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HomeMy WebLinkAboutMinutes - 11/26/2018 - City CouncilCity Council Meeting Minutes November 26, 2018 Page 1 City Council Meeting November 26, 2018 Call to Order Mayor Wayne Jett called the regular meeting scheduled for November 26, 2018 of the McHenry City Council to order at 7:00 pm in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. Roll Call Attorney Cahill called the roll. Roll call: Members present: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Curry, Alderman Mihevc, Alderman Devine, Alderwoman Condon and Mayor Jett. Others present: Administrator Morefield, Chief of Police Birk, Director of Public Works Schmitt, Director of Community Development Polerecky, Director of Parks and Recreation Hobson, Finance Director Lynch and Director of Economic Development Martin. Pledge of Allegiance Mayor Jett proceeded to lead those present in the Pledge of Allegiance. Public Comments Mayor Jett asked if anyone in the audience had any questions or comments for the Council Members. Those in attendance offered no comments. Consent Agenda. Motion to Approve the Following Consent Agenda Items: A. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry, McHenry County, ten additional municipalities and nine townships for the provision of McRide DIAL -A -Ride Transit Service in 2019; B. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and the Fox Waterway Agency for the Boone Creek Dredging Project; C. Motion to waive bidding requirements and accept a proposal from Maneval Construction for emergency water main repair/replacement located at the 4300 block of Elm Street not to exceed $32,750.00; D. November 12, 2018 Council meeting minutes; E. Payment of Bills in the amount of $1,697,027 Mayor Jett reported that Alderman Santi had requested to remove item 5B from the consent agenda. He proceeded to ask the Council Members if there were any other items listed on the consent agenda they wished to remove for separate consideration. The Council Members offered no comments. A Motion was made by Alderman Curry and seconded by Alderman Santi to approve the consent agenda items 5A and 5C-5F as presented. City Council Meeting Minutes November 26, 2018 Page 2 Roll call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Curry, Alderman Mihevc, Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried. Removed Consent Agenda Item S.B. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and the Fox Waterway Agency for the Boone Creek Dredging Project. Alderman Santi commended the Fox Waterway Agency for recognizing the importance of this project and the positive environmental impact the dredging of Boone Lagoon will have on the waterway system. He questioned if Staff had researched other options to assist in dredging the portion of Boone Lagoon west of Green Street to Route 120. Director Hobson replied yes. Staff is in the process of investigating other dredging options for this section of the Boone Lagoon. However, this project would involve a different methodology and a separate contractor and the City would incur a 100% of the cost. Administrator Morefield elaborated on Staff's research with respect to dredging Boone Lagoon from Green Street to Route 120. He reported that simultaneously dredging within both areas of Boone Lagoon would decrease staging and trucking cost. Alderman Glab commented on the fact that he had reservations regarding the dredging project. He recalled a project in which McCollum Lake was dredged. However, a short time later the sediment particles transported by moving currents settled in the areas still waters. Director Hobson reported that Staff would research the cost of installing an aeration system. Alderman Schaefer asked if the Army Corp of Engineers would be involved in the dredging project. Director Hobson responded yes. Alderman Glab recommended Staff research grant funding opportunities with respect to the various dredging projects and silt control. There being no further discussion on the motion, a Motion was made by Alderman Santi and seconded by Alderman Glab to approve an Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and the Fox Waterway agency for the Boon Creek Dredging Project. Roll call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Curry, Alderman Devine and Alderwoman Condon. 0-nays, 0- abstained. Motion carried. Individual Action Item Agenda. Adoption of a Resolution reducing certain cash donations for the Lincoln Hill Subdivision through September 24, 2019. City Council Meeting Minutes November 26, 2018 Page 3 Director Polerecky reported that in the past the City Council has approved reducing fees for Oaks at Irish Prairie, Liberty Trails, Patriot Estates and Legend Lakes Subdivisions until September 24, 2019. He continued on to report that Lincoln Hills is the only remaining subdivision under a current annexation agreement requesting a fee reduction. However, the entity with which the annexation agreement was executed no longer exists due to foreclosure. Therefore, in order to provide the same reduction in fees for the remaining five lots in the subdivision, Staff is asking the Council to approve a fee reduction by action of a resolution. Alderman Curry asked how many of the landholders had asked for a fee reduction. Director Polerecky replied that he had been approached by two of the landholders requesting a fee reduction. Alderman Curry noted that he didn't have a concern with granting a fee reduction. However, in his opinion the fee reduction should be granted to those soliciting the City to do so. Alderwoman Condon reported that this subdivision should be treated as those in the past. She noted that the deadline to qualify for the reduction in fees not only simplifies the process for Staff it serve as incentive to simulate the completion of all the undeveloped subdivisions. Alderman Schaefer asked if the public improvements had been completed in the Lincoln Hills Subdivision. Director Polerecky replied yes. There being no further discussion on the motion, a Motion was made by Alderman Santi and seconded by Alderman Schaefer to adopt a Resolution reducing certain cash donations for the Lincoln Hill Subdivision through September 24, 2019. Roll call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Curry, Alderman Mihevc, Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried. Discussion Only Items Finance Director Lynch provided the Council Members with an overview of the Budget vs. Actuals for the 2nd quarter of FY-18/19. She reported that overall, the City's 30 funds are running at levels management would expect for the second quarter. The funds that received property tax receipts are all running over the expected budgeted amount of 50% because almost 100% of the property tax receipts have been received. Personnel cost has increased by 2%which is normal with respect to inflation. She commented that Enterprise Fund revenues are performing close to the budgeted amounts. However, management will closely watch water/sewer revenues to ensure the budgeted revenues are met and will cover actual expenses. City Council Meeting Minutes November 26, 2018 Page 4 Alderman Schaefer asked if the report reflected expenditures and revenues to date. Finance Director Lynch reported that the quarterly report reflects expenditures and revenues from May 1, 2018 till October 31, 2018. Alderman Glab asked ifthe financial reports findings were comparable to previous years. Finance Director Lynch replied yes. Staff Reports Chief Birk reported that the 22nd Judicial Circuit's Court has implemented a DUI Board similar to the Mental Health Board. He went on to report that Deputy Chief Walsh has been appointed to serve on the Board and will be attending a four day training course in Georgia. Administrator Morefield commended the Public Works and Parks Department for their great efforts in removing the early and heavy snow fall from the roadways and public ways this week. Mayor and City Council Comments Mayor Jett stated that he wanted to publicly thank Ms. Pam Althoff for her involvement in the Intergovernmental Agreement between the City and the Fox Waterway Agency for the Boone Creek Dredging Project. Alderman Schaefer stated that he wanted to publicly acknowledge and honor Mr. Donald Doherty who had served as McHenry's Mayor for 12 years and also as a County Board Member for 20 years. Executive Session None Adjournment There being no further public business to discuss, a Motion was made by Alderman Santi and seconded by Alderwoman Condon to adjourn from the public meeting at 7:31 p.m. Roll call: Vote:7-ayes: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Curry, Alderman Mihevc, Alderman Devine and Alderwoman Condon. 0-nays, 0-abstained. Motion carried. Respectfully submitted, Debra Meadows D puty Clerk U/q