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HomeMy WebLinkAboutResolutions - R-13-008 - 12/17/2013 - MFT SupplementIllinois Department of Transportation Supplemental Rq3�ooT Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Council Council er President anal Room- of Tr stee City of McHenry city that the following described street(s) be improved under the Illinois Highway Code: of the Illinois Name of Thorou hfare Route From To Crystal Lake Road FAU 0085 Bull Valley Road Illinois Route 120 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of engineering for the Crystal Lake Road improvements which include traffic signal modernization, hot -mix asphalt surface removal, hot -mix asphalt resurfacing, pavement patching, spot concrete curb and gutter replacement and other necessary collateral work required to complete the soecfied work. and shall be constructed variable wide and be designated as Section 11-00073-00-RS 2. That there is hereby appropriated the (additional ® Yes ❑ No) sum of Fifty Thousand Dollars and xx/1 00------- Dollars ( $50,000,00 ) for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract ;and, �pesi€y Contract eFBay-6af3eF BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved 3 �3 ate nt of Transportation Regional Engineer Janice Jones City of McHen city�.,,•.;�r ����.. County of McHen Clerk in and for the hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the a meeting at on Council IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this �,rf�,�P �,,<,day ZUlZ %, (SEAL) .� . 7=1 City BLR 09111 (Rev. 11/06) Municipality CITY OF MCHENRY L O #�Name IlUnols C HR GREEN, INC. C of larap6tafim O A N Township Address MCHENRY L Preliminary Engineering u 420 N. FRONT STREET A Services Agreement L County City MCHENRY E Motor Fuel Tax Funds A MCHENRY C Section State 11-00073-00-RS y ILLINOIS THIS AGREEMENT is made and entered into this /97H day of November , 2012 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT', will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Name Crystal Lake Road Improvements Route FAU 0085 Section Description Length 2.08 Mi. 11,000 Termini Bull Valley Road (FAU 3860) to Illinois Route 120 (FAP 0333) FT (Structure No. NA Description: Provide Phase II Engineering for the Crystal Lake Road improvements. The project will include traffic signal modernization, hot -mix asphalt surface removal, hot -mix asphalt resurfacing, pavement patching, spot concrete curb and gutter replacement and other necessary collateral work required to complete the specified work. reement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the proposed improvements herein before described, and checked below: (See Exhibit A for detailed scope of work) a. ® Make such detailed surveys as are necessary for the preparation of detailed roadway plans b. ❑ Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation of detailed bridge plans. c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources -Office of Water Resources Permit, Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work agreements. f. ❑ Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types) and high water effects on roadway overflows and bridge approaches. g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easement and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Note: Four copies to be submitted to the Regional Engineer Page 1 of 4 BLR 05510 (Rev. 11/06) i. ❑ Assist the LA in the tabulation and interpretation of the contractors' proposals j. ❑ Prepare the necessary environmental documents in accordance with the procedures adopted by the DEPARTMENT's Bureau of Local Roads & Streets. k. ❑ Prepare the Project Development Report when required by the DEPARTMENT. (2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the DEPARTMENT. (3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department. (4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the Contractor. (5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. (6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. The LA Agrees, 1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs la, 1g, 1i, 2, 3, 5 and 6 the lump sum amount of $50,000.00: (See Exhibit B for detailed cost breakdown) a. ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as approved by the DEPARTMENT. b. ❑ A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Under $50,000 Percentage Fees Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. (see note) To pay for services stipulated in paragraphs 1b, 1c, 1d, le, 1f, 1 h, 1j & 1k of the ENGINEER AGREES at actual cost of performing such work plus 156 percent to cover profit, overhead and readiness to serve - "actual cost" being defined as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under the paragraph 1 b, 1 c, 1 d, 1 e, 1 f, 1 h, 1 j & 1 k. If the ENGINEER sublets all or part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to Engineer" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that should normally be performed by lesser -salaried personnel, the wage rate billed for such services shall be commensurate with the work performed. Page 2 of 4 BLR 05510 (Rev. 11/06) 3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as practicable after the services have been performed in accordance with the following schedule: a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by paragraphs 1 a through 1g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under "a" above. By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses. 4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1 a, through 1 h and prior to the completion of such services, the LA shall reimburse the ENGINEER for his actual costs plus 15B percent incurred up to the time he is notified in writing of such abandonment -"actual cost" being defined as in paragraph 2 of THE LA AGREES. 5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will pay the ENGINEER for such changes on the basis of actual cost plus 156 percent to cover profit, overhead and readiness to serve -"actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that "changes" as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans and specifications. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits, agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability. Page 3 of 4 BLR 05510 (Rev. 11/06) IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized officers. Executed by the LA: ATTEST:, By lce Executed by the ENGINEER: ATTEST: Title Approved Regional Engineer Citv of McHen State of Illinois, acting by and through its and Citv Council HR Green, Inc. 420 N. Front Street McHen ii ann�n Title Vice President Page 4 of 4 BLR 05510 (Rev. 11/06) Exhibit A City of McHenry Crystal Lake Road Improvements Section Number: 11-00073-00-RS Contract Proposal for Phase II Engineering November 2012 Project Understanding The project is located along Crystal Lake Road from Bull Valley Road to Illinois Route 120 within the City of McHenry. The approximate length of the project is 2.08 miles or 11,000 feet. The City of McHenry has secured federal funding through the McHenry County Council of Mayors Surface Transportation Program for the roadway improvements. As the project will be financed with Federal and MFT funds, Phase II engineering services must be completed according to Federal requirements in addition to applicable State and Local requirements. The project will include traffic signal modernization, hot -mix asphalt surface removal, hot -mix asphalt resurfacing, pavement patching, spot concrete curb and gutter replacement and other necessary collateral work required to complete the improvements. HR Green will prepare Phase II contract plans, specifications and estimates for the proposed improvement of Crystal Lake Road for a state letting in Springfield. The project is tentatively scheduled for an April 2013 state letting. It is anticipated that there will be no ROW or easements required for this project. It is anticipated that there will be no permits required for this project. The Phase II Engineering tasks are as follows: Project Kickoff Meeting & Schedule. HR Green will meet with City and IDOT representatives to streamline the project scope and schedule. HR Green will again meet with IDOT and the City to review the pre -final contract documents. We anticipate additional meetings with the City and frequent communication with IDOT during the development of the design plans and specifications. HR Green has allotted twenty (20) hours for project Coordination and Communication. Data Collection. HR Green will obtain existing traffic signal plans and controller sequence diagrams to include in the plans and for use in developing the plans. HR Green will also coordinate with private utility companies to obtain location of their facilities if needed. The utility information will be added to our plans for use in developing the plans to avoid and/or minimize impacts with existing utilities. HR Green has allotted twenty four (24) hours for Data Collection. Field Investigation. HR Green will visit the project for establishment of improvement limits, identification of potential drainage issues, and any other concerns which must be addressed in the contract plans and specifications. The field investigation will also analyze suitable locations for concrete curb and gutter replacement to improve roadway drainage along the edge of pavement, as well as locations for sidewalk replacement to improve pedestrian safety and accessibility. HR Green will locate and investigate the condition of existing pipe culverts. Culverts exhibiting severe deterioration will be considered for replacement. HR Green has allotted eighty nine (89) hours for Field Investigation. Traffic Signal Design Engineering. The existing traffic signal equipment at Winding Creek Drive, Royal Drive and Lillian Street will be updated in accordance with the latest IDOT Traffic Signal Design Guidelines and Specifications. Existing incandescent signal heads at Royal Drive and Lillian Street will be replaced with energy efficient LED signal heads. Existing pedestrian signal heads at Winding Creek, Royal Drive and Lillian Street will be replaced with single section LED pedestrian signal heads with countdown timers. Additional signal foundations will be constructed at Winding Creek Drive to separate pedestrian signal heads from a single post to meet current accessibility standards and traffic signal guidelines. Existing traffic signal controllers at Lillian Street, Royal Drive and Winding Creek Drive will be modernized to include Uninteruptible Power Supply (UPS) battery back-up systems. The UPS will provide reliable emergency power to the traffic signals in the event of a power failure or interruption. Emergency Vehicle Preemption equipment will be replaced with LED detectors and confirmation beacons at Winding Creek, Royal Drive and Lillian Street. Traffic signal posts and poles will be painted black at the Lillian Street and Royal Drive intersections. Existing signal head housings, visors and metal backplates will also be painted black. Existing loop detectors will be removed during the removal of the existing asphalt surface. New detector loops will be appropriately sized and placed in accordance with the MOT Traffic Signal Design Guidelines and Specifications. It is anticipated that existing handhole locations are adequate and relocation will not be required for this project. It is anticipated that the condition of existing foundations, signal posts and poles, signal heads, cables, and traffic signal controllers are adequate and do not require replacement. HR Green has allotted one hundred fifteen (115) hours for Traffic Signal Design Engineering. Roadway Design Engineering and Pre -Final Plans, Specifications and Estimates. The proposed horizontal and vertical roadway geometry will be maintained. The design will meet current IDOT and City policies and standards. Drainage improvements will consist of the replacement of deteriorated pipe culverts and minor extensions of the existing concrete gutter where required to alleviate ponding water or prevent erosion of the edge of pavement. Sidewalk improvements will consist of constructing accessible curb ramps with detectable warnings at intersections as well as replacing hazardous "tripper" sections and severely deteriorated sidewalk sections impeding foot traffic. Sidewalk extensions will be considered from Royal Drive to Heritage Woods Retirement Center. At locations of proposed concrete gutter and sidewalk extensions, HR Green will develop templated cross sections every 50 feet, at entrances, pedestrian crossings and other critical areas. Cross sections to include information regarding cross slopes, existing and proposed elevations, and existing right of way. Generally, pavement markings will be replaced in the same configuration, size and type as the existing condition. Crystal Lake Road will remain open during construction. Two-way traffic will be maintained during construction utilizing applicable IDOT Highway Standards. Maintenance of traffic plans will not be required. HR Green staff understands that project costs are controlled best through the preparation of detailed and accurate contract plans and specifications. HR Green will develop and assemble the contract plans, specifications and documents for this project in accordance with [DOT and City policies, procedures and standards. The contract plans will consist of roadway plan and profiles showing, but not limited to, right-of- way lines, pavement limits, curb and gutter, culvert identification, pavement markings and utility locations. A location map, schedules of quantities, general notes, typical sections, traffic signal plans, cross sections, construction details and IDOT highway standards will also comprise of the contract plan set. The contract special provisions will include the index for supplemental specifications and recurring special provisions, the check sheet for recurring special provisions, the check sheet for recurring local roads and streets special provisions, special provisions, IDOT District 1 special provisions, Local Roads and Streets special provisions, the BDE special provision check sheet and applicable BDE Special Provisions to satisfy IDOT and City requirements. HR Green will complete the Estimate of Time (BDE 220A), Estimate of Cost (BLR 11510) and Lump Sum Breakdowns as part of the pre -final submittal to IDOT. The Estimate of Cost will be the Engineer's Opinion of Probable Cost. The pre -final contract plans, specifications and estimates will be submitted to IDOT Bureau of Local Roads and Streets for review and comments in accordance with the state letting schedule. HR Green has allotted one hundred fifteen (115) hours to complete the design engineering, pre - final plans, specifications and project estimates. Final Plans and Contract Documents. HR Green will address and incorporate comments received from IDOT Bureau of Local Roads and Streets into the final plans and contract documents. The final PS&E submittal will be delivered to IDOT in accordance with the state letting schedule. HR Green has allotted twenty five (25) hours to prepare the Final Plans and Contract Documents. EXHIBIT B CITY OF MCHENRY CRYSTAL LAKE ROAD IMPROVEMENTS SECTION: 11-00073-00-RS PROJECT TA$K HOURS RATE$/FIOUR) COST Coordination & Communication 20 135 $2,700.00 Data Collection 24 110 $2,640.00 Field Investigation 89 115 $10,235.00 Traffic Signal Design Engineering 115 135 $15,525.00 Roadway Design Engineering & Pre -Final PS&E Submittal 115 135 $15,525.00 Final Plans and Contract Documents 25 135 $3,375.00 Illinois Department of Transportation Division of Highways/Region One 1 District One 201 West Center Court/Schaumburg, Illinois 60196-1096 LOCAL ROADS AND STREETS Motor Fuel Tax - Improvement Resolution City of McHenry Section No.: 11-00073-00-RS McHenry County March 22, 2013 Ms. Janice C. Jones City Clerk City of McHenry 333 South Green Street McHenry, IL 60050 Dear Ms. Jones: The Supplemental Resolution for the above -referenced section adopted by the City Council on December 17, 2012, received on January 31, 2013, was approved as of March 15, 2013. This provides for Resurfacing and appropriates an additional $50,000.00 of Motor Fuel Tax (MFT) Funds for the subject section. With the additional funds appropriated a total of $100,000.00 of MFT Funds has been appropriated for the subject section. Enclosed is one copy for your records. If you have any questions or need additional information, please contact Alex HOUseh, Field Engineer, at (847) 7054410 or via email at Alex,Househ@illinois.gov. Very truly yours, John Fortmann, P.E. Acting Deputy Director of Highways, Region One Engineer r By: Christopher J. Holt, P.E. Bureau Chief of Local Roads and Streets Enclosures) cc: Jon Schmitt, Director of Public Works w/encl. Jeffrey J. Strzalka, P.E., HR Green, Inc. w/encl. Illinois Department of Transportation Division of Highways/Region One / District One 201 West Center Court/Schaumburg, Illinois 60196=1096 LOCAL ROADS AND STREETS Motor Fuel Tax - Engineering Agreement City of McHenry Section No.: 11-00073-00-RS McHenry County March 22, 2013 Ms. Janice C. Jones City Clerk City of McHenry 333 South Green Street McHenry, IL 60050 Dear Ms. Jones: The Engineering Services Agreement dated November 19, 2012 between the City and HR Green, Inc., Consulting Engineers, in connection with the Motor Fuel Tax (MFT) Construction Improvement designated as the above -referenced section was approved as of March 15, 2013. Enclosed is one copy for your records. If you have any questions or need additional information, please contact Alex HOuseh, Field Engineer, at (847) 7054410 or via email at Alex.Househ@illinois.gov. Very truly yours, John Fortmann, P.E. Acting Deputy Director of Highways, Region One Engineer 16 By: Christopher J. Holt, P.E. Bureau Chief of Local Roads and Streets Enclosures) cc: Jon Schmitt, Director of Public Works w/encl. Jeffrey J. Strzalka, P.E., HR Green, Inc. w/encl.