HomeMy WebLinkAboutPacket - 01/21/2019 - City CouncilEx"VIM.
REGULAR CITY COUNCIL MEETING
City Council Chambers, 333 S Green Street
Monday, January 21, 2019, 7:00 PM
1. Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. Public Comments: Any member of the public wishing to address the Council is invited to do so by signing in at
the meeting entrance and, when recognized, stepping to the podium. Opportunities for Public Comment are also
provided under each Individual Action Item.
5. Consent Agenda:
Motion to Approve the Following Consent Agenda Items:
A. Appointment of Police Pension Board Trustee;
B. Resolution in support of a Metra Capital Bill;
C. 2019 Green Street Cruise Night Date Requests;
D. Authorization of Mayor's Execution of a Letter of Intent between the City of McHenry,
McHenry County Division of Transportation, and McHenry Township for the Orchard
Beach Road Improvements;
E. Approval of the Intergovernmental Snow Plow Agreements between the City of McHenry,
McHenry Township and Nunda Township;
F. Authorization for the Mayor's execution of a Termination Agreement between the City of
McHenry and the McHenry Township Fire Protection District and an amended
Intergovernmental Agreement with the City of Woodstock, City of Harvard, and McHenry
Township Fire Protection District related to the NERCOM Dispatch Center Partnership;
G. Change Order (Authorization #1) with Copenhaver Construction Inc. for the Green Street
Bridge Rehabilitation in the amount of $25,686.77;
H. Acceptance of a proposal for Engineering Design of the Home/Ramble Road Improvements
in the amount of $34,955.00;
I. Motion to approve an Ordinance authorizing the Disposal of Surplus Property owned by the
City of McHenry — Police Department items and Public Works vehicle;
J. Motion to approve an Ordinance authorizing the Disposal of Surplus Property — Office
furniture;
K. December 17, 2018 City Council Meeting Minutes;
L. Issuance of Checks in the amount of $1,010,501.45;and
M. As Needed Checks in the amount of $334,202.49
The City of NIcHenry is dedicated to providing its citizens, bu.cinessec, and visitors with the highest quality of programs and ,services in
a cuslainer-oriented, efficient, and.fiscally responsible manner.
tVlcs,
6. Individual Action Item Agenda:
A. Motion to approve the transfer of a Class A Liquor License for Smith's Central Garage, from
Anthem Real Estate d/b/a Smith's Central Garage to Harts Events LLC d/b/a Smith's Central
Garage, with Catering Endorsement.
B. Motion to approve an Ordinance granting a Conditional Use Permit for an assembly use for the
Youth and Family Center of McHenry County at 3430 Elm Street.
C. Motion to deny a Zoning Map Amendment to RM-2 Zoning, granting a Variance from the Off -
Street Parking and Loading Requirement, and a Use Variance to allow commercial land uses
for the property located at 414 South Crystal Lake Road.
D. Motion to approve an Ordinance amending Chapter 23 "Taxation" Article IV "Home Rule
Municipal Retailer's Occupation Tax and "Municipal Home Rule Service Occupation Tax" of
the City of McHenry's Municipal Code.
E. Motion to approve an Ordinance amending Chapter 23 Article VI "Simplified Municipal
Telecommunications Tax" of the City of McHenry's Municipal Code.
F. Motion to approve a Supplemental Phase III Engineering Services Agreement with BLA, Inc.
for Pearl Street/Lincoln Road construction engineering services in the amount of $28,890.00.
7. Discussion Only Items:
A. Discussion of FYI 9/20 through FY23/24 Capital Improvement Program
8. Executive Session
9. Staff Reports.
10. Mayor and City Council Comments.
11. Adjourn.
The complete City Council packet is available for review online via the City website at ci.mchenrv.il.us. For further
information, please contact the Office of the City Administrator at 815-363-2108.
The proceedings of the City Council meeting are being video and audio -recorded and every attempt is made to ensure that
they are posted on the City of McHenry, IL "YouTube" channel within twenty-four (24) hours of the meeting adjournment.
NOTICE: In compliance with the Americans With Disabilities Act (ADA), this and all other City Council meetings are
located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed,
please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that
accommodations can be made.
Office of the Mayor
Wayne Jett, Jr.
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
TO: City Council
FROM: Wayne Jett, Mayor
FOR: January 215Y, 2019 Regular City Council meeting
RE: McHenry Police Pension Board of Trustees Appointment
Agenda Item Summary:
In October of 2018 the Mayor's Office was notified that Jon Meyer would be stepping down from his
appointed position on the McHenry Police Pension Board. Cheryl Kranz is being presented for
appointment to fill the vacant Board position with the advice and consent of the City Council.
Background:
In October of 2018 the Mayor's Office was notified that long standing McHenry Police Pension Board
Member, Jon Meyer would be stepping down effective immediately. Mr. Meyer's current term as a
board member was set to expire on April 30th, 2020. With this vacancy, the Mayor's Office began to
look at replacement options.
Through this process, Cheryl Kranz expressed an interest in filling the vacancy. Mayor Jett and Chief Birk
met with Ms. Kranz to discuss her interest.
Analysis:
Cheryl Kranz has been a financial advisor with Edward Jones since 2013 with an extensive experience in
investing. She holds Series 7, Series 63 and Series 65 Security Licensing.
Originally from Johnsburg, Cheryl continues to call McHenry County home. Cheryl and her husband,
John, have four children and one grandchild. Active in the community, Cheryl is currently an event
coordinator in her local BNI International chapter and was previously vice-president. She also served as
vice -chair of the board for the Senior Care Volunteer Network (formerly Faith in Action), helping seniors
maintain independence at home.
Recommendation:
A motion establishing City Council consent and approval of Mayor Jett's appointment of Cheryl Kranz to
the vacant McHenry Police Pension Board of Trustees potion which is will expire on April 301h, 2020.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CONSENT AGENDA
TO:
Mayor and City Council
FOR:
January 21, 2019 Regular City Council Meeting
FROM:
Douglas Martin, Director of Economic Development
RE:
Metra Resolution in Support of a State of Illinois Capital Bill
ATT:
Metra Resolution in Support of a State of Illinois Capitol Bill
Staff received the attached resolution from Rick Mack, Administrator for Community &
Legislative Affairs for Metra requesting the City consider adopting the attached resolution in
support of a capital bill for Metra. If approved, staff will send an approved copy of this
resolution to the Governor, legislative leaders and local legislators as well as Mr. Mack for
Metra's records.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Metra Resolution in Support of a State of Illinois Capital Bill
WHEREAS, the State of Illinois has a critical need of a Capital Bill to fund transportation and
infrastructure projects; and
WHEREAS, the State of Illinois has not had a Capital Bill since the FY 2010 Illinois Jobs Now!
Capital Bill; and
WHEREAS, Metra operates 686 revenue trains every weekday on 11 lines through the six -
county area, has 242 stations, nearly 500 route miles, and nearly 1,200 track miles; and
WHEREAS, Metra provides nearly 290,000 passenger trips each weekday; and 75.9 million trips
projected annually; and
WHEREAS, Metra benefits citizens of Illinois by removing millions of automobile trips from
arterial roads and expressways, thus reducing congestion and maintenance costs of the existing
roadways and eliminating the need for the construction and maintenance of up to 27 additional
expressway lanes and arterial roads; and
WHEREAS, Metra's economic model determined 40 years ago is no longer sustainable due to
decline in sales tax growth as a result of changing macroeconomics factors, budget cuts, the
burden of funding increasing ADA transportation costs and largely unfunded federal mandates;
and
WHEREAS, Metra has the oldest fleet and more than 800 bridges, over half of which are 100 or
more years old resulting in a minimum need of $5 billion over the next five to seven years to
buy new passenger cars; improve, rehabilitate or replace stations, adding warming shelters,
locomotives and bridges; and to provide service enhancements on various existing Metra lines;
and
WHEREAS, transit agencies have stressed to the General Assembly that funding is needed to
keep their existing system in the State of Good Repair; and
WHEREAS, a significant way to relieve the financial needs of transit agencies and ensure that
the transit system in the State of Illinois does not deteriorate further, a fully -funded capital bill
dedicated to annual transportation funding is needed.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
NOW, THEREFORE, BE IT RESOLVED that the City of McHenry supports requesting the Governor
of Illinois and the General Assembly work together to dedicate funding for a transportation
capital bill in FY 2019.
AND, BE IT FURTHER RESOLVED that the City of McHenry will support all efforts of the
Governor of Illinois and the General Assembly to approve a transportation capital bill.
APPROVED and ADOPTED by the City of McHenry, McHenry County, Illinois this 215t day of
January, 2019.
Mayor Wayne S. Jett
Attest:
Deputy City Clerk Debra Meadows
1'.r.1. McHenry
f :.: rr.rlr •'NIvr'hra r' �-�-
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.cl.mchenry.1l.us/park—recreation
CONSENT AGENDA SUPPLEMENT
DATE: January 21, 2019
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: Green Street Cruise Nights
ATT: Area Parking Map
AGENDA ITEM SUMMARY:
Request to hold 2019 Green Street Cruise Nights on Monday evenings from 6:00 PM to 8:30
PM, from June V through October 71", in the Green Street Municipal Parking lot.
BACKGROUND:
For the past several years, Paul Letizia of Financial Dynamics, Inc. and a group of volunteers
have successfully hosted Green Street Cruise Night, on Monday evenings in the municipal
parking lot located behind the Green Street Cafd and the McHenry Savings Bank lot. Activities
involved with the event include a deejay for announcements and music, a select area for
vendor tents, and live music. As in past years, the McHenry Kiwanis Club, Kiwanis Key Club,
Northern Illinois Streeters Car Club will assist with the event. Mr. Letizia is also requesting
permission for the following:
1. Election style 18" x 24" advertising signs in four locations the day of the event at Green
Street & Waukegan Road, Green Street & Elm Street, Elm Street & Richmond Road, and
Pearl Street & Richmond Road and at authorized locations two weeks prior to the event.
2. A small inflatable sign posted at the entrance to the Municipal Lot off Route 120 posted
and removed the night of the event.
3. Waiver of $175 temporary sign variance fee. Proceeds from the event help to support
the McHenry Kiwanis Club and annual Back to Family Outdoor Movie Night events.
ANALYSIS:
This event is popular and has become an annual tradition in the community. Staff has received
no reports of Incidents from past events. Minimal city support is required for the event, which
includes barricades, additional trashcans, and picnic tables. Some Police support may also be
necessary.
RECOMMENDATION:
Therefore, if Council concurs with this request, it is recommended a motion be considered to
approve the annual Green Street Cruise Night event as presented.
The C'ijv of rticFleng is dedicated to providing its citizens, businesses, and visitors with the highest rlaali(v of programs
and services in a caslonrer-oriented, efficient, and fiscally responsible ruanner.
Green Street Cruise Niaht 2019 Date Reauests
Attention: McHenry City Council
From: Paul Letizia, Financial Dynamics, Inc. 815-728-0404
Regarding: Downtown McHenry's 11th Consecutive Season of the Green
Street Cruise Nights
We have decided to try going biweekly this
2019 Green Street Cruise Night Season
*with a reschedule on the following "off' Monday in case of
inclement weather for rain dates. For instance, if we are rained out on
July lst, we would make the event night up July 81h.
June: August: October:
3rd 12th 7th
17th 26th
July: September:
1st
9th
15th 23rd
29th
Thank you for your support!
PAyC lehila,
Green Street Cruise Night Organizer and Host
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 21, 2019
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Orchard Beach Road Letter of Intent Agreement
ATT: Letter of Intent
Location Map
MCDOT Letter Dated August 9th, 2017
AGENDA ITEM SUMMARY:
Staff requests City Council to consider the Mayor's execution of a Letter of Intent between the
City of McHenry, McHenry Township and the McHenry County Division of Transportation for
improvements to Orchard Beach Road.
BACKGROUND:
On August 9th 2017 the City of McHenry received a letter from McHenry County Division of
Transportation which provided information acquired by research dedicated to the Non -
Dedicated Subdivision Program. The Non -Dedicated Subdivision Program is a funding program
for the upgrading of formerly private roads which were platted before July 17, 1959 in order to
have such roads improved to a reasonable standard for maintenance and accepted into the
maintenance jurisdiction of a Local Government. The information included in the letter indicated
that a portion of Orchard Beach Road adjacent to the City of McHenry which was to be improved
under this program and turned over to McHenry Township Highway Department could not be
included in the program because McHenry County's research indicated that this portion of
Orchard Beach Road was within the jurisdiction of City of McHenry due to previous annexation
agreements and existing State Statutes.
In an effort to resolve the matter of improving the road and to incorporate the road into a Local
Government maintenance jurisdiction the McHenry County Division of Transportation and
McHenry Township Highway Department have offered to contribute a large portion of the
funding for required engineering and construction costs to bring the road to a reasonable
standard which will allow the City of McHenry to accept and maintain this section of roadway.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
The non -binding Letter of Intent shall be the basis of an Intergovernmental Agreement (IGA)
between the City of McHenry, McHenry Township and the McHenry County Division of
Transportation. The IGA will include detailed design engineering costs for local participation of
all involved agencies and will be presented to the full City Council for approval at a later date.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended a motion be made to authorize the Mayor to
execute the attached Letter of Intent between the City of McHenry, McHenry Township and
the McHenry County Division of Transportation for improvements to Orchard Beach Road.
McHenry County
Division of Transportation
Joseph R. Korpalski, Jr., P.E.
Director of Transportation/County Engineer
Letter of Intent
McHenry Township
Indian Ridge Subdivision
January 8, 2019
Mr. James Condon, P.E.
McHenry Township Highway Commissioner
3703 N. Richmond Road
McHenry, Illinois 60051
Mayor Wayne S. Jett
City of McHenry
333 South Green Street
McHenry, Illinois 60050
Dear Mr. Condon and Mayor Jett:
The purpose of this Letter of Intent (LOI) is to establish the responsibilities of McHenry County,
the City of McHenry, and McHenry Township to improve Orchard Beach Road that is located
partly within the City of McHenry and partly within unincorporated McHenry Township. See
attached location map.
As the agencies have discussed, our goal is to reconstruct Orchard Beach Road, allowing either
the City or Township, depending on the location, to formally accept jurisdiction. All agencies
desire to combine the engineering and construction efforts to take advantage of economies of
scale resulting in one project to benefit the public. The following lists the general responsibilities
that will form the basis of an intergovernmental agreement:
1. The Township shall be the lead agency for engineering, surveying, preparing contract
plansibid documents and construction supervision. This includes contracting with an
engineering firm prequalified by the Illinois Department of Transportation (IDOT) to
perform said activities.
a. Should any land acquisition / easements be necessary for the portion of Orchard
Beach Road within the city limits, the township shall be the lead agency.
b. Should any land acquisition / easements be necessary for the portion of Orchard
Beach Road outside the city limits, the county shall be the lead agency.
2. The County, City, and Township shall agree to the scope of services provided by the
engineering firm.
16111 Nelson Road • Woodstock • IL • 60098
Phone (815) 334-4960 • Fax (815) 334-4989
January 8, 2019
Page 2 of 3
3. The County, City, and Township will meet with representatives of the subdivision to
determine the extent of any roadway improvements.
4. The County, City, and Township shall review, comment, and approve the plans with
respect to their portions of Orchard Beach Road.
5. The Township shall be the lead agency for construction engineering and construction.
All bidding and construction activities including material testing shall be conducted
in accordance with IDOT Bureau of Local Roads and Streets requirements for local
agencies.
6. The County, City, and Township shall inspect and approve all construction activities
for their respective portions.
7. Once any agreed upon construction between the County, City, and Township is
completed, jurisdiction shall be transferred to the City and Township through the
IDOT required procedures with respect to their portions of Orchard Beach Road.
8. Costs
a. For the portion of Orchard Beach Road outside the city limits, the cost estimate is
$280,000 where the County shall pay all costs.
b. For the portion of Orchard Beach Road within the city limits, the cost estimate is
$230,000 with the following breakdown:
i. The County shall contribute $100,000;
ii. The City shall contribute $50,000;
iii. The Township shall coordinate with the homeowner's association to obtain
$25,000 from the residents; and
iv. The Township shall contribute the balance of the costs estimated at $55,000.
9. The County, City, and Township shall enter into an intergovernmental agreement
stipulating the specific responsibilities, including expected costs, of each agency.
If you are in general agreement with the above, please indicate your concurrence to this LOI by
signing on the appropriate line below and return one original to our office. If you have any
questions, or need additional information, please contact Assistant County Engineer, Jeff Young,
at (815) 334-4969. The Division of Transportation looks forward to working with the City of
McHenry and McHenry Township on this project.
Very truly yours,
Joseph R. Korpalski, Jr., P.E.
Director of Transportation/County Engineer
Attachment — location map
c: County Board Members
County Administrator Peter Austin
State's Attorney Office — ASA Brandy Quance
January 8, 2019
Page 2 of 3
Concur:
Do Not Concur:
Comments:
Date:
S�
McHenry County
Division of Transportation
Joseph R. Korpalskl, Jr., P.E.
Director of Transportation/County Engineer
Nondedicated Subdivision Road Construction Program
October 20, 2017
Mr. Paul Dreiske
2316 N. Orchard Beach Road
McHenry, Illinois 60050
Dear Mr. Dreiske:
On August 2, 2016, McHenry County approved the Nondedicated Subdivision Road Construction
Program. The resolution approving the program erroneously included your subdivision roads to
have them become part of the County Highway system. Since that time, it has been determined
that your roads are already located within the corporate limits of the City of McHenry, so McHenry
County cannot maintain your roads. While your roads are located within the corporate limits of
the City of McHenry, the City may not have jurisdiction of your road.
The Transportation Committee of the County Board will be considering a resolution to correct this
error by removing your roads from the NSR program at their meeting on October 25, 2017. The
meeting will be held at 8:15 a.m. at the McHenry County Division of Transportation located at
16111 Nelson Road, Woodstock, Illinois.
Very truly yours,
J ffr/y/R.g, P.E.
Assistant County Engineer
16111 Nelson Road - Woodstock - IL - 60098
Phone (815) 334-4960 - Fax (815) 334-4989
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 21, 2019
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: McHenry Township and Nunda Township Snowplowing Intergovernmental
Agreements
ATT: Snowplowing Agreement McHenry Township
Snowplowing Agreement Nunda Township
Public Works Committee Meeting Minutes dated October 9, 2018 and December
11, 2018
AGENDA ITEM SUMMARY:
Staff requests City Council to consider approval of the Intergovernmental Agreements (IGAs) for
Snowplowing between the City of McHenry/McHenry Township and the City of McHenry/Nunda
Township as recommended by the Public Works Committee.
BACKGROUND:
At the October 9, 2018 Public Works Committee Meeting, the Committee reviewed the
Intergovernmental Agreements (IGA) for Snowplowing Services between the City of McHenry/
McHenry Township and the City of McHenry/Nunda Township. The Committee directed staff to
have the IGAs reviewed and edited by City Attorney McArdle. At the December 11, 2018 Public
Works Committee Meeting, the Committee unanimously recommended to present the
Intergovernmental Agreements for Snowplowing between the City of McHenry/McHenry
Township and the City of McHenry/Nunda Township to the full City Council for approval.
RECOMMENDATION:
Therefore, if Council concurs, is recommended that a motion be made to accept the
recommendation of the Public Works Committee to approve the Intergovernmental
Agreements for Snowplowing between the City of McHenry/McHenry Township and the City
of McHenry/Nunda Township.
Intergovernmental Agreement for Snowplowing Services
Between the McHenry Township
Road District and the City of McHenry
This Intergovernmental Agreement ("Agreement") is entered and effective on the later signature
date referenced below, between the McHenry Township Road, District, McHenry County, Illinois ("Road
District") and the City of McHenry ("City"), both being units of Illinois local government.
Recitals
WHEREAS, Articles VII, Section 10 of the 1970 constitution of the State of Illinois authorizes
units of local government to contract with one another to obtain or share services in any manner not
prohibited by law;
WHEREAS, the parties hereto find that it is in the mutual interest to share snow plowing services
referenced below.
NOW, THEREFORE, for and in consideration of the premises, the mutual advantages to be
derived therefrom and in consideration of the mutual covenants herein contained, it is agreed as follows:
1. Road District Work. The following snowplowing services shall be provided annually by the
Road District for the City:
• Martin Road
• Ringwood Road
• Riverside Drive from the City limits to Washington Street
• McCullom Lake Road north of the tracks to City limit
• Lincoln Road from Chapel Hill Road to Riverside Drive
• River Road from Lincoln Road to the City limit
• Northside Ave
• River Road South of Rte. 120
2. Cijy Work. The following snowplowing services shall be provided by the City for the Road
District:
• Ridge Road
• Forest Drive with a small portion of Woodridge Trail
• Trey Road
• Draper
• Old Draper Road
• Roundup Road
• Tecumseh Drive
• Ponca Street south of Lillian Street
• Country Club Road south of Virginia Avenue
• Maryville Road
• Small section of Curran Road
• Charles Street and West Lake Street
• Delore Drive
• E1mKirk Park
• Geneva Lane
• Maryville Road
3. Term. This Agreement shall continue in force until terminated by either party, at any time, for
any reason or no reason at all. Provided, however, written notice shall be provided by the terminating
party to the non -terminating party no less than 30 days before the effective date of such termination.
4. Insurance and Liability. Each party hereto shall be responsible for the safety of its own
employees and shall provide for payment of all liability insurance coverage, worker's compensation,
unemployment compensation, disability or death benefits, or any other employee benefits to any of its
employees acting under this Agreement. All employees acting under this Agreement shall be exclusively
controlled and supervised by their respective employer.
5. Indemnity of Each Other. The parties hereto agree to indemnify, hold harmless and defend each
other, their officers, agents and employees from and against any and all liability, loss, costs, damages,
expenses, claims or actions, including, but not limited to, incidental and consequential damages, and
expenses including, but not limited to attorney's fees which the non -service providing party may sustain,
incur, or be required to pay and which arises out of the sole negligence of the party providing services
hereunder through its officers, agents or employees, in the execution, performance, or failure to
adequately perform service performing obligations pursuant to this Agreement.
6. Amendment or Termination. This Agreement may not be amended or terminated except with the
mutual agreement of the parties hereto by an instrument in writing expressly approved by the undersigned
units of local governments.
7. Prior Agreements. All previous agreements made between the parties relating to snowplowing
services are hereby terminated.
8. Notice. Notices hereunder may be personally delivered, sent by electronic mail or first-class mail
to the Road District Highway Commissioner or City Administrator, respectively. The date of such notice
shall be deemed the date of receipt.
Road District City of McHenry
go
Its Highway Commissioner Date
Its Mayor Date
Z:\M\McHenryCityof\lntergovAgmtSnowPlowMcHTwnRdDist.docx
2
Intergovernmental Agreement for Snowplowing Services
Between the Nunda Township
Road District and the City of McHenry
This Intergovernmental Agreement ("Agreement") is entered and effective on the later signature
date referenced below, between the Nunda Township Road, District, McHenry County, Illinois ("Road
District") and the City of McHenry ("City"), both being units of Illinois local government.
Recitals
WHEREAS, Articles VII, Section 10 of the 1970 constitution of the State of Illinois authorizes
units of local government to contract with one another to obtain or share services in any manner not
prohibited by law;
WHEREAS, the parties hereto find that it is in the mutual interest to share snow plowing services
referenced below.
NOW, THEREFORE, for and in consideration of the premises, the mutual advantages to be
derived therefrom and in consideration of the mutual covenants herein contained, it is agreed as follows:
1. Road District Work. The following snowplowing services shall be provided annually by the
Road District for the City:
• Green St. from Veteran's Parkway to the southern City limit.
• Draper Rd from Farmstead Dr. south to southern City limit.
2. Cily Work. The following snowplowing services shall be provided by the City for the Road
District:
• Green St. from Charles Miller Rd. ending just prior to Pebble Creek Subdivision
• Ellen Ave
• Hi -Point Rd.
3. Term. This Agreement shall continue in force until terminated by either party, at any time, for
any reason or no reason at all. Provided, however, written notice shall be provided by the terminating
party to the non -terminating party no less than 30 days before the effective date of such termination.
4. Insurance and Liability. Each party hereto shall be responsible for the safety of its own
employees and shall provide for payment of all liability insurance coverage, worker's compensation,
unemployment compensation, disability or death benefits, or any other employee benefits to any of its
employees acting under this Agreement. All employees acting under this Agreement shall be exclusively
controlled and supervised by their respective employer.
5. Indemnity of Each Other. The parties hereto agree to indemnify, hold harmless and defend each
other, their officers, agents and employees from and against any and all liability, loss, costs, damages,
expenses, claims or actions, including, but not limited to, incidental and consequential damages, and
expenses including, but not limited to attorney's fees which the non -service providing party may sustain,
incur, or be required to pay and which arises out of the sole negligence of the party providing services
hereunder through its officers, agents or employees, in the execution, performance, or failure to
adequately perform service performing obligations pursuant to this Agreement.
6. Amendment or Termination. This Agreement may not be amended or terminated except with the
mutual agreement of the parties hereto by an instrument in writing expressly approved by the undersigned
units of local governments.
7. Prior Agreements. All previous agreements made between the parties relating to snowplowing
services are hereby terminated.
8. Notice. Notices hereunder may be personally delivered, sent by electronic mail or first-class mail
to the Road District Highway Commissioner or City Administrator, respectively. The date of such notice
shall be deemed the date of receipt.
Road District
City of McHenry
By: By:
Its Highway Commissioner Date Its Mayor Date
2
r
Public Works
l Committee Meeting Minutes
October 9, 2018
Call to Order/Roll Call
Alderman Santi called the meeting to order at 7:02 p.m. Deputy Clerk Meadows proceeded to
r.••��t call the roll. Roll call: Members present: Alderman Curry, Alderman Mihevc and Alderman Spnti.
Others present: Director of Public Works Schmitt and Street Division Superintendent Schwbda.
l° For members in the audience please see the attached copy of the sign In sheet.
Public Comment
Resident Mr. Klelnhans stated he wished to express his concerns
pwith a portion of Riverside Drive.
Mr. Klelnhans commented on the sharp roadway curve which Is adjacent to his property. He
reported that the sharp curve and the lack of a sidewalk or guardrail along this portion of North
Riverside Drive makes for hazardous pedestrian and motorist travel. He noted that have been
serval Incidents in which motorist have missed calculated the curve and almost ended up In the
river. Mr. Klelnhans suggested the City consider Installing both a sidewalk and a guardrail.
Director Schmitt reported that the City's Engineer has investigated this stretch of roadway and
has drafted plans to Install Chevron signage which are warning signs placed on roadsides to alert
motorist of upcoming sharp turns. However, he would be happy to meet Mr. Klelnhans onsite
sometime next week to discuss other options. Alderman Santl stated that If he is available he
would also meet both Director Schmitt and Mr. Kleinhans onsite. Mr. Kleinhans thanked the
Council Members for their time.
Motion to approve the August 28, 2018 Public Works Committee Meeting Minutes
Alderman Santl asked If any of the Committee Members had any questions or concerns with
respect to the August 28th Public Works Committee Meeting Minutes. The Committee Members
offered no comments. A Motion was made by Alderman Curry and seconded by Alderman
Mihevc to approve the August 28th Committee Meeting Minutes as presented. Roll call: 3-ayes:
i l f Alderman Curry, Alderman Mihevc and Alderman Santl. 0-nays, 0-abstained. Motion carried.
r
I.i
Motion to approve Fiscal Year 2018/19 Public Works Committee Meeting Dates
Alderman Santl asked the Committee Members if the proposed meeting dates and times for the
Fiscal Year 2018/19 worked with their schedules. The Committee Members concurred that the
proposed meeting dates and times posed no conflicts with their schedules. A Motion was made
by Alderman Mihevc and seconded by Alderman Curry to approve the Fiscal Year 2018/19
committee meeting schedule as follows:
Tuesday. December 11.2018
• uesda J nuar 15 2019
• Tuesday. April 9, 2019
Roll call: Vote: 3-ayes; Alderman Mihevc, Alderman Curry and Alderman Santi. 0-nays, 0-
abstained. Motion carried.
Review and discussion of Intergovernmental Agreements for Snowplowing between the city
of McHenry and McHenry Township/City of McHenry and Nunda Township
Director Schmitt provided the Committee Members with an overview of the Intergovernmental
Agreements between both McHenry and Nunda Townships for snowplowing services. He
reported that the agreements have In place for many years and each of the governmental entitles
have worked well together. Director Schmitt noted that although the City plows 1.3 more mlies
of Township roadways the Townships shares other equipment and services such as asphalt
equipment and auto body repair services minus the cost of material.
Alderman Santl stated that In his opinion these types of governmental partnership with respect
to sharing services is efficient and benefits all of the entities Involved.
Alderman Mlhevc commented on the Nunda Township intergovernmental agreement "Section 3
Terms of Contract" and "Section 7 Termination" in his opinion he believes that these sections
contradict each other and should be reviewed by the City Attorney, Director Schmitt agreed, he
will forward the agreements on to the City Attorney for review, Director Schmitt reported that
after the agreements are reviewed he will bring the agreements back to the Committee.
Staff Reports
Director Schmitt provided the Committee Members with an update on the Green Street Bridge
project, He reported there was a delay with the construction of the sidewalk due to a
miscalculation by AT&T. AT&T's design plan with regards to a cable location was thought to be In
an easement adjacent to the sidewalk. However, the cable was was actually located under the
sidewalk. Originally, AT&T estimated the repair could take 1-2 months. However, now they
believe the repair can be completed within 2-3 weeks, Director Schmitt reported that worst case
scenario Public Works will fill that portion of the sidewalk with gravel until the repairs can be
made.
Director Schmitt provided the Committee Members with an update on the Pearl Street and
Lincoln Road project. He reported that the resurfacing should begin tomorrow weather
permitting,
Director Schmitt provided the Committee Members with an update on the Timothy Lane and
Clover Avenue watermaln replacement project, He reported that the project plan called for a 2-
1/4" asphalt mllling and resurfacing, However, due to the heavy loading and damage done to the
pavement during the course of the watermaln installation a majority of the pavement will need
to be removed In Its entirety to allow for the Installation of a 2-1/4" binder course and 1-1/2"
surface course as well as base preparation and subgrade repairs.
The proposed valve vault location for connection to the 12" watermain along Green Street was
In conflict with a 4" watermain which was thought to be abandoned. The shutdown of the
watermaln to properly abandon the 4" watermain was difficult to achieve by Staff who are
required to operate the main. This delay caused Idle expenses and additional work to properly
abandon the 4" watermain which was not accounted for In the contract pay Items.
He continued on to report that the Council had approved the first pay authorization In the
amount of $17,257.54. He has prepared the second pay authorization In the amount of
$74,948.10 to pay for the unexpected expenses Incurred with the abandonment of the
watermain. However, the project Is still remains under budget. Alderman Curry commented on
the recent amendment to the Purchase Policy which requires the Mayor and 'one Finance
Committee Member to authorize any emergency changes orders.
Other Business
There was no other business discussed.
Motion to Adjourn
There being no further public business to discuss, a Motion w s m d-e by Alder n Ml eyc an
seconded by Alderman Curry to adlourn from the Public meeting at 6.50 n,m, Roll call: Vote: 3-
ayes: Alderman Mlhevc, Alderman Curry and Alderman Santi. 0-nays, 0-abstained. Motion
carried.
Respectfully submitted,
Debra Meadows
Approved this day Ac eitlec--1�2018
Alderman Santl
Public Works
Committee Meeting Minutes
December 11, 2018
Call to Order/Roll Call
Alderman Santi called the meeting to order at 6:17 p.m. Roll call: Members present: Alderman
Mihevc, Alderman Curry and Alderman Santi. Others present: Public Works Director Schmitt,
Project Engineer Strange and Street Division Superintendent Schweda.
Public Comment
None.
Motion to approve the October 9, 2018 Public Works Committee Meeting Minutes
Alderman Curry questioned if the public comment portion referenced in the minutes regarding
resident Mr. Kleinhans' concerns with a sharp curve located on Riverside Drive which was
adjacent to his property had been addressed. Director Schmitt replied yes. He reported Public
Works had trimmed trees and removed brush to improve the line of site and installed Chevron
signage warning motorist of an upcoming sharp curve. Mr. Kleinhans was satisfied with the
improvements. There being no further discussion on the minutes under consideration. A Motion
was made by Alderman Mihevc and seconded by Alderman Curry to approve the minutes as
presented. Roll call: Vote: 3-ayes: Alderman Mihevc, Alderman Curry and Alderman Santi. 0-nays,
0-abstained. Motion carried.
Review and possible recommendation to present to the full City Council for approval of the
Intergovernmental Agreements for Snowplowing between the City of McHenry and McHenry
Township/City of McHenry and Nunda Township.
Director Schmitt commented on the fact that both IGA agreements had been discussed during
the October Public Works Committee meeting. The Committee Members had noted some
contradictions in the agreements and directed Staff to have Attorney McArdle review the
agreements prior to them recommending approval. Director Schmitt reported that Attorney
McArdle had reviewed and amended the agreements. In addition, Attorney McArdle had
removed a portion of the language addressing the striping of roadways. In his opinion the
agreements should be limited to snowplowing and other maintenance agreements be addressed
separately. In addition, he noted that Staff will be obtaining quotes to possible outsource these
types of service as it might be more cost effective.
The Committee Members were comfortable with the amended agreements. A Motion was made
by Alderman Curry and seconded by Alderman Mihevc to recommend the Intergovernmental
Agreements for snowplowing be brought before the full City Council for consideration and
approval. Roll call: Vote: 3-ayes: Alderman Curry, Alderman Mihevc and Alderman Santi.0-nays,
0-abstained. Motion carried.
Discussion regarding Public Works 5-Year Capital Improvement Program including equipment
and vehicle viewing.
Director Schmitt discussed the draft 5-year Capital Improvement Program as prioritized by their
economic and operational necessity in relation to the anticipated community -wide benefits.
Director Schmitt continued on to commented on the proposed projects that carry the highest
priority. The first project he discussed was Curran Road's S-Curve Safety Improvements. He
reported that this project was awarded $450,000 by the Illinois Department of Transportation
through their Highway Safety Improvement Program (HSIP). He reported that Staff is targeting a
June 2019 State Letting date and construction is currently anticipated to be completed in the fall
of 2019.
Director Schmitt continued on to discuss the Pearl Street ITEP Improvements which is also ranked
as a high priority. This request is for local matching funds for construction and Phase III
Engineering Services. He reported that in May of this year the Illinois Department of
Transportation had notified the City that they were awarded ITEP funding in the amount of
$616,300 for light and streetscape improvements along Pearl Street. He reported that the ITEP
improvements are funded through Federal participation at 80% and the remainder of
construction and Phase III engineering cost will be paid by the City utilizing General Fund
Revenues.
Director Schmitt and Engineer Strange both commented on the Barreville Road culvert wingwall
repair and structural rehiblitation project which is also ranked as a high priority. Engineer Strange
reported that it has been determined that all four corner wingwalls are failing. However, in the
short term Staff has solicited quotes from qualified structural contractors for interim shoring of
the failed corner of the structure.
Director Schmitt discussed the proposed Street Program which is also ranked as a high priority.
Based on the most recent rankings, verified in 2018, funding was requested in the FY19/20
budget in the amount of $6,518,314 for the streets with a ranking of #3.
Superintendent Schweda discussed the Pavement Maintenance Program which included crack
sealing and reclamite applications. He noted that the cracksealing program is MFT funded.
However, reciamite has not yet been approved for the use of MFT funds.
Engineer Strange commented on the integrity of the Dartmoor Road Bridge. He discussed best
engineering practices to preserve the service life of the bridge. Engineer Strange recommended
replacing the membrane and wearing surface which will prevent deterioration of the precast
beams and extend the life of the overall structure. However, this project does not qualify for MFT
funding.
Engineer Strange discussed the Oakwood Drive Culvert Rehabilitation Replacement Project. He
reported that in September of 2018 Staff had submitted a request for Surface Transportation
Program (STP) Bridge funding which would fund 80% of the project. The application is currently
under review and should the City received Federal funding for this project engineering services
will begin in 2019 with construction targeted for 2021.
Director Schmitt discussed the proposed Bull Valley Road Multi Use Path Extension &
Construction project. He reported that this project has been identified by regional planning
agencies as a high priority project and may be eligible for federal grant funding. In addition, the
City and the McHenry County Division of Transportation have entered into an intergovernmental
agreement to share engineering and construction costs, pursue grant funding, coordinate land
acquisition, and negotiate with the Union Pacific Railroad to install a pedestrian crossing.
Director Schmitt discussed the proposed downtown parking improvements. The Committee and
Staff noted that some of the improvements might be addressed as redevelopment occurs.
Director Schmitt discussed the proposed Tree Replacement Program. He reported that the City
had to remove a large number of trees due to the Emerald Ash Borer disease. He continued on
to report that the program would be managed in house and allow for annual planting of trees to
enhance the character of the City streets.
Director Schmitt commented on the proposed Sidewalk Program. He noted that currently
sidewalks are removed and replaced by Public Works Staff on an as -needed basis. Sidewalks with
major cracks and significant spalling are replaced. In addition, sidewalk crossings that require
ramp retrofits to meet the requirements of the Americans with Disabilities Act are constructed.
Director Schmitt discussed the Illinois Rt. 31/Veterans Parkway Traffic -Signal Project. He noted
that this project will be funded by the developer of Prairie Pointe Subdivision and the City has
retained a Letter of Credit to cover the signal and lighting cost once traffic warrants are met.
Director Schmitt went on to discuss the Street Division Motor Pool and Equipment Replacement
Program. He discussed both the immediate needs and future needs.
Director Schmitt discussed Public Facility Projects. He reported that currently the City get all its
vehicles and equipment's' fuel from Petro Choice located in the City limits. However, Petro
Choice has had some issues in the past with their tanks and pumps forcing the City to use a
temporary fueling system at the Public Works' Facility. The Council Members may want to
consider constructing a City fueling system which could be located at the Public Works Facility.
Director Schmitt discussed Storm water/Drainage Projects which included Ramble Road and
Lakeland Park improvements.
Director Schmitt discussed the Water Division's draft projects and proposed budget fund
requests. He reported that Well #8 raw water line has experienced several leaks and needs to be
repaired. Director Schmitt noted that there is new technology to rehabilitate the watermain pipe
lining the estimate cost for the pipe lining is $130,000.
Director Schmitt discussed the need for SCADA updates. He reported that current SCADA
software was first created in 2004 and is outdated and experiences glitches due to its age.
Director Schmitt Reported that Well #4 was built in 2006 and in 2013 the well's exterior was
"touched up". Staff in now recommending in FY20/21 requesting proposals for services to paint
Well #4.
Director Schmitt commented on the going Water Meter Replacement Program. He reported that
Staff is requesting a budget amount of $50,000 for meters that fail, testing parameters, unknown
damages and new construction installation. Alderman Curry questioned if this was truly a capital
improvement.
Director Schmitt discussed the need to update the Water Treatment Plant #4's controlled panel.
Staff recommends a partial upgrade which would be the most cost efficient method and would
allow for the newest Programmable Logic Controller (PLC) to be included while utilizing the
majority of the other components within the panel.
Director Schmitt discussed the Well Inspection/Maintenance & Repair Program. He noted that
Well # 7 should be rehabbed and performance testing done on all wells should continue.
Director Schmitt commented on the Water Division -Motor Replacement Program. He noted over
the next five years the department is requesting the approval for the purchase of four vehicles
which is one vehicle per year excluding FY23/24.
Director Schmitt discussed the proposed Update to the Master Utility Plan which would
combined the Water/Sewer Model Report and the Future Development Planning Area into one
Master Utility Plan which would assist Staff in prioritizing future projects and objectives in current
and future time tables.
Director Schmitt briefly discussed the Water Department's 6-10-Years Capital Improvement
Projects.
Director Schmitt commented on the Wastewater Division's 5-Year Capital Improvement Projects.
He discussed the proposed Millstream lift station rehabilitation and Sewer Main Relocation
Program which is ranked a priority. He reported that the purpose of this project is to eliminate
one lift station and relocate a sewer main. This will be accomplished by relocating and increasing
the size of the Millstream Ave. Lift Station. Once this task is completed the Freund Ave Lift
stations' flow will be diverted to the new lift station. This will eliminate one lift station, two
pumps and all of the controls necessary to operate the equipment. Another component of this
project is to relocate the existing sewer main, which runs under 3705 W. Elm Street and then
along Boone Creek. The existing main is in poor condition and will need to be replaced/relocated
priorto development occurring along Boone Creek. He also noted that the 90% of the engineering
had been completed in 2008.
Director Schmitt discussed the proposed Sewer Division's Motor Pool Replacement request. The
request includes replacing two pick-up trucks at a total cost of $105,000.
Director Schmitt discussed the funding request regarding the automation of the lift station
generators: He reported that fifteen of the City's nineteen lift stations have emergency power
generators. The regional pump station (RPS) and South Wastewater Treatment Plant (SWWTP)
also have emergency power generators. Automation of the lift station control panels would save
approximately twenty hours a month in staff time.
Director Schmitt discussed the funding request to pay for the demolition of the Central
Wastewater Treatment Plant. He reported that on August 9, 2018 the City received a letter from
the IEPA stating the NPDEs permit for the CWWTP had been terminated and the City is free to
demolish the treatment plant. Alderman Curry questioned if the City is mandated to demolish
the CWWTP. Director Schmitt replied no.
Director Schmitt briefly discussed the Utility Division's Funding request. He reported that the
Front Street Box Culvert, Sewer & Casing Replacement Program funding request is for replacing
the sanitary sewer and sewer casting. In fall of 2018 Public Works received notification from IDOT
that IDOT's box culvert is scheduled to be replaced in the summer of 2019. Director Schmitt went
on to report that the City was allowed to place the box culvert in the State's right-of-way.
However, in the case that such facilities are in conflict with proposed State Highway
improvements the public utilities in conflict are required to be relocated at the expense of the
owner agency.
Director Schmitt reported that the City received grant funding in the amount of $120,000 to
extend watermain to the north along Ringwood Road from Shore Drive to West Shore Beach
Drive adjacent to The Home of the Sparrow. This project will service the Home of The Sparrow
with municipal potable water.
Director Schmitt commented on the fund request to purchase a new Aries Pathfinder TR3310
which will provide Staff with the ability to televise up to 24" of sanitary sewer main. In addition,
this new tractor and camera will televise the large pipes in the collection system without having
the cost of changing the entire system. Aries is the sole provider due to the system software.
Director Schmitt discussed a funding request to support a Sanitary Sewer Main and Manhole
Rehab Program. He reported that over half of the water flow entering the treatment plants
approximately 1,000,000 gallons per day, is groundwater and does not need to be treated. This
groundwater enters the sanitary sewer system through cracks, breaks and loose joints in the
sewer mains. By eliminating as much of this infiltration as possible the City can greatly increase
the capacity and effectiveness of the treatment plants.
Director Schmitt discussed the Utility Division Motor Pool Replacement Program. This funding
request proposes to replace six vehicles over the course of five years.
Director Schmitt discussed the Watermain Replacement Program along with the Waterman
Extension Program. He reported that the recent revision of the Capital Improvement Program
created a budget line item for watermain replacement. Staff has been developing a watermain
replacement program for aging infrastructure, proactive replacement for future needs, and to
address water quality issues.
Director Schmitt briefly commented on the future watermain extensions along Barreville Road
and the North Leg. He reported at this time funding is not required and the watermain extension
doesn't not need to be addressed until FY23/24.
The Committee Members along with Staff went to the Public Works garage to view the current
motor fleet.
Staff Reports
Engineer Strange provided the Committee Members with an update on various projects. He
reported that the Pearl Street and Lincoln Road projects has been substantially completed.
Landscaping and punch list work are still remaining as well as a small number of driveway
restorations.
Engineer Strange reported that the Green Street Bridge has also been substantially completed
along with the concrete bridge deck work and the asphalt approach.
Other Business
The Committee Members nor Staff had any other business to discuss.
Adjournment
There being no other business to discuss, a Motion was made by Alderman Mihevc and
seconded by Alderman Curry to adjourn from the public meeting a 8:18 Pm Roll call: Vote: 3-
ayes: Alderman Curry, Alderman Mihevc and Alderman Santi. 0-nays, 0-abstained. Motion
carried.
Respectfully submitted,
Debra Meadows
Approved:
Alderman Santi
Office of the Chief of Police
John R. Birk
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John R. Birk, Chief of Police
FOR: January 215Y, 2019 Regular City Council Meeting
RE: Amendments to NERCOM Dispatch Center Agreements
ATT: (1) Termination Agreement between the City of McHenry and the McHenry
Township Fire Protection District; and,
(2) Intergovernmental agreement between the City of McHenry, City of
Woodstock, City of Harvard and the McHenry Township Fire Protection District.
AGENDA ITEM SUMMARY:
In recent months police staff has been reviewing all existing agreements as they relate to the
dispatch center. With such, staff has found that by terminating two existing agreements with
the McHenry Township Fire Protection District (MTFPD) and revising the NERCOM Dispatch
Agreement the City is able to more efficiently and effectively manage the dispatch center
without effecting the City's cost obligation to run the center. Staff is therefore seeking Council
approval for the Mayor to enter into the attached termination agreement and Amended
NERCOM Agreement. Staff will be present to answer any questions Council may have at the
meeting.
BACKGROUND:
Currently the City of McHenry shares operational responsibility of its emergency dispatch
center through partnerships established with the McHenry Township Fire Protection District
(MTFPD), City of Woodstock and City of Harvard. The details of these partnerships are
managed through three separate intergovernmental agreements. In an effort to streamline the
process by which the City shares responsibility of the dispatch center, staff began to look at all
agreements on file that involve one or more partners of the dispatch center.
ANALYSIS:
During the review process, Staff identified three separate agreements that could be condensed
into a single agreement that covers all of the needs of the City and its dispatch partners. The
three existing agreements were identified as follows:
Agreement 1: MTFPD 2016 Service Call Fee Agreement.
The purpose of the 2016 Service Call Fee Agreement was for the City to provide dispatch
services to the MTFPD in exchange for payment of specified service call fees.
Agreement 2: MTFPD 2016 Annual Fee Agreement.
The purpose of the Annual Fee Agreement was for the MTFPD to pay to the City an Annual
Program Fee, in addition to its required Service Call Fee, in exchange for certain specified
services provided by the City. This was a partnership agreement between the MTFPD and the
City that occurred prior to the NERCOM Agreement.
Agreement 3: 2017 NERCOM Dispatch Agreement.
The purpose of this agreement is to establish a partnership with the City of Woodstock, City of
Harvard and the MTFPD regarding the operation and cost liability of the dispatch center.
Currently in this agreement all four parties have equal say and input in regards to operational
decisions but only McHenry, Woodstock and Harvard share the cost liability of the budget.
MTFPD is excluded because they already pay based on agreement 1 and agreement 2 above.
After reviewing agreements 1 and 2 with the MTFPD it was mutually agreed that these two
agreements could be terminated if the 2017 NERCOM Agreement was amended to include the
MTFPD in the cost liability section of the agreement. The first two MTFPD agreements would
be terminated effective May 1st, 2019 so as not to interfere with the City's annual budget
process.
With such, all four Chiefs that comprise the NERCOM Board met to review the 2017 NERCOM
Agreement in its entirety. As a result of these meetings, a new NERCOM Agreement titled
"Amended Intergovernmental Agreement Relating to the Oversight of the McHenry PSAP
Dispatch Center d/b/a NERCOM" was drafted. This new amended agreement was reviewed
and approved by each partner's legal counsel as well. The new NERCOM agreement would also
not take effect until May 1st, 2019 so as not to interfere with the City's annual budget process.
Attached to this supplement, Council will find the new Amended NERCOM Agreement. The
following notable changes were made to the existing agreement.
• All sections of the current agreement related to "one time actions" that have already
been taken have been struck from the agreement. An example would be the City
agreeing to hire dispatchers from Woodstock and Harvard during the consolidation
process.
• Section L: Allocation of Cost of Service Liability Among Parties to this Agreement was
revised to include the MTFPD. With such cost liability for each partner was established
at: McHenry 40.5%, Woodstock 34.1%, Harvard 12% and MTFPD 13.4%.
By terminating the first two agreements with the MTFPD and revising the NERCOM Agreement
the City is able to more efficiently and effectively manage the dispatch center without effecting
the City's cost obligation to run the center.
RECOMMENDATION:
Therefore, if Council concurs, staff is requesting City Council provide authorization for the
Mayor to (1) execute the attached termination agreement titled "Termination of Various
Agreements Between the City of McHenry and the McHenry Township Fire Protection
District" and (2) execute the attached revised NERCOM Agreement titled "Amended
Intergovernmental Agreement Relating to the Oversight of the McHenry PSAP Dispatch
Center d/b/a NERCOM", both of which will take effect on May 1st, 2019.
Termination of Various Agreements Between the City of
McHenry and the McHenry Township Fire Protection District
This Agreement to terminate various agreements between the City of McHenry ("City")
and the McHenry Township Fire Protection District ("MTFPD") (collectively, "Parties") is entered
into on this _day of , 2018 and is effective on May 1, 2019.
WHEREAS, the Parties signed an Intergovernmental Agreement dated June 30, 2016, a
copy of which is attached hereto ("2016 Annual Fee Agreement"). The purpose of the Annual Fee
Agreement was for the MTFPD to pay to the City an Annual Program Fee, in addition to its
required Service Call Fee, in exchange for certain specified services provided by the City.
WHEREAS, the Parties hereto also entered into an Intergovernmental Agreement dated
November 24, 2015, a copy of which is attached hereto ("2016 Service Call Fee Agreement"). The
purpose of the 2016 Service Call Fee Agreement was for the City to provide dispatch services to
the MTFPD in exchange for payment of specified service call fees.
WHEREAS, the Parties hereto desire to terminate the 2016 Annual Fee Agreement and the
2016 Service Call Fee Agreement effective April 30, 2019, and upon the full execution of an
amendment to that certain 2016 Intergovernmental Agreement Relating to the Future Oversight of
the McHenry PSAP Dispatch Center, d/b/a NERCOM, a copy of which is attached hereto ("2016
Amended NERCOMAgreement").
Now, therefore, in consideration of the promises and agreements made by the Parties
herein, the adequacy and sufficiency of which is acknowledged as being received by the Parties,
it is agreed that contingent upon full execution by all necessary parties of the Amended 2016
NERCOM Agreement, the 2016 Annual Fee Agreement and 2016 Service Call Fee Agreement are
hereby each amended to provide for their termination on April 30, 2019, without any further action
taken by or notice provided by the Parties.
City of McHenry McHenry Township Fire Protection District
iA
Wayne Jett, Mayor Date
Z:\M\McHenryCityof\McHTwnFire\TerminationAgmtMTFPD.docx
LI-2
Allen Miller, President Date
Amended Intergovernmental Agreement Relating to the
Oversight of the McHenry PSAP Dispatch Center d/b/a NERCOM
This Amended Agreement ("Amended Agreement") is entered into on the dates referenced below, by and
between the City of McHenry ("McHenry"), the McHenry Township Fire Protection District ("MTFPD"), the City
of Harvard ("Harvard") and the City of Woodstock ("Woodstock"), collectively "Parties".
WHEREAS, McHenry is a home rule municipality as contemplated under Article VII, Section 6, of the
Constitution of the State of Illinois, and has approved execution of this Amended Agreement by ordinance pursuant
to their home rule powers and functions as granted in the Constitution of the State of Illinois and the City has waived
any appropriation restriction which may relate to this Amended Agreement;
WHEREAS, the MTFPD is an Illinois fire protection district and local government organized and existing
under the laws of the State of Illinois and the MTFPD and the other parties hereto acknowledge that the police
departments have higher call volumes than fire/rescue departments, however, fire/rescue calls require more effort
and time on the part of dispatchers and that factor is to be taken into consideration for purposes of this Amended
Agreement;
WHEREAS, Woodstock is a home rule municipality as contemplated under Article VII, Section 6, of the
Constitution of the State of Illinois, and has approved execution of this Amended Agreement by ordinance pursuant
to their home rule powers and functions as granted in the Constitution of the State of Illinois;
WHEREAS, Harvard is a non -home rule municipality and, along with the other parties hereto, is
authorized and empowered to contract with the other parties hereto pursuant to the provisions of the Constitution of
the State of Illinois of 1970, Article VII, Section 10, and Section 3 of the "Intergovernmental Cooperation Act' (5
ILCS 220/3);
WHEREAS, McHenry was designated by the McHenry County Emergency Telephone System Board as
one of the three (3) consolidated public safety answering points serving McHenry County and the Parties previously
entered into an Intergovernmental Agreement Relating to the Future Oversight of the McHenry PSAP Dispatch
Center d/b/a NERCOM ("Original Agreement') last dated April 21, 2016 to jointly develop a process to effectively
deal with anticipated growth and provide for a cooperatively overseen dispatch center;
WHEREAS, the Parties desire to enter into this Amended Agreement to update the Original Agreement
based on the current situation and relationship of the Parties while maintaining the intention of all parties to share in
decision making with regard to certain issues specified in this Amended Agreement as they relate to continued
operation of the existing designated McHenry dispatch center, 333 S. Green St. McHenry, Illinois.
NOW THEREFORE in consideration of the promises and other mutual and valuable consideration, the
receipt and sufficiency whereof are herewith acknowledged, the parties hereto agree as follows:
1. Incorporation of Recitals. The Recitals referenced above are incorporated herein as though fully set forth
herein.
2. Name of the Entity. This Amended Agreement relates to the continued operation of the designated
McHenry PSAP Dispatch Center, 333 S. Green Street, McHenry Illinois, doing business under the informal name of
the Northeast Regional Communication Center ("NERCOM").
3. Dedicated Infrastructure Space. McHenry agrees to maintain approximately1,600 s.f, of space in its
police department building dedicated to its dispatch center including office space, information technology space, a
break room and conference area.
4. Purpose of Amended Agreement. This Amended Agreement is intended to provide for a cooperative
process between the Parties with regard to decisions on the following issues:
A. Board of Directors. The membership of the NERCOM Board of Directors shall be limited to the
Chiefs of Police of Harvard, Woodstock, McHenry, and the Fire Chief of the MTFPD, or their designees. New
NERCOM board members may be admitted under such terms and with such payments as determined by the
Board of Directors.
B. Compensation. Service on the Board of Directors shall be with no compensation.
C. Date of Commencement of Obli ations. The obligations of this Amended Agreement shall
commence upon May 151, 2019.
D. Decision of the Board of Directors. Except as provided in subsection V, below, each member of
the Board of Directors shall be entitled to one (1) vote and entitled to fully participate in the approval of policies
and training within the NERCOM. All decisions of the Board of Directors shall be by majority vote unless
otherwise specified herein.
E. Board of Directors Meetings. Meetings of the Board of Directors shall be held and agendas set as
determined by a majority of the Board of Directors. All meetings shall be scheduled upon reasonable notice to
all members of the Board of Directors and shall be attended in person unless the Board of Directors allow for
attendance by other means.
F. No Officers. There will be no officers created (i.e., president, secretary, etc.). At each meeting,
the Board of Directors will select a Chairman of the Meeting, who shall run the events of each meeting. The
McHenry Police Department will be responsible for taking minutes at each meeting.
G. Open Meetings Act. The Open Meetings Act does not apply.
H. Advisory Board. An unpaid Advisory, non -binding, Board with specified duties responsive to the
Board of Directors may be created by and with tasks and duties specified by the Board of Directors.
I. Customer IGAs. Any new or extended customer service intergovernmental agreements entered
into by McHenry, shall be subject to both initial approval by the Board of Directors and final approval by the
McHenry City Council.
J. Annual Budget. Annual budgets shall be prepared by McHenry and presented to the Board of
Directors for approval by a majority decision and its decision shall not be subject to change by McHenry so
long as the proposed budget presented is balanced. Any excess revenue from the prior year shall be paid to
Woodstock, Harvard and the MTFPD upon the conclusion of McHenry's annual audit. Any loss from the prior
year shall be allocated and any cash advances made by McHenry shall be reimbursed, by the parties pro-rata,
based on the Cost of Service Liability allocation referenced below. Reimbursement by the parties to McHenry
shall be paid no later than 45 days after receipt of an invoice. In the event the Board of Directors fails to
annually present an approved budget to McHenry prior to March 15' of each year, McHenry shall approve the
same budget approved for the preceding year plus an amount not to exceed 10%.
K. Quarterly Funding. The parties agree to forward to McHenry, on a quarterly basis, their respective
anticipated allocation of the Cost of Service Liability, billed at the start of each quarter (i.e., May 1 % August 1 It,
November 1 St, February 1 St) and based on the approved annual budget. Payments by the parties shall be paid no
later than 45 days after receipt of an invoice.
L. Allocation of Cost of Service Liability Among Parties to this Amended Agreement. Cost of
Service Liability is the cost of providing NERCOM dispatch services pursuant to the terms of this Amended
Agreement as detailed within the annual budget document referenced above. The allocation of Cost of Service
Liability to be paid by each of the parties shall be based on the proportionate percentage of usage of the
NERCOM dispatch center among the parties to this Amended Agreement using the most recent year call
volumes and costs of operation provided by McHenry and approved by the Board of Directors. Currently, the
Parties agree to an allocation of Cost of Service Liability, based upon average call volume and intensity of
service required among the Parties as follows: McHenry 40.5%; Woodstock 34.1%, Harvard 12% and MTFPD
13.4%. Any equitable adjustment of this allocation shall be subject to a majority vote of the Parties and further
amendment of this Amended Agreement and any allocation of cost shall always cover 100% of the budgeted
expenses.
M. Personnel. All dispatch personnel shall be employees of McHenry. The hiring of all dispatch
personnel shall be based on the majority decision of the Board of Directors and shall not be subject to change by
McHenry alone. Dispatcher and civilian supervisor discipline shall be imposed in the discretion of the
McHenry Police Chief after obtaining the advisory, non -binding, recommendation by the civilian supervisor
(except in cases where the disciplinary action is against the civilian supervisor in which case the Board of
Directors shall be asked to provide an advisory, non -binding recommendation). Notice of such discipline shall
be provided to the Board of Directors. McHenry shall be liable for any damages assessed in favor of the
disciplined employee and pay all costs of defending any disciplinary decisions, including attorney fees.
2
Provided, however, any employment benefits, including vacation pay, retirement benefits, etc., which are to be
reimbursed to the subject employee, shall be paid proportionately by the Parties hereto in accordance with the
Cost of Service Liability referenced above. Subject to the Board of Directors providing otherwise, McHenry
shall maintain at least two (2) fire/rescue and two (2) police dispatch positions. Periodically, the NERCOM
Board will conduct a staffing analysis of the dispatch center in order to determine that the center is properly
staffed. The Board of Directors shall have the binding authority to determine staffing levels based upon the
needs of the dispatch center.
N. CBA Negotiation Issues. The existing collective bargaining agreement ("CBA") between
McHenry and the Fraternal Order of Police, Labor Council shall remain in full force and effect and apply to
future dispatchers hereunder. All CBA negotiations shall be conducted by McHenry based on the advisory,
non -binding recommendation of the Board of Directors; provided, however, negotiation issues and strategy
relating to salary and other economic benefits (collectively, "Economic Issues") shall be decided by majority
vote of the Board of Directors. All costs of the CBA negotiations and any mediation, arbitration and court
proceedings, including attorney fees incurred (collectively, "Legal Costs"), shall be paid by McHenry;
provided, however, if the Legal Costs relate to Economic Issues, the Legal Costs shall be equitably shared by
the Parties hereto.
O. CBA Grievance Issues. All CBA grievances shall be decided in the discretion of the McHenry
Police Chief after obtaining the advisory, non -binding, recommendation of the Board of Directors. All costs of
the CBA Grievance process, including any mediation, arbitration and court proceedings, including attorney fees
incurred, shall be paid by McHenry.
P. Radio Frequencies. The Board of Directors shall allocate radio frequencies among the
telecommunicator stations taking into consideration call volumes and customer needs.
Q. Tie Breaker. In the event that a tie vote exists between the Board of Directors, the tie shall be
broken by a coin toss unless another method of breaking the tie is decided upon by a majority of the Board of
Directors.
R. Liability of the Board of Directors Units to Each Other. The Parties hereto hold harmless, release
and waive any liability against each other with regard to any actions or inactions taken by any party relating to
dispatch services rendered hereunder. Provided, however, this waiver shall not impair the contract rights of the
Parties hereunder.
S. Insurance. Each agency shall use its best effort to include the other Parties hereto as additional
insureds to its liability insurance policies for business decisions, policies made, and actions taken hereunder.
T. Additional Members of Board of Directors. Additional members to the Board of Directors may be
added by the unanimous vote of the Board of Directors, upon terms the Board of Directors shall determine in its
sole discretion.
U. Withdrawal from NERCOM and the Board of Directors. Withdrawal from NERCOM and the
Board of Directors shall be permitted upon minimum one (1) years' written notice prior to the annual
anniversary of the Date of Commencement of Obligation provided in subsection C above, to the members of the
Board of Directors
V. Expulsion of Board Members. By a vote of a majority of the Board of Directors (excluding the
member which is the object of the proposed expulsion) any member of the Board of Directors, except for
McHenry, may be expelled from NERCOM and the Board of Directors for one or more of the following
reasons: (a) Failure to make any payments due hereunder; (b) Failure to allow other members access to records
relating to the purpose of this Amended Agreement; (c) Failure to cooperate with other members relating to the
purpose of this Amended Agreement; or (d) Failure to carry out any obligation hereunder. No member may be
expelled except after reasonable notice from the Board of Directors of the alleged failure along with a
reasonable opportunity to cure the alleged failure. After the expulsion, the former member shall continue to be
fully obligated for its portion of any cost which occurred during the term of its membership and NERCOM shall
continue to provide dispatch services to the Expelled member on an equitable cost basis until a customer
Intergovernmental Agreement is signed pursuant to subsection I, above or 60 days, whichever occurs first. In
the event a majority of the Parties hereto, except for McHenry, finds by majority vote that McHenry has
materially breached the terms of this Amended Agreement, and the breach has not been cured after 30 days'
written notice to McHenry specifying the material default, withdrawal by one or more of the Parties hereto shall
be permitted, without damages being assessed, notwithstanding the restriction of the preceding subsection "V".
W. _Term of Amended Agreement. The term of this Amended Agreement is perpetual, subject to a
majority vote of the Board of Directors. Upon dissolution of NERCOM by majority vote of the Board of
Directors, all financial matters addressed by this Amended Agreement shall equitably and proportionately be
adjusted and allocated between the Parties and all decisions thereafter regarding all matters involving the
operation of the McHenry Dispatch Center shall be turned over to McHenry.
5. No Agency Created. Only an independent governmental relationship between the Parties is created by
this Amended Agreement and no party shall constitute an authorized agent o the other.
6. Amendment of IGA. This Amended Agreement may, at any time, be amended by the unanimous decision
of the Parties hereto.
7. Entire Agreement. This Amended Agreement constitutes the entire agreement between the Parties
hereto and no other person or entity shall be deemed to be a beneficiary of this Amended Agreement. This
Amended Agreement may not be changed, modified or discharged except by written amendment duly executed by
the Parties.
8. Assignment Prohibited. No party hereto shall assign this Amended Agreement or the rights and duties
hereunder.
9. Notices. All notices given or required under this Amended Agreement shall be in writing and sent by
certified mail to the City Administrators of the party Cities and the MTFPD Fire Chief.
10. No Personal Liability. No Official, director, officer, agent or employee of any party hereto shall be
charged personally or held contractually liable under any term or provision of this Amended Agreement or
because of their execution, approval or attempted execution of this Amended Agreement.
11. Counterparts. This Amended Agreement may be executed in two or more counterparts, each copy of
which shall be deemed an original, and all such counterparts shall be deemed to constitute one and the same
instrument.
McHenry Township Fire Protection District
By
Allen Miller, Board President Date
City of Harvard
By
Michael Kelly, Mayor Date
City of McHenry
By
Wayne Jett, Mayor Date
City of Woodstock
Mayor Brian Sager, Ph.D., Mayor Date
4
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 21, 2018
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Green Street Bridge Rehabilitation
ATT: Authorization #1
AGENDA ITEM SUMMARY:
Staff requests City Council to consider approving an authorization for the Green Street Bridge
Rehabilitation Project to Copenhaver Construction, Inc. in the amount of $25,686.77.
BACKGROUND:
At the June 18, 2018 City Council meeting, City Council awarded a contract in the amount of
$373,358.50 to Copenhaver Construction, Inc. of Gilberts, Illinois for the construction of the
Green Street Bridge Rehabilitation Project.
ANALYSIS:
Upon removal of the asphalt wearing surface and scarification of the original concrete bridge
deck superstructure it was discovered that a substantial amount of concrete along the curb lines
was severely deteriorated. Unsound concrete was removed at these locations per the contract
specifications and additional concrete required to fill such voids is required to be paid out as
additional area of completed microsilica wearing surface. Other added work associated with the
roadway and structure included installation of a trench drain to address an undiscovered sink
hole which was found shortly after bidding and prior to the start of construction.
Existing water main was originally called out to be adjusted in place and relocated with a nominal
amount of pipe to be removed and replaced. However, due to the condition of the water main
and difficulties with layout adjustments it was determined that the existing water main needed
to be replaced.
The original contract documents did not include stamped concrete on both sides of the structure
as the existing Riverwalk brick was on the east side of the structure only. Stamped concrete was
added to the west side of the bridge and standard concrete superstructure was deducted.
Additional work associated with downtown improvements was completed to include removal of
existing decorative concrete pillars in their entirety and the addition of pedestrian railing on the
northwest corner of the structure
Staff has prepared the attached authorization in the amount of $25,686.77 forthe recommended
changes. This change increases the total contract price to $399,045.27. The budgeted amount
for the project was $500,000.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to approve Authorization #1 to Copenhaver
Construction, Inc. of Gilberts, Illinois for the Green Street Bridge Rehabilitation Project in the
amount of $25,686.77.
Date: 1 /21 /19
Request No: 1 0 Final
Contractor: Copenhaver Construction, Inc.
Address: 75 Coppie Drive
Gilberts, IL 60136
Request for Approval
of Change in Plans
County: McHenry
Road District or Municipality: City of McHenry
Project: Green Street Bridge Rehab
I recommend that this addition be made to the above contract.
(addition, extension, deduction) (to, from)
The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work nt the i init nriraa
Item Description
Unit
Quantity
Unit Price
A/D
Total Addition
Total Deduction
21101625 TOPSOIL F&P 6
SQ YD
6.90
$10.00
D
$69.00
40603335 HMA SC MIX D N50
TON
6.44
$150.00
A
$966.00
42400200 PCC SIDEWALK
SQ FT
326.60
$10.00
A
$3,266.00
42400800 DET WARN
SQ FT
0.40
$30.00
A
$12.00
44000157 HMA SURF REM 2
SQ YD
38.00
$20.00
D
$760.00
44300200 STR REF CRK CONT
FOOT
93.00
$15.00
D
$1,395.00
50102400 CONC REM
CU YD
3.20
$600.00
D
$1,920.00
50300225 CONC STR
CU YD
0.90
$3,500.00
D
$3,150.00
50300255 CONC SUPERSTR
CU YD
11.90
$1,400.00
D
$16,660.00
20300260 BR DECK GRV
SQ YD
12.00
$22.00
D
$264.00
50300300 PROT COAT
SQ YD
135.30
$4.00
D
$541.20
50800205 REBAR EPDXY CT
POUND
137.10
$3.00
D
$411.30
56109420 WM 8
FOOT
63.30
$180.00
A
$11,394.00
60600605 CONC CURB T B
FOOT
47.40
$32.00
A
$1,516.80
70300220 TEMP PVT MKG LN 4
FOOT
438.30
$1.50
A
$657.45
78008210 POLY PVT MKG LN 4
FOOT
514.00
$6.00
D
$3,084.00
78008230 POLY PVT MKG LN 6
FOOT
324.00
$9.00
D
$2,916.00
81400730 HH COMP CONC
EACH
2.00
$5,200.00
D
$10,400.00
K1005481 SHRED BK MULCH 3
SQ YD
6.90
$5.00
D
$34.50
X0327611 R&R BRK PVR
SQ FT
32.00
$12.00
D
$384.00
X5090810 PED RAIL SPL
FOOT
10.00
$201.00
A
$2,010.00
X5610708 WM REM 8
FOOT
57.00
$10.00
A
$570.00
X7015005 CHG MSG SGN
CAL DA
90.00
$40.00
D
$3,600.00
Z0012164 BR DECK MICRO 2.5
SQ YD
170.40
$110.00
A
$18,744.00
Z0012600 DECK SLAB REP PRT
SQ YD
32.00
$150.00
D
$4,800.00
Z0018400 DR STR ADJ
EACH
1.00
$600.00
D
$600.00
Z0041895 POLY CONC
CU FT
5.80
$600.00
A
$3,480.00
Z0062456 TEMP PVT
SQ YD
35.60
$56.00
A
$1,780.00
CONC DECK SCAR 1/2
SQ YD
4.50
$50.00
A
$225.00
STMP CONC SUPER
SQ YD
10.90
$3,000.00
A
$32,700.00
RRPR RAIL
FOOT
1.60
$307.00
D
$491.20
HMA SURF REM DK
SQ YD
99.00
$12.00
A
$1,188.00
AUP0001 TEMP INFO SIGNING
EACH
2.00
$261.25
A
$522.50
HYDRODEMO CREDIT
DOLLAR
2,500.00
$1.00
D 1
$2,500.00
HD TRENCH
DOLLAR
3,383.48
$1.00
A 1
$3,383.48
i otai t nanges: 4ib2,415.23 $53,980.20
Printed 1/2/2019 1 of 3 BLR 13210 (Rev. 11/07/13)
Item Description
Unit
Quantity
Unit Price
AID
Total Addition
Total Deduction
Carry over from page 1
PILLAR REMOVAL
HILTI BOLTS
DOLLAR
DOLLAR
8,208.73
766.40
$1.00
$1.00
A
A
$82,415.23
$8,208.73
$766.40
$53,980.20
WINTER PROT
B CURB CONC MATLS
DOLLAR
DOLLAR
3,923.26
482.35
$1.00
$1.00
A
A
$3,923.26
$482.35
WM MATERIALS CREDIT
LIQUIDATED DAMAGES
DOLLAR
CAL DA
2,629.00
18.00
$1.00
$750.00
D
D
$2,629.00
$13,500.00
Total Changes:
$95,795.9711
$70,109.20
Total Net Change: $25,686.77
Amount of Original Contract $373,358.50
Amount of Previous Change Orders: $373,358.50
Amount of adjusted/final contract $399,045.27
Total net Addition to date $25,686.77 which is 6.88% of Contract Price
(addition, deduction)
State fully the nature and reason for the change.
See attached.
When the net increase or decrease in the cost of the contract is $10,000 or more or the time of completion is increased or decreased by
30 days or more, one of the following statements shall be checked.
QX The undersigned has determined that the circumstances which necessitates this change were not reasonably
foreseeable at the time the contract was signed.
The undersigned has determined that the change is germane to the orginal contract as signed.
The undersigned has determined that this change is in the best interest of the local agency and is authorized by law.
For County and Road District Projects
Highway Commissioner
Date
Submitted/Approved
County Engineer/Superintendent of Highways
Date
Prepared by:
Title of Preparer
For Municipal Project
Municipal Officer
Title of Municipal Officer
Date
Approved
Regional Engineer
Date
Printed 1/2/2019 2 of 3 BLR 13210 (Rev. 11/07/13)
Green Street Bridge Authorization 1 Attachment
Increase/Decrease over $10,000 Justifications
50300255 — Concrete Superstructure: $16,660 Decrease
Deduction of standard superstructure concrete for west sidewalk for revision to stamped superstructure
56109420— Water Main 8": $11,394 Increase
Revision to replacement of all water main due to condition of water main, City furnished materials for a
material credit to reduce cost to the contract.
81400730— Handhole Composite Concrete: $10,400 Decrease
Materials furnished by City and installation completed by Maintenance staff to reduce cost to the
contract.
Z0012164 — Bridge Deck Microsilica Concrete 2.5: $18,744 Increase
Increase in square yardage for additional concrete required to fill voids caused by heavy concrete
superstructure deterioration.
Stamped Concrete Superstructure: $32,700 Increase
Revision of west bridge deck sidewalk to stamped concrete in Riverwalk style, original plans called for
stamped concrete only on the east side of the bridge. Cost increase is partially offset by deduction to
standard concrete superstructure quantity.
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 21, 2019
TO: City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Home Avenue and Ramble Road Storm Sewer Replacement Design Engineering
ATT: Professional Engineering Services Request for Proposal
HR Green, Inc. Proposal
Professional Services Contract
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a Professional Engineering Services Contract for
design services for the Home Avenue and Ramble Road Storm Sewer Replacement Project to HR
Green, Inc. in the amount of $34,955.
BACKGROUND:
In summer of 2016 the Lakeland Park Drainage Ditch was surveyed and studied by HR Green, Inc.
in order to identify potential improvements to address flooding issues. Improvements to the
overall drainage ditch and watershed were recommended through the findings of the study.
Additionally, several projects to address localized flooding issues were identified for completion
including the replacement and upgrading of the storm sewer piping which drains the intersection
of Home Avenue and Ramble Road.
The intersection of Home Avenue and Ramble Road has historically been a location of localized
flooding in storm events. Currently, this intersection is drained by a 12" corrugated steel pipe
which is in poor condition and does not provide sufficient flow capacity to properly drain the
intersection. The recommended improvements to the existing system include the construction
of a detention basin and the upsizing of the existing storm sewer. In 2018 the City acquired the
necessary parcels for the construction of the detention basin which is a necessary component of
any functional drainage system to be constructed.
City staff solicited proposals for Professional Engineering Services for the Home and Ramble
Storm Sewer Replacement Project from the City's pool of prequalified firms. The Request for
Proposal (RFP) was distributed to all five (5) firms prequalified in the Municipal Engineering
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
Transportation category. Design services are scheduled to be completed in Spring of 2020 with
construction completed by Fall of 2020.
ANALYSIS:
Two (2) firms submitted a proposal, a scope of services and a project schedule that met
requirements set out in the RFP. Sealed proposals for Professional Engineering Services for the
Home Avenue and Ramble Road Storm Sewer Replacement Project from the following firms were
opened on December 14, 2018:
• Baxter & Woodman, Inc.
o $44,500.00
• BLA, Inc. — proposal withdrawn
• HR Green, Inc.
o $34,955.00
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to approve a
Professional Engineering Services Contract with HR Green, Inc. in an amount not to exceed
$34,955 from the General Fund for the Home Avenue and Ramble Road Storm Sewer
Replacement Project.
Response Due Date: December 14, 2018
Submit Sealed Proposals to:
Jon M. Schmitt, Public Works Director
City of McHenry Public Works Department
1415 Industrial Drive
McHenry, IL 60050
City of McHenry
Public Works Department
REQUEST FOR PROPOSAL
Home & Ramble
Storm Sewer Replacement
Professional Engineering Services
Notice to Firms
The City of McHenry is requesting proposals for professional engineering services for the Home
Avenue and Ramble Road Storm Sewer Replacement Project. The included Preliminary Scope
of Services provides anticipated items which may be required to perform all necessary
engineering work associated with this project. Storm Sewer Replacement is to be constructed
in accordance with the City of McHenry Municipal Code and the Standard Specifications for
Road and Bridge Construction in Illinois. The City intends to begin work immediately upon
execution of the contract with the selected consultant. It is the intent of the City to complete all
design and bidding work by January 15, 2020. This timetable will allow for a timely contract
award and construction of the proposed improvements in the 2020 calendar year.
Project Description
The existing storm sewer on Home Avenue that runs west to Lakeland Avenue and north to the
drainage ditch needs to be replaced and sized up to handle storm flows and proposed detention
basin. This location has a long history of localized flooding during storm events. The property
on the southwest corner of Home Avenue and Ramble Road has already been purchased for
construction of detention basin which will detain water and supplement the capacity of the
system.
21City of McHenry
Preliminary Scope of Services
The Preliminary Scope of Services identifies a potential list of services required to successfully
perform all required professional engineering services in order to complete the proposed
project. Each firm will include with their proposal a Final Proposed Scope of Services, which
shall include any notable exclusions.
1 Preliminary site investigation for existing conditions including location of existing utilities,
topographical survey, soil borings, pavement cores, existing utility and service elevations at all
proposed service crossings.
21 Investigation of possible storm sewer alignments (3 alternatives minimum) and final
recommendation.
31 Prepare construction plans and project manual for bidding purposes.
a. Plan preparation to include pre -final submittal, review of pre -final submittal by City
Staff, and responses provided for City review comments.
b. All contract documents will be IDOT plan sheets and IDOT BLR contract document
forms.
4 1 Traffic control plan for possible lane closures, temporary pavement, and/or detours.
5 1 Complete LPC 662 and provide optional cost for LPC 663.
61 Provide multiple options for pavement restoration.
71 Preparation of engineer's estimate of cost. A preliminary estimate of cost will be completed by
June 9 of 2019 for FY 19/20 Capital Improvement Program and Budget updates. Final
estimate of cost will be due prior to bidding.
81 Completion of necessary permit applications and provide assistance to City Staff in the
submittal of such applications.
91 Provide responses to requests for information and assist with issuance of addenda during the
bidding phase. All other bidding services shall be performed by City Public Works Staff.
101 Provide construction support including: provide responses to contractor requests for
information and review shop drawings if necessary.
11 Attend meetings as necessary.
121 Reference attachments included:
https://www.dropbox.com/home/Public%20Works?preview=rpt-
DrainageTechMemo December2016 FINAL.pdf
https://www.dropbox.com/home/Public%20Works?preview=Home+Ramble+Alternatives%
2C+Combined.pdf
31City of McHenry
Final Submittal Requirements
1 1 All proposals must be signed by an authorized official.
2 Proposals shall include a brief project understanding of not more than one page.
3 A Final Proposed Scope of Services "Services" shall be included with each proposal.
4 An itemized schedule of costs "Compensation" shall be included with each proposal.
5 Proposals shall include a proposed "Project Schedule"
6 Proposals shall also include a proposed project team chart.
7 All proposals shall be submitted to the City of McHenry, no later than 3:00 PM, December 14,
2018.
8 1 Proposals must be submitted in the following formats: One Original Proposal Document, one
hard paper copy, and one electronic copy (CD or USB Flash Drive).
9 1 Proposals must be submitted in one sealed envelope and must be plainly marked with the title
"Home Avenue and Ramble Road Storm Sewer Replacement, Professional Engineering
Services".
10 1 All proposals must be shipped to or dropped off in person at the following address.
City of McHenry
Public Works Department
ATTN: Jon M. Schmitt, Public Works Director
1415 Industrial Drive
McHenry, Illinois 60050
Selection Criteria
Firms will be evaluated based upon the following criteria:
1 1 Completeness of project understanding and proposed scope of services
21 Ability to meet project schedule
31 Proposed project team and availability of such team
41 Overall not to exceed costs
41City of McHenry
Schedule
11/16/18 RFP Made Available
11/30/18 Deadline for Request for Information (RFI)
12/7/18
All RFI's Closed, All Addenda Issued
12/14/18
Deadline for Submittal of Proposals
12/21/18
Final Consultant Selection
1/7/19
PSA Approval by City Council & Notice to Proceed
Conditions Agreed To
All conditions included in the original Request for Qualifications shall be considered as part of
this RFP. By means of their prequalification it is understood that prequalified firms shall adhere
to any and all conditions required by the original Request for Qualifications process and
document.
Professional Service Agreement
Upon selection of a Firm the City and selected Firm shall enter into a contract for Professional
Engineering Services. The City's standard Professional Services Contract is included as
"Attachment A" and shall serve as the agreement between the selected consultant and the City
of McHenry. The selected Firm's Final Proposed Scope of Services "Services", proposed
"Project Schedule", and itemized schedule of costs "Compensation" shall be inserted into the
Professional Services Contract and shall become a part of the contract.
Questions and Addenda
All inquiries regarding this RFP shall be submitted via e-mail to Jon M. Schmitt, Public Works
Director, at jschmitt(a)ci.mchenrv.il.us no later than November 30, 2018. The City of McHenry
reserves the right to not respond to any or all inquiries. Responses will be provided in a written
addendum with both inquiries and responses, without stating the source of the inquiry via e-mail
not later than December 7, 2018.
51City of McHenry
Certification
I hereby certify that the information contained in this Proposal, including all attachments
thereto, is true and accurate to the best of my knowledge.
Name:
Signature:
Title:
Firm:
Date:
City of McHenry
Professional Services Contract
Attachment A
Professional Services Contract
Between The City Of McHenry
And [Insert Name Of Consultant]
For [Insert Type Of Services] Services
For [Insert Name Of Project]
Revised 5/22/17
City of McHenry Professional Services Contract
Professional Services Contract
Between The City of McHenry
And [Insert Name Of Consultant]
For [Insert Type Of Services] Services
For [Insert Name Of Project]
TABLE OF CONTENTS
Page
ARTICLE1. THE SERVICES........................................................................................................ I
1.1 Intent........................................................................................................................1
1.2 Services....................................................................................................................1
1.3 Project Time............................................................................................................1
1.4 Term; Extensions.....................................................................................................1
1.5 Other Contracts........................................................................................................1
1.6 Responsibility of Consultant to Perform.................................................................1
1.7 Financial Ability to Perform....................................................................................2
ARTICLE 2. COMPENSATION AND PAYMENT......................................................................2
2.1 Pricing Schedule...................................................................................................... 2
2.2 Monthly Payment; Invoices.....................................................................................2
2.3 Taxes........................................................................................................................2
2.4 Final Payment..........................................................................................................2
2.5 Deductions............................................................................................................... 3
2.6 Use of Deducted Funds............................................................................................ 3
2.7 Keeping Books and Accounts..................................................................................3
ARTICLE 3. PERFORMANCE OF SERVICES............................................................................3
3.1 Standard of Performance......................................................................................... 3
3.2 Correction of Defects............................................................................................... 3
3.3 Risk of Loss.............................................................................................................3
3.4 Opinions of Probable Cost.......................................................................................4
3.5 City Responsibilities................................................................................................4
3.6 Time of the Essence................................................................................................. 5
Revised 5/22/17
City of McHenry Professional Services Contract
3.7 Suspension of Services............................................................................................ 5
ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS
4.1 Services Change Orders..........................................................................................5
4.2 Revision Notices...................................................................................................... 5
4.3 No Change in Absence of Services Change Order .................................................. 5
4.4 Delays...................................................................................................................... 5
ARTICLE5. INSURANCE............................................................................................................6
5.1 Insurance.................................................................................................................. 6
5.2 Scope of Coverage; Minimum Limits of Coverage.................................................6
5.3 Deductibles and Self -Insured Retentions................................................................ 6
5.4 Additional Requirements.........................................................................................6
5.5 Verification of Coverage......................................................................................... 7
5.6 Sub -Consultants and Suppliers................................................................................ 8
ARTICLE 6. INDEMNIFICATION............................................................................................... 8
6.1 Agreement to Indemnify.......................................................................................... 8
6.2 No Limit Based on Insurance.................................................................................. 8
6.3 Withholding Payment.............................................................................................. 8
6.4 Limit on Duty to Indemnify..................................................................................... 8
ARTICLE7. ARBITRATION........................................................................................................ 8
7.1 Arbitration............................................................................................................... 8
ARTICLE8. TERMINATION.......................................................................................................9
8.1 Contract is At-Will..................................................................................................9
8.2 Termination by City for Breach...............................................................................9
8.3 City Remedies..........................................................................................................9
8.4 Termination by Consultant for Breach.................................................................... 9
ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS ......................... 9
9.1 Consultant as Independent Consultant.................................................................... 9
9.2 Compliance with Laws; Communications with Regulators .................................... 9
9.3 Permits and Licenses.............................................................................................10
9.4 Safety; Hazardous Materials..................................................................................10
9.5 Ownership of Data and Documents.......................................................................10
9.6 Notices...................................................................................................................10
9.7 No Waiver by City.................................................................................................10
9.8 No Third -Party Beneficiaries................................................................................. I I
Revised 5/22/17
City of McHenry
Professional Services Contract
9.9 Survival of Terms..................................................................................................11
9.10 Assignments..........................................................................................................11
9.11 Amendments..........................................................................................................11
9.12 Governing Law......................................................................................................11
9.13 Compliance with Laws, Grant Regulations...........................................................11
9.14 Representation of No Conflicts.............................................................................11
9.15 No Collusion..........................................................................................................11
Revised 5/22/17
City of McHenry Professional Services Contract
Professional Services Contract
Between The City of McHenry
And [Insert Name Of
Consultant]
For [Insert Type Of Services]
Services For [Insert Name Of
Project]
This contract (the "Contract") is dated as of [insert date] (the "Effective Date") and is by
and between the City of McHenry, an Illinois municipal corporation, (the "Ci)") and [insert formal
name of consultant] (the "Consultant"). In consideration of the mutual covenants and promises
contained herein, the parties agree as follows:
ARTICLE 1. THE SERVICES
1.1 Intent. It is the intent of the parties that this Contract govern the relationship of the
parties.
1.2 Services. The Consultant will perform for the City the following services (the
"Services"):
[insert a description of services to be performed
or a reference to a scope of services attached as an appendix]
1.3 Project Time. The Services will be performed according to the following schedule
("Project Schedule"):
[insert a project schedule or a reference to the scope of services]
The Services will be completed on or before [insert date of completion] (the "Completion
Date").
1.4 Term; Extensions. This Contract commences on the Effective Date and terminates
on [insert date of termination] unless terminated earlier pursuant to Article 8 of this Contract (the
"Term"). All terms of this Contract, including without limitation pricing terms, are firm during the
Term, unless as embodied in an amendment to this Contract in accordance with Section 9.15. The
Parties may extend this Contract for two additional one-year periods (each an "Extended Term").
Pricing terms may be adjusted by written agreement at the beginning of an Extended Term.
1.5 Other Contracts. The City may enter into agreements with other consultants,
pursuant to which the City may award work from time to time at the City's discretion.
1.6 Responsibility of Consultant to Perform. The Consultant must provide all personnel
necessary to complete the Services. The Consultant must perform the Services with its own personnel
and under the management, supervision, and control of its own organization unless otherwise
approved by the City in writing. All sub -consultants and supplies used by the Consultant in the
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City of McHenry Professional Services Contract
performance of Services must be acceptable to, and approved in advance by, the City. The City's
approval of any sub -consultant or supplier will not relieve the Consultant of full responsibility and
liability for the provision, performance, and completion of the Services in full compliance with, and
as required by or pursuant to, this Contract. All Services performed by any sub -consultant or supplier
are subject to all of the provisions of this Contract in the same manner as if performed directly by
the Consultant. If any sub -consultant or supplier fails to properly perform any Services undertaken
by it in compliance with this Contract, then the Consultant, immediately on notice from the City,
must remove that sub -consultant or supplier and undertake the Services itself or replace the sub -
consultant or supplier with a sub -consultant or supplier acceptable to the City. The Consultant will
have no claim for damages, for compensation in excess of the Compensation, or for delay or
extension of the Project Schedule as a result of any such removal or replacement.
1.7 Financial Ability to Perform. When executing this Contract, the Consultant
represents and declares that it is financially solvent, has the financial resources necessary, has
sufficient experience and competence, and has the necessary capital, facilities, organization, and staff
necessary to provide, perform, and complete the Services set forth in this Contract in full compliance
with, and as required by or pursuant to, this Contract.
ARTICLE 2. COMPENSATION AND PAYMENT
21 Pricing Schedule. As compensation for the performance of the Services
("Compensation"), the City will pay the Consultant the following amounts and in the following
manner:
[insert pricing]
Except for the Compensation, the City will have no liability for any expenses or costs incurred by
the Consultant.
22 Monthly Payment; Invoices. The Compensation will be paid in monthly
installments. The Consultant must submit to the City, on a monthly basis, a written invoice for
payment for completed work. The City may specify the specific day of the month on or before which
invoices must be filed. Each invoice must be accompanied by receipts, vouchers, and other
documents as necessary to reasonably establish the Consultant's right to payment of the
Compensation stated in the invoice. In addition, each invoice must include (a) employee
classifications, rates per hour, and hours worked by each classification and, if the Services are to be
performed in separate phases, for each phase, (b) total amount billed in the current period and total
amount billed to date and, if the Services are to be performed in separate phases, for each phase, and
(c) the estimated percent completion of the Services and, if the Services are to be performed in
separate phases, for each phase.
23 Taxes. The Compensation includes applicable federal, State of Illinois, and local
taxes of every kind and nature applicable to the services provided by the Consultant and all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions,
annuities, or other similar benefits. The Consultant will never have a claim or right to claim additional
compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or
fees.
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City of McHenry Professional Services Contract
24 Final Payment. The Services will be considered complete on the date of final written
acceptance by the City of the Services or the relevant phase of the Services. Services related to a
submission of the Consultant will be deemed accepted by the City if the City does not object to those
Services in writing within 30 days after the submission by the Consultant of an invoice for final
acceptance and payment The City will make final payment to the Consultant within 30 days after
final acceptance of the Services, after deducting therefrom charges, if any, as provided in this
Contract ("Final Payment"). The acceptance by the Consultant of Final Payment will operate as a
full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or
demands for further payment of any kind for the Services encompassed by the Final Payment.
25 Deductions. Notwithstanding any other provision of this Contract, the City may
deduct and withhold from any payment or from Final Payment such amounts as may reasonably
appear necessary to compensate the City for any loss due to (1) Services that are defective,
nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the Consultant or the
City made by any of the Consultant's sub -consultants or suppliers or by other persons about the
Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, the
cost to the City, including without limitation reasonable attorneys' fees, of enforcing the terms of
this Contract. The City will notify the Consultant in writing of the City's determination to deduct
and withhold funds, which notice will state with specificity the amount of, and reason or reasons for,
such deduction and withholding.
26 Use of Deducted Funds. The City will be entitled to retain any and all amounts
withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in
question or has furnished security for that performance satisfactory to the City. The City will be
entitled to apply any money withheld or any other money due to the Consultant to reimburse itself
for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and reasonable
attorneys' fees (collectively "Costs") incurred, suffered, or sustained by the City and chargeable to
the Consultant under this Contract.
27 Keeping Books and Accounts. The Consultant must keep accounts, books, and other
records of all its billable charges and costs incurred in performing Services in accordance with
generally accepted accounting practices, consistently applied, and in such manner as to permit
verification of all entries. The Consultant must make all such material available for inspection by the
City, at the office of the Consultant during normal business hours during the Term and for a period
of five years after termination of this Contract. Copies of such material must be furnished to the City
at the City's request and expense.
ARTICLE 3. PERFORMANCE OF SERVICES
3.1 Standard of Performance. The Consultant must perform the Services in a manner
consistent with the degree of care and skill ordinarily exercised by members of the same profession
currently practicing under similar circumstances in the Chicago Metropolitan Region ("Standard of
Performance"). The Consultant is fully and solely responsible for the quality, technical accuracy,
completeness, and coordination of all Services. All plans and other documents furnished by the
Consultant shall be endorsed and stamped with professional seals when such seals are required by
law.
32 Correction of Defects. The Consultant must provide, for no additional Compensation
and at no separate expense to the City, all work required to correct any defects or deficiencies in the
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City of McHenry Professional Services Contract
performance of Services, regardless of whether the defect or deficiency relates to the work of the
Consultant or of the Consultant's sub -consultants or suppliers.
33 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The
Consultant is responsible for any and all damages to property or persons arising from any Consultant
error, omission, or negligent act and for any losses or costs to repair or remedy any work undertaken
by the City based on the Services as a result of any such error, omission, or negligent act.
Notwithstanding any other provision of this Contract, the Consultant's obligations under this Section
3.3 exist without regard to, and may not be construed to be waived by, the availability or
unavailability of any insurance, either of the City or the Consultant, to indemnify, hold harmless, or
reimburse the Consultant for damages, losses, or costs.
3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor the
City has control over the costs of labor, materials, equipment, or services furnished by others or over
competitive bidding, market or negotiating conditions, or construction contractors' methods of
determining their prices. Accordingly, any opinions of probable costs provided under this Contract
are considered to be estimates only, made on the basis of the Consultant's experience and
qualifications, and those opinions represent the Consultant's best judgment as an experienced and
qualified professional, familiar with the industry. The Consultant does not guaranty that proposals,
bids, or actual costs will not vary from the opinions prepared by the Consultant.
35 City Responsibilities. The City, at its sole cost and expense, will have the following
responsibilities:
(a) To designate in writing a person with authority to act as the City's representative
with respect to the Services. In the absence of a written designation, the City's representative will be
the City Administrator. The City's representative will have the authority to act on behalf of the City
except on matters that require approval of the City Council.
(b) To provide to the Consultant all criteria and information about the requirements for
the Services, including, as relevant, the City's objectives and constraints, schedule, space, capacity
and performance requirements, and budgetary limitations.
(c) To provide to the Consultant existing studies, reports, and other available data
relevant to the Services.
(d) To arrange for access to, and make provisions for the Consultant to enter on, public
and private property as reasonably required for the Services.
(e) To provide, as relevant, surveys describing physical characteristics, legal limitations,
and utility locations for the Services and the services of other consultants when the services of other
consultants are requested by the Consultant and are necessary for the performance of the Services.
M To provide structural, mechanical, chemical, air and water tests, tests for hazardous
materials, and other laboratory and environmental tests, inspections, and reports required by law to
be provided by the City in connection with the Services, except the extent such tests, inspections, or
reports are part of the Services.
(g) To review reports, documents, data, and all other information presented by the
Consultant as appropriate.
IN
City of McHenry Professional Services Contract
(h) To provide approvals from all governmental authorities having jurisdiction over the
Services when requested by the Consultant, except the extent such approvals are part of the Services.
0 To provide, except as provided under Article 5 and Article 6 of this Contract, all
accounting, insurance, and legal services as may be necessary from time to time in the judgment of
the City to protect the City's interests with respect to the Services.
0) To attend meetings related to the Services.
(k) To give prompt written notice to the Consultant whenever the City observes or
otherwise becomes aware of any development that affects the scope or timing of Services, except
that the inability or failure of the City to give any such a notice will not relieve the Consultant of any
of its responsibilities under this Contract.
3.6 Time of the Essence. Time is of the essence for the Services and all activities with
regard to the performance of the Services.
3.7 Suspension of Services. The City, at any time and for any reason, may suspend work
on any or all Services by issuing a written work suspension notice to the Consultant. The Consultant
must stop the performance of all Services within the scope of the suspension notice until the City
directs the Consultant in writing to resume performance.
ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS
4.1 Services Change Orders. The City, from time to time, may issue a written order
modifying or otherwise changing the scope of the Services included in a Services Change Order (a
"Services Change Order"). Any Services Change Order in an amount exceeding $10,000 must be
approved by the City Council. The Services Change Order will be generally in the form attached to
and by this reference incorporated into this Contract as Attachment A. The Consultant may request
a Services Change Order based on a claimed material change to any Services performed under this
Contract. A Services Change Order may include additions to and deletions from the Services and
will include requested equitable increases or decreases to the Compensation.
42 Revision Notices. Within three (3) days after the date of a Services Change Order,
and in any event before the Consultant begins work on any changed Services, the Consultant must
notify the City in writing if the Consultant desires a revision to the Services Change Order (a
"Revision Notice"). The Revision Notice must clearly state the Consultant's requested revisions and
the reasons for the revisions. If the City agrees to any revision, then the City will issue a revised
Services Change Order in a form acceptable to the Parties. If the Consultant does not submit a
Revision Notice within the (3) -day period, then the Consultant will be deemed to have accepted the
Services Change Order and the Services Change Order will be final.
43 No Change in Absence of Services Change Order. No claim for an adjustment in
Compensation or Project Schedule will be made or allowed unless it is embodied in a Services
Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to an
adjustment in the Compensation or Project Schedule terms that has not been included, or fully
included, in a Services Change Order, then the Consultant may submit to the City a written request
for the issuance of, or revision of, a Services Change Order including the desired adjustment. The
Consultant's request must be submitted before the Consultant proceeds with any Services for which
an adjustment is desired.
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City of McHenry Professional Services Contract
44 Delays. If a delay in providing Services results from one or more causes that could
not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension
of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation
for extra costs related to the delay, or both. The Consultant must notify the City in writing within 3
days after the start of the delay and again in writing within 3 days after the delay has ended (the
"Delay Period"). The first notice must state the cause or causes of the delay and the impact of the
delay on providing Services. The second notice must state the cause or causes of the delay, the length
of the day, the reasons why the delay disrupted performance of the Services and the Consultant's
request, if any, for a change in Compensation or Project Schedule. If the Consultant fails to submit
notices as provided in this Section 4.5, then the Consultant will be deemed to have waived any right
to an adjustment in Compensation for the Services.
ARTICLE 5. INSURANCE
5.1 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in this Article 5.
52 Scope of Coverage; Minimum Limits of Coverage.
(a) Commercial General Liability. Insurance Services Office ("ISO"), or reasonable
equivalent, Commercial General Liability occurrence form CG 0001, with the City and its officials, officers,
employees, and agents named as additional insured on Insurance Service Office (ISO) Additional Insured
Endorsement CG 2010 (Exhibit A) or CG 2026 (Exhibit B). Coverage must beat least $1,000,000 combined
single limit per occurrence for bodily injury and for property damage and $1,000,000 per occurrence for
personal injury. The general aggregate must be twice the required occurrence limit. Minimum General
Aggregate must be no less than $2,000,000 or a project- contract specific aggregate of $1,000,000.
(b) Automobile Liability. Insurance Service Office Business Auto Liability coverage
form number CA 0001, Symbol 01 "Any Auto." Coverage must be at least $1,000,000 combined
single limit per accident for bodily injury and property damage.
(c) Professional Liability. Indemnification and for injury or damage arising out of
negligent acts, errors, or omissions in providing professional services, including without limitation:
(i) preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys,
designs or specifications and (ii) providing direction, instruction, supervision, inspection, or
engineering services or failing to provide them, if that is the primary cause of injury or damage.
Coverage must be at least $1,000,000 each claim with respect to negligent acts, errors, and omissions
in connection with all professional services to be provided under this Contract.
(c) Workers' Compensation and Employers' Liability. Workers' Compensation as
required by the Workers' Compensation Act of the State of Illinois and Employers' Liability
insurance. Coverage must be at least Workers' Compensation Coverage with statutory limits and
Employers' Liability limits of $500,000 per accident.
53 Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions
must be declared to and approved by the City. At the option of the City, either the insurer must reduce
or eliminate such deductibles or self -insured retentions with respect to the City and its officials,
officers, employees, and agents or the Consultant must procure a bond guaranteeing payment of
losses and related investigation, claim administration, and Consultant defense expenses.
5.4 Additional Reguirements. The insurance policies must contain, or be endorsed to
1.1
City of McHenry
Professional Services Contract
contain, the following provisions:
(a) Commercial General Liability and Automobile Liability Coverage. The City and its
officials, officers, employees must be covered as additional insured as respects: liability arising out
of the Consultant's work, including without limitation activities performed by or on behalf of the
Consultant and automobiles owned, leased, hired, or borrowed by the Consultant. Coverage must
contain no special limitations on the scope of protection afforded to the City or its officials, officers,
employees, and agents.
(b) Primary Coverage. The insurance coverage must be primary with respect to the City
and its officials, officers and employees. Any insurance or self-insurance maintained by the City and
its officials, officers, employees, and agents will be excess of the Consultant's insurance and will not
contribute with it.
(c) Severability of Interests/Cross Liability. The insurance must contain a Severability
of Interests/Cross Liability clause or language stating that the insurance will apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's ability.
(d) Umbrella Policies. If any commercial general liability insurance is being provided
under an excess or umbrella liability policy that does not "follow form," then the Consultant must
name the City and its officials, officers and employees, as additional insured under the umbrella
policy.
(e) Occurrence Form. All general liability coverage must be provided on an occurrence
policy form. Claims -made general liability policies are not acceptable.
(I} Workers' Compensation and Employers' Liabilijy Coverage. The insurer must agree
to waive all rights of subrogation against the City and its officials, officers, employees, and agents
for losses arising from work performed by the Consultant.
(g) Professional Liability. If the policy is written on a claims -made form, the retroactive
date must be equal to or preceding the effective date of this Contract. If the policy is cancelled, non -
renewed, or switched to an occurrence form, then the Consultant must purchase supplemental
extending reporting period coverage for a period of not less than three years after the date of
substantial completion.
(h) All Coverage. Each insurance policy required must have the City expressly endorsed
onto the policy as a Cancellation Notice Recipient. If a policy is canceled before the expiration date
of that policy, then notice must be delivered to the City in accordance with the policy provisions
prior to the expiration date.
n Acceptability of Insurers. Insurance must be placed with insurers with a Best's rating
of no less than A-, VII and licensed to do business in the State of Illinois.
0) Waiver of Limitation. The Consultant hereby agrees to waive any limitation as to
the amount of contribution recoverable against it by the City. This specifically includes any limitation
imposed by any state statute, regulation, or case law including any Workers' Compensation Act
provision that applies a limitation to the amount recoverable in contribution, such as Kotecki v.
Cyclops Welding. Each sub -consultant also must agree to this waiver.
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City of McHenry Professional Services Contract
55 Verification of Coverage. The Consultant must furnish the City with certificates of
insurance naming the City and its officials, officers, employees, and agents as additional insured and
with original endorsements affecting coverage required by this Article 5. The certificates and
endorsements for each insurance policy must be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements may be on forms provided by the City or
may be ISO Additional Insured Endorsements CG 2010 or CG 2026, or reasonable equivalent, and
in any event must be received and approved by the City before any work commences. The City
reserves the right to request a full certified copy of each insurance policy and endorsement.
5.6 Sub -Consultants and Suppliers. The Consultant must include all sub -consultants as
insured under its policies or must furnish separate certificates and endorsements for each sub -
consultant. All coverage for sub -consultants are subject to all of the requirements stated in this Article
5.
ARTICLE 6. INDEMNIFICATION
6.1 Agreement to Indemnify_. To the fullest extent permitted by law, the Consultant
hereby agrees to indemnify and, at the City's request, defend the City and its officials, employees,
agents, and representatives (collectively the "Indemnified Parties") against all injuries, deaths, loss,
damages, claims, patent claims, lawsuits, liabilities, judgments, costs, and expenses, including
attorney fees incurred by the City (collectively "Claims"), that may in any way accrue against the
Indemnified Parties or any one of them arising in whole, or in part, or in consequence of the negligent
or intentionally tortious performance of any services by the Consultant or its employees or sub -
consultants or that may in any way result therefrom, except only Claims arising out of the sole legal
cause of the City. In addition, Consultant hereby agrees to indemnify the City with regard to any
damages, costs and expenses, including attorney fees incurred by the City for any failure by the
Consultant to comply with insurance reporting provisions of any Consultant insurance policy
adversely affecting coverage provided to the indemnified parties.
62 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees
that any performance bond or insurance policy required by this Contract, or otherwise provided by
the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified
Parties or any one of them.
63 Withholding Payent. To the extent that any payment is due to the Consultant under
this Contract, the City may withhold that payment to protect itself against any Indemnified Claims
until all claims, suits, or judgments have been settled or discharged and evidence to that effect has
been furnished to the satisfaction of the City.
6.4 Limit on Duty to Indemnify_. The Consultant is not required to indemnify an
Indemnified Party to the extent a Claim resulted solely from the negligence or willful misconduct of
the Indemnified Party.
ARTICLE 7. ARBITRATION
7.1 Arbitration. Any controversy or claim arising out of or relating to this Contract, or
the breach thereof, shall be settled by binding arbitration administered by the American Arbitration
Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, as
determined in the exclusive discretion of the City, at 333 N. Green St. McHenry, Illinois, and
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City of McHenry Professional Services Contract
judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction
thereof. The parties agree that an arbitration award by default may be entered upon the party failing
to appear or defend itself in any arbitration proceeding. In the event of any arbitration or litigation of
this Contract, the non -prevailing party, as determined by the arbiter or court, shall pay all expenses
incurred by the prevailing party, including, but not limited to (a) attorney's fees, (b) filing costs, (c)
witness fees, and (d) other general expenses of arbitration or litigation.
ARTICLE S. TERMINATION
8.1 Contract is At -Will. This Contract is at -will and may be terminated by the City at
any time at the City's convenience, without reason or cause. If the City terminates this Contract
without reason or cause, then the Consultant will be entitled to Compensation for all Service
performed by the Consultant up to the date of termination. The Consultant is not entitled to any
consequential damages, including without limitation for lost profit, for any Services not performed
by the Consultant.
82 Termination by City for Breach. The City at any time, by written notice providing
Consultant with 10 days' to cure any alleged breach hereof, may terminate this Contract of breach
by the Consultant and of one or more terms of this agreement. "Breach" by the Consultant includes
(a) failure of the Consultant to adhere to any terms or conditions of this Contract, (b) failure of the
Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the
performance of Services so as to endanger proper performance of the Services within the Project
Schedule, (d) failure of the Consultant to have or maintain adequate resources to complete any
Services.
83 City Remedies. If the City terminates this Contract for Breach by the Consultant,
then the City will have the right, at its election and without prejudice to any other remedies provided
by law or equity, to pursue any one or more of the following remedies:
(a) The City may recover from the Consultant any and all costs, including without
limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a result
of actions taken by the City in response to any Breach.
(b) The City may withhold any or all outstanding Compensation to reimburse itself or
pay for any and all costs, including without limitation reasonable attorneys' fees, incurred by the
City as the result of any Breach or as a result of actions taken by the City in response to any Breach.
In that event, the City will pay any excess funds to the Consultant, if any, after all of the City's costs
are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City
for, or pay, all costs, then the City will has the right to recover directly from the Consultant a sum of
money sufficient to reimburse itself, or pay, all remaining costs.
8.4 Termination by Consultant for Breach. The Consultant at any time, by written notice,
terminate this Contract on account of failure by the City to properly pay the Consultant and failure
of the City to cure the breach within 10 days after that written notice or such further time as the
Consultant may agree, in the Consultant's sole discretion, in response to a written notice from the
City seeking additional time to cure.
ARTICLE 9. LEGAL RELATIONSHIPS
AND GENERAL REQUIREMENTS
9.1 Consultant as Independent Consultant. For purposes of this Contract, the Consultant
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City of McHenry Professional Services Contract
is an independent consultant and is not, and may not be construed or deemed to be an employee,
agent, or joint venturer of the City.
9.2 Communications with Regulators. Any written communication by Consultant
directly with applicable governmental regulatory agencies with regard to Services shall be copied to
the City.
9.3 Permits and Licenses. The Consultant must obtain and pay for all permits and
licenses, registrations, qualifications, and other governmental authorizations required by law that are
associated with the Consultant's performance of Services.
9.4 Safety, Hazardous Materials.
(a) Protection of Health, Environment. The Consultant's personnel must be experienced
and properly trained to perform the Services and must take adequate precautions to protect human
health and the environment in the performance of Services.
(b) Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous
condition relating to the Services, then the Consultant must bring that condition to the attention of
the City.
(c) Hazardous Materials. The Consultant acknowledges that there may be hazardous
substances, wastes, or materials as defined by applicable Law ("Hazardous Materials") at a project
site or otherwise associated with Services, and the Consultant under those circumstances must take
appropriate precautions to protect its employees, sub -consultants, and suppliers.
9.5 Ownership of Data and Documents. All data and information, regardless of its
format, developed or obtained under this Contract (collectively "Data"), other than the Consultant's
confidential information, will be and remain the sole property of the City. The Consultant must
promptly deliver all Data to the City at the City's request. The Consultant is responsible for the care
and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the
Consultant's records subject to the Consultant's continued compliance with the provisions of this
Article. The City hereby indemnifies the Consultant for damages caused by the City's misuse or
reuse of Data not originally intended.
9.6 Notices. Any notice or communication required by this Contract will be deemed
sufficiently given if in writing and when delivered personally or upon receipt of registered or certified
mail, postage prepaid, with the U.S. Postal Service and addressed as follows:
If to the City:
City Administrator
City of McHenry
333 S. Green Street
McHenry, Illinois 60050
If to the Consultant:
with a copes
Public Works Director
Public Works Department
1415 Industrial Drive
McHenry, Illinois 60050
with a copy to:
or to such other address as the party to whom notice is to be given has furnished in writing.
NO
City of McHenry Professional Services Contract
9.7 No Waiver by City. No act, order, approval, acceptance, or payment by the City, nor
any delay by the City in exercising any right under this Contract, will constitute or be deemed to be
an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or incomplete Services
or operate to waive any requirement or provision of this Contract or any remedy, power, or right of
the City.
9.8 No Third -Party Beneficiaries. This Contract is for the benefit of the City and the
Consultant only and there can be no valid claim made or held against the City or the Consultant by
any third parry to be a beneficiary under this Contract.
9.9 Survival of Terms. The following sections will survive the termination of this
Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9.
9.10 Assi nments. The Consultant may not assign or transfer any term, obligation, right,
or other aspect of this Contract without the prior express written consent of the City. If any aspect of
this Contract is assigned or transferred, then the Consultant will remain responsible to the City for
the proper performance of the Consultant's obligations under this Contract. The terms and conditions
of any agreement by the Consultant to assign or transfer this Contract must include terms requiring
the assignee or transferee to fully comply with this Contract unless otherwise authorized in writing
by the City.
9.11 Amendments. This Contract may be amended only in writing executed by the City
and the Consultant.
9.12 Governing Law. The validity, construction, and performance of this Contract and all
disputes between the parties arising out of or related to this Contract will be governed by the laws of
the State of Illinois without regard to choice or conflict of law rules or regulations.
9.13 Compliance with Laws. Grant Regulations. All Services must be provided,
performed, and completed in accordance with all applicable governmental permits, licenses, or other
approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The
Consultant also must comply with applicable conditions of any federal, state, or local grant received
by the City with respect to this Contract. The Consultant will be solely responsible for any fines or
penalties that may be imposed or incurred by a governmental agency with jurisdiction over the
Services as a result of the Consultant's improper performance of, or failure to properly perform, any
Services.
9.14 Representation of No Conflicts. The Consultant represents that, to the best of its
knowledge, (1) no City employee or agent is financially interested, directly or indirectly, in the
business of the Consultant or this Contract, (2) as of the Effective Date neither the Consultant nor
any person employed by the Consultant has any interest that would conflict in any manner or degree
with the performance of the obligations under this Contract, and (3) neither the Consultant nor any
person employed by or associated with the Consultant may at any time during the Term obtain or
acquire any interest that would conflict in any manner or degree with the performance of the
obligations under this Contract.
9.15 No Collusion. The Consultant represents that the Consultant is not barred from
contracting with a unit of state or local government as a result of (1) a delinquency in the payment
of any tax administered by the Illinois Department of Revenue unless the Consultant is properly
contesting its liability for the tax or the amount of the tax or (2) a violation of either Section 33E-3
or Section 33E-4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1 et seq. The
-11-
City of McHenry
Professional Services Contract
Consultant represents that the only persons, firms, or corporations interested in this Agreement as
principals are those disclosed to the City prior to the execution of this Contract and that this Contract
is made without collusion with any other person, firm, or corporation.
WHEREFORE, the City and the Consultant have caused this Contract to be executed by
their duly authorized representatives as of the Effective Date.
CITY OF MCHENRY
By:_
Name:
Title:
[insert consultant name]
By:_
Name:
Title:
-12-
City of McHenry
Professional Services Contract
ATTACHMENT A
SERVICES CHANGE ORDER NO.
In accordance with Section 4.1 of the Contract dated
Consultant, the Parties agree to the following Services Change Order:
1. Change in Services:
2. Change in Project Schedule (attach schedule ifappropriate):
20 between the City and the
3. Change in Completion Date: All Services must be completed on or before: ,
20
4. Change in Compensation:
ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.
CITY CONSULTANT
[City's project representative] Signature
Name (Printed or Typed)
,20
Date Date
If compensation change greater than $3 500 then City Administrator signature required.
20
, 20
City Administrator Date
If compensation change greater than $10 000 then City Council approval and Mayor signature required.
20
Mayor Date
-I-
-f 3 '_-�l
'A
DECEMBEH 14, 2018
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r> 420 North Front Street I Suite 100 1 McHenry, IL 60050 1, I R G R E E N. C 0 M
Main 815.385.1778 + Fax 815.385.1781
HRGreen
December 14, 2018
Jon Schmitt, Public Works Director
City of McHenry
Public Works Department
1415 Industrial Drive
McHenry, Illinois 60050
Re: Home & Ramble Storm Sewer Replacement Professional Engineering Services
Dear Jon and the Selection Committee,
From pump station and water plant design, to roadway drainage and culvert replacements, the City of McHenry and HR Green
partnership has brought a lot of improvements to the community. This latest endeavor, the Home & Ramble Storm Sewer
Replacement protect, will continue this beneficial partnership by addressing the long history of localized flooding In the area.
In fact, the HR Green team that Is being proposed has already begun helping the City to identify solutions. From 2016 to 2017,
HR Green conducted site Investigations, developed models, and drafted a study for the City's Lakeland Park Drainage project.
This led to a few potential solutions for the City, Including the detention pond solution that Is being implemented for the next
phase of the project.
The protect will be led by myself, Project Manager Logan Gilbertsen, PE, CFM, with support of SylWa Kokoszka, EIT, CFM,
who was part of the Initial study and modeling. Together our team surveyed and modeled the entire project, completed a study
and drainage report (included in the RFQ), conducted soil testing, and generated six alternative solutions for the City to review.
Not orgy are we professionals invested, but we are personally unrested as well. in fact, my family and numerous HR Green
employees currently live It the neighborhood where the project will be conducted, which means the team we are proposing is
extremely familiar with the challenges, and also view this as more than just another job —we view It as helping out coworkers,
family and the community.
The proposal that we've submitted highlights how the experience that we have from the Lakeland Park Drainage project truly
makes us the best fit for the Home & Ramble Storm Sewer Improvement project. The team Is excited about taking on this next
challenge and working with the City to continue making Improvements in the community where we live and work. Should you
have any questions, please feel free to contact me directly, 815.759.8370.
Thank you again for taking the time to review our qualifications and proposal.
Sincerely,
HR GREEN, INC.
Logan Gilbertsen, PE, CFM
Project Manager
Chad Pieper, PE
Client Service Manager
Certification
I hereby certify that the information contained in this Proposal, including all attachments
thereto, is true and accurate to the best of my knowledge.
Name: Timothy J. Hartnett
Signature: ,
Title: PrincipaWice President
Firm: HR Green, Inc.
Date: December 14, 2018
PROJECT UNDERSTANDING
The Lakeland Park Subdivision, in the City of
McHenry, has had a long history of drainage
challenges including localized flooding issues
near the intersection of Home Avenue and Ramble
Road. The City plans to address this flooding issue
through the installation of a new storm sewer and
some strategically placed detention, HR Green has
previously completed a drainage study of the area
and is very familiar with the flooding issues and
the potential solutions.
Existing Conditions and Key Project Challenges
The intersection of Home and Ramble receives
stormwater runoff from approximately 22.3 acres
of residential and industrial area. The water that
drains to this location has no overland flow route
to drain through until it has flooded multiple
residential structures. Historically, this area
used to drain directly into Boone Creek until the
construction of the commercial properties along
Waukegan Road (IL Route 120), When these
properties were developed it likely blocked off the
overflow route for this low area and resulted in the
flooding issues that are experienced today.
Currently, the intersection is drained into the
Lakeland Park Drainage Ditch through over 2,000
feet of storm sewer. This storm sewer is 12" in
diameter at the intersection and has a relatively
flat slope that further limits the capacity of the
storm sewer. HR Green has thoroughly researched
this area and has solutions to reduce the risk of
flooding at the intersection.
Six Alternatives for Feasible and Functional Design
Since the completion of the Lakeland Park
Drainage Study, HR Green has studied this site
further to review six separate options for draining
the intersection. The options included installing
a storm sewer, adding stormwater detention and
providing overland flow routes. HR Green will
build off of this knowledge of the area to deliver a
creative, feasible and functional design.
A Figure 1: Inundation maps prepared by HR Green
(2016). After the 2016 Lakeland Park Drainage Study was
completed, our engineers have continued to visit the site
during intense storm events to further verify the findings
and recommendations of the report.
HRGreeno
SERVICES
THIS AGREEMENT is between the City of McHenry
(hereafter "CLIENT") and HR GREEN, INC. (hereafter
"COMPANY").
1.0 Project Understanding
1.1 General Understanding
COMPANY understanding for the Home & Ramble Storm
Sewer Improvements project is outlined on previous page.
1.2 Design Criteria/Assumptions
COMPANY assumes that one of the general storm sewer
alignment will conform to the previously completed six
(6) separate options for draining the intersection. This
alignment roughly follows from the intersection of Home
Avenue and Ramble Road to the Lakeland Park Drainage
Ditch along the existing storm sewer alignment. The limits
of detailed survey will follow this corridor and include the
vacant lot at the southeast corner of Home Avenue and
Ramble Road as well as limited topographic survey in the
southwest corner of William H. Althoff Park. Survey of
other portions of the Lakeland Park subdivision are not
included in this project.
It is assumed that the proposed storm sewer will be
constructed within the CLIENT's right of way and within
existing easements. No easements are anticipated to be
created for this project.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the
following services:
2.1 Site Investigation
During the study phase of this project COMPANY
completed a limited survey of the storm sewer system and
adjacent topography which drains the intersection. The
first step in the successful completion of this project will
be to supplement the field data and survey that COMPANY
has already collected, COMPANY will collect the following
survey services:
2.1.1 Right of Way Survey
COMPANY will recover existing right of way evidence for
approximately 1,400 feet of roadway along Ramble Road,
Home Avenue, and Lakeland Avenue in McHenry, Illinois.
HRG will calculate the existing right of way as shown on
provided plats of subdivision and plat of dedication/right of
way maps to include on the base map COMPANY.
2.1.2 Topographic Survey
biSurvey will be taken at 50-foot cross section
HRGreene
intervals including the area within the right of way of
Ramble Road, Home Avenue and Lakeland Avenue from
180 feet south of Home Avenue westerly and northerly
to the north end of Lakeland Avenue. Survey will include
the approximate 1.2-acre area at the southwest corner
of Home Avenue and Ramble Road, and a 100-foot-wide
area from the north leg of Ramble Road approximately
1,000 feet north to the creek. Survey will include existing
visible features and improvements including topography
and improvements lying within the limits as described
above. Existing utilities will be surveyed from visible
flags or markings. Storm, sanitary sewer and water main
structures will be surveyed, including rim elevation, invert
pipe size, direction and elevation as observed at unlocked
manholes. Survey will reference existing NGS control
stations, Illinois State Plane Coordinate System East Zone
NAD83(2011). Elevations will be based upon NAVD88 or
local benchmarks.
2.1.3 Tree Survey
COMPANY will locate existing trees greater than four (4)
inches in diameter within the project limits. Tree size and
type (coniferous or deciduous) will be referenced within the
topographic base map.
2.1.4 Site Topography Survey Base Map
COMPANY will generate a AutoCAD Civil3D drawing of the
existing features collected along the roadway according to
IDOT standards. One (1) foot contours will be generated
with the elevations referenced to NAVD88 (U.S. Survey
Feet). COMPANY will provide a AutoCAD drawing with
existing features and improvements within the project limits
to be shown. Topographic Survey base map will show tags
to existing visible utilities and features.
2.1.5 Pavement, Soils and Services
Soil boring complete prior to purchasing the CLIENT owned
parcels will be supplemented with additional soil boring
and pavement cores along the proposed storm sewer
alignment. It is assumed that three (3) pavement cores
will be collected and three (3) additional soil samples will
be collected. COMPANY will employ a sub -consultant to
complete these tasks. Lastly, the service lines for homes
along Lakeland Avenue will be located to ensure that the
proposed storm sewer will not negatively affect any private
sanitary sewer services. It is assumed that service lines
will be located using potholing methods. COMPANY will
pothole and measure down the to the top of service on up
to five (5) homes along Lakeland Avenue and Ramble Road
to determine approximately what the depth of the sanitary
service is. The potholing will be completed through the use
2
of a sub -consultant.
2.2 Alternative Analysis
COMPANY has previously studied six (6) options for
draining the intersection of Home and Ramble. COMPANY
will meet with CLIENT staff to determine which option
is the most feasible and provides the right balance of
level of service and cost. Once this has been completed,
COMPANY will provide up to three (3) drainage alternatives
with a summary of the pros and cons of each alignment.
Each alternative will consist of varying the pipe diameter
and available detention. Each alternative will be
represented with an exhibit and opinion of probable cost.
It is assumed that the general storm sewer alignment will
follow the existing storm sewer alignment but may vary in
its exact location within the right of way.
2.3 Bidding Documents
HR Green has completed numerous project for the City of
McHenry. We are very familiar with the City's preferences
on plans and specifications. For this project, we will
submit a pre -final package to the City for review. Upon
your review we will respond to all comments in writing and
provide you with a final set of plans and specifications for
bidding. The bid package will be completed using IDOT
plan sheets and the IDOT BLR contract document forms.
The project plans will include the following sheets:
• Cover
• Specifications and General Notes
• Utility Contracts and Symbol Legend
• Summary of Quantities
• Proposed Storm Sewer Tag Sheet
• Proposed Crossing/Conflict Tag Sheet
• Demolition/Removal Plan — Detailed 20 Scale (Roadway)
2,200LF
• Demolition/Removal Plan — Miscellaneous Items &
Additional Tags
• Detailed Grading Plan — 30 Scale
• Plan and Profiles (Utilities) — 20 Scale, 2,000LF
• Pavement and Restoration Plan — 20 Scale, 2,200LF
• Erosion Control Specifications and Details
• Details
It is assumed that the total plan set will consist of twenty-
nine (29) sheets. The pre -final and final plan submittals
for the plans and specifications will be provided in an
electronic PDF format. The details used will consist of IDOT
HRGreena
lane closure, sewer and pavement details, City of McHenry
details and Illinois Urban Manual details for erosion control.
2.4 Traffic Control
The installation of the proposed storm sewer will likely
require portion of Home Avenue, Lakeland Avenue and
Ramble Road to be closed for short periods of time.
COMPANY will prepare a traffic control plan to account for
anticipated lane closures, detours and potential temporary
pavement. It is anticipated that traffic control will be
straightforward for the site and that IDOT standard details
for maintenance of traffic will be sufficient to use for this
project. Specifications for coordinating with residents will
be developed for the construction documents.
2.5 Soils Certifications
One important aspect of this project will be certifying the
soils as Clean Construction Demolition Debris (CCDD).
COMPANY will work with a sub -consultant to complete LPC
662 and can provide an option cost for LPC 663 at the
CLIENT's request. COMPANY is assuming that three (3)
samples will be tested.
2.6 Roadway Restoration
Once the storm sewer is in the ground residents will
be looking at the restoration of the site. Much of the
roadway will be impacted by the installation of the sewer
and restoring the pavement can be done in many different
ways. COMPANY will provide the CLIENT with three (3)
alternative cross sections for restoring the roadway. It is
assumed that the three alternatives will include full depth
patching of the excavation area only, resurfacing of the
entire roadway and incorporating a curb. The exact type of
curb will be coordinated with the CLIENT prior to preparing
the alternative. Each alternative will be accompanied by an
approximate opinion of probable cost to help decide which
alternative is the right choice for this site.
2.7 EOPCC
It is understood that CLIENT needs to have an Engineers
Opinion of Probable Construction Costs (EOPCC) no
later than June 9th 2019 in order to meet deadlines
for budgeting for the 2019/2020 Capital Improvements
Program. COMPANY will deliver on this deadline and will
provide a second EOPCC prior to bidding.
2.8 Permits
COMPANY will apply for permits prior to the bidding
date of the project. Based on knowledge of the project,
it is assumed that approvals from the City of McHenry
will be needed for a stormwater permit. Additionally,
13
depending on the final design, an approval from the United
States Army Corps of Engineers (ACOE) may be required
depending on where the storm sewer outlet is located with
relation to the Lakeland Park Drainage Ditch. COMPANY
will also consult the IDNR's EcoCAT system and complete a
Notice of Intent and SWPPP with the IEPA if the project site
results in more than one (1) acre of disturbance. CLIENT
will be responsible for all permitting fees. Permitting fees
have not been included into this scope of services. It is
anticipated that permit reviews will be completed within 90
days of submittal. COMPANY cannot guarantee approval
of any permit but has an excellent record with obtaining
approvals from the mentioned agencies.
2.9 Bidding Support
Questions may arise during the bidding process.
COMPANY will respond to requests for information and
issue up to two (2) addenda during the bidding phase.
It is understood that the CLIENT will provide the bidding
services including but not limited to bid advertising, bid
opening and bid tabulations.
2.10 Construction Support
COMPANY will be available to respond to contractor
requests for information (RFI) during construction. It
is assumed that three (3) RFI's will be received during
construction. Additionally, COMPANY will complete shop
drawing reviewed of up to three (3) shop drawings. It is
not anticipated that more than three shop drawings would
be required for a project of this nature. The Request for
Proposals does not request construction observation. It is
assumed that CLIENT will perform construction observation
and COMPANY will not provide construction observation
services.
2.11 Meetings
Communication is key to a project going smoothly.
COMPANY will hold a project kickoff meeting, alternative
review meeting, a final deliverable meeting and finally
COMPANY will attend a preconstruction meeting. In
addition to these meetings, COMPANY will provide a weekly
update email from the project manager to inform the
CLIENT as to what work was completed in the past week,
what is scheduled for next week and where the project is
relative to the overall schedule.
3.0 Deliverables and Schedules Included in this
Agreement
• Proposal Submitted: December 14, 2018
• PSA Approval by City and Notice to Proceed: January 7,
2019
• Project Kickoff: January 14, 2019
• Site Investigation Completion: March 15, 2019
• Alternative Analysis: April 12, 2019
• Pre -Final Bidding Documents: June 9, 2019
• EOPCC (Pre Final): June 9, 2019
• Bidding: August 2019
•Project Design and Bidding Completion: January 15, 2020
This schedule was prepared to include reasonable
allowances for review and approval times required by the
CLIENT and public authorities having jurisdiction over the
project. This schedule shall be equitably adjusted as the
project progresses, allowing for changes in the scope of
the project requested by the CLIENT or for delays or other
causes beyond the control of COMPANY.
4.0 Items not included in Agreement/Supplemental
Services
The following items are not included as part of this
agreement:
• Construction observation
• Easements
• Appraisals and negotiations
• Geotechnical services
• Groundwater study or reports
• Wetland delineation report
• Wetland jurisdictional determination
• Archaeological and/or other environmental surveys
• Letter of Map Revision (LOMR)
• Funding/Grant applications or grant management
Supplemental services not included in the agreement can
be provided by COMPANY under separate agreement.
Soil borings, pavement cores and sanitary sewer service
locations will be completed by a sub -consultant.
The following items are required from the client:
• Provide necessary and available utility maps
• Easement documents for existing utilities
• Site access
• Provide relevant wetland reports, soil reports or other
technical data
HRGreena
14
COMPENSATION
The COMPANY offers the following man hour estimates and Not -to -Exceed project cost.
This fee does include attendance at any meetings or public hearings other than those specifically listed in the Scope of
Services. These service items are considered extra and are billed separately on an hourly basis.
As you will notice, the Not -to -Exceed cost developed for this project differs from the budgetary estimate provided in the
original alternative solutions that were previously provided. The original budgetary estimate did not include the additional
design requests for analysis of three additional alternatives and alternate pavement restoration options. Additionally, the
costs for the soil borings/pavement cures, responding to construction BFI's and reviewing shop drawing submittals were
included in the budgetary estimate provided.
Task
Data Gathering, Survey and Preliminary Project Coordination
Soil Boring, Pavement Cores and CCDD
Design Engineering
Permitting
Bidding Assistance and Construction Support
Hours
Cost
68
$8,910
Direct Cost
$6,000
154
$17,578
13
$1,235
10
$1,232
TOTAL 245
$34,955
HRGreeno
15
PROJECT SCHEDULE
While we understand the City has scheduled this project for construction in 2020, should the City want to accelerate the
project, we feel this project could be completed for construction in summer 2019.
Task
Proposal Submitted
PSA Approval by City and Notice -to -Proceed
Project Kickoff
Site Investigation Completion
Alternative Analysis
Pre -Final Bidding Documents
EOPCC (Pre -Final)
Bidding
Project Design and Bidding Completion
Date
December 14, 2018
January 7, 2019
January 14, 2019
March 15, 2019
April 12, 2019
June 9, 2019
June 9, 2019
August 2019
January 15, 2020
HRGreeno
6
PROPOSED TEAM ORGANIZATIONAL CHART
The team below managed the study and modeling for the City's Lakeland Park Drainage project, which means they are
familiar with the City's challenges and have already begun working with the City to identify the solutions that will be
implemented on the Home & Ramble Storm Sewer Improvement project. The team is enthusiastic to get started and
will be fully available to respond to the City's needs.
*The following pages highlight key individual's qualifications and how they will benefit the City of McHenry.
M enr
---------------------
Ajay Jain, PE, CFM* Chad Pieper, PE*
Logan Gilbertsen, PE, CFM*
MIRU LGVVLJ
Midland Standard
Engineering & Testing, Inc.
Midland Standard Engineering & Testing, Inc. is a geotechnical engineering firm with additional
specialization in Construction Materials Testing. They are located in the Greater Chicago Area in East
Dundee, Illinois, and provide a full range of geotechnical and construction inspection services to clients in
Illinois, Wisconsin, and Indiana. These include site exploration programs, laboratory testing, and written
recommendations for design and construction of roadways and underground utilities. All laboratory testing
is conducted in East Dundee, which is operated by a full-time NICET certified manager.
HRGreen. 7
EXPERIENCE
7 Years
EDUCATION
BS, Civil and
Environmental Engineering,
University of Illinois
REGISTRATION /
LICENSE
PE, IL, 12-00620
Certified Floodplain
Manager
EXPERIENCE
24 Years
EDUCATION
Logan Gilbertsen, PE, CFM
Project Manager
Benefit the City of McHenry
Logan is a familiar face at the City of McHenry's Public Works Department. He has
managed and designed projects for the City, including his role as Project Manager for
the Lakeland Park Drainage Study. In that role he was responsible for overseeing the HR
Green team, coordinating with the City of McHenry's staff, conducting site visits, hydraulic
modeling for the Home & Ramble intersection drainage challenges, generating a study and
report, and developing alternative solutions for the City's review.
Role for the Home & Ramble Road Storm Sewer Improvement Project
Logan understands the ins and outs of this project and has successfully presented
proposed solutions to the City's Board and Public Works teams. He has proven that he
can deliver on the City's expectations and will continue to be proactive in delivering the
most value to the City and its project. For this project he will continue his role as Project
Manager, ensuring overall value to the City through quality design that meets the intended
schedule and budget.
Ajay Jain, PE, CFM
Project Principal and Quality Control
Benefit to the City of McHenry
Ajay serves as a Practice Leader for the Water Resource group at HR Green. His
responsibilities include mentoring and providing design oversight to staff engineers, quality
control/quality assurance reviews, and regulatory compliance. He has a broad perspective
on water resources projects and can apply this experience to the City's project. Ajay has
provided project management and quality control for various McHenry projects. These
projects have addressed stormwater management, bike path design and construction, and
drainage improvements related to roadway reconstructions. He is familiar with the City
staff and project standards.
Civil Engineering,
Ajay has managed a wide variety of water resource and drainage projects involving
So
Southern Illinois University
Floodplain studies and mapping including preparing Letter of Map Revisions (LOMR);
flood control design of earthen and structural levee systems; location drainage studies
BS, Civil Engineering,
(LDS) and hydraulic reports (HR); comprehensive watershed master plans; and low impact
Kamla Nehru Institute of
sustainable design including green infrastructure and best management practices.
Technology
Role for the Home & Ramble Road Storm Sewer Improvement Project
REGISTRATION /
As Project Principal, Ajay will be responsible for making sure the project team is meeting
LICENSE
all project milestones and delivering a quality product to the City. He will make sure that
PE, IL, 062-059796
all resources required to complete the project are made available to the City as necessary.
He will provide design oversight to the project team and conduct milestone quality control
Certified Floodplain
checks.
Manager
HRGreeno
8
EXPERIENCE
21 Years
EDUCATION
BS, Civil Engineering,
Embry Riddle Aeronautical
University
REGISTRATION /
LICENSE
PE, IL, 062-060005
EXPERIENCE
2 Years
EDUCATION
BS, Civil Engineering,
University of Illinois
Chad Pieper, PE
Client Service Manager
Benefit to the City of McHenry
Currently, Chad's primary responsibility is providing municipal engineering services to the
City of McHenry. He attends meeting for the City and oversees plan review for commercial
and residential developments. He also is the Project Manager for Engineering and
Construction phases of the capital improvement projects. Some of these projects have
included, development of a GIS system, construction improvements for the wastewater
treatment plants, construction of a new water treatment facility, construction of new
roadway infrastructure and various roadway resurfacing projects. Chad coordinates all
construction observation personnel working on projects within the City of McHenry by
private developers. In addition to this work, Chad also assists the City with planning their
CIP by identifying projects, providing budgetary cost estimates and identifying funding
sources.
Role for the Home & Ramble Road Storm Sewer Improvement Project
As Client Service Manager, Chad is incredibly familiar with the City's staff, projects and
expectations. He serves as HR Green's main point of contact for the City across all of our
local disciplines. His knowledge of the City's team and overall project goals will make him
a great resource internally over the course of this project.
Sylwia Kokoszka, EIT, CFM
Staff Engineer
Relevant Experience with the City of McHenry
Sylwia was the lead Staff Engineerr for the City's Lakeland Park Drainage Study. In that
role she led all of the modeling including HECHMS modeling for flows and Geo HECRAS
modeling for hydraulics; project modeling included 11 culverts. Sylwia also walked
the project site and supported the surveying portion of the project. She worked with
Project Manager, Logan Gilbertsen, to develop proposed conditions and identify potential
solutions.
Benefit to the City of McHenry
Sylwia has walked the project site, seen the challenges of flooding firsthand, and
understands the City's long-term goals. As part of the team who helped to identify and
develop potential solutions, she will continue to work with the City and HR Green's project
team to deliver high quality models and designs leading into the construction phase.
REGISTRATION / Sylwia's overall experience includes analysis and design of stormwater systems,
LICENSE wastewater collection and treatment systems, and potable water treatment systems. She
EIT, IL, 061-039050 has been involved in planning, permitting, design, and construction. Agencies Sylwia has
Certified Floodplain worked with for permitting include IHPA, IDNR, KDSWCD, IEPA, and USACOE. Examples
Manager of stormwater experience include hydrologic and hydraulic modeling, drainage studies,
stream restoration projects, engineer's estimates of probable costs, and construction
review for municipal stormwater systems. She is proficient with ArcMap, HEC-HMS, XP
SWMM, HEC-RAS, GeoHECRAS, HY-8, and Microstation.
HRGreene 9
HRGreen®
TRANSPORTATION
WATER
GOVERNMENTAL SERVICES
LAND DEVELOPMENT
ENVIRONMENTAL
CONSTRUCTION
DHRGREEN.COM
City of McHenry
Professional Services Contract
Professional Services Contract
Between The City Of McHenry
And HR Green, Inc.
For Professional Engineering
Services For Home & Ramble Storm
Sewer Replacement Project
Revised 5/22/17
City of McHenry Professional Services Contract
Professional Services Contract Between The City of
McHenry And HR Green, Inc.
For Professional Engineering Services For Home &
Ramble Storm Sewer Replacement Project
TABLE OF CONTENTS
Page
ARTICLE1. THE SERVICES........................................................................................................ I
1.1 Intent........................................................................................................................ I
1.2 Services....................................................................................................................1
1.3 Project Time............................................................................................................1
1.4 Term; Extensions.....................................................................................................1
1.5 Other Contracts........................................................................................................1
1.6 Responsibility of Consultant to Perform.................................................................1
1.7 Financial Ability to Perform.................................................................................... 2
ARTICLE 2. COMPENSATION AND PAYMENT......................................................................2
2.1 Pricing Schedule...................................................................................................... 2
2.2 Monthly Payment; Invoices.....................................................................................2
2.3 Taxes........................................................................................................................2
2.4 Final Payment..........................................................................................................2
2.5 Deductions............................................................................................................... 3
2.6 Use of Deducted Funds........................................................................................... 3
2.7 Keeping Books and Accounts................................................................................. 3
ARTICLE 3. PERFORMANCE OF SERVICES............................................................................3
3.1 Standard of Performance......................................................................................... 3
3.2 Correction of Defects............................................................................................... 3
3.3 Risk of Loss.............................................................................................................4
3.4 Opinions of Probable Cost....................................................................................... 4
3.5 City Responsibilities................................................................................................4
3.6 Time of the Essence................................................................................................. 5
Revised 5/22/17
City of McHenry Professional Services Contract
3.7
Suspension of Services............................................................................................ 5
ARTICLE 4.
SERVICES CHANGE ORDERS; DELAYS............................................................
5
4.1
Services Change Orders..........................................................................................5
4.2
Revision Notices......................................................................................................
5
4.3
No Change in Absence of Services Change Order..................................................5
4.4
Delays......................................................................................................................
5
ARTICLE5.
INSURANCE............................................................................................................
6
5.1
Insurance..................................................................................................................
6
5.2
Scope of Coverage; Minimum Limits of Coverage .................................................
6
5.3
Deductibles and Self -Insured Retentions................................................................
6
5.4
Additional Requirements.........................................................................................6
5.5
Verification of Coverage.........................................................................................
7
5.6
Sub -Consultants and Suppliers................................................................................8
ARTICLE 6.
INDEMNIFICATION...............................................................................................
8
6.1
Agreement to Indemnify..........................................................................................
8
6.2
No Limit Based on Insurance..................................................................................
8
6.3
Withholding Payment..............................................................................................8
6.4
Limit on Duty to Indemnify.....................................................................................
8
ARTICLE7. ARBITRATION........................................................................................................
8
7.1
Arbitration...............................................................................................................
8
ARTICLE8. TERMINATION.......................................................................................................
9
8.1
Contract is At-Will..................................................................................................9
8.2
Termination by City for Breach...............................................................................
9
8.3
City Remedies..........................................................................................................
9
8.4
Termination by Consultant for Breach....................................................................
9
ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS .........................
9
9.1
Consultant as Independent Consultant..................................................................10
9.2
Compliance with Laws; Communications with Regulators..................................10
9.3
Permits and Licenses.............................................................................................10
9.4
Safety; Hazardous Materials..................................................................................10
9.5
Ownership of Data and Documents.......................................................................10
9.6
Notices...................................................................................................................10
9.7
No Waiver by City.................................................................................................10
9.8
No Third -Party Beneficiaries.................................................................................
I I
Revised 5/22/17
City of McHenry
Professional Services Contract
9.9
Survival of Terms..................................................................................................11
9.10
Assignments..........................................................................................................11
9.11
Amendments..........................................................................................................11
9.12
Governing Law......................................................................................................11
9.13
Compliance with Laws, Grant Regulations...........................................................11
9.14
Representation of No Conflicts.............................................................................11
9.15
No Collusion..........................................................................................................11
Revised 5/22/17
City of McHenry
Professional Services Contract
Professional Services Contract Between The City of
McHenry And HR Green, Inc.
For Professional Engineering Services For Home &
Ramble Storm Sewer Replacement Project
This contract (the "Contract") is dated as of January 211t, 2019 (the "Effective Date") and is
by and between the City of McHenry, an Illinois municipal corporation, (the "City") and HR Green,
Inc. (the "Consultant"). In consideration of the mutual covenants and promises contained herein, the
parties agree as follows:
ARTICLE 1. THE SERVICES
1.1 Intent. It is the intent of the parties that this Contract govern the relationship of the
parties.
1.2 Services. The Consultant will perform for the City the following services (the
"Services"):
Proposed Scope of Services is identified on Pages 2-4 of HR
Green, Inc. "Services" section included in attached Proposal.
1.3 Project Time. The Services will be performed according to the following schedule
("Project Schedule"):
Proposed Schedule is identified on Page 6 of HR Green, Inc.
"Project Schedule" section included in attached Proposal.
The Services will be completed on or before January 15, 2020 (the "Completion Date").
The Completion Date shall be effective for substantial completion all design services. Bidding
Services and Construction Support shall be completed after the date of substantial completion in
coordination with construction of the project.
1.4 Term; Extensions. This Contract commences on the Effective Date and terminates
on January 15, 2021 unless terminated earlier pursuant to Article 8 of this Contract (the "Term").
All terms of this Contract, including without limitation pricing terms, are firm during the Term,
unless as embodied in an amendment to this Contract in accordance with Section 9.15. The Parties
may extend this Contract for two additional one-year periods (each an "Extended Term"). Pricing
terms may be adjusted by written agreement at the beginning of an Extended Term.
1.5 Other Contracts. The City may enter into agreements with other consultants,
pursuant to which the City may award work from time to time at the City's discretion.
1.6 Responsibility of Consultant to Perform. The Consultant must provide all personnel
necessary to complete the Services. The Consultant must perform the Services with its own personnel
and under the management, supervision, and control of its own organization unless otherwise
approved by the City in writing. All sub -consultants and supplies used by the Consultant in the
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City of McHenry Professional Services Contract
performance of Services must be acceptable to, and approved in advance by, the City. The City's
approval of any sub -consultant or supplier will not relieve the Consultant of full responsibility and
liability for the provision, performance, and completion of the Services in full compliance with, and
as required by or pursuant to, this Contract. All Services performed by any sub -consultant or supplier
are subject to all of the provisions of this Contract in the same manner as if performed directly by
the Consultant. If any sub -consultant or supplier fails to properly perform any Services undertaken
by it in compliance with this Contract, then the Consultant, immediately on notice from the City,
must remove that sub -consultant or supplier and undertake the Services itself or replace the sub -
consultant or supplier with a sub -consultant or supplier acceptable to the City. The Consultant will
have no claim for damages, for compensation in excess of the Compensation, or for delay or
extension of the Project Schedule as a result of any such removal or replacement.
1.7 Financial Ability to Perform. When executing this Contract, the Consultant
represents and declares that it is financially solvent, has the financial resources necessary, has
sufficient experience and competence, and has the necessary capital, facilities, organization, and staff
necessary to provide, perform, and complete the Services set forth in this Contract in full compliance
with, and as required by or pursuant to, this Contract.
ARTICLE 2. COMPENSATION AND PAYMENT
2.1 Pricing Schedule. As compensation for the performance of the Services
("Compensation"), the City will pay the Consultant the following amounts and in the following
manner:
Proposed Pricing is identified on Page 5 of HR Green, Inc.
"Compensation" section included in attached Proposal.
Except for the Compensation, the City will have no liability for any expenses or costs incurred by
the Consultant.
22 Monthly Payment; Invoices. The Compensation will be paid in monthly
installments. The Consultant must submit to the City, on a monthly basis, a written invoice for
payment for completed work. The City may specify the specific day of the month on or before which
invoices must be filed. Each invoice must be accompanied by receipts, vouchers, and other
documents as necessary to reasonably establish the Consultant's right to payment of the
Compensation stated in the invoice. In addition, each invoice must include (a) employee
classifications, rates per hour, and hours worked by each classification and, if the Services are to be
performed in separate phases, for each phase, (b) total amount billed in the current period and total
amount billed to date and, if the Services are to be performed in separate phases, for each phase, and
(c) the estimated percent completion of the Services and, if the Services are to be performed in
separate phases, for each phase.
23 Taxes. The Compensation includes applicable federal, State of Illinois, and local
taxes of every kind and nature applicable to the services provided by the Consultant and all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions,
annuities, or other similar benefits. The Consultant will never have a claim or right to claim additional
compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or
fees.
24 Final Pam ent. The Services will be considered complete on the date of final written
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City of McHenry Professional Services Contract
acceptance by the City of the Services or the relevant phase of the Services. Services related to a
submission of the Consultant will be deemed accepted by the City if the City does not object to those
Services in writing within 30 days after the submission by the Consultant of an invoice for final
acceptance and payment The City will make final payment to the Consultant within 30 days after
final acceptance of the Services, after deducting therefrom charges, if any, as provided in this
Contract ("Final Payment"). The acceptance by the Consultant of Final Payment will operate as a
full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or
demands for further payment of any kind for the Services encompassed by the Final Payment.
2.5 Deductions. Notwithstanding any other provision of this Contract, the City may
deduct and withhold from any payment or from Final Payment such amounts as may reasonably
appear necessary to compensate the City for any loss due to (1) Services that are defective,
nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the Consultant or the
City made by any of the Consultant's sub -consultants or suppliers or by other persons about the
Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, the
cost to the City, including without limitation reasonable attorneys' fees, of enforcing the terms of
this Contract. The City will notify the Consultant in writing of the City's determination to deduct
and withhold funds, which notice will state with specificity the amount of, and reason or reasons for,
such deduction and withholding.
2.6 Use of Deducted Funds. The City will be entitled to retain any and all amounts
withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in
question or has furnished security for that performance satisfactory to the City. The City will be
entitled to apply any money withheld or any other money due to the Consultant to reimburse itself
for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and reasonable
attorneys' fees (collectively "Costs") incurred, suffered, or sustained by the City and chargeable to
the Consultant under this Contract.
2.7 Keeping Books and Accounts. The Consultant must keep accounts, books, and other
records of all its billable charges and costs incurred in performing Services in accordance with
generally accepted accounting practices, consistently applied, and in such manner as to permit
verification of all entries. The Consultant must make all such material available for inspection by the
City, at the office of the Consultant during normal business hours during the Term and for a period
of five years after termination of this Contract. Copies of such material must be furnished to the City
at the City's request and expense.
ARTICLE 3. PERFORMANCE OF SERVICES
3.1 Standard of Performance. The Consultant must perform the Services in a manner
consistent with the degree of care and skill ordinarily exercised by members of the same profession
currently practicing under similar circumstances in the Chicago Metropolitan Region ("Standard of
Performance"). The Consultant is fully and solely responsible for the quality, technical accuracy,
completeness, and coordination of all Services. All plans and other documents furnished by the
Consultant shall be endorsed and stamped with professional seals when such seals are required by
law.
32 Correction of Defects. The Consultant must provide, for no additional Compensation
and at no separate expense to the City, all work required to correct any defects or deficiencies in the
performance of Services, regardless of whether the defect or deficiency relates to the work of the
Consultant or of the Consultant's sub -consultants or suppliers.
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City of McHenry Professional Services Contract
33 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The
Consultant is responsible for any and all damages to property or persons arising from any Consultant
error, omission, or negligent act and for any losses or costs to repair or remedy any work undertaken
by the City based on the Services as a result of any such error, omission, or negligent act.
Notwithstanding any other provision of this Contract, the Consultant's obligations under this Section
3.3 exist without regard to, and may not be construed to be waived by, the availability or
unavailability of any insurance, either of the City or the Consultant, to indemnify, hold harmless, or
reimburse the Consultant for damages, losses, or costs.
34 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor the
City has control over the costs of labor, materials, equipment, or services furnished by others or over
competitive bidding, market or negotiating conditions, or construction contractors' methods of
determining their prices. Accordingly, any opinions of probable costs provided under this Contract
are considered to be estimates only, made on the basis of the Consultant's experience and
qualifications, and those opinions represent the Consultant's best judgment as an experienced and
qualified professional, familiar with the industry. The Consultant does not guaranty that proposals,
bids, or actual costs will not vary from the opinions prepared by the Consultant.
35 City Responsibilities. The City, at its sole cost and expense, will have the following
responsibilities:
(a) To designate in writing a person with authority to act as the City's representative
with respect to the Services. In the absence of a written designation, the City's representative will be
the City Administrator. The City's representative will have the authority to act on behalf of the City
except on matters that require approval of the City Council.
(b) To provide to the Consultant all criteria and information about the requirements for
the Services, including, as relevant, the City's objectives and constraints, schedule, space, capacity
and performance requirements, and budgetary limitations.
(c) To provide to the Consultant existing studies, reports, and other available data
relevant to the Services.
(d) To arrange for access to, and make provisions for the Consultant to enter on, public
and private property as reasonably required for the Services.
(e) To provide, as relevant, surveys describing physical characteristics, legal limitations,
and utility locations for the Services and the services of other consultants when the services of other
consultants are requested by the Consultant and are necessary for the performance of the Services.
(f} To provide structural, mechanical, chemical, air and water tests, tests for hazardous
materials, and other laboratory and environmental tests, inspections, and reports required by law to
be provided by the City in connection with the Services, except the extent such tests, inspections, or
reports are part of the Services.
(g) To review reports, documents, data, and all other information presented by the
Consultant as appropriate.
(h) To provide approvals from all governmental authorities having jurisdiction over the
Services when requested by the Consultant, except the extent such approvals are part of the Services.
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City of McHenry Professional Services Contract
() To provide, except as provided under Article 5 and Article 6 of this Contract, all
accounting, insurance, and legal services as may be necessary from time to time in the judgment of
the City to protect the City's interests with respect to the Services.
0) To attend meetings related to the Services.
(k) To give prompt written notice to the Consultant whenever the City observes or
otherwise becomes aware of any development that affects the scope or timing of Services, except
that the inability or failure of the City to give any such a notice will not relieve the Consultant of any
of its responsibilities under this Contract.
3.6 Time of the Essence. Time is of the essence for the Services and all activities with
regard to the performance of the Services.
3.7 Suspension of Services. The City, at any time and for any reason, may suspend work
on any or all Services by issuing a written work suspension notice to the Consultant. The Consultant
must stop the performance of all Services within the scope of the suspension notice until the City
directs the Consultant in writing to resume performance.
ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS
4.1 Services Change Orders. The City, from time to time, may issue a written order
modifying or otherwise changing the scope of the Services included in a Services Change Order (a
"Services Change Order"). Any Services Change Order in an amount exceeding $10,000 must be
approved by the City Council. The Services Change Order will be generally in the form attached to
and by this reference incorporated into this Contract as Attachment A. The Consultant may request
a Services Change Order based on a claimed material change to any Services performed under this
Contract. A Services Change Order may include additions to and deletions from the Services and
will include requested equitable increases or decreases to the Compensation.
42 Revision Notices. Within three (3) days after the date of a Services Change Order,
and in any event before the Consultant begins work on any changed Services, the Consultant must
notify the City in writing if the Consultant desires a revision to the Services Change Order (a
"Revision Notice"). The Revision Notice must clearly state the Consultant's requested revisions and
the reasons for the revisions. If the City agrees to any revision, then the City will issue a revised
Services Change Order in a form acceptable to the Parties. If the Consultant does not submit a
Revision Notice within the (3) -day period, then the Consultant will be deemed to have accepted the
Services Change Order and the Services Change Order will be final.
43 No Change in Absence of Services Change Order. No claim for an adjustment in
Compensation or Project Schedule will be made or allowed unless it is embodied in a Services
Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to an
adjustment in the Compensation or Project Schedule terms that has not been included, or fully
included, in a Services Change Order, then the Consultant may submit to the City a written request
for the issuance of, or revision of, a Services Change Order including the desired adjustment. The
Consultant's request must be submitted before the Consultant proceeds with any Services for which
an adjustment is desired.
44 Delays. If a delay in providing Services results from one or more causes that could
not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension
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City of McHenry Professional Services Contract
of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation
for extra costs related to the delay, or both. The Consultant must notify the City in writing within 3
days after the start of the delay and again in writing within 3 days after the delay has ended (the
"Delay Period"). The first notice must state the cause or causes of the delay and the impact of the
delay on providing Services. The second notice must state the cause or causes of the delay, the length
of the day, the reasons why the delay disrupted performance of the Services and the Consultant's
request, if any, for a change in Compensation or Project Schedule. If the Consultant fails to submit
notices as provided in this Section 4.5, then the Consultant will be deemed to have waived any right
to an adjustment in Compensation for the Services.
ARTICLE 5. INSURANCE
5.1 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in this Article 5.
52 Scope of Coverage; Minimum Limits of Coverage.
(a) Commercial General Liability. Insurance Services Office ("ISO"), or reasonable
equivalent, Commercial General Liability occurrence form CG 0001, with the City and its officials, officers,
employees, and agents named as additional insured on Insurance Service Office (ISO) Additional Insured
Endorsement CG 2010 (Exhibit A) or CG 2026 (Exhibit B). Coverage must beat least $1,000,000 combined
single limit per occurrence for bodily injury and for property damage and $1,000,000 per occurrence for
personal injury. The general aggregate must be twice the required occurrence limit. Minimum General
Aggregate must be no less than $2,000,000 or a project- contract specific aggregate of $1,000,000.
(b) Automobile Liability. Insurance Service Office Business Auto Liability coverage
form number CA 0001, Symbol 01 "Any Auto." Coverage must be at least $1,000,000 combined
single limit per accident for bodily injury and property damage.
(c) Professional Liability. Indemnification and for injury or damage arising out of
negligent acts, errors, or omissions in providing professional services, including without limitation:
(i) preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys,
designs or specifications and (ii) providing direction, instruction, supervision, inspection, or
engineering services or failing to provide them, if that is the primary cause of injury or damage.
Coverage must be at least $1,000,000 each claim with respect to negligent acts, errors, and omissions
in connection with all professional services to be provided under this Contract.
(d) Workers' Compensation and Employers' Liability. Workers' Compensation as
required by the Workers' Compensation Act of the State of Illinois and Employers' Liability
insurance. Coverage must be at least Workers' Compensation Coverage with statutory limits and
Employers' Liability limits of $500,000 per accident.
53 Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions
must be declared to and approved by the City. At the option of the City, either the insurer must reduce
or eliminate such deductibles or self -insured retentions with respect to the City and its officials,
officers, employees, and agents or the Consultant must procure a bond guaranteeing payment of
losses and related investigation, claim administration, and Consultant defense expenses.
5.4 Additional Requirements. The insurance policies must contain, or be endorsed to
contain, the following provisions:
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City of McHenry Professional Services Contract
(a) Commercial General Liability and Automobile Liability Coverage. The City and its
officials, officers, employees must be covered as additional insured as respects: liability arising out
of the Consultant's work, including without limitation activities performed by or on behalf of the
Consultant and automobiles owned, leased, hired, or borrowed by the Consultant. Coverage must
contain no special limitations on the scope of protection afforded to the City or its officials, officers,
employees, and agents.
(b) Primary Coverage. The insurance coverage must be primary with respect to the City
and its officials, officers and employees. Any insurance or self-insurance maintained by the City and
its officials, officers, employees, and agents will be excess of the Consultant's insurance and will not
contribute with it.
(c) Severability of Interests/Cross Liability. The insurance must contain a Severability
of Interests/Cross Liability clause or language stating that the insurance will apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's ability.
(d) Umbrella Policies. If any commercial general liability insurance is being provided
under an excess or umbrella liability policy that does not "follow form," then the Consultant must
name the City and its officials, officers and employees, as additional insured under the umbrella
policy.
(e) Occurrence Form. All general liability coverage must be provided on an occurrence
policy form. Claims -made general liability policies are not acceptable.
0 Workers' Compensation and Employers' Liability Coveraize. The insurer must agree
to waive all rights of subrogation against the City and its officials, officers, employees, and agents
for losses arising from work performed by the Consultant.
(g) Professional Liability. If the policy is written on a claims -made form, the retroactive
date must be equal to or preceding the effective date of this Contract. If the policy is cancelled, non -
renewed, or switched to an occurrence form, then the Consultant must purchase supplemental
extending reporting period coverage for a period of not less than three years after the date of
substantial completion.
(h) All Coverage. Each insurance policy required must have the City expressly endorsed
onto the policy as a Cancellation Notice Recipient. If a policy is canceled before the expiration date
of that policy, then notice must be delivered to the City in accordance with the policy provisions
prior to the expiration date.
(i) Acceptability of Insurers. Insurance must be placed with insurers with a Best's rating
of no less than A-, VII and licensed to do business in the State of Illinois.
0) Waiver of Limitation. The Consultant hereby agrees to waive any limitation as to
the amount of contribution recoverable against it by the City. This specifically includes any limitation
imposed by any state statute, regulation, or case law including any Workers' Compensation Act
provision that applies a limitation to the amount recoverable in contribution, such as Kotecki v.
Cyclops Welding. Each sub -consultant also must agree to this waiver.
5.5 Verification of Coverage. The Consultant must furnish the City with certificates of
insurance naming the City and its officials, officers, employees, and agents as additional insured and
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City of McHenry Professional Services Contract
with original endorsements affecting coverage required by this Article 5. The certificates and
endorsements for each insurance policy must be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements may be on forms provided by the City or
may be ISO Additional Insured Endorsements CG 2010 or CG 2026, or reasonable equivalent, and
in any event must be received and approved by the City before any work commences. The City
reserves the right to request a full certified copy of each insurance policy and endorsement.
5.6 Sub -Consultants and Suppliers. The Consultant must include all sub -consultants as
insured under its policies or must furnish separate certificates and endorsements for each sub -
consultant. All coverage for sub -consultants are subject to all of the requirements stated in this Article
5.
ARTICLE 6. INDEMNIFICATION
6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant
hereby agrees to indemnify and, at the City's request, defend the City and its officials, employees,
agents, and representatives (collectively the "Indemnified Parties") against all injuries, deaths, loss,
damages, claims, patent claims, lawsuits, liabilities, judgments, costs, and expenses, including
attorney fees incurred by the City (collectively "Claims"), that may in any way accrue against the
Indemnified Parties or any one of them arising in whole, or in part, or in consequence of the negligent
or intentionally tortious performance of any services by the Consultant or its employees or sub -
consultants or that may in any way result therefrom, except only Claims arising out of the sole legal
cause of the City. In addition, Consultant hereby agrees to indemnify the City with regard to any
damages, costs and expenses, including attorney fees incurred by the City for any failure by the
Consultant to comply with insurance reporting provisions of any Consultant insurance policy
adversely affecting coverage provided to the indemnified parties.
62 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees
that any performance bond or insurance policy required by this Contract, or otherwise provided by
the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified
Parties or any one of them.
63 Withholding Payment. To the extent that any payment is due to the Consultant under
this Contract, the City may withhold that payment to protect itself against any Indemnified Claims
until all claims, suits, or judgments have been settled or discharged and evidence to that effect has
been furnished to the satisfaction of the City.
64 Limit on Duty to Indemnify. The Consultant is not required to indemnify an
Indemnified Party to the extent a Claim resulted solely from the negligence or willful misconduct of
the Indemnified Party.
ARTICLE 7. ARBITRATION
7.1 Arbitration. Any controversy or claim arising out of or relating to this Contract, or
the breach thereof, shall be settled by binding arbitration administered by the American Arbitration
Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, as
determined in the exclusive discretion of the City, at 333 N. Green St. McHenry, Illinois, and
judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction
thereof. The parties agree that an arbitration award by default may be entered upon the party failing
to appear or defend itself in any arbitration proceeding. In the event of any arbitration or litigation of
this Contract, the non -prevailing party, as determined by the arbiter or court, shall pay all expenses
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City of McHenry Professional Services Contract
incurred by the prevailing party, including, but not limited to (a) attorney's fees, (b) filing costs, (c)
witness fees, and (d) other general expenses of arbitration or litigation.
ARTICLE 8. TERMINATION
8.1 Contract is At -Will. This Contract is at -will and may be terminated by the City at
any time at the City's convenience, without reason or cause. If the City terminates this Contract
without reason or cause, then the Consultant will be entitled to Compensation for all Service
performed by the Consultant up to the date of termination. The Consultant is not entitled to any
consequential damages, including without limitation for lost profit, for any Services not performed
by the Consultant.
82 Termination by City for Breach. The City at any time, by written notice providing
Consultant with 10 days' to cure any alleged breach hereof, may terminate this Contract of breach
by the Consultant and of one or more terms of this agreement. "Breach" by the Consultant includes
(a) failure of the Consultant to adhere to any terms or conditions of this Contract, (b) failure of the
Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the
performance of Services so as to endanger proper performance of the Services within the Project
Schedule, (d) failure of the Consultant to have or maintain adequate resources to complete any
Services.
83 City Remedies. If the City terminates this Contract for Breach by the Consultant,
then the City will have the right, at its election and without prejudice to any other remedies provided
by law or equity, to pursue any one or more of the following remedies:
(a) The City may recover from the Consultant any and all costs, including without
limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a result
of actions taken by the City in response to any Breach.
(b) The City may withhold any or all outstanding Compensation to reimburse itself or
pay for any and all costs, including without limitation reasonable attorneys' fees, incurred by the
City as the result of any Breach or as a result of actions taken by the City in response to any Breach.
In that event, the City will pay any excess funds to the Consultant, if any, after all of the City's costs
are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City
for, or pay, all costs, then the City will has the right to recover directly from the Consultant a sum of
money sufficient to reimburse itself, or pay, all remaining costs.
84 Termination by Consultant for Breach. The Consultant at any time, by written notice,
terminate this Contract on account of failure by the City to properly pay the Consultant and failure
of the City to cure the breach within 10 days after that written notice or such further time as the
Consultant may agree, in the Consultant's sole discretion, in response to a written notice from the
City seeking additional time to cure.
-9-
City of McHenry Professional Services Contract
ARTICLE 9. LEGAL RELATIONSHIPS
AND GENERAL REQUIREMENTS
9.1 Consultant as Independent Consultant. For purposes of this Contract, the Consultant
is an independent consultant and is not, and may not be construed or deemed to be an employee,
agent, or joint venturer of the City.
9.2 Communications with Regulators. Any written communication by Consultant
directly with applicable governmental regulatory agencies with regard to Services shall be copied to
the City.
9.3 Permits and Licenses. The Consultant must obtain and pay for all permits and
licenses, registrations, qualifications, and other governmental authorizations required by law that are
associated with the Consultant's performance of Services.
9.4 Safety; Hazardous Materials.
(a) Protection of Health, Environment. The Consultant's personnel must be experienced
and properly trained to perform the Services and must take adequate precautions to protect human
health and the environment in the performance of Services.
(b) Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous
condition relating to the Services, then the Consultant must bring that condition to the attention of
the City.
(c) Hazardous Materials. The Consultant acknowledges that there may be hazardous
substances, wastes, or materials as defined by applicable Law ("Hazardous Materials") at a project
site or otherwise associated with Services, and the Consultant under those circumstances must take
appropriate precautions to protect its employees, sub -consultants, and suppliers.
9.5 Ownership of Data and Documents. All data and information, regardless of its
format, developed or obtained under this Contract (collectively "Data"), other than the Consultant's
confidential information, will be and remain the sole property of the City. The Consultant must
promptly deliver all Data to the City at the City's request. The Consultant is responsible for the care
and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the
Consultant's records subject to the Consultant's continued compliance with the provisions of this
Article. The City hereby indemnifies the Consultant for damages caused by the City's misuse or
reuse of Data not originally intended.
9.6 Notices. Any notice or communication required by this Contract will be deemed
sufficiently given if in writing and when delivered personally or upon receipt of registered or certified
mail, postage prepaid, with the U.S. Postal Service and addressed as follows:
If to the City:
City Administrator
City of McHenry
333 S. Green Street
McHenry, Illinois 60050
with a copy to:
Public Works Director
Public Works Department
1415 Industrial Drive
McHenry, Illinois 60050
-10-
City of McHenry
Professional Services Contract
If to the Consultant:
with a copy to:
or to such other address as the party to whom notice is to be given has furnished in writing.
9.7 No Waiver by City. No act, order, approval, acceptance, or payment by the City, nor
any delay by the City in exercising any right under this Contract, will constitute or be deemed to be
an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or incomplete Services
or operate to waive any requirement or provision of this Contract or any remedy, power, or right of
the City.
9.8 No Third -Party Beneficiaries. This Contract is for the benefit of the City and the
Consultant only and there can be no valid claim made or held against the City or the Consultant by
any third party to be a beneficiary under this Contract.
9.9 Survival of Terms. The following sections will survive the termination of this
Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9.
9.10 Assignments. The Consultant may not assign or transfer any term, obligation, right,
or other aspect of this Contract without the prior express written consent of the City. If any aspect of
this Contract is assigned or transferred, then the Consultant will remain responsible to the City for
the proper performance of the Consultant's obligations under this Contract. The terms and conditions
of any agreement by the Consultant to assign or transfer this Contract must include terms requiring
the assignee or transferee to fully comply with this Contract unless otherwise authorized in writing
by the City.
9.11 Amendments. This Contract may be amended only in writing executed by the City
and the Consultant.
9.12 Governing Law. The validity, construction, and performance of this Contract and all
disputes between the parties arising out of or related to this Contract will be governed by the laws of
the State of Illinois without regard to choice or conflict of law rules or regulations.
9.13 Compliance with Laws Grant Regulations. All Services must be provided,
performed, and completed in accordance with all applicable governmental permits, licenses, or other
approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The
Consultant also must comply with applicable conditions of any federal, state, or local grant received
by the City with respect to this Contract. The Consultant will be solely responsible for any fines or
penalties that may be imposed or incurred by a governmental agency with jurisdiction over the
Services as a result of the Consultant's improper performance of, or failure to properly perform, any
Services.
9.14 Representation of No Conflicts. The Consultant represents that, to the best of its
knowledge, (1) no City employee or agent is financially interested, directly or indirectly, in the
business of the Consultant or this Contract, (2) as of the Effective Date neither the Consultant nor
any person employed by the Consultant has any interest that would conflict in any manner or degree
with the performance of the obligations under this Contract, and (3) neither the Consultant nor any
person employed by or associated with the Consultant may at any time during the Term obtain or
-11-
City of McHenry
Professional Services Contract
acquire any interest that would conflict in any manner or degree with the performance of the
obligations under this Contract.
9.15 No Collusion. The Consultant represents that the Consultant is not barred from
contracting with a unit of state or local government as a result of (1) a delinquency in the payment
of any tax administered by the Illinois Department of Revenue unless the Consultant is properly
contesting its liability for the tax or the amount of the tax or (2) a violation of either Section 33E-3
or Section 33E-4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1 et seq. The
Consultant represents that the only persons, firms, or corporations interested in this Agreement as
principals are those disclosed to the City prior to the execution of this Contract and that this Contract
is made without collusion with any other person, firm, or corporation.
WHEREFORE, the City and the Consultant have caused this Contract to be executed by
their duly authorized representatives as of the Effective Date.
CITY OF MCHENRY
By:
Name: Jon M. Schmitt
Title: Public Works Director
Date:
HR Green, Inc.
By:
Name:
Title:
Date:
-12-
City of McHenry
Professional Services Contract
ATTACHMENT A
SERVICES CHANGE ORDER NO.
In accordance with Section 4.1 of the Contract dated , 20 between the City and the
Consultant, the Parties agree to the following Services Change Order:
1. Change in Services:
2. Change in Project Schedule (attach schedule ifappropriate):
3. Change in Completion Date: All Services must be completed on or before:
20 '
4. Change in Compensation:
ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.
CITY CONSULTANT
[City's project representative] Signature
Name (Printed or Typed)
,20 ,20
Date Date
If compensation change greater than $3 500 then City Administrator signature required.
City Administrator
Date
20
If compensation change greater than $10 000 then City Council approval and Mayor signature required.
Mayor ' 20
Date
-1-
Office of the Chief of Police
John R. Birk
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John R. Birk, Chief of Police
Jon Schmitt, Director of Public Works
FOR: January 215Y, 2019 Regular City Council Meeting
RE: Sale of Abandoned Property Collected by the McHenry Police Department and
Sale of Public Works Vehicle
ATT: Addendum "A" — Detailed List of Items
Ordinance
AGENDA ITEM SUMMARY:
As part of a routine audit, the Police Department has established a list of property that has
been collected and classified as "abandoned" property in accordance with state statute. Once
property has been deemed abandoned, ownership of the property is transferred to the Police
Department for disposition. The attached list of property (Addendum A) has no useful value to
the Police Department and a request is being made to sell the property by auction. In addition,
the Public Works Department has identified one vehicle which has been retired from its fleet
and is scheduled for auction.
Staff is seeking Council approval of the attached ordinance authorizing the sale of all police
property through Auctions By Jennifer Inc. and the sale of the public works vehicle through
Clinton Auto Auction. Staff will be present to answer any questions Council may have at the
meeting.
BACKGROUND:
The McHenry Police Department routinely collects items of property through the course of the
agency's duties. Items that are "found property" or contraband collected through
investigations are stored with the Police Department property custodian. In accordance with
State law, efforts are made to locate the appropriate owners of this property. Once property
has been in the custody of police department for a minimum of six months and no owner can
be located, the property is deemed by State law to be "abandoned". Once classified as
abandoned, law allows the Chief of Police to dispose of the property by destruction, sale or
appropriation.
In January 2019 an audit was conducted and a list complied of all abandoned property in the
custody of the McHenry Police Department. See Addendum "A" for a detailed accounting of
this property. The property mainly consists of tools, jewelry, personal property, and bicycles.
The Public Works Department currently has one vehicle that was taken out of service during the
2018/19 fiscal year after it was replaced with a new vehicle. The old Unit 501 was evaluated
and no longer meets the needs of the department due to condition, repair costs and age. At the
time this vehicle was taken out of service, its overall condition and mechanical maintenance
records confirm that continued repair costs for this vehicle outweigh its value and keeping it in
service would not be cost effective to the City.
ANALYSIS:
The abandoned property in the Police Department's possession has no useful purpose for the
department but does hold value for resale. The McHenry Police Department has an established
relationship with "Auctions By Jennifer Inc." out of Carol Stream Illinois for selling police
property that has been classified as abandoned.
The decommissioned 2003 Chevrolet Express Van (Unit 501) is sixteen (16) years in age and has
no further useful purpose to the City. The City has an established relationship with Clinton Auto
Auction for the sale of vehicles.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to adopt an
Ordinance authorizing the sale of police property through Auctions by Jennifer and the sale of
the Public Works vehicle through the Clinton Auction.
Ordinance No. ORD-19-
An Ordinance Authorizing the Sale of Public Property
Owned by the City of McHenry and Abandoned Property
In the Custody of the McHenry Police Department
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers
and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, in the opinion of the corporate authorities of the City of McHenry, it is no
longer necessary or useful to or for the best interests of the City of McHenry to retain ownership
of the public property hereinafter described; and
WHEREAS, it has been determined by the Mayor and City Council of the City of
McHenry to sell said public property for cash.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF MCHENRY, as follows:
SECTION 1: The Mayor and City Council of the City of McHenry find that the
abandoned items described in Addendum "A", now owned by said jurisdiction are no longer
necessary to said jurisdiction and said jurisdiction would be best served by the said public
property sale.
SECTION 2: The Chief of Police is hereby authorized and directed to execute an auction
services agreement with Auctions by Jennifer and to sell via public auction utilizing the services
of said company the herein named item now owned by the City of McHenry.
SECTION 3: Upon payment in full, the Chief of Police is hereby authorized and directed
to convey and/or transfer the aforesaid property to the respective buyer.
SECTION 4: The Mayor and City Council of the City of McHenry find that the
following described public property now owned by said jurisdiction is no longer necessary to said
jurisdiction and said jurisdiction would be best served by the said public property sale:
a
I1GCHG35U731133980
84,986 16 rs
501
1 Public Works 12003
1 Chevrolet
I Express Van
SECTION 5: The City Administrator is hereby authorized and directed to execute an
auction services agreement with Clinton Auto Auction Services and to sell via public auction
utilizing the services of said company the herein named item now owned by the City of
McHenry.
SECTION 6: Upon payment in full, the City Administrator is hereby authorized and
directed to convey and/or transfer the aforesaid property to the respective buyer.
SECTION 7: This ordinance shall be in full force and effect from and after its passage
by the corporate authorities.
PASSED and APPROVED this
Voting Aye:
Voting Nay:
Abstaining:
Not Voting:
Absent:
ATTEST:
City Clerk
`h day of
Mayor
2019
Auct. Item # BID Amount
Item ba One seal
Description: Oed plastic Qty: 1 - Jewelry '
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Item #: 001
To: Chief John R. Birk
ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
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RCN #: 4333
Re: Request for Auction of Property
As property control officer of the McHenry Police Department, I request permission to prepare for auction the below listed property now in
our department's custody.
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Item #: 017
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Item #: 005
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Item #: 003
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Item #: 009
Item Description: One sealed plastic bagwith: - 77777771
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Qty: 1 -Stolen property Garmin Nuvi (Black) w/Car adapter
Serial #: lEW 183688/ E11030003922/
Currerit..Custo
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Item #: 003
soom.com Harcocle Auct. Item ## BID Amount
1
Item Description: One sealed plastic bag with: - Qty: 1 - Electronic Equipment One Garmin NUVI GPS Model # 255W
Serial #: 1 WN250853/ /
-..
Current _Custodyi Stored jn Location Electronic / Computer;Shelf Ol ;
Vera 1 of 10
To: Chief John R. Birk
ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
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Item#: 019
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RCN #: 4333
Property Room.com Barcode Auct. Item # BID Amount
Item Description: One sealed plastic bag with: - Qty: 1 - Electronic Equipment One Garmin Nuvi GPS Model # 255W Serial # 1. 1Q6470469
Serial #: 1 Q6470469/ /
Current :Custodyi Stored in Location :Electronic / Coatputer Shelf 01;
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Item #: 013
Auct. item # BID Amount
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Item #: 032
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Item #: 034
Item Description: The following evidence: - Qty: 1 - Vehicle electronics 1 DUAL 12" SUB
Serial #: DLS 12 NSD0021374/ /
Current Cusfodyi Stored in Location Atict16&Btn 01 ..
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Item #: 035
Item Description: The following evidence: - Qty: 1 - Vehicle electronics 1 DUAL XPR520 Amplifier
Serial #: NS052000164689/ /
Current Custody: Stored in Location : Auction Btn 01
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Item #: 045
Item Description: The following evidence: - Qty: 1 - Stolen property 1 Trophy Open Face Fishing Reel removed from item # 42
Current Custody .:Stored in I:ocat�on Auction Bm 01
Case # �4 O1�L707
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To: Chief John R. Birk
ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01 /09/2019
Re: Request for Auction of
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Serial #: IZV005004/ /
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Item Description: One sealed paper bag with: - Qty: 1 - Clothing (1) bra and (4) panties - new with tags
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Item Description: One sealed paper bag with: - Qty: 1 - Personal property Arthritis gloves, eye shadow, mascara, silver necklace, silver
bracelet, 6 pair of earrings
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To: Chief John R. Birk
ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
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Item #: 021
Item Description: One sealed paper bag with: - Qty: 1 - Clothing Purple/black FreeTech Jacket (size M 8-10)- new with tags
Item Description: One sealed paper bag with: - Qty: 1 - Clothing (1) Bra and (1) Panty - new with tags
Serial #: 4847359856384960/ /
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Item #: 033
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Property Room.com Barcode Auct. Item # BID Amount
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ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
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Item #: 045
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ADDENDUM To: Chief John R. Birk III IIIIlIIIIIIIII�IIIIIIIIIII 11111111
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'pCurrent`:Custodyi,Stored inLocation , Auction Bin Ol
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Item #: 049
Item Description: One sealed pap . er bag with:. - Qty: I - Other item(s) FROZEN PJ's (blue with flowers) Size 2T - new with tags
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Item Description: One sealed plastic bag with: - Qty: I - Electronic
Current
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l.
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Property Room.com Barcode Auct. 'Item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: I - Stolen property Loaded brand bamboo longboard skateboard
current:0146 --...StbtedAwL*'0 n
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To: Chief John R. Birk
ADDENDUM A
Property Room.com Barcode
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RCN #: 4333
Auct. Item # BID Amount
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Property Room.com Barcode Auct. Item # BID Amount
Item Description: The following item was submitted: - Qty: 1 - Stolen property ONE DUNLOP MCENROE PRO SELECT TENNIS
RACKET
Current .Custody:.Stored in Location =::A uction $tn.:fll: .
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Item #: 031
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
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Item #: 008
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Item #: 029
Property Room.com Barcode Auct. Item
# BID Amount
Item Description: The following item was submitted: -
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Current Custody: Stored tn'Location Auction Bin OI
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Item #: 001 ;.. ,,.
Item Description: The following evidence: - "`` ` p g Qty: I -Bicycle BLUE HUFFY STONE MOUNTAIN, MOUNTAIN BIKE
Serial #: Y7G36963/ /
Current:Custody: Stored in Location OFFSITE STORAGE FACILITY
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7.7 Item Description: One sealed is ;,',:'::
p paper bag with: - Qty: 1 - Tool(s) performax tool kit containing sockets etc; case run over by vehicle in
roadway
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PaoP 7 of 19
To: Chief John R. Birk
ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
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RCN #: 4333
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Item #: 006
Item Description: One sealed plastic bag with: - JeweIr t : 1 - Plastic ' Q Y y astic baggie containing 2 silver band rings
Current Custody: Stored in Iocation Auction*..Bin 01
......................
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Item #: 001
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scription: ' tton p . The following item was submitted: - Qty: 1 - Bicycle SHIMANO EXPLOORER MENS 21 SPEED BLACK BICYCLE
Serial #: FO1300001232/ /
urrent. ustody: Stored''in :Vocation:..= OFFSITE;:STORAGE:FACILIT'Y:
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Item #: 001
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ption: The following item was submitted: - Qty: 1 -Bicycle Huffy Backwater bicycle
Serial#: K4578043 812H/ /
Current .Custod Stored,;' Location;=:OFFSL
3'• ... ....: TE STORAGES:
:.........:...:.......... FACILITY::.:.::..:.
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Item #: 001
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cription: The following item was submitted: - Qty: I - Bicycle HUFFY 26IN, 18 SPEED BICYCLE, MAXX MOUNTAIN
Serial #: ACFOID006772/ /
'.Current:CusEod Stored. in:Location �:.OFFSITESTORAGE E
Y•, AGILITY::
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Item #: 002
Item Description: The following item was submitted: - Qty: 1 - Bicycle MURRRAY MTCLIMBER 24IN BICYCLE, 12 SPEED, MED
GREEN COLOR
Serial #: MOT0809665/ /
Current'Castody: Stored;in Locatioli°:OFFSITE' T
:.. ,S ORAGE FACILITY
_... _._ ._.....-._..............,........,....,,.,...vra.,,x,rwra a;r+:rs�z.•WarsraJ,�i'3�,•:c:bit:W:ls`�SLY,�ii�a:3Tgi!�i`.k�:7�wi3iYwty'u`Y"t+{kd'3,f°�rA�o�^:i5ktw3�iG.$�.�S1�iit3.' p�..#SJ.M�1+1'N.�w"i's"�+L'uhui^'a3:;iuSe;3.JY.A�».�nYi`x�ll�b�i�w n".'?���'+s�S�i�i�..a:
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Item #: 001
Item Description: The following item was submitted: - Qty: 1 - Bicycle ONE YELLOW AND BLACK KENT FS20 FREESTYLE
BICYCLE
Serial #: WMM50359-0515/ /
:
Current :Custod `.Stared;iri::0 Location =:. . y.. . , _.,,,FFSITE STORAGE EACiLTTY
P.,aPS2nf1a
ADDENDUM A 111111111111111111111111111
To: Chief John R. Birk RCN #: 4333
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re. Request for Auction of Property
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Item #: 001
Item Description: The following item was submitted: - Qty: I - Bicycle PURPLE MAGNA GLACIER POINT 12 SPEED MOUNTAIN
BIKE
Serial #: 02TB8085209/ /
(Current:Custody Stored in Location OFFSITE STO..RAGEFACTLITY
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Item #: 001
)perty Room.com Barcode Auct. Item # BID Amount
Item Description: The following item was submitted: - Qty: 1- Bicycle Green and black colored Surge Next child bicycle
Serial #: 8093-22WA/ 3-6-15/
I.Current..Cdy usto: Stored inLocatuon-:OFFSITE STORAGE FACILITY
Illlllll III IIIIII I
Item #: 001
Property Room.com Barcode Auct. Item # BID Amount
Item Description: The following item was submitted: - Qty: I - Bicycle red mongoose estate mountain bike
Serial#: SNFSD14D62238//
Current ......... ....:.....:' ...:...
y.. Stored mLocation-.OFFSITE STORAGE FACILITY
Property Room.com Barcode Auct. Item # BID Amount7R,a
Item #: 002
Item Description: The following evidence: - Qty: 1- Personal property ONE URBINI BABY STROLLER - GREEN AND BLACK
Current ;Custody: Stored;in Location-.OFFSITE STORAGE FACILITY
(IIII IIIIII IIIIII IIIIII IIIIIIII Ill IIII IIIIII Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: 1 - Bicycle Blue "Freestyle Thruster" #G130569777)
Serial #: G 130569777/ /
Current Custody:. Stored;in Location - OFFSITE STORAGE.FACILITY
C 72" p.. `.Ct hlt'i�?��Y.�, l4.it�i,' S',1.t.Yh�i i�ux . t: Y. y"i�: Y�hi�.�,y." ' :� 1``+�•t.�Y':, `;^� - s-'--:3. i4�3 .BS• „'a..7 ) E`C '.'.'$7.pat, 5Y�7ii.;;.,. tt',',,G ;xS sl. G `:•C� .�Xy^�. .,.'ETA;
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TO: Chief John R. Birk
ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
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RCN #: 4333
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Item #: 001
Item Description: The following item was submitted: - Qty: 1 _ Bicycle Black 20 INCH SINGLE SPEED HYPER BIKE COMPANY
Serial #: DM11JO176017//
C.urceitt`:Custody:; Sfi�iediriI;ocation'=:;OFF
ORAGE':l~ACILITY
SITE ST.
w�a,V. k.._i;'e ian.:.xi1R13'tz...,.P,'_x...r�.ne.7.�,.no;,.....•.,,,..•..„,.,.,...y..�._.._._._.
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Item Description: The following item was submitted: - Qty: 1 -Bicycle Black ONE HAROROCK BIKE
71
........ ........
Current`Custody: Stored m Location OFFSITE STORAGE FACILITY'.
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Item #: 005
.com Barcode
Auct. Item # BID Amount
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It
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mD Description:
ri ' tl
p The following evidence: - Qty: 1 - Lost property RAZOR SCOOTER, ALUMINUM/SILVER IN COLOR
Serial #: M0707159489/ /
Current'Custody: !Stored;.in Locatiom- OFFSITE.:STORAGE'PACILITX
D in fin
ADDENDUM 111111111111111111111111111
To: Chief John R. Birk RCN #: 4333
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re. Request for Auction of Property
MEN,
IIIII IIIII III' III Ill IN Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: The following evidence: - Qty: 1 - Bicycle One light blue and white girl's Huffy brand "Puppy Love" bicycle
Serial #: SNHEY07100309/
Current Custody: Stored in Locationocation:-�PFFTE
ST
0
11111111 ill Hill 1111111111111111 Ill 1111111111 IN Property Room.com Barcode Auct. Item # BID Amount
Item #: 001 1 7
Item Description: The following item was submitted: - Qty: I - Bicycle Maroon Magma Glacielpoint 15 speed mountain bicycle
Serial #: 8571-18/
renf. u todly:�Store JnLoc ':OFFSITE -
Cur C -d Location
I Ill Hill IN 11111111111 Ill Property Room.com Barcode Auct. item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: I - Bicycle Red "Eclipse" 20 inch singe speed bicycle, brakes
removed/non-functional
Serial #: JK0904050/
Curren'CCustod*-&ordd1 1:catiohOFFSITE91T§�TRSTORG E A
111111111 Ill 11111111111111111111111111111111111111 i-ropeny tioom.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: The -following evidence: - Qty: 1 - Bicycle One Gray, Women's, 18 speed, Nishiki Tamarack Bicycle
Current.0 ;.stodp: Stored An L*
oWion.�.; OFFSITE RAG FACILITY
111111111 Ill Hill 11111111111111111 Ill Illllll II IIII
Item #: 006
Property Room.com Barcode
Item Description: One sealed paper bag with: - Qty: I - Tool(s) Large pair of bolt cutters
Bi 0
rent. ustody.rStor' : in Location ��:�A:uctiojri 'fn, 1`
,Cur C.* ed"
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D— 11 of 10
To: Chief John R. Birk
ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
Item #: 008
I IIIIIIII III hill hill IIIII IIIIIIII III IIIII IIII IIII
Item #: 010
Property Room.com Barcode
Property Room.com Barcode
Item Description: One sealed paper bag with: - Qty: I - Tool(s) One -pair hedge -clippers
Current Custody::Stored do W
-in. ocation "Auctton Bm;Q1:
I IIIIIIII III (IIII (IIII
Item #: 003
111 II 11111111111111111II11111111111111
RCN #: 4333
Auct. Item # BID Amount
Auct. Item # BID Amount
Auct. Item # BID Amount
Item Description: One sealed paper bag with: -
P p g Qty: I - Tool(s) i Ultra Steel cordless drill
Serial #: TRHH20150601011010/ /
Current Custod .:;Stored rr L c
y... o atton...Au ction;Bxn 01::
Property
Barcode
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HillIII (IIIII IIII III) - o, .B u�_.;J,}y`.•$;
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Item #: 002 =
Item Description: One sealed paper bag with: - Qty: 1 - Bedding Two Fleece Blankets
Cu.. .,.. :..:..........:..... .:.:
rrent:Castody::Stored mLocation .::Auctlom.Bm 01
I IIIIIIII III IIIII IIIII IIIII IIIIIIII III (IIIII III
Item #: 001
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Item Description: The followingitem was submitted: -
Qty: 1 -Bicycle
Serial #: SNFSD 14C47515/ /
urrent::Custody: Stored in Location OFFSITE STORAGE FACTLTTY
'svx�,a�asw::wxtiiuvtts�,:AdSl7'^wdYti'is'8fL1+4T�Y` J:fi+un"+r�v:z%.�¢�t'�n't���a'�a1.ii�,ti �x:FSs��3?1
IIIIIIII IIII Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: One sealed plastic bag with: - Qty 1 -Other weapon(s) one black and yellow flashlight
Current .Custody: Stored:ih Location - Aaci:on Bm
P. no 11 of 1 a
To: Chief John R. Birk
ADDENDUM A
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
11111111111111111111111111111114111101111111111111
1111111111111111li1
Item #: 001
11111111111111111111111111111111111111
RCN #: 4333
Auct. Item # BID Amount
Item Description: The following item was submitted: - Qty: 1 - Bicycle White roadmaster min sport
Serial #: SNFSD10B45187/ /
Current , u0 todyi Stored.in I ocatiion =::0 1�FSlTE.ST.ORAGE .
FACILITY
Property Room.com Barcode
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Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: I - Bicycle One (1) purple / silver 18-speed women's "Huffy Stone Mountain
bicycle
Serial #: ACY060065810/ /
.Current Custod .;:.Stored.in Location;
OFFSITESTORAGE<FACII:I'I
Y......:....:
111111111111111111111111111111111111111MII11NIII rropeny noom.com t3arcode Auct. item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: 1 - Bicycle blue Huffy Comfort Zone bicycle 18 speed
Serial #: 36828-90158I3F012/ /
urrent. :Gusto vStored in Location`=':OFF
SITE STORAGE>•FAC :::;:;,;>:, ;:: ,:;_::::;:_:::
111111111111111111111111111111111111111111IN IIII rropeny rtoom.com tjarcode Auct. Item # BID Amount
Item #: 001
Item Description: One sealed paper bag with: - Qty: I - Clothing One Blue Plaid Coat
:. g
Current ... . Auct :....::.::..:..:
ent Custody. Stored m Loeatton :Auction;.Bm 01:;: - .
Page 11 of 19
To, Chief John R. Birk
ADDENDUM
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
RCN #: 4333
Property Room.com Barcode - Auct. Item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: 1 - Bicycle BLUE HUFFY STONE MOUNTAIN,WOMANS 18-SPEED, 26
INCH MOUNTAIN BICYCLE, SERIAL NUMBER SOOD0051431
Serial #: SOOD005143 1/
Cusiody.Sjbj&d1nLo
Current
cation OFFSITE
STORAG
Item #: 003
Item Description: One sealed box with: - Qty: I - Tool(s) red and black fiberglass handled hammer
nlocatidn Au on., 1
Current Custodyi-Stored.i 3
1111111111111111111111111111111111IIIIlIIIIIIIIIII Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: I - Bicycle
Serial #: DJDD026623/
Current..0 d
us y: Stored L adofi�.*-
to in 0 TO GEFAC
Property Room.com Barcode Auct Item # BID Amount
Item #: 001
Item Description: The following evidence: - Qty: I - Found property RED TOOL BAG CONTAINING MISC PLUMBING TOOLS
Current:Cu stody. Stored;mLocation A
uc
Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: I -Bicycle black 26-in men's Columbia'Classic"18-speed bicycle, no serial
number found
Current Cus!9�dy:�Sto.re.d..inLo'c�tion�.�.�OFFSITEiS.TORAGE:%FACILITY':
1111111111111111111111111111111111111111111111 IN Property Room.com Barcode Auct. Item # BiD Amount
Item #: 001
Item Description: The following item was submitted: - Qty: 1 - Bicycle One blue Mongoose Outerlimit bicycle
Serial #: SNFSD06M87635/
Current Custody.•:Stbrdd lnLodationr'OF �VACILI
FSTTP�MRAGE
.77C.2,
Pnop. IA of IQ
Property Room.com Barcode Auct. Item-4 BID Amount
Item Description: The follow'
P mg item was submitted: - Qty: 1 - Bicycle One (1) green, women's, 18 speed, roadmaster mtsportsx bicycle
Serial #: SNFSD06D99243/ /
urrent:Custod ::Stored;:ih:Locati
Y.. OFFSITE STORAGE,FACIL:ITY
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Item #: 005
ADDENDUM A lil l�IIIII IIIII IIIIIIIIIIIlII 11111111
To: Chief John R. Birk RCN #: 4333
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
R. Request for Auction of Property
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I}e artmeri�, rF S i4;;. t: S a µ Y, zd .¢z-�, p a F g I M✓a,a t r k? cv F F} ! g g
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,4. .- . �. .n,.x -.: .,�r,.. ... :i 4.`.`�' 11,11: i� Y�+ 2. Y .-R. ;�i! .:r 16�;•i. ai a4,,,u�;..>, n w ar.• v't "v;. C 54. ? r
t t �rslk�till?�vlti..n...u+., u�,S1,.}h�.3i�.rc��;:��y�'..r+i �, �la�r�k�u�C'.L�hi����s��
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Item #: 001 Item Description: The following item was submitted: - Qty: 1 - Lawn/Garden equipment one red/black torn 12'electric trimmer
Serial #: 260024482/ /
urrent:. ustod :::Stored:in:Locahon:-A y .... ucti n
:
.....................................r.,.w:y icy:,v'.rv:'.l.Y.l.tik.S.. JJSF:s1}l'L7f�`vTN:.'Ziri�i6zxaz'.i4R�.�.xil�I.:�M1'�4�..�35k0.�..u�iJk.eY
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Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: One sealed paper bag with: - Qty: 1 - Found property BROWN LEATHER WILSON PRO -STOCK 1790 MITT and
RED/BLACK MIZUNO PROSPECT CHILD MITT
Curierit: ;:.
Custadys Stored m:Locatton -.Auction Btn.;0.1.;
xar:�.s.,,.orw:..xy..arr:w:-sarr... .'yw"kr..amti`,'^`.u"sTtt-..:... ..,� x a•, • . _- .-n.n `,� r .��, r _ a i (�¢y
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� �
y Room.com Barcode Auct. Item # BID Amount
Item #: 001
. '
Item Description: The following evidence: - Qty: 1- Bicycle BLUE AND SILVER RACING ELEMENTS BICYCLE (SIN Q208037754)
Serial #: Q208037754/ /
Current Custody::.,Stored.in.Location :OFF SITE:STORAGE:F AGILITY::::
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Item #: 001
rropeny rtoom.com Barcode Auct. Item # BID Amount
Item Description: The following evidence: - Qty: 1 - Bicycle 1 boys blue mountain bike roadmaster adventure
Serial #: R5726 WR/ /
Current;Custod . Stored:iri'I;oca"
y.. aton-:OFFSITE STORAGE FACILITY
Pa aP 15 nf N
ADDENDUM A
To: Chief John R. Birk
IIIII 11111 III 111111111111111111111111
RCN #: 4333
From: Property Control Officer, CLESEN, Nicholas R
Date: O1/09/2019
Re: Request for Auction of
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Item #: 001
1111 I 11111111111111111111111111111
Item #: 001
Property Room.com Barcode Auct. Item # BID Amount
Property Room.com Barcode Auct. Item # BID Amount
Item Description: The following item was submitted: - Qty: 1 - Bicycle 1 blue and white NEXT Shimano bike.
Serial #: CA42347/ /
Current..Cu stod .Stored _ m Lacat�on : OSITE:STORAGE:.' ; :::'::: ::::.
Item #: 001
Item Description: The following item was submitted
BICYCLE, POOR CONDITION
Serial #: J3267162/ /
Property Room.com Barcode Auct. Item # BID Amount
Qty: 1 - Bicycle BLACK MURRAY ATB, TWIN PEAKS, 18-SPEED 26IN MBNS
Current:C :.
ustody.. ,Stored in Locatton ;OFFSITE STORAGEFACILITY -
111 HE 111111111111 IN III IN Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: 1 - Other item(s) GREEN INSTEP BIKE CARRIER
Current .0 usto y... tore to ' ocatton:=:. FFSITE STORAGE;PACII:;TTY::...';,.:...:'.-.':::.:::;.:.;::::...:...:-.:::::::.::':::;
1111111111111111 Property Room.com Barcode Auct. Item # BID Amount
Item #: 001
Item Description: The following item was submitted: - Qty: 1 - Bicycle BLACK & WHITE'KENT' SIERRA MADRE, 26IN, 18-SPEED
MEN'S BICYCLE, FAIR CONDITION
Serial #: L020341574/ 1
Current'.Custody: Stored in Location -.. F ITE STORAGE FACILITY
i. r:3. ..> F . /,' ....i t1 tv; ', �i', u .F ,�. qua u� k_y�. `° 1 4�{4if ..,r :q3. �t�y. •.+... r �` '''{{5,,�yrf'�� '{�;3+' vi�' ,1�j�ii� i,;k��+}?, sN..,t�o,x .7�'.`1ia�sxl..� , e s{ ri xS1". d ..) k � '•? ,.�}.�,
rn :.
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w.....,,:a:a.�.0 r ., ttznY,uG...t.......,1..;5�,1`,.s..uoiv.+F.n..,.u�.x.&4:4r1,,. „J,flw�� s•,3��J:.ko. r�t,:�£t�.a.�.�v':wx.LLSa.�iinir3,t1��.�,ara�xt�weraS.��xxrii.•.a1a.1��y:,.ua:✓�a33.tv7cu,�:��a�i'�r�»c4.'r:`S:l.i�'u:«
Page 16 of 19
ADDENDUM A III E 11111111111111111111111111111111111111
To: Chief John R. Birk RCN #: 4333
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re Request for Auction of Property
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Item Description: The following item was submitted: - Qty: 1 - Bicycle One black, white and red Tony HawkPark es Freestyle bicycle.
Serial #: DJEI88888/ /
urrent Custod :;Stored inLocation=sOFFSITE Y......... , . S..TOkAG*E FACILITY. >.; ` ;': ; ::' .............:.....:.... ....
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Item #: 001
Item Description: One sealed plastic bag with: - Qty: 1 - Found property Men's Nautica brand silver -colored wrist watch
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Item Description: One sealed plastic bag with: - Qty: 1 - Jewelry Rose gold and mother of pearl Michael Kors ladies wrist watch with "MK"
on the face and crystals on the face and bezel.
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Item #: 001 ----
Item Description: The following item was submitted: - Qty: I - Bicycle One black "We the people", model "X Curse 20" bicycle.
Serial #: HBQAH51668/ /
Current ;Custody.:Stored:inLocation:=:OFFSITE'STORAGE FACILITY
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Item #: 001
Item Description: The following item was submitted: - Qty: 1 - Bicycle Orange BMX style bike, Tony Hawk "Huck Jam" series. Model
#8102-53.
Serial #: 20100605/ /
urrent Custody:. Storedan Location - OFFSITE STORAGE FACILITY
:
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Item #: 001 ::
77.
Item Description: The following evidence: - Qty: 1 - Bicycle ONE MULTICOLORED ROADMASTER MT CLIMBER MOUNTAIN
BICYCLE
Serial #: 61581036/ /
Current Custody: Stored in Location = OFFSITE STORAGE FACILITY
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PAcrr: 17 of 14
ADDENDUM A
To' Chief John R. Birk
111111111111111111111111111111111111111111
RCN #: 4333
From: Property Control Officer, CLESEN, Nicholas R
Date: 01/09/2019
Re: Request for Auction of
III I11111111111111111111111111111111111111111
Item #: 001
Auct. Item # BID Amount
Item Description: One sealed paper bag with: - Qty: 1- Other item(s) One black Casio watch
Curr- _.......::::.
ent Custodyi.Stored m Location AuctiomBm 01
IIIIIIIIIIIIIIIIIIIIIIIII
Item #: 001
Property Room.com Barcode
Property Room.com Barcode Auct. Item # BID Amount
Item Description: The following item was submitted: - Qty: I - Bicycle BOYS 20 INCH, BLACK'QUANTUM''RECON' SINGLE SPEED
BICYCLE, POOR CONDTION.
Serial #: 0 1008 18570/ /
Current Custodyi S[ored m Location OFFSITI3 STORAGE FACILITY
Pane 18 of 19
ADDENDUM A 11111 HE 1111111111111111111111111111
TO: Chief John R. Birk RCN #: 4333
From: Property Control Officer, CLESEN, Nicholas R
Date: 01 /09/2019
Re: Request for Auction of
111111111III111111gi11111111014, 1•l111,1
Item #: 001
Auct. Item # BID Amount
Item Description: The following item was submitted: - Qty: 1 - Bicycle Blue Mongoose FSP
Serial #: SNFSD12C58092//
Curre nt Cu stody: Stored m Location OFFSITE STORAGE FACILITY
Property Room.com Barcode
11111111111111111111111111111111111111111111111111 rroperty noom.com tsarcode Auct. Item # BID Amount
Item #: 001 --�---
Item Description: The following item was submitted: - Qty: 1 - Bicycle black and red huffy dynacraft cougar 10-speed bike
Serial #: 6SO7223I/ /
Current ` ,.
ustody: Stored >n.Locatton-:OFFSITE STORAGE FACILITY
I hereby approve the disposal of the property, as inventoried on the previous page(s) and in the manner
requested. This disposal shall be completed by _ February 1.2019 or a report shall be filed with my office
showing cause as to why this disposal was not carried out.
All applicable legal requirements for the retention of the listed property have been complied with.
Disposal is to be accomplished by Auction.
Auction Approval:
Chief John R. Birk
Date:
Comments: �—
Requesting Officer: -lT. 1111C&044f:5� Lf5-�;AV Signature: /films( . 7y�a
Please Print
Approving Officer: Y��-�L'f�f�''� Signature: �CG
Please Print
Date: a! Zv/r
Date: a911
Page 19 of 19
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: January 21, 2019 Regular City Council Meeting
RE: Ordinance authorizing the disposal of office furniture
ATT: Office furniture list
AGENDA ITEM SUMMARY:
Over the last decade plus, a surplus of older unusable furniture has collected and is being stored
throughout the Municipal Center and other storage areas. Staff is requesting the approval of an
ordinance to dispose of this outdated unusable office furniture.
BACKGROUND:
Over the years an accumulation of old unusable office furniture has been stored at various city
locations. This furniture inventory has become excessive enough to dispose of through an
ordinance. The majority of this furniture is past its usable life to include ripped or worn upholstery
on chairs, broken desks and filing cabinets with broken slides. Over the past ten years the city
has put a large emphasis on moving into the digital age, a lot of items that were previously stored
in large filing cabinets have been scanned and digitalized for easier access, thus creating a surplus
of filing cabinets. The city has contacted multiple auction companies with each company
explaining the furniture has no worth to them to auction. Most of the broken office furniture will
be disposed of, any metal desks, filing cabinets or chairs will be sent to a scrapper and the city
will receive a check for price of the scrap metal.
RECOMMENDATION:
Therefore, if the City Council concurs, it is recommended that a motion be made to adopt an
Ordinance authorizing the disposal of unusable, broken furniture.
Ordinance #ORD-19-
CITY OF MCHENRY
AN ORDINANCE AUTHORIZING THE DISPOSAL OF
SURPLUS PROPERTY OWNED BY THE CITY OF MCHENRY
WHEREAS, it is the opinion of the corporate authorities of the City of McHenry that it is
no longer necessary, useful, or in the best interest of the City to retain ownership of the property
described in this Ordinance; and
WHEREAS, the City of McHenry finds and determines that it will dispose of the property
in a manner described in this Ordinance;
THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
MEMBERS OF THE CITY OF MCHENRY, ILLINOIS, as follows:
Sectionl: Recitals. The recitals set forth above are hereby incorporated into and made a part
of this Ordinance as though set forth in this Section 1.
Section 2: Disposal of Surplus Property. The Mayor and Council Members find that the
property described in Exhibit A attached to this Ordinance ("Surplus Property") is no longer
necessary or useful to the City. Therefore the Community Development Department for the City
of McHenry is hereby authorized to direct the sale or disposal of the Surplus Property in the manner
most appropriate to the City. The Surplus Property shall be sold or disposed of in an "as is"
condition.
Section 3: Each section, paragraph, sentence, clause and provision of this Ordinance is
separable and if any provision is held unconstitutional or invalid for any reason, such decision
shall not affect the remainder of this Ordinance, other than the part affected by such decision.
Section 4: Upon its passage and approval according to law, this Ordinance shall, by authority
of the City Council, be published in pamphlet form. Publication date: . Effective date:
Section 5: This Ordinance shall take effect upon its passage and approval according to law.
PASSED BY THE CITY COUNCIL this
follows:
Ayes
Alderwoman Condon
Alderman Curry
Alderman Devine
Alderman Glab
Alderman Mihevc
Alderman Santi
Alderman Schaefer
Mayor Jett
(SEAL)
ATTEST:
Debra Meadows, Deputy City Clerk
day of , 2019 by roll call vote as
Nays Absent Abstain
Mayor, Wayne Jett
Exhibit A — Items of Disposal:
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Office Furniture Disposal list
11 Metal Desks
6 36" Metal cabinets
6 2 drawer filing cabinet
3 TV Rolling carts
9 Hanging wall cabinets
1 wooden base cabinet
1 Wooden printer cart
2 36" Wooden book shelves
1 Wooden U shaped desk
Wooden Shelving unit with
1 castors
1 Metal Rolling Cabinet
6 Metal Shelving units
4 Wooden Desk
1 Two Drawer Filing Cabinet
1 Wooden Cabinet
6 4 Drawer filing cabinet
1 Judges Bench and Accessories
2 Wooden Bookshelves
2 Metal Cabinet
2 Wooden Round Tables
47 Misc. Office Chairs
11 Partition Dividers
3 Keyboard Drawers
2 Wooden Credenza
5 Hanging File Carts
Miscellaneous metal shelving
systems
Miscellaneous office furniture
City Council
Meeting Minutes
December 17, 2018
Page 1
City Council Meeting
December 17, 2018
Call to Order
Mayor Wayne Jett called the regular meeting scheduled for December 17, 2018 of the McHenry
City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street,
McHenry, IL.
Roll Call
Deputy Clerk Meadows called the roll. Roll call: Members present: Alderwoman Condon,
Alderman Devine, Alderman Mihevc, Alderman Curry, Alderman Schaefer, Alderman Glab,
Alderman Santi and Mayor Jett. Others present: Attorney McArdle, Attorney Cahill, Administrator
Morefield, Director of Public Works Schmitt, Director of Community Development Polerecky,
Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic
Development Martin and Chief of Police Birk.
Pledge of Allegiance
Mayor Jett proceeded to lead those present in the Pledge of Allegiance.
Proclamation
Mayor Jett read a proclamation recognizing Mr. Patrick Wirtz for his contributions to the
community and for serving on the Landmark Commission for twelve years. During which time he
worked on numerous projects related to the preservation of the historic landmarks located
throughout the City. Mayor Jett continued on to proclaim December 17th as Patrick Wirtz Day
and asked all Citizens to pay tribute to this outstanding individual and further wished to bestow
upon Patrick Wirtz the title of "Chairman Emeritus". Those in attendance applauded Mr. Patrick
Wirtz contributions to the community.
Public Comment
Mayor Jett asked if those in attendance had any comments they wished to share with the Council
Members. Those in attendance offered no comments.
Consent Agenda:
Motion to Approve the Following Consent Agenda Items:
A. Approval of the Police Pension Fund Annual Report for Fiscal Year 2017/18;
B. Parks Facilities/Special Use Permits;
C. December 3, 2018 City Council Meeting Minutes;
D. Issuance of Checks in the amount of $734,597.24;and
E. As Needed Checks in the amount of $432,131.24
City Council
Meeting Minutes
December 17, 2018
Page 2
Mayor Jett asked if there were any items list on the consent agenda the Council Members wished
to remove for separate consideration. The Council Members offered no comments. A Motion
was made by Alderman Curry and seconded by Alderman Schaefer to approve the consent
agenda items A-E as presented. Roll call: Vote: 7-ayes: Alderman Curry, Alderman Schaefer,
Alderman Glab, Alderman Santi, Alderwoman Condon, Alderman Devine and Alderman Mihevc.
0-nays, 0-abstained. Motion carried.
Individual Action Item Agenda:
Subject to full execution of an Amendment to the Meyer Southside Annexation Agreement:
Motion to Approve an Ordinance granting an extension of the existing conditional use permit
for the continued operation of the Meyer/Lafarge commercial sand and gravel business on the
Southside of Illinois Route 120.
Attorney McArdle reported that City and Meyer/Lafarge had in good faith negotiated the terms
of the amendments to the annexation agreement and both parties find the amended terms
acceptable.
Attorney McArdle continued on to discuss the amended terms of the annexation agreement
regarding the Dry Bank Mining operations. He reported that as depicted on the Mining Plans, the
Dry Bank mining shall be fully completed and the primary crusher will be removed no later than
December 31, 2024. The Wet Mining operations also depicted on the Mining Plans will cease no
later than December 31, 2026.
Attorney McArdle discussed the reclamation process. He reported that the reclamation of parcel
A as depicted on the Mining Plans will be completed no later than December 31, 2021. He
reported that the Material Processing, Stockpile Area and Haul Road Berm shall be reclaimed no
later than June 30, 2028 or within 18 months of expiration of mining operations on the North
Parcel whichever is later.
Attorney McArdle discussed the amendments to the fee schedule, which will be paid to the City
annually during the course of the agreement.
He continued on to discuss the amendments to the hours of operations. The mining operations
will only be conducted Monday -Friday from 7:00 am-7:00 pm and on Saturday from 5:00 am-3:00
pm. In addition, loading and maintenance hours shall be from 5:00 am to 8:00 pm.
Attorney McArdle reported that in compliance with the Mining Plans, Meyer upon the adoption
of this Ordinance will provide to the City a surety bond. However, no later than December 31,
2024, Meyer shall provide to the City a clean irrevocable letter of credit in an amount equal to
City Council
Meeting Minutes
December 17, 2018
Page 3
100% of the estimate cost to reclaim the entire Subject Property which will be determined by the
City's consulting engineer.
Attorney McArdle discussed the amendments to the Noise restrictions. He reported that Meyer
is required to supply to the City a new datalogger device, and related materials approved by
Meyer and the City's consultant. This device will provide the City with the ability to periodically
test the noise levels coming from the subject property.
Attorney McArdle commented on the amendment to the Dust restrictions. He reported that
Meyer will provide the City with a DustTrak DRX Monitoring device which will be approved by the
City's consultants. Alderman Curry noted that dust generated within the subject property shall
not exceed the Federal and State National Ambient Air Quality Standards of PM 10 and PM 2.5.
Alderman Curry commented on the language in the agreement with respect to Illinois Route 120.
He reported that Meyer has agreed to maintain and remove any loose gravel from the driveway
and entrance areas to Route 120. In addition, at the weigh station signage will be clearly posted
by Meyer requiring all trucks hauling materials to clean the trucks sides and back of loose
materials to prevent spillage. Meyer's employees shall inspect trucks leaving the Subject Property
and notify drivers to clean loose gravel off their trucks as needed.
Attorney McArdle noted that the requirements of approval for passage of the Ordinance
amending the Meyer Annexation Agreement requires a supermajority vote. He proceeded to
thank Mr. Willie, Alderman Curry and Staff for all their negotiating efforts. Alderwoman Condon
also thanked Alderman Curry for all the time and hard work he provided in the negotiating
process. She noted that Alderman Curry went above and beyond the duties of an Alderman.
Aldermen Santi and Glab also acknowledged and thanked Alderman Curry for devoting so much
time and energy during the negotiating process.
There being no further discussion on the motion, a Motion was made by Alderman Curry and
seconded by Alderwoman Condon to approve an Ordinance granting an extension of the
existing conditional use permit for the continued operation of the Meyer/Lafarge commercial
sand and gravel business on the Southside of Illinois Route 31 Roll call: Vote: 7-ayes: Alderman
Curry, Alderwoman Condon, Alderman Devine, Alderman Mihevc, Alderman Schaefer, Alderman
Glab and Alderman Santi. 0-nays, 0-abstained. Motion carried.
Motion to approve an Ordinance Authorizing the Mayor to sign and Deputy City Clerk to Attest
an Amendment to the South Meyer Material Annexation Agreement.
A Motion was made by Alderman Curry and seconded by Alderman Santi to approve an
Ordinance authorizing the Mayor to sign and the Deputy Clerk attest to an amendment to the
South Meyer Material Annexation Agreement. Roll call: Vote: 8-ayes: Alderman Curry, Alderman
City Council
Meeting Minutes
December 17, 2018
Page 4
Santi, Alderman Glab, Alderman Schaefer, Alderman Mihevc, Alderman Devine, Alderwoman
Condon and Mayor Jett. 0-nays, 0-abstained. Motion carried.
Motion to approve an Ordinance granting a Conditional Use Permit to allow a Tavern, Outdoor
Seating with Alcohol and Smoking Area, Food Trucks and Outdoor Entertainment.
Director Martin provided the Council Members with an overview of the proposed conditional use
permit petition. He reported that the subject property was annexed and developed as a
McDonald's restaurant in 1993 and is now vacant. He continued on to report that Mr. Shah
purchased the property and he intends to open an upscale whiskey/cigar bar. Director Martin
noted that the subject property is very difficult to improve with a viable land use. Due to the fact
that there is a deed restriction on the property by the seller, that no food is permitted to be
cooked within the building for 20 years -from the date of the purchase.
Alderman Glab asked Mr. Shah where he intended to locate the food trucks. Mr. Shah replied
that the food trucks would only be parked onsite during special events. He thought that the south
side of the parking lot might be the best location. Alderman Glab commented on the fact that
the way the ordinance is drafted the location of the food trucks is open ended and he is
uncomfortable with not having a defined area noted.
There was some discussion with respect to the parking location of the food trucks. Alderwoman
Condon suggested that the ordinance reflect that the location of all food trucks shall be approved
by Staff. The Council Members concurred with Alderwoman Condon's recommendation.
Alderman Mihevc questioned the distance between Miller Road and the access point of the
subject property. Director Schmitt estimated the subject property's entrance is about 250' off of
Miller Road. In addition, He asked what the speed limit was on Miller Road. Chief Birk reported
that the speed limit along Miller Road was 45 mph.
Alderman Santi asked Mr. Shah what was the proposed establishment's hours of operation. Mr.
Shah reported that he had not established any set hours of operation as of yet.
Alderman Santi noted that Mr. Shah is a well-known and respected businessman and he is certain
the establishment will be successful.
Alderwoman Condon commented on the fact that in her opinion this was a unique concept plan
and the establishment will enhance the City's character.
Mayor Jett asked if those in attendance had any questions on the motion under consideration.
The audience offered no comments.
City Council
Meeting Minutes
December 17, 2018
Page 5
There being no further discussion on the motion, a Motion was made Alderman Schaefer and
seconded by Alderman Curry to approve an Ordinance granting a Conditional Use Permit to
allow a Tavern, Outdoor Seating with Alcohol and Smoking Area Food Trucks and Outdoor
Entertainment. Roll call: Vote: 6-ayes: Alderman Schaefer, Alderman Curry, Alderman Santi,
Alderman Glab, Alderman Devine and Alderwoman Condon. 1-nay: Alderman Mihevc, 0-
abstained. Motion carried.
Motion to adopt an Ordinance amending the FY18/19 Budget, Fund 200 (Tourism Fund) in the
amount of $331,000 for the purchase of property described below; and, a motion to authorize
the Mayor to sign and Deputy Clerk to attest the purchase agreement and all closing documents
with McHenry Savings Bank relating to the City's acquisition of three (4) parcels, located on
Green Street and south of Illinois Route 120 and totaling approximately 1.59 acres, for a
purchase price of $611,000 plus any applicable closing costs.
Administrator Morefield discussed the proposed budget amendment ordinance which will allow
for the purchase of four parcels located on Green Street south of Illinois Route 120. 50% of the
purchase will be funded from the Tourism Fund and the remaining portion of the acquisition will
be acquired via a 5-year installment contract with a 3.50% interest rate.
Mayor Jett asked those in attendance if they had any question on the motion under
consideration. Those in attendance offered no comments.
There being no further discussion on the motion, a Motion was made by Alderman Santi and
seconded by Alderwoman Condon to adopt an Ordinance amending the FY18/19 Budget, Fund
200 (Tourism Fund) in the amount of $331,000 for the purchase of property described below;
and, a motion to authorize the Mayor to sign and Deputy Clerk to attest the purchase
agreement and all closing documents with McHenry Savings Bank relating to the City's
acquisition of four (4) parcels, located on Green Street and south of Illinois Route 120 and
totaling approximately 1.59 acres, for a purchase price of $611,000 plus any applicable closing
costs. Roll call: Vote: 7-ayes: Alderman Santi, Alderwoman Condon, Alderman Devine, Alderman
Mihevc, Alderman Curry, Alderman Schaefer and Alderman Glab. 0-nays, 0-abstained. Motion
carried.
Motion to approve an Ordinance replacing and adopting new existing and Future Land Use
Maps for the City of McHenry Comprehensive Plan and Development Policies; and, an
Ordinance adopting a Consistency Policy for the City of McHenry Comprehensive Plan and
Development Policies.
City Council
Meeting Minutes
December 17, 2018
Page 6
Director Martin discussed the proposed Existing and Future Land Use Maps as amended. He
reported that the Planning and Zoning Commission methodically considered each quadrant of
the City, along with any boundary agreements that were applicable. He reported that moving
forward the Planning and Zoning Commission will update the maps annually. In addition, the
Planning and Zoning Commission unanimously recommended approval of the Consistency Policy
to become part of the City's Comprehensive Plan and Development Policies.
A lengthy discussion ensued, Staff recommended if the Council Members had any comments with
respect to the amended maps to forward their comments to Director Martin.
Alderman Santi thanked the Planning and Zoning Commissioners for all their hard work.
Mayor Jett asked those in attendance if they had any comments with respect to the matter under
consideration. Those in attendance offered no comments.
There being no further discussion on the motion, a Motion was made by Alderman Curry and
seconded by Alderman Santi to approve an Ordinance replacing and adopting new existing and
Future Land Use Maps for the City of McHenry Comprehensive Plan and Development Policies;
and, an Ordinance adopting a Consistency Policy for the City of McHenry Comprehensive Plan
and Development Policies. Roll call: Vote: 7-ayes: Alderman Curry, Alderman Santi, Alderman
Glab, Alderman Schaefer, Alderman Mihevc, Alderman Devine and Alderwoman Condon. 0-nays,
0-abstained. Motion carried.
Motion to approve an Ordinance adopting a Text Amendment to the City of McHenry Zoning
Ordinance adding a New Zoning District Classification Titled Agriculture District; and, an
Ordinance adopting a Text Amendment to the City of McHenry Zoning Ordinance adding a New
Zoning District Classification Titled Mixed Use Districts.
Director Martin provided the Council Members with an overview of the proposed Zoning
Ordinance text amendments. He reported that the Planning and Zoning Commission throughout
their review of the Future Land Use Map believed it was in the best interest of the City to
recommend creating two new zoning districts.
Director Martin commented on the purpose of creating an Agriculture Zoning District. He
reported that the creation of the Agriculture District allows for property to be farmed or used for
other acceptable uses without committing to a future land use.
Director Martin continued on to discuss the proposed Mixed Use District. He reported that this
classification allows mixed -use buildings within neighborhoods to provide retail, service and
other uses on the ground floor and residential units above the nonresidential space. In addition,
this type of zoning classification affords more creativity than is currently permitted in the C-4 and
City Council
Meeting Minutes
December 17, 2018
Page 7
C-5 zoning districts.
Alderman Glab was uncertain how the zoning text amendments would benefit the City.
Alderwoman Condon supported the zoning text amendments. In her opinion this type of zoning
district will simulate developers' creativity.
Mayor Jett asked those in attendance if they had any comments with respect to the matter under
consideration. Those in attendance offered no comments.
There being no further discussion on the motion, a Motion was made by Alderwoman Condon
and seconded by Alderman Schaefer to approve an Ordinance adopting a Text Amendment to
the City of McHenry Zoning Ordinance adding a New Zoning District Classification Titled
Agriculture District: and, an Ordinance adopting a Text Amendment to the Citv of McHenry
Zoning Ordinance adding a New Zoning District Classification Titled Mixed Use Districts Roll
call: Vote: 6-ayes: Alderwoman Condon, Alderman Schaefer, Alderman Santi, Alderman Devine,
Alderman Mihevc and Alderman Curry. 1-nay: Alderman Glab, 0-abstained. Motion carried.
Motion to approve an Ordinance prohibiting the use of Groundwater as Potable Water Supply
by the Installation or Use of Potable Water Supply Wells or by any other method within a
Certain Area in the City of McHenry.
Director Polerecky reported that the Community Development Department is aware of certain
properties in the City limits along Lake Avenue, Route 120 and Erin Street which have been used
over a period of time for commercial/industrial purposes. In addition, the subject properties are
connected to the City's water system and this action complies with EPA regulations.
Mayor Jett asked those in attendance if they had any questions or comments regarding this
matter. The audience offered no comments.
There being no further discussion on the motion, a Motion was made by Alderman Santi and
seconded by Alderman Schaefer to approve an Ordinance prohibiting the use of Groundwater
as Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by any
other method within a Certain Area in the City of McHenry Roll call: Vote: 7-ayes: Alderman
Santi, Alderman Schaefer, Alderwoman Condon, Alderman Devine, Alderman Mihevc, Alderman
Glab and Alderman Curry. 0-nays, 0-abstained. Motion carried.
Motion to approve a request from the McHenry Riverwalk Foundation to allow construction of
a brick paver pavilion and gazebo, consistent with the VOA Construction Plan for the Riverwalk,
on the property at 1202 N. Riverside Drive.
City Council
Meeting Minutes
December 17, 2018
Page 8
Director Hobson provided the Council Members with an overview of the proposed Riverwalk
construction of Phases 2A.1 and 2A.2. He commented on the Riverwalk Foundation's
contribution with respect to the first phase of the Riverwalk in which they donated $60,000 for
the ornate sign and donor recognition wall that is located just off of Green Street. He reported
that the Foundation has once again came forward and is offering a donation in the amount of
$320,000 to extend the Riverwalk from Miller Point past two private businesses and under the
Route 120 bridge.
Director Hobson continued on to discuss the proposed Riverwalk improvements which will
included a public pavilion that was initially designed and always designated for Miller Point. In
addition, the construction of a gathering space for events, both public and private. These features
will further enrich the downtown district.
Alderwoman Condon express her excitement with respect to the proposed enhancements to the
Riverwalk and also extended her deep appreciation to the Riverwalk Foundation Members.
Alderman Curry also echoed Alderwoman Condon's expressions of excitement and deep
appreciation to the Riverwalk Foundation Members.
Mayor Jett asked if anyone in audience wished to comment on the matter under consideration.
Those in attendance offered no comments.
There being no further comments on the motion, a Motion was made by Alderman Santi and
seconded by Alderman Curry to approve a request from the McHenry Riverwalk Foundation to
allow construction of a brick paver pavilion and gazebo consistent with the VOA Construction
Plan for the Riverwalk, on the property at 1202 N. Riverside Drive. Roll call: Vote; 7-ayes:
Alderman Santi, Alderman Curry, Alderman Glab, Alderman Schaefer, Alderman Mihevc,
Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried.
Motion to approve a Temporary Use Permit, Special Event Liquor License, the Open Carry of
Alcoholic Beverages, Various Street Closures, and an Ordinance Amending the FY18/19 Tourism
Fund Budget in an amount not to exceed $10,000 for the Shamrocks the Fox Event to be held
on Saturday, March 161h and Sunday, March 17th 2019.
Director Hobson provided the Council Members with an overview of the proposed McHenry
ShamRocks the Fox St. Patrick's Day festival. He commented on the fact that last year was the
first year the City hosted the St. Patrick's Day festival and the event proved to be extremely
successful. This year the Special Event Committee has tweaked some of the event's components.
They proposed changes to the parade route. The parade route would begin on Kane Ave. to allow
for additional parking at the East Campus and sufficient space to organize and line up the parade
participants. In addition, the Special Event Committee has proposed changes to the event times.
The event's alcohol sales hours will be 11:00 am-11:00 pm on Saturday and from noon-6:45 pm
on Sunday.
City Council
Meeting Minutes
December 17, 2018
Page 9
Director Hobson went on to discuss the draft ordinance amending the FY19/20 Tourism Fund
budget in an amount not to exceed $10,000. He reported that last year the event was extremely
successful with a profit after expenses over $8,000. He noted that with the impact of last year's
event and timing, and the fact that the Special Event Committee was able to begin planning the
event earlier, it is anticipated that the Committee will be able to acquire more private
sponsorships. He reported that there is one more expense that was not included in last year's
budget. The expense is to pay for a small fireworks display on Sunday night. The fireworks display
would be a 15 minute display beginning at 6:45 pm at Miller Point.
Mayor Jett asked if those in attendance had any comments regarding the matter under
consideration. Those in attendance offered no comments.
There being no further discussion on the motion, a Motion was made by Alderman Schaefer and
seconded by Alderwoman Condon to approve a Temporary Use Permit Special Event Liquor
License, the Open Carry of Alcoholic Beverages, Various Street Closures, and an Ordinance
Amending the FY18/19 Tourism Fund Budget in an amount not to exceed $10,000 for the
Shamrocks the Fox Event to be held on Saturday, March 161h and Sunday, March 17th 2019 Roll
call: Vote: 7-ayes: Alderman Schaefer, Alderwoman Condon, Alderman Devine, Alderman
Mihevc, Alderman Curry, Alderman Glab and Alderman Santi. 0-nays, 0-abstained. Motion
carried.
Motion to a) pass a Resolution approving Executive Session meeting minutes as presented; b)
authorize the release of Executive Session meeting minutes as presented; and, c) the
destruction of any Executive Session recordings that have existed for more than 18 months and
for which the minutes of that meeting have been approved.
Administrator Morefield reported that the executive session minutes were previously reviewed
and discussed at the last City Council meeting in executive session.
There being no further discussion on the motion, a Motion was made by Alderman Curry and
seconded by Alderman Santi to pass a Resolution approving Executive Session meeting minutes
as presented; b) authorize the release of Executive Session meeting minutes as presented; and,
c) the destruction of any Executive Session recordings that have existed for more than 18
months and for which the minutes of that meeting have been approved Roll call: Vote: 7-ayes:
Alderman Curry, Alderman Santi, Alderwoman Condon, Alderman Devine, Alderman Mihevc,
Alderman Schaefer and Alderman Glab. 0-nays, 0-abstained. Motion carried.
Discussion Only Items:
There were no discussion only items listed on the agenda.
City Council
Meeting Minutes
December 17, 2018
Page 10
Executive Session
There were no matters to discuss in an executive session.
Staff Reports
The Staff Members offered no reports.
Mayor and City Council Comments
Mayor Jett reported that he will be unavailable beginning December 30th through January 12tn
He authorized Alderman Schaefer to handle any matters that needed to be addressed
immediately.
Adjournment
There being no further public business to discuss, a Motion was made by Alderman Santi and
seconded by Alderwoman Condon to adjourn from the public meeting at 8.48 p.m. Roll call:
Vote: 7-ayes: Alderman Santi, Alderwoman Condon, Alderman Schaefer, Alderman Glab,
Alderman Curry, Alderman Mihevc and Alderman Devine.
Respectfully submitted,
Debra Meadows
Mayor Deputy Clerk
Expense Approval Register
McHenry, IL
List of Bills Council Meeting 1-21-19
Vendor Name Payable Number
Post Date
Deso*W (ftn) Account Number
Amount
Vendor. AURKGENNA, JENNIFER
AURIG ENNA, JENNIFER P107251
01/22M19
OVERPMT TKT MSICE, R) 100-2200
25.00
Vendor AUNGENNA, JENNIFER Total:
25.00
Vendor SALOGN, JOANNE
BALOGH, JOANNE P107053
01/21/2019
OVERPMTT1(TP107053 100-2200
25,00
Vandor BALOGH, JOANNE Total:
25.00
Vendor: BARROWS, DEXTER
BARROWS, DEXTER INV0W7346
01/21/2019
MEAL REIMS 100-23-5420
23.20
Vendor BARROWS, DEXTER Total:
23.20
Vendor. BAXTER & WOODMAN
BAXTER & WOODMAN 0203627
01/21/2019
RET PERS MEYER MAT 740-00-5220
4,515.00
Vendor BAXTER & WOODMAN Total:
4,515.00
Vendor. BOLLINGER, LACK & ASSOCIATES, INC
BOLLINGER, LACK & 19417-7
01/22/201.9
PEARL ST/ LINCOLN RD 440-00-UW
iS,394.82
Vendor BOLLINGER, LACK & ASSOCIATES, INC Total:
15,394.82
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRAOCCUPATIONAL 219538
01/14/W19
G OLIVER/ R IMMERMAN 1OD-05-5110
I0,00
CENTEGRA OCCUPATIONAL 220013
0112VX19
K DUCAK 61040-6940
130.00
Vendor CENTEGRA OCCUPATIONAL HEALTH Total:
M-00
Vendor. CERTIFIED SERVICES INC
CERTIFIED SERVICES INC 1032040103
02/14/2019
K CHAPMAN 510.31-5110
5.56
CERTIFIED SERVICES W 1032040103
01/14/W19
K CHAPMAN 51032-5110
5,57
V&%W CERTIFIED SERVICES MK Total:
11.13
Vendor: CHAPEL NIL FLORIST MK
CHAPEL HILL FLORIST INC 6373
01/21/2019
MRS SANTI 100-01-6940
159.95
Vendor CHAPEL FILL FLORIST INC Total:
159.10S
Vendor. COMED
COMED INV0007347
01/21/301.9
UTIL 100.33-SS20
3352
COMED WV0007347
01/21/2019
UTIL 100.45-5510
75.14
COMER MN0007347
01/21/2012
UTIL 400-00-SS10
4,165.31
COMED INV0007349
01/2VW19
UTR. 510-31-5510
1,458.01
COMED MIV0007348
01/21/2019
UTIL 510-31-SS10
1,243.83
DOMED INVOU07348
01,/2VZ19
LITE. 510-32-5510
6,133.94
COMED INV0007348
01/21/2019
UTIL 510-32-SS10
1,993.49
Vendor COMED Total:
15,103.14
Vendor CONSTELLATION NEWENERGY INC
CONSTELLATION NEWENERGY INV0W7349
01/14/2019
UnL IM33-5520
592.01
CONSTELLATION NEWENERGY WV0007349
01/14/2019
Unl. 10033-5520
23,359.11
Vendor CONSTELLATION NEWENERGY INC Total:
23,951.12
Vendor: DIRECT ENERGY BUSINESS
DIRECT ENERGY BUSINESS INV0007364
01/21/2019
UTIL 51031-5510
5,505.45
DIRECTENERGYBI MESS INV0007364
01/21/2019
UTIL 51032-5510
13,303.52
Vendor DIRECT ENERGY BUSINESS Total:
18,1108.97
Vendor. ED'S AUTOMOTIVE/JIWS MUFFLER SHOP
ED'S AUTOMOTNE/NM'S 219612/29/18
01/21M19
PARTS/SV5 100-33-5370
210.00
EVS AUTOMOTNE/NM'S WV0OD7350
O1/21/2019
►ARTS/SVS 510-35-5370
89.00
Vendor ED'S AUPOMOTIVE/XM'S MUFFLER SHOP Total:
299.00
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY P=229220
01/21/2019
JEXAVS RADIO INSTALL 225-M5110
195.00
1/16/2019 12:18:11 PM
Expense Approval Register
Packet: APPKTO1368-1-21-19 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
FOX VALLEY FIRE & SAFETY
IN00229539
01/21/2019
PEARL STREET COM MOMS 225-00-5110
195.00
Vendor FOX VALLEY FIRE & SAFETY Total:
390.00
Vendor: HARRISON, SHANNON
HARRISON, SHANNON
225045
01/21/2019
PGM CXL
100-41-3637
55.00
Vendor HARRISON, SHANNON Total:
55.00
Vendor: HRGREEN
HRGREEN
122664
01/21/2019
RET PERS SPEEDWAY
740-00-5220
3,993.50
HRGREEN
4-123641
01/21/2019
RTE 120/OJIBWA LN
440-00-8600
10,407.63
Vendor HRGREEN Total:
14,401.13
Vendor: JOHNSON, AMY
JOHNSON,AMY
INV0007351
01/21/2019
MEAL REIMB
100-23-5420
24.00
Vendor JOHNSON, AMYTotal:
24.00
Vendor: LAUTERBACH & AMEN, LLP
LAUTERBACH & AMEN, LLP
32960
01/21/2019
SVS
760-00-5110
4,750.00
Vendor LAUTERBACH & AMEN, LLP Total:
4,750.00
Vendor: LOBERMEIER, HENRY
LOBERMEIER, HENRY
INV0007352
01/21/2019
UNIFORM REIMB
100-33-4510
102.10
Vendor LOBERMEIER, HENRY Total:
102.10
Vendor: MARINO, JAKE
MARINO, JAKE
INV0007353
01/21/2019
NWBOCALUNCH MTG REIMB 100-03-5430
15.00
Vendor MARINO, JAKE Total:
15.00
Vendor: MARTIN, DOUG
MARTIN, DOUG
INV0007354
01/21/2019
MILEAGE REIMB
100-01-5420
30.52
Vendor MARTIN, DOUG Total:
30.52
Vendor: MCANDREWS PC, THE
LAW OFFICE OF PATRICK
MCANDREWS PC, THE LAW
12/2018
01/21/2019
DECSVS
100-01-5230
4,000.00
Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total:
4,000.00
Vendor: MCDONALD, BRENDA
MCDONALD, BRENDA
224813
01/21/2019
PGM CXL
100-41-3637
70.00
Vendor MCDONALD, BRENDA Total:
70.00
Vendor: MCHENRY COUNTYCOUNCIL OF GOVERNMENTS
MCHENRY COUNTY COUNCIL
1727
01/14/2019
DEC MSHIP MTG
100-01-5410
40.00
MCHENRY COUNTY COUNCIL
1727
01/14/2019
DEC MSHIP MTG
100-02-5410
280.00
Vendor MCHENRY COUNTY COUNCIL OF GOVERNMENTS Total:
320.00
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER
INV0007355
01/21/2019
REC FEES
100-01-6940
206.00
MCHENRY COUNTY RECORDER
INV0007355
01/21/2019
REC FEES
100-01-6940
204.00
MCHENRY COUNTY RECORDER
INV0007355
01/21/2019
REC FEES
100-01-6940
147.00
MCHENRY COUNTY RECORDER
INV0007355
01/21/2019
REC FEES
100-01-6940
44.00
MCHENRY COUNTY RECORDER
INV0007356
01/21/2019
REC FEES
510-31-6940
170.00
MCHENRY COUNTY RECORDER
INV0007356
01/21/2019
REC FEES
510-31-6940
17.00
MCHENRY COUNTY RECORDER
INV0007356
01/21/2019
REC FEES
510-32-6940
323.00
MCHENRY COUNTY RECORDER
INV0007356
01/21/2019
REC FEES
510-32-6940
306.00
Vendor MCHENRY COUNTY RECORDER OF DEEDS Total:
1,417.00
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
91702
01/21/2019
WATER BILLS
100-04-6210
1,843.60
Vendor MINUTEMAN PRESS OF MCH Total:
1,843.60
Vendor: MUNICIPAL COLLECTION SERVICES INC
MUNICIPAL COLLECTION
013534
01/21/2019
COLL-J BOLGER, C
100-04-5110
85.24
Vendor MUNICIPAL COLLECTION SERVICES INCTotal:
85.24
Vendor: NAPA AUTO PARTS MPEC
NAPA AUTO PARTS MPEC
1370 DEC STMT
02/21/2019
PARTS
100-03-5370
297.41
NAPA AUTO PARTS MPEC
1370 DEC STMT
01/21/2019
PARTS
100-22-5370
379.84
NAPA AUTO PARTS MPEC
1370 DEC STMT
01/21/2019
PARTS
100-33-5370
-185.97
NAPA AUTO PARTS MPEC
INV0007357
01/21/2019
PARTS
510-31-5370
108.92
NAPA AUTO PARTS MPEC
INV0007357
01/21/2019
PARTS
510-32-5370
286.32
1/16/2019 12:18:11 PM
Expense Approval Register
Packet: APPKTO1368-1-21-19 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
NAPA AUTO PARTS MPEC
INV0007357
01/21/2019
PARTS
510-35-5370
320.71
Vendor NAPA AUTO PARTS MPEC Total:
1,207.23
Vendor: NICOR GAS
NICOR GAS
INV0007358
01/21/2019
UTIL
100-42-5510
1,182.00
NICOR GAS
INV0007358
01/21/2019
UTIL
100-43-5510
166.01
NICOR GAS
INV0007358
01/21/2019
UTIL
100-45-5510
1,171.65
NICOR GAS
INV0007358
01/21/2019
UTIL
100-46-5510
49.07
NICOR GAS
INV0007358
01/21/2019
UTIL
400-00-5510
1,584.69
NICOR GAS
INV0007359
01/21/2019
UTIL
510-31-5510
1,028.04
NICOR GAS
INV0007359
01/21/2019
UTIL
510-32-5510
3,821.86
Vendor NICOR GAS Total:
9,003.32
Vendor: OTTOSEN BRITZ KELLY COOPER & GILBERT LTD
OTTOSEN BRITZ KELLY COOPER
112980
01/21/2019
SVS
100-01-5230
135.00
Vendor OTTOSEN BRITZ KELLY COOPER & GILBERT LTD Total:
135.00
Vendor: PRATHER, JAIMIE
PRATHER, JAIMIE
INV0007360
01/21/2019
UNIFORM REIMB
100-22-4510
221.62
Vendor PRATHER, JAIMIE Total:
221.62
Vendor: SEMROW JR, HARRY H
SEMROW JR, HARRY H
12/2018
01/21/2019
DEC SVS
100-03-5110
52.50
SEMROW JR, HARRY H
12/2018
01/21/2019
DEC SVS
100-22-5110
472.50
Vendor SEMROW JR, HARRY H Total:
525.00
Vendor: SPEER FINANCIAL INC
SPEER FINANCIAL INC
d10/18-15
01/21/2019
SVS
300-00-7300
615.00
Vendor SPEER FINANCIAL INC Total:
615.00
Vendor: THIRD MILLENNIUM ASSOCIATES
INC
THIRD MILLENNIUM
22926
01/21/2019
VEH STKSOFTWARE
MAINT 100-04-5110
995.00
Vendor THIRD MILLENNIUM ASSOCIATES INCTotal:
995.00
Vendor: TOMMY'S CATERING
TOMMY'S CATERING
INVOD07363
01/21/2019
HOLIDAY LUNCH
1OD-01-6940
1,656.40
VendorTOMMY'S CATERING Total:
1,656.40
Vendor: TREASURER STATE OF
ILLINOIS
TREASURER STATE OF ILLINOIS
122468
01/21/2019
LINCOLN ROAD
440-00-8600
250,199.61
TREASURER STATE OF ILLINOIS
122468A
01/21/2019
LINCOLN ROAD
510-35-8500
232,152.40
TREASURER STATE OF ILLINOIS
122468E
01/21/2019
LINCOLN ROAD
270-00-8600
140,877.08
Vendor TREASURER STATE OF ILLINOIS Total:
623,229.09
Vendor: TYLER BUSINESS FORMS
TYLER BUSINESS FORMS
27183
01/14/2019
TAX ENV
100-04-6210
174.83
TYLER BUSINESS FORMS
27283
01/21/2019
TAX FORMS
100-04-6210
268.38
Vendor TYLER BUSINESS FORMS Total:
443.21
Vendor: UPS
UPS
60X485019
01/21/2019
SHIPPING
100-04-5110
6.70
UPS
6OX485019
01/21/2019
SHIPPING
100-06-5110
6.95
Vendor UPS Total:
13.65
Vendor: WATKINS, DAVID
WATKINS, DAVID
INV0007361
01/21/2019
NWBOCA LUNCH MTG
REIMB 100-03-5430
15.00
WATKINS, DAVID
INV0007362
01/21/2019
CERT REN REIMB
100-03-5410
155.00
Vendor WATKINS, DAVID Total:
170.00
Vendor: WINNEBAGO LANDFILL CO
WINNEBAGO LANDFILL CO
6003012/31/18
01/21/2019
SLDGE
510-32-5580
5,601.60
Vendor WINNEBAGO LANDFILL CO Total:
5,601.60
Vendor: WORKPLACE SOLUTIONS
WORKPLACE SOLUTIONS
INV16167
01/21/2019
EAP SVS JAN 2019
100-01-5110
450.42
Vendor WORKPLACE SOLUTIONS Total:
450.42
Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE
ZUKOWSKI ROGERS FLOOD &
134375
01/21/2019
CORP OCT 2018
100-01-5230
16,409.75
ZUKOWSKI ROGERS FLOOD &
135027
01/21/2019
CORP NOV 2018
100-01-5230
12,906.25
1/16/2019 12:IS: 11 PM
Expense Approval Register Packet: APPKTO1368-1-21-19 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
ZUKOWSKI ROGERS FLOOD &
135029
01/21/2019
TRAFFIC NOV 2018
100-01-5230
7,173.35
ZUKOWSKI ROGERS FLOOD &
135375
01/21/2019
RET PRS - MEYER MAT FINAL
740-00-5230
7,540.00
ZUKOWSKI ROGERS FLOOD &
135376
01/21/2019
TRAFFIC
100-01-5230
9,270.02
ZUKOWSKI ROGERS FLOOD &
135377
01/21/2019
ELSAYED HASSANEIN
740-00-5230
300.00
ZUKOWSKI ROGERS FLOOD &
135378
01/21/2019
RET PERS YOUTH & FAM CTR
740-00-5230
300.00
Vendor ZUKOWSKI ROGERS FLOOD & WARDLE Total:
53,999.37
Grand Total: 804,245.83
1/16/2019 12:18:11 PM
Expense Approval Register
Fund Summary
Fund
100-GENERAL FUND
225-ALARM BOARD FUND
270- MOTOR FUELTAX FUND
300 - DEBT SERVICE-1997A FUND
400-RECREATION CENTER FUND
440- CAPITAL IMPROVEMENTS FUND
510- WATER/SEWER FUND
610 - RISK MANAGEMENT FUND
740- RETAINED PERSONNEL ESCROW
760- POLICE PENSION FUND
Expense Amount
85,209.07
390.00
140,877.08
615.00
5,750.00
276,002.06
273,874.12
130.00
16,648.50
4,750.00
Grand Total: 804,245.83
Packet: APPKT01368-1-21-19 AP CKS
r ti
McHenry, IL
Vendor Name Payable Number
Vendor: S STAR SPORTS ACADEMY INC
5 STAR SPORTS ACADEMY INC 1218-816
Vendor: ADAMS ENTERPRISES M R A
ADAMS ENTERPRISES INC, R A S004091
Vendor: ADAMS STEEL SERVICE & SUPPLY, INC
ADAMS STEEL SERVICE & JAN2019-3
Vendor: ADVANCED AUTOMATION AND CONTROLS INC
ADVANCED AUTOMATION AND 18-2978
ADVANCED AUTOMATION AND 18-3010
Vendor. ALPHA BUILDING MAINTENANCE SERVICE INC
ALPHA BUILDING 19192MRC
Vendor: AMERICAN HEATING & COOLING
AMERICAN HEATING &
4042087
AMERICAN HEATING &
4042112
Vendor. ARAMARK
ARAMARK
2IM9276
Vendor: ARIES INDUSTRIES INC
ARIES INDUSTRIES INC
394761
ARIES INDUSTRIES INC
394762
Vendor: ASSOCIATED ELECTRCAL CONTRACTORS
ASSOCIATED ELECTRICAL
35005912
ASSOCIATED ELECTRICAL
3SO05968
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC
29MM
AUTO TECH CENTERS INC
292206
AUTO TECH CENTERS INC
292256
AUTO TECH CENTERS INC
292392
Venda: BAXTER & WOODMAN
BAXTER &WOODMAN
0203480
BAXTER & WOODMAN
0203491
Vendor. BERKHEIMER CO INC, G
W
BERKHEIMER CO INC, G W
369D62
Vendor: BIG R STORE
BIG R STORE
INV0007365
BIG R STORE
WV0007366
W R STORE
INV0007367
BIG R STORE
INV0007368
1/16/2019 12:22:34 PM
Expense Approval Register
#2 List of Bills Council Meeting 1-21-19
Post Date
Description (Nam) Account Number
01/21/2019
Fall 2 - Nerf & Flag Football 100-47-5110
Vendor S STAR SPORTS ACADEMY INC Total:
01/21/2019
lights 431 100-33-5370
Vendor ADAMS ENTERPRISES INC, R A Total:
01./15/2019
tank rental 10D-33-5370
Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total:
01/21/2019
Regional Pump Station -Rain 510-32-5375
01/21/2019
Lift statio repair/ I pad set-up 51D-32-6110
Vendor ADVANCED AUTOMATION AND CONTROLS INC Total:
01/21./2019
Monthly cleaning 400-00-5200
Vendor ALPHA BUILDING MAINTENANCE SERVICE INCTotal:
01/21/2019
Merkle Aquatic Center 100-45-5110
01/21IM19
PW building rooftop heating M33-5115
Vendor AMERICAN HEATING & COOLING Total:
O1/21/2019
Unifroms Gtascott #21349276 10D-33-4510
Venda ARAMARK Total:
01/21/2019
Camrea Repair 51D-35-6110
01/21/2019
Tractor/Camrearepair 510-35-5370
Venda ARIES INDUSTRIES INC Total:
0112VW19
Street Uilting Repairs 100.45-5110
01/21/2019
Contractual Electrical 100-45-5110
Vendor ASSOCIATED ELECTRICAL CONTRACTORS Total:
01/21/2019
451 10D-33-5370
01/21/2019
9D4 510-35-5370
01/21/2019
scrap sewer 510-32-5370
001/2019
803 510-35-5370
Vendor AUTO TECH CENTERS INC Total:
01/21M19
GIS Management 510-35-5110
01/21/2019
COOT Box Culvert Sanitary 100-33-5110
Vendor BAXTER & WOODMAN Total:
01/21/2019
Furnace fitters 510-35-6110
Vendor BERKHEMRER CO M G W Total:
01./21/2019
kwU2756/11- Electric Heater 510-31-6110
O1/21/2019
Air Hose Spools 100-33-6110
O1/21/2019
Shop Supplies 10D-45-6110
01/21/2019
Strop Supplies 100-45-6110
Vendor BIG R STORE Total:
Expense Approval Register
Packet: APPKTO1372-1-21-19 RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: BUILDING & FIRE CODE ACADEMY
BUILDING & FIRE CODE
50759
01/21/2019
SEMINAR
1OD-03-5430
1,050.00
Vendor BUILDING & FIRE CODE ACADEMYTotal:
2,050.00
Vendor: BUSS FORD SALES
BUSS FORD SALES
503202
01/21/2019
door seal 427
100-33-5370
21.34
BUSS FORD SALES
5032597
01/21/2019
313
100-22-5370
181.75
Vendor BUSS FORD SALES Total:
203.09
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC
60348
01/21/2019
silicone brush, side skirt kit
100-33-6115
431.34
CABAY & COMPANY INC
60349
01/21/2019
toliet paper, hand soap Invoice
100-33-6115
447.90
CABAY & COMPANY INC
60352
01/21/2019
supplies, cleaning
400-00-6111
916.55
CABAY & COMPANY INC
60353
01/21/2019
Inv#60353 - Wyp-Ails
510-31-6110
127.00
CABAY & COMPANY INC
60411
01/21/2019
Supplies, cleaning
400-00-6111
703.03
CABAY & COMPANY INC
60416
01/21/2019
floor cleaner repair
400-00-5375
453.00
Vendor CABAY & COMPANY INC Total:
3,078.82
Vendor: CAREY ELECTRIC
CAREY ELECTRIC
34607
01/21/2019
street light repair Ringwood
100-33-5110
547.00
Vendor CAREY ELECTRIC Total:
547.00
Vendor: CDW GOVERNMENT INC
CDW GOVERNMENT INC
QMP7709
01/21/2019
Toner for CD
620-00-6210
66.44
CDW GOVERNMENT INC
QPD9004
01/21/2019
Annual Microsoft License
620-00-6110
32,811.65
Vendor
CDW GOVERNMENT INCTotal:
32,878.09
Vendor: CENTURY SPRINGS
CENTURYSPRINGS
03441912/28/18
01/21/2019
Lab Water
510-32-6110
11.00
CENTURYSPRINGS
INV0007369
01/21/2019
Lab Water
510-32-6110
19.00
Vendor CENTURY SPRINGS Total:
30.00
Vendor: CINTAS CORPORATION LOC 355
CINTAS CORPORATION LOC 355 5012549970
01/21/2019
First Aid refill
100-45-5110
138.17
Vendor CINTAS CORPORATION LOC 355 Total:
138.17
Vendor: COMMUNITY SAILING
SCHOOL AT PISTAKEE INC
COMMUNITY SAILING SCHOOL
103
01/21/2019
Summer Sailing Camps
100-42-5110
440.00
Vendor COMMUNITY SAILING
SCHOOL AT PISTAKEE INC Total:
440.00
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO
S505953428.001
01/21/2019
Order 5505953428.001 CAT6
620-00-6110
210.70
CRESCENT ELECTRIC SUPPLY CO
S506018988.001
01/21/2019
see below. vendor order#
100-33-6110
230.43
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
441.13
Vendor: CRITICAL REACH
CRITICAL REACH
19-309
01/21/2019
Inv 19-309 Annual Fee APBnet
620-00-5110
435.00
Vendor CRITICAL REACH Total:
435.00
Vendor: CUMMINS INC
CUMMINS INC
F2-66241
01/21/2019
Street Sweeper Oil Dip Stick
100-33-5370
140.51
CUMMINS INC
179-9303
01/21/2019
dip stick441
100-33-5370
15.65
Vendor CUMMINS INC Total;
156.16
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING
15833
01/21/2019
capping agg. vendorticket#
100-33-6110
70.16
CURRAN CONTRACTING
15833A
01/21/2019
capping agg. vendorticket#
100-33-6110
74.16
CURRAN CONTRACTING
15852
01/21/2019
capping agg. vendorticket#
100-33-6110
72.32
CURRAN CONTRACTING
15852A
01/21/2019
47950-UPM. vendor ticket#
100-33-6110
523.69
CURRAN CONTRACTING
15863
01/21/2019
capping agg. vendor ticket#
100-33-6110
48.40
CURRAN CONTRACTING
15863A
01/21/2019
capping agg. vendor ticket#
100-33-6110
57.04
Vendor CURRAN CONTRACTING COMPANY Total:
845.77
Vendor: CUTTING EDGE COMMUNICATIONS
INC
CUTTING EDGE
5358
01/21/2019
Key Card on new IT Storage
620-00-5110
1,585.00
Vendor CUTTING EDGE COMMUNICATIONS INC Total:
2,585.00
1/16/2019 12:22:34 PM
Expense Approval Register
Packet: APPKTO1372-1-21-19 RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: DOCUMENT IMAGING SERVICES, LLC
DOCUMENTIMAGING
1237
01/21/2019
Inv 1237 Toners
620-00-6210
218.00
Vendor DOCUMENT IMAGING SERVICES, LLC Total:
218.00
Vendor: DONLEY'S WILD WESTTOWN
DONLEY'S WILD WEST TOWN
923
01/21/2019
Camp - Trip #4Deposit
100-46-5110
100.00
Vendor DONLEY'S WILD WEST TOWN Total:
100.00
Vendor: ED'S RENTAL & SALES
INC
ED'S RENTAL & SALES INC
251163-1
01/21/2019
PALLET RENTAL
100-01-6110
120.00
ED'S RENTAL & SALES INC
252075-1
01/21/2019
Tool Rental
100-45-6110
156.00
Vendor
ED'S RENTAL & SALES INCTotal:
276.00
Vendor: FASTENAL
FASTENAL
ILWOD159330
01/21/2019
see below. vendor reference
100-33-6110
179.88
Vendor FASTENAL Total:
179.88
Vendor: FLAGHOUSE
FLAGHOUSE
P0807490001018
01/21/2019
MIB Supplies
100-47-6110
251.55
Vendor FLAG HOUSE Total:
251.55
Vendor: FUN EXPRESS LLC
FUN EXPRESS LLC
69429660-01
01/21/2019
Event- Dad & Daughter
100-46-6920
154.39
Vendor FUN EXPRESS LLC Total:
1S4.39
Vendor: FUNWAY
FUNWAY
RSV 15754
01/21/2019
Camp -Trip #9 Deposit
100-46-5110
100.00
Vendor FUNWAY Total:
100.00
Vendor: GALLS LLC
GALLS LLC
011466982
01/21/2019
UNIFORM ORDER- KLASEK
100-22-4510
199.70
GALLS LLC
011466986
01/21/2019
UNIFORMORDER- CONWAY
100-22-4510
35.40
GALLS LLC
011512495
01/21/2019
UNIFORM ORDER -T. VASQUEZ 100-23-6110
25.85
GALLS LLC
011517211
01/21/2019
UNIFORM ORDER-CAREY
100-22-6110
21.36
GALLS LLC
011517987
01/21/2019
UNIFORM ORDER- WEGNER
100-22-4510
88.00
GALLS LLC
011524865
01/21/2019
UNIFORM ORDER-J. BIRK
100-22-4510
179.74
GALLS LLC
011532414
01/21/2019
UNIFORMORDER-VASQUEZ
100-23-6110
22.95
GALLS LLC
011535649
01/21/2019
UNIFORMORDER-VASQUEZ
100-23-6110
133.10
GALLS LLC
011546601
01/21/2019
UNIFORM ORDER-CAREY
100-22-6110
85.04
GALLS LLC
011550657
01/21/2019
UNIFORM ORDER - CAREY
100-22-6110
35.04
GALLS LLC
011568559
01/21/2019
UNIFORM ORDER- HARRIS
100-22-4510
86.59
GALLS LLC
011582775
01/21/2019
UNIFORM ORDER- MALIK
100-22-4510
232.29
GALLS LLC
011593163
01/21/2019
UNIFORM ORDER -CONWAY
100-22-4510
89.50
GALLS LLC
011603680
01/21/2019
UNIFORM ORDER -J. BIRK
100-22-4510
18.45
GALLS LLC
011603775
01/21/2019
UNIFORM ORDER - MALIK
100-22-4510
104.01
GALLS LLC
011610605
01/21/2019
UNIFORM ORDER- MALIK
100-22-4510
10.45
GALLS LLC
011620325
01/21/2019
UNIFORM ORDER- KLASEK
100-22-4510
69.10
GALLS LLC
011633653
01/21/2019
UNIFORM ORDER - HARRIS
100-22-4510
119.91
GALLS LLC
011637011
01/21/2019
UNIFORM ORDER-
100-22-4510
89.50
GALLS LLC
011637025
01/21/2019
UNIFORM ORER - LORENZ
100-22-4510
18.38
GALLS LLC
011637767
01/21/2019
UNIFORM ORDER -SPOHN
100-22-4510
99.80
GALLS LLC
011658256
01/21/2019
UNIFORM ORDER - NOYES
100-22-4510
51.55
GALLS LLC
011680163
01/21/2019
UNIFORMORDER-VASQUEZ
100-23-6110
416.00
GALLS LLC
011683812
01/21/2019
UNIFORM ORDER - CAREY
100-22-6110
33.24
GALLS LLC
011683870
01/21/2019
UNIFORM ORDER - CAREY
100-22-6110
156.00
GALLS LLC
011690904
01/21/2019
UNIFORM ORDER - NOYES
100-22-4510
43.04
GALLS LLC
011691013
01/21/2019
UNIFORM ORDER- CLESEN
100-22-4510
44.20
GALLS LLC
011701927
01/21/2019
UNIFORM ORDER- MCKENDRY
100-23-4510
136.50
GALLS LLC
011701928
01/21/2019
UNIFORM ORDER - ZUMWALT
100-22-4510
38.30
GALLS LLC
011710760
01/21/2019
UNIFORM ORDER - CAREY
100-22-6110
144.02
Vendor GALLS LLC Total:
2,827.01
Vendor: GALVICIUS, DEREK
GALVICIUS, DEREK
1219-017
01/21/2019
Event- DJ Service
100-46-6920
200.00
Vendor GALVICIUS, DEREK Total:
200.00
1/16/2019 12:22:34 PM
Expense Approval Register
Vendor Name
Payable Number
Post Date
Vendor: GLOBAL EQUIPMENT
COMPANY
GLOBALEQUIPMENT
113706791
01/21/2019
Vendor:GOPHER
GOPHER
9547425
01/21/2019
Vendor: HACH COMPANY
HACH COMPANY
11273071
01/21/2019
HACH COMPANY
11277289
01/21/2019
Vendor: HAWKINS INC
HAWKINS INC
4416011
01/21/2019
Vendor: ILLINOIS SECTION AW WA
ILLINOIS SECTION AWWA 200040365 01/21/2019
ILLINOIS SECTION AWWA 200040371 01/21/2019
Vendor: IN -PIPE TECHNOLOGY COMPANY INC
IN -PIPE TECHNOLOGY 1425 01/21/2019
Vendor: INTERSTATE BATTERY SYSTEMS OF FOX RIVER VALLEY
INTERSTATE BATTERYSYSTEMS 1903701033209 01/21/2019
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE
3011502219
INTERSTATE BILLING SERVICE
3013343788
Vendor: ISAW WA
ISAW WA
200040333
Vendor: JENSEN, TED
1ENSEN,TED
03429
Vendor: JG UNIFORMS INC
JG UNIFORMS INC
45475
JG UNIFORMS INC
46499
JG UNIFORMS INC
47615
JG UNIFORMS INC
48376
JG UNIFORMS INC
48376A
Vendor: KIMBALL MIDWEST
KIMBALLMIDWEST
6811562
KIMBALLMIDWEST
6829237
KIMBALLMIDWEST
6842441
KIMBALL MIDWEST
6842986
Vendor: LAFARGE NORTH AMERICA
LAFARGE NORTH AMERICA
709941656
LAFARGE NORTH AMERICA
709941656A
LAFARGE NORTH AMERICA
709941656B
LAFARGE NORTH AMERICA
709969675
LAFARGE NORTH AMERICA
709969675A
LAFARGE NORTH AMERICA
709997675
LAFARGE NORTH AMERICA
709997675A
LAFARGE NORTH AMERICA
709997675B
1/16/2019 12:22:34 PM
01/21/2019
01/21/2019
01/21/2019
01/21/2019
Packet: APPKTO1372-1-21-19 RECT INVOICE
Description (Item)
Account Number
Amount
wall heater for plant 2
510-31-6110
194.95
Vendor GLOBAL EQUIPMENT COMPANY Total:
194.95
Gopher MIB Supplies
100-47-6110
314.32
Vendor GOPHER Total:
314.32
Lab Reagents and Supplies-
510-31-6110
594.17
Fluoride Probe - Inv#11277289
510-31-6110
848.00
Vendor HACH COMPANY Total:
1,442.17
Chemical Delivery
510-32-6110
3,801.60
Vendor HAWKINS INC Total:
3,801.60
Watercon Registration
510-35-5430
275.00
ISAWWA-WaterCon2019
510-31-5430
250.00
Vendor ILLINOIS SECTION AWWA Total:
52S.00
In -pipe monthly service fee
510-32-5110
7,750.00
Vendor IN -PIPE TECHNOLOGY COMPANY INC Total:
7,750.00
Batteries -For UPS's
510-32-5375
197.20
Vendor INTERSTATE BATTERY SYSTEMS OF FOX RIVER VALLEY Total:
197.20
413
100-33-5370
19.06
Grille 408
100-33-5370
306.41
Vendor INTERSTATE BILLING SERVICE INC Total:
325.47
awwa conference
100-33-5430
250.00
Vendor ISAW WA Total:
250.00
machine work 441
100-33-5370
50.00
Vendor JENSEN, TED Total:
50.00
01/21/2019
UNIFORM ORDER -CAREY
100-22-6110
60.16
01/21/2019
BODY ARMOR - M. CRUZ
100-22-6270
805.00
01/21/2019
UNIFORM ORDER- PORTER
100-22-4510
93.09
01/21/2019
UNIFORM ORDER -VOELKER
100-22-4510
146.60
01/21/2019
UNIFORM ORDER - MORALES
100-22-4510
179.09
Vendor JG UNIFORMS INC Total:
1,283.94
01/21/2019
stock
100-33-6110
458.79
01/21/2019
stock
100-33-6110
150.00
01/21/2019
stock
510-32-6110
142.21
01/21/2019
stock
100-33-6110
152.59
Vendor KIMBALL MIDWESTTotal:
903.59
01/21/2019
CM-11 wash stone 167534222
510-35-6110
228.16
01/21/2019
CM-11 Wash Stone 167534223
510-35-6110
219.84
01/21/2019
CM-11 Wash Stone
510-35-6110
206.40
01/21/2019
027 FM-2 SAND
510-35-6110
61.84
01/21/2019
027 FM-2 SAND-167535053
510-35-6110
54.00
01/21/2019
CM-11 Wash Stone 167535710
510-35-6110
125.28
01/21/2019
LaFarge 027 FM-2 Sand
510-35-6110
55.68
01/21/2019
FM-2 Sand 167535719
510-35-6110
58.24
Vendor LAFARGE NORTH AMERICA Total:
1,009.44
Expense Approval Register
Packet: APPKT0137Z-1-22-19 RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item) Account Number
Amount
Vendor: MANEVAL CONSTRUCTION CO INC
MANEVAL CONSTRUCTION CO
21805-McHenry
01/21/2019
Water Main Repair (Big R) 510-31-8500
17,119.47
Vendor MANEVAL CONSTRUCTION CO INC Total:
17,119.47
Vendor: MARCHEWKA, MIKE
MARCHEWKA, MIKE
18-19-555
01/21/2019
Contractual: Pest Removal 100-45-5110
2,500.00
Vendor MARCHEWKA, MIKE Total:
2,500.00
Vendor: MCHENRY SPECIALTIES
MCHENRY SPECIALTIES
2018-959
01/21/2019
McHenry Specialty -Buss Ford 100-06-5330
65.00
MCHENRY SPECIALTIES
2019-4
01/21/2019
StaffAward Plaques 100-46-6110
49.00
MCHENRY SPECIALTIES
2019-4
01/21/2019
StaffAward Plaques 100-47-6110
49.00
Vendor MCHENRY SPECIALTIES Total:
163.00
Vendor: MEADE INC
MEADE INC
685697
01/21/2019
Traffic signal repair 100-33-5110
674.30
Vendor MEADE INC Total:
674.30
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF
206015W
01/21/2019
mega lugs,8in solid sleeves 510-35-6110
11000.00
MID AMERICAN WATER OF
206045W
O1/21/2019
Hymax couplers 510-35-6110
570.00
MID AMERICAN WATER OF
206087W
O1/21/2019
Sludge Building -Non -Pot water 510-32-5375
1,066.00
Vendor MID AMERICAN WATER OF WAUCONDA INCTotal:
2,636.00
Vendor: MIDWEST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS
M24612
01/21/2019
Fittings 510-32-6110
25.30
MIDWEST HOSE AND FITTINGS
M24672
01/21/2019
2"Ball valve,Pipe bushings 510-35-6110
66.66
Vendor MIDWEST HOSE AND FITTINGS INC Total:
91.96
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
91666
01/21/2019
Winter & Spring Athletics Flyers 100-47-6110
1,003.46
Vendor MINUTEMAN PRESS OF MCH Total:
1,003.46
Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK
MOTOROLA SOLUTIONS -
399701232018
01/21/2019
STARCOM21 MONTHLY lOG-22-5320
2,453.00
Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total:
2,453.00
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL
17407999
01/21/2019
Electrical Supplies 100-45-6110
91.74
Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total:
91.74
Vendor: PDC LABORATORIES INC
PDC LABORATORIES INC
19351797
01/21/2019
Total Nitrogen Sample 510-32-6110
60.00
PDC LABORATORIES INC
19351798
01/21/2019
Total Nitrogen Sample 510-32-6110
60.00
PDC LABORATORIES INC
19351799
01/21/2019
Total Nitrogen Sample 510-32-6110
60.00
PDC LABORATORIES INC
19351800
01/21/2019
Total nitrogen sample 510-32-6110
60.00
PDC LABORATORIES INC
19351801
01/21/2019
Metalstest 510-32-6110
700.00
PDC LABORATORIES INC
19351802
01/21/2019
Routine and Special Samples- 510-31-5110
2,880.00
Vendor PDC LABORATORIES INC Total:
3,820.00
Vendor: PETROCHOICE LLC
PETROCHOICE LLC
10804690
01/16/2019
fuel 10804690
100-33-6250
94.93
PETROCHOICE LLC
10806662
01/16/2019
PETRO-10806662
510-35-6250
172.15
PETROCHOICE LLC
10508675
01/21/2019
FUEL BILL
100-03-6250
73.58
PETROCHOICE LLC
10780615
01/21/2019
fuel 10780615
510-35-6250
412.35
PETROCHOICE LLC
10780632
01/21/2019
FUEL BILL
100-03-6250
102.47
PETROCHOICE LLC
10780633
01/21/2019
fueI10780633
510-32-6250
722.27
PETROCHOICE LLC
10780634
01/21/2019
fue110780634
510-31-6250
176.50
PETROCHOICE LLC
10780635
01/21/2019
Fuel
100-45-6250
58.01
PETROCHOICE LLC
10780636
01/21/2019
fuel 1780636
100-33-6250
598.49
PETROCHOICE LLC
10780637
01/21/2019
FUEL-10780637
100-22-6250
1,960.43
PETROCHOICE LLC
10787991
01/21/2019
fuel 10787991
510-35-6250
364.12
PETROCHOICE LLC
10788006
01/21/2019
FUEL BILL
100-03-6250
29.22
PETROCHOICE LLC
10788007
01/21/2019
fuel 10788007
510-32-6250
619.05
PETROCHOICE LLC
10788008
01/21/2019
fuel 10788008
510-31-6250
110.36
PETROCHOICE LLC
10788010
01/21/2019
fuel10788010
100-33-6250
717.61
PETROCHOICE LLC
10788011
01/21/2019
FUEL 10788011
100-22-6250
1,452.43
1/16/2019 12:22:34 PM
Expense Approval Register Packet: APPKTO1372-1-21-19 RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
PETROCHOICE LLC
10800351
01/21/2019
fuel 10800351
510-35-6250
455.37
PETROCHOICE LLC
10800367
01/21/2019
FUEL BILL
100-03-6250
72.49
PETROCHOICE LLC
10800368
01/21/2019
fuel10800368
510-32-6250
402.48
PETROCHOICE LLC
10800369
01/21/2019
fuel 10900369
510-31-6250
192.93
PETROCHOICE LLC
10800370
01/21/2019
Fuel
100-45-6250
221.99
PETROCHOICE LLC
10800371
01/21/2019
fuel 10800371
100-33-6250
760.41
PETROCHOICE LLC
10800372
01/21/2019
FUEL 10800372
100-22-6250
1,503.11
PETROCHOICE LLC
10800535
01/21/2019
fuel 10800535
510-32-6250
455.15
PETROCHOICE LLC
10800536
01/21/2019
fuel 10800536
510-31-6250
50.03
PETROCHOICE LLC
10800537
01/21/2019
Fuel
100-45-6250
112.49
PETROCHOICE LLC
10800538
01/21/2019
fue110800538
100-33-6250
670.64
PETROCHOICE LLC
10800539
01/21/2019
FUEL 10800539
100-22-6250
350.40
PETROCHOICE LLC
10804680
01/21/2019
fuel 10804690
510-35-6250
48.84
PETROCHOICE LLC
10804688
01/21/2019
FUEL BILL
100-03-6250
25.10
PETROCHOICE LLC
10804689
01/21/2019
Fuel
100-45-6250
48.11
PETROCHOICE LLC
10804691
01/21/2019
FUEL 10804691
100-22-6250
544.23
PETROCHOICE LLC
10806677
01/21/2019
PETRO-10806677
510-32-6250
279.67
PETROCHOICE LLC
10806678
01/21/2019
PETRO-10806678
510-31-6250
81.56
PETROCHOICE LLC
10806679
01/21/2019
PETRO - 10806679
100-33-6250
453.25
PETROCHOICE LLC
10806680
01/21/2019
FUEL 10806680
10D-22-6250
933.77
PETROCHOICE LLC
10813989
01/21/2019
FUEL 10813989
100-22-6250
1,493.64
Vendor PETROCHOICE LLC Total:
16,819.63
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F
175563
01/16/2019
UNIFORM ORDER- AALTO _
100-22-4510
40.00
PETTIBONE & CO, P F
175536
01/21/2019
ELECTRONIC TICKET PAPER
100-22-6210
170.85
PETTIBONE & CO, P F
175547
01/21/2019
PARKING TICKETS
100-22-6210
1,203.70
Vendor PETTIBONE & CO, P F Total:
1,414.55
Vendor: PHOENDC 24/7 TOWING INC
PHOENIX 24/7 TOWING INC
19-0101-946
01/21/2019
SEIZURETOW
100-22-5110
155.00
Vendor PHOENIX 24/7 TOWING INCTotal:
155.00
Vendor: PLATINUM HEATING & COOLING INC
PLATINUM HEATING &
7580
01/21/2019
Repair Sludge Building Exhaust
510-32-6110
1,402.43
Vendor PLATINUM HEATING & COOLING INCTotal:
1,402.43
Vendor: PROSHRED SECURITY
PROSHRED SECURITY
990037348
01/21/2019
MONTLYSHRED
100-22-5110
53.00
Vendor PROSHRED SECURITY Total:
53.00
Vendor: PSCASN
PSCASN
1439
01/21/2019
ANNUAL MEMBERSHIP
100-23-5430
50.00
Vendor PSCASN Total:
50.00
Vendor: QUBIT NETWORKS
QUBIT NETWORKS
8929
01/21/2019
WifiReplacement- AllBuildings 620-00-8300
9,584.19
Vendor QUBIT NETWORKS Total:
9,584.19
Vendor: REINDERS INC
REINDERS INC
1766215-00
01/21/2019
Equipment Repairs
100-45-5370
137.24
Vendor REINDERS INCTotal:
137.24
Vendor: RUSSO POWER EQUIPMENT
RUSSO POWER EQUIPMENT
5586321
01/21/2019
Backpack Blower and saw
100-33-6270
451.95
Vendor RUSSO POWER EQUIPMENT Total:
451.95
Vendor: SAFE SITTER, INC
SAFE SITTER, INC
61024
01/21/2019
Program - SafeSitterTraining
100-46-5430
101.00
SAFE SITTER, INC
61037
01/21/2019
Program -Safe@Home Books
100-46-6110
96.00
Vendor SAFE SITTER, INCTotal:
197.00
Vendor: SAM'S CLUB
SAM'S CLUB
INV0007371
01/21/2019
Program Supplies - Cups
400-40-6110
27.98
Vendor SAM'S CLUB Total:
27.98
Vendor: SCHOPEN PEST SOLUTIONS
INC
SCHOPEN PEST SOLUTIONS INC
136238
01/21/2019
PESTSOLUTION
100-22-5110
50.00
1/16/2019 12:22:34 PM
Expense Approval Register
Vendor Name Payable Number
SCHOPEN PEST SOLUTIONS INC 136314
Vendor: SHAW MEDIA
SHAW MEDIA 10474 DEC 2018
Vendor: SIGNS BY FRY
SIGNS BY FRY 2018337
Vendor: SIRCHIE FINGER PRINT LABORATORIES
SIRCHIE FINGER PRINT 0373504-IN
Vendor: SKILLS FIRST SOCCER LLC
SKILLS FIRSTSOCCER LLC 02-037
Vendor: SUNNYSIDE COMPANY
SUNNYSIDE COMPANY 189505
Vendor: SYNCB/AMAZON
SYNCB/AMAZON INV0007372
SYNCB/AMAZON INV0007373
SYNCB/AMAZON INV0007374
Vendor: THELEN MATERIALS LLC
THELEN MATERIALS LLC 370339
Vendor: TKB ASSOCIATES, INC
TKB ASSOCIATES, INC 13224
Vendor: TONYAN & SONS INC, WILLIAM
TONYAN & SONS INC, WILLIAM 7983
Vendor: TONY'S FAMILY TAILOR SHOP
TONY'S FAMILY TAILOR SHOP 122117
Vendor: TOPS IN DOG TRAINING CORP
TOPS IN DOG TRAINING CORP 20358
Vendor: TRAFFIC CONTROL & PROTECTION INC
TRAFFIC CONTROL & 99774
Vendor: USA BLUEBOOK
USA BLUEBOOK 766860
Vendor: WATER WELL SOLUTIONS
WATER WELL SOLUTIONS 464454
1/16/2019 12:22:34 PM
Packet: APPKTO1372-1-21-19 RECT INVOICE
Post Date
Description (Item) Account Number
Amount
01/21/2019
Pest Control 100-45-5110
107.00
Vendor SCHOPEN PEST SOLUTIONS INC Total:
157.00
01/21/2019
Dec. Newspaper Ads 400-00-5210
596.00
Vendor SHAW MEDIA Total:
596.00
01/21/2019
signs 100-33-5370
30.00
Vendor SIGNS BY FRYTotal:
30.00
01/21/2019
EVIDENCE SUPPLIES 100-22-6210
20.55
Vendor SIRCHIE FINGER PRINT LABORATORIES Total:
20.55
01/21/2019
Fall Soccer Invoice 100-47-5110
1,890.00
Vendor SKILLS FIRST SOCCER LLC Total:
1,890.00
01/21/2019
seal 100-33-5370
38.89
Vendor SUNNYSIDE COMPANY Total:
38.89
01/21/2019
BINDERS 100-23-6210
40.84
01/21/2019
TRACKBALL MOUSE 100-23-6110
139.98
01/21/2019
BINDERS 100-22-6210
59.35
Vendor SYNCB/AMAZON Total:
240.17
01/21/2019
grade # 9 [DOT. vendor ticket 100-33-6110
120.60
Vendor THELEN MATERIALS LLC Total:
120.60
01/21/2019
Inv 13224 Document 620-00-8300
32,257.00
Vendor TKB ASSOCIATES, INC Total:
32,257.00
01/21/2019
Contracutal-Concrete Services 100-45-5110
687.50
Vendor TONYAN & SONS INC, WILLIAM Total:
687.50
01/21/2019
UNIFORM ORDER - MCKEEN 100-22-4510
15.00
Vendor TONY'S FAMILY TAILOR SHOP Total:
15.00
01/21/2019
CANINETRAINING 100-22-6310
350.97
VendorTOPS IN DOG TRAINING CORP Total:
350.97
01/21/2019
street signs -holidays 100-33-6110
87.60
Vendor TRAFFIC CONTROL & PROTECTION INC Total:
87.60
01/21/2019
Order#102882 - By -Pass Locking 510-31-6110
131.91
Vendor USA BLUEBOOK Total:
131.91
01/21/2019
Well # rehab and equipment- 510-31-8500
25,135.50
Vendor WATER WELL SOLUTIONS Total:
25,13S.50
Grand Total: 206,255.62
Expense Approval Register
Fund Summary
Fund
100-GENERAL FUND
400 - RECREATION CENTER FUND
510-WATER/SEWER FUND
620- INFORMATION TECHNOLOGY FUND
1/16/2019 12:22:34 PM
Grand Total:
Expense Amount
49,431.35
4,776.56
74,879.73
77,167.98
206,255.62
Packet: APPKTO1372-1-21-19 RECi INVOICE
AS -NEEDED CHECKS COUNCIL MEETING 1-21-19
100100-01-5110
ARAMARK
111.1912/07/2018
100 100-41-6110
BANKCARD PROCESSING CENTER
91.15 12/07/2018
100 100-45-5430
BANKCARD PROCESSING CENTER
1063.95 12/07/2018
100 100-47-5330
BANKCARD PROCESSING CENTER
20.00 12/07/2018
400 400-40-6142
BANKCARD PROCESSING CENTER
64.37 12/07/2018
100 100-47-5110
BARRINGTON SWIM CLUB
1715.00 12/07/2018
100 100-01-5110
CENTEGRA OCCUPATIONAL HEALTH
35.00 12/07/2018
510 510-35-6110
EJ USA INC
3550.00 12/07/2018
100 100-47-5410
ILLINOIS SWIMMING INC
231.00 12/07/2018
100 100-47-5410
ILLINOIS SWIMMING INC
154.00 12/07/2018
620 620-00-6270
LIFTOFF, LLC
15000.00 12/07/2018
100 100-23-5420
MCMEEN, SAMANTHA
24.90 12/07/2018
510 510-32-6110
PDC LABORATORIES INC
60.00 12/07/2018
510 510-32-6110
PDC LABORATORIES INC
60.00 12/07/2018
100 100-33-6110
RIVERSIDE BAKE SHOP
82.80 12/07/2018
100 100-01-6940
SECRETARY OF STATE/INDEX DEPT
10.00 12/07/2018
100 100-01-6940
SECRETARY OF STATE/INDEX DEPT
10.00 12/07/2018
100 100-01-6110
STAPLES BUSINESS CREDIT
50.84 12/07/2018
100 100-01-6210
STAPLES BUSINESS CREDIT
479.33 12/07/2018
100 100-22-6210
STAPLES BUSINESS CREDIT
111.56 12/07/2018
100 100-33-6210
STAPLES BUSINESS CREDIT
67.47 12/07/2018
100 100-47-6110
STAPLES BUSINESS CREDIT
52.98 12/07/2018
510 510-35-6210
STAPLES BUSINESS CREDIT
8.19 12/07/2018
100 100-33-6250
TEXAS REFINERY CORP
453.16 12/07/2018
510 510-32-5410
WATER ENVIRONMENT FEDERATION
170.00 12/07/2018
510 510-32-5430
WATER ENVIRONMENT FEDERATION
170.00 12/07/2018
620 620-00-5320
AT&T
61.85 12/14/2018
620 620-00-5110
AT&T
2289.23 12/14/2018
100 100-02-6940
BANKCARD PROCESSING CENTER
490.62 12/14/2018
100 100-23-6110
BANKCARD PROCESSING CENTER
23.49 12/14/2018
100 100-33-6110
BANKCARD PROCESSING CENTER
1014.00 12/14/2018
100 100-41-5310
BANKCARD PROCESSING CENTER
87.95 12/14/2018
100 100-46-5110
BANKCARD PROCESSING CENTER
398.93 12/14/2018
100 100-46-5410
BANKCARD PROCESSING CENTER
244.00 12/14/2018
100 100-46-6110
BANKCARD PROCESSING CENTER
10.27 12/14/2018
100 100-46-6920
BANKCARD PROCESSING CENTER
122.31 12/14/2018
100 100-47-5110
BANKCARD PROCESSING CENTER
250.00 12/14/2018
100 100-47-5430
BANKCARD PROCESSING CENTER
28.00 12/14/2018
400 400-00-5210
BANKCARD PROCESSING CENTER
110.00 12/14/2018
400 400-00-5210
BANKCARD PROCESSING CENTER
42.90 12/14/2018
400 400-00-5430
BANKCARD PROCESSING CENTER
28.00 12/14/2018
400 400-00-6110
BANKCARD PROCESSING CENTER
23.28 12/14/2018
400 400-00-6120
BANKCARD PROCESSING CENTER
108.80 12/14/2018
400 400-40-6110
BANKCARD PROCESSING CENTER
15.24 12/14/2018
400 400-40-6110
BANKCARD PROCESSING CENTER
200.00 12/14/2018
400 400-40-6142
BANKCARD PROCESSING CENTER
755.13 12/14/2018
620 620-00-5420
BANKCARD PROCESSING CENTER
450.24 12/14/2018
510 510-31-6110
BANKCARD PROCESSING CENTER
228.87 12/14/2018
400 400-40-5375
DIRECT FITNESS SOLUTIONS
106.23 12/14/2018
100 100-33-6110
FISCHER BROS FRESH
829.69 12/14/2018
100 100-47-6110
HODGES BADGE COMPANY INC
423.36 12/14/2018
100100-33-5110
HRGREEN
6481.50 12/14/2018
510 510-35-8500
HRGREEN
175.00 12/14/2018
100 100-23-5430
ILLINOIS DEPARTMENT OF PUBLIC HEALTH
30.00 12/14/2018
100 100-01-5110
ILLINOIS STATE POLICE
1034.00 12/14/2018
100 100-03-5410
INTERNATIONAL CODE COUNCIL, INC
135.00 12/14/2018
100100-22-5110
LEXISNEXIS
274.50 12/14/2018
100 100-22-5430
MCHENRY COUNTY CHIEFS OF POLICE
45.00 12/14/2018
100 100-2230
MIDWEST OPERATING ENGINEERS WELFARE FUND
661.50 12/14/2018
100 100-01-5110
MUNICIPAL COLLECTION SERVICES INC
132.59 12/14/2018
280 280-41-8800
NIERMAN LANDSCAPE & DESIGN
73002.00 12/14/2018
100 100-01-6940
SECRETARY OF STATE / DEPT OF POLICE
202.00 12/14/2018
100 100-33-6110
TRAFFIC CONTROL & PROTECTION INC
270.00 12/14/2018
100100-03-6210
UPS
6.50 12/14/2018
100100-04-6210
UPS
3.80 12/14/2018
620 620-00-5320
VERIZON WIRELESS
38.01 12/14/2018
100 100-33-6110
ADAMS STEEL SERVICE & SUPPLY, INC
40.00 12/20/2018
400 400-00-5200
ALPHA BUILDING MAINTENANCE SERVICE INC
2080.00 12/20/2018
100 100-45-5110
AMERICAN HEATING & COOLING
483.00 12/20/2018
100 100-33-5430
AMERICAN WATER WORKS ASSN
83.00 12/20/2018
620 620-00-5320
AT&T
532.17 12/20/2018
620 620-00-5320
AT&T
59.28 12/20/2018
620 620-00-5320
AT&T
268.70 12/20/2018
620 620-00-5320
AT&T
784.85 12/20/2018
620 620-00-5320
AT&T
2281.66 12/20/2018
620 620-00-5320
AT&T
60.78 12/20/2018
220 220-00-5375
BRANIFF COMMUNICATIONS INC
610.45 12/20/2018
400 400-00-6111
CABAY & COMPANY INC
782.26 12/20/2018
100 100-01-5110
CENTEGRA OCCUPATIONAL HEALTH
35.00 12/20/2018
610 610-00-6940
CENTEGRA OCCUPATIONAL HEALTH
65.00 12/20/2018
100 100-01-5110
CINTAS CORPORATION LOC 355
51.76 12/20/2018
100 100-33-4510
CINTAS CORPORATION LOC 355
151.72 12/20/2018
100 100-33-4510
CINTAS CORPORATION LOC 355
172.88 12/20/2018
100 100-33-6110
CINTAS CORPORATION LOC 355
51.76 12/20/2018
620 620-00-5110
COMCAST CABLE
133.81 12/20/2018
270 270-00-6110
COMPASS MINERALS AMERICA
17563.35 12/20/2018
100 100-33-5520
CONSTELLATION NEWENERGY INC
1958.67 12/20/2018
100 100-46-5110
CRYSTAL LAKE PARK DISTRICT
1513.00 12/20/2018
740 740-00-5220
DIXON ENGINEERING INC
1450.00 12/20/2018
620 620-00-6210
DOCUMENT IMAGING SERVICES, LLC
217.00 12/20/2018
100100-33-6110
FASTENAL
9.9412/20/2018
100100-33-6110
FASTENAL
5.6312/20/2018
100100-33-5370
FASTENAL
3.6912/20/2018
100 100-23-4510
GALLS LLC
119.90 12/20/2018
100 100-22-4510
GALLS LLC
21.06 12/20/2018
100 100-23-4510
GALLS LLC
87.40 12/20/2018
620 620-00-5440
GREVE, AARON
1064.50 12/20/2018
100 100-33-5370
HANSEN'S ALIGNMENT, DON
80.00 12/20/2018
510 510-32-6110
HAWKINS INC
4417.80 12/20/2018
440 440-00-8900
HLR
2823.25 12/20/2018
100 100-47-5110
HOT SHOTS SPORTS
1176.00 12/20/2018
740 740-00-5220
HRGREEN
1317.00 12/20/2018
280 280-41-8800
HRGREEN
1438.56 12/20/2018
100 100-01-6210
IMPACT NETWORKING LLC
28.50 12/20/2018
100 100-03-6210
IMPACT NETWORKING LLC
57.00 12/20/2018
100 100-22-6210
IMPACT NETWORKING LLC
399.00 12/20/2018
100 100-30-6210
IMPACT NETWORKING LLC
57.00 12/20/2018
100 100-33-6210
IMPACT NETWORKING LLC
28.50 12/20/2018
400 400-00-6210
IMPACT NETWORKING LLC
285.00 12/20/2018
100 100-33-6110
KIMBALL MIDWEST
273.44 12/20/2018
510 510-31-5110
MANEVAL CONSTRUCTION CO INC
14682.74 12/20/2018
510 510-31-6110
MANEVAL CONSTRUCTION CO INC
32750.00 12/20/2018
100 100-33-4310
MIDWEST OPERATING ENGINEERS WELFARE FUND
1323.00 12/20/2018
100 100-01-5330
MINUTEMAN PRESS OF MCH
475.00 12/20/2018
100 100-23-6110
MINUTEMAN PRESS OF MCH
33.75 12/20/2018
100 100-22-5370
NAPA AUTO PARTS MPEC
932.60 12/20/2018
100 100-33-5370
NAPA AUTO PARTS MPEC
8297.88 12/20/2018
100 100-33-6250
NAPA AUTO PARTS MPEC
249.12 12/20/2018
100 100-45-5370
NAPA AUTO PARTS MPEC
172.34 12/20/2018
510 510-31-5370
NAPA AUTO PARTS MPEC
22.17 12/20/2018
510 510-32-6110
NAPA AUTO PARTS MPEC
82.59 12/20/2018
510 510-35-5370
NAPA AUTO PARTS MPEC
288.24 12/20/2018
510 510-35-6250
NAPA AUTO PARTS MPEC
160.00 12/20/2018
100 100-23-5430
NM MCHENRY EMS
34.00 12/20/2018
510 510-32-6110
NORTHERN BALANCE & SCALE
123.00 12/20/2018
100 100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
268.67 12/20/2018
100 100-01-5230
OTTOSEN BRITZ KELLY COOPER & GILBERT LTD
292.50 12/20/2018
100 100-46-5110
PENZE, JACQUELINE S
375.00 12/20/2018
510 510-35-6110
POLLARDWATER.COM
421.86 12/20/2018
100 100-23-5430
PRO TRAININGS LLC
568.62 12/20/2018
100 100-22-5430
PRO TRAININGS LLC
1180.98 12/20/2018
100 100-01-5330
SHAW MEDIA
587.00 12/20/2018
400 400-00-5210
SHAW MEDIA
1624.00 12/20/2018
620 620-00-6210
STAN'S FINANCIAL SERVICES
233.56 12/20/2018
620 620-00-6210
STANS LPS MIDWEST
90.97 12/20/2018
510 510-32-5375
TEXAS REFINERY CORP
742.05 12/20/2018
620 620-00-6210
U.S. BANK
311.00 12/20/2018
100 100-22-6110
ULTRA STROBE COMMUNICATIONS INC
99.95 12/20/2018
100 100-22-6110
ULTRA STROBE COMMUNICATIONS INC
319.85 12/20/2018
100100-01-5310
UPS
4.7312/20/2018
100100-06-5310
UPS
6.1012/20/2018
100100-06-5310
UPS
6.41 12/20/2018
620 620-00-6210
US BANK EQUIPMENT FINANCE
225.00 12/20/2018
510 510-32-5375
USA BLUEBOOK
135.28 12/20/2018
510 510-31-6110
USA BLUEBOOK
367.76 12/20/2018
510 510-32-6110
USA BLUEBOOK
343.78 12/20/2018
620 620-00-5320
VERIZON WIRELESS
1287.24 12/20/2018
100 100-41-5330
WOODWARD PRINTING SERVICES
2997.00 12/20/2018
510 510-32-8500
XYLEM WATER SOLUTIONS USA INC
21609.50 12/20/2018
740 740-00-5230
ZUKOWSKI ROGERS FLOOD & MCARDLE
4277.50 12/20/2018
740 740-00-5230
ZUKOWSKI ROGERS FLOOD & MCARDLE
362.50 12/20/2018
100 100-01-5110
KOEHLINGER GARAGEDOOR INC
225.00 12/28/2018
100 100-33-6950
ACRES GROUP
7827.00 12/28/2018
100 100-33-5115
ARCO MECHANICAL EQUIPMENT SALES
1390.00 12/28/2018
610 610-00-5980
ASSOCIATED ELECTRICAL CONTRACTORS
1185.00 12/28/2018
100 100-22-5420
BANKCARD PROCESSING CENTER
320.50 12/28/2018
100 100-22-5430
BANKCARD PROCESSING CENTER
369.25 12/28/2018
100 100-45-6110
BERKHEIMER CO INC, G W
33.30 12/28/2018
100 100-01-6110
BERKHEIMER CO INC, G W
223.56 12/28/2018
510 510-32-4510
CINTAS CORPORATION LOC 355
434.00 12/28/2018
100100-01-5510
COMED
112.9812/28/2018
100100-33-5520
COMED
883.3912/28/2018
100100-45-5510
COMED
37.9212/28/2018
510 510-31-5510
COMED
51.42 12/28/2018
510 510-32-5510
COMED
632.60 12/28/2018
100 100-33-5520
CONSTELLATION NEWENERGY INC
105.11 12/28/2018
100 100-33-5520
CONSTELLATION NEWENERGY INC
31.82 12/28/2018
100 100-45-5510
CONSTELLATION NEWENERGY INC
95.74 12/28/2018
510 510-32-5375
CUMMINS INC
739.00 12/28/2018
620 620-00-6210
DOCUMENT IMAGING SERVICES, LLC
317.00 12/28/2018
225 225-00-5110
FOX VALLEY FIRE & SAFETY
195.00 12/28/2018
510 510-32-6110
GRAINGER
180.20 12/28/2018
100 100-33-5430
HARPER, MICHAEL
180.00 12/28/2018
740 740-00-5220
HRGREEN
1052.50 12/28/2018
740 740-00-5220
HRGREEN
796.00 12/28/2018
740 740-00-5220
HRGREEN
1790.00 12/28/2018
740 740-00-5220
HRGREEN
350.00 12/28/2018
740 740-00-5220
HRGREEN
360.00 12/28/2018
100100-33-5110
HRGREEN
14145.0012/28/2018
100100-03-5110
HRGREEN
175.0012/28/2018
100100-06-5110
HRGREEN
350.0012/28/2018
100 100-06-5410
ILLINOIS ECONOMIC DEVELOPMENT ASSOCIATION
250.00 12/28/2018
510 510-32-5375
KOMLINE-SANDERSON
869.73 12/28/2018
510 510-32-5375
L&S ELECTRIC INC
861.00 12/28/2018
510 510-35-6110
MID AMERICAN WATER OF WAUCONDA INC
225.00 12/28/2018
610 610-00-5980
NORTHWEST ELECTRICAL SUPPLY CO INC
2055.00 12/28/2018
100 100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
90.00 12/28/2018
100 100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
71.95 12/28/2018
100 100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
144.74 12/28/2018
100 100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
378.19 12/28/2018
100 100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
330.00 12/28/2018
100 100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
124.44 12/28/2018
100 100-33-6290
OLSEN SAFETY EQUIPMENT CORP
39.50 12/28/2018
510 510-32-6110
PDC LABORATORIES INC
60.00 12/28/2018
510 510-32-6110
PDC LABORATORIES INC
60.00 12/28/2018
510 510-32-6110
PDC LABORATORIES INC
60.00 12/28/2018
100 100-33-5370
POMPS TIRE SERVICE INC
357.48 12/28/2018
100 100-01-6110
PRAIRIELAND DISPOSLA
3200.00 12/28/2018
100 100-33-5370
QUALITY TIRE SERVICE
85.00 12/28/2018
510 510-32-5110
ROBINSON ENGINEERING LTD
5000.00 12/28/2018
100 100-33-5110
SIGNATURE CONCRETE & CONSTRUCTION
9100.00 12/28/2018
100100-01-6110
SYNCB/AMAZON
328.9512/28/2018
100100-22-5420
SYNCB/AMAZON
-320.5012/28/2018
100100-22-5430
SYNCB/AMAZON
-369.2512/28/2018
100100-41-6110
SYNCB/AMAZON
52.2912/28/2018
100100-45-6110
SYNCB/AMAZON
1110.7312/28/2018
100100-45-6270
SYNCB/AMAZON
531.0412/28/2018
100100-46-6920
SYNCB/AMAZON
89.6412/28/2018
100100-47-6110
SYNCB/AMAZON
204.2012/28/2018
400 400-00-6110
SYNCB/AMAZON
433.71 12/28/2018
400 400-00-6120
SYNCB/AMAZON
96.29 12/28/2018
400 400-40-6110
SYNCB/AMAZON
89.98 12/28/2018
100 100-33-5370
TEREX UTILITIES INC
319.58 12/28/2018
100 100-33-6110
TRAFFIC CONTROL CORPORATION
270.00 12/28/2018
100 100-33-5370
ULTRA STROBE COMMUNICATIONS INC
14.85 12/28/2018
510 510-32-5375
USA BLUEBOOK
91.10 12/28/2018
510 510-32-5375
USA BLUEBOOK
45.55 12/28/2018
510 510-32-5375
USA BLUEBOOK
45.55 12/28/2018
510 510-32-6110
USA BLUEBOOK
87.14 12/28/2018
510 510-35-6110
USA BLUEBOOK
577.30 12/28/2018
510 510-32-6110
USA BLUEBOOK
70.08 12/28/2018
510 510-32-6110
USA BLUEBOOK
271.39 12/28/2018
620 620-00-5110
VERMONT SYSTEMS INC
6186.00 12/28/2018
510 510-32-5580
WINNEBAGO LANDFILL CO
7857.36 12/28/2018
TOTAL
334202.49
FUND 100
92056.09
FUND 220
610.45
FUND 225
195.00
FUND 270
17563.35
FUND 280
74440.56
FUND 400
FUND 440
6845.19
FUND 510
2823.25
FUND 620
98787.25
FUND 740
31892.85
8988.50
FUND TOTAL
334202.49
Wayne Jett Jr., Mayor
Derik Morefield
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: January 21, 2019
TO: Mayor and City Council
FROM: Mayor Wayne Jett Jr.
RE: Request for a transfer of Class "A" Liquor License with a Catering Endorsement
formerly issued to Anthem Real Estate d/b/a Smith's Central Garage to Hart
Events LLC d/b/a Smith's Central Garage located at 3315 Pearl Street.
ATT: Application
AGENDA ITEM SUMMARY
Mr. Dan Hart, owner of DC Cobbs has now leased the Smith's Central Garage banquet facility,
located at 3315 Pearl Street, and has submitted an application for the transfer of the existing
Class A liquor license from the current holder, Anthem Real Estate d/b/a Smith's Central
Garage, to Hart Event LLC d/b/a Smith's Central Garage, with the addition of a catering
endorsement.
BACKGROUND
The current Class A license classification authorizes the retail sale of beer, wine, and spirits for
consumption on premises and retail sale of packaged alcohol. The catering endorsement
permits the service of alcoholic liquor for off -site consumption as an incidental part of food
service, sold at a package price as agreed upon contract.
ANALYSIS
All required paperwork has been submitted and the $250 transfer liquor license fee paid. Mr.
Hart was satisfactorily fingerprinted by McHenry Police, is BASSET certified, and conversant
with State of Illinois liquor control laws. Mr. Hart currently holds similar liquor licenses in
McHenry and Woodstock.
RECOMMENDATION
Therefore, if Council concurs, it is recommended that a motion be made to grant the transfer
of a Class A -Liquor License with a Catering Endorsement from Anthem Real Estate d/b/a
Smith's Central Garage, to Hart Events LLC d/b/a Smith's Central Garage located at 3315 Pearl
Street, as presented.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
r,
CITY OF MCHENRY
\Irl li�i r APPLICATION FOR LIQUOR LICENSE
L[conso Number,E
This secilon to
bo'conipletecl!Uy h1clienry City Staff
No Received:
License Issas pate:
pate red Rocelvod:
License Effective Dale: I
Date Recelpt Issued:
Payment Typo: (Cash, Costilers
Chock Certified Chock)_
Chock Number:
Notice: All Liquor License Applications are to be filed with the Offico of the Mayor.
All licenses expire on April 301h followino the data of issuance.
ALL SECTIONS OF THIS APPLICATION MUST 13E FILLED OUT TRUTHFULLY AND IN THEIR
ENTIRETY. IF A SECTION DOES NOT APPLY TO YOU MARK "N/A".
ALL REQUIRED ATTACHMENTS MUST Br SUBMITTED WITH T141S APPLICATION.
Section
RateofA lication: l y Licenser e: (Class A, Ciassa Class C,Class O
Endorsement: a No New License or ransfer of Llc select one /►S,
•
Name of usfness Address I Tele hone I Emall Address .
Type of Business: (Select One: Club, Sole Proprietor, Partnership, ItCorCorporatlon)
Attached Business Fllin ►vlth State
n
1,
Principal Type of Business: (Identify one: Bar, restaurant, retail store, hotel restaurant, gas
station, gaming Parlor, etc.)
a 11
Do you intend to apply for gaming machines through the State of Illfnols? Yes or tVo
List State of filing for LLC, Corporation, Partnarsh!p and Sole Pro rietori
flow long I►as the sole proprietor, Club, Partnership, Corporation or LLC been In the business of .1lC,lt�
sellln atcohot? 111st 00te
What Zon.in Classification is business ro ert ? Select One:
I.S1 • s orjt loll 111 Isto
onto on which the business opened or will a en at the above Business Location: 1 I 0
Is the property at which the annfleant business is located owned or [eased by the applican—
t?
nf....... Ib• �...���1.. ♦_.___..__ .. _._____ _
TO BE PILED Page 2
e i
Have the applicant(s) (including all 5•% or higher owners), corporation, LLC, or partnership ever engaged in the f 77/s
Uusiness or sate of alcoholic liquor at any other location? Yes or No
If Yes list information below.
Name of Person
Name of associated
DBA Name
Address
Gp1Gl—:'a -
•tit t
Eli
cod or tion ILC or partners 1
:!
� ,
: ,
Illinois State Liquor License Number
Applicant's Retailer's Occupational tax (ROT) Registration Number
Has applicant been delinquent in the payment of the Retailer's Occupational
Tax Sales Tax)? Yes or No
If you answered "Yes" above provide a reason otherwise mark N/A.
List the name and address of dram shop insurance company along with the policy numbers) for both the applicant business
and the owner of the building in which the alcoholic liquor will be sold for the duration of the license.
_ Name:
i BackgFound'Questlonn
Address: Policy Number
lire
The fotlowint; questions are In relation to the McHenry City Liquor Ordinance and Illinois law as it pertains to liquor licensing.
All d uestlons must be answered honestly. failiire to do so nsaydis uafif ou frot» the as hticatton irocess.
Are you fanilllor with all the lotvs of file united States, $tote of Illinois and ordinances of the City of McHenry
Perfol"Ink to the sale o olcohollc ll uor• and will you abide by them? Yes orNo
(�
Will you maintain the entire premises in asafe, clean and soaltorymonner free from conditions, which rnnight
cause accidents? IYes or No)
t
iNill you Attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the
McHeir Po11ce Deportment 1s an such events take lace? Yes or No
llns any manufacturer, Importing distributor or distributor of alcoholic liquors directly or Indirectly paid or agreed
to pay for this license, advanced money or anything else of value or any credit (other then merchandising credit
In the ordinary course of business for a period not In excess of 90 days), or is such a person directly or indirectly
Interested In the ownership, conduct oroperation of the place of business? Yes or No
'
Have any of the applicants Including oil listed agents and oartnerS tvho I Ave a nhin)munf of a 5% otvnarshla in
tine business been convictedof any violation ofatiylowpertaffilng to alcoholic liquors? (Yes or No
1\
_
11"Yes"provide the name of the applicant and a description of the violation
Name
Description: Include date and location
Ilave any of the oppilcanis, Including ail listed agents and partners who have a nnlninium of a 5% asvnershlp 1n
the business been convicted of a felony or misdenheanorT I Yes or No
If °Yes"provide the name of the applicant and a description of the violation
Name
Description: Include date and location
TO BE FILED Page 3
Ha of 7
Wl1lWuand oil youreinployesORS s
najureto'teweorsellofoohoNcltquortoantntaxkotedparsonortoaminort
orNo "
Has any owner(s) ormamber(sJ of parMershtp been ftsued alede►al Qamt»Q devise stamp or a jtderal
woperT»Q :lamp by the jederol povemnrent for the current faxpertodT fja Corporado», has anyoj/totr,
manager, ordiactorthenoJ or, anystorkholderownlnQln theagpraQate Wore than twanty(Za) pemntojtfre
stock been !:sued a federal wapellnQ devise :romp or of ederol wagering stomp by the federal Qovemment for
the currentrox erfodT YesorNo
if 'Yes" rovfdaname s d
s a»dlooallo»
Name'
Date and location of Issuance
Nave you, oranypariner,oroWneroj6l6
revokedors
ormoreaharosojthebnsinessarAQeayaverhadallquorlloensa
rt dT Yes rNo
� �1
! "YeY rovlde Harr s lots s and location
Name Date and location of Offense
fsanyfndlvlduaiwholsdlractfyorfndlnrtfylntereshdlnopptloanNsplaoaojbuslnessalaw-enJord»QoJjtdofar
elected ubiko
dal (mayor, aid o»dmembero an oommiss/o oommitteaortward 1 YesorNo
I �
IJ"Yes"provJ me ethenaaJthelrtdlefduofandfhereaddrrssa»dtelephone.
Name
Address sndTaiaphane
((jo parenenrhJp orcorporallon, lndude aH partno
o W ormore
n, owners n
ahana o them oration a»d the locoiniano r t es orNo [/
f/`Yef provide the nameoJMe IndMduaf and the daft/location of the of/ens¢.
Name Date and tocAtlon of Offense
TO BE FILED Page 4
TO BE FILED Page 4
Owns Nit
Name
of naturallatlon
DOB
Address
Phone
Percent a of Ownersht
CItizenshl Birth or Naturalization
If N uratizeds Ust time & place
Em to ment Histarmy for last
10 Years
Employer
Occupation
Address
Dates
411.
Owner N2r
Name
DOB
Address
Phone
Percentage of Ownershl
Clthenshl Birth orNaturatlation
If Naturalized: Ust time & place of naturalzation
Emaloi
ment Hfsto for last 10 Years
Employer
Occupation
Address
Dates
Owner Nat
Name
of naturalization
DOB
Address
Phone
Percentage of Ownershl
dtizensht Binh orNaturaliation
If Naturalized: Ust time & place
Em to
ent History for last 10 Years
Employer
Occupation
Address
Dates
TO BE FILED Page 5
'ice V
lest
MIN
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1, the undersigned, being Prat duV sworn, deposes and says that I (*,a), have read the above and foregoing Application, caused the
111MMe to be provided thereto and aN of the Information pAen on said Apptkatlon to be W e and oorroct, and consent to investigation end
background check by the local Liquor Control Commiseionoror h1s designeo and agree to comply will► all ChyOrdinancos and the Mos
slated on this apphcagon,
SOLE PROPRIETOR:
Stpnalum of Appucant
Tint Name
PARTNERSHIP:
(Authorized Agent o11ho PartnerstAp)
Signature
Print Name
Tice
CORPORATION:
(Authorized Agcnt4
�81 � 001Q1 /�-
Print Norne��n D
Title
AGENT: (Must be signed by agent also If agent is not a owner)
Signature of Local Manager
Print Name
TO BE PILED Page 6
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: January 21, 2019 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Conditional use permit to allow an assembly use at 3430 W Elm
ATT:
1. Location Map
2. Unapproved Planning and Zoning Commission Minutes dated December 13, 2018
3. Ordinance approving a conditional use permit to allow an assembly use for the property
located at 3430 W Elm
4. Application Packet
AGENDA ITEM SUMMARY:
Council is being asked to consider a Conditional Use Permit to allow an assembly use at 3430 W
Elm. Assembly uses are conditional uses in all commercial zoning districts.
BACKGROUND AND DESCRIPTION OF REQUEST:
Youth and Family Center of McHenry County, formerly Garden Quarter Neighborhood Resource
Center, was located at the Garden Quarter Apartment Complex when it began in 2004. It then
relocated the Century Plaza Shopping Center on Elm Street but quickly grew out of that space.
It is now operated at 3430 W Elm, immediately east of Green Street on the north side of Elm. It
serves numerous youth from McHenry County year-round in a variety of programming needs.
An assembly use is defined as: A building, structure, place or parts thereof for groups of people
to gather for an event or regularly scheduled program that is educational, cultural, spiritual,
social, or recreational in nature. The only exceptions to this definition include: building, tenant
space, room or space used for public assembly purposes as defined herein with an occupant
load of 25 persons or less and spaces less than 750 square feet in floor area. An assembly use
could be a church, an auditorium, a stadium but the commonalities are: people gather for
events regularly or somewhat regularly which are educational, spiritual, social, and recreational
or a combination.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Typically, assembly uses are conditional uses in all districts. This request is similar to Ignite
Teen Center when it was proposed in 2017 at the Old Mill Building at 4105 W Crystal Lake Road.
The applicant for this request does not consistently exceed 25 people however, this may occur
during after school programs. Because of this, a conditional use for assembly is required.
As previously stated the applicant offers a dynamic place for youth to go and receive assistance
with academics; different types of interests they may have; health and wellness; participate in
social activities; do service projects and much more.
ANALYSIS:
The proposed use is adjacent to the downtown area. Assembly uses are gathering places and
require a conditional use permit. The subject property is zoned C-4 therefore no off-street
parking is required by ordinance. The applicant does not anticipate the need for a significant
amount of off-street parking however, they do have buses which come to the facility, so it is
important that the buses enter and exit off of Court Street and respect the other businesses
which also access the parking within the area off of Court Street.
Parking within downtown areas in any community is a challenge however, the proposed use
will not create any more traffic, require any additional public services or facilities or require
more parking than any other use that is permitted by right in the C-4 district, which includes but
is not limited to: restaurants, retail uses, etc. The proposed use is conducive to the
neighborhood and a downtown setting and will enhance the downtown.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission unanimously recommended approval of an application of
a Conditional Use Permit for an Assembly Use for the property located at 3430 W. Elm Street.
RECOMMENDATION:
Therefore, if the City Council concurs, it is recommended that a motion be made to approve
the attached Ordinance granting a Conditional Use Permit to allow an assembly use at 3430
W Elm.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
LOCATION MAP: 3430 ELM STREET
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
City of McHenry
Unapproved Planning and Zoning Commission Minutes
December 13, 2018
Chairman Strach called the December 13, 2018 regularly scheduled meeting of the City of
McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the
following: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh. Absent: Miller. Also in
attendance were: Director of Economic Development Martin and Economic Development
Coordinator Wolf.
Public Hearing: Youth and Family Center of McHenry County
File No. Z-937
3430 W. Elm Street
Conditional Use Permit for Assembly Use
Chairman Strach called the Public Hearing to order at 7:34 p.m. regarding File No. Z-937 an
application for a Conditional Use Permit for Assembly Use for the property located at 3430 W.
Elm Street.
Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on
November 22, 2018. Notices were mailed to all abutting property owners of record as required
by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of
Compliance with notice requirements are on file in the City Clerk's Office.
In attendance were Guadalupe Ortiz, 2790 Porter Ridge Way, Woodstock, IL, 60098, Director -
Youth and Family Center of McHenry County; and Darius Pfeifer, 3430 W. Elm St., McHenry, IL,
60050, property owner and board member, who were sworn in by Chairman Strach. Ms. Ortiz
stated she is requesting assembly use for the Youth and Family Center.
Director Martin stated the Youth and Family Center of McHenry County, formerly Garden
Quarter Neighborhood Resource Center, was located at the Garden Quarter Apartment
Complex when it began in 2004. It then relocated to the Century Plaza Shopping Center on Elm
Street but quickly grew out of that space. It is now operated out of 3430 W. Elm, immediately
east of Green Street on the north side of Elm. It serves numerous youth from McHenry County,
all -year round, in a variety of programming needs. Director Martin explained the definition of
an assembly use.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Typically, assembly uses are conditional uses in all districts. This request is similar to Ignite
Teen Center when it was proposed in 2017 at the Old Mill Building at 4105 W. Crystal Lake
Road. The applicant for this request however does not consistently exceed 25 people. Twenty-
five people are only typically in the building during after school programs.
The applicant offers a dynamic place for youth to go and receive assistance with academics;
different types of interests they may have; health and wellness; participate in social activities;
do service projects and much more. This is a place exactly requested by people - a place for our
young people to gather, have fun, do activities, socialize, while supervised and be safe.
The proposed use is adjacent to the downtown area. Assembly uses are gathering places and
require a conditional use permit. Director Martin opined the facility is a great service to our
community.
The subject property is zoned C-4 therefore no off-street parking is required by ordinance. The
applicant typically does not require a lot of off-street parking however they do have buses
which come to the facility and it's important the buses load and unload off of Court Street and
respect the other businesses which also access the parking area off of Court Street. This is
probably the biggest concern for the Youth and Family Center of McHenry County to remain
cognizant especially due to the downtown activities.
Parking within downtown areas in any community is a challenge, however the proposed use
will not create any more traffic, require any additional public services or facilities or require
more parking than any other use which is permitted by right in the C-4 district. The proposed
use is conducive to the neighborhood and a downtown setting and will enhance the downtown.
Director Martin read into record a comment from the neighboring hair salon regarding liability
with children in the shared parking lot.
Director Martin stated he recommends approval of a conditional use permit to allow an
assembly use at 3430 W. Elm Street, and Staff finds the requirements of Table 31 of the Zoning
Ordinance have been met.
Chairman Strach stated he is an adjacent property owner and the Center has been a good
business. He stated on Thursdays the parking lot is sometimes a problem along with on street
parking, but other than that they have had no issues. Mr. Strach requested the Center possibly
consider changing their programming so that Thursday nights are not an issue with parking and
the safety of the children.
Chairman Strach invited questions and/or comments from the Commission
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Commissioner Sobotta inquired if staff monitored the bus drop offs. Ms. Ortiz responded there
is always a staff member present and that the buses drop off on Court Street.
Commissioner Thacker asked if the parking needs for employees is a problem. Ms. Ortiz stated
because of outside programming on Thursday nights, that parking is sometimes an issue and
they will look into changing their programming schedule.
Commissioner Strach clarified the traffic/parking issues happen during student pick-ups by
parents, not when the students are dropped off by the buses.
Commissioner Gurda stated his questions have been answered, however, he wanted to be
certain there is no pick up or drop off on Route 120. Ms. Ortiz confirmed that is correct.
Commissioner Walsh asked why this location was chosen. Ms. Ortiz said they needed a more
centralized and larger location and this location fit their needs after extensive property
searches.
Chairman Strach opened the floor to questions and comments from the audience. There was
nobody in attendance that wished to address the Commission regarding this matter.
Chairman Strach closed the public comment portion of the hearing 7:48 p.m.
Motion by Walsh, seconded by Gurda, to recommend to the City Council with regard to File No.
Z-937 approval of an application for a Conditional Use Permit for Assembly Use for the property
located at 3430 W. Elm St; be granted and finds the requirements in Table 31 of the Zoning
Ordinance have been met.
Voting Aye:
Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay:
None.
Not Voting:
None.
Abstaining:
None.
Absent:
Miller.
Motion carried 6-0
Chairman Strach closed the Public Hearing regarding File No. 937 at 7:48 p.m.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ORDINANCE NO 19-
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW AN ASSEMBLY
USE FOR THE PROPERTY LOCATED AT 3430 W ELM STREET IN THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed by the Youth and Family Center of McHenry County,
3430 W Elm Street, McHenry, IL 60050 ("Applicant"), requesting a Conditional Use Permit to
allow an assembly use on the property located at 3430 W Elm Street. The property is legally
described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY";
and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on December 13, 2018 in the manner prescribed by ordinance and statute, and as
a result of said hearing, the Planning and Zoning Commission did recommend to the City
Council the granting of the requested Conditional Use Permit; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the requested Conditional Use
Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the
public health, safety, morals and general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: That the SUBJECT PROPERTY is hereby granted a Conditional Use Permit to
allow an Assembly Use.
SECTION 2: In granting said Conditional Use Permit, the City Council finds that the
requirements of Table 31 of the Zoning Ordinance have been met in that:
1. Any adverse impact of types or volumes of traffic flow not otherwise typical in
the zoning district has been minimized.
2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light
or air, or other adverse environmental effects of a type or degree not
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
characteristic of permitted uses in the zoning district, have been appropriately
controlled.
3. The proposed use will fit harmoniously with the existing natural or man-made
character of its surroundings, and with permitted uses in the zoning district. The
use will not have undue deleterious effect on the environmental quality,
property values, or neighborhood character already existing in the area or
normally associated with permitted uses in the district.
4. The proposed use will not require existing community facilities or services to a
degree disproportionate to that normally expected of permitted uses in the
district, nor generate disproportionate demand for new services or facilities, in
such a way as to place undue burdens upon existing development in the area.
5. The proposed use will not be detrimental to the safety or health of the
employees, patrons, or visitors associated with the use nor of the general public
in the vicinity.
6. The proposed use is in harmony with all other elements of compatibility
pertinent to the Conditional Use and its particular location.
SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED THIS DAY OF , 2019
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF , 2019
MAYOR
CITY CLERK
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Exhibit A
Legal Description of the Subject Property
Youth and Family Center of McHenry County
Partnering with the community to empower youth and families
Hoard of Directors
VV rgi sell Please find the following paperwork in the following order:
Yvorule Scmcl
Josh Reitz
Johanna Poncio
Carl Vaiiianatos I• Narrative
Coln►nun;ir
H. Public Hearing Application Form A
Su ortcrs
-McHenry county
III• Conditional Use Permit Form C
Mental health ty d
-McE�icury Counllty
IV Notarized Written Consent from Pro a
tip rty Owner
(,'01111 ttlllity romidaiiorl
--ra lia ranlily
V. 3430 W. Elm Street Site Plan/Layout
roundtrtion
-Co►vlin ramilyn
Foundation
-flnited way of Greater
MCI leery
THANK YOU PLANNING AND ZONING COMMISSION
cotainily
- cull Circle h'am
OFCITYOFMCHENRYFOR YOUR TIME AND SERVICE
Foundation
TO
THE CITY OF MCHENRY!
-- School Distriets I,
and 156
- First united Methodist
('hln-ch of,Mcl-lenry
-I loly Apostles ('hurch
- Ace hardware
McHenry
-The Chapel
-Tree ti)r Lifi ('hunch
Staff
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Meehan Sctuoiniek
Uerrlapme lit ('or)j'clinalor
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3430 W. Elm St, McHenry, IL 60050
Phone: 815.322.2357 Email: director@yfc-mc.org
www.yfc-mc.org
i
Youth and Family Center of McHenry County
Partnering with the community to empower youth and fomilies
Board of Directors
To Whom This May Concern:
margi Pt►tel
Yvonne: Setnel
This Narrative is for a permit request to allow General Assembly use at 3430 W. Elm for
.Josh Reitz
the Youth and Family Center of McHenry County. Youth and Family Center of McHenry
.Johanna Poncio
County, formerly known as Garden Quarter Resource Center, is a 501(c)3 non-profit
Carl Vallianatos
organization that has been serving residents of McHenry for over fourteen years through
Community
a variety of educational programs such as after -school, summer programs for youth,
Supporiel's
educational programs for adults, and programs to assist in accessing resources in the
-MCIlet►ry County
county to county residents.
Mental health Board
-Mcllenry County
The center was located inside Garden Quarter Apartment Complex from 2004-2015. In
Contnrtill ity Foundation
--Fot'dia family
mid-2015 the center relocated to a more centralized location, that was used for
Foundation
programming space for two years. Recently this year, after a lengthy search, the center
-Cowlln Familyn
has found a new home in the current facility of 3430 West Elm. Street. This will enable
y
Foundatic„
us to partner up with more of the McHenry County families as we respond to the need
-t Inked Way ol'(,renter
of our community and have a larger space to run the programs more effectively. Since
Mellow), Comity
these two moves, our numbers for our after -school program have increased, which has
- Full Circle Family
required for us to seek approval to use the site for general assembly under the terms of
Foundation
the City of McHenry Zoning Ordinance.
• School Districts 15
and 156
- First united Methodist
The center only exceeds the 25 individuals during after school program hours which are
Church of Niel leery
Monday through Thursday from 3 PM to 5:30 PM. However, before and after program
-I loly Apostles c'hutcli
hours the facility is used for appointments and office space with no more than 3-5
- Ace l lardware
individuals and is not likely to cause any significant change to the existing traffic
Mel le#1 y
patterns. There is no significant change to the use of the area except for the number of
-'I le Cliallel
-'l rr:'c li►r I .iti: f'httrch
students attending after -school program and no additional rwill be needed
1� � �kin g
because McHenry School District 15 transports the students to our site. Transportation
Staff
stop is on Court Street. This transportation arrangement has been active since April of
tivadiduhc t)ttic
this year and has not caused any significant change in traffic flow. The number of bus
F'V"laire I)iie,'lnr
drop off is not changing if permit is given. The only change would be the number of
students who will be attending during after -school program hours. The center has fit with
A'l- hojollicill Cl irdilllllw
this same existing natural character for over fourteen years in different location
throughout the city and has not had undue deleterious effect on the environmental quality
""'' t "'» '�i'li7r''
of neighborhood character existing in the area.
PI
r.nticia Wallin
The center is proud to be located in the City of McHenry and is grateful for the
Si't t"it,
continuous support we have received these past fourteen years.
Violcl,t Sanchez
Respectfully Submitted
�l{°thrt,l �It'Ilt,ti'ill
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Executive Director
P•turuu t, !'ern divalur
t 'url'it, Hult:
3430 W. Elm St, McHenry, IL 60050
Phone: 815.322.2357 Email: director@gardenquarter.org
www.gardenquarter.org
LLORM File Number Z-937
PUBLIC HEARING APPLICATION
Planning and Zoning Commission
City of McHenry
333 South Green Street * McHenry, IL 60050 * Tel: (815) 363-2170 * Fax: (815) 363-2173
l . Name of Applicant: Youth and Family Center of McHenry County
Address: 3430 W. Elm Street McHenry, IL 60050
2. Name of Property Owner: Jeanette and Darius Pfeifer
Address: 3740 West Elm Street McHenry, IL 60050
3. Name of Engineer
(If represented)
Address
4. Name of Attorney
(If represented)
Address
Tel (815) 322-2357
Fax
Tel (847) 986-6270
Fax
Tel
Fax
Tel
Fax
5. Common Address or Location of Property: 3430 W. Ehn Street McHenry, IL 60050
6. Requested Action(s) (check all that apply)
_ Zoning Map Amendment (Rezoning) _ Zoning Variance - Minor
ice. Conditional Use Permit - General Assembly Use _ Zoning Text Amendment
_ Zoning Variance
— Other
Provide a brief description of the Requested Action(s). For example, the operation that requires a
Conditional Use Permit, the specific Zoning Variance needed, or the new zoning classification that is
requested:
Requesting Conditional Use Permit for General Assembly Use at 3430 W. Elm Street — due to an
increase of attendance in our after -school program
7. Narrative Provided- Attached
8. Current Use of Property
Resource Community Center/ After -School and Summer Youth Programing
9. Current Zoning Classlilcation of Property, Including Variances or Conditional Uses
C-4 Downtown Commercial, no variances or conditional use
FORM
A
Page 1 of 3
10. Current Zoning Classification and Land Use of Adjoining Properties
North: C4 Downtown Commercial- Real Estate Office, Natural Therapy
South: C4 Downtown Commercial - Hair Salon, Attorney Office
East: C4 Downtown Commercial - Hair Salon
West: C4 Downtown Commercial- Attorney Office
11. Required Attachments (check all items submitted)
Please refer to the Public Hearing Requirements Checklist to determine the required attachments.
_1. Application Fee (amount) $ 950
2. Narrative Description of Request
3. FORM A — Public Hearing Application
4. FORM B — Zoning Map Amendment (Rezoning) Application
_5. FORM C — Conditional Use Application
_6. FORM D — Zoning Variance Application
7. FORM E — Use Variance Application
8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an
Affidavit
19. Plat of Survey with Legal Description
_10. List of Owners of all Adjoining Properties
11. Public Hearing Notice
_12. Sign (Provided by the City, to be posted by the Applicant)
_13. Site Plan
_14. Landscape Plan
_15. Architectural Rendering of Building Elevations
_16. Performance Standards Certification
_17. Traffic Analysis
_18. School Impact Analysis
FORM
A
Page 2 of 3
12. Disclosure of Interest
The party signing the application shall be considered the Applicant. The Applicant must be the owner or
trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property
or his or her agent or nominee.
Applicant is Not Owner
If the Applicant is not the owner of record of the subject property, the application shall disclose the legal
capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition,
an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the
authority from the owners(s) to make the application.
Applicant or Owner is CQ=ration or Partnewdp
If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation
or partnership, the application shall disclose the name and address of the corporation's officers,
directors, and registered agents, or the partnership's general partners and those shareholders or limited
partners owning in excess of five percent of the outstanding stock or interest in the corporation or
interest shared by the limited partners.
Applicant or Owner is a land Trust
If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone
number, and extent of interest of each beneficiary shall be disclosed in the application.
12. Certification
I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property
and that the proposed use or development described in this application shall comply with all such codes.
I hereby request that a public hearing to consider this application be held before the Planning and Zoning
Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption
of an ordinance(s) granting the requested action(s), including any modifications to this application or
conditions of approval recommended by the Zoning Board of Appeals or City Council.
Signature ofpl licant(s)
Print Name and Designation of Applicant(s)
Guadalupe Ortiz
Executive Director of Youth and Family Center of McHenry County
Page 3 of 3
FORM C File Number q— 7
CONDITIONAL USE PERMIT
PIanning and Zoning Commission
City of McHenry
333 South Careen Street o McHenry, IL 60050 o Tel: (81 S) 363-2170 a Fax: (81 S) 363-2173
Table 31 of the City of McHenry Zoning Ordinance provides that in recommendinga
conditional approval of a Conditional Use Permit, the Planning and Zoning
the City Council written findings that all of the conditions listed below apply to the is approval or
Comm
the shall transmit to
PlPJAC-0 a.. .a ._ _ _ requested action.
1 • Traiiic
Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district been minimized. strict has
- .... — 1,,1 T -
Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other ad
environmental effects of a type or degreenot characteristic of permitted urea in the zoni disthic verse
been appropriately controlled. ng t have
3. NeIehborhonrt rtis r&cter
The proposed use will fit harmoniously with the existing surroundings and with permitted natural or man-made character effect on the environmental qualiuses in the zoning district. The use will not have undue deleterious
ty, property values, or neighborhood character existing in the area or
normally associated with permitted uses in the district.
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Page 1 of 2
PLAT OF SURVEY
OF
THE NORTHERLY 46.25 FEET OF SUB -LOT 1 OF LOT 9 IN BLOCK 21 OF COUNTS CLERK'S PLAT OF SUSDIVISIONS IN BLOCKS 12.18,19.20,21,23.24.25.26 AND 27 IN PLAT
OF VILLAGE OF MCWJW. WEST OF FOX RIVER. SEIM A PART OF THE SWTNEAST FRACTIONAL. QUARTER OF SECTION 26. TOKNSNIP 4S NORTN, RANGE 8 EAST OF THE
THIRD PRINCIPAL HCRIDIAN. ACCORDING TO THE PLAT THEREOF RECORDED MAY 6, 1902 IN BOOK 2 OF PLATS.. PAGE 40. IN HCHENRY COUNTY, ILLINOIS.
r
i
T
I
STATE OF ILLINOIS)
S.S.
COUNTY OF MCHENRY)
dL.E
I. P A REGISTERED ILLINOIS LAND N j
SURVM WADY-CEVIFY THAT I HAVE SURVEYED THE
t
ABOVE XMIONED PARLEL OF LAND AND THAT THIS PUT
IS A CORRECT REPRESENTATION OF SAID SURVEY i
DATED THIS M DAY OF MAT, 2001.
OF i�l�:
P.O. BOX 251 HOM LAXE; IL 60097
825-653-9958 e�PATTIM0
ACCOUNT NO. 8327 = O ma 3 &am
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: January 21, 2019 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Zoning map amendment to RM-2 High -density Multi -family Residential; a
parking variance and a use variance at 414 S Crystal Lake Road
ATT:
1. Location Map
2. Unapproved Planning and Zoning Commission Minutes dated December 13, 2018
4. Application Packet
AGENDA ITEM SUMMARY:
Council is being asked to rezone a property to RM-2, High -Density Multi -Family Residential,
grant a variance from the off-street parking and loading requirements, and grant a use variance
to allow commercial land uses on the property located at 414 S Crystal Lake Road.
BACKGROUND AND DESCRIPTION OF REQUEST:
The project proposed consists of two phases. The first phase consists of a building proposed on
the subject property for an independent senior living facility consisting of approximately
202,000 square feet and 175 living units and a 10,000 square foot commercial area. The second
phase consists of a 136,000 square -foot building which would house 125 dwelling units. This
phase would be constructed in the future based on a new market study. Total number of
parking spaces proposed is 600.
ANALYSIS:
Staff worked with the applicant for numerous weeks on the application, however there are still
several significant issues with the application that present obstacles in staff supporting the
request including:
• Staff does not agree with a two-phase plan, or support recommending a plan for two
phases, when only one phase will be built and the second phase being proposed only.
The second phase is predicated on a future market study. Staff believes the applicant
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
should come back to the Planning and Zoning Commission and City Council in the future
when they are ready to construct the second phase;
• The traffic study submitted with the application and the site plan do not match. The
entire traffic study is based on a single point of access and the site plan depicts two
points of access which presents significant issues and assumptions;
• The traffic study was reviewed by the City's consulting engineer (review attached) and
there are numerous inconsistencies and clarifications required in order for a proper
review to be completed;
• The recommendation for the off -site traffic improvements in the traffic study are vague
and do not provide a clear direction for what the applicant should be required to do;
there is no definitive recommendation -merely options;
• The market study submitted as part of the application anticipates the applicant
constructing 72 independent living units, as distinct from 175 independent living units;
• The applicant is seeking a variance from the off-street parking and loading
requirements. Typically, one space is require for an efficiency unit; two spaces for a one
bedroom unit and 2.33 spaces for anything larger. However, being independent living,
.5 spaces/living unit is plenty of parking. Staff cannot determine the variance being
requested due to the fact that the unit sizes are not provided. While senior living
typically does not require as much parking, staff cannot assume what type of units will
be constructed in Phase II. Additionally, office commercial uses require 3.5
spaces/1,000 square feet of net floor area;
• The use variance proposed for the commercial is ambiguous, as far as where it will be
located, how it will be accessed, and what type(s) of uses will be allowed.
The aforementioned points are significant and greater detail is required, therefore this is
reflected in the recommendation. The major points as previously stated deal with traffic,
primary land uses and internal site circulation.
PLANNING AND ZONING:
Members of the public spoke against the project at the meeting and had questions and the
Planning and Zoning Commission sought more information and clarification. The Planning and
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Zoning Commission had some very useful suggestions, which required amendments to the
plans or additional information and were not necessarily against the concept the developer was
proposing. However, it was clear that the applicant did not want to provide more information
and instead sought a vote at the meeting.
The Planning and Zoning Commission unanimously recommended denial of a Zoning Map
Amendment to RM-2 High -Density Multi -Family Residential, based on the finding that the
requirements in Table 33 of the Zoning Map Amendments of Zoning Ordinance have not been
met, specifically that there is not shown there is a need for high density multi -family in this area
and no answers to how high density it will be and how it will impact traffic flow.
The Commission unanimously recommended denial of a Variance from the Off -Street Parking
and Loading Requirements finding the requirements of Table 32 of the Zoning Ordinance have
not been met, including but not limited to there is not sufficient information provided
indicating density of the units which would dictate parking and traffic flow.
The Commission unanimously recommended denial of a Use Variance to allow commercial land
uses for the subject property located at 414 S. Crystal Lake Rd finding the requirements of Table
32 (A) of the Zoning Ordinance have not been met, specifically petitioners did not show
evidence of undue hardship that would justify a use variance.
RECOMMENDATION:
Therefore, if the City Council concurs with the Planning and Zoning Commission, it is
recommended that a motion be made denying a zoning map amendment to RM-2, denying a
variance from the off-street parking and loading requirements and, denying a use variance to
allow commercial land uses for the property at 414 S Crystal Lake Road.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Location Map of Subject Property: 414 S Crystal Lake Road
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
City of McHenry
Unapproved Planning and Zoning Commission Minutes
December 13, 2018
Chairman Strach called the December 13, 2018 regularly scheduled meeting of the City of
McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the
following: Doherty, Gurda, Sobotta, Strach, Thacker and Walsh. Absent: Miller. Also in
attendance were: Director of Economic Development Martin and Economic Development
Coordinator Wolf.
Public Hearing: Elsayed Hassanein
File No. Z-940
414 South Crystal Lake Road
Map Amendment to RM-2 High -Density Multi -Family Residential, a Variance from the
Off -Street Parking and Loading Requirements and a Use Variance to allow commercial
land uses
Chairman Strach called the Public Hearing to order at 7:50 p.m. regarding File No. Z-940 an
application for a Map Amendment to RM-2 High -Density Multi -Family Residential, a Variance
from the Off -Street Parking and Loading Requirements and a Use Variance to allow commercial
land uses for the property located at 414 S. Crystal Lake Rd.
Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on
November 24, 2018. Notices were mailed to all abutting property owners of record as required
by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of
Compliance with notice requirements are on file in the City Clerk's Office.
In attendance were Andrew Sipes, Three Strands Properties, 816 Center Street, McHenry;
Elsayed Hassanein, 10529 Louetta Lane, Orland Park, 60467; Haitham Ramadan, 8113 Pickens
Dr., Orland Park, IL, 60462; and Raymond Clark, Architect, Ghafari Associates, LLC, 344 W.
Willow, Chicago. Mr. Hassanein stated they are requesting a Zoning Map amendment to RM-2
High -Density Multi -Family Residential, a Variance from the Off -Street Parking and Loading
Requirements and a Use Variance to allow commercial land uses for the subject property.
Director Martin stated the Planning and Zoning Commission considered an application
submitted by the Chapel for a 25,000 square foot church a couple of years ago on this property.
At that time the property was annexed, however the Chapel decided to rehabilitate an existing
building at 1809 S. Illinois Route 31. He stated if this project moves forward there is an existing
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
annexation agreement with the Chapel which would require amendment at the City Council
level. Director Martin stated the project proposed consists of two phases. The first phase
consists of a building proposed for an independent senior living facility consisting of
approximately 202,000 square feet and 175 living units and a 10,000 square foot commercial
area. The second phase, to the east, consists of a 136,000 square -foot building which would
house 125 dwelling units. This phase would be constructed in the future based on a new
market study. Total number of parking spaces proposed is 600.
Staff worked with the applicant for numerous weeks on the application, however, Staff believes
there are still several significant issues with the application which present obstacles in
supporting the request as presented. Director Martin listed the issues that were presented in
his Staff Report.
Director Martin stated he did ask for a review of the traffic study submitted and the review by
H. R. Green matched his concerns. The aforementioned points are significant and greater detail
is required, therefore this is reflected in the recommendation. The major points as presented
deal with traffic, primary land uses and internal site circulation. He stated the traffic study is
very subjective.
Director Martin stated there is also an inconsistency in the submitted plan and the market
study.
Director Martin stated the parking requirements are also inconsistent and unclear due to lack
of information for dwelling unit size and commercial use space. He stated recommendation for
approval is hard, due to these substantial issues.
Director Martin stated that Staff is recommending denial of a Zoning Map Amendment to RM-2
High -Density Multi -Family Residential and that Staff finds the requirements in Tables 33 of the
Zoning Ordinance have not been met; and
Staff recommends denial of a Variance from the Off -Street Parking and Loading Requirements
to develop the property in accordance with the site plan submitted as part of the application
packet, and Staff finds that the requirements in Table 32 of the Zoning Ordinance have not
been met; and
Staff recommends denial of a Use Variance to allow commercial land uses on the subject
property, and Staff finds the requirements in Table 32(A) Use Variances of the Zoning
Ordinance have not been met.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Chairman Strach asked for clarification on recommendation of denial on the Zoning Map
Amendment. Director Martin does not recommend approval of rezoning the property without
knowing the intended use of the property.
Chairman Strach asked if the second recommendation of denial is due to not knowing how
many of each type (one, two, or three bedroom) unit would be in each building. Director
Martin clarified.
Chairman Strach invited questions and/or comments from the Commission.
Commissioner Gurda stated he was not sure if there would be a need for a development of this
size in McHenry.
Commissioner Thacker asked why the applicant continued with the hearing knowing Staff was
recommending denial due to lack of detail because he has many questions as well. He further
stated that although he'd like to pursue what is being proposed there are still too many
questions. Commissioner Sobotta agreed with Commissioner Thacker.
Commissioner Doherty agreed and stated that he had hoped with the additional month for the
hearing the applicant would have cleared up more of the questions. He also expressed concern
regarding detention on the property, as well as lack of information on commercial usage.
Chairman Strach asked if the applicant could respond to any of the concerns or give more detail
on unit numbers, sizes, density or on the commercial space.
Mr. Clark stated they are not seeking plan approval, engineering has not been undertaken
because they're in pre -concept design now and that they are seeking rezoning and density on
the site, for now. Mr. Ramadan stated the commercial use will be mainly physician offices and
supportive to the independent living facility and they feel they have met the parking
requirements for their pre -conceptual plan. He further stated they do not own the land, but
have a purchase agreement contingent upon approval. Mr. Ramadan stated that they did the
traffic study twice, at Staff's request, they did a market study and are here to ask for the zoning
amendment. He stated the current plan is for 169 units for the independent living facility.
Chairman Strach stated it is hard to give approval on a conceptual layout when there are still so
many unanswered questions. He does not feel able to make a denial or approval with such an
open-ended conceptual plan.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Commissioner Thacker reiterated the fact that it would be hard to move forward without more
detailed information but he would like to get that information to move forward.
Chairman Strach opened the floor to questions and comments from the audience.
Ben Korinek, 5112 Cambridge Dr., McHenry, McHenry Chapel Pastor, stated it would be great to
sell the property especially since they have moved and it would help them to further the
homeless shelter project they have coming up. They do understand the City's concerns and
hope that the applicant will work with the City to answer more of their questions and concerns.
Joseph Patrick (Pat) Stanek, 4917 Glenbrook Tr., McHenry, stated that when the Chapel
purchased the property he had concerns about the clean-up of the property at the property line
and he wanted to point out that the Chapel did not follow through to keep the tree line of the
property maintained. Mr. Stanek asked about the rear yard setback and Director Martin stated
that the rear yard setback is 25' for both Mr. Stanek and the applicant. Mr. Stanek stated the
40' height of the proposed building would be obtrusive only 30' from the property line. Mr.
Stanek stated he believes most of his neighbors did not even have a full realization of what is
being proposed. He would like to request what the devaluation of their properties would be if
this proposed building is built. Mr. Stanek feels the density being proposed on the property is
excessive.
Aaron Butler, 4764 Oregon, McHenry, IL, stated his appreciation for the opportunity to be
heard. Mr. Butler stated he also had many questions and concerns that were not answered in
the application and is happy they have the opportunity to get the questions answered before
making a decision. Mr. Butler does agree we need to take care of our elder population as well
as our youth in McHenry and he thinks a high quality facility of this type is important but
expressed concern regarding project time frame. He hopes the conversation can continue and
encourages a partnership with the City and the community for further discussion of this type of
project.
Chairman Strach closed the public comment portion of the hearing 8:23 p.m.
Commissioner Walsh stated he does not feel his questions could be answered based on the
presented plans as submitted and the applicant's responses.
Mr. Ramadan stated he wanted to give clarification on the traffic study. He stated it was
originally done for the Chapel and the study is only deciding if there is a need for a right in/right
out entrance based on their phase one plan. He stated the draft was submitted before it was
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
finalized. He further stated he did not see the city engineer review until two weeks ago and
does not believe that should determine approval or denial of the project. Mr. Ramadan also
does not believe the commercial use will affect the traffic. He reiterated that everything is
conceptual and they are only asking to know if the property can be approved for RM-2 usage.
Mr. Hassanein'stated it is a big property and they would not get a loan without a market study
and would make sure the study is strong before building the second phase. He spoke of the
immensity of the investment and asked the commission to consider that in their decision.
Commissioner Gurda stated that the property setbacks do not seem to leave enough room for a
tree buffer and would like to see a more residential look to a revised proposal with more space
considerations.
Commissioner Thacker stated he would like to see the applicant work with Staff on better
advancing the concept plan in order to gain approval.
Commissioners Sobotta and Doherty echoed previous Commissioner's comments and
encouraged further work between City Staff and the applicant.
Chairman Strach agreed and asked the applicant if they wanted to continue with a vote now or
continue the hearing and allow them to work to continue to revise the plans in order to get
Staff approval.
Mr. Clark stated the applicant is simply asking for rezoning not approval of the plan. He stated
they would have to undertake the design and site plan approval in order to answer many of the
questions presented and they are not at that point in their planning.
Director Martin stated he would not recommend approval of a Zoning Map Amendment based
on the conceptual plan presented. Attorney Cahill stated if the zoning is changed without
having a definite plan, the City would lose their control over what is built on the property.
Chairman Strach agreed.
The applicant asked to proceed with the vote.
Motion by Walsh, seconded by Gurda, to recommend to the City Council with regard to File No.
Z-940 denial of an application for a Zoning Map Amendment to RM-2 High -Density Multi -Family
Residential, based on the finding that the requirements in Table 33 of the Zoning Map
Amendments of Zoning Ordinance have not been met, specifically that there is not shown there
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
is a need for high density multi -family in this area and no answers to how high density it will be
and how it will impact traffic flow.
Voting Aye:
Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay:
None.
Not Voting:
None.
Abstaining:
None.
Absent:
Miller.
Motion for denial carried: 6-0
Motion by Thacker, seconded by Gurda, to recommend to the City Council with regard to File
No. Z-940 denial of an application for a Variance from the Off -Street Parking and Loading
Requirements finding the requirements of Table 32 of the Zoning Ordinance have not been
met, including but not limited to there is not sufficient information provided indicating density
of the units which would dictate parking and traffic flow.
Voting Aye:
Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay:
None.
Not Voting:
None.
Abstaining:
None.
Absent:
Miller.
Motion for denial carried: 6-0
Motion by Thacker, seconded by Doherty, to recommend to the City Council with regard to File
No. Z-940 denial of an application for a Use Variance to allow commercial land uses for the
subject property located at 414 S. Crystal Lake Rd finding the requirements of Table 32 (A) of
the Zoning Ordinance have not been met, specifically petitioners did not show evidence of
undue hardship that would justify a use variance.
Voting Aye:
Doherty, Gurda, Sobotta, Strach, Thacker and Walsh.
Voting Nay:
None.
Not Voting:
None.
Abstaining:
None.
Absent:
Miller.
Motion for denial carried: 6-0
Chairman Strach closed the Public Hearing regarding File No. 940 at 8:45 p.m.
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Respectfully submitted,
Shawn Strach, Chairman
City of McHenry
Planning & Zoning Commission
1!
ThreeStrands
PROPERTIES
Narrative Description of Request
Petitioner, Haitham Ramadan's Petition for Zoning Amendment and Variation
Narrative Description of Proposed Project:
The Petitioner, Haitham Ramadan, is the contingent contract purchaser for the property
commonly known as 414 S. Crystal Lake Road, McHenry, Illinois. The property Is composed of
approximately 12.36 acres and had previously been annexed into the City and zoned "E" Estate
with a Conditional Use Permit for assembly use. The Petitioner is a contingent contract
purchaser of the property; the contingency being that the property be rezoned to "RM-2" High
Density Senior Residential, with a parking variation. The Petitioner proposes to develop an
Independent senior living facility on the property consisting of 2 (3 story) buildings developed in
2 phases. Phase 1 consists of a 1 (3 story) building with 175 units plus commercial industry for
onsite residence and Phase 2 consists of a 1 (3 story) building with 125 units. Phase 2 will be
constructed based on a new market study demonstrating demand. The development requires a
variation of the City's parking ordinance and such other variations as be necessary for the
construction of the building In substantial conformance with the site plan.
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PUBLIC HEARING APPLICATION
Planning and Zoning Commission
City of McHenry
File Number
333 South Green Street - McHenry, IL 60050 - Tel: (815) 363-2170 - Fax: (815) 363-2173
1. Name of Applicant Elsayed Hassanem Tel 708-692-2215
Address 10529 Louetta Lane.. Orland Park IL 60467
Email: hassancinelsaycd0vahoo com
2. Name of Property Owner The Chenel. an Illinois Not -For -Profit %, Tel 847-828-9018
(If other than Applicant)
Address to Attorney Chrislgpha Nudo
1000 N. Randall Road, 4th Floor
Elgin. IL 60012
Email: 4hris(a?nudv.net
3. Name of Engineer 0hafari Associates Tel 312-984-2300
(If represented)
Address 122 S. Michigan Ave., Ste, 1500
Chicago, IL 60603
4. Name of Attorney_John P. Antononotlas. AUhMQ Uha & Vidd PS Tel 630-257-5816
(If represented)
Address 15419 1271h Street, Ste, 100
Lemont. IL 60439
Email: ' �hn(rt?uvlawoiiice.nct
5. Common Address or Location of Property414 4, alai Lake Road. McHenry IL 60050
6. Requested Action(s) (check all that apply)
X_ Zoning Map Amendment (Rezoning) Zoning Variance — Minor *
Conditional Use Permit Zoning Text Amendment
2L— Zoning Variance Use Variance
Other
FORM A
Page 1 of 3
*Definition of Minor Variance: A variance granted to the fee owner, contract
purchaser or option holder of a single-family detached or attached dwelling, or
single-family detached or attached building lot for that dwelling or lot.
7. Current Use of Property
Farming
8. Current Zoning Classification of Property, Including Variances or Conditional Uses
9. Current Zoning Classification and Land Use of Adjoining Properties
South: Use* Agriculturals zoned "C-I". Convenience Commercial and "RM-2" High-Denshy
MmResidential*
East: Use: Agricultural* zoned "A- J" Agricultural in the Co
10. Required Attachments (check all items submitted)
Please refer to the Public Hearing Requirements Checklist to determine the required attachments.
x 1.
x
X
8.
9.
10.
11.
12.
13.
Application Fez (amount) S 450.00
Narrative Description of Request
FORM A — Public Hearing Application
FORM B — Zoning Map Amendment (Rezoning) Application
FORM C — Conditional Use Application
FORM D — Zoning Variance Application
FORM E — Use Variance Application
Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit
Plat of Survey with Legal Description
List of Owners of all Adjoining Properties
Public Hearing Notice
Sign (Provided by the City, to be posted by the Applicant)
Site Plan
14. Landscape Plan
15. Architectural Rendering of Building Elevations
16. Performance Standards Certification
17. Traffic Analysis
18. School Impact Analysis
19. Market Study
FORM A
Page 2 of 3
11. Disclosure of Interest
The party signing the application shall be considered the Applicant. The Applicant must be the owner or
trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property
or his or her agent or nominee.
Applicant is Not Owner
If the Applicant is not the owner of record of the subject property, the application shall disclose the legal
capacity of the Applicant and the Rill name, address, and telephone number of the owner(s). In
addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has
the authority from the owners(s) to make the application.
Applicant or Owner is UrDmtinn or Partnership
If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a
corporation or partnership, the application shall disclose the name and address of the corporation's
officers, directors, and registered agents, or the partnership's general partners and those shareholders
or limited partners owning in excess of five percent of the outstanding stock or interest in the
corporation or interest shared by the limited partners.
AWlicant or Owner is a land Trust
If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone
number, and extent of interest of each beneficiary shall be disclosed in the application.
12. Certification
hereby certify that I am aware of all code requirements of the City of McHenry that relate to this
property and that the proposed use or development described in this application shall comply with all
such codes.
I hereby request that a public hearing to consider this application be held before the Planning and Zoning
Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption
of an ordinance(s) granting the requested action(s), including any modifications to this application or
conditions of approval recommended by the Zoning Board of Appeals or City Council.
Signature ofApplicant(A)
Print Name and Designation of Applicant(s)
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lsayed
Hasaanel�]
YURM A
Page 3 of 3
FORM D File Number
ZONING MAP AMENDMENT (REZONING)
Planning and Zoning Commission
City of McHenry
333 South Green Street - McHenry, IL 60050 - Tel: (81 S) 363-2170 - Fax: (81 S) 363-2173
Table 33 of the City of McHenry Zoning Ordinance provides that in recommending approval of a Zoning
Map Amendment (Rezoning), the Planning and Zoning Commission shall transmit to the City Council
written findings that all of the conditions listed below apply to the requested action.
Please respond to each of these conditions as it relates to your request.
.L Compatible with Use or Zoning of Environs
The proposed use(s) or the uses permitted under the proposed zoning classification are compatible with
existing uses or existing zoning of property in the environs.
The existing users in the environs of the Subject Property are Multi -Family Residential to the West and
Single -Family Residential to the North. The city zoning to the North is "RS-2" Medium Density Single -
Family Residential District and to the West "RM-2" High Density Multi -Family Residential District and
"C-3" Community Commercial District. To the South, the City zoning is "C-i" Convenience Commercial
District and "RM-2" High -Density Multi -Family Residential District. The Comprehensive Plan for the
City provides for Commercial and High -Density Residential to the South, High -Density Residential to the
West and Medium -Density Residential to the North. All are compatible with the proposed rezoning of the
subject parcel to "RM-2" high density multi -family residential district.
I Supported by Trend of Develotsment
The trend of development in the general area since the original zoning of the affected property was
established supports the proposed use(s) or zoning classification.
The trend of development in the general areas has also been for single family to the North, multiple to the
West as well as commercial and residential south of the subject property along the Bull Valley Road
corridor.
I Consistent with Comprehensive Plan Objectives
The proposed use(s) or zoning classification is in harmony with the objectives of the Comprehensive Plan
of the City as viewed in light of any changed conditions since the adoption of the Plan.
The proposed zoning classification and use is in harmony with the objectives of the Comprehensive Plan
in light of the actual multi -family development to the West and the plans proposed High -Density
Multi -Family Residential users to the West and South.
FORM B
Page 1 of 2
4, Furthers Public Interest
The proposed use(s) or zoning classification promotes the public interest and not solely the interest of the
applicant.
The proposed zoning use and classification promotes not only the interest of the applicant, but
also the public interest by providing seniors with facilities for independent living.
FORM B
Page 2 of 2
FORM D File Number
ZONING VARIANCE
Planning and Zoning Commission
City of McHenry
333 South Green Street - McHenry, IL 60050 -Tel: (815) 363-2170 - Fax: (815) 363-2173
Table 32 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional
approval of a variance, the Planning and Zoning Commission shall transmit to the City Council written
findings that all of the conditions listed below apply to the requested action.
JL Special Circumstances Not Found Elsewhere
Special circumstances exist that are particular to the property for which the variance is sought and that do not
apply generally to other properties in the same zoning district; and these circumstances are not of so general
or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them.
I Circumstances Relate to Prosy Only
Since a variance will affect the character of its surroundings long after a property changes hands, the special
circumstances referenced herein relate only to the physical character of the land or building(s) for which a
variance is sought, such as dimensions, topography, or soil conditions; and they do not concern any business
or activity the present or prospective owner or tenant carries on or seeks to carry on therein, or to the
personal, business or financial circumstances of such owner or tenant or any other party with interest in the
property.
FORM D
Page I of 3
I Not Resulting from Applicant Action
The special circumstances that are the basis for a variance have not resulted from any act of the applicant or
of any other party with interest in the property.
4, Unnecessary Hardship
The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue
hardship upon the applicant, as distinguished from a mere inconvenience.
5, Preserves Rights C nfermil by District
A variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by
other properties in the same zoning district, and does not confer a special privilege ordinarily denied to other
properties in the district.
0, Necessaa for Use of Property
The granting of a variance is necessary not because it will increase the applicant's economic return, although
it may have this effect, but because without a variance the applicant will be deprived of any reasonable use
or enjoyment of the property.
FORM D
Page 2 of 3
7, Not Alter Local Character
The granting of a variance will not alter the essential character of the locality nor substantially impair
environmental quality, property values, or public safety or welfare in the vicinity.
& Consistent with Zoning Ordinance and Comprehensive Plan
The granting of the variance will be in harmony with the general purpose and intent of the Zoning Ordinance
and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption.
� 1 � '91�1
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61
E Minimum Variance Reauired
The variance requested is the minimum required to provide the applicant with reasonable use and enjoyment
of the property.
FORM D
Page 3 of 3
FORM E File Number
USE VARIANCE
Planning and Zoning Commission
City of McHenry
333 South Green Street a McHenry, IL 60050 a Tel: (815) 363-2170 • Fax: (815) 363-2173
Table 32(A) of the City of McHenry Zoning Ordinance provides that in recommending approval or
conditional approval of a use variance, the Planning and Zoning Commission shall transmit to the City
Council written findings that all of the conditions listed below apply to the requested action.
Please respond to each of these conditions as it relates to your regm=
.L Practical Difficulties or Particular Hardship
The strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or
structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as
distinguished from a mere inconvenience.
The Strict application of the povisions of the Zoning Ordinance relating to the use of the p=a would
Ysult in unnecessary hardship as the residences of the pcoMy will renuire certain commercial industry.
The commercial industly is targeted s ifial y at the properties re idei=s which allows for resources to
beprovided on site resulting in residences sLving on the pEW=v a_id lower traffic on Crustal Lake Road
and surrounding roadways.
I Reasonable Return
The property carmot yield a reasonable return if permitted to be used only under the conditions allowed
by the Zoning Ordinance for the pertinent zoning district.
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3, Unique Circumstance
Special circumstances exist that are peculiar to the property for which the use variance is sought which do
not apply generally to other properties in the same zoning district.
FORM E
Page 1 of 2
4, Not Alter Local Cha aster
The granting of the use variance will not alter the essential character of the locality nor substantially
impair environmental quality, property values, or public safety or welfare in the vicinity.
5, Consistent with Com=hei live Plan
The granting of the use variance will be in hannony with the general purpose and intent of the Zoning
Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their
adoption.
FORM E
Page 2 of 2
1
PLAUDEVELOPMENT APPLICATION
City of McHenry
333 South Careen Street - McHenry, IL 60050 - Tel: (815) 363-2170 - Fax: (815) 363-2173
1.. Name of Applicant Flsayed Hassanein Tel 708-692-2215
13 t , , • RM1-9r, fi*'.tLLTi�
Email: hassaneinelsaydQyahoo.com
2. Name of Property Owner The C aol. an Illinois Not -For -Profit _C 3z. Tel 847-828-8018
(If other than Applicant)
Address % Attorney Christopher Nudo
1000 N. Randall Road. 4th Floor
Elgin, IL 600123
Email: chris a?nudo.nct
3. Name of Engineer Ohafari Associates Tel 312-984-2300
(If represented)
Address 122 S. Michigan Ave.. Ste, 1500
Chicago, IL 60603
4. Name of Attorney John P. Antononoulos. Antononoulos & Virtel. PC Tel 630-257-5816
(If represented)
Address 15419 127th Street, Ste, 100
Lemont- IL 60439
Email: ,John (yavlawo11ice,net
5. Common Address or Location of Properly 414 S. Crystal Lake Road. McHenry. IL 6005
6. Requested Action
Preliminary Plat
Final Plat
X Development
FORM F
Page 1 of 3
--r -& ...............wn. .
Provide a brief description of the Requested Action. For example, Indicate the number of lots and
the type of subdivision (single-family, towhhome, commercial, industrial, etc.) or include a
description of the development project:
Senior Housing - Ln_depWent Living consisting of two buildings (175 units and 121
w1i) totaling 300 1 bedroom units, 3 stories high with commercial industry
gnsite.
7. Current Use of Property
Farming
S. Current Zoning Classification of Property, Including Variances or Conditional Uses
6. Current Zoning Classification and Land Use of Adjoining Properties
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8. Required Attachments - Please refer to the attached checklist.
9. Disclosure of Interest
The party signing the application shall be considered the Applicant. The Applicant must be the owner or
trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property
or his or her agent or nominee.
Applicant is Not Owner
If the Applicant is not the owner of record of the subject property, the application shall disclose the legal
capacity of the Applicant and the full name, address, and telephone number of the owner(s). In
addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has
the authority from the owners(s) to make the application.
Applicant or Owner is Comoration or Partnership
If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a
corporation or partnership, the application shall disclose the name and address of the corporation's
officers, directors, and registered agents, or the partnership's general partners and those shareholders
or limited partners owning in excess of five percent of the outstanding stock or interest in the
corporation or interest shared by the limited partners.
FORM F
Page 2 of 3
Applicant or Owner is a land Trust
If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone
number, and extent of interest of each beneficiary shall be disclosed in the application.
10. Certification
I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this
property and that the proposed use or development described in this application shall comply with all
such codes.
I hereby request that the City process this application in accordance with the codes and ordinances of the
City.
Signature of Applicant(j)
Print Name and Designation of
6" +�+ I Elsayed Hassanein
xso
FORM F
Page 3 of 3
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>420 North Front Street I Suite 1001 McHenry, IL 60050 HRGREEN.COM
Main 815.385.1778 + Fax 815.385.1781
HRGreen
December 5, 2018
Mr. Douglas P. Martin
City of McHenry
333 South Green Street
McHenry, IL 60050
Re: McHenry Senior Living Project Crystal Lake Rd - Traffic Impact Study (TIS) Review No. 1 (181823)
Dear Mr. Martin:
The following items were received by HR Green Inc. (HR Green) on November 26, 2018 for our review:
■ "Traffic Impact Study Mixed -Use Residential Development" for Chicago Rehabilitation Services, Inc.,
prepared by KLOA, dated November 20, 2018.
The following are our comments on the item submitted which should be addressed:
1. Page 2: IDOT 2017 AADT value listed for Bull Valley Rd east of Crystal Lake Rd (13,200) is quite
different from the existing ADT value provided to CMAP in the request letter (16,000). Verify that the
proper values have been used to develop projected traffic volumes, and that the background traffic
growth rate of 2.5% used in the study is appropriate.
2. Figure 4: Existing Traffic Volumes exhibit shows vehicles making a southbound left turn onto Remmington
Trail toward the existing farm property — this does not match the existing traffic count data. I assume this
is site generated traffic inadvertently added to the existing volume exhibit.
3. Page 8: There are several different land use codes including some form of "independent living" (codes
252-255 could all apply). Verify that you have the most appropriate land use code - especially whether or
not the facility will include a centralized dining area for residents. There is a significant difference in the
trips generated between Land Use 253 — Congregate Care Facility (which includes a cafeteria, used in
this study), and Land Use 252 — Senior Adult Housing - Attached (does not include centralized dining).
Will need to revise trip generation if the facility doesn't include a cafeteria as trips will increase.
4. Figure 6: Site Generated Traffic — check NBR entering volumes at Remmington Trail in PM. Figure shows
30 vph, but 65% of the trips generated from the table on page 8 would be 40 vph. Same issue on Figure 7
— 2024 Total Volumes. Synchro input shows 40 vph.
5. Synchro inputs:
a. SB lane configuration at Crystal Lake Rd/Remmington Trail intersection shows one shared
thru/right lane instead of separate thru and right lanes.
b. NB thru volumes at Crystal Lake Rd/Bull Valley Rd intersection don't match Figure 7 — possibly a
volume balancing issue related to the difference in site generated entering volumes noted above.
6. Turn lane warrants: the NBR turn lane analysis uses 30 vph as the turning volume as shown in Figure
6/7. As noted above, it should be 40 vph, per the site generated traffic table and Synchro inputs. This may
change the IDOT recommendation for NB right turn lane.
HR Green's review did not include an examination of submitted documents as to their overall style or
presentation, field verification of existing conditions, elevation grades and topography as shown on the plans, and
verification of the submittal or the issuance of permits from any other governmental regulatory agency. HR Green
disclaims responsibility for any errors or omissions by the design engineer. The developer, their engineer and
Mr. Douglas P. Martin
McHenry Senior Living - TIS
December 5, 2018
HRGreen
their surveyor are not relieved of any responsibility for the correctness of the existing field conditions and design
of public or private improvements because of our review, or subsequent approval of the plans and specifications
by the municipality.
If you have any comments or questions, you can reach me at 815-579-8346.
Sincerely,
HR GREEN, INC.
Chad J. Pieper, P.E.
City Engineer
CJ P/
cc: FILE
J:1201811818231Plan_ReviewslSub_Project_N umber_or_Phase_N u mbehReviewslSubmittal_11CorrespondencelHRG_Review_111tr-120518-TISReveiw1.docx
Page 2
BUILDING 1
PARKING SPACES (Residential Only): 600
GSF DETENTION AREA (approx.) = 1.5 acres
4
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BUILDING 2
4
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("Mica(yo IZcliab-ilitatlon Scrx-ices Inc.
This memorandum summarizes the results of a traffic impact study conducted by Kenig, Lindgren,
O'Hara, Aboona, Inc. (KLOA, Inc.) for a proposed mixed -use residential development to be
located in McHenry, Illinois. The site, which is currently occupied by a vacant farm, is located on
the east side of Crystal Lake Road at its intersection with Remmington Trail. As proposed, the
development is to consist of 125 multi -family units and 175 independent living units. Access to
the development will be provided via a single access drive on Crystal Lake Road aligned opposite
Remmington Trail.
This study was conducted to assess the impact the proposed development will have on traffic
conditions in the area and to determine if any roadway and access improvements are necessary to
accommodate development -generated traffic. It should be noted that KLOA, Inc. performed the
2013 traffic study for the church that was approved for the subject site. The sections of this report
present the following:
• Existing roadway conditions
• A description of the proposed development
• Directional distribution of the development -generated traffic
• Vehicle generation for the proposed development
• Future traffic conditions including access to the development
• Traffic analysis for the weekday morning and evening peak hours
• Recommendations with respect to the adequacy of the development's access system and
adjacent roadway network
Mixed -Use Residential Development K1w
McHem> v, Illinois 1
Existing transportation conditions in the vicinity of the site were documented based on field visits
conducted by KLOA, Inc. in order to obtain a database for projecting future conditions. The
following provides a description of the geographical location of the site, physical characteristics
of the area roadway system including lane usage and traffic control devices, and existing peak hour
traffic volumes.
Site Location
The site, which is currently occupied by vacant farmland, is located on the east side of Crystal
Lake Road at Remmington Trail and is bounded by single-family homes to the north and farmland
to the east, west, and south. Land uses in the area primarily consist of the aforementioned farmland,
residential homes to the west and north, and the Church of the Holy Apostles to the south. Figure
1 shows the location of the site with respect to the surrounding roadway system and Figure 2
shows an aerial view of the site.
Area Roadways
The principal roadways that provide access to the site are described in the following paragraphs
and shown in Figure 3.
O ystal Lake Road is a northeast -to -southwest, minor arterial road that provides one lane in each
direction. At its unsignalized intersection with Remmington Trail, Crystal Lake Road provides a
combined through/left-turn lane on its northbound approach and a through lane and an exclusive
right -turn lane on its southbound approach. At its signalized intersection with Bull Valley Road,
Crystal Lake Road provides an exclusive left -turn lane, a through lane and an exclusive right -turn
lane on the northbound approach and an exclusive left -turn lane and a shared through/right-turn
lane on the southbound approach. Crystal Lake Road has a speed limit of 35 mph, is under the
jurisdiction of the City of McHenry north of Bull Valley Road and the McHenry County Division
of Transportation (MCDOT) south of Bull Valley Road, and carries an Annual Average Daily
Traffic (AADT) volume of 13,800 vehicles (Illinois Department of Transportation 2016).
Bull Valley Road is generally an east -west roadway that in the vicinity of the site provides one
through lane in each direction. East of Crystal Lake Road, Bull Valley Road is classified as a
principal arterial roadway by MCDOT and is designated as County Route 51. At its signalized
intersection with Crystal Lake Road, Bull Valley Road provides an exclusive left -turn lane, a
through lane and an exclusive right -turn lane on both approaches. East of Crystal Lake Road, Bull
Valley Road carries and AADT volume of 13,200 vehicles (IDOT AADT 2017) and has a posted
speed limit of 50 miles per hour. West of Crystal Lake Road, Bull Valley Road carries an AADT
volume of 10,000 vehicles (IDOT AADT 2017) and has a posted speed limit of 45 miles per hour.
A1ixed- Use Residential Development KlwOAI\
McHenry, Illinois 2
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Figure I
Mixed -Use Residential Developinew
UcHemy, Illinois 3 KlwOAl+%d,,
Aerial View of Site Location Figure 2
Mixed- Use Residential De>>elolNnew KAL
McHeIlly, Illinois 4O�M
AM
LEGEND
-� - TRAVEL LANE
STOP SIGN
® - SPEED LIMIT
- STANDARD CROSSWALK
HUNTINGTON
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NOT TO SCALE
MULTI -FAMILY
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♦• SINGLE-FAMILY
SITE i
------•---------•--
SP
® THE CHURCH OF
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Independent Living tom/
Development - First Phase Existing Roadway Characteristics Air
McHenry, Illinois
Job No: 1"97 Figure: 3
Reninringlon Trail is generally an east -west, local road that serves the Abbey Ridge subdivision.
At its intersection with Crystal Lake Road, Remmington Trail provides one shared left-turn/right-
turn lane that is under stop sign control and a pedestrian crosswalk on the west approach.
Remmington Trail is under the jurisdiction of the City of McHenry.
Existing Traffic Volumes
In order to determine current traffic conditions in the vicinity of the site, KLOA, Inc. conducted
peak period traffic counts utilizing Miovision Scout Video Collection Units during the weekday
morning (7:00 to 9:00 A.M.) and evening (4:00 to 6:00 P.M.) peak periods at the following
intersections
Crystal Lake Road with Bull Valley Road (Wednesday, May 9, 2018)
Crystal Lake Road with Remmington Trail (Thursday, October 4, 2018)
The results of the traffic counts indicated that the weekday morning peak hour of traffic occurs
from 7:00 A.M. to 8:00 A.M. and the weekday evening peak hour of traffic occurs from 4:00 P.M.
to 5:00 P.M. Figure 4 illustrates the existing peak hour traffic volumes. Copies of the traffic count
summary sheets are included in the Appendix.
Crash Analysis
KLOA, Inc. obtained crash data from IDOT for the most recent available five years (2012 to 2016)
for the intersection of Crystal Lake Road with Bull Valley Road and Crustal Lake Road with
Remmington Trail. A review of the crash data indicated that there was a total of only three crashes
at the intersection of Crystal Lake Road with Remmington Trail. The crash data for the intersection
of Crustal Lake Road and Bull Valley Road is summarized in Table 1. Further, no fatalities were
reported at either intersection.
Table 1
CRYSTAL LAKE ROAD WITH BULL VALLEY ROAD — CRASH SUMMARY
DISCLAIMER: The motor vehicle crash data referenced herein was provided by the Illinois Department of
Transportation. Any conclusions drawn from analysis of the aforementioned data are the sole responsibility of
the data reciplent(s).
Aired --Use Residential Development Klw
McHenoV Illinois 6OAI\
LEGEND
00 - AM PEAK HOUR (7:00-8:00 AM) N
(00) - PM PEAK HOUR (4:00-5:00 PM) O,a
NOT TO SCALE
Independent Living
Development - First Phase
McHenry, Illinois
li. I `� •
� 1
SITE i
. 1
�.-•-•-•............. .........
Existing Traffic Volumes
Job Me: 1S-"7 Figure: 4
In order to properly evaluate future traffic conditions in the surrounding area, it was necessary to
detennine the traffic characteristics of the proposed development including the directional
distribution and volumes of traffic that it will generate.
Proposed Development Plan
As proposed, the development is to consist of 125 multi -family units and 175 independent living
units. The development is to include 425 parking spaces. Access to the development will be
provided via a single access drive on Crystal Lake Road aligned opposite Remmington Trail. The
access drive is proposed to provide one inbound lane and two outbound lanes with the outbound
lanes striped for a shared through/left-turn lane and a separate right -turn lane. The outbound lanes
will be under stop sign control.
Directional Distribution
The directional distribution for the proposed development was estimated based on existing traffic
patterns, as detennined from the traffic counts, and the location of the site relative to the primary
roadway system. Figure 5 illustrates the results of the directional distribution analysis.
Trip Generation Estimates
The number of peak hoer trips estimated to be generated by the development was based on the trip
rates contained in Ti•ip Generation Manual, I& Edition, published by the Institute of Transportation
Engineers (ITE). Table 2 shows estimated traffic to be generated by the proposed development.
Table 2
PROJECTED SITE -GENERATED TRAFFIC VOLUMES
Multi -Family Units (125 Units)
Independent Living Units (175 units)
Total
Mixed --Use Residential Derelopnnew
AYcHenr>>. Illinois
14 45 59 45 27 72
7 4 11 17 13 30
21 49 70 62 40 102
8 KALOA1%
08
Independent Living
Development - First Phase
McHenry, Illinois
Estimated Directional Distribution
N
NOT TO SCALE
Joe No: 1"87 Figure: 5
The total projected traffic volumes include the existing traffic volumes, increase in background
traffic due to growth, and the traffic estimated to be generated by the proposed subject
development.
Development Traffic Assignment
The estimated weekday morning and evening peak hour traffic volumes that will be generated by
the proposed development were assigned to the roadway system in accordance with the previously
described directional distribution (Figure 5). The traffic assignment for the proposed development
is illustrated in Figure 6.
Background Traffic Conditions
The existing traffic volumes (Figure 4) were increased by a regional growth factor to account for
the increase in existing traffic related to regional growth in the area (i.e., not attributable to any
particular planned development). Based on the CMAP projections, the 2018 traffic volumes were
increased by approximately 2.5 percent per year for six years (buildout year plus five years) to
project Year 2024 conditions.
Total Projected Traffic Volumes
The development -generated traffic was added to the 2018 traffic volumes accounting for
background growth to determine the Year 2024 total projected traffic volumes, shown in Figure
7.
Aired --Use Residential Dei�elopmelt! KLORM
MCHewy. Illinois 10
Oc
(OC
Independent Living
Development - First Phase
McHenry, Illinois
Estimated Site Traffic Assignment
N
NOT TO SCALE
Job No: 1"7 Figure: 6
N
LgGEND
00 - AM PEAK HOUR (7:00-0:00 AM) a N
(00) - PM PEAK HOUR (4:00-5:00 PM)
NOT TO SCALE
/0 4
�l♦.
, ♦._._._.
SITE
Independent Living
Development - First Phase Year 2024 Total Projected Traffic Volumes
McHenry, Illinois Job No: 1E-087 Figure: 7
The following provides an evaluation conducted for the weekday morning and evening peak hours.
The analysis includes conducting capacity analyses to determine how well the roadway system
and access drives are projected to operate and whether any roadway improvements or modification
are required.
Traffic Analyses
Roadway and adjacent or nearby intersection analyses were performed for the weekday morning
and evening peak hours for (lie existing (Year 2018) and Year 2024 total projected traffic volumes.
The traffic analyses were performed using the methodologies outlined in the Transportation
Research Board's Highway Capacity Manual (HCM, 2010 and analyzed using the
Synchro/SimTraffrc 10 software. The analysis for the traffic -signal controlled intersections were
accomplished using field measured cycle lengths and phasings to determine the average overall
vehicle delay and levels of service.
The analyses for the unsignalized intersections determine the average control delay to vehicles at
an intersection. Control delay is the elapsed time from a vehicle joining the queue at a stop sign
(includes the time required to decelerate to a stop) until its departure from the stop sign and
resumption of free flow speed. The methodology analyzes each intersection approach controlled
by a stop sign and considers traffic volumes on all approaches and lane characteristics.
The ability of an intersection to accommodate traffic flow is expressed in terms of level of service,
which is assigned a letter from A to F based on the average control delay experienced by vehicles
passing through the intersection. The Highway Capacity Manual definitions for levels of service
and the corresponding control delay for signalized intersections and unsignalized intersections are
included in the Appendix of this report.
Summaries of the traffic analysis results showing the level of service and delay (measured in
seconds) for the Year 2018 projected and Year 2024 total projected conditions are presented in
Tables 3 and 4. A discussion of the intersection follows. Summary sheets for the capacity analyses
are included in the Appendix.
Mixed -Use Residential Derelopmenl KL
McHenry, Illinois 13 aim
Table 3
CAPACITY ANALYSIS RESULTS
CRYSTAL LAKE ROAD WITH REMMINGTON TRAIL AND PROPOSED ACCESS
Existing Conditions
• Eastbound Approach
B
14.3
C
15.5
• Northbound Left Turns
A
8.6
A
8.5
Projected Conditions
• Eastbound Approach
C
17.7
C
22.9
• Westbound Left Turns
D
28.1
F
81.9
• Westbound Right Turns
B
10.2
C
16.2
• Northbound Left Turns
A
8.9
A
8.7
• Southbound Left Turns
A
8.0
B
10.0
LOS - Level of Service
Delay is measured in seconds.
Mired -Use Residential Developnrent KlwOAI\
A9cHenr>>, Illinois 14
Table 43
CAPACITY ANALYSIS RESULTS - CRYSTAL LAKE ROAD WITH BULL VALLEY ROAD - SIGNALIZED
Weekday
Morning
B
14.1
I D
40.2
A C
5.5 20.7
C A B
21.2 2.7 19.8
D A C
36.0 7.8 21.3
D
37.1
C - 24.0
Peak Hour
C - 28.1
B -17.8
B -16.9
C - 31.2
Evening Weekday
C
22.3
D
40.8
A
7.7
C
29.6
D
42.0
A
5.8
C
20.4
C
33.8
A
4.8
B
17.8
C
34.0
C - 26.3
Peak Hour
C - 25.6
C - 29.4
C - 21.8
C - 29.5
Weekday
Morning
B
14.4
D
46.3
A
53
C
31.9
C
22.6
A
4.6
C
222
D
39.6
B
10.0
C
24.8
D
45.8
C - 28.7
Peak Hour
C-31.9
C-23.9
B-19.6
D-37.9
Weekday
Evening
C
26.1
D
44.1
A
7.5
D
41.3
D
51.8
A
5.8
C
25.7
D
37.9
A
6.6
C
20.8
D
36.8
C - 31.1
Peak Hour
C - 27.6
D - 37:1
C - 25.7
C - 32.3
Letter denotes Level of Service L - Left Turns R - Right -Tunis
Delay is measured in seconds. T - Through
Mired -Use Residential Development
McHenry, Illinois 15
Traffic Evaluation
Based on the results of the capacity analyses, the following is a summary of the findings
Crystal Lake Road Wilt Rerwuhrgton Trail/Proposed Access Drive
The results of the capacity analyses indicate that the Remmington Trail approach currently
operates at Level of Service (LOS) C or better during the weekday morning and evening peak
hours. Under projected conditions, the Remmington Trail approach is projected to continue to
operate at LOS C or better during the peak hours with limited increases in delay.
The left -turn movement from the proposed access drive is projected to operate at a LOS D during
the weekday morning peak hour and a LOS F during the weekday evening peak hour. The lower
level of service during the evening peak hour is due to the higher traffic volumes on Crystal Lake
Road and the reduce number of gaps in the traffic stream. This left -turn traffic will be able to exit
on to Crystal Lake Road. However, it may experience some additional delay during the weekday
evening peak hour. This is common for stop sign controlled access drives along higher volume
roadways. It should be noted that the right -turn movement from the proposed access drive is
projected to operate at a LOS C or better.
Furthermore, the Crystal Lake Road northbound and southbound left -turn movements to
Remmington Trail and the access drive are projected to operate at LOS B or better during the
evening peak hour with 951 percentile queues of one to two vehicles.
As such, the intersection has sufficient reserve capacity to accommodate the traffic to be generated
by the proposed development and the addition of the access drive.
In order to determine if separate left- or right -turn lanes are required on Crystal Lake Road serving
the access drive, the projected traffic volumes were compared to the turn lane warrant guidelines
provided in (1) the Access Control and Right -Of -Way Management Ordinance of the McHenry
County Division of Transportation and (2) the Illinois Department of Transportation (IDOT)
Beauru Bureau of Design and Environment (BDE) Manual. A copy of the turn lane warrants is
included in the Appendix and the following summarizes the results.
• Based on the McHenry County Division of Transportation guidelines, the traffic to be
generated by the proposed development will warrant both a northbound right -turn lane and
a southbound left -turn lane on Crystal Lake Road serving the proposed access drive.
• Based on the [DOT guidelines, the traffic to be generated by the proposed development
dose not warrant a northbound right -turn lane on Crystal Lake Road serving the proposed
access drive. However, the projected traffic volumes exceed the threshold when a left -turn
lane should be considered on Crystal Lake Road serving the access drive.
It is important to note that the results of the capacity analyses have shown that the critical
movements at the intersection are projected to generally operate at a good LOS without the
northbound right -turn lane and the southbound left -turn lane.
Mired -Use Residential Development KAL
McMenov Illinois 16RM
Crystal Lake Road with Bull Valley Road
The results of the capacity analysis indicate that overall this intersection currently operates at a
LOS C during the weekday morning and evening peak hours. Under Year 2024 conditions, this
intersection is projected to continue operating at LOS C during the peak hours with increases in
delay of approximately four to five seconds. Furthermore, all of the approaches are projected to
operate at LOS D or better during the peak hours with increases in delay of approximately seven
seconds or less. As such, this intersection has sufficient reserve capacity to accommodate the traffic
projected to be generated by the proposed development and no signal modifications or roadway
improvements will be required.
Mixed -Use Residential Dei�elopnrent /rim
A1cHenr>>. Illinois 17
Based on the preceding analyses and recommendations, the following conclusions have been
made:
The results of the capacity analysis indicate that the roadway system has adequate reserve
capacity to accommodate the increase in traffic generated by the proposed development.
• The proposed access drive with one inbound lane and two outbound lanes will be adequate
to accommodate the proposed development.
• Based on the McHenry County Division of Transportation guidelines, the traffic to be
generated by the proposed development will warrant both a northbound right -turn lane and
a southbound left -turn lane on Crystal Lake Road serving the proposed access drive.
However, based on the IDOT guidelines, the traffic to be generated by the proposed
development dose not warrant a northbound right -turn lane on Crystal Lake Road serving
the proposed access drive. Further, the projected traffic volumes exceed the threshold when
a left -turn lane should be considered on Crystal Lake Road serving the access drive. It is
important to note that the results of the capacity analyses have shown that the critical
movements at the intersection are projected to generally operate at a good LOS without the
northbound right -turn lane and the southbound left -turn lane.
Alirecl-Use Residential Development K/w
UcHeno,. Whiois 18
Appendix
Traffic Count Summary Sheets
CMAP Projections Letter
Level of Service Criteria
Capacity Analysis Summary Sheets
Turn Lane Warrants
Traffic Count Summary Sheets Traffic
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Site Code:
Start Date: 10/04/2018
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Mirninn KAnvnmmmnf Dnatr Lar+i..- /A•nn O\Al
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Tray Name: Crystat Lake Rd & Ren1r1ftlon
Site Code:
Start Data: 10/04/2018
Page No: 3
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l mdpran O'Hara Aboona, Inc.
95 W. s Rd., Suite 400
Rosernortt, Mho . Lkftd States 60018
(847)51849W
Tumina Movement Peak Hour Data (7:00 AM)
Count Narne: But Vatey Road vFAh Crystal Lake
Road
Site Code:
start DOe: 05/092018
Pape No: 3
SWITOW
U-Ttra
Let
W vaby Rnd
Eaartswb
Ttav MOO
Pads
U-Trm
Let
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w
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mwwbsww
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Let
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30r{*«eW
TMu R*M
POO
�
IRL TeW
7:00 AM
O
19
92
44
0
156
0
50
25
25
0
109
0
21
41
96
0
147
0
41
59
6
0
106
s10
7:15 AM
0
6
116
56
0
198
0
63
33
23
0
1"
0
14
29
93
0
136
0
62
63
4
0
129
5{4
7:30 AM
0
4
99
72
0
M
0
46
37
10
0
93
0
14
33
9f
0
135
0
36
116
9
0
161
S74
7:45 AM
0
9
131
x
0
176
0
50
37
14
0
M
0
25
42
95
0
p0
0
51
75
0
0
125
571
Taal
0
38
430
208
0
67{
0
200
132
72
0
413
0
74
151
361
0
$a
0
210
$13
21
0
544
22"
%
0.0
5.6
Me
30.{
0.0
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32.0
_17A
to
lie
25.8
61.6
0.0
3{A
57.5
3.9
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0.0
1.7
19.4
9.4
30.5
0.0
9.4
5.9
3.2
"A
0.0
3.3
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1{.3
26.4
0.0
9.5
14.1
0.9
24.5
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0AM
0.500
0.821
0.722
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OAM
0.000
0.740
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0.000
0.847
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0
37
425
209
670
0
20{
403
0
74
149
349
572
0
205
30
20
532
2177
% Lwft
97.4
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100.0
99.1
99.5
97.7
$1.7
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160.0
9{,7
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97.6
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96.2
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0
1
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0
6
0
0
2
3
5
0
0
0
1
1
0
2
3
1
6
ti
% ft .s
2.6
1.2
0.0
0.8
0.0
1.5
42
1.2
0.0
0.0
0.3
OZ
1.0
1.0
4.2
1.1
0.8
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0
0
0
0
0
0
1
1
2
4
0
0
2
2
4
0
1
4
0
5
13
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-
0.0
0.0
0.0
0.0
-
0.5
0.8
La
1.0
-
0.0
1.3
0.6
0.7
-
0.5
1.3
0.0
0.9
0.6
M%&AwW Tmft
0
0
0
0
0
0
O
0
1
1
0
0
0
9
9
0
1
0
0
1
11
% TA OWU
0.0
0.0
0.0
0.0
-
0.0
OA
1.4
0.2
-
0.0
0.0
2.5
1.5
-
0.5
0.0
0.0
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0.5
sbpdn M ROW
0
0
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0.0
0.0
0.8
0.0
0.0
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0.0
0.0
0.0
-
0.0
0.0
0.0
0.0
0.0
Pede"irat
0
0
0
0
% PedoWleft
9575 w HipinosR 400
Rosemont, iMinois, United States 60018
(847)51&99W
lumina Movement Peak Hour Data (4.00 PM)
Count Name: Bull Valley Road with Crystal Lake
Road
Site Code:
Start Date: 05I09I2018
Page No: 4
Start Time
U-Tre"
WA
ew vaby Cow
E=OeMw
TMro Ri3t+t
Pros
Tmvl
U-Turn
ld
w va9ey Read
we.r«erd
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tsd
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Pars
T M
V-Tum
Cart
Cry" tat+e Rwd
SauOreowd
Ttru RIM
PrM
T dl
Mt. Trtal
4:00 PM
0
10
43
49
0
SO
0
76
123
49
0
30
0
52
M
65
0
200
0
41
M
13
0
142
OM
4:15 PM
0
13
49
31
0
93
0
79
95
57
0
23s
0
55
125
90
0
250
0
31
73
7
0
111
Ott
4:30 PM
0
17
41
39
0
97
0
197
t25
63
0
295
0
57
79
91
0
t97
0
19
74
9
0
102
O81
4:45 PM
0
17
63
42
0
122
0
70
M
44
0
212
0
76
82
e9
0
226
0
38
59
to
0
Its
OM
Tow
0
57
199
ISO
0
411
0
329
"1
212
0
M
0
240
30
274
0
883
0
127
21M
39
0
4"
27M
%
OA
13.9
47.7
39A
0.0
33.9
44.9
213
0.0
272
41.8
31.0
MO
27A
US
8.5
Told %
0.0
21
72
5.3
15.0
0.0
12.0
1&1
7.7
30.9
0.0
0.8
13.S
10.0
32.3
0.0
4.6
10.7
IA
10.8
PW
OA80
0.830
0.778
0.959
0.842
0.000
O.7M
0.802
0.061
0.832
0.009
0.7M
0.735
SAM
O.M9
0.000
0.774
(LM
0.790
0.810
CA"
0
57
1M
157
422
0
325
434
207
M8
0
234
384
286
867
0
125
207
39
4"
3M7
% wft
t00A
90.4
99.4
98.1
M.8
90.4
97.4
MA
992
98.9
96.7
S 2
MA
97A
100.9
90.9
2102
Seers
0
0
3
1
4
0
1
5
2
8
0
1
0
4
5
0
1
2
0
3
20
%Owes
0.0
1.5
0.4
to
0.3
1.1
0.9
8.8
0.4
0.0
1.5
0.8
2.9
0.7
0.0
0.7
0.7
Tnwb
0
0
4
0
4
0
3
2
2
7
0
0
3
2
5
0
1
3
0
4
29
% Mrif
Trudu
0.0
2.0
0.0
1.0
-
0.9
0.5
0.9
0.7
-
0.0
0.8
0.7
me
-
0.8
1.0
MO
0.9
0.7
/Mietialod Tnrtha
0
0
0
0
0
0
0
0
1
1
0
1
2
3
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0
0
2
0
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9
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0.0
0.0
0.0
0.0
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0.4
0.5
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0.7
-
0.0
0.7
0.0
0.4
0.3
on Roos
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
%ti F- w
Rwd
0.0
0.0
0.0
0.0
-
0.0
0.0
CA
0.0
-
0.0
0.0
0.0
0.0
-
0.0
0.0
0.0
0.0
0.0
PedowbM
0
0
0
0
CMAP Projections Letter
\.J Chicago Metropolitan
Agency for Planning
Andrew Bowen
Consultant
Kenig, Lindgren, O'Hara and Aboona, Inc.
9575 West Higgins Road
Suite 400
Rosemont, IL 60018
Subject: Brill Valley Road Q Crystal Lake Road
IDOT
Dear Mr. Bowen:
233 south Wacker Min
Suite 100
Chka9o, Mints mm
312 454 0400
www.cn"AlfroNs.gov
April 27, 2018
In response to a request made on your behalf and dated April 27, 2018, we have
developed year 2040 average daily traffic (ADT) projections for the subject location.
ROAD SEGMENT
Current ADT
Year 2040 ADT
Bull Valk Rd West of Crystal Lake Rd
10,000
21,8W
Bull Valley Rd East of Crystal Lake Rd
16,000
27AM
Crystal Lake Rd North of Bull Valley Rd
13,900
18,300
C stal Lake Rd South of Bull Valley Rd
14,900
19,400
Traffic projections are developed using existing ADT data provided In the request letter
and the results from the March 2018 CMAP Travel Demand Analysis. The regional travel
model uses CMAP 2040 socioeconomic projections and assumes the implementation of
the 00 TO 2040 Comprehensive Regional Plan for the Northeastern Illinois area.
If you have any questions, please call me at (312) 386-8806.
Sincerely,
Jose Rodriguez, PTP, AICP
Senior Planner, Research & Analysis
cc Qu1*Y win
S-%UWftGfoUPWteseu►chAne1ysts%201Scy_Trs(rktrorecauSV4CWfiry+ =.06• I t1Unc.06- I I.ixx
Level of Service Criteria
LEVEL OF SERVICE CRITERIA
A
Favorable progression. Most vehicles arrive during the
510
green indication and travel through the intersection without
stopping.
B
Good progression, with more vehicles stopping than for
>10 - 20
Level of Service A.
C
Individual cycle failures (i.e., one or more queued vehicles
>20 - 35
are not able to depart as a result of insufficient capacity
during the cycle) may begin to appear. Number of vehicles
stopping is significant, although many vehicles still pass
through the intersection without stopping.
D
The volume -to -capacity ratio is high and either progression
>35 - 55
is ineffective or the cycle length is too long. Many vehicles
stop and individual cycle failures are noticeable.
E
Progression is unfavorable. The volume -to -capacity ratio
>55 - 80
is high and the cycle length is long. Individual cycle
failures are frequent.
F
The volume -to -capacity ratio is very high, progression is
>80.0
very poor, and the cycle length is long. Most cycles fail to
ONclear
the ueue.
A 0-10
B > 10 -15
C >15-25
D >25-35
E >35-50
F > 50
Source: Highway Capacity Manual. 2010.
Capacity Analysis S
Sheets
Existing Weekday Morning Peak Hour Conditions
'Lanes, Volumes, Timings
1: Crystal Lake Road & Bull Valley Road 10/19/2018
Lane Configurations
Traffic Vdww (vph)
38
432
208
209
136
72
74
159
361
210
327
21
Ft4ure Volume (vph)
38
432
208
209
136
72
74
159
361
210
327
21
Ideal Flow (vphpl)
1900
2000
1900
1900
2000
1900
1900
2000
1900
1900
1900
1900
Siorage LOV01(8)
80
275
200
415
240
240
345
0
Storage Lanes
1
1
1
1
1
1
1
Taper Length (ft)
140
175
25
135
0
Lane Uhl. Factor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Frt
F8 Protected
0.950
0.850
0.950
0.850
0.950
0.850
0.991
Said. Flow (prof)
1752
1980
1615
1787
1961
1495
1805
1980
1568
0.950
1770
1843
0
Fk Permlbd
0.868
0.211
0.441
0.530
Satd. Flow (perm)
1232
1980
1615
397
1961
1495
838
1980
1568
987
1843
0
Right Turn on Red
Yes
Yes
Yes
Yes
Satd. Flow (RTOR)
214
99
372
3
Link Speed (mph)
45
50
50
35
Lk* Distance (f#)
$75
670
547
1045
Travel Time (a)
13.3
9A
7.5
20.4
Peak Hour Faclor
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
HuW V09cles (%)
3%
1 %
0%
1 %
2%
8%
0%
1 %
3%
2%
2%
5%
Shared lane Traffic (%)
Lane Group Flow (vph)
39
445
214
215
140
74
76
164
372
216
359
0
Turn Type
pm+pt
NA
Perm
pm+pt
NA
Perm
pm+pt
NA
Perm
pm+pt
NA
Protected Phases
7
4
3
8
5
2
1
6
Permitted Phases
4
4
8
8
2
2
6
DeWW Phase
7
4
4
3
8
8
5
2
2
1
6
Swkh Please
Mnimn heal (s)
3.0
15.0
15.0
3.0
15.0
15.0
&0
15.0
15.0
3.0
15.0
minktt (3)
6.5
21.0
21.0
6.5
21.0
21.0
6.5
21.0
21.0
6.5
21.0
Total Split (s)
20.0
40.0
40.0
20.0
40.0
40.0
20.0
30.0
30.0
20.0
30.0
Toth SPI4 (%)
18.2%
36.4%
36.4%
18.2%
36.4%
36.4%
18.2%
27.3%
27.3%
18.2%
27.3%
Yellow TkM (s)
3.5
4.5
4.5
3.5
4.5
4.5
3.5
4.5
4.5
3.5
4.5
Al Red Time (s)
0.0
1.5
1.5
0.0
1.5
1.5
0.0
1.5
1.5
0.0
1.5
Lost-Time-t(s)-_-
0.0
0.0
0.0 _._.
0.0-------
-0.0--._..
0.0
0.0
-0.0-6.0-
- 0.0
0.0_
Tow Lost Time (s)
3.5
6.0
6.0
3.5
6.0
6.0
3.5
6.0
6.0
3.5
------
6.0
Leaftag
Lead
Yes
Lag
Lag
Lead
Lag
Lag
Lead
Lag
Lead -Lag Optk*ze?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Mode
None
Now
None
None
None
None
None
None
None
None
None
Act Effct Green (s)
37.1
27.7
27.7
46.0
37.6
37.6
31.9
21.2
21.2
40.3
28.6
Actuated g/C Ratio
0.40
0.30
0.30
0.49
0.40
0.40
0.34
0.23
0.23
0.43
0.31
v/c Rdo
0.07
0.76
0.34
0.57
0.18
0.11
0.21
0.37
0.58
0.41
0.64
Cor" Daby
14.1
40.2
6.5
20.7
21.2
2.7
19.8
36.0
7.8
21.3
37.1
Queue Delay
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOW Delay
14.1
40.2
6.5
20.7
21.2
2.7
19.8
36.0
7.8
21.3
37A
LOS
B
D
A
C
C
A
B
D
A
C
D
Approach Delay
28.1
17.8
15.9
31.2
Approach LOS
C
B
B
C
Queue L&O 50th (ft)
12
246
0
74
59
0
28
87
0
86
198
Queue Length 95th (it)
31
399
53
128
110
18
62
164
81
155
336
Independent Living - McHenry
Existing AM Peak dour
Synchro 9 Report
`Lanes, Volumes, Timings
1: Crystal Lake Road & Bull Valley Road 10/19/2018
.�
.� ..
.r.
AL� 4
N
Internal Link Dist (ft)
795
590
467
965
Turn Bay Length (6) 80
275
200
415
240
240
345
Base Cspacky(vph) 689
744
741
448
823
685
526
525
689
568
564
Starvation Cap Reductn 0
0
0
0
0
0
0
0
0
0
0
Spiloack Cap Reductn 0
0
0
0
0
0
0
0
0
0
0
Storage Cap Reductn 0
0
0
0
0
0
0
0
0
0
0
Reduced v/c Ratio 0.06
0.60
0.29
0.48
0.17
0.11
0.14
0.31
0.64
0.38
0.64
Area Type: Other
Cycle Length:110
Achtated Cycle Length: 93.5
Natural Cycle: 55
Control Type: ActuatedAkicoordinated
Ma*w We Rado: 0.76
Irter:ection Signal Delay: 24.0
Mtersection LOS: C
Intersection Capacity Ufzation 74.0%
ICU Level of Service D
Maly* Period (min)15
Independent Living - McHenry Synchro 9 Report
ExWng AM Peak Four
HCM 6th TWSC
2: Crystal Lake Road & Remmington Trail 10/19/2018
���,�xr .'�EFl• � _ ,.+`s.'i� �_r3R! 'i.,%''�.' +t�y :�;;k 1';�.^"—'fir * �'a i
Int Delay, Weh 0.6
Lane Configurations
Y
4
to
Traffic Vof, veh/h
10
21
7
262
537
4
Future Vol, veh/h
10
21
7
262
537
4
Conflicting Pods, #/hr
0
0
0
0
0
0
Sign Control
Stop
Stop
Free
Free
Free
Free
RT Channelized
-
None
-
None
-
None
Storage Length
0
-
-
-
-
Veh in Median Storage, 0 0
-
-
0
0
-
Grade, %
0
-
-
0
0
-
Peak Hour Factor
92
92
92
92
92
92
Heavy Vehicles, %
0
5
0
3
1
0
Mvint Flow
11
23
8
285
584
4
-7--Conflicting Flow All
887 586
5" 0 - 0
Stage 1
586 -
- - - -
Stage 2
301 -
- - - -
Critical Hdwy
6.4 6.25
4.1 - - -
Critical Hdwy Stg 1
5.4 -
- -
Crkkal Hdwy Sig 2
5.4 -
- - -
Foltow-V Hdwy
3.5 3.345
2.2 -
Pot Cap-1 Manam
317 505
997
Stage 1
560 -
- - - -
Stage 2
755 -
- - - -
Platoon blocked, %
- - -
Mov Cap-1 Maneuver
314 505
997 - -
MoV Cap-2 Maneuver
314 -
- - - -
Stage 1
654 -
- - - -
Stage 2
755 -
-
HCM Control Delay, s 14.3 0.2 0
HCM LOS B
M Lam Mvmt - Nei. NBT et
Capacky() 997 - 422
HCM Lane V/C Ratio 0.008 . 0.08 - -
HCM Control Delay (s) 8.6 0 14.3 - -
HCM Lane LOS A A B - -
HCM 9ft %tile O(veh) 0 - 0.3 - -
Independent Living - McHenry Syndwo 9 Report
Existing AM Peak Hour
Capacity Analysis Summary_ Sheets
Existing Weekday Evening Peak Hour Conditions
Lanes, Volumes, Timings
1: Crystal Lake Road & Bull Valley Road 10/19/2018
Lane Configurations
Traffic Volume (vph)
Future Volume (vph)
64
64
199
158
329
442
239
240
417
274
127
294
39
Ideal Flow (vphpl)
19M
199
2WO
158
1900
329
1900
442
2000
239
1900
240
1900
417
2000
274
1900
127
1900
294
1900
39
1900
Storage Length (ft)
80
275
200
415
240
240
345
0
1
1
1
Taper tang (th ft)
140
175
1
i
135
A
Lane I.M. Factor
Fri
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Fit Prolected
0.950
0.850
0.950
0.850
0.950
0.850
0.983
Satd.Flow (prat)
Fit Permitted
1805
1923
1599
1787
1961
1583
1787
1980
1568
0.950
1770
1835
0
Satd. Flow (perm)
0.323
614
1923
1599
0.461
$67
1961
1583
0.357
672
1980
1568
0.327
609
1835
0
Right Turn on Red
Yes
Yea
Yes
Yes
Said. Flow (RTOR)
160
241
277
6
Link Speed (mph)
45
50
50
Link Distance (ft)
876
670
547
35
1045
Trawl Tkne (s)
13.3
9.1
7.5
20.4
Peak Hour Factor
Heavy V (%)
0.99
0%
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
Shared lane Traffic (%)
4%
1 %
1 %
2%
2%
1 %
1 %
3%
2%
2%
0%
Lane Group Flow (vph)
65
201
160
332
446
241
242
421
277
128
336
0
Turn Type
Protected Phases
pm+pt
NA
Perm
pm+pt
NA
Perm
pm+pl
NA
Perm
pm+pt
NA
Pormitled Phases
7
4
4
4
3
8
8
8
5
2
1
8
D*Wft Phase
7
4
4
3
8
8
2
5
2
2
2
6
1
Swik h Phase
6
wrimurn lost (s)
3.0
15.0
15.0
3.0
15.0
15.0
3.0
15.0
15.0
3.0
15.0
Minilm rn soft (s)
Total Split (a)
6.5
20.0
21.0
21.0
6.5
21.0
21.0
6.5
21.0
21.0
6.5
21.0
Total Spilt (%)
15.4%
42.0
32.3%
42.0
32.3%
20.0
15.4%
42.0
32.3%
42.0
32.3%
17.0
13.1%
51.0
39.2%
51.0
39.2%
17.0
13.1%
51.0
39.2%
Yellow Tkns (a)
AN -Red Tirne (s)
3.5
0.0
4.5
4.5
3.5
4.5
4.5
3.5
4.5
4.5
3.5
4.5
Coat Time Adjust (s)
0.0
1.5
_ __0.0_..
1.5
0.0-_.
0.0
_ 0.0
1.5
-0.0
1.5
0.0-.
0.0
0.0
1.5
1.5
0.0
1.5
Total Lost Time (s)
3.5
6.0
6.0
3.5
6.0
6.0
___.0.0
3.5
6.0
_0.0__..
6.0
0.0-_
3.5
0.0
6.0
leaddt.ag
L imi2e?
Lead
Yes
Lag
Yea
Lag
Yes
Lead
Yes
Lag
Lag
Lead
Lag
Lag
LOW
Lag
Recall Mode
None
None
None
None
Yes
None
Yes
None
Yes
None
Yes
None
Yes
None
Yes
None
Yes
None
Act Eft Green (s)
Actuated g/C Ratio
34.8
0.33
24.0
24.0
45.6
33.8
33.8
51.7
36.7
36.7
46.3
33.9
vtc Ratio
0.22
0.23
0.46
0.23
0.33
0.43
0.65
0.32
0.71
0.32
0.36
0.49
0.52
0.35
0.35
0.44
0.32
Control DDelay22.3
40.8
7
7.9.6
2
42.0
5.8
20.4
0.81
33.8
0.38
4.8
0.34
17.8
0.57
34.0
Queue Delay
TOWDelay
0.0
22.3
0.0
40.8
0.0
7.7
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
S
C
D
29.6
42.0
5.8
20.4
33.8
4.8
17.8
34.0
Approach Delay
25.6
A
C
D
29.4
A
C
C
A
B
C
Approach LOS
C
C
21.8
29
Queue leng9r6()Ih(ft)
27
124
0
161
265
0
100
C
249
0
49
C C
198
Queue Length 95th (ft)
59
211
55
268
#458
61
158
379
58
87
298
Independent Living - McHenry
Existing PM Peak hour
Syr ro 9 Report
Lanes, Volumes, Timings
1: Crystal Lake Road & Bull Valley
Road
10119/2018
ln*nal Link DIst (a) 795
690
467
965
Turn Bay Ler� (tt) s0
275
200
415
240
240
345
Base CW* (vph) 443 678
668
523
692
714
478
874
846
443
813
Starvation Cap Reductn 0 0
0
0
0
0
0
0
0
0
0
SpNibacic Cap Redudn 0 0
0
0
0
0
0
0
0
0
0
Storage Cap Reductn 0 0
0
0
0
0
0
0
0
0
0
Reduced vk Ratio 0.15 0.30
0.24
0.63
0.64
0.34
0.51
0.48
0.33
0.29
0.41
Area Type. Claw
qW
r
Cycle Length:130
AduaW Cycle LmVffi:105.6
Natural Cycle: 60
Control Type: AduatedAkr000r&wed
Maximum vk Ratio: 0.71
Intersec don Signal Delay: 26.3
Wsection LOS: C
Intersection Capacity I.Nzagon 78.5%
ICU
Level of Service
D
Malpsls Period (min)15
# 9501 percentfle vol" exceeds capacitor, queue may be
forger.
Queue shown is maxhM a* wo cycles.
hlependent LMV - Wiry Synchro 9 Report
Existing PM Peak dour
'HCM 6th TWSC
2: Crystal Lake Road & Remington Trail 10/1912018
Int Delay, slush 0.6
Lane Configurations
Y
Ot
t+
Traffic Vd,
5
19
31
689
441
12
Future Vol, vehlh
5
19
31
689
441
12
Conflicting Peds, Vhr
0
0
0
0
0
0
Sign Control
Stop
Stop
Free
Free
Free
Free
RT Channelized
.
Nona
-
None
-
None
Storage length
0
-
Veh In Median Storage, # 0
-
-
0
0
-
Grade, °%
0
-
-
0
0
-
Peak Hour Faclor
90
90
90
90
90
90
Heavy Vehicles, %
0
10
0
1
2
8
Mvmt Flow
6
21
34
766
490
13
Conflicting Flow AN
1331
497
503 0 0
Stage 1
497
-
- - _
Stage 2
834
- -
Critical Hdwy
6.4
6.3
4.1 - - -
Critical Hdwy Stg 1
5.4
- - - -
CrkU Hdwy Stp 2
6.4
-
- - - -
Fdlv*W Hdwy
3.5
3.39
2.2 - -
Pot Cap-1 Maneuver
172
557
1012
Stage 1
615
-
- - -
Stage 2
430
-
Platoon bloated, %
_
Moir Cap-1 MWIOUW
163
557
1072
Mov Cap-2 Maneuver
183
-
- -
stage 1
581
-
- - -
Stage 2
430
HCM Control Delay, s 15.5 0.4 0
HCM LOS C
t ii ie / lot imt WL NOTE 88R -- - - - - - - -
Capacity (Vd*) 1072 - 370 - -
HCM lane V/C Ratio 0.032 - 0.072 - -
HCM Control Delay (s) 8.5 0 15.5 - -
HCM Lane LOS A A C - -
HCM 95th %Me Q(rsh) 0.1 . 0.2 - -
Independent LKV _ McHenry Synchro 9 Report
Existing PM Peak Her
Capacity Analysis Summary Sheets
Projected Weekday Morning Peak Hour Conditions
Lanes, Volumes, Timings
1: Crystal Lake Road & Bull Valley Road 10119/2018
Lane Contt9urations
I
+
If
I
+
IN
I
+
p
I
1�
Taft Volume (vph)
47
497
239
240
156
88
85
188
415
255
389
30
Future Volume (vph)
47
497
239
240
156
88
85
188
415
255
389
30
Ideal Flow (vphpl)
1900
2000
1900
1900
2000
1900
1900
2000
1900
1900
1900
1900
Storage Length (it)
80
275
200
415
240
240
345
0
Storage Lanes
1
1
1
1
1
1
1
0
Taper Length (ft)
140
175
25
135
Lane UK Factor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
I'd
0.850
0.850
0.850
0.989
Fit Protected
0.950
0.950
0.950
0.950
Satd. Flow (prof)
1752
1980
1615
1787
1961
1495
1805
1980
1568
1770
1838
0
F9 Permitted
0.655
0.139
0.305
0.485
Said.Flow (perm)
1208
1980
1615
261
1961
1495
580
1980
1568
866
1838
0
Right Turn on Red
Yes
Yes
Yes
Yes
Sald. Flow (RTOR)
246
99
406
3
Link Speed (mph)
45
50
50
35
Link Distance (8)
875
670
547
1045
Travel Time (s)
13.3
9.1
7.5
20.4
Peak Hour Factor
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
0.97
Heavy VOW"(%)
3%
1%
0%
1%
2%
8%
0%
1%
3%
2%
2%
5%
Shared Lane TrafSc (%)
Lane Group Flow (vph)
48
512
246
247
161
91
88
194
426
283
432
0
Turn Type
pm+pt
NA
Penn
pm+pt
NA
Perm
pm+pt
NA
Perm
pm+pt
NA
Probcted Phases
7
4
3
8
5
2
1
6
Permed Phases
4
4
6
8
2
2
6
Detector Phase
7
4
4
3
8
8
5
2
2
1
6
Switch Phase
Minimum InDW (s)
3.0
15.0
15.0
3.0
15.0
15.0
3.0
15.0
15.0
3.0
15.0
wIn4mum Spit (s)
6.5
21.0
21.0
6.5
21.0
21.0
6.5
21.0
21.0
6.5
21.0
Total spit (s)
20.0
40.0
40.0
20.0
40.0
40.0
20.0
30.0
30.0
20.0
30.0
Total Split (%)
18.2%
36.4%
36.4%
18.2%
36.4%
36.4%
18.2%
27.3%
27.3%
18.2%
27.3%
Yellow Time (s)
3.5
4.5
4.5
3.5
4.5
4.5
3.5
4.5
4.5
3.5
4.5
AN -Red Time (s)
0.0
1.5
1.5
0.0
1.6
1.5
0.0
1.5
1.5
0.0
1.5
Lost-TimiaAdjust js)_.
0.0
0.0._
___ _O.Q.____O.Q__.._
. 0.0
0.0
_0.0
0.0
0.0
0.0__
_ __0.0_-._
Toted Lost Time (s)
3.5
6.0
6.0
3.5
6.0
6.0
3.5
6.0
6.0
3.5
6.0
LeaKag
Lead
Lag
Lag
Lead
Lap
Lag
Lead
Lag
Lap
Lead
Lay
Lead -Lag Optimize?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Recall Mode
None
Nave
None
None
None
None
None
None
None
None
None
Act EM Green (s)
40.6
31.0
31.0
50.5
39.7
39.7
32.7
21.6
21.6
42.1
29.9
Actuated y/C Raib
0.41
0.31
0.31
0.51
0.40
0.40
0.33
0.22
0.22
0.42
0.30
vk Ratio
0.09
0.83
0.37
0.74
0.21
0.14
0.30
0.45
0.65
0.53
0.78
Control Delay
14A
46.3
5.3
31.9
22.6
4.6
22.2
39.6
10.0
24.8
46.8
Queue Delay
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total Delay
14.4
46.3
5.3
31.9
22.6
4.6
22.2
39.6
10.0
24.8
45.8
LOS
B
D
A
C
C
A
C
D
6
C
D
Approach Delay
31.9
23.9
19.6
37.9
Approach LOS
C
C
B
D
Queue Length 50th (tt)
16
324
0
94
74
0
36
116
12
118
272
Queue Length 951h (ft)
36
#511
57
180
125
29
69
191
108
189
# 474
Wependent Living - McHenry
Synchro 9 Report
Projected AM Peak Hour
Lanes, Volumes, Timings
1: Crystal Lake Road & Bull Valley Road
10/19/2018
-
<
Internal Link Dist (ft) 795
590
467
965
Turn Bay Length (ft) 80
275 200
415 240
240
345
Babe Capacity(vph) 685 691
723 390
782
655 440
487
692
516
553
Starvation Cap Reductn 0 0
0 0
0
0 0
0
0
0
0
SpRback Cap Reductn 0 0
0 0
0
0 0
0
0
0
0
Storage Cap Reductn 0 0
0 0
0
0 0
0
0
0
0
Reduced v/c Ratio 0.07 0.74
0.34 0.63
0.21
0.14 0.20
0.40
0.62
0.51
0.78
A.. ,. 19.. Y. ,1 f+'�•: •�
�J,�' .C. �, � d"^'�`" S '+: ";+ Mti-' t'
� i�'�#1 y�,m �y�(�" +x"',C
" x,y,
Area Type: Other
Cycle Length:110
Actuated Cycle Length: 99.7
Natural Cycle: 75
Control Type: Actuated -Uncoordinated
Maximum v/c Ratio: 0.83
Intersection Signal Delay: 28.7
Intersection LOS: C
Intersection Capacity Utilization 81.8%
ICU
Level of Service D
Analysis Period (min)15
# 95th percentile volume exceeds capacity, queue may be longer.
Queue shown is maximum alter two cycles.
Independent Living - McHenry Synchro 9 Report
Protected AM Peak Hour
'HCM 6th TWSC
2: Crystal Lake Road & Remmington Trail 10/19/2018
F+a
Int Delay, Oveh 1.7
+ �nernum ° �6t:
f:@T A R} , wBL.; . WRT
WEIR
Nit.:
N6T.
NOR
Lane Configurations
4#
4
r
Traffic Vol, vehlh
10
0
21
32
0
17
7
303
13
8
621
4
Future Vol, vehib
10
0
21
32
0
17
7
303
13
8
621
4
Conflicting Pods, #Ihr
0
0
0
0
0
0
0
0
0
0
0
0
Sign Control
Stop
Stop
Stop
Stop
Stop
Stop
Free
Free
Free
Free
Free Free
RT Channefized
-
-
None
-
-
None
-
-
None
-
- None
Storage Length
-
-
-
-
0
-
-
-
-
-
-
Veh In Median Storage, # -
0
-
-
0
-
-
0
-
-
0
-
Grade, %
-
0
-
-
0
-
-
0
-
-
0
-
Peak dour Factor
92
92
92
92
92
92
92
92
92
92
92
92
Heavy Vehicles, %
0
0
5
0
0
0
0
3
0
0
1
0
Mvmt Flow
11
0
23
35
0
18
8
329
14
9
675
4
Conflicting Flow All
1056
1054
677
1059
1049
336
679
0
0
343
0
0
Stage 1
695
695
-
352
352
-
-
-
-
-
-
Stage 2
361
359
-
707
697
-
-
-
-
-
Critical Hdwy
7.1
6.5
&25
7.1
6.5
6.2
4.Il
-
-
4.1
-
-
Critical Hdwy Sig 1
6.1
5.5
-
6.1
5.5
Criticol Hdwy Sig 2
6.1
5.5
-
6.1
5.5
-
-
_
_
Follow-up Hdwy
3.5
4
3.345
3.5
4
3.3
2.2
-
-
2.2
-
-
Pot Cap-1 Mm►euver
205
228
448
204
229
711
923
-
-
1227
-
Stage 1
436
447
-
669
05
-
-
-
-
-
Stage 2
662
631
-
429
446
-
-
Platoon bWAed, %
Mov Cap-1 Manewer
196
223
446
190
224
711
923
-
-
1227
-
Mov Cap-2 Maneuver
196
223
-
190
224
-
Stage 1
431
442
-
862
628
-
-
-
Stage 2
638
624
-
402
441
-
-
-
-
HCM Control Delay, z 17.7 21.9 0.2 0.1
HCM LOS C C
Uii1e Wit;
Nit. �IBT
N6R E�-tat4Wf�1.n1V11B1h2
w SST 1w--
Capacity NOW
923 -
- 317 190
711 1227 - -
HCM Lane V/C Ratio
0.008 -
- 0.106 0.183
0.026 0.007 -
HCM Control Delay (3)
8.9 0
- 17.7 20.1
10.2 8 0 -
HCM Land LOS
A A
C D
8 A A -
HCM 95M %tNe Q(veh)
0 -
- 0.4 0.7
0.1 0 - -
Independent Living - McHenry Sync hro 9 Report
Projected AM Peak Hour
Capacity Analysis Summary Sheets
Projected Weekday Evening Peak Hour Conditions
Lanes, Volumes, Timings
1: Crystal Lake Road & Bull Valley Road 10/19/2018
--.* ti r k.4\ t �► 1 •�
Lane Configurations
-
Traffic Volume (vph)
82
229
182
378
508
291
6
496
315
156
348
51
Future Volume (vph)
82
229
182
378
508
291
276
496
315
156
346
51
Ideal Flow (vphpQ
1900
2000
19M
1900
2000
1900
1900
2000
1900
1900
1900
1900
Storage Length (ft)
8fl
275
200
415
240
240
345
0
storage lanes
1
1
1
1
1
1
1
0
Taper Length (ft)
140
175
25
135
Lane I.M. Factor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Frt
0.850
0.850
0.850
0.981
Fft Protected
0.950
0.950
0.950
0.950
Sold. Flow (prot)
1805
1923
1599
1787
1961
1583
1787
1980
1568
1770
1832
0
F8 Permitted
0.183
0.405
0.296
0.236
Said. Flow (perm)
348
1923
1599
762
1961
1583
657
1980
1568
440
1832
0
Right Turn on Red
Yes
Yes
Yes
Yes
Said. Flow (RTOR)
184
294
285
6
Link Speed (n#)
45
50
50
35
Link Distance (n)
875
670
547
1045
Traval Thee (s)
13.3
9.1
7.5
20A
Peak Hour Factor
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
0.99
VOhIciea (%)
0%
4%
1%
1%
2%
2%
1%
1%
3%
2%
2%
0%
Shared Lane Traf . (%)
Lane (croup Flow (vph)
83
231
184
382
513
294
279
501
318
156
404
0
Turn Type
pm+pt
NA
Perm
pm+pt
NA
Perm
pm+pt
NA
Perm
pm+pt
NA
Proud Phases
7
4
3
8
5
2
1
6
Permilted Phases
4
4
8
8
2
2
6
DoWla Phase
7
4
4
3
8
8
5
2
2
1
6
Sv" Phase
MWffoan Initial (s)
3.0
15.0
15.0
3.0
15.0
15.0
3.0
15.0
15.0
3.0
15.0
Minimam Split (s)
6.5
21.0
21.0
6.5
21.0
21.0
6.5
21.0
21.0
6.5
21.0
Total SpIR (s)
20.0
42.0
42.0
20.0
42.0
42.0
17.0
51.0
51.0
17.0
51.0
Total Spat (%)
15.4%
32.3%
32.3%
15.4%
32.3%
32.3%
13.1%
39.2%
39.2%
13.1%
39.2%
Yellow Tkm (a)
3.5
4.5
4.5
3.5
4.5
4.5
3.5
4.5
4.5
3.5
4.5
AM -Red Time (s)
0.0
1.5
1.5
0.0
1.5
1.5
0.0
1.5
1.5
0.0
1.5
Lost_Tkne-Adjust-(s)
0.0
0.0_-
0.0-
0.0_
___0.0
0.0_. _.._._0.0
O.Q_.....
0.0
_0.0-__
0.0
Total Lost Time (s)
3.5
6.0
6.0
3.5
6.0
6.0
3.5
6.0
6.0
3.5
6.0
Leadllag
Lead
Lag
Lag
Lead
Lag
Lag
Lead
lag
Lag
Lead
Lag
Lead -Lag Optimize?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Recall Mode
None
None
None
None
None
None
None
None
None
Norio
None
Act Ef1ct Green (s)
37.6
26.1
26.1
48.4
35.8
35.8
57.1
41.5
41.5
52.6
39.2
Actualed 9, C Ratio
0.33
0.23
0.23
0.42
0.31
0.31
0.50
0.36
0.36
0.46
0.34
v/c Ratio
0.36
0.53
0.36
0.82
0.83
0.42
0.66
0.70
0.42
0.48
0.64
Conlrol Delay
26.1
44.1
7.5
41.3
51.8
5.8
25.7
37.9
6.6
20.8
36.8
Queue Delay
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Toff Delay
26.1
44.1
7.5
41.3
51.8
5.8
25.7
37.9
6.6
20.8
36.8
LOS
C
D
A
D
D
A
C
D
A
C
D
Approach Delay
27.6
37.1
25.7
32.3
Approah LOS
C
D
C
C
Queue length SOth (ft)
38
156
0
213
378
0
120
323
16
63
254
Queue Length 95th (ft)
73
243
58
#M
#606
66
185
474
85
107
372
Independent Living - McHenry
Synchro 9 Report
Existing PM Peak Hour
' Lanes, Volumes, Timings
1: Crystal Lake Road & Bull Valley Road 10/19/2018
Internal Link DW (ft) 795
590
467
965
Turn Bay Length (ft) 80
275 200
415
240
240
345
Baas Caps* (vph) 353 618
Starvation Cap Reductn 0
639 474
830 708
427
796
800
374
740
0
SpIllback Cap Reductn 0 0
0 0
0 0
0 0
0 0
0
0
0
0
0
0
0
0
0
Storage Cap Reductn 0 0
0 0
0 0
0
0
0
0
0
0
Reduced vk Ratio 0.24 0.37
0.29 0.81
0.81 0.42
0.65
0.63
0.40
0.42
0.55
Area
Type: Other
Cycle Length:130
Actuated Cycle Length:114
Natural Cycle: 70
Control Type: Actuated-Uncoorcftnated
Maximum vk Ratio: 0.83
Intersection Signal Delay: 31.1
Wusecfon LOS: C
Intersection Capacity Utilization $6.8%
ICU Level of Service E
Analysis Period (m1n)15
4 95th percentile volume exceeds capacity, queue may be torper.
Queue shovm Is maxi w after two cycles.
Independent Living - McHenry Synchro 9 Report
Existing PM Peak Hour
HCM 6th TWSC
2: Crystal Lake Road & Remmington Trail 10/19/2018
w
.. r'." '� �....:irk.��Y�. ..•,_ . �„�+?'s.. � a�.., ., ':'* .43 .:_.�''.. .�1 'tic �y � w'ey f�;: 4��.,
Int Delay, a/veh 2.3
Lane Configurations
4
4
N
4
4f
Traft Vol, vehlh
5
0
19
26
0
14
31
798
40
22
510
12
Future Vol,veh/h
5
0
19
26
0
14
31
798
40
22
510
12
Confllc fng Pods, #/hr
0
0
0
0
0
0
0
0
0
0
0
0
Sign Control
Stop
Stop
Stop
Slop
Stop
Stop
Free
Free
Free
Free
Free
Free
RT Channefted
-
-
None
-
-
None
-
-
None
-
-
None
Storage Length
-
_
0
-
-
-
-
-
Veh In Medan Storage, # -
0
-
-
0
-
-
0
-
-
0
-
Grade, %
-
0
-
-
0
-
-
0
-
-
0
-
Peak Hour Factor
90
90
90
90
90
90
90
90
90
90
90
90
Heavy Vehicles, %
0
0
10
0
0
0
0
1
0
0
2
8
Mvmt Flow
6
0
21
29
0
16
34
887
44
24
567
13
Conflicting Flow AM
1607
1621
574
1609
1605
909
580
0 0 931 0 0
Stage 1
622
622
.
977
977
Stage 2
985
999
-
632
628
-
-
- -
Critical Hdwy
7.1
6.5
6.3
7.1
6.5
6.2
4.1
- - 4A - -
Critical Hdwy Slg 1
6.1
5.5
-
6.1
5.5
-
-
- -
Criflcel Hdwy Sig 2
6.1
5.5
.
6.1
5.5
-
-
- - - - -
Foflow-up Hdwy
3.5
4
3.39
3.5
4
3.3
2.2
- 2.2 - -
Pot Cap-1 Maneuver
85
104
503
85
106
336
10%
- - 743 - -
Stage 1
478
462
.
304
332
-
- - -
Stage 2
301
324
-
472
479
-
-
- - - -
Ptatoon blocked, %
_
Mov Cap-1 Mw wer
74
92
503
74
94
336
1004
- - 743 - -
Mov Cap-2 Maneuver
74
92
-
74
94
-
-
- - _
Stage 1
444
459
.
262
306
-
-
- -
Stage 2
267
301
.
430
456
-
-
- -
NO
HCM Corkrol Delay, a 22.9 58.9 0.3 0.4
HCM LOS C F
Ww-I: i ni�it
- mX 'Not
t ek:n1Wt3ln^ 1 ow
Sal.-fBT---SBR
y (v")
1004 -
- 228
74
336
743 - -
HCM Lane V/C Ratio
0.034 -
- 0.117
0.39
0.046
0.033 - -
HCM Contrd Delay (s)
8.7 0
. 22.9
81.9
16.2
10 0
HCM Lane LOS
A A
- C
F
C
B A -
HCM VA %se 0(veh)
0.1 -
- 0.4
1.5
0.1
0.1 - -
independent Living - McHenry Synchro 9 Report
Existing PM Peak Flour
Turn Lane Warrants
Right Turn Lane Guidelines (IDOT)
Crystal Lake Road with the Proposed Access Drive
IlNnoia WTERBECTION$ October 2015
120
a•r,t.T�.., u.e f.ew
so—
so--- -- --- ---- — -�
PM Peak Hour
> K N•TW-LOW Vey . Were"\81(1301
AM Peak Hour:
C l00 too 300 - 4G2 Soo /05 740
Dl*v.l% Ors Gre6t%Or Wr.11
Nate: for hfpMwra vxf(h a stislgn speed ►afew s0 a�pA (b bM j, w#Mr a Dr~fV b orre di+aotVon
o/ Na bm 3M. and W*W* rrphf ItM aro VWW ftn Ott, an S*Mh M M&W bo
used. To road to Yank&f sxfs of on chart &*M d 20 ftm Hw mW mmWW of dVV
kmna.
Ex§nW4
Ginn: Design Speed a 35 mph (40 kaVW
OW (in oM dkedlon) = 230 "ph
Right Twas 100 Vph
P(obiem: Determine if a right-tum ism Is warranted.
8okRion: To read the vertical exb, use 100 - 20 ■ 80 vph. The figure ItAcatos that dght-
I= Ism is not necossary, unless othor factors (e.g., high assh rolo) kndicats a
Lane k needod.
GUIDELINES FOR RIGHT -TURN LANES AT UNSKINALIZED INTERSECTIONS
ON TWO-LANE MGHWAYS
Figure 314 A
30-3'2 HARD COPIES UNCONTROLLED
Right Turn Lane Guidelines (McHenry County)
Crystal Lake Road with the Proposed Access Drive
J
760
700
ow
_ 60D
530
500
> 450
400
350
zoo
250
6 200
�50
100
50
0
0
RIGHT -TURN LANE REQUIREMENTS
(Applies to "Arterial" and "Other" County Highway Classifications)
s
EHNEN
10 20 30 40 so 60 70 to
RiW-Turn Vekmw (vph) SXHIBIT 9-2.4.b
Left Turn Lane Guidelines (IDOT)
Crystal Lake Road with the Proposed Access Drive
boo
/""
AM)
500
or
40D
300
.S
b
� �00
�u
too
PN4 Peak 110LIr:
(544, 859, 4.0")z
�ss
-
`''
� t �
Loft-
urn Troetmont
•
flwJ
Ile Coneidrd
ye
Lott-
rvAj
iI Ve
j.
.• _ :.
rttruclont
_
rn the at
ai i_a r.
leclaur fl
-_
Y Ktad VA I
Yf lt1Y IfY
_
J Nola the h
_i i„�%-
_;:t•
,: f I.f.'::•..
a s•.'`r .
';:,
AM
Peak
l
our
rt. If Use P
leno ehodd
trt CWrrt
I.errc voL
<'
(633,
32'
)
Ltft-Turo
1
Trettment
- Not
Wea/o•y
�-
IN
r++ cw aw e00 boo WA) /ti•J ✓f00
VA AdV4,619 Volamt (VPr) De;-,g 0otjn Na,-
�� Teldadvnnc nq
lydtr,; vo'uxt wnicn
FM'r.dfe attvr rim
Ife1tK
Vav InImp"ri .r9
lratre vol,rrt whch
intLrn d9X olcany
traffic
of evwo rep esenl Uie percent of
r.'M W1l rnw (Vry/ The dei l�Mr ahn.Iefl hrn►
dd Inrnfe
for fie aeWyptrtenlaae of left 1..rnc.
r tat on oven mcrarntnl of rro, lho
/JIa twrete ehert thf eY•re tq.
as Vo +Ito the short one locate tht )nteretctio,
rYl�nve.
C017M of the pent in -2 feolive to the C,PVe in
int's to tot cpht of the cvva. then a Itft•D.•r.
be enwite.ed. ff We pa.hl " to the left of
10" i/ not tcrrteted Wed an
VOLUME GUIDELINES FOR LEFT -TURN LANES AT UNSKiNALiZEO
INTERSECTIONS ON TWO•LANE DEOMMYS
(40 no Design Speed)
FiWm* $6.3.0
Left Turn Lane Guidelines (McHenry County)
Crystal Lake Road with the Proposed Access Drive
f
l
m
N
J
Q
LEFT -TURN LANE REQUIREMENTS
(AppNes to "Arterial' and "O(her" County Highway Classifications)
ow
450
......
------
........ .......
.......--------
------
- PM Peak Hou
.00
330
aoo
AM Peak
- (8 633)
-_
Hour:
2 -I4 )
(2,5
--
.
- --
. ...............
L
--
FT=TU
LANE: -..:..
..
REQUI
___.__ _
ED- - - -
2W
..... -...
=_ -
-------------
-----•---. .....
150
.............
.
..........
.... ---
-
--- .......
100
50
-----.....-.
•-•
-
...
............ .
0 3 to is 20 ?s m
Lift-T m Volume (vph) KXNM'r 2A.a
City of McHenry
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: January 21, 2018
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: Agenda Items 7D and 7E - Consideration of an Ordinance to increase the Home
Rule Sales Tax 0.25% and an Ordinance to increase the Telecommunication 2%
ATT:
1. Ordinance Increasing Local Sales Tax by 0.25%
2. Ordinance Increasing Telecommunication Tax by 2%
3. Tax Rates by Community
AGENDA ITEM SUMMARY:
Council is being asked to consider a recommendation by the Finance & Personnel Committee to
increase the Local Sales Tax by 0.25% (for a total of 0.75%) and increase the Telecommunication
Tax by 2% (for a total of 3%). This single agenda supplement provides information for both of these
items however, the Ordinances are listed separately for consideration on the January 21, 2019 City
Council Meeting Agenda for individual consideration.
BACKGROUND:
As a point of information, the City of McHenry derives approximately 79% ($17,643,973) of its
annual General Fund Budget Revenues ($22,309,740) from property tax ($5,385,632), income tax
($2,585,834) and sales tax ($9,672,507). The City has maintained or reduced its portion of the
property tax at the same level since 2010.
Home Rule Sales Tax
In the wake of the onset of the recession in 2007/2008, on July 15, 2010 the City Council approved
an Ordinance establishing a 0.5% Home Rule Sales Tax. At the time, the revenues derived were
identified for use to: 1) fund increases to the Police Pension contributions in order to achieve the
mandated contribution level of 90% by the year 2030 (the contribution has increased from the low
$500,000's in the early 2000's to $2,082,421 in FY19/20); 2) to be able to build an operating reserve
to address future unforeseen emergencies and/or economic crises; 3) to be able to fund the capital
improvement and equipment needs of the municipality (streets, parks, facility maintenance,
City of McHenry
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
vehicle and equipment replacement, etc); and, 4) to ensure the ability to implement balanced
annual budgets in the face of increased operating costs.
Local sales taxes are imposed on all businesses selling general merchandise at retail within the
taxing jurisdiction. General merchandise includes many items, such as electronics, furniture, and
other consumer goods, as well as food purchased at a restaurant and alcoholic beverages and soft
drinks. The tax does not apply to registered or titled personal property (i.e., cars, trucks, boats,
trailers, and snowmobiles) groceries, and prescription and non-prescription drugs.
When the Home Rule Sales Tax was adopted it was anticipated that $1.5 million would be
generated annually. This amount has been met or exceeded during each of the seven (7) full years
that it has been collected. During this time the City has been able to: 1) meet the annual actuarial
estimates for Police Pension Fund contributions; 2) establish an operating reserve; 3) fund
approximately $7.6 million in local street, sidewalk, bridge rehabilitation, building repairs and
updates, traffic signals, ADA park improvements, vehicles, and equipment improvements; and, 4)
adopt a balanced operating budget each year.
Telecommunications Tax
Telecommunication Taxes are imposed on intrastate messages as well as interstate messages. The
types of telecommunications which are taxable include messages or information transmitted
through use of local, toll, or wide area telephone services; private line services; channel services;
telegraphy services; teletypewriter; computer exchange services; cellular mobile
telecommunication services; specialized mobile radio; stationary two-way radio; paging services;
any other form of mobile and portable one-way or two-way communications; and any other
transmission of messages or information by electronic or similar means. The City's current
Telecommunications Tax is 1%. As depicted on the attached information, most other communities
are at 6%.
ANALYSIS:
A leveling of existing revenues, increases in operating costs, and a growing list of capital
improvement needs poses a significant financial risk to the City of McHenry. In preparation for
developing the FY19/20 Budget (May 1, 2019 through April 30, 2020), a discussion about increasing
revenues was had at the December 3, 2018 Finance and Personnel Committee meeting. It was
identified that at the end of FY2017/18 the General Fund was $83,489 below the 120 days balance
($7,350,447) that is required per the City's Fund Balance and Reserve Policy and the Capital
Improvements Fund Balance will be only approximately $212,721 at the end of FY2018/19. The
City's FY19/20-FY23/24 Capital Improvements Program, to be discussed at the January 21, 2019
City Council meeting, includes approximately $63 million in capital improvement and capital
equipment needs, including a local street program of nearly $51 million. In short, without increases
in revenues the City will not be able to address capital improvement and capital equipment needs.
City of McHenry
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
The result will be further deteriorating public infrastructure and increase maintenance costs for
vehicles and equipment.
The Finance and Personnel Committee unanimously agreed that the time was appropriate to
consider increases to the Home Rule Sales Tax and the Telecommunication Tax to address the
growing capital and operating needs of the City. In addition to the identified capital needs, the
FY19/20 Budget will include increases for personnel costs related to existing contracts in the
amount of $362,747 and increases to the required Police Pension contribution of $62,718.
A local sales tax increase of 0.25% would generate an estimated $1 million annually and a 2%
Telecommunication Tax would generate an estimated $260,000. These funds would help to offset
any budget shortfalls, but more importantly all excess revenues over expenses would be
transferred to the capital improvements and equipment funds to begin addressing the large Capital
Improvements Program that continues to grow every year.
The recommendations of the Finance and Personnel Committee are now being forwarded for
consideration by the full City Council.
RECOMMENDATION:
Therefore, if the City Council concurs with the recommendation of the Finance & Personnel
Committee, then motions should be made under agenda items 7D and 7E to approve Ordinances
increasing the Local Sales Tax by 0.25% and increasing the Telecommunication Tax by 2%.
7D — Motion to approve an Ordinance amending Chapter 23 "Taxation" Article IV "Home Rule
Municipal Retailer's Occupation Tax and "Municipal Home Rule Service Occupation Tax" of the
City of McHenry's Municipal Code.
7E — Motion to approve an Ordinance amending Chapter 23, Article VI "Simplified Municipal
Telecommunications Tax" of the City of McHenry's Municipal Code.
TAX RATES BY COMMUNITY
SORTED BY TOTAL RATE — PARK DISTRICT COMBINED WITH CITY
Ranking
Municipality
Local Sales Tax
Telecommunications Tax
Property Tax Rate
(2017)
Total Extension (2017)
Rate Setting EAV
(2017)
Electricity Tax
Natural Gas Tax
Amusement Tax
Vehicle Sticker
p of taxing
bodies
Total Rate Range•
1
Harvard
0.00%
6%
2.386628
$ 2,516,302.64
105,433,382
0
0
0
$
8
11.928141-12.031339
2
Woodstock
1.00%
6%
1.824777
$ 8,364,404.15
458,379,526
0
0
0
$ -
S
_
11.680130-11.911327
3
Cary
0.00%
6%
0.544052
$ 2,510,614.33
461,465,876
.287-.382/kwh
0
0
$ -
9-11
11.219779
Cary Park District
0.804928
$ 4,672,022.28
580,427,352
4
Marengo
0.00%
6%
1.294078
$ 1,549,886.82
119,767,651
.271-.361/kwh
0
0
$ 20
11-12
10.220540-11.420804
Marengo Park District
0.427912
$ 513,977.59
120,112,918
11
5
McHenry
0.50%
1%
0.739407
$ 4,618,800.36
624,662,787
0
0
0
$ 12
9.10
9.515062-11.804212
6
Crystal Lake
0.75%
6%
0.37306
$ 4,066,255.28
1,089,973,541
0
0
0
$ 10
9-11
9.313019-11.29485
Crystal Lake Park District
0.517814
$ 7,461,334.10
1,440,929,386
7
Lakemoor(McHenry County)
0.00%
1%
0.43439
$ 241,098.38
130,061,455
0
0
0
$ 13
9-11
9.210045-11.509668
8
Lake in the Hills
1.00%
6%
0.846056
5,481,722.59
,
003-.0061/kwh
OSPertherm
5%
$,
11-12
9.204027-11.663807
9
Johnsburg
0.50%
6%
0.425022
$ 866,428.16
203,854,895
0
0
0
$
8-10
9.200677-11.489827
10
Algonquin
0.75%
6%
0.621784
$ 4,080,859.84
656,314,706
.226-.459/kwh
.0103 per therm
0
$
9-11
8.979755-9.958030
11
Huntley
0.00%
6%
0.528817
$ 2,994,216.51
566,209,897
0
0
0
$
10
8.886788-8.972918
Huntley Park District
0.204279
$ 2,252,372.76
1,102,596,081
'SSA Rates are not included
ORDINANCE NO. MC-19-
An Ordinance Amending Chapter 23 "Taxation" Article IV "Home Rule Municipal
Retailer's Occupation Tax" and "Municipal Home Rule Service Occupation Tax" of the
City of McHenry Municipal Code, within the City of McHenry, Illinois
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers
and functions as granted in the Constitution of the State of Illinois.
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF
MCHENRY, McHenry County, Illinois as follows:
SECTION 1: Amendments. "Home Rule Municipal Retailers' Occupation Tax and
Home Rule Service Occupation Tax" Disposition of Fees is hereby amended (additions are
identified as underlined and deletions are identified by strikethroughs).
Sec. 23-36. Home Rule Municipal Retailers' Occupation Tax
A tax is hereby imposed upon all persons engaged in the business of selling tangible
personal property (other than an item of tangible personal property titled and registered with an
agency of this State's government) at retail in the City of McHenry at the rate of ;4- 3/ of I % of
the gross receipts from such sales made in the course of such business. Such "Home Rule
Municipal Retailers' Occupation Tax" shall not be applicable to the sale of food for human
consumption that is to be consumed off the premises where it is sold (other than alcoholic
beverages, soft drinks and food that has been prepared for immediate consumption) and
prescription and non-prescription medicines, drugs, medical appliances, and insulin, urine testing
materials, syringes and needles used by diabetics.
Sec. 23-37. Home Rule Municipal Service Occupation Tax
A tax is hereby imposed upon all persons in the City of McHenry engaged in the City of
McHenry in the business of making sales of service at the rate of ;4-3/a of 1% of the selling price
of all tangible personal property transferred by such servicemen either in the form of tangible
personal property or in the form of real estate as an incident to a sale of service. Such "Home
Rule Municipal Service Occupation Tax" shall not be applicable to the sale of food for human
consumption that is to be consumed off the premises where it is sold (other than alcoholic
beverages, soft drinks and food that has been prepared for immediate consumption) and
prescription and non-prescription medicines, drugs, medical appliances, and insulin, urine testing
materials, syringes and needles used by diabetics.
Sec. 23-39. Effective Date.
Said Home Rule Municipal Retailer's Occupation Tax and Home Rule Municipal Service
Occupation Tax shall be effective anuar-y 1, 2 July 1, 2019.
SECTION 2: The City Clerk is hereby directed to file a certified copy of this ordinance
with the Illinois Department of Revenue as soon as practicable after tis passage.
SECTION 3: All ordinances or parts of ordinances in conflict with the terms and
provisions herewith are hereby repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the City of McHenry, McHenry County, Illinois.
PASSED AND ADOPTED THIS _ DAY OF 2019.
Ayes Nays Absent Abstain
Alderwoman Condon
Alderman Curry
Alderman Devine
Alderman Glab
Alderman Mihevc
Alderman Santi
Alderman Schaefer
Mayor Jett
Mayor Deputy Cie
ORDINANCE NO. MC-19-
An Ordinance Amending Chapter 23 "Taxation" Article VI "Simplified Municipal
Telecommunications Tax" of McHenry Municipal Code, within the City of McHenry,
Illinois
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers
and functions as granted in the Constitution of the State of Illinois.
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF
MCHENRY, McHenry County, Illinois as follows:
SECTION 1: Amendments. "Simplified Municipal Telecommunication Tax"
Disposition of Fees is hereby amended (additions are identified as underlined and deletions are
identified by strikethroughs).
Sec. 23-44 Simplified Municipal Telecommunications Tax
A tax is hereby imposed upon the privilege of originating and receiving
telecommunications and on retailers engaged in the business of transmitting such
telecommunications as prescribed by the State of Illinois Department of Revenue effective
January 1, 2004, which stated that any/all repealment of municipal telecommunications tax
ordinance shall result in the automatic implementation of a simplified municipal
telecommunication tax.
The tax shall be at a rate of one PeFeent three percent (3%).
Such tax shall be collected by the Illinois Department of Revenue for the City.
SECTION 2: The City Clerk is hereby directed to file a certified copy of this ordinance
with the Illinois Department of Revenue as soon as practicable after its passage.
SECTION 3: All ordinances or parts of ordinances in conflict with the terms and
provisions herewith are hereby repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the City of McHenry, McHenry County, Illinois.
PASSED AND ADOPTED THIS _ DAY OF 2019.
Ayes Nays Absent Abstain
Alderwoman Condon
Alderman Curry
Alderman Devine
Alderman Glab
Alderman Mihevc
Alderman Santi
Alderman Schaefer
Mayor Jett
Mayor Deputy Clerk
Mayor Wayne Jett Jr.
Deputy City Clerk
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: January 21, 2018
TO: City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Pearl Street and Lincoln Road Phase III Engineering
ATT: IDOT, BLR 05611 Supplemental Phase III Agreement
BLA, Inc. Hourly Task Breakdown for Phase III Services
AGENDA ITEM SUMMARY:
Staff requests City Council to consider a Supplemental Phase III Engineering Services Agreement
for the Pearl Street and Lincoln Road construction engineering services with BLA, Inc. in the
amount of $28,890.00. This change order will bring the total contract amount to $239,655.41.
BACKGROUND:
At the January 15, 2018 City Council Meeting, a contract for Phase III Construction Engineering
Services for the Pearl Street and Lincoln Road project was awarded to BLA, Inc. The Pearl Street
and Lincoln Road Improvements were substantially completed in fall of 2018 and all work was
completed on the Pearl Street Section. However, there is a portion of work on Lincoln Road
which will need to be completed in the spring of 2019. Final completion of the project will be
delayed until that time, which will extend the duration that Phase III services are to be provided.
BLA, Inc. is nearing the end of its original budget for Resident Engineering Services and will
require additional budget to sufficiently provide the necessary services to complete the project.
Throughout the duration of construction longer contractor working hours and six day work weeks
required construction engineering services in excess of the original negotiated budget. Due to
the temporary suspension of the project over the winter regular erosion control and traffic
control inspections will need to be completed throughout the winter. Additionally, the work in
the spring will require further inspection for items of work which were originally to have been
completed concurrent with other work which was completed in the fall.
ANALYSIS:
The negotiated scope and fee have been reviewed by staff and have been found to be acceptable
based upon projected final construction costs and additional workload to monitor the project
over the winter as well as close out the contract in the spring. Construction costs for the project
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
are anticipated to come in below the awarded contract. With the increase in construction
engineering costs and decrease in construction costs the overall project costs are anticipated to
remain well within the original budget appropriation amounts.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to approve a
Supplemental Phase III Engineering Services Agreement for the Pearl Street and Lincoln Road
construction engineering services with BLA, Inc. in the amount of $28,890.00.
CONSULTING
ENGINEERS a BLA, Inc.
333 Pierce Road, Suite 200 • Itasca, IL 60143
630 438 6400 ■ FAX 630 438 6444 ■ www bollingerlach corn
January 7, 2019
Mr. John Schmitt
Director of Public Works
City of McHenry
61415 Industrial Drive
McHenry, Illinois 60050
Attn: Troy Strange, P.E.
Re: Pearl St. /Lincoln Rd.
Supplemental Cost Estimate for Consultant Services
Gentlemen:
Enclosed for your review and approval you will find a supplemental engineering cost estimate
for consultant services on the above mentioned project. The current progress status indicates the
anticipated project completion date will be May 15, 2019. As you are aware our original budget
is expired due to the duration of the project being extended into 2019. This estimate is for
anticipated services to be performed during January and February along with inspection of the
final landscaping and punch list to be completed in the spring of 2019.
There are several reasons for the contract overrun, the most notable being plan revisions, and
utility conflicts requiring redesigns and additional work mostly related to storm sewer and bike
path revisions. Ultimately these delays ended up pushing the completion date from 10/19/18 to
late November where cold temperatures prevented certain items of work from being completed.
Other contributing factors were the number of Saturdays and extended hours the contractor
worked, often times working 12 hour shifts. As you are aware our original proposal provided for
a Resident Engineer and one part time inspector with minimal overtime. In reality we were
required to provide multiple inspectors for much of the work in order to properly man several
operations on the same day. This not only required additional inspectors but also included the
need for additional monitoring of the traffic control for these operations.
To date BLA has continued to work on final documentation, material inspection, and balancing
change orders progressing towards project closeout. We will continue to manage our engineering
budget to try and accommodate the changes described above, however the remaining work will
require us to perform engineering oversite well past the completion date anticipated in our
original agreement.
Mr. John Schmitt
Director of Public Works
City of McHenry
January 7, 2019
Page 2
In summary, our original proposal was based on a completion date of 10/19/18 + 10 WD. Due to
the above mentioned delays beyond our control, the project will end up actually spanning into
the spring in order to complete the landscape plantings and punch list work.
This supplement includes the necessary hours to complete final paper work and project closeout
which we estimate will take additional man-hours in January, and February, and the necessary
hours to provide inspection of the final landscaping and punch list completion. Attached for your
review are the estimated hours and staffing we feel are needed to complete this project, while
providing you the service you expect.
Please let us know if this proposal is acceptable or if you have any questions or comments that
you would like discuss in more detail.
Sincerely,
BLA, Inc.
tKe Field, P.E.
Vice President
Director of Construction Engineering
Enclosure
Exhibit A -Supplemental Construction Engineering (Cost Estimate of Consultant Services)
Pearl St./Lincoln Rd.
City of Mchenry
Section: 15-00081-00-RS
Bollinger, Lach & Associates, Inc.
Projected Monthly Manpower Schedule
Total Cost
Bollinger, Lach & Associates,
Inc.
�
2018
y
y
Director of Construction Engineering
$
$
Resident Engineer I
$107.00
270
$ 28,890.00
$
28,890.00
Public Info Officer
$80.00
$
$
Director of Enviornmental Services
$174.00
$
$
Totals
270
$ 28,890.00
$
28,890.00
Vehicle Days
DIRECT COSTS
Vehicle Costs
Web Site
Printing
Soil Testing.
Days Total JDays
$65.00 /Day Days $0.00
$ -
$ 1.00 $ -
$ 1.00 $ -
Total Direct Costs $0.00
Total Estimated Engineering Cost
$28,890.00
Pearl St/Lincoln Rd.
City of McHenry
Supplemental Proposal
BLA, Inc.
Projected Monthly Manpower Schedule
Month Number
1
2
3
4
5 6 7 8 1 9
10 11
12
13
14
BLA, Inc.
o ON
o
� o
a
oo
a
a
a
a
a
o
2019
a a a a a
o 0 o a o
0 o a a
a a
0 0
a
0
N
0
Total Hours
Princi al
0
Director of Const En PM
0
Resident Engineer RE
120
80
40
30
270
Construction Engineer
0
Public Info Officer
0
0
0
Totals
120
80
0
40
30
0
0
0
0
0
0
0
0
0
270
Cummulative Manhours
120
200
200
240
270 270 270 270 270
270 270
270
270
270
Multiplier
0.0000
Vehicle Days
0
Vehicle Days
DIRECT COSTS
Vehicle Costs
Days
Total
Days
$65.00 /Day
0
Days
$0.00
Normal Work Week: Days/Month 22
House en Printing (Brochures)
$1
$
8 hrs/day 174
Web Site Establishment
1 $100
$ -
9 hrs/day 196
9 hrs/day+2 Saturdays. 212
$0.00
10 hrs /day 218
10 hrs/da + Sat. 224