HomeMy WebLinkAboutResolutions - R-13-007 - 03/18/2013 - CMAP ServicesDepartment of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
RESOLUTION NO. R-13-007
A RESOLUTION TO ACCEPT PLANNING STAFF ASSISTANCE SERVICES DELIVERED BY THE
CHICAGO METROPOLITAN AGENCY FOR PLANNING
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Resolution constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, the City of McHenry ("the City"), through the Silver &Sleepy Hollow Creeks
Watershed Coalition, has applied for staff assistance services through the Chicago Metropolitan
Agency for Planning ("CMAP"), to review land development regulations and outline specific
amendments to implement the recommendations of the Silver & Sleepy Hollow Creeks
Watershed Action Plan; and
WHEREAS, the City's request for such assistance has been recommended by CMAP as a
priority project; and
WHEREAS, CMAP has adopted the GO TO 2040 Plan as the long-range regional
comprehensive plan for the seven -county Chicago region, encompassing Cook, DuPage, Kane,
Kendall. Lake, Oakwood Hills and Will counties, and is providing staff assistance as a means of
advancing the plan's implementation; and
WHEREAS, the City and CMAP have agreed on the general contents of a Memorandum
of Understanding ("MOU") and a Scope of Services that will guide staff assistance services to be
provided by CMAP;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1:
Department of Community &
Economic Development
Doug Martin, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
dmartin@ci.mchenry.il.us
www.ci.mchenry.il.us
The City Council supports this project to review land development
regulations and outline specific amendments to implement the recommendations ofthe Silver
& Sleepy Hollow Creeks Watershed Action Plan.
SECTION 2: The City Council accepts the offer of staff assistance services by CMAP.
SECTION 3: The City Council authorizes staff as designated by the Mayor to execute a
Memorandum of Understanding with an attached Scope of Services.
SECTION 4: The City Council recognizes that provisions that govern the
administration of staff assistance services, and, if necessary, the discontinuance of such
services, are included in the Memorandum of Understanding.
SECTION 5: This resolution shall be effective as of the date of its adoption.
DATED at the City of McHenry, this 18th day of March, 2013.
f,
MAYOR
ATTEST:
Memorandum of Understanding
between the Chicago Metropolitan Agency for Planning and the City of McHenry, a Silver &
Sleepy Hollow Creeks Watershed Coalition member
Local Technical Assistance Program
This Memorandum of Understanding ("MOU") entered on A r-c b i * , 2013 between the
Chicago Metropolitan Agency of Planning (CMAP) and the City of McHenry, a member of the Silver
&Sleepy Hollow Creeks Watershed Coalition, for planning services related to CMAP's Local Technical
Assistance Program (LTA). The MOU will remain in effect until December 31, 2013, unless terminated
earlier by either Party upon thirty (30) days notice to the other Party. During this time "LTA staff" means
CMAP staff assigned to work with local governments and community groups as part of the Local
Technical Assistance program. LTA staff will remain employees of CMAP and will not be considered City
employees. LTA staff will be compensated by CMAP during the term of this MOU.
The following, along with the attached Scope of Work, further set forth the obligations of the Parties
hereunder:
I. CMAP / McHenry relationship
• Scope of work for LTA staff will be jointly determined by CMAP and the City of McHenry
• All work performed by LTA staff must be related to work plan —the majority should be
directly referenced within work plan, but some indirectly related activities are also
permitted
• Within overall scope of work, day-to-day reporting on activities will be to the City of
McHenry (who should designate a lead person for this purpose) but LTA staff are CMAP
employees and CMAP is responsible for evaluating their performance
• Periodic check -ins (frequency to be determined based on need) between the City of
McHenry and CMAP management— include discussion J evaluation of staff
performance
• CMAP will determine which of the relevant LTA staff will be assigned to work on the
project (based on availability, skills, familiarity with the applicant community, and
applicant preferences)
2. Access to resources
• LTA staff will have full access.to CMAP data and other resources, including specialized
staff based at CMAP (for advanced mapping, date, outreach, communications, or topic -
specific expertise)
• The City of McHenry will provide access to relevant municipal staff who will need to be
involved in the project, and will ensure that they allocate appropriate time
• The City of McHenry will provide access to all relevant internal data, reports, and other
information
• The City of McHenry's leadership (key staff, planning commissioners, board members,
other elected officials, other decision -makers) will commit to participate in the project
and allocate sufficient time at meetings (Plan Commission meetings, council meetings;
etc) to ensure a successful project
3. Demonstration of local support
• The City of McHenry will be required to pass a resolution supporting the project at their
governing board before work will begin
• The City of McHenry will be responsible for working with CMAP to identify a project
steering committee
The City of McHenry agrees to participate in public outreach and engagement efforts;
including assisting in dissemination of project and meeting information, attending and
assisting at public meetings, and providing key stakeholder contact information
4. Project management
• Project scope of work (including LTA staff work plans, timelines, public engagement
schedules, commitment of other non -staff resources by either CMAP or the City of
McHenry, and other elements) will be jointly determined by CMAP and the City of
McHenry prior to beginning work
• A full project scope of work must be attached to the MOU at the time it is signed
• Changes to project scope or timelines must be jointly agreed to be CMAP and the City of
McHenry; major expansions of scope may result in discontinuation of project
• Allocation of LTA staff to each project will vary over time based on project timeline and
work needs
CMAP and the City of McHenry hereby agree to the conditions outlined in this Memorandum of
Understanding.
Derik Morel(eld
City Administrant
City of McHenry
Bob bean
Deputy Executive Director, Local Planning
Chicago Metropolitan Agency for Planning (CMAP)
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Local Technical Assistance (LTA) project scope:
Silver & Sleepy Hollow Creeks Watershed Coalition
Comprehensive Plan and Code Assistance
The following is a proposed outline of steps to provide recommendations and language to update
comprehensive.plans and codes for watershed communities (McHenry, Crystal Lake, Prairie Grove, and
Oakwood Hills) as part of the Chicago Metropolitan Agency for Planning's. (CMAP) Local Technical
Assistance program. Through this program, CMAP will provide staff assistance to develop
recommendations for updating municipal comprehensive plans and codes and ordinances to be
consistent with watershed plan recommendations for water quality..
Approximate timeline _
The following scope of work is designed to be completed in approximately 12 months; however, the
timeline can change as the project progresses. The remainder of this document describes the schedule . .
and timeline in more detail.
Steering committee _
CMAP recommends that a steering committee or similar oversight group be created to assist in guiding
the development of these recommendations. This group could be an existing group like the subset of
the watershed coalition's members that applied for the assistance. Throughout this scope of work, this
group is referred to as the "steering committee." The exact makeup of this group will be determined
early in the planning process. CMAP and a water resources consultant will staff, facilitate, and provide
technical assistance to the steering committee.
Deliverables
The final deliverable of this project will be a narrative 'report' summary of the comprehensive plan
review and the code and ordinance assessment and recommendations, as well as a reference table that
lists specific code sections and recommended modifications to those codes to better complement the
recommendations of the watershed plan. A separate but similar report will be produced for each
community. It is anticipated that the individual, community -specific sections of this report will be
presented to each community, either to a working committee, the plan commission, or the board of
trustees.
Proposed tasks
Pre -kickoff work
Before the project formally kicks off, there are several steps that CMAP will go through with the
communities. These include:
® The four participating communities will need to adopt a resolution expressing -support for the
project and authorizing staff to participate.
o A project steering committee or similar oversight group will be formed.
® A detailed project timeline will be approved.
1
Step 1— Project initiation (month 3)
The project will begin in Month 1 with a meeting between CMAP staff and the steering committee to:
• Discuss and agree upon the project scope, schedule, steering committee membership, roles and
responsibilities, and project expectations.
• Collect plans, codes and ordinances from each community and discuss which sections are most
important J relevant to review. Preliminary assumptions. are that zoning, subdivision ordinance,
and stormwater ordinances will be reviewed.
Step 2 — Initial Code and Plan Review (month 2-3)
Following the project initiation meeting, CMAP staff and the water resources consultant will review the
four community plans and codes to gain an overall understanding of the community policy and .
regulatory context, and to draft. an outline 'and approach for developing and presenting plan and code
recommendations, i.e., the most critical sections needing attention for each community. CMAP staff will
meet with the steering committee to discuss/review the outline and approach, followed by individual
meetings with each community separately to discuss findings and specifics.
Deliverable: An agreed upon outline and approach, and priority sections needing attention.
Roles:
• CMAP — manage process and partners; conduct initial plan and code review and prepare outline,
approach, and other necessarymaterials for Steering Committee; prepare for and lead Steering
Committee and individual meetings as necessary. .. - .
• Steering Committee — review materials and provide feedback; participate in meetings;. assist with
individual community meetings as needed.
• .Water Resources Consultant— provide review and input as necessary on technical code sections and
standards; attend meetings as necessary.
Step 3 — Draft Recommendations (month.3-6)
CMAP staff and the water resources consultant will review comprehensive plan and code and ordinance
language in detail to determine consistency with watershed plan recommendations for water quality
and to identify potential obstacles to good practice. CMAP staff will provide suggested language
modifications to include as well as recommended engineering or performance standards, as
appropriate. Comprehensive plan recommendations will likely be handled in narrative format, while
code recommendations will be provided in a reference table that lists specific code sections and
recommended modifications to better complement the watershed plan.
Deliverable: A draft report of recommendations will be presented to the steering committee and to
individual communities for review and comment.
Roles:
CMAP—manage process and partners; conduct detailed plan and code review; prepare draft
suggested language modifications to comprehensive plan and relevant code sections; prepare for
and lead Steering Committee and individual meetings as necessary.
Steering Committee — review draft materials and discuss/provide feedback to CMAP staff; coordinate
review of specific sections by relevant.municipal department directors; participate in meetings; assist
with individual community meetings as needed.
Water Resources Consultant— provide review and input as necessary on technical code sections and
standards; attend meetings as necessary.
2
Step 4 — Watershed Workshop
CMAP staff and the water resources consultant will organize and host a one -day workshop to discuss
and train participants about plan and ordinance updates that would be complimentary to watershed
plan recommendations. The draft recommendations developed in step 3 will help inform the discussion.
The workshop will be designed for all municipal members of the Silver -Sleepy Creeks Watershed .
Coalition as well as the Ferson-Otter Creek Watershed Coalition and will include participation.from ,
water resource experts.
Step S — Review and Revise Recommendations (month 6-8) .
Communities will closely review draft recommendations and discuss any issues and concerns with CMAP
staff and the water resources consultant. Staff will then revise recommendations reports and present
Final Recommendations to the steering committee and communities for final review.
The report will likely include the following chapters:
1. Introduction
2. Comprehensive Plan Assessment
3. Subdivision and Zoning Code Assessment (or other sections) and Tables
4. 'Development Review Checklist
Threport may also include, as appropriate, previously developed model ordinances conservation
design templates or examples, and other supporting resources.
Deliverable: A final report of recommendations will be presented to the steering committee and to
individual communities for adoption.
Roles:.
• CMAP —manage process and partners; prepare final recommended plan and code language
modifications to comprehensive plan and relevant code sections; prepare for and lead Steering -
Committee and individual meetings as necessary.
• Steering. Committee - closely review draft and final materials and discuss/provide feedback to CMAP
staff; participate in meetings; assist with individual community meetings as needed; assist
communities with adoption and incorporation of code language.
® Water Resources. Consultant— provide review and input as necessary on technical. code sections and
standards; attend meetings as necessary.
Step 6 — Implementation (month 5-12 and beyond)
Adoption and incorporation of the code language will be the responsibility of the staff and boards of the
individual communities. CMAP staff and the water resources consultant will continue to work with the
watershed communities as they move towards adoption and incorporation of recommendations into
community plans and ordinances.
Deliverable: Quarterly meetings with communities to assist with discussion and adoption of
recommendations.
Roles:
3
Friday, January 11, 2013
Collectonsibilities
development codes
y. Initial Code and Plan Nevi w
Review relevant development codes
Develop o-utline and approach
r
Review development codes in detail to determine conistency with watershed plz
recommendations
kshop content
Host workshop
recommendations
CMAP Staff
4w
FinalReport Review
8 Implementation ; t
Adoption and/or incorporation of the development code language