❑ Tent ❑Bounce House Locatio Applicant to call JULIE (1-800-892-otz3) for staling of Tents and bounce Houses o Tables # o Chairs # ❑ Benches # o Wedding Arch ❑ Performer ❑ Catered Pig Roast o Other )THER: Groups DAMAGE DEP: Credit C Signatu ❑ Music: o DJ ❑Band ❑Carnival Rides ❑ Animals Approval will be based on the items listed above. Any other requests are subject to further approval. if applicable, health permits are required by law for concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Flealth: t3i5-334-45a5 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or Intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed In City of McHenry property, pursuant to this application will be sold, It being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of inJury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recr Lion facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. AI p rsons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHen ecre, on S1,elIerGuidelines. Signature:_ ._ - ='�—� Date: rV, �� Rental Da Name of f Group/Organization (if applicable Home Phone:/- v — SHELTER: o Knox Shelter A /i Petersen Shelter A LiPetersen Shelter C ❑ Knox Shelter B ❑ Petersen Shelter B ❑ Veterans Gazebo WEDDING: ❑ Rails removed at Veterans Memorial Park ($25 fee) BEER/WINE: (at least 4 weeks notice needed) ❑ Veterans Shelter o Other. Type of Alcohol to be Served: ❑ None XWine 9eer NO OTHER ALCOHOLALLOWED Amount of Alcohol. Wine Bottles #Li Beer Cases #4L Beer Kegs #. SPECIAL USE: (at least 4 weeks notice needed) -Equipment provided by renter ❑ Tent ❑Bounce House Location: Applicant to call JULIE (i-800-892-0123) for staking of Tents and Bounce Houses A06 ❑ Tables # ❑ Chairs # ❑ Benches # ❑ Wedding Arch ❑ Performer f1 ` tv1fv 1f I�❑ Catered Pig Roast Q ❑ Other OTHER: Grou DAMAGE DEP: Cred Sign ❑ Music: a DJ ❑Band ❑Carnival Rides ❑Animals Approval will be based on the Items listed above. Any other requests are subject to further approval. If applicable, health permits are required bylaw for concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: 815-33A-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, Its employees and agents harmless, and indemnify same from any and all liability of Injury to person or property occurring as a result of the activitsponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equip t owned by sam , which results from or during the activity of permittee or is caused by participant In said activity. All persons agree o cowith the City of McH my Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recre;)tio She,Jt Guidelines. Signatu Rental D Name of Group/Organization (if applicable):_ Address: fVlchlenry Parks & Pecreation Sheiter, Alcohol & Special.Use Permit Application Application Date: t 1401 al Tlme:_ of Birth: Home Phone: < ! Event 1"itl List all activities to beheld: SHELTER: ❑ I<nox Shelter'A ❑ I<nox Shelter B t� ❑ Petersen Shelter A r�l tersen Shelter B ❑ Petersen Shelter C ❑ Veterans Gazebo WEDDING: ❑Rails removed at Veterans Memorial Park ($25 fee) BEER/WINE: (at least 4 weeks notice needed) L ndance: �G� ❑ Veterans Shelter ❑ Other Type of Alcohol to be Served: o None ❑Wine CI Beer NO OTHER ALCOHOL ALLOWED Arnount of Alcohol: Wine Bottles # Beer Cases Beer kegs #_ SPECIAL USE: (at least 4 weeks notice needed) — Equipment provided by renter ilt ent o Bounce House Location: Applicant to call JULIE 0-II00-II92-0123) for staking of Tents and Bounce Houses ❑ Tables # ❑ Chairs # ❑ Benches # ❑ Wedding Arch ❑ Performer ❑ Music: ❑ DJ ❑Band ❑Carnival Rides ❑Animals ❑ Catered Pig Roast ❑ Other OTHER: Groups c DAMAGE DEP: Credit G Signaturr Approval will be based on the items listed above. Any other requestr are subject to further approval. If applicable, Health permits are required by lawfor concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: II�5-334-45a5 I agree ail alcohol containers will be removed by applicant or placed in proper conta(ners on site on the rental date and that no underage or Intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol Under this permit issued pursuant to this application Is expressly prohibited. I also understand that not complying with the rules will result In loss of deposit. I agree to hold the City of McHenry, Its employees and agents harmless, and indemnify same from any and all liability of Injuryto person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which resultsfrom or during the activity of permittee or Is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks tic Recreation regulations. I have read and fully understand the McHenry Fjecreation Shelter Guideltqqs{ �J C/ s�- Rental D Name oPApplicant: �_)'Cb Group/Organization (if app Address: 1� 4ar ILMIC McHenry Parks of Recreation Shelter, Alcohol & Special, use Permit Application Home Pf�one: �cU tr e'P tersen Shelter C ❑ Veterans Gazebo WEDDING: ❑Rails removed at Veterans Memorial Park ($25 fee) BEER/WINEr (at least 4 weeks notice needed) ❑ Veterans Shelter ❑ Other: Type of Alcohol to be Served: ❑None �a'we er eer NO OThIER ALCOHOLALLOWEb Amount of Alcohol: Wine Bottles //L Beer Cases #�_ Beer Kegs SPECIAL USE: (at least 4 weeks notice needed) —Equipment provided by renter ❑ Tent o Bounce House Location: Applicant to call JULIE (1-800-892-01123) for staking of Tents and Bounce Houses sables #: Chairs # t4�u ❑ Benches # ❑ Wedding Arch ❑ Performer ❑ Music: o DJ ❑Band ❑Carnival Rides ❑Animals ❑ Catered Pig Roast ❑ Other OTHER: Groups DAMAGE DEP: Credit Signatu Approval will be based on the items listed above. Any other requests are subJect to further approval. If applicable, Itealtft permits are required by lawfor concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: 6i5-334-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought Into City of McHenry property under this permit. I agree that none of the alcohol allowed In City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application Is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of Injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks to Recreation regulations. I have read and fully understand the McHenry Recreation Shelter Guidelines. Signature Rental Name of Applica � 0^ e, McHenry Parks 81 recreation Sheltery Alcohol 6� Special Use Permit Application Application Date: Rental Time: 'J41)CA11 /� Date of Birth: GroupJOl•ganization (if apprjlicable)T� Arlriracr 0 r JVI Q✓� Home Phone:__._ �,��,� ' Event Title/Activity:. List all activities to he hel SHELTC-R: ❑Knox ShelterA ❑ Petersen ShelterA ❑ Petersen Shelter C ❑Veterans Shelter ❑ Knox Sheffer B �etersen Shelter B ❑Veterans Gazebo ❑Other. WEDDING: ❑Rails removed at Veterans Memorial Parl<($25fee) BEER/WINE: (at least 4 weeks notice needed) Type of Alcohol to be Served: ❑ None ❑ Wine Beer NO OTHER ALCOHOL ALLOWED Amount of Alcohol: Wine Bottles # Beer Cases # �— Beer Kegs # SPECIAL USE* (at feast 4 weeks notice needed) — Equipment provided by renter ❑Tent ❑Bounce House Lo Applicant to call JULIE (•1-800-89z-o1z3) forstal<ing of Tents and Bounce Houses u Tables #" ❑ Chairs # ❑ Benches # ❑ Wedding Arch ' ❑Performer ❑ Catered Pig Roast ❑ Other )TFIER0 Groups DAMAGE DEP: Credit C Signatui ❑Music: ❑ DJ ❑Band ❑Carnival Rides ❑Animals Approval will be based on the Items listed above. Any other requests aresubJectto further approval. if applicable, health permits are required by lawfor concessions and catering. Please make arrangementsto obtain permits. Mchlenry County Department of Health: 8�5-334-4SIIS I agree all alcohol containers will be removed by applicant or placed In proper containers on site on the rental dateand that no underage or intoxicated person will be allowed to consume any alcohol brought Into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under tills permit issued pursuant to this application Is expressly prohibited. I also understand that not complying with the rules will result In loss of deposit. I agree to hold the City of McHenry, Its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity nsore-TlYv pey�t��;i e an said person shall be liable to the City of McHenry forany and all damage to parks, recreation facilities and equ�merit owned by s ��jn fch result. rom or during the activity of permittee or is caused by participant in said activity. All persons agree t cofiply with the Cft [M enry Munic I Code and all Parks & Recreation regulations. I have read and fully understand theMcHenry RecreaL� helterGuidelines. I � Signature: � Date: � 03/13/2019 17: 50 8153d42£ CONLON THOMPSON ORTH PAGE 02/03 Rental Date:,, INJGV�JT Name of Applicant:-.-Ln\TR Group/Or�anizatloan (if applicat Address:: Home Phone: Personal Email:, Shelter A ❑ Petersen Shelter C ❑ Petersen Shelter B ❑ Veterans Gazebo Veterans Memorial Park (S25 fee) I e needed) ' d: None ❑ Wine cl Beer � Wine Bottles # 5cr inn mcJ' ❑ Veterans Shelter Other 50 �10.1� j Q2 Rc�► a ..� .11�C P C&`t,rd a VIP o�'� � cu NO OTHER ALCOHOLALLOWED Beer Cases # Beer Kegs # _ ce needed) [g1uipme`nt` provided by renter �Ca tion:.1-4__�-`S` t <� 2{h2.r�r1•� - �11�i�sv�b1�s 0 892001 3),forstaking of Tents and Bounce Housespl" �ha*FS$ �i�►w� \ iC C 1ct�C5 ❑Benches # ti Wedding Arch Music&DJ ❑ Band ❑ Carnlval Rldes ❑Animals Vll� 2 t.2 E�1 st obtain additional: ❑ dumpsters ❑portable Collets • _.. ---- ...-- ----..-.—ExpIra tfon:- CW:, _._....__-- ..._..__..._�....__ _....._____.__Date:_„_•. ,-_--- s listed above. Any other requests are Subject to further approval. If applicable, health pel'mits are Please make arrangements to obtain perntlts. McHenry County Department of Health: 8�5-334-45aS removed by applicant or placed in proper containers on site on the rental date and that no underage or any alcohol brought into City of McHenry property under this permit. I agree that node of the alcohol to this application will be sold, it being understood that the sale of alcohol under this permit issued kited. I also understand that not complyingvvith the rules will result in loss of deposit. its employees and agents harmless, and Indemnify same from any and all liability of injury to person or �onsored by permittee and said person shall be liable to the City of McHenry forany and all damage to etl by same, which results from or during the activity of permittee or is caused by participant In sald =iryof McHenry Municipal code and all Parks at Recreation regulations. I have read andfuily understand qq `t0 �....._...---_..._. -- - _..—.`_Date:_ —( J (.. ___ ........._.._.._..._ � n � bl�� � ctr�io, •�. c�v�5 tip City Council Meeting Minutes April 29, 2019 Page 1 City Council Meeting April 29, 2019 Call to Order Deputy Clerk Meadows called the annual meeting scheduled for April 29, 2019 of the McHenry City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. Roll Call Deputy Clerk Meadows called the roll. Roll call: Members present: Alderwoman Condon, Alderman Devine, Alderman Mihevc, Alderman Curry, Alderman Schaefer, Alderman Glab, and Alderman Santi. Others present: Attorney McArdle, Administrator Morefield, Director of Public Works Schmitt, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Martin and Chief of Police Birk. Also in the audience: Human Resource Director Campanella, Deputy Chief Walsh and Engineer Strange. Pledge of Allegiance Mayor Jett proceeded to lead those present in the Pledge of Allegiance. Proclamations: Mayor Jett read two proclamations recognizing the accomplishments and dedicated public service of both Alderman Curry and Alderwoman Condon as attached hereto as Exhibits "A" and B" . Administrator Morefield read a proclamation recognizing Public Works Director Schmitt's 35 years of dedicated public service to the City of McHenry as attached hereto as exhibit "C". Public Comment Mayor Jett asked if anyone in the audience wished to address the Council Members at this time. Resident Carl Hurtig approached the podium. He congratulated Alderman Glab on his reelection as Alderman of Ward 2 and expressed his disappointment that Alderman Curry had chosen not to run again. Mr. Hurtig continued on to express his concern with the drop-off site for the City collection of yard waste. He questioned on the City would verify the persons dropping of yard waste was a resident without a vehicle sticker. Staff reported that they are in the process of drafting a policy with respect to the verification of residency. Consent Agenda: Motion to Approve the Following Consent Agenda Items: A. Resolution designating May 5 - May 11, 2019 as National Small Business Week in the City of McHenry, City Council Meeting Minutes April 29, 2019 Page 2 B. Special Event Liquor License request from Salerno's Pizzeria & R Bar for the hosting of an annual event to coincide with the Kentucky Derby at 621 Ridgeview Drive on Saturday, May 4"' from 8:00 am to 9:00 pm; C. Parks & Recreations Facilities Alcohol and Special Use Permit Requests; D. April 15, 2019 City Council Meeting Minutes; E. Issuance of Checks in the amount of $311,284.051 Mayor Jett asked if any of the Council Members wished to remove any items from the consent agenda for separate consideration. The Council Members offered no comments. A Motion was made by Alderman Schaefer and seconded by Alderman Santi to approve the consent agenda items A-E as presented. Roll call: Vote: 7- ayes: Alderman Schaefer, Alderman Santi, Alderman Glab, Alderman Curry, Alderman Mihevc, Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried. Individual Action Item Agenda. Motion to approve the FY 2019/2020 Annual Appointments of Municipal Officers, Board and Commission Members. Alderwoman Condon commented on the fact that in her opinion the Standing Committees play an important role in the oversight of the various departments and instrumental in setting policies and providing the Staff with direction. Even if the Committees only meet on an as needed schedule. Alderman Santi agreed with Alderwoman Condon's comments with respect to the role Standing Committees play with providing oversight of various departments. Alderman Curry also echoed Alderwoman Condon and Alderman Santi's comments regarding the role and importance of the Standing Committees. There being no further discussion on the matter under consideration, a Motion was made by Annual Appointments of Municipal Officers, Board and Commission Members. Roll call: Vote: 7-ayes: Alderwoman Condon, Alderman Curry, Alderman Glab, Alderman Santi, Alderman Mihevc and Alderman Devine. 0-nays, 0-abstained. Motion carried. Motion to adopt the Fiscal Year 2019/2020 Budget Administrator Morefield reported that this agenda item is for the City Council to adopt the Fiscal Year 2019/2020 budget. He reported that the final budget included the funding of two Police Patrol Officer Positions and one Human Resource Coordinator position as directed by the majority of Council during the April 15t" regular City Council meeting. However, doesn't include funding the Park's Maintenance Worker position. Alderwoman Condon commented on the fact that after the straw poll during the April 15th City Council meeting she had meet with Parks Superintendent Gorniak to discuss in detail the Park's Department request for a maintenance worker after the discussion she agreed there was a need for the position. City Council Meeting Minutes April 29, 2019 Page 3 Aldermen Glab, Santi and Curry strongly opposed the creation of the four new positions. A lengthy and lively debate ensued. There being no further discussion on the motion, a Motion was made by Alderwoman Condon and seconded by Alderman Schaefer to approve the FY 2019/2020 Budizet as presented alone with the addition of a newly created position to allow for a Park's Department Maintenance worker. Roll call; Vote: 4-ayes: Alderwoman Condon, Alderman Devine, Alderman Mihevc and Alderman Schaefer. 3-nays: Alderman Glab, Alderman Curry and Alderman Santi. 0-abstained. Motion carried. Executive Session. There were no matters to discuss in executive session. Staff Reports. Staff Members offered no reports at this time. Mayor and City Council Comments. Mayor Jett once again thanked Alderman Curry and Alderwoman Condon along with Public Works Director Schmitt for their dedicated public service. Adjournment. There being no further public business to discuss, a Motion was made by Alderman Santi and seconded by Alderman Glab to adiourn from the public meeting at 7:55 p.m. Roll call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Curry, Alderman Mihevc, Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried. Respectfully submitted, Debra Meadows Deputy Clerl< McHenry, IL [p)[o)ulow al Register List of Bills Council Meeting 5-649 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ADAMS, RUSSELL ADAMS, RUSSELL INV0007969 04/30/2019 CASES FOR IPHONE 7 WW 510-32-6110 35.98 Vendor ADAMS, RUSSELL Total: 35.98 Vendor: ALDI INC ALDI INC 014235 04/30/2019 REFUND RETAINED PER 14235 740-OD-6961 500,00 Vendor ALDI INC Total: 500.00 Vendor: ANDERSON, TATE ANDERSON, TATE 234584 04/30/2019 PGM REF 100-41-3637 50.00 Vendor ANDERSON, TATE Total: 50.00 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 224643 04/30/2019 P CLEMENTS, M DICKER, B 100-05-5110 194,00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 194.00 Vendor: CHILDS, AMY CHILDS, AMY 234737 04/30/2019 PGM CXL 100-41-3637 90.00 Vendor CHILDS, AMY Total: 90.00 Vendor: COMED COMED INVOD07969 04/30/2019 UTIL 100-45-5510 63,85 COMED INV0007970 04/30/2019 UTIL 510-31-5510 11824A0 COMED I NV0007970 04/30/2019 UTIL 510-31-5510 2,155.11 COMED INV0007970 04/30/2019 UTIL 510-32-5510 2,333.79 COMED INV0007970 04/30/2019 UTIL 510.32-5510 771,27 Vendor COMED Total: 7,148.12 Vendor: GALLAGHER RISK MANAGEMENT SERVICES INC, GALLAGHER RISK 2989874 04/30/2019 NOTARY A NUSS 100-01-5110 30.00 Vendor GALLAGHER RISK MANAGEMENT SERVICES INC, Total: 30.00 Vendor: HRGREEN HRGREEN 126082 04/30/2019 RET PERS - PATRIOT EST 740-00-5220 540,00 HRGREEN 125820 04/30/2019 PEARL LINCOLN ITEP 100-33-5110 5,390,00 HRGREEN 125974 04/30/2019 HOME&RAMBLE STORM SEW 100-01-8900 970.00 Vendor HRGREEN Total: 6/900000 Vendor: ICMA ICMA 397012 5/6/19 05/06/2019 mship 7/1-6/30/19 100-01-5410 11320,00 Vendor ICMA Total: 1,320.00 Vendor: JOHNSON, SEAN JOHNSON, SEAN INV0007971 04/30/2019 UNIFORM REIMB 510-35-4510 338,51 VendorJOHNSON, SEAN Total: 338,51 Vendor: LEISTEN, RICK LEISTEN, RICK INV0007972 04/30/2019 UNIFORM REIMB 100-33-4510 150.49 Vendor LEISTEN, RICKTotal: 150,49 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF INV0007973 04/30/2019 MTHLY MTG 100-22-5430 90100 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 90.00 Vendor: MCHENRY COUNTY HISTORICAL SOCIETY MCHENRY COUNTY INV0007974 04/30/2019 MSHIP 100-01-5410 500.00 Vendor MCHENRY COUNTY HISTORICAL SOCIETY Total: 500.00 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 2019-285 05/07/2019 DEP CLERK M JOHNSON 100-01-5110 21.00 Vendor MCHENRY SPECIALTIES Total: 21.00 4/30/2019 3:52:57 PM Expense Approval Register Vendor Name Payable Number Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 92301 Vendor: MOREFIELD, WILLIAM DERIK MOREFIELD, WILLIAM DERIK INV0007976 Vendor: MORRIS, BROOKE MORRIS, BROOKE 234741 Vendor: NATIONAL BUSINESS FURNITURE NATIONAL BUSINESS ZK047999-LES Vendor: QUINN, JOSEPH QUINN, JOSEPH 014260 Vendor: RATLIFF, ERIC RATLIFF, ERIC 234583 Vendor: ROSEMBAUM ROSEMBAUM 234657 Vendor: ROTARY CLUB OF MCHENRY ROTARY CLUB OF MCHENRY 3106 Vendor: RUZICKA, RUSSELL RUZICKA, RUSSELL INV0008017 Vendor: SCHMITT, MATTHEW SCHMITT, MATTHEW INV0008018 Vendor: TECHNOLOGY MANAGEMENT REV FUND TECHNOLOGY MANAGEMENT T1927844 Vendor: VCMC VCMC P19-02-047 Vendor, VILLAGE OF RINGWOOD VILLAGE OF RINGWOOD PWANM504 Vendor, WINNEBAGO LANDFILL CO WINNEBAGO LANDFILL CO 3924 Vendor: YOUTH &FAMILY CENTER OF MCHENRY COUNTY YOUTH&FAMILY CENTER OF 014290 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 136708 4/30/2019 3:52;57 PM Post Date 04/30/2019 0S/06/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 04/30/2019 Packet: APPKT01480 - 5-649 AP CKS Description (Item) Account Number Amount ALDERWOMAN MILLER BUS 100-02-5330 Vendor MINUTEMAN PRESS OF MCH Total: LEADERSHIP ACADEMY 100-01-5420 Vendor MOREFIELD, WILLIAM DERIK Total: PGM CXL 100-41-3637 Vendor MORRIS, BROOKE Total: 53972,53976,76632,76631 100-01-6110 Vendor NATIONAL BUSINESS FURNITURE Total: REF RET PERS 14260 740-00-6961 Vendor QUINN, JOSEPH Total: 1ST PL TEAM 10041-3637 Vendor RATLIFF, ERIC Total: REF 100-41-3637 Vendor ROSEMBAUM Total: RY18/19 MSHIP 100-01-5410 Vendor ROTARYCLUB OF MCHENRYTotal: POSTAGE - DISCHARGE 510-32-5310 Vendor RUZICKA, RUSSELL Total: MEAL REIMB 100-22-5420 Vendor SCHMITT, MATTHEW Total: MTHLY 620-00-5110 Vendor TECHNOLOGY MANAGEMENT REV FUND Total: TEMP SIGN REFUND 100-00-3410 Vendor VCMC Total; RINGWOOD RD PROJ REIMB 440-00-8600 Vendor VILLAGE OF RINGWOOD Total: SLUDGE 510-32-5580 Vendor W INN EBAGO LANDFILL CO Total: REF RET PERS ACC BAL#14290 740-00-6961 Vendor YOUTH &FAMILY CENTER OF MCHENRY COUNTY Total: 04/30/2019 CORP 100-01-5230 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: Grand Total: 61.00 1/099688 1/099888 40.00 40.00 2,633.00 2,633.00 410.00 410.00 100.00 100.00 350.00 350.00 249.00 249.00 25.50 25.50 8.00 �sJL�Ii: 10.00 10.00 30.00 30.00 40,559.11 40,559.11 3,331.80 3,331.80 W1 �IrJ 70.00 5,411.25 5,411.25 71,756.64 Expense Approval Register no Summary Fund Expense Amount 100- GENERAL FUND 18,851.47 440- CAPITAL IMPROVEMENTS FUND 40,559.11 510- WATER/SEWER FUND 10,816.06 620- INFORMATION TECHNOLOGY FUND 10.00 740- RETAINED PERSONNEL ESCROW 1,520.00 Grand Total: 71,756*64 Packet: APPKT01480 - 5-6.19 AP CKS Vendor Name McHenry, IL Payable Number Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA J002396 Vendor: AMERICAN WATER WORI(S ASSN AMERICAN WATERWORKS 7001680237 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 294685 Vendor: BARTER &WOODMAN BAXTER & WOODMAN 0205586 Vendor: BUSS FORD SALES BUSS FORD SALES BUSS FORD SALES BUSS FORD SALES Vendor: CINTAS CINTAS Vendor. CORE &MAIN CORE &MAIN 6054II55/1 6054863/1 6054864/1 5012946353 K437943 Vendor: CRESCENT ELECTRICSUPPLY CO CRESCENT ELECTRIC SUPPLY CO 550G403239.001 CRESCENT ELECTRIC SUPPLY CO 5506458507.001 Vendor: CROSS MATCH TECHNOLOGIES INC CROSS MATCH TECHNOLOGIES 12592 Vendor: CROWDER, TRACY CROWDER,TRACY INV0008026 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 16219 CURRAN CONTRACTING 16219A CURRAN CONTRACTING 16219E Vendor: DAHME MECHANICAL INDUSTRIES INC DAHME MECHANICAL 20190117 Vendor: FOXCROFT MEADOWS INC FOXCROFTMEADOWS INC 54850 FOXCROFTMEADOWSINC 54861 FOXCROFT MEADOWS INC 54888 Vendor: GALLS LLC GALLS LLC GALLS LLC GALLS LLC 4/30/2019 3:58:16 PM Post Date 04/30/2019 0S/06/2019 04/30/2019 04/30/2019 OS/06/2019 0S/06/2019 0S/06/2019 04/30/2019 0S/06/2019 �Kpe) n s e [LD) [p) v vai Rik )gg s er #2 List of Bills Council Meeting 5-6-19 Descrlptlon (Item) Account Number lift gate install 510-35-5370 Vendor ADAMS ENTERPRISES INC, R ATotal: AWWAmembershipdues- 510-31-5410 Vendor AMERICAN WATER WORKS ASSN Total: tires stock 313 500-22-5370 Vendor AUTO TECH CENTERS INC Total: Storm GISlnvolce N0205586 100-33-5110 Vendor BAXTER & WOODMAN Total: REI(EY 318 100-22-5370 REKEY 325 100-22-5370 REKEY 326 100-22-5370 Vendor BUSS FORD SALES Total: First Ald Cabinet 6" Plpe and couplings for 100-45-5110 Vendor CINTAS Total: 510-35-6110 Vendor CORE &MAIN Total: 04/30/2019 Wire Connectors 510.32-5380 04/30/2019 conduit pipe 51035-6110 Vendor CRESCENT ELECTRIC SUPPLY CO Total: OS/OG/2019 Livescan Annual Maintenance 620-00-5110 Vendor CROSS MATCH TECHNOLOGIES INCTotal: 04/30/2019 CrowderClothing 100-45-4510 Vendor CROWDER, TRACYTotal: 04/30/2019 Asphalt#28576 510-35-6110 04/30/2019 AsphalttJ28605 510-35-6110 04/30/2019 Asphalttt28569 510-35-6110 Vendor CURRAN CONTRACTING COMPANY Total: 04/30/2019 Willow lift station upgrades 510-32-6110 Vendor DAHME MECHANICALINDUSTRIES INCTotal: 04/30/2019 Straw blanket, seed 510.35-6110 04/30/2019 Eroision blankets 510-35-6110 04/30/2019 Erosion blanket, grass seed 510-35-6110 Vendor FOXCROFT MEADOWS INC Total: Amount 1,800.60 1,800.60 83.00 83.00 937,14 937.14 3,385.00 3,385.00 675.80 704.25 525.78 1,905.83 150.19 150.19 765.84 765.84 136.II1 76.07 212.88 860,80 860.80 44.97 44.97 49.40 217.76 89.45 356.61 14,850.00 14,850.00 475.50 283.50 313.00 1,072.00 012454352 04/30/2019 UNIFORM ORDER - M. CAREY 100-22-6110 42.71 012454800 04/30/2019 UNIFORM ORDER - FITZG[RALD 100-23-4510 48.20 012454804 04/30/2019 UNIFORM ORDER 100-23-6110 40.75 Expense Approval Register Packet: APPKT01485 - 5-649 RECT INVOICE Vendor Name Payable Number Post Date Description (Item) Account Number Amount GALLS LLC 012472511 04/30/2019 UNIFORM ORDER - M. 100-22-4510 98.07 GALLS LLC 012481627 04/30/2019 UNIFORM ORDER -SCIAME 100-224510 7.61 GALLS LLC 012481694 04/30/2019 UNIFORM ORDER- LAZICKI 100-224510 9.39 GALLS LLC 012501924 04/30/2019 UNIFORM ORDER BEAUDOIN 100-22-4510 47.83 GALLS LLC 012502349 04/30/2019 UNIFORM ORDER As BIRK 100-224510 41.22 GALLS LLC 012522312 04/30/2019 UNIFORMORDER-GARRETT 100-23-4510 114.10 Vendor GALLS LLC Total: 449.88 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 3013678986 04/30/2019 turbo studs 408 100-33-5370 42.96 INTERSTATE BILLING SERVICE 3014706820 04/30/2019 417 100-33-5370 286.93 Vendor INTERSTATE BILLING SERVICE INCTotal: 329.89 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 7083430 04/30/2019 stock 100-33-6110 321.71 Vendor KIMBALL MIDWESTTotal: 321.71 Vendor: LORCHEM TECHNOLOGIES INC LORCHEM TECHNOLOGIES INC 68955 04/30/2019 truck soap 100-33-6115 387.10 Vendor LORCHEM TECHNOLOGIES INCTotal: 387.10 Vendor: METROPOLITAN INDUSTRIES METROPOLITAN INDUSTRIES INV004596 04/30/2019 Boone Lagoon -Seal Kit 510-32-5380 51251.87 Vendor METROPOLITAN INDUSTRIES Total: 5,251.87 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER Of 207820W 04/30/2019 Invoice 207820W 510-35-6110 11391,80 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 11391.80 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS M25458 04/30/2019 Misc Pipe fitting and suction 510-32-5375 210.53 MIDWEST HOSE AND FITTINGS M25479 04/30/2019 Hose to Fill Aquatech 510-35-6110 142.71 MIDWEST HOSE AND FITTINGS M25489 04/30/2019 Cam-Lockfitting 510-32-5375 6.84 Vendor MIDWEST HOSE AND FITTINGS INC Total: 360.08 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 92259 04/30/2019 Banners/state route 100-45-5110 31377.90 Vendor MINUTEMAN PRESS Of MCH Total: 31377.90 Vendor: PETROCHOICE LLC PETROCHOICE LLC 10914094 04/30/2019 FUEL10914094 100-22-6250 21143,26 PETROCHOICE LLC 10922619 04/30/2019 fue110922619 510-35-6250 361.77 PETROCHOICE LLC 10922637 04/30/2019 fuel 10922637 510-32-6250 194.24 PETROCHOICE LLC 10922638 04/30/2019 fuel 10922638 510-31-6250 171.09 PETROCHOICE LLC 10922540 04/30/2019 fuel 10922640 100-33-6250 797.60 Vendor PETROCHOICE LLC Total: 3,667.96 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 175737 04/30/2019 MOURNING BANDS 100-22-6210 24.00 PETTIBONE & CO, P F 176268 04/30/2019 SERVICE BARS 100-22-4510 910.00 Vendor PETTIBONE & CO, P F Total: 934.00 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT 5890889 04/30/2019 coils 100-33-5370 156.25 Vendor RUS5O POWER EQUIPMENT Total: 156.25 Vendor: TEST GAUGE INC TEST GAUGE INC INV1-62543 04/30/2019 BACKFLOW EQUIPMENT 100-03-5370 95.00 Vendor TEST GAUGE INC Total: 95.00 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 20591 04/30/2019 K9 TRAINING 100-22-6310 347.05 Vendor TOPS IN DOG TRAINING CORP Total: 347.05 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 075412 04/30/2019 REMOVE EQUIPMENT314 100-22-5370 335.00 ULTRA STROBE 075596 04/30/2019 INSTALLANTENNAS 100-22-5370 75.00 ULTRA STROBE 075597 04/30/2019 FLOOR MATS 324 100-22-5370 118.00 Vendor ULTRA STROBE COMMUNICATIONS INCTotal: 528.00 4/30/2019 3:58:16 PM Expense Approval Register Vendor Name Payable Number Vendor: USA BLUEBOOK USA BLUEBOOK 870471 Vendor: VOGELSANG VOGELSANG 50005143 Vendor: WOODWARD PRINTING SERVICES WOODWARD PRINTING 1558051 WOODWARD PRINTING 1558051 4/30/2019 3:58:16 PM Packet: APPKT01485 - 5-649 RECT INVOICE Post Date Description (Item) Account Number Amount 04/30/2019 Geen Locate Marking Flags 510-31-6110 71.78 Vendor USA BLUEBOOK Total: 71.78 04/30/2019 Sludge Pump Repair Kit 510-32-5375 3,055.41 Vendor VOGELSANG Total: 3,055.41 04/30/2019 Brochure -2019Summer 100-41-5310 238.40 04/30/2019 Brochure -2019Summer 100-41-5330 6,773.00 Vendor WOODWARD PRINTING SERVICES Total: 7,011.40 Fund Summary Fund 100-GENERALFUND 510- WATER/SEWER FUND 620- INFORMATION TECHNOLOGY FUND Grand Total: Expense Amount 23,302.17 29,998497 860.80 54,161.94 Grand Total: 54,161.94 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mcbenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: May 6, 2019 Regular City Council Meeting RE: Final Plat of Subdivision Approval for McCullom Place Lot One Resubdivision ATT: 1. Location Map 2. Planning and Zoning Commission Minutes dated March 20, 2019 3. Outside Display Areas 4. Proposed Outlot Area 5. Ordinance approving the Final Plat of Subdivision of McCullom Place Lot One Resubdivision 6. Final Plat of Subdivision McCullom Place Lot One Resubdivision AGENDA ITEM SUMMARY: Council is being asked to approve the Final Plat of McCullom Place Lot One Resubdivision located at the southeast corner of McCullom Lake Road and Richmond Road (Illinois Route 31). BACKGROUND: The subject property consists of approximately 8.9 acres, of which, the applicant is proposing to subdivide off an outlot consisting of 1.3 acres. The preliminary and final plats for McCullom Place Lot One Resubdivision are being combined due to the relative simplicity of the request. In accordance with the Subdivision Control and Development Ordinance "The subdivider may submit a final plat simultaneously with the submission of a preliminary plat if the proposed subdivision meets all of the following requirements: A. The proposed subdivision contains three or fewer lots; and B. The proposed subdivision does not require or create any new public rights -of -way or 2 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.il.us easements for access; and C. The proposed subdivision requires no extensions of public utilities and no new public facilities; and D. The proposed subdivision does not include any territory that is located in a Special Flood Hazard Area, or contain any proposed lots that may be unbuildable because of the nature of the soils located thereon. The proposed plat must be considered by the Planning and Zoning Commission at a public meeting and the Planning and Zoning Commission recommendation is forwarded to the City Council. Staff has reviewed the plat and it's in substantial conformance with the requirements set forth in the subdivision control and development ordinance. ANALYSIS: Attached is the Final Plat of McCullom Place Lot One Resubdivision for the subject property. Staff has reviewed the plat and believes the final plat is in substantial conformance with all city ordinances relating to a final plat of subdivision and would recommend the City Council approve the final plat. The plat was also reviewed by the City Engineer. A large part of Big R's business is the sale of seasonal merchandise as well as outside sales generally. The areas Big R conducts their outdoor sales within the parking lot encompass 82 parking spaces. The parking requirement for Big R is 4 spaces/1,000 sf. of net floor area or 85% A gross so Big R is required to maintain 324 spaces. Subtracting the 82 spaces for the outdoor sales areas still leaves an excess of 115 parking spaces which is adequate to construct an outlot. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval of the Final Plat of IOcCullom Place Lot One Resubdivision prepared by HRGreen dated 8/21/18 with a latest revision date of 3/12/19 subject to the following conditions: • Compliance with all revisions and comments pertaining to site engineering by staff and city engineer. • Plat must be recorded within six months of City Council approval by ordinance and; • A stormwater permit, along with a stormwater pollution prevention plan, shall be submitted and approved by the city engineer and staff prior to construction or any site work being completed. Hard copies of the plat will be handed out at the meeting. 3 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ei.mchenry.il.us SUBJECT PROPERTY f f 0 u Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.il.us City of McHenry Planning and Zoning Commission Minutes March 20, 2019 File No. Z-944 Final Plat: McCullom Place Lot One Resubdivision Chairman Strach called the discussion to order at 7:32 p.m. regarding File No. Z-944 an application for a Preliminary and Final Plat of McCullom Place Lot One Resubdivision. In attendance was Michael Fischer, H.R. Green, 420 N Front Street, McHenry IL stating he was representing the applicant in the final plat process and can answer any questions asked. Director Martin provided the Commission with the Staff Report regarding this matter stating the subject property consists of approximately 8.9 acres, of which the applicant is proposing to subdivide off an outlot consisting of 1.3 acres. The preliminary and final plats are being combined due to the relative simplicity of the request in accordance with the Subdivision Control and Development Ordinance. The Final Plat of Subdivision for the subject property was reviewed. Director Martin stated staff has reviewed the plat and believes the final plat is in substantial conformance with all city ordinances relating to a final plat of subdivision and would recommend approval by the Planning and Zoning Commission of the final plat. The plat was also reviewed by the City Engineer. A large part of Big R's business is the sale of seasonal merchandise as well as outside sales generally. The areas Big R conducts their outdoor sales within the parking lot encompass 82 parking spaces. The parking requirement for Big R is 4 spaces/1,000 sf. of net floor area or 85% of gross so Big R is required to maintain 324 spaces. Subtracting the 82 spaces for the outdoor sales areas will still leave an excess of 115 parking spaces which is adequate to construct an outlot. Director of Economic Development Martin stated Staff recommends approval of the Final Plat of McCullom Place Lot One Resubdivision prepared by HRGreen dated 8/21/18 with a latest revision date of 3/12/19 with conditions as presented. Chairman Strach invited questions and/or comments from the Commission. Commissioner Doherty asked where the outlot building will be on the property. Mr. Fisher stated the main purpose of the resubdivision is to convey ownership of the new parcel to a new owner Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.il.us who will then develop the outlot. Exact location will not be determined until it is built but it will be the front portion of the current parking lot. Commissioner Miller asked for clarification on the location photos in the packet in regard to whether or not there is standing water on the property. Commissioner Strach and Director Martin explained water detention on the property and indicated a stormwater permit will have to be addressed per the conditions. Commissioner Walsh inquired whether the building plans would come before the Planning and Zoning Commission again. Director Martin explained they will need to go through the Community Development Department for building permits but not necessarily through a zoning process. Commissioner Gurda asked for clarification on the parking lot and consideration of the required number of spaces. Discussion ensued regarding the placement of a building on the outlot and setbacks pertaining to construction once the owner of the outlot submits building plans. Motion by Miller, seconded by Walsh, to recommend to City Council that the Final Plat of McCullom Place Lot One Resubdivision prepared by HRGreen dated 8/21/18 with a latest revision date of 3/12/19, be approved, subject to the following conditions, as presented: • Compliance with all revisions and comments pertaining to site engineering by Staff and City engineer. • Plat must be recorded within six months of City Council approval by ordinance and; • A stormwater permit, along with a stormwater pollution prevention plan, shall be submitted and approved by the city engineer and staff prior to construction or any site work being completed. Voting Aye: Doherty, Gurda, Miller, Strach, and Walsh. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Sobotta, Thacker. Motion carried 5-0 Chairman Strach closed the discussion regarding File No. Z-944 at 7:40 p.m. Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 rtin@ci.mchenry.il.us www. ci.mchenry. il.us Outdoor Display Areas North side of lot East side of lot 7 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.il.us Outdoor Display Areas On sidewalk adjacent to building Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363=2170 Fax: (815) 363=2173 dmartin@ci.mchenry.il.us www.ci.mchenry.1l.us Proposed Outlot West side of lot 9 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchemy.il.us www.cl.mchenry.il.us ORDINANCE NO 19- AN ORDINANCE GRANTING APPROVAL OF THE FINAL PLAT OF SUBDIVISION OF MCCULLOM PLACE LOT ONE RESUBDIVISION IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, Illiana Realty, LLC, 1331 E Ludlow Ridge Rd., Port Ludlow, WA 98365 ("Owner") is requesting approval of a the Final Plat of Subdivision of McCullom Place Lot One Resubdivision; and WHEREAS, the Planning and Zoning Commission has reviewed the final plat at a public meeting held March 20, 2019 and provided a written record of this meeting and its recommendation to the City Council; and WHEREAS, the City Council finds that the approval of the final plat is in conformance with the Ordinances of the City. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: That the Final Plat of McCullom Place Lot One Resubdivision prepared by HRGreen dated 8/21/18 with a latest revision date of 3/12/19 is hereby approved subject to the following conditions: • Compliance with all revisions and comments pertaining to site engineering by staff and city engineer. • Plat must be recorded within six months of City Council approval by ordinance and; • A stormwater permit, along with a stormwater pollution prevention plan, shall be submitted and approved by the city engineer and staff prior to construction or any site work being completed. SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. 10 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.m ch emy. iLus www.ci.mchemy.il.us SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect and after its passage, approval and publication in pamphlet form as provided by law. PASSED THIS NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS CITY CLERK DAY OF DAY OF MAYO R 11 2019 2019 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815)363-2170 Fax: (815)363-2173 dmartin@ci.mchenry.il.us www. ci.mchenry. il.us Jj 111CCULLO11 PUCE LOT I RESUBDUISION 1 �ytr iln - rn ` v a "ctu m irmu+u nu>t. i�ry airatiisf w lL fJ7'b 1'FM O'Y SYImLLR rRi <4 iK>R1YZ, iD QY{T 1't?:ItT. @ittlV. Jim - .il MCCULLOM LAKE ROAD Waal as '•— , ar Ii II :::::: I I r" I I s «` T :I , - _ - I dt_1 - ..i I - - ..' r - - I I T 2 I - - - - -- - - I •LO --- - I ieemwrt I — — I I 'I. I I II.I ---- I , I I — _ I PA I �'I z I� c I w sCr - I I G floc . - _ I I - I s V%a In JVIIn owwwwwwolIII I r II s .......... ... I I�rll tiIrxYl'ir t ._ rfhi�Llx... .aL .. 1-8 11I I I " -00A.e FI 1'27%iE77 12 Department of Economic Development Douglas Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363=2170 Fax: (815)363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.1l.us reiw ra�r of MCC17LLONI PLACE LOT 1 RESi DDIIV�IIS�ION ' _ ur resin OF 7= uLi %TTQru�dfau F "AtvL WOWS _m YR.1 E SSSMMY • 1 • .\ L%•• t :y. ••' at x'.•f: i • 4ir or'i0 "ask UMMIAX 1�E4iL F= CI IIRRT. N(=W (OVER IIm m -al a woos -4"Y on . - '.A S' - �l ti: to { t'%m4wIsm :i. am . .. .. 5 am .... t: . stow wM, p of so :,s: ww Is 4 r LaL • t•. to awmato a pow 13 1 . R^' , ' I A, . ` . :•ia •. 'tit . Lko •�. I `i. .. �.� .. ..wo III a 2 n . ( tv va C o�1G W4 v mWi �o a z �