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HomeMy WebLinkAboutMinutes - 10/09/2018 - Public Works CommitteePublic Works Committee Meeting Minutes October 9, 2018 Call to Order/Roll Call Alderman Santi called the meeting to order at 7:02 p.m. Deputy Clerk Meadows proceeded to call the roll. Roll call: Members present: Alderman Curry, Alderman Mihevc and Alderman Santi. i Others present: Director of Public Works Schmitt and Street Division Superintendent Schweda, Iti� For members in the audience please see the attached copy of the sign in sheet. Public Comment Resident Mr. Kleinhans stated he wished to express his concerns with a portion of Riverside Drive, Mr. Kleinhans commented on the sharp roadway curve which is adjacent to his property. He reported that the sharp curve and the lack of a sidewalk or guardrail along this portion of North Riverside Drive makes for hazardous pedestrian and motorist travel. He noted that have been serval incidents in which motorist have missed calculated the curve and almost ended up in the river. Mr. Kleinhans suggested the City consider installing both a sidewalk and a guardrail. Director Schmitt reported that the City's Engineer has investigated this stretch of roadway and has drafted plans to install Chevron signage which are warning signs placed on roadsides to alert motorist of upcoming sharp turns. However, he would be happy to meet Mr. Kleinhans onsite sometime next week to discuss other options. Alderman Santi stated that if he is available he would also meet both Director Schmitt and Mr, Kleinhans onsite. Mr. Kleinhans thanked the Council Members for their time. Motion to approve the August 28, 2018 Public Works Committee Meeting Minutes Alderman Santi asked if any of the Committee Members had any questions or concerns with respect to the August 281" Public Works Committee Meeting Minutes. The Committee Members offered no comments. A Motion was made by Alderman Curry and seconded by Alderman Mihevc to approve the August 28t" Committee Meeting Minutes as presented. Roll call: 3-ayes: Alderman Curry, Alderman Mihevc and Alderman Sam. 0-nays, 0-abstained. Motion carried. Motion to approve Fiscal Year 2018/19 Public Works Committee Meeting Dates Alderman Santi asked the Committee Members if the proposed meeting dates and times for the Fiscal Year 2018/19 worked with their schedules. The Committee Members concurred that the proposed meeting dates and times posed no conflicts with their schedules. A Motion was made by Alderman Mihevc and seconded by Alderman Curry to approve the Fiscal Year 2018/19 committee meeting schedule as follows: • Tuesday. December 11.2018 • Tuesday. January 15, 2019 • Tuesday, April 9, 2019 Roil call: Vote: 3-ayes: Alderman Mihevc, Alderman Curry and Alderman Sant!, 0-nays, 0- abstalned. Motion carried. Review and discussion of Intergovernmental Agreements for Snowplowing between the City of McHenry and McHenry Township/City of McHenry and Nunda Township Director Schmitt provided the Committee Members with an overview of the Intergovernmental Agreements between both McHenry and Nunda Townships for snowplowing services. He reported that the agreements have in place for many years and each of the governmental entities have worked well together. Director Schmitt noted that although the City plows 1.3 more miles of Township roadways the Townships shares other equipment and services such as asphalt equipment and auto body repair services minus the cost of material. Alderman Santi stated that in his opinion these types of governmental partnership with respect to sharing services is efficient and benefits all of the entities involved. Alderman Mihevc commented on the Nunda Township Intergovernmental agreement "Section 3 Terms of Contract" and "Section 7 Termination" in his opinion he believes that these sections contradict each other and should be reviewed by the City Attorney. Director Schmitt agreed, he will forward the agreements on to the City Attorney for review, Director Schmitt reported that after the agreements are reviewed he will bring the agreements back to the Committee. Staff Reports Director Schmitt provided the Committee Members with an update on the Green Street Bridge project. He reported there was a delay with the construction of the sidewalk due to a miscalculation by AT&T. ATV's design plan with regards to a cable location was thought to be in an easement adjacent to the sidewalk. However, the cable was was actually located under the sidewalk. Originally, AT&T estimated the repair could take 1-2 months. However, now they believe the repair can be completed within 2-3 weeks, Director Schmitt reported that worst case scenario Public Works will fill that portion of the sidewalk with gravel until the repairs can be made. Director Schmitt provided the Committee Members with an update on the Pearl Street and Lincoln Road project. He reported that the resurfacing should begin tomorrow weather permitting. Director Schmitt provided the Committee Members with an update on the Timothy Lane and Clover Avenue watermain replacement project. He reported that the project plan called fora 2- 1/4" asphalt milling and resurfacing. However, due to the heavy loading and damage done to the pavement during the course of the watermain installation a majority of the pavement will need to be removed in its entirety to allow for the installation of a 2-1/4" binder course and 1-1/2" surface course as well as base preparation and subgrade repairs. The proposed valve vault location for connection to the 12" watermain along Green Street was in conflict with a 4" watermain which was thought to be abandoned. The shutdown of the watermain to properly abandon the 4" watermain was difficult to achieve by Staff who are required to operate the main. This delay caused idle expenses and additional work to properly abandon the 4" watermain which was not accounted for in the contract pay items. He continued on to report that the Council had approved the first pay authorization in the amount of $17,257.54. He has prepared the second pay authorization in the amount of $74,948.10 to pay for the unexpected expenses incurred with the abandonment of the watermain. However, the project is still remains under budget. Alderman Curry commented on the recent amendment to the Purchase Policy which requires the Mayor and one Finance Committee Member to authorize any emergency changes orders. Other Business There was no other business discussed. Motion to Adjourn There being no further public business to discuss, a Motion was made by Alderman Mihevc and seconded by Alderman Curry to adjourn from the public meeting at 6.50 P.m. Roll call: Vote: 3- ayes: Alderman Mihevc, Alderman Curry and Alderman Santi, 0-nays, 0-abstained. Motion carried. Respectfully submitted, Debra Meadows Approved this day �e� eM6Cr�, 2018 Alderman Sant!