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HomeMy WebLinkAboutPacket - 07/17/2018 - Public Works CommitteeM Public Works Committee Municipal Center 333 S Green Street, McHenry, IL 60050 July 17, 2018 — 5:30 PM Meeting Agenda 1. Call to Order 2. Roll Call. 3. Public Comment: People wishing to address the Committee will be asked to identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at all public meetings. 4. Motion to approve the April 9, 2018 Public Works Committee meeting minutes. 5. Review of revision to the Traffic and Motor Vehicle Code, section 13-201, Speed Limits Established and if recommended by Public Works Committee present to full City Council for consideration. 6. Review of revisions to the Traffic and Motor Vehicle Code, Section 13-901, Skateboards, 13-902, Snowmobiles Prohibited in City of McHenry Park Property, 13-903, Motorized Skateboards and Scooters, and 13-1008, Voluntary Settlements Regarding Certain Ordinance Violation. and if recommended by Public Works Committee present to full City Council for consideration. 7. Discussion on Fiscal Year 2018/19 Public Works Committee Meeting Dates and Topics. 8. Staff Reports. 9. Other Business. 10. Motion to Adjourn. The Ott, gt'Mellenc_n is dedicated to providing its citizens. businesses. and visitors with the highest qualiq, of programs and services in a cu.stonrer-oriented, 4/icient, and /iscally responsible inanncr. PUBLIC WORKS COMMITTEE Monday, April 9, 2018 Municipal Center Council Chambers, 6:30 PM 1. Call to Order: Chairman Santi called the meeting to order at 6:42 pm. 2. Roll Call: Chairman Santi, Alderman Glab, and Alderman Mihevc. Also in attendance Director of Public Works Schmitt, Wastewater Division Superintendent Ruzicka, and Executive Assistant/Deputy Clerk Geraghty. 3. Public Comment: None. 4. Motion to approve the January 8, 2018 Public Works Committee Meeting Minutes. Alderman Mihevc made a motion seconded by Alderman Glab to approve the minutes as presented, Aye: Mihevc, Glab, Santi. Motion carried. 5. Annual Summary of National Pollutants Discharge Elimination System (NPDES) Stormwater Discharge Permit. Chairman Santi asked Director Schmitt to present the item to the Committee. Director of Public Works Schmitt informed the Committee that as a requirement of the NPDES Stormwater Discharge permit issued by the IEPA, city staff is required to provide the Public Works Committee with an annual update of the current stormwater program. As background, Wastewater Superintendent Ruzicka reported waste and storm water discharges are governed under NPDES and overseen by the USEPA with origins in the Federal Clean Water Act of 1972. McHenry was granted an MS4 permit in 2003, and one of the requirement is an annual public update on the program. Creek cleaning is a main point of the MS4 permit. In 2017, 624 total man-hours were dedicated to creek cleaning and approximately 50 cubic yards of material was removed, which is an increase from 2016. The results of the January 2017 IEPA audit of the city's MS4 program were satisfactory. In 2017, the department received six illicit discharge reports. Training is performed each year to learn how to identify illicit discharge. Employees notify the Superintendent who samples the discharge to determine if any action is needed. Director Schmitt stated examples of illicit discharges are pumping pool water from a garden hose into the storm Public Works Committee Meeting Page 2 April 9, 2018 sewer along the curb or dumping any liquids in the storm sewer. All six discharges were tested and found to be pool water that had been de -chlorinated, which was accpetable. A discussion ensued on the process of de -chlorinating and draining pool water. Regulations are also published in city newsletters. In 2016, the USEPA reissued the MS4 Stormwater Discharge permit. Last year, the department was required to select a method of monitoring stormwater. Samples of residential, commercial, and industrial areas are taken and the results are submitted to the IEPA annually. Alderman Glab asked where most of the creek cleaning had occurred. Director Schmitt stated most of the hours were spent in January, February, March and early April, as there were not many snow events, which allowed the department more time to remove debris from the creek. Extensive work in the Lakeland Park drainage ditch was performed as well as Boone Creek. This winter season not as many hours were spent on creek cleaning due to the increase in snow events. Chairman Santi asked how far the city is authorized to clean Boone Creek. Director Schmitt stated Downtown Maintenance cleans the creek along Green Street in the summer. Public Works started clearing the creek at the Bull Valley Bridge and behind Millstream. Alderman Glab stated property owners should pay the city to remove debris and large trees that fall into the creek from their property. Director Schmitt agreed and stated the property owners on each side of the creek are responsible to maintain. Staff is documenting the hours spent and will be sending letters to property owners when this occurs. At this time, when the department finds a tree in the creek, a letter is sent to the developer or landowner and Community Development runs the process. At 7:05 PM, Superintendent Ruzicka left the meeting. 6. Discussion on procedures for acceptance of existing privately owned public improvements i.e., roads, storm sewers, streetlights, water mains, sanitary sewer mains. Director Schmitt asked the committee for direction on how they would like staff to proceed when approached to take over their private roads, water, and sanitary sewer, similar to Chesapeake Hills. Many areas are privately owned and for various reasons, did not get dedicated to the city at the time of the development. Currently, as far as water, the IEPA would not permit this. Ten years ago the IEPA declared if there was more than one service off a public water main, it automatically becomes a public main and therefore this becomes part of a municipality's water distribution system. This is not the case with Public Works Committee Meeting Page 3 April 9, 2018 sanitary sewer; they still allow private sanitary sewer mains no matter how many services are tied -in. Director Schmitt stated in his opinion, the city should be responsible for accepting sanitary sewer and water mains for all future developments. Chairman Santi recommended the development of a game plan where staff follows guidelines approved by the committee. If at any point the areas in question wants to come to us as a committee, we will either approve or not and send it up the ladder. Alderman Glab asked how Chesapeake Hills made it to the Council and stated what the city did with Chesapeake Hills was irresponsible to the users of the system as the city has to maintain something that is subpar and not accepted by the city because it was never built right. A discussion ensued on the 10-foot separation required between water and sewer and the 10-foot easement that does not exist in Chesapeake Hills subdivision. Director Schmitt stated the city took a 10-foot easement over water main and a 10-foot easement over sanitary sewer — over each utility. Sanitary sewer runs down the middle of the road and the water main is off the curb. There is a 10-foot separation and where they cross they have to follow IEPA specification standards, which means that within 10-feet, the sanitary sewer has to be water main quality pipe to hold pressure. Chesapeake Hills was built to those specifications per the IEPA permit. Chairman Santi asked if this was a worthy guideline and something the city wants to follow and Director Schmitt answered we are required to follow it and do not want it any other way. Director Schmitt suggested that when the department receives a request, it should be presented to the Committee to determine if staff should move forward with process. Only after direction from the committee would staff time be committed to determine if the utilities or roadway were constructed to city standards. After staff inspection and research, Director Schmitt would present a punch list of any deficiencies to the Committee and HOA. Alderman Glab suggested that the Committee consider including roadway acceptance standards in an Ordinance to ensure consistency in the future. A discussion ensued on various subdivisions throughout town with streets that are not dedicated to the city, as they do not meet city standards. Director Schmitt reported that as requested, he reviewed the permit for Irish Prairie subdivision. The sanitary sewer main belongs to the city; it was an existing sanitary sewer that ran down the middle of the project with a dedicated easement. When Cunat constructed the units, they tied into the main. The water main construction permit with Public Works Committee Meeting Page 4 April 9, 2018 the EPA had a special condition attached to it that stated the water main would be public unless there was not a public right of way or easement given. If it was not located in a public right of way or easement, it was to be maintained by the developer, which is what happened. Director Schmitt also discovered that Cunat approached the city to take over the road and water main and the water main request was denied as it did not meet city standards. However, the city agreed to take the water main if easements were granted over the water main and this never happened. As a result, the water main is the HOA's responsibility. Alderman Glab suggested that any requests submitted to the city by a developer should be assessed a fee for staff time to inspect the system. Alderman Mihevc added in his opinion there should be a charge regardless as there would be a significant amount of staff time spent to research the request. Alderman Mihevc asked how the city is usually approached. Director Schmitt answered usually it begins as an informal request at which time staff would ask for the request to be submitted in writing. Alderman Mihevc noted putting together a comparison of city standards versus the utility in question would take a fair amount of staff time and a review fee would be appropriate. Director Schmitt noted staff time and equipment is used to perform the inspections. Chairman Santi suggested the payment process could be similar to the Planning and Zoning fee process. A discussion ensued on including an application packet that would include city specification that would have to be met prior to acceptance along with a base fee or filing fee. Director Schmitt said he would contact Attorney McArdle for language holding the city harmless when inspecting these utilities on private property. Chairman Santi suggested a processing fee structure and inspection fee structure for roads, sanitary sewer main, water main, streetlights, etc. Alderman Glab asked if the city pays for the streetlight poles. Director Schmitt said in new subdivisions, the developer pays for the pole and installation. Once accepted, the city pays the ComEd bill. The city does not own the pole or infrastructure, but the city does pay a maintenance fee to ComEd, generally. However, we have some areas such as the hospital, which is our system, they are metered, and the city is responsible for maintenance; downtown business areas and the new lighting on Route 120/Route 31 is the city's and are also metered. The previous director wanted ownership of all the poles and lights however, Director Schmitt is of the opinion that due to cost and manpower, Public Works Committee Meeting Page 5 April 9, 2018 this would not be beneficial to the city, which is why we pay a maintenance fee and ComEd takes care of the lights in most areas of the city. Chairman Santi requested that staff bring this proposal to the Committee for approval prior to presentation to the Council. Director Schmitt will reach out to other communities that may already have something like this in place. As the summer projects are approaching, and after the City Attorney's review, it may be a few months before this will be ready for presentation to the Committee. In the meantime, Director Schmitt will inform the committee if any requests are submitted to the city. 7. Discussion on Fiscal Year 2018/19 Public Works Committee Meeting Dates and Topics. • Committee onsite review of streets in areas requested by the Committee. The meeting start time could be around 5 PM. • Open House/Committee Meeting at various Public Works Facilities. • Review of drainage ways/maintenance including behind West Campus. • Value of Speed Signs/Locations for permanent installation of speed signs. • Traffic Study for possible 4-Way Stop at Front & Northfox Condos. • Township Road Agreements/Referendum and Public Works impact. Director Schmitt asked the Committee how often they want to meet and suggested the Committee schedule the next meeting at which time a schedule will be presented for approval. A Tuesday or Wednesday meeting in May was suggested. After further discussion, it was agreed to schedule the next meeting tentatively on May 30 at 6:30 PM. 8. Staff Reports. Director Schmitt reported hydrant flushing is a day behind due to recent weather events. 9. Other Business. Alderman Glab inquired about Township agreements regarding roads. Director Schmitt stated the city has a written agreement with McHenry Township and a verbal agreement with Nunda Township. Alderman Glab asked which roads we maintain for the city; which roads do the townships maintain for us. Director Schmitt said that off the top of his head, McHenry Township maintains Country Club Drive all the way to the end; Riverside Drive; Lincoln Road and Martin Road have overlapping jurisdictions. A discussion ensued on the upcoming referendum to dissolved Township Road Districts and its impact to the city. Public Works Committee Meeting Page 6 April 9, 2018 10. Motion to Adjourn. Alderman Glab made a motion, second by Alderman Mihevc to adjourn the meeting. The meeting adjourned at 8:25 PM. Respectfully submitted, Marci Geraghty, Executive Assist/Deputy Clerk Reviewed and approved this day of 2018. Chairman Victor Santi City of McHenry Police Department Deputy Chief Thomas Walsh 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 www.ci.mchenry.il.us PUBLIC WORKS COMMITTEE DATE: July 17th, 2018 TO: Public Works Committee FROM: Deputy Chief Thomas Walsh RE: Revision to Speed Restrictions on Green Street ATT: Proposed Ordinance Revision Agenda Item Summary: Staff is seeking the Committee's support and recommendation to amend the City's Traffic and Motor Vehicle Code, section 13-201, Speed Limits Established, to remove the section listing the established speed limit on Green Street from Anne Street to Charles Miller Road at thirty (30) miles per hour. The removal of this specific wording would cause the speed limit on that section of roadway to then be established at twenty-five (25) miles per hour. Should the Committee agree with this revision, staff requests that said revision be forward to City Council for discussion and consideration. Background: The current established speed limit on Green Street from Anne Street to Charles Miller Road is thirty (30) miles per hour. The majority of buildings on this section of roadway are single family residences, with forty-three (43) homes that line the street. Almost every residential street within the City limits has an established speed limit of twenty-five (25) miles per hour. Green Street is also home to the City's Knox Park and Peter J. Merkel Aquatic Center. Many residents, mostly children, from the Green Valley subdivision cross Green Street to access the City's recreational facilities. Over 9,300 visitors used the aquatic center during the 2017 season. The McHenry Police Department like the City as a whole actively seeks ways to positively affect the residents of our community. With such, police staff has taken the time to look at Ordinance 13-201 as it is written in order to provide a revision recommendation. Analysis: The City of McHenry erected a digital speed sign at for Green Street at Turnberry Drive. From January 181h, 2018 through March 201h, 2018, the sign counted approximately 169,055 vehicles travelling that section of roadway. That would mean that approximately just over 2,800 vehicles travel that section of roadway daily. Travelling northbound on Green Street from Charles Miller, the roadway grade increases until approximately Larkin Lane. Vehicles then travel downhill toward the entrance/exit to Knox Park/Merkel Aquatic Center and Turnberry Drive where there is a pedestrian crosswalk. While a five (5) mile per hour reduction in speed might not seem like much, it could help reduce the likelihood of a vehicle versus pedestrian crash. According to the National Highway Traffic Safety Administration (NHTSA), speed matters when drivers need to brake. Their reaction time (how quickly they perceive a threat and then decide what action to take) takes place before drivers put their foot on the brake. Then the mechanical actions of the vehicle, the conditions of the road, the weight of the vehicle, and the condition of the tires determine how long it takes to stop. Vehicles continue to cover ground — at speed. The higher the speed, the more ground vehicles will cover during both driver's reaction time and the actual braking time of their vehicle. A typical reaction time to perceive a threat such as a child running into the road is about 3/4 second. Another 3/4 second is added for drivers to decide to act and move their foot to the brake pedal — that's 1.5 seconds so far. At 30 mph, the distance traveled is 76 feet. Only then does the car begin to slow. On dry pavement that takes 4 1 /2 seconds, traveling another 43 feet for a total distance travelled of 119 feet. Using this scenario, a reduction in speed of just five (5) miles per hour to a vehicle travelling twenty- five (25) miles per hour, the distance travelled before stopping would be 99 feet. Recommendation: If the Public Works Committee concurs then Staff is requesting that the Committee authorize this ordinance revision to be brought before the full City Council for review and approval. City of McHenry Police Department ,M Deputy Chief Thomas Walsh 333 Green Street '� McHenry, Illinois 60050 Phone: (815) 363-2200 Mc enr` '� www.ci.mchenry.il.us PUBLIC WORKS COMMITTEE DATE: July 171h, 2018 TO: Public Works Committee FROM: Deputy Chief Thomas Walsh RE: Revision to Sections 13-901, 13-902, 13-903 and 13-1008 of the City's Traffic and Motor Vehicle Code ATT: Proposed Ordinance Revisions Agenda Item Summary: Staff is seeking the Committee's support and recommendation to amend the City's Traffic and Motor Vehicle Code, Section 13-901, Skateboards, 13-902, Snowmobiles Prohibited in City of McHenry Park Property, 13-903, Motorized Skateboards and Scooters, and 13- 1008, Voluntary Settlements Regarding Certain Ordinance Violation. The purpose of these changes is to ensure consistency in the fine structure of these offenses in order to gain compliance from the community. Should the Committee agree with this revision, staff requests that said revision be forward to City Council for discussion and consideration. Background: The McHenry Police Department has seen an increase in the number of citizen complaints of subjects riding all -terrain vehicles and off -road motorcycles on the City's roadways. As officers took active measures to enforce the ordinance related to this violation, we learned the current fine structure was not a deterrent. We also examined the other ordinances under the same Article and learned the fine structures were not consistent. The McHenry Police Department like the City as a whole actively seeks ways to positively affect the residents of our community. With such, police staff has taken the time to look at Ordinances 13-901, 13-902 and 13-903 as they are written in order to provide a revision recommendation. Analysis: As it is currently established, if a subject is cited for riding an all -terrain vehicle in the public roadway they can pay a $10.00 fine within ten (10) days. The fine then doubles to $20.00 to be paid within eleven (11) to twenty (20) days of the citation and finally $50.00 if paid within twenty-one (21) to thirty (30) days of being cited. This small fine structure is not much of a deterrent for those who choose to violate this ordinance. On the other end of the spectrum, a subject cited for riding a skateboard upon a sidewalk in a commercial zoning district would receive a fine of $75.00. This is the same fine received by a subject cited for riding a snowmobile in a City park, $75.00. The police department believes in lowering the fine for skateboarding on the sidewalk in a commercial zoning district to a level appropriate for the offense. Also, snowmobiling in a City park and riding an all -terrain vehicle on the public roadway are much more serious offenses that their related fines would indicate. The fine structures should be fair but appropriate enough to be a deterrent. The police department recommends changing the fine structure to the following: SETTLEMENT PENALTY FOR FIRST OCCURANCE IF PAID: SECTION OFFENSE WITHIN 30 DAYS OF AFTER 30 DAYS VIOLATION FOLLOWING VIOLATION 13-901(a); 13-901(c) Skateboarding $25.00 $50.00 13-902 Snowmobiling $100.00 $200.00 13-903(b) Motorized Recreational $100.00 $200.00 Devices If a subject is issued a three or more citations for a violation listed under Section 13-903(b), there motorized recreational device would be impounded and a fee must be paid. The police department recommends increasing the impound fee from $100.00 to the amount of $250.00. The police department also recommends editing the language under Section 13-903 which defines "Motorized Skateboard" and "Motorized Scooter" in order to be clearer. Recommendation: If the Public Works Committee concurs then Staff is requesting that the Committee authorize these ordinance revisions to be brought before the full City Council for review and approval. ARTICLE IX MISCELLANEOUS 13-901 SKATEBOARDS A. No person shall ride a skateboard upon any sidewalk or highway located within any commercial zoning district within the City. The Director of Public Works is authorized to have signs erected in such commercial zoning districts prohibiting the riding of skateboards therein. B. No person shall ride or operate a skateboard within any City park or bike path, except at such places as may be designated by the Director of Parks and Recreation and then only in accordance with the rules, regulations and restrictions promulgated and posted. C. Any person violating this Section shall be subject to a citation and imposition of a fine pursuant to the penalty provisions set forth in Article X of this Code. 13-902 SNOWMOBILES PROHIBITED IN CITY OF MCHENRY PARK PROPERTY A. It shall be unlawful for any person to operate any snowmobile in any City park, on any nature trail in the City, or on any City -owned property. l . This Section shall not apply to City employees perfornung their official duties. B. Any person violating this Section shall be subject to a citation and imposition of a fine pursuant to the penalty provisions set forth in Article X of this Code. 13-903 MOTORIZED SKATEBOARDS AND SCOOTERS (MG 04 MOTORIZED RECREATIONAL DEVICES A. Definitions: The following words, when used in this section, shall have the following meanings: I Motorized Recreational Device any device that has a deck or platform on which a person may stand or sit, with two or more wheels, and that is self- propelled by any type of motor or engine; pr-evided, .owe tha4 the t - "ffletefized ska4ebear,d" shall net inelude the : This shall include all -wheeled vehicles not licensed for use on public roads, and which are powered by gas or electric motors. By way of illustration and not limitation, motorized recreational devices include all -terrain vehicles, go-carts, minibikes, and off -road motorcycles; provide, however, that the term "Motorized Recreational Device" shall not include the following: a. A motor vehicle (as defined in 625 ILCS 5/1-146) b. A motorcycle (as defined in 625 ILCS 5/1-147) c. A motor driven cycle (as defined in 625 ILCS 511-145.001) d. A motorized pedacycle (as defined in 625 ILCS 5/1-148.2) e. A Motorized wheelchair (as defined in 625 ILCS 5/1-148.3) or other device designed to transport a person with a disability. B. Limitations on use With the exception of authorized City employees and officers of the City of McHenry, United States Postal Service Employees, and other authorized governmental employees performing official business, no person shall operate or ride a meteWz_a kate'cear- e motorized seeete motorized recreational device upon any private property within the City limits without the express consent of the property owner, or within any of the following places in the City: a. Private streets and rights -of -way b. Public streets and rights -of -way c. Public sidewalks d. Public parking lots or areas e. Public parks; and f. Any other public property not identified in this ordinance. C. Fine; Impoundment and Redemption 1. Any person violating this Section shall be subject to a citation and imposition of a fine pursuant to the penalty provisions set forth in Article X of this Code. 2. Any person who has been issued three or more citations for violations of this Section within a 12-month period shall be required to surrender, at the time of issuance of a citation, the motorized recreational device to the police officer or other authorized official who issues the citation. The motorized recreational device shall be impounded and held by the City of McHenry Police Department and shall be returned to its owner only after one of the following sets of conditions have been met: a. The person against whom the citation was issued shall have paid or caused to be paid: 1. All outstanding fines, and 2. The fees and costs of the City in the amount of $1-00.00 $250.00, or b. The person against whom the citation was issued shall have; 1. Paid or caused to be paid all outstanding fines, and 2. Presented to the City proof that a determination of not -guilty was made for the cited offense. ARTICLE X PENALTIES 13-1008 VOLUNTARY SETTLEMENTS REGARDING CERTAIN ORDINANCE VIOLATIONS Any of the following described offenses arising under Chapter 13 of the Municipal Code, City of McHenry, Illinois, and as amended, may be settled and compromised by the offender within the time herein specified after a Notice of Violation therefore is delivered to the offender, by payment to the City the sum of money herein set forth opposite such offense: Table A SETTLEMENT PENALTY FOR FIRST SECTION OCCURANCE IF PAID: OFFENSE WITHIN 30 DAYS OF AFTER 30 DAYS 13-108 VIOLATION FOLLOWING VIOLATION Vehicle Sticker $25.00 $50.00 13-608; 13-608 a No Parking Anytime $25.00 $50.00 13-609; 13-609(a) Overtime Parking $25.00 $50.00 13-610; 13-610(a); Overtime Parking $25.00 $50.00 13-610 b 13-611 Overtime Parking $25.00 $50.00 13-613; 13-614 113-615 Overtime Parking $25.00 $50.00 13-616; 13-617; 13-618 13-619 Loading Zone $25.00 $50.00 13-620 School Bus Loading Zone $25.00 $50.00 13-621 15 Minute Parkin Zone $25.00 $50.00 13-901(a); 13-901(c) Skateboarding $25.00 $50.00 13-902 Snowmobiling $100.00 $200.00 13-903(b) Motorized Recreational $100.00 $200.00 Devices 5/11-209(h) Parking, Fire Lane $100.00 $200.00 5/11-1301.3 Parking, Disabilities $250.00 $500.00 5/11-1303(a); Parking, Fire Hydrant $100.00 $200.00 5/11-1303 b Any other parking violation not listed above $25.00 $50.00 13-201 SPEED LIMITS ESTABLISHED The speed limit on all streets and highways within the corporate limits of the City of McHenry is hereby established at 25 miles per hour, with the following exceptions: 1. The speed limit in all alleys within the corporate limits of the City of McHenry is hereby established at 10 miles per hour. 2. A speed limit of 20 miles per hour is hereby established in the following areas: a. All park roads; b. Riverside Drive — from north side of Boone Creek to Pearl Street (MC-97-670); c. Main Street — Crystal Lake Road to Front Street; d. Green Street — Pearl Street to Waukegan; e. Oak Drive — north from Orleans Street to Prairie Avenue; f. Municipal Center Driveway — along the entire length (MC-91-564); g. Kresswood Drive — along its entire length (MC-04-843). 3. A speed limit of 30 miles per hour is hereby established in the following areas: b. Elm Street — IL Route 120 — from Front Royal Drive to Charles Street (MC-96-644); c. Front Street — Elm Street to Kane Avenue; d. Crystal Lake Road — IL Route 120 to Lillian Street; e. McCullom Lake Road within the corporate limits (MC-99-722); f. Riverside Drive — that portion of Riverside Drive which is located in the City between Orchard Beach Road and Kama Avenue (MC-97-682); g. Municipal Drive for its entire length between Knox Drive and Green Street (MC-08- 956); h. Cunat Drive — from Bull Valley Road to Crystal Lake Road.